administrative associate

Worcester Polytechnic Institute

&lt;p style=&quot;text-align:left&quot;&gt;&lt;b&gt;JOB TITLE&lt;/b&gt;&lt;/p&gt;Administrative Associate&lt;p style=&quot;text-align:inherit&quot;&gt;&lt;/p&gt;&lt;p style=&quot;text-align:inherit&quot;&gt;&lt;/p&gt;&lt;p style=&quot;text-align:left&quot;&gt;&lt;b&gt;LOCATION&lt;/b&gt;&lt;/p&gt;Worcester&lt;p style=&quot;text-align:inherit&quot;&gt;&lt;/p&gt;&lt;p style=&quot;text-align:inherit&quot;&gt;&lt;/p&gt;&lt;p style=&quot;text-align:left&quot;&gt;&lt;b&gt;DEPARTMENT NAME&lt;/b&gt;&lt;/p&gt;Biomanufacturing Education and Training Center - BETC&lt;p style=&quot;text-align:inherit&quot;&gt;&lt;/p&gt;&lt;p style=&quot;text-align:inherit&quot;&gt;&lt;/p&gt;&lt;p style=&quot;text-align:left&quot;&gt;&lt;b&gt;DIVISION NAME&lt;/b&gt;&lt;/p&gt;Worcester Polytechnic Institute - WPI&lt;p style=&quot;text-align:inherit&quot;&gt;&lt;/p&gt;&lt;p style=&quot;text-align:inherit&quot;&gt;&lt;/p&gt;&lt;p style=&quot;text-align:left&quot;&gt;&lt;b&gt;JOB DESCRIPTION SUMMARY&lt;/b&gt;&lt;/p&gt;WPI seeks to hire a temporary Administrative Associate for Practice Point and BETC, reporting to the Director, serves as the first point of contact for both facilities. The position provides general administrative support as well as assistance with training, events, and visits. It also serves as the units&rsquo; main purchasing agent and support billing and accounting activities.&lt;p style=&quot;text-align:inherit&quot;&gt;&lt;/p&gt;&lt;p style=&quot;text-align:inherit&quot;&gt;&lt;/p&gt;&lt;p style=&quot;text-align:left&quot;&gt;&lt;b&gt;JOB DESCRIPTION&lt;/b&gt;&lt;/p&gt;&lt;p&gt;&lt;b&gt;Responsibilities:&lt;/b&gt;&lt;/p&gt;&lt;p&gt;&lt;/p&gt;&lt;p&gt;General administrative support:&lt;/p&gt;&lt;ul&gt;&lt;li&gt;Performs receptionist duties&lt;/li&gt;&lt;li&gt;Maintains BETC and PracticePoint calendars.&lt;/li&gt;&lt;li&gt;Reserves conference room and classroom spaces for internal and external users.&lt;/li&gt;&lt;li&gt;Receives and sorts incoming mail and deliveries and manages outgoing mail.&lt;/li&gt;&lt;li&gt;Assists with office activities (e.g., key management, IT infrastructure, office suppliers).&lt;/li&gt;&lt;li&gt;Provides other administrative support as necessary.&lt;/li&gt;&lt;/ul&gt;&lt;p&gt;&lt;/p&gt;&lt;p&gt;Purchasing and Billing:&lt;/p&gt;&lt;ul&gt;&lt;li&gt;Obtains quotes for equipment from suppliers.&lt;/li&gt;&lt;li&gt;Works with Purchasing to complete the purchasing process in WPI&rsquo;s purchasing/ accounting system (from setting up suppliers and generating POs to receipts of equipment and supplies and inputting invoices for payment).&lt;/li&gt;&lt;li&gt;Assists in the purchase of equipment with grant funding.&lt;/li&gt;&lt;li&gt;Works with lab operation managers in BETC and PracticePoint to send invoices to clients via workday and tracking the payment.&lt;/li&gt;&lt;/ul&gt;&lt;p&gt;&lt;/p&gt;&lt;p&gt;Events:&lt;/p&gt;&lt;ul&gt;&lt;li&gt;Handles catering needs for training and events.&lt;/li&gt;&lt;li&gt;Provides planning for and assistance at large seminars and classes.&lt;/li&gt;&lt;li&gt;Assists Senior Manager with marketing materials including pamphlets and brochures for courses or events&lt;/li&gt;&lt;li&gt;Develops and distributes forms and other documents, such as name tags, sign in sheet, schedules, and certificates.&lt;/li&gt;&lt;li&gt;Coordinates and distributes evaluations, quizzes, and onboarding testing for BETC and PracticePoint programs.&lt;/li&gt;&lt;li&gt;Gathers evaluation data from courses and distributes it to team members.&lt;/li&gt;&lt;/ul&gt;&lt;p&gt;&lt;/p&gt;&lt;p&gt;&lt;b&gt;Requirements:&lt;/b&gt;&lt;/p&gt;&lt;ul&gt;&lt;li&gt;High School diploma and at least 5 years of relevant experience, preferably in higher education.&lt;/li&gt;&lt;li&gt;Associate degree and related administrative experience, preferably in higher education.&lt;/li&gt;&lt;li&gt;Ability to work flexible hours, including some evening hours, to support classes and events.&lt;/li&gt;&lt;li&gt;Excellent organizational and communication skills and ability to work with outside clients&lt;/li&gt;&lt;li&gt;Strong documentation skills, attention to detail, and proficiency with MS Office programs&lt;/li&gt;&lt;li&gt;Ability to manage high call and email volume and provide timely response and assistance.&lt;/li&gt;&lt;/ul&gt;&lt;p&gt;&lt;/p&gt;&lt;p&gt;&lt;b&gt;Compensation:&lt;/b&gt;&lt;/p&gt;&lt;p&gt;Pay range is $21.25 - $24.50 per hour. This position is contingent upon the availability of external funding and will be evaluated yearly.&lt;/p&gt;&lt;p&gt;&lt;/p&gt;&lt;p style=&quot;text-align:inherit&quot;&gt;&lt;/p&gt;&lt;p style=&quot;text-align:inherit&quot;&gt;&lt;/p&gt;&lt;p style=&quot;text-align:left&quot;&gt;&lt;b&gt;FLSA STATUS&lt;/b&gt;&lt;/p&gt;United States of America (Non-Exempt)&lt;p style=&quot;text-align:inherit&quot;&gt;&lt;/p&gt;&lt;p style=&quot;text-align:inherit&quot;&gt;&lt;/p&gt;&lt;p&gt;&lt;b&gt;&lt;span&gt;&lt;span&gt;WPI is an Equal &lt;/span&gt;&lt;/span&gt;&lt;span&gt;Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability. It seeks individuals from all backgrounds and experiences who will contribute to a culture of creativity, collaboration, inclusion, problem solving, innovation, high performance, and change making. It is committed to maintaining a campus environment free of harassment and discrimination.&lt;/span&gt;&lt;/b&gt;&lt;/p&gt;

