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administrative officer Jobs in Saudi Arabia

administrative officer

administrative assistant

Salco Industrial LLC

Hiring: Administrative Assistant (Based in Riyadh, Saudi Arabia)We&rsquo;re looking for a reliable and detail-oriented Administrative Assistant to support our daily operations.Preferred: Lady applicants Key Responsibilities:<ul><li>Manage emails and calendars</li><li>Prepare reports and documents</li><li>Data entry and record keeping</li><li>Coordinate meetings and follow-ups</li><li>General admin support</li></ul>Requirements:<ul><li>Proven admin experience</li><li>Strong English communication skills</li><li>Proficient in Microsoft Office</li><li>Highly organized and dependable</li></ul>Job Type: Full-time

Administrative Assistant

Hosuk Travel

<div>Hosuk Travels is seeking an organized and proactive Administrative Assistant to support daily office operations at our Riyadh office. This role plays a key part in ensuring smooth administrative coordination and efficient support across departments within the travel and tourism industry.

Key Responsibilities:
<ul>
<li>Provide day-to-day administrative and office support</li>
<li>Maintain and organize files, records, and official documents</li>
<li>Handle incoming calls, emails, and visitor coordination</li>
<li>Assist in preparing correspondence, reports, and presentations</li>
<li>Coordinate meetings, appointments, and travel arrangements</li>
<li>Support data entry, documentation, and record maintenance</li>
<li>Assist HR and finance teams with basic administrative tasks</li>
<li>Manage office supplies and vendor coordination</li>
<li>Ensure confidentiality of documents and information</li>
<li>Perform additional administrative duties as assigned</li>
</ul>
Requirements:
<ul>
<li>Bachelor&rsquo;s degree or diploma in Business Administration or a related field</li>
<li>1&ndash;3 years of experience in an administrative or office support role</li>
<li>Proficiency in MS Office applications</li>
<li>Strong organizational and time-management skills</li>
<li>Good communication and interpersonal abilities</li>
<li>Attention to detail and professional work approach</li>
<li>Ability to multitask and work independently</li>
</ul>
Hosuk Travels offers a professional and friendly working environment with opportunities for growth and learning. If you are a dependable Administrative Assistant seeking an opportunity in Riyadh, we encourage you to apply and become part of our team.</div>

Walter P Moore

<div>
 
 Responsibilities
 
 
 
 We have an immediate opening for a bright, energetic individual with the requisite skills to join our firm in the role of
 
 Administrative Assistant
 
 to leaders in the firm&rsquo;s Saudi Arabia office. This individual will be responsible for providing extensive support to Director-level professionals and their broad range of activities and will also serve in the capacity of Government Relation Officer; processing and carrying out legal matters relating to visas, permits, licenses and registration of employees.
 
 
 In this role, the Administrative Assistant will provide support such as:
 
 
 <ul>
 <li>
 Coordinate with the Saudi Arabian government departments and agencies to obtain licenses, permits, and visa processing.
 </li>
 <li>
 Handle all government portals and update the company profiles on such portals as GOSI, CoC, SBC, MoC, Zacat, Qiwa, Muqeem and others as needed.
 </li>
 <li>
 General reception duties including greeting/assisting visitors; answering/screening/routing incoming calls; relaying messages; receiving/routing/handling all incoming/outgoing mail and deliveries; maintaining sign-in/sign-out of staff; scheduling conference rooms.
 </li>
 <li>
 Taking initiative to relieve management and production staff of all possible administrative tasks by providing general clerical support including IT and translation support, compiling and drafting letters, assistance with accessing and maintaining government portals to ensure compliance, typing, copying, coordinating calendars/scheduling, general and project filing and archiving, ordering supplies.
 </li>
 <li>
 Maintain appearance and organization of all public spaces including conference rooms, break rooms and casual meeting areas.
 </li>
 <li>
 Assist with internal and external activities such as staff activities, in-office lunches, trainings, social events, and client development activities as needed.
 </li>
 <li>
 Perform other duties as required.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 Education: Bachelor&rsquo;s degree in business administration, IT, or English
 
 
 Experience: 5 years&rsquo; experience in an Administrative Assistant position with knowledge in Microsoft Office, and IT support. Prior experience with Saudi Arabian government relations processes is preferred.
 
