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administrative assistant

Kennedy Law Associates

<p><b>Join a Supportive, Client-Focused Legal Team</b></p><p>At <b>Kennedy Law Associates</b>, we provide thoughtful, compassionate legal guidance to individuals and families across a range of practice areas. Our boutique firm prides itself on offering personalized attention, professional excellence, and a collaborative team environment. We&rsquo;re currently seeking a <b>dedicated Administrative Assistant</b> to support our attorneys and staff in delivering outstanding service to our clients.</p><p><b>About the Role</b></p><p>As an Administrative Assistant, you&rsquo;ll play a vital role in the daily operations of our firm. You&rsquo;ll be responsible for supporting attorneys with a variety of administrative and clerical tasks, helping to keep cases organized, clients informed, and operations running smoothly. This is a great opportunity for someone who thrives in a fast-paced, detail-oriented environment and wants to contribute to meaningful legal work.</p><p><b>Key Responsibilities</b></p><ul><li>Prepare and format legal documents, correspondence, and forms</li><li>Maintain and organize both electronic and physical case files</li><li>Manage attorney calendars and assist with scheduling meetings, deadlines, and court dates</li><li>Answer and direct phone calls with professionalism and a client-focused approach</li><li>Assist with billing and time entry procedures</li><li>Help prepare and send client communications and documents</li><li>Coordinate travel and meeting arrangements as needed</li><li>Scan, file, and organize documents for easy retrieval and case management</li><li>Provide general office support including copying, mailing, and supply coordination</li><li>Maintain confidentiality of sensitive client and case information</li><li>Support the legal team and assist with occasional overflow from other staff members</li></ul><p><b>Qualifications</b></p><ul><li>Prior experience as an administrative assistant or legal secretary preferred</li><li>Strong organizational skills and attention to detail</li><li>Excellent verbal and written communication skills</li><li>Proficiency in Microsoft Office (Outlook, Word, Excel, and Adobe Acrobat)</li><li>Comfortable handling confidential information with discretion</li><li>Ability to manage multiple tasks and deadlines in a busy office environment</li><li>Professional, positive demeanor and a team-player mindset</li><li>Associate&rsquo;s degree or equivalent work experience (Bachelor&rsquo;s degree a plus)</li></ul><p><b>Why Work with Us?</b></p><ul><li><b>Meaningful Work:</b> Make a real difference in the lives of our clients</li><li><b>Team Atmosphere:</b> Join a friendly, respectful, and professional team</li><li><b>Work-Life Balance:</b> Reasonable hours and a supportive work environment</li></ul><p><b>To Apply</b></p><p>If you&rsquo;re an organized, proactive professional who&rsquo;s passionate about providing excellent administrative support, we&rsquo;d love to hear from you. Please submit your resume to admin@kennedyfamilylaw.com</p><p>Job Type: Full-time</p><p>Pay: $20.00 - $25.00 per hour</p><p>Expected hours: 40 per week</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Flexible schedule</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Administrative Assistant

