administrative associate

Department of Finance

<div></div><div><div><div><div><div><div><h1 class="jobSectionHeader"><b>Administrative Operations Coordinator
</b></h1></div><div><div><div><div><ul><li>DEPARTMENT OF FINANCE</li></ul>
</div></div><div><div><div><p>Posted on</p>
<p>06/12/2026</p>
</div></div></div><div><div><ul><li>Full-time</li></ul>
</div></div><div><div><p>Location</p>
<p>MANHATTAN</p>
</div></div></div><div><div><div><ul><li>Exam may be required</li></ul>
</div></div><div><div><div><p>Department</p>
<p>D/C of Tax Audit &amp; Enforcement</p>
</div></div></div><div></div><div>Salary range: $61,656.00 &ndash; $70,904.00
</div></div></div><div><div><p>Save</p>
</div></div></div></div></div></div><div><div><div><h2 class="jobSectionHeader"><b>Job Description</b></h2>
</div><div><div><div>IMPORTANT NOTE: ONLY CANDIDATES WHO HAVE A PERMANENT PRINCIPAL ADMINISTRATIVE ASSOCIATE CIVIL SERVICE TITLE, ARE REACHABLE ON THE PRINCIPAL ADMINISTRATIVE ASSOCIATE CIVIL SERVICE EXAM NO. 1128, OR ARE PERMANENT IN A COMPARABLE CIVIL SERVICE TITLE ELIGIBLE FOR A 6.1.9 TITLE CHANGE MAY BE CONSIDERED FOR AN INTERVIEW.
<br>
<br>
PLEASE INCLUDE YOUR EMPLOYEE IDENTIFICATION NUMBER (EIN) WHEN APPLYING AND INDICATE IN YOUR COVER LETTER YOUR PERMANENT CIVIL SERVICE TITLE OR INDICATE YOUR LIST NO. FOR EXAM NO. 1128.
<br>
<br>
NYC Department of Finance (DOF) is responsible for administering the tax revenue laws of the city fairly, efficiently, and transparently to instill public confidence and encourage compliance while providing exceptional customer service.
<br>
<br>
DOF&rsquo;s Tax Audit and Enforcement Division is charged with the audit of all business and excise taxes administered by New York City. The division conducts audits related to corporate, personal, sales, and use taxes. City tax auditors conduct audits of selected audit candidates with a goal of determining the appropriate tax liability of each taxpayer and applying NYC rules and laws in accordance with the City&rsquo;s policies and procedures.
<br>
<br>
The Office of Tax Audit is charged with the audit of all business and excise taxes administered by the City of New York. Tax Audit conducts audits of general corporation tax, business corporation tax, commercial rent tax, unincorporated business tax, hotel tax, utility tax, real property transfer tax, and bank tax. Tax Audit also conducts NYC personal income tax and sales and use tax audits within New York City. Tax auditors conduct audits of selected candidates in the various administered taxes, with a goal of determining the appropriate tax liability of each taxpayer. The Office of Tax Audit includes the Field Unit, which conducts audits in the field, and the Non-field Unit, which conducts correspondence audits.
<br>
<br>
Tax Audit is seeking a highly motivated, organized and detail-oriented individual, to serve as an Administrative Operations Coordinator, for the Deputy Commissioner of Tax Audit and Enforcement unit. Reporting to the Supervisor of Administrative Operations, the selected candidate&rsquo;s duties and responsibilities will include, but are not limited to the following:
<br>
<br>
<ul><li>Prepare and coordinate with the supervisor, manager, coordinator on all Tax Audit and Enforcement Division's &quot;Other Than Personnel Services&quot; (OTPS) operations, such as Employee Move Information, work orders using Office Space, Telephone Directory updates, keep inventory of all printers, copiers, fax machines, scanners, PC's, laptops, date time machines and telephones.
</li><li>Prepare and assist the Operations Coordinator with OTPS, for the PassPort System, purchasing office supplies for the division by browsing on-line vendor catalogs, creating requisitions/purchase requests and submitting the order(s) for approval via the PassPort System. Following up with deliveries of requested items.
</li><li>Assisting the Disclosure Officer with audit and tax document requests from auditors and managers to NYS for the purposes of the NYS Sharing Agreement Exchange Program and the Exchange of Information Agreement Program between NYS and NYC. Facilitate the exchange of information between DOF and NYS.
</li><li>Prepare Out-of-Town Travel Requests, obtaining receipts for up to two (2) days of travel. Ensuring that travel requests forms are complete with detailed information, with all required signatures. Research cost using General Services Administration (GSA) government standard cost allocation.
