administrative assistant onsite downtown indy

aFit Staffing

<p></p><div><div><div><div><div><p><b>Receptionist and Constituent Services Representative</b></p></div></div><br>
<p></p>
<div><div><p>Indianapolis, IN Residents Only<br>
</p></div></div><p></p><br>
<br>
<div><div><p>You want to work where you know you are a perfect fit. At aFit, a woman owned (WBE) company based in Indianapolis, we are devoted to being collaborative, honorable, and accountable. Our company provides project-based staffing for government and commercial organizations. To our prospective clients, aFit offers a talented workforce in a team-based environment to produce concrete and reliable outcomes. At aFit, we focus on building strong relationships and keeping the day-to-day flexible in an in-person or remote-enabled environment.</p>
<p>
aFit Staffing, Inc. is an equal opportunity employer.
</p><p>Please note, this full-time position is in Indianapolis, IN and we do not offer relocation assistance at this time.
</p></div></div><br>
</div></div><p></p><div><div><div><div><p><b>Description of Duties:</b><br>
</p></div></div><br>
<div><div><p>The Constituent Services Representative is responsible for communicating the actions of a key Indiana state figure in a customer focused environment.
</p></div></div><br>
</div></div><p></p><div><div><div><div><p><b>Key Responsibilities:</b><br>
</p></div></div><br>
<div><div><ul><li>Field, manage, and keep detailed records of all constituent communications.
</li><li>Check guests in for office visits.
</li><li>Communicate actions of a major IN state figure in a customer focused environment.
</li><li>Collaborate with the Outreach team to draft letters, certificates, and other official materials.
</li><li>Maintain a detailed understanding of current state and federal legislation and government agencies.
</li><li>Prepare briefing materials.
</li><li>Draft and proofread correspondence.
</li><li>Organize and maintain filing systems.
</li><li>Develop and update contact databases
</li><li>Research projects as assigned by Director.
</li><li>Other duties assigned.
</li></ul></div></div><br>
</div></div><p></p><div><div><div><div><p><b>Desired Skills and Experience:</b><br>
</p></div></div><br>
<div><div><ul><li>Exceptional written and verbal communications.
</li><li>Responsible for having a broad understanding of current events.
</li><li>Detailed knowledge of local, state and federal government.
</li><li>Keep abreast of state and federal legislation that impacts constituents.
</li><li>Must be able to work effectively in a fast-paced environment, managing multiple tasks and priorities with accuracy and professionalism.
</li><li>Previous customer service experience strongly desired.
</li><li>Proven ability to handle confidential information and documentation with discretion, integrity, and adherence to office policies.
</li><li>Ability to learn new concepts quickly.
</li><li>Able to handle stressful situations.
</li><li>Able to work in a collaborative team environment to obtain the best results.
</li><li>Work as a topmost trusted partner with aFit and the client.
</li><li>Approaches challenges with a positive, consultative mindset
</li><li>Self-starter with the desire to achieve and work with integrity.
</li><li>Willingness to grow and change through ambiguity.
</li><li>Learning agility, or the ability to develop new skills.
</li><li>Open and receptive to feedback to continuously grow.
</li></ul></div></div><br>
</div></div><p></p><div><div><div><div><p><b>Working Schedule:</b><br>
</p></div></div><br>
<div><div><p>Onsite 402 West Washington Street, Indianapolis, IN
</p><p>Monday &ndash; Friday 8am &ndash; 5pm EST
</p><p>Parking provided
</p></div></div><br>
</div></div><p></p><div><div><div><div><p><b>Education:</b><br>
</p></div></div><br>
<div><div><p>Bachelor&rsquo;s degree or equivalent experience.</p></div></div></div></div></div><p></p>

