administrative assistant receptionist

City of Fayetteville, AR

<div></div><div><div><div>The City of Fayetteville is committed to attracting, engaging and rewarding a multi-generational workforce. By offering a total rewards package including competitive compensation and benefits plans and a purposeful work life, the City is an employer of choice focused on serving our community.
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</div><div><div><h2 class="jobSectionHeader">Essential Job Duties</h2></div>
<div>ESSENTIAL DUTIES AND RESPONSIBILITIES: Note: All City of Fayetteville positions require employees to provide good customer service to both internal and external customers, maintain positive and effective working relationships with other City employees (especially members of their own team), and have regular and reliable attendance that is non-disruptive. Other essential duties of this position include the following: 
 
1. Greet and assist visitors to City Hall in a courteous and professional manner; determine needs and route visitors to the appropriate department or individual. 
2. Receive, screen, and route incoming telephone calls using a multi-line phone system, taking accurate messages and responding to routine inquiries. 
3. Provide clerical and administrative assistance to Mayor&rsquo;s Office staff, including typing, copying, scanning, filing, and data entry. 
4. Assist with basic scheduling, meeting coordination, and preparation of materials as directed. 
5. Receive, sort, distribute, and process incoming and outgoing mail, deliveries, and documents; maintain basic filing and record-keeping systems. 
6. Handle sensitive information with discretion and professionalism, referring confidential matters to appropriate staff. 
7. Assist with maintaining reception and common office areas, monitor office supply levels, and request replenishment as needed. 
8. Communicate and coordinate with City departments to ensure accurate routing of inquiries and timely assistance to the Mayor&rsquo;s Office. 
9. Perform other duties as assigned to support efficient operation of the Mayor&rsquo;s Office and City Hall. 
10. Maintain a current knowledge of all city projects, services, issues and community events to provide information to callers and visitors. 
11. Perform other duties as assigned.</div> 
<div><h2 class="jobSectionHeader">Secondary Job Duties</h2></div>
<div>1. Secondary duties as assigned.</div> 
<div><h2 class="jobSectionHeader">Minimum Qualifications</h2></div>
<div>1. High School Diploma or GED and three years of related experience required. 
2. Must successfully pass criminal background check, including but not limited to convictions, guilty pleas, or no contest pleas to violent offenses, theft offenses and any offense under A.C.A. &sect;21-15-103. 
3. Effectively communicate with others orally and in writing. 
4. Must be proficient in the use of a computer and related software programs such as Microsoft Office Suite. Must be able to effectively operate standard office equipment. 
5. Must be able to become proficient in the use of other applications including the City&rsquo;s complaint management system and website content management system. 
6. While performing the functions of this job, the employee is regularly required to effectively communicate in person and on the phone. The employee regularly is required to stand, walk, and sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, and crouch. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities to accomplish computer and office work. 
7. While performing the functions of this job, the employee is occasionally exposed to outside weather conditions.</div> 
</div><div></div><div><div>The City of Fayetteville is an equal employment opportunity employer.</div></div></div>
 <div><div><div>Full Time, 40 or more hours per week, non uniformed employee. Eligible for all City benefits offered to full time non uniformed employees and all full time City accruals of paid leave. 
 
Please click this link for more details on City employee benefits: 
 
www.fayetteville-ar.gov/654/Employee-Benefits-Information</div></div></div>

ADMINISTRATIVE ASSISTANT - RECEPTIONIST 2026-03129

INTEGRATED PAIN SOLUTIONS OF SOUTH FLORIDA

Job Overview We are seeking a reliable, professional Administrative Assistant / Front Desk Coordinator to be physically present in our Fort Lauderdale office during business hours. A front desk administrative assistant serves as the primary point of contact for an organization, combining traditional receptionist duties with broader administrative support. The ideal candidate is dependable, organized, and comfortable handling basic administrative tasks while representing the company professionally.Responsibilities<ul><li>Welcome visitors, clients, and vendors, deliver exceptional customer service, and ensure a positive initial impression.</li><li>Operate multi-line phone systems, screen incoming calls, and direct inquiries efficiently while adhering to professional phone etiquette.</li><li>Maintain organized filing systems, perform accurate data entry, and proofread documents to ensure accuracy and confidentiality.</li><li>Schedule appointments for new and follow-up patients.</li><li>Perform general clerical tasks, including photocopying, faxing, mailing, and maintaining office supply inventory.</li><li>Perform patient copayment and invoicing using QuickBooks software.</li><li>Assist with office management duties, including file organization, management of incoming correspondence, and administrative support for team members.</li></ul>Qualifications<ul><li>Proven office experience with strong clerical skills and familiarity with office management procedures</li><li>Excellent computer literacy with proficiency in Microsoft Office (Word, Excel, Outlook), and data entry skills</li><li>Strong organizational skills with the ability to multitask effectively in a fast-paced environment</li><li>Exceptional customer service skills combined with professional phone etiquette and communication abilities</li><li>Bilingual abilities are highly desirable for effectively serving diverse client needs.</li><li>Experience with QuickBooks or bookkeeping is a plus; familiarity with medical receptionist duties is advantageous.</li><li>Personal assistant or medical receptionist experience is beneficial but not required; training will be provided for specific tasks.</li></ul>We invite you to help foster a welcoming environment focused on efficiency and excellence. This position is ideal for motivated individuals seeking to develop their administrative skills while supporting a dynamic team. We appreciate your commitment and look forward to welcoming a proactive professional who excels in organization, communication, and high-quality service.Pay: From $19.00 per hourBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Retirement plan</li></ul>Work Location: In person