</li><li>Assist with reviewing and the submission of the division's Authorized Driver applications and renewal process. Ensure all supporting documents are submitted with the applications. Requests for City Vehicle are submitted to supervisor for review and submitted to Facility Management Fleet Coordinator for processing.
</li><li>Assist with personnel services, work schedules changes, work unit changes, and reporting changes. Distribution of paychecks and pay stubs.
</li><li>Answering phones, managing calendars, scheduling meetings, preparing and editing correspondence, spreadsheets, presentations and other documents, maintaining files and retrieving documents and reference materials.
</li><li>Coordinate and administer audit/tax document requests from managers to Federal and NYS.
</li><li>Assist with IT related issues such as inventory and equipment repairs, PC's Laptops, phones, and office equipment. Assist with the Assistant Commissioner's front desk coverage and calendar appointments. Perform general office administrative functions and special projects requested by the division's executive staff.
</li><li>Ensure equipment is operational and stocked with necessary supplies.
</li><li>Perform special projects as directed by supervisor.
</li></ul><br>
Additional Information:
<br>
<br>
In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.
<br>
<br>
This position may be eligible for remote work up to 2 days per week, pursuant to the Remote Work Pilot Program agreed between the City and the Collective Bargaining Unit representing employees serving in the civil service title.
<br>
<br>
A strong working knowledge of MS Office is required.
<br>
<br>
PRINCIPAL ADMINISTRATIVE ASSOC - 10124</div><br>
<br>
<h2 class="jobSectionHeader"><b>Minimum Qualifications</b></h2><br>
<br>
<p>1. A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
<br>
2. An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in &quot;1&quot; above; or
<br>
3. A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in &quot;1&quot; above;
<br>
4. Education and/or experience equivalent to &quot;1&quot;, &quot;2&quot;, or &quot;3&quot; above. However, all candidates must possess the one year of administrative or supervisory experience as described in &quot;1&quot; above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in &quot;1&quot; above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3&frac12; years.</p><br>
<br>
<h2 class="jobSectionHeader"><b>Preferred Skills</b></h2>
<br>
- Excellent written and verbal communication skills. - Strong organizational skills. - Detailed oriented and able to handle multiple assignments. - Strong interpersonal and teamwork skills.
<br>
<h2 class="jobSectionHeader"><b>55a Program</b></h2>
<br>
This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.
<br>
<h2 class="jobSectionHeader"><b>Public Service Loan Forgiveness</b></h2>
<br>
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education&rsquo;s website at https://studentaid.gov/pslf/.
<br>
<h2 class="jobSectionHeader"><b>Residency Requirement</b></h2>
<br>
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
<br>
<h2 class="jobSectionHeader"><b>Additional Information</b></h2><br>
<br>
<div></div><p>The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.</p>
</div></div><div><div>Apply <p>Save</p>
</div></div></div></div><div><div><div><div><div><div><p>Job ID</p>
<p>783033</p>
</div></div><div><div><div><p>Posted until</p>
<p>06/26/2026</p>
</div></div></div><div><div><div><p>Title code</p>
<p>10124</p>
</div></div></div><div><div><div><p>Civil service title</p>
<p>PRINCIPAL ADMINISTRATIVE ASSOC</p>
</div></div></div><div><div><div><p>Title classification</p>
<p>Competitive-1</p>
</div></div></div><div><div><div><p>Business title</p>
<p>Administrative Operations Coordinator</p>
</div></div></div></div><div><div><div><ul><li>Experience level: Experienced (non-manager)</li></ul>
</div></div><div><div><div><p>Job level</p>
<p>02</p>
</div></div></div><div><div><div><p>Number of positions</p>
<p>1</p>
</div></div></div><div><div><div><p>Work location</p>
<p>375 Pearl Street</p>
</div></div></div><div><div><ul><li>Category: Administration &amp; Human Resources</li></ul>
</div></div></div></div></div></div><div><div><div><div><p>Administrative Operations Coordinator</p></div></div></div></div></div><div></div>

