administrative associate

Treadstone Associates

<p><b>About Us</b></p><p>Treadstone Associates Pakistan is a professional services firm providing global team-augmentation and consulting solutions. We support clients across legal, operations, sales, marketing, finance, and administrative functions.</p><p>Our Associate Program trains young professionals to strengthen executive functioning, communication, and problem-solving skills while gaining international exposure.</p><p><b>Role Overview</b></p><p>As an <b>Administrative Associate</b>, you will play a key role in supporting day-to-day operations, internal coordination, and administrative workflows. This role provides a strong foundation for individuals looking to grow in operations, corporate support, and professional services environments.</p><p><b>Key Responsibilities</b></p><ul><li>Manage scheduling, correspondence, and documentation for internal teams.</li><li>Support operational planning, meeting coordination, and task tracking.</li><li>Maintain records, files, and data repositories with accuracy and confidentiality.</li><li>Assist in preparing reports, presentations, and administrative briefs.</li><li>Coordinate with cross-functional teams to ensure smooth workflow execution.</li><li>Provide general administrative support to leadership and project teams.</li></ul><p><b>What We&rsquo;re Looking For</b></p><ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li><li>Strong communication and organizational skills.</li><li>Ability to handle multiple tasks with attention to detail.</li><li>Proficiency with productivity tools (MS Office, Teams, digital communication platforms).</li><li>A proactive mindset with a willingness to learn and adapt.</li></ul><p><b>Growth &amp; Development</b></p><p>The Treadstone Associate Program offers:</p><ul><li>Real-world international administrative and operational exposure.</li><li>Development of executive functioning, communication, and leadership skills.</li><li>A merit-based path to progress within a global professional services firm.</li></ul><p><b>How to Apply</b></p><p>Submit your application on Indeed or apply directly at <b>treadstoneassociates.pk/apply</b></p><p>Job Type: Full-time</p><p>Pay: From Rs100,000.00 per month</p><p>Work Location: Remote</p>

