administrative assistant office manager

Industrial Networking Solutions

<div><div><div>You&rsquo;re the kind of professional who brings order, accuracy, and momentum to everything you touch. Highly attentive to detail and driven by a commitment to excellence, you take pride in producing precise, high-quality work while keeping operations running smoothly. You&rsquo;re naturally proactive&mdash;someone who anticipates needs, improves processes, and steps in wherever support is needed. In a team environment, you&rsquo;re collaborative and approachable, yet confident in communicating clearly and directly with facts. You thrive in a dynamic, fast-paced setting, balancing urgency with thoughtful execution to ensure nothing slips through the cracks. If creating structure, supporting others, and continuously improving how work gets done energizes you, this role is designed for you.</div></div><div><div>
At Industrial Networking Solutions, we are a growing industrial technology services organization built on the belief of One Team, One Vision&mdash;working together with an entrepreneurial spirit to deliver customer-driven solutions. Our culture values initiative, accountability, and a shared commitment to helping both our customers and our people succeed.</div></div><div><div><b>
Position: </b>Administrative Assistant / Office Manager <b>Location:</b> Richardson, TX (On-site) <b>Employment Type:</b> Full-Time</div></div><div><div><b>
Key Responsibilities</b></div></div><ul><li><div>
Provide administrative support, including document preparation, correspondence, scheduling, and reporting</div></li><li><div>
Draft, edit, and proofread professional documents, presentations, and internal communications</div></li><li><div>
Maintain accurate electronic and physical records</div></li><li><div>
Manage office operations including office supply ordering, vendor coordination, and general office organization</div></li><li><div>
Coordinate meetings, conference room schedules, meal orders, and internal events</div></li><li><div>
Greet visitors, answer and route incoming calls, and manage mail and deliveries</div></li><li><div>
Support special projects and assist with process improvements across administrative and office functions</div></li><li><div>
Handle confidential information with professionalism and discretion</div></li></ul><p></p><div><div><b>
Qualifications</b></div></div><ul><li><div>
High school diploma or equivalent required; education beyond high school preferred</div></li><li><div>
Relevant work experience may substitute for formal education</div></li><li><div>
Prior experience in an administrative assistant, office coordinator, or office management role preferred</div></li><li><div>
Proficiency in <b>Microsoft Word, Excel, PowerPoint, and Outlook</b></div></li><li><div>
Strong written communication and proofreading skills</div></li><li><div>
Excellent organizational skills, time management, and attention to detail</div></li></ul><p></p><div><div><b>
Preferred Skills &amp; Attributes</b></div></div><ul><li><div>
Self-motivated, dependable, and eager to make a positive impact</div></li><li><div>
Comfortable managing multiple priorities in a professional office environment</div></li><li><div>
Strong interpersonal and customer service skills</div></li><li><div>
Experience supporting office operations, event planning, or process improvement is a plus</div></li></ul><p></p><div><div><b>
Work Environment &amp; Physical Requirements</b></div></div><ul><li><div>
On-site office position in Richardson, TX</div></li><li><div>
Ability to sit, type, and use a phone for extended periods</div></li><li><div>
Occasional lifting of office supplies up to 25 lbs</div></li></ul><p></p><div><div><b>
Additional Information</b></div></div><ul><li><div>
Must be legally authorized to work in the United States</div></li><li><div>
Pre-employment background check and drug screening required</div></li></ul><p></p><div><div><b>
Equal Opportunity Employer</b><br>
The organization is committed to providing equal employment opportunities and maintaining a respectful, inclusive, and drug-free workplace.</div></div></div>

Administrative Assistant/ Office Manager

Ivory Wealth Management, Inc.

