administrative assistant office manager

Excel Financial Consultants

Job Title: Office Manager / Executive Assistant to CEOLocation: North Richland Hills, TXJob Type: Full TimeWe are seeking a highly organized and dependable Office Manager / Executive Assistant to the CEO for a growing cable and wire harness manufacturing company. This role is responsible for keeping the office running efficiently while supporting the CEO with administrative and operational tasks.Responsibilities&middot; Manage daily office operations and administrative functions&middot; Provide administrative support directly to the CEO&middot; Coordinate communication between management, office staff, and production&middot; Manage purchase orders, invoices, and company records&middot; Manage accounts payable/receivable and general bookkeeping with QuickBooks Enterprise&middot; Track schedules, internal reports, and operational documentation&middot; Maintain organized files, vendor records, and office systemsQualifications&middot; 5+ years experience in office management, executive assistant, or administrative roles&middot; Strong organizational and multitasking skills&middot; Ability to manage multiple priorities and keep systems running smoothly&middot; Proficiency with Microsoft Office (Excel, Word, Outlook)&middot; Excellent communication and problem-solving abilities&middot; High attention to detail and accountability&middot; Manufacturing or industrial environment experience preferredWhy This Role MattersOur office manager plays a central role in keeping the company running smoothly. The right person will become a trusted operational partner to leadership and a key part of our continued growth.What We Offer&middot; Competitive pay based on experience&middot; Stable and growing manufacturing company&middot; Opportunity to work closely with company leadershipEmail resumes and references to jeff@excelfinancialconsultants.com.Pay: $40,000.00 - $55,000.00 per yearWork Location: In person

Office Manager / Executive Assistant to CEO

Your Accounting

Job OverviewWe are seeking a highly organized and proactive Office Manager / Executive Assistant to support daily office operations while providing administrative and financial support to leadership. This role combines office management, executive support, payroll processing, and bookkeeping assistance.The ideal candidate is detail-oriented, professional, and comfortable managing multiple responsibilities in a fast-paced environment.Key ResponsibilitiesOffice Management<ul><li>Oversee daily office operations and ensure efficient workflows</li><li>Manage office supplies, vendors, and facility needs</li><li>Maintain organized digital and physical filing systems</li><li>Coordinate internal communications and office procedures</li><li>Assist with employee onboarding and administrative setup</li></ul>Executive Assistant Support<ul><li>Manage executive calendars and schedule meetings</li><li>Prepare reports, presentations, and correspondence</li><li>Coordinate travel arrangements and expense tracking</li><li>Support leadership with project coordination and follow-ups</li></ul>Payroll Processing<ul><li>Process employee payroll accurately and on schedule</li><li>Maintain payroll records including wages, deductions, and benefits</li><li>Ensure compliance with payroll regulations</li><li>Assist with payroll reporting and year-end documentation</li></ul>Bookkeeping Support<ul><li>Assist with accounts payable and receivable</li><li>Record financial transactions in accounting software</li><li>Reconcile bank and credit card statements</li><li>Support the accounting team with financial reporting and month-end tasks</li></ul>Qualifications<ul><li>3+ years experience in office management, executive assistant, or administrative leadership roles</li><li>Experience processing payroll</li><li>Basic bookkeeping or accounting support experience</li><li>Strong proficiency in Microsoft Office (Excel, Word, Outlook)</li><li>Excellent organizational and multitasking skills</li><li>Strong written and verbal communication</li></ul>Preferred<ul><li>Experience with QuickBooks or other accounting software</li><li>Experience with payroll platforms such as ADP, Gusto, or Paychex</li><li>Business administration or accounting background</li></ul>Why Join Our Team<ul><li>Competitive salary based on experience</li><li>Professional and collaborative work environment</li><li>Opportunity to work closely with leadership and contribute to operations</li><li>Stable, growing company with long-term opportunities</li></ul>Job Type: Full-timePay: $28.00 - $33.00 per hourExpected hours: 20.0 &ndash; 40.0 per weekBenefits:<ul><li>Paid time off</li><li>Professional development assistance</li><li>Referral program</li></ul>Experience:<ul><li>QuickBooks: 2 years (Preferred)</li><li>Bookkeeping: 2 years (Preferred)</li><li>Office: 5 years (Required)</li></ul>Work Location: In person