Administrative Assistant - Onsite Downtown Indy

Rohrman Automotive Group

<p><b>Service Support</b><br/><b>AUTO</b><br/><b>New Car Dealership</b><br/><b>Customer Service</b><br/><b>Indianapolis </b></p><p><b>Indy Honda</b> has a great opportunity to get your foot in the door with us! We&rsquo;re seeking a professional, responsible, and outgoing person to work as a Service Support Specialist in our fast paced, busy service department. You will serve as the first point of contact for our customers and be responsible for all front-desk and other administrative-support duties.</p><p><b>Indy Honda just won the Automotive News 2025 &ldquo;Best Dealerships to work for&rdquo; award.</b></p><p><b>AND The Rohrman Automotive Group just won the &ldquo;2024 Best Places to Work&rdquo; award for work culture, professional development and overall best places to work.</b></p><p><b>We Offer to our Automotive Service Technician:</b></p><ul><li>We offer a very competitive pay plan - Top pay for proven experience</li><li>We also offer the best education, tools, resources &amp; community for you to succeed.</li><li>Health insurance</li><li>Dental insurance</li><li>Life insurance</li><li>Vision insurance</li><li>401(k) with company match</li><li>Paid vacation</li><li>Paid personal/sick days</li><li>Paid community/charity volunteer days</li><li>Company Savings Plan</li><li>Hardship assistance</li><li>5-Day Work Week</li><li>Employee discounts</li><li>Opportunity to advance into dealership management</li><li>Opportunity for further advancement within the Rohrman Automotive Group</li><li>And More&hellip;.</li></ul><p><b>Responsibilities: </b></p><ul><li>Answer all incoming calls from multi-line switchboard</li><li>Transfer/route all calls, take messages as needed</li><li>Move cars in and out of the service drive</li><li>Customer support tasks</li><li>Assist all customers (on the phone and in-person) with basic dealership information</li><li>Provide administrative support to the front desk as needed (faxing, filing, etc.)</li></ul><p><b>Requirements: </b></p><ul><li>Excellent customer service skills Valid driver&rsquo;s license</li><li>Strong attention to detail, willingness to work in a fast-paced environment</li><li>Working knowledge of computers (MS Word, Excel, etc.)</li><li>Professional attitude and attire a must</li><li>Ability to multi-task and work in a fast-paced atmosphere</li></ul><p>This is an incredible opportunity to COME JOIN THE MIDWEST&rsquo;S #1 VOLUME AUTO GROUP &ndash; the Rohrman Automotive Group. To set up a confidential interview please submit your resume.</p><p><b>Indy Honda</b></p><p>&shy;&shy;&shy;&shy;&shy;&shy;&shy;&shy;&shy;&shy;&shy;&shy;&shy;&shy;&shy;&shy;&shy;&shy;&shy;&shy;&shy;&shy;</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Employee assistance program</li><li>Employee discount</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Professional development assistance</li><li>Retirement plan</li><li>Vision insurance</li></ul><p>License/Certification:</p><ul><li>Driver's License (Required)</li></ul><p>Ability to Commute:</p><ul><li>Indianapolis, IN 46227 (Required)</li></ul><p>Work Location: In person</p>

Automotive Service Support

Indy West Christian School

<div><b>Indy West Christian School</b> is seeking a caring, dependable and mature Christian individual to serve as a <b>Daycare Paraprofessional.</b> The ideal candidate is passionate about supporting students in a loving, faith-based environment. This role provides classroom assistance and supervision to ensure a safe and nurturing atmosphere for learning and play.<h4 class="jobSectionHeader"><b>
Professional Qualifications:</b></h4><ul><li>
High School Diploma or GED required.</li><li>
CPR and First Aid certification (or willingness to obtain).</li><li>
Ability to work well with children and adults in a fast-paced environment.</li><li>
Strong organizational and communication skills.</li><li>
Prior childcare or classroom experience preferred.</li></ul><h4 class="jobSectionHeader"><b>
Spiritual &amp; Personal Requirements:</b></h4><ul><li>
A personal relationship with Jesus Christ.</li><li>
Active member of an evangelical church.</li><li>
Commitment to the school's Statement of Faith and Lifestyle Statement.</li><li>
Demonstrates integrity, confidentiality, and a positive attitude.</li></ul><h4 class="jobSectionHeader"><b>
Duties and Responsibilities:</b></h4><ul><li>
Supervise and interact with students in daycare and classroom settings.</li><li>
Assist teachers with learning tasks and classroom management.</li><li>
Provide coverage for lunch, recess, and before/aftercare programs.</li><li>
Maintain a positive, Christ-centered environment for students and staff.</li><li>
Communicate effectively with teachers and administrators.</li><li>
Be available during daycare hours (7:30 AM - 4:30 PM).</li><li>
Willingness to obtain a substitute certificate and serve as needed.</li></ul></div>

