administrative assistant receptionist

INFINITY HOMES PROPERTIES

We are currently seeking a highly organized, detail-oriented, and professional female Arabic-speaking Administrative Assistant &amp; Receptionist to join our team. This dual-role position is vital to ensuring the smooth day-to-day operations of the office while creating a positive first impression for clients and visitors.The successful candidate will manage front desk responsibilities and provide comprehensive administrative support to various departments. A background in real estate or familiarity with property management processes will be considered a significant advantage.Key Responsibilities:Reception &amp; Front Desk Duties:<ul><li>Greet and assist clients, guests, and vendors in a professional and courteous manner</li><li>Manage all incoming calls, direct inquiries appropriately, and take accurate messages</li><li>Maintain a clean, organized, and welcoming reception area at all times</li><li>Handle incoming and outgoing mail, courier services, and deliveries</li><li>Coordinate meeting room bookings and prepare spaces for client meetings</li></ul>Administrative Support:<ul><li>Perform general administrative duties including data entry, filing, scanning, and document management</li><li>Draft and format correspondence, reports, presentations, and other documents as required</li><li>Manage calendars, schedule appointments, and coordinate internal and external meetings</li><li>Maintain accurate records and databases (e.g., client lists, supplier contacts, etc.)</li><li>Support preparation and processing of invoices, purchase orders, and basic financial documents</li><li>Assist in coordinating travel arrangements and accommodation bookings for staff when required</li><li>Ensure the office is well-stocked with supplies and liaise with vendors for replenishment</li></ul>Office &amp; Operational Coordination:<ul><li>Support the implementation and maintenance of office procedures and systems</li><li>Act as the point of contact for facility maintenance requests and IT support coordination</li><li>Maintain confidentiality and discretion in handling sensitive company and client information</li><li>Assist HR and management with onboarding new staff, preparing employee files, and maintaining attendance records</li><li>Liaise with internal departments and external stakeholders in a professional manner</li></ul>Real Estate-Related (if applicable):<ul><li>Assist with document preparation related to property listings, leases, and client agreements</li><li>Maintain records of property listings, client inquiries, and appointment schedules</li><li>Coordinate with agents, property managers, and clients for viewings and follow-ups</li><li>Support real estate team with research, reports, and filing regulatory documentation</li></ul>Candidate Requirements:<ul><li>Female candidate (requirement based on client need for team balance)</li><li>Fluent in Arabic and English &ndash; both verbal and written communication skills are essential</li><li>Minimum of 2&ndash;3 years of experience in a similar administrative or front-desk role</li><li>Strong organizational skills and the ability to multitask effectively</li><li>High level of discretion, reliability, and professionalism</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)</li><li>Ability to work independently with minimal supervision and as part of a team</li><li>Excellent interpersonal and customer service skills</li><li>Positive, proactive, and service-oriented attitude</li></ul>Preferred Qualifications:<ul><li>Previous experience in the real estate, property management, or corporate services sectors</li><li>Familiarity with CRM systems, document management software, or property databases</li><li>Basic knowledge of invoicing, procurement, or office budgeting is a plus</li></ul>Job Type: Full-timeLanguage:<ul><li>Arabic (Preferred)</li></ul>

Administrative Assistant/Receptionist ( Arabic Speaker)

