administrative associate

Brown Edwards

<div>A Top 100 Firm, Brown Edwards provides assurance, tax and business advisory services to a diverse clientele. With a firm-wide staff of approximately 450 professionals, our accounting firm is one of the largest independent CPA firms in the Virginia / West Virginia / Tennessee region. We support individuals and businesses ranging from small companies to large corporations. Our success is directly attributable to an unyielding commitment to excellence in every aspect of our work.
 Core Values: Integrity : Community : Respect : Excellence : Transformative
We are seeking an Administrative Associate to join our team in Harrisonburg, VA!
An Administrative Associate is responsible to Partners, Directors, and Lead Admin. An Administrative Associate is charged with providing clerical support by using administrative systems, procedures, and policies, and monitoring and completing various administrative projects.
What your day looks like:<ul><li>
Draft, format, and check financial reports and presentations for grammatical accuracy: spelling, punctuation, and clarity using Microsoft Word and Excel.</li><li>
Provides administrative support to staff.</li><li>
Proofread financial reports and other deliverables for accuracy and formatting, ensuring finished product is error free, as needed.</li><li>
Composes, types, and distributes professional correspondence as requested by management.</li><li>
Proactively establishes and maintains highly organized electronic filing system.</li><li>
Receives and sends correspondence by mail, e-mail, client portals and secure file exchange portals.</li><li>
Assists with other tasks and special projects as assigned.</li><li>
Interacts with clients in person and via phone, on a limited, as-needed basis.</li><li>
Works sufficient hours in order to complete work assigned.</li></ul>
What you need for this role:<ul><li>
High School Diploma, GED, or equivalent.</li><li>
Bachelor&rsquo;s degree in Business Administration preferred.</li><li>
3+ years of administrative experience in a professional service firm.</li><li>
Intermediate to advanced level Microsoft Office Suite experience, including Microsoft Word formatting, styles, and templates.</li><li>
Keen eye for detail.</li><li>
Displays superior verbal and written communication skills, including advanced knowledge of current grammar and punctuation standards.</li><li>
Capable of working and communicating effectively with professionals at all levels.</li><li>
Ability to work in a deadline-driven environment and handle multiple projects/tasks with an attention to detail.</li><li>
Ability to successfully multi-task while working independently or in coordination with other administrative or management professionals as part of an administrative team that spans multiple offices.</li><li>
Ability to effectively utilize multi-line telephone system.</li><li>
Though largely a sedentary role, requires the ability to bend, lift, or stand as necessary.</li></ul>
What you can expect from us:<ul><li>
Full benefits package including: Medical, Dental, Vision, FSA and HSA options, STD/LTD, Firm-paid Life Insurance, and Supplemental Life, Critical Illness and Accident coverages.</li><li>
401K Profit Sharing Plan with Pre-tax and Roth deferral options and employer match.</li><li>
Competitive compensation and annual merit considerations.</li><li>
Annual and engagement-based performance assessments.</li><li>
Firm-wide Peer Recognition and Rewards platform to support our culture of year-round positive feedback and communication.</li><li>
Flexible working options with generous PTO.</li><li>
&ldquo;Dress for Your Day&rdquo; policy.</li><li>
Whether you aspire to pass the CPA exam or pursue an additional designation, we offer educational support and Continuing Professional Education (CPE) programs to help you achieve your goals!</li><li>
Participation in professional and civic organizations is encouraged! Brown Edwards is proud to be deeply involved in many charitable organizations that give back to our communities. We even offer reimbursements for some membership dues.</li><li>
Collaborative work groups or &ldquo;niches&rdquo; provide opportunity to work closely with Partners and Directors, allowing you to learn, grow, and build your career.</li></ul> 
Brown Edwards provides equal employment to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, transfer, leaves of absence, compensation and training.</div>

