administrative assistant receptionist

SDAD

Please note, send your CV directly to the following WhatsApp number:+971 50 686 0021Job Vacancy: Administrative Assistant/ReceptionistCompany: AFRA PARTSLocation: Jebel Ali, Dubai, UAEAbout Us:AFRA PARTS is a leading supplier of genuine spare parts for brands such as Toyota, Nissan, Mazda, and Renault. Based in the Jebel Ali Free Zone, we are dedicated to providing high-quality products and excellent service to our customers. We are currently looking for a skilled and organized Secretary with knowledge of logistics and customs procedures to join our team.Job Type: Full-timeWorking Hours:<ul><li>8:00 AM to 6:00 PM</li><li>Monday to Saturday (Sunday is the weekly day off)</li></ul>Key Responsibilities:<ul><li>Manage phone calls, emails, and WhatsApp inquiries professionally.</li><li>Prepare and process shipping and customs documents, including the Bill of Entry.</li><li>Ensure all import/export activities comply with Jebel Ali Free Zone and UAE customs regulations.</li><li>Welcome and assist visiting clients.</li><li>Maintain an organized filing system for both administrative and shipping documents.</li></ul>Requirements:<ul><li>Must currently be residing in the UAE.</li><li>Knowledge of UAE customs regulations and import/export procedures.</li><li>Proven ability to prepare and issue a Bill of Entry.</li><li>Familiarity with Jebel Ali Free Zone (JAFZA) rules and portals is essential.</li><li>Excellent communication and interpersonal skills.</li><li>Proficiency in English (written and spoken).</li><li>Experience using smartphones, WhatsApp, and basic computer applications.</li><li>A positive attitude with strong customer service skills.</li></ul>Benefits:<ul><li>Annual Leave: 30 days of paid leave after completing one year of employment.</li></ul>How to Apply:Please send your CV directly to the following WhatsApp number:+971 50 686 0021Please note: Only candidates with relevant customs and JAFZA experience will be considered. Shortlisted candidates will be contacted.Job Type: Full-timePay: From AED3,000.00 per monthLanguage:<ul><li>Arabic (Preferred)</li></ul>

Administrative Assistant/Receptionist

Ventures Middle East (VME)

<div>
 
 Receptionist &amp; Admin Assistant - UAE national
 
 
 
 
 Abu Dhabi
 
 
 
 
 Who We Are
 
 
 
 Ventures Middle East is a leading management consultancy, providing strategic business advisory
 
 
 services across the GCC and MENA regions. We are committed to driving business growth and
 
 
 excellence through innovative solutions and strategic insights. Our team values professionalism,
 
 
 dedication, and a positive attitude to help us achieve our goals.
 
 
 
 Position Summary:
 
 
 
 We are seeking a highly organized and personable Receptionist &amp; Administrative Assistant to manage
 
 
 our reception area and provide administrative support to our management team. The ideal candidate
 
 
 will have excellent communication skills, a talent for multitasking, and the ability to interact
 
 
 effectively with individuals at all levels of the organization.
 
 
 
 Key Responsibilities:
 
 
 
 <ul>
 <li>
 Manage the reception area, greet visitors, and direct them to the appropriate departments.
 </li>
 <li>
 Operate the telephone switchboard: answer, screen, provide information, take messages, and forward calls to the concerned employees.
 </li>
 <li>
 Handle and organize administrative duties including processing LPOs, correspondence, vouchers, and other documents.
 </li>
 <li>
 Maintain records, manage the company car log and usage, and update the contact details for the company directory.
 </li>
 <li>
 Monitor and sort incoming mail, arrange courier services, and manage office supplies.
 </li>
 <li>
 Schedule and coordinate reservations for conference rooms, including equipment and stationery setup.
 </li>
 <li>
 Assist with typing, printing, binding, photocopying, and scanning of documents for various departments.
 </li>
 <li>
 Maintain the reception area, ensuring cleanliness, and organizing magazines and plants.
 </li>
 <li>
 Handle confidential information with discretion and uphold confidentiality at all times.
 
 
 
 </li>
 </ul>
 
 Requirements:
 
 
 
 <ul>
 <li>
 Bachelor's degree is not a mandatory requirement
 </li>
 <li>
 At least 1-2 years of experience working as a receptionist or secretary.
 </li>
 <li>
 UAE National
 </li>
 <li>
 Excellent verbal and written communication skills.
 </li>
 <li>
 Proficiency in Microsoft Office applications (Outlook, Word, Excel, PowerPoint).
 </li>
 <li>
 Strong organizational skills and the ability to interact effectively with all levels of the
 </li>
 <li>
 organization.
 </li>
 <li>
 Ability to multitask and manage time effectively.
 
