administrative assistant receptionist

Bismi Group

We are seeking a highly organized and proactive Admin Coordinator to manage various administrative operations efficiently. The ideal candidate will be responsible for handling office coordination, employee support, supplier/vendor interactions, and insurance management across multiple locations.Key Responsibilities:<ul><li>Meeting &amp; Communication Management: Schedule and coordinate meetings, handle calls, and maintain professional correspondence.</li><li>Administrative Oversight: Manage office supplies, records, and overall office operations.</li><li>Finance &amp; Vendor Coordination: Oversee cheque disbursement, vendor credit applications, and supplier queries.</li><li>Employee &amp; Insurance Support: Track attendance, manage employee medical and workman compensation insurance, and assist with claims.</li><li>Operational &amp; Facility Management: Handle property insurance, laborer supplies, stationery, and contractor risk insurance.</li><li>Compliance &amp; Document Management: Ensure timely renewals of trade licenses, TRN, and other essential documents.</li><li>Office Coordination: Supervise office support staff, manage uniform distribution, and oversee visitor management.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree or equivalent experience in administration or a related field.</li><li>2+ years of experience in an administrative or coordination role.</li><li>Strong communication and organizational skills.</li><li>Proficiency in MS Office (Word, Excel, Outlook).</li><li>Ability to multitask and work in a fast-paced environment.</li></ul>If you have the skills and experience to manage administrative operations efficiently, we encourage you to apply!Job Type: Full-timePay: AED2,000.00 - AED2,500.00 per monthLanguage:<ul><li>English (Preferred)</li><li>Hindi (Preferred)</li></ul>Work Location: In person

Administrative Assistant/Receptionist

City of Fayetteville, AR

<div></div><div><div><div>The City of Fayetteville is committed to attracting, engaging and rewarding a multi-generational workforce. By offering a total rewards package including competitive compensation and benefits plans and a purposeful work life, the City is an employer of choice focused on serving our community.
</div>
</div><div><div><h2 class="jobSectionHeader">Essential Job Duties</h2></div>
<div>ESSENTIAL DUTIES AND RESPONSIBILITIES: Note: All City of Fayetteville positions require employees to provide good customer service to both internal and external customers, maintain positive and effective working relationships with other City employees (especially members of their own team), and have regular and reliable attendance that is non-disruptive. Other essential duties of this position include the following: 
 
1. Greet and assist visitors to City Hall in a courteous and professional manner; determine needs and route visitors to the appropriate department or individual. 
2. Receive, screen, and route incoming telephone calls using a multi-line phone system, taking accurate messages and responding to routine inquiries. 
3. Provide clerical and administrative assistance to Mayor&rsquo;s Office staff, including typing, copying, scanning, filing, and data entry. 
4. Assist with basic scheduling, meeting coordination, and preparation of materials as directed. 
5. Receive, sort, distribute, and process incoming and outgoing mail, deliveries, and documents; maintain basic filing and record-keeping systems. 
6. Handle sensitive information with discretion and professionalism, referring confidential matters to appropriate staff. 
7. Assist with maintaining reception and common office areas, monitor office supply levels, and request replenishment as needed. 
8. Communicate and coordinate with City departments to ensure accurate routing of inquiries and timely assistance to the Mayor&rsquo;s Office. 
9. Perform other duties as assigned to support efficient operation of the Mayor&rsquo;s Office and City Hall. 
10. Maintain a current knowledge of all city projects, services, issues and community events to provide information to callers and visitors. 
11. Perform other duties as assigned.</div> 
<div><h2 class="jobSectionHeader">Secondary Job Duties</h2></div>
<div>1. Secondary duties as assigned.</div> 
<div><h2 class="jobSectionHeader">Minimum Qualifications</h2></div>
<div>1. High School Diploma or GED and three years of related experience required. 
2. Must successfully pass criminal background check, including but not limited to convictions, guilty pleas, or no contest pleas to violent offenses, theft offenses and any offense under A.C.A. &sect;21-15-103. 
3. Effectively communicate with others orally and in writing. 
4. Must be proficient in the use of a computer and related software programs such as Microsoft Office Suite. Must be able to effectively operate standard office equipment. 
5. Must be able to become proficient in the use of other applications including the City&rsquo;s complaint management system and website content management system. 
6. While performing the functions of this job, the employee is regularly required to effectively communicate in person and on the phone. The employee regularly is required to stand, walk, and sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, and crouch. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities to accomplish computer and office work. 
7. While performing the functions of this job, the employee is occasionally exposed to outside weather conditions.</div> 
</div><div></div><div><div>The City of Fayetteville is an equal employment opportunity employer.</div></div></div>
 <div><div><div>Full Time, 40 or more hours per week, non uniformed employee. Eligible for all City benefits offered to full time non uniformed employees and all full time City accruals of paid leave. 
 
