administrative assistant office manager

Jordan Insurance & Investments Inc.

<div><h2 class="jobSectionHeader">Job Overview</h2><div>
Administrative Assistant/Office mgr. (Part-Time) Financial Services / Retirement Planning
Location: 100 Fountain Ave. Suite 404
We're seeking a dependable, detail-oriented Administrative Assistant/Office manager to support a busy financial services and retirement planning office. This role is ideal for someone who enjoys being organized, communicating professionally with clients, and keeping daily operations running smoothly. You'll assist with scheduling, client communications, document preparation, and office coordination while maintaining confidentiality and accuracy.<ul><li>3&ndash;4 days per week</li><li>7 hours per day</li><li>Hours: [ 9:00 AM&ndash;5:00 PM] 1 hr. lunch (set schedule with some flexibility as needed)</li></ul> 
Salary Range: $13.00 per hour</div>
<h2 class="jobSectionHeader">Benefits</h2><div>
Hourly Base Salary + Bonus Opportunities
Career Growth Opportunities 
Hands on Training 
Mon-Fri Schedule 
</div><h2 class="jobSectionHeader">
Requirements</h2><div>
Required Qualifications<ul><li>High school diploma or equivalent</li><li>Strong attention to detail and ability to follow documented processes</li><li>Professional communication skills (phone, email, and in-person)</li><li>Comfortable with computers and office equipment (scanner, copier, printer)</li><li>Ability to maintain confidentiality and handle sensitive information</li></ul>
Preferred Qualifications (Nice to Have)<ul><li>1+ year administrative, receptionist, or office support experience</li><li>Experience with Microsoft Office and/or Google Workspace</li><li>Comfortable working with client records, forms, and compliance-minded processes</li><li>Financial services, insurance, banking, or professional office experience a plus</li><li>Efficient typing</li></ul> 
Skills &amp; Traits We Value<ul><li>Organized, reliable, and punctual</li><li>Friendly and client-focused</li><li>Able to manage multiple tasks without losing accuracy</li><li>Comfortable working independently and as part of a small team</li><li>Willing to learn new systems and procedures</li></ul></div> 

<h2 class="jobSectionHeader">Responsibilities</h2><div>
Key Responsibilities<ul><li>Greet clients and provide professional, welcoming in-office experience</li><li>Answer phones, manage email communication, and route requests appropriately</li><li>Schedule appointments, manage calendars, and send reminders/follow-ups</li><li>Prepare, organize, scan, and file client documents (digital and paper)</li><li>Support meeting preparation (packets, forms, notes, basic follow-up tasks)</li><li>Perform data entry and maintain accurate client records</li><li>Assist with basic office tasks such as supply ordering and general organization</li><li>Help track workflow items, deadlines, and outstanding client requests</li><li>Handle sensitive client information with discretion and professionalism</li><li>Other administrative duties as assigned</li></ul>
Administrative Assistant/Office mgr. (Part-Time) Financial Services / Retirement Planning
Location: 100 Fountain Ave. Suite 404</div><h2 class="jobSectionHeader"> 
About Us</h2><div>
We are a premier Allstate Agency specializing in Home, Life, and Auto insurance. Our dedicated staff work incredibly hard to ensure that our clients are completely satisfied! We only hire the best and most dedicated employees to our team.</div></div>

Administrative assistant/ Office manager

Law Office of Lorri K. Fishman

Seeking a very responsible bilingual conscientious Full-Time Legal Administrative Assistant to join a SOLO Family Law Practice in an in-person capacity. Bilingual preferred, in search of someone bright, proactive, and motivated&mdash;a true self-starter! You'll need to be smart, adept at problem-solving, and possess strong organizational abilities (the attorney has no organizational skills sadly!). This role presents an outstanding chance to broaden your understanding of legal processes and foster professional growth. The ideal candidate should be extremely organized, personable, confident in client interactions, and possess previous experience in a law firm, preferably within family law. Proficiency in computer operations is a must, including Word, Microsoft Office, and Adobe. Familiarity with e-filing portals and CMS is advantageous but not mandatory. As this is a small office setting, independence is crucial. Immediate availability is preferred. Kindly refrain from applying without reviewing the starting salary, which will be commensurate with experience. This opportunity is tailored for the right candidate and is ready for an immediate start in this easy going office in downtown Fort. Lauderdale.Responsibilities - Assist attorneys in preparing legal documents such as briefs, pleadings, and contracts. - Conduct legal research at times - Manage and organize case files, ensuring all documents are up-to-date. - Support attorneys in court by preparing exhibits and other materials. - Utilize strong writing skills to draft correspondence and legal documents. - Maintain confidentiality and adhere to ethical standards in all tasks.VERY hands on and eager to start!Job Type: Full-timePay: $18.00 - $21.00 per hourBenefits:<ul><li>Flexible schedule</li><li>Free parking</li><li>Paid time off</li></ul>Work Location: In person

