administrative assistant office manager

Serve the World

Job SummaryOffice Manager (Part-Time)About Serve the WorldServe the World helps students and families experiencing homelessness and housing instability move toward long-term stability through case management, resource navigation, and community partnerships.Position SummaryThe Office Manager reports to the Executive Director and is responsible for supporting the day-to-day administrative, operational, communication, and financial support needs of the organization. This position works in collaboration with the Executive Director, Program Director, Grant Manager, board members, volunteers, vendors, and community partners to support efficient operations and organizational effectiveness. This role may expand as organizational needs and funding allow.Primary ResponsibilitiesAdministrative &amp; Office Support<ul><li>Maintain organizational files, records, and administrative systems.</li><li>Support scheduling, meeting preparation, and organizational correspondence.</li><li>Monitor office supplies, equipment, and operational needs.</li><li>Assist with data entry and record management.</li><li>Assist with invoice processing, expense tracking, receipt collection, and basic financial recordkeeping.</li><li>Support staff with purchase requests, reimbursement documentation, and financial paperwork.</li></ul>Communications &amp; Information Management<ul><li>Support website updates and ensure information remains current.</li><li>Coordinate social media and communication requests by gathering information from appropriate staff and partners.</li><li>Assist with newsletters, announcements, and organizational communications.</li><li>Help maintain contact lists and communication databases.</li></ul>Event &amp; Program Support<ul><li>Assist with program events, volunteer activities, workshops, and community outreach efforts.</li><li>Coordinate event logistics, registrations, materials, and supplies.</li><li>Support the distribution of program resources, donated items, and supplies.</li><li>Assist with event setup, breakdown, and follow-up activities.</li></ul>Volunteer &amp; Community Support<ul><li>Assist with volunteer communication, scheduling, and tracking.</li><li>Support volunteer onboarding and engagement activities.</li><li>Help maintain positive relationships with community partners and vendors.</li><li>Provide support for organizational and community initiatives.</li></ul>Organizational Support<ul><li>Assist staff with administrative and operational projects.</li><li>Support board and committee meeting logistics as requested.</li><li>Perform other duties as assigned by the Executive Director.</li></ul>Qualifications<ul><li>High school diploma required; associate degree or relevant experience preferred.</li><li>Experience in administrative support, office management, nonprofit operations, or related work.</li><li>Strong organizational and communication skills.</li><li>Ability to manage multiple priorities and deadlines.</li><li>Experience with Microsoft Office, Google Workspace, project management systems, HR/payroll systems, Canva and database management platforms.</li><li>Basic bookkeeping, financial tracking, or accounts payable experience preferred.</li><li>Commitment to Serve the World's mission and values.</li></ul>Work Schedule &amp; EnvironmentThis is a part-time hybrid position with flexible scheduling based on organizational needs, events, and operational priorities. Occasional evening or weekend activities may be required.Physical RequirementsReasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.<ul><li>Ability to travel locally for meetings, home visits, school visits, community events, and organizational activities.</li><li>Ability to participate in program activities, community engagement efforts, and organizational events.</li><li>Ability to lift and carry up to 25 pounds regularly and up to 50 pounds with assistance.</li><li>Ability to utilize standard office technology and communication tools.</li><li>Ability to assist with the movement and distribution of program materials, donated goods, event supplies, and organizational resources as needed.</li></ul>CompensationThis is a part-time position. Compensation will be based on experience and organizational needs.BenefitsBenefits may include:<ul><li>Flexible hybrid work environment</li><li>Professional development opportunities</li><li>Mileage reimbursement for approved organizational travel</li><li>Technology and equipment necessary to perform assigned duties</li><li>Additional benefits as approved by the Board of Directors and outlined in current personnel policies.</li></ul>Employment At-WillEmployment with Serve the World is at-will and may be terminated by either the employee or the organization at any time, with or without cause or notice, subject to applicable law.How to ApplyTo apply, please submit your resume and cover letter to hiring@servetheworldkc.orgPay: $24.00 - $28.90 per hourBenefits:<ul><li>Flexible schedule</li><li>Professional development assistance</li></ul>Work Location: Hybrid remote in Kansas City, MO 64131

Administrative Assistant/Office manager

Larsen & Toubro

<div>
 
 
 Position Title
 
 
 
 
 Assistant Manager &ndash; Administration
 
 
 
 
 Location
 
 
 
 
 Fabrication Yard / Project Site
 
 
 
 
 Reporting To
 
 
 
 
 Manager &ndash; Administration / Project Manager
 
 
 
 
 Purpose of the Role
 
 
 
 
 To manage and oversee all administrative, facility, logistics, and support services at the fabrication yard, ensuring smooth day?to?day operations in compliance with company policies, statutory requirements, and project needs.
 
