administrative assistant office manager

Paradigm Pools

Office Manager &amp; Administrative AssistantLocation: Charleston, SC Company: Paradigm PoolsAbout UsParadigm Pools is redefining luxury outdoor living in Charleston and the Low Country. As we grow, we&rsquo;re looking for an organized, proactive, and creative Office Manager &amp; Administrative Assistant to run day-to-day office operations while supporting marketing, permitting, scheduling, and team coordination.This role is the heartbeat of our office&mdash;keeping communication flowing, projects moving, and the brand looking polished.The RoleWe&rsquo;re seeking an on-site, full-time Office Manager / Admin Assistant who is comfortable handling everything from scheduling and permitting to customer communication and marketing support. You&rsquo;ll work directly with leadership and play a key role in keeping the business running smoothly.This is perfect for someone who loves organization, thrives in a fast-paced environment, and enjoys being involved in both administration and creative tasks.Key Responsibilities<ul><li>Oversee daily office operations and ensure everything runs efficiently.</li><li>Handle permitting, HOA/ARB submissions, and project documentation.</li><li>Answer calls, schedule appointments, and coordinate project timelines.</li><li>Communicate with homeowners, vendors, subcontractors, and inspectors.</li><li>Maintain office systems, project files, and internal tracking tools.</li><li>Assist with marketing tasks such as social media content, branding materials, and basic design (training provided if needed).</li><li>Support leadership with administrative tasks, reports, and project organization.</li><li>Provide occasional assistance with simple pool designs or renderings (optional based on skill set).</li></ul>Qualifications<ul><li>Strong organizational skills and attention to detail.</li><li>Excellent communication&mdash;comfortable on the phone and via email.</li><li>Ability to manage multiple tasks in a fast-paced environment.</li><li>Tech savvy; comfortable learning new systems.</li><li>Bonus: experience with Canva, Adobe, social media management, or basic marketing.</li><li>Bonus: experience in construction, permitting, or scheduling roles.</li></ul>Why Join Us?<ul><li>Become a core part of a fast-growing luxury pool company.</li><li>Work in a creative, collaborative environment with room to grow.</li><li>Competitive salary and advancement opportunities.</li><li>Be part of a mission-driven team building some of the most high-end pools in the Southeast.</li></ul>Apply today and help support the vision of Paradigm Pools as we continue raising the standard for luxury pool construction in South Carolina.Job Type: Full-timePay: $28,819.00 - $52,000.00 per yearBenefits:<ul><li>Paid time off</li></ul>Application Question(s):<ul><li>What is the biggest problem you have ever solved, and how did you solve it?</li></ul>Work Location: In person

Administrative Assistant / Office Manager

Seit Al Habaib

Job Title: Administrative &amp; HR Assistant Department: Human Resources / Administration Reports To: HR Manager / Administration ManagerJob PurposeProvide administrative and HR support to ensure efficient operation of the office and smooth execution of HR processes, including recruitment, employee documentation, and day-to-day office coordination.Key ResponsibilitiesAdministrative Duties<ul><li>Manage front desk and handle incoming calls, emails, and correspondence.</li><li>Maintain office supplies inventory and place orders when necessary.</li><li>Coordinate office maintenance, repairs, and cleaning services.</li><li>Organize and schedule meetings, appointments, and travel arrangements.</li><li>Prepare letters, reports, presentations, and other documents.</li><li>Maintain and update company records, documentation, and filing systems.</li><li>Support event planning and company activities.</li></ul>HR Support<ul><li>Assist in recruitment processes (posting job ads, screening CVs, scheduling interviews).</li><li>Prepare employment letters, contracts, and onboarding files.</li><li>Maintain and update employee records (attendance, leaves, personal files).</li><li>Support payroll by ensuring accurate attendance and timesheet collection.</li><li>Coordinate employee onboarding/offboarding processes.</li><li>Assist in performance management documentation and HR correspondence.</li><li>Ensure compliance with HR policies and procedures.</li><li>Support training and employee engagement activities.</li></ul>Qualifications &amp; Skills<ul><li>Diploma or Bachelor&rsquo;s degree in Business Administration, HR, or related field.</li><li>Minimum 1&ndash;2 years&rsquo; experience in administrative or HR support role (preferred).</li><li>Proficient in Microsoft Office (Word, Excel, PowerPoint).</li><li>Strong communication and interpersonal skills.</li><li>Ability to multitask and prioritize work effectively.</li><li>High attention to detail and organization.</li><li>Confidentiality and professionalism when handling sensitive information.</li></ul>Work Conditions<ul><li>Full-time position, office-based.</li><li>May require occasional overtime for events or urgent HR activities.</li></ul>Job Type: Full-timePay: AED1,500.00 - AED2,000.00 per month

