administrative assistant office manager

Tower Digital

Job SummaryWe are seeking a dynamic and highly organized Executive Assistant/Office Manager to join our team. This pivotal role combines executive administrative support with comprehensive office management, ensuring seamless daily operations and effective collaboration across departments. The ideal candidate will thrive in a fast-paced environment, demonstrate exceptional organizational skills, and possess a proactive attitude to support our leadership team and maintain an efficient office atmosphere. This paid position offers an exciting opportunity to contribute to a thriving organization while honing your professional skills.Duties<ul><li>Provide dedicated administrative support to C-suite executives, including managing complex calendars, scheduling meetings, and coordinating business travel arrangements.</li><li>Oversee daily office operations, including supply management, facilities coordination, and maintaining a professional work environment.</li><li>Organize and coordinate company events, meetings, and internal communication initiatives to foster team engagement and company culture.</li><li>Handle correspondence via email, phone, and video conferencing software with professionalism and confidentiality.</li><li>Manage bookkeeping tasks using QuickBooks, including invoicing, expense tracking, and basic financial record keeping.</li><li>Assist with project coordination by tracking deadlines, preparing reports, and collaborating with various teams to ensure project milestones are met.</li><li>Maintain accurate data entry records, file documents systematically, and perform clerical duties such as proofreading, transcription, and document formatting.</li><li>Facilitate communication between departments and external partners to enhance workflow efficiency.</li><li>Support the onboarding of new employees by organizing orientation materials and managing internal communication channels.</li></ul>Experience<ul><li>Proven experience as an executive assistant or office manager in a fast-paced professional environment.</li><li>Demonstrated proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and productivity software for effective task management.</li><li>Experience with calendar management tools such as Microsoft Outlook Calendar or similar scheduling platforms.</li><li>Strong organizational skills with the ability to prioritize tasks effectively and handle multiple projects simultaneously.</li><li>Familiarity with bookkeeping software like QuickBooks for financial record keeping and basic accounting functions.</li><li>Excellent written and verbal communication skills with attention to detail in proofreading and transcription tasks.</li><li>Ability to handle confidential information discreetly while maintaining professionalism at all times.</li><li>Experience coordinating events or meetings, including logistics planning and vendor communication.</li><li>Technical proficiency in video conferencing software (e.g., Zoom, Microsoft Teams) for remote meetings.</li><li>Customer service skills combined with phone etiquette expertise for internal and external interactions.</li></ul>Join us in this vital role where your organizational prowess will empower our leadership team and streamline our office operations! This is a paid position designed for motivated professionals eager to make an impactful difference within a collaborative environment.Pay: From $80,000.00 per yearWork Location: Hybrid remote in Tenafly, NJ 07670

Executive Assistant/Office Manager

Lakemary Center, Inc.