<div>
 <p>
  <strong>
   About Us
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  Ivory Wealth Management is an independent, client-focused financial services firm headquartered in Essex, CT, with an office in Huntington, NY. We provide personalized, fiduciary-minded financial guidance to individuals and small businesses. Integrity, attention to detail, and lasting client relationships are at the core of everything we do.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Position Overview
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  We are seeking a highly organized, dependable, and detail-oriented Administrative Support / Office Manager to join our Huntington, NY team on a full-time basis.
 </p>
 <p>
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 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Provide administrative support to financial advisors, including scheduling, client communication, and office coordination
  </li>
  <li>
   Manage daily office operations and maintain organized records and filing systems
  </li>
  <li>
   Prepare and process forms, documents, and reports with accuracy and attention to detail
  </li>
  <li>
   Maintain compliance documentation and assist with regulatory procedures
  </li>
  <li>
   Greet clients and uphold a professional, welcoming office environment
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Prior administrative or office management experience required
  </li>
  <li>
   Experience in a financial services or compliance-adjacent environment a plus
  </li>
  <li>
   Strong organizational and time management skills
  </li>
  <li>
   Excellent written and verbal communication
  </li>
  <li>
   Proficiency in Microsoft Office Suite
  </li>
  <li>
   Ability to handle sensitive client information with discretion
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Compensation
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  Salary
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 <p>
  <br/>
 </p>
 <p>
  <strong>
   Benefits
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   PTO
  </li>
  <li>
   401(k)
  </li>
  <li>
   Professional development assistance
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Schedule
  </strong>
 </p>
 <p>
  Monday-Friday, 9:00 AM-5:00 PM | In-person | Huntington, NY
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   To Apply
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  We are looking to fill this role promptly. Please upload a resume and a brief cover letter outlining your relevant experience and interest in the role.
 </p>
</div>


