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office administrator Jobs in Saudi Arabia

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business co-ordinator / executive assistant Jobs in Saudi Arabia

business co-ordinator / executive assistant

administrative assistant

IIQAF

<div><h3 class="jobSectionHeader">Description</h3>
We are seeking a highly organized and detail-oriented Administrative Assistant to join our dynamic team within the hospitality industry. This role is pivotal in ensuring the smooth operations of our office and providing exceptional support to our management team. As an Administrative Assistant, you will be responsible for handling various administrative tasks that are crucial for the daily functioning of our establishment.
<h3 class="jobSectionHeader">Responsibilities</h3>
<ul><li>Manage and coordinate office activities and operations to secure efficiency and compliance.</li><li>
Assist in organizing and scheduling meetings, appointments, and events.</li><li>
Handle incoming calls, emails, and other communications.</li><li>
Maintain filing systems, databases, and records.</li><li>
Prepare and edit documents, reports, and presentations.</li><li>
Support HR functions such as recruitment, onboarding, and employee relations.</li></ul>
<h3 class="jobSectionHeader">Requirements</h3>
<ul><li>Proven experience as an Administrative Assistant or relevant role.</li><li>
Proficient in MS Office and other office management software.</li><li>
Excellent time management and multitasking abilities.</li><li>
Strong communication and interpersonal skills.</li><li>
Attention to detail and problem-solving skills.</li><li>
High school diploma; additional qualifications in Office Administration are a plus.</li></ul>
<h3 class="jobSectionHeader">Benefits</h3>
<ul><li>Competitive salary and benefits package.</li><li>
Opportunities for growth and advancement within the company.</li></ul></div>

Administrative Assistant

Kintec Global Recruitment

<div>
 
 
 Administrative Assistant
 
 
 
 
 Location:
 
 Dammam, Saudi Arabia
 
 
 
 
 
 A leading industrial solutions company is seeking an organised and proactive
 
 Administrative Assistant
 
 to support daily office operations in Dammam. This position plays a key role in ensuring efficient administrative and clerical processes across departments, maintaining smooth communication, and supporting HR and operational functions.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Welcome and assist visitors, manage incoming calls, and handle correspondence efficiently.
 </li>
 <li>
 Coordinate meetings, appointments, and maintain office calendars.
 </li>
 <li>
 Perform general administrative duties including filing, typing, scanning, copying, and document binding.
 </li>
 <li>
 Maintain office supplies by tracking stock levels, raising purchase requests, and following up on deliveries.
 </li>
 <li>
 Handle petty cash transactions with accurate documentation and accountability.
 </li>
 <li>
 Input and maintain accurate data in ERP systems for administrative and operational use.
 </li>
 <li>
 Prepare letters, reports, presentations, and internal communications as required.
 </li>
 <li>
 Support HR activities such as employee record management, onboarding coordination, and attendance tracking.
 </li>
 <li>
 Coordinate with vendors, maintenance teams, and service providers to ensure smooth office operations.
 </li>
 <li>
 Arrange travel logistics including hotel bookings, transportation, and ticketing when necessary.
 </li>
 <li>
 Ensure the reception area and common spaces remain tidy and professional.
 </li>
 <li>
 Support cross-departmental coordination to ensure timely completion of administrative tasks.
 </li>
 </ul>
 
 
 
 
 
 Requirements
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or diploma in Business Administration, Office Management, or a related field.
 </li>
 <li>
 Minimum of 2&ndash;3 years&rsquo; experience in an administrative role.
 </li>
 <li>
 Experience using ERP systems (any platform).
 </li>
 <li>
 Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 Basic knowledge of office equipment such as printers, scanners, and PBX systems.
 </li>
 <li>
 Excellent communication skills in English and Arabic.
 </li>
 <li>
 Strong organisational, multitasking, and time management skills.
 </li>
 <li>
 Professional, reliable, and customer-focused attitude.
 </li>
 <li>
 High attention to detail and ability to maintain confidentiality.
 </li>
 </ul>
 
 
 
 
 
 Location:
 
 Dammam, Saudi Arabia. Applicants must be eligible to work in the Kingdom or hold a transferable visa.
 