 
 <ul>
 <li>
 Saudi National
 </li>
 <li>
 Excellent verbal and written communication skills with staff, management, and clients.
 </li>
 <li>
 Fluent in both Arabic and English (speaking, writing)
 </li>
 <li>
 Ability to plan, organize, manage, prioritize, coordinate workflow, and successfully execute multiple tasks.
 </li>
 <li>
 Strong computer and office equipment operation skills including competence in Microsoft Office Suite (specifically Outlook, Word, Excel, and PowerPoint).
 </li>
 <li>
 Proven competence in managing all administrative activities and needs of a small office environment.
 </li>
 <li>
 A/E/C industry experience and knowledge a plus.
 </li>
 <li>
 Strong organizational and communication skills
 </li>
 <li>
 Attention to detail
 </li>
 <li>
 Discrete, dependable and conscientious
 </li>
 <li>
 Excellent inter-personal skills
 </li>
 <li>
 Proactive
 </li>
 <li>
 Client-service oriented
 
 
 </li>
 </ul>
 Physical presence in the office is required
 
 
 
 Overview
 
 
 
 Walter P Moore is an international company of engineers, architects, innovators, and creative people who solve some of the world&rsquo;s most complex structural and infrastructure challenges. Providing structural, diagnostics, civil, traffic, parking, transportation, enclosure, WPM technology and construction engineering services, we design solutions that are cost- and resource-efficient, forward-thinking, and help support and shape communities worldwide. Founded in 1931 and headquartered in Houston, Texas, our 1000+ professionals work across 27 U.S. offices and 8 international locations.
</div>

J.S. Held

<div>Company Description 
Are you looking to join an organization that is growing and dynamic? What about a high-energy, collaborative environment that rewards hard work?
J.S. Held is a global consulting firm that combines technical, scientific, financial, and strategic expertise to advise clients seeking to realize value and mitigate risk. Our professionals serve as trusted advisors to organizations facing high stakes matters demanding urgent attention, staunch integrity, proven experience, clear-cut analysis, and an understanding of both tangible and intangible assets. The firm provides a comprehensive suite of services, products, and data that enable clients to navigate complex, contentious, and often catastrophic situations. 
Job Description 
We are seeking a highly organized and proactive Administrative Assistant to support daily office operations and ensure the smooth functioning of administrative workflows. The ideal candidate will be detail-oriented, professional, and capable of managing multiple tasks efficiently in a fast-paced environment.
Job Responsibilities
Administrative Support<ul><li>
Manage daily office activities, including scheduling, correspondence, and documentation.</li><li>
Maintain and update filing systems (physical and digital).</li><li>
Handle incoming and outgoing communication (emails, phone calls, letters).</li><li>
Prepare and format reports, memos, and presentations.</li></ul>
Office Management<ul><li>
Coordinate meetings, events, and travel arrangements for staff.</li><li>
Maintain office supplies inventory and place orders when necessary.</li><li>
Support the onboarding process for new employees (document collection, workspace preparation).</li><li>
Ensure compliance with company policies and Saudi labor/administrative requirements.</li></ul>
Coordination &amp; Communication<ul><li>
Act as the point of contact between internal teams, management, and external stakeholders.</li><li>
Assist in organizing departmental schedules, calendars, and appointments.</li><li>
Support HR and Finance departments with basic administrative tasks when needed.</li></ul>
Document Control<ul><li>
Maintain confidentiality of sensitive information.</li><li>
Prepare, review, and distribute internal documents.</li><li>
Ensure proper archiving of records in accordance with company standards.</li></ul> 

