administrative assistant office manager

Sentry Management

<div><div><div><div><div><div><div><div><div><div><div><p>Sentry Management is an industry leader in community association management. We are currently seeking a Administrative Assistant to work on site.at one of our Associations. The Administrative Assistant is responsible for providing administrative support for the division associations, community manager and the board of directors as it relates to the communities. Duties may vary from customer service, general office work, and administration of internal office processes as required by Division Manager and home office. The Administrative Assistant maintains policies, standards, and practices and ensures adherence to Sentry&rsquo;s Goals, Value and Service Standard of our Foundation Principles.</p><p>
 <b>ADMINISTRATIVE RESPONSIBILITIES:</b></p><ul><li>
Assist and support Community Manager/Association as required.</li><li>
Create, maintain, and enter information into databases.</li><li>
Use computers for various applications, such as database management or word processing.</li><li>
Operate office equipment, such as fax machines, mail system, copiers, or phone systems</li><li>
Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as correspondence, or<br>
 other material.</li><li>
Maintain scheduling and event calendars.</li><li>
Compose, type, and distribute meeting notes, routine correspondence, or reports, such as presentations or expense, statistical, or monthly reports.</li><li>
Complete forms in accordance with company procedures.</li><li>
Conduct searches to find needed information, using such sources as the Internet.</li><li>
Review work done by others to check for correct spelling and grammar, ensure that company format policies are followed, and recommend revisions.</li><li>
Make copies of correspondence or other printed material.</li><li>
Learn to operate new office technologies as they are developed and implemented.</li><li>
Prepare conference or meeting materials, such as flyers or agendas.</li><li>
Provide services to customers, such as order placement or account information.</li><li>
Manage projects or contribute to committee or team work.</li><li>
All other duties as assigned.</li></ul><p><b>
CUSTOMER SERVICE RESPONSIBILITIES</b></p><ul><li>
Approaches work daily with a positive &ldquo;Can-Do&rdquo; strategy.</li><li>
Ensures that all incoming telephone calls are courteously and efficiently handled and that messages are accurately documented</li><li>
Lends a helping hand to the entire team by assisting CAMs with acknowledging calls and assistance to incoming calls if appropriate.</li><li>
Manages the scanning process of invoices into the Accounts Payable system for insuring data entry and Manager review, COA assignment, and approval</li><li>
Serves as a Helpful Expert in exceeding customer expectations on a regular basis</li></ul><p><b>
TECHNICAL SUPPORT</b></p><ul><li>
Phone support/Telephone Systems</li><li>
Office Safety and Awareness</li><li>
Records Management</li><li>
Microsoft Office Suite</li></ul><p><b>
PERSONAL SPECIFICATIONS</b></p><p><b>
Communication Skills</b></p><ul><li>
Oral Communication - Effectively expresses oneself in one-on-one and group situations and presentations</li><li>
Written Communication - Effectively expresses ideas through a variety of written communications (e-mails, reports, memos, etc.), demonstrating strong<br>
 writing skills</li><li>
Listening - Demonstrates attentiveness and the ability to understand the oral communications of others through active listening skills</li></ul><p><b>
PHYSICAL REQUIREMENTS</b></p><ul><li>
Ability to sit for up to eight (8) hours per day</li><li>
Ability to operate a personal computer and basic office equipment</li><li>
Ability to talk regularly over the phone with customers and co-workers up to eight (8) hours per day</li></ul><p><b>
BENEFITS</b></p><ul><li>
Medical, Dental, Vision</li><li>
Short-Term and Long-Term Disability</li><li>
Life &amp; AD&amp;D</li><li>
Paid Vacation</li><li>
Paid Sick/Personal Time</li><li>
Paid Holidays</li><li>
401(k)</li></ul><p>
SENTRY MANAGEMENT IS AN EQUAL OPPORTUNITY EMPLOYER</p></div></div></div></div></div></div></div></div></div></div></div>

