administrative assistant receptionist

Greenbough Health and Rehabilitation Center

<div>Looking for qualified Administrative Assistant to join our team! 
Location: Greenbough Health &amp; Rehabilitation
Job Type: Part-Time 
Are you organized, detail-oriented, and passionate about creating a positive and efficient work environment? Join our team as an Administrative Assistant. We are a resident and employee-focused community seeking a dedicated and driven professional to assist in building a culture of excellence and care.
Major Responsibilities<ul><li>
Perform a variety of clerical and administrative duties to support the assigned supervisor.</li><li>
Coordinate work within the department and with other departments, responding to inquiries and requests for information.</li><li>
Provide courteous, tactful, and friendly interactions while handling complaints, inquiries, and questions.</li><li>
Read and handle correspondence and memos, responding to routine matters or directing them to the appropriate parties.</li><li>
Prepare and develop confidential and routine correspondence, reports, forms, business documents, and special mailings.</li><li>
Assist with preliminary work on various projects.</li><li>
Manage inter-office and U.S. mail, including preparation and distribution of bulk mailings.</li><li>
Organize and maintain administrative records and filing systems.</li><li>
Provide customer service to residents and families as necessary.</li><li>
Review and maintain time and attendance records for supervisor approval before submitting to the payroll department.</li><li>
Enter missed punches for staff and agency employees and reconcile hours daily.</li><li>
Coordinate room setups and refreshments for meetings and conferences.</li><li>
Contribute innovative ideas to improve systems and processes, achieving superior results.</li></ul>
Minimum Qualifications<ul><li>
High School Diploma or GED equivalent (required).</li><li>
Preferably two (2) years of college education with an emphasis in business or equivalent experience.</li><li>
Strong organizational, communication, and interpersonal skills.</li><li>
Compassionate, dedicated, and committed to delivering high-quality service.</li></ul>
Pay and Benefits
Competitive salary commensurate with experience 
Comprehensive health, dental, and vision insurance 
401(k) 
Paid time off and holidays 
Why Join Our Team
Get paid in advance with us: We offer access to your earned but unpaid wages.
Build your own schedule: Pick up shifts when and where you want to work. We have an easy-to-use scheduling app to find and book open shifts or request additional hours.
Shift options: Mornings to Evenings
Innovative Purchasing Program: That allows you to buy thousands of products (technology, furniture, clothing, etc.) and pay over time. Zero interest, no credit check, no hidden fees.
Access to online learning 24/7: Our LMS offers free courses for senior care, health and human services industry. Use for free to help satisfy certifications or professional development. Available via computer or mobile, and many courses offer alternative languages.
Phone and auto discounts: Up to 20% on employee personal wireless accounts and auto rentals through designated vendors.
Employee Assistance Fund: In unexpected catastrophic situations you can confidentially apply for help.
Advocacy and Community Impact: We are committed to making a positive impact on the communities we serve. We partner with local organizations, host educational events, and advocate for policies that improve the health and lives of older adults everywhere. 
About Us
We strive to be the leading provider of compassionate, comprehensive care that supports the physical, mental, and emotional well-being of patients, while also promoting respect and autonomy. Our goal is to create an environment where patients thrive, not just survive - where every aspect of their well-being is nurtured, from health and safety to social connections and quality of life.
We have innovative solutions for better health. As part of our commitment to excellence, we leverage the latest in healthcare technology to provide better outcomes for older adults. From telemedicine services and remote health monitoring to advanced diagnostic tools and customized wellness programs, we use innovation to make patient care accessible, efficient, and effective.
We also embrace new treatments, therapies, and approaches that can improve quality of life, whether it's through pain management, physical rehabilitation, or mental health support. By staying at the forefront of healthcare trends and continuously evolving our services, we ensure that patients receive the best possible care.
We are an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. 
Apply now! Our application process is quick and easy.</div>

