office admin/secretary

office manager

administrative assistant

VGA Holdings

Job OverviewWe are looking for a proactive and detail-oriented Logistics Assistant / Executive Assistant to support the company&rsquo;s daily logistics activities while providing administrative assistance directly to the Managing Director. As our logistics operations are currently light, this role combines basic distribution coordination with executive and office support responsibilities.This position requires an organized, professional, eager to learn, and interested in growing within a dynamic work environment.Key Responsibilities<ul><li>Manage and support daily operational activities, including coordination of deliveries, supplier follow-ups, inventory control, and general logistics operations to ensure smooth business processes</li><li>Handle end-to-end procurement and supply chain activities, including vendor coordination, purchase order processing, shipment tracking, and delivery follow-ups</li><li>Evaluate supplier quotations and select vendors based on pricing, quality, and lead time to support effective sourcing decisions</li><li>Issue, track, and monitor purchase orders while coordinating with suppliers, couriers, and internal departments</li><li>Oversee import/export documentation and ensure compliance with SCE, customs, and other regulatory requirements</li><li>Monitor shipments and maintain communication with suppliers, customers, and service providers to ensure timely deliveries and smooth operations</li><li>Provide administrative and executive support to the Managing Director, including calendar management, scheduling, document organization, and professional correspondence</li><li>Prepare reports, spreadsheets, and perform accurate data entry while maintaining organized operational and administrative records</li><li>Assist with office coordination, document submissions, LMRA-related processes, customs receipts, and other operational compliance activities within Bahrain</li></ul>Requirement &amp; Skills:<ul><li>Diploma or Bachelor&rsquo;s degree in Business Administration, Logistics, or a related field is preferred</li><li>Fresh graduates and entry-level candidates are encouraged to apply</li><li>Strong spoken and written English communication skills</li><li>Proficient in Microsoft Office (Word, Excel, Outlook) or Google Workspace</li><li>Well-organized with strong attention to detail, multitasking, and time management abilities</li><li>Familiarity with commercial areas and local coordination within Bahrain is an advantage</li><li>Basic exposure to logistics coordination, courier handling, inventory monitoring, or administrative support is a plus</li><li>Ability to maintain confidentiality, handle tasks professionally, and work effectively with different stakeholders</li></ul>Interested Applicants can share their CV through email: info@vgaholdings.com | WhatsApp: +973 6663 3334 (NO CALLS)Work Location: In person

Logistics Assistant / Assistant to the CEO

Encompass HSE

Female Office Admin/Secretary Key Responsibilities<ul><li>Handle daily office administration and secretarial tasks</li><li>Answer phone calls, emails, and correspondence professionally</li><li>Schedule meetings, appointments, and maintain calendars</li><li>Prepare reports, letters, and official documents</li><li>Maintain filing systems and office records</li><li>Coordinate with staff, clients, and suppliers</li><li>Monitor office supplies and place orders when necessary</li><li>Assist management with administrative duties</li><li>Maintain confidentiality of company information</li><li>Must be able to speak and write in Arabic and English fluently</li></ul>Job Type: Full-timePay: BD250.000 - BD500.000 per monthEducation:<ul><li>Bachelor's (Preferred)</li></ul>Language:<ul><li>Arabic &amp; English (Preferred)</li></ul>License/Certification:<ul><li>license (Preferred)</li></ul>Location:<ul><li>Manama (Preferred)</li></ul>Work Location: In person

Office Admin/Secretary

Bonapal W.L.L.

Join Our Growing F&amp;B Company!Are you passionate about people and looking to kickstart your career in Human Resources? We are a dynamic and fast-growing food &amp; beverage company seeking an enthusiastic HR Assistant to join our team!Key Responsibilities:<ul><li>Assist with recruitment, onboarding, and orientation processes</li><li>Maintain employee records and HR databases</li><li>Support payroll and benefits administration</li><li>Respond to employee inquiries and provide administrative support</li><li>Help organize staff training and company events</li></ul>Qualifications:<ul><li>HR-related degree preferred</li><li>Previous administrative or HR experience is a plus</li><li>Strong organizational and communication skills</li><li>Proficiency in Microsoft Office</li><li>Ability to maintain confidentiality and work in a fast-paced environment</li></ul>If you are eager to learn, detail-oriented, and ready to be part of a friendly team, we&rsquo;d love to hear from you!All qualified applicants will receive consideration for employment.Job Type: Full-timeApplication Question(s):<ul><li>Are you currently working in Bahrain?</li><li>Do you have experience working as an HR?</li><li>How many years of HR experience do you have?</li><li>What is your expected salary?</li></ul>Work Location: In person

HR ASSISTANT (Male)

Bahrain Jobs

Key Responsibilities:Provide secretarial services &ndash; for the engineering department like, pre-selection of incoming mail and requestsaccording to priority and responsibilities and phone calls, office supplies procurement / administration, address management,professional journals and newspapers in circulation, organize and maintain a proper department filing system, verify the travel authorization.Support the department managers &ndash; in his tasks, this includes to assistance in evaluation of documents; create, lead and interpret statistics,administration of presence-, vacation- and sick days, translating and care CV in the database, registration for trainings.Work in the engineering team in a supporting role &ndash; to ensure the smooth running of the department operations, for example applyfor work of ID cards, coordinate travel arrangements, hotel accommodation, claims etc.Maintain the data of the specific business applications &ndash; starting from creating new employees in SMS database, requisitions in Oracle,verify the outstanding Timesheets in Clarity, care of training sessions, workshops and certificates in the employee database.Active exchange &ndash; with the other Secretariat Division.Other duties &ndash; perform other additional specific duties, when requested by the business.Qualifications &amp; Requirements :Minimal 3 -5 years of experience in the respective industry.Must be an engineering graduate.Secretarial qualifications (commercial apprenticeship or equivalent)Fluently in English (speaking and writing skills)Professional and pleasant personality with good written and verbal communication and interpersonal skillsProactive, take initiative and well organizedProficient in MS Office applications (Excel, Words, Access, Powerpoint and Outlook) is a must and experiencein using Clarity, Oracle software is advantageousJob Type: Full-timePay: Up to BD650.000 per monthWork Location: In person