Administrative Operations Coordinator

ROZEE.PK

<div><div><div><div><b>About the Job</b></div><br>
<div></div>
<div><b>
Job </b><b>Title: Management</b><b> Services Associate</b></div>
<div><b>
Grade: Level 6 and equivalent</b></div>
<div><b>
Duty Station: Multiple Locations within Pakistan</b></div>
<div><b>
Deadline of Application: 18 June 2026</b></div>
<div><b>
Link to Apply: </b>https://wd3.myworkdaysite.com/recruiting/wfp/job_openings/job/Islamabad-Pakistan-The-Islamic-Rep/Emergency-Surge-Deployment-Management-Services-Associate-Level-6-Multiple-Pakistan-_JR123641</div><br>
<p></p>
<div><b>
This Vacancy Announcement is for Pakistan Nationals Only.</b></div><br>
<div></div>
<div><b>
Note: This vacancy announcement will also be used to build a roster of prequalified applicants for future opportunities within same job profile at the current or lower level in Pakistan.</b></div><br>
<div></div>
<div><b>
JOB PURPOSE</b></div>
<div>
To coordinate and provide high quality, client-focused and value-for- money oriented administration services.</div><br>
<div></div>
<div><b>
KEY RESPONSIBILITIES</b> (not all-inclusive, nor exhaustive):</div>
<div>
1. Verify resource requirements in the area of responsibility (WFP facilities, assets, light vehicle fleet, etc.), and assist in the identification of new requirements to facilitate efficiency and cost-effectiveness of operations and services.2. Responsible for provision of services such as facilities management, travel, protocol and light vehicle management related, etc., reporting any discrepancies to the supervisor for consistent and timely delivery of services, to ensure the provision of a safe and comfortable working environment for WFP staff.3. Support the production of various data and compile and prepare reports in order to contribute to the provision of accurate information for informative decision-making and to support the effective and timely management of WFP resources.4. Contribute to planning, monitoring and processing administrative actions related to procurement, finance, human resources, etc., including contracts with external vendors to ensure all data is accurately and timely recorded, processed in WFP corporate systems and any operational issues addressed.5. Adapt and update administrative processes, supporting the implementation of operating procedures, in order to contribute to the continuous improvement of administration services in the area of responsibility.6. Answer a range of queries related to the provision of administrative services in order to support the resolution of daily issues.7. Coordinate the activities of a team of staff working in the area, to ensure individual and team objectives are met in compliance with all relevant regulations, policies, and procedures, and performance plan.8. Provide training and guidance to staff in interpretation of administrative procedures, policies, processes, and use of corporate systems to ensure consistency and efficiency of services provided to all clients.9. Perform other related duties or assignments in line with the position level and expertise as assigned by activity manager.</div><br>
<div></div>
<div><b>
EDUCATION &amp; EXPERIENCE</b></div><br>
<div></div>
<div><b>
Education:</b></div>
<div>
Completion of secondary school education (HSSC - 12 Grade). A post-secondary certificate or Bachelor&rsquo;s degree in Business/Public Administration, Finance, Management Economics, Commerce, Engineering or other relevant field relating to Administration of Facilities, Assets and Fleet is desirable.</div><br>
<div></div>
<div><b>
Experience:</b></div>
<div>
6 years of progressively responsible work in the relative business stream with experience in administration work with the UN or other international organizations.Has demonstrated a sound understanding of WFP administrative operating standards and awareness of international humanitarian development issues through day to day work.Has provided ad-hoc guidance to new staff members.</div><br>
<div></div>
<div><b>
Language:</b></div>
<div>
Fluency in both oral and written communication in English and Urdu.</div><br>
<div></div>
<div><b>
HOW TO APPLY</b></div>
<div>
To be considered, interested candidates are invited to apply via (https://www.wfp.org/careers/job-openings). Only short-listed candidates will be contacted.</div><br>
<p></p>
<br>
<br>
</div><div></div><div><h4 class="jobSectionHeader"><b>TOTAL POSITIONS</b></h4>
<p>1</p>
<h4 class="jobSectionHeader"><b>POSTED ON</b></h4>
<p>June 9, 2026</p>
<h4 class="jobSectionHeader"><b>EXPIRY DATE</b></h4>
<p>June 18, 2026</p>
<h4 class="jobSectionHeader"><b>BUSINESS</b></h4>
<p>WFP</p>
<h4 class="jobSectionHeader"><b>CATEGORY</b></h4>
<p>N.G.O./Social Services</p>
<h4 class="jobSectionHeader"><b>JOB TYPE</b></h4>
<p>Full Time/Permanent</p>
<h4 class="jobSectionHeader"><b>MINIMUM EDUCATION</b></h4>
<p>Bachelors
</p><h4 class="jobSectionHeader"><b>CAREER LEVEL</b></h4>
<p>Equivalent to GS6/GS7
</p><h4 class="jobSectionHeader"><b>MINIMUM EXPERIENCE</b></h4>
<p>6 Years(6 years of progressively responsible work in the relative business stream with experience in administration work with the UN or other international organizations.)</p></div></div></div>

JR123641 - ROSTER - MANAGEMENT SERVICES ASSOCIATE - LEVEL 6

Virginia Department of Social Services

<div><p><b>HUMAN SERVICES ASSOCIATE - FINANCE
</b></p><p><b>JOB OPEN DATE: 06/12/2026
</b></p><p><b>JOB CLOSE DATE: 06/28/2026<br>
</b></p><p></p><p><b>SALARY:
</b></p><p><b>Departmental Hiring Range $36,847- $45.533
</b></p><p>Position Salary Range $36,847 - $57,960<br>
</p><p></p><p><b>JOB DESCRIPTION:
</b></p><p>Under general supervision, performs clerical and clerical-administrative duties to provide a variety of services while working in one or more program areas in support of agency clients. Employees work in service and administrative program areas performing abroad variety of office and program support responsibilities that require applying office and administrative practices, policies and procedures to perform specific office support activities. Employee will be front facing to clients and will administer EBT education, cards, and receive requests.
</p><p>Knowledge of principles and processes for providing customer and personal services (including customer needs assessment, meeting of quality standards for services, and evaluation of customer satisfaction); structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar; and administrative and clerical procedures and systems such as word processing, spreadsheets, managing files and records, and other office procedures and terminology.
</p><p>Answers phones and routes calls to appropriate staff; Greets visitors, routes individuals to appropriate staff; Sorts and files alphabetically, numerically, or by other established method; Maintains and purges files and other records; Copies and distributes documents; Opens, sorts, date-stamps and distributes mail; Types correspondence, memos, reports and or forms from written source documents; Uses computers and office equipment in performance of typical duties.
</p><p>Working knowledge of human behavior and performance; individual differences in ability, personality, and interests; learning and motivation; mathematics and research methods; and available community resources.
</p><p>Demonstrated ability to: work with clients, co-workers, professionals, and the public; read and comprehend simple documents; write simple correspondence; follow written and oral instructions; perform basic mathematics; work with clients, professionals, co-workers and the public; plan, organize, and prioritize daily tasks; use correct spelling and basic grammar; and display common courtesy and be a team player.
</p><p>Requires a valid driver&rsquo;s license.
</p><p><b>REQUIRED:
</b></p><p>High school diploma supplemented with postsecondary coursework in subjects such as social work, human services, gerontology, or one of the social or behavioral sciences, business or related field, and relevant
<br>
work experience in public administrative support work OR any equivalent
<br>
combination of training and experience which provides the required knowledge, skills
<br>
and abilities
</p><p><b>PREFERRED QUALIFICATIONS:
</b></p><p>Prefer Minimal level of experience in a local VA DSS with VaCMS and/or CommonHelp within the last 2 years.
</p><p><b>SPECIAL REQUIREMENTS:
</b></p><p>Applicants may be subject to a Criminal History Background search, Central Registry search, DMV/driving record check, and/or pre-employment drug screen. The investigation may include fingerprint checks (State Police, FBI), local agency checks, employment verification and references, verification of education (relevant to employment), credit checks (relevant to employment) and other checks requested by the hiring authority. All offers of employment are contingent upon satisfactory results of the required checks and screenings.
</p><p><b>CONTACT INFORMATION: </b><b>vdssjobs@suffolkva.us
</b></p><p>Suffolk Department of Social Services
</p><p>135 Hall Avenue, Suite B
</p><p>Suffolk, VA 23434</p></div><p></p>