Administrative Assistant Office Manager

Aura

<div>
 Aura is on a mission to create a safer internet. In a world where our lives are increasingly online, Aura's category-defining suite of intelligent digital safety products help millions of customers protect themselves against digital threats, and that number is growing rapidly. This is an exciting phase at Aura, and our team of over 400 people worldwide is guided by a leadership slate that's successfully grown startups into multi-billion dollar organizations.
 <br/>
 <br/>
 Come build with us!
 <br/>
 <br/>
 We are seeking a highly sophisticated, proactive, and organized Executive Administrative Assistant &amp; Office Manager to provide high-level support to our senior leadership team while overseeing the day-to-day operations of our office. This dual-impact role requires a professional who can seamlessly pivot between complex executive coordination and the logistical management of a physical office space. The ideal candidate acts as a "right hand" to leadership, ensuring their time is optimized, and the office environment remains professional, welcoming, safe, and efficient.
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 <strong>
  Key Responsibilities
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  <br/>
 </strong>
 Senior Executive Support:
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 <br/>
 <ul>
  <li>
   High-Level Coordination: Provide dedicated administrative support to senior management, acting as a gatekeeper and primary point of contact for internal and external stakeholders.
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  <li>
   Strategic Calendar Management: Manage complex, shifting calendars; prioritize conflicting meeting requests and proactively resolve scheduling gaps.
  </li>
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   Travel &amp; Logistics: Coordinate intricate domestic and international travel arrangements, including flights, accommodations, ground transportation, and detailed itineraries.
  </li>
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   Meeting Preparation: Attend high-level meetings to take minutes, track action items, and prepare necessary documents, reports, or high-quality presentations.
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   Communication Management: Screen and prioritize emails, phone calls, and correspondence, drafting professional responses on behalf of leadership when appropriate.
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   <br/>
  </li>
 </ul>
 <strong>
  Office Management
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 </strong>
 <ul>
  <li>
   Daily Operations: Oversee all onsite office functions to ensure a seamless work environment for the team and visitors.
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   Vendor &amp; Facility Management: Liaise with property management and external vendors; oversee office equipment maintenance, repairs, and security protocols.
  </li>
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   Inventory Control: Proactively manage office and kitchen supplies, ensuring the space is always fully stocked and organized.
  </li>
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   Mail &amp; Logistics: Direct all incoming/outgoing mail and high-priority packages.
  </li>
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   Culture &amp; Safety: Maintain a clean, professional, and secure work environment in strict adherence to Aura&rsquo;s security policies.
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  </li>
 </ul>
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  Event &amp; Project Coordination
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 </strong>
 <ul>
  <li>
   Executive Events: Plan and execute onsite and offsite meetings, board presentations, and team-building activities, managing all logistics including catering and technology needs.
  </li>
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   Project Liaison: Assist in tracking progress on key office initiatives, ensuring deadlines are met, and stakeholders are kept informed.
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  </li>
 </ul>
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  Financial Administration
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 </strong>
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   Expense Management: Process complex executive expense reports and perform monthly credit card reconciliations.
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   Invoicing: Manage office-related invoicing and work with the finance team to ensure timely vendor payments.
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  </li>
 </ul>
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  Qualifications
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 </strong>
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  <li>
   Experience: 5+ years of experience as an Executive Assistant or Office Manager, with a proven track record of supporting C-Suite or Senior-level management.
  </li>
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   Discretion: Exceptional ability to handle sensitive and confidential information with the utmost professionalism.
  </li>
  <li>
   Communication: Elite written and verbal communication skills; ability to interact confidently with high-level executives and external partners.
  </li>
  <li>
   Agility: A "no task is too small" attitude with the ability to pivot quickly in a fast-paced, dynamic environment.
  </li>
  <li>
   Technical Proficiency: Expert knowledge of G Suite (Gmail, Calendar, Docs, Sheets) and experience with travel/expense management software.
  </li>
  <li>
   Organization: Superior time-management skills and the ability to manage multiple high-priority projects simultaneously.
  </li>
  <li>
   Self-Directed: Owns the office environment with minimal direction, staying proactive and effective during both busy periods with high executive activity and quieter stretches requiring independent initiative.
  </li>
  <li>
   Team Player: Collaborates effectively with employees, executives, and EAs, building strong partnerships, adding value, and proactively solving problems day-to-day.
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   <br/>
  </li>
 </ul>
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  Work Environment
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 </strong>
 <ul>
  <li>
   In-Office Hybrid: This position requires being physically present in our Boston (Seaport) office on Tuesday, Wednesday, and Thursday to manage onsite operations, and sometimes other days as needed based on pre-scheduled events.
  </li>
  <li>
   Collaboration: Opportunity to work within a supportive, high-energy team dedicated to Aura&rsquo;s growth.
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   <br/>
  </li>
 </ul>
 Aura is committed to offering a generous package to support our employees in all aspects of their life in and out of work. Our packages offer competitive pay, generous health and wellness benefits, retirement savings plans, parental leave and much more! Pay range for this position is $80,000-$90,000/year but may vary depending on job-related knowledge, skills, and experience.
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 Aura is proud to be an equal employment workplace. All qualified applicants will be considered for employment without regard to, and will not be discriminated against based on race, color, ancestry, national origin, religion, age, sex, gender, marital status, sexual orientation, gender identity, disability status, veteran status, or any protected category. Beyond equal employment opportunity, Aura is committed to being an inclusive community where all feel welcome.
 <br/>
 <br/>
 Aura is dedicated to providing an accessible environment for all candidates during the application process and for employees during their employment. If you need accessibility assistance and/or a reasonable accommodation due to a disability, please let your Talent Acquisition Partner know.
 <br/>
 <br/>
 Important privacy information for United States based job applicants can be found here.
</div>


