executive assistant

operations assistant

administrative assistant

Agency VA

Job Title: Executive Assistant to the VP of OperationsLocation: Agency VA Pakistan NASTP RWPJob Type: Full-TimeDepartment: EA DivisionReports To: VP of OperationsPosition Overview:We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative support to the Vice President of Operations. This role requires strong multitasking abilities, excellent communication skills, and a high degree of professionalism and discretion.Key Responsibilities:Administrative Support:<ul><li>Manage complex calendars, schedule meetings, and coordinate appointments for VP of Ops.</li><li>Handle travel arrangements, expense reporting, and itineraries.</li><li>Prepare reports, presentations, and documentation as needed.</li><li>Organize and maintain files, records, and confidential information.</li></ul>Operational Assistance:<ul><li>Assist in organizing and tracking key projects and initiatives across Operations.</li><li>Help in compiling and maintaining operational metrics and performance data.</li><li>Monitor action items and follow-ups to ensure timely completion.</li><li>Coordinate internal communications, announcements, and event logistics.</li></ul>Cross-Functional Liaison:<ul><li>Serve as a key point of contact between Operations and other departments.</li><li>Communicate and follow up with stakeholders to support project delivery and information flow.</li><li>Attend and take minutes during departmental or cross-functional meetings.</li></ul>General Office Management:<ul><li>Ensure supplies, equipment, and office needs are proactively managed.</li><li>Assist in organizing company events, team meetings, and offsites.</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s degree or equivalent experience in Business Administration, Human Resources, or related field.</li><li>Minimum of 2 years of experience as an Executive Assistant or similar administrative role.</li><li>Excellent organizational, time management, and multitasking skills.</li><li>Strong written and verbal communication abilities.</li><li>High level of discretion and confidentiality.</li><li>Proficiency in Microsoft Office Suite and calendar management tools (e.g., Google Workspace, Microsoft Teams, etc.).</li><li>Experience supporting multiple executives is a strong advantage.</li></ul>Key Competencies:<ul><li>Proactive and resourceful problem-solver</li><li>Exceptional attention to detail</li><li>Strong interpersonal skills and professional demeanor</li><li>Ability to manage competing priorities with grace and efficiency</li><li>Discrete and trustworthy with sensitive information</li></ul>Job Type: Full-timePay: From Rs100,000.00 per monthAbility to commute/relocate:<ul><li>Rawalpindi: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>What is your current salary in PKR?</li><li>How would you rate your grip over the English language on a scale of 1 to 10?</li><li>What is your expected Salary?</li><li>This role will be based at our new office location in the vicinity of G-9, Islamabad. The working hours will be 6:00 PM to 3:00 AM (Pakistan Standard Time), Monday to Friday.</li></ul>Please confirm if you are comfortable with this arrangement?Work Location: In person

