administrative assistant receptionist

O’Hagan Meyer

<div>O&rsquo;Hagan Meyer is seeking to hire a full-time Receptionist/Administrative Assistant that can handle a fast-paced office environment. We are looking for candidates that are outgoing, personable, hospitable and resourceful. The receptionist will work collaboratively with attorneys and staff of the firm. 1-2 years of office experience is preferred. Recent College Grads are encouraged to apply.
Duties &amp; Responsibilities:<ul><li>
Greeting Clients and Visitors</li></ul><ul>
<li>Operating multi-line phone system including transferring calls and forwarding voicemails</li>
<li>Scheduling and confirming appointments</li>
</ul><ul><li>Maintain firm conference room schedule and calendar</li>
<li>Assist attorneys and staff with office administrative tasks which may include court filings, internal file maintenance, calendaring due dates and other matter related tasks as assigned 
Scanning and distributing incoming mail and deliveries daily 
Mailing documents via USPS, USPS Certified, UPS, and FedEx</li>
<li>Assist with overflow projects including typing, formatting, researching, scheduling and coordinating meetings 
Keeping reception area clean, organized and presentable for guests</li>
<li>Assist with maintaining office supply inventory and replenishing office supplies with office managers approval
</li><li>Other projects and tasks as assigned</li>
<li>Assist as backup for file clerk</li>
<li>Assist with additional administrative tasks and projects as assigned by the office manager.</li>
<li>Collaborate in the planning and execution of office social events with office manager.</li>
<li>Crosstrain on firm technology systems (document management, calendaring, others as needed)</li>
</ul>
Requirements<ul>
<li>
Proficient with Microsoft Office Suite (Word, Excel and Outlook)</li>
<li>Proficient with Adobe PDF</li>
<li>Excellent interpersonal and customer service skills</li>
<li>Ability to operate and troubleshoot standard office equipment such as telephone, computer, photocopier/printer/scanner (multi-function machines) and postage machine</li>
<li>Ability to work in fast-paced environment</li>
<li>Excellent organizational skills and strong attention to detail</li>
</ul>
Education &amp; Experience:
High school diploma or equivalent.
Physical Requirements:
Prolonged periods of sitting at a desk and working on a computer.
Must be able to lift up to 25 pounds at times.<ul><li>The Office Receptionist is required to be in-office five days per week.</li></ul>
Compensation: $40,000-47,000 per year
Benefits<ul>
<li>Health Care Plan (Medical, Dental &amp; Vision)</li>
<li>Retirement Plan (401k, IRA)</li>
<li>Life Insurance (Basic, Voluntary &amp; AD&amp;D)</li>
<li>Paid Time Off (Vacation, Sick &amp; Public Holidays)</li>
<li>Family Leave (Maternity, Paternity)</li>
<li>Short Term &amp; Long Term Disability</li>
<li>Training &amp; Development</li>
<li>Work From Home</li>
<li>Free Food &amp; Snacks</li>
<li>Wellness Resources</li></ul></div>

