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administrative assistant

NITI National Industrial Training Institute المعهد الوطني للتدريب الصناعي

<div>
 
 
 Job Summary:
 
 
 
 The Administrative Assistant provides comprehensive administrative support to ensure the efficient operation of the Institute. This role involves handling clerical tasks, coordinating schedules, managing documentation, and supporting various administrative processes to facilitate smooth office functions.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Manage and maintain schedules, appointments, and meetings for the Office Manager and other senior staff.
 </li>
 <li>
 Handle correspondence, emails, and phone calls, ensuring timely responses and proper documentation.
 </li>
 <li>
 Organize and maintain office files, records, and documentation in accordance with Institute standards.
 </li>
 <li>
 Assist in preparing reports, presentations, and other documents as required.
 </li>
 <li>
 Support administrative tasks related to recruitment, onboarding, and employee documentation.
 </li>
 <li>
 Coordinate office supplies, inventory, and procurement processes to ensure a well-stocked and organized workspace.
 </li>
 <li>
 Assist in planning and organizing Institute events, meetings, and training sessions.
 </li>
 <li>
 Act as the first point of contact for visitors and inquiries, providing excellent customer service.
 </li>
 <li>
 Monitor and handle administrative tasks related to travel arrangements, including booking tickets, accommodations, and transport for staff.
 </li>
 <li>
 Collaborate with other departments to ensure the seamless execution of administrative activities.
 </li>
 </ul>
 
 
 
 
 
 Qualifications and Skills:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, or a related field.
 </li>
 <li>
 Minimum of 3-5 years of experience in an administrative or clerical role.
 </li>
 <li>
 Strong organizational and multitasking abilities.
 </li>
 <li>
 Excellent communication skills, both written and verbal.
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 Attention to detail and ability to maintain confidentiality.
 </li>
 <li>
 Strong interpersonal skills and ability to work in a team-oriented environment.
 </li>
 <li>
 Fluency in English; knowledge of Arabic is an advantage.
 </li>
 </ul>
 
 
</div>

Administrative Assistant

Laverne Group | مجموعة لافيرن

<div>
 
 Job Summary:
 
 
 
 
 
 We are seeking a proactive and highly organized Executive Assistant with at least two years of experience to support our executive leadership. The ideal candidate must possess excellent communication skills in English and have the ability to handle a wide range of administrative and executive support tasks with professionalism and discretion.
 
 
 
 
 
 ⸻
 
 
 
 
 
 Key Responsibilities:
 
 
 &bull; Manage the executive&rsquo;s calendar, schedule meetings, and coordinate appointments
 
 
 &bull; Prepare meeting agendas, take minutes, and follow up on action items
 
 
 &bull; Draft, translate, and proofread internal and external correspondence in English and Arabic
 
 
 &bull; Organize travel arrangements, including flights, accommodations, and itineraries
 
 
 &bull; Handle confidential documents and maintain discretion at all times
 
 
 &bull; Assist in preparing reports, presentations, and executive summaries
 
 
 &bull; Coordinate between departments and act as a point of contact for internal and external stakeholders
 
 
 &bull; Track and follow up on projects, deadlines, and deliverables
 
 
 
 
 
 ⸻
 
 
 
 
 
 Qualifications:
 
 
 &bull; Bachelor&rsquo;s degree in Business Administration, Management, or a related field
 
 
 &bull; Minimum of 2 years of experience in an executive assistant or similar role
 
 
 &bull; Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
 
 
 &bull; Strong organizational and multitasking skills
 
 
 &bull; Excellent command of English (verbal and written)
 
 
 &bull; Professional demeanor and high level of discretion
 
</div>
 <div id='job-id'>Job Id: sQIaqkmit6EylXWtV/+zq7xIk1h86ixNNP85xTy831GGeTpNqY5Vw1pNg3nt638sLKF4LhUnm666pGJGuBit2EHlIt7Y3cDSoA==</div>

Boutique Group

<div>
 
 
 
 About The Red Palace
 
 
 
 
 A symbol of Saudi Arabia&rsquo;s heritage, The Red Palace stands as an extraordinary landmark in Riyadh, now reimagined as an ultra-luxury boutique hotel. Originally built in 1943, this historic Palace has been transformed into a masterpiece of refined hospitality, blending timeless elegance with contemporary sophistication.
 
