administrative assistant office manager

Industrial Networking Solutions

<div>Are you a hands-on individual who likes to work in a team environment? If so, does this describe you?
<ul><li>A professional committed to precision and high-quality results both personally and professionally.</li><li>A proactive and collaborative individual who thrives in an office environment.</li><li>Naturally outgoing and intuitive, with the ability to listen effectively and communicate directly with facts.</li><li>A fast-paced worker who takes time when needed to ensure tasks are completed accurately and efficiently.</li></ul>
If so, Industrial Networking Solutions is looking for someone like you to join our team. We are seeking members who embody our core values: One Team, One Vision, Customer Driven, and Entrepreneurial Spirit.
Administrative Assistant / Office Manager
Location: Richardson, TX (On-site) 
Employment Type: Full-Time
Position Overview
A well-established, growing industrial technology services organization headquartered in the Dallas&ndash;Fort Worth area is seeking a detail-oriented and proactive Administrative Assistant / Office Manager. This role supports daily administrative operations while managing office functions and creating an organized, professional workplace. The ideal candidate is self-motivated, curious, and interested in improving systems and processes that support business success.
Key Responsibilities<ul><li>
Provide administrative support including document preparation, correspondence, scheduling, and reporting</li><li>
Draft, edit, and proofread professional documents, presentations, and internal communications</li><li>
Maintain accurate electronic and physical records</li><li>
Manage office operations including office supply ordering, vendor coordination, and general office organization</li><li>
Coordinate meetings, conference room schedules, meal orders, and internal events</li><li>
Greet visitors, answer and route incoming calls, and manage mail and deliveries</li><li>
Support special projects and assist with process improvements across administrative and office functions</li><li>
Handle confidential information with professionalism and discretion</li></ul>
Qualifications<ul><li>
High school diploma or equivalent required; education beyond high school preferred</li><li>
Relevant work experience may substitute for formal education</li><li>
Prior experience in an administrative assistant, office coordinator, or office management role preferred</li><li>
Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook</li><li>
Strong written communication and proofreading skills</li><li>
Excellent organizational skills, time management, and attention to detail</li></ul>
Preferred Skills &amp; Attributes<ul><li>
Self-motivated, dependable, and eager to make a positive impact</li><li>
Comfortable managing multiple priorities in a professional office environment</li><li>
Strong interpersonal and customer service skills</li><li>
Experience supporting office operations, event planning, or process improvement is a plus</li></ul>
Work Environment &amp; Physical Requirements<ul><li>
On-site office position in Richardson, TX</li><li>
Ability to sit, type, and use a phone for extended periods</li><li>
Occasional lifting of office supplies up to 25 lbs</li></ul>
Additional Information<ul><li>
Must be legally authorized to work in the United States</li><li>
Pre-employment background check and drug screening required</li></ul>
Equal Opportunity Employer 
The organization is committed to providing equal employment opportunities and maintaining a respectful, inclusive, and drug-free workplace.</div>

Administrative Assistant/ Office Manager

Aura

<div><div>Aura is on a mission to create a safer internet. In a world where our lives are increasingly online, Aura's category-defining suite of intelligent digital safety products help millions of customers protect themselves against digital threats, and that number is growing rapidly. This is an exciting phase at Aura, and our team of over 400 people worldwide is guided by a leadership slate that's successfully grown startups into multi-billion dollar organizations.

Come build with us!</div>
We are seeking a highly sophisticated, proactive, and organized Executive Administrative Assistant &amp; Office Manager to provide high-level support to our senior leadership team while overseeing the day-to-day operations of our office. This dual-impact role requires a professional who can seamlessly pivot between complex executive coordination and the logistical management of a physical office space. The ideal candidate acts as a &quot;right hand&quot; to leadership, ensuring their time is optimized, and the office environment remains professional, welcoming, safe, and efficient.