Human Services Associate - Administrative

The Aspen Institute

<div>
 <strong>
  About Us
  <br/>
  <br/>
 </strong>
 The Aspen Institute is a global nonprofit organization whose purpose is to ignite human potential to build understanding and create new possibilities for a better world. Founded in 1949, the Institute drives change through dialogue, leadership, and action to help solve society&rsquo;s greatest challenges. It is headquartered in Washington, DC, and has a campus in Aspen, Colorado, as well as an international network of partners.
 <br/>
 <br/>
 <strong>
  ASPEN SPORTS &amp; SOCIETY PROGRAM
  <br/>
  <br/>
 </strong>
 The Sports &amp; Society Program occupies a unique place in the landscape of sports. Our mission is to convene leaders, facilitate dialogue, and inspire solutions that help sport serve the public interest. Since 2011, we have provided a venue for thought leadership where knowledge can be deepened and breakthrough strategies explored on a range of opportunities, from growing youth access to play, rethinking the model for college athlete pay and building healthy communities through sports. Our signature initiative, Project Play, launched in 2013, develops insights, ideas and opportunities to help stakeholders build healthy communities through sports. We identify gaps in access and quality in sports for young people and empower leading organizations to fill them. Each year, we promote new ideas at the Project Play Summit, the nation&rsquo;s premier gathering of leaders at the intersection of youth, sports and health.
 <br/>
 <br/>
 <strong>
  About This Role
  <br/>
  <br/>
 </strong>
 The part-time Operations Associate (20 hours/week) provides administrative support to the Sports &amp; Society team to ensure smooth program operations. Responsibilities will include building and maintaining systems that organize project work plans, foster cross-program integration, manage internal functions related to budget, finances, contracting, and grant reporting; and assist in special projects at the direction of the Executive Director. The Operations Associate will work closely with all members of the Sports &amp; Society team in order to support project operations.
 <br/>
 <br/>
 The ideal candidate is a multi-talented, experienced professional who has a passion for handling a wide range of logistical tasks including finances; demonstrates professional communication skills; is eager to learn on the job; is excited about balancing multiple, often simultaneous, activities; and has extremely high standards for the quality of their work.
 <br/>
 <br/>
 The role is a good fit for candidates seeking experience in the wide range of skills and capabilities needed to operate a nonprofit organization. The successful candidate will be creative, enjoy balancing multiple, often simultaneous, operational tasks, and have a passion for the intersection of sports, health, and collective impact.
 <br/>
 <br/>
 The Operations Associate will report to the Executive Director. The part-time salary range for this role is $35,000 to $45,000 (annualized range of $70,000 -$90,000). In accordance with our Reimagining Work policy, the Operations Associate should be willing to be in-person with colleagues a minimum of 40% of the time while having the flexibility to work remotely for the balance.
 <br/>
 <br/>
 <strong>
  What You Will Do
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Organize and keep up to date Google drive folders, Asana (project management tool), Master Calendar.
  </li>
  <li>
   Gather information to ensure smooth transition to Salesforce CRM.
  </li>
  <li>
   Make agendas for team meetings (weekly virtual meeting, quarterly in-person meetings, and other topical meetings, as needed).
  </li>
  <li>
   Monitor budget for forecasting, invoicing and staff time allocations.
  </li>
  <li>
   Work with internal systems to develop and execute contracts.
  </li>
  <li>
   Onboard new employees.
  </li>
  <li>
   Process grant applications and related reporting requirements.
  </li>
  <li>
   Co-create project plans with other staff and report on progress.
  </li>
  <li>
   In partnership with senior staff, creates a monitoring system that allows for accountability and transparency towards project goals and deliverables.
  </li>
  <li>
   Supports executive director on special projects.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  What You Will Need To Thrive
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   HS Diploma + 1-3 years&rsquo; experience, bachelor&rsquo;s degree preferred
  </li>
  <li>
   Strong work ethic, ambition, optimistic attitude, and commitment to excellence
  </li>
  <li>
   Excellent writing and professional communications skills
  </li>
  <li>
   Experience with budgeting/forecasting
  </li>
  <li>
   Superior attention to detail and ability to manage multiple tasks
  </li>
  <li>
   Strong computer skills, specifically expertise with Microsoft Office and Google Workspace products
  </li>
  <li>
   Familiarity and enthusiasm for use of AI tools
  </li>
  <li>
   Creative problem-solving skills and professional and polished interpersonal skills
  </li>
  <li>
   Strong interest and appreciation for sports and its role in society
  </li>
  <li>
   A desire to learn, a sense of humor, flexibility, and resourcefulness
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Additional Information
  <br/>
  <br/>
 </strong>
 The Aspen Institute offers a generous benefits package including health, dental, vision, and prescription benefits, retirement benefits, and paid leave.
 <br/>
 <br/>
 The Aspen Institute is an Equal Opportunity Employer and complies with all District and federal laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, or protected veteran or disabled status and will not be discriminated against.
 <br/>
 <br/>
 The Aspen Institute welcomes individuals with disabilities to participate in its programs, including the interview process. If you would like to request accommodations or hav questions about accessibility, please email hrsupport@aspeninstitute.org or call 202-736-2127 in advance of your visit. Requests for ASL or CART services should be made at least two weeks in advance when possible. We will make every effort to fulfill requests, subject to availability.
</div>


