administrative associate

RR Donnelley

<div><b>Company Description</b><p><br>
Williams Lea by RRD is a global business support services company with a strong legacy&mdash;over 200 years of experience delivering world-class business solutions. We specialize in delivering skilled administrative support, document production, presentation design, and marketing and communications services to leading companies around the world&mdash;especially within legal, financial, and professional services industries.</p><p>
We&rsquo;re a people-powered organization. With a presence in North America, the UK, Europe, and Asia Pacific, we have thousands of employees globally, all working together to help our clients operate more efficiently and effectively. Whether it&rsquo;s supporting law firms with critical document production or helping financial institutions manage high-volume print and digital communications, we&rsquo;re the behind-the-scenes team making everything run smoothly.</p><b><br>
Job Description</b><p><b><br>
Position summary</b></p><p>
The Administrative Associate provides a variety of administrative support functions to a site, office and/or client, which may include tasks such as expense reports, time entry, invoice entry, calendar and phone management and opening client matters.</p><p><b>
Job duties</b></p><ul><li>
(* denotes an &ldquo;essential function&rdquo;)</li><li><ul><li>Perform work in administrative support, including, but not limited to, answering phone lines, providing customer service, editing/transcribing documents, data entry for expenses/time/invoices/other, creating reservations/scheduling (meetings, conference rooms, A/V, hospitality, travel, concierge)</li><li>Oversight for confidential company information including but not limited to corporate credit card information, P-cards, employee and client distribution lists, prospective and current employee information etc.</li><li>Utilize appropriate logs and/or tracking software for all administrative support work</li><li>Ensure that job tickets are properly filled out before beginning work</li><li>Thoroughly assess job requests and ensure appropriate completion of job tasks throughout task lifecycle</li><li>Communicate with team members, lead, supervisor or client on job or deadline issues</li><li>Meet contracted deadlines for accepting, completing, and delivering all work</li><li>Troubleshoot basic equipment problems</li><li>Interact with clients over the phone, via video or electronically</li></ul></li><li>
Prioritize workflow</li><li>
Performs Quality Assurance on own work and work of others</li><li>
Answer telephone, emails, and place service calls when needed</li><li>
Adhere to Williams Lea policies in addition to client site policies</li><li>
Use equipment and supplies in a cost-efficient manner</li></ul><p><b>
Working conditions</b></p><ul><li>
Position operates at sites with maximum of 24/7 operations. Individual shift requirements will vary by site.</li><li>
Ability to work overtime as needed.</li><li>
Work is performed in a professional work environment and/or work from home setting.</li><li>
Business casual and/or professional attire required.</li></ul><br>
<b>
Qualifications</b><p><b><br>
Job qualifications</b></p><ul><li>
High school diploma or equivalent education</li><li>
Minimum (1) year administrative support experience in a professional organization, preferably in the legal or banking industry. Formal education and/or training may be considered in lieu of experience.</li><li>
Skilled in the use MS Office software (Word, Excel, PowerPoint); strong keyboarding and typing skills. Basic knowledge of Microsoft Office suite</li><li>
Familiar with other software programs for providing administrative support</li><li>
Strong attention to detail with emphasis on accuracy and quality; able to coordinate across the team and work on multiple projects simultaneously while ensuring quality results. Excellent organizational skills</li><li>
Ability to meet deadlines and complete all projects in a timely manner</li><li>
Ability to handle sensitive and/or highly confidential documents and information with professionalism and discretion</li><li>
Ability to exercise good judgment to make decisions that conform to business needs and policy</li><li>
Good problem-solving skills, with the ability and understanding of when to escalate a problem to a supervisory level</li><li>
Ability to maintain professional composure when working with immediate deadlines</li><li>
Ability to work both independently and collaboratively as part of a team</li><li>
Ability to work in a fast-paced environment</li><li>
Ability to communicate professionally both verbally and in writing</li><li>
Demonstrate proficiency in using equipment/technology/software and hardware necessary to perform job functions</li><li>
Must be self-motivated with a positive attitude</li><li>
Proven customer service skills are required to create, maintain, and enhance customer relationships</li></ul><br>
<b>
Additional Information</b><p><br>
The rate of pay for this role at the noted RRD location is $21.22/hour. Typically, roles follow step progressions to a target rate or set increments over time. Depending on the role, in addition to the hourly rate of pay, the total compensation package may also include overtime, shift differential, call-in, and/or stand-by pay. RRD&rsquo;s benefit offerings include medical, dental, and vision coverage, paid time off, disability insurance, 401(k) with company match, life insurance and other voluntary supplemental insurance coverages, plus parental leave, adoption assistance, tuition assistance and employer/partner discounts.</p><p><b>
Shift: </b>Monday - Friday, 8:00am to 5:00pm</p><p>
#GOC</p><p>
#LI-0925</p><p>
#li-onsite</p><p>
#WLNAT</p><div></div><p>
All employment offers are contingent upon the successful completion of both a pre-employment background and drug screen.</p>
<p>
RRD is an Equal Opportunity Employer, including disability/veterans</p></div>

