administrative assistant

American Bureau of Shipping (ABS)

<div>Responsible for providing basic confidential, secretarial, administrative, and clerical support, including assistance to department staff.
What You Will Do:
<ul><li>Screens telephone calls, takes clear and complete messages and directs calls to the appropriate individual.
</li><li>Handle routine and semi-routine matters on behalf of the supervisor or manager.
</li><li>Processes correspondence by use of a word processing system. Composes routine correspondence on behalf of the supervisor or manager.
</li><li>Opens, sorts, and distributes mail, and performs non-routine clerical tasks with limited supervision.
</li><li>Sets up and maintains files in a timely and organized manner.
</li><li>Handle incoming and outgoing fax messages and relative filing.
</li><li>Maintains office supply inventory for the department and keeps track of the manager's schedule.
</li><li>Make travel arrangements as necessary.
</li><li>Arranges and secure meeting rooms for meetings or events.
</li><li>Monitors client account receivables, and mails out monthly client statements.
</li><li>Uses the accounts receivables system to manage and maintain account records and client feedback.
</li><li>Follows internal collections process instructions for communicating with clients on overdue payments and invoices.
</li><li>Prepares weekly activity reports for the principal surveyor or manager.
</li></ul>What You Will Need:
Education and Experience
<ul><li>High School Diploma or equivalent
</li><li>Minimum of 2 years previous related experience or a combination of education and experience.
</li></ul>Knowledge, Skills, and Abilities
<ul><li>Ability to develop a working knowledge of ABS Rules, Guides, statutory regulations, and related instructions, as well as the ABS Employee Safety Policy.
</li><li>Strong clerical skills including word processing and spreadsheets capabilities.
</li><li>Advanced general office skills, knowledge of file maintenance, recordkeeping, and use of standard office equipment.
</li><li>Excellent arithmetic skills.
</li><li>Good interpersonal and communication skills.
</li><li>Ability to respond to confidential and non-routine telephone inquiries in a business-like manner.
</li><li>Obtain a working knowledge of the ABS Health, Safety, Quality and Environmental Management Systems.
</li></ul>Reporting Relationships:
Reports directly to the Department Manager or another designated Supervisor.</div>

Administrative Assistant (Bahraini National)

ROMEOS

PREFFERED WHO HAVE EXPERIENCE IN REAL ESTATEWe are seeking a proactive and well-organized Front Desk cum Admin Assistant to join our team. The ideal candidate will be the first point of contact for our company and responsible for managing the front desk as well as providing administrative support to ensure efficient office operations.Key Responsibilities<ul><li>Greet and assist visitors, clients, and vendors professionally.</li><li>Answer, screen, and forward incoming calls in a courteous manner.</li><li>Handle incoming and outgoing mail, packages, and deliveries.</li><li>Maintain office supplies inventory and order as needed.</li><li>Assist in the preparation of documents, reports, and correspondence.</li><li>Manage meeting room bookings and coordinate office maintenance tasks.</li><li>Support admin with filing, employee records, and other clerical duties.</li><li>Ensure the front desk and reception area are tidy and presentable.</li></ul>Requirements<ul><li>High school diploma or equivalent (Bachelor&rsquo;s degree preferred).</li><li>Proven experience in a sales and administrative role is an advantage.</li><li>Proficient in Microsoft Office (Word, Excel, Outlook).</li></ul>Preferred Qualifications<ul><li>Experience in Real estate dealings preferred.</li><li>Fluent in English (Arabic is a plus)</li></ul>Job Type: Full-timePay: BD250.000 - BD400.000 per month