Executive Assistant

Meds IT Nexus

Job Title: HR AssistantLocation: RawalpindiDepartment: Human ResourcesCompany: Meds Nexus Pvt LtdJob Summary:The HR Assistant ( must be from medical industry experience ) will assist the HR department with various HR functions, including recruitment, employee relations, benefits administration, and record-keeping. All responsibilities, updates, and task outcomes will be directly reported to the HR Executive or HR Manager to ensure alignment with department goals and company policies. This role supports a smooth and efficient HR operation by acting as a liaison between employees and the HR Executive/HR Manager.Key Responsibilities:<ul><li>To assist in all HR-related activities.</li><li>Maintain accurate employee records in the HR information system (HRIS) and physical files,</li><li>submitting regular updates to the HR Executive or HR Manager.</li><li>To assist all in all Recruitment &amp; Selection related activities.</li><li>To maintain all employee records.</li><li>To scan employee files and maintain the e-file system.</li><li>To handle all HR-related printing material.</li><li>To maintain and update the CV Database regularly.</li><li>To act as a resource to employees for resolving workplace issues.</li><li>Any other work delegated by the manager HR/Assistant Manager HR.</li></ul>8. General HR Support:Assist in any ad-hoc HR projects or initiatives as the HR Executive or HR Manager requires.Foster a positive workplace culture aligned with company values, reporting suggestions and feedback directly to the HR Executive or HR Manager.Requirements:Education: Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field.Experience: 1-2 years in HR or administrative support roles preferred.Skills:Strong communication and interpersonal skills.Excellent organizational skills and attention to detail.Proficiency in MS Office (Excel, Word, PowerPoint) and familiarity with HR software/HRIS.Ability to handle sensitive information with confidentiality and integrity.Key Competencies:Reporting: Regularly communicates with the HR Executive or HR Manager on all aspects of the role.Customer Service Orientation: Responds to employee needs and inquiries promptly and professionally.Adaptability: Able to manage competing priorities and work under pressure.Team Player: Works collaboratively within the HR team and across departments, with all actions aligned to the guidance of the HR Executive or HR Manager.Job Rewards and Benefits:Paid LeavesHR BonusLeave EncashmentInflation BonusPromotionIncrementsEmployee Contributory Saving PlanSaturday and Sunday OffComplimentary Food (Dinner) &amp; Tea/Green Tea (Two times)Job Type: Full-timeJob Type: Full-timeApplication Question(s):<ul><li>Are you willing to commute the Office #1, Top Floor, Gold Mark Plaza, Asghar Mall Rd, Rawalpindi.?</li><li>Are you willing to work onsite in duty timing 5:30 PM To 2.30 AM (Monday to Friday)?</li></ul>Work Location: In person

HR Assistant (Medical billing )

Arthur Lawrence

We are hiring a &quot;Virtual Assistant&quot; &ndash; Front Office We are looking for a highly organized and professional &quot;Virtual Assistant&quot; with prior experience in front office operations. The ideal candidate will have excellent communication skills, a strong attention to detail, and the ability to manage multiple tasks efficiently in a fast-paced environment.Key Responsibilities:<ul><li>Handle front office tasks such as managing emails, scheduling appointments, and responding to inquiries.</li><li>Maintain professional communication with clients and stakeholders.</li><li>Organize and update records, documents, and databases.</li><li>Coordinate meetings and manage calendars effectively.</li><li>Provide administrative support to ensure smooth daily operations.</li></ul>Requirements:<ul><li>Proven experience as a Virtual Assistant or in a front office/admin role.</li><li>Relevant experience of 1&ndash;2 years.</li><li>Exceptional verbal and written communication skills.</li><li>Strong organizational and time management abilities.</li><li>Proficiency in MS Office, Google Workspace, and communication tools.</li></ul>Interested candidates submit your Resumes at:sibgha.munis@arthurlawrence.netJob Type: Full-timePay: Rs75,000.00 - Rs100,000.00 per monthWork Location: In person