Administrative Assistant/Receptionist

Lavender Spectrum Health

Now Hiring: Full-Time Administrative Assistant at Lavender Spectrum HealthPosition: Administrative Assistant 3Location: On-Site at 5500 NE 109th Ct Ste A, Vancouver, WA 98662Employment Type: Full-Time (W2 Employee)Hours: 9 am - 6 pmDays: Monday - Friday, or Split Schedule with Saturday AvailabilityCompensation: $25 per hourAbout Lavender Spectrum Health Founded in 2023, Lavender Spectrum Health is a forward-thinking, inclusive private practice specializing in LGBTQ+ health, sexual and reproductive health, and neurodivergence. As a dynamic startup, we are dedicated to providing comprehensive, culturally sensitive care to our community.The Role We are seeking a compassionate and skilled administrative assistant to join our growing team. The ideal candidate will be enthusiastic about working in a startup environment and adaptable to a changing landscape. The ideal candidate will also have didactic and/or experiential training in interacting with LGBTQ+ individuals and individuals who are neurodivergent, especially Autistic individuals and individuals with ADHD. The assistant will be able to provide a safe and inclusive therapeutic space for transgender and non-binary individuals.Key Responsibilities<ul><li>Answer patient phone calls, text messages, and emails</li><li>Return calls and voicemails from patients, pharmacies, and other providers</li><li>Check-in patients for appointments, accept payments, and enforce late arrival policy</li><li>Respond to patient messages within EHR System</li><li>Manage patient scheduling and appointment requests</li><li>Maintain working knowledge of all policies and procedures</li></ul>Other Responsibilities<ul><li>Communicate with providers</li><li>Fax referrals and orders</li><li>Communicate with pharmacies, specialists to clarify provider orders</li><li>Prepare charts for providers</li><li>Insurance eligibility checks</li><li>Sort incoming faxes</li><li>Complete new patient registrations in the electronic health record</li><li>Keep office space clean and organized</li><li>In-office tasks as needed</li></ul>Qualifications<ul><li>Experience with administrative work and preference for individuals with healthcare administrative experience</li><li>Experience in or willingness to learn about issues affecting the LGBTQ+ and neurodivergent communities.</li><li>Excellent communication and interpersonal skills.</li><li>Ability to work independently and as part of a multidisciplinary team.</li></ul>Benefits<ul><li>Competitive salary and flexible employment status (W2)</li><li>Employer-subsidized health insurance w/ 80% subsidy for employees and 50% for dependents</li><li>Dental insurance</li><li>Vision insurance</li><li>15 days PTO per year</li><li>8 paid holidays per year</li><li>401(k) with 3.5% match</li><li>Long-term disability insurance</li><li>Life insurance</li></ul>Why Join Us?<ul><li>Be part of a pioneering team passionate about providing exceptional care to underserved communities.</li><li>Embrace the excitement and growth opportunities of a startup environment.</li><li>Contribute to the expansion and diversification of our services.</li><li>Enjoy a supportive, inclusive workplace culture.</li></ul>Application ProcessTo apply, please send your resume and a cover letter explaining your interest in the role and your experience with LGBTQ+ and neurodivergent communities to Kalven@LavenderSpectrumHealth.comLavender Spectrum Health is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.Applicants who are neurodivergent, queer, transgender, BIPOC, and/or disabled are especially encouraged to apply.Job Type: Full-timePay: $25.00 per hourBenefits:<ul><li>401(k) matching</li><li>Dental insurance</li><li>Flexible schedule</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Professional development assistance</li><li>Vision insurance</li></ul>Experience:<ul><li>Administrative or Office: 1 year (Required)</li></ul>Shift availability:<ul><li>Day Shift (Required)</li></ul>Ability to Commute:<ul><li>Vancouver, WA 98662 (Required)</li></ul>Work Location: In person

