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administrative assistant

Hirely Consultants

Job Title: Administrative Assistant (Documentation Support) (On-site) Job Type: Full-time Location: Bahria Town Phase 7, Rawalpindi. (Night Shift 5PM-1AM)Job OverviewWe are hiring a Administrative Assistant to support our administrative and documentation processes. This position is suitable for recent graduates who are looking to begin their professional career in an office-based environment. The selected candidate will assist with document preparation, record management, and general administrative support.Key Responsibilities<ul><li>Prepare, organize, and maintain client and company documentation</li><li>Maintain accurate records, data entry, and file management systems</li><li>Draft and proofread correspondence and internal reports</li><li>Manage incoming and outgoing mail and maintain filing systems</li><li>Communicate professionally with clients and internal team members</li><li>Ensure confidentiality of company and client information</li><li>Support the department in meeting deadlines and daily operational requirements</li><li>Perform general administrative and clerical duties as assigned</li></ul>Qualifications<ul><li>Bachelor&rsquo;s degree (English Literature or Law Field)</li><li>Strong written and verbal communication skills</li><li>Good organizational and time management skills</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook)</li><li>Ability to manage multiple tasks in an office environment</li><li>Willingness to learn and develop professionally</li></ul>Work LocationThis is an on-site position based in Bahria Town Phase 7, Islamabad. Applicants must be able to commute to the office.Job Type: Full-timePay: From Rs43,000.00 per monthWork Location: In person

Administrative Assistant (On-site)

The Inventor Solutions

Job LocationHybridJob TypePart-time (Monday to Friday)Job DescriptionTHE INVENTOR SOLUTIONS is hiring a highly organized, proactive, and detail-oriented female Executive Assistant/Administrative Assistant to support a growing beauty &amp; bridal business.This role is ideal for someone confident in client communication, enjoys managing day-to-day operations, and can take ownership of tasks without constant supervision.Key Responsibilities: Administrative &amp; Client Communication<ul><li>Administrative &amp; Client Communication</li><li>Manage and respond to incoming emails professionally and on time</li><li>Communicate with brides and clients regarding inquiries, bookings, and follow-ups</li><li>Schedule appointments and send reminders</li><li>Maintain organized records of bookings, contracts, and client details</li></ul>Team &amp; Booking Coordination<ul><li>Coordinate with internal teams and assign artists for bookings</li><li>Maintain updated schedules and confirmations</li><li>Support smooth execution of events by managing logistics</li></ul>Social Media Management<ul><li>Manage Instagram, Facebook, and TikTok accounts</li><li>Respond to DMs, comments, and inquiries across platforms</li><li>Create and schedule posts, reels, and TikTok videos</li><li>Design basic creatives using Canva</li></ul>Sales &amp; Performance Tracking<ul><li>Track monthly inquiries, leads, and traffic</li><li>Monitor bookings and basic conversion metrics</li><li>Prepare simple performance and activity reports</li></ul>Business Support<ul><li>Assist with updating contracts, handbooks, and internal documents</li><li>Provide general administrative and operational support</li><li>Work closely with management on ongoing tasks and improvements</li></ul>Required Skills &amp; Qualifications<ul><li>Strong written English communication skills</li><li>Highly organized with excellent time-management ability</li><li>Proactive and able to work independently</li><li>Familiarity with Canva and social media platforms</li><li>Detail-oriented, reliable, and adaptable</li><li>Previous experience as an EA, Admin Assistant, or Virtual Assistant is preferred</li></ul>Working Hours<ul><li>Part-time</li><li>Monday to Friday</li><li>Approx. 20-30hours per week</li></ul>Why Join THE INVENTOR SOLUTIONS?<ul><li>Remote work flexibility</li><li>Stable part-time role with long-term potential</li><li>Exposure to an international beauty &amp; bridal business</li><li>Opportunity to grow responsibilities based on performance</li></ul>Job Types: Full-time, Part-timeEducation:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Designing : 1 year (Required)</li><li>Client Handling: 1 year (Required)</li></ul>Work Location: Hybrid remote in Rawalpindi

Female Executive Assistant

MakeRoot

We are looking for a detail-oriented HR Assistant to support the Human Resources department with daily administrative tasks. The candidate will assist in recruitment, employee records management, and coordination with staff.Requirements<ul><li>Fresh and experienced candidates can apply</li><li>Basic knowledge of MS Office</li><li>Good communication and organizational skills</li><li>Ability to maintain confidentiality</li></ul>Job Type: Full-timePay: Rs70,000.00 - Rs80,000.00 per monthWork Location: In person

HR Assistant

GrowthRatio Solutions

Real Estate Assistant (On-Site)We are seeking a smart, proactive Real Estate Virtual Assistant to support our client in the USA Real Estate industry. This is an on-site position, so the candidate must be able to work from the office.Role OverviewYou will provide administrative and operational support for property management tasks, ensuring smooth communication with tenants and proper handling of property listings and payments.Core Responsibilities<ul><li>Manage property listings across platforms</li><li>Communicate with tenants via phone and email</li><li>Follow up on rent collection and payments</li><li>Provide general real estate administrative support</li></ul>Working Hours (Pakistan Time)<ul><li>Monday&ndash;Thursday: 7 PM &ndash; 4 AM (next day)</li><li>Friday: 7 PM &ndash; 11 PM</li></ul>Note: Candidate must be ready to work on-site. Mandatory Qualities<ul><li>Highly intelligent and a fast learner</li><li>Fluent in spoken and written English</li><li>Confident communicator (phone/email with tenants)</li><li>Structured, detail-oriented, and organized</li><li>Comfortable handling payment follow-ups professionally</li><li>Stable internet connection for coordination</li></ul>Strong Preference (Massive Bonus)Experience with Yardi property management software (any module):<ul><li>Yardi Voyager</li><li>Yardi Breeze</li></ul>Good to Have Experience<ul><li>Previous real estate assistant or VA experience</li><li>Working in property management companies</li><li>Leasing coordination and tenant communication</li><li>Rent tracking or payment follow-up experience</li><li>CRM usage in real estate</li></ul>How to Apply Please share your resume at 03078908971Job Type: Full-timePay: From Rs90,000.00 per monthWork Location: In person