 
 Nestled in the heart of the capital, The Red Palace offers an exclusive glimpse into the Kingdom&rsquo;s storied past, featuring meticulously restored architecture, curated cultural experiences, and unparalleled service. Every detail has been thoughtfully designed to honor its legacy while delivering a modern interpretation of luxury. At The Red Palace, we invite guests to step into a world of history, prestige, and indulgence, where tradition and innovation seamlessly come together.
 
 
 
 
 
 
 
 Job Details
 
 
 
 
 
 Job Title:
 
 Administrative Assistant
 
 
 
 Reports to:
 
 General Manager
 
 
 
 
 
 
 
 Job Purpose
 
 
 
 
 The Administrative Assistant is the backbone of the Executive Office at Red Palace. You are organized, discreet, and dependable trusted to manage sensitive information, coordinate high-level communications, and support the smooth operation of the General Manager&rsquo;s agenda. You bring calm, clarity, and professionalism to every interaction, ensuring guests, executives, and partners experience service that is precise, polished, and genuinely respectful. You manage priorities with grace and are always one step ahead, anticipating needs before they arise.
 
 
 
 
 
 
 Responsibilities:
 
 
 
 
 Executive Support
 
 
 <ul>
 <li>
 Manage the GM&rsquo;s calendar, meetings, appointments, and travel with precision and foresight.
 </li>
 <li>
 Coordinate internal and external engagements, ensuring all logistics are thoughtfully arranged.
 </li>
 <li>
 Prepare meeting agendas, minutes, presentation decks, and follow-up actions.
 </li>
 <li>
 Screen and prioritize incoming requests, ensuring the GM's time is used effectively and intentionally.
 </li>
 </ul>
 
 
 Communication
 
 
 <ul>
 <li>
 Draft, edit, and format professional communications on behalf of the GM.
 </li>
 <li>
 Handle highly confidential documents, emails, and information with discretion and integrity.
 </li>
 <li>
 Liaise with internal teams and external stakeholders, maintaining professionalism at all times.
 </li>
 <li>
 Serve as a central point of contact for the Executive Office, ensuring clear and timely
 </li>
 </ul>
 
 
 Office Coordination
 
 
 <ul>
 <li>
 Maintain an organized, welcoming Executive Office environment with up-to-date records, supplies, and tools.
 </li>
 <li>
 Coordinate small-scale events, executive visits, or VIP arrangements as needed.
 </li>
 <li>
 Track deadlines, manage documentation, and ensure follow-through on key deliverables.
 </li>
 <li>
 Support the Executive Office in vendor coordination, expense reports, and administrative tasks.
 </li>
 </ul>
 
 
 Culture
 
 
 <ul>
 <li>
 Represent the GM&rsquo;s office with discretion, tact, and consistency in tone and behavior.
 </li>
 <li>
 Embody Red Palace&rsquo;s values in every interaction, supporting a culture of service and excellence.
 </li>
 <li>
 Anticipate potential conflicts or barriers and offer proactive solutions.
 </li>
 <li>
 Build trusted relationships with department heads, ambassadors, and key partners.
 </li>
 </ul>
 
 
 
 
 
 Culture and Engagement
 
 
 <ul>
 <li>
 Champion a warm, inclusive learning culture where every ambassador feels seen, supported and stretched.
 </li>
 <li>
 Celebrate great service stories and make best practice easy to copy.
 </li>
 <li>
 Ensure learning is accessible to all colleagues, including those for whom English is a second language.
 </li>
 </ul>
 
 
 Confidentiality &amp; Reporting
 
 
 <ul>
 <li>
 Maintain complete confidentiality on all matters related to guests, executives, and internal operations.
 </li>
 <li>
 Handle sensitive documents, communications, and decisions with professionalism and discretion.
 </li>
 <li>
 Track key deliverables, deadlines, and meeting outcomes, ensuring timely follow-up and accurate records.
 </li>
 <li>
 Prepare and format executive reports, presentations, and dashboards as requested by the GM.
 </li>
 <li>
 Ensure documentation, filing systems, and correspondence logs are organized and audit-ready.Support pre-opening or expansion projects with readiness training plans.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or diploma in Administration, Business Support, or a related field.
 </li>
 <li>
 Two to four years of experience in an executive assistant or administrative support role
 </li>
 <li>
 Exceptional organizational and time management skills; detail-oriented under pressure.
 </li>
 <li>
 Strong written and verbal communication in Arabic and English.
 </li>
 <li>
 Highly proficient in MS Office (Outlook, Word, Excel, PowerPoint) experience with document control or executive tools is a plus.
 </li>
 <li>
 Professional, calm, and service-oriented with a high level of integrity
 </li>
 <li>
 Fluency in English required. Arabic is an advantage.
 </li>
 </ul>
 