Administrative Assistant/Receptionist

Jv ventures

Nurse Assistant &amp; ReceptionistPosition Title: Nurse Assistant &amp; Receptionist Location: Edge Clinic Employment Type: Full-timeRole SummaryThe Nurse Assistant &amp; Receptionist will serve as both the first point of contact for patients at the front desk and a support staff member in clinical care. This dual role requires balancing administrative duties such as scheduling, registration, and billing, with patient care tasks like vitals monitoring, assisting during consultations, and ensuring a safe and clean clinical environment.Key ResponsibilitiesFront Desk &amp; Administration&middot; Greet and guide patients/visitors with warmth and professionalism, ensuring a positive first impression.&middot; Register new patients and update existing patient records in the clinic management system.&middot; Manage appointment calendars for doctors, optimize scheduling to reduce wait times.&middot; Handle phone calls, WhatsApp inquiries; provide information about clinic services, timings, and doctors&rsquo; availability.&middot; Coordinate patient flow &ndash; direct patients to consultation rooms, keep track of waiting orders.&middot; Collect consultation fees, process payments (cash, card, UPI), and issue receipts; reconcile daily cash and prepare payment reports.&middot; Track and confirm follow-up appointments.&middot; Manage front desk supplies (stationery, forms, printer cartridges) and keep them stocked.Patient Care &amp; Clinical Assistance&middot; Record vital signs (temperature, pulse, BP, SpO₂) and prepare patients for consultations.&middot; Assist doctors during examinations, minor procedures, and patient preparation.&middot; Provide pre- and post-consultation guidance to patients&middot; Perform basic wound dressing, bandage changes, or assist in minor procedures when required.&middot; Maintain medical equipment readiness (BP apparatus, thermometers, pulse oximeters, etc.).&middot; Escort patients (elderly/disabled) within the clinic when needed.&middot; Support clinic operations, events, or health camps as assigned.Qualifications &amp; Skillso Certificate/Diploma in Nursing Assistance.o 1&ndash;2 years in a healthcare setup (preferred), either as nurse assistant, receptionist, or both.o Basic computer skills (MS Office, clinic software, billing tools).o Knowledge of vital signs of recording and basic patient care.o Excellent communication in English and local languages.o Compassionate, patient-oriented, professional in appearance and conduct.o Ability to multitask effectively between clinical and administrative duties.Job Types: Full-time, PermanentPay: ₹300,000.00 - ₹500,000.00 per yearBenefits:<ul><li>Health insurance</li><li>Provident Fund</li></ul>Application Question(s):<ul><li>Have you worked on Nurse Assistant &amp; Receptionist ?</li></ul>Experience:<ul><li>Total: 1 year (Required)</li></ul>Location:<ul><li>Hyderabad, Telangana (Required)</li></ul>Work Location: In person

Nurse Assistant & Receptionist

M.E.S FZCO

Job Vacancy &ndash; Receptionist &amp; Logistics AssistantA company based in Jebel Ali Port &ndash; Dubai is seeking to hire a Receptionist &amp; Logistics Assistant to join its team on a full-time basis.Job Responsibilities:<ul><li>Welcoming visitors and managing front desk operations</li><li>Answering phone calls and emails professionally</li><li>Assisting with daily logistics operations, shipments, and deliveries</li><li>Coordinating with shipping companies, suppliers, and internal departments</li><li>Supporting general administrative and office tasks</li></ul>Job Requirements:<ul><li>Fluent in English ,_ Tagalog _ (spoken and written) &ndash; mandatory</li><li>Previous experience in reception, administration, or logistics is an advantage</li><li>Ability to work under pressure and manage multiple tasks</li><li>Strong organizational and communication skills</li><li>Proficient in MS Office (Word, Excel, Email)</li><li>Commitment to work in Jebel Ali Port area</li><li>Professional attitude and strong work ethic</li></ul>Work Location: Jebel Ali Free Zone &ndash; Dubai Working Hours: Full-time Salary: To be discussed during the interview, based on experienceJob Type: Full-timePay: AED2,500.00 - AED3,000.00 per month

Receptionist & Logistics Assistant

Heytech Limited

Job Opening: Receptionist / Assistant HRLocation: Gulshan-e-Iqbal Timings: 9 AM &ndash; 6/7 PM Experience: 1 yearNote: Only candidates living near Gulshan-e-Iqbal are encouraged to apply read carefully before apply.Job DescriptionWe are looking for a female Receptionist / Assistant HR who is professional, organized, and capable of handling both front-desk and HR support responsibilities. The ideal candidate should have strong communication skills and the ability to manage administrative and HR tasks efficiently.Key Responsibilities Front Desk / Reception<ul><li>Greet clients and visitors with a positive and helpful attitude.</li><li>Keep the front desk area tidy, organized, and well-stocked (pens, forms, paper, etc.).</li><li>Answer and redirect phone calls professionally.</li><li>Handle inquiries, answer questions, and address complaints politely.</li><li>Maintain visitor logs to ensure workplace security.</li><li>Schedule appointments and meetings with managers.</li><li>Prepare meeting rooms and training rooms when required.</li></ul>HR &amp; Administrative Support<ul><li>Assist HR with daily tasks and hiring processes (shortlisting, scheduling interviews).</li><li>Maintain manual attendance records of employees.</li><li>Maintain laptop / asset tracking sheets and ensure all records are up to date.</li><li>Handle documentation and filing, both digital and manual if required.</li><li>Prepare, type, and print letters, notices, forms as per HRs requirement</li><li>Assist with employee travel plans, dinner arrangements, and other administrative requirements.</li><li>Keep employees updated on their CEO&rsquo;s schedule, if required.</li><li>Monitor office supplies (grocery and stationery) and place orders when needed.</li></ul>Requirements<ul><li>1 year of experience in Reception / Admin / HR support.</li><li>Female candidates only.</li><li>Must have strong communication and customer service skills.</li><li>Should be organized, responsible, and able to multitask.</li><li>Must live near or within Gulshan-e-Iqbal.</li></ul>Job Type: Full-timePay: Rs25,000.00 - Rs40,000.00 per monthApplication Question(s):<ul><li>Do You live near Gulshan e Iqbal ?</li><li>Do you have experience in front desk or assisting HR ?</li><li>Mention your current and expected salary ?</li></ul>Work Location: In person