</div>

Delegación Union Europea en Panama

Overview The deadline for applying is: 14/11/2025 at 12:00 PM (local time).TextAdministrative Assistant in the Administration Section - European Union Delegation to the Kingdom of Saudi ArabiaDeadline: 14/11/2025 at 12:00 PM (local time).We areThe European Union (EU) is an economic and political partnership between 27 European countries. It plays an important role in international affairs through diplomacy, trade, development aid and working with global organizations. Abroad, the EU is represented through more than 140 diplomatic representations, known also as EU Delegations, which have a similar function to those of an embassy.The EU Delegation in Riyadh works in close coordination with the Embassies and Consulates of the 27 EU Member States. We are a fully-fledged diplomatic mission and represent the European Union in dealings with the Kingdom of Saudi Arabia, the Kingdom of Bahrain, and the Sultanate of Oman governments in areas that are part of the EU's remit.We offerThe post of Administrative Assistant (Local Agent Group II) in the Delegation's Administration Section. The team consists of five people. There are occasional atypical working hours.Under this post, the recruited person will be attributed functions depending on the needs of the Delegation, and on the changes of these needs. The successful candidate will serve under the supervision and responsibility of the Head of Administration Section, providing support, expertise and assistance in mainly financial and administrative issues.Following main tasks and duties are currently required:

Confidential

<div>
 
 
 Job Summary:
 
 
 
 We are looking for a highly organized and proactive Administrative Assistant to support our daily operations and ensure smooth workflow across the department. The ideal candidate will be detail-oriented, professional, and able to handle multiple tasks efficiently.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Manage daily administrative tasks and office operations.
 </li>
 <li>
 Handle correspondence, emails, and scheduling.
 </li>
 <li>
 Prepare documents, reports, and presentations.
 </li>
 <li>
 Coordinate meetings and follow up on action items.
 </li>
 <li>
 Maintain filing systems and ensure accurate documentation.
 </li>
 <li>
 Support different departments as needed.
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or diploma in Business Administration or related field.
 </li>
 <li>
 1&ndash;3 years of experience in administrative support.
 </li>
 <li>
 Strong communication and organizational skills.
 </li>
 <li>
 Proficiency in Microsoft Office.
 </li>
 <li>
 Ability to multitask and work under pressure0
 </li>
 </ul>
 
 
 
 
 
 skills:
 
 
 <ul>
 <li>
 Proficiency in Microsoft Office.
 </li>
 <li>
 Ability to multitask and work under pressure.
 </li>
 </ul>
 
 
</div>

MRKAS COMPANY

Job Title: Administrative AssistantLocation: Riyadh, Kingdom of Saudi ArabiaEmployment Type: Full-timeJob Purpose:Provide professional administrative and office support to management and internal departments, ensuring smooth daily operations, proper documentation, and effective coordination of tasks and communications.Responsibilities:<ul><li>Handle incoming and outgoing correspondence (emails, letters, memos) and ensure proper archiving.</li></ul><ul><li>Prepare, format, and review documents, reports, and presentations as requested.</li></ul><ul><li>Coordinate meetings and appointments, prepare meeting agendas, and record minutes of meetings.</li></ul><ul><li>Organize and maintain physical and electronic filing systems for contracts, documents, and records.</li></ul><ul><li>Support travel arrangements (tickets, hotel bookings, local transportation) when needed.</li></ul><ul><li>Coordinate with internal departments to follow up on pending tasks and action items.</li></ul><ul><li>Receive visitors and coordinate with reception/office services when required.</li></ul><ul><li>Assist in preparing basic reports, summaries, and data entries related to administrative work.</li></ul><ul><li>Ensure adherence to company policies, confidentiality, and professional standards in all communications.</li></ul>Qualifications:<ul><li>Diploma in Business Administration, Office Management, or a related field (Bachelor&rsquo;s degree preferred).</li></ul><ul><li>Minimum of 3 years of experience in administrative or office support roles.</li></ul><ul><li>Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).</li></ul><ul><li>Fluent in Arabic, with good command of English (reading and writing at least).</li></ul><ul><li>Excellent organizational skills, attention to detail, and ability to manage multiple tasks.</li></ul><ul><li>Strong communication and interpersonal skills, with a professional attitude.</li></ul><ul><li>Ability to work under pressure and meet deadlines.</li></ul>&#1606;&#1608;&#1593; &#1575;&#1604;&#1608;&#1592;&#1610;&#1601;&#1577;: &#1583;&#1608;&#1575;&#1605; &#1603;&#1575;&#1605;&#1604;

Confidential Government

<div>
 
 A leading
 
 semi-government entity
 
 in Saudi Arabia&rsquo;s mining sector is looking for skilled professionals to join its growing team. Headquartered in
 
 Riyadh
 
 , the organization plays a key role in shaping the future of mining in the Kingdom.
 
 
 
 
 
 If you are looking for a meaningful career with an organization committed to
 
 sustainability, innovation, and industry excellence
 
 , this is your opportunity to be part of something impactful.
 
 
 
 
 
 
 Apply now and be part of the future of mining in Saudi Arabia!
 