Admin & HR Assistant

Global Advisors Communications

Job Overview Job Title: Executive Assistant & Office ManagerLocation: Dubai, UAEType: Full-timeSalary: Competitive (Based on market standards)Experience: Minimum 3-4 years in media, PR, or communicationsLanguages: Spanish speakers only.We are seeking a dynamic and resourceful Executive Assistant & Office Manager to support its senior leadership team and oversee daily administrative operations. This role combines executive support, office management, and administrative leadership, offering direct exposure to high-level strategic work and international engagements. The ideal candidate will have experience working in fast-paced PR or government-related environments and be highly skilled in managing tenders, business portals, and preparing impactful presentations. This is a key position for someone who thrives in a high-trust, high-impact environment. Key Responsibilities <ul><li>Provide top-tier executive support to the CEO and senior directors</li><li>Oversee and coordinate daily office operations and team logistics</li><li>Lead tender submissions and coordinate new business proposals</li><li>Manage document workflows through government and client portals</li><li>Prepare and design PowerPoint presentations for proposals, briefings, and meetings</li><li>Attend internal and client meetings, record detailed minutes, and manage follow-ups</li><li>Organize complex travel arrangements and protocols (regionally and internationally)</li><li>Assist in planning internal and external communications events</li><li>Maintain confidentiality and manage sensitive information discreetly</li><li>Support recruitment coordination and onboarding administration as needed</li></ul> Candidate Profile & Qualifications <ul><li>Minimum 3-4 years of experience in a similar role, ideally within a PR agency or government communications setting</li><li>Strong written and verbal communication skills in English (knowledge of Arabic or other languages is a plus)</li><li>Proficient in Microsoft Office, especially PowerPoint and Excel</li><li>Familiarity with UAE government and business portals is highly preferred</li><li>Strong organizational skills with excellent attention to detail</li><li>Ability to multitask and perform effectively under pressure</li><li>Holds a valid US visa or is open to international travel</li><li>Discreet, professional, and solutions-oriented</li></ul>If interested, please share your updated CV. We look forward to hearing from qualified candidates!

Executive Assistant Office Manager

Gondwana Engineers Ltd.

