administrative support specialist

administrative assistant

MarineMax

<div><p><b>OVERVIEW: </b>The Administrative Assistant provides clerical and administrative support including scheduling appointments, assisting callers with information, greeting customers and guests, composing and typing correspondence using computer, reading and routing incoming mail, filing correspondence and other records, and other assigned clerical duties.</p>
<p><b>
KEY TASKS:
</b></p><ul><li>Answer telephone and gives information to callers, take messages, or transfer calls to appropriate individuals</li>
<li>Opens incoming mail and routes mail to appropriate individuals.</li>
<li>Accurately manage, organize, and update relevant data using database applications.</li>
<li>Schedule appointments, maintain calendar and coordinate conferences and meetings.</li>
<li>Take meeting notes and prepare final notes using computer.</li>
<li>General office duties including copying, collating, faxing, and filing.</li>
<li>Represent MarineMax when communicating with persons outside the company. Always presents a good impression of the company.</li>
<li>Establish and maintain relationships with fellow MarineMax team members as well as customers, vendors and other outside persons.</li>
<li>Efficiently respond in an effective manner to a variety of demands and projects</li>
<li>Demonstrate effective verbal and written communication skills</li>
<li>Meet established deadlines.</li>
<li>Understand, adhere to and implement procedures, policies and guidelines</li>
<li>Manage information, coordinate arrangements and prepare correspondence with minimum review</li>
<li>Establish and maintain good working relationships with all levels of the organization and the public</li>
<li>Effectively communicate with internal and external customers, visitors and telephone callers</li>
<li>Work effectively and make sound decisions with minimal supervision</li>
<li>Other duties as assigned</li></ul><br>
<p></p>
<ul><li>MarineMax and its subsidiaries uses E-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify, including your rights and responsibilities.</li></ul></div>

Administrative Assistant

Ascension

<div>We Are Hiring:
<div><b>
Location: </b>Pensacola, FL</div><div><b>
Facility: </b>Ascension Sacred Heart Pensacola</div><div><b>
Department/Specialty: </b>Adult Ambulatory Infusion</div><div><b>
Schedule: </b>Days | Full-time</div>
What You Will Do:
<div>
Work in a customer service capacity providing administrative and clerical support to patients and customers in a medical setting.</div><ul><li>
Greet patients and visitors, check patients in and out, and obtain necessary documentation.</li><li>
Verify and enter demographic information.</li><li>
Obtain and verifu insurance authorizations/precertification.</li><li>
Complete medical record release requests and schedule/confirm patient appointments.</li><li>
Enter, review and submit charges for patient procedures and services daily.</li><li>
Collect co-payments and reconcile all daily reports and deposits for accuracy.</li><li>
Provide general office and clerical support to assigned area.</li></ul>
What You Will Need:
<div>
Education:</div><ul><li>
High School diploma equivalency OR 1 year of applicable cumulative job specific experience required.
<ul><li>Note: Required professional licensure/certification can be used in lieu of education or experience, if applicable.</li></ul></li></ul>
Additional Preferences:
<ul><li>Prior health care experience.</li><li>
Prior authorization experience and insurance verification knowledge</li></ul>
Why Join Our Team:
<div>
Ascension is a leading nonprofit Catholic health system with a culture and associate experience grounded in service, growth, care and connection. We empower our 99,000+ associates to bring their skills and expertise every day to reimagining healthcare, together. Recognized as one of the Best 150+ Places to Work in Healthcare and a Military-Friendly Gold Employer, you&rsquo;ll find an inclusive and supportive environment where your contributions truly matter.</div>
Equal Employment Opportunity Employer:
<p><b><i>
Equal employment opportunity employer
</i></b></p><p>Ascension provides Equal Employment Opportunities (EEO) to all associates and applicants for employment without regard to race, color, religion, sex/gender, sexual orientation, gender identity or expression, pregnancy, childbirth, and related medical conditions, lactation, breastfeeding, national origin, citizenship, age, disability, genetic information, veteran status, marital status, all as defined by applicable law, and any other legally protected status or characteristic in accordance with applicable federal, state and local laws. For further information, view the EEO Know Your Rights (English) poster or EEO Know Your Rights (Spanish) poster.</p><p><b><i>
Fraud prevention notice
</i></b></p><p>Prospective applicants should be vigilant against fraudulent job offers and interview requests. Scammers may use sophisticated tactics to impersonate Ascension employees. To ensure your safety, please remember: Ascension will never ask for payment or to provide banking or financial information as part of the job application or hiring process. Our legitimate email communications will always come from an @ascension.org email address; do not trust other domains, and an official offer will only be extended to candidates who have completed a job application through our authorized applicant tracking system.</p><p><b><i>
E-Verify statement
</i></b></p><div>Employer participates in the Electronic Employment Verification Program. Please click here for more information.</div><br>
<div></div>
Benefits:
<div>
Paid time off (PTO)<br>
Various health insurance options &amp; wellness plans<br>
Retirement benefits including employer match plans<br>
Long-term &amp; short-term disability<br>
Employee assistance programs (EAP)<br>
Parental leave &amp; adoption assistance<br>
Tuition reimbursement<br>
Ways to give back to your community</div><div></div><div><i><br>
Benefit options and eligibility vary by position. Compensation varies based on factors including, but not limited to, experience, skills, education, performance, location and salary range at the time of the offer.</i></div></div>