Administrative Associate

Captain Frost

OverviewCaptain Frost is seeking a highly organized and proactive Administrative Associate to support our growing marine HVAC operations. You will help keep daily operations running smoothly by managing scheduling, coordinating with clients and shipyards, organizing job documentation, and supporting accounting and project tracking.As a key member of the Captain Frost team, you&rsquo;ll be the hub of communication&mdash;handling emails, tracking service jobs, assisting with invoicing, and ensuring nothing falls through the cracks. This role requires someone who is detail-oriented, adaptable, and comfortable working in a dynamic environment where priorities can shift quickly.If you&rsquo;re someone who thrives in a fast-paced setting, enjoys taking ownership of your work, and wants to be part of a specialized marine HVAC company working on high-value projects, we&rsquo;d love to hear from you.Part-time training starting in APRIL 2026 (15 hours a week)Full-time work load by MAY 2026 (30-35 hours a week)StartingRate: $20/hr_Key Responsibilities for Full-Time WorkDaily Administrative Support<ul><li>Email Management: Monitor (and respond when needed) email inboxes, job requests and inquiries, ensuring timely notification of any pressing matters.</li><li>Paperwork: Complete forms and paperwork, ie: vendor applications and supplier account creation forms.</li><li>Invoicing: Process and ensure all invoices are completed or scheduled for payment.</li><li>Scheduling: Maintain a well-organized calendar system, ensuring that ongoing tasks and live folders are consistently updated.</li></ul>Parts Ordering &amp; Vendor Management<ul><li>Coordinate part orders for repair and installation jobs, liaising with team members to gather order details.</li><li>Refer to the Vendor and Supplier List to contact the appropriate vendors for quotes, pricing, lead times, and shipping details.</li></ul>Jobber Management<ul><li>Creating and Managing Quotes: Use information from team members and purchase orders to create detailed Jobber quotes. Send drafts to the team members for approval before finalizing quotes. Ensure all quotes include service charges for credit card fees, deposits for parts, etc&hellip;</li><li>Creating and Managing Invoicing: Record payments for credit/debit card transactions automatically in Jobber. Manually track cash, check, and ACH payments and mark them as paid. Coordinate with accountants and bookkeepers to ensure Jobber is synced with QuickBooks for financial tracking.</li></ul>Calendar &amp; Appointment Management<ul><li>Maintain accurate records of job requests and appointments on Jobber's Requests and Calendar sections.</li><li>Input relevant job information into Google Calendar for team visibility, ensuring job details are included. Organize events in Google Calendar according to job specific information.</li></ul>Side Projects &amp; Miscellaneous Tasks<ul><li>Stay informed on ongoing side projects and ensure thorough documentation and progress tracking.</li></ul>Certification and Payment Tracking<ul><li>Monitor and maintain documentation for all business certifications, ensuring timely renewals and payments.</li></ul>_Qualifications<ul><li>Proven experience in administrative or operations roles, with strong organizational and time-management skills.</li><li>Familiarity with accounting software (e.g., QuickBooks, Jobber) and payroll processing is a plus.</li><li>Proficiency with Google Workspace (Docs, Sheets, Calendar, etc.) and Gmail.</li><li>Ability to handle confidential information with a high level of discretion.</li><li>Ability to work independently and take initiative in managing tasks and projects.</li><li>Strong written and verbal communication skills with excellent attention to detail.</li><li>Strong problem-solving skills and the ability to manage multiple responsibilities simultaneously.</li><li>A bachelor&rsquo;s degree in a business field is preferred, or equivalent administrative work experience in a related field is preferred.</li><li>To be eligible, the applicant must reside in San Diego County or Orange County.</li></ul>_Training &amp; Work ScheduleThe selected candidate will have the opportunity to train under, and shadow, the company&rsquo;s current Administrative Associate during the month of April. While the role is remote, part of the training is to be done in-person for efficiency and ease of learning.Pay: From $20.00 per hourBenefits:<ul><li>Flexible schedule</li></ul>Work Location: Hybrid remote in San Diego, CA 92109

Wiss, Janney, Elstner Associates, Inc.