Laura Torres Law PLLC

Administrative Assistant / Receptionist &ndash; Immigration Law Firm (Bilingual Spanish &amp; English)Location: Dallas, Texas (In-Office) Schedule: Monday &ndash; Friday, 8:45 AM to 5:30 PM (45 - minute lunch break) Pay Range: $18 &ndash; $25 per hour, based on experience Language Requirement: Fluent in Spanish and English (required) Industry Experience: Immigration law firm experience strongly preferredAbout the Firm:Laura Baez Torres Law PLLC is a Dallas-based immigration law firm dedicated to helping individuals and families achieve stability and security in the United States. Our firm is known for providing compassionate, client-centered legal services and for our deep commitment to immigrant communities across Texas and beyond.We are looking for a bilingual (Spanish and English) Administrative Assistant/Receptionist who shares our passion for serving others and is eager to contribute to our mission.Key Responsibilities:<ul><li>Serve as the first point of contact for clients by answering phone calls, responding to inquiries, and greeting visitors in a professional and welcoming manner.</li><li>Manage appointment scheduling, client intake, and general office communications.</li><li>Provide administrative support to attorneys and case managers, including document organization, case tracking, and data entry.</li><li>Maintain accurate client records and update case management software.</li><li>Ensure all client interactions reflect the firm&rsquo;s values of professionalism, compassion, and excellent service.</li></ul>Qualifications:<ul><li>Bilingual in Spanish and English (spoken and written) &ndash; required.</li><li>Experience working in an immigration law firm &ndash; strongly preferred.</li><li>Highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment.</li><li>Excellent communication and interpersonal skills with a professional demeanor.</li><li>Proficiency in Microsoft Office; experience with MyCase or similar case management software is a plus.</li><li>Team-oriented, dependable, and committed to providing high-quality client service.</li></ul>Why Join Our Team:<ul><li>Meaningful Work: Make a real difference by helping undocumented families navigate the legal system.</li><li>Collaborative Environment: Join a supportive, mission-driven team that values your contributions.</li><li>Professional Growth: Opportunities for ongoing training and career development.</li><li>Competitive Pay: Hourly rate of $18 &ndash; $25, based on experience.</li></ul>Job Type: Full-timePay: $18.00 - $25.00 per hourExpected hours: 40 per weekApplication Question(s):<ul><li>Are you fluent in both Spanish and English, spoken and written?</li><li>Do you have previous experience working in an immigration law firm?</li><li>How many years of experience do you have as an Administrative Assistant or Receptionist?</li><li>Have you used case management software (e.g., MyCase, Clio, or similar)?</li><li>Are you available to work Monday through Friday, 8:45 AM to 5:30 PM, in our Dallas office?</li><li>What is your desired hourly pay rate within our range of $18&ndash;$25/hour?</li><li>Why are you interested in working at Laura Baez Torres Law PLLC?</li></ul>Experience:<ul><li>Immigration law: 2 years (Required)</li></ul>Work Location: In person

Administrative Assistant / Receptionist – Immigration Law Firm (Bilingual Spanish & English)

Grand Technology

<div>
 Grand Technology is seeking a highly organised and professional Receptionist/Admin Assistant to join our team in El Sheikh Zayed, Giza. This
 
 full-time, On-site
 
 role will be the first point of contact for visitors and callers, providing exceptional customer service and administrative support to ensure the smooth running of our office.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Manage the reception area, greeting visitors and answering incoming calls in a professional and courteous manner.
 </li>
 <li>
 Provide administrative support to various departments, including scheduling appointments, managing correspondence, and preparing documents.
 </li>
 <li>
 Maintain office supplies and equipment, ensuring adequate stock levels and functionality.
 </li>
 <li>
 Assist with travel arrangements, including booking flights and accommodation.
 </li>
 <li>
 Handle incoming and outgoing mail and deliveries.
 </li>
 <li>
 Maintain electronic and physical filing systems, ensuring accurate and efficient record-keeping.
 </li>
 <li>
 Support the team with ad-hoc administrative tasks as required.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Proven experience as a Receptionist or Admin Assistant.
 </li>
 <li>
 Excellent communication and interpersonal skills, with a strong customer service focus.
 </li>
 <li>
 Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 Strong organisational and time management skills, with the ability to prioritise tasks effectively.
 </li>
 <li>
 Ability to work independently and as part of a team.
 </li>
 <li>
 Professional appearance and demeanour.
 </li>
 </ul>
</div>

Receptionist / Admin Assistant

Job Overview Grand Technology is seeking a professional and highly organised Receptionist / Admin Assistant to join our team in El Sheikh Zayed - Beverly Hills&nbsp; This is a full-time position, perfect for an individual who thrives in a dynamic environment and enjoys being the first point of contact for a leading technology company. The successful candidate will be the face of our organisation, managing front-desk activities and providing comprehensive administrative support to ensure the smooth and efficient operation of our office. We are looking for a proactive and reliable individual with excellent communication skills and a positive attitude. Responsibilities * Greet and welcome clients, visitors, and staff in a professional and friendly manner. * Answer, screen, and forward incoming phone calls while providing basic information when needed. * Maintain a tidy, presentable, and welcoming reception area. * Receive, sort, and distribute daily mail, deliveries, and couriers. * Perform a variety of administrative and clerical tasks, including photocopying, filing, and data entry. * Schedule and coordinate meetings, appointments, and travel arrangements for staff. * Manage office supplies inventory and place orders as necessary to ensure stock levels are maintained. * Provide administrative support to various departments to assist with projects and daily tasks. * Assist in the organisation and preparation of company events and meetings. Qualifications * Proven experience as a Receptionist, Administrative Assistant, or in a similar role. * Excellent written and verbal communication skills. * Proficiency in the Microsoft Office Suite (Word, Excel, Outlook). * A professional appearance and a customer-service-oriented approach. * Strong organisational and time-management skills, with the ability to prioritise tasks and multitask effectively. * Resourcefulness and a proactive approach to problem-solving. * A high school diploma is required; further qualifications in Office Administration are a plus. Benefits * A competitive salary and benefits package. * Opportunities for professional development and career progression. * A positive, supportive, and collaborative work environment.