HCA Healthcare

<p></p><div><h5 class="jobSectionHeader"><b>Introduction</b></h5><p>
Do you want to join an organization that invests in you as an Administrative Assistant? At HCA Healthcare, you come first. HCA Healthcare has committed up to $300 million in programs to support our incredible team members over the course of three years.</p><h5 class="jobSectionHeader"><b>
Benefits</b></h5><p>
HCA Healthcare offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:</p><ul><li>
Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.</li><li>
Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.</li><li>
Free counseling services and resources for emotional, physical and financial wellbeing<br>
</li><li>
401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)<br>
</li><li>
Employee Stock Purchase Plan with 10% off HCA Healthcare stock<br>
</li><li>
Family support through fertility and family building benefits with Progyny and adoption assistance.<br>
</li><li>
Referral services for child, elder and pet care, home and auto repair, event planning and more<br>
</li><li>
Consumer discounts through Abenity and Consumer Discounts<br>
</li><li>
Retirement readiness, rollover assistance services and preferred banking partnerships<br>
</li><li>
Education assistance (tuition, student loan, certification support, dependent scholarships)<br>
</li><li>
Colleague recognition program<br>
</li><li>
Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence)<br>
</li><li>
Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.</li></ul><p>
Learn more about Employee Benefits</p><p><b><i>
Note: Eligibility for benefits may vary by location.</i></b></p><p><br>
You contribute to our success. Every role has an impact on our patients&rsquo; lives and you have the opportunity to make a difference. We are looking for a dedicated Administrative Assistant like you to be a part of our team.</p><h5 class="jobSectionHeader"><b>
Job Summary and Qualifications</b></h5><p></p><p>
As Administrative Assistant, you will perform administrative duties for Vice President(s) of Payer Contracting and Alignment and other staff as needed.</p><p>
Job Responsibilities:</p><p></p><ul><li>
Administrative Support&mdash;Performs complex administrative duties, including coordinating resources across corporate functions. Prepares/assists with presentations and spreadsheets. Composes routine correspondence with internal and external contacts.</li><li>
Calendar Management&mdash;Interaction with both internal and external executives and assistants, as well as consultants. Coordination of a variety of complex meetings. Must be able to use best judgment to prioritize the Vice President&rsquo;s time based on greatest need. Heavy travel scheduling, manipulation, and problem-solving.</li><li>
Time Management&mdash;Conserves Vice President&rsquo;s time by reading, researching, and routing correspondence; drafting internal and external correspondence; collecting and analyzing information; initiating telecommunications. Ability to multi-task and meet changing deadlines.</li><li>
Event Coordinating&mdash;Plan functions as requested, including negotiation with outside vendors for services.</li><li>
Project Management&mdash;Lead multiple projects simultaneously; utilize exceptional follow-up skills.</li><li>
Communications&mdash;Expert level oral and written communication skills. Ability to communicate vertically and laterally within the organization at all levels. Interact with clients, vendors, and visitors professionally.</li><li>
Expense Coordinating&mdash;Submit expenses and invoices for Vice Presidents; review and approve direct reports&rsquo; expenses prior to SVP&rsquo;s approval.</li></ul><p></p><p>
Job Requirements:</p><p></p><ul><li>
5+ years of experience; at least one year in healthcare organization</li><li>
College Graduate Degree is required</li><li>
Must be fluent in such systems as Word (including editing documents via redline features), Excel, Pivot Point tables and PowerPoint presentations, etc.</li></ul><p>
HCA Healthcare (Corporate), based in Nashville, Tennessee, supports a variety of corporate roles from business operations to administrative positions. Like our colleagues in any HCA Healthcare hospital, our corporate campus employees enjoy unparalleled resources and opportunities to reach their potential as healthcare leaders and innovators. From market rate compensation to continuing education and career advancement opportunities, every person has a solid foundation for success. Nashville is also home to our Executive Development Program, where exceptional employees are groomed to take on CNO- and COO-level roles in our hospitals. This selective program focuses on ethics, leadership and the financial and clinical knowledge required of professionals at this level of the industry.</p>
<p>HCA Healthcare has been recognized as one of the World's Most Ethical Companies&reg; by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.</p><p></p><p><br>
&quot;Good people beget good people.&quot;- Dr. Thomas Frist, Sr.<br>
HCA Healthcare Co-Founder</p>
<p>We are a family 270,000 dedicated professionals! Our Talent Acquisition team is reviewing applications for our Administrative Assistant opening. Qualified candidates will be contacted for interviews. <b>Submit your resume today to join our community of caring!</b></p><p><i>
We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.</i></p></div>

