administrative assistant office manager

Hirely Consultants

Job Title: Admin Assistant (On-site) Location: Bahria Town Phase 7, Rawalpindi Shift Timing: 5:00 PM &ndash; 1:00 AMAbout the Role:Hirely Consultants is looking for a dedicated and organized Admin Assistant to support the Office Manager in day-to-day administrative operations. The ideal candidate will have strong attention to detail, excellent communication skills, and the ability to multitask in a fast-paced environment.Key Responsibilities:<ul><li>Maintain and update daily attendance sheets.</li><li>Assist in office management tasks and ensure smooth daily operations.</li><li>Support implementation of administrative policies and procedures.</li><li>Handle office visits and coordinate with relevant staff.</li><li>Assist with documentation, filing, and other administrative duties as required.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree or relevant diploma (preferred).</li><li>1&ndash;2 years of administrative or office support experience.</li><li>Proficient in MS Office (Excel, Word, Outlook).</li><li>Strong organizational and time-management skills.</li><li>Ability to work independently and as part of a team.</li><li>Must be comfortable working in evening/night shift (5 PM &ndash; 1 AM).</li></ul>Job Type: Full-timePay: From Rs40,000.00 per monthWork Location: In person

Administrative Assistant (On-site)

Snskies Private Limited

We are looking for a detail-oriented and proactive HR &amp; Administrative Assistant to support our HR and office operations. The ideal candidate will assist in maintaining employee records, managing recruitment processes, and ensuring smooth daily administrative activities across departments.Key Responsibilities<ul><li>Maintain accurate and updated employee records, including personal files, attendance, and leave management.</li><li>Manage office inventory and supplies, including procurement, record-keeping, and vendor coordination.</li><li>Assist with recruitment activities such as job postings, resume screening, scheduling interviews, and candidate communication.</li><li>Support the onboarding process by preparing documentation and facilitating new hire orientation.</li><li>Contribute to employee engagement initiatives and internal events.</li><li>Provide general administrative support, including documentation, printing, correspondence, and handling day-to-day office operations.</li><li>Assist in the preparation and submission of tenders and proposals.</li><li>Support the implementation of HR and administrative policies and procedures.</li><li>Perform other related tasks as assigned by the HR &amp; Admin Manager.</li></ul>QualificationsRequired:<ul><li>Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field.</li><li>0&ndash;2 years of experience in HR and Administration.</li><li>Strong communication, interpersonal, and MS Office skills.</li></ul>Preferred:<ul><li>Knowledge of HR systems and inventory/procurement processes.</li><li>Experience working in the IT industry.</li></ul>Job Type: Full-timeWork Location: In person

HR & Administrative Assistant

OurTeam

Office Assistant About the Role We're looking for a proactive and organized Office Assistant to support our Office Manager and wider team in ensuring the smooth running of our daily operations. This role is perfect for someone with strong attention to detail, great communication skills, and a positive attitude - someone who takes pride in creating an efficient, welcoming, and well-coordinated office environment. What You'll Do Reception & Administration: <ul> <li>Welcome visitors, vendors, and applicants with professionalism and warmth.</li> <li>Answer and direct calls courteously and efficiently.</li> <li>Manage incoming and outgoing mail, courier services, and deliveries.</li> <li>Maintain a tidy reception and workspace to project a professional image.</li> <li>Provide general administrative support - filing, photocopying, preparing purchase orders, and assisting with travel arrangements.</li> <li>Support other departments with admin tasks when needed.</li> </ul> Office & Facility Coordination: <ul> <li>Track and restock office supplies, first aid kits, and stationery.</li> <li>Monitor and schedule meeting room usage.</li> <li>Liaise with IT and vendors for office maintenance and deliveries.</li> <li>Support health, safety, and business continuity activities in coordination with HQ.</li> </ul> HR Support: <ul> <li>Act as a secondary point of contact between HR HQ and the local PRO to ensure smooth employee communication.</li> <li>Maintain employee records, attendance logs, and document files.</li> <li>Assist with posting job ads, shortlisting candidates, and scheduling interviews.</li> </ul> What You'll Bring <ul> <li>General Secondary Education Certificate (Thanawiyya Al-A'ama) or equivalent</li> <li>Some prior administrative experience preferred (scheduling, filing, handling correspondence, etc.)</li> <li>Good English and Arabic communication skills</li> <li>Solid computer skills (Microsoft Office and CRM systems)</li> <li>Friendly, reliable, and professional with strong attention to detail</li> </ul> Why Join Us You'll be part of a supportive, professional team that values collaboration and growth. We'll provide full on-the-job training, opportunities to learn, and a dynamic workplace where your contribution truly makes a difference.<img src="https://www.jobg8.com/Tracking.aspx?oU0RNjm3xmP5xhkuOP1RxsEMRDU8QwHkm" width="0" height="0" />

