administrative associate

Stanford University

The Department of Chemical and Systems Biology is seeking a 100% FTE Administrative Associate 3 (Hybrid) to provide administrative support to several faculty and their labs members with limited supervision. The ideal candidate will be comfortable working independently as well as within a team, demonstrate outstanding communication and relationship building skills, have an attention to details, and be proactive and multi-task with ease. With 12 faculty, 49 graduate students, and 44 postdoctoral fellows, the department seeks to advance biomedical science through molecular and quantitative approaches, focusing on basic science research and translating laboratory discoveries into new clinical therapies. The department is one of the premier systems biology departments in the country, attracting stellar graduate students and fellows who advance to positions as top scientists and academic leaders in their field. Stanford University, located between San Francisco and San Jose in the heart of California's Silicon Valley, is one of the world's leading teaching and research universities. Since its opening in 1891, Stanford has been dedicated to finding solutions to big challenges and preparing students for leadership in a complex world.Supporting that mission is a staff of more than 10,000 which is rooted in a culture of excellence and values, innovation, collaboration, and life-long learning. To foster the talents and aspirations of our staff, Stanford offers career development programs, competitive pay that reflects market trends, and benefits that increase financial stability to promote healthy and fulfilling lives. An award-winning employer, Stanford offers an exceptional setting for professionals looking to advance their careers.Duties include: • Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature. • Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing events within budget. • Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites. • Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. • Create complex reports and spreadsheets which may utilize specialized software and systems. • Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection. • Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects. • May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input. • This position is based on the Stanford University campus, and the candidate will have the option of working under a hybrid work arrangement, subject to operational needs. - Other duties may also be assignedThe job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.The expected pay range for this position is $39.46 to $44.30 per hour. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website () provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources at . For all other inquiries, please submit a contact form.Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. DESIRED QUALIFICATIONS:Bachelor's degree preferred. EDUCATION & EXPERIENCE (REQUIRED):High school diploma and four years of administrative experience, or combination of education and relevant experience.KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):• Advanced computer skills and demonstrated experience with office software and email applications. • Demonstrated success in following through and completing projects. • Excellent organizational skills and attention to detail. • Strong verbal and written communication skills. • Excellent customer service and interpersonal skills. • Ability to prioritize, multi-task, and assign work to others. • Ability to take initiative and ownership of projects. • Ability to routinely and independently exercise sound judgment in making decisionsCERTIFICATIONS & LICENSES:NonePHYSICAL REQUIREMENTS :• Constantly perform desk-based computer tasks. • Frequently sitting. • Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. • Rarely twist/bend/stoop/squat, kneel/crawl. - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.<img src="https://www.jobg8.com/Tracking.aspx?y8xlsI%2fheHxBI63uK0T8oXsXziTCaJUvk" width="0" height="0" />

Administrative Associate 3 (Hybrid)

City of Wentzville

<div>The purpose of this position is to provide receptionist and clerical support to the Wastewater division by performing a wide variety of administrative tasks that assist with daily operations and departmental processes. This position delivers a high level of customer service, assisting customers with completing forms, providing accurate information, and helping navigate departmental websites and software programs.
Essential Job Duties<ul><li>
Provide respectful, professional, and positive service in all interactions with co-workers, internal and external customers, community members, and the general public.</li><li>
Maintain a positive and productive work environment that ensures compliance with City, Department, and Division policies, procedures, goals, and objectives.</li><li>
Serve as a department or division receptionist by greeting visitors, answering questions, and directing calls to the appropriate staff or department.</li><li>
Assist customers with completing forms, answering inquiries, and providing information or other services as needed.</li><li>
Create and maintain a variety of forms, certificates, licenses, and other documents.</li><li>
Maintain schedules for various department needs and functions.</li><li>
Assist customers with navigating departmental software programs and online resources.</li><li>
Provide training, instructions, manuals, maintenance, and updates for various software programs as needed.</li><li>
Participate in Records Management and Document Imaging activities, including filing, indexing, scanning, researching, retrieving, copying, distributing, and destroying records.</li><li>
Compose and prepare letters, reports, and general correspondence.</li><li>
Follow all established policies, procedures, and processes required to complete tasks and meet departmental goals.</li><li>
Provide timely updates on completed tasks and assigned projects as required.</li></ul>
The City of Wentzville is committed to being an employer of choice, offering prosperous and meaningful career opportunities and flexibility. The City offers excellent benefits, including health, vision, dental, employer-paid life insurance, long-term disability, a retirement pension, 13 paid holidays, five personal days, vacation time, sick time, tuition reimbursement, an employee assistance program, a discounted recreation center membership and much more. 
 