Position &ndash; Executive Assistant (Steno)Experience: 10 YearsGender: MaleLocation: NagpurSalary: 2 &ndash; 4 LPA/5 LPA (depending on experience and fit)Reporting to: AVP/DirectorKey ResponsibilitiesAdministrative &amp; Secretarial Support<ul><li>Act as the main support staff to senior management / project heads &mdash; managing diaries, correspondence (emails, letters), calls, and acting as gatekeeper for communications. Take dictation (if required), type/shorthand transcription, drafting business letters, memos, official correspondence.</li><li>Maintain filing systems (physical and/or electronic), organize documents, maintain project/office records and documentation &mdash; including vendor/contractor correspondence, project-related files, approvals, statutory/contract documents as needed for infrastructure projects.</li></ul>Scheduling, Communication &amp; Coordination<ul><li>Schedule and coordinate meetings, site visits, travel for management or site engineers, appointments with contractors/vendors/clients, as required.</li><li>Make travel arrangements, book conveyance / accommodation / site-visit logistics &mdash; particularly when field offices / project sites involved.</li><li>Act as interface / liaison between various internal teams (engineering, procurement, site), external stakeholders (vendors, contractors, clients), and senior management for smooth administrative coordination.</li></ul>Documentation, Reporting &amp; Office Assistance<ul><li>Prepare meeting agendas, minutes of meetings, project-related correspondence, reports, presentations, and documentation as required. Assist in office administration tasks: vendor/contractor correspondence, document processing, record-keeping, data-entry, tracking communications and follow-ups, maintaining confidentiality of sensitive information.</li><li>Support project-related administrative workflows (e.g. tracking approvals, invoice/vendor documents, project schedule communications, site-office correspondences), especially relevant if candidate has infrastructure / construction industry background.</li></ul>Additional / Ad-hoc Support<ul><li>Assist in coordination during site-visits or inspections: travel planning, logistic support for visiting management / engineers.</li><li>Provide general office support as needed &mdash; liaising with clients, contractors, vendors; handling incoming/outgoing correspondence; follow-up on documentation, filing, record maintenance.</li><li>Maintain discretion, confidentiality, and a professional attitude &mdash; especially given possible access to sensitive project/contract/financial data.</li></ul>Skills &amp; Competencies<ul><li>Excellent communication skills (written and verbal), in English and Hindi (or local language) &mdash; for correspondence, coordination with internal/external stakeholders.</li><li>Strong organisational skills: ability to manage diary/calendar, meetings, travel, documentation, and multi-task across projects / administrative + support duties. Proficiency in offices tools &mdash; MS Office (Word, Excel, Outlook), email, typing / shorthand / documentation, familiarity with office management systems (paper or electronic filing).</li><li>Good time-management, multi-tasking ability, and ability to prioritise tasks under deadlines.</li><li>Familiarity with infrastructure / construction sector administrative workflows is a plus: reading project documents, site-related coordination, vendor/contractor liaison, understanding project timelines &amp; documentation needs.</li></ul>Job Type: Full-timeBenefits:<ul><li>Provident Fund</li></ul>Work Location: In person