Executive Secretery - Engineering Department

Era Projects

Job Description:&middot; Greeting and assisting of Owners /Tenants/clients/visitors in a professional and friendly manner&middot; Direct persons to correct destination&middot; Direct phone inquiries to the appropriate Department/ Staff members&middot; Deal the queries from the Owner /Tenant and Clients&middot; Maintaining the reception area in a tidy manner&middot; Perform other clerical front office duties such as filing, photocopying, scanning, faxing etc.&middot; Visitor&rsquo;s registration and issuing security pass for all deliveries&middot; Check, sort and forward emails to the appropriate staff&middot; Responding to email query&middot; Registering maintenance request&middot; Taking appointments for maintenance works&middot; Programming Access Cards&middot; Preparing daily &amp; monthly reports&middot; Responsible for reservation of Party Hall &amp; Swimming pool area&middot; Handling cash transactions with the customers&middot; Safe Cash handling and updating in master filesRequired Skills:<ul><li>Self-motivated</li><li>Team player</li><li>Innovative thinking</li><li>Strong interpersonal and communication skills</li><li>Able to multi-task and prioritize tasks consistent with business objectives</li><li>Computer literate with knowledge of Microsoft office tools</li><li>Must be fluent in English &amp; Arabic</li><li>Minimum of 2 years&rsquo; experience in the same position</li></ul>Work Location: In person

Front office Executive

Job SummaryWe are looking for an experienced and detail-oriented Office / Operation Manager to oversee the daily administrative and operational activities of the company in Bahrain. The ideal candidate will be responsible for managing office operations, supervising support staff, coordinating vendors and facilities, monitoring budgets, and ensuring compliance with Bahrain labor regulations including LMRA and WPS requirements. The candidate should possess strong organizational, leadership, and communication skills, along with the ability to manage multiple responsibilities efficiently in a fast-paced environment.Key Responsibilities<ul><li>Manage and oversee the day-to-day office operations and administrative functions</li><li>Supervise administrative and support staff, including hiring, onboarding, and performance monitoring</li><li>Coordinate office maintenance, facility management, health &amp; safety, and workplace organization</li><li>Liaise with landlords, building management, and external service providers</li><li>Source, negotiate, and manage vendors for office supplies, IT services, maintenance, cleaning, and procurement</li><li>Monitor office expenses, process invoices, and assist in budget tracking and financial administration</li><li>Maintain organized records, documentation, and filing systems</li><li>Utilize digital collaboration and productivity platforms such as Microsoft 365,and Google Workspace</li><li>Ensure smooth coordination between departments to improve operational efficiency</li><li>Support payroll and HR-related administrative processes in compliance with Bahrain labor regulations</li><li>Assist with LMRA documentation, WPS compliance, GOSI-related coordination, and employee records management</li><li>Identify and implement process improvements to enhance office productivity and efficiency</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field</li><li>Minimum 3&ndash;5 years of experience in office management, administration, or operations</li><li>Proven experience managing teams and supervising office staff</li><li>Strong knowledge of office administration, facilities management, and vendor coordination</li><li>Familiarity with Bahrain labor laws, LMRA procedures, WPS, and GOSI processes is preferred</li><li>Strong financial administration skills including invoice processing, budgeting, and expense tracking</li><li>Proficiency in Microsoft Office, Google Workspace, and project management platforms</li><li>Excellent organizational, communication, and multitasking abilities</li><li>Ability to work independently and handle confidential information professionally</li></ul>Interested applicants can share their CV through email: info@vgaholdings.com | WhatsApp: +973 6663 3334 (NO CALLS)Application Question(s):<ul><li>1. How many years of experience do you have managing office operations and administrative teams?</li></ul>2. Have you managed vendor relationships and negotiated contracts with suppliers (IT, facilities, cleaning, procurement, etc.)? Please provide examples3. What experience do you have handling office budgets, invoice processing, expense tracking, or financial administration?4. Have you worked in Bahrain before?<ul><li>Yes</li><li>No</li></ul>5. Which office and project management tools are you confident using?6. What is your current monthly salary (or most recent salary) and What is your expected monthly salary in BHD?7. What is your current visa status in Bahrain?8. Why are you leaving your current role?Work Location: In person

Office Manager

Babasons WLL

Responsible for assisting the Store Manager in day-to-day store operations with focus in the following areas:&Oslash; Staff management&Oslash; Retail operations and process management&Oslash; Product, pricing, promotion management&Oslash; Coordination and communication with all support functions<ul><li>Monitors and adheres to SOPs on all operations aspects including but not limited to expiry checks, shrinkage control, price updating etc. in the store; for smooth stores operations</li><li>Ensure ambiance, cleanliness, displays, planogram etc. are maintained at expected levels</li><li>Ensure efficient staff deployment through monitoring work, delegation, training, assisting manager in roster management, leave planning etc. for seamless store operations</li><li>Analyze reports and implement necessary corrective actions on the floor to improve sales, shrinkage, inventory &amp; maintain availability</li><li>Assistant Store Manager with independent charge of a store will be responsible for all aspects of store operations</li></ul>Job Types: Full-time, PermanentExperience:<ul><li>supervisory: 3 years (Required) Please share your CV at careers@babasons.com</li></ul>Job Types: Full-time, PermanentWork Location: In person

Assistant Store Manager

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