Daycare Paraprofessional

Talent Portus

<p><b>Job Title &ndash; Administrative Assistant (793672)</b></p><p><b>Location &ndash; Onsite in Indianapolis, IN 46204 (Need Local Only)</b><br/><b>Visa: All Visa Open </b></p><p><b>Duration &ndash; 12+ Months </b></p><p><b>Interview &ndash; F2F/Onsite in Final Round </b></p><p><b>Pay Rate &ndash; $17 - $18/hr. On 1099/C2C</b></p><p><b>Job Description:</b></p><p><b>This role provides essential support to the commission by coordinating administrative operations, facilitating communication with internal and external stakeholders, and ensuring timely and accurate processing of program documentation</b></p><p><b>Purpose of Position/Summary:</b></p><p>The incumbent works as an Administrative Assistant with the Indiana Department of Health (IDOH) Food Protection Division (FPD), Manufactured Foods Program. This role provides essential support to the commission by coordinating administrative operations, facilitating communication with internal and external stakeholders, and ensuring timely and accurate processing of program documentation. This role plays a key part in maintaining regulatory compliance, supporting budget and grant activities, and enhancing the overall efficiency of the fast-paced programmatic areas.</p><p><b>Essential Duties/Responsibilities:</b></p><p>Takes and transcribes dictation, types letters, agendas, memos, minutes, statistical reports and forms such as budget reports.</p><p>Act as a liaison between program leadership, other state agencies, regulated businesses, and external stakeholders.</p><p>Review incoming documents for accuracy, completeness, and compliance with federal, state, and local regulations; obtain necessary approvals when required.</p><p>Coordinate clerical and administrative functions such as file maintenance, meeting logistics, and supply management.</p><p>Interpret and communicate routine policy guidance to stakeholders, ensuring clarity and consistency.</p><p>Research and prepare reports, summaries, and data analyses for the Program Manager and other leadership staff.</p><p>Prepare, process, and route correspondence; verbally communicate with the public and agency representatives; and direct incoming inquiries to appropriate personnel.</p><p>The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities, and activities may change or be assigned at any time.</p><p><b>Job Requirements:</b></p><p>-- High School Diploma or equivalent.</p><p>-- 3 years full time experience performing administrative support, bookkeeping, office management, or related experience.</p><p>-- General knowledge of office administrative functions, theories, and principles.</p><p>-- Working knowledge of research techniques and report composition.</p><p>-- Working knowledge of functions of other departments and agencies and their impact on the department.</p><p>-- Effective written and verbal communication skills.</p><p>-- Attention to detail and proofreading skills.</p><p>-- Organizational skills with the ability to prioritize tasks effectively and multitask</p><p>-- Ability to use Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)</p><p>-- Ability to analyze procedures and policies and writes procedural manuals to recommend improvements.</p><p>-- Experience in a food preparation environment preferred</p><p>-- Ability to maintain cooperative work relationships.</p><p><b>Responsibility:</b></p><p>The individual will work with employees in the programs as well as other programs with the Division, other agencies or departments, and the general public to interpret program policy, procedures, and maintain coordination of work. The individual will receive specific instructions on unusual problems and must refer all deviations from the norm to the manager. Results are reviewed for soundness of judgement, adherence to directions, and technical competence.</p><p><b>Working Conditions:</b></p><p>The position works primarily in Central Office in a standard office environment.</p><p><b>Required /Desired Skill</b></p><p>High School or equivalent Required</p><p>Prior administrative assistant experience. Required 3 Years</p><p>Ability to use Microsoft office suite (Word, Excel, PowerPoint, Outlook) Required 3 Years</p><p>Strong written and verbal communication skills</p><p>Strong organization skills</p><p>Experience in a food preparation environment.</p><p>Job Type: Contract</p><p>Pay: $17.00 - $18.00 per hour</p><p>Expected hours: 40 per week</p><p>Benefits:</p><ul><li>Professional development assistance</li></ul><p>Work Location: In person</p>