Executive Assistant/Office Manager

Johnson & Johnson

<div>At Johnson &amp; Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at https://www.jnj.com
Job Function:
Business Support
Job Sub Function:
Administration &amp; Secretarial
Job Category:
Business Enablement/Support
All Job Posting Locations:
Danvers, Massachusetts, United States of America
Job Description:
We are searching for the best talent for an Administrative Assistant to support our Supply Chain team in Danvers, MA.
About MedTech
Fueled by innovation at the intersection of biology and technology, we&rsquo;re developing the next generation of smarter, less invasive, more personalized treatments.
Your unique talents will help patients on their journey to wellness. Learn more at https://www.jnj.com/medtech
The Administrative Assistant supports the Supply Chain team by providing high-level administrative and operational assistance. This role ensures smooth day-to-day operations by managing schedules, coordinating communications, and maintaining accurate documentation. The ideal candidate is detail-oriented, proactive, and able to thrive in a fast-paced environment where accuracy and efficiency are critical. The Administrative Assistant serves as a key point of contact for internal and external stakeholders and supports the team with a variety of administrative tasks.
Key Responsibilities:<ul><li>
Manage calendars, schedule meetings, and coordinate travel arrangements for IT and Supply Chain leadership.</li><li>
Coordinate team events.</li><li>
Prepare and maintain reports, presentations, and documentation related to IT, procurement, logistics, and inventory management.</li><li>
Assist with tracking purchase orders, vendor communications, and shipment schedules.</li><li>
Maintain accurate records and filing systems (electronic and physical) and in ERP systems and ensure timely data entry for supply chain transactions.</li><li>
Assist with expense reporting and budget tracking.</li><li>
Serve as a liaison between IT and Supply Chain teams and other departments to ensure timely information flow.</li><li>
Manage office supplies and coordinate with vendors for operational needs.</li><li>
Support onboarding processes for the Supply Chain team as needed.</li><li>
Handle incoming calls, emails, and inquiries professionally and promptly.</li><li>
Handle confidential information with discretion and professionalism.</li></ul>
Qualifications:<ul><li>
High school diploma is required; Associate&rsquo;s or Bachelor&rsquo;s degree preferred</li><li>
A minimum of 3 years of administrative experience is required</li><li>
Experience in Medical Device industry or similar preferred</li><li>
Expertise with MS Office applications (Word, Excel, PowerPoint and Outlook) required and familiarity with ERP systems (SAP).</li><li>
Strong organizational and time management skills.</li><li>
Excellent written and verbal communication skills.</li><li>
Ability to prioritize tasks and meet deadlines in a dynamic setting.</li><li>
Ability to work independently and as part of a team, in a fast-paced environment</li><li>
Must be proactive</li></ul>
Johnson &amp; Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.
Johnson &amp; Johnson is committed to providing an interview process that is inclusive of our applicants&rsquo; needs. If you are an individual with a disability and would like to request an accommodation, please contact us via https://www.jnj.com/contact-us/careers or contact AskGS to be directed to your accommodation resource.
Required Skills:
Preferred Skills:
Accountability, Administrative Support, Business Writing, Communication, Customer Centricity, Data Capturing, Diary Management, Document Management, Execution Focus, Filing Documents, Microsoft Office, Office Administration, Process Oriented, Professional Ethics, Telephone Etiquette, Travel Planning, Typing
The anticipated base pay range for this position is :
$45,100.00 - $73,370.00
Additional Description for Pay Transparency:
This position is eligible for overtime.
 
 
Subject to the terms of their respective plans, employees are eligible to participate in the Company&rsquo;s consolidated retirement plan (pension) and savings plan (401(k)). 
 
Subject to the terms of their respective policies and date of hire, employees are eligible for the following time off benefits: 
 
Vacation &ndash;120 hours per calendar year 
 
Sick time - 40 hours per calendar year; for employees who reside in the State of Colorado &ndash;48 hours per calendar year; for employees who reside in the State of Washington &ndash;56 hours per calendar year 
 
Holiday pay, including Floating Holidays &ndash;13 days per calendar year 
 
Work, Personal and Family Time - up to 40 hours per calendar year 
 
Parental Leave &ndash; 480 hours within one year of the birth/adoption/foster care of a child 
 
Bereavement Leave &ndash; 240 hours for an immediate family member: 40 hours for an extended family member per calendar year 
 
Caregiver Leave &ndash; 80 hours in a 52-week rolling period10 days 
 
Volunteer Leave &ndash; 32 hours per calendar year 
 
Military Spouse Time-Off &ndash; 80 hours per calendar year</div>

Administrative Assistant, IT & Supply Chain

<div>Responsibilities:
<div>
Here at H-E-B, you may be surprised to find designers, buyers, lawyers, accountants, engineers, architects, auditors, technical writers, and EMTs. We need energetic and motivated Partners willing to work hard and have fun, and we welcome you to join our community where People come first.
 
 
As an eFC Administrative Assistant, you'll provide administrative support to leadership, management, a department, and / or division or business unit. 
 
Once you're eligible, you'll become an Owner in the company, so we're looking for commitment, hard work, and focus on quality and Customer service. 'Partner-owned' means our most important resources-People-drive the innovation, growth, and success that make H-E-B The Greatest Omnichannel Retailing Company. 
 
Do you have a: 
HEART FOR PEOPLE... a passion for working with internal and external customers? 
HEAD FOR BUSINESS... a desire to work in a fast-paced environment? 
PASSION FOR RESULTS... a strong sense of urgency? initiative? 
 
We are looking for:
 
<ul><li>A related degree or comparable formal training, certification, or work experience</li><li>2 years of experience in an office environment
</li></ul> 
What is the work?
 