Mathnasium

<p><b>Company Overview</b></p><p>Mathnasium Learning Centers are committed to teaching children math so that they understand it, master it, and love it. The Mathnasium Method&trade;&mdash; the result of decades of hands-on instruction and development &mdash; has been transforming the lives of children through math since 2002 and continues to be shared through in-person, online, and hybrid instruction.</p><p><b>Summary</b></p><p>We are seeking an Administrative Assistant to join our team at Mathnasium Learning Centers in San Bruno, CA. In this role, you will play a crucial part in supporting our educational mission by managing administrative tasks that enhance the overall efficiency of our center. Your contributions will help create a welcoming environment for students and families alike.</p><p><b>What you will get out of being an Administrative Assistant at Mathnasium:</b></p><ul><li>Learn to deal with the public, and become the face of the Mathnasium learning center. Greet and serve students and parent with courtesy and care</li><li>Get trained on managing the daily operations with the support of math instructors and lead instructors, and the Upper Management team</li><li>Learn to manage time and competing priorities, hone your decision making skills by working in a growing center with increasing number of students</li></ul><p><b>PRIMARY RESPONSIBILITIES:</b></p><ul><li>Provide support for daily operations. This includes preparing students' material, routine tasks, and providing excellent customer service</li><li>Cultivate positive and trusting relationships with current and potential customers, proactively identify instructional issues and resolve client concerns.</li><li>Prepare teaching materials in students binders, craft and send progress report to parents periodically</li><li>Prepare bi-monthly marketing material and post on social medias</li><li>Train and join the instructional staff in providing instruction to students, when necessary</li></ul><p><b>QUALIFICATIONS</b></p><ul><li>Excellent verbal and written communication skills</li><li>Strong interpersonal skills, ability to work as part of a highly productive team</li><li>Excellent time management skills</li><li>Graduated from high school, with some college experience preferred</li></ul><p>Job Type: Part-time</p><p>Pay: $19.00 - $24.00 per hour</p><p>Expected hours: 10 &ndash; 17 per week</p><p>Work Location: In person</p>

LSI Companies (Punta Gorda Office)

<p><b>Job Description </b><br/><b>LSI Companies, Inc.</b></p><p><b>Position Title</b>: Administrative Assistant</p><p><b>FLSA Status: </b>Exempt</p><p><b>Department Name</b>: Sales</p><p><b>Reports to</b>: Director of Operations / Sales Operations Manager</p><p><b>Location: </b>Naples Branch</p><p><b>Primary Purpose and Function</b>:<br/>This is a full-time professional position which serves as a support role to the sales team.</p><p><b>Salary</b>: $40,000-$50,000</p><p><b>Essential Functions and Responsibilities</b>:</p><p>- Supporting Sales Staff in daily operational functions, including but not limited to:</p><p>o Setting appointments o Help prepare properties and documents for viewings and showings</p><p>o Answering phones</p><p>o Prepare, deliver and pick up real estate documents</p><p>o Property research as directed by salespeople</p><p>o Meeting coordination</p><p>o Preparation of marketing materials and listing presentation materials in conjunction with Sales Coordinator and Marketing Manager</p><p>o Preparing mailers &amp; managing mailing lists</p><p>o Inputting of client histories and reporting on behalf of salespeople</p><p>o Effectuating signage orders and coordinating installation</p><p>o Scheduling of networking and community events</p><p>o Coordination of sponsorship opportunities and presentations</p><p>o Listing to closing coordination i.e. communication with paralegals, attorneys, closing agents, title companies, etc.</p><p><b>Company Policy/Procedure Compliance</b>:<br/>The listing assistant will be obligated to comply with all company policies and procedures in addition to complying with other Human Resources requirements. In discharging the duties of this position, the listing assistant may come into contact with confidential client and officer information and will be obligated to maintain the confidentiality of this information.</p><p><b>Benefits:</b></p><ul><li>Health insurance; partial 75% company coverage</li><li>Dental insurance; group rate available at employee expense</li><li>Vision insurance; group rate available at employee expense</li><li>401k</li><li>Paid time off</li></ul><p><b>Hours and Working Conditions:</b></p><ul><li>8:00 AM to 5:00 PM &ndash; Monday through Friday</li><li>Professional Business Casual Dress Required</li></ul><p><i>Your Fair Labor Standards Act (FLSA) status in this position will be &ldquo;exempt.&quot; The exempt status indicates that this position meets specific tests established by the Fair Labor Standards Act (FLSA) and applicable state law, and allows this position to be exempt from both minimum wage and overtime pay requirements. The basic premise of exempt status is that as an exempt employee, you will be required to work the hours necessary to satisfy your work responsibilities.</i></p><p>Job Type: Full-time</p><p>Pay: $40,000.00 - $50,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Ability to Commute:</p><ul><li>Naples, FL 34102 (Required)</li></ul><p>Work Location: In person</p>