Office Manager/Bookkeeper/Administrative Assistant

Wall SYstems

Office Manager/Administrative Assistant &ndash; Commercial Construction CompanyLocation: Lexington, SC (On-site only &ndash; very little, if any remote work available) Employment Type: Full-Time Schedule: Monday&ndash;Friday, 8:00 AM &ndash; 5:00 PM (with 1-hour lunch break) Salary: $35,000 &ndash; $45,000 per year, based on experienceAbout the Role We are a growing commercial construction company headquartered in Lexington, SC, specializing in high-quality subcontracting services for various building projects. We're seeking a reliable, detail-oriented Office Manager/Administrative Assistant to handle the day-to-day administrative and financial operations of our office. This is a hands-on role in a fast-paced environment where you'll work independently while coordinating with field teams, subcontractors, vendors, and leadership.If you're organized, proactive, and comfortable managing multiple priorities without constant supervision&mdash;but still enjoy interacting with people to get things scheduled and coordinated&mdash;this could be a great fit.Key Responsibilities<ul><li>Perform bookkeeping tasks using QuickBooks (including accounts payable/receivable, reconciliations, and general ledger maintenance)</li><li>Process payroll for employees and subcontractors</li><li>Process vendor payments through various vendor websites/portals.</li><li>Schedule jobs, meetings, and subcontractor coordination</li><li>Prepare and assemble submittal packages for projects</li><li>Acquire and manage necessary business licenses and permits</li><li>Manage cloud-based file storage systems (organization, access, backups)</li><li>Manage hotel reservations for field crews when needed.</li><li>Handle general office duties such as correspondence, filing, supply ordering, and vendor coordination</li><li>Support other administrative needs to keep operations running smoothly</li></ul>Required Qualifications<ul><li>Minimum 3 years of hands-on experience with QuickBooks (proficiency in both Desktop and Online versions strongly preferred)</li><li>Strong experience with Microsoft Office suite (especially Excel and Word)</li><li>Ability to work independently with minimal supervision while being personable and communicative for scheduling and coordination</li><li>Comfortable learning construction-specific materials, labor codes, and terminology quickly (construction-related field experience preferred but not required)</li><li>Reliable transportation and ability to work on-site full-time in Lexington, SC</li></ul>Preferred Qualifications<ul><li>Experience with iPad or Mac devices and apps</li><li>Familiarity with construction project management software (e.g., ProCore, AutoDesk, BuilderTrend)&mdash;please highlight any relevant experience on your resume</li><li>Previous office or administrative experience in construction, subcontracting, or a related industry</li><li>Bilingual fluency in English and Spanish (spoken and written) &ndash; this is a huge plus for effective communication with diverse teams, subcontractors, and vendors but certainly not required.</li></ul>Benefits<ul><li>Paid Time Off (PTO) available after 6 months of employment</li><li>Paid holidays: New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Christmas Day</li></ul>No formal education requirements&mdash;practical experience and skills matter most here.How to Apply Please submit your resume through Indeed. In your application or cover message, briefly note your QuickBooks experience level (years and versions), any construction/project management software familiarity, and if you're bilingual in Spanish/English.We review applications promptly and will reach out to qualified candidates to discuss next steps, including sharing more details about the company.We look forward to hearing from organized, dependable professionals ready to support a growing team!(Equal Opportunity Employer &ndash; we hire based on skills and experience.)Job Type: Full-timePay: $35,000.00 - $45,000.00 per yearBenefits:<ul><li>Health savings account</li><li>Paid time off</li><li>Professional development assistance</li></ul>Work Location: In person

