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administration manager Jobs in Saudi Arabia

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<div>Location: Saudi Arabia 
Nationality: Saudi Nationals Only 
Category: People of Determination Initiative<h2 class="jobSectionHeader"> 
About the Role</h2>
We are looking for a motivated and organized Administrative Executive to join our team in Saudi Arabia. This opportunity is part of an initiative focused on creating an inclusive and supportive work environment for People of Determination.
The ideal candidate will support daily administrative operations, maintain organized records, coordinate internal activities, and assist different departments with administrative tasks.<h2 class="jobSectionHeader"> 
Key Responsibilities</h2><ul><li>
Handle day-to-day administrative and office support tasks</li><li>
Manage emails, documents, filing systems, and data entry</li><li>
Coordinate meetings, schedules, and internal communications</li><li>
Prepare reports, letters, and basic documentation</li><li>
Maintain accurate records and company databases</li><li>
Support HR and operations teams with administrative requirements</li><li>
Assist in organizing office activities and internal processes</li><li>
Ensure professionalism and confidentiality in all tasks</li></ul><h2 class="jobSectionHeader"> 
Requirements</h2><ul><li>
Saudi National</li><li>
High school diploma, diploma, or bachelor's degree</li><li>
Basic computer skills, including Microsoft Office (Word, Excel, Outlook)</li><li>
Good communication and organizational skills</li><li>
Ability to work in a team-oriented environment</li><li>
Positive attitude and willingness to learn</li><li>
Previous administrative experience is a plus but not mandatory</li></ul></div>

Admin Executive - People of Determination

Red Sea Global

<div>
 
 
 Be the change! Join the world&rsquo;s most visionary developer.
 
 
 
 Red Sea Global (RSG) is showing that there is a better way to positively shape the places we live, work and travel.
 
 
 We are purpose-driven and committed to people and planet. Our transformative programs are a driving force to achieving Vision 2030, as well as leading the world towards regenerative tourism.
 
 
 
 
 
 
 
 Join RSG and be part of the positive change for Saudi Arabia and the world
 
 
 
 
 
 
 
 .
 
 Job Purpos
 
 
 
 e:The Executive Assistant provides dedicated, high-level administrative and strategic support to the Group Head of Human Resources at Red Sea Global&rsquo;s Corporate headquarters. Operating at the Group level, this role is critical in enabling the Group HR leadership to function effectively across a complex, multi-entity organization. The Executive Assistant manages executive-level communications, coordinates Group HR initiatives, and ensures seamless operations across RSG&rsquo;s diverse portfolio of subsidiaries and business units, in full alignment with Red Sea Global&rsquo;s corporate governance and Red Sea Global&rsquo;s objective
 
 
 
 
 
 
 s.
 
 Key Responsibiliti
 
 
 
 
 
 
 
 es:
 
 1. Executive Support &amp; Office Manage
 
 
 <ul>
 <li>
 mentManage the Group HR Head&rsquo;s complex calendar, including cross-entity meetings, board-level engagements, and executive committ
 </li>
 <li>
 ees.Coordinate and arrange domestic and international travel, accommodation, and logistics for the Group HR H
 </li>
 <li>
 ead.Prepare executive-level briefings, reports, presentations, and talking points for leadership forums and board meeti
 </li>
 <li>
 ngs.Manage and prioritize incoming communications, ensuring timely and appropriate responses on behalf of the Group HR H
 </li>
 <li>
 ead.Maintain a confidential and well-organized document management system for Group HR records and corporate fili
 </li>
 </ul>
 
 
 
 
 
 ngs.
 
 2. Group-Level Coordination &amp; Communic
 
 
 <ul>
 <li>
 ationAct as the primary point of contact between the Group HR Head and C-suite executives, Board members, subsidiary HR leads, and external part
 </li>
 <li>
 ners.Facilitate and coordinate communication across RSG&rsquo;s group entities and corporate functions on HR-related mat
 </li>
 <li>
 ters.Draft, review, and distribute Group HR communications, policy announcements, and executive correspond
 </li>
 <li>
 ence.Coordinate the preparation and distribution of materials for HR-related Executive Committee and Board meet
 </li>
 </ul>
 
 
 
 
 
 ings.
 