University Health Partners of Hawaii

<div><div><b>APPLICANTS MUST RESIDE IN HAWAII</b></div><div></div><div><b><br>
POSITION SUMMARY</b></div><div></div><div><br>
The Administrative Assistant provides comprehensive administrative and clerical support to ensure efficient operations within the department. This role involves managing schedules, preparing documents, maintaining records, and assisting with various projects to facilitate departmental goals.</div><p></p><p><br>
Please see the attached job description for more information.</p><p><b>
Location:</b> 100% Remote</p><p><b>
Full-Time Mon-Fri 8:00am - 5:00pm.<br>
</b></p><p></p><br>
<div><b>ESSENTIAL JOB DUTIES AND FUNCTIONS</b></div><div></div><ul><li><div><br>
Create and manage spreadsheets and databases.</div></li><li><div>
Manages calendars, schedules appointments, and coordinates meetings.</div></li><li><div>
Prepares, edits, and distributes correspondence, reports, presentations, and other documents.</div></li><li><div>
Maintains organized filing systems, both electronic and physical.</div></li><li><div>
Screens and directs incoming calls and visitors.</div></li><li><div>
Orders and maintains office supplies and equipment.</div></li><li><div>
Assists with data entry and maintains databases.</div></li><li><div>
Compiles and reconciles expense reports.</div></li><li><div>
Assists with special projects as assigned.</div></li><li><div>
Assists with billing processes, including invoice preparation and tracking.</div></li><li><div>
Supports contract administration and record-keeping.</div></li><li><div>
Prepares financial reports and assists with budget reconciliation.</div></li><li><div>
Complies with all legal requirements and company policies.</div></li><li><div>
Performs all other duties as assigned.</div></li></ul><p></p><h1 class="jobSectionHeader"><b><br>
MINIMUM QUALIFICATION REQUIREMENTS</b></h1><div><b>
Education/Training/Experience</b></div><ul><li>
High school diploma or equivalent.</li><li>
2 years of administrative support experience.</li></ul><p></p><div><b><br>
Skills Knowledge</b></div><ul><li>
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>
Excellent written and verbal communication skills.</li><li>
Strong organizational and time management skills.</li><li>
Ability to prioritize tasks and manage multiple projects simultaneously.</li><li>
Attention to detail and accuracy.</li><li>
Ability to maintain confidentiality.</li></ul><p></p><p><b><br>
BENEFITS</b></p><ul><li>
The opportunity to work on the cutting edge of healthcare and transform lives for the people of Hawaii</li><li>
New employees receive 25 days of paid time off (PTO) during their first year.</li><li>
100% employee health, vision and dental coverage.</li><li>
Flexible spending plan</li><li>
Retirement plan with up to 3% dollar-for-dollar company matching contributions</li><li>
100% company paid group Life/AD&amp;D/LTD insurance</li><li>
Employee assistance program (EAP)</li><li>
Pet Insurance, Prepaid legal with competitive rates</li></ul><p></p><p><i><br>
UHP is an EEO/AAP Employer.</i></p></div><p></p>