Executive Administrative Assistant & Office Manager

The Hillview Group

<p><b>Job Overview</b><br/>We are seeking a dynamic and organized Part-Time Administrative Assistant / Office Manager to join our team! This role is vital in ensuring the smooth operation of our office environment, providing exceptional support to staff and visitors, and managing essential administrative tasks. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills. This position offers an exciting opportunity to contribute to a vibrant workplace while honing your office management expertise in a flexible, part-time capacity. If you thrive in a fast-paced setting and enjoy multitasking, this is the perfect role for you!</p><p><b>Responsibilities</b></p><ul><li>Greet visitors and manage front desk duties with professionalism and warmth, ensuring a positive first impression.</li><li>Answer multi-line phone systems promptly, directing calls efficiently and courteously while maintaining excellent phone etiquette.</li><li>Manage calendar scheduling, appointments, and meeting arrangements using Google Workspace or Microsoft Office tools.</li><li>Oversee office supplies inventory, place orders as needed, and maintain organized filing systems both physically and digitally.</li><li>Perform data entry, bookkeeping using QuickBooks, and basic bookkeeping tasks to support financial accuracy. Efficient QuickBooks experience is required.</li><li>Coordinate office management activities including maintaining cleanliness, safety protocols, and ensuring all equipment functions properly.</li><li>Provide customer support by addressing inquiries via email or phone with clarity and professionalism; assist with clerical tasks such as proofreading, document preparation, and filing.</li><li>Support personal assistant duties such as calendar management for executives or team members as required.</li><li>Maintain confidentiality of sensitive information while demonstrating strong organizational skills and time management.</li></ul><p><b>Experience</b></p><ul><li>Prior office experience or clerical experience is highly preferred; familiarity with office management tasks is essential.</li><li>Proficiency in computer literacy including Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.</li><li>Experience with QuickBooks or similar bookkeeping software is required.</li><li>Excellent organizational skills with the ability to prioritize tasks effectively in a busy environment.</li><li>Strong typing skills along with attention to detail for proofreading documents accurately.</li><li>Bilingual abilities are desirable to better serve diverse clients and team members but not required.</li><li>Demonstrated customer service skills with professional phone etiquette and data entry accuracy. Join us in creating an energetic workplace where your organizational talents make a real difference! This part-time role offers flexibility combined with meaningful responsibilities that support our team&rsquo;s success every day.</li></ul><p>Pay: $23.90 - $25.00 per hour</p><p>Work Location: In person</p>

Administrative Assistant / Office Manager (Part-Time)

Mutinex

<div>
 <p>
  <strong>
   About Us
  </strong>
 </p>
 <p>
  At Mutinex, we&rsquo;re not chasing unicorn status - we&rsquo;re building a sustainable, long-lasting business (think Bowhead Whale). We're an early-stage B2B SaaS company with a proven platform, trusted by big-name clients, and already generating millions in revenue.
 </p>
 <p>
  Our mission is bold: to build a universal business growth decision engine. Our platform empowers marketing, media, agency, analytics, and finance teams to organize, analyze, and action data at scale - unlocking and optimizing the true drivers of sustainable growth.
 </p>
 <p>
  We&rsquo;re a hybrid team spread across Sydney, Melbourne, and New York. We value open communication, diverse perspectives, and a culture of continuous learning and feedback.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   The Role
  </strong>
 </p>
 <p>
  This role sits at the heart of our new New York office. You&rsquo;ll spend part of your time as the on-the-ground executive support for our CEO, part of the time supporting the wider New York team on adhoc administrative tasks and the rest of your time as the operational backbone of our NY office.
 </p>
 <p>
  This is not a remote role - your physical presence in the office is core to what makes it work. You'll be the person who makes the space hum, the team feel looked after, and the CEO's New York days run without friction.
 </p>
 <p>
  You'll work closely with our Sydney-based Senior EA, who leads on CEO priority management and strategic coordination. Together, you'll operate as a two-person team around the CEO to ensure he&rsquo;s supported seamlessly across all time zones.