Office Manager/Administrative Assistant

Big Brothers Big Sisters

Overview We are seeking a dynamic and highly organized Office Manager / Executive Assistant to join our team! This vital role combines office management with executive administrative support, ensuring our daily operations run smoothly and efficiently. The ideal candidate will be proactive, detail-oriented, and possess a passion for creating a productive work environment. You will serve as the backbone of our office, managing schedules, coordinating projects, and providing exceptional support to leadership. This paid position offers an exciting opportunity to contribute to a thriving organization while honing your skills in a fast-paced setting.Duties<ul><li>Oversee daily office operations, including supply management, filing systems, and front desk responsibilities to maintain a welcoming and organized environment</li><li>Manage complex calendars using Microsoft Outlook Calendar and Google Workspace, scheduling meetings, appointments, and events with precision</li><li>Coordinate various projects and events from planning through execution, ensuring deadlines are met and logistics are handled seamlessly</li><li>Provide executive administrative support by preparing correspondence, proofreading documents, transcribing meetings, and managing phone etiquette on multi-line phone systems</li><li>Handle bookkeeping tasks using QuickBooks, including invoicing, expense tracking, and basic financial recordkeeping</li><li>Assist with personal assistant duties such as travel arrangements, personal scheduling, and confidential task management</li><li>Maintain accurate data entry records and ensure all filing is up-to-date for easy retrieval and compliance purposes</li></ul>Skills<ul><li>Proven experience in office management or administrative roles with strong organizational skills</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools for document creation and collaboration</li><li>Skilled in calendar management, including scheduling meetings and coordinating multiple priorities efficiently</li><li>Excellent communication skills with professional phone etiquette across multi-line phone systems</li><li>Experience with bookkeeping software like QuickBooks for financial transactions and recordkeeping</li><li>Strong attention to detail in proofreading, transcription, and data entry tasks</li><li>Ability to handle clerical responsibilities such as filing, data management, and front desk duties confidently</li><li>Knowledge of project coordination techniques to support team initiatives effectively</li><li>Familiarity with office technology including Microsoft Outlook Calendar and DocuSign for digital signatures</li><li>Customer service orientation to assist visitors or clients warmly while maintaining professionalism</li></ul>Join us in this energetic role where your organizational prowess will directly impact our success! We value proactive individuals who thrive on multitasking and delivering exceptional support. If you&rsquo;re ready to be an essential part of a vibrant team dedicated to excellence&mdash;apply today!Pay: $24.34 - $26.52 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Flexible schedule</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Parental leave</li><li>Professional development assistance</li><li>Vision insurance</li></ul>Work Location: Hybrid remote in Sacramento, CA 95825

Office Manager / Executive Assistant

DK Architects

JOB SUMMARY DK Architects is a small architecture firm in Pompano Beach with a friendly, casual environment, dedicated to excellent design and services.We are looking for an Office Manager / Bookkeeper / Administrative Assistant to generally manage day-to-day office operations and provide clerical/administrative assistance with Architectural Projects.RESPONSIBILITIESGeneral Office<ul><li>Manage day-to-day office operations (phone, mail, supplies, etc.)</li><li>Maintain insurances, licenses, registrations, etc.</li><li>Assist Director</li><li>Assist with Marketing efforts</li></ul>Bookkeeping (QuickBooks)<ul><li>Accounts receivable/payable for office operations</li><li>Accounts receivable/payable for Architectural Projects</li><li>Bank deposits and recording all financial transactions</li><li>Reconciliations</li><li>Weekly Payroll</li><li>Federal and State Taxes (provide documents to accountant)</li><li>Vendor and Expense coding</li></ul>Architectural Project Assistance<ul><li>Proposals assistance (based on templates)</li><li>Billing assistance and payment tracking</li><li>Permitting assistance (DK will provide training)</li></ul>QUALIFICATIONS<ul><li>This position has no ceiling &ndash; the more you can do/learn, the better.</li><li>Previous experience working with Architectural or Construction firms is desirable.</li><li>Excellent verbal and written communication skills are required.</li><li>QuickBooks: High proficiency with knowledge of accounting principles and basic bookkeeping is mandatory.</li><li>Software: Office Suite (Excel, Word, Outlook and OneNote) proficiency is mandatory.</li><li>Data entry proficiency is mandatory.</li><li>Bachelor&rsquo;s degree is the minimum education requirement.</li><li>Web Site Maintenance is highly desirable but not required.</li></ul>Job Type: Full-timePay: $20.00 - $30.00 per hourBenefits:<ul><li>Dental insurance</li><li>Flexible schedule</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>Do you live within 15 miles of Pompano Beach 33060</li></ul>Experience:<ul><li>QuickBooks: 3 years (Required)</li></ul>Work Location: In person