To see the full Job Description, Click Here 
 
This job posting will remain open until filled 
Job Qualifications &ndash; Education, experience, and training that are required or desirable in order to effectively perform the job at the time of hire. An equivalent combination of education, training, and experience will be considered. Additional requirements and/or substitutions may be requested and require the approval of HR.<ul><li>
High school diploma or equivalent required.</li><li>
Minimum of 2 years of related experience is required; experience in Human Resources, Finance, Accounting, Procurement, or Office Administration is preferred.
<ul><li>Additional job-related degrees or certifications may be considered in lieu of experience.</li></ul></li><li>
Municipal records management experience desired.</li></ul>
Knowledge, Skills, and Abilities &ndash; May be representative, but not all-inclusive, of those knowledge, skills, and abilities commonly associated with this position.<ul><li>
Proficiency in use of basic business software (word processing, spreadsheets, email, presentations) and basic office equipment with the ability to learn multiple software packages quickly.</li><li>
Ability to follow clear and established processes.</li><li>
Ability to work independently with moderate supervision, and to deliver own work according to specific operational targets within the department.
</li><li>Ability to complete routine and more robust tasks assigned in a timely manner.
</li><li>Attention to detail and the ability to maintain focused concentration.</li><li>
Ability to provide exceptional service to internal and external customers. Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.</li><li>
Proficient keyboard skills.</li><li>
Ability to communicate effectively both verbally and in writing.</li><li>
Ability to effectively organize and prioritize work to meet deadlines.</li><li>
Ability to concentrate on multiple tasks simultaneously.</li><li>
Regular attendance is a necessary and essential job duty. Job requires being reliable, responsible and dependable.</li></ul></div>

Administrative Associate - Wastewater

Hybrid Work Opportunity Work Location: Stanford Redwood City The Department of Dermatology is seeking a highly motivated, dedicated, and experienced administrative professional to join our team as an Administrative Associate 3. This position will report to the Associate Director of Finance and Administration (ADFA), and will provide administrative and operational support to the ADFA and Faculty under minimal supervision. The position is hybrid, requiring an on-site presence at the Stanford Redwood City Campus with the option to telecommute for the remaining days, based on operational needs. Travel on campus to schools/units, out of town, and may work extended hours. There may be occasional overtime for special events. This is an excellent opportunity for a self-driven learner who is eager to embrace new challenges in a dynamic and fast-paced environment. The Department of Dermatology at Stanford University School of Medicine is a premier department, who is committed to delivering exceptional patient care, advancing the discovery and development of innovative treatments for dermatologic diseases, and training the next generation of Dermatologists. By joining our department, you will collaborate with world-renowned dermatologists and a talented administrative team, contributing to our mission of enhancing dermatology through excellence in research, education, and clinical care. In this role, you will serve as the primary point of contact, providing administrative support to multiple research Faculty members and their laboratories, as well as general administrative duties. Duties include: <ul><li> Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature. </li><li> Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget. </li><li> Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites. </li><li> Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. </li><li> Create complex reports and spreadsheets which may utilize specialized software and systems. </li><li> Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection. </li><li> Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects. </li><li> May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input. </li></ul> - Other duties may also be assigned EDUCATION & EXPERIENCE (REQUIRED): High school diploma and four years of administrative experience, or combination of education and relevant experience. KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED): <ul><li> Advanced computer skills and demonstrated experience with office software and email applications. </li><li> Demonstrated success in following through and completing projects. </li><li> Excellent organizational skills and attention to detail. </li><li> Strong verbal and written communication skills. </li><li> Excellent customer service and interpersonal skills. </li><li> Ability to prioritize, multi-task, and assign work to others. </li><li> Ability to take initiative and ownership of projects. </li><li> Ability to routinely and independently exercise sound judgment in making decisions PHYSICAL REQUIREMENTS : </li><li> Constantly perform desk-based computer tasks. </li><li> Frequently sitting. </li><li> Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. </li><li> Rarely twist/bend/stoop/squat, kneel/crawl. </li></ul> - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job. WORKING CONDITIONS: <ul><li> Travel on campus to schools/units, out of town. </li><li> May work extended hours. </li></ul> WORK STANDARDS: <ul><li> Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. </li><li> Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. </li><li> Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, </li></ul> The expected pay range for this position is $39.20 to $45.56 per hour. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website ( ) provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process. Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form . Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned. <img src="https://www.jobg8.com/Tracking.aspx?KD66OVFTKePxmIPmJllGcg3Ay76QjKnvw" width="0" height="0" />