 
</div>
 <div id='job-id'>Job Id: ccmTiInGjvLwcehrzng+kmuwKaDnaOjNa3cydOiOmKzZg+sxXFKMnmxlT60tjtLQJfQ9aKf5RXKSI1LjMFghv96tr2ny+TNl5w==</div>

Batterjee Medical College

<div>
 
 The Administrative Assistant to the CFO provides high-level administrative and clerical support to the Chief Financial Officer of BMC. This role ensures smooth coordination of daily operations, manages communications, maintains records, and supports financial reporting and meetings. The position requires a high level of confidentiality, discretion, and organizational skills.
 
 
 
 
 Key Responsibilities:
 
 
 
 
 <ul>
 <li>
 
 Manage and maintain the CFO&rsquo;s schedule, including meetings, appointments, and travel arrangements.
 
 
 </li>
 <li>
 
 Prepare correspondence, memos, reports, and presentations as requested by the CFO.
 
 
 </li>
 <li>
 
 Assist in the preparation and follow-up of financial reports, audits, and budget planning documents.
 
 
 </li>
 <li>
 
 Coordinate internal and external meetings, take meeting minutes, and ensure timely follow-up on action items.
 
 
 </li>
 <li>
 
 Handle incoming and outgoing communication (emails, calls, letters) with professionalism and confidentiality.
 
 
 </li>
 <li>
 
 Organize and maintain paper and electronic files related to finance, compliance, and budget planning.
 
 
 </li>
 <li>
 
 Track key project deadlines, contracts, and financial submissions to ensure compliance with college and regulatory requirements.
 
 
 </li>
 <li>
 
 Liaise with internal departments (HR, Procurement, Academic Affairs) and external stakeholders (vendors, banks, auditors).
 
 
 </li>
 <li>
 
 Support the CFO in preparing presentations for the Board of Trustees, Ministry of Education, and other governing bodies.
 
 
 </li>
 <li>
 
 Handle confidential information with discretion and ensure secure data management practices.
 
 
 
 
 
 </li>
 </ul>
 Requirements
 
 
 <ul>
 <li>
 Diploma or Bachelor&rsquo;s degree in Business Administration, Finance, Accounting, or related field.
 
 </li>
 <li>
 1-3 years of administrative or executive assistant experience, preferably in finance or academic settings.
 
 </li>
 <li>
 Fluency in Arabic and English (written and spoken).
 
 </li>
 <li>
 Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook); knowledge of ERP systems (e.g., Oracle, SAP) is a plus.
 
 </li>
 <li>
 Strong organizational, time management, and multitasking skills.
 
 </li>
 <li>
 High attention to detail and accuracy in documentation.
 
 </li>
 <li>
 Ability to work independently and handle sensitive information with integrity.
 
 </li>
 </ul>
</div>
 <div id='job-id'>Job Id: 6Ohq7PHWB2UidiAjUvctujTF6SdCVj2afVgu4zUnhId1zBj2Dv29CB7iNqrJcefI0zK8R70by8ydMW3IVylDF/dKjWPqIq0yFg==</div>

<div>Job Summary:
Handling a variety of administrative support task and visitor management system.
RESPONSIBILITIES/ACCOUNTABILTY &amp; AUTHORITY:
<ul><li>Greet clients and visitors.
</li><li>Assisting clients in finding their way around the office
</li><li>Assisting with verity of administrative task including copying, taking notes, scanning documents
</li><li>Preparer meeting and training rooms
</li><li>Maintain workplace secure by issuing, checking in visitor's badges.
</li><li>Issue purchase requisition
</li><li>Assist invoicing team with Good receives issues and invoices submission.
</li><li>Issuing cash in advance invoices (CIA)
</li><li>Insert ZATCA invoices copies for all the invoices packages
</li><li>Submit expenses
</li><li>Power-user for the attendance system.
</li></ul>BEHAVIORAL SKILLS/COMPETENCIES &amp; REQUIRED:
<ul><li>Diploma in IT, Administrator, accountant
</li><li>Computer skills in Microsoft office required.
</li><li>Excellent English language, (reading, writing, and speaking) required.
</li><li>Communication skills.
</li><li>Positive attitude.</li></ul></div>
 <div>Every day, the oil and gas industry&rsquo;s best minds put more than 150 years of experience to work to help our customers achieve lasting success.
 