Administrative Associate

Weber State University

<div><div><h2 class="jobSectionHeader"><b>Position Details</b></h2>
<div><div><div>WSU's Commitment to Equal Opportunity
<p></p><div>Weber State University is an Equal Opportunity Employer committed to creating an environment welcoming to all individuals. We strive to create a culture where everyone feels valued and appreciated. All qualified applicants will receive consideration for employment without regard to protected categories, such as disability, sex, sexual orientation, gender identity, race, religion, national origin, veterans status, or others, as required by law and university policy (see Weber State University's Policy and Procedure Manual 3-32).</div><p></p>
</div></div><div></div><div><div>Position Information
</div><p></p><div><div><div><div><b>Position Title</b></div> <div>Administrative Associate</div>
</div><br>
<div><div><b>Requisition Number</b></div> <div>S02329P</div>
</div><br>
<div><div><b>Position Category</b></div> <div>Staff</div>
</div><br>
<div><div><b>Campus Location</b></div> <div>Weber State University - Ogden, UT</div>
</div><br>
<div><div><b>Hours per week</b></div> <div>40</div>
</div><br>
<div><div><b>Months per year</b></div> <div>12</div>
</div><br>
<div><div><b>Alternate work schedule</b></div>
<div>Remote/hybrid work or staggered work hours may be possible for this position.</div>
</div><br>
<div><div><b>Pay Grade</b></div> <div>N27</div>
</div><br>
<div><div><b>Salary</b></div>
</div><br>
<div></div><div><div><b>FLSA</b></div> <div>Non-Exempt</div>
</div><br>
<div><div><b>Job Summary/Basic Function</b></div>
<div>This position provides administrative support to the Vice President for University Advancement and the Director of Government Relations. This requires discretion, good judgment, knowledge of University Advancement&rsquo;s departments (Advancement Services, Alumni Relations, Development, Events, Government Relations, and Marketing &amp; Communications), university processes, budgetary processes, and administrative skills. This position maintains confidentiality in working with private/sensitive information. Prepares prospect research profiles for use in the identification, qualification, and solicitation of university alumni and friends. Screens calls for VP office and provides information on VP&rsquo;s and University Advancement&rsquo;s activities and schedule. Strategically manages the Vice President&rsquo;s calendar to schedule meetings, travels, etc. Manages inventory and maintenance of equipment and supplies. Assists Advancement Services in helping input information into CRM database. Works with minimal supervision.</div>
</div><br>
<div><div><b>Required Qualifications</b></div>
<div><div>Required:</div><ul>
<li>Associate&rsquo;s degree or equivalent combination of education and experience.</li>
<li>4 years of full-time administrative support and/or office management experience</li></ul></div><br>
<p></p>
</div><br>
<div><div><b>Preferred Qualifications</b></div>
<div><div>Seeking applicants with the following knowledge, skills and abilities:</div><ul>
<li>Familiarity with higher education systems and processes.</li>
<li>Sufficient experience or education/training to illustrate capability to interface with administrators and general public at an executive level.</li>
<li>High level of professional judgment and confidentiality, ability to interact effectively with executive level administrators within and outside the university.</li>
<li>Ability to prioritize multi-task environment, meet deadlines, work effectively under stress.</li>
<li>Flexibility and creativity; ability to analyze, facilitate changes, and make decisions independently.</li>
<li>Accurate record keeping skills, knowledge of office functions and routines.</li>
<li>Excellent interpersonal, oral, and written communications skills.</li>
<li>Excellent team skills in working with other office personnel.</li>
<li>Demonstrated ability to work with confidential/sensitive information</li>
<li>Proficiency in use of PC, e.g., word processing, database management, spreadsheets, graphics, electronic mail, and Internet use.</li>