<div>About Us:
Lakemary has been a leader in providing individualized services for children and adults with autism spectrum disorder and other intellectual/developmental differences. Our distinguished, nationally recognized programs and services touch the lives of more than 450 people and their families from all over the United States.
Job Summary:
The Administrative Assistant/Targeted Case Manager provides comprehensive administrative support while coordinating case management services for individuals with developmental disabilities and families. This role is responsible for maintaining accurate records, managing correspondence, and ensuring efficient program operations. In addition, the position assesses individual needs, develops individualized service plans, coordinates referrals to community resources, monitors progress, and advocates for access to appropriate services. The Administrative Assistant/Targeted Case Manager works collaboratively with persons supported, healthcare providers, community support providers, and direct support professionals to promote positive outcomes while maintaining compliance with organizational policies, confidentiality standards, and applicable state and federal regulations. Strong organizational, communication, and problem-solving skills are essential to effectively balance administrative responsibilities with person-centered case management services.
Responsibilities:<ul><li>
Clerical Support:<ul><li>
Facilitate completion of AARP taxes.
</li><li>Establishes, maintains and revises office filing and other record-keeping systems for accurate retrieval.</li></ul></li><li>
Case Managers Duties and back up for Case Managers<ul><li>
Arrange for and secure supports outlined in the persons person centered support plan.</li><li>
Research/Develop/Refer/Access community resources and services.</li><li>
Seek modification of service systems when necessary to increase the accessibility and improve effectiveness of supports/services.</li><li>
Communicate with the persons school district personnel, and local/state offices regarding the services and/or benefits of the persons served</li></ul></li></ul>
Qualifications:<ul><li>
Bachelors degree or additional full-time experience in the field of developmental disabilities services, which may be substituted for the degree at the rate of six months of full-time experience for each missing semester of college.</li><li>
One year of experience in administrative assistance preferred. For a Bachelors Degree, must have six months of full-time experience in the field of human services.</li><li>
For a non-Degreed, must meet all the requirements under Education plus a minimum of two years related experience. One plus years of cases management experience preferred.</li><li>
Knowledge of office equipment &amp; personal computers</li><li>
Utilization of time management skills.</li><li>
Maintain confidentiality of individual served.</li><li>
Ability to multi-task and meet deadlines.</li><li>
Record, file, and transmit information.</li></ul>
Other Job Details:<ul><li>
Monday-Friday</li><li>
7am-3pm</li><li>
Starting pay: $ 21.00</li></ul>
Lakemary provides competitive compensation and benefit package including medical, dental, vision, and life insurance plans; paid time off; and a 401(k)-retirement plan
Certifications:
Lakemary provides training in program specific coursework.
Special Considerations:
Some environments/shifts require same sex staff due to regulatory requirements.
All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. EEO
Diversity, Equity, and Inclusion (DEI) Statement:
For the last 50 years we have been working to create workplaces that reflect the communities we serve and a place where everyone feels empowered to bring their full, authentic selves to work. We embrace this from our mission.</div>

Administrative Assistant/Case Manager

Venture Gulf Engineering W.L.L

About the RoleWe are looking for an organized, proactive, and detail-oriented Office Manager &amp; Executive Assistant to serve as the backbone of our workplace operations and a strategic partner to our leadership team.In this dual role, you will seamlessly balance seamless administrative support for senior leadership with managing our day-to-day office environment. The ideal candidate thrives in a dynamic environment, anticipates needs before they arise, communicates clearly across all levels, and takes pride in fostering a welcoming, efficient workplace.Key ResponsibilitiesExecutive Support (approx. 50%)<ul><li>Calendar &amp; Schedule Management: Maintain complex executive calendars, resolving scheduling conflicts proactively and ensuring meetings run on time.</li><li>Travel &amp; Expense Coordination: Plan end-to-end travel itineraries (flights, hotels, ground transit) and prepare timely expense reports.</li><li>Communication &amp; Gatekeeping: Screen incoming calls, manage email correspondence as needed, and act as a professional liaison between leadership, staff, and external partners.</li><li>Meeting Prep &amp; Follow-ups: Draft agendas, compile meeting decks, record meeting minutes, and track action items to completion.</li><li>Special Projects: Assist with ad-hoc projects, research, and board meeting logistics.</li></ul>Office Management &amp; Operations (approx. 50%)<ul><li>Office Environment: Maintain a clean, welcoming, and well-organized office environment, ensuring supplies, equipment, and kitchen amenities are stocked.</li><li>Vendor &amp; Visitor Management: Serve as the primary contact for property management, IT support, maintenance, cleaners, and office vendors. Warmly welcome guests and clients.</li><li>Event Planning: Coordinate company-wide events, team outings, lunches, celebrations, and offsite meetings.</li><li>Administrative Systems: Oversee incoming/outgoing mail, maintain digital filing systems, and optimize office administrative processes for maximum efficiency.</li><li>Budgeting &amp; Invoicing: Assist with office budget tracking, invoice processing, and purchasing reconciliation.</li></ul>Qualifications &amp; Skills Requirements<ul><li>Experience: 3+ years of experience in an administrative support role, with experience managing executive calendars or office operations.</li><li>Tech Savvy: Proficiency with standard workplace tools (G Suite / Microsoft 365, Slack, Zoom) and expense management tools (e.g., Concur, Expensify).</li><li>Communication: Exceptional written and verbal communication skills with a customer-service mindset.</li><li>Organization: Superior time management, multitasking, and organizational skills with sharp attention to detail.</li><li>Discretion: Proven ability to handle sensitive and confidential business information with high integrity.</li></ul>Work Location: In person