 </p>
 <p>
  We're in scale-up mode: growing fast, moving faster. This role has real visibility into senior leadership and business operations, and the right person will thrive on that energy.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   What You'll Do
  </strong>
 </p>
 <p>
  <strong>
   Executive &amp; Team Support
  </strong>
 </p>
 <ul>
  <li>
   Support the CEO's New York calendar - scheduling, room and venue bookings, and day-of coordination
  </li>
  <li>
   Provide local life admin support - reservations, errands, and personal scheduling as needed
  </li>
  <li>
   Support the team and US President on ad hoc administrative tasks including travel arrangements
  </li>
  <li>
   Be a proactive, present resource for the CEO and team throughout the working day
  </li>
  <li>
   Liaise daily with the Senior EA in Sydney to ensure seamless priority handoffs across time zone
   <strong>
    s
   </strong>
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Office Operations
  </strong>
 </p>
 <ul>
  <li>
   Keep the New York office running smoothly, including supplies, vendors, maintenance, and space setup
  </li>
  <li>
   Own relationships with the landlord and any local service providers
  </li>
  <li>
   Ensure the office is consistently tidy, stocked, and welcoming
  </li>
  <li>
   Manage IT, building passes, and desk setup for new starters
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Team &amp; Culture
  </strong>
 </p>
 <ul>
  <li>
   Be the go-to person for the NY team's day-to-day needs
  </li>
  <li>
   Drive local team culture through events, celebrations, and offsites
  </li>
  <li>
   Support New York onboarding end-to-end - from desk and technology setup to first-day experience
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   What We're Looking For
  </strong>
 </p>
 <p>
  <strong>
   There's no perfect candidate - if you meet most of the criteria below and are excited about the role, we'd love to hear from you.
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   1-2 years of experience in an EA, administration office management, or operations role in a fast-paced environment (startup or scale-up experience a plus)
  </li>
  <li>
   Highly organized with exceptional attention to detail
  </li>
  <li>
   Calm under pressure and adaptable when priorities shift
  </li>
  <li>
   Proactive and solutions-oriented - you notice what needs doing before being asked
  </li>
  <li>
   Strong communicator, comfortable working with strong personalities and
  </li>
  <li>
   Discreet and professional with sensitive information
  </li>
 </ul>
 <p>
  We believe skills can be developed - so if you bring a unique perspective and are eager to learn, we&rsquo;d love to hear from you
  <strong>
   .
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Why Work With Us?
  </strong>
 </p>
 <ul>
  <li>
   <strong>
    Real Customer Impact:
   </strong>
   Your work directly shapes our platform and the success of our customers
  </li>
  <li>
   <strong>
    Challenging, Meaningful Work:
   </strong>
   Tackle complex data and infrastructure problems at scale
  </li>
  <li>
   <strong>
    Autonomy and Ownership:
   </strong>
   Drive initiatives end-to-end with support when you need it
  </li>
  <li>
   <strong>
    Learning and Growth:
   </strong>
   Collaborate with a thoughtful team of engineers and data scientists who love what they do
  </li>
  <li>
   <strong>
    Equity Ownership:
   </strong>
   All team members receive equity (ESOP)
  </li>
  <li>
   <strong>
    Parental Leave:
   </strong>
   12 weeks paid leave for the birth parent and 6 weeks for the secondary carer after 2 years
  </li>
  <li>
   <strong>
    Generous Time Off:
   </strong>
   20 days of annual leave to start, plus 5 extra days after your first year, and 1 additional day each year after that (up to 30)
  </li>
  <li>
   <strong>
    Work from Anywhere:
   </strong>
   Take your laptop and work from anywhere in the world for up to 6 weeks each year
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   We&rsquo;re Committed to Inclusion
  </strong>
 </p>
 <p>
  Mutinex is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We welcome applicants of all backgrounds, experiences, identities, and abilities.
 </p>
 <p>
  If you need adjustments or accommodations during the application process, just let us know, we&rsquo;re happy to support you.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Ready to Join Us?
  </strong>
 </p>
 <p>
  If this sounds like a place where you&rsquo;d thrive, we&rsquo;d love to hear from you. Send us your resume and a short note about why this role excites you - we care more about what drives you than perfect formatting.
 </p>
</div>