Assistant to Office Manager

ManpowerGroup Middle East

<div>
 
 Our client is looking for an Admin &amp; Office Assistant to be based in Dubai, UAE.
 
 
 
 
 
 
 
 
 Job Summary:
 
 
 The Administrative Assistant plays a vital role in the smooth operation of the office by supporting various administrative tasks and ensuring efficient communication across departments. This position requires strong organizational skills, attention to detail, and the ability to handle multiple tasks simultaneously. This role is at the center of our organization and is essential to the company functioning.
 
 
 
 
 
 
 
 
 Key Responsibilities:
 
 
 Admin Related:
 
 
 &bull; Answering and directing phone calls, emails, and other correspondence to the
 
 
 appropriate team members.
 
 
 &bull; Organizing and scheduling meetings, appointments, and travel arrangements.
 
 
 &bull; Preparing reports, memos, invoices, letters, and other documents.
 
 
 &bull; Maintaining filing systems, both digital and physical, for easy retrieval and archiving.
 
 
 &bull; Assisting with office management tasks, including ordering supplies and managing office equipment.
 
 
 &bull; Managing calendars and meeting schedules for the CEO. Support CEO with any of their admin requests or personal requests.
 
 
 &bull; Coordinating internal communication and ensuring all necessary information is
 
 
 distributed promptly.
 
 
 &bull; Working closely with IT for access set up for employees.
 
 
 &bull; Working closely with HR to update employee&rsquo;s documents, and help working on their immigration.
 
 
 &bull; Help set up employee&rsquo;s insurance
 
 
 &bull; Handling Petty Cash for the company
 
 
 &bull; Helping with Admin related tasks ( updating company documents for banks,
 
 
 Company Insurance policies, etc,&hellip;)
 
 
 &bull; Handle all KYC related documents/ Certification and liase with legal counsel on the same.
 
 
 &bull; Renewal of Company&rsquo;s license.
 
 
 &bull; Mainting legal&rsquo;s filing system.
 
 
 
 
 
 
 
 
 Qualifications:
 
 
 &bull; High school diploma or equivalent; additional qualifications as an Administrative
 
 
 Assistant.
 
 
 &bull; Proven experience as an administrative assistant or in a related field.2- 3 years of
 
 
 relevant experience is an asset.
 
 
 &bull; Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other office
 
 
 software.
 
 
 &bull; Strong written and verbal communication skills.
 
 
 &bull; Ability to multitask, prioritize, and manage time efficiently.
 
 
 &bull; Attention to detail and problem-solving skills.
 
 
 &bull; Excellent organizational and planning skills.
 
 
 &bull; Ability to work both independently and in a team.
 
</div>

Admin & Office Assistant

Saudi Business Machines

<div>Position Title: Office Manager Specialist (Administrative Assistant) 
Location: Jubail, Saudi Arabia 
Education: Bachelor&rsquo;s degree in Business Administration, or a related field 
Experience: 1&ndash;5 years 
Monthly Salary Package: 7,500 &ndash; 9,000 SAR

Qualifications:
<ul>
<li>Excellent communication skills in English (Arabic is a plus)
</li><li>Strong organizational and time management skills
</li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
</li><li>High level of responsibility and trustworthiness
</li><li>Strong attention to detail and accuracy
</li><li>Ability to work under pressure and meet deadlines
</li><li>Positive attitude and strong teamwork skills
</li></ul>Language Requirements: English (Arabic preferred)