Receptionist / Assistant HR

Bébélux - Babyspa & Wellness

Spa Receptionist &amp; Admin Coordinator &ndash; Join Our Boutique Spa for Moms &amp; BabiesAbout UsB&eacute;b&eacute;lux Baby Spa &amp; Wellness is Qatar&rsquo;s leading boutique spa dedicated to moms and babies. We provide a unique combination of baby hydrotherapy, baby massage, and wellness treatments for mothers, all within a calm, nurturing, and premium environment.We are looking for a professional, punctual, and detail-oriented Spa Receptionist &amp; Admin Coordinator to become the welcoming face of our spa and support our daily operations.This role is essential in creating a smooth, warm, and memorable experience for every client.Key Responsibilities<ul><li>Welcome every client with warmth, care, and professionalism</li><li>Manage all client communication via WhatsApp, phone, email, and walk-ins</li><li>Handle appointment scheduling and coordinate with therapists</li><li>Monitor punctuality and ensure the daily schedule runs smoothly</li><li>Process payments and maintain accurate client records</li><li>Confidently promote spa services, packages, and products</li><li>Encourage rebookings and build long-term client relationships</li><li>Support administrative tasks: forms, filing, stock checks, and basic reporting</li><li>Maintain a clean, calm, and inviting reception area</li><li>Work closely with the team to maintain a positive and supportive environment</li></ul>We are looking for someone who is:<ul><li>Experienced in reception or administrative roles (spa, clinic, salon, or hospitality preferred)</li><li>Friendly, confident, and professional in communication</li><li>Highly organised with strong time-management skills</li><li>Sales-oriented and comfortable recommending services and products</li><li>Punctual, reliable, and detail-focused</li><li>Comfortable using WhatsApp, email, and booking systems</li><li>Fluent in English (spoken and written)</li><li>Currently based in Qatar (local hire only, with valid documents)</li></ul>Working Hours &amp; Compensation<ul><li>Full-time: 6 days per week</li><li>Working hours: 11:00 AM &ndash; 8:00 PM</li><li>Salary: QAR 2,500 &ndash; 3,000 (based on experience and performance)</li></ul>If you take pride in organisation, communication, and creating meaningful client connections, and enjoy working in a small, caring, and professional team, we would love to hear from you.Apply today and grow with B&eacute;b&eacute;lux.Job Type: Full-timePay: From QAR2,500.00 per monthApplication Question(s):<ul><li>Are you immediately available and in Qatar?</li></ul>Experience:<ul><li>Receptionist: 4 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>

Spa Receptionist & Admin Coordinator ( FEMALE)