</ul></div>
</div><br>
<div><div><b>A successful candidate will be willing to</b></div>
</div><br>
<div></div><div><div><b>Background Check?</b></div> <div>Yes</div>
</div><br>
<div><div><b>Benefits Summary</b></div>
<p>WSU offers a generous benefits package that includes medical, dental, long-term disability, life insurance, retirement, a wellness program with release time and paid incentives, tuition benefits, free tickets to athletic and performing arts events, and paid holidays, vacation, and sick leave.</p>
</div><br>
</div></div></div><div><div>Posting Detail Information
</div><p></p><div><div><div><div><b>Job Open Date</b></div> <div>04/09/2026</div>
</div><br>
<div><div><b>Review Date</b></div> <div>04/19/2026</div>
</div><br>
<div><div><b>Job Close Date</b></div>
</div><br>
<div></div><div><div><b>Open Until Filled</b></div> <div>Yes</div>
</div><br>
<div><div><b>Notes to Applicant</b></div>
<div>If you are passionate about what you could offer and accomplish here at WSU, we would love to hear from you. The annual salary for this position starts at $44,000 and may go up from there depending on candidate qualifications. The position comes with a generous <b>benefits package</b>.<br>
<br>
To apply, please complete the online application and attach a cover letter, current resume, and the names and contact information for three professional references.<br>
<br>
For qualification determination, your application and/or resume must address the required and preferred qualifications and must contain average number of hours worked per week and the dates of employment (i.e., month/year to month/year or month/year to present). If your resume does not contain this information, your application may be considered incomplete.<br>
<br>
Screening of applications will begin April 19, 2026. Position will remain open until filled.<br>
<br>
Criminal background check required as a condition of employment.</div>
</div><br>
<div><div><b>Quick Link for Direct Access to Posting</b></div> <div>https://jobs.weber.edu/postings/28063</div>
</div><br>
</div></div></div></div></div><div><h2 class="jobSectionHeader"><b>ADA Essential Job Function</b></h2>
<div><div><div>ADA Essential Job Function
</div><p></p><div><div><div><div><b>Physical Activity of this position </b></div><div>Extending hand(s) and arm(s) in any direction., Moving about to accomplish tasks, particularly for long distances or moving from one work site to another., Lifting. Raising objects from a lower to a higher position or moving objects horizontally from position-to-position. This factor is important if it occurs to a considerable degree and requires substantial use of upper extremities and back muscles. , Grasping. Applying pressure to an object with the fingers and palm. , Feeling. Perceiving attributes of objects, such as size, shape, temperature or texture by touching with skin, particularly that of fingertips. , Expressing or exchanging ideas. Those activities in which they must convey detailed or important instructions to other workers accurately or quickly. , Ability to receive detailed information with or without assistance., Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers.
</div></div><br>
<div><div><b>Physical Requirements of this position </b></div><div>Light work. Exerting up to 20 lbs of force occasionally and/or up to 10 lbs of force frequently and/or a negligible amount of force constantly to move objects. Use of arm and/or leg controls exerting forces greater than that for sedentary work.
</div></div><br>
<div><div><b>Visual Acuity Requirements including color, depth perception and field of vision. </b></div><div>Required to perform activities such as preparing and analyzing data and figures; transcribing; using a computer terminal; extensive reading.</div>
</div><br>
<div><div><b>The conditions the worker will be subject to in this position. </b></div><div>None. The worker is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work).</div></div></div></div></div></div></div></div><p></p>

