administrative assistant office manager

Global Advisors Communications

Job Overview Job Title: Executive Assistant & Office ManagerLocation: Dubai, UAEType: Full-timeSalary: Competitive (Based on market standards)Experience: Minimum 3-4 years in media, PR, or communicationsLanguages: Spanish speakers only.We are seeking a dynamic and resourceful Executive Assistant & Office Manager to support its senior leadership team and oversee daily administrative operations. This role combines executive support, office management, and administrative leadership, offering direct exposure to high-level strategic work and international engagements. The ideal candidate will have experience working in fast-paced PR or government-related environments and be highly skilled in managing tenders, business portals, and preparing impactful presentations. This is a key position for someone who thrives in a high-trust, high-impact environment. Key Responsibilities <ul><li>Provide top-tier executive support to the CEO and senior directors</li><li>Oversee and coordinate daily office operations and team logistics</li><li>Lead tender submissions and coordinate new business proposals</li><li>Manage document workflows through government and client portals</li><li>Prepare and design PowerPoint presentations for proposals, briefings, and meetings</li><li>Attend internal and client meetings, record detailed minutes, and manage follow-ups</li><li>Organize complex travel arrangements and protocols (regionally and internationally)</li><li>Assist in planning internal and external communications events</li><li>Maintain confidentiality and manage sensitive information discreetly</li><li>Support recruitment coordination and onboarding administration as needed</li></ul> Candidate Profile & Qualifications <ul><li>Minimum 3-4 years of experience in a similar role, ideally within a PR agency or government communications setting</li><li>Strong written and verbal communication skills in English (knowledge of Arabic or other languages is a plus)</li><li>Proficient in Microsoft Office, especially PowerPoint and Excel</li><li>Familiarity with UAE government and business portals is highly preferred</li><li>Strong organizational skills with excellent attention to detail</li><li>Ability to multitask and perform effectively under pressure</li><li>Holds a valid US visa or is open to international travel</li><li>Discreet, professional, and solutions-oriented</li></ul>If interested, please share your updated CV. We look forward to hearing from qualified candidates!

Executive Assistant Office Manager

Phoenix Home Care

<div><h3 class="jobSectionHeader">Marketing Administrative Assistant</h3>
Location: Springfield, MO 
Status: Full-Time | In-Office
Are you highly organized, relationship-driven, and eager to support a team with purpose and compassion? Phoenix Home Care &amp; Hospice is looking for a Marketing Administrative Assistant to join our Springfield, MO office. This role blends administrative support with community outreach and offers a unique opportunity to be part of a mission-driven organization that values compassion, innovation, and integrity.
At Phoenix, we believe in creating New Beginnings for our clients and our team. If you're seeking a role where your work has meaning&mdash;and where your voice and skills matter&mdash;we&rsquo;d love to meet you.<h3 class="jobSectionHeader">
Key Responsibilities:</h3>
Hybrid Role Supporting Marketing &amp; Leadership<ul>
<li>Coordinate and assist with community events and outreach at client locations
</li><li>Support the Marketing Director with day-to-day administrative functions
</li><li>Handle incoming inquiries from potential clients with empathy and professionalism
</li><li>Build rapport, assess needs, and route clients to the appropriate Phoenix service line
</li><li>Manage and organize the Director&rsquo;s calendar and communications
</li><li>Create PowerPoint presentations and other materials for meetings and events
</li><li>Maintain strong internal communication across departments
</li><li>Complete additional duties as assigned by the Director
</li></ul><h3 class="jobSectionHeader">What You Bring:</h3><ul>
<li>Excellent phone presence with a warm, compassionate tone
</li><li>Outstanding verbal and written communication skills
</li><li>Detail-oriented, organized, and comfortable multitasking
</li><li>Strong time management and prioritization abilities
</li><li>Proficiency with Microsoft Office Suite, including Excel and PowerPoint
</li><li>Dependable and self-motivated with a team-oriented mindset
</li><li>Previous experience in an office setting required
</li><li>Experience in healthcare or home care is a plus
</li></ul><h3 class="jobSectionHeader">Why Join Phoenix?</h3><ul>
<li>Multiple Major Medical Plans (Medical, Dental &amp; Vision)
</li><li>Spousal and Family Insurance Options
</li><li>PTO (Paid Time Off)
</li><li>401(k) Retirement Plan
</li><li>Internal Awards &amp; Employee Recognition Programs
</li><li>A positive, people-centered culture that values your voice and contributions
</li></ul><h3 class="jobSectionHeader">Our Mission</h3>
At Phoenix Home Care &amp; Hospice, we are dedicated to offering New Beginnings and meaningful opportunities to our staff while delivering exceptional care to the communities we serve. Our work is built on Christ-like values of compassion, honesty, and patience&mdash;and we&rsquo;re excited to welcome someone who shares our heart for service.
Apply today and discover the Phoenix difference.</div>

Marketing Administrative Assistant

Tiffany & Co.