 
 
 
 
 
 
 Job Purpose:
 
 
 
 The Administrative Assistant provides essential administrative and clerical support to ensure the efficient day-to-day operations of the department. The role is responsible for managing schedules, coordinating communications, preparing documents, and supporting internal processes to enable smooth workflow and timely execution of tasks.
 
 
 
 
 
 
 Key Accountabilities:
 
 
 <ul>
 <li>
 Manage daily administrative tasks, including correspondence, document preparation, and filing to support smooth departmental operations.
 </li>
 <li>
 Coordinate schedules, arrange meetings, and prepare agendas, minutes, and follow-up actions as required.
 </li>
 <li>
 Maintain organized records, databases, and shared folders to ensure accurate and timely information retrieval.
 </li>
 <li>
 Handle incoming and outgoing communication, including emails, phone calls, and internal requests.
 </li>
 <li>
 Support logistics coordination such as room bookings, travel arrangements, and event preparation.
 </li>
 <li>
 Prepare and format reports, presentations, and official documents in line with company standards.
 </li>
 <li>
 Assist in procurement requests, invoice processing, and basic data entry as needed.
 </li>
 <li>
 Ensure confidentiality and proper handling of sensitive information and documents.
 </li>
 <li>
 Provide support to team members and contribute to improving administrative processes and efficiency.
 </li>
 </ul>
 
 
 
 
 
 Minimum Qualifications &amp; Experience:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Management, or a related field (preferred).
 </li>
 <li>
 Minimum 4 years of experience in similar position.
 </li>
 </ul>
</div>

Jayasom

<div>
 
 
 An Exclusive Retreat of Wellness and Singularity
 
 
 
 
 
 
 
 In Partnership with Red Sea Global (RSG)
 
 
 
 
 
 
 Opening in
 
 2025
 
 ,
 
 Jayasom Wellness Resort
 
 at
 
 Triple Bay, AMAALA
 
 will be a destination like no other&mdash;an immersive retreat for adults, families, and private residents seeking deep healing, conscious living, and meaningful connection.
 
 
 
 
 
 Jayasom brings to life a haven of
 
 purpose-driven hospitality
 
 rooted in holistic health, integrative medicine, and soulful care. This wellness haven will offer tailored journeys anchored in Western science and complementary therapies&mdash;ranging from physiotherapy, fitness, and nutrition to spa treatment, mindful recreation, and traditional healing practices. Every experience is designed to restore balance, ignite vitality, and foster connection with self, others, and nature.
 
 
 
 
 
 We&rsquo;re assembling a
 
 pioneering team
 
 of healers, wellness practitioners, clinicians, and creatives&mdash;individuals who are passionate about elevating human potential and reshaping the future of life.
 
 
 
 
 
 
 Join Jayasom. Redefine the future of wellness.
 
 
 
 
 
 
 
 JOB PURPOSE
 
 
 <ul>
 <li>
 Provide high-level administrative support to the General Manager and Executive Office.
 </li>
 <li>
 Build and maintain positive professional relationships with internal and external guests and ensure loyal business relationships.
 </li>
 <li>
 Collect information, and develop quality programs to eliminate seven wastes, and increase productivity, which will, in turn, improve guest and employee satisfaction, and meet the company&rsquo;s business objectives.
 </li>
 <li>
 Conduct duties in a courteous, safe and efficient manner, in accordance with the company&rsquo;s policies and procedures, ensuring that a high level of service is maintained
 </li>
 <li>
 Ambassador of the company&rsquo;s wellness and sustainability culture, promote its awareness amongst team members by leading by example by living a healthy lifestyle.
 </li>
 </ul>
 
 
 
 
 
 GENERAL RESPONSIBILITIES
 
 
 <ul>
 <li>
 Maintain high level of professionalism and with exceptional level of confidentiality and integrity.
 </li>
 <li>
 Maintain outstanding communication with all reporting lines, ensuring the right reports receive the right communication and information in due time.
 </li>
 <li>
 Develop and maintain effective relationships with colleagues, corporate office and vendors.
 </li>
 <li>
 Promote a friendly, dynamic and collaborative work environment that includes, open communication, team work, participation, trust, respect, professionalism and fun.
 </li>
 <li>
 Proactively participate in meetings, trainings and committes as required.
 </li>
 <li>
 Work towards exceeding company&rsquo;s business targets.
 </li>
 <li>
 Take a positive and resourceful approach to every project.
 </li>
 <li>
 Carry out any other reasonable duties and responsibilities as assigned.
 </li>
 </ul>
 
 
 
 
 