Please click this link for more details on City employee benefits: 
 
www.fayetteville-ar.gov/654/Employee-Benefits-Information</div></div></div>

ADMINISTRATIVE ASSISTANT - RECEPTIONIST 2026-03129

INTEGRATED PAIN SOLUTIONS OF SOUTH FLORIDA

Job Overview We are seeking a reliable, professional Administrative Assistant / Front Desk Coordinator to be physically present in our Fort Lauderdale office during business hours. A front desk administrative assistant serves as the primary point of contact for an organization, combining traditional receptionist duties with broader administrative support. The ideal candidate is dependable, organized, and comfortable handling basic administrative tasks while representing the company professionally.Responsibilities<ul><li>Welcome visitors, clients, and vendors, deliver exceptional customer service, and ensure a positive initial impression.</li><li>Operate multi-line phone systems, screen incoming calls, and direct inquiries efficiently while adhering to professional phone etiquette.</li><li>Maintain organized filing systems, perform accurate data entry, and proofread documents to ensure accuracy and confidentiality.</li><li>Schedule appointments for new and follow-up patients.</li><li>Perform general clerical tasks, including photocopying, faxing, mailing, and maintaining office supply inventory.</li><li>Perform patient copayment and invoicing using QuickBooks software.</li><li>Assist with office management duties, including file organization, management of incoming correspondence, and administrative support for team members.</li></ul>Qualifications<ul><li>Proven office experience with strong clerical skills and familiarity with office management procedures</li><li>Excellent computer literacy with proficiency in Microsoft Office (Word, Excel, Outlook), and data entry skills</li><li>Strong organizational skills with the ability to multitask effectively in a fast-paced environment</li><li>Exceptional customer service skills combined with professional phone etiquette and communication abilities</li><li>Bilingual abilities are highly desirable for effectively serving diverse client needs.</li><li>Experience with QuickBooks or bookkeeping is a plus; familiarity with medical receptionist duties is advantageous.</li><li>Personal assistant or medical receptionist experience is beneficial but not required; training will be provided for specific tasks.</li></ul>We invite you to help foster a welcoming environment focused on efficiency and excellence. This position is ideal for motivated individuals seeking to develop their administrative skills while supporting a dynamic team. We appreciate your commitment and look forward to welcoming a proactive professional who excels in organization, communication, and high-quality service.Pay: From $19.00 per hourBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Retirement plan</li></ul>Work Location: In person