 
 
 
 Key Responsibilities
 
 
 
 
 Administration &amp; Facility Management
 
 
 
 
 <ul>
 <li>
 Manage day?to?day administrative operations of the fabrication yard.
 </li>
 <li>
 Oversee office administration, accommodation, canteen, transport, housekeeping, and security services.
 </li>
 <li>
 Ensure proper upkeep of yard offices, buildings, utilities, and common facilities.
 </li>
 <li>
 Coordinate with vendors for maintenance, AMC, and support service
 
 
 </li>
 </ul>
 
 
 Logistics &amp; Asset Management
 
 
 
 
 <ul>
 <li>
 Manage transport arrangements, vehicle deployment, and driver administration.
 </li>
 <li>
 Maintain records for yard assets, office equipment, consumables, and stationery.
 </li>
 </ul>
</div>

Asst. Manager - Administration

Lakemary Center, Inc.

<div>About Us:
Lakemary has been a leader in providing individualized services for children and adults with autism spectrum disorder and other intellectual/developmental differences. Our distinguished, nationally recognized programs and services touch the lives of more than 450 people and their families from all over the United States.
Job Summary:
The Administrative Assistant/Targeted Case Manager provides comprehensive administrative support while coordinating case management services for individuals with developmental disabilities and families. This role is responsible for maintaining accurate records, managing correspondence, and ensuring efficient program operations. In addition, the position assesses individual needs, develops individualized service plans, coordinates referrals to community resources, monitors progress, and advocates for access to appropriate services. The Administrative Assistant/Targeted Case Manager works collaboratively with persons supported, healthcare providers, community support providers, and direct support professionals to promote positive outcomes while maintaining compliance with organizational policies, confidentiality standards, and applicable state and federal regulations. Strong organizational, communication, and problem-solving skills are essential to effectively balance administrative responsibilities with person-centered case management services.
Responsibilities:<ul><li>
Clerical Support:<ul><li>
Facilitate completion of AARP taxes.
</li><li>Establishes, maintains and revises office filing and other record-keeping systems for accurate retrieval.</li></ul></li><li>
Case Managers Duties and back up for Case Managers<ul><li>
Arrange for and secure supports outlined in the persons person centered support plan.</li><li>
Research/Develop/Refer/Access community resources and services.</li><li>
Seek modification of service systems when necessary to increase the accessibility and improve effectiveness of supports/services.</li><li>
Communicate with the persons school district personnel, and local/state offices regarding the services and/or benefits of the persons served</li></ul></li></ul>
Qualifications:<ul><li>
Bachelors degree or additional full-time experience in the field of developmental disabilities services, which may be substituted for the degree at the rate of six months of full-time experience for each missing semester of college.</li><li>
One year of experience in administrative assistance preferred. For a Bachelors Degree, must have six months of full-time experience in the field of human services.</li><li>
For a non-Degreed, must meet all the requirements under Education plus a minimum of two years related experience. One plus years of cases management experience preferred.</li><li>
Knowledge of office equipment &amp; personal computers</li><li>
Utilization of time management skills.</li><li>
Maintain confidentiality of individual served.</li><li>
Ability to multi-task and meet deadlines.</li><li>
Record, file, and transmit information.</li></ul>
Other Job Details:<ul><li>
Monday-Friday</li><li>
7am-3pm</li><li>
Starting pay: $ 21.00</li></ul>
Lakemary provides competitive compensation and benefit package including medical, dental, vision, and life insurance plans; paid time off; and a 401(k)-retirement plan
Certifications:
Lakemary provides training in program specific coursework.
Special Considerations:
Some environments/shifts require same sex staff due to regulatory requirements.
All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. EEO
Diversity, Equity, and Inclusion (DEI) Statement:
For the last 50 years we have been working to create workplaces that reflect the communities we serve and a place where everyone feels empowered to bring their full, authentic selves to work. We embrace this from our mission.</div>