Operations Associate (Part-Time)

University of Florida

<p></p><div><div><p><b>JOB NO:</b></p>
<div>540224</div><br>
<p><b>WORK TYPE:</b></p>
<div>Staff Full-Time</div><br>
<p><b>LOCATION:</b></p>
<div>Main Campus (Gainesville, FL)</div><br>
<p><b>CATEGORIES:</b></p>
<div>Office/Administrative/Fiscal Support, Veteran's Preference Eligible</div><br>
<p><b>DEPARTMENT:</b></p><div>
33010000 - HP-OFFICE OF THE DEAN</div></div><br>
<div>
<div><div><div><div><b>CLASSIFICATION TITLE:</b></div>
<div>
<p>Administrative Specialist I</p></div><br>
</div><br>
<div><div><b>CLASSIFICATION MINIMUM REQUIREMENTS:</b></div>
<div>
<p>Bachelor's degree; or an equivalent combination of education and relevant experience.</p></div><br>
</div><br>
<div><div><b>JOB DESCRIPTION:</b></div>
<div>
<p>The Administrative Specialist I provides essential administrative and operational support within the College of Public Health and Health Professions (PHHP) Dean&rsquo;s Office. This is a highly professional position that serves as a key point of coordination for daily office activities and supports leadership, faculty, staff, students and visitors to ensure efficient and professional operations.</p>
<div>
The incumbent provides direct administrative support including scheduling, coordination of meetings, administrative processing and coordination of travel to members of PHHP leadership including:<br>
<ul><li>Associate Dean for Research</li><li>Associate Dean for Educational Affairs</li><li>Associate Dean for Undergraduate Programs</li><li>Associate Dean for AI and Innovation</li><li>Executive Director of Finance and Administration</li></ul></div>
<p>
The Administrative Specialist I performs a broad range of administrative duties in support of the Associate Deans, Executive Director, and the college and, as such, must present a professional demeanor and attitude, maintain a high level of confidentiality related to sensitive issues and exercise independent and prudent judgment when completing the tasks and responsibilities associated with these duties. This role requires strong organizational skills, attention to detail and the ability to work independently while supporting a team-based administrative structure. This position reports directly to the Executive Assistant II.</p>
<div><b>
Administrative Support</b><br>
The Administrative Specialist I provides direct administrative support to College Administration leadership including:<br>
<ul><li>Associate Dean for Research</li><li>Associate Dean for Educational Affairs</li><li>Associate Dean for Undergraduate Programs</li><li>Associate Dean for AI and Innovation</li><li>Executive Director of Finance and Administration</li></ul></div>
<p>
Responsible for calendar assistance, which may include scheduling meetings, coordinating meeting logistics (such as booking the room, ordering food, cleaning up the space etc), and preparing documents and/or relevant meeting materials.</p>
<p>
Routine correspondence management including drafting and proofreading documents such as letters, reports, forms, and various internal and external correspondence. Manage and maintain proper filing system for documents. Ensure templates remain updated. Request reports as applicable and appropriate. Execute mail merge requests. Ensure appropriate department and college administrative personnel are provided fully executed copies for their records.</p>
<p>
In conjunction with the Executive Assistant II, may be assigned additional administrative activities when needed and as time allows.</p>
<div><b>
Dean&rsquo;s Office Operations and Coordination</b><br>
Serves as the primary receptionist and the front-facing point of contact for the Dean's Office. This includes:<br>
<ul><li>Greeting visitors, responding to inquiries, routing requests appropriately and managing front desk communications while creating a welcoming and professional environment for faculty, staff and visitors.</li><li>Maintains the office&rsquo;s shared spaces, ensuring cleanliness, organization and timely replenishment of supplies.</li></ul></div>
<p>
Manages operational calendars, logs, contact and access lists, and other items related to the college&rsquo;s operations including Lenel building access, digital key database, vehicle and golf cart logs, and repair and maintenance schedules of PHHP vehicles. Responsible for managing PHHP&rsquo;s one-time room requests for various shared spaces within the HPNP Building.</p>
<p>
Provides general administrative support to the operational and facility related needs of the college including but not limited to submitting routine maintenance and repair requests, reporting outages, and forwarding building security and outage notices.</p>
<p>
Serves as the primary liaison to contracted vendors (i.e. UF motor pool, Aramark, etc), coordinating communication, monitoring service delivery and ensuring timely and accurate fulfillment of contractual obligations.</p>