Oakwood Mortgage & Real Estate

Job Summary We are seeking an energetic and detail-oriented Administrative/Property Manager Assistant to support our property management team in delivering exceptional service and efficient operations. This role offers a dynamic environment where you will assist with lease administration, tenant relations, property maintenance coordination, and administrative tasks. Your proactive approach and strong organizational skills will help ensure smooth property operations, compliance with housing regulations, and high levels of customer satisfaction. This paid position is ideal for someone passionate about real estate, property management, and providing outstanding support to both tenants and team members.Duties<ul><li>Assist with lease administration, including data entry into property management software, ensuring accuracy and compliance with Fair Housing regulations requirements</li><li>Support tenant screening processes, lease renewals, rent collection, and Section 8 program administration</li><li>Coordinate property maintenance requests and facilitate communication between tenants, vendors, and maintenance teams</li><li>Manage legal administrative tasks related to landlord-tenant law, lease contracts, and eviction procedures while maintaining thorough filing systems</li><li>Provide excellent customer service by addressing tenant inquiries via phone and email with professionalism and courtesy</li><li>Assist in conflict management by mediating tenant concerns and escalating issues as needed to the property manager</li><li>Support leasing activities through upselling available units, conducting tours, and maintaining positive tenant relationships</li><li>Maintain accurate records of all property-related documents, including contracts, inspections, filings, and correspondence</li><li>Contribute to facilities management efforts by tracking property upkeep needs and assisting with vendor coordination</li></ul>Experience<ul><li>Prior experience in real estate administrative support or property management is highly preferred</li><li>Familiarity with property management software is advantageous</li><li>Experience handling legal administrative tasks related to leases, contracts, or evictions is a plus</li><li>Strong customer service skills with a professional phone etiquette background</li><li>Proven ability to manage multiple priorities efficiently in an office environment</li><li>Demonstrated conflict management skills along with negotiation experience for lease agreements or tenant issues</li><li>Office experience involving data entry, filing systems, contract management, and facilities coordination is desirable</li></ul>Join us to be part of a vibrant team dedicated to excellence in property management! Your proactive attitude combined with your expertise will help create welcoming communities while supporting operational success. This role offers the opportunity to grow within a supportive environment that values your contributions every step of the way.Pay: From $45,000.00 per yearWork Location: In person

Administrative/Property Manager Assistant

Castle Group

<div>Overview:

The Administrative Assistant provides a wide variety of administrative support services for the Homeowners' association, including support and assistance to the management office.
The Administrative Assistant provides exemplary service in a manner consistent with the Castle Group's values and mission. They perform all responsibilities while demonstrating outstanding customer service skills as a representative of Castle Royal Service.
Responsibilities:
<div>
Essential Duties and Responsibilities</div><ul><li>
Answers telephones promptly and assists residents with questions and concerns.</li><li>
Tracks resident issues to enable the Property Manager to identify major problems or trends.</li><li>
Maintains Association files, mail, binders, and office supply inventory.</li><li>
Attends Board Meetings as requested.</li><li>
Creates/posts newsletters and notices. Assists the manager with updating the website as needed.</li><li>
Maintains homeowner roster, database, mail instructions, and homeowner files.</li><li>
Assists in reviewing leases, if applicable, and processing new owner approval and interview packages.</li><li>
Review receivable reports and assist the property manager in forwarding collection packages to counsel.</li><li>
Inputs/Processes/Closes work orders as required for landscape, maintenance, housekeeping, etc.</li><li>
May be responsible for the processing of Association expense checks.</li><li>
Records miscellaneous income in assigned software.</li><li>
Assists residents with account balance inquiries. Researches discrepancies, processes overpayment refunds, and processes owner credits and charges as instructed by the Property Manager.</li><li>
Process ARCs and assist residents in booking amenity reservations.</li><li>
Assists residents with access control requests (new fob, gate remotes, transponders, etc).</li><li>
In the absence of a Covenants Coordinator, conduct the following:</li><li>
Inspect the community on a recurring schedule as determined by the Association. Update all inspection data into the assigned compliance system, including issuing and closing out with consistent enforcement, ensuring completion</li><li>
Upload violations to the Production folder for mail-outs daily.</li><li>
Respond to resident inquiries with the information necessary to correct the violation in a timely manner.</li><li>
Performs property inspections and follows up on work orders as needed as directed by the Property Manager</li><li>
Ensures all safety precautions and procedures are followed while performing duties.</li><li>
Other duties and responsibilities as assigned by the Property Manager.</li></ul>
Qualifications:
<div>
Qualifications</div>
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.<div>
Education and Experience</div><ul><li>
High school diploma or equivalency required.</li><li>
A minimum of One (1) year of administrative support or related work experience is required. Must possess a strong administrative background.</li><li>
Intermediate command of computer hardware/software, specifically Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, SharePoint, Teams).</li><li>
The position may require a valid Driver&rsquo;s License.</li></ul><div></div><div> 
Skills and Abilities</div><ul><li>
Strong customer service, communication, and interpersonal skills.</li><li>
Strong conflict resolution skills with the ability to handle and diffuse conflict situations required.</li><li>
Able to work under tight deadlines and use time effectively based on key priorities.</li><li>
Excellent verbal and written communication skills through the ability to communicate, receive, and exchange ideas and information using spoken and written language.</li><li>
Excellent interpersonal and office management skills.</li><li>
Excellent organizational skills and a high attention to detail.</li><li>
Ability to prioritize tasks in a fast-paced environment.</li><li>
Multiple language fluency is desirable and may be required depending on the community&rsquo;s needs.</li><li>
Ability to learn new technology.</li><li>
Ability to act with integrity, professionalism, and confidentiality.</li></ul><div> 
Physical requirements</div><div>
The physical demands described here are representative of those that an employee must meet to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.</div> 
<div></div><ul><li>
Able to work under pressure, maintain composure, and utilize good judgment during emergency/difficult and stressful situations.</li><li>
Ability to lift 30lbs. following appropriate safety procedures.</li><li>
Ability to:</li><li>
Work in a seating position for long periods</li><li>
Handle, grasp, and feel objects and equipment.</li><li>
Reach with hands and arms.</li><li>
Extensive use of fingers for typing and visual use of the computer monitor.</li><li>
Ability to quickly and easily navigate property/buildings are required to meet the job functions.</li><li>
Repeat various motions with wrists, hands, and fingers.</li><li>
Ability to detect auditory and visual emergency alarms.</li><li>
Ability to hear, understand, and respond appropriately to verbal requests made in person and over the telephone.</li><li>
Visual ability correctable to 20/20.</li><li>
Ability to respond verbally in an understandable, professional manner in person and over the telephone.</li><li>
May be required to travel for training sessions off-site on an infrequent, ad-hoc basis.</li><li>
May be required to cover administrative staff at other communities within reasonable distance when needed.</li></ul><div></div><div> 
EQUAL EMPLOYMENT OPPORTUNITY</div><div>
Castle is an equal-opportunity employer and prohibits discrimination and harassment of any kind. All employment decisions are based on qualifications, merit, and business needs without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or any other protected status under federal, state, or local laws.</div><div></div><div> 
DISCLAIMER</div><div>
This job description is intended to convey information essential to understanding the scope of the position and is not exhaustive. Duties, responsibilities, and activities may change or be supplemented at any time based on organizational needs. In addition, management has the right to change any portion of this job description at any time and for any reason.</div></div><div></div>

Administrative Assistant - HOA

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10000 administrative assistant office manager jobs Near Me

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