Administrative Assistant / Front Desk Coordinator

Pemberton Law

Receptionist/Administrative Assistant &ndash; Wadena OfficePosition Overview The Receptionist/Administrative Assistant serves as the first point of contact for current and prospective clients, both on the phone and in person. This individual plays a vital role in creating a positive first impression of the firm by ensuring calls and visitors are directed appropriately, and conference rooms are prepared for meetings. The Receptionist/Administrative Assistant should be friendly, punctual, trainable, and self-motivated.Position Information Work Arrangement: In-office. Hours: Monday&ndash;Friday, 8:00 a.m.&ndash;4:30 p.m. (37.5 hours per week). Hourly Wage: $19&ndash;$21 per hour. Position Status: Permanent, full-time, non-supervisory. Physical Requirements: Ability to sit for extended periods and lift or move file boxes as needed Benefits: 401(k); employee assistance program; health insurance allowance and HSA options; holiday pay; long-term disability; paid time off; and supplemental Aflac insurance.Essential Responsibilities <ul><li>Answer and transfer calls, document new client information, and complete conflict checks.</li><li>Set up new client files, collect and prepare files for meetings, and transfer physical files when appropriate.</li><li>Complete daily errands, process mail, and perform assignments provided by staff and attorneys.</li><li>Process deliveries, receipts, deposits, and client payments.</li><li>Greet and seat guests, prepare the office at the beginning of each day, and order supplies as needed.</li><li>Complete additional assignments as required/assigned.</li></ul>Qualifications<ul><li>Pemberton Law Firm is willing to train candidates who demonstrate a strong work ethic, problem-solving skills, and a desire to contribute to the team.</li><li>Minimum two years of general office experience.</li><li>High school diploma or GED required.</li><li>Strong organization and communication skills.</li><li>Demonstrated ability to take initiative and solve problems independently.</li><li>Flexible, adaptable, and able to adjust to changing needs.</li></ul>Pay: $19.00 - $21.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Employee assistance program</li><li>Health insurance</li><li>Health savings account</li><li>Paid time off</li></ul>Application Question(s):<ul><li>Please describe how your past experience and education relate to this position and explain why you are the ideal candidate.</li><li>Please indicate your desired hourly wage.</li><li>Please provide the names and contact information of three professional references who may be contacted if you are selected for an interview.</li><li>This is an in-office position located in Wadena, Minnesota. Are you seeking an in-office position?</li></ul>Work Location: In person

Receptionist/Administrative Assistant - Wadena Office

sam's auto carwash

OverviewJoin our dynamic team as a Receptionist/Administrative Assistant and be the welcoming face of our organization! This energetic role is vital in ensuring smooth daily operations, providing exceptional customer service, and supporting our office management functions. If you thrive in a fast-paced environment, possess excellent communication skills, and are passionate about organizational excellence, this is the perfect opportunity to showcase your talents and grow professionally. We are committed to creating a positive workplace where your skills make a real impact.Duties<ul><li>Greet visitors and clients warmly, ensuring a professional and friendly front desk experience</li><li>Manage multi-line phone systems efficiently, directing calls accurately and courteously</li><li>Handle incoming and outgoing correspondence, including emails, mail, and packages</li><li>Maintain organized filing systems, both digital and paper-based, to support office efficiency</li><li>Perform data entry tasks with precision using spreadsheets and productivity software like Microsoft Office</li><li>Support office management by scheduling appointments, managing calendars, and coordinating meetings</li><li>Assist with clerical tasks such as proofreading documents, preparing reports, and maintaining office supplies</li><li>Utilize technical proficiency in computer literacy to troubleshoot basic office equipment and software issues</li><li>Provide customer support by addressing inquiries promptly and professionally</li><li>Manage client communication with clarity and courtesy to foster positive relationships</li></ul>Qualifications<ul><li>Proven office experience with strong organizational skills and attention to detail</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with spreadsheets and word processing</li><li>Experience with QuickBooks or similar accounting software is a plus</li><li>Excellent phone etiquette with experience managing multi-line phone systems</li><li>Bilingual abilities are highly desirable to serve diverse client needs effectively</li><li>Strong typing skills with high accuracy; ability to perform data entry efficiently</li><li>Demonstrated ability to handle clerical tasks such as filing, proofreading, and calendar management</li><li>Exceptional customer service skills with a professional demeanor at the front desk</li><li>Technical proficiency in computer literacy; comfortable troubleshooting basic software or hardware issues</li><li>Prior administrative or receptionist experience preferred; personal assistant experience is a bonus</li><li>Strong time management skills to prioritize tasks effectively in a busy environment</li></ul>This role offers an exciting opportunity to develop your administrative expertise within a supportive team environment. We value proactive individuals who bring energy, professionalism, and dedication to their work every day. Join us in creating an organized, welcoming space where excellence is the standard!Job Type: Full-timePay: $8.00 - $10.00 per hourBenefits:<ul><li>Employee assistance program</li></ul>Language:<ul><li>Spanish (Required)</li></ul>Work Location: In person