Part Time Administrative Assistant - On Site

MED Weight Loss Clinics

<p><b>Job Overview</b><br/>We are seeking a dynamic and highly organized Administrative Assistant in the medical field to support our sales manager in driving business success. This role offers an exciting opportunity to be the backbone of our medical sales team, ensuring smooth daily operations and effective communication. The ideal candidate will be energetic, detail-oriented, and possess a proactive attitude to manage a variety of administrative tasks that keep the sales department running efficiently. This paid position is perfect for someone eager to develop their office management skills while contributing to a fast-paced, growth-oriented environment. Medical experience in GLP1's, Peptides, Hormones, and longevity practices would be helpful.</p><p><b>Responsibilities</b></p><ul><li>Manage the sales manager&rsquo;s calendar, schedule appointments, and coordinate meetings with clients and internal teams.</li><li>Handle incoming calls using multi-line phone systems with professionalism and excellent phone etiquette.</li><li>Maintain organized filing systems, both physical and digital, including client records and sales documentation.</li><li>Support bookkeeping and invoicing processes using QuickBooks or similar accounting software.</li><li>Assist with data entry, customer support, and follow-up communications to ensure client satisfaction.</li><li>Prepare correspondence, proofread documents for accuracy, and ensure all materials are error-free before distribution.</li><li>Oversee front desk duties, greet visitors professionally, and direct inquiries efficiently.</li><li><b>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools for seamless document creation and collaboration.</b></li><li>Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.</li><li>Excellent typing speed and data entry skills to handle multiple projects accurately.</li><li>Bilingual abilities are a plus for communicating with diverse clients and team members.</li><li>Experience with office management systems and familiarity with multi-line phone systems enhances efficiency.</li><li><b>Medical Assistant, NP, or RN license would be very advantageous. </b></li><li>Time management skills to balance multiple responsibilities while meeting deadlines confidently.</li><li>Previous personal assistant or administrative experience supporting sales or executive teams is advantageous. Join us as an Administrative Assistant for our sales team &mdash; where your organizational prowess will empower our sales efforts while you grow your professional skills in a lively, supportive environment!</li></ul><p>Pay: $48,313.66 - $88,184.19 per year</p><p>Benefits:</p><ul><li>Flexible schedule</li></ul><p>Work Location: Hybrid remote in Orlando, FL 32801</p>

Administrative Assistant for sales manager

East Coast Plumbing & HVAC, Inc.

<p><b>Overview</b><br/>We are seeking a dynamic and highly organized Executive Assistant/Office Manager to join our team. This vital role combines executive administrative support with comprehensive office management, ensuring smooth daily operations and seamless coordination across departments. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional organizational skills, proactive problem-solving, and a positive attitude. This position offers an exciting opportunity to contribute to our company's growth while supporting leadership and maintaining an efficient office atmosphere.</p><p><b>Responsibilities</b></p><ul><li>Provide high-level administrative support to executives, including scheduling meetings, and coordinating appointments using tools like Microsoft Outlook Calendar and Teams.</li><li>Handle some travel arrangements, including booking flights, accommodations, transportation, and preparing detailed itineraries.</li><li>Manage office operations by overseeing supply inventory, coordinating maintenance services, and ensuring a welcoming front desk environment with professional phone etiquette.</li><li>Organize and plan company events, meetings, and team-building activities through event planning expertise.</li><li>Maintain accurate records through data entry, filing systems, some bookkeeping, and document proofreading for accuracy.</li><li>Assist with project coordination by tracking deadlines, preparing reports, and supporting cross-departmental initiatives, on boarding new staff etc.</li><li>Perform clerical duties such as answering multi-line phone systems, transcribing notes, performing data entry tasks, and managing correspondence via email and DocuSign.</li></ul><p><b>Requirements</b></p><ul><li>Proven experience in an executive assistant or office management role with strong administrative background.</li><li>Exceptional organizational skills with the ability to prioritize tasks efficiently in a busy environment.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and familiarity with Microsoft Outlook Calendar.</li><li>Experience with bookkeeping software such as QuickBooks or NestSuite and basic accounting principles.</li><li>Excellent communication skills with professional phone etiquette and customer service experience.</li><li>Strong keyboard skills along with transcription and proofreading abilities to ensure accuracy of documents.</li><li>Demonstrated ability to handle confidential information discreetly while managing multiple responsibilities simultaneously.</li><li>Office experience including front desk duties, filing systems, data entry, and managing multi-line phone systems is preferred. Join us to be part of a vibrant team where your organizational talents will keep our office running smoothly while supporting our leadership&rsquo;s strategic goals!</li></ul><p>Pay: $65,000.00 - $75,000.00 per year</p><p>Benefits:</p><ul><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Professional development assistance</li><li>Referral program</li><li>Tuition reimbursement</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Executive Assistant/Office Manager