<div></div><div><div><div><div><div><div><div><div><div><div><div>Wiss, Janney, Elstner Associates, Inc. (WJE) is looking for an Administrative Associate to support our team located in Minneapolis, Minnesota
</div></div></div></div></div></div></div></div></div></div><div>Administrative staff at WJE are encouraged to take on responsibility, seek challenges, and find efficiencies and innovation in the tasks of the position. A successful person in this role will demonstrate strong organizational skills with exceptional attention to detail and a strong ability to adapt to changing priorities and project demands from multiple staff members, all while maintaining superior interpersonal skills. Many of the duties of this role will include office administration alongside the unit manager. Additionally, some of the demands include high-level administrative projects, requiring initiative, independent thinking, and the ability to synthesize complex concepts clearly and accurately. Advanced writing and proofreading skills are essential. This role will also routinely include collaboration with other WJE offices within the Midwest.
WJE is a global firm of engineers, architects, and materials scientists committed to helping solve, repair, and avoid problems in the built world and construction industry. Since 1956, our applied experience from more than 175,000 projects and our state-of-the-art laboratory and testing facilities have made WJE a leader in providing innovative yet practical solutions to the clients we serve.
Responsibilities:
<ul><li>Works alongside the Unit Manager of the Minneapolis office to maintain, foster, and continue to develop an efficient and effective work environment for employees
</li><li>Identify routine operational needs of the office that can be better organized and more efficiently completed. This may include developing and innovating new tools and methods for operation of the office that have not been previously considered
</li><li>Prepares marketing materials (e.g. project profiles, personnel resumes, posters, and graphics) for use in developing new business and showing client appreciation
</li><li>Performs general office functions, such as processing correspondence and packages; managing office supplies and equipment; scanning, copying, printing, and filing documents, etc.
</li><li>Coordinates internal staff meetings, webinars, lunch presentations, conference calls, and office outings/activities alongside the Unit Manager and staff
</li><li>Works closely with other administrative associates from offices nationwide to ensure the flow of work, effective communication, and a cohesive team environment
</li><li>Employs word processing, proofreading, editing, and formatting skills to support billable professionals (architects and engineers) in developing project documents in accordance with the firm&rsquo;s format and writing standards; documents could range from proposals, meeting minutes, and letters to comprehensive and technical reports of varying length, specifications, and professional publications
</li><li>Assists architects and engineers with administrative project responsibilities such as developing and maintaining a project database, researching historic building information, project correspondence, project scheduling, budget tracking, billing, and client contact
</li><li>Assists in compiling qualifications submittals in response to Requests for Proposals (RFPs) and Qualifications (RFQs) and maintaining information on pre-qualification documentation
</li><li>Assist with onboarding and recruiting efforts of new employees including summer interns and full-time employees
</li></ul>Requirements:
<ul><li>Bachelor&rsquo;s degree (communications, marketing, business, technology, or similar a plus) with at least one year of prior administrative work experience or prior internships preferred.
</li><li>Experience and proficiency with Microsoft Office, including Word, Excel, Outlook, and PowerPoint required
</li><li>Strong organizational skills with exceptional attention to detail
</li><li>Excellent writing skills with an emphasis on editing and proofreading
</li><li>Ability to multi-task and adapt to changing priorities and project deadlines
</li><li>Strong interpersonal skills with the ability to work with diverse professionals at all seniority levels in a fast-paced environment
</li><li>Proactive problem-solving skills and willingness to take on various responsibilities
</li><li>High capacity for learning, retaining new information, and independently executing processes
</li><li>Curiosity and a passion for learning and a willingness to creatively solve problems
</li></ul>Preferred Skills:
<ul><li>Previous experience with AEC or graphic design software including but not limited Bluebeam, AutoCAD, Revit, Sketchup, Adobe Photoshop, Matterport, or similar.
</li><li>Previous experience with business development or marketing in the AEC industry.
</li><li>Previous experience with photography or graphic design.
</li></ul></div><div>Culture, Compensation, and Benefits:
</div><div>Wiss, Janney, Elstner Associates, Inc. (WJE) is a global firm of engineers, architects, and materials scientists. Clients worldwide seek our expertise to solve the most significant, interesting, and challenging problems in the built world. Our applied experience from more than 175,000 projects combined with unparalleled laboratory and testing capabilities have made WJE a leader in providing innovative yet practical solutions to the clients we serve.
</div><div>Working at WJE is a team endeavor characterized by a culture of trust and personal responsibility. We encourage open communication, continuous learning, innovative thinking, ongoing mentoring, and free-flowing collaboration. We seek highly talented and hard-working individuals who want to be challenged, who want hands-on work, who want to set a higher standard, and who want to be mentored by the industry&rsquo;s most accomplished experts. People with outstanding C haracter, unwavering C ommitment to our core and culture, strong E xpertise, and genuine E nthusiasm for their work.
</div><div>Learn more about the Extraordinary People we hire at WJE at www.wje.com/careers
</div>WJE offers a robust, total compensation structure, where the hourly rate is just one component of an employee&rsquo;s annual earnings. Additionally, employees may be eligible to receive overtime and variable compensation based on personal and company performance , often resulting in above-market annual earnings. Actual hourly rate will be based on several factors including consideration for a candidate&rsquo;s qualifications, skills, competencies, and proficiency for the role while remaining mindful of our commitment to internal equity. A good faith estimate of the starting hourly rate (gross) for this position is in the following range :
$22.23 - $33.35
This non-exempt position is also eligible for WJE&rsquo;s industry-leading, total rewards package which enables our employees to grow and thrive with comprehensive health and financial benefits including:
<ul><li>Robust and affordable health plans for employees and their families, including HSA as well as low and high-deductible PPO options
</li><li>Generous 401(k) matching of 110% for the first 6% of eligible pay vesting immediately
</li><li>Time off to care for yourself and others
</li><li>Investments in employees&rsquo; educational assistance and professional development
</li></ul>Learn more about WJE&rsquo;s total rewards package here .
WJE is an Equal Opportunity Employer. We invite all qualified applicants to apply including individuals with disabilities and protected veterans (VEVRAA federal contractor).
WJE will consider qualified applicants with criminal histories in a manner consistent with the requirements of Fair Chance Ordinances.</div>

