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administrative office assistant - tj / 1844412 Jobs in Rawalpindi

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Vantage Soft Private Limited

We are a service-oriented company delivering project-based solutions to diverse clients. We value professionalism, quick thinking, and clear communication.We are hiring a detail-oriented and dependable Admin Assistant to support daily administrative and operational tasks, including data handling, documentation, email coordination, and structured office work. This is a hands-on, non-managerial role ideal for candidates who excel in accuracy, organization, and system-based tasks.Key ResponsibilitiesEmail &amp; Communication<ul><li>Read, understand, and professionally respond to client and third-party emails</li><li>Accurately address service, client, and project-related queries</li><li>Escalate important matters to relevant team members promptly</li><li>Handle incoming calls and maintain professional communication</li><li>Coordinate with clients, vendors, and service partners</li></ul>Administrative Support &amp; Documentation<ul><li>Prepare, manage, and update Excel sheets for administrative workflows</li><li>Accurately enter, process, and organize data across spreadsheets and systems</li><li>Create and format professional Word documents, letters, and reports</li><li>Complete and submit forms using provided information</li><li>Verify, validate, and ensure accuracy of records and documentation</li><li>Maintain organized digital and physical filing systems</li><li>Track deadlines and ensure timely completion of assigned tasks</li><li>Assist in preparing summaries and basic reports</li></ul>Research &amp; Task Management<ul><li>Conduct basic internet research as required</li><li>Compile and organize information for internal use</li><li>Manage multiple administrative tasks with strong attention to detail</li><li>Meet deadlines without compromising quality</li></ul>Professional Conduct<ul><li>Handle sensitive information with strict confidentiality</li><li>Maintain a polite, confident, and professional demeanor in all interactions</li></ul>Required Skills &amp; Qualifications<ul><li>Minimum 16 years of education (BA Hons, BBA, BS, MA, MBA or equivalent)</li><li>Strong proficiency in Microsoft Excel (formulas, sorting, filtering)</li><li>Good command of Microsoft Word and Outlook</li><li>Excellent English communication skills (written and verbal)</li><li>Strong attention to detail and accuracy</li><li>Comfortable handling structured and repetitive tasks</li><li>Organized, responsible, and proactive work style</li></ul>Preferred (Bonus Skills)<ul><li>Advanced Excel skills (VLOOKUP, Pivot Tables)</li><li>Experience in administrative support, office coordination, or similar roles</li><li>Familiarity with CRM systems or online portals</li></ul>Why Join Us?<ul><li>Professional and structured work environment</li><li>Market-competitive salary package</li><li>Stable, process-driven role with clear responsibilities</li><li>Long-term growth opportunities within the organization</li></ul>LocationOffice 509&ndash;511, NASTP, Old Airport Rd, Chaklala Cantt., RawalpindiWorking Hours12:30 PM &ndash; 9:30 PMJob Type: Full-timePay: Up to Rs50,000.00 per monthEducation:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Admin Assistant in call centre: 2 years (Preferred)</li></ul>Language:<ul><li>Fluent English (Preferred)</li></ul>Location:<ul><li>Rawalpindi (Preferred)</li></ul>Work Location: In person

Administrative Assistant

Agay Barho!

<div>
 Our client Eden Enterprises is looking for a Administrative Office Assistant in Rawalpindi
 
 
 Eden Enterprises is seeking a reliable and organized Office Assistant to join the team at our Saddar, Rawalpindi office. The selected candidate will support daily administrative operations by handling basic office work, preparing documentation, and maintaining accurate records. This role is essential to ensuring smooth office functions and requires strong communication and organizational skills. The Office Assistant will coordinate effectively with staff members to manage routine office activities and contribute to a productive work environment.
 
 
 The ideal candidate possesses proficiency in Microsoft Excel and Word, excellent data entry capabilities, and clear telephone communication skills. This position does not require team management but calls for an individual who can efficiently manage tasks and collaborate with colleagues to maintain office efficiency. The role is well-suited for someone who is detail-oriented, dependable, and capable of multitasking in a fast-paced office setting.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Prepare and organize documents, ensuring accuracy and completeness.
 </li>
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 Perform data entry tasks with attention to detail and speed.
 </li>
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 Maintain and update office records and files systematically for easy retrieval.
 </li>
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 Assist in the coordination of daily administrative activities to support office operations.
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 Answer and manage telephone calls, directing inquiries appropriately and recording messages as needed.
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 Use Microsoft Excel and Word to create, format, and update reports, correspondence, and other documents.
 </li>
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 Coordinate communication between different departments and staff to ensure information flow is seamless.
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 Monitor and manage office supplies inventory to ensure availability of necessary materials.
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 Support the preparation of meeting schedules, appointments, and reminders.
 </li>
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 Ensure compliance with company policies and procedures in handling office documentation.
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 Assist with other clerical duties as assigned to support the administrative team.
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 </ul>
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Administrative Office Assistant - TJ / 1844412

MA links (Pvt) Ltd.