Real Estate Agent for a Co-working space

Propel Consult

KEY RESPONSIBILITIES, ACCOUNTABILITIES AND ACTIVITIESGeneral &middot; Perform general administrative tasks including filing, data entry, scanning, and managing correspondence.&middot; Greet visitors and handle incoming calls and emails; route enquiries to the appropriate team members.&middot; Prepare, format and proofread documents, reports, letters and presentations.&middot; Maintain and update databases, client records and filing systems.&middot; Support scheduling and calendar management for managers and team members; coordinate meetings and appointments.&middot; Assist with basic bookkeeping tasks such as invoice processing and expense reporting, liaising with finance as required.&middot; Support real estate team with documentation, lease and contract administration, and follow‑up with clients and vendors.&middot; Coordinate procurement of office supplies and maintain inventory levels.&middot; Assist with event logistics, site visits and client meetings when needed.&middot; Handle travel arrangements and itineraries for staff as required.<ul><li>Contribute to process improvements and adapt to changing priorities and workloads.</li></ul>BACKGROUND, QUALIFICATIONS &amp; EXPERIENCEQualifications&middot; Minimum 1 year of professional administrative experience.&middot; Experience working in a real estate company preferred but not required.&middot; Fluent in English (written and spoken).&middot; Proficient in MS Office (Word, Excel, Outlook, PowerPoint).&middot; High school diploma; diploma or degree in Business Administration or related field is an advantage.&middot; Right to work in [Specify Country] / valid work permit.Skills&middot; Strong written and verbal communication skills in English.&middot; Good negotiation and stakeholder‑management skills.&middot; Excellent organizational skills and attention to detail.&middot; Ability to prioritise, multitask and work under pressure.&middot; Adaptable to change and willing to take on new responsibilities.&middot; Customer‑service oriented and professional demeanour.&middot; Basic numeracy and record‑keeping skills.Job Type: Full-timeWork Location: In person

Admin Assistant

Apex Group Ltd

<div>
 The Apex Group was established in Bermuda in 2003 and is now one of the world&rsquo;s largest fund administration and middle office solutions providers.
 
 
 Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.Your career with us should reflect your energy and passion.
 
 
 That&rsquo;s why, at Apex Group, we will do more than simply &lsquo;empower&rsquo; you. We will work to supercharge your unique skills and experience.
 
 
 Take the lead and we&rsquo;ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities.
 
 
 For our business, for clients, and for you
 
 
 
 Location: Manama, Bahrain
 
 
 
 
 Employment Type: Permanent
 
 
 
 
 Job Specification and Key Responsibilities:
 
 
 
 <ul>
 <li>
 Management of BCP and Health and Safety Policies in line with required protocol
 </li>
 <li>
 Plan and oversee the logistics of agile working environments in the Bahrain office
 </li>
 <li>
 Coordinate office activities and operations, including the management of car parking bays, to secure efficiency and compliance with company policies
 </li>
 <li>
 Track and manage office supplies on an ongoing basis
 </li>
 <li>
 Provide Reception duties and offer administrative/clerical assistance to all teams
 </li>
 <li>
 Build excellent working relationships with GCC counterparts and key stakeholders across the region
 </li>
 <li>
 Perform administrative tasks to strengthen Apex&rsquo;s visibility in the Bahrain financial sector
 
 
 </li>
 </ul>
 Duties are varied and will also include but not be limited to those outlined below:
 
 
 
 
 Reception
 
 
 
 
 <ul>
 <li>
 Answer all incoming calls promptly and direct where necessary/ take messages
 </li>
 <li>
 Meet and greet visitors/clients and escort to meeting rooms
 </li>
 <li>
 Prepare refreshments for clients on arrival
 </li>
 <li>
 Maintain reception area to comply with Apex clear desk policy
 </li>
 <li>
 Arrange taxis for clients/visitors and maintain a visitor log
 
 
 </li>
 </ul>
 
 
 Meeting room
 
 
 
 
 <ul>
 <li>
 Maintain a meeting room calendar and coordinate bookings
 </li>
 <li>
 Set-up and clear the meeting room before and after meetings
 </li>
 <li>
 Arrange in-house lunches and refreshments when required
 
 
 </li>
 </ul>
 
 
 Deliveries, Post and general tasks
 
 
 
 
 <ul>
 <li>
 Receive and sign off on all office deliveries and store accordingly
 </li>
 <li>
 Receive and log both courier packages and post and distribute accordingly
 </li>
 <li>
 Liaise with Notaries for certifications and collect on occasion when required
 </li>
 <li>
 Monitor and maintain kitchen supplies to avoid shortages
 </li>
 <li>
 Ensure kitchens are kept tidy
 </li>
 <li>
 Issue and control office building access cards
 