University of Nebraska Medical Center

<div><div><h2 class="jobSectionHeader"><b>Requisition Details</b></h2>
<div><div><div>GENERAL REQUISITION INFORMATION
</div><p></p><div><div><div><div><b>EEO Statement:</b></div>
<div>UNMC is an Equal Employment Opportunity Employer, including an equal opportunity employer of protected veterans and individuals with disabilities.</div>
</div><br>
<div><div><b>Location</b></div> <div>Omaha, NE</div>
</div><br>
<div><div><b>Requisition Number:</b></div> <div>Staff_14666</div>
</div><br>
<div><div><b>Department</b></div> <div>Eppley Inst Administration 50001825</div>
</div><br>
<div><div><b>Business Unit</b></div> <div>Eppley Institute</div>
</div><br>
<div><div><b>Reg-Temp</b></div> <div>Full-Time Regular</div>
</div><br>
<div><div><b>Work Schedule</b></div> <div>Monday - Friday, 8:00 AM - 4:30 PM</div>
</div><br>
<div><div><b>Remote/Telecommuting</b></div> <div>Hybrid (part-time working on site, part-time working off-site)</div>
</div><br>
<div><div><b>Position Summary</b></div>
<div>The Administrative Associate II provides direct executive support to the Deputy Director of the Fred &amp; Pamela Buffett Cancer Center (FPBCC). This position has campus and university wide interaction with all levels of FPBCC directors and offices, along with government and community leaders, current and potential staff, and the public, and must exercise discretion and judgement in handling sensitive, confidential issues. Under general direction, provides office support and planning for special projects and programs for the Deputy Director</div>
</div><br>
<div><div><b>Position Details</b></div>
<div><b>Additional Information</b></div>
</div><br>
<div><div><b>Posting Category</b></div> <div>Operations</div>
</div><br>
<div><div><b>Working Title</b></div> <div>Administrative Associate II</div>
</div><br>
<div><div><b>Job Title</b></div> <div>Administrative Associate L2</div>
</div><br>
<div><div><b>Salary Grade </b></div><div>AB16H</div>
</div><br>
<div><div><b>Appointment Type</b></div> <div>C2 - REG OFF/SERV HRLY</div>
</div><br>
<div><div><b>Salary Range</b></div> <div>$24.663 - $37.019/hourly</div>
</div><br>
<div><div><b>Job Requisition Begin Date</b></div> <div>04/13/2026</div>
</div><br>
<div><div><b>Application Review Date</b></div> <div>04/23/2026</div>
</div><br>
<div><div><b>Review Date Information:</b></div>
<div>Initial application review will begin on the date provided in the field above. Applications received prior to this review date will be considered. Applications received after the review date may be considered.</div>
</div><br>
</div></div></div><div><div>Required and Preferred Qualifications
</div><p></p><div><div><div><div><b>Required Education:</b></div> <div>High School education or equivalent</div>
</div><br>
<div><div><b>If any degree major/training is required, please specify the type. (NOTE: Concentration and minors are not equivalent to a major)</b></div>
<div>(Will consider seven years related post high school education/experience)</div>
</div><br>
<div><div><b>Required Experience</b></div> <div>7 years</div>
</div><br>
<div><div><b>If any experience is required, please specify what kind of experience:</b></div>
<div>Increasingly responsible administrative support experience<br>
<br>
(Will consider seven years related post high school education/experience)</div>
</div><br>
<div><div><b>Required License</b></div> <div>No</div>
</div><br>
<div><div><b>If yes, what is the required licensure/certification?</b></div>
</div><br>
<div></div><div><div><b>Required Computer Applications:</b></div> <div>Microsoft Excel, Microsoft Word, Microsoft PowerPoint, SAP, Microsoft Outlook</div>
</div><br>
<div><div><b>Required Other Computer Applications:</b></div>
</div><br>
<div></div><div><div><b>Required Additional Knowledge, Skills and Abilities:</b></div>
<div>Knowledge of higher education and healthcare environments,<br>
Office administration practices.<br>
Ability to work in highly visible setting requiring multi-tasking.</div>
</div><br>
<div><div><b>Preferred Education:</b></div> <div>Bachelor's degree or equivalent</div>
</div><br>
<div><div><b>If any degree/training is preferred, please specify the type:</b></div>
<div>Education, business management, public relations, or related field</div>
</div><br>
<div><div><b>Preferred Experience:</b></div>
</div><br>
<div></div><div><div><b>Preferred License:</b></div> <div>No</div>
</div><br>
<div><div><b>If yes, what is the preferred licensure/certification?:</b></div>
</div><br>
<div></div><div><div><b>Preferred Computer Applications:</b></div>
</div><br>
<div></div><div><div><b>Preferred Other Computer Applications:</b></div>
</div><br>
<div></div><div><div><b>Preferred Additional Knowledge, Skills and Abilities:</b></div>
<div>Must possess excellent written, verbal and appropriate interpersonal communication skills.<br>
Ability to prioritize and organize multiple, complex administrative duties and responsibilities using independent judgement.</div>
</div><br>
<div><div><b>Email to a Friend</b></div> <div>https://unmc.peopleadmin.com/postings/97502</div></div></div></div></div></div></div></div><p></p>

