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Confidential

<div>
 
 
 Summary
 
 
 
 The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. We are looking for an
 
 Administrative Assistant
 
 to become an integral part of our administrative team. In this role, you will be responsible for efficiently organizing daily operations and providing direct support to management through data management, reporting, and accurate analysis.
 
 
 We are seeking a proactive partner who can contribute data-driven insights that improve performance and support strategic decision-making.
 
 
 You will be part of a professional work environment that offers continuous development opportunities and allows you to contribute to innovative solutions that enhance efficiency and strengthen cross-departmental communication.
 
 
 
 
 
 
 Responsibilities:
 
 
 <ul>
 <li>
 Manage and organize administrative correspondence.
 </li>
 <li>
 Prepare meeting schedules, follow up on appointments, and coordinate tasks across departments.
 </li>
 <li>
 Accurately enter data into approved systems and databases.
 </li>
 <li>
 Prepare periodic analytical reports (administrative, financial, and operational) for management review.
 </li>
 <li>
 Develop and design dashboards to monitor performance and results.
 </li>
 <li>
 Extract and analyze data from multiple sources to support performance improvement.
 </li>
 <li>
 Follow up on the implementation of decisions and recommendations issued by management.
 </li>
 <li>
 Support electronic archiving processes and organizing files and documents.
 </li>
 <li>
 Contribute to enhancing the efficiency of administrative workflows by providing development proposals.
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in business administration, Information Systems, or a related field.
 </li>
 <li>
 Minimum of 3 years of proven experience in administrative roles.
 </li>
 <li>
 Proficiency in Microsoft Office applications (Word, Excel, PowerPoint).
 </li>
 <li>
 Practical experience in designing and analyzing reports using Excel, Power BI, Google Data Studio, or similar tools.
 </li>
 <li>
 Strong skills in time management, follow-up, and attention to detail.
 </li>
 <li>
 Ability to communicate effectively and work collaboratively within a team.
 </li>
 <li>
 Ability to prepare data-driven presentations for senior management.
 </li>
 <li>
 Provide analytical reports and statistics to support Sales, Finance, and Operations teams.
 </li>
 <li>
 Contribute to the development of electronic archiving systems and implement more efficient digital solutions.
 </li>
 <li>
 Manage and continuously update administrative databases to ensure they remain a reliable reference.
 </li>
 </ul>
 
 
</div>

Administrative Assistant

Gallup

<div>Work with persistence, precision and purpose as an administrative anchor of our MENA team.

As an administrative assistant in Gallup's Riyadh office, you'll support the consultants and leaders shaping the future of our work across the Middle East and North Africa. You'll take ownership of operational, logistical and client service responsibilities that keep our growing team running efficiently. Through your proactive support and relentless follow-up, you'll help us exceed our goals and deliver exceptional experiences to our clients.

What You'll Do
<ul>
<li>Perform reception, hospitality and office support duties including answering phones, guest relations, internal office events and wellbeing initiatives, mail and courier services, technical support request coordination, office cleanliness, and other administrative responsibilities as needed</li>
<li>Coordinate travel arrangements and manage calendars for MENA regional leaders</li>
<li>Process and submit expenses for consulting and business development teams</li>
<li>Support collections efforts by persistently following up on past-due payments</li>
<li>Scan accounting-related documents</li>
<li>Assist with accounts payable for vendors including initiating and setting up transactions on banking platforms</li>
<li>Coordinate visa processing activities for Middle East associates, new hires and relocations including liaising with agents and Gallup's legal team</li>
<li>Organize client courses and events, print and ship related materials, and schedule follow-up coaching calls</li>
<li>Manage translations through vendors, proofread or edit translations, and handle smaller English and Arabic translation tasks internally</li>
<li>Register Gallup on vendor and supplier platforms</li>
<li>Update contact information in the CRM system</li>
</ul>
Who We Want
<ul>
<li>Service-oriented team members who take pride in helping others and supporting their team and clients with professionalism and care</li>
<li>Sophisticated communicators who are assertive and confident and who can naturally build rapport across diverse clients and colleagues</li>
<li>Exceptional achievers who bring discipline, dependability and follow-through to every task</li>
<li>Master multitaskers who stay organized and manage competing priorities flawlessly</li>
<li>Proactive initiators who anticipate needs, take charge without being asked and commit to getting the job done right</li>
</ul>
What You Need
<ul>
<li>Saudi national status with at least three years of relevant professional experience required</li>
<li>Experience processing work permits and visas required</li>
<li>Experience processing government billing and transactions required</li>
<li>Proficiency in Microsoft Word, Outlook and Excel required</li>
<li>Fluency in English and Arabic required</li>
<li>A commitment to working on-site at Gallup's office required</li>
</ul>
What You'll Experience
<ul>
<li>Mission-driven work: Make a meaningful difference in the world with your unique contributions, commitment to service and exceptional outcomes.</li>
<li>An empowering culture: Collaborate with smart, passionate people who love what they do and welcome your ideas, perspectives and experiences.</li>
<li>Learning and development: Grow in your career as we invest in what you do best, encourage curiosity, and create an environment where it's safe &mdash; and expected &mdash; to challenge the status quo.</li>
<li>Brand strength, startup energy: Thrive in an innovative environment backed by a trusted brand.</li>
<li>A vibrant workplace: Enjoy working in our beautiful office in the stunning Al Faisaliah Tower.</li>
</ul>
Learn more about life at Gallup.