Primary Care Administrative Assistant / Receptionist

Cathcart Construction Company Florida LLC

Reliable People Person: Local Construction Company seeks personable individual to be the face of Cathcart by managing the front desk, greeting guests, and answering phones. Position will also assist accounting department by performing clerical duties such as statement reconciliations; maintaining files, project &amp; certificate of insurance binders and notice to owner communications. High school graduate and/or associates degree required. Previous entry level accounting experience preferred. Come join our team!Job Type: Full-timePay: From $17.00 per hourBenefits:<ul><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>Are you able to reliably work an 8:00 AM - 5:00 PM workday?</li></ul>Experience:<ul><li>Customer service: 3 years (Preferred)</li></ul>Work Location: In person

Accounting Administrative Assistant/Receptionist

Skillpath

<div>PURPOSE/GOALS

Assists and relieves the CEO and members of the Executive Team with administrative functions in order to increase the time an executive has available for executive level responsibilities. 


Takes care of a wide variety of complex situations and conflicts involving the clerical and administrative function of the office that often cannot be brought to the attention of the executives. 


Composes correspondence requiring knowledge of executive's views, philosophy, and some understanding of technical matters; may sign for executive when technical or policy content has been authorized. 


RESPONSIBILITIES
<ul><li> Complete a broad variety of administrative tasks for the CEO including managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes complex and/or confidential; arranging complex and detailed travel plans, itineraries, and agendas within budget; and compiling documents for travel-related meetings.</li></ul> 

<ul><li> Plan, coordinate and ensure the CEO's schedule is followed and respected. Provide gatekeeper and gateway role, creating win-win situations for direct access to the CEO's time and office.</li></ul> 

<ul><li> Communicate directly, and on behalf of the CEO, with Board and Supervisory Committee Members, Leadership Team, Management Team, and others, on matters related to CEO's initiatives.</li></ul> 

<ul><li> Research, prioritize and follow-up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature. Determine appropriate course of action, referral, or response.</li></ul> 

<ul><li> Provide a bridge for smooth communication between the CEO and internal departments; demonstrating leadership to maintain credibility, trust, and support with Senior Leadership.</li></ul> 

<ul><li> Work closely and effectively with the CEO to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately. Act as a &quot;barometer,&quot; having a sense for the issues taking place in the environment and keeping the CEO updated.</li></ul> 

<ul><li> Provide leadership to build relationships crucial to the success of the organization and manage a variety of special projects for the CEO, some of which may have an organizational impact.</li></ul> 

<ul><li> Successfully complete critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, emails, and other tasks that facilitate the CEO's ability to effectively lead the company.</li></ul> 

<ul><li> Prioritize conflicting needs; handle matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures.</li></ul> 

<ul><li> Coordinate, schedule, and prepare meeting room spaces for meetings and events.</li></ul> 

<ul><li> Manage catering arrangements, including ordering, setup, and breakdown of food and beverage services for meetings.</li></ul> 

<ul><li> Greet and welcome visitors in a professional and friendly manner.</li></ul> 

<ul><li> Manage and maintain inventory of office supplies, snacks and beverages and stocking and replenishing as needed.</li></ul> 

<ul><li> Receive and distribute mail daily. Pack and ship outgoing product sales daily.</li></ul> 

<ul><li> Board Support and Liaison</li></ul> 


o Serve as the CEOs administrative liaison to SkillPath Board of Directors.

o Coordinate quarterly and special Board Meetings, including meeting space, agenda, material, and food needs.

o Assemble quarterly board packet materials.

o Attend Board Member meetings and take Board meeting minutes.

o Maintain discretion and confidentiality in relationships with all Board Members.

o Adhere to compliance with applicable rules and regulations set in bylaws regarding board and board committee matters, including advance distribution of materials before meetings in electronic/paper format. 

<ul><li> Leadership Team Liaison</li></ul> 


o Participate as a member of the Leadership Team including assisting in scheduling meetings and attending all relevant meetings.

o Facilitate travel and networking outreach plans for Leadership Team as needed.

o Work with the Strategic Initiatives team in coordinating the CEOs activities.

o Assist members of the Executive Team with administrative support as needed as long as CEO takes priority. 


