administrative assistant receptionist

MID FLORIDA MATERIAL HANDLING

Overview We are seeking a dynamic and organized Administrative Assistant / Receptionist to join our team! This vital role combines front desk responsibilities with comprehensive administrative support, ensuring smooth daily operations and exceptional customer service. The ideal candidate will be energetic, detail-oriented, and possess excellent communication skills, ready to handle a variety of clerical tasks with enthusiasm and professionalism. This position offers an exciting opportunity to be the welcoming face of our organization while supporting essential office functions.Duties<ul><li>Greet visitors, clients, and vendors warmly and professionally at the front desk, creating a positive first impression</li><li>Manage multi-line phone systems, directing calls efficiently and courteously using proper phone etiquette</li><li>Handle incoming correspondence, emails, and inquiries with promptness and accuracy</li><li>Maintain organized filing systems, including digital files using Google Workspace and Microsoft Office applications</li><li>Support office management activities such as supply ordering, inventory tracking, and maintaining office equipment.</li><li>Assist in processing sales team monthly commissions</li><li>Handles confidential information with discretion and professionalism.</li><li>Other duties as assigned.</li><li>Qualifications.</li><li>Proven office and reception experience demonstrating strong organizational skills and attention to detail</li><li>Proficiency in computer literacy including Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and data entry tools</li><li>Excellent customer service skills with the ability to handle inquiries professionally in person and over the phone</li><li>Strong time management skills with the ability to prioritize tasks efficiently in a fast-paced environment</li><li>Experience with front desk operations is a plus</li><li>This role is perfect for someone eager to grow their administrative expertise in a vibrant workplace. We value proactive individuals who thrive on organization, communication, and delivering outstanding customer support.</li></ul>Pay: $20.00 - $22.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>What were some of your main responsibilities in your past admin assistant or receptionist jobs? </li></ul>Experience:<ul><li>receptionist: 2 years (Required)</li><li>Microsoft Office : 2 years (Required)</li></ul>Work Location: In person

Administrative Assistant / Receptionist

G Skin & Beauty Institute

Job Summary We are seeking a dynamic and organized Administrative Assistant/Receptionist to join our team! In this vital role, you will be the first point of contact for visitors and callers, ensuring a welcoming and professional environment. Your multitasking skills, attention to detail, and positive attitude will help keep our office running smoothly. This paid position offers an exciting opportunity to develop your office management expertise while supporting various administrative functions across departments.Responsibilities<ul><li>Greet visitors and clients warmly, providing excellent customer service and ensuring a positive first impression</li><li>Answer multi-line phone systems promptly and courteously, directing calls to appropriate personnel</li><li>Manage front desk operations, including handling incoming and outgoing mail, packages, and deliveries</li><li>Maintain accurate data entry and filing systems, including digital records using Google Workspace and Microsoft Office tools</li><li>Support calendar management and appointment scheduling for staff and executives with efficiency and professionalism</li><li>Assist with bookkeeping tasks using QuickBooks or similar accounting software as needed</li><li>Perform clerical duties such as proofreading documents, organizing files, and managing office supplies to ensure a well-organized workspace</li></ul>Skills<ul><li>Proven experience in office management, administrative support, or clerical roles with strong organizational skills</li><li>Excellent computer literacy, including proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications</li><li>Familiarity with multi-line phone systems, phone etiquette, and customer support best practices</li><li>Bilingual abilities are highly desirable to serve diverse clients and team members effectively</li><li>Strong typing skills with attention to detail for data entry, proofreading, and document preparation</li><li>Knowledge of office equipment operation such as fax machines, scanners, and printers</li><li>Ability to prioritize tasks efficiently while managing time effectively in a fast-paced environment</li></ul>Join us in creating a vibrant workplace where your organizational talents shine! This role is perfect for someone eager to grow their administrative expertise while making a meaningful impact every day. We value energetic professionals committed to delivering exceptional support through excellent communication skills and proactive problem-solving.Pay: $23.49 - $24.00 per hourBenefits:<ul><li>Health insurance</li><li>Paid time off</li></ul>Work Location: In person