Rutgers University

<div><div><h2 class="jobSectionHeader"><b>Position Details</b></h2>
<p></p><div><div><div>Position Information
</div><p></p><div><div><div><div><b>Recruitment/Posting Title</b></div> <div>Administrative Assistant</div>
</div><br>
<div><div><b>Job Category</b></div> <div>URA-AFT Administrative</div>
</div><br>
<div><div><b>Department</b></div> <div>Rutgers Residence Life</div>
</div><br>
<div><div><b>Overview</b></div>
<div>Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey&rsquo;s preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses.<br>
<br>
For two consecutive years, Rutgers is ranked on Forbes&rsquo; list of America&rsquo;s Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication&rsquo;s 2023 list. Rutgers&rsquo; commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation&rsquo;s military veterans, and ensuring accessibility and accommodation for individuals with disabilities.</div>
</div><br>
<div><div><b>Posting Summary</b></div>
<div><div>Rutgers, The State University of New Jersey is seeking an Administrative Assistant for Rutgers Residence Life.</div><div></div><div><br>
Among the key duties of the position are the following:</div><ul>
<li>Provides high-level administrative and logistical support to the Residence Education Team and reports primarily to the Director for Residence Education and Staff Development.</li>
<li>Supports the overall effectiveness of the unit by assisting with the coordination and administration of programs, projects, and operational processes.</li>
<li>Supports the unit by managing calendars, scheduling appointments, triaging phone and in-person inquiries, and providing exceptional customer service to students, staff, parents, and campus partners.</li>
<li>Assists with key operational processes including student and professional staff recruitment, employment verification, reference checks, and inventory management for staff apparel and supplies.</li>
<li>Plays an essential part in coordinating logistics for major departmental initiatives such as student training, professional development, and academic initiatives.</li>
<li>Handles room reservations, materials preparation, tracking participation, and maintaining records for various educational and engagement efforts.</li>
<li>Assists with ordering and reconciling purchases, setting up department meetings, and supporting travel arrangements and event planning for student leadership organizations and living-learning communities.</li>
<li>Works under general supervision, requiring flexibility, attention to detail, and a high degree of confidentiality and discretion in managing sensitive matters.</li>
</ul></div>
</div><br>
<div><div><b>FLSA</b></div> <div>Nonexempt</div>
</div><br>
<div><div><b>Grade</b></div> <div>03</div>
</div><br>
<div><div><b>Salary Details</b></div>
</div><br>
<div></div><div><div><b>Minimum Salary</b></div> <div>52602.480</div>
</div><br>
<div><div><b>Mid Range Salary</b></div> <div>64788.980</div>
</div><br>
<div><div><b>Maximum Salary</b></div> <div>76975.480</div>
</div><br>
<div><div><b>Offer Information</b></div>
<div>The final salary offer may be determined by several factors, including, but not limited to, the candidate&rsquo;s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university&rsquo;s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.</div>
</div><br>
<div><div><b>Benefits</b></div>
<div><div>Rutgers offers a comprehensive benefits package to eligible employees, based on position, which includes:</div><ul>
<li>Medical, prescription drug, and dental coverage</li>