Administrative Assistant/Case Manager

Irwin & Dow

<div>The Role
Our client is a privately owned real estate investment company managing a diverse property portfolio across the UAE. Operating within a fast-paced, entrepreneurial environment, they are seeking a proactive and highly organised Executive Assistant &amp; Office Administrator to provide dedicated support to the CEO while ensuring the smooth day-to-day running of the office.
This is a varied role that will suit someone who enjoys taking ownership and thrives in a position where no two days are the same. Alongside managing a busy diary, coordinating meetings, handling correspondence and arranging travel when required, you will oversee general office administration, maintain accurate records, liaise with external suppliers and support the wider business with a range of operational and administrative tasks. The successful candidate will be highly organised, possess excellent attention to detail and demonstrate the ability to manage multiple priorities whilst maintaining complete discretion and confidentiality.
Requirements
We are looking for a professional with between two and five years' experience within an Executive Assistant, Personal Assistant, Office Administrator or Office Coordinator role, ideally gained within a corporate, professional services, consulting, engineering, construction, property or real estate environment. Previous UAE experience is preferred, together with excellent written and spoken English and advanced proficiency across the Microsoft Office suite. Candidates who embrace technology and are confident utilising AI productivity tools, including ChatGPT or Microsoft Copilot, will be viewed favourably.
Equally important is your attitude. You will be a confident communicator with exceptional organisational and follow-up skills, someone who is proactive, resourceful and enjoys working closely with senior leadership. This is an excellent opportunity for an ambitious administrative professional looking to further develop their career within a stable and growing investment business where they can make a genuine contribution.
About the company
Irwin &amp; Dow was established in 2013 to provide clients with a unique and highly personalised recruitment service, providing the very top calibre of candidates across the business support and secretarial function.
We provide a refreshing approach, working in close partnership with clients and candidates across diverse industry sectors; large MNCs, government &amp; semi -government entities, SMEs, local businesses and in the start-up and UHNWI support framework.
Great people equal great success: all our candidates are interviewed personally by a member of the team, and we develop longstanding and in-depth relationships with our clients, understanding their corporate culture and goals to ensure a successful outcome for both parties.
Our values of discretion and diplomacy are paramount, and we are pleased to be a partner of choice for clients and candidates.</div>

Executive Assistant & Office Administrator

The Cleaning Authority

The Cleaning Authority of Solon is a family-owned business built on strong family values, teamwork, and a commitment to providing exceptional service to our customers. As our company continues to grow, we are looking for an organized, dependable, and hardworking Administrative Assistant to help keep our office running smoothly each day.Responsibilities<ul><li>Answer incoming phone calls and assist customers professionally and courteously.</li><li>Respond promptly to new customer inquiries and leads.</li><li>Schedule appointments and support daily office operations.</li><li>Organize and maintain office supplies and inventory.</li><li>Assist with administrative tasks, data entry, and record keeping.</li><li>Support communication between customers, management, and cleaning teams.</li><li>Help ensure the office operates efficiently while our cleaning teams are in the field.</li></ul>Qualifications<ul><li>Strong organizational and time-management skills.</li><li>Excellent communication and customer service abilities.</li><li>Attention to detail and ability to multitask.</li><li>Proficient with computers, email, and basic office software.</li><li>Self-motivated, dependable, and eager to learn.</li><li>Previous administrative or customer service experience is preferred but not required.</li></ul>What We're Looking ForWe are seeking someone who takes pride in their work, enjoys helping people, and can stay organized in a fast-paced environment. As the number of customer inquiries continues to grow, we need a team member who can help us maintain the high level of service our customers expect.Pay: $18.00 - $20.00 per hourBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Referral program</li><li>Vision insurance</li></ul>Work Location: In person