Bayard, P.A.

Bayard, P.A. is seeking an Accounting Clerk/Administrative Assistant with a minimum of 2 years of accounting and general office experience. The candidate must possess excellent organization, communication and project management skills.DUTIES:<ul><li>Enter accounts payable invoices into system and follow up on payments if required</li><li>Issue checks daily for business, client cost and escrow account</li><li>Open and distribute administrative mail</li><li>Research past due items on statements</li><li>Process payments for invoices and allocate costs as appropriate</li><li>Verify and record payments received</li><li>Back up Receptionist phone coverage</li><li>Proofreading/editing bills for attorneys</li><li>Assist Firm Administrator and other members of the firm as needed</li><li>Centerbase and iManage software knowledge a plus</li></ul>REQUIREMENTS:<ul><li>Minimum of 2 years of general office experience</li><li>Accounting experience required</li><li>Proficient with MS Office Suite (Outlook, Word, Excel, PowerPoint)</li><li>Ability to work independently</li><li>Good problem solving skills</li><li>Ability to maintain confidential information</li></ul>This is a full time position that offers an extremely competitive salary and benefit package, including medical/dental insurance, vision, group life insurance, 401(K), and parking subsidies.Job Type: Full-timeExpected hours: 35 per weekBenefits:<ul><li>Flexible spending account</li><li>Health savings account</li></ul>Work Location: In person

Accounting Clerk/Administrative Assistant

Texas Department of Transportation

<div><div>Administrative Assistant I or II - Ellis/Navarro County - (2502919)<div>
</div></div><div>
Position Information<div></div> 
The Ellis/Navarro Area Office, Waxahachie, in the Dallas District is seeking an Administrative Assistant I or II who is highly organized and detail-oriented to join our mission-driven team. This position plays a vital role in supporting the Area Office staff and ensuring the smooth operation of our fast-paced Area Office. Key responsibilities include coordinating meetings, managing critical documentation, assisting with travel arrangements, and facilitating day-to-day operations. The ideal candidate is a proactive communicator who thrives in a collaborative environment and is committed to excellence in administrative support. TxDOT offers a rewarding career path with excellent benefits and the opportunity to contribute to meaningful work that impacts communities in Ellis and Navarro County.<div><div> 
Position Title/Salary Grade/Range</div><div><div><div>
Administrative Assistant I</div><div> A13: $35,439 - $52,388</div></div> 
<div><div>
Administrative Assistant II</div><div> A15: $38,976 - $58,045</div></div></div></div> 
The Texas Department of Transportation reserves the sole right in determining the level of position based on the applicant's work experience, education, skill level, and all other appropriate factors, and based on business needs.<div> 
</div>
Minimum Salary: 35,439.00 Maximum Salary: 52,388.00<div>
</div>
Pay Basis: Yearly FLSA Status: Nonexempt<div>
</div>
Work Locations: Navarro/Ellis Ae/Ellis Maint 124 FM 876 Waxahachie 75167<div></div><div> 
</div>
Travel: Yes, 5 % of the Time<div>
</div>
Shift: Day Job Shift Details: 40<div>
</div>
Location Flexibility: Onsite<div>
</div></div><div>
Benefits and Perks<div></div> 
At TxDOT, we value work-life balance and are committed to providing our employees with a comprehensive range of benefits and programs, including:
<ul><li>Retirement Plans</li>
<li>Alternative and/or Flexible Work Schedules</li>
<li>Paid Leave and Holidays</li>
<li>Health Premiums paid at 100% for Full-Time Employees</li>
<li>On-the-Job Training</li>
<li>Tuition Assistance Program</li>
<li>Holistic Wellness Program with Leave Incentives</li>
<li>Career Development and Advancement Opportunities</li>
<li>Family-Friendly Policies and Programs
</li></ul>In 2024, TxDOT was recognized as a Best Place for Working Parents, and many of our offices statewide are also designated as Texas Mother-Friendly Worksites. These recognitions reflect our dedication to supporting families and promoting a healthy work-life balance.