 
 </li>
 </ul>
 
 
 Administration/Clerical
 
 
 
 
 <ul>
 <li>
 Scan documents as and when required
 </li>
 <li>
 Ensure stationery cupboards are well stocked and kept tidy to avoid shortages
 </li>
 <li>
 Assume responsibility for implementation of the &ldquo;clear desk&rdquo; office policy
 </li>
 <li>
 Attend training as First Aid/Fire Marshal/Health and Safety officer if needed
 </li>
 <li>
 Liaise with IT to ensure Bahrain office infrastructure works efficiently
 </li>
 <li>
 Process and submit filings of government bodies (LMRA, SIO, Tamkeen) when required
 </li>
 <li>
 Ensure compliance with Company procedure and processes
 </li>
 <li>
 Provide administrative support to Management as required
 
 
 </li>
 </ul>
 
 Skills Required:
 
 
 
 <ul>
 <li>
 Good written and oral communication skills
 </li>
 <li>
 Number of years of experience in office management and/or logistics
 </li>
 <li>
 Conscientious, flexible and willing to work as a team player
 </li>
 <li>
 Having a high level of integrity and the ability to act with discretion
 </li>
 <li>
 Proficiency in MS Office.
 
 
 </li>
 </ul>
 
 What you will get in return:
 
 
 
 <ul>
 <li>
 A high level of visibility within a large organisation on an upwards trajectory
 </li>
 <li>
 Exposure to all aspects of the business, cross-jurisdiction interactions and working directly with senior management
 </li>
 <li>
 Opportunity to work with a diverse, agile and dynamic team
 
 
 </li>
 </ul>
 Disclaimer: Unsolicited CVs sent to Apex (Talent Acquisition Team or Hiring Managers) by recruitment agencies will not be accepted for this position. Apex operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our exclusive recruitment partners.
</div>

Office Manager

Top Seekers Co.

Job title: Assistant/Associate/ProfessorField/ Specialization: Pathology: Anatomical pathology/ Hematopathology/clinical pathologyRoles and Responsibility:1. Teaching&middot; Teaching number of classes and seminars in his/her field of specialization to students in the undergraduate and postgraduate levels, making use of innovative and modern educational methods.&middot; Following up and continually being aware of the up-to-date scientific research in the scientific specialization he/she teaches in the department or scientific program to ensure that quality assurance standards are met in the instructional process.Participating effectively in reviewing and designing course materials and curricula and developing new courses in his/her relevant academic discipline under direct guidance and supervision of &middot; the head of the department or the scientific program.&middot; Complying with quality assurance standards and procedures for college and university education, as well as providing the necessary data and information for quality assurance requirements.&middot; Supervising and following up maintenance of laboratory equipment and making necessary arrangements for lab work while providing students with instructional materials needed for lab work.&middot; Accomplishing the supervisory and administrative tasks assigned to him/her by the department or program and reporting to the head of department or program.2. Research&middot; Conducting research in accordance with international publication standards aimed at the development requirements of the GCC countries.&middot; Taking the initiative in making grant proposals for funding both locally and externally to support research projects and achieve their scientific goals.Publishing the results of her/his research in refereed scientific journals through scientific &middot; conferences and proper media.&middot; Seeking to disseminate the results of his/her research in high-ranking international scientific journals in order to build reputation and experience in one of the scientific fields at regional and international levels.&middot; Participating, where appropriate, with other university and college faculty members in conducting joint research.&middot; Considering ways of participating in scientific studies and research with academic research institutions and centers locally and regionally.3. Community Service&middot; Contribute in the organization of training workshops in his/her scientific specialization through consultation, training and community service center in the university.&middot; Collaborating with faculty members with higher academic ranks in the department in providing services to local, regional, and international organizations.&middot; Obtaining professional associations membership in the public/private sector committees.4. Administrative and Other ActivitiesContribute to the administrative responsibilities required to support the efforts of the university, the college, the department or the scientific program.Qualifications:&middot; Holds a PhD degree or equivalent in the required scientific specialization with a medical background from one of the universities accredited by higher education institutions of the GCC countries.&middot; Fulfills the university's requirements for appointment of assistant professor rank.&middot; Has outstanding experience in teaching and scientific research.Has distinguished scientific research record (should be no less than 8) published in indexed scientific journals.Benefits:Financial Allowances&middot; Housing allowance.&middot; Transportation allowance.&middot; Cost of living allowance.&middot; Leadership/administrative allowance (if applicable depending on the position).&middot; Annual increment.Travel and Education Benefits&middot; A minimum of five travel tickets per year.&middot; Education for children within the Kingdom of Bahrain only.&middot; 50% of baggage transportation costs for international recruitment.Insurance&middot; Health insurance for the employee.&middot; Life insurance (optional).Leave&middot; 60 days of paid annual leave.&middot; 30 days of paid sick leave per year.&middot; Development and Secondment Opportunities&middot; Annual secondment opportunities:&middot; Secondment within Gulf countries.&middot; International secondment.Location: BahrainInterested candidates may send the CV with recent photo and certificates to:Email: topseekers@batelco.com.bhOr WhatsApp:+973 33930088 (No calls, message only)Job Type: Full-timeApplication Question(s):<ul><li>What is your notice period to join?</li><li>What is your nationality?</li><li>What is your age?</li><li>What visa are you on currently?</li><li>Are you currently residing in Bahrain? If not, which country?</li><li>What are your monthly salary expectations?(in BHD)</li><li>What is your current salary?</li><li>Do you have a distinguished scientific research record (no less than 8) published in indexed scientific journal?</li><li>Do you hold a PhD degree or equivalent in the required scientific specialization with a medical background from one of the universities accredited by higher education institutions of the GCC countries?</li></ul>Experience:<ul><li>teaching and scientific research : 3 years (Required)</li></ul>Language:<ul><li>English (Fluent) &amp; Arabic (Preferred) (Required)</li></ul>Work Location: In person