United Way of Washington and Greene Counties

Accounting and Administrative Associate &ndash; Full-time PositionLocation: United Way of Washington County&rsquo;s Administrative Office 70 East Beau Street, Suite 400, Washington, PA 15301The United Way of Washington and Greene Counties is seeking a dynamic individual to join its Administrative Team as an Accounting and Administrative Associate. This full-time position is ideal for an experienced individual who has the desire to contribute to advance its mission and plays a key role in the efficient management of fiscal duties.Recently, this United Way was the result of a merger of Greene County United Way and the United Way of Washington County bringing close to 150 years of serving both communities. Its mission is to unite people, resources and organizations to improve lives in Washington and Greene Counties. This nonprofit organization advocates priority issues to help make the greatest difference by bringing partners together to allow individuals and families to achieve their human potential through education, financial stability and healthy lives.Reports to: Executive DirectorOverview: The Accounting and Administrative Associate is responsible for managing finance and administration functions in conjunction with the Finance &amp; Administration Director. These tasks include but are not limited to managing the general ledger, accounts receivable and payable, donor database and all related reporting functions, customer relations and Workplace Giving Campaign administration.Duties and Responsibilities: This individual will be responsible to accurately maintain and ensure the accountability and accuracy of the revenue, expenses, accounts receivable, accounts payable, and grant payments to partner nonprofits.&middot; A vital responsibility of this position is to manage the current pledge processing system and donor database, including campaign data entry all the while maximizing the software&rsquo;s capabilities.&middot; Preparation of monthly financial statements and monitoring checking account balance and investments.&middot; Involvement in preparation of annual budget and coordination of annual audit ensuring that auditor has all information needed for completion.&middot; Manage and submit required reports for United Way Worldwide.&middot; Maintain and update donor records, managing the donor designations process.&middot; Generate Workplace Giving Campaign summary reports.&middot; Respond promptly to donors and partner nonprofits&rsquo; questions.&middot; Monitor and provide appropriate follow-up to minimize uncollected pledges.&middot; This role also manages the day-to-day administration duties including management of the office space by communicating with landlord and other related duties.United Way of Washington and Greene Counties, 70 East Beau, Suite 400 Washington, PA 15301 www.unitedwaywashco.org Qualifications: &middot; Bachelor&rsquo;s degree in accounting, business or related field; a minimum of an associate degree.&middot; A minimum of three years or more experience, preferably in nonprofit administration required.&middot; Proficiency with Quick Books and Microsoft Office Suite.&middot; Knowledge of the efficient use of a donor management database, preferably with experience with Donor Tracker or willingness to learn it.&middot; Excellent organizational, financial, analytical, communications, and computer skills.&middot; Attention to detail and a willingness to work both independently and as part of a team.&middot; Ability to maintain confidentiality.&middot; Must be able to adhere to a background check including a credit report.&middot; Must have a valid state driver&rsquo;s license along with reliable transportation and the ability to travel for business using personal vehicle. Proof of vehicle insurance &amp; current registration are required upon hiring.&middot; An individual who is enthusiastic to advance the mission of this United Way.If you are interested in applying for the full-time Accounting and Administrative Associate position with exceptional benefits including 100% paid health insurance premiums, generous PTO, extended recognized holidays, free parking, etc., please submit a cover letter and a resume along with a salary requirement to: P. Ann Hrabik, MBA, CFRE, Executive Director. No phone calls please. Please reply to the email provided.United Way of Washington and Greene Counties, 70 East Beau Street, Suite 400, Washington, PA 15301 www.unitedwaywashco.org Job Type: Full-timeWork Location: In person