For a complete list of our total compensation package please visit our website at: Total Compensation Package 
To view benefits available to all State of Texas employees visit: Benefits at a Glance | ERS (texas.gov)<div> 
</div></div><div>
Position Description<div></div> 
Administrative Assistant I: Performs administrative office support-related work for department staff and/or the general public. Work requires contact with middle and high-level managers. Employees at this level perform work independently on assignments; however, all unusual issues are referred to the supervisor.
Administrative Assistant II: Performs administrative office support-related work for department staff, the general public, and one or more projects and/or specialized programs. Work requires contact with middle and high-level managers and private entities. Employees at this level establish their own work plan and priorities to meet set objectives. Issues are rarely referred to the supervisor but are handled at the occurrence.
Essential Duties:
Administrative Assistant I or II:<ul><li>
Answers the telephone, evaluates requests, answers questions, routes messages, and/or serves as receptionist or front 
desk assistant.</li><li>
Conducts annual physical inventory; verifies inventory findings, reconciles and enters adjustments in computer system as 
needed.</li><li>
Maintains and updates office files/records/logs and suspense systems and a wide variety of automated systems in support 
of personnel, finance, budgeting, inventory, contracts, purchasing, and travel information.</li><li>
Prepares and distributes correspondence.</li><li>
Receives, sorts, opens, evaluates content, and distributes mail.</li><li>
Performs other job responsibilities as assigned.</li></ul>
Additional duties for Administrative Assistant II:<ul><li>
Runs queries and reports in a variety of applications/systems.</li><li>
Maintains calendars for department personnel to include scheduling meetings, coordinating and making appointments, and 
travel arrangements.</li></ul></div><div> 
Minimum Qualifications:
Education: Administrative Assistant I or II: High School Grad or Equivalent in general high school studies.
Experience:
Administrative Assistant I: No Experience Required
Administrative Assistant II: *1 YEAR administrative or clerical support, customer service, business operations, communications, informational, or related experience (Experience can be satisfied by fulltime or prorated parttime equivalent)
Substitution:
College education and/or relevant technical training may be substituted for experience on a year per year basis.
Licenses and Certifications:<ul><li>
Valid driver&rsquo;s license. This position requires driving a state vehicle.</li></ul>
Competencies:
Administrative Assistant I or II:<ul><li>
Applicable computer systems and applications</li><li>
Maintaining effective working relationships with others</li><li>
Administrative support practices and procedures to include writing, editing and report writing techniques, recording 
meeting notes, record keeping and records management</li><li>
Preparing and maintaining confidential and sensitive records, files, and reports</li><li>
Follow verbal and written instructions</li><li>
Protects sensitive and confidential information</li></ul> 
Additional Competencies for Administrative Assistant II:<ul><li>
Communicating technical information effectively</li></ul> 
Physical Requirements and Working Conditions:<ul><li>
Sedentary work: Lift up to 10 lbs at a time and occasionally carry files/small tools</li><li>
Sitting - prolonged periods of time</li><li>
Repetitive Motion-substantial movements of the wrists, hands, and/or fingers</li><li>
Close Visual Acuity-work includes data/figures; view a computer screen; extensive reading</li></ul>
Conditions of Employment:
Please click this link to read the standard conditions of employment for all positions: Standard Conditions of Employment (TxDOT)</div><div>
Job: Exec/Admin/Clerical/Legal<div>
</div></div><div>
Schedule: Full-time<div>
</div></div><div>
Employee Status: Regular<div>
</div></div><div>
Job Type: Standard<div>
</div></div><div>
Job Level: Non-Management<div>
</div></div><div>
Job Posting: Oct 8, 2025, 3:40:01 PM Unposting Date: Oct 22, 2025, 11:59:00 PM<div>
</div></div><div>
State Job Title/s: Administrative Assistant III/Administrative Assistant IV State Job Code/s: 0154/0156<div>
</div></div><div>
Military Occupational Specialty (MOS)<div> 
</div>TxDOT is committed to hiring veterans. To assist in determining whether your military experience may pertain to the minimum requirements for this position, Military Occupational Specialty (MOS) codes from each branch of the U.S. Armed Forces have been assigned to each state classification code/title where applicable. The MOS codes are grouped by occupational category.
To view the MOS codes please click on link below and click on the appropriate occupational category.
https://hr.sao.texas.gov/CompensationSystem/JobDescriptions<div> 
</div></div><div>
Applicant Information<div></div> 
The Texas Department of Transportation is an Equal Opportunity Employer.