Administrative Assistant

Indiana University Health

<div><div><p><b>IU Health Medical Group</b> is hiring! We are seeking a <b>Nurse Practitioner or Physician Assistant</b> to join our dedicated <b>Orthopedic Spine </b>Team in the Indianapolis area!</p>
<p><b>Position Details:</b></p>
<ul><li>Position is located at Methodist Medical Plaza North and South and Goodman Hall</li>
<li>Full-time, Day shift
<ul><li>Monday - Friday, 8a-4:30p</li>
</ul></li><li>100% Outpatient
</li><li>Team includes 2 physicians and 2 advanced practice providers</li>
</ul>
<p><b>Key Responsibilities:</b></p>
<ul><li><b>Outpatient Care</b>
<ul><li>Conduct initial evaluations, follow ups and post operative visits</li>
<li>Order and interpret diagnostic imaging (MRI, CT, X-ray)</li>
<li>Develop and manage treatment plans for spine-related conditions</li>
<li>Educate patients on procedures, recovery and rehabilitation</li>
</ul></li></ul><p><b>Qualifications:</b></p>
<ul><li>ACNP, AGNP, FNP or PA certification <b>required</b></li>
<li>Experienced APP preferred but open to new grads</li>
<li>Experience working as an Ortho Spine APP, Experience working as Neurosurgery APP, PM&amp;R APP or Pain Management</li>
</ul>
<p>IU Health offers a value-based compensation package that includes group insurance (health, dental, life, disability), 401k with company match, generous PTO, CME allowance/time off, relocation assistance, and malpractice insurance coverage.</p>
<p>See how you can thrive, right here at Indiana University Health</p>
</div>
<h4 class="jobSectionHeader"><b>Community Description</b></h4>
<div><p><b>Indianapolis, Indiana</b>, the 17th largest U.S. city, is a sophisticated city blending charm and culture with a wonderful balance of business and leisure. Residents of this dynamic city enjoy:</p>
<ul><li>Leading educational system and top-ranked universities, paired with a diverse population</li>
<li>Vibrant downtown offering arts, theaters, world-class museums, zoo, concerts and memorials</li>
<li>Named to <i>U.S. News &amp; World Report's</i> 2023-2024 list of the best places to live in the United States</li>
<li>Top ranked international airport: &quot;<i>Best Airport in North America</i>&quot; twelve consecutive years</li>
<li>Ranked by Niche in 2023 as one of the most diverse counties in America, as well as one of the best cities to live in and buy a house in the country</li>
<li>Historic neighborhoods with surrounding cultural districts and low cost of living</li>
<li>Outdoor recreation includes golfing, boating and unique parks</li>
<li>Home of the Colts (<i>NFL</i>), Fever (<i>WNBA</i>), Pacers (<i>NBA</i>), Indians (<i>MiLB</i>), Indianapolis 500 (<i>IndyCar</i>) and the nation's largest half marathon</li>
<li>Close proximity to Chicago, St. Louis<b>, </b>Louisville<b>,</b> and Cincinnati</li></ul></div></div><div></div>