Administrative Associate II

<div><div><h2 class="jobSectionHeader"><b>Requisition Details</b></h2>
<div><div><div>GENERAL REQUISITION INFORMATION
</div><p></p><div><div><div><div><b>EEO Statement:</b></div>
<div>UNMC is an Equal Employment Opportunity Employer, including an equal opportunity employer of protected veterans and individuals with disabilities.</div>
</div><br>
<div><div><b>Location</b></div> <div>Omaha, NE</div>
</div><br>
<div><div><b>Requisition Number:</b></div> <div>Staff_14649</div>
</div><br>
<div><div><b>Department</b></div> <div>Orthopaedic Surgery 50000519
</div></div><br>
<div><div><b>Business Unit</b></div> <div>College of Medicine</div>
</div><br>
<div><div><b>Reg-Temp</b></div> <div>Full-Time Regular</div>
</div><br>
<div><div><b>Work Schedule</b></div> <div>Monday - Friday, 8:00AM - 5:00PM</div>
</div><br>
<div><div><b>Remote/Telecommuting</b></div> <div>No remote/telecommuting opportunity</div>
</div><br>
<div><div><b>Position Summary</b></div>
<div><div>Provides high-level administrative and operational support to the Chair and assigned faculty within the Department of Orthopaedics. Manages complex daily schedules and coordinates domestic and international travel, ensuring seamless execution of all logistical details. Prepares, edits, and transcribes a wide range of correspondence, including memos, letters, reports, and manuscripts, with a high level of accuracy and professionalism.<br>
</div><div>Coordinates and executes key academic and administrative processes, including promotion and tenure, faculty recruitment, and faculty evaluations, ensuring timeliness and compliance with institutional requirements. Coordinates, executes, and supports all aspects of departmental and resident events, symposiums, and retreats, including visits from guests and speakers, as well as faculty recruitment activities.<br>
</div><div>Develops, edits, and publishes departmental newsletters, publications, manuscripts, and presentations, maintaining consistency, quality, and alignment with institutional standards.</div></div>
</div><br>
<div><div><b>Position Details</b></div>
<div><b><i>Additional Information</i></b></div>
</div><br>
<div><div><b>Posting Category</b></div> <div>Operations</div>
</div><br>
<div><div><b>Working Title</b></div> <div>Administrative Associate I</div>
</div><br>
<div><div><b>Job Title</b></div> <div>Administrative Associate L1</div>
</div><br>
<div><div><b>Salary Grade </b></div><div>AB15H</div>
</div><br>
<div><div><b>Appointment Type</b></div> <div>C2 - REG OFF/SERV HRLY</div>
</div><br>
<div><div><b>Salary Range</b></div> <div>$22.019 - $33.029/hourly</div>
</div><br>
<div><div><b>Job Requisition Begin Date</b></div> <div>04/09/2026</div>
</div><br>
<div><div><b>Application Review Date</b></div> <div>04/17/2026</div>
</div><br>
<div><div><b>Review Date Information:</b></div>
<div>Initial application review will begin on the date provided in the field above. Applications received prior to this review date will be considered. Applications received after the review date may be considered.</div>
</div><br>
</div></div></div><div><div>Required and Preferred Qualifications
</div><p></p><div><div><div><div><b>Required Education:</b></div> <div>High School education or equivalent</div>
</div><br>
<div><div><b>If any degree major/training is required, please specify the type. (NOTE: Concentration and minors are not equivalent to a major)</b></div>
<div>(Will consider six years related post high school education/experience)</div>
</div><br>
<div><div><b>Required Experience</b></div> <div>6 years</div>
</div><br>
<div><div><b>If any experience is required, please specify what kind of experience:</b></div>
<div>Increasingly responsible administrative support experience<br>
<br>
(Will consider six years related post high school education/experience)</div>
</div><br>
<div><div><b>Required License</b></div> <div>No</div>
</div><br>
<div><div><b>If yes, what is the required licensure/certification?</b></div>
</div><br>
<div></div><div><div><b>Required Computer Applications:</b></div> <div>Microsoft Excel, Microsoft Exchange, Microsoft Project, Microsoft Word, Microsoft PowerPoint</div>
</div><br>
<div><div><b>Required Other Computer Applications:</b></div> <div>Transcription Module</div>
</div><br>
<div><div><b>Required Additional Knowledge, Skills and Abilities:</b></div>
<div>Excellent interpersonal and problem-solving skills with the ability to interact and communicate (oral and written) with individuals at all levels of the organization and those external to UNMC. Must be able to work in a fast-paced environment with diverse groups and personalities in an office with rapidly changing priorities and frequent interruptions, while handling multiple projects and coordinating activities of the department chair.<br>
Must possess a high degree of integrity, flexibility, reliability, and dependability.<br>
<br>
Ability to exercise a high level of discretion in handling confidential and sensitive information.<br>
<br>
Advanced knowledge of organizational management, office management.<br>
<br>
A high degree of self-discipline and motivation.<br>
<br>
Ability to keep current in a thorough understanding of the entire institution.<br>
<br>
Ability to work independently.</div>
</div><br>
<div><div><b>Preferred Education:</b></div> <div>Bachelor's degree or equivalent</div>
</div><br>
<div><div><b>If any degree/training is preferred, please specify the type:</b></div>
<div>Business related</div>
</div><br>
<div><div><b>Preferred Experience:</b></div>
<div>Experience in a medical or academic environment as a chair&rsquo;s executive assistant or as an executive assistant in a corporate environment.</div>
</div><br>
<div><div><b>Preferred License:</b></div> <div>No</div>
</div><br>
<div><div><b>If yes, what is the preferred licensure/certification?:</b></div>
</div><br>
<div></div><div><div><b>Preferred Computer Applications:</b></div> <div>SAP</div>
</div><br>
<div><div><b>Preferred Other Computer Applications:</b></div> <div>EPIC Medical Record system</div>
</div><br>
<div><div><b>Preferred Additional Knowledge, Skills and Abilities:</b></div>
</div><br>
<div></div><div><div><b>Email to a Friend</b></div> <div>https://unmc.peopleadmin.com/postings/97403</div></div></div></div></div></div></div></div><p></p>