Job OverviewMA Links Private Limited is looking for a responsible, organized, and supportive Assistant Admin Officer who can assist management in daily office operations and administrative tasks. The ideal candidate should be active, disciplined, and capable of handling small office tasks efficiently while directly coordinating with senior management.This role is suitable for candidates looking to grow professionally in a corporate office environment.Key Responsibilities<ul><li>Assist management in daily office tasks and coordination</li><li>Maintain office discipline and basic administrative support</li><li>Handle documentation, file management, and office records</li><li>Coordinate with different departments when required</li><li>Support management in task follow-ups and scheduling</li><li>Maintain professional communication within the office</li><li>Assist in organizing meetings and office activities</li><li>Perform assigned administrative and support tasks efficiently</li></ul>Requirements<ul><li>Intermediate or Bachelor&rsquo;s qualification can apply</li><li>Basic computer knowledge is preferred</li><li>Good communication and organizational skills</li><li>Responsible, punctual, and professional attitude</li><li>Ability to handle tasks under management supervision</li><li>Female candidates are preferred for this position</li></ul>Important Notes<ul><li>This is a strictly office-based role</li><li>Fresh and experienced candidates both can apply</li><li>This is a support/helper-based administrative position</li><li>Candidates with positive attitude and professionalism will be preferred</li></ul>Pay: Rs25,000.00 - Rs30,000.00 per monthWork Location: In person

Assistant Admin Officer

Mercium Limited

Operations Admin &ndash; Germany Freight &amp; LogisticsLocation: Peshawar Road, Rawalpindi ob Type: Full-TimePosition OverviewWe are looking for a detail-oriented and German-speaking Operations Admin to support our freight forwarding and logistics operations focused on the German market. This role involves handling administrative coordination, communication, and operational data management.You will receive structured training in freight forwarding and logistics, providing a strong foundation for long-term career growth in international logistics.Key Responsibilities<ul><li>Manage inbound and outbound email correspondence in German</li><li>Maintain and update shipment records, rate sheets, and operational data in Google Sheets</li><li>Coordinate with German-speaking clients, suppliers, and freight partners</li><li>Assist in preparing and organizing freight documentation</li><li>Track shipment statuses and ensure timely updates to stakeholders</li><li>Translate and summarize German communications and documents</li><li>Maintain organized digital records of all administrative tasks</li><li>Liaise with internal departments for smooth operational flow</li><li>Conduct basic German language support sessions for team members</li><li>Participate in team meetings and process improvement discussions</li><li>Perform additional tasks assigned by the reporting manager</li></ul>Eligibility &amp; Requirements<ul><li>Native or fluent German speaker (mandatory)</li><li>Basic administrative and email handling skills</li><li>Proficiency in Google Sheets / Excel</li><li>Good English communication skills (preferred)</li><li>Strong attention to detail and organizational skills</li><li>Ability to manage multiple tasks independently</li><li>Experience in logistics or freight forwarding is a plus (not required)</li></ul>Learning &amp; Growth Opportunities<ul><li>Hands-on experience in international freight forwarding (Germany market)</li><li>Exposure to trade documentation and shipment workflows</li><li>Training on logistics tools and systems</li><li>Development of multilingual communication skills</li><li>Career progression into senior operations roles</li></ul>Probation StructureMonth 1: Training, onboarding, and supervised tasks Month 2: Active operational involvement with guidance Month 3: Independent task handling and performance evaluationSalary: Competitive, based on experience Notice Period: As per company policyHow to Apply: Send your CV to kiran.hr@setlimited.netSubject Line: Administrative Assistant (German Speaker) ApplicationApplication Questions:<ul><li>What is your current salary in PKR?</li><li>Are you able to work 12:00 PM &ndash; 8:00 PM (PKT) office timings?</li></ul>Work Location:<ul><li>In person</li></ul>Job Type: Full-timePay: Rs100,000.00 - Rs150,000.00 per monthAbility to commute/relocate:<ul><li>Rawalpindi Gpo: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>What is your current salary in PKR? </li><li>Are you able to work 12:00 PM &ndash; 8:00 PM (PKT) office timings? </li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Language:<ul><li>German (Required)</li></ul>Work Location: In person