Administrative Associate

RR Donnelley

<div><b>Company Description</b><p><br>
Williams Lea by RRD is a global business support services company with a strong legacy&mdash;over 200 years of experience delivering world-class business solutions. We specialize in delivering skilled administrative support, document production, presentation design, and marketing and communications services to leading companies around the world&mdash;especially within legal, financial, and professional services industries.</p><p>
We&rsquo;re a people-powered organization. With a presence in North America, the UK, Europe, and Asia Pacific, we have thousands of employees globally, all working together to help our clients operate more efficiently and effectively. Whether it&rsquo;s supporting law firms with critical document production or helping financial institutions manage high-volume print and digital communications, we&rsquo;re the behind-the-scenes team making everything run smoothly.</p><b><br>
Job Description</b><p><b><br>
Position summary</b></p><p>
The Administrative Associate provides a variety of administrative support functions to a site, office and/or client, which may include tasks such as expense reports, time entry, invoice entry, calendar and phone management and opening client matters.</p><p><b>
Job duties</b></p><ul><li>
(* denotes an &ldquo;essential function&rdquo;)</li><li><ul><li>Perform work in administrative support, including, but not limited to, answering phone lines, providing customer service, editing/transcribing documents, data entry for expenses/time/invoices/other, creating reservations/scheduling (meetings, conference rooms, A/V, hospitality, travel, concierge)</li><li>Oversight for confidential company information including but not limited to corporate credit card information, P-cards, employee and client distribution lists, prospective and current employee information etc.</li><li>Utilize appropriate logs and/or tracking software for all administrative support work</li><li>Ensure that job tickets are properly filled out before beginning work</li><li>Thoroughly assess job requests and ensure appropriate completion of job tasks throughout task lifecycle</li><li>Communicate with team members, lead, supervisor or client on job or deadline issues</li><li>Meet contracted deadlines for accepting, completing, and delivering all work</li><li>Troubleshoot basic equipment problems</li><li>Interact with clients over the phone, via video or electronically</li></ul></li><li>
Prioritize workflow</li><li>
Performs Quality Assurance on own work and work of others</li><li>
Answer telephone, emails, and place service calls when needed</li><li>
Adhere to Williams Lea policies in addition to client site policies</li><li>
Use equipment and supplies in a cost-efficient manner</li></ul><p><b>
Working conditions</b></p><ul><li>
Position operates at sites with maximum of 24/7 operations. Individual shift requirements will vary by site.</li><li>
Ability to work overtime as needed.</li><li>
Work is performed in a professional work environment and/or work from home setting.</li><li>
Business casual and/or professional attire required.</li></ul><br>
<b>
Qualifications</b><p><b><br>
Job qualifications</b></p><ul><li>
High school diploma or equivalent education</li><li>
Minimum (1) year administrative support experience in a professional organization, preferably in the legal or banking industry. Formal education and/or training may be considered in lieu of experience.</li><li>
Skilled in the use MS Office software (Word, Excel, PowerPoint); strong keyboarding and typing skills. Basic knowledge of Microsoft Office suite</li><li>
Familiar with other software programs for providing administrative support</li><li>
Strong attention to detail with emphasis on accuracy and quality; able to coordinate across the team and work on multiple projects simultaneously while ensuring quality results. Excellent organizational skills</li><li>
Ability to meet deadlines and complete all projects in a timely manner</li><li>
Ability to handle sensitive and/or highly confidential documents and information with professionalism and discretion</li><li>
Ability to exercise good judgment to make decisions that conform to business needs and policy</li><li>
Good problem-solving skills, with the ability and understanding of when to escalate a problem to a supervisory level</li><li>
Ability to maintain professional composure when working with immediate deadlines</li><li>
Ability to work both independently and collaboratively as part of a team</li><li>
Ability to work in a fast-paced environment</li><li>
Ability to communicate professionally both verbally and in writing</li><li>
Demonstrate proficiency in using equipment/technology/software and hardware necessary to perform job functions</li><li>
Must be self-motivated with a positive attitude</li><li>
Proven customer service skills are required to create, maintain, and enhance customer relationships</li></ul><br>
<b>
Additional Information</b><p><br>
The rate of pay for this role at the noted RRD location is $21.22/hour. Typically, roles follow step progressions to a target rate or set increments over time. Depending on the role, in addition to the hourly rate of pay, the total compensation package may also include overtime, shift differential, call-in, and/or stand-by pay. RRD&rsquo;s benefit offerings include medical, dental, and vision coverage, paid time off, disability insurance, 401(k) with company match, life insurance and other voluntary supplemental insurance coverages, plus parental leave, adoption assistance, tuition assistance and employer/partner discounts.</p><p><b>
Shift: </b>Monday - Friday, 8:00am to 5:00pm</p><p>
#GOC</p><p>
#LI-0925</p><p>
#li-onsite</p><p>
#WLNAT</p><div></div><p>
All employment offers are contingent upon the successful completion of both a pre-employment background and drug screen.</p>
<p>
RRD is an Equal Opportunity Employer, including disability/veterans</p></div>