Receptionist/Administrative Assistant

St Vincent de Paul Society of Trumbull County

Receptionist/Administrative Assistant_______________________________________________________________________________________________Your ImpactSVdP Northeast Ohio is seeking a highly organized, detail-oriented Receptionist/Administrative Assistant to support the daily operations of our nonprofit organization. This position plays a vital role in ensuring the efficient functioning of the office by providing administrative, clerical, bookkeeping, and board support while serving as a welcoming first point of contact for donors, volunteers, clients, and community partners.The ideal candidate is professional, compassionate, adaptable, and committed to supporting the mission of St. Vincent de Paul through excellent organizational and customer service skills.Key ResponsibilitiesAdministrative Support<ul><li>Answer and direct incoming phone calls, emails, and visitors in a professional and welcoming manner.</li><li>Manage calendars and schedule appointments, meetings, and events for leadership.</li><li>Prepare correspondence, reports, presentations, and other organizational documents.</li><li>Maintain electronic and paper filing systems.</li><li>Order and maintain office supplies and equipment.</li><li>Assist with special projects and day-to-day office operations.</li></ul>Financial &amp; Bookkeeping Support<ul><li>Perform basic bookkeeping tasks, including data entry, invoice processing, expense tracking, and account reconciliations.</li><li>Support monthly financial reporting by organizing documentation and records.</li><li>Maintain confidentiality of financial information.</li></ul>Board &amp; Governance Support<ul><li>Coordinate Board of Directors and committee meetings.</li><li>Prepare meeting agendas and board packets.</li><li>Record and distribute meeting minutes.</li><li>Maintain board records and governance documents.</li><li>Assist with board communications and scheduling.</li></ul>Donor &amp; Volunteer Support<ul><li>Update donor and volunteer databases.</li><li>Generate donor acknowledgment letters.</li><li>Assist with volunteer communications and scheduling.</li><li>Support fundraising events and donor stewardship activities as needed.</li></ul>General Office Operations<ul><li>Coordinate incoming and outgoing mail.</li><li>Maintain organizational calendars and shared office resources.</li><li>Assist with event logistics and meeting coordination.</li><li>Ensure office operations run efficiently and professionally.</li></ul>Required Qualifications/Skills/Education<ul><li>Associate degree or equivalent work experience preferred.</li><li>Minimum of 2&ndash;3 years of administrative experience, preferably in a nonprofit environment.</li><li>Experience with bookkeeping or accounting support.</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).</li><li>Experience with accounting software such as QuickBooks is preferred.</li><li>Experience with donor management or CRM software is a plus.</li><li>Excellent written and verbal communication skills.</li><li>Strong organizational skills with exceptional attention to detail.</li><li>Ability to prioritize multiple projects and meet deadlines.</li><li>Professional demeanor with excellent customer service skills.</li><li>Ability to maintain confidentiality and exercise sound judgment.</li></ul>Desired QualitiesThe successful candidate will demonstrate:<ul><li>A commitment to the mission and values of SVdP Northeast Ohio.</li><li>Integrity, professionalism, and dependability.</li><li>Compassion and respect when interacting with individuals from diverse backgrounds.</li><li>Initiative and the ability to work independently.</li><li>Flexibility and willingness to assist wherever needed.</li><li>A collaborative, team-oriented mindset.</li></ul>Physical Requirements<ul><li>Ability to sit, stand, and use a computer for extended periods.</li><li>Occasionally lift or move up to 25 pounds.</li><li>Ability to attend occasional evening board meetings or organizational events.</li></ul>This could be a part-time or full-time, 25-40-hour per week position. Standard hours are generally Monday through Friday; Occasional extended hours may be required for major campaigns, seasonal initiatives, and special projects.Benefits:<ul><li>Matching Simple IRA</li><li>Life Insurance</li><li>AD&amp;D Insurance</li><li>Competitive Wage</li><li>Paid Time Off</li><li>Complimentary Meals</li><li>Employee Discounts</li></ul>About SVdP Northeast OhioSVdP Northeast Ohio serves individuals and families throughout the region by providing compassionate assistance, essential resources, and pathways toward stability. Guided by the Vincentian mission of serving neighbors in need with dignity and respect, we work alongside volunteers, donors, community partners, and supporters to strengthen our communities and offer hope to those facing hardship.Pay: $18.00 - $23.00 per hourBenefits:<ul><li>401(k) matching</li><li>Employee assistance program</li><li>Employee discount</li><li>Life insurance</li><li>Paid time off</li><li>Retirement plan</li></ul>Work Location: In person