 3. Group HR Program &amp; Project S
 
 
 <ul>
 <li>
 upportSupport the planning and tracking of Group-wide HR strategic initiatives such as talent management programs, leadership development, and organizational transformation pro
 </li>
 <li>
 jects.Coordinate cross-entity HR working groups, task forces, and project teams as directed by the Group HR
 </li>
 <li>
 Head.Monitor and report on the progress of Group HR deliverables, flagging risks and delays to the HR Head proact
 </li>
 <li>
 ively.Conduct research, compile benchmarking data, and prepare analytical reports to inform Group HR str
 </li>
 </ul>
 
 
 
 
 
 ategy.
 
 4. Governance, Compliance &amp; Confiden
 
 
 <ul>
 <li>
 tialityHandle all Group HR matters with the highest level of discretion, including executive succession plans, organizational restructuring, and senior-level talent dec
 </li>
 <li>
 isions.Ensure all administrative activities comply with RSG&rsquo;s corporate governance frameworks, HR policies, and applicable Saudi labor regul
 </li>
 <li>
 ations.Support internal and external audit processes by maintaining accurate, complete, and audit-ready HR r
 </li>
 <li>
 ecords.Manage sensitive documents related to Group HR governance including board resolutions, executive contracts, and committee ch
 </li>
 </ul>
 
 
 
 
 
 arters.
 
 5. Stakeholder &amp; Relationship Ma
 
 
 <ul>
 <li>
 nagementBuild and maintain professional relationships with senior stakeholders across RSG&rsquo;s group entities, government bodies, and strategic p
 </li>
 <li>
 artners.Coordinate with the CEO&rsquo;s office, CFO&rsquo;s office, and other C-suite executive assistants to align on scheduling and joint deliv
 </li>
 <li>
 erables.Represent the Group HR function professionally in all internal and external inter
 </li>
 </ul>
 
 
 
 
 
 actions.
 
 Qualifications &amp; Ex
 
 
 
 
 
 <ul>
 <li>
 perience:
 
 Bachelor&rsquo;s degree in Business Administration, Human Resources, Corporate Communications, or a related field (
 </li>
 <li>
 required).Master&rsquo;s degree or professional certification in Executive Administration or HR (p
 </li>
 <li>
 referred).Minimum 4&ndash;6 years of experience as an Executive Assistant, with at least 3 years supporting C-suite or Group-level e
 </li>
 <li>
 xecutives.Prior experience in a large corporate, holding group, or government-related entity in Saudi Arabia is strongly
 </li>
 <li>
 preferred.Exposure to HR functions, corporate governance, or board secretariat work is a significant
 </li>
 </ul>
 
 
 
 advantage.
</div>

Executive Assistant

JPMorganChase

<div>JOB DESCRIPTION 
 
 
Join JPMorgan in Riyadh a Business Assistant and work in one of the world's most innovative banks.
In this role you are the backbone and a supportive force. You are an executive partner to your stakeholders who goes above and beyond to deliver business objectives, represents the bank with professionalism and courtesy at all times, delivering flawless work output.
As a Business Assistant to the Investment Banking Team, you will be the gatekeeper and problem solver, add control to your stakeholders day to day operations and increase productivity.
Job responsibilities
<ul><li>Maintains complex and detailed calendars and manage the coordination and logistics of both internal and external meetings</li>
<li>Arranges and coordinates complicated domestic and international travel</li>
<li>Organizes all aspects for offsite conferences and external events, including catering and transportation</li>
<li>Processes invoices and T&amp;E expense claims. Ensures all policies are followed and items are processed within provided guidelines. Acts as a subject matter experts for policies and procedures</li>
<li>Produces high quality emails and messages to individuals at all levels of the organization</li>
<li>Works cooperatively with the administrative assistants' team, in positive partnership to support each other smoothly</li>
<li>Leads and coordinate on ad hoc projects as requested</li>
</ul>Required qualifications, capabilities and skills
<ul><li>Fluent Arabic speaker</li>
<li>Excellent English skills &ndash; reading, writing and speaking</li>
<li>Strong proficiency in Microsoft Office</li>
<li>Advanced ability to organize</li>
<li>Tact and good judgment in confidential situations, and proven experience interacting with senior management</li>
<li>Strong interpersonal, written, and oral communication skills</li>
<li>Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management</li>
<li>Banking or MNC experience</li> 
</ul> 
Preferred qualifications, capabilities and skills
<ul><li>Banking or MNC experience</li>
</ul>ABOUT US
 