If requested, reasonable accommodations will be made for persons with disabilities for any part of the employment process in accordance with the Americans with Disabilities Action of 1990.

Please click this link to read the information for applicants: Additional Applicant Information</div></div>

Administrative Assistant I or II - Ellis/Navarro County

Ramos Law Group, PLLC

Be the Smile That Brightens Someone&rsquo;s Day &ndash; Join Our Team as a Receptionist/Legal Assistant!At Ramos Law Group, PLLC, we believe first impressions matter. We are looking for a Receptionist/Legal Assistant who doesn&rsquo;t just greet clients but sets the tone for their entire experience with warmth, professionalism, and a genuine desire to help. If you have a passion for delivering exceptional, Zappos-level customer service and creating a welcoming environment where every person feels valued, we want to hear from you!What You&rsquo;ll Do:<ul><li>Be the face of our firm &ndash; Greet every client with a smile and make them feel at ease.</li><li>Handle incoming calls &ndash; Ensure every caller gets prompt, courteous, and helpful assistance.</li><li>Keep things running smoothly &ndash; Manage mail, packages, supply management, and front-office organization.</li><li>Support the team &ndash; Help with legal assistant tasks such as:</li><li>Support attorneys and paralegals in all stages of a case including with hearings, depositions, mediations, and trial preparations.</li><li>Act as a liaison between clients and attorneys, scheduling meetings, and ensuring effective communication of information and updates.</li><li>Communicate with clients to gather necessary information and documentation.</li><li>Provide administrative support including court communication, coordinate court dates, and organizing/maintaining client files.</li><li>Maintain accurate record of billable hours.</li><li>Performs other duties as assigned.</li></ul>Who You Are:<ul><li>A natural people person who enjoys making others feel welcome.</li><li>Someone with a positive, can-do attitude who thrives in a fast-paced office.</li><li>A problem solver who takes initiative and finds solutions.</li><li>Detail-oriented and able to multitask without missing a beat.</li><li>Experienced in customer-facing roles (legal or professional office experience is a plus).</li><li>Comfortable using office software (RingCentral, Office 365, Clio, etc.).</li></ul>What We Offer:<ul><li>Competitive salary: $45,000 - $55,000 per year (based on experience).</li><li>Growth opportunities in a dynamic and supportive law firm.</li><li>A team-oriented environment where your role truly makes a difference.</li></ul>IMPORTANT: READ BEFORE APPLYINGWe are only considering applicants who follow instructions carefully. This is your first test to show attention to detail and resourcefulness&mdash;qualities we value!TO APPLY, YOU MUST SUBMIT ALL 3 REQUIREMENTS:<ul><li>Your resume.</li><li>A cover letter including your desired salary.</li><li>A short video answering the question below:</li></ul>1) Our clients are often going through stressful and emotional situations. Can you share an example of a time when you had to remain calm and professional while assisting someone who was upset?2) This position requires managing multiple priorities, such as answering phones, scheduling, handling paperwork, and assisting attorneys. How do you stay organized and ensure nothing slips through the cracks?3) What interests you about working specifically in family law, and what do you think will be the most challenging part of it?NO VIDEO, NO INTERVIEW. It is up to you to figure out how to submit the video (email, link, file-sharing, etc.). This helps us identify candidates who are both resourceful and serious about the role.We&rsquo;re looking for someone who stands out&mdash;is that you? Apply today and show us why you&rsquo;re the perfect fit!Job Type: Full-timePay: $45,000.00 - $55,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Disability insurance</li><li>Health insurance</li><li>Life insurance</li><li>Opportunities for advancement</li><li>Retirement plan</li><li>Vision insurance</li></ul>Experience:<ul><li>Law office: 1 year (Required)</li></ul>Ability to Commute:<ul><li>The Woodlands, Texas (Required)</li></ul>Work Location: In person

Receptionist/Legal Assistant

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7577 administrative assistant receptionist jobs NEAR_ME

Administrative Assistant/Receptionist ( Arabic Speaker)

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Receptionist / Admin Assistant

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Administrative Assistant I or II - Ellis/Navarro County

Receptionist/Legal Assistant