<div>
 
 Job Description
 
 
 
 Retail Administrative Assistant &ndash; Northeast
 
 
 The Administrative Assistant provides administrative support to the market vice president and store directors within the region and supports client development activities. Responsibilities include managing budgets and schedules, corresponding with clients, planning, and executing events, preparing reports, compiling information, and other duties as assigned.
 
 
 The Tiffany &amp; Co. Administrative Assistant is currently held accountable to:
 
 
 
 Fiscal Accountability:
 
 
 
 <ul>
 <li>
 Manage the Tiffany Register outreach and donation budgets to ensure customer satisfaction, community presence, and that budgets are maintained.
 </li>
 <li>
 Oversee donation budget for the market. Responsible for several elements of the donation process and verify all charges and assemble the paperwork needed for tax purposes.
 
 
 </li>
 </ul>
 
 Tiffany Experience:
 
 
 
 <ul>
 <li>
 Provide administrative support to senior executives. May assist with calendar maintenance, organize expense reports through expensevisor; book and prepare travel arrangements.
 </li>
 <li>
 Assist in the logistical preparation of conferences and market meetings including booking conference rooms, catering and assisting in conference material preparation.
 
 
 </li>
 </ul>
 
 Business Development:
 
 
 
 <ul>
 <li>
 Support branch management with all aspects of planning and execution of in-store and off-site client events.
 </li>
 <li>
 Manage and execute in-store and market events including guest list, invites, catering and entertainment, merchandise, security, etc.
 
 
 </li>
 </ul>
 
 Personal Leadership:
 
 
 
 <ul>
 <li>
 Positively contribute as well as ensure sales staff contributes to store&rsquo;s delivery of the Tiffany experience and Tiffany brand promise.
 </li>
 <li>
 Serve as store ambassador during peak times to ensure that traffic is controlled, and service levels are high.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 Required Qualifications:
 
 
 <ul>
 <li>
 Five years of previous Administrative Assistant or management experience working with executives.
 </li>
 <li>
 Demonstrated ability to create and enhance a culture of the Tiffany Experience for our customers.
 </li>
 <li>
 Must be discrete due to exposure of highly confidential client information.
 </li>
 <li>
 Must have excellent organizational skills, the ability to multi-task, and prioritize workload.
 </li>
 <li>
 Advanced Microsoft Office skills with an emphasis on Word, Excel and PowerPoint.
 </li>
 <li>
 Excellent communication skills.
 </li>
 <li>
 Ability to work independently.
 </li>
 <li>
 Must have authorization to work in the United States or in the country where the position is based.
 
 
 </li>
 </ul>
 Preferred Qualifications:
 
 
 <ul>
 <li>
 A college/university degree.
 
 
 </li>
 </ul>
 The hiring range for this position ranges from $27.71 - $36.00. The rate of pay offered will be dependent upon candidates&rsquo; relevant skills and experience.
 