<div><b>Executive Assistant &amp; Office Manager (d/f/m)</b><div></div><div><br>
At DHL Data &amp; AI, our team&rsquo;s purpose is to unleash the power of data science, drive cross-Business Unit AI solutions, foster a data-driven culture, and accelerate digitalization within DHL Group. Our support covers everything from project ideation to deployment, ensuring seamless integration. We also champion initiatives like Group-wide Data &amp; Analytics governance, technology incubation, training, and community building for sustainable analytics integration in DHL Group's long-term strategy by advancing Data &amp; AI and driving digitalization across the organization.</div><div><br>
</div><div>
DHL Data &amp; AI is a Global Business Service Line in DHL Group, focusing on leveraging data to create business value. We are a dynamic, innovative, and diverse team with approximately 100 talented professionals, including Data Engineers, Cloud Engineers, DevOps Engineers, Data Scientists, and Architects.<br>
</div><div></div><br>
<div>DHL Group is the leading mail and logistics service provider for the world. As one of the planet&rsquo;s largest employers operating in over 220 countries and territories, we see the world differently. Join our team and discover how an international network that&rsquo;s focused on service, quality, and sustainability is able to connect people and improve lives through the power of global trade. And not just for our customers, but for every member of our team, too!<br>
</div><div></div><br>
<div>Join us as an <b>Executive Assistant &amp; Office Manager (d/f/m)</b> in Bonn and play a key role in ensuring smooth, efficient administrative and office operations.</div><div><br>
</div><div>
This position is based in Bonn and is offered on a full-time or near full-time basis, with a minimum of 32 hours per week.</div><div><br>
</div><div><b>
Your key responsibilities:</b></div><div><ul><li>
Independently manage administrative and organizational tasks (e.g., calendar management, coordination with candidates, maintenance of office equipment)
</li><li>Oversee and coordinate daily office operations to ensure a smooth and efficient workplace environment
</li><li>Coordinate onboarding and offboarding processes for all employees in Bonn (e.g., organization of IT equipment, access rights, and related administrative processes)
</li><li>Manage and administer software licenses, including handling user requests
</li><li>Take ownership of ordering processes and training coordination
</li><li>Proactively identify opportunities for improvement and drive initiatives (e.g., automation of administrative processes, distribution lists, self-service tools)</li><li>
Coordinate meetings, organize events and conferences, both on-site in Bonn and internationally</li></ul></div><div></div><div><b><br>
Your profile:</b></div><div><ul><li>
Completed a degree in business administration, hotel management, or a comparable qualification
</li><li>3+ years of experience in an assistant role or a comparable position in a dynamic work environment
</li><li>Excellent organizational skills with the ability to prioritize effectively
</li><li>Strong affinity for data management and structured information handling
</li><li>Advanced proficiency in MS Office, particularly Excel and PowerPoint
</li><li>A collaborative and approachable team player with a proactive mindset and a hands-on attitude
</li><li>Strong communication and presentation skills in both German and English</li></ul></div><div><br>
</div><div><b>
What we offer:
</b></div><div>At DHL Data &amp; AI, we offer an array of benefits designed to support your professional growth and personal well-being. Here is what you can expect when you join our team:</div><div><ul><li>
Comprehensive training programs, workshops, and e-learning resources to prioritize your growth and development.
</li><li>A flexible work arrangement that blends remote work and office presence, promoting work-life balance and adaptability.
</li><li>A competitive salary package, inclusive of various benefits, to ensure employee well-being and satisfaction.
</li><li>Diverse commuting options, including a job ticket for public transportation, parking space for a monthly fee, or bicycle leasing, to suit your preference.
</li><li>Access to DHL Group's daycare facilities for working parents.
</li><li>A dynamic, cooperative, and international environment that encourages new insights.
</li></ul></div><div></div><div><div>If you have any questions, please reach out to us via: dna.recruiting@dhl.com</div></div><div><br>
</div><div><br>
</div><div>If you are interested in this position, please click on Apply Now and submit your CV, all academic records, professional references, desired salary, and your earliest possible start date. We kindly ask you to only apply for one position at a time! We will reach out to you if we see a better match with another role in the team.</div><div><br>
</div><div>
You can find us here: LinkedIn DHL Data &amp; AI</div></div><div></div>