Administrative Assistant for The Cleaning Authority of Solon

Aubergine Kitchen

The OpportunityAubergine Kitchen is a fast-growing, health-forward fast-casual brand with restaurant locations across Utah, Nevada, Arizona, and Idaho &mdash; with more markets on the horizon. As we scale toward our next phase of growth, we're building the infrastructure, systems, and team that will get us there.This role sits at the center of that growth. You'll work in close partnership with our CEO, helping execute on new store openings, key vendor relationships, product development initiatives, and the daily operations of our headquarters. This isn't a role where you'll be handling logistics from a distance; you'll be in the room, in the meetings, and trusted with the details that make a growing company run smoothly.For the right person, this is a rare opportunity: outsized visibility into how a company scales, direct mentorship from company leadership, and the chance to help shape the culture of our office as we grow the team around you. As Aubergine adds new roles and continues building out its office team, you'll be one of the people who helped lay that foundation.What You'll DoExecutive support (primary focus, CEO)● Manage CEO's calendar, meetings, travel, and expenses● Participate in meetings alongside the CEO, helping track decisions and follow-through● Support the CEO in product development and procurement initiatives● Serve as a trusted point of contact with key vendors and partners on the CEO's behalf Calendar support (COO)● Manage the COO's calendar and scheduling needs, and assist with occasional related tasks (e.g., coordinating meeting agendas) as neededNew store openings● Support the CEO through the store-opening process: coordinating purchases, scheduling and attending meetings with architects and designers, and assisting with permit applicationsOffice &amp; organizational management● Manage, purchase, and replenish office supplies● Manage significant purchases on behalf of the organization● Own and maintain basic internal company systems● Help shape the day-to-day culture and operations of a growing officeWhat Makes This Role a Fit for YouThis role blends Executive Assistant, Office Manager, and Chief of Staff responsibilities &mdash; which means no two weeks look exactly alike. You'll thrive here if you're the kind of person who:● Stays organized and unshaken when priorities shift quickly● Takes ownership rather than waiting for direction● Handles sensitive information &mdash; financial, personal, strategic &mdash; with absolute discretion● Builds trust quickly with executives, vendors, and teammates alike● Wants real proximity to decision-making, not just administrative tasksWhat We're Looking For● Prior experience as an Executive Assistant, Chief of Staff, or Office Manager &mdash; ideallysupporting C-level leadership● Demonstrated ability to manage confidential information and financial responsibility withintegrity● Strong project coordination skills &mdash; comfortable managing multiple workstreams (a vendornegotiation, a permit application, a calendar conflict) at once● Excellent written and verbal communication; confidence interfacing with external partners on theCEO's behalf● A proactive, mature, high-trust operating style &mdash; someone who anticipates needs rather thanwaiting to be asked● Experience in a small or scaling company is a plus; comfort with ambiguity is a mustSchedule● Now &ndash; September 1: In-office Monday, Wednesday, Friday, 9:00 AM &ndash; 5:00 PM● Beginning September 1: In-office Monday &ndash; Friday, 9:00 AM &ndash; 5:00 PMBenefits:<ul><li>Employee discount</li><li>Paid time off</li><li>Referral program</li></ul>Work Location: In person

Executive Assistant/Office Manager

The Makeover Corp

Admin Cum Office AssistantTre&yuml;sta Abu DhabiLocation: Abu Dhabi, UAEJob Type: Full-timeAbout UsTre&yuml;sta Abu Dhabi is part of the Tre&yuml;sta Real Estate brand, built on the belief that trust isn&rsquo;t just a value&mdash;it&rsquo;s our identity. Inspired by the Nordic word for &ldquo;trust,&rdquo; we combine integrity, transparency, and data-driven expertise to help clients buy, sell, and invest in real estate with confidence. Our mission is to make every property journey simple, enjoyable, and rewarding while delivering exceptional service and long-term relationships.About the RoleTre&yuml;sta Abu Dhabi is looking for a highly organized and proactive Admin Cum Office Assistant to support our daily office operations. The ideal candidate will ensure the office runs efficiently while assisting the management team with administrative tasks, documentation, communication, and coordination.Key Responsibilities<ul><li>Manage day-to-day office administration and operations.</li><li>Handle incoming calls and walk-in clients.</li><li>Maintain and organize company files, records, and documents.</li><li>Prepare reports, letters, contracts, and other business documents.</li><li>Schedule meetings, appointments, and maintain calendars.</li><li>Coordinate with internal teams and external vendors.</li><li>Manage office supplies and ensure smooth office functioning.</li><li>Ensure confidentiality of company information and documents.</li></ul>Requirements<ul><li>Minimum 1 year of administrative or office assistant experience (real estate experience is an advantage).</li><li>Excellent communication skills in English.</li><li>Strong organizational and time management skills.</li><li>Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint) and Google Workspace.</li><li>Ability to multitask and work in a fast-paced environment.</li><li>Professional appearance and positive attitude.</li><li>Immediate joiners will be preferred.</li></ul>Salary: Up to AED 4,000 per month (based on experience and qualifications).Pay: Up to AED4,000.00 per monthWork Location: In person

Admin Cum Office Assistant

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