Administrative Assistant / Front Desk Coordinator

Sage Society

Job OverviewWe are seeking a dynamic and organized Receptionist/Office Assistant to join our team! We are a long-established fine wine specialist catering to wine collectors and wine storage in West Los Angeles looking to hire a full time or part time Receptionist/Administrative Assistant. The ideal candidate would be providing exceptional customer service while managing various administrative tasks. This role requires strong Mac skills, organizational skills, attention to detail, and the ability to multitask in a fast-paced environment. Proficiency in office management software and excellent communication skills are essential for success in this position. Full time position is Tuesday through Saturday 10am to 6pm. Part time position is Mondays and Saturdays and one or two additional optional days from 10am to 6pm.Required skills:<ul><li>Mac Computer savvy: required</li><li>Shopify backend experience: required</li><li>Manage multi-line phone systems, directing calls appropriately and taking messages as needed.</li><li>Perform data entry, filing, and clerical duties to support office operations.</li><li>Provide customer support by addressing inquiries and resolving issues promptly.</li><li>Handle confidential information with discretion.</li><li>Shopify backend experience preferred</li><li>Must know how to use Word, Excel, Pages, Numbers, Google Docs</li><li>Fast learner</li><li>Strong organizational and multi-tasking skills</li><li>Able to provide high level detail service to clients</li><li>Some wine knowledge preferred but not required</li><li>Strong work ethics</li><li>Honesty</li><li>Treat all situations with discretion and confidentiality</li><li>Must be able to pass full background check</li><li>Office maintenance</li><li>Help with events</li></ul>Experience<ul><li>Previous experience in a front desk or receptionist role is preferred.</li><li>Familiarity with multi-line phone systems and office management practices is essential.</li><li>Strong Mac computer skills with proficiency and Google Workspace.</li><li>Excellent organizational skills with the ability to manage time effectively and prioritize tasks.</li><li>Strong typing skills with attention to detail for accurate data entry.</li><li>Background in administrative support or personal assistant roles will be considered beneficial. We invite qualified candidates who are eager to contribute positively to our team to apply for this exciting opportunity.</li></ul>Position has a 90 day probationary period. Send your resumes. Include education, work history, and your contact information.Pay: $22.00 - $25.00 per hourBenefits:<ul><li>Paid time off</li></ul>Application Question(s):<ul><li>Please briefly explain related work experience</li></ul>Experience:<ul><li>MacOS Server: 3 years (Required)</li><li>receptionist/office assistant : 1 year (Required)</li><li>E-commerce: 2 years (Preferred)</li></ul>Work Location: In person

Receptionist/Office Assistant

Panah Shelter Home (Panah Trust)

Secretary / Receptionist (Full-Time) Eligibility: This position is open to female candidates only.Location: Panah Shelter Home, ST-06, Block-10, Federal B. Area, KarachiPanah Shelter Home is a non-profit organization dedicated to providing shelter, protection, and rehabilitation services to women in need. We are seeking a professional, organized, and courteous Secretary / Receptionist to join our team.Responsibilities<ul><li>Manage the reception desk and welcome visitors professionally.</li><li>Handle incoming and outgoing telephone calls and take messages as required.</li><li>Respond to emails and other correspondence.</li><li>Schedule appointments and maintain calendars.</li><li>Draft letters, reports, meeting minutes, and other office documents.</li><li>Maintain filing systems, records, and confidential documents.</li><li>Receive, sort, and dispatch mail and courier items.</li><li>Keep proper computerized records of residents in the database system.</li><li>Organize recreational activities and programs for National Days and other special occasions.</li><li>Be responsible for the reception area, including maintaining visitor registers and recording visitors' attendance.</li><li>Order and maintain office stationery and supplies.</li><li>Assist in data entry and preparation of reports.</li><li>Support the day-to-day administrative operations of the office.</li><li>Perform any other duties as assigned by Management.</li></ul>Qualification<ul><li>Bachelor's degree from a recognized university.</li><li>Relevant experience as a Secretary or Receptionist, or Administrative Assistant will be preferred.</li><li>Proficiency in MS Office (Word, Excel, Outlook, and PowerPoint).</li><li>Good communication, interpersonal, and organizational skills.</li><li>Ability to maintain confidentiality and work in a professional environment.</li></ul>How to ApplyInterested candidates are requested to submit their updated resume within 15 days of the publication of this advertisement.Email: panahhome@gmail.comAddress: Panah Shelter Home ST-06, Block-10, Federal B. Area, KarachiPay: Rs45,000.00 - Rs50,000.00 per monthWork Location: In person