Virtual Assistant

HRIT Hunters

HRIT Hunters is hiring a Virtual Receptionist for a UK-based client. This role is ideal for candidates with strong UK communication skills, accent, and cultural familiarity, who can confidently manage client interactions over the phone and provide high-quality administrative support.This is a part-time hybrid role, requiring both remote work and occasional office presence in Rawalpindi.Key Responsibilities<ul><li>Answer incoming calls from UK-based clients professionally</li><li>Handle appointment bookings, messages, and general enquiries</li><li>Provide receptionist and administrative support remotely</li><li>Maintain accurate records in CRM systems and internal tools</li><li>Deliver excellent customer service as the first point of contact</li><li>Perform ad-hoc administrative tasks as required</li></ul>Mandatory Requirements (Strict Screening Criteria)<ul><li>Must have lived, studied, or worked in the UK (or another native English-speaking country)</li><li>Native or near-native English accent (UK/USA) is REQUIRED</li><li>Minimum 6+ years of relevant experience (Receptionist / Customer Service / Admin roles)</li><li>Excellent verbal and written English communication skills</li><li>Professional and confident phone manner</li><li>Ability to work independently with minimal supervision</li></ul>Preferred Experience<ul><li>Virtual Receptionist / Front Desk roles</li><li>Customer Service / Call Handling</li><li>Personal Assistant or Secretarial experience</li><li>Appointment setting or telemarketing background</li></ul>Technical Skills<ul><li>Proficient in Microsoft Office (Outlook, Word, Excel)</li><li>Experience using CRM systems</li><li>Strong general IT and computer skills</li></ul>What We Offer<ul><li>Flexible working hours</li><li>Hybrid work environment</li><li>Training and onboarding support</li><li>Career growth opportunities</li></ul>Important Note (Read Before Applying)This role strictly requires UK exposure and a native-level English accent. Applications that do not meet these criteria will not be considered.Job Types: Part-time, ContractAbility to commute/relocate:<ul><li>Rawalpindi: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Application Question(s):<ul><li>Have you lived, studied, or worked in the UK or another English-speaking country for at least 5 years?</li><li>Do you have a native or near-native UK/US accent?</li><li>Do you have 6+ years of experience in receptionist, admin, or customer service roles?</li><li>Are you based in Rawalpindi and able to work in a hybrid setup?</li><li>Are you available to work evening and night shifts aligned with UK hours?</li></ul>Experience:<ul><li>Customer Support: 5 years (Preferred)</li></ul>Language:<ul><li>Native UK English (Required)</li></ul>Location:<ul><li>Rawalpindi (Preferred)</li></ul>Work Location: Hybrid remote in Rawalpindi

Virtual Receptionist

Vantage Soft (PVT) Ltd

We are a service-oriented company delivering project-based solutions to diverse clients. We value professionalism, quick thinking, and clear communication.We are hiring a detail-oriented and dependable Operations Assistant to support daily operations through data handling, documentation, email coordination, and structured administrative work. This is a hands-on, non-managerial role ideal for candidates who excel in accuracy, organization, and system-based tasks.Key Responsibilities Email &amp; Communication<ul><li>Read, understand, and professionally respond to client and third-party emails</li><li>Accurately address service, client, and project-related queries</li><li>Escalate important matters to relevant team members promptly</li><li>Handle incoming calls and maintain professional communication</li><li>Coordinate with clients, vendors, and service partners</li></ul>Data, Documentation &amp; Admin Support<ul><li>Prepare, manage, and update Excel sheets for operational workflows</li><li>Accurately enter, process, and organize data across spreadsheets and systems</li><li>Create and format professional Word documents, letters, and reports</li><li>Complete and submit forms using provided information</li><li>Verify, validate, and ensure accuracy of data and records</li><li>Maintain organized digital and physical documentation</li><li>Track deadlines and maintain proper record-keeping</li><li>Assist in preparing summaries and basic operational reports</li></ul>Research &amp; Task Management<ul><li>Conduct targeted internet research and compile relevant findings</li><li>Stay updated on industry information to support internal teams</li><li>Manage multiple assignments with strong attention to detail</li><li>Meet deadlines without compromising quality</li></ul>Professional Conduct<ul><li>Handle sensitive information with strict confidentiality</li><li>Maintain a polite, confident, and professional demeanour in all interactions</li></ul>Required Skills &amp; Qualifications<ul><li>Minimum 16 years of education (BA Hons, BBA, BS, MA, MBA or equivalent)</li><li>Strong proficiency in Microsoft Excel (formulas, sorting, filtering)</li><li>Good command of Microsoft Word and Outlook</li><li>Excellent English communication skills (written and verbal)</li><li>Strong attention to detail and accuracy</li><li>Comfortable handling structured and repetitive tasks</li><li>Analytical thinking and quick learning ability</li><li>Organized, responsible, and proactive work style</li></ul>Preferred (Bonus Skills)<ul><li>Advanced Excel skills (VLOOKUP, Pivot Tables)</li><li>Experience in operations support, reporting, admin, or similar roles</li><li>Familiarity with CRM systems or online portals</li></ul>Why Join Us?<ul><li>Professional and structured work environment</li><li>Market-competitive salary package</li><li>Stable, process-driven role with clear responsibilities</li><li>Long-term growth opportunities within the organization</li></ul>Location: Office 509&ndash;511, NASTP, Old Airport Rd, Chaklala Cantt., RawalpindiWorking Hours: 12:30 PM &ndash; 9:30 PMPay: Up to Rs50,000.00 per monthWork Location: In person