Nurse Practitioner or Physician Assistant - Orthopedic Spine (Indianapolis Area)

Crossroads Rehabilitation Center

<p></p><div><div><div><div><p><b>Career Navigator</b><br>
Easterseals Crossroads delivers vital services and is leading the way to 100 percent equity, inclusion, and access for people with disabilities, families, and communities.</p><p><b>
Position Summary</b></p><p>
The Career Navigator will be responsible for providing person-centered services to an assigned caseload of participants enrolled in the Pathways program. The Career Navigator will be the primary point of contact with their participants and will provide comprehensive case management and employment services to help them move toward self-sufficiency. The Career Navigator will work closely with participants from start to finish in the program, facilitating the initial assessment of strengths and needs and then coordinating the necessary services to assist each participant in meeting their goals.</p><div><b>
Benefits</b></div><div>
We offer a generous benefit package including:</div><ul><li>
Medical, dental, vision</li><li>
Flexible spending accounts</li><li>
Employer-provided short- and long-term disability and life insurance</li><li>
403(b) plan</li><li>
Paid time off and sick time</li><li>
Paid holidays</li></ul><p><b>
Essential Functions</b></p><ul><li><ul><li>
Serve as primary case manager for assigned participants throughout the continuum of services.</li><li>
Utilize various tools to assess participant needs and barriers, develop a career/employment plan, and identify appropriate support and services within Easterseals and in the community.</li><li>
Coordinate referrals to community centers and organizations to address needs and remove barriers.</li><li>
Coordinate referrals to additional services as needed including benefits planning, assistive technology, financial literacy and legal assistance.</li><li>
Coordinate job search activities including resume preparation; identification of job opportunities; completion and submission of applications, coordination, and assistance with interviews; and advocacy with potential employers as requested and necessary.</li><li>
Will meet regularly with each assigned participant to facilitate communication and progress toward goal acquisition. Frequency of meetings can vary based on each participant&rsquo;s specific program status, needs, and choice.</li><li>
Conduct on-site job analysis as appropriate and requested.</li><li>
Provide necessary and appropriate on-the-job training with each assigned consumer, as necessary and appropriate, including advocacy and development of natural support.</li><li>
Provide post-employment support and advocacy as necessary to facilitate long-term success.</li><li>
Complete and submit all required documentation for each assigned participant throughout the continuum of services while enrolled in the program.</li><li>
Teach workplace readiness skills to individual participants or groups as needed using existing curriculum.</li><li>
Process requests for &ldquo;bridge&rdquo; funds and present to Program Manager for approval.</li><li>
Coordinate with the Education Specialist to assist participants, as desired, with exploration and accessing post-secondary training and education options, acquisition of a high school diploma or HSE, tutoring, and enhancing literacy skills.</li><li>
Coordinate with the Business Liaison for job search and job placement assistance for participants.</li><li>
Encourage participation in Circles Indy and attend meetings as appropriate to support participants.</li></ul></li></ul><p><b>
Education, Licenses, Certification:</b></p><ul><li>
Bachelor&rsquo;s degree in vocational Rehabilitation, Psychology, Sociology, Social Work, Business, or related field.</li><li>
3-5 years&rsquo; experience working as employment consultant, case manager, or related position.</li><li>
A current, valid Indiana Driver&rsquo;s license and proof of auto insurance.</li></ul><p><b>
Experience required:</b></p><p>
Prior experience working with individuals with disabilities is highly preferred.</p><p><b>
Hours</b></p><p>
37.5 hours per week, Monday &ndash; Friday; must be flexible and willing to work evenings, weekends and holidays if necessary, to meet the needs of assigned consumers.</p><div><div>
Easterseals Crossroads is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, race, ethnicity, color, religion, sex, national origin, disability, sexual orientation, gender expression, gender identity, or veteran status.</div></div></div></div></div></div>

Career Navigator (Job Coach)

House Buyers of America

<div><p>House Buyers of America is looking for an Executive Assistant. The Executive Assistant will be responsible for supporting our fast paced, growth-oriented CEO. This position requires a minimum of 3 years of experience supporting executives. This position requires a high level of accuracy, attention to detail, and the ability to work independently and solve problems. We are looking for someone who will be available after regular hours when needed and able to handle critical deadlines on a moment's notice. This position is FULLY REMOTE!</p>
<p><b>
What you will do:</b></p>
<ul>
<li>Manage and prioritize the CEO's calendar/schedule.</li>
<li>Manage CEO's inbox to include screening, managing, and responding to emails and incoming communications, ensuring timely responses and prioritizing urgent matters.</li>
<li>Provide executive administrative support for project(s) by performing analyses and preparing appropriate supporting documentation to support and assist the executive leadership team.</li>
<li>Coordinates adherence to deadlines and completion of special projects, correspondence, and reports. Provides executive administrative support by developing and refining presentations as required by members of the executive leadership team.</li>
<li>Plan and organize meetings.</li>
<li>Sit in on meetings and report back to CEO and communicate CEO priorities in meetings.</li>
<li>Bid out vendors and key resources needed by company. Negotiate the best pricing and terms.</li>
<li>Assists with development and preparation of various reports and schedules under the direction of the assigned Executive or department professionals.</li>
<li>Compose, edit, and proofread correspondence, contracts, reports and/or presentations.</li>
<li>Responsible for updating task management software for key action items.</li>
<li>Responsible for communication support across the practice area.</li>
<li>Compile meeting agendas and minutes as needed.</li>
<li>Perform routine administrative tasks such as filing and drafting correspondence.</li>
<li>Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.</li>
<li>Prepare responses to correspondence containing routine inquiries.</li>
<li>Maintain strict confidentiality of the company and executive information.</li>
<li>Occasionally interview candidates.</li>
<li>Performs various administrative functions as requested.</li>
</ul>
<p><b>About You:</b></p>
<ul>
<li>3+ years of related experience as an executive assistant</li>
<li>10+ years of administrative experience</li>
<li>Strong communication skills (both written and verbal)</li>
<li>Strong skills within MS Office Suite</li>
<li>Ability to develop presentations and materials that are client and/or executive management ready</li>
<li>Associate's degree from an accredited university required; Bachelor's degree from an accredited university preferred</li>
</ul>
<p><b>Why we are a great place to work:</b></p>
<ul>
<li>Our company is FULLY REMOTE</li>
<li>Our awesome company culture includes: competitive pay great benefits, great people, casual dress, team events, work hard/ play hard environment</li>
<li>2025 Revenue is up 60% year over year compared to 2024</li>
<li>2025 Ratified acquisitions are up 70% year over year compared to 2024</li>
<li>Q4 2025 sales are up 100% compared to Q3 2025</li>
<li>Q4 2025 revenue is up 152% compared to Q4 2025</li>
<li>Q4 Ratified acquisitions are up 64% compared to Q4 2025</li>
<li>We are continuing our nationwide expansion, now operating in 44 states plus Washington, DC.</li>
</ul>
<p><b>House Buyers of America</b> is a leading national home-buying company helping homeowners sell with confidence through a <b>simple, transparent, and hassle-free process</b>. Founded in 2001 and operating in <b>44 states</b>, the company blends decades of real estate expertise with <b>technology-driven operations</b> to deliver <b>speed, certainty, and consistent outcomes</b>. House Buyers of America has been recognized for its industry impact, including <b>Ernst &amp; Young Entrepreneur of the Year</b> and inclusion on the <b>Inc. 5000</b> list of America's fastest-growing companies.</p>
<p>
House Buyers is an equal opportunity employer and does not discriminate by sex, creed, race, or by age. www.HouseBuyersOfAmerica.com</p>
<p>
Total Compensation Range: $60,000- $100,000/ year</p></div>

Executive Assistant (Remote)

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