 
J.P. Morgan is a global leader in financial services, providing strategic advice and products to the world's most prominent corporations, governments, wealthy individuals and institutional investors. Our first-class business in a first-class way approach to serving clients drives everything we do. We strive to build trusted, long-term partnerships to help our clients achieve their business objectives. 
<div><div>We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation. 
</div></div> 
 
ABOUT THE TEAM 
 
 
<div>J.P. Morgan's Global Banking business is one of the largest wholesale banking client franchises in the world. We serve clients, including corporations, governments, states, municipalities, healthcare organizations, education institutions, banks and investors. 
 
Global Investment Banking supports a broad range of corporations, institutions and governments by providing strategic advice, capital raising and risk management expertise.</div></div>

Business Assistant

Rawaj - Human Capital Management

<div>Leverage your abilities and join the dynamic team of a leading company specializing in Mining and Industrial Mineral .
The Executive Assistant to the CEO will be responsible for serving as the strategic right hand to the CEO, managing top-tier executive administrative functions, and acting as a critical filter for financial data with a strong financial and auditing background, featuring proven ability to audit complex financial reports, synthesize data into executive summaries, and ensure full operational and financial compliance.
Location: Riyadh, Saudi Arabia 
Key Accountabilities<ul><li>Financial Auditing &amp; Review: Review, audit, and analyze internal financial statements, budgets, and departmental reports submitted to the CEO to ensure accuracy, compliance, and alignment with corporate strategy.</li><li>Executive Summaries: Convert complex financial data, KPIs, and multi-page reports into concise, actionable executive summaries and visual presentations for the CEO's meetings and board presentations.</li><li>Liaison &amp; Coordination: Act as the primary gatekeeper and liaison between the CEO and the CFO/Finance department, ensuring smooth communication and timely follow-up on financial deliverables.</li><li>Executive Support: Manage the CEO's high-level calendar, schedule strategic meetings, and handle confidential correspondence with internal and external stakeholders.</li><li>Compliance &amp; Risk Monitoring: Monitor organizational compliance with KSA financial regulations, internal policies, and audit recommendations, highlighting any anomalies or risks directly to the CEO.</li><li>Office Budget Management: Oversee and audit the budget, expenses, and travel logistics for the CEO&rsquo;s office, ensuring cost-efficiency.</li></ul> 
Knowledge, Skills, and Experience<ul><li>
Education: Bachelor&rsquo;s degree in Accounting, Finance, or Business Administration.</li><li>
Experience: Minimum of 10+ years of experience, preferably with a hybrid career path (e.g., spent years as a Financial Analyst/Internal Auditor and transitioned into Executive Support at a multinational or large group level).</li><li>
 Communication: Fluent in written and spoken English and Arabic, with the ability to articulate financial concepts clearly to non-finance executives.
</li><li>Financial Acumen: Advanced knowledge of financial analysis, internal auditing principles, corporate governance, and budgeting.</li><li>
 Technical Proficiency: Advanced skills in MS Excel (Data analysis, Pivot Tables, financial modeling) and corporate ERP systems (e.g., SAP, Oracle).</li><li>
 Attention to Detail &amp; Confidentiality: Exceptional eye for detail to catch reporting discrepancies, combined with absolute discretion in handling highly sensitive corporate and financial information.</li></ul></div>

CEO Executive Assistant - Finance Sector | Saudi Arabia

MillerKnoll

<div>
 
 Why join us?
 
 
 
 Our purpose is design for the good of humankind. It&rsquo;s the ideal we strive toward each day in everything we do. Being a part of MillerKnoll means being a part of something larger than your work team, or even your brand. We are redefining modern for the 21st century. And our success allows MillerKnoll to support causes that align with our values, so we can build a more sustainable, equitable, and beautiful future for everyone.
 
 
 
 Job Description &ndash; Office Administrator KSA
 
 
 
 
 Purpose of the job
 
 
 
 To provide sales and administrative support to the KSA based sales team. To ensure the showroom is well presented at all times.
 