Executive Assistant & Office Manager (d/f/m), DHL Data & AI

Goodwin & Company

<p>We are seeking is a a detail-oriented administrative assistant. In this role, your primary responsibilities are to assist the on-site Community Association Manager with various tasks, including but not limited to: office management, resident interactions, issuance and management of amenity access keys, community correspondence &ndash; whether by phone or email, and other tasks as assigned by the manager. This role also manages resident amenity reservation requests and communicates needs and issues to the appropriate staff member. Additional tasks may include assisting with large scale lifestyle events, whether in evenings or weekends. This position is primarily an office role, and requires a well-spoken, customer-service oriented multi-tasker who functions at a quick but accurate pace.</p><p><b>To be considered for this role, please complete two required assessments thru this link:</b></p><p><i><b>https://assessment.predictiveindex.com/bo/86E/5AdministrativeAssistantOnsite_Jul2025_214520</b></i></p><p>JOB DUTIES AND RESPONSIBILITIES:</p><ul><li>First point of contact for homeowners and residents, whether new or established to the office, maintaining a warm and welcoming demeanor, and facilitating their requests for information, amenity access, or transferring to the appropriate party;</li><li>Becoming familiar with the Association&rsquo;s governing documents as they relate to the role;</li><li>Responding to phone calls, voicemails, and emails &ndash; usually within 24 hours, escalating to the appropriate party, and following up when delegated to another (e.g. maintenance work order);</li><li>Assisting the manager and Community Standards Coordinator on issuance, distribution, and follow-up on official correspondence (i.e. violation notices, mass e-mails, architectural modification applications)</li><li>Conduct inspections twice weekly to assess owner compliance with governing documents</li><li>Issuance and programming of resident amenity access keys;</li><li>Assist CAM in preparation of Board or Owner meeting packets;</li><li>Attend Board/Owner meetings with CAM as requested for taking minutes;</li><li>Assist Manager in posting in Vantaca and mass e-mail correspondence for official communication to community;</li><li>Preparation, editing, and distribution of new resident Welcome Packet;</li><li>Receiving, filing, and tracking of required documentation to digital owner files;</li><li>Ordering and receiving of office supplies;</li><li>Posting and/or adjustment of charges to Owner&rsquo;s account at direction of Manager or Community Standards Coordinator</li></ul><p><b>EDUCATION/KNOWLEDGE/SKILLS/ABILITIES:</b></p><ul><li>High School diploma or GED equivalent;</li><li>Six to 12 months of related clerical or administrative support experience;</li><li>Excellent verbal communication and customer service skills. Knowledge of busin</li><li>Good time management and organizational skills;</li><li>Knowledge of computer equipment and Microsoft Office applications;</li><li>Consistent professional appearance and pleasant demeanor;</li><li>Willingness to work on weekends, holidays, and after hours;</li></ul><p>Pay: $20.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Application Question(s):</p><ul><li>https://assessment.predictiveindex.com/bo/86E/5AdministrativeAssistantOnsite<i>Jul2025</i>214520</li></ul><p>Work Location: In person</p>