Office Operations Assistant Ambulatory Infusion

One Federal Solution

<div><p>One Federal Solution (OFS) is seeking an Administrative Support Specialist to join our team. The Administrative Support Specialist will provide crucial administrative and technical support to the Managers, Supervisors, and Leadership. The role involves assisting in a wide range of administrative tasks, including budget preparation, tracking personnel actions, managing correspondence, and supporting various meetings and events. The ideal candidate should possess excellent organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.</p><p><b>
Clearance Level &ndash; Active Secret Clearance Required to be considered for this role</b></p><p></p><p><b>
Administrative Support Specialist Tasks and Duties:</b></p><ul><li>
Assist the HR Manager, Supervisors, and Leadership with the in-and-out processing of civilian employees.</li><li>
Support the preparation of budget reports.</li><li>
Provide note-taking and administrative support for conferences and meetings.</li><li>
Prepare read-ahead materials and assist with logistical coordination for meetings and training conferences, including space, technical support, supplies, transportation, and other event needs.</li><li>
Issue and manage building badges, control identification badges, and keys for assigned personnel.</li><li>
Track selections from hiring events and assist with monitoring and entering information into agency task management systems or spreadsheets to track internal and external suspense actions.</li><li>
Maintain accurate tracking of workload, facility assignments, student activities, instructor assignments, and other related tasks.</li><li>
Assist in researching and ordering office supplies and basic materials.</li><li>
Manage and organize correspondence for assigned components.</li><li>
Support vehicle officer in maintaining office vehicles and driving government vehicles when required.</li><li>
Maintain and update travel and leave schedules for leadership.</li><li>
Answer phone messages and forward appropriate messages to relevant parties.</li><li>
Update and submit briefing slides for release approval when applicable.</li><li>
Organize and schedule regular Teams meetings for leadership and staff.</li><li>
Track and manage BI inventory, including equipment and vehicles.</li><li>
Update recruitment calendars, including the external website.</li><li>
Format and update the Recruitment and Retention Plan as needed.</li><li>
Assist in uploading resumes received from career fairs and by email to the applicant tracking system, managing a volume of 5 to 300 resumes depending on the event.</li><li>
Draft and send communication to candidates and applicants.</li><li>
Coordinate with event planners for the Summer Intern Recognition ceremony.</li><li>
Manage updates to the Director Awards webpage, create deliberation requirements, and order plaques/trophies. Work with the Public Affairs Office to plan the Director Awards Annual Ceremony.</li><li>
Schedule and support Executive Review Panels for filling Defense Intelligence Senior Executive Service and Defense Intelligence Senior Level vacancies.</li><li>
Review HCMO Policies for grammatical accuracy before preparing them for the Director's signature.</li></ul><p></p><p><b>
Administrative Support Specialist Qualifications and Requirements:</b></p><ul><li>
High school diploma or equivalent.</li><li>
Two years of relevant administrative and technical support experience.</li><li>
Active Secret Clearance</li><li>
Strong oral and written communication skills, with a good command of the English language.</li><li>
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.</li><li>
Strong organizational skills with the ability to prioritize and manage multiple tasks.</li><li>
Excellent attention to detail and ability to handle confidential information.</li></ul><p></p><p><b>
Preferred Skills:</b></p><ul><li>
Experience working with budget preparation and travel-related reports.</li><li>
Experience in event planning and coordination.</li><li>
Familiarity with applicant tracking systems.</li><li>
Knowledge of government or defense-related processes and procedures is a plus.</li></ul><p></p><p><b>
About One Federal Solution:</b><br>
One Federal Solution (OFS) is an innovative Professional Services provider with over 20 years of experience supporting Defense and Civilian agencies. OFS specializes in Business Intelligence, Acquisition and Procurement, and other Professional Services. We are pioneers, builders, thought leaders, and pride ourselves in thinking outside the box to co-create with our customers, helping them achieve excellent enterprise-wide outcomes. As a certified Service-Disabled Veteran-Owned Small Business (SDVOSB), OFS is committed to providing people who deliver high performance and excellence to our government partners.</p></div>