<li>Paid vacation, holidays, and various leave programs</li>
<li>Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options</li>
<li>Employee and dependent educational benefits</li>
<li>Life insurance coverage</li>
<li>Employee discounts programs</li><br>
<p></p>
</ul><div></div><div>
For detailed information on benefits and eligibility, please visit: <b>http://uhr.rutgers.edu/benefits/benefits-overview</b>.</div></div>
</div><br>
<div><div><b>Position Status</b></div> <div>Full Time</div>
</div><br>
<div><div><b>Working Hours (per week)</b></div>
</div><br>
<div></div><div><div><b>Standard Hours </b></div><div>37.50</div>
</div><br>
<div><div><b>Daily Work Shift</b></div>
</div><br>
<div></div><div><div><b>Work Arrangement</b></div>
</div><br>
<div></div><div><div><b>Union Description</b></div> <div>URA-AFT Administrative</div>
</div><br>
<div><div><b>Payroll Designation</b></div> <div>PeopleSoft</div>
</div><br>
<div><div><b>Seniority Unit</b></div>
</div><br>
<div></div><div><div><b>Terms of Appointment</b></div> <div>Staff - 12 month</div>
</div><br>
<div><div><b>Position Pension Eligibility </b></div><div>ABP</div>
</div><br>
</div></div></div><div><div>Qualifications
</div><p></p><div><div><div><div><b>Minimum Education and Experience</b></div>
<ul><li>Bachelor&rsquo;s degree, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, work organization, coordination, facilitation, bookkeeping and/or reporting writing principles and practices.</li></ul>
</div><br>
<div><div><b>Certifications/Licenses</b></div>
</div><br>
<div></div><div><div><b>Required Knowledge, Skills, and Abilities</b></div>
<ul><li>Excellent communication, organizational, and interpersonal skills.</li>
<li>Commitment to excellent customer service and the ability to deal with a diverse staff and a wide variety of situations with discretion and confidentiality.</li>
<li>Strong computer skills including computer spreadsheet software (Excel).</li>
</ul>
</div><br>
<div><div><b>Preferred Qualifications</b></div>
</div><br>
<div></div><div><div><b>Equipment Utilized</b></div>
<ul><li>PC based, Microsoft Office/Business Applications.</li>
<li>Marketplace.</li>
<li>Roompact.</li>
<li>HCM.</li>
<li>Maxient.</li>
<li>RS2.</li>
</ul>
</div><br>
<div><div><b>Physical Demands and Work Environment</b></div>
</div><br>
<div></div><div><div><b>Special Conditions</b></div>
<ul><li>Due to the nature of this office, the work hours for this position are 8:30am to 5:00pm, Monday through Friday.</li></ul>
</div><br>
</div></div></div><div><div>Posting Details
</div><p></p><div><div><div><div><b>Posting Number</b></div> <div>25ST1851</div>
</div><br>
<div><div><b>Posting Open Date</b></div> <div>09/05/2025</div>
</div><br>
<div><div><b>Special Instructions to Applicants</b></div>
</div><br>
<div></div><div><div><b>Regional Campus</b></div> <div>Rutgers University-New Brunswick</div>
</div><br>
<div><div><b>Home Location Campus</b></div> <div>Busch (RU-New Brunswick)</div>
</div><br>
<div><div><b>City</b></div> <div>Piscataway</div>
</div><br>
<div><div><b>State</b></div> <div>NJ</div>
</div><br>
<div><div><b>Location Details</b></div>
</div><br>
</div></div></div><div></div><div><div>Pre-employment Screenings
<p></p><div>All offers of employment are contingent upon successful completion of all pre-employment screenings.</div><p></p>
</div></div><div></div><div><div>Immunization Requirements
<p>Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate&rsquo;s offer of employment or disciplinary action up to and including termination.</p></div></div></div></div></div><p></p>