Administrative Associate 3 (Hybrid Work Opportunity - Stanford Redwood City Location)

This position will be based on the Stanford campus and is a hybrid of working on-site and working from home, subject to operational need. From benchtop research to international programs, the Department of Surgery provides exceptional patient care, delivers outstanding undergraduate and graduate education, and furthers the field of surgery through innovative basic science and clinical research. The Division of Plastic & Reconstructive Surgery seeks an experienced Program Coordinator (Administrative Associate 3) to provide advanced scheduling, educational, and administrative support to faculty and trainees in a complex academic/clinical environment in the School of Medicine. This position requires an individual who can work independently and with minimal direction in the performance of their duties. For more information about the Division, visit Duties include: <ul><li> Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature. </li><li> Conduct advanced scheduling functions for Stanford and affiliated training sites and perform analysis to inform decision-making for clinical and administrative leadership. </li><li> Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget. </li><li> Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites. </li><li> Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. </li><li> Oversee and/or process a variety of financial transactions/reimbursements. </li><li> May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input. </li></ul> - Other duties may also be assigned. EDUCATION & EXPERIENCE (REQUIRED): High school diploma and four years of administrative experience, or combination of education and relevant experience. KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED): <ul><li> Advanced computer skills and demonstrated experience proficiency with office software (Microsoft PowerPoint and Word and Excel) and email applications. </li><li> Demonstrated success in following through and completing projects. </li><li> Excellent organizational skills and attention to detail. </li><li> Strong verbal and written communication skills. </li><li> Excellent customer service and interpersonal skills. </li><li> Ability to prioritize, multi-task, and assign work to others. </li><li> Ability to take initiative and ownership of projects. </li><li> Ability to routinely and independently exercise sound judgment in making decisions. </li><li> Must be able to learn and trouble shoot online grant submission platforms. </li></ul> DESIRED QUALIFICATIONS: <ul><li> Healthcare or Graduate Medical Education Experience preferred. </li><li> Complex scheduling experience preferred. </li><li> College degree </li><li> Prior work experience at Stanford University and/or in higher education strongly preferred. </li><li> Understanding of the organization of Stanford University Medical Center or similar academic medical center preferred. </li><li> Ability to independently compose/draft correspondence on behalf of the department leadership. </li><li> Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. </li></ul> PHYSICAL REQUIREMENTS : <ul><li> Constantly perform desk-based computer tasks. </li><li> Frequently sitting. </li><li> Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. </li><li> Rarely twist/bend/stoop/squat, kneel/crawl. </li></ul> - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job. WORK STANDARDS: <ul><li> Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. </li><li> Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. </li><li> Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, .</li></ul> The expected pay range for this position is $39.20 to $45.56 per hour. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website ( ) provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process. The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned. Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form . Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. <img src="https://www.jobg8.com/Tracking.aspx?Fo4bepkShYOdoP8NzWwv21VKpi%2fWv3Zoc" width="0" height="0" />

Administrative Associate 3, Plastic & Reconstructive Surgery (Hybrid Opportunity)