Administrative Associate I

RENO COUNTY KANSAS

<div><div><div><div><b>Administrative Associate III - Environmental/Utilities</b></div>
<div></div><div><div><b>Reno County Mission</b><b>: We serve the community through effective leadership and innovation to enhance the quality of life in Reno County.</b></div>
<div></div><div><b>Reno County Values</b><b>: Professionalism, Ownership, Service, Integrity, Teamwork</b></div>
<div></div><div><b>Work where we have a strong team culture! County employees work together across departments to solve challenges and improve services. The supportive, team-oriented environment fosters innovation and pride in service.</b></div>
<div></div><div><b>See our benefit highlights </b><b>here</b><b>.</b></div>
</div><div></div><div><b>Please complete a job application on our job portal at www.renocountyks.gov/Job-Openings.</b></div>
<div></div><div><b>Job Purpose and Objectives:
</b></div><div>This position is responsible for varied clerical duties under the supervision of the Office Manager. The duties of this position include providing clerical support to the Environmental and Utilities staff. This employee should possess computer, communication, and organizational skills, be detail oriented, and understand the need and adhere to the chain of command. This position requires public contact, and confidentiality both within and outside of the department.</div>
<div></div><div><div><b>Position Requirements and Qualifications: </b>To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed in the complete job description are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</div>
</div><div></div><div><div><b>Position Requirements:</b></div>
 <div><ul><li>Minimum level high school graduate or have an equivalent to a general education development certificate (GED).</li></ul>
<ul><li>Minimum two (2) years&rsquo; administrative experience in a professional office environment desired.</li></ul>
</div>
<div></div><div><b>Certifications / Licenses:</b></div>
<div><ul><li>Must possess a valid Kansas Driver&rsquo;s License.</li></ul>
</div><div>For the complete job description, click here.</div>
<div></div><div><b>Compensation within the listed pay range is tailored to relatable and transferrable experience.</b></div></div></div></div></div><div></div>