Administrative assistant and Office Manager

Texas Parks and Wildlife Department

<div>
 Please paste the following URL into a browser to view the entire job posting in the CAPPS Career Section: https://capps.taleo.net/careersection/ex/jobdetail.ftl?job=00057452
 <br/>
 <br/>
 You may apply to the job directly through the CAPPS Career Section. It is not necessary to apply both through Work In Texas and CAPPS Career Section
 <br/>
 <br/>
 TPWD MISSIONTo manage and conserve the natural and cultural resources of Texas and to provide hunting, fishing and outdoor recreation opportunities for the use and enjoyment of present and future generations.EXCELLENT BENEFITS:Texas Parks and Wildlife offers a variety of benefits for employees such as generous paid time off, group insurance, retirement and pension, and frequent training and staff development opportunities. Other benefits include longevity pay, merit pay, deferred compensation, flexible benefit plans, 401K/457 retirement plans, direct deposit, staggered work hours, Employee Assistance Program and a Return-to-Work Program. For new employees or rehires, health insurance is available on the 1st of the following month after a 60-day waiting period. Click HERE to view our Benefits page.PLEASE NOTE:All applications must contain complete job histories in the WORK HISTORY SECTION to includeand#183; Job Titleand#183; Dates of employment (month/year)and#183; Name of Employer, Name of Supervisor Description of duties performedand#183; Volunteer experience credit is counted toward any experience requirement. Please list those experiences to receive credit towards meeting the minimum requirements.and#183; Omission of data can be the basis for disqualification; you may state and#8216;unknownand#8217; for any incomplete fields.and#183; College Transcripts are required at the time of interview (unless otherwise noted on the posting) if education is used to meet the minimum requirements of the job posting. A copy of a college transcript(s) issued from the registrar must be provided if you are selected for an interview.and#183; Applications with and#8220;See attached" or "See resume" will not be accepted in lieu of a completed application.and#183; Resumes are encouraged as attachments but will not be used to determine eligibilityand#183; Work In Texas (WIT) Applications: WIT applicants are required to complete the supplemental questions to be considered for the posting. To complete the supplemental questions, login to CAPPS Recruit.IF THIS INFORMATION IS NOT SUBMITTED, YOUR APPLICATION WILL BE CONSIDERED INCOMPLETE.MILITARY OCCUPATIONAL SPECIALTY CODES:Job ClassificationServiceMilitary SpecialtyAdministrative Assistant I-VIArmy15P, 42A, 56M, 68G, 420AAdministrative Assistant I-VINavyAZ, LS, LSS, MC, PS, RP, SN, YN, YNS, 741XAdministrative Assistant I-VICoast GuardYN, PERSAdministrative Assistant I-VIMarine Corps0100, 0111, 3372, 3381, 6046, 0170, 4430Administrative Assistant I-VIAir Force3F5X1, 8A200Administrative Assistant I-VISpace ForceNo Military Crosswalk. Qualified veterans are encouraged to apply.*More information on military occupational specialty codes can be found below:https://www.onetonline.org/crosswalk/MOC/https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MilitaryCrosswalkGuide.pdfMILITARY EMPLOYMENT PREFERENCE:If you choose to claim military employment preference as outlined by the State of Texas, you must attach the required documentation referenced below at the time your application is submitted. If you have questions regarding this requirement, please visit our Military Employment Reference page at https://tpwd.texas.gov/jobs/veterans/.Required forms that will need to be attached with application for Military Employment Preference:and#183; Veteran- DD214 showing honorable discharge or Statement of Service (only for transitioning service members who have not reached their date of separation).and#183; Surviving spouse of a veteran who has not remarried- Marriage Certificate and DD Form 1300 or appropriate documentation.and#183; Orphan of a veteran killed while on active duty- Birth Cer ificate and DD Form 1300 or appropriate documentation.and#183; Spouse of a member of the US Armed Forces/Texas National Guard serving on Active Duty- Marriage Certificate and copy of spouses active-duty military orders.and#183; Spouse of a veteran with disability and is the primary income for household- Marriage Certificate, Veterans DD214, and VA Benefits Summary Letter showing disability rating.Documentation must be attached to the application before military preference can be granted.HIRING CONTACT: Alexandra Mariona, (432) 295-2659, Email Address: alexandra.mariona@tpwd.texas.govPHYSICAL WORK ADDRESS: Barton Warnock Visitor Center, 21800 FM 170 Terlingua, Texas 79852GENERAL DESCRIPTION:This position is located in a very remote and rugged portion of the state. It is recommended that applicants review or research the location prior to applying.Under the direction of Park Leadership, this position performs advanced (senior-level) administrative support work to include disseminating information, preparing correspondence and/or maintaining filing systems regarding personnel management, purchasing, budgeting, training, material/property management, and/or other administrative procedures as assigned. May supervise the work of others to include performance reviews, onboarding, offboarding, personnel actions and time entry. May provide information and assistance to the public. Works under limited supervision, with considerable latitude for the use of initiative and independent judgment.ESSENTIAL JOB DUTIES:% of TimeEssential Job Duties by Category35%Administrative Support:In consultation with the Human Resources Division and Site/Regional leadership; prepares, edits, and distributes correspondence, reports, forms, and documents. Responds to inquiries, explains and disseminates information concerning agency or divisional programs, procedures, regulations or policies. Conducts administrative reviews of reports, documents, or summaries to ensure completeness. Performs administrative edits to data in charts, graphs, and/or databases. Operates electronic mail systems and coordinates the flow of information both internal and external to the agency. May perform, organize and administer travel arrangements for management. Plans, coordinates and facilitates meeting locations, preparation of presentations as required.30%Purchasing, Accounting and/or Budgeting Duties:Assists supervisor or upper management with data needed for budget preparation. Accurately monitors and maintains budget tracking system as requested. Reviews expenditure history, analyzes trends and assists with forecasting as requested by supervisor or other management staff. Maintains accounting system for revenue tracking and reporting. Reviews purchase request documents for accuracy to ensure purchasing compliance. Enters data related to purchase orders, requisitions and procurement card transactions into system of record. May maintain procurement card logs, receipts and other related documents. May make purchases with a state procurement card. Collects revenue and ensures fiscal control policies are accurately implemented.20%Supervisory Duties and Personnel Management:May supervise the work of others to include performance reviews, onboarding, offboarding, personnel actions and time entry/approval. Coordinate and assist with developing job postings and screening applicants. Monitors/tracks employee timesheets for completeness. Prepares and monitors leave reports for supervisor as requested. May assist with interview processes in coordination with division and agency protocols. May coordinate system access and deactivation for new/separating employees and coordinate equipment and uniform assignment/retrievals.10%Other Division Specific Job Duties:Provides customer service to provide information and assistance to site visitors/public.5%Marginal Job Duties:Performs additional duties as assigned. Complies with Agency, Division and Department rules, regula
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TPWD - Administrative Assistant V (Office Manager)