Qualifications 
Education<ul><li>
Diploma or Bachelor&rsquo;s degree in Business Administration, Office Management, or a related field.</li></ul>
Experience<ul><li>
1&ndash;3 years of experience in administrative or office support roles (experience in Saudi Arabia is a plus).</li></ul>
Skills<ul><li>
Excellent written and verbal communication skills in English; Arabic proficiency is an advantage.</li><li>
Strong organizational and time‑management skills.</li><li>
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>
Ability to multitask and work with minimal supervision.</li><li>
Professional demeanor with strong interpersonal skills.</li></ul> 

Additional Information 
Benefits<ul><li>
Comprehensive medical insurance for self, spouse, and school-age children.</li><li>
Life assurance.</li><li>
25 days annual leave plus KSA public holidays and Christmas Day.</li><li>
Flexible work environment (remote work subject to local regulations and company approval).</li><li>
Housing and transportation allowance in line with local practice.</li></ul>
Work Authorization
Applicants must be eligible to work in Saudi Arabia. Visa sponsorship may be available for the right candidate.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee. Duties, responsibilities, and activities may change at any time with or without notice.
Privacy
By submitting your application, you acknowledge that you have read the J.S. Held Online Privacy Notice and consent to the collection, processing, use, and storage of your personal information as described therein.
Diversity Statement
We are committed to creating an inclusive workplace and welcome applications from qualified candidates in accordance with local laws and regulations.
Please explore what we&rsquo;re all about at http://www.jsheld.com.
#LI-IM1</div>

Dar Al Hekma College

<div><div><div><ul><li></li></ul>
<h4 class="jobSectionHeader">Roles &amp; Responsibilities:</h4> 
<div><ul><li>Communicates verbally, outlining and explaining administrative procedures and policies to staff, faculty, department heads and various University administrators.</li><li>
Organizes records, coordinates and schedules meetings.
</li><li>Facilitates and coordinates department's workshops and major events.</li><li>
Types and files all required correspondences such as letters, reports, memoranda and minutes of meetings.
</li><li>Coordinates collection and preparation of operating reports such as budget expenditures and statistical records of performance data.</li><li>
Seeks to improve workflow and simplify procedures. 
</li><li>
Analyzes department operating practices, such as recordkeeping systems, forms control, office layout, and performance standards to create new systems or to revise established procedures.</li><li>
Contributes to the effective team management of all relevant problems, issues and opportunities.
</li><li>Responsible for organizing the filing system of the office.</li>
Willing to update all work duties based on the vision and any future requirements. 
<li>
 
</li></ul></div> 
<h4 class="jobSectionHeader">Relevant Experience:</h4>
Minimum of 2 years of experience in the field
<h4 class="jobSectionHeader">Employment Status:</h4>
Full Time
<h4 class="jobSectionHeader">Gender:</h4>
Female
<h4 class="jobSectionHeader">Residency Location:</h4>
Jeddah 

</div></div><div><div>Contact Us
<div></div><div><div><div>Email Address
</div>jobs@dah.edu.sa
</div><div><div>Telephone
</div>+ 966-12-6303333
<div>Ext
</div>124 / 385/ 806</div></div></div></div></div>