Administrative Assistant/Receptionist

4Wall Europe

<div>
 Come join the team behind some of the most prominent events in the world. From the electrifying energy of
 
 EDC
 
 , to the epic scale of
 
 Metallica&rsquo;s World Tour
 
 , to the high-profile production of the
 
 NFL Draft
 
 . You&rsquo;ve seen our work at
 
 CES
 
 , on Broadway,
 
 I Heart Radio
 
 ,
 
 Saturday Night Live
 
 , and
 
 The Tonight Show
 
 and that&rsquo;s just the beginning. From the lights and video walls to the rigging, staging and audio, no matter how big or small the production is, there&rsquo;s a good chance 4Wall was behind it all. Be a part of a leading team in the entertainment industry!
 
 
 We are looking for an
 
 Administrative Assistant/Receptionist
 
 to come join the 4Wall team!
 
 
 
 What you will be doing
 
 : While every day is different at 4Wall, you will be responsible for supporting the Regional Administrator and office staff, answering the phones, greeting guests, and other administrative duties.
 
 
 
 What you bring to the table
 
 : Our ideal candidate will have previous customer service, administrative, or receptionist experience and has the ability to manage multiple tasks simultaneously. Should have strong PC skills including Microsoft Word, Excel, Outlook, and internet browsers. Should have a friendly demeanor and is responsible, self-motivated, and well organized.
 
 
 
 Hourly Range
 
 
 
 $22.00 - $25.00
 
 
 
 What You Should Know
 
 
 
 Hours are 7:30 AM - 4:30 PM with some potential OT.
 
 
 
 Why You Should Work for 4Wall
 
 
 
 <ul>
 <li>
 Our People Rock! We pride ourselves on having a family feel where everyone feels welcomed and valued. No matter what your role is at 4Wall, you are a key piece to the success of the company.
 </li>
 <li>
 Perks, perks and more perks! We make it a priority to take care of everyone who works at 4Wall. Beyond comprehensive medical, dental, and vision, our benefits package features a 401(k) with 5% company match, company-paid life insurance, short and long term disability, Personal Time Off (PTO), pet insurance and much more!
 </li>
 <li>
 The A+ Environment &ndash; It&rsquo;s casual Friday everyday! We strive to create a culture that encourages everyone to interact with each other and have fun. Everything from Star Wars day, to employee contests, to health and wellness months, to chili cook offs. Giving back in our communities is also important as we donate our time and gear to numerous charities.
 </li>
 <li>
 Our Future is Bright &ndash; Pun intended! 4Wall is a growing business and there are a lot of exciting things happening here. We are involved in a wide variety of markets within the industry and are looking to continue our surge in serving across the world with the highest quality rental gear with outstanding customer service.
 </li>
 <li>
 Growth That Matches Your Ambition &ndash; We offer internal promotion paths &ndash; many of our leaders started in the warehouse or field. We offer training and certifications. With multiple U.S. locations, there are opportunities to travel, transfer and expand your reach.
 </li>
 <li>
 Be Part of the Success &ndash; Whether you are on-site, in the warehouse, or in the office, you play an important role in our success. Work on high profile concerts, TV shows, festivals, and corporate events. Collaborate with industry professionals, including top designers and creatives in the industry.
 
 
 </li>
 </ul>
 
 So you want the job, now what?
 
 
 
 
 Our Recruitment Process Goes As Follows
 
 
 
 <ul>
 <li>
 Apply for the job
 </li>
 <li>
 Our recruitment team will review your application. If you are qualified, we will pass it along to the hiring manager. If you aren&rsquo;t, we will let you know as we don&rsquo;t like to leave people hanging.
 </li>
 <li>
 Interviews &ndash; most likely a phone interview and then an in-person interview.
 </li>
 <li>
 Job offered &ndash; if selected, the hiring manager will contact you to offer the role. If you aren&rsquo;t selected, don&rsquo;t worry, we will let you know so you aren&rsquo;t left wondering.
 </li>
 <li>
 Complete a background check, and possibly a drug test, depending on the role you are hired for.
 </li>
 <li>
 Start new job&hellip; life changed!
 