McKibben Johnson, LLC

McKibben Johnson is a client-focused personal injury and estate planning law firm seeking a Front Desk Receptionist / Office Assistant to join our team. This is an entry-level position and is a great opportunity for someone who is organized, dependable, and enjoys helping people. As the first person our clients see or speak with, you will play an important role in creating a positive experience while supporting the daily operations of our office.You must have patience and the ability to work independently, a strong desire to learn, and great attention to detail. Only friendly applicants with integrity should apply for this position.Duties<ul><li>Answer and direct phone calls</li><li>Greet clients and visitors</li><li>Schedule appointments</li><li>Receive, sort, scan, and distribute mail</li><li>Scan, file, and organize documents</li><li>Open and maintain client files</li><li>Assist with client intake and administrative tasks</li><li>Keep the office organized</li><li>Support attorneys and staff as needed</li></ul>Qualifications<ul><li>Excellent written and verbal communication skills</li><li>Strong organizational skills and attention to detail</li><li>Ability to prioritize tasks and meet deadlines</li><li>Proficient in Microsoft Office (Word, Excel, and Outlook)</li><li>Ability to maintain confidentiality</li></ul>CompensationThis is an entry-level position. Compensation is based on professionalism, education, certifications, credentials, licenses, and relevant experience.Pay: $21,000.00 - $25,000.00 per yearBenefits:<ul><li>Paid time off</li><li>Professional development assistance</li><li>Referral program</li></ul>Application Question(s):<ul><li>Do you have 2+ years of customer service experience?</li><li>Are you available to work Monday&ndash;Friday from 8 AM to 5 PM?</li><li>Have you ever worked in a call center or as a phone receptionist?</li></ul>Experience:<ul><li>Microsoft Office: 2 years (Required)</li></ul>Language:<ul><li>Spanish (Preferred)</li></ul>Work Location: In person

Front Desk Receptionist / Office Assistant / Office Clerk

DeMarois Buick GMC Truck

Job OverviewWe are seeking a dynamic and highly organized Receptionist/Administrative Assistant to join our team! This vital role combines front desk responsibilities with comprehensive administrative support, ensuring smooth daily operations and exceptional customer service. The ideal candidate will be energetic, detail-oriented, and possess excellent communication skills. You will serve as the first point of contact for visitors and clients, manage office tasks efficiently, and support various administrative functions to keep our workplace running seamlessly. This paid position offers an exciting opportunity to develop your office management skills while contributing to a vibrant team environment.Duties<ul><li>Greet visitors, clients, and vendors warmly while maintaining professional phone etiquette on multi-line phone systems</li><li>Manage incoming calls, direct inquiries appropriately, and provide exceptional customer support</li><li>Maintain a clean, organized front desk area and ensure all office supplies are stocked and accessible</li><li>Perform data entry tasks using productivity software such as Microsoft Office, spreadsheets, and word processing tools</li><li>Handle filing, and record keeping with accuracy and attention to detail</li><li>Assist with bookkeeping activities using accounting software as needed</li><li>Support office management tasks including organizing files, managing correspondence, and overseeing general administrative duties</li></ul>Qualifications<ul><li>Proven clerical experience with a strong background in office administration and customer service</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with spreadsheets and data entry processes</li><li>Experience with multi-line phone systems and phone etiquette is essential</li><li>Strong organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment</li><li>Previous experience is a plus but not required</li><li>Excellent time management skills combined with a friendly demeanor to support client communication and office operations</li></ul>Join us to be part of a lively team dedicated to delivering outstanding service while honing your administrative expertise!Pay: From $19.00 per hourBenefits:<ul><li>401(k) matching</li><li>Dental insurance</li><li>Employee discount</li><li>Flexible schedule</li><li>Health insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul>Work Location: In person

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ADMINISTRATIVE ASSISTANT - RECEPTIONIST 2026-03129

Administrative Assistant / Front Desk Coordinator

Receptionist/Administrative Assistant - Wadena Office

Receptionist/Administrative Assistant

Receptionist/Administrative Assistant

Front Desk Receptionist / Office Assistant / Office Clerk

Receptionist/Administrative Assistant