Administrative Support Specialist

Baptist Health Care

<div><p><b>MEDICAL ASSISTANT:</b><br>
The Medical Assistant assists with patient care management, executes administrative and clinical procedures. The Medical Assistant position provides exceptional medical care that meets each patient's physical, mental, and emotional needs. Provide administrative/clinical assistance to physicians/mid-level practitioners/nurses/patients while adhering to a prescribed treatment plan in accordance with established policies and procedures. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. The person in this position works under general supervision, is responsible for various shifts, may be subject to over 40 hours per week and/or callback as required, and may also be required to remain on campus immediately before, during, and after severe weather and/or disasters.<br>
<br>
<b>LPN:</b><br>
The Licensed Practical Nurse performs selected nursing acts in the care of the ill, injured, or infirm patient under the direction of the Physician. The person in this position works under general supervision, is responsible for various shifts, may be subject to over 40 hours per week and/or callback as required, and may also be required to remain on campus immediately before, during, and after severe weather and/or disasters.</p><p><b>
MEDICAL ASSISTANT:</b></p><br>
<ul><li>
High School Diploma or Equivalent Required</li><li>
Successful completion of an accredited medical assisting program or Graduation from a formal medical services training program of the United States Armed Forces preferred.</li><li>
Must be certified/registered by day of hire or transfer with one of the following: American Association of Medical Assistants (AAMA) Certified <b>or</b> American Medical Technologist (AMT) Registered with an Active Membership <b>or</b> NCMA National Certified Medical Assistant (NCCT) <b>or </b>National Health Career Association (NHA) <b>or</b> National Association for Health Professionals (NAHP- NRCMA) <b>or</b> AMCA-American Medical Certification Association certification.</li><li>
BLS through American Heart Association is required within 30 days of employment/transfer.</li><li>
Knowledge of anatomy and physiology, medical terminology, medical law, medical ethics, human relations and patient education. Skills and ability in administrative and clinical medical assisting. Must be able to communicate effectively through written and/or verbal communication. Basic Computer skills. Knowledge of and ability to perform EKGs and obtain accurate blood pressure readings.</li></ul><p><b><br>
LPN:</b></p><br>
<ul><li>
Graduate of Practical Nursing program is required</li><li>
Current License as a LPN in the State of Florida. BLS through American Heart Association required.</li><li>
Ability to read and understand the English language. Knowledge of patient care charts and patient histories. Knowledge of clinical and/or surgical operations and documentation. Knowledge of patient evaluation and triage procedures.</li><li>
Knowledge of supplies, equipment, and/or services ordering and inventory control.</li><li>
Knowledge of appropriate procedures and standards for the administration of medications and patient care aids. Proficient with Computer skills.</li><li>
Excellent communication skills verbally and written</li></ul><p></p><p><br>
Baptist Health Care is a not-for-profit health care system committed to improving the quality of life for people and communities in northwest Florida and south Alabama. The organization includes three hospitals, four medical parks, Andrews Institute for Orthopaedic &amp; Sports Medicine, and an extensive primary and specialty care provider network. With more than 4,000 team members, Baptist Health Care is one of the largest non-governmental employers in northwest Florida.</p><br>
<p></p>
<p>
Baptist Health Care, Inc. is an Equal Opportunity Employer. BHC maintains and enforces a policy that prohibits discrimination against any workforce members or applicants for employment because of sex, race, age, color, disability, marital status, national origin, religion, genetic information, or other category protected by federal, state or local law.</p></div>