Administrative Associate

Victor Community Support Services

<div><p><b>Why Victor?</b></p>
<ul>
<li><b>Learning Organization: </b>Victor provides the best training for new grads and clinicians looking to begin their career!</li>
<li><b>Leadership Development:</b> Victor provides employees leadership training and promotes within! Many of our executive leadership team have been promoted from entry-level positions!</li>
<li><b>Reimbursements: </b>Victor provides reimbursements for license registration fees, CEUs, travel, internet/cell phone usage and more!</li>
<li><b>Loan Forgiveness:</b> Victor employees can apply for Public Service Loan Forgiveness!</li>
</ul>
<p><b>Benefits:</b></p>
<ul>
<li>Low cost Medical, Dental and Vision</li>
<li>Life Insurance plan for employee and family</li>
<li>8 Paid Holidays, PTO and Sick pay</li>
<li>Retirement Savings Plan (403B)</li>
<li>100% Employer Funded Retirement Plan</li>
<li>Employee Assistance Program</li>
<li>Mileage Reimbursement</li>
<li>Verizon Wireless Discount</li>
<li>Employee Referral Bonus Program</li>
</ul>
<p><b>Job Summery:</b></p>
<p>
Under the direction of the Administrative Supervisor, the Administrative Associate is responsible for providing office support services as assigned.</p>
<p><b>
 Essential Functions:</b></p>
<div>
<ul><li>Provides general administrative support including: Maintaining complete and accurate data entry within established timelines, Providing effective phone coverage, Maintaining an effective filing system, and Monitoring and maintaining office supplies.</li></ul>
<ul><li>Communicates effectively with appropriate site personnel in a professional manner regarding assigned tasks that integrate with site processes.</li></ul>
<ul><li>Assists with administrative functions of intakes, completing paperwork and assisting with client files.</li></ul>
<ul><li>Identifies areas of improvement to maintain excellence in the administrative processes and makes suggestions to Administrative Supervisor.</li></ul>
<ul><li>Performs additional responsibilities as assigned and if applicable to the site as follows:</li></ul>
</div>
<p>a. Manage site needs</p>
<p>
b. On-site technical support to all staff</p>
<p>
c. Processes payroll</p>
<p>
d. Manages psychiatric department needs</p>
<p>
e. Support HR needs
</p><p>f. Administrative functions (if assigned to Administrative Office)</p>
<p>
6. Completes other duties as assigned.</p>
<p><b>
 </b><b>Minimum Required Educaiton and Experience:</b></p>
<div>
<ul><li>Must possess a High School Diploma or general education degree (GED).</li></ul>
<ul><li>Must have six months of previous administrative support experience in a similar role.</li></ul>
<ul><li>Effective verbal and written communication skills.</li></ul>
<ul><li>Proficient in all Microsoft products.</li></ul>
</div>
<p><b>Position/Site Requirements:</b></p>
<div>
<ul><li>Must possess a valid California driver's license, personal automobile insurance and driving record that meets the standards outlined in the Agency&rsquo;s Policy: Motor Vehicle Operating Standards.</li></ul>
<ul><li>Must be physically and mentally fit in accordance with the Agency&rsquo;s Policy: Physical Fitness Standards and Examinations.. Must be willing to complete a Tuberculosis (TB) test and drug screening test.</li></ul>
<ul><li> Must complete a personal background investigation conducted by the State of California.</li></ul>
<ul><li>Must be willing to work within a culturally integrated workplace and be willing to respect human differences based upon protected classes as defined by state, federal and local laws, or any other condition that distinguishes people from one another.</li></ul>
</div>
<p><b>Physical Requirements:</b></p>
<div>