<p><b>
Fiscal</b><br>
Manages travel for the Associate Deans and Executive Director of Finance and Administration. Responsible for travel arrangements, preapprovals, authorizations, expense reports and preparation of necessary travel documents and reimbursements.</p>
<p>
May also manage travel for College Administration guests, including but not limited to seminar speakers, faculty candidates, distinguished guests of the Dean(s), prospective and current donors, etc. Provides other administrative assistance as needed and requested.</p>
<p>
Responsible for management of an individual UF Procurement card (PCard), ensuring compliance with purchasing guidelines, obtaining preapprovals, following purchasing guidelines, and reconciling transactions in a timely manner.</p>
<p>
Responsible for administrative management of financial and/or inventory-based items (e.g. parking passes), ensuring accurate records and accountability.</p>
<p><b>
Backup Support</b><br>
Serves as backup support to the Executive Assistant II and assists with scheduling, meeting coordination and document preparation related responsibilities in times of absence or unavailability.</p>
<p>
Provides backup administrative and reception support as needed for the Undergraduate Advising Suite.</p>
<p>
Provides backup administrative support to the Dean&rsquo;s Office Student Assistant(s) with routine tasks and office functions in times of absence or position vacancy.<br>
<br>
<b>Event Planning</b><br>
Plans, coordinates, and executes the annual Delta Omega Public Health Honor Society Induction college wide ceremony to include coordination of application and selection process, ceremony logistics, communication, budget, and event design. Consults with the college&rsquo;s Marketing and Event Specialist as needed.</p>
<p>
Provides event related administrative support to the Marketing and Event Specialist and Project Managers during peak event periods.</p></div><br>
</div><br>
<div><div><b>EXPECTED SALARY:</b></div>
<div>
<p>$27.77 - $29.69 per hour; commensurate with experience and education.</p>
<p>
The University of Florida (UF) offers an exceptional benefits package, including health, dental and vision insurance; state retirement plans; a generous leave program; and tuition assistance. UF is a Public Service Loan Forgiveness (PSLF) eligible employer. For more information on benefits, please visit UF HR Benefits and Rewards at https://benefits.hr.ufl.edu/ .</p></div><br>
</div><br>
<div><div><b>REQUIRED QUALIFICATIONS:</b></div>
<div>
<p>Bachelor&rsquo;s degree; or an equivalent combination of education and relevant experience.</p></div><br>
</div><br>
<div><div><b>PREFERRED:</b></div>
<div><ul><li>Experience providing administrative support to senior leadership in a complex, fast-paced environment.</li>
<li>Strong customer service orientation with the ability to interact courteously and professionally with a wide range of internal and external constituents.</li>
<li>Demonstrated ability to work independently, exercise sound judgment and manage multiple priorities with strong organizational and time management skills.</li>
<li>Excellent written and verbal communication skills and the ability to establish and maintain effective working relationships with a varied population.</li>
<li>Experience handling confidential and sensitive information with discretion.</li>
<li>Working knowledge of university systems and procedures including travel systems, procurement, expense reporting, PCard reconciliation and work orders.</li>
<li>Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), including calendar management, document preparation and mail merge.</li>
</ul>
</div></div><br>
<div><div><b>SPECIAL INSTRUCTIONS TO APPLICANTS:</b></div>
<div>
<p>In order to be considered, you must upload your cover letter and resume.</p>
<p>
Application must be submitted by 11:55 p.m. (ET) of the posting end date.</p>
<p>
This is a time-limited position.</p>
<p>
This position is eligible for veteran's preference. If you are claiming veteran's preference, please upload a copy of your DD 214 Member Copy with your application for consideration.</p>
<p>
If an accommodation is needed to apply for this position, please call 352/392-2477 or the Florida Relay System at 800/955-8771 (TDD). Hiring is contingent upon eligibility to work in the U.S. Searches are conducted in accordance with Florida&rsquo;s Sunshine Law.</p></div><br>
</div><br>
<div><div><b>HEALTH ASSESSMENT REQUIRED:</b></div> <div>No</div></div></div><br>
</div>
</div><p></p><div><p><b>ADVERTISED:</b></p>
<div>11 Jun 2026</div> Eastern Daylight Time<br>
<p><b>APPLICATIONS CLOSE:</b></p>
<div><div>25 Jun 2026</div></div>
Eastern Daylight Time</div></div><p></p>