Key Responsibilities

Senior Executive Support:
<ul>
<li>High-Level Coordination: Provide dedicated administrative support to senior management, acting as a gatekeeper and primary point of contact for internal and external stakeholders.
</li>
<li>Strategic Calendar Management: Manage complex, shifting calendars; prioritize conflicting meeting requests and proactively resolve scheduling gaps.
</li>
<li>Travel &amp; Logistics: Coordinate intricate domestic and international travel arrangements, including flights, accommodations, ground transportation, and detailed itineraries.
</li>
<li>Meeting Preparation: Attend high-level meetings to take minutes, track action items, and prepare necessary documents, reports, or high-quality presentations.
</li>
<li>Communication Management: Screen and prioritize emails, phone calls, and correspondence, drafting professional responses on behalf of leadership when appropriate.</li></ul> 

Office Management:
<ul>
<li>Daily Operations: Oversee all onsite office functions to ensure a seamless work environment for the team and visitors.
</li>
<li>Vendor &amp; Facility Management: Liaise with property management and external vendors; oversee office equipment maintenance, repairs, and security protocols.
</li>
<li>Inventory Control: Proactively manage office and kitchen supplies, ensuring the space is always fully stocked and organized.
</li>
<li>Mail &amp; Logistics: Direct all incoming/outgoing mail and high-priority packages.
</li>
<li>Culture &amp; Safety: Maintain a clean, professional, and secure work environment in strict adherence to Aura's security policies.</li></ul> 

Event &amp; Project Coordination:
<ul>
<li>Executive Events: Plan and execute onsite and offsite meetings, board presentations, and team-building activities, managing all logistics including catering and technology needs.
</li>
<li>Project Liaison: Assist in tracking progress on key office initiatives, ensuring deadlines are met, and stakeholders are kept informed.</li></ul> 

Financial Administration:
<ul>
<li>Expense Management: Process complex executive expense reports and perform monthly credit card reconciliations.
</li>
<li>Invoicing: Manage office-related invoicing and work with the finance team to ensure timely vendor payments.</li></ul> 

Qualifications
<ul>
<li>Experience: 5+ years of experience as an Executive Assistant or Office Manager, with a proven track record of supporting C-Suite or Senior-level management.
</li>
<li>Discretion: Exceptional ability to handle sensitive and confidential information with the utmost professionalism.
</li>
<li>Communication: Elite written and verbal communication skills; ability to interact confidently with high-level executives and external partners.
</li>
<li>Agility: A &quot;no task is too small&quot; attitude with the ability to pivot quickly in a fast-paced, dynamic environment.
</li>
<li>Technical Proficiency: Expert knowledge of G Suite (Gmail, Calendar, Docs, Sheets) and experience with travel/expense management software.
</li>
<li>Organization: Superior time-management skills and the ability to manage multiple high-priority projects simultaneously.
</li>
<li>Self-Directed: Owns the office environment with minimal direction, staying proactive and effective during both busy periods with high executive activity and quieter stretches requiring independent initiative.
</li>
<li>Team Player: Collaborates effectively with employees, executives, and EAs, building strong partnerships, adding value, and proactively solving problems day-to-day.</li></ul> 

Work Environment
<ul>
<li>In-Office Hybrid: This position requires being physically present in our Boston (Seaport) office on Tuesday, Wednesday, and Thursday to manage onsite operations, and sometimes other days as needed based on pre-scheduled events.
</li>
<li>Collaboration: Opportunity to work within a supportive, high-energy team dedicated to Aura's growth.
</li>
</ul>Aura is committed to offering a generous package to support our employees in all aspects of their life in and out of work. Our packages offer competitive pay, generous health and wellness benefits, retirement savings plans, parental leave and much more! Pay range for this position is $80,000-$90,000/year but may vary depending on job-related knowledge, skills, and experience.<div> 
Aura is proud to be an equal employment workplace. All qualified applicants will be considered for employment without regard to, and will not be discriminated against based on race, color, ancestry, national origin, religion, age, sex, gender, marital status, sexual orientation, gender identity, disability status, veteran status, or any protected category. Beyond equal employment opportunity, Aura is committed to being an inclusive community where all feel welcome.

Aura is dedicated to providing an accessible environment for all candidates during the application process and for employees during their employment. If you need accessibility assistance and/or a reasonable accommodation due to a disability, please let your Talent Acquisition Partner know.