 </li>
 </ul>
</div>

Receptionist / Admin Assistant - Abu Dhabi

Sobel Pevzner, LLC

Insurance defense firm seeking a receptionist/legal assistant for our New York City Offices. Responsibilities include answering and carefully screening phone calls; triaging messages to appropriate staff members; and assisting with basic administrative support to facilitate the workflow as needed.Candidates must have a professional appearance, polished demeanor as well as a respect for confidentiality and discretion. Candidates should also be detailed oriented and possess a positive and upbeat attitude.Job Responsibilities:<ul><li>Reception/Public Contact - Answers telephone calls, takes detailed messages, responds to inquiries and routes calls to appropriate parties.</li><li>Filing - Maintains office filing and storage systems by sorting, and filing written material in alphabetical, numerical, or subject order as needed. Retrieves material from files upon request and keeps records of the movement of file materials.</li><li>Mail Distribution - Receives sorts and performs simple screening of mail and send out dated materials and other documentation according to predetermined instructions. Opens, sorts, routes and distributes mail to the appropriate party.</li><li>Administrative Support - Provides basic administrative support such as preparing letters, memorandum, correspondence and other documents.</li><li>Performs other duties as assigned.</li></ul>Job Type: Full-timePay: $45,000.00 - $55,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Receptionist/Legal Assistant

LHRA CONSULTING

Job description:The client is a full practice law firm based in Old San Juan and Washington, D.C., offering strategic legal and business counsel to clients navigating Puerto Rico&rsquo;s complex legal landscape. With over 160 years of combined experience, a 97% client retention rate, and successful representation of Fortune 100/500 clients, the firm delivers results with integrity, quality, innovation, and common sense.They are currently seeking a Receptionist / Legal Assistant who is fully bilingual, detail-oriented, and professional to join their San Juan headquarters team.Responsibilities<ul><li>Greet clients, visitors, and vendors in a courteous and professional manner.</li><li>Answer, screen, and direct incoming phone calls; take accurate messages as needed.</li><li>Manage scheduling, meeting coordination, and attorney calendars.</li><li>Prepare and edit basic legal documents, correspondence, and internal communications.</li><li>Maintain organized digital and physical filing systems in line with confidentiality protocols.</li><li>Coordinate mail handling, messenger services, and office logistics.</li><li>Assist attorneys with administrative support tasks, including time-entry and case tracking.</li><li>Support document flow and organization within Microsoft 365 and SharePoint platforms.</li></ul>Requirements<ul><li>High school diploma required; Associate&rsquo;s or Bachelor&rsquo;s degree preferred.</li><li>Minimum of 1&ndash;2 years of administrative or legal assistant experience, preferably in a legal or professional services environment.</li><li>Fully bilingual (Spanish and English) &mdash; strong verbal and written communication required in both languages.</li><li>Proficiency in Microsoft Office and comfort working with cloud-based tools (e.g., SharePoint).</li><li>Strong interpersonal skills, professionalism, and attention to detail.</li><li>Ability to manage multiple tasks in a fast-paced, high-standard environment.</li><li>Familiarity with document management systems to efficiently organize files.</li><li>Excellent proofreading abilities to ensure accuracy in all legal documents.</li><li>Highly organized with the ability to manage multiple tasks simultaneously while meeting deadlines.</li></ul>Job Type: Full-timeBenefits:<ul><li>Professional development assistance</li></ul>Work Location: In personJob Type: Full-timePay: $14.00 per hourWork Location: In person

Receptionist / Legal Assistant

Monzon, Guerra & Associates

The successful candidates will have prior experience as a receptionist, legal assistant, or paralegal in a law firm. The positions entail extensive contact with clients, state and federal courts, and administrative agencies. The successful candidates must be able to multi-task and prioritize work; and must have excellent organizational, written, and communication skills. The successful candidates must be able to work from 8:00 am to 5:00 pm, Monday - Friday. Spanish proficiency and prior experience working in the fields of personal injury, family law, immigration law, or criminal defense are preferred.ESSENTIAL FUNCTIONS/DUTIES<ul><li>First impression while receiving and routing phone calls</li><li>Greet and assist clients</li><li>Client payments</li></ul>ADDITIONAL DUTIES/RESPONSIBILITIES<ul><li>Sort incoming mail</li><li>Distribute and assist with client returns upon pickup</li><li>Accept and send UPS/FEDEX</li><li>Schedule courier service</li><li>Additional administrative tasks</li></ul>KNOWLEDGE, SKILLS AND/OR ABILITIES REQUIRED<ul><li>Positive and professional attitude and approach to clients and coworkers</li><li>Ability to handle multiple tasks and projects</li><li>Strong organization skills</li><li>Detail oriented</li><li>Self-starter with pro-active approach to work</li><li>Sound judgment and strong critical thinking skills</li></ul>EDUCATION AND EXPERIENCE REQUIRED<ul><li>Relevant experience in a business environment</li><li>Experience with copiers, printers, and mail machine</li><li>MS Outlook/Word/Excel proficiency</li></ul>Job Type: Full-timePay: $19.00 - $23.00 per hourBenefits:<ul><li>Health insurance</li><li>Paid time off</li></ul>Work Location: In person