Administrative Specialist I

Henry Ford Health

<div><div><p><b>This position is a 12-hour position with rotating start times as necessary with the primary shift being 6:00am-6:30pm. Rotating shift is 9:30am-10:00pm. This position is weekends and holidays rotating.</b></p><p>
A member of a financial services team. Performs a variety of functions with an emphasis on clerical duties. Responsibilities: 1. Demonstrates an understanding and commitment to the philosophy and objectives of Patient Focused Care, continuous quality improvement, team interaction, and the mission and values of Genesys Regional Medical Center.| 2. Maintains confidentiality of hospital matters regarding patients, physicians, visitors, co-workers, and other center members.| 3. Maintains patient confidentiality by continuously adhering to Federal and State laws regarding the dissemination of patient medical and billing information to outside sources.| 4. Maintains effective and quality interpersonal relationships with patients, family members, physicians, visitors, co-workers, and other center members.| 5. Coordinates communications for entire unit. Answers the telephone and handles mail, fax, and pager communications to and from the unit in a friendly, courteous and accurate manner. | 6. Acts as a unit receptionist and information agent for patients, nursing staff, physicians, allied services, and visitors. Insures that information sharing of unit operations is maintained. Communicates concerns to management team for problem solving.| 7. Performs other duties as assigned.| 8. Registers and admits patients to the unit. Accurately enters and maintains patient information into the hospital computer systems including demographic and financial information. Assigns and verifies patient medical record numbers.| 9. Types and prepares various forms such as preadmission and consent forms.| 10. Verifies and assesses coverage on all types of encounters working with all third party payers included but not limited to: Blue Cross, HMO's, PPO's, private insurance companies, Medicare and Medicaid, and private pay patients.| 11. Receives and records payments for hospital and medical services rendered. Maintains petty cash fund. Balances cash drawer, prepares cash reports and bank deposits daily.| Essential Functions: 1) Must pass a data entry proficiency test for speed and accuracy; 2) Proficient in medical terminology, hospital computer systems, and general office equipment; 3) Must possess excellent interpersonal skills necessary to effectively communicate with patients, medical staff, employees, third party payers; 4) Must possess good analytical and mathematics skills; 5) Must have mobility skills to move room-to-room and between floors, including ability to assist in lifting, moving, and evacuation of patients| Working Conditions: Work setting in patient care unit or office; may be exposed to patient illness, communicable diseases, blood, body fluid, and hazardous chemicals hazards| Orientation Requirements: Must attend Medical Center new hire and department orientations| The above is intended to describe the general nature and level of work performed by people assigned to this classification. It is not to be construed as an exhaustive statement of duties, responsibilities or qualifications for the people so classified, nor is it intended to limit or modify in any way, the right of any supervisor to assign, direct, and control the work of employees under their supervision. The most recently dated job description on file in the Human Resources Department will be considered the official job description.</p>
<div><p><b>Education:</b></p><p>
High school diploma or GED required.</p><p><b>
Work Experience:</b></p><p>
Prefer 12 months previous experience with admitting, registration, hospital third party coverage, insurance verification, billing, unit clerk or medical records - Must successfully pass a medical terminology test - Must be able to satisfactorily complete Administrative Associate Core Role Training.</p>
 </div></div><div><div><div><div><h4 class="jobSectionHeader"><b>Additional Details</b></h4>
<div><p>
This posting represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. It should be understood, therefore, that incumbents may be asked to perform job-related duties beyond those explicitly described above.</p></div>
</div>
</div></div><div><div><div><h4 class="jobSectionHeader"><b>Overview</b></h4>
<div><p>
Henry Ford Health partners with millions of people on their health journey, across Michigan and around the world. We offer a full continuum of services &ndash; from primary and preventative care to complex and specialty care, health insurance, a full suite of home health offerings, virtual care, pharmacy, eye care and other health care retail. With former Ascension southeast Michigan and Flint region locations now part of our team, Henry Ford&rsquo;s care is available in 13 hospitals and hundreds of ambulatory care locations. Based in Detroit, Henry Ford is one of the nation&rsquo;s most respected academic medical centers and is leading the Future of Health: Detroit, a $3 billion investment anchored by a reimagined Henry Ford academic healthcare campus. Learn more at henryford.com/careers.</p></div>
</div>
</div></div><div><div><div><h4 class="jobSectionHeader"><b>Benefits</b></h4><div><p><br>
</p><p>The health and overall well-being of our team members is our priority. That&rsquo;s why we offer support in the various components of our team&rsquo;s well-being: physical, emotional, social, financial and spiritual. Our Total Rewards program includes competitive health plan options, with three consumer-driven health plans (CDHPs), a PPO plan and an HMO plan. Our team members enjoy a number of additional benefits, ranging from dental and eye care coverage to tuition assistance, family forming benefits, discounts to dozens of businesses and more. Employees classified as contingent status are not eligible for benefits.
</p></div></div></div></div><div><div><div><h4 class="jobSectionHeader"><b>Equal Employment Opportunity/Affirmative Action Employer</b></h4>
<div><p>
 Equal Employment Opportunity / Affirmative Action Employer Henry Ford Health is</p>
<p>
 committed to the hiring, advancement and fair treatment of all individuals without regard to</p>
<p>
 race, color, creed, religion, age, sex, national origin, disability, veteran status, size, height,</p>
<p>
 weight, marital status, family status, gender identity, sexual orientation, and genetic information,</p>
<p>
 or any other protected status in accordance with applicable federal and state laws.</p></div></div></div></div></div></div>