Administrative Associate III - Environmental/Utilities

Vanguard

<div><div>Provides administrative support to a department, operating under direct supervision.</div><div><p><b>
Support a Senior Leader. Be the Connector. Grow Your Career.</b></p><p>
Are you energized by fast‑paced environments, relationships, and learning how a large organization really works? Do you thrive when trusted with responsibility and given room to grow?</p><p>
We&rsquo;re looking for an <b>Administrative Associate </b>to support the <b>Global Head of Identity and Access Management</b> at Vanguard. This is an <b>ideal entry‑level opportunity</b> for someone who brings curiosity, professionalism, and a positive mindset&mdash;and is ready to scale quickly with the right support.</p><div></div><p><b>
 Why This Role Is Special</b></p><p>
This isn&rsquo;t just calendar management.</p><p>
In this role, <b>you&rsquo;ll be at the center of how work gets done</b>, partnering closely with a senior leader and connecting with hundreds of people across the organization. You&rsquo;ll learn how the enterprise functions, who the key players are, and how to navigate priorities at a senior level&mdash;skills that will serve you throughout your career.</p><p></p><p><b>
 What You&rsquo;ll Do
</b></p><ul><li>Manage a dynamic, high‑visibility calendar for a senior leader</li><li>
Coordinate meetings with partners across the organization, including executive‑level participants</li><li>
Learn how Vanguard works&mdash;and quickly figure out <i>who&rsquo;s who</i>, what matters most, and how to get things done</li><li>
Serve as a trusted, approachable point of contact for leaders and team members across the crew</li><li>
Build strong relationships and communicate with confidence and discretion</li><li>
Help surface themes, feedback, and insights you hear across the organization in a thoughtful, professional way</li><li>
Grow your responsibilities and impact as trust and confidence build</li></ul><div></div><p><b>
✅ What We&rsquo;re Looking For
</b></p><ul><li>Strong <b>learning agility</b>&mdash;you pick things up fast and aren&rsquo;t afraid to ask questions</li><li>
A people‑first mindset: approachable, engaging, and collaborative</li><li>
The drive to figure things out, take ownership, and bring great energy to everything you do.</li><li>
A positive, professional, and <b>enthusiastic attitude</b></li><li>
Clear written and verbal communication skills</li><li>
Solid organizational skills and attention to detail</li><li>
Comfort working with calendars, meetings, and deadlines</li><li>
Good judgment and discretion&mdash;you know what to escalate and what to keep confidential</li></ul><div></div><p><b>
➕ Nice to Have
</b></p><ul><li>Prior administrative, coordinator, or scheduling experience</li><li>
Exposure to a large organization or enterprise environment</li><li>
Experience supporting multiple stakeholders or leaders</li><li>
Familiarity with corporate tools (Outlook, Teams, etc.)</li></ul><div></div><p><b>
 Growth &amp; Development</b></p><p>
You&rsquo;ll be supported, coached, and encouraged to grow&mdash;whether that means deepening your administrative expertise or mapping your career journey at Vanguard.</p><div></div><p><b>
 What We Value</b></p><ul><li>
People who speak professionally about past roles and experiences</li><li>
Curiosity over perfection</li><li>
Enthusiasm over ego</li><li>
Integrity, trust, and teamwork</li></ul><p>
W</p><div></div><p><b>
 Location &amp; Work Environment</b></p><ul><li>
Hybrid work model in PA only.</li><li>
No relocation or visa sponsorship available for this role</li></ul><div></div><p><b>
Special Factors</b></p><p><b>
Sponsorship</b></p>
Vanguard is not offering visa sponsorship for this position.<p></p><p><b>
About Vanguard</b></p><p>
At Vanguard, we don't just have a mission&mdash;we're on a mission.</p><p></p><p>
To work for the long-term financial wellbeing of our clients. To lead through product and services that transform our clients' lives. To learn and develop our skills as individuals and as a team. From Malvern to Melbourne, our mission drives us forward and inspires us to be our best.</p><p></p><p><b>
How We Work</b></p><p>
Vanguard has implemented a hybrid working model for the majority of our crew members, designed to capture the benefits of enhanced flexibility while enabling in-person learning, collaboration, and connection. We believe our mission-driven and highly collaborative culture is a critical enabler to support long-term client outcomes and enrich the employee experience.</p></div></div>