 
</div>

Administrative Assistant - Northeast

Bellini Skin +Parfumerie

We are looking for a part time detail oriented Marketing Associate/Administrative Assistant to help run our small business and manage eCommerce store. Manage the day to day functions of the website and assist in store. Monitoring and enhancing performance with speed/UI/SEO and google ranking. Experience with Mindbody and Shopify is a plus. Duties include planning and implementing our marketing and advertising activities. For this role, you should understand the full marketing mix and be familiar with ways to analyze market research and customers&rsquo; behavior. Ultimately, you should help us achieve our business goals by building strong marketing campaigns and keeping brand consistency. This is a great position for someone who is knowledgeable in Business/ Marketing, creative and can carry out multiple projects simultaneously to completion who is deadline driven.Responsibilities<ul><li>Manage daily administrative tasks to ensure the Marketing department runs smoothly</li><li>Conduct market research to identify new opportunities</li><li>Gather and analyze consumer behavior data (e.g. web traffic and rankings)</li><li>Create reports on marketing and sales metrics, like conversion rates</li><li>Assist with organizing promotional events and new marketing strategies</li><li>Coordinate with the Owner/Manager to create advertising material (e.g. brochures, newsletters, and signage)</li><li>Keep organized records of marketing metrics and results of past campaigns</li><li>Prepare regular sales forecasting reports</li><li>Monitor competitors&rsquo; marketing activities</li><li>Manage Social Media and email campaigns</li><li>Managing our online store</li><li>Assisting with general administrative and in-store tasks.</li></ul>Skills<ul><li>Proven work experience as a Marketing Associate, Marketing Assistant or similar role</li><li>Knowledge of marketing digital tools and techniques</li><li>Experience with SEO/SEM campaigns and Analytics.</li><li>Proficient in MS Excel, and Google Adwords, Google Analytics, Facebook Business Manager.</li><li>Proficient in Canvas or Adobe Creative Suite.</li><li>Excellent communication and presentation skills</li><li>Strong analytical skills with a goal-oriented attitude.</li></ul>Please respond with a cover letter as to why you would be the best candidate for this position and specific details outlining your direct experience.Job Type: Part-timePay: $25.00 - $30.00 per hourBenefits:<ul><li>Employee discount</li></ul>Work Location: In person

Marketing and Administrative Assistant

Unitil Service Corp

<div>**This is a full-time onsite position, Monday &ndash; Friday, 8:00 am &ndash; 5:00 pm, one-hour unpaid lunch break as scheduled.
Our Company
More than a utility company, Unitil provides energy for life.
Our work helps keep homes comfortable, businesses thriving and communities connected. Unitil is an investor-owned public utility proudly serving Maine, Massachusetts and New Hampshire. We are dedicated to delivering energy to our customers safely and reliably.
Unitil is committed to creating an inclusive environment that welcomes and values the differences among all of our employees, customers, suppliers and the communities in which we live and conduct business. The continued success of Unitil is enhanced through initiatives that promote diversity and value our employees. 
Take advantage of a comprehensive benefits package.
Unitil offers competitive salaries, a consumer-driven health plan, dental and vision coverage, flexible work, company-paid holidays, a, robust, highly competitive retirement plan and educational assistance.<ul><li>Note: Benefit offerings may differ between union and non-union employee groups.</li></ul>
Position Purpose:<div><div>
Provide a full range of quality administrative and office support activities requiring knowledge of Company process and procedure while meeting the needs of internal stakeholders of the Corporate location. Assignments must be completed in a professional manner at all times maintaining confidentiality of all tasks.
Position is in office, Monday &ndash; Friday, 8am &ndash; 5pm, one-hour unpaid lunch break as scheduled.</div></div> 

Principal Accountabilities:<div><div>
% of Time 
End Results</div><div> 
65%<div> 
Provide efficient and professional support services to executives and staff in assigned wing as well as assisting others when necessary. Administrative support activities include but are not limited to:<ul><li>
Spreadsheet creation and updating.</li><li>
Production of filings &amp; reports</li><li>
Large mailing projects</li><li>
Data entry</li><li>
Purchase order creation</li><li>
Processing of invoices</li><li>
Cataloging &amp; maintenance of electronic &amp; paper files</li><li>
Ordering of office supplies</li><li>
Internal &amp; external meeting arrangements</li><li>
Fulfill catering requests</li><li>
Travel arrangements</li><li>
Business card ordering</li><li>
Filing, record retention</li><li>
Ensure proper maintenance of office equipment (printers, copiers, scanners, etc.)</li><li>
Assist with conference room AV equipment.</li><li>
Delivery and processing of mail on rotating basis</li></ul></div></div><div> 
15% 
Provide back up to the main phone lines efficiently by promptly and courteously answering incoming calls for the Corporate office. This includes handling of gas leak emergency calls and the transferring of customer calls to the call center. Greet and process visitors and guests courteously and helpfully in a timely manner. Ensure that all visitors, guests, contractors, and Unitil employees (from other reporting locations) sign in and out as part of Unitil&rsquo;s emergency building evacuation procedures. Escalate agitated customer calls when necessary.</div><div> 
10% 
Other duties and special projects as assigned by Supervisor and Manager in order to support all Internal and External Unitil Customers including internet research, database updating and cost tracking.</div><div> 
10% 
Ensure that procedures are maintained for Administrative Assistant responsibilities for assigned departments.</div> 
</div>
Qualifications:<div><ul><li>
Associates degree or equivalent preferred. High School diploma or GED required.</li><li>
Minimum of three (3) years in a business environment preferred.
</li><li>Must possess excellent organizational and problem solving skills.</li><li>
Excellent written and verbal communication skills.</li><li>
Demonstrated reliability and flexibility.</li><li>
Intermediate PC skills including; MS Word, MS Excel, MS Outlook, MS Power Point, Acrobat, MS SharePoint and other desktop software.</li><li>
Must be available to work extended hours as assigned, possibly at secondary locations, in response to System emergencies.
</li></ul></div> 
Unitil is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.
Last updated: 12-31-2025</div>