Weber State University

<div><div><h2 class="jobSectionHeader"><b>Position Details</b></h2>
<div><div><div>WSU's Commitment to Equal Opportunity
<p></p><div>Weber State University is an Equal Opportunity Employer committed to creating an environment welcoming to all individuals. We strive to create a culture where everyone feels valued and appreciated. All qualified applicants will receive consideration for employment without regard to protected categories, such as disability, sex, sexual orientation, gender identity, race, religion, national origin, veterans status, or others, as required by law and university policy (see Weber State University's Policy and Procedure Manual 3-32).</div><p></p>
</div></div><div></div><div><div>Position Information
</div><p></p><div><div><div><div><b>Position Title</b></div> <div>Administrative Associate</div>
</div><br>
<div><div><b>Requisition Number</b></div> <div>S02329P</div>
</div><br>
<div><div><b>Position Category</b></div> <div>Staff</div>
</div><br>
<div><div><b>Campus Location</b></div> <div>Weber State University - Ogden, UT</div>
</div><br>
<div><div><b>Hours per week</b></div> <div>40</div>
</div><br>
<div><div><b>Months per year</b></div> <div>12</div>
</div><br>
<div><div><b>Alternate work schedule</b></div>
<div>Remote/hybrid work or staggered work hours may be possible for this position.</div>
</div><br>
<div><div><b>Pay Grade</b></div> <div>N27</div>
</div><br>
<div><div><b>Salary</b></div>
</div><br>
<div></div><div><div><b>FLSA</b></div> <div>Non-Exempt</div>
</div><br>
<div><div><b>Job Summary/Basic Function</b></div>
<div>This position provides administrative support to the Vice President for University Advancement and the Director of Government Relations. This requires discretion, good judgment, knowledge of University Advancement&rsquo;s departments (Advancement Services, Alumni Relations, Development, Events, Government Relations, and Marketing &amp; Communications), university processes, budgetary processes, and administrative skills. This position maintains confidentiality in working with private/sensitive information. Prepares prospect research profiles for use in the identification, qualification, and solicitation of university alumni and friends. Screens calls for VP office and provides information on VP&rsquo;s and University Advancement&rsquo;s activities and schedule. Strategically manages the Vice President&rsquo;s calendar to schedule meetings, travels, etc. Manages inventory and maintenance of equipment and supplies. Assists Advancement Services in helping input information into CRM database. Works with minimal supervision.</div>
</div><br>
<div><div><b>Required Qualifications</b></div>
<div><div>Required:</div><ul>
<li>Associate&rsquo;s degree or equivalent combination of education and experience.</li>
<li>4 years of full-time administrative support and/or office management experience</li></ul></div><br>
<p></p>
</div><br>
<div><div><b>Preferred Qualifications</b></div>
<div><div>Seeking applicants with the following knowledge, skills and abilities:</div><ul>
<li>Familiarity with higher education systems and processes.</li>
<li>Sufficient experience or education/training to illustrate capability to interface with administrators and general public at an executive level.</li>
<li>High level of professional judgment and confidentiality, ability to interact effectively with executive level administrators within and outside the university.</li>
<li>Ability to prioritize multi-task environment, meet deadlines, work effectively under stress.</li>
<li>Flexibility and creativity; ability to analyze, facilitate changes, and make decisions independently.</li>
<li>Accurate record keeping skills, knowledge of office functions and routines.</li>
<li>Excellent interpersonal, oral, and written communications skills.</li>
<li>Excellent team skills in working with other office personnel.</li>
<li>Demonstrated ability to work with confidential/sensitive information</li>
<li>Proficiency in use of PC, e.g., word processing, database management, spreadsheets, graphics, electronic mail, and Internet use.</li>