Williams Lea

<div><div>The Administrative Associate dual provides a variety of direct administrative support functions to a site, office and/or client, which may include tasks such as document processing, proofreading, expense reports, time entry, calendar and phone management, invoice entry, and opening client matters.</div><div></div><div>
Williams Lea is hiring for a Hybrid Administrative Associate for our Columbus, OH office to work Monday - Friday 1pm - 10pm!</div><div></div><div>
Pay: $21.58/hour + 10% shift differential</div><div></div><div>
Position summary</div><div>
The Administrative Associate Dual provides a variety of direct administrative support functions to a site, office and/or client, which may include tasks such as document processing, proofreading, expense reports, time entry, calendar and phone management, invoice entry, and opening client matters.</div><div></div><div>
Job qualifications</div><ul><li>
High school diploma or equivalent education</li><li>
Minimum (3) years administrative support experience in a professional organization, preferably in the legal or banking industry; or experience performing administrative duties for a Williams Lea client operation for a minimum of (1) year or more. Formal education and/or training may be considered in lieu of experience</li><li>
Intermediate to advanced skills in the use MS Office software (Word, Excel, PowerPoint); strong keyboarding and typing skills</li><li>
Familiar with other software programs for providing administrative support</li><li>
Strong attention to detail; able to work on multiple projects simultaneously</li><li>
Must have good organizational skills</li><li>
Must be able to meet deadlines and complete all projects in a timely manner</li><li>
Ability to handle sensitive and/or confidential documents and information</li><li>
Ability to make independent decisions that conform to business needs and policy</li><li>
Ability to troubleshoot complex or advanced tasks or concerns independently</li><li>
Ability to discern when a problem or issue requires escalation to the supervisory level</li><li>
Ability to maintain professional composure when working with immediate deadlines</li><li>
Ability to work both independently and collaboratively as part of a team</li><li>
Ability to work in a fast-paced environment</li><li>
Ability to communicate professionally both verbally and in writing</li><li>
Demonstrate proficiency in using equipment/technology/software and hardware necessary to perform job functions</li><li>
Must be self-motivated with a positive attitude</li><li>
Proven customer service skills are required to create, maintain and enhance customer relationships</li></ul><div></div><div>
Supervision</div><ul><li>
Number and title(s) of direct reports (if any): None</li><li>
Received: Lead Administrative Associate, Supervisor, Manager</li></ul><div></div><div>
Job relationships</div><ul><li>
Internal: This position works closely with administrative associates, legal administrative associates, and administrative services team members</li><li>
External: Clients</li></ul><div></div><div>
Job duties</div><div>
(* denotes an &ldquo;essential function&rdquo;)</div><ul><ul><li>Perform work in administrative support, including, but not limited to, answering phone lines, providing customer service, supporting specialized projects using established procedures, standards, and formats to edit, proof, convert, create, transcribe or otherwise complete document production requests, and data entry for expenses/time/invoices and other areas as needed.</li><li>Utilize appropriate logs and/or tracking software for all administrative support work.</li><li>Ensure that job tickets are properly filled out before beginning work.</li><li>Thoroughly assess job requests and ensure appropriate completion of job tasks throughout task lifecycle.</li><li>Create reservations/scheduling (meetings, conference rooms, A/V, hospitality, travel, concierge), docket management, document/email management, proforma review, new matter management.</li><li>Communicate with team members, lead, supervisor or client on job or deadline issues.</li><li>Meet contracted deadlines for accepting, completing, and delivering all work.</li><li>Troubleshoot complex software or hardware problems.</li><li>Answer telephone, emails, and place service calls when needed.</li><li>Interact with clients over the phone, via video or electronically.</li></ul><li>
Opening client matters and/or performing client conflict checks.</li><li>
Prioritize and manage workflow.</li><li>
Perform quality assurance on own work and work of others.</li><li>
Train junior staff members, as needed.</li><li>
Help to foster a proactive environment of continuous service enhancement and relationship building with the client.</li><li>
Adhere to Williams Lea policies in addition to client site policies.</li><li>
Use equipment and supplies in a cost-efficient manner.</li></ul><div></div><div>
It is the policy of Williams Lea to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, creed, religion, national origin, alienage or citizenship status, age, sex, sexual orientation, gender identity of expression, marital or domestic/civil partnership status, disability, veteran status, genetic information, or any other basis protected by law.</div><div></div><div>
Williams Lea is a drug-free workplace and performs pre-employment substance abuse testing.</div></div>