Medical Assistant/LPN - Cardiology Electrophysiology - BMP 9-Mile

State Farm

<div><div><div><b>Benefits:</b></div>
<ul><li>Dental insurance</li>
<li>401(k)</li>
<li>Bonus based on performance</li>
<li>Competitive salary</li>
<li>Flexible schedule</li>
<li>Health insurance</li>
<li>Opportunity for advancement</li>
<li>Paid time off</li>
<li>Training &amp; development</li>
</ul></div><div><div><b>ROLE DESCRIPTION:</b><br>
Will Rentschler - State Farm Agent is a leading insurance agency dedicated to providing exceptional service to our customers. We are currently seeking a dynamic individual to join our team as a Receptionist - State Farm Agent Team Member.<br>
<br>
Our ideal candidate is highly organized, detail-oriented, and committed to contributing to a positive and productive workplace. If you thrive in a supportive role and are eager to learn and grow within the insurance industry, we invite you to apply and become a valued member of our team.</div>
<div></div>
<div><b>RESPONSIBILITIES:</b></div>
<ul><li>Greet customers warmly in person and over the phone, directing them to the appropriate team members.</li>
<li>Manage appointment scheduling and office communications.</li>
<li>Assist in handling incoming inquiries and maintaining customer records.</li>
<li>Engage in conversations with prospective and existing customers, identifying opportunities to offer insurance options.</li>
<li>Provide excellent customer service and follow up on customers needs.</li>
<li>Support the team with various administrative tasks and projects.</li>
</ul><div><b>QUALIFICATIONS:</b></div>
<ul><li>Previous experience in a receptionist or customer service role.</li>
<li>Communication and interpersonal skills.</li>
<li>Organizational and multitasking abilities.</li>
<li>Comfortable with engaging in sales conversations.</li>
<li>Basic computer skills, including Microsoft Office and CRM systems.</li>
</ul><div><b>ABOUT OUR AGENCY:</b><br>
I opened my agency on January 1, 2018, and we&rsquo;ve since grown to two offices with a combined team of about 23 people. From day one, my goal has been to build something bigger than just a business&mdash;an organization that makes a real impact on both our customers and our community.<br>
</div><div>We&rsquo;re deeply involved in charitable work throughout the Panhandle. We proudly support the local Make-A-Wish Foundation and have raised over $22,000 in back-to-back years. In addition, we partner with organizations such as the Great Seminole Club, Washington High School Soccer, West Florida High teacher appreciation initiatives, Gulf Breeze Elementary, the Florida Engineering Society, the Optimist Club of Gulf Breeze, Panhandle Soccer, and the End of the Watch Foundation for fallen police officers. Giving back isn&rsquo;t something we do occasionally&mdash;it&rsquo;s woven into who we are.<br>
</div><div>Inside the office, we work hard and have fun doing it. Our break room is always stocked with a wide variety of snacks and drinks (a fan favorite among the team). We host quarterly outings and fun team events throughout the year. We also take one annual team trip that team members can qualify for&mdash;and you&rsquo;re welcome to bring a plus-one or your family if they can fit in your room.<br>
</div><div>We offer a 401(k), health and dental benefits, group life insurance, disability insurance, and a supportive environment that encourages both professional and personal growth.<br>
</div><div>Our culture is built on performance, teamwork, and community impact. We&rsquo;re proud of the size and strength of our team, but even more proud of the relationships we build&mdash;both within our offices and throughout the community. If you&rsquo;re looking for a place where you can grow, contribute, and be part of something meaningful, this could be a great fit for you.</div></div></div>