Executive Assistant & Office Manager

Beauty Bridge Event

Position Overview:We are seeking a dedicated and detail-oriented Administrative Assistant / Coordinator to join our team. This role is crucial in ensuring smooth coordination between our office team, clients, and supervisors, while maintaining efficient administrative and operational processes.Key ResponsibilitiesSales &amp; Performance Coordination<ul><li>Prepare sales reports and coordinate with sales staff for all projects.</li><li>Prepare and analyze business reviews for clients to monitor sales team performance.</li><li>Advise the sales team on targets, achievements, and performance metrics.</li></ul>Staff, Client Coordination &amp; Administrative Support<ul><li>Coordinate with sales staff, office team, clients, and travel retail officers to ensure compliance with required documentation and procedures.</li><li>Maintain and monitor staff records, ensuring all documents remain valid and up to date.</li><li>Oversee attendance tracking, assign work schedules or shifts, and communicate updates to staff.</li><li>Coordinate interviews and assessments between clients and candidates.</li><li>Assist with job postings, recruitment, and applicant screening.</li><li>Handle client inquiries and maintain strong professional relationships.</li><li>Generate reports related to staff scheduling, attendance, and operations.</li><li>Provide general administrative and operational support to the team.</li></ul>Compliance &amp; Documentation<ul><li>Ensure compliance with all applicable rules, regulations, and documentation requirements set by relevant authorities, minimizing delays and avoiding penalties.</li></ul>Qualifications<ul><li>Bachelor's degree in Human Resources, Business Administration, or a related field.</li><li>Strong organizational and multitasking skills.</li><li>Excellent written and verbal communication skills.</li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint, and Outlook).</li><li>Ability to work both independently and collaboratively in a team environment.</li><li>High level of attention to detail and accuracy.</li><li>Previous experience in an administrative, coordination, recruitment, or operations role is an advantage but not required.</li></ul>Important Employment Requirement<ul><li>All shortlisted candidates will be required to complete a mandatory trial and training period of at least two (2) weeks before visa processing can commence.</li><li>The trial/training period is part of our evaluation process to assess performance, suitability for the role, and overall fit within the team.</li></ul>Job Types: Full-time, Permanent, ContractPay: AED3,500.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>What is your expected salary?</li><li>Are you open to work night shift/graveyard shift?</li></ul>Experience:<ul><li>administrative assistant: 1 year (Required)</li></ul>Language:<ul><li>Chinese/Arabic/Russian (Preferred)</li></ul>

Administrative Assistant / Coordinator – (Amenable for Changing Shifts)