Legal Administrative Assistant Office Manager/Bilingual - Family Law Firm

Red Willow Wellness LLC

Part-Time Administrative Assistant &amp; Billing ManagerLocation: Flexible &ndash; Remote or In Office Schedule: Part-Time (5&ndash;10 hours per week-possible to increase)We are a small private mental health practice with two clinicians seeking a reliable Administrative Assistant &amp; Billing Manager to help support scheduling and billing operations. This is a flexible role that can be completed remotely or in-office.Responsibilities<ul><li>Schedule and manage client appointments</li><li>Provide general administrative support</li><li>Submit and track insurance claims</li><li>Assist with insurance credentialing and panel updates</li><li>Maintain accurate billing and client records in the EHR system</li></ul>Qualifications<ul><li>Experience with behavioral health billing or medical billing</li><li>Familiarity with insurance credentialing processes</li><li>Strong organizational and communication skills</li><li>Ability to work independently in a flexible environment</li><li>Experience with EHR systems preferred</li></ul>Position Details<ul><li>Hours: 5&ndash;10 hours per week</li><li>Schedule: Flexible</li><li>Work Location: Remote or in-office option available</li></ul>✨ Ideal for someone looking for a flexible administrative role supporting a small mental health practice.Job Type: Part-timePay: $13.00 - $20.00 per hourExpected hours: 5 &ndash; 10 per weekBenefits:<ul><li>Flexible schedule</li></ul>Work Location: Hybrid remote in Bradford, PA 16701

Admin Assistant/Billing Manager

Pet Insight

Overview We are seeking a dynamic and highly organized Executive Assistant/Office Manager to join our team. This vital role combines comprehensive administrative support with efficient office management, ensuring seamless daily operations and enabling leadership to focus on strategic priorities. The ideal candidate will be proactive, detail-oriented, and thrive in a fast-paced environment, bringing energy and enthusiasm to every task. This paid position offers an exciting opportunity to contribute to a thriving organization while developing your professional skills in a supportive setting.Responsibilities<ul><li>Provide administrative support to the team, including managing multiple projects, interfacing with cross functional teams and interacting with a variety of databases.</li><li>Oversee office operations by managing supplies, maintaining filing systems, organizing documents, and ensuring the office environment remains efficient and welcoming.</li><li>Assist with event planning for customers, preparing reporting generated by internal teams and providing timeline and executional support for projects internally.</li><li>Support project coordination efforts by tracking deadlines, preparing reports, proofreading documents for accuracy, and assisting with transcription tasks as needed.</li><li>Facilitate personal assistant duties for executives by handling confidential information discreetly and managing personal appointments or errands when required.</li></ul>Skills<ul><li>Proven experience in office management or executive administrative support with strong organizational skills.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications (Gmail, Docs, Sheets).</li><li>Excellent typing speed combined with strong proofreading and transcription abilities to produce accurate documents efficiently.</li><li>Comfortability with data entry tasks and rotating seamlessly through projects of varying scope and scale.</li><li>Exceptional customer service skills paired with professional phone etiquette.</li><li>Ability to coordinate multiple projects simultaneously while maintaining attention to detail in a fast-paced environment.</li><li>Strong organizational skills with the ability to prioritize tasks effectively and manage calendar schedules meticulously using Microsoft Outlook Calendar or similar tools.</li><li>Join us if you&rsquo;re ready to bring energy into a role that&rsquo;s pivotal to our organization&rsquo;s success! We value positive, accountable individuals who excel at multitasking and thrive on creating organized environments where teams can flourish. This is more than just an administrative position &mdash; it&rsquo;s an opportunity to grow professionally while making a meaningful impact every day!</li></ul>Job Type: Full-timePay: From $50,000.00 per yearBenefits:<ul><li>401(k)</li><li>Flexible schedule</li><li>Paid time off</li></ul>Work Location: Hybrid remote in Issaquah, WA 98027