Important privacy information for United States based job applicants can be found here.</div></div>

Executive Administrative Assistant & Office Manager

Excel Financial Consultants

Job Title: Office Manager / Executive Assistant to CEOLocation: North Richland Hills, TXJob Type: Full TimeWe are seeking a highly organized and dependable Office Manager / Executive Assistant to the CEO for a growing cable and wire harness manufacturing company. This role is responsible for keeping the office running efficiently while supporting the CEO with administrative and operational tasks.Responsibilities&middot; Manage daily office operations and administrative functions&middot; Provide administrative support directly to the CEO&middot; Coordinate communication between management, office staff, and production&middot; Manage purchase orders, invoices, and company records&middot; Manage accounts payable/receivable and general bookkeeping with QuickBooks Enterprise&middot; Track schedules, internal reports, and operational documentation&middot; Maintain organized files, vendor records, and office systemsQualifications&middot; 5+ years experience in office management, executive assistant, or administrative roles&middot; Strong organizational and multitasking skills&middot; Ability to manage multiple priorities and keep systems running smoothly&middot; Proficiency with Microsoft Office (Excel, Word, Outlook)&middot; Excellent communication and problem-solving abilities&middot; High attention to detail and accountability&middot; Manufacturing or industrial environment experience preferredWhy This Role MattersOur office manager plays a central role in keeping the company running smoothly. The right person will become a trusted operational partner to leadership and a key part of our continued growth.What We Offer&middot; Competitive pay based on experience&middot; Stable and growing manufacturing company&middot; Opportunity to work closely with company leadershipEmail resumes and references to jeff@excelfinancialconsultants.com.Pay: $40,000.00 - $55,000.00 per yearWork Location: In person

Office Manager / Executive Assistant to CEO

Your Accounting

Job OverviewWe are seeking a highly organized and proactive Office Manager / Executive Assistant to support daily office operations while providing administrative and financial support to leadership. This role combines office management, executive support, payroll processing, and bookkeeping assistance.The ideal candidate is detail-oriented, professional, and comfortable managing multiple responsibilities in a fast-paced environment.Key ResponsibilitiesOffice Management<ul><li>Oversee daily office operations and ensure efficient workflows</li><li>Manage office supplies, vendors, and facility needs</li><li>Maintain organized digital and physical filing systems</li><li>Coordinate internal communications and office procedures</li><li>Assist with employee onboarding and administrative setup</li></ul>Executive Assistant Support<ul><li>Manage executive calendars and schedule meetings</li><li>Prepare reports, presentations, and correspondence</li><li>Coordinate travel arrangements and expense tracking</li><li>Support leadership with project coordination and follow-ups</li></ul>Payroll Processing<ul><li>Process employee payroll accurately and on schedule</li><li>Maintain payroll records including wages, deductions, and benefits</li><li>Ensure compliance with payroll regulations</li><li>Assist with payroll reporting and year-end documentation</li></ul>Bookkeeping Support<ul><li>Assist with accounts payable and receivable</li><li>Record financial transactions in accounting software</li><li>Reconcile bank and credit card statements</li><li>Support the accounting team with financial reporting and month-end tasks</li></ul>Qualifications<ul><li>3+ years experience in office management, executive assistant, or administrative leadership roles</li><li>Experience processing payroll</li><li>Basic bookkeeping or accounting support experience</li><li>Strong proficiency in Microsoft Office (Excel, Word, Outlook)</li><li>Excellent organizational and multitasking skills</li><li>Strong written and verbal communication</li></ul>Preferred<ul><li>Experience with QuickBooks or other accounting software</li><li>Experience with payroll platforms such as ADP, Gusto, or Paychex</li><li>Business administration or accounting background</li></ul>Why Join Our Team<ul><li>Competitive salary based on experience</li><li>Professional and collaborative work environment</li><li>Opportunity to work closely with leadership and contribute to operations</li><li>Stable, growing company with long-term opportunities</li></ul>Job Type: Full-timePay: $28.00 - $33.00 per hourExpected hours: 20.0 &ndash; 40.0 per weekBenefits:<ul><li>Paid time off</li><li>Professional development assistance</li><li>Referral program</li></ul>Experience:<ul><li>QuickBooks: 2 years (Preferred)</li><li>Bookkeeping: 2 years (Preferred)</li><li>Office: 5 years (Required)</li></ul>Work Location: In person

Office Manager/Bookkeeper/Administrative Assistant

Gold Aviation Services, Inc.