<ul><li>Reviews calendar / upcoming meetings, gather pre-work, and conduct analysis to prep leader(s) for meetings.</li><li>Composes general correspondence and prepare documents such as memos and email as directed.</li><li>Documents and resolves escalated inquiries.</li><li>Forwards calls and matters to others in the organization as necessary.
</li><li>Makes decisions within policy guidelines on leader's behalf.
</li></ul>- Prepares and edits complex documents and presentations that are representative of leader's style, H-E-B culture, and appropriate for the situation.
 
<ul><li>Arranges travel, coordinates events, and schedule meetings as directed.</li><li>Distributes mail and maintains office supplies.</li><li>Performs clerical duties such as filing, typing, and copying documents.</li></ul> 
What is your background? 
<ul><li>A related degree or comparable formal training, certification, or work experience</li><li>2 years of experience in an office environment
</li></ul> 
Do you have what it takes to be an H-E-B Administrative Assistant?
 
<ul><li>Solid knowledge of MS Office Suite and the operation / maintenance of office equipment (e.g., copiers / printers, fax machines, conference room audio / video equipment, etc.)</li><li>Good verbal and written communication skills including but not limited to proper use of grammar, spelling, and punctuation
</li><li>Attention to detail with ability to organize and prioritize, handle multiple tasks simultaneously in a fast-paced work environment, and work well and remain composed in stressful situations
</li><li>Ability to exercise sound judgment and decision making, employ reasoning skills within scope of established practices / policies, and act without direction unless issues arise outside of known precedent
</li><li>Self-motivated, professional, and conscientious
</li></ul> 
Can you...
 
<ul><li>Function in a fast-paced, retail, office environment</li><li>Travel by car or plane with overnight stays</li><li>Lift up to 50 lbs., e.g., box of paper
</li><li>Work extended hours and / or rotating schedules</li></ul> 
11-2024</div></div>

eFulfillment Center Administrative Assistant - 784

Advantage Abstract Services

Job Description:We are seeking an Administrative Assistant to join our fast-paced title company in Philadelphia, PA. The ideal candidate must have some sort of experience working in a title company and have some general knowledge on how a title company functions. This role is critical to supporting operations, ensuring that the office runs smoothly, and assisting in both daily tasks around the office.Administrative Assistance Duties:<ul><li>Greet clients and visitors in a professional, friendly manner</li><li>Answer, route phone calls, and answer emails efficiently</li><li>Schedule closings and coordinate documentation with all parties</li><li>Maintain a neat, clean, and organized settlement office/ front desk</li><li>Handle incoming/outgoing mail, deliveries, and certified packages</li><li>Assist with file organization, scanning, and digital filing</li><li>Assist title officers, processors with document preparation, and file management</li><li>Order request, track payoffs, tax certifications, municipal lien letters, and HOA documents</li><li>Review title commitments and assist in clearing title issues</li><li>Utilize our underwriting program for ordering and reviewing title searches</li><li>Enter and maintain file data using our programs</li><li>Communicate with lenders, real estate agents, attorneys, and clients regarding file status</li><li>Provide excellent customer service with timely and accurate responses</li></ul>Requirements:<ul><li>Bilingual in Spanish and English (Required)</li><li>Must have general knowledge on title companies and their duties in proving a clear title</li><li>Excellent communication and organizational skills</li><li>Ability to multitask and prioritize in a deadline-driven environment</li><li>Detail-oriented and comfortable handling sensitive documents</li><li>Proficiency with Microsoft Office (Word and Outlook)</li><li>Knowledge of title processing</li><li>Must work in-person only (NO REMOTE OPTION)</li></ul>Job Type: Full-timePay: $16.00 per hourBenefits:<ul><li>Paid time off</li></ul>Language:<ul><li>Spanish (Required)</li></ul>Work Location: In person

Administrative Assistant - Title Company

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