Accounting & Administrative Associate

Texas A&M University

<div>Job Title
Administrative Associate I
Agency
Texas A&amp;M University
Department
Biology
Proposed Minimum Salary
$15.85 hourly
Job Location
College Station, Texas
Job Type
Staff
Job Description
Here&rsquo;s a Glimpse of the Job
 
The Administrative Associate I performs general office support duties to ensure efficient daily operations and provide administrative assistance to staff, faculty, and students.
Opportunities to Contribute
<ul><li>Manages front‑office operations by answering phones and public inquiries, assisting walk‑ins including students, faculty, and staff, and providing general customer service support.
</li><li>Supports student course logistics by accepting late homework, rescheduling students into same‑week makeup labs, coordinating disability services exams, and maintaining required course exam and record retention files.
</li><li>Provides administrative and clerical support to the Senior Office Associate, Associate Director, Technical Lab Coordinator, faculty, and teaching assistants with administrative projects, reports, databases, scheduling, and office procedures.
</li><li>Handles course and office materials management including ordering and receiving course materials, assisting with office supplies and equipment, maintaining the order database, and filing records for the Introductory Biology Program.
</li><li>Maintains academic and operational documentation by updating office procedure manuals, regulations, T.A. training handbooks, and related instructional or operational materials.
</li><li>Supports exam and instructional logistics through copying, scantron management, key production, MARS coordination, and secure filing of exams and exam records.
</li></ul>Qualifications
<ul><li>High school graduation or any equivalent combination of education and experience.
</li><li>One year of experience in general office or clerical work.
</li><li>Working knowledge of word processing and spreadsheet programs.
</li><li>Interpersonal skills.
</li><li>Keyboarding skills.
</li><li>Ability to multi-task and work cooperatively with others.
</li></ul>A well-qualified candidate for this position will also possess:
<ul><li>More than one year of experience in general office or clerical work.
</li><li>Adobe photoshop, Microsoft Word and Excel.
</li></ul>Salary: $15.85 per hour
What you need to do
Apply! Submitting a cover letter, resume&rsquo;/CV to assist us with the review process. You may upload these documents on the application under CV/Resume.
Why Texas A&amp;M University?
Texas A&amp;M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents &amp; lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.
The Department of Biology at Texas A&amp;M University is responsible for research and teaching within the vast disciplines of the biological sciences, from molecular cell biology to ecology and evolutionary biology. Our faculty perform cutting-edge research in a wide array of biological sciences in the laboratory and in the field. Our graduate research programs prepare scientists for careers in academia, industry and government and enhance our understanding of the central role of biological systems in the global environment. Our undergraduate students gain a firm foundation in modern biological sciences to prepare them for a multitude of careers that depend on a solid understanding of biology. To learn more, please visit us at https://www.bio.tamu.edu/ .
We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.
<ul><li>Medical, prescription drug, dental, vision, life and AD&amp;D, flexible spending accounts , and long-term disability insurance with Texas A&amp;M contributing to employee health and basic life premiums
</li><li>12-15 days of annual paid holidays
</li><li>Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
</li><li>Automatic enrollment in the Teacher Retirement System of Texas
</li><li>Health and Wellness: Free exercise programs and release time
</li><li>Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more
</li><li>Educational release time and tuition assistance for completing a degree while a Texas A&amp;M employee
</li><li>Living Well, a program at Texas A&amp;M that has been built by employees, for employees
</li></ul>Instructions to Applicants: Applications received by Texas A&amp;M University must either have all job application data entered, or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to prepopulate the online application.
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution&rsquo;s verification of credentials and/or other information required by the institution&rsquo;s procedures, including the completion of the criminal history check.
Equal Opportunity/Veterans/Disability Employer.</div>