<ul><li>Have an adequate range of body motion and mobility to work in a residential, office or outdoor environment including standing and walking (even and uneven surfaces), alternating between standing and sitting for extended periods of time, bending, kneeling, twisting, reaching balancing and occasional carrying and lifting up to 25 pounds occasionally, and up to 10 pounds frequently.</li></ul>
<ul><li>Physically able to walk up and down stairs routinely.</li></ul>
<ul><li>Physically able to perform CPR and First Aid as trained.</li></ul>
<ul><li>Must be able to sit for prolonged periods of time in a vehicle for traveling to recreational activities, home visits, DCFS and court locations which may be up to 100 miles driving distance.</li></ul>
<ul><li>Requires the ability to utilize computer and telephone systems, which includes the coordination of eye and hand and fine manipulation by the hands and fingers for typing, writing and working with files.</li></ul>
</div>
<p><b>Desired Qualifications:</b></p>
<div>
<ul><li>Previous experience providing general administrative support in a Mental Health, Behavioral Health, Social Services setting.</li></ul>
</div>
<p><b>Compensation:</b></p>
<ul>
<li><b>Pay Range: $21.51/ per hour - $29.58/per hour (actual salary is dependent on verification of applicable experience above the minimum qualifications for the role)</b></li>
<li><b>Additional $1.00 - $3.00 per hour for Education
</b></li><li><b>Additional $1.92 per hour for Bilingual in Spanish</b></li>
</ul>
<p><b>Benefits:</b></p>
<ul>
<li>Low cost Medical, Dental and Vision</li>
<li>Life Insurance plan for employee and family</li>
<li>8 Paid Holidays, PTO and Sick pay</li>
<li>Retirement Savings Plan (403B)</li>
<li>100% Employer Funded Retirement Plan</li>
<li>Employee Assistance Program</li>
<li>Mileage Reimbursement</li>
<li>Verizon Wireless Discount</li>
<li>Employee Referral Bonus Program</li></ul></div>

University Of North Carolina Wilmington

<div><h3 class="jobSectionHeader"><b>Please see Special Instructions for more details.</b></h3>
<div><b>PLEASE NOTE:</b> This posting will close at 11:59PM (Eastern time) on the posted closing date. To receive full consideration, please be sure you have fully completed the entire application, including the &lsquo;Work History&rsquo; section before you apply for this position. Applications must be submitted through the online application system to be considered.<br>
<br>
This position is being recruited at the <b>Journey </b>level. If no applicants apply who meet the required competency and training &amp; experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.</div></div>
<br><p></p><div><div><div><div><div><div><div><div>Administrative Associate</div>
</div><br>
<div><div><b>Working Title</b></div> <div>Administrative Associate</div>
</div><br>
<div><div><b>Competency Level</b></div> <div>Journey</div>
</div><br>
<div><div><b>Home Department</b></div> <div>Accountancy and Business Law - 31240</div>
</div><br>
<div><div><b>Primary Purpose of Organizational Unit</b></div>
<div>The department of Accountancy and Business Law teaches and prepares undergraduate and graduate students for careers in Accounting. In addition to classroom instruction, students are prepared for the work force through counseling and contact with major firms. This unit consists of a department chair, full time faculty, part time faculty, staff, teaching, research and graduate assistants, undergraduate student workers.</div>
</div><br>
<div><div><b>College</b></div> <div>Cameron School Business - 312 College</div>
</div><br>
<div><div><b>College/School Information</b></div>
</div><br>
<div></div><div><div><b>University Information</b></div>
<div>The University of North Carolina Wilmington, the state&rsquo;s coastal university, is dedicated to the integration of teaching, mentoring, research and service. Widely acknowledged for its world-class faculty and staff and continuously