Hybrid Admin/DP Dual Associate Monday - Friday 1pm -10pm

Supply Chain Services

Job Overview We are seeking a detail-oriented and proactive Operations Associate to join our team. This role is essential in ensuring the smooth functioning of our daily operations. The ideal candidate will possess strong organisational skills and a solid background in office administration, with proficiency in various computer applications. The Operations Associate will be responsible for supporting various administrative tasks, maintaining efficient office procedures, and contributing to a positive work environment.Responsibilities<ul><li>Provide administrative support to ensure efficient operation of the office</li><li>Manage data entry tasks accurately and promptly</li><li>Handle phone communications with professionalism and courtesy</li><li>Maintain organised filing systems for easy retrieval of documents</li><li>Assist with bookkeeping tasks using QuickBooks as required</li><li>Utilise Microsoft Office and Google Workspace for document creation and management</li><li>Support team members with clerical duties as needed</li><li>Coordinate schedules, meetings, and appointments effectively</li><li>Ensure that all office supplies are stocked and ordered when necessary</li></ul>Qualifications<ul><li>Previous office experience is essential</li><li>Strong computer skills, including proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace</li><li>Experience with QuickBooks is advantageous but not mandatory</li><li>Excellent phone etiquette and communication skills</li><li>Strong organisational skills with the ability to manage multiple tasks simultaneously</li><li>Proficient typing skills for efficient data entry</li><li>Prior administrative experience is preferred but not required</li></ul>If you are a motivated individual looking to contribute to a dynamic team while developing your professional skills, we encourage you to apply for the Operations Associate position. Working Hours: UK Shift<ul><li>Winter: 01:30 PM &ndash; 10:30 PM</li><li>Summer: 12:30 PM &ndash; 09:30 PM</li></ul>Holiday Calendar: We follow the UK holiday calendar only. Pakistani federal holidays are not observed.Employment Type: Permanent, OnsiteLocation: Bahria Town Karachi, Midway Commercial, 18BNote: Only candidates residing in Bahria Town Karachi will be contacted.Job Type: Full-timeJob Type: Full-timePay: Rs60,000.00 - Rs120,000.00 per monthWork Location: In person

Admin/Operations Associate- Bahria Town Karachi

PRG EMEA

Admin & Operations Associate (Saudi National) Join to apply for the Admin & Operations Associate (Saudi National) role at PRG EMEA. Responsibilities <ul> <li>Collaborate with the Operations and Administrative teams to provide seamless support across all operations.</li> <li>Streamline administrative processes, manage schedules, and facilitate cross-department communication to optimize workflow efficiency.</li> <li>Maintain meticulous documentation and records with confidentiality.</li> <li>Foster a cohesive and productive environment, prioritizing organizational excellence and client satisfaction in administrative support.</li> </ul> Qualifications <ul> <li>Previous administration experience within an office environment.</li> <li>Strong communication - fluent in English and Arabic, both verbal and written, with excellent interpersonal skills.</li> <li>Smart and Presentable.</li> <li>Excellent administrative skills.</li> <li>Able to work independently.</li> <li>Attention to detail and high level of accuracy</li> <li>Ability to take ownership of problems and act quickly.</li> <li>Good level of computer skills. ( Microsoft Outlook, Word, Excel)</li> <li>Mature approach to dealing with people at all levels of the organisation.</li> <li>Ability to learn and retain information within a reasonable time frame.</li> <li>High level of accuracy, attention to detail and pride in your work.</li> <li>Reliable with a good time keeping record.</li> <li>Provide administrative support to the Project Management Team.</li> <li>Assist the Heads of Department in an administrative support role when required.</li> <li>Implement and maintain procedures to ensure that continuity of the administrative service is maintained at all times.</li> <li>Ensure that all purchase orders are processed and approved for payment with margin sheets and competitive quotations attached.</li> <li>Provide cover for reception when required.</li> <li>Occassional reception duties such as typing and distribution of Purchase Orders.</li> <li>Provide day to day administrative support to the Accounts Department where necessary.</li> <li>Assist the with booking support crew and compiling details for accreditation.</li> <li>Organize catering requirements for delivery on-site.</li> <li>Ensure that the Company's policies, rules, procedures and obligations are observed in carrying out the above duties.</li> <li>Support the Operations team as required.</li> <li>Support the Logistics Administrator as required.</li> </ul> The above list of duties and responsibilities is not intended to be exhaustive. Employees are expected to adopt additional tasks when required. These tasks will be in keeping with the general profile of the role. Seniority level <ul> <li>Entry level</li> </ul> Employment type <ul> <li>Full-time</li> </ul> Job function <ul> <li>Management and Manufacturing</li> </ul> Industries <ul> <li>Entertainment Providers</li> </ul><img src="https://www.jobg8.com/Tracking.aspx?AIWcikCyAyyOaG%2fmmdzCrUFZb931oNrKk" width="0" height="0" />

Admin & Operations Associate (Saudi National)

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