The Techno Studio UK

Job SummaryWe are seeking a highly organised, proactive, and technology-driven Admin Manager / Executive Assistant to provide high-level administrative support to senior management while overseeing the day-to-day operations of the office. This role requires excellent organisational skills, attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced environment.The successful candidate will play a key role in ensuring the smooth running of the business by managing executive schedules, coordinating meetings, handling communications, maintaining records, and supporting business projects. As part of this role, the candidate will also be expected to confidently use AI tools such as ChatGPT and Claude to improve productivity and streamline administrative processes.Key ResponsibilitiesExecutive Assistance* Manage executives&rsquo; calendars, appointments, and travel arrangements.* Schedule, coordinate, and organise meetings, conferences, and business events.* Prepare reports, presentations, agendas, and meeting minutes.* Handle confidential information with the highest level of professionalism and discretion.* Screen and manage incoming calls, emails, and correspondence on behalf of senior management.* Follow up on action items and ensure deadlines are met.* Assist executives with day-to-day business and personal administrative tasks where required.Administrative Management* Oversee the day-to-day administration of the office and ensure efficient operations.* Develop and maintain organised filing systems, records, and documentation.* Coordinate with internal departments, suppliers, clients, and external stakeholders.* Monitor office supplies, equipment, and facilities.* Ensure compliance with company policies, procedures, and administrative standards.* Identify opportunities to improve administrative processes and increase operational efficiency.Communication &amp; Coordination* Act as the primary point of contact between executives, employees, clients, suppliers, and business partners.* Draft professional correspondence, emails, letters, and internal communications.* Build and maintain positive working relationships with internal and external stakeholders.* Coordinate projects and ensure timely communication between departments.Reporting &amp; Documentation* Prepare business reports, presentations, dashboards, and performance summaries.* Maintain accurate records, databases, and company documentation.* Assist with project planning, coordination, and progress tracking.* Produce high-quality documents and presentations suitable for senior management.AI &amp; Technology* Confidently use AI productivity tools such as ChatGPT, Claude, Microsoft Copilot, and similar platforms to improve efficiency.* Use AI to draft professional emails, reports, presentations, meeting summaries, research, and business documents.* Create clear and effective prompts to obtain accurate, high-quality outputs from AI tools.* Review, verify, and refine AI-generated content to ensure accuracy, professionalism, and confidentiality.* Identify opportunities to automate repetitive administrative tasks using AI and other digital tools.* Keep up to date with emerging AI technologies and recommend practical ways to improve business operations.Required Qualifications* Bachelor&rsquo;s degree in Business Administration, Management, or a related field.* Minimum of 2&ndash;3 years&rsquo; experience in administration, office management, or executive support.* Proven experience supporting senior executives and managing office operations.* Excellent organisational and time management skills with the ability to prioritise multiple tasks.* Strong written and verbal communication skills.* High level of professionalism, discretion, and attention to detail.* Strong problem-solving and decision-making abilities.* Ability to work independently and as part of a team.Technical Skills* Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).* Experience using Google Workspace.* Strong practical knowledge of AI tools including ChatGPT, Claude, Microsoft Copilot, or similar platforms.* Ability to write effective AI prompts and use AI confidently to improve productivity and business efficiency.* Experience using project management and collaboration tools is an advantage.Personal Attributes* Highly organised and proactive.* Professional, trustworthy, and able to handle confidential information.* Strong attention to detail.* Excellent interpersonal and relationship-building skills.* Adaptable and eager to learn new technologies.* Positive attitude with a solution-focused mindset.* Ability to work under pressure while maintaining high standards.What We Offer* Competitive salary.* Opportunities for professional development and career progression.* A modern, technology-driven working environment.* Exposure to AI-powered business processes and continuous learning opportunities.* A supportive and collaborative team culture.Work from home role, apply at shoaib@smaccountax.comPay: Rs55,000.00 - Rs75,000.00 per monthWork Location: In person

Admin Manager / Executive Assistant

The Cleaning Authority

The Cleaning Authority of Solon is a family-owned business built on strong family values, teamwork, and a commitment to providing exceptional service to our customers. As our company continues to grow, we are looking for an organized, dependable, and hardworking Administrative Assistant to help keep our office running smoothly each day.Responsibilities<ul><li>Answer incoming phone calls and assist customers professionally and courteously.</li><li>Respond promptly to new customer inquiries and leads.</li><li>Schedule appointments and support daily office operations.</li><li>Organize and maintain office supplies and inventory.</li><li>Assist with administrative tasks, data entry, and record keeping.</li><li>Support communication between customers, management, and cleaning teams.</li><li>Help ensure the office operates efficiently while our cleaning teams are in the field.</li></ul>Qualifications<ul><li>Strong organizational and time-management skills.</li><li>Excellent communication and customer service abilities.</li><li>Attention to detail and ability to multitask.</li><li>Proficient with computers, email, and basic office software.</li><li>Self-motivated, dependable, and eager to learn.</li><li>Previous administrative or customer service experience is preferred but not required.</li></ul>What We're Looking ForWe are seeking someone who takes pride in their work, enjoys helping people, and can stay organized in a fast-paced environment. As the number of customer inquiries continues to grow, we need a team member who can help us maintain the high level of service our customers expect.Pay: $18.00 - $20.00 per hourBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Referral program</li><li>Vision insurance</li></ul>Work Location: In person

Administrative Assistant for The Cleaning Authority of Solon

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10000 administrative assistant office manager jobs Near Me

Executive Assistant/Office Manager

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Admin Manager / Executive Assistant

Administrative Assistant for The Cleaning Authority of Solon

Administrative Assistant for The Cleaning Authority of Solon