Operations Admin – Germany Freight & Logistics

Speak Viral

About the RoleAt XenMD, we believe a well-organized and supportive work environment is the backbone of great client service. As an Office Assistant, you will play a key role in keeping daily operations running smoothly while supporting different teams across the organization. This is an excellent opportunity for someone who is detail-oriented, proactive, and enjoys working in a collaborative, fast-paced environment.What You&rsquo;ll Do<ul><li>Provide administrative support to billing, credentialing, and operations teams</li><li>Manage emails, documents, and internal records with accuracy and confidentiality</li><li>Assist in scheduling meetings, follow-ups, and task coordination</li><li>Maintain organized filing systems (digital and physical)</li><li>Support data entry and basic reporting tasks</li><li>Coordinate with team members to ensure timely completion of daily operations</li><li>Handle routine office tasks and assist with process improvements</li></ul>What We&rsquo;re Looking For<ul><li>Strong organizational and multitasking skills</li><li>Excellent written and verbal communication</li><li>Basic proficiency in Microsoft Office / Google Workspace</li><li>Attention to detail and ability to maintain accuracy under pressure</li><li>A proactive mindset with a willingness to learn</li><li>Ability to work independently and as part of a team</li></ul>Preferred Qualifications<ul><li>Previous experience in an administrative or office support role</li><li>Familiarity with healthcare, medical billing, or credentialing (a plus, not required)</li></ul>Why Join XenMD?<ul><li>Supportive and team-oriented work culture</li><li>Opportunities to learn and grow within the healthcare operations field</li><li>Exposure to medical billing, credentialing, and revenue cycle management</li><li>A workplace that values efficiency, collaboration, and continuous improvement</li></ul>Work EnvironmentAt XenMD, we focus on building a positive and collaborative environment where every team member&rsquo;s contribution matters. You&rsquo;ll be working closely with experienced professionals and gaining hands-on exposure to real-world operations in the healthcare industry.Pay: Rs35,000.00 - Rs55,000.00 per monthWork Location: In person

Office Assistant Night Shift

Translation Empire PK

<div>
 
 Job Description
 
 
 
 
 Translation Empire PK
 
 is seeking a professional, friendly, and well-organised
 
 Female Receptionist
 
 to serve as the first point of contact for our company. The ideal candidate will reside in or near
 
 Bahria Phase 7, Phase 8 Rawalpindi, or surrounding areas
 
 .
 
 
 In this role, you will be responsible for greeting visitors, answering incoming calls, handling administrative tasks, and ensuring a welcoming and efficient front office experience
 
 
 
 Key Responsibilities:
 
 
 
 <ul>
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 Greet and welcome visitors in a warm and professional manner
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 Answer, screen, and forward incoming phone calls
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 Maintain the reception area, keeping it tidy and presentable
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 Receive, sort, and distribute daily mail and deliveries
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 Assist with scheduling appointments and managing meeting rooms
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 Maintain office supplies and inform management when inventory is low
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 Provide general administrative and clerical support (e.g., data entry, filing, copying)
 </li>
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 Coordinate with other departments to ensure smooth office operations
 </li>
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 Uphold security by following procedures and monitoring visitor access
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 
 Qualification and Experience:
 
 
 
 <ul>
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 High school diploma or equivalent; additional administrative training is a plus
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 Proven 1 year + work experience as a receptionist, front office representative, or similar role
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 Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
 </li>
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 Professional appearance and demeanor
 </li>
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 Excellent verbal and written communication skills
 </li>
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 Strong organizational and multitasking abilities
 </li>
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 Customer service attitude and a team-player mindset
 
 
 </li>
 </ul>
 
 Work mode:
 
 
 
 Work from Office.
 
 
 
 Location:
 
 
 
 DHA 1 Sector F Rwp.
 
 
 
 Salary:
 
 
 
 Market Competitive.
</div>

Female Receptionist

Sieger Industries Pvt Ltd

Note: Preference will be given to residents of DHA, Bahria Town, Rawat, Chakbeli khan raod and Zaraj Housing .Job Description: 1. Managing Administrative Staff: You will be responsible for managing administrative staff, including hiring, training, scheduling, and assigning tasks. You will also be responsible for conducting performance evaluations, providing feedback, and addressing any performance issues.2. Facility Management: You will be responsible for overseeing the maintenance and upkeep of the company's facilities, including the physical office space, equipment, and supplies. This includes coordinating with vendors and contractors as necessary to ensure that the facilities are clean, safe, and functional.3. Budget Management: You will be responsible for managing the department's budget, including developing and monitoring budgets, managing expenses, and preparing financial reports for senior management.4. Office Operations: You will be responsible for overseeing office operations, including managing the front desk, coordinating mail and deliveries, managing office supplies, and ensuring that the office is running smoothly.5. IT and Technology Management: You will be responsible for managing the company's IT and technology systems, including overseeing the maintenance and upgrade of hardware and software, managing user accounts and access, and ensuring that the company's technology infrastructure is secure and compliant with applicable regulations.6. Event Planning: You will be responsible for planning and executing company events, including meetings, conferences, and social events. This includes coordinating with vendors, managing logistics, and ensuring that events are successful and meet the company's objectives.7. Health and Safety: You will be responsible for ensuring that the workplace is safe and healthy for employees. This includes developing and implementing health and safety policies and procedures, conducting regular safety inspections, and ensuring that employees are aware of and adhere to these policies.8. Overall, as an Admin Coordinator you will play a critical role in ensuring that the company's administrative operations run smoothly, efficiently, and effectively. You will work closely with other departments to ensure that administrative services are aligned with the company's goals and objectives, and that employees have the resources they need to be productive and successful.9. Admin will provide administrative support to the executive office and helps with tender document filing.Job Type: Full-timePay: Rs50,000.00 - Rs60,000.00 per month

Admin & HR Coordinator

Explore 56+ Administrative assistant in Rawalpindi this May. Find roles across top companies and apply now to boost your career.