 
We Power the Industry that Powers the World
 
Throughout every region in the world and across every area of drilling and production, our family of companies has provided the technical expertise, advanced equipment, and operational support necessary for success&mdash;now and in the future.
 
 
Global Family
 
We are a global family of thousands of individuals, working as one team to create a lasting impact for ourselves, our customers, and the communities where we live and work.
 
 
Purposeful Innovation
 
Through purposeful business innovation, product creation, and service delivery, we are driven to power the industry that powers the world better.
 
 
Service Above All
 
This drives us to anticipate our customers&rsquo; needs and work with them to deliver the finest products and services on time and on budget.</div> <div></div> <div id='job-id'>Job Id: 7/7T16hpLx/TlGlTADq3C64RhAaPLDHj7x8GjFa0oYsqaZfH4gYNpcA+YXnSkeMR/Ng1aU9eg5dPQKhYheiSRyrzs4aH+O1XxW/9G52XW/xhEXKu7Xug7T1trQDFOzH2qU6lVs2qi+mWHtq7IouiYm5qZWdK0qXlkO6U8jM71kFTHQ==</div>

AlGhandoura Industrial Group LTD 

Job Overview AlGhandoura Industrial Group LTD is seeking a highly organised and efficient Administrative Assistant (Female) to join our team in Jeddah, Saudi Arabia. This is a full-time position offering a challenging and rewarding opportunity to contribute to the smooth running of our operations. The successful candidate will provide comprehensive administrative support to ensure efficient office operations. This role requires a proactive individual with excellent communication and interpersonal skills, capable of handling a diverse range of tasks and maintaining a high level of professionalism. Responsibilities * Manage and maintain schedules, appointments, and travel arrangements. * Prepare and edit correspondence, communications, presentations, and other documents. * Organise and maintain filing systems, both electronic and physical. * Answer and direct phone calls, taking messages and handling inquiries. * Manage office supplies and equipment, ensuring adequate stock levels. * Coordinate meetings and events, including booking venues and catering. * Provide general administrative support to various departments as needed. * Handle confidential information with discretion and professionalism. Qualifications * Proven experience as an administrative assistant or in a similar role. * Strong organisational and time management skills with the ability to prioritise tasks effectively. * Excellent written and verbal communication skills in English. * Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). * Ability to work independently and as part of a team. * Strong attention to detail and accuracy. * Ability to maintain confidentiality and handle sensitive information. * Adaptability and flexibility to handle changing priorities and deadlines. &nbsp;

Administrative Assistant (Female)

POWER-tek Global Inc.

We are seeking a reliable and detail-oriented Saudi National to join our team as an Administrative Assistant. The ideal candidate will provide essential administrative and operational support, ensuring smooth day-to-day business operations. This role involves handling company documentation, coordinating with government and private offices, and assisting with compliance requirements.Flexible hours and work from home also possible.Key Responsibilities<ul><li>Maintain and organize company files, records, and documentation.</li><li>Visit company customers, government and private offices (e.g., MISA, Chamber of Commerce, banks) for official tasks.</li><li>Track and manage renewals of company registrations and licenses, including CR, MISA, and Chamber of Commerce.</li><li>Support the management in obtaining necessary authorizations and approvals.</li><li>Coordinate with internal and external stakeholders for administrative requirements.</li><li>Handle correspondence and prepare simple reports when required.</li><li>Assist with office errands and administrative tasks as assigned.</li></ul>Requirements<ul><li>Saudi Nationality &ndash; Mandatory.</li><li>1&ndash;2 years of experience in administrative or office support roles (fresh graduates with good communication skills will also be considered).</li><li>Good understanding of Saudi government procedures and portals (MISA, Chamber, etc.) is an advantage.</li><li>Hands on use of of MS Office (Word, Excel, Outlook).</li><li>Strong organizational skills and attention to detail.</li><li>Ability to work independently and manage multiple tasks.</li><li>Valid Saudi driving license preferred.</li></ul>Benefits<ul><li>Competitive salary and allowances.</li><li>Opportunities for growth and professional development.</li><li>Supportive and collaborative work environment.</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Are you a Saudi National?</li><li>How's your expected compensation for this role in Riyals?</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>administrative or office support roles: 1 year (Preferred)</li></ul>Location:<ul><li>Riyadh (Preferred)</li></ul>

Administrative Assistant (Saudi National)

Explore 479+ Administrative assistant in Saudi Arabia this August. Find roles across top companies and apply now to boost your career.

479 administrative assistant jobs IN Saudi Arabia

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant (Female)

Administrative Assistant (Saudi National)