</ul></div>
</div><br>
<div><div><b>A successful candidate will be willing to</b></div>
</div><br>
<div></div><div><div><b>Background Check?</b></div> <div>Yes</div>
</div><br>
<div><div><b>Benefits Summary</b></div>
<p>WSU offers a generous benefits package that includes medical, dental, long-term disability, life insurance, retirement, a wellness program with release time and paid incentives, tuition benefits, free tickets to athletic and performing arts events, and paid holidays, vacation, and sick leave.</p>
</div><br>
</div></div></div><div><div>Posting Detail Information
</div><p></p><div><div><div><div><b>Job Open Date</b></div> <div>04/09/2026</div>
</div><br>
<div><div><b>Review Date</b></div> <div>04/19/2026</div>
</div><br>
<div><div><b>Job Close Date</b></div>
</div><br>
<div></div><div><div><b>Open Until Filled</b></div> <div>Yes</div>
</div><br>
<div><div><b>Notes to Applicant</b></div>
<div>If you are passionate about what you could offer and accomplish here at WSU, we would love to hear from you. The annual salary for this position starts at $44,000 and may go up from there depending on candidate qualifications. The position comes with a generous <b>benefits package</b>.<br>
<br>
To apply, please complete the online application and attach a cover letter, current resume, and the names and contact information for three professional references.<br>
<br>
For qualification determination, your application and/or resume must address the required and preferred qualifications and must contain average number of hours worked per week and the dates of employment (i.e., month/year to month/year or month/year to present). If your resume does not contain this information, your application may be considered incomplete.<br>
<br>
Screening of applications will begin April 19, 2026. Position will remain open until filled.<br>
<br>
Criminal background check required as a condition of employment.</div>
</div><br>
<div><div><b>Quick Link for Direct Access to Posting</b></div> <div>https://jobs.weber.edu/postings/28063</div>
</div><br>
</div></div></div></div></div><div><h2 class="jobSectionHeader"><b>ADA Essential Job Function</b></h2>
<div><div><div>ADA Essential Job Function
</div><p></p><div><div><div><div><b>Physical Activity of this position </b></div><div>Extending hand(s) and arm(s) in any direction., Moving about to accomplish tasks, particularly for long distances or moving from one work site to another., Lifting. Raising objects from a lower to a higher position or moving objects horizontally from position-to-position. This factor is important if it occurs to a considerable degree and requires substantial use of upper extremities and back muscles. , Grasping. Applying pressure to an object with the fingers and palm. , Feeling. Perceiving attributes of objects, such as size, shape, temperature or texture by touching with skin, particularly that of fingertips. , Expressing or exchanging ideas. Those activities in which they must convey detailed or important instructions to other workers accurately or quickly. , Ability to receive detailed information with or without assistance., Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers.
</div></div><br>
<div><div><b>Physical Requirements of this position </b></div><div>Light work. Exerting up to 20 lbs of force occasionally and/or up to 10 lbs of force frequently and/or a negligible amount of force constantly to move objects. Use of arm and/or leg controls exerting forces greater than that for sedentary work.
</div></div><br>
<div><div><b>Visual Acuity Requirements including color, depth perception and field of vision. </b></div><div>Required to perform activities such as preparing and analyzing data and figures; transcribing; using a computer terminal; extensive reading.</div>
</div><br>
<div><div><b>The conditions the worker will be subject to in this position. </b></div><div>None. The worker is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work).</div></div></div></div></div></div></div></div><p></p>