Executive Assistant / Office Manager Job DescriptionLocation: Fort Lauderdale, FL Company: Gold Aviation ServicesEmployment Type: Full-Time, In-PersonAbout UsGold Aviation Services is a dynamic and growing aviation company committed to excellence, safety, and operational efficiency. We are seeking a highly organized, proactive, and detail-oriented Executive Assistant/Office Manager to support the CEO of the company and oversee daily office operations.Position OverviewThe Executive Assistant/Office Manager will play a critical role in ensuring the smooth operation of the executive office and overall workplace. This individual will provide high-level administrative support to the CEO while managing office functions, coordinating logistics, and helping maintain a productive and professional environment.Key Responsibilities&middot; Manage complex calendars, scheduling meetings, and coordinating travel arrangements (including flights, accommodations, and itineraries)&middot; Prepare reports, presentations, and correspondence on behalf of CEO&middot; Serve as a primary point of contact between CEO and internal/external stakeholders&middot; Handle confidential information with discretion and professionalism&middot; Track priorities, deadlines, and follow-ups for CEO&middot; Oversee day-to-day office operations to ensure efficiency and organization&middot; Answer and manage the company&rsquo;s main phone line, directing calls and handling inquiries in a professional and timely manner&middot; Manage office supplies, aircraft standard stock, vendor relationships, and service providers&middot; Maintain filing systems, records, and documentation&middot; Improve and implement administrative systems and processes&middot; Ensure compliance with company policies and proceduresQualifications&middot; 3&ndash;5+ years of experience as an Executive Assistant, Office Manager, or similar role&middot; Strong organizational and multitasking abilities in a fast-paced environment&middot; Excellent written and verbal communication skills&middot; High level of professionalism and discretion&middot; Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)&middot; Experience coordinating travel (aviation or luxury travel experience is a plus)&middot; Ability to anticipate needs and solve problems proactively&middot; Must be able to read, write, fluently speak and understand the English languagePreferred Qualifications&middot; Experience in aviation, private aviation, or a related industry&middot; Familiarity with scheduling software or CRM systems&middot; Familiarity with AI programs/softwareCompensation &amp; Benefits&middot; Competitive salary (based on experience)&middot; Comprehensive Medical Insurance&middot; Dental Insurance&middot; Vision Insurance&middot; Worker&rsquo;s Comp Insurance&middot; Short Term and Long-Term Disability Coverage&middot; 401K Company Match up to 3% of Employee&rsquo;s Salary&middot; Supplemental Hospital Indemnity Insurance&middot; Cell Phone AllowanceHow to ApplyPlease submit your resume and a brief cover letter outlining your relevant experience to resume@goldaviation.comPay: From $55,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Executive Assistant/Office Manager

Wall SYstems

Office Manager/Administrative Assistant &ndash; Commercial Construction CompanyLocation: Lexington, SC (On-site only &ndash; very little, if any remote work available) Employment Type: Full-Time Schedule: Monday&ndash;Friday, 8:00 AM &ndash; 5:00 PM (with 1-hour lunch break) Salary: $35,000 &ndash; $45,000 per year, based on experienceAbout the Role We are a growing commercial construction company headquartered in Lexington, SC, specializing in high-quality subcontracting services for various building projects. We're seeking a reliable, detail-oriented Office Manager/Administrative Assistant to handle the day-to-day administrative and financial operations of our office. This is a hands-on role in a fast-paced environment where you'll work independently while coordinating with field teams, subcontractors, vendors, and leadership.If you're organized, proactive, and comfortable managing multiple priorities without constant supervision&mdash;but still enjoy interacting with people to get things scheduled and coordinated&mdash;this could be a great fit.Key Responsibilities<ul><li>Perform bookkeeping tasks using QuickBooks (including accounts payable/receivable, reconciliations, and general ledger maintenance)</li><li>Process payroll for employees and subcontractors</li><li>Process vendor payments through various vendor websites/portals.</li><li>Schedule jobs, meetings, and subcontractor coordination</li><li>Prepare and assemble submittal packages for projects</li><li>Acquire and manage necessary business licenses and permits</li><li>Manage cloud-based file storage systems (organization, access, backups)</li><li>Manage hotel reservations for field crews when needed.</li><li>Handle general office duties such as correspondence, filing, supply ordering, and vendor coordination</li><li>Support other administrative needs to keep operations running smoothly</li></ul>Required Qualifications<ul><li>Minimum 3 years of hands-on experience with QuickBooks (proficiency in both Desktop and Online versions strongly preferred)</li><li>Strong experience with Microsoft Office suite (especially Excel and Word)</li><li>Ability to work independently with minimal supervision while being personable and communicative for scheduling and coordination</li><li>Comfortable learning construction-specific materials, labor codes, and terminology quickly (construction-related field experience preferred but not required)</li><li>Reliable transportation and ability to work on-site full-time in Lexington, SC</li></ul>Preferred Qualifications<ul><li>Experience with iPad or Mac devices and apps</li><li>Familiarity with construction project management software (e.g., ProCore, AutoDesk, BuilderTrend)&mdash;please highlight any relevant experience on your resume</li><li>Previous office or administrative experience in construction, subcontracting, or a related industry</li><li>Bilingual fluency in English and Spanish (spoken and written) &ndash; this is a huge plus for effective communication with diverse teams, subcontractors, and vendors but certainly not required.</li></ul>Benefits<ul><li>Paid Time Off (PTO) available after 6 months of employment</li><li>Paid holidays: New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Christmas Day</li></ul>No formal education requirements&mdash;practical experience and skills matter most here.How to Apply Please submit your resume through Indeed. In your application or cover message, briefly note your QuickBooks experience level (years and versions), any construction/project management software familiarity, and if you're bilingual in Spanish/English.We review applications promptly and will reach out to qualified candidates to discuss next steps, including sharing more details about the company.We look forward to hearing from organized, dependable professionals ready to support a growing team!(Equal Opportunity Employer &ndash; we hire based on skills and experience.)Job Type: Full-timePay: $35,000.00 - $45,000.00 per yearBenefits:<ul><li>Health savings account</li><li>Paid time off</li><li>Professional development assistance</li></ul>Work Location: In person