Real Estate Virtual Assistant

Maven Logix

Key Skills &amp; Attributes:<ul><li>Strong attention to detail and accuracy</li></ul>Roles &amp; Responsibilities:Accounting &amp; Finance:<ul><li>Maintain day-to-day bookkeeping records accurately</li><li>Perform daily and weekly reconciliations of accounts</li><li>Manage accounts and finance-related tasks</li><li>Handle basic accounting tools/software (e.g., Excel, QuickBooks)</li><li>Assist in financial reporting and documentation</li></ul>Administrative &amp; Office Support:<ul><li>Oversee day-to-day administrative and office support operations</li><li>Handle, maintain, and organize digital documents in the respective OLI decks</li><li>Maintain office discipline and ensure smooth daily operations</li><li>Ensure proper record-keeping and confidentiality of official documents</li><li>Support management in administrative planning and execution</li></ul>Coordination &amp; HR Support:<ul><li>Coordinate meetings and assist management with reports, data entry, and documentation</li><li>Participate in meetings, take minutes, and coordinate follow-ups</li><li>Provide support to the HR department, including attendance tracking and payroll assistance</li><li>Good communication and organizational skills</li><li>Practical experience in bookkeeping or accounting (2&ndash;4 years)</li></ul>Job Type: Full-timePay: Rs45,000.00 - Rs50,000.00 per monthWork Location: In person

Admin Assistant

Think Higher Consultants

The Front Desk Officer is responsible for providing excellent customer service to clients while supporting daily administrative operations of the visa consultation firm. This role serves as the first point of contact for clients and requires strong communication skills, discipline, and a professional approach to handling sensitive information.Customer Service Responsibilities:&middot; Greet clients professionally and respond to inquiries via phone, email, and in person&middot; Provide accurate information about visa consultation services and appointment procedures&middot; Schedule, confirm, and manage client appointments&middot; Follow up with clients regarding documentation, payments, and application status&middot; Handle client concerns or complaints in a polite and professional manner&middot; Maintain confidentiality of client personal and immigration-related informationAdministrative Responsibilities:&middot; Maintain and organize client records, files, and documentation&middot; Assist consultants with case-related administrative tasks&middot; Prepare basic reports, data entries, and correspondence&middot; Manage office supplies and support daily office operations&middot; Coordinate with internal departments to ensure smooth workflow&middot; Ensure compliance with company policies and proceduresQualifications:&middot; Bachelor&rsquo;s degree&middot; 1&ndash;3 years of experience in customer service or administrative roles (experience in visa/immigration or service industry preferred not mandatory)&middot; Good fluency in English (spoken and written) is mandatory&middot; Strong interpersonal and communication skills&middot; Well-disciplined, punctual, and professional in appearance and conduct&middot; Basic computer skills&middot; Ability to multitask and work under pressureJob Type: Full-timePay: Rs60,000.00 - Rs70,000.00 per monthWork Location: In person

Front Desk Officer

Nexus95

Key Responsibilities:CRM Management (Mandatory Requirement)<ul><li>Manage and maintain CRM systems, including updating client records, leads, and follow-ups</li><li>Track client communications, opportunities, and sales pipeline progress</li><li>Ensure accuracy and completeness of CRM data</li></ul>Administrative &amp; Organizational Support<ul><li>Manage daily workflows and prioritize tasks efficiently</li><li>Maintain accurate records, documentation, and structured data systems</li><li>Ensure smooth operational processes across ongoing projects</li></ul>Communication &amp; Coordination<ul><li>Communicate professionally with clients and internal teams</li><li>Coordinate with stakeholders to ensure timely task completion</li><li>Handle client follow-ups and administrative correspondence</li></ul>Lead Generation &amp; Administrative Support<ul><li>Conduct lead generation, prospect research, and outreach</li><li>Maintain and update lead databases</li><li>Track and monitor lead progress and engagement</li></ul>Tools &amp; Design Skills<ul><li>Experience with project management tools such as Trello, Asana, or Jira</li><li>Working knowledge of Canva and Adobe Photoshop (design skills are required)</li><li>Create professional visual and marketing materials when required</li></ul>Google Workspace Expertise<ul><li>Proficient in Google Docs, Sheets, Gmail, and Calendar</li><li>Manage schedules, reports, and documentation effectively</li></ul>Time Management &amp; Problem-Solving<ul><li>Strong multitasking and organizational skills</li><li>Ability to work independently and meet deadlines</li><li>Proactive approach to resolving operational challenges</li></ul>Requirements<ul><li>Minimum 1 year of relevant experience (CRM experience is mandatory)</li><li>Strong communication skills (written and verbal)</li><li>Experience in administrative support and lead generation</li><li>Proficiency in CRM systems and Google Workspace</li><li>Basic design skills using Canva and Adobe Photoshop</li><li>Ability to work evening shift (5:00 PM &ndash; 1:00 AM)</li></ul>How to ApplyInterested candidates can apply by sending their updated resume to hr@nexus95.com or applying directly through Indeed.Job Type: Full-timeWork Location: In person

Virtual Assistant (CRM Experienced)

Explore 39+ Administrative assistant in Rawalpindi this February. Find roles across top companies and apply now to boost your career.