Operations Assistant (Data, Documentation & Client Support)

FIRE SAFETY TRADING PVT LTD

Our private company need Female office Assistant / Accounts Manager for our Rawalpindi office. Interested candidates come along CV.<ul><li>Fluent in English Skills</li><li>Strong Knowledge of Accounts</li><li>Experience in working on Accounts Software</li><li>MS Word and Excel Experience</li><li>Making Quotations and Invoices</li><li>Customer follow-up and Calls</li></ul>Only experienced will be preferred.Timing: 9:00am to 5:30pmHoliday : SundayAddress: Office No. 1, Ground Floor Al Maqsood Plaza Near Katarian Chungi Main IJP Road Rawalpindi.Send your updated c.v at my what's app: 0315-4233313Job Type: Full-timePay: Rs35,000.00 - Rs40,000.00 per monthApplication Question(s):<ul><li>Do you ave experience in Office Administration and How many years</li><li>where is your residence ?</li><li>Do you have Expereince in Accounts Feild and How many Years ?</li></ul>Work Location: In person

Female Office Assistant / Admin Officer |Accounts Officer

INSPIRE BUILDERS GENERAL CONTRACTING COMPANY

Job Title: Operations Assistant Location: Rawalpindi-Pak Job Type: Full-TimeCompany: Truckoom Global Positioning Systems Trading LLC Website: https://truckoom.com/About the RoleWe are looking for a detail-oriented Operations Assistant to support and maintain accurate operational records. This role focuses on ensuring data accuracy, verifying operational activities, and maintaining proper documentation for installations, activations, and inventory.The ideal candidate will act as a control layer within the operations team, helping minimize errors and ensuring operational accountability.Key Responsibilities1. Installation &amp; Activation Verification<ul><li>Review daily installation reports and job cards</li><li>Ensure vehicles are correctly activated on the platform</li><li>Verify device IMEI mapping and SIM assignments</li><li>Identify and report discrepancies</li></ul>2. Database &amp; Documentation Management<ul><li>Maintain and update operational databases (vehicle records, IMEI, SIM, inventory)</li><li>Ensure data consistency across ERP and internal systems</li><li>Verify installation documents and certificates</li><li>Correct duplicate or incorrect entries</li></ul>3. Customer Request Monitoring (SLA Control)<ul><li>Track and escalate pending or overdue requests</li><li>Monitor response timelines and SLA compliance</li><li>Identify unattended or delayed cases</li></ul>4. Inventory &amp; Data Validation<ul><li>Monitor device inventory and cross-check with ERP and warehouse records</li><li>Identify discrepancies in stock or allocations</li><li>Conduct routine data audits</li></ul>5. Reporting &amp; Operational Support<ul><li>Prepare daily/weekly/monthly reports (installations, activations, errors, pending tasks)</li><li>Assist in internal operational planning and task tracking</li><li>Ensure readiness for scheduled activities</li></ul>RequirementsEducation: Bachelor&rsquo;s degree in Business Administration, IT, or related fieldExperience:<ul><li>1&ndash;3 years in operations, back office, QA, or data management</li><li>Experience with databases/record management preferred</li><li>Telematics or GPS industry experience is a plus</li></ul>Technical Skills<ul><li>Strong command of Excel / Google Sheets (formulas, pivot tables, reports)</li><li>Data management and organization skills</li><li>Data verification and quality assurance</li><li>Reporting and documentation skills</li><li>Basic knowledge of GPS/telematics (preferred, not mandatory)</li></ul>What We&rsquo;re Looking For<ul><li>High attention to detail</li><li>Strong analytical and problem-solving skills</li><li>Ability to work independently in a remote environment</li><li>Good communication and coordination skills</li></ul>Work Location: In person

Operations Assistant

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