 KEY OPERATIONAL RESPONSIBILITIES
 
 
 <ul>
 <li>
 Set up and oversee administrative policies and procedures for the main operational departments and constantly challenge them to maximize efficiency.
 </li>
 <li>
 Type reports, memos, letters and other documents in a professional manner.
 </li>
 <li>
 Answer telephone calls in a friendly and professional manner and direct calls to appropriate parties or take messages.
 </li>
 <li>
 Communicate and distribute daily, weekly and monthly reports and correspondence to corporate office and ownership.
 </li>
 <li>
 Act as liaison between the Executive leadership, team members and the ownership.
 </li>
 <li>
 Greet visitors and determine whether they should be given access to specific individuals.
 </li>
 <li>
 Read and analyse incoming memos, submissions and reports to determine their significance and plan their distribution.
 </li>
 <li>
 Perform general office duties such as ordering supplies and maintaining records management database systems.
 </li>
 <li>
 Responsible for obtaining signatures of approval for all internal and external check requests, expense reports, project expenditure approval forms, performance evaluations and other confidential correspondence as necessary, and distribute in a timely and efficient manner.
 </li>
 <li>
 Prepare agendas and make arrangements for leadership, executive committee, owners, and other meetings.
 </li>
 <li>
 Attend meetings, record, type and distribute the minutes.
 </li>
 <li>
 Create and maintain an efficient filing system; file and retrieve documents, records and reports.
 </li>
 <li>
 Handle incoming correspondence, open, sort and distribute to appropriate parties, including email.
 </li>
 <li>
 Coordinate business travel arrangements for Executives and Department Heads.
 </li>
 <li>
 Coordinate all travel arrangements including reservations, transportation, amenities and in-house meetings and events for VIP&rsquo;s, corporate and ownership visits.
 </li>
 <li>
 Send amenities and welcome cards to VIP&rsquo;s and special guests as directed by the General Manager.
 </li>
 <li>
 Document and communicate all guests&rsquo; requests and complaints to appropriate parties.
 </li>
 <li>
 Create and maintain a guest relations file with all necessary information including, guest correspondence, letters, emails, guest folios, gift certificates, etc.
 </li>
 <li>
 Create and maintain a gift certificate log to include value, purpose and date issued and date redeemed.
 </li>
 </ul>
 
 
 
 
 
 JOB REQUIREMENTS
 
 
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Strong written and oral communication skills in English &amp; Local language
 </li>
 <li>
 BSc/BA in Business Administration (preferred) or equivalent
 </li>
 </ul>
 
 
 
 
 
 Work Experience:
 
 
 <ul>
 <li>
 Previous experience in a similar role and in pre-opening
 </li>
 <li>
 Experience working with multicultural teams
 </li>
 </ul>
 
 
 
 
 
 Knowledge:
 
 
 <ul>
 <li>
 Software (e.g. Microsoft Word, Excel, PowerPoint, Access, etc.)
 </li>
 </ul>
 
 
 
 
 
 Competencies:
 
 
 <ul>
 <li>
 Excellent interpersonal skill
 </li>
 <li>
 Excellent analytical and problem-solving skills
 </li>
 <li>
 Proven leadership skills and ability to promote personal development
 </li>
 <li>
 Financial management
 </li>
 <li>
 Strategic thinking
 </li>
 <li>
 Risk management
 </li>
 <li>
 Negotiation
 </li>
 <li>
 Problem-solving
 </li>
 <li>
 Business acumen
 </li>
 <li>
 Interpersonal savvy
 </li>
 <li>
 Communication
 </li>
 </ul>
 
 
 
 
 
 Technical Skills:
 
 
 <ul>
 <li>
 Attention to detail
 </li>
 <li>
 Stakeholder relationship management
 </li>
 <li>
 Strong attention to details
 </li>
 <li>
 Analytical skills
 </li>
 <li>
 Reporting
 </li>
 <li>
 Excellent time management
 </li>
 <li>
 Budgeting
 </li>
 <li>
 Cost analyses
 </li>
 </ul>
 
 
 
 
 
 Attitude:
 
 
 <ul>
 <li>
 Positive
 </li>
 <li>
 Friendly and approachable
 </li>
 <li>
 Flexible and adaptable to change
 </li>
 <li>
 Responsible and reliable
 </li>
 <li>
 Empathetic
 </li>
 <li>
 Strong work ethics and integrity
 </li>
 </ul>
 
 
 
 
 
 Disclaimer:
 
 The above statements are intended to describe the general nature and level of work being performed. This is not an exhaustive list of responsibilities. Position Descriptions are dynamic and change depending on the organizational requirements. All staff may be required to perform duties outside of their normal responsibilities as required.
 
</div>

Explore 436+ Administrative assistant in Saudi Arabia this November. Find roles across top companies and apply now to boost your career.

436 administrative assistant jobs IN Saudi Arabia

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Administrative Assistant