Administrative Associate I

Carilion Clinic

<div><h2 class="jobSectionHeader">Employment Status:
</h2>Full time
<h2 class="jobSectionHeader">Shift:
</h2>Day (United States of America)
<h2 class="jobSectionHeader">Facility:
</h2>2900 Lamb Cir - Christiansburg
<h2 class="jobSectionHeader">Requisition Number:
</h2>R159067 HEALTHCARE ADMINISTRATIVE ASSOCIATE (Open)&amp;#xa;&amp;#xa;
<h1 class="jobSectionHeader">How You&rsquo;ll Help Transform Healthcare:
</h1>This is Carilion Clinic ...
 
 
An organization where innovation happens, collaboration is expected and ideas are valued. A not-for-profit, mission-driven health system built on progress and partnerships. A courageous team that is always learning, never discouraged and forever curious.
 
 
Headquartered in Roanoke, Va., you will find a robust system of award-winning hospitals, Level 1 and 3 trauma centers, Level 3 NICU, Institute of Orthopedics and Neurosciences, multi-specialty physician practices, and The Virginia Tech Carilion School of Medicine and Research Institute.
 
 
Carilion is where you can make your own path, make new discoveries and, most importantly, make a difference. Here, in a place where the air is clean, people are kind and life is good. Make your tomorrow with us. Here is the opportunity to apply your skills in a dynamic new environment and maximize your career growth with tools that will help enhance your professional development. We believe that by fostering a supportive and empowering work culture, we can create a positive impact in the world and achieve our goals together.
 
 
As a healthcare administrative associate, you'll play an important role by maintaining front-office workflow vital to optimizing the efficiency of the medical practice, clinic, and/or department.&amp;#xa;&amp;#xa;
The healthcare administrative associate job duties include, but may not be limited to the following:
<ul><li>Greets, screens, and provides service to patients and visitors.
</li><li>Processes mail, fax, and other documents.
</li><li>Maintains multi-line phone system/switchboard.
</li><li>Schedules, registers, and checks patients in/out.
</li><li>Maintains medical records.
</li><li>Performs data management and spreadsheets.
</li><li>Runs and maintains reports.
</li><li>Performs charge entry.
</li><li>Processes billing documents and researches and resolves issues.
</li><li>Collect co-payments, deductibles, and other self-pay amounts at time of service.
</li><li>Maintains cash box and receipt books.
</li></ul>&amp;#xa;&amp;#xa;
<h1 class="jobSectionHeader">What We Require:
</h1>Education: High school diploma or GED.
Experience: none
Licensure, certification, and/or registration: none
Life Support: none
Other Minimum Qualifications:
Must be customer driven, have strong grammar, spelling and punctuation skills, knowledge of medical terminology, knowledge of office procedures and equipment, proficiency in computer data entry/keyboarding, ability to use electronic medical records and good organizational, communication, and interpersonal skills. Knowledge of Microsoft software applications preferred (Word, Excel). Ability to multi-task.
&amp;#xa;&amp;#xa;
Recruiter:
REBECCA MINOR
Recruiter Email:
rminor@carilionclinic.org
For more information, contact the HR Service Center at 1-800-599-2537.
Carilion Clinic is an Equal Opportunity Employer: We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, national origin, age (40 or older), disability, genetic information, or veterans status. Carilion is a Drug-Free Workplace. For more information or for individuals with disabilities needing special assistance with our online application process contact Carilion HR Service Center at 800-599-2537, 8:00 a.m. to 4:30 p.m., Monday through Friday.
For more information on E-Verify: https://www.carilionclinic.org/eoe-e-verify-and-right-work-policies
&amp;#xa;&amp;#xa;
<h2 class="jobSectionHeader">Benefits, Pay and Well-being at Carilion Clinic
</h2>Carilion understands the importance of prioritizing your well-being to help you develop and thrive. T hat&rsquo;s why we offer a well-rounded benefits package, and many perks and well-being resources to help you live a happy, healthy life &ndash; at work and when you&rsquo;re away. 
 