University of Nebraska Medical Center

<div><div><h2 class="jobSectionHeader"><b>Requisition Details</b></h2>
<div><div><div>GENERAL REQUISITION INFORMATION
</div><p></p><div><div><div><div><b>EEO Statement:</b></div>
<div>UNMC is an Equal Employment Opportunity Employer, including an equal opportunity employer of protected veterans and individuals with disabilities.</div>
</div><br>
<div><div><b>Location</b></div> <div>Omaha, NE</div>
</div><br>
<div><div><b>Requisition Number:</b></div> <div>Staff_14666</div>
</div><br>
<div><div><b>Department</b></div> <div>Eppley Inst Administration 50001825</div>
</div><br>
<div><div><b>Business Unit</b></div> <div>Eppley Institute</div>
</div><br>
<div><div><b>Reg-Temp</b></div> <div>Full-Time Regular</div>
</div><br>
<div><div><b>Work Schedule</b></div> <div>Monday - Friday, 8:00 AM - 4:30 PM</div>
</div><br>
<div><div><b>Remote/Telecommuting</b></div> <div>Hybrid (part-time working on site, part-time working off-site)</div>
</div><br>
<div><div><b>Position Summary</b></div>
<div>The Administrative Associate II provides direct executive support to the Deputy Director of the Fred &amp; Pamela Buffett Cancer Center (FPBCC). This position has campus and university wide interaction with all levels of FPBCC directors and offices, along with government and community leaders, current and potential staff, and the public, and must exercise discretion and judgement in handling sensitive, confidential issues. Under general direction, provides office support and planning for special projects and programs for the Deputy Director</div>
</div><br>
<div><div><b>Position Details</b></div>
<div><b>Additional Information</b></div>
</div><br>
<div><div><b>Posting Category</b></div> <div>Operations</div>
</div><br>
<div><div><b>Working Title</b></div> <div>Administrative Associate II</div>
</div><br>
<div><div><b>Job Title</b></div> <div>Administrative Associate L2</div>
</div><br>
<div><div><b>Salary Grade </b></div><div>AB16H</div>
</div><br>
<div><div><b>Appointment Type</b></div> <div>C2 - REG OFF/SERV HRLY</div>
</div><br>
<div><div><b>Salary Range</b></div> <div>$24.663 - $37.019/hourly</div>
</div><br>
<div><div><b>Job Requisition Begin Date</b></div> <div>04/13/2026</div>
</div><br>
<div><div><b>Application Review Date</b></div> <div>04/23/2026</div>
</div><br>
<div><div><b>Review Date Information:</b></div>
<div>Initial application review will begin on the date provided in the field above. Applications received prior to this review date will be considered. Applications received after the review date may be considered.</div>
</div><br>
</div></div></div><div><div>Required and Preferred Qualifications
</div><p></p><div><div><div><div><b>Required Education:</b></div> <div>High School education or equivalent</div>
</div><br>
<div><div><b>If any degree major/training is required, please specify the type. (NOTE: Concentration and minors are not equivalent to a major)</b></div>
<div>(Will consider seven years related post high school education/experience)</div>
</div><br>
<div><div><b>Required Experience</b></div> <div>7 years</div>
</div><br>
<div><div><b>If any experience is required, please specify what kind of experience:</b></div>
<div>Increasingly responsible administrative support experience<br>
<br>
(Will consider seven years related post high school education/experience)</div>
</div><br>
<div><div><b>Required License</b></div> <div>No</div>
</div><br>
<div><div><b>If yes, what is the required licensure/certification?</b></div>
</div><br>
<div></div><div><div><b>Required Computer Applications:</b></div> <div>Microsoft Excel, Microsoft Word, Microsoft PowerPoint, SAP, Microsoft Outlook</div>
</div><br>
<div><div><b>Required Other Computer Applications:</b></div>
</div><br>
<div></div><div><div><b>Required Additional Knowledge, Skills and Abilities:</b></div>
<div>Knowledge of higher education and healthcare environments,<br>
Office administration practices.<br>
Ability to work in highly visible setting requiring multi-tasking.</div>
</div><br>
<div><div><b>Preferred Education:</b></div> <div>Bachelor's degree or equivalent</div>
</div><br>
<div><div><b>If any degree/training is preferred, please specify the type:</b></div>
<div>Education, business management, public relations, or related field</div>
</div><br>
<div><div><b>Preferred Experience:</b></div>
</div><br>
<div></div><div><div><b>Preferred License:</b></div> <div>No</div>
</div><br>
<div><div><b>If yes, what is the preferred licensure/certification?:</b></div>
</div><br>
<div></div><div><div><b>Preferred Computer Applications:</b></div>
</div><br>
<div></div><div><div><b>Preferred Other Computer Applications:</b></div>
</div><br>
<div></div><div><div><b>Preferred Additional Knowledge, Skills and Abilities:</b></div>
<div>Must possess excellent written, verbal and appropriate interpersonal communication skills.<br>
Ability to prioritize and organize multiple, complex administrative duties and responsibilities using independent judgement.</div>
</div><br>
<div><div><b>Email to a Friend</b></div> <div>https://unmc.peopleadmin.com/postings/97502</div></div></div></div></div></div></div></div><p></p>