Fragorium LLC

Job SummaryWe are seeking a detail-oriented and proactive Female Receptionist/Admin Coordinator with strong Arabic and English communication skills to support our fragrance Research &amp; Development (R&amp;D) Laboratory at Dubai. The role is critical in ensuring smooth day-to-day administrative operations, coordination between internal departments, and compliance with laboratory and regulatory requirements.Key Responsibilities<ul><li>Provide full administrative support to the Fragrance R&amp;D team, including scheduling, documentation, and coordination of daily activities.</li><li>Act as a key point of contact between the R&amp;D lab, internal departments (Procurement, HR, Finance, Quality), and external vendors.</li><li>Coordinate meetings, prepare agendas, take minutes, and follow up on action items.</li><li>Maintain accurate records for lab documentation, sample logs, formulations, MSDS, test reports, and approvals.</li><li>Assist in preparing documents for regulatory, audit, and compliance requirements related to fragrance development.</li><li>Ensure proper filing and confidentiality of R&amp;D data and sensitive information.</li><li>Coordinate with Procurement for lab consumables, raw materials, fragrance ingredients, and equipment.</li><li>Track inventory levels, raise purchase requisitions, and follow up on deliveries to ensure uninterrupted lab operations.</li><li>Maintain records of suppliers and service providers related to R&amp;D activities.</li><li>Support Arabic&ndash;English translation and communication for internal coordination, local authorities, suppliers, and service providers when required.</li><li>Draft professional correspondence, reports, and internal communications in both Arabic and English.</li><li>Assist with onboarding of new R&amp;D staff, visitors, and external consultants to the lab.</li><li>Coordinate maintenance, calibration schedules, and service visits for lab equipment.</li><li>Support management with ad-hoc administrative tasks and reporting as required.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree or diploma in Business Administration or Office Management</li><li>Fluent in Arabic and English (spoken and written) which is mandatory</li><li>Minimum 2 to 4 years of experience in an administrative or coordination role, preferably within R&amp;D, laboratory, manufacturing, or fragrance industries</li><li>Strong organizational, time management, and multitasking skills</li><li>Proficiency in MS Office (Word, Excel, Outlook, PowerPoint); experience with ERP systems is an advantage</li><li>Ability to handle confidential information with discretion</li><li>Well-presented, professional, and able to work effectively in a multicultural environment</li><li>Valid UAE Driving License is an added advantage</li></ul>Job Types: Full-time, PermanentPay: AED3,000.00 - AED5,000.00 per monthExperience:<ul><li>Receptionist/Admin: 2 years (Preferred)</li></ul>Language:<ul><li>Arabic fluently (Preferred)</li></ul>License/Certification:<ul><li>UAE Driving License (Preferred)</li></ul>Location:<ul><li>Dubai (Preferred)</li></ul>

Female Receptionist/Admin Coordinator (Arabic Speaker Only)

<div>
 
 
 Receptionist &amp; Administrative Coordinator
 
 
 
 
 Key Responsibilities
 
 
 
 
 Front Desk &amp; Reception Duties
 
 
 <ul>
 <li>
 Serve as the primary point of contact for visitors, employees, and external parties at the reception area.
 </li>
 <li>
 Welcome and direct visitors, ensuring proper registration and compliance with company procedures.
 </li>
 <li>
 Maintain a clean, organized, and presentable reception area at all times.
 </li>
 </ul>
 
 
 Administrative Support
 
 
 <ul>
 <li>
 Handle daily administrative tasks.
 </li>
 <li>
 Coordinate office supplies, stationery, and pantry needs, including managing inventory and placing orders.
 </li>
 <li>
 Support the planning and coordination of internal events, meetings, and giveaways.
 </li>
 <li>
 Assist in managing facility-related needs such as buffet requirements, meeting room preparation, and general office upkeep.
 </li>
 <li>
 Coordinate with company drivers for daily assignments, vehicle maintenance, and route scheduling.
 </li>
 </ul>
 
 
 Job Requirements:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree.
 </li>
 <li>
 1&ndash;3 years of experience in reception, administration, office coordination, or similar support roles.
 </li>
 <li>
 Strong organizational and communication skills.
 </li>
 <li>
 Ability to manage both external vendors and internal stakeholders effectively.
 </li>
 <li>
 Proficiency in MS Office (Excel, Word, Outlook).
 </li>
 <li>
 Problem‑solving skills and attention to detail.
 </li>
 <li>
 Excellent command of English (written and spoken).
 </li>
 </ul>
</div>

Receptionist & Administrative coordinator

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