Gallup offers a robust benefits package that includes competitive pay; medical, life and critical illness insurance; a retirement savings program; an employee stock ownership program; mass transit reimbursement; family-building benefits; an employee assistance program; and various reimbursements and activities that enhance our associates' wellbeing.

To review Gallup's Privacy Statement, please click this link: https://www.gallup.com/privacy. This privacy policy is meant to help you understand what information we collect, why we collect it, and how you can update, manage and delete your information. Your application and the information you provide will be processed and stored in the United States.

Agencies: We are not partnering with agencies for this role, nor will we accept unsolicited r&eacute;sum&eacute;s or be responsible for any fees or expenses related to such unsolicited r&eacute;sum&eacute;s and/or applicants.</div>

<div>
 
 
 Work with persistence, precision and purpose as an administrative anchor of our MENA team.
 
 
 
 
 
 
 As an administrative assistant in Gallup&rsquo;s Riyadh office, you&rsquo;ll support the consultants and leaders shaping the future of our work across the Middle East and North Africa. You&rsquo;ll take ownership of operational, logistical and client service responsibilities that keep our growing team running efficiently. Through your proactive support and relentless follow-up, you&rsquo;ll help us exceed our goals and deliver exceptional experiences to our clients.
 
 
 
 
 
 
 What You&rsquo;ll Do
 
 
 
 
 
 <ul>
 <li>
 Perform reception, hospitality and office support duties including answering phones, guest relations, internal office events and wellbeing initiatives, mail and courier services, technical support request coordination, office cleanliness, and other administrative responsibilities as needed
 </li>
 <li>
 Coordinate travel arrangements and manage calendars for MENA regional leaders
 </li>
 <li>
 Process and submit expenses for consulting and business development teams
 </li>
 <li>
 Support collections efforts by persistently following up on past-due payments
 </li>
 <li>
 Scan accounting-related documents
 </li>
 <li>
 Assist with accounts payable for vendors including initiating and setting up transactions on banking platforms
 </li>
 <li>
 Coordinate visa processing activities for Middle East associates, new hires and relocations including liaising with agents and Gallup&rsquo;s legal team
 </li>
 <li>
 Organize client courses and events, print and ship related materials, and schedule follow-up coaching calls
 </li>
 <li>
 Manage translations through vendors, proofread or edit translations, and handle smaller English and Arabic translation tasks internally
 </li>
 <li>
 Register Gallup on vendor and supplier platforms
 </li>
 <li>
 Update contact information in the CRM system
 </li>
 </ul>
 
 
 
 
 
 Who We Want
 
 
 
 
 
 <ul>
 <li>
 Service-oriented team members who take pride in helping others and supporting their team and clients with professionalism and care
 </li>
 <li>
 Sophisticated communicators who are assertive and confident and who can naturally build rapport across diverse clients and colleagues
 </li>
 <li>
 Exceptional achievers who bring discipline, dependability and follow-through to every task
 </li>
 <li>
 Master multitaskers who stay organized and manage competing priorities flawlessly
 </li>
 <li>
 Proactive initiators who anticipate needs, take charge without being asked and commit to getting the job done right
 </li>
 </ul>
 
 
 
 
 