State of Alaska

<p></p><div><div><div><div><b>The Department of Commerce, Community and Economic Development, Division of Corporations, Business &amp; Professional Licensing, is recruiting for two Administrative Assistant 1 positions located in Juneau!</b></div><br>
<b>
What you will be doing:</b><p>
The division is constantly growing with over a dozen new positions created last year. We are an agency that values internal growth with many staff promoting up the ranks. These positions are intended to support licensing activities and are a great opportunity for the incumbent to learn about licensing and train for the next step in your career with us. This position provides technical and administrative support for the State of Alaska&rsquo;s Professional Licensing section. The incumbent will work on a wide variety of processes using many forms of technology, proprietary software, applications, and media designed specifically for the professional licensing unit.</p><b>
Our organization, mission, and culture:</b><p>
The mission of the Division of Corporations, Business and Professional Licensing is to ensure that competent, professional and regulated commercial services are available to Alaska consumers.</p><div><b>
Benefits of joining our team:</b></div><p>
Join this amazing team of support staff devoted to ensuring the licensure of Alaskan professionals and businesses. The division is devoted to the growth of our employees. Apply now and take advantage of this opportunity to learn and grow professionally.</p>
To learn more about our agency, please visit our website: https://www.commerce.alaska.gov/web/cbpl<div><b><br>
The working conditions you can expect:</b></div><p>
This position works on the 9th floor of the State Office Building in downtown Juneau. This is a full-time position position with work hours from 8:00 am to 4:30 pm, Monday through Friday.</p><b>
Who we are looking for:</b><ul><li><p><b>
Organization and Attention to Detail:</b> Ability to remain organized with projects and multiple email inbox management, thorough when performing work and display of a high level of effort and commitment towards performing work.</p></li><li><p><b>
Communication Skills:</b> Strong interpersonal communication abilities; ability to communicate clearly and concisely in writing or verbally; ability to write with minimal typos or grammatical errors.</p></li><li><p><b>
Adaptability:</b> Adjusts planned work based on priorities and needs as they arise; ability to provide critical thinking to address multiple demands and competing priorities.</p></li><li><p><b>
Self-Motivated and Managed:</b> Sets well-defined and realistic personal goals; displays a high level of initiative, effort, and commitment towards completing assignments in a timely manner; works with minimal supervision; is motivated to achieve; demonstrates responsible behavior.</p></li><li><p><b>
Customer Service:</b> Anticipates and meets the needs of both internal and external customers. Delivers high-quality products and services; is committed to continuous improvement.</p></li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>Minimum Qualifications</b></h2></div>
<div><div>Six months of advanced clerical experience. This experience includes work such as Office Assistant 2, Accounting Clerk, and similar classes with the State of Alaska or the equivalent with another employer.<br>
<br>
OR<br>
Six months of any combination of post-secondary education, vocational education, and/or advanced-level clerical experience. (Three semester or four quarter hours of post-secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.)<br>
<br>
<b>Special Note:</b><br>
Examples of advanced clerical experience include:<br>
<br>
<ul><li>Reviewing complex or questionable applications or documents and searching files and regulations to determine accuracy of information to clarify applicant status; using judgment in applying criteria, rules, regulations, and policies; providing information to organizational unit staff on administrative processes and procedures; tracking expenditures; and completing necessary administrative paperwork according to regulations.</li><li>Composing letters and memoranda; completing and reviewing forms for completeness and accuracy using readily available information from multiple sources and established guidelines and procedures. Examples of such tasks include time sheets, appointment paperwork, or required drug testing notifications for employees in positions requiring possession of a valid Commercial Driver's License (CDL).</li></ul></div></div>
<div><h2 class="jobSectionHeader"><b>Additional Required Information</b></h2></div>
<div><p><b>If selected, provide the following at the time of the interview:</b></p><ul><li><p>
A list of three (3) professional references (must be former/current supervisor), one of which should be your most recent supervisor, including name, job title, employer, and current phone number(s).</p></li><li><p>
If available copies of your last three (3) performance evaluations, or two (2) letters of reference.</p></li></ul><b>
EDUCATION</b><br>
If post-secondary education is required to meet the minimum qualifications, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position. Transcripts can be attached at the time of application or provided at the time of interview.<div></div><div><b><br>