Office Manager/Administrative Assistant

Big Brothers Big Sisters

Overview We are seeking a dynamic and highly organized Office Manager / Executive Assistant to join our team! This vital role combines office management with executive administrative support, ensuring our daily operations run smoothly and efficiently. The ideal candidate will be proactive, detail-oriented, and possess a passion for creating a productive work environment. You will serve as the backbone of our office, managing schedules, coordinating projects, and providing exceptional support to leadership. This paid position offers an exciting opportunity to contribute to a thriving organization while honing your skills in a fast-paced setting.Duties<ul><li>Oversee daily office operations, including supply management, filing systems, and front desk responsibilities to maintain a welcoming and organized environment</li><li>Manage complex calendars using Microsoft Outlook Calendar and Google Workspace, scheduling meetings, appointments, and events with precision</li><li>Coordinate various projects and events from planning through execution, ensuring deadlines are met and logistics are handled seamlessly</li><li>Provide executive administrative support by preparing correspondence, proofreading documents, transcribing meetings, and managing phone etiquette on multi-line phone systems</li><li>Handle bookkeeping tasks using QuickBooks, including invoicing, expense tracking, and basic financial recordkeeping</li><li>Assist with personal assistant duties such as travel arrangements, personal scheduling, and confidential task management</li><li>Maintain accurate data entry records and ensure all filing is up-to-date for easy retrieval and compliance purposes</li></ul>Skills<ul><li>Proven experience in office management or administrative roles with strong organizational skills</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools for document creation and collaboration</li><li>Skilled in calendar management, including scheduling meetings and coordinating multiple priorities efficiently</li><li>Excellent communication skills with professional phone etiquette across multi-line phone systems</li><li>Experience with bookkeeping software like QuickBooks for financial transactions and recordkeeping</li><li>Strong attention to detail in proofreading, transcription, and data entry tasks</li><li>Ability to handle clerical responsibilities such as filing, data management, and front desk duties confidently</li><li>Knowledge of project coordination techniques to support team initiatives effectively</li><li>Familiarity with office technology including Microsoft Outlook Calendar and DocuSign for digital signatures</li><li>Customer service orientation to assist visitors or clients warmly while maintaining professionalism</li></ul>Join us in this energetic role where your organizational prowess will directly impact our success! We value proactive individuals who thrive on multitasking and delivering exceptional support. If you&rsquo;re ready to be an essential part of a vibrant team dedicated to excellence&mdash;apply today!Pay: $24.34 - $26.52 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Flexible schedule</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Parental leave</li><li>Professional development assistance</li><li>Vision insurance</li></ul>Work Location: Hybrid remote in Sacramento, CA 95825

Office Manager / Executive Assistant

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