Secretary / Receptionist (Full-Time) - Female

St Vincent de Paul Society of Trumbull County

Receptionist/Administrative Assistant_______________________________________________________________________________________________Your ImpactSVdP Northeast Ohio is seeking a highly organized, detail-oriented Receptionist/Administrative Assistant to support the daily operations of our nonprofit organization. This position plays a vital role in ensuring the efficient functioning of the office by providing administrative, clerical, bookkeeping, and board support while serving as a welcoming first point of contact for donors, volunteers, clients, and community partners.The ideal candidate is professional, compassionate, adaptable, and committed to supporting the mission of St. Vincent de Paul through excellent organizational and customer service skills.Key ResponsibilitiesAdministrative Support<ul><li>Answer and direct incoming phone calls, emails, and visitors in a professional and welcoming manner.</li><li>Manage calendars and schedule appointments, meetings, and events for leadership.</li><li>Prepare correspondence, reports, presentations, and other organizational documents.</li><li>Maintain electronic and paper filing systems.</li><li>Order and maintain office supplies and equipment.</li><li>Assist with special projects and day-to-day office operations.</li></ul>Financial &amp; Bookkeeping Support<ul><li>Perform basic bookkeeping tasks, including data entry, invoice processing, expense tracking, and account reconciliations.</li><li>Support monthly financial reporting by organizing documentation and records.</li><li>Maintain confidentiality of financial information.</li></ul>Board &amp; Governance Support<ul><li>Coordinate Board of Directors and committee meetings.</li><li>Prepare meeting agendas and board packets.</li><li>Record and distribute meeting minutes.</li><li>Maintain board records and governance documents.</li><li>Assist with board communications and scheduling.</li></ul>Donor &amp; Volunteer Support<ul><li>Update donor and volunteer databases.</li><li>Generate donor acknowledgment letters.</li><li>Assist with volunteer communications and scheduling.</li><li>Support fundraising events and donor stewardship activities as needed.</li></ul>General Office Operations<ul><li>Coordinate incoming and outgoing mail.</li><li>Maintain organizational calendars and shared office resources.</li><li>Assist with event logistics and meeting coordination.</li><li>Ensure office operations run efficiently and professionally.</li></ul>Required Qualifications/Skills/Education<ul><li>Associate degree or equivalent work experience preferred.</li><li>Minimum of 2&ndash;3 years of administrative experience, preferably in a nonprofit environment.</li><li>Experience with bookkeeping or accounting support.</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).</li><li>Experience with accounting software such as QuickBooks is preferred.</li><li>Experience with donor management or CRM software is a plus.</li><li>Excellent written and verbal communication skills.</li><li>Strong organizational skills with exceptional attention to detail.</li><li>Ability to prioritize multiple projects and meet deadlines.</li><li>Professional demeanor with excellent customer service skills.</li><li>Ability to maintain confidentiality and exercise sound judgment.</li></ul>Desired QualitiesThe successful candidate will demonstrate:<ul><li>A commitment to the mission and values of SVdP Northeast Ohio.</li><li>Integrity, professionalism, and dependability.</li><li>Compassion and respect when interacting with individuals from diverse backgrounds.</li><li>Initiative and the ability to work independently.</li><li>Flexibility and willingness to assist wherever needed.</li><li>A collaborative, team-oriented mindset.</li></ul>Physical Requirements<ul><li>Ability to sit, stand, and use a computer for extended periods.</li><li>Occasionally lift or move up to 25 pounds.</li><li>Ability to attend occasional evening board meetings or organizational events.</li></ul>This could be a part-time or full-time, 25-40-hour per week position. Standard hours are generally Monday through Friday; Occasional extended hours may be required for major campaigns, seasonal initiatives, and special projects.Benefits:<ul><li>Matching Simple IRA</li><li>Life Insurance</li><li>AD&amp;D Insurance</li><li>Competitive Wage</li><li>Paid Time Off</li><li>Complimentary Meals</li><li>Employee Discounts</li></ul>About SVdP Northeast OhioSVdP Northeast Ohio serves individuals and families throughout the region by providing compassionate assistance, essential resources, and pathways toward stability. Guided by the Vincentian mission of serving neighbors in need with dignity and respect, we work alongside volunteers, donors, community partners, and supporters to strengthen our communities and offer hope to those facing hardship.Pay: $18.00 - $23.00 per hourBenefits:<ul><li>401(k) matching</li><li>Employee assistance program</li><li>Employee discount</li><li>Life insurance</li><li>Paid time off</li><li>Retirement plan</li></ul>Work Location: In person