WORK EXPERIENCE</b><br>
If using work experience not already documented in your application, also provide the employer name, your job title, dates of employment, and whether full-or part-time. Applications will be reviewed to determine if the responses are supported and minimum qualifications are clearly met. If they are not, the applicant may not advance to the interview and selection phase of the recruitment.</div><div></div><div><b><br>
EEO STATEMENT</b></div><div>
The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or (907) 465-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel &amp; Labor Relations at: P.O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.</div><div></div><div><b><br>
NOTICE</b></div><div>
If you choose to be contacted by email, please ensure your email address is correct on your application and that the spam filter will permit email from the &lsquo;govermentjobs.com&rsquo; domains. For information on allowing emails from the &lsquo;governmentjobs.com&rsquo; domains, visit the Lost Password Help page located at https://www.governmentjobs.com/OnlineApplication/User/ResetPassword.</div><div></div><div><b><br>
WORKPLACE ALASKA APPLICATION QUESTIONS &amp; ASSISTANCE</b><br>
Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll free) or (907) 465-4095 if you are located in the Juneau area. Requests for information may also be emailed to recruitment.services@alaska.gov.<br>
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<b>For applicant password assistance please visit:</b> https://www.governmentjobs.com/OnlineApplication/User/ResetPassword</div></div><p></p>
<div><h2 class="jobSectionHeader"><b>Contact Information</b></h2></div>
<p></p><div><div><b>For specific information in reference to the position please contact the hiring manager at:</b></div><div></div><div><b><br>
Melissa Dumas</b></div><div><b>
Administrative Operations Manager</b></div><div>
(907) 465-2572</div><div>
melissa.dumas@alaska.gov</div></div></div></div><p></p>
<br><p></p><div><div><div><div><b>Careers with the State of Alaska offer MANY benefits</b></div><br>
The following information describes <b>typical</b> benefits available to employees of the State of Alaska. Actual benefits received may differ by bargaining unit or branch of government, position type, or be prorated for other than full time work.<br>
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For a quick breakdown of the insurance, health, and retirement benefits available for State Employees you can view an orientation video from Division of Retirement and Benefits. (Please note this video is specifically designed for new State Employees.)<br>
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<b>Insurance Benefits</b><ul> <li>Health insurance, which includes employer contributions toward medical/vision/dental<ul> <li>The following employee groups are under AlaskaCare Benefits administered by the State: See https://drb.alaska.gov/help/plans.html for additional information.<ul> <li>AVTEC </li><li>Confidential </li><li>Correctional Officers </li><li>Marine Engineers </li><li>Mt. Edgecumbe Teachers </li><li>Supervisory </li><li>Unlicensed Vessel Personnel/Inland Boatman's Union </li><li>Exempt employees (not covered by collective bargaining)</li></ul> </li><li>The following employee groups are covered by Union health trusts. Contact the appropriate Union for additional information.<ul> <li>General Government </li><li>Labor, Trades and Crafts </li><li>Public Safety Employees Association </li><li>Masters, Mates &amp; Pilots</li></ul></li></ul> </li><li>Employer paid Basic Life insurance with additional coverage available (amount depends on Bargaining Unit)</li></ul><div><b>Optional Insurance Benefits</b></div><ul> <li>Group-based insurance premiums for<ul> <li>Term life (employee, spouse or qualified same sex partner, and dependents) </li><li>Long-term and short-term disability </li><li>Accidental Death and Dismemberment </li><li>Long-term care (self and eligible family members) </li><li>Supplemental Survivor Benefits</li></ul> </li><li>Employee-funded flexible spending accounts for tax savings on eligible health care or dependent care expenses</li></ul><br>
<b>Retirement Benefits</b><ul> <li>Membership in the Public Employees Retirement System (PERS)/Teachers' Retirement System (TRS) </li><li>Matching employer contribution into a defined contribution program (new employees) </li><li>Employer contribution into a defined benefit or defined contribution program (current employees) </li><li>Contributions to the Alaska Supplemental Annuity Plan in lieu of contributions to Social Security </li><li>Option to enroll in the Alaska Deferred Compensation Program </li><li><b><i>Note: The Defined Contribution Plan, Supplemental Annuity Plan and Deferred Compensation Program offer a variety of investment options</i></b></li></ul><div>See https://drb.alaska.gov/retiree/ for additional information<br>
 </div><b>Paid Leave &amp; Other Benefits</b><ul> <li>Personal leave with an accrual rate increase based on time served </li><li>Twelve (12) paid holidays a year</li></ul></div></div></div><p></p>

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