Administrative Assistant II

Citi

<div><div>Are you looking for a career move that will put you at the heart of a global financial institution? Then bring your skills in analysis, problem solving and communication to Citi.</div><div><div><div><div>
Team / Role Overview</div></div></div></div>
The Administrative Assistant provides support to another individual or group of individuals by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements and providing other administrative tasks. 
What you will do:<ul><li>
Directly supports a C14 level manager or below</li><li>
Coordinates travel arrangements; prepare and distribute schedules/agendas for travel</li><li>
Prepares and submits expense claims in a timely manner</li><li>
Coordinates departmental off-sites, regional team meetings/conferences etc.</li><li>
Manages day to day calendar(s) of senior management; arranges meetings and secures meeting rooms</li><li>
Securely manages confidential, strategic, personal, and business critical information</li><li>
Liaises with IT helpdesk and general service functions to resolve technical issues on behalf of the managers and wider teams</li><li>
Develops and maintains presentation, organizational charts and other material pertaining to internal organization and structure</li><li>
Liaises with wider global Citi businesses and senior business leaders within the region and globally</li><li>
Supports the departmental records management process in line with regional policy and guidelines</li><li>
Handles incoming calls; responds to inquiries</li><li>
Responsible for general administration duties as necessary</li><li>
Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.</li></ul>
What we'll need from you:<ul><li>
Previous office administration experience preferably within a large and complex financial services or similar organization</li><li>
Self-motivated and detail oriented</li><li>
Consistently demonstrates clear and concise written and verbal communication skills</li><li>
Proficient in Microsoft Office</li></ul>
By joining Citi, you will not only be part of a business casual workplace with a hybrid working model (up to 2 days working at home per week), but also receive a competitive base salary (which is annually reviewed) and enjoy a whole host of additional benefits that support you (and your family) to be well, live well and save well. Discover more HERE.
Alongside these benefits Citi is committed to ensuring our workplace is where everyone feels comfortable coming to work as their whole self every day. We want the best talent around the world to be energized to join us, motivated to stay, and empowered to thrive.
Sounds like Citi has everything you need? Then apply to discover the true extent of your capabilities.
#LI-LC1
-
Job Family Group:
Business Strategy, Management &amp; Administration
-
Job Family:
Administrative Support
-
Time Type:
Full time
-
Most Relevant Skills
Please see the requirements listed above.
-
Other Relevant Skills
For complementary skills, please see above and/or contact the recruiter.
-
Citi is an equal opportunity employer, and qualified candidates will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other characteristic protected by law. 
If you are a person with a disability and need a reasonable accommodation to use our search tools and/or apply for a career opportunity review Accessibility at Citi. 
 
View Citi&rsquo;s EEO Policy Statement and the Know Your Rights poster.</div>

Administrative Assistant (Hybrid)

Legal Documents Clearing 

<ul><li>Communicating with clients via phone, by email and in person to offer documentation Services.</li><li>Performing initial background research and briefing the consultant</li><li>Seeing to administrative tasks like making copies and sending invoices</li><li>Attending clients alongside the Consultant and taking accurate notes on attestation</li><li>Organizing documents for attestatiom and handing over to consultant</li><li>Transcribing and proofreading legal documents Scheduling client appointments</li><li>Providing administrative support to manager enhance office effectiveness</li><li>Handling communication with clients.</li></ul>Job Type: Full-timePay: AED1,500.00 - AED2,000.00 per month

Admin Assistant | Office admin

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