ProService, Facility Management

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 All Jobs
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 Office Manager &amp; Personal Assistant to the Managing Director
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 Nasr City, Egypt
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 Apply Now!
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 We are seeking a highly organized, proactive, and resourceful Office Manager and Personal Assistant to support the Managing Director of a dynamic Facilities Management company. This dual-role position requires excellent communication skills, a high degree of discretion, and the ability to manage office operations while providing comprehensive administrative support to the Managing Director. The successful candidate will be pivotal in ensuring smooth day-to-day operations and enhancing the efficiency of executive functions.
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 Office Administration
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 Communication Skills
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 Microsoft Office
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   Office Management Duties:
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   Oversee the day-to-day administrative functions of the office to ensure a well-organized and efficient work environment.
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   Manage office supplies, vendor relationships, facility maintenance coordination, and equipment servicing.
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   Maintain office policies and procedures and ensure compliance with company standards and regulatory requirements.
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   Liaise with internal departments (HR, Finance, Operations) to support operational continuity.
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   Organize and supervise administrative staff where applicable.
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   Coordinate health and safety protocols and ensure the workplace adheres to all relevant legislation.
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   Personal Assistant Duties:
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   Provide high-level administrative support to the Managing Director, including calendar management, travel arrangements, and meeting coordination.
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   Prepare and edit correspondence, communications, presentations, and other documents.
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   Screen emails, calls, and other communications; handle or redirect as appropriate.
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   Manage confidential information with discretion and professionalism.
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   Assist in the preparation of reports, project updates, and board materials.
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   Support the MD in personal administrative tasks as required (e.g., scheduling appointments, personal errands, etc.).
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   Attend meetings (as required), take minutes, and ensure action items are followed up.
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 Must Have
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   Bachelor Degree or Higher
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   Proven experience as an Office Manager, Executive Assistant, or Personal Assistant, ideally within the Facilities Management, Construction, or related industries.
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   Strong organizational and multitasking skills with the ability to prioritize tasks effectively.
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   Ability to work independently with minimal supervision and exercise sound judgment.
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   Excellent written and verbal communication skills.
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   Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and modern office technology.
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   High level of discretion and integrity when handling confidential information.
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 Nice to have
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   Experience in a Facilities Management or Real Estate environment.
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   Familiarity with project coordination and basic accounting or HR procedures.
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   Experience working in a fast-paced, dynamic SME (Small or Medium Enterprise).
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   Familiarity with CRM or facilities software tools.
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   Basic understanding of contract administration.
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 What We Offer
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 We offer Medical insurance, Training Budget, Performance recognition through monthly and annual KPIs promoting best employees per Month and Year, Family-Like working environment.
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 Apply Now!
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Office Manager & Personal Assistant to the Managing Director

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