When you make your tomorrow with us, we&rsquo;ll enhance your potential to realize the best in yourself. Below are benefits available to you when you join Carilion:
<ul><li>Comprehensive Medical, Dental, &amp; Vision Benefits
</li><li>Employer Funded Pension Plan, vested after five years (Voluntary 403B)
</li><li>Paid Time Off (accrued from day one)
</li><li>Onsite fitness studios and discounts to our Carilion Wellness centers
</li><li>Access to our health and wellness app, Virgin Pulse
</li><li>Discounts on childcare
</li><li>Continued education and training</li></ul></div>

HEALTHCARE ADMINISTRATIVE ASSOCIATE

University of Southern Indiana

<div></div><div><div><ul><li>494139
</li> </ul></div><div></div><div><ul><li>Evansville, Indiana, United States
</li> </ul></div><div></div><div><ul><li>Office / Clerical Staff</li></ul></div></div>
 <div>Title: Senior Administrative Associate

Division: Provost's Office

Department: Romain College of Business

FLSA Status: Non-Exempt

Salary Range: Grade 7: $16.02/hour

EEO Job Group: 5 E5
Position Summary

Provide high-level administrative support to the Dean of the Romaine College of Business while having the presentation of a consistently professional demeanor at all times.
Duties/Responsibilities
Independently provides high-level assistant support to the dean in the areas of meeting preparation and de-brief, workflow in the dean's office and general administrative assistance to support the dean's responsibilities and duties. 
<ul><li>
 
 
</li>Evaluates requests and handles them independently or routes call appropriately based upon a working knowledge of the goals and objectives of the Romain College of Business. 
<li>
</li>Provide administrative support as needed for all College committees. 
<li>
 
 
</li>Works with members of dean&rsquo;s leadership team as liaison for computer inventory, telephone equipment, instructional technology, and facility needs. 
<li>
</li>Coordinate and request adjunct and overload contracts each semester from Human Resources and manage the adjunct and overload process within the College. 
<li>
</li>Coordinate activities and correspondence between the College and AACSB International. 
<li>
</li>Assist with recruitment and hiring processes including creating all posting advertisements, processing applications, receiving transcripts on behalf of the dean, prepare requests for on campus interviews and intent to hires, and other responsibilities associated with hiring and onboarding of faculty. 
<li>
</li>Processes all reimbursements for both the candidates and faculty. 
<li>
</li>Provide administrative support as needed for the Romain College of Business MBA Director. 
<li>
</li>Coordinate the &ldquo;off boarding&rdquo; of faculty and employees; collects keys as applicable from departing employees; responsible for notification of departure to HR and removal of employee from distribution lists and recovery of other company assets. 
<li>
 
 
</li>Data entry for production of faculty load report for the Office of Planning, Research and Assessment; retrieval of personnel evaluations for dean&rsquo;s use. 
<li>
</li>Coordinate and implement office services such as purchasing, projects and budget accounting operations. Prepares and/or participates in the preparation of the annual budget presentation. 
<li>
 
 
</li>Record filing and retrieval; structure, organize, and maintain personnel records to ensure confidentiality and the expedite retrieval. 
<li>
</li>Oversee and maintain inventory of supplies and equipment. Purchase educational supplies and equipment on a periodic basis. 
<li>
 
 
</li>Manage sensitive, confidential information and related requests with tact and diplomacy. 
<li>
</li>Coordinate travel arrangements for the dean and College faculty per University policies and procedures. 
<li>
 
 
</li>Process accounting forms, such as invoices, purchase orders, check requests, budget transfers, and travel expense vouchers. Works with the accounting staff to process invoices and payments to vendors through Chrome River. 
<li>
</li>Responsible for managing all expense reimbursements for the dean by utilizing the appropriate university forms and policies. In addition, responsible for tracking college expenses. 
<li>
 