 
 
 Specific Responsibilities
 
 
 
 Manage back-of-house functions and support the day-to-day operations of the KSA entity, including all office-related activities. Handle incoming calls and emails directed to MillerKnoll KSA, ensuring timely and professional responses. Ensure an exceptional customer experience by maintaining high service standards across all touchpoints. Oversee daily office requirements, including purchasing supplies, stationery, CMF materials, software, and miscellaneous equipment. Coordinate local and international shipments using the FedEx software manager. Act as the primary point of contact for the IT department regarding office-related IT issues. Assist with hotel and travel arrangements for the team as required. Maintain an up-to-date log of monthly attendance and annual leave records in Excel and share it with the Administration Manager. Support Dealers and Market Managers with project tracking and CRM activities; Salesforce.com experience is preferred. Provide support to Dealers and Market Managers by managing company portal activities and delivering administrative assistance as required. Navigate government and company portals to ensure smooth issuance of PRO/GRO requests and collaborate with local service partners to facilitate required processes relating to MillerKnoll KSA
 
 
 
 Resource management
 
 
 
 Financial:
 
 
 None
 
 
 Human:
 
 
 None
 
 
 
 Contacts and relationships
 
 
 
 Internal contacts:
 
 
 Sales Staff and Managers
 
 
 HM Staff throughout International and the US
 
 
 External contacts:
 
 
 Clients
 
 
 Dealers
 
 
 
 Person profile
 
 
 
 
 Education And Experience
 
 
 
 Essential:
 
 
 Good level of Education
 
 
 Excellent English &ndash; spoken and written
 
 
 Fluency in verbal and written Arabic is preferred.
 
 
 Experience of administration/sales support
 
 
 
 Competences
 
 
 
 Essential:
 
 
 Able to communicate effectively at all levels, by telephone and face-to-face
 
 
 Computer skills &ndash; word, excel and email
 
 
 Good organisational skills
 
 
 Good level of financial awareness
 
 
 
 Characteristics
 
 
 
 Essential:
 
 
 Very professional, friendly and confident
 
 
 Well presented and smartly dressed
 
 
 Able to keep work area tidy at all times
 
 
 Able to deal with irate customers with confidence and to keep a &ldquo;calm approach&rdquo; at all times of stress
 
 
 Happy to work on own initiative.
 
 
 Flexible
 
 
 Mature attitude essential
 
 
 
 Who We Hire?
 
 
 
 Simply put, we hire qualified applicants representing a wide range of backgrounds and abilities. MillerKnoll is comprised of people of all abilities, gender identities and expressions, ages, ethnicities, sexual orientations, veterans from every branch of military service, and more. Here, you can bring your whole self to work. We&rsquo;re committed to equal opportunity employment, including veterans and people with disabilities.
 
 
 MillerKnoll complies with applicable disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact MillerKnoll Talent Acquisition at careers_help@millerknoll.com.
</div>

Office Administrator

LEO MEA (Middle East & Africa)

<div>
 
 Company Description
 
 
 
 We help grow many of the world's most iconic brands at Leo Burnett. We help grow even more of the world's most talented people. You'll find at Leo Burnett an agency built on ideas and dependent upon the people behind them. A culture that doesn't just respect creativity but cherishes it. And a community where the path you choose is your own, the places you can go limitless.
 
 
 Today, Leo Burnett is one of the most awarded creative networks in the world. We believe creativity has the power to transform human behavior, and we use ours to help our clients' brands discover their "human purpose" and play meaningful, active roles in people's lives.
 