Executive Assistant/Office Manager

KB FACILITIES MANAGEMENT

ADMIN ASSISTANT MAINTINANCE (Females Only)JOB DESCRIPTION:Description: Only For Females:KBFM are looking to recruit an experienced Admin Assistant to join our team located at the head office in DHA phase 1, Lahore.Job Summary We are seeking a highly organized and detail-oriented Administrative Assistant to support our team in a dynamic office environment. The ideal candidate will possess strong clerical skills and be proficient in various software applications, including Google Suite and QuickBooks. This role is essential in ensuring the smooth operation of our administrative functions, providing excellent phone etiquette, and maintaining accurate data entry.Key Duties:Answering incoming calls including dealing with customers regarding product, pricing and delivery lead-timesProviding written quotations by emailProcessing online orders Raising order paperwork including invoicesLiaising with suppliersDealing with customer complaints.Order checkingClient assistantCustomer relationshipChasing invoicesRaising Purchase OrdersBooking Engineers to JobsGeneral admin &amp; customer service dutiesJob Type: Full-timeMonday &ndash; Friday 09:00 &ndash; 18:00 (UK time), 14:00pm &ndash; 23:00pm (PK time)Salary: Rs 45000Work Location: In personJob Type: Full-timePay: Rs45,000.00 per monthApplication Question(s):<ul><li>Are you available to work right away?</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Language:<ul><li>English fluently (Required)</li></ul>Location:<ul><li>Lahore (Required)</li></ul>Willingness to travel:<ul><li>100% (Required)</li></ul>Work Location: In person

Admin Assistant Maintinance (Only for females)

Hirely Consultants

Job Title: Administrative Assistant (Documentation Support) (On-site) Job Type: Full-time Location: Bahria Town Phase 7, Rawalpindi. (Night Shift 5PM-1AM)Job OverviewWe are hiring a Administrative Assistant to support our administrative and documentation processes. This position is suitable for recent graduates who are looking to begin their professional career in an office-based environment. The selected candidate will assist with document preparation, record management, and general administrative support.Key Responsibilities<ul><li>Prepare, organize, and maintain client and company documentation</li><li>Maintain accurate records, data entry, and file management systems</li><li>Draft and proofread correspondence and internal reports</li><li>Manage incoming and outgoing mail and maintain filing systems</li><li>Communicate professionally with clients and internal team members</li><li>Ensure confidentiality of company and client information</li><li>Support the department in meeting deadlines and daily operational requirements</li><li>Perform general administrative and clerical duties as assigned</li></ul>Qualifications<ul><li>Bachelor&rsquo;s degree (English Literature or Law Field)</li><li>Strong written and verbal communication skills</li><li>Good organizational and time management skills</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook)</li><li>Ability to manage multiple tasks in an office environment</li><li>Willingness to learn and develop professionally</li></ul>Work LocationThis is an on-site position based in Bahria Town Phase 7, Islamabad. Applicants must be able to commute to the office.Job Type: Full-timePay: From Rs43,000.00 per monthWork Location: In person

Administrative Assistant (On-site)

Castle Group

<div>Overview:

The Administrative Assistant provides a wide variety of administrative support services for the Homeowners' association, including support and assistance to the management office.
The Administrative Assistant provides exemplary service in a manner consistent with the Castle Group's values and mission. They perform all responsibilities while demonstrating outstanding customer service skills as a representative of Castle Royal Service.
Responsibilities:
<div>
Essential Duties and Responsibilities</div><ul><li>
Answers telephones promptly and assists residents with questions and concerns.</li><li>
Tracks resident issues to enable the Property Manager to identify major problems or trends.</li><li>
Maintains Association files, mail, binders, and office supply inventory.</li><li>
Attends Board Meetings as requested.</li><li>
Creates/posts newsletters and notices. Assists the manager with updating the website as needed.</li><li>
Maintains homeowner roster, database, mail instructions, and homeowner files.</li><li>
Assists in reviewing leases, if applicable, and processing new owner approval and interview packages.</li><li>
Review receivable reports and assist the property manager in forwarding collection packages to counsel.</li><li>
Inputs/Processes/Closes work orders as required for landscape, maintenance, housekeeping, etc.</li><li>
May be responsible for the processing of Association expense checks.</li><li>
Records miscellaneous income in assigned software.</li><li>
Assists residents with account balance inquiries. Researches discrepancies, processes overpayment refunds, and processes owner credits and charges as instructed by the Property Manager.</li><li>
Process ARCs and assist residents in booking amenity reservations.</li><li>
Assists residents with access control requests (new fob, gate remotes, transponders, etc).</li><li>
In the absence of a Covenants Coordinator, conduct the following:</li><li>
Inspect the community on a recurring schedule as determined by the Association. Update all inspection data into the assigned compliance system, including issuing and closing out with consistent enforcement, ensuring completion</li><li>
Upload violations to the Production folder for mail-outs daily.</li><li>
Respond to resident inquiries with the information necessary to correct the violation in a timely manner.</li><li>
Performs property inspections and follows up on work orders as needed as directed by the Property Manager</li><li>
Ensures all safety precautions and procedures are followed while performing duties.</li><li>
Other duties and responsibilities as assigned by the Property Manager.</li></ul>
Qualifications:
<div>
Qualifications</div>
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.<div>
Education and Experience</div><ul><li>
High school diploma or equivalency required.</li><li>
A minimum of One (1) year of administrative support or related work experience is required. Must possess a strong administrative background.</li><li>
Intermediate command of computer hardware/software, specifically Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, SharePoint, Teams).</li><li>
The position may require a valid Driver&rsquo;s License.</li></ul><div></div><div> 
Skills and Abilities</div><ul><li>
Strong customer service, communication, and interpersonal skills.</li><li>
Strong conflict resolution skills with the ability to handle and diffuse conflict situations required.</li><li>
Able to work under tight deadlines and use time effectively based on key priorities.</li><li>
Excellent verbal and written communication skills through the ability to communicate, receive, and exchange ideas and information using spoken and written language.</li><li>
Excellent interpersonal and office management skills.</li><li>
Excellent organizational skills and a high attention to detail.</li><li>
Ability to prioritize tasks in a fast-paced environment.</li><li>
Multiple language fluency is desirable and may be required depending on the community&rsquo;s needs.</li><li>
Ability to learn new technology.</li><li>
Ability to act with integrity, professionalism, and confidentiality.</li></ul><div> 
Physical requirements</div><div>
The physical demands described here are representative of those that an employee must meet to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.</div> 
<div></div><ul><li>
Able to work under pressure, maintain composure, and utilize good judgment during emergency/difficult and stressful situations.</li><li>
Ability to lift 30lbs. following appropriate safety procedures.</li><li>
Ability to:</li><li>
Work in a seating position for long periods</li><li>
Handle, grasp, and feel objects and equipment.</li><li>
Reach with hands and arms.</li><li>
Extensive use of fingers for typing and visual use of the computer monitor.</li><li>
Ability to quickly and easily navigate property/buildings are required to meet the job functions.</li><li>
Repeat various motions with wrists, hands, and fingers.</li><li>
Ability to detect auditory and visual emergency alarms.</li><li>
Ability to hear, understand, and respond appropriately to verbal requests made in person and over the telephone.</li><li>
Visual ability correctable to 20/20.</li><li>
Ability to respond verbally in an understandable, professional manner in person and over the telephone.</li><li>
May be required to travel for training sessions off-site on an infrequent, ad-hoc basis.</li><li>
May be required to cover administrative staff at other communities within reasonable distance when needed.</li></ul><div></div><div> 
EQUAL EMPLOYMENT OPPORTUNITY</div><div>
Castle is an equal-opportunity employer and prohibits discrimination and harassment of any kind. All employment decisions are based on qualifications, merit, and business needs without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or any other protected status under federal, state, or local laws.</div><div></div><div> 
DISCLAIMER</div><div>
This job description is intended to convey information essential to understanding the scope of the position and is not exhaustive. Duties, responsibilities, and activities may change or be supplemented at any time based on organizational needs. In addition, management has the right to change any portion of this job description at any time and for any reason.</div></div><div></div>

Administrative Assistant - HOA

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