Education
<ul><li> Bachelor&rsquo;s degree from an accredited college or university in a related. field.</li></ul>

Experience
<ul><li> Minimum of five years of administrative experience supporting C-Level Executives.</li></ul>

Skills/Abilities
<ul><li> Critical thinking</li></ul>
<ul><li> Organized and detail oriented</li></ul>
<ul><li> Time management master</li></ul>
<ul><li> Event planning</li></ul>
<ul><li> Strong internal and external communication skills</li></ul>
<ul><li> Strong relationship building skills</li></ul>
<ul><li> Strong networking skills</li></ul>
<ul><li> Strong written and verbal communication skills</li></ul>
<ul><li> Ability to deal with office politics</li></ul>
<ul><li> Confidentiality</li></ul>
<ul><li> Informed judgment</li></ul>
<ul><li> Technologically savvy</li></ul>

&sect; Coordinating video and audio conference calls

&sect; Creating and maintaining databases

&sect; Microsoft Excel

&sect; Microsoft PowerPoint

&sect; Microsoft Outlook
<ul><li> Administrative skills</li></ul>
<ul><li> Accounting and bookkeeping</li></ul>
<ul><li> Admin support</li></ul>
<ul><li> Appointments</li></ul>
<ul><li> Calendar management</li></ul>
<ul><li> Designing and maintaining filing systems</li></ul>
<ul><li> Organizing meetings</li></ul>
<ul><li> Knowledge of Salesforce is a plus</li></ul>
<ul><li> Microsoft Office Suite</li></ul>
<ul><li> Research skills</li></ul>
<ul><li> Works well under pressure</li></ul>
<ul><li> Self-directed</li></ul>
<ul><li> Dependable</li></ul>
<ul><li> Collaborative</li></ul>
<ul><li> Travel is required</li></ul>

&sect; Travel as needed to complete tasks and purchases in connection with events and leadership support. Must maintain a valid driver&rsquo;s license and insurance necessary to operate a vehicle (or have other independent means of frequent transport). 


Physical Requirements

While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel; and to communicate. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus 


Work Environment

This role works in a hybrid work arrangement.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. 


Our commitment to an inclusive workplace

SkillPath is an equal opportunity employer and is committed to providing a workplace free from harassment and discrimination. We celebrate the unique differences of our employees because that is what drives curiosity, innovation, and the success of our business. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, gender identity or expression, age, marital status, veteran status, disability status, pregnancy, parental status, genetic information, political affiliation, or any other status protected by the laws or regulations in the locations where we operate. Accommodations are available for applicants with disabilities.</div>

Executive Team Administrative Assistant/Receptionist

Design Desk Interiors

Job Title: Receptionist cum Admin AssistantLocation: Dubai, UAEIndustry: Interior Fit-Out / JoineryJob Summary: We are seeking a professional and organized Receptionist cum Admin Assistant to join our team. The ideal candidate will be responsible for managing front desk operations, handling administrative tasks, and providing support to various departments to ensure smooth day-to-day office operations.Key Responsibilities:<ul><li>Greet and assist visitors, clients, and suppliers in a professional manner.</li><li>Answer, screen, and direct incoming phone calls.</li><li>Manage incoming and outgoing correspondence, emails, and courier services.</li><li>Maintain office filing systems and records.</li><li>Assist with document preparation, data entry, and report generation.</li><li>Coordinate meetings, appointments, and conference room bookings.</li><li>Monitor and maintain office supplies and stationery inventory.</li><li>Support HR and Administration departments with routine administrative tasks.</li><li>Maintain cleanliness and organization of the reception and office areas.</li><li>Perform other administrative duties assigned by management.</li></ul>Requirements:<ul><li>Bachelor's degree or equivalent qualification.</li><li>Minimum 1&ndash;2 years of experience in a similar role (UAE experience preferred).</li><li>Proficiency in Microsoft Office (Word, Excel).</li><li>Excellent communication and interpersonal skills.</li><li>Strong organizational and multitasking abilities.</li><li>Professional appearance and customer-service attitude.</li><li>Fluency in English; additional languages will be an advantage.</li></ul>Benefits:<ul><li>Competitive salary package.</li><li>Visa and medical insurance as per UAE labor law.</li><li>Annual leave and air ticket as per company policy.</li><li>Career growth opportunities.</li></ul>Interested candidates may send their CV to [Email Address] with the subject line: &quot;Application for Receptionist cum Admin Assistant&quot;.Work Location: In person