King Abdullah Bin Abdulaziz University Hospital

<div>Job Purpose:
Provide comprehensive secretarial and administrative support, ensuring all administrative operations are carried out in accordance with hospital/departmental policies and procedures.
Key Accountabilities &amp; Responsibilities:
<ul><li>Use computers for various applications, such as database management or word processing.
</li><li>Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material.
</li><li>Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions.
</li><li>Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs.
</li><li>Operate electronic mail systems and coordinate the flow of information, internally or with other organizations
</li><li>Maintain scheduling and event calendars, and coordinate conferences, meetings, or special events.
</li><li>Formulate a variety of correspondence including that of a sensitive nature, transcribe correspondence, committee formation orders and assure distribution as required.
</li><li>Compose, type, and distribute meeting notes, or reports, such as presentations or expense, statistical, or monthly reports
</li><li>Develop meeting agenda and prepare meeting information packages, record and transcribe minutes, compose memorandum for all related actions, and track follow-up issues to completion.
</li><li>Ensure quantities of office supplies are maintained.
</li><li>Ensure that logistical arrangements are made for meetings, site visits, etc.
</li><li>Maintain confidentiality at all times.
</li><li>Respects patients and their families to promote a patient-centered care culture.
</li><li>Participates in and supports quality improvement and patient safety activities as an individual or as part of a multidisciplinary team.
</li><li>Performs other job related duties, as assigned.
Job Qualifications and Experience:
<ul><li>1 year Diploma in Business Administration, Hospital Administration, Secretarial, or English. with 4 years of experience.
</li></ul><ul><li>2 years Diploma in Business Administration, Hospital Administration, Secretarial, or English. with 2 years of experience.
</li></ul><ul><li>-3 years Diploma in Business Administration, Hospital Administration, Secretarial, or English. No Experience Required
</li></ul></li><li>-GPA +4
</li><li>-IELTS / STEP Result is required.</li></ul></div>

Administrative Assistant III

Moelis & Company

<div>
 
 We are passionate about our business and our culture, and are seeking individuals with that same drive.
 
 
 
 
 Reception Duties:
 
 
 
 <ul>
 <li>
 To meet and greet clients and visitors in a friendly and courteous manner
 </li>
 <li>
 Keeps reception area clean and tidy
 </li>
 <li>
 Prepares refreshments for Guests
 </li>
 <li>
 Collects mail from the P.O. Box and distributes mail to the relevant people
 </li>
 <li>
 Answers calls and directs to the concerned person or takes a message and relays to the relevant person
 </li>
 <li>
 Monitoring and ordering of pantry and office supplies
 
 
 </li>
 </ul>
 
 General Administrative Duties:
 
 
 
 <ul>
 <li>
 To support client activities and requirements in a proactive manner, liaising with clients e.g. take messages, pass on information, deal with simple queries, meet and greet and client events.
 </li>
 <li>
 To pro-actively manage diaries, co-ordinate and schedule meetings, reserve conference rooms, and set up conference calls.
 </li>
 <li>
 Manage client contacts, inbox for Bankers.
 </li>
 <li>
 Photocopy and scan documents
 </li>
 <li>
 To make travel arrangements; book flights, ground transportation, lodging and entertainment for business travel (domestic &amp; international), prepare itineraries for business travel, visas etc.
 </li>
 <li>
 Using Concur, to process and monitor expenses to ensure prompt payment and reconcile with AMEX statement.
 </li>
 <li>
 Any other duties or special projects as requested by Office Manager, and/or Bankers.
 
 
 </li>
 </ul>
 
 Required Skills &amp; Experience
 
 
 
 <ul>
 <li>
 Proficient in all software packages (Word, Excel, PowerPoint)
 </li>
 <li>
 Previous professional services sector experience / background
 </li>
 <li>
 High level organisational skills
 </li>
 <li>
 Excellent communicate skills, both written and verbal
 </li>
 <li>
 Previous experience working in a fast-paced environment
 </li>
 <li>
 Strong attention to detail
 
 
 </li>
 </ul>
 We are an equal opportunity employer and are committed to promoting diversity, preventing discrimination and providing a supportive and inclusive working environment. We seek to ensure that we recruit from a diverse talent pool and that all applicants are treated fairly at each stage of the recruitment process. Applicants are considered for employment opportunities without regard to any characteristic or status protected under any applicable law in the location of the role.
</div>

Administrative Assistant - Saudi

Explore 315+ Administrative assistant in Saudi Arabia this March. Find roles across top companies and apply now to boost your career.

315 administrative assistant jobs In Saudi Arabia

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant III

Administrative Assistant - Saudi