Receptionist - State Farm Agent Team Member

<div>We Are Hiring:
<div><b>
Location: </b>Pensacola, FL</div><div><b>
Facility: </b>Ascension Sacred Heart Gulf Coast Ortho Specialist</div><div><b>
Schedule: </b>Day | Full time | Monday - Friday</div>
What You Will Do:
<ul><li>Welcoming and interviewing patients, accurately measuring and documenting vital signs, and preparing examination rooms to ensure a smooth, comfortable visit.</li><li>
Assisting with treatments as directed and supervised by the providers</li><li>
Performing select clinical duties and providing essential administrative support, including managing patient records, answering calls, and handling necessary charting.</li><li>
Documenting provider-patient encounters, meticulously listing diagnoses, symptoms, follow-up instructions, and prescriptions.</li><li>
Transcribing patient orders for lab work, testing, and medications.</li></ul>
What You Will Need:
<div>
Licensure / Certification / Registration:</div><ul><li>
BLS Provider obtained within 1 Month (30 days) of hire date or job transfer date required. American Heart Association or American Red Cross accepted.</li><li>
Medical Assistant obtained prior to hire date or job transfer date required.</li></ul><div>
Education:</div><ul><li>
High School diploma equivalency OR 1 year of applicable cumulative job specific experience required.<ul><li>
Note: Required professional licensure/certification can be used in lieu of education or experience, if applicable.</li></ul></li></ul>
Additional Preferences:
<ul><li>One year of experience as a medical assistant.</li></ul>
Why Join Our Team:
<div>
Ascension is a leading nonprofit Catholic health system with a culture and associate experience grounded in service, growth, care and connection. We empower our 99,000+ associates to bring their skills and expertise every day to reimagining healthcare, together. Recognized as one of the Best 150+ Places to Work in Healthcare and a Military-Friendly Gold Employer, you&rsquo;ll find an inclusive and supportive environment where your contributions truly matter.</div>
Equal Employment Opportunity Employer:
<p><b><i>
Equal employment opportunity employer
</i></b></p><p>Ascension provides Equal Employment Opportunities (EEO) to all associates and applicants for employment without regard to race, color, religion, sex/gender, sexual orientation, gender identity or expression, pregnancy, childbirth, and related medical conditions, lactation, breastfeeding, national origin, citizenship, age, disability, genetic information, veteran status, marital status, all as defined by applicable law, and any other legally protected status or characteristic in accordance with applicable federal, state and local laws. For further information, view the EEO Know Your Rights (English) poster or EEO Know Your Rights (Spanish) poster.</p><p><b><i>
Fraud prevention notice
</i></b></p><p>Prospective applicants should be vigilant against fraudulent job offers and interview requests. Scammers may use sophisticated tactics to impersonate Ascension employees. To ensure your safety, please remember: Ascension will never ask for payment or to provide banking or financial information as part of the job application or hiring process. Our legitimate email communications will always come from an @ascension.org email address; do not trust other domains, and an official offer will only be extended to candidates who have completed a job application through our authorized applicant tracking system.</p><p><b><i>
E-Verify statement
</i></b></p><div>Employer participates in the Electronic Employment Verification Program. Please click here for more information.</div><br>
<div></div>
Benefits:
<div>
Paid time off (PTO)<br>
Various health insurance options &amp; wellness plans<br>
Retirement benefits including employer match plans<br>
Long-term &amp; short-term disability<br>
Employee assistance programs (EAP)<br>
Parental leave &amp; adoption assistance<br>
Tuition reimbursement<br>
Ways to give back to your community</div><div></div><div><i><br>
Benefit options and eligibility vary by position. Compensation varies based on factors including, but not limited to, experience, skills, education, performance, location and salary range at the time of the offer.</i></div></div>