 What You Need
 
 
 
 
 
 <ul>
 <li>
 Saudi national status with at least three years of relevant professional experience required
 </li>
 <li>
 Experience processing work permits and visas required
 </li>
 <li>
 Experience processing government billing and transactions required
 </li>
 <li>
 Proficiency in Microsoft Word, Outlook and Excel required
 </li>
 <li>
 Fluency in English and Arabic required
 </li>
 <li>
 A commitment to working on-site at Gallup&rsquo;s office required
 </li>
 </ul>
 
 
 
 
 
 What You&rsquo;ll Experience
 
 
 
 
 
 <ul>
 <li>
 Mission-driven work: Make a meaningful difference in the world with your unique contributions, commitment to service and exceptional outcomes.
 </li>
 <li>
 An empowering culture: Collaborate with smart, passionate people who love what they do and welcome your ideas, perspectives and experiences.
 </li>
 <li>
 Learning and development: Grow in your career as we invest in what you do best, encourage curiosity, and create an environment where it&rsquo;s safe &mdash; and expected &mdash; to challenge the status quo.
 </li>
 <li>
 Brand strength, startup energy: Thrive in an innovative environment backed by a trusted brand.
 </li>
 <li>
 A vibrant workplace: Enjoy working in our beautiful office in the stunning Al Faisaliah Tower.
 </li>
 </ul>
 
 
 
 
 Learn more about
 
 life at Gallup
 
 .
 
 
 
 
 
 Gallup offers a robust benefits package that includes competitive pay; medical, life and critical illness insurance; a retirement savings program; an employee stock ownership program; mass transit reimbursement; family-building benefits; an employee assistance program; and various reimbursements and activities that enhance our associates&rsquo; wellbeing.
 
 
 
 
 
 To review Gallup&rsquo;s Privacy Statement, please click this link: https://www.gallup.com/privacy. This privacy policy is meant to help you understand what information we collect, why we collect it, and how you can update, manage and delete your information. Your application and the information you provide will be processed and stored in the United States.
 
 
 
 
 
 
 Agencies:
 
 We are not partnering with agencies for this role, nor will we accept unsolicited r&eacute;sum&eacute;s or be responsible for any fees or expenses related to such unsolicited r&eacute;sum&eacute;s and/or applicants.
 
</div>

Parsons

<div>In a world of possibilities, pursue one with endless opportunities. Imagine Next!
When it comes to what you want in your career, if you can imagine it, you can do it at Parsons. Imagine a career working with intelligent, diverse people sharing a common quest. Imagine a workplace where you can be yourself. Where you can thrive. Where you can find your next, right now. We&rsquo;ve got what you&rsquo;re looking for.
Job Description:
Parsons is looking for an amazingly talented Administrative Assistant - Saudi National to join our team!
What You'll Be Doing:
<ul><li>Gathers statistics and general data; reviews and combines this information into established reports for use within and outside the unit. May develop new reports or revise existing reports, as directed. Such reports may be in spreadsheet or graphical formats, or narrative-style word processing. May be responsible for verifying data gathered, such as matching supplier invoices against file copies. Distributes reports as directed by immediate supervisor.
</li><li>Greeting visitors and clients
</li><li>Managing security and telecommunications systems.
</li><li>Handling queries and complaints via phone, email and general correspondence. Transferring calls as necessary.
</li><li>Taking and ensuring messages are passed to the appropriate staff member in time.
</li><li>Managing meeting room availability.
</li><li>Prepares general correspondence and maintains general files.
</li><li>M ay establish and maintain records of equipment, including a log of equipment service dates.
</li><li>Performs other responsibilities associated with this position as may be appropriate.
</li></ul>What Required Skills You'll Bring:
<ul><li>Bachelors or Diploma in any related field.
</li><li>Minimum 2 years of experience in a similar role.
</li></ul>What Required Skills You'll Bring:
<ul><li>Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel.
</li><li>Ability to analyze and revise operating practices to improve efficiency.
</li><li>Detail oriented and comfortable working in a fast-paced office environment
</li><li>Good communication and interpersonal skills.
</li><li>Ability to multitask.
</li></ul>Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.
We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!
Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/ .</div>

Verve Studios

<div>
 
 
 Company Description
 
 
 
 Verve Studios is a full-service media production studio with expertise in commercials, social media management, and design within the entertainment industry. We deliver innovative experiences that resonate with our audience through concept-based work focusing on exposition and visual expression. Our team is dedicated to creating meaningful and impactful content that stands out in a competitive market.
 