Administrative Associate II

<div><div><h2 class="jobSectionHeader"><b>Requisition Details</b></h2>
<div><div><div>GENERAL REQUISITION INFORMATION
</div><p></p><div><div><div><div><b>EEO Statement:</b></div>
<div>UNMC is an Equal Employment Opportunity Employer, including an equal opportunity employer of protected veterans and individuals with disabilities.</div>
</div><br>
<div><div><b>Location</b></div> <div>Omaha, NE</div>
</div><br>
<div><div><b>Requisition Number:</b></div> <div>Staff_14649</div>
</div><br>
<div><div><b>Department</b></div> <div>Orthopaedic Surgery 50000519
</div></div><br>
<div><div><b>Business Unit</b></div> <div>College of Medicine</div>
</div><br>
<div><div><b>Reg-Temp</b></div> <div>Full-Time Regular</div>
</div><br>
<div><div><b>Work Schedule</b></div> <div>Monday - Friday, 8:00AM - 5:00PM</div>
</div><br>
<div><div><b>Remote/Telecommuting</b></div> <div>No remote/telecommuting opportunity</div>
</div><br>
<div><div><b>Position Summary</b></div>
<div><div>Provides high-level administrative and operational support to the Chair and assigned faculty within the Department of Orthopaedics. Manages complex daily schedules and coordinates domestic and international travel, ensuring seamless execution of all logistical details. Prepares, edits, and transcribes a wide range of correspondence, including memos, letters, reports, and manuscripts, with a high level of accuracy and professionalism.<br>
</div><div>Coordinates and executes key academic and administrative processes, including promotion and tenure, faculty recruitment, and faculty evaluations, ensuring timeliness and compliance with institutional requirements. Coordinates, executes, and supports all aspects of departmental and resident events, symposiums, and retreats, including visits from guests and speakers, as well as faculty recruitment activities.<br>
</div><div>Develops, edits, and publishes departmental newsletters, publications, manuscripts, and presentations, maintaining consistency, quality, and alignment with institutional standards.</div></div>
</div><br>
<div><div><b>Position Details</b></div>
<div><b><i>Additional Information</i></b></div>
</div><br>
<div><div><b>Posting Category</b></div> <div>Operations</div>
</div><br>
<div><div><b>Working Title</b></div> <div>Administrative Associate I</div>
</div><br>
<div><div><b>Job Title</b></div> <div>Administrative Associate L1</div>
</div><br>
<div><div><b>Salary Grade </b></div><div>AB15H</div>
</div><br>
<div><div><b>Appointment Type</b></div> <div>C2 - REG OFF/SERV HRLY</div>
</div><br>
<div><div><b>Salary Range</b></div> <div>$22.019 - $33.029/hourly</div>
</div><br>
<div><div><b>Job Requisition Begin Date</b></div> <div>04/09/2026</div>
</div><br>
<div><div><b>Application Review Date</b></div> <div>04/17/2026</div>
</div><br>
<div><div><b>Review Date Information:</b></div>
<div>Initial application review will begin on the date provided in the field above. Applications received prior to this review date will be considered. Applications received after the review date may be considered.</div>
</div><br>
</div></div></div><div><div>Required and Preferred Qualifications
</div><p></p><div><div><div><div><b>Required Education:</b></div> <div>High School education or equivalent</div>
</div><br>
<div><div><b>If any degree major/training is required, please specify the type. (NOTE: Concentration and minors are not equivalent to a major)</b></div>
<div>(Will consider six years related post high school education/experience)</div>
</div><br>
<div><div><b>Required Experience</b></div> <div>6 years</div>
</div><br>
<div><div><b>If any experience is required, please specify what kind of experience:</b></div>
<div>Increasingly responsible administrative support experience<br>
<br>
(Will consider six years related post high school education/experience)</div>
</div><br>
<div><div><b>Required License</b></div> <div>No</div>
</div><br>
<div><div><b>If yes, what is the required licensure/certification?</b></div>
</div><br>
<div></div><div><div><b>Required Computer Applications:</b></div> <div>Microsoft Excel, Microsoft Exchange, Microsoft Project, Microsoft Word, Microsoft PowerPoint</div>
</div><br>
<div><div><b>Required Other Computer Applications:</b></div> <div>Transcription Module</div>
</div><br>
<div><div><b>Required Additional Knowledge, Skills and Abilities:</b></div>
<div>Excellent interpersonal and problem-solving skills with the ability to interact and communicate (oral and written) with individuals at all levels of the organization and those external to UNMC. Must be able to work in a fast-paced environment with diverse groups and personalities in an office with rapidly changing priorities and frequent interruptions, while handling multiple projects and coordinating activities of the department chair.<br>
Must possess a high degree of integrity, flexibility, reliability, and dependability.<br>
<br>
Ability to exercise a high level of discretion in handling confidential and sensitive information.<br>
<br>
Advanced knowledge of organizational management, office management.<br>
<br>
A high degree of self-discipline and motivation.<br>
<br>
Ability to keep current in a thorough understanding of the entire institution.<br>
<br>
Ability to work independently.</div>
</div><br>
<div><div><b>Preferred Education:</b></div> <div>Bachelor's degree or equivalent</div>
</div><br>
<div><div><b>If any degree/training is preferred, please specify the type:</b></div>
<div>Business related</div>
</div><br>
<div><div><b>Preferred Experience:</b></div>
<div>Experience in a medical or academic environment as a chair&rsquo;s executive assistant or as an executive assistant in a corporate environment.</div>
</div><br>
<div><div><b>Preferred License:</b></div> <div>No</div>
</div><br>
<div><div><b>If yes, what is the preferred licensure/certification?:</b></div>
</div><br>
<div></div><div><div><b>Preferred Computer Applications:</b></div> <div>SAP</div>
</div><br>
<div><div><b>Preferred Other Computer Applications:</b></div> <div>EPIC Medical Record system</div>
</div><br>
<div><div><b>Preferred Additional Knowledge, Skills and Abilities:</b></div>
</div><br>
<div></div><div><div><b>Email to a Friend</b></div> <div>https://unmc.peopleadmin.com/postings/97403</div></div></div></div></div></div></div></div><p></p>