Financial Admin Associate

State Street

<div><p>We are seeking an Executive Assistant (EA) who will be responsible for a wide variety of administrative duties in support of State Street executives. The dynamic nature of this role requires that the ideal candidate have exemplary time management skills, be highly organized and detail-oriented, a quick learner and able to anticipate executives' needs. The role must interact seamlessly and with a professional demeanour across a broad range of individuals including members of the Senior Management Team, Board of Directors, and corporate partners.</p><p></p><p><b>
Responsibilities:</b></p><ul><li>
Work directly with 2-4 executives to support all aspects of their daily work routine</li><li>
Maintain executives&rsquo; calendars and coordinate all aspects of appointments, meetings, receptions, events and video/conference calls; maintain frequently-changing calendars with accuracy and precision</li><li>
Independently and efficiently coordinate complex meetings involving senior level internal and external participants including clients, regulators and vendor partners</li><li>
Exercise discretion in committing the executives&rsquo; time and evaluating needs</li><li>
Arrange complex travel (domestic and international)</li><li>
Prepare, reconcile and submit expense reports</li><li>
Serve as a liaison between the executives, their teams and executive partners. This includes receiving and screening phone calls and visitors, answering a variety of questions with tact and diplomacy, taking messages, and directing calls appropriately for resolution</li><li>
Determine priority of matters of attention for the executives; redirect matters to staff to handle, as appropriate</li><li>
Keep the executives advised of time-sensitive and priority issues, ensuring appropriate follow-up</li><li>
Routinely perform a wide variety of support duties including handling printing, faxing, mail/overnight packages, copying, filing, and email/messages and sort and triage mail</li><li>
Prepare a variety of materials on a daily weekly or monthly basis such as meeting handouts and meeting agendas</li><li>
Other additional and/or alternative duties as assigned from time to time, including supporting other departments or executives as needed</li><li>
Exercise professionalism, discretion and judgment in handling sensitive and confidential financial, legal and company information</li><li>
Work collaboratively with others across multiple business lines and geographies</li></ul><p></p><p><b>
Qualifications:</b></p><ul><li>
Five plus years of executive administrative experience</li><li>
Proficiency in the Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel); advanced knowledge of Microsoft Outlook including calendar tasks, journals and contacts</li><li>
Exceptional writing, editing and proofreading skills</li><li>
Exercise good judgment in the face of ambiguous information</li><li>
Ability to use discretion in researching and analyzing problems</li><li>
Enjoys a rapidly changing environment; ability to adapt to changing priorities and meet deadlines</li><li>
Strong interpersonal skills and customer-service oriented with skills in establishing and maintaining effective working relationships at all levels</li><li>
Self-motivated, willing to assume responsibility without direct supervision</li></ul><p></p><p><b>
Salary Range:
</b></p>$52,000 - $91,000 Annual<p></p><p>
The range quoted above applies to the role in the primary location specified. If the candidate would ultimately work outside of the primary location above, the applicable range could differ.</p><p></p><p><i>
Employees are eligible to participate in State Street&rsquo;s comprehensive benefits program, which includes: our retirement savings plan (401K) with company match; insurance coverage including basic life, medical, dental, vision, long-term disability, and other optional additional coverages; paid-time off including vacation, sick leave, short term disability, and family care responsibilities; access to our Employee Assistance Program; incentive compensation including eligibility for annual performance-based awards (excluding certain sales roles subject to sales incentive plans); and, eligibility for certain tax advantaged savings plans.</i></p><p><i>
For a full overview, visit </i><i>https://hrportal.ehr.com/statestreet/Home</i><i>.</i></p><p></p><h1 class="jobSectionHeader"><b>
About State Street</b></h1><p></p><p>
Across the globe, institutional investors rely on us to help them manage risk, respond to challenges, and drive performance and profitability. We keep our clients at the heart of everything we do, and smart, engaged employees are essential to our continued success.</p><p></p><p>
We are committed to fostering an environment where every employee feels valued and empowered to reach their full potential. As an essential partner in our shared success, you&rsquo;ll benefit from inclusive development opportunities, flexible work-life support, paid volunteer days, and vibrant employee networks that keep you connected to what matters most. Join us in shaping the future.</p><p></p><p>
As an Equal Opportunity Employer, we consider all qualified applicants for all positions without regard to race, creed, color, religion, national origin, ancestry, ethnicity, age, disability, genetic information, sex, sexual orientation, gender identity or expression, citizenship, marital status, domestic partnership or civil union status, familial status, military and veteran status, and other characteristics protected by applicable law.</p><p></p><p>
Discover more information on jobs at StateStreet.com/careers</p><p></p><p>
Read our CEO Statement</p><p></p><p><b>
Job Application Disclosure:</b><b>
</b></p><p>It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.</p></div>

Executive Assistant, Senior Associate

Search 3957+ Administrative associate jobs near you this June. New roles added regularly across leading industries. Apply today.