Receptionist/Office Assistant

AIG Development

The Role
 AIG Development FZ LLC is looking for a Receptionist & Administrative Assistant to join our team in Dubai. The role is ideal for a fresh graduate or experienced professional who is well-organized, professional, and customer-focused. You will be the first point of contact for visitors and clients while also providing essential administrative support to ensure smooth daily operations. Key Responsibilities Welcome and assist visitors, ensuring a professional front-desk experience. Manage incoming calls, emails, and correspondence. Support the management team with administrative tasks such as filing, data entry, and document handling. Coordinate meeting schedules, appointments, and travel arrangements. Maintain office supplies and liaise with service providers when required. Ensure reception and office areas remain presentable and organized.
 
Requirements
 Freshers or experienced candidates are welcome to apply. Excellent communication skills in English (spoken and written). Knowledge of Russian and Arabic languages is a strong plus. Proficiency in MS Office (Word, Excel, Outlook). Professional appearance, good interpersonal skills, and ability to multitask. Female candidates are preferred. Salary & Benefits Employment visa, medical insurance, and annual leave as per UAE labor law. Growth opportunities within a professional and supportive environment.
 
About the company
 Welcome to AIG Development, where our mission is to redefine real estate by creating inspiring spaces and thriving communities. With a vision rooted in excellence, innovation, and sustainability, we focus on enhancing lifestyles while delivering exceptional investment opportunities. Ras Al Khaimah, with its strategic location, robust infrastructure, and investor-friendly policies, offers immense potential for growth and stability. At AIG Development, we align our projects with the emirates vision, offering high returns, long-term growth, and a superior quality of life. Join us in shaping a future where aspirations meet reality and investments flourish.

Receptionist & Administrative Assistant

Moustache Escapes

Job Title: Admin &amp; office ReceptionistLocation: Mansarovar Riico, JaipurJob Type: Full-timeReports to: Office Manager / HR ManagerJob Summary:We are seeking a friendly, organized, and professional Office Receptionist to manage our front desk and provide administrative support. The ideal candidate will be the first point of contact for visitors and clients, handling incoming calls, directing inquiries, and maintaining a welcoming and efficient front office environment. Additionally, the Office Receptionist will be responsible for managing housekeeping duties and overseeing office inventory to ensure a smooth and productive workplace.Key Responsibilities:<ul><li>Greet and welcome visitors in a warm and professional manner</li><li>Answer and direct incoming phone calls promptly and courteously</li><li>Maintain the reception area and keep it neat and presentable</li><li>Schedule appointments and manage meeting room bookings</li><li>Receive, sort, and distribute daily mail and deliveries</li><li>Assist with basic administrative tasks such as filing, data entry, and photocopying</li><li>Coordinate with internal departments as needed</li><li>Maintain visitor logs and issue badges when necessary</li><li>Handle incoming emails and route them appropriately</li><li>Monitor office supplies and order when necessary</li><li>Manage office inventory, including tracking and replenishing supplies</li><li>Oversee housekeeping tasks to ensure a clean and organized office environment</li><li>Ensure the office is stocked with necessary items like toiletries, kitchen supplies, and office stationery</li></ul>Qualifications:<ul><li>High school diploma or equivalent; additional certification in Office Management is a plus</li><li>Proven experience as a receptionist or in a similar administrative role</li><li>Proficient in MS Office (Word, Excel, Outlook)</li><li>Excellent verbal and written communication skills</li><li>Strong interpersonal and customer service skills</li><li>Ability to multitask and prioritize in a fast-paced environment</li><li>Professional appearance and demeanor</li></ul>Preferred Attributes:<ul><li>Familiarity with office equipment (e.g., printers, copiers, phone systems)</li><li>Friendly, positive attitude and a team player</li><li>Discretion and confidentiality</li></ul>Job Type: Full-timePay: &#8377;18,000.00 - &#8377;22,000.00 per monthWork Location: In person

Admin & office Receptionist

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