 
</li>Establish and maintain a variety of business subject files and chronological files for the office by creating new files as needed, and filing correspondence, reports, directives, publications and invoices in a timely manner. 
<li>
</li>Act as a liaison with Facility Operations and Planning to submit work order requests. 
<li>
 
 
</li>Assist with data entry of course offerings each semester; and continuous adjustments of schedule as enrollments shift. 
<li>
</li><li>Responsible for overseeing all logistical arrangements (including investigating and scheduling the use of appropriate facilities) in:
 
<ul><li>arranging for on-campus catering,
</li><li>audio-visual and media services,</li><li>parking directional signs, printing,
</li><li>rental or purchase of equipment and other necessary vendor services and supplies.
</li><li>manage invitation and RSVP process for meetings. Includes notifications or other information pieces, confirmations and guest list. Involves diligent follow-up and careful record keeping. 
</li></ul> 
</li>Assist with acquisition of educational materials such as book orders, desk copies and electronic collection of faculty syllabi. 
<li>
</li>General clerical duties to support department chairs and faculty. Departmental liaisons with adjunct faculty. 
<li>
</li><li>Other duties as assigned.</li>
</ul>
Required Knowledge and Skills
Bachelor&rsquo;s degree required. 
<ul><li>
 
 
</li>4+ years of experience with academic office operations and coordination. 
<li>
</li>Excellent interpersonal and organizational skills required. 
<li>
</li>Strong verbal and written communication skills required. 
<li>
</li>Ability to work independently with attention to detail required. 
<li>
</li>Experience with Microsoft Outlook, Word, PowerPoint and Excel programs required. 
<li>
</li>Excellent customer service skills are required. 
<li>
</li><li>Knowledge of the formal and informal department goals, standards, policies and procedures that may include familiarity of various departments within the college.</li>
</ul>
Preferred Knowledge and Skills
Previous accounting knowledge or experience preferred. 
<ul><li>
</li>Experience with Blackboard, Banner, and Microsoft Office 365 preferred. 
<li>
</li><li>Is sensitive to the inter-relationship of both people and functions within the department preferred.</li>
</ul>
Regular Work Hours/Travel Requirements
<div>
<ul><li>Standard work hours are Monday through Friday, 8:00 a.m. to 4:30 p.m.</li>
<li>Occasional overtime required.</li>
</ul>
</div>About USI

The University of Southern Indiana is a public higher education institution located on a beautiful 1,400-acre campus in Evansville, IN. We offer employees exceptional benefits! Benefits for this position include:
<ul>
<li>Affordable medical, dental, vision, life and short term and long-term disability insurance plans.</li>
<li>Retirement plan where the University makes the total contribution equivalent to 7% of annual salary.</li>
<li>Full tuition fee waiver for employees/75% for spouses and dependent children.</li>
<li>Accrue up to 10 paid vacation days per fiscal year &ndash; accrual increases after 4, 7, and 11 years of service</li>
</ul>
For more information about the benefits that USI offers, please visit www.usi.edu/hr/benefits. 
<div></div><div>Application Process</div>
<div></div>
<div> Application materials should include:</div>
<ul><li>Resume</li>
</ul>
Pre-Employment Screening

A background check will be required for employment in this position.
Authorization to Work in the United States

USI will not sponsor an employment-related visa for this position.
Interview Accommodations

Persons with disabilities requiring accommodations in the application and interview process please contact the Associate Director of Human Resources, Constance Hermann, at cjhermann1@usi.edu or (812) 461-5363. Contacting the Associate Director of Human Resources is intended for use in seeking disability-related accommodations only. For general applicant inquiries, contact Human Resources at HumanRes@usi.edu or (812) 464-1815.
EEO Statement

USI is an Equal Opportunity Employer as to all protected groups, including protected veterans and individuals with disabilities</div>

Senior Administrative Associate

Search 10000+ Administrative associate jobs near you this March. New roles added regularly across leading industries. Apply today.

10000 administrative associate jobs Near Me

Administrative Associate

Administrative Associate

Administrative Associate

Accounting & Administrative Associate

Administrative Associate I

HEALTHCARE ADMINISTRATIVE ASSOCIATE

Senior Administrative Associate