HOA Admin Assistant Part time( 28-30 hours week)

Nevada's Finest Properties LLC

<p>Company Overview<br/>Nevada's Finest Properties LLC has proudly celebrated over 20 years of delivering exceptional customer service in HOA management, real estate, and property management. We are dedicated to fostering growth and providing opportunities for our team members to advance their careers within a dynamic and supportive environment.</p><p>Job Overview<br/>We are seeking an energetic and highly organized Executive Assistant/Office Manager to join our team. This vital role combines administrative excellence with office management, ensuring smooth daily operations while supporting executive leadership. The ideal candidate will thrive in a fast-paced setting, demonstrating exceptional multitasking skills, attention to detail, and a proactive approach to office coordination. Responsibilities</p><ul><li>Manage calendar scheduling, including appointments, meetings, and events using Microsoft Outlook Calendar and other tools.</li><li>Provide comprehensive executive administrative support, including email correspondence, document proofreading, transcription, and data entry</li><li>Coordinate project activities related to HOA management and real estate operations to ensure timely completion</li><li>Oversee office management duties such as filing, front desk reception, phone etiquette handling multi-line phone systems, and maintaining office supplies</li><li>Organize event planning logistics for company meetings, client events, or community outreach initiatives</li><li>Maintain professional communication with clients, vendors, and team members through excellent customer service skills</li></ul><p>Requirements</p><ul><li>Proven experience in administrative support or office management roles with a strong background in clerical tasks</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and data entry systems</li><li>Excellent organizational skills with the ability to prioritize tasks effectively in a busy environment</li><li>Strong typing skills along with transcription and proofreading capabilities</li><li>Experience with project coordination and event planning is highly desirable</li><li>Exceptional phone etiquette skills and ability to handle multi-line phone systems professionally</li><li>Knowledge of office equipment such as fax machines, scanners, and office software like DocuSign for electronic signatures</li><li>Ability to manage calendar schedules efficiently</li><li>Previous experience supporting executives or personal assistants is preferred</li></ul><p>Join our team to be part of a vibrant company that values growth, excellence, and outstanding service. If you are motivated by organization, thrive on multitasking, and want to contribute to a thriving business environment&mdash;apply today!</p><p>Pay: $50,037.00 - $70,259.61 per year</p><p>Benefits:</p><ul><li>Health insurance</li><li>Paid time off</li></ul><p>Work Location: In person</p>

Rockingham County School Division

<div><p><b>Open until filled.</b></p><p></p><p><b><br>
12 month position</b></p><p></p><p><b><br>
KNOWLEDGE, SKILLS AND ABILITIES</b></p><p></p><p><br>
General knowledge of standard office practices, procedures, equipment and administrative assistant techniques; thorough knowledge of business English, spelling and mathematics; ability to word process accurately and at a reasonable rate of speed; ability to make mathematical calculations; ability to meet the public effectively; ability to operate a variety of office equipment; skill in the use of data and word processing equipment; ability to establish and maintain effective working relationships with others; ability to follow oral and written instructions.</p><p></p><p><b><br>
EDUCATION AND EXPERIENCE</b></p><p></p><p><br>
Candidate must possess any combination of education and experience equivalent to graduation from high school, including or supplemented by courses in general office practices and procedures and clerical and administrative assistant experience.</p><p></p><p><br>
EEO</p><p>
Job Description</p><p>
Salary Scale</p></div>

Administrative Assistant - Anticipated Maintenance Administrative Assistant, Maintenance Department

Search 10000+ Administrative assistant office manager jobs near you this July. New roles added regularly across leading industries. Apply today.

10000 administrative assistant office manager jobs Near Me

Part Time Administrative Assistant - On Site

Administrative Assistant for sales manager

Executive Assistant/Office Manager

Executive Assistant & Office Manager (d/f/m), DHL Data & AI

HOA Admin Assistant Part time( 28-30 hours week)

Executive Assistant/Office Manager

Administrative Assistant - Anticipated Maintenance Administrative Assistant, Maintenance Department