PATHOLOGY - ASSISTANT/ ASSOCIATE/ PROFESSOR

Momentum Marine

Responsibilities as Admin<ul><li>Preparing Quotations and various reports</li><li>Maintaining the general filing system and filing all correspondence</li><li>Assisting the Team with basic administration and tasks</li><li>Coordinating shipments between Supplier carrier and the company</li><li>Managing stationery and other general office supplies and equipment and ensuring supplies are kept at a consistent level</li><li>Responding to straightforward correspondence through email, written, telephone communication</li><li>Handling the preparation of paperwork such as engagement letters, cover letters, invoices, and general letters</li><li>Track Inventory and Asset Records</li></ul>Responsibilities as Accountant<ul><li>Tally Experience</li><li>Maintaining and preparing the excel sheet for the invoices on a monthly basis</li><li>Handling the preparation of the financial statements by rolling out the previous year to the current one</li><li>Maintaining accounts receivable, document bills and supporting documentation</li><li>Maintaining accounts payable, ensure timely payment of invoices, confirming validity</li><li>Updating financial records via accounting software</li><li>Gathering payroll expenses and input into appropriate entry line</li><li>Managing income and expenditure accounts.</li><li>Generating the company&rsquo;s financial reports using income and expenditure data</li><li>Keeping a check on the company&rsquo;s finances based on financial status</li></ul>Skills and qualifications:<ul><li>Experience with accounting, Tally and data entry</li><li>Proficiency in Microsoft Office applications (Word, Excel, Outlook, PowerPoint) and familiarity with office equipment</li><li>Excellent understanding of accounting rules and procedures, including the Generally Accepted Accounting Principles (GAAP)</li><li>Advanced knowledge and experience with spreadsheets.</li><li>Ability to work independent</li><li>Analytical skills</li></ul>Experience - Min 2 yearsJob Type: Full-timePay: BD250.000 per monthWork Location: In person

Accountant / Admin (Female Only)