Administrative Associate I

<div><b>Company Description</b><p><br>
Williams Lea by RRD is a global business support services company with a strong legacy&mdash;over 200 years of experience delivering world-class business solutions. We specialize in delivering skilled administrative support, document production, presentation design, and marketing and communications services to leading companies around the world&mdash;especially within legal, financial, and professional services industries.</p><p>
We&rsquo;re a people-powered organization. With a presence in North America, the UK, Europe, and Asia Pacific, we have thousands of employees globally, all working together to help our clients operate more efficiently and effectively. Whether it&rsquo;s supporting law firms with critical document production or helping financial institutions manage high-volume print and digital communications, we&rsquo;re the behind-the-scenes team making everything run smoothly.</p><b><br>
Job Description</b><p><br>
The Senior Administrative Associate provides a variety of administrative support functions to a site, office and/or client, which may include tasks such as expense reports, time entry, invoice entry, calendar and phone management and opening client matters. The Senior Administrative Associate will be a proven subject matter expert that will assist with training, operational process improvements, and provide thought leadership to the wider team of Admins.</p><p>
(* denotes an &ldquo;essential function&rdquo;)</p><ul><li><ul><li>Perform work in administrative support, including, but not limited to, answering phone lines, providing customer service, editing/transcribing documents, data entry for expenses/time/invoices/other, creating reservations/scheduling (meetings, conference rooms, A/V, hospitality, travel, concierge)</li><li>Oversight for confidential company information including but not limited to corporate credit card information, P-cards, employee and client distribution lists, prospective and current employee information etc.</li><li>Utilize appropriate logs and/or tracking software for all administrative support work</li><li>Ensure that job tickets are properly filled out before beginning work</li><li>Thoroughly assess job requests and ensure appropriate completion of job tasks throughout task lifecycle</li><li>Communicate with team members, lead, supervisor or client supervisor or client on job or deadline issues</li><li>Meet contracted deadlines for accepting, completing, and delivering all work</li><li>Troubleshoot basic equipment problems</li><li>Assist in developing training plans and process maps for the administrative operation</li><li>Deliver training plans to a team of Admins</li><li>Serve as a subject matter expert and resource for junior employees</li><li>Interact with clients in person, over the phone, via video or electronically</li></ul></li><li>
Prioritize workflow</li><li>
Performs Quality Assurance on own work and work of others</li><li>
Answer telephone, emails, and place service calls when needed</li><li>
Adhere to Williams Lea policies in addition to client site policies</li><li>
Use equipment and supplies in a cost-efficient manner</li></ul><br>
<b>
Qualifications</b><br>
<ul><li>
High school diploma or equivalent education</li><li>
Minimum (2) years administrative support experience in a professional organization, preferably in the legal or banking industry; or experience performing administrative duties for a Williams Lea client operation for a minimum of (1) year or more. Formal education and/or training may be considered in lieu of experience</li><li>
Advanced in the use of MS Office software (Word, Excel, PowerPoint); strong keyboarding and typing skills; able to technically troubleshoot applicable software specific to the business/client</li><li>
Familiar with other software programs for providing administrative support</li><li>
Strong attention to detail; able to work on multiple projects simultaneously</li><li>
Must have good organizational skills</li><li>
Must be able to meet deadlines and complete all projects in a timely manner</li><li>
Ability to handle sensitive and/or highly confidential documents and information with professionalism and discretion</li><li>
Able to exercise good judgment to make decisions that conform to business needs and policy</li><li>
Good problem-solving skills, with the ability and understanding of when to escalate a problem to a supervisory level</li><li>
Ability to maintain professional composure when working with immediate deadlines</li><li>
Ability to work both independently and collaboratively as part of a team</li><li>
Ability to work in a fast-paced environment</li><li>
Ability to communicate professionally both verbally and in writing</li><li>
Demonstrate proficiency in using equipment/technology/software and hardware necessary to perform job functions</li><li>
Must be self-motivated with a positive attitude</li><li>
Proven customer service skills are required to create, maintain, and enhance customer relationships</li></ul><br>
<b>
Additional Information</b><p><br>
The rate of pay for this role at the noted RRD location is $18.50/ hour. Typically, roles follow step<br>
progressions to a target rate or set increments over time. Depending on the role, in addition to the hourly<br>
rate of pay, the total compensation package may also include overtime, shift<br>
differential, call-in, and/or stand-by pay. RRD&rsquo;s benefit offerings include medical, dental, and vision<br>
coverage, paid time off, disability insurance, 401(k) with company match, life insurance and other<br>
voluntary supplemental insurance coverages, plus parental leave, adoption assistance, tuition assistance<br>
and employer/partner discounts.</p><p></p><p><br>
#LI-MY1</p><p>
#LI-Hybrid</p><div></div><p>
All employment offers are contingent upon the successful completion of both a pre-employment background and drug screen.</p>
<p>
RRD is an Equal Opportunity Employer, including disability/veterans</p></div>