 
 
 Responsibilities
 
 
 
 
 Administrative Support:
 
 
 
 <ul>
 <li>
 Provide administrative assistance to various departments, including data entry, document preparation, and filing.
 </li>
 <li>
 Coordinate meetings, conferences, and appointments as required.
 </li>
 <li>
 Assist in managing office supplies and inventory.
 </li>
 <li>
 Collaborate with the Talent Team to assist in seating arrangements for employees.
 </li>
 <li>
 Coordinate with messengers/Runners to deliver clients, Vendors and governmnetal stuff (Invoices/Documents) as required.
 </li>
 <li>
 Follow up on various talent-related matters, ensuring tasks are completed in a timely manner.
 </li>
 <li>
 Coordinate with finance team to manage all invoices and expenses POs.
 </li>
 <li>
 Coordinate office related stuff with office Boys as required.
 </li>
 <li>
 Issuing all Expenses Pos and register invoices
 </li>
 <li>
 Drafting Manual Invoices
 </li>
 <li>
 Creating new Expenses Vendor and clients in the New System
 </li>
 <li>
 Tracking &amp; reporting office attendance &amp; rotation plans
 
 
 </li>
 </ul>
 
 Travel Arrangements
 
 
 
 <ul>
 <li>
 Arrange travel for employees, including flights, accommodation, transportation, and visa processing when needed.
 </li>
 <li>
 Prepare travel itineraries and ensure all travel-related documents are in order.
 </li>
 <li>
 Monitor and reconcile travel expenses and ensure compliance with company policies.
 
 
 </li>
 </ul>
 
 Communication
 
 
 
 <ul>
 <li>
 Effectively communicate with clients, employees, and visitors to address inquiries and provide information.
 </li>
 <li>
 Handle and distribute incoming and outgoing mail and packages.
 
 
 </li>
 </ul>
 
 Calendar Management
 
 
 
 <ul>
 <li>
 Assist in managing calendars for management.
 </li>
 <li>
 Schedule appointments and meetings, ensuring efficient use of their time.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Experience in the same field is preferable.
 
 
 </li>
 </ul>
 
 Additional Information
 
 
 
 R-2408P-2700
</div>

Executive - Operations

Steel Force Building Materials Trading

POSITION: IT ADMIN ASSISTANT / CCTVAs a IT ADMIN ASSISTANT / CCTV, you will be responsible for undertaking various preplanned and reactive maintenance tasks. IT Admin works, and new installation works encompassing either, CCTV, Access Control, Security Systems equipment. You will take responsibility for all assigned projects from commencement to completion. You will be required to work on several projects and have the ability to multi task and plan critical requests from Clients.Key Responsibilities and Accountabilities:<ul><li>Installation, servicing / maintenance, testing, commissioning of Intruder Alarm Systems &ndash; IP Surveillance Systems and Access Control Systems or related equipment, following drawing of electrical layouts and building plans in accordance with NSI and relevant Codes of Practice/Policies.</li><li>Installation, servicing / maintenance, testing of Disabled Refuge, Public Address, Call System &amp; Induction Loops in accordance with relevant British Standard and other relevant Codes of Practice/Policies.</li><li>Providing a quality installation in the most methodical and efficient manner, including the ability to digest detailed scope of works and working drawings.</li><li>Liaising with ARC (Alarm receiving centres).</li><li>Responsible for Network management, switches, and servers.</li><li>Responsible for IT Admin and IT Security activities.</li><li>Maintaining safe work environment at all times and have a good understanding of Health and Safety i.e. Method, Risk assessments, safe working procedures etc.</li><li>Client training and demonstration of systems to explain the systems working and functionality.</li><li>Responding to out of hours service calls.</li></ul>Technical Competencies &ndash; Essential<ul><li>Demonstrate at least 3 years previous experience in a Systems Security role.</li><li>Relevant exp in IT Admin and IT Security activities.</li><li>Demonstrate a general knowledge of all Security Systems.</li><li>Demonstrate strong communication skills.</li><li>Sound administration skills with an understanding of the importance of paperwork and the accuracy and timeliness of submission of same.</li><li>Graduation in IT Systems.</li></ul>Technical Competencies - Desirable<ul><li>Knowledge of IP Systems / Networking is preferable.</li><li>Knowledge of any of the following Intruder Alarms, Access control, CCTV and Intercom using a range of equipment including: Paxton, Honeywell, Texecom , Bosch, Hikvision.</li><li>Manufacturers training for any of the following: Paxton, Honeywell, Texecom , Bosch, Hikvision.</li></ul>Job Types: Full-time, PermanentPay: From ﷼1,800.00 per monthWork Location: In person

IT ADMIN ASSISTANT / CCTV

Explore 58+ Administrative assistant in Saudi Arabia this June. Find roles across top companies and apply now to boost your career.