Job title: Assistant Professor (1)Field/ Specialization: AnatomyRoles and Responsibility:1. Teaching&middot; Teaching number of classes and seminars in his/her field of specialization to students in the undergraduate and postgraduate levels, making use of innovative and modern educational methods.&middot; Following up and continually being aware of the up-to-date scientific research in the scientific specialization he/she teaches in the department or scientific program to ensure that quality assurance standards are met in the instructional process.Participating effectively in reviewing and designing course materials and curricula and developing new courses in his/her relevant academic discipline under direct guidance and supervision of &middot; the head of the department or the scientific program.&middot; Complying with quality assurance standards and procedures for college and university education, as well as providing the necessary data and information for quality assurance requirements.&middot; Supervising and following up maintenance of laboratory equipment and making necessary arrangements for lab work while providing students with instructional materials needed for lab work.&middot; Accomplishing the supervisory and administrative tasks assigned to him/her by the department or program and reporting to the head of department or program.2. Research&middot; Conducting research in accordance with international publication standards aimed at the development requirements of the GCC countries.&middot; Taking the initiative in making grant proposals for funding both locally and externally to support research projects and achieve their scientific goals.Publishing the results of her/his research in refereed scientific journals through scientific &middot; conferences and proper media.&middot; Seeking to disseminate the results of his/her research in high-ranking international scientific journals in order to build reputation and experience in one of the scientific fields at regional and international levels.&middot; Participating, where appropriate, with other university and college faculty members in conducting joint research.&middot; Considering ways of participating in scientific studies and research with academic research institutions and centers locally and regionally.3. Community Service&middot; Contribute in the organization of training workshops in his/her scientific specialization through consultation, training and community service center in the university.&middot; Collaborating with faculty members with higher academic ranks in the department in providing services to local, regional, and international organizations.&middot; Obtaining professional associations membership in the public/private sector committees.4. Administrative and Other ActivitiesContribute to the administrative responsibilities required to support the efforts of the university, the college, the department or the scientific program.Qualifications:&middot; Holds a PhD degree or equivalent in the required scientific specialization with a medical background from one of the universities accredited by higher education institutions of the GCC countries.&middot; Fulfills the university's requirements for appointment of assistant professor rank.&middot; Has outstanding experience in teaching and scientific research.Has distinguished scientific research record (should be no less than 8) published in indexed scientific journals.Benefits:Financial Allowances&middot; Housing allowance.&middot; Transportation allowance.&middot; Cost of living allowance.&middot; Leadership/administrative allowance (if applicable depending on the position).&middot; Annual increment.Travel and Education Benefits&middot; A minimum of five travel tickets per year.&middot; Education for children within the Kingdom of Bahrain only.&middot; 50% of baggage transportation costs for international recruitment.Insurance&middot; Health insurance for the employee.&middot; Life insurance (optional).Leave&middot; 60 days of paid annual leave.&middot; 30 days of paid sick leave per year.&middot; Development and Secondment Opportunities&middot; Annual secondment opportunities:&middot; Secondment within Gulf countries.&middot; International secondment.Location: BahrainInterested candidates may send the CV with recent photo and certificates to:Email: topseekers@batelco.com.bhOr WhatsApp:+973 33930088 (No calls, message only)Job Type: Full-timeApplication Question(s):<ul><li>What is your notice period to join?</li><li>What is your nationality?</li><li>What is your age?</li><li>What visa are you on currently?</li><li>Are you currently residing in Bahrain? If not, which country?</li><li>What are your monthly salary expectations?(in BHD)</li><li>What is your current salary?</li><li>Do you have a distinguished scientific research record (no less than 8) published in indexed scientific journals?</li><li>Do hold a PhD degree or equivalent in the required scientific specialization with a medical background from one of the universities accredited by higher education institutions of the GCC countries?</li></ul>Experience:<ul><li>teaching and scientific research : 3 years (Required)</li></ul>Language:<ul><li>English (Fluent) &amp; Arabic (Preferred) (Preferred)</li></ul>Work Location: In person

ANATOMY - ASSISTANT PROFESSOR

Explore 44+ Administrative assistant in Manama this April. Find roles across top companies and apply now to boost your career.