Senior Administrative Associate

Library Systems & Services LLC

<div>Description:
<p><b>
JOB SUMMARY</b></p><p>
The Sumter County Library System is currently seeking an Administrative Associate who is confident, approachable, and graceful under pressure. The ideal candidate handles confidential information with discretion, remains calm in fast-paced situations, and adapts easily to shifting priorities. They are detail-oriented, able to track multiple moving pieces without losing focus, and learn new systems quickly. A strong commitment to public service is essential, as is flexibility to work a 20-hour schedule, including evenings and weekends, and the ability to travel between library branches and community or government organizations throughout Sumter County, Florida.</p><p>
This position is responsible for administrative support to all departments within your location. The primary purpose is to provide excellent customer service and maximize efficiency of library workflow. Administrative support may include records maintenance, reports, ordering supplies, statistical gathering, and note keeping for various meetings or committees.</p><p><b>
Hours Per Week: 20</b></p><p><b>
PRIMARY RESPONSIBILITES</b></p><p>
An individual must be able to perform each essential duty and responsibility satisfactorily.
</p><ul><li>Assist and provide administrative services such as attending meetings, coordinating preparation of administrative materials and coordinating training.</li><li>
Maintain records, files and calendars.</li><li>
Prepare correspondence and reports such as monthly statistics.</li><li>
Collect and organize data for grants and projects, as required.</li><li>
Order supplies as needed.</li><li>
Assist with operations questions.</li><li>
Project coordinator for special events or activities.</li><li>
Role may require maintenance of account receivables and expenses. This includes payment of EDI and miscellaneous invoices, credit card coding, check requests, petty cash disbursement, reviewing of expense reports, provide supporting receipts, update and manage multiple budgets.</li><li>
Role may require becoming proficient in Polaris Integrated Library System (ILS)</li><li>
Follow all legal and policy requirements related to patron privacy and custodianship of patron records.</li><li>
Assist Administrative staff with additional tasks as needed.</li></ul>
Requirements:
<p><b>
JOB REQUIREMENTS:</b></p><p>
An individual should possess the knowledge, skills, and abilities listed and meet the amount of education, training and/or work experience required.</p><ul><li>
Minimum Education: High School diploma or equivalent.</li><li>
Applicant must be detailed oriented, organized, have excellent communication skills, and able to multitask</li><li>
Ability to work well independently or as a team.</li><li>
Must be able to work a flexible schedule that may include a combination of days, evenings, and Saturdays.</li><li>
Ability to sit for long periods to maintain focus on projects such as computer screens or detailed paperwork.</li><li>
Must have the ability to travel between library facilities and to community and governmental organizations located in Sumter County.</li><li>
Must possess advanced proficiency using app-based devices, computers, printers, Microsoft Office Suite, and office equipment.</li></ul><p><b>
EEO STATEMENT</b></p><p>
The company and its subsidiaries are an equal opportunity employer and celebrate the population of differences and does not discriminate in its hiring/hiring practices, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by law.</p><p>
Nothing in this job specification restricts management&rsquo;s right to assign or reassign duties and responsibilities to this job at any time. Critical features of this job are described under various headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. The above statements are strictly intended to describe the general nature and level of the work being performed. They are not intended to be construed as a complete list of all responsibilities, duties, and skills required of employees in this position.</p><p>
This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities.</p><p>
To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently.</p><p>
Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an &ldquo;at will&rdquo; relationship.</p></div>

Library - Administrative Associate

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