 
 </li>
 </ul>
 
 Not interested, but know someone who might be?
 
 Refer them! If they get the job, they&rsquo;ll owe you one for helping them get an awesome job!
 
 
 Interested in applying? Click here to view more info and apply online. (Opens in new window)
 
 
 P.S. 4Wall is an EOE.
</div>

ADMINISTRATIVE ASSISTANT / RECEPTIONIST

Voyager Technologies, Inc.

<div>Voyager is an innovative defense, national security and space technology company committed to advancing and delivering transformative, mission-critical solutions. We tackle the most complex challenges to unlock new frontiers for human progress, fortify national security, and protect critical assets to lead in the race for technological and operational superiority from ground to space.

Forge the Future: Join Voyager Technologies

The future belongs to those who build it. At Voyager Technologies, we're building technologies that protect lives, expand frontiers and prepare us for what's next. And we're doing that with people who are wired to solve, build, adapt and lead. These roles are not for the faint of heart.

You'll help lay the foundation for humanity's future. Join a culture where innovation thrives, curiosity is rewarded, and impact is real. We're a company of doers, thinkers and builders, united by purpose and grounded in reality.

If you want to put your skills to work where the stakes are real and the mission is bigger than any one person, forge the future with Voyager.

____________________________________________________________________________________

Job Summary:

The Administrative Assistant and Receptionist will be a key driver of operational excellence, and processes are efficient, scalable, and aligned with business initiatives. You will play a pivotal role in enhancing the overall employee experience by streamlining workflows, executing with excellence and implementing best-in-class people practices.

Responsibilities:
<ul>
<li>To provide administrative, clerical, and organizational support for the office by performing the following responsibilities.</li>
<li>Greets clients and visitors in a professional manner &amp; promptly notifies appropriate person of their arrival.</li>
<li>Answers telephone, takes accurate messages, and screens and directs telephone calls for management in a professional manner.</li>
<li>Processes incoming and outgoing mail on a daily basis and signs for courier deliveries.</li>
<li>Composes, prepares and proofreads correspondence, office memos and reports, and maintains confidentiality when required.</li>
<li>Provides administrative support for special projects and presentations to include research, compiling data and preparation of presentations.</li>
<li>Maintain an organized office calendar and schedules meetings and appointments as needed.</li>
<li>Prepares for meetings, including conference room set up, meal and refreshment planning and pickup, and meeting clean-up.</li>
<li>Make travel reservations and prepare expense reports.</li>
<li>Inventories and orders office supplies and equipment.</li>
<li>Perform general filing, record maintenance, and assist in purchasing as needed.</li>
<li>Performs other duties as assigned.</li>
<li>Typical working hours are 7:30 am to 4:30 pm Monday &ndash; Friday (with an hour lunch break).</li>
<li>Other related job duties, as assigned.</li>
<li>Ability to travel approximately 5% of the time as needed.</li>
<li>Ability to obtain and maintain a US Security Clearance (Requires US Citizenship).</li>
</ul>
Skills:
<ul>
<li>Responsible, reliable, and punctual</li>
<li>Excellent communication skills</li>
<li>Highly organized</li>
<li>Detail oriented</li>
<li>Good computer skills</li>
<li>Proficient in Microsoft Office Suite, including MS Word, Outlook, and Excel</li>
<li>Ability to prioritize tasks</li>
<li>Professionalism</li>
<li>Ability to work well with all levels of internal management and staff</li>
</ul>
Required Qualifications:

Required: High School Diploma or equivalent 


Preferred Qualifications:
<ul>
<li>Associate's or Bachelor's degree in related discipline from an accredited college/university. May consider equivalent experience in lieu of degree</li>
</ul>
Please click &quot;Apply&quot; to submit your application.