Receptionist cum Admin Assistant

Conner & Associates LLC

Receptionist/Administrative AssistantJob Description:The Receptionist/Administrative Assistant is responsible for the daily operations of the office and the support of the Conner &amp; Associates LLC team. This position will work closely with our President to ensure that all administrative functions are handled appropriately and that the office is running smoothly. This position will also assist with client communications, as needed.Essential Functions:<ul><li>Manage multiple tasks simultaneously</li><li>Answering client phone calls and directing calls as needed</li><li>Scanning and faxing documents</li><li>Providing administrative support to the accountants as needed</li><li>Scheduling client appointments as needed</li><li>Data entry to provide support for bookkeeping services provided by the firm</li><li>Cleaning the office as needed</li><li>Ordering supplies for the office as needed</li><li>Calling clients to collect on past due invoices as needed</li><li>Manage the firm's social media pages and respond to clients via message as needed</li></ul>Job Types: Full-time, Part-timePay: $16.00 - $24.00 per hourBenefits:<ul><li>Paid time off</li><li>Retirement plan</li></ul>Experience:<ul><li>Customer service: 1 year (Preferred)</li></ul>Work Location: In person

Receptionist/Administrative Assistant

Property Services of Atlanta Inc

Overview We are seeking a dynamic and organized Administrative staff member to join our team! In this vital role, you will be the welcoming face of our organization, managing front desk operations with enthusiasm and professionalism as well as administrative tasks monitoring that the services are handled smoothly and efficiently. Attention to detail will ensure smooth daily operations, exceptional customer service, and efficient office management. This position offers an exciting opportunity to be the first point of contact for visitors, clients, and staff while supporting various administrative functions that keep our workplace running seamlessly.Responsibilities<ul><li>Greet visitors, clients, and staff with a friendly and professional demeanor, creating a positive first impression.</li><li>Manage multi-line phone systems, answer inquiries promptly, and direct calls accurately using proper phone etiquette.</li><li>Handle front desk duties</li><li>Perform data entry, filing, and document proofreading to ensure accuracy and organization of records.</li><li>Assist clients with routine tasks and monitor for completion.</li><li>Support clerical tasks such as photocopying, faxing, scanning documents, and organizing files for easy retrieval.</li></ul>Skills<ul><li>Proven experience in office management or administrative roles with strong organizational skills.</li><li>Familiarity with a dispatch/service type environment is a big plus.</li><li>Excellent computer literacy including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Gmail, Calendar), and data entry tools.</li><li>Strong typing skills with attention to detail for proofreading documents accurately.</li><li>Experience with multi-line phone systems and phone etiquette to handle high call volumes efficiently.</li><li>Bilingual abilities are highly desirable to serve diverse client needs effectively.</li><li>Familiarity with QuickBooks or bookkeeping software is a plus for supporting financial tasks.</li><li>Exceptional customer service skills combined with professional demeanor and interpersonal communication abilities.</li><li>Ability to manage time effectively while balancing multiple responsibilities in a fast-paced environment.</li><li>Previous experience as a dental or medical receptionist is advantageous but not required; relevant clerical or personal assistant experience is valued too. Join us as an Administrative Receptionist where your proactive attitude and organizational expertise will make a meaningful impact every day! We are committed to fostering a supportive environment that values your contributions while offering opportunities for growth within our organization.</li></ul>Pay: $17.00 - $20.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Life insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul>Work Location: In person

Administrative Receptionist

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