Certified Medical Assistant Sports and Shoulder Center

<div>The Physician Assistant provides a comprehensive health assessment and evaluation for patients in the clinic under the supervision of the medical director or works with physician in a surgical capacity in the operating room. This position provides health care services to patients under direction and responsibility of Physician including assessing, diagnosing, prescribing, treating, and educating patients. This position works closely with physicians and other clinicians in a team approach to patient care. Orders and interprets appropriate tests i.e. labs, EKG, and Xrays under physician supervision.<ul><li>
Assesses patient status by obtaining health history through interviews and chart reviews; assessing presenting illness, risk factors, and family history, psychosocial situation, and cultural factors; and performing appropriate examinations.</li><li>
Orders or performs appropriate laboratory diagnostic and other screening tests. Seeks other information as needed, including consultation with physicians for evaluation of illness. Integrates data to determine diagnosis and therapeutic plan, including identification of any health risks.</li><li>
Develops and implements treatment plan by prescribing/dispensing medications and/or injections in compliance with medical practice guidelines and state laws.</li><li>
Instructs and counsels patients regarding compliance with prescribed therapeutic regimens, normal growth and development, family planning, emotional problems of daily living, and health maintenance.</li><li>
Collaborates with physicians in managing acute and long-term medical needs of patient. Provides monitoring and continuity of care between visits according to treatment plan including triaging patient calls/e-mails.</li><li>
Participates in peer reviews, chart reviews, staff education, clinical guideline development, and other continuing education and quality assurance activities to demonstrate compliance with standards, regulations, policies, and procedures. Develops and implements patient management plans, records progress notes, and assists in provision of continuity of care.</li><li>
Functioning in a &ldquo;First Assist&rdquo; capacity to physician in the operating room, as outlined in the Medical Staff Bylaws. If applicable.</li><li>
Maintains current knowledge/certification/licensure. Pursues professional growth and development.</li></ul><p><b>
Minimum Education</b></p><br>
<ul><li>
Education must comply with state licensing board education requirements Required</li></ul><p><b><br>
Minimum Work Experience</b></p><br>
<ul><li>
Relevant experience in developing and running patient care programs. Required</li></ul><p><b><br>
Licenses and Certifications</b></p><br>
<ul><li>
Physician Assistant Licensed State of Florida Upon Hire Required</li><li>
Certified Physician Assistants (CCPA) National Board Upon Hire Required</li><li>
BLS for Healthcare Providers (BLS) American Heart Association Upon Hire Required</li></ul><p><b><br>
Required Skills, Knowledge and Abilities</b></p><br>
<ul><li>
Knowledge of advanced practice including anatomy and physiology, pathophysiology, pharmacology and therapeutics, basic nutrition, behavioral factors, psychosocial/family systems, diagnostic testing, interpretation of results and clinical decision making, alternative treatment modalities.</li><li>
Basic Computer Skills.</li><li>
Ability to document and utilize electronic health record applications.</li></ul><p>
Baptist Health Care is a not-for-profit health care system committed to improving the quality of life for people and communities in northwest Florida and south Alabama. The organization includes three hospitals, four medical parks, Andrews Institute for Orthopaedic &amp; Sports Medicine, and an extensive primary and specialty care provider network. With more than 4,000 team members, Baptist Health Care is one of the largest non-governmental employers in northwest Florida.</p><br>
<p></p>
<p>
Baptist Health Care, Inc. is an Equal Opportunity Employer. BHC maintains and enforces a policy that prohibits discrimination against any workforce members or applicants for employment because of sex, race, age, color, disability, marital status, national origin, religion, genetic information, or other category protected by federal, state or local law.</p></div>

Physician Assistant - Baptist Urgent Care Airport

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