Receptionist/Administrative Assistant

Shell Heating And Air

OverviewJoin our dynamic team as an Office Assistant/Receptionist and become the welcoming face of our organization! This vibrant role is designed for energetic, detail-oriented individuals who thrive in a fast-paced environment. You will be the first point of contact for visitors and clients, ensuring smooth daily operations through excellent administrative support. Your proactive approach and strong organizational skills will help keep our office running efficiently while providing exceptional customer service. This paid position offers an exciting opportunity to develop your office management expertise and gain valuable experience across various administrative functions.Responsibilities<ul><li>Greet visitors, clients, and vendors with professionalism and warmth, creating a positive first impression.</li><li>Manage multi-line phone systems, directing calls accurately and courteously while maintaining phone etiquette.</li><li>Handle incoming and outgoing correspondence, including emails, mail, and packages, with attention to detail.</li><li>Maintain organized filing systems, both electronic and paper-based, ensuring easy retrieval of documents.</li><li>Assist with data entry tasks using productivity software such as Microsoft Office, Google Workspace, spreadsheets, and word processing tools.</li><li>Support calendar management and appointment scheduling for staff and executives to optimize time efficiency.</li><li>Perform basic bookkeeping tasks using QuickBooks or similar software to track expenses and invoices.</li><li>Provide general office management support including supply inventory, photocopying, proofreading documents, and supporting clerical tasks as needed.</li><li>Offer customer support by addressing inquiries promptly via phone or email and ensuring client communication is handled professionally.</li><li>Maintain a clean and organized front desk area to promote a welcoming environment for all visitors.</li></ul>Requirements<ul><li>Proven experience in office administration or clerical roles with strong organizational skills.</li><li>Excellent computer literacy with proficiency in Microsoft Office Suite (Word, Excel), Google Workspace, data entry, and productivity software.</li><li>Familiarity with multi-line phone systems and phone etiquette to handle calls effectively.</li><li>Bilingual abilities are highly desirable to serve diverse client needs effectively.</li><li>Strong attention to detail for proofreading, filing, and managing documentation accurately.</li><li>Prior experience in customer service or front desk roles enhances your ability to engage positively with visitors and clients.</li><li>Ability to manage time efficiently while juggling multiple responsibilities in a fast-paced environment.</li><li>Technical proficiency in office management tools such as QuickBooks or bookkeeping software is a plus.</li><li>Experience with medical or dental receptionist duties is advantageous but not required; a willingness to learn is essential.</li><li>Personal assistant or calendar management experience will support smooth daily operations.</li></ul>Embark on a rewarding career where your organizational talents shine! We&rsquo;re committed to fostering a supportive environment that values your contributions while offering opportunities for growth in office administration and customer service excellence.Pay: $17.00 - $26.00 per hourBenefits:<ul><li>Employee discount</li><li>Flexible schedule</li><li>Paid time off</li></ul>Work Location: In person

Office Assistant/Receptionist

Search 4788+ Administrative assistant receptionist jobs near you this August. New roles added regularly across leading industries. Apply today.