Responsibilities:
<ul>
<li>Arrange meetings, calls, and appointments for management
</li><li>Draft and send professional emails, letters, and presentations
</li><li>Prepare meeting minutes and follow up on assigned action items
</li><li>Maintain and organize records, files, and documentation
</li><li>Communicate effectively with other departments or teams on behalf of management
</li><li>Handle sensitive information and confidential documents appropriately
</li><li>Support daily administrative and operational activities to ensure smooth workflow
</li></ul>Work Pattern: In person 
Interview: Remote</div>

Office Manager Specialist (Administrative Assistant)

Global Advisors Communications

<div>
 
 
 Job Title:
 
 Executive Assistant &amp; Office Manager (Spanish speaker)
 
 
 
 Location:
 
 Dubai, UAE
 
 
 
 Type:
 
 Full-time
 
 
 
 Salary:
 
 Competitive
 
 
 
 Experience:
 
 Minimum 3&ndash;4 years in media, PR, or communications
 
 
 
 Languages:
 
 Spanish + English speakers only.
 
 
 
 About the Role:
 
 
 
 We are is seeking a dynamic and resourceful Executive Assistant &amp; Office Manager to support the CEO and oversee daily administrative operations. This role combines executive support, office management, and administrative leadership, offering direct exposure to high-level strategic work and international engagements.
 
 
 The ideal candidate will have experience working in fast-paced PR or government-related environments and be highly skilled in managing tenders, business portals, and preparing impactful presentations. This is a key position for someone who thrives in a high-trust, high-impact environment.
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Provide top-tier executive support to the CEO
 </li>
 <li>
 Oversee and coordinate daily office operations and team logistics
 </li>
 <li>
 Lead tender submissions and coordinate new business proposals
 </li>
 <li>
 Manage document workflows through government and client portals
 </li>
 <li>
 Prepare and design PowerPoint presentations for proposals, briefings, and meetings
 </li>
 <li>
 Attend internal and client meetings, record detailed minutes, and manage follow-ups
 </li>
 <li>
 Organize complex travel arrangements and protocols (regionally and internationally)
 </li>
 <li>
 Assist in planning internal and external communications events
 </li>
 <li>
 Maintain confidentiality and manage sensitive information discreetly
 </li>
 <li>
 Support recruitment coordination and onboarding administration as needed
 </li>
 </ul>
 
 
 Candidate Profile:
 
 
 <ul>
 <li>
 Minimum 3&ndash;4 years of experience in a similar role, ideally within a PR agency or government communications setting
 </li>
 <li>
 Strong written and verbal communication skills in English (knowledge of Arabic or other languages is a plus)
 </li>
 <li>
 Proficient in Microsoft Office, especially PowerPoint and Excel
 </li>
 <li>
 Familiarity with UAE government and business portals is highly preferred
 </li>
 <li>
 Strong organizational skills with excellent attention to detail
 </li>
 <li>
 Ability to multitask and perform effectively under pressure
 </li>
 <li>
 Holds a valid US visa or is open to international travel
 </li>
 <li>
 Discreet, professional, and solutions-oriented
 </li>
 </ul>
 
 If interested, please share your updated CV. We look forward to hearing from qualified candidates!
 
</div>

Executive Assistant Office Manager

ABC Consultants

A semi-government office is looking for a bright trilingual (Arabic, English, and French) Office Manager/Executive Assistant to manage all office administration activities, as well as provide effective and efficient services in events and office management in the CEO's office. The ideal candidate will be required to deliver high-class administrative support to the CEO in terms of managing and controlling the office environment & coordinating with the CEO for planning and scheduling meetings and appointments. As well as managing the office, the role will also require supervision and management on all hotel, transport, and travel arrangements for the CEO. The candidate will report to the Head of Administration who will assign other responsibilities associated with this position. Job Skills Candidates applying for this position need to be fluent in Arabic, English, and French with a minimum of 7 years experience as an EA/PA to senior management and preferably experience of office administration within the UAE. Experience with VIP affairs is a must. It is crucial for the candidate to be self-efficient, organized, and capable of exercising independent judgment in a corporate environment. Discretion is a must, as the candidate will handle confidential information, data, and correspondence in the CEO's office. Candidates should have a recognized degree in business administration and/or management.<img src="https://www.jobg8.com/Tracking.aspx?GNl9oJpztr8ksC7Sjjnbkd%2fnft4Z3Qhgk" width="0" height="0" />

Office Manager / Executive Assistant

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