The salary range represents the base salary range for this position. Actual compensation will vary and may be above or below the range based on various factors. Those include but are not limited to location, experience, and performance.

Voyager offers a comprehensive, total compensation package, which includes competitive salary, a discretionary annual bonus plan, paid time off (PTO), a comprehensive health benefit package, retirement savings, wellness program, and various other benefits. When you join our team, you're not just an employee; you become part of a dynamic community dedicated to innovation and excellence.

To conform to U.S. Government space technology export regulations, including the International Traffic in Arms Regulations (ITAR) you must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State.

Voyager is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

Minority/Female/Disabled/Veteran

The statements contained in this job description are intended to describe the general content and requirements for performance of this job. It is not intended to be an exhaustive list of all job duties, responsibilities, and requirements. This job description is not an employment agreement or contract. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice.</div>

Southwest Hazard Control

We have a current opportunity for a part-time Office Administrator assistant.Candidates must have experience working in a construction environment.Monday-Friday 18-25 hours a week to join our Albuquerque, NM team. Possibly more hours in the future. The administrator assistant will provide administrative support to the team.MUST be proficient in Microsoft , Excel and word.Responsibilities: Answer Phones Work closely and provide administrative support to Managers and Supervisors Monitor and schedule physicals and training Keep track of employee badging Help out with new hires get required paperwork and ID information Refill supervisor forms on a weekly basis in the warehouse Provide and request certificates of insurance for clients Closeout Packages scanned and/or mailed to client with the invoice Waste Manifest preparation and organization Print and Scan invoices to clients when required Filing as needed Word processing and create spreadsheets when required Help completing various forms Misc administrative support and tasks as needed. Lunch orders Office supply ordersJob Type: Full-timePay: $16.00 - $20.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Health savings account</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

The American Legion

The American Legion-Department of New York &ndash; Headquarters is looking for an Administrative Assistant to join our Troy office.Primary Responsibility: General office work, receptionist, phones. Front desk responsibilities. Be able to communicate with members, employees, and others to answer questions, explain &amp; disseminate info. Assist with office projects, events, and office activities. Requirements:Proficient with Microsoft &amp; Excel, and Outlook. Professional communication skills &amp; demeanor, minimum 3 years office experience.40 hours weekly - Mon-Fri.Interested applicants should submit resume and 3 references.Job Type: Full Time (will consider Part-Time) Salary: $19.00 - $22.00Work Location: One location - TroyJob Type: Full-timePay: $19.00 - $22.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Office Administrative Assistant/Receptionist

EPIC Insurance Brokers & Consultants

<div>LOCATION: New York, NY (Midtown), 5 days in office

Come join our team!

There are many reasons why EPIC Insurance Brokers &amp; Consultants has become one of the fastest-growing firms in the insurance industry. Fueled and driven by capable, committed people who share common beliefs and values and &quot;bring it&quot; every day, EPIC is always looking for people who have &quot;the right stuff&quot; &ndash; people who know what they want and aren't afraid to make it happen.

Headquartered in San Francisco and founded in 2007, our company has over 3,000 employees nationwide. With locations spread out across the U.S., our local market knowledge and industry expertise helps support our clients' regional and global needs. We have grown very quickly since our founding, and we continue to see growth and success thanks to our hard-working and growth-minded employees.

Our core values are: Owner mindset, Inspire trust, Think big, and Drive results. If these values and growth align with what you're looking for in your next career? Then consider joining our amazing team!