Administrative Associate: Identity & Access Management, GR&S

Texas A&M University

<div><p><b>Job Title
</b></p>Administrative Associate II (Temporary) **Position available for 3-4 months**
<p></p><p><b>Agency
</b></p>Prairie View A&amp;M University
<p></p><p><b>Department
</b></p>Vice President for University Advancement
<p></p><p><b>Proposed Minimum Salary
</b></p>Commensurate
<p></p><p><b>Job Location
</b></p>Prairie View, Texas
<p></p><p><b>Job Type
</b></p>Temporary/Casual Staff (Fixed Term)
<p></p><p><b>Job Description
</b></p><p>-
</p><p><b>Important Immigration information:
</b></p><p><i>A Presidential proclamation issued on September 19, 2025, imposes a $100,000 fee on new H-1B petitions filed after September 21, 2025. Please be advised that Texas A&amp;M University will NOT pay this fee. Therefore, if you need immigration sponsorship for your employment, we recommend that you consult with your private immigration counsel at your own expense to ascertain whether your current immigration status would make a potential offer of employment from Texas A&amp;M University subject to this fee.
</i></p><p></p><p><i>In addition, on January 27, 2026, Texas Governor Abbot issued a moratorium on the filing of any new H-1B unless approved by the Texas Workforce Commission. Accordingly, if you will now or in the future require sponsorship for employment visa status this moratorium may affect our ability to employ you should you be selected as the final candidate
</i></p><p>-
</p><p>The Administrative Associate will provide direct administrative and scheduling support to the Vice President for University Advancement. This role ensures the efficient coordination of meetings, events, and travel, while maintaining a high level of professionalism and discretion. This role will serve as a key point of contact for internal and external stakeholders and play an important role in advancing the priorities of the Division of University Advancement. This is a temporary position with an anticipated duration of 3&ndash;4 months.
</p><p></p><p><b><i>The salary is determined in accordance with the University&rsquo;s compensation structure and will be commensurate with the candidates&rsquo; education and experience, within the assigned salary range for this position.
</i></b></p><p></p><p><b><i>*Please Note: This is a temporary position and will be available for 3-4 months.*
</i></b></p><p></p><p><b>Responsibilities:
</b></p><ul><li><p>Manage and maintain the Vice President&rsquo;s daily and long-term calendar, including scheduling meetings, appointments, and travel arrangements.
</p></li><li><p>Coordinate logistics for internal and external meetings, ensuring proper preparation of agendas, materials, and follow-up.
</p></li><li><p>Serve as the primary liaison for scheduling requests, balancing competing priorities with sound judgment.
</p></li><li><p>Arrange travel, accommodations, and itineraries in alignment with the VP&rsquo;s responsibilities and institutional priorities.
</p></li><li><p>Monitor deadlines and commitments to ensure timely responses and task completion.
</p><p>Anticipate scheduling conflicts and resolve proactively.
</p></li><li><p>Maintain confidentiality and handle sensitive information with discretion.
</p><p>Provide general administrative support as needed, including drafting correspondence and coordinating with other offices.<br>
</p></li></ul><p><br>
<b>Required Education and Experience;
</b></p><ul><li><p>High school diploma or equivalent combination of education and experience.
</p></li><li><p>Two years of related experience.
</p></li></ul><p></p><p><b>Required Knowledge, Skills and Abilities:
</b></p><ul><li><p>Knowledge of word processing, spreadsheet, and database applications.
</p></li><li><p>Ability to multitask and work cooperatively with others.
</p></li><li><p>Effective verbal and written communication skills.
</p></li></ul><p></p><p><b>Preferred Qualifications:
</b></p><ul><li><p>Bachelor&rsquo;s degree preferred; relevant experience may substitute.
</p></li><li><p>At least 2&ndash;3 years of administrative or scheduling experience, preferably supporting senior leadership.
</p></li><li><p>Strong interpersonal and organizational skills.
</p></li><li><p>Ability to work with sensitive information and maintain confidentiality.
</p></li><li><p>Excellent organizational, time management, and problem-solving skills.
</p></li><li><p>Ability to work independently and handle multiple priorities in a fast-paced environment.
</p></li><li><p>Proficiency with Microsoft Office Suite, Outlook, and scheduling software.
</p></li><li><p>High level of professionalism and discretion.
</p></li></ul><p></p><p><b>Job Posting Close Date:
</b></p><ul><li><p><b>04/25/2026
</b></p></li></ul><p></p><p><b>Required Attachments:
</b></p><p></p><p>Please attach all required documents listed below in the attachment box labeled as either &ldquo;Resume/CV or Resume/Cover Letter&rdquo; on the application. Multiple attachments may be included in the &ldquo;Resume/CV&rdquo; or Resume/Cover Letter&rdquo; attachment box. Any additional attachments provided outside of the required documents listed below are considered optional.
</p><ul><li><h2 class="jobSectionHeader"><b>Resume or Curriculum Vitae
</b></h2></li><li><h2 class="jobSectionHeader"><b>Cover Letter
</b></h2></li></ul><p></p><p><b>Application Submission Guidelines:
</b></p><p></p><p>All applicants are required to apply via our Career Site on or before the closing date indicated on the job posting. Applicant inquiries received via email and websites such as Indeed, HigherEdJobs, etc. will not be considered unless the individual has applied to the available position via the PVAMU Career site.
</p><p></p><p>The required documents listed in the above &quot;Required Attachments&quot; section must be attached to the application prior to the job closing date indicated to ensure full consideration for the application submitted. Please contact the Office of Human Resource on or before the closing date indicated above at 936-261-1730 or jobs@pvamu.edu should you need assistance with the online application process.
</p><p></p><p><b>Background Check Requirements:
</b></p><p></p><p>All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution&rsquo;s verification of credentials and/or other information required by the institution&rsquo;s procedures, including the completion of the criminal history check.
</p><p></p><p>Equal Opportunity/Veterans/Disability Employer.</p></div>

Administrative Associate II (Temporary) **Position available for 3-4 months**

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Administrative Associate: Identity & Access Management, GR&S

Administrative Associate II (Temporary) Position available for 3-4 months