 
 
 
 
 
 Role Description
 
 
 
 This is a
 
 full-time internship
 
 position for an
 
 Administrative Assistant
 
 , based in Jeddah.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Supporting project management activities, including timeline development and milestone tracking
 </li>
 <li>
 Coordinating project activities across internal and external teams
 </li>
 <li>
 Maintaining, organizing, and updating project documentation and reports
 </li>
 <li>
 Scheduling and organizing virtual/in-person meetings, managing communications, and taking meeting notes
 </li>
 <li>
 Ensuring the timely completion of project deliverables
 </li>
 <li>
 Liaising with team members and clients to ensure smooth project execution
 </li>
 <li>
 Assisting team members with various administrative and operational tasks
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Strong organizational and time management skills
 </li>
 <li>
 Excellent written and verbal communication skills
 </li>
 <li>
 Proficiency in Arabic and English is a must
 </li>
 <li>
 Proficiency in project management tools and software
 </li>
 <li>
 Experience in coordinating project activities and maintaining project documentation
 </li>
 <li>
 Bachelor's degree in a relevant field (preferred)
 </li>
 <li>
 Previous experience in the entertainment industry (a plus)
 </li>
 </ul>
 
 
 
 
 
 Skills &amp; Competencies
 
 
 <ul>
 <li>
 Detail-oriented with strong problem-solving abilities
 </li>
 <li>
 Comfortable in a fast-paced, creative environment
 </li>
 <li>
 Able to handle multiple tasks and prioritize effectively
 </li>
 <li>
 Strong interpersonal skills and a team-oriented mindset
 </li>
 <li>
 Flexible and adaptable to shifting priorities
 </li>
 <li>
 Proactive and eager to learn
 </li>
 </ul>
</div>

Administrative Assistant (Tamheer)

<div>In a world of possibilities, pursue one with endless opportunities. Imagine Next!
When it comes to what you want in your career, if you can imagine it, you can do it at Parsons. Imagine a career working with intelligent, diverse people sharing a common quest. Imagine a workplace where you can be yourself. Where you can thrive. Where you can find your next, right now. We&rsquo;ve got what you&rsquo;re looking for.
Job Description:
Parsons is looking for an amazingly talented Administrative Assistant (Saudi National) to join our team!
What You&rsquo;ll Be Doing:
Operational Support to Parsons Team:
<ul><li>Provide hands-on administrative support to Parsons&rsquo; project managers, engineers, and site personnel.
</li><li>Coordinate and manage Parsons&rsquo; internal communications, scheduling meetings, and tracking action items to support project delivery.
</li><li>Assist Parsons&rsquo; team in logistics coordination, including travel arrangements, site access permits, and resource mobilization.
</li></ul>Document and Communication Management:
<ul><li>Manage Parsons&rsquo; project documentation flow on-site, including receiving, logging, and distributing technical documents, correspondence, and reports.
</li><li>Ensure effective communication between Parsons&rsquo; staff, contractors, consultants, and client representatives on-site.
</li><li>Assist in preparing meeting agendas, minutes, and follow-up on Parsons&rsquo; project activities.
</li></ul>On-site Office Operations:
<ul><li>Maintain Parsons&rsquo; site office supplies, equipment, and facilities to support operational efficiency.
</li><li>Support Parsons&rsquo; procurement and administration processes related to site activities.
</li><li>Assist in onboarding Parsons&rsquo; new team members, including coordination of inductions, site orientations, and compliance with site safety protocols.
</li></ul>Health, Safety &amp; Compliance:
<ul><li>Support Parsons&rsquo; compliance with site health, safety, and environmental policies by facilitating documentation and reporting requirements.
</li><li>Participate in site safety meetings and ensure Parsons&rsquo; administrative requirements align with project HSE standards.
</li></ul>What Required Skills You&rsquo;ll Bring:
Education:
<ul><li>Diploma or Bachelor&rsquo;s degree in Business Administration, Project Management, or related field.
</li></ul>Experience:
<ul><li>Minimum 2 years of experience in an administrative or operations support role within construction or infrastructure projects.
</li><li>Prior experience working directly with or supporting international contractors or engineering firms (preferably Parsons or similar) on site.
</li></ul>Skills &amp; Knowledge:
<ul><li>Proficient in MS Office (Word, Excel, Outlook, PowerPoint).
</li><li>Strong organizational, multitasking, and communication skills.
</li><li>Ability to work proactively and support multiple stakeholders under tight timelines.
</li><li>Familiarity with project documentation systems (Aconex, SharePoint, etc.) is a plus.
</li></ul>What Desired Skills You&rsquo;ll Bring:
<ul><li>Experience supporting operations in airport, airfield, or large infrastructure projects.
</li><li>Understanding of Parsons&rsquo; project delivery methodologies and site operations.
</li><li>Fluency in Arabic is an advantage.
</li><li>Basic knowledge of HSE requirements in construction environments.
</li></ul>Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.
We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!
Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/ .</div>

Administrative Assistant (Saudi National)

six senses

<div>As Administrative Assistant, I fully comprehend the vision of Six Senses to help people reconnect with themselves, others and the world around them, plus our values of local sensitivity and global sensibility, crafted experiences, emotional hospitality, responsible and caring, fun and quirky and pioneering wellness.
Sustainability, Wellness and Out of the Ordinary experiences are at the core of everything we do at Six Senses. I will safeguard these pillars and ensure full knowledge and active participation of all our brand initiatives.
Duties and Responsibilities
 
As Administrative Assistant, I will assume full responsibility for the efficient operation in the following:<ul><li>
Operate office equipment such as fax &amp; copy machines, phone systems, and use computers for spreadsheet, word processing, database management, and other applications.
</li><li>Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
</li><li>Greet visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their needs.
</li><li>Locate and attach appropriate files to incoming correspondence requiring replies.
</li><li>Open, read, route and distribute incoming mail and other material, and prepare answers to routine letters.
</li><li>Complete forms in accordance with company procedures.
</li><li>Make copies of correspondence and other printed material.
</li><li>Review work done by others to check for correct spelling and grammar, ensure that company format policies are followed and recommend revisions.
</li><li>Compose, type and distribute meeting notes, routine correspondence, and reports.
</li><li>Set up and maintain paper and electronic filing systems for records, correspondence, and other material.
</li><li>Assist in the control of their outlet operational budget, ensuring that all costs are strictly controlled maximizing profitability.
</li><li>Have a good knowledge of all property services and rooms and day to day activities.
</li><li>Have good knowledge of all outlets opening hours.
</li><li>Maintain a high standard of personal appearance, grooming and hygiene.</li><li>
Knowledge of all safety, security and emergency procedures related to my position in line with brand and statutory requirements.</li><li>
Ensure all equipment of the department is kept clean and in good working condition.</li><li>
Attend meetings and training as required.</li><li>
Knowledge and strict adherence to LQA standards.</li></ul>
Qualifications 
To execute the position of Administrative Assistant, I must have the required qualifications, technical skills and experience in a similar role in luxury hotels with proven results and includes the following:<ul><li>
minimum secondary school education or vocational / technical certification in hospitality and more than one year&rsquo;s experience in a similar hotel operational role.
</li><li>Technical skills include advanced MS Office &ndash; Word, Excel, PowerPoint and Outlook as well as specific technical skills related to nurse and health and safety. I must have updated certifications on First Aid, CPR and Defibrillator certification.</li><li>
Experience learning through an e-learning platform or mobile app</li><li>
Fluent in English</li></ul>
The above is intended to provide an overview of the role and responsibilities for a Administrative Assistant at Six Senses Amaala It is not and does not infer that the above is an inclusive and/or exhaustive list of the duties and responsibilities inherent to the position.
This position is designated for Saudi nationals only, in compliance with Saudi Labour Law and the Vision 2030 Saudization program. and is part of our company's commitment to supporting the development of the national workforce.
Don't quite meet every single requirement, but still believe you'd be a great fit for the job? We'll never know unless you hit the 'Apply' button. Start your journey with us today.</div>

Administrative Assistant (Local Talent) - Six Senses Amaala

Explore 460+ Administrative assistant in Saudi Arabia this October. Find roles across top companies and apply now to boost your career.

460 administrative assistant jobs IN Saudi Arabia

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant (Tamheer)

Administrative Assistant (Saudi National)

Administrative Assistant (Local Talent) - Six Senses Amaala