JOB OVERVIEW:

The Administrative Assistant is responsible for providing administrative support to the company to ensure the efficient functioning of the office. Professionally administers all incoming calls and ensures phone calls are redirected accordingly. Serves as the first point of contact for clients, prospects and visiting team members on the phone as well as in person. Distribution of electronic mail to account managers utilizing various business applications.
<div>
RESPONSIBILITIES: 
<ul><li>Reception &ndash; Greeting visitors, setting up meetings &amp; troubleshooting.</li><li>Identifying, processing and distribution of mail in a timely manner.</li><li>Opens and closes front desk/reception area (locking and unlocking doors, switching phones into day/night mode). Maintain a neat and clean reception area and posts appropriate signs for office closures, holiday hours, etc.</li><li>Assists with other related clerical duties such as photocopying, faxing, filing, collating and scanning documents.</li><li>Processing outgoing mail including USPS and FedEx.</li><li>Order office supplies and maintain inventory and organization of supply room.</li><li>Contributes to a team effort by assisting in other related areas as needed.</li><li>Complies with all internal procedures and practices while demonstrating the ability to meet service performance and quality standards.</li></ul></div>
<div>
SKILLS AND QUALIFICATIONS: 
<ul><li>High school diploma.</li><li>Strong ability to learn new technology and systems</li><li>Minimum of 1-year administrative support experience required.</li><li>Excellent phone, written and interpersonal skills.</li><li>Ability to multitask in a fast-paced environment with minimum supervision.</li><li>Proficient in Microsoft Office, use of office machines such as multiline phone systems, fax/copier/scanner and mail machine.</li><li>Professional appearance and demeanor</li><li>Exceptional customer service skills; tactfulness and consideration in dealing with a diverse group of people and personalities.</li><li>Desire to advance career within our organization.</li><li>Knowledge of Salesforce a plus.</li></ul></div>

COMPENSATION:

The national average hourly rate for this role is $29.75 - $34.85 in base pay and exclusive of any bonuses or benefits. The base pay offered will be determined based on your experience, skills, training, certifications and education, while also considering internal equity and market data.

WHY EPIC:

EPIC has over 60 offices and 3,000 employees nationwide &ndash; and we're growing! It's a great time to join the team and be a part of this growth. We offer:
<ul>
<li>Generous Paid Time off
<ul><li>Managed PTO for salaried/exempt employees (personal time off without accruals or caps); 22 PTO days starting out for hourly/non-exempt employees; 12 company-observed paid holidays; 4 early-close days</li>
</ul></li><li>Generous leave time options: Paid parental leave, pregnancy disability and bonding leave, and organ donor/bone marrow donor leave</li>
<li>Generous employee referral bonus program of $1,500 per hired referral</li>
<li>Employee recognition programs for demonstrating EPIC's values plus additional employee recognition awards and programs (and trips!)</li>
<li>Employee Resource Groups: Women's Coalition, EPIC Veterans Group</li>
<li>Professional growth &amp; development: Mentorship Program, Tuition Reimbursement Program, Leadership Development</li>
<li>Unique benefits such as Pet Insurance, Identity Theft &amp; Fraud Protection Coverage, Legal Planning, Family Planning, and Menopause &amp; Midlife Support</li>
<li>Additional benefits include (but are not limited to): 401(k) matching, medical insurance, dental insurance, vision insurance, and wellness &amp; employee assistance programs</li>
<li>50/50 Work Culture: EPIC fosters a 50/50 culture between producers and the rest of the business, supporting collaboration, teamwork, and an inclusive work environment. It takes both production and service to be EPIC!</li>
<li>EPIC Gives Back &ndash; Some of our charitable efforts include Donation Connection, Employee Assistance Fund, and People First Foundation</li>
<li>We're in the top 10 of property/casualty agencies according to &quot;Insurance Journal&quot;</li>
</ul>
To learn more about EPIC, visit our Careers Page: https://www.epicbrokers.com/about/epic-careers/.

EPIC embraces diversity in all its various forms&mdash;whether it be diversity of thought, background, race, religion, gender, skills or experience. We are committed to fostering a work community where every colleague feels welcomed, valued, respected and heard. It is our belief that diversity drives innovation and that creating an environment where every employee feels included and empowered, helps us to deliver the best outcome to our clients.

California Applicants - View your privacy rights at: https://www.epicbrokers.com/wp-content/uploads/2025/01/epic-ca-employee-privacy-notice.pdf.

Massachusetts G.L.c. 149 section 19B (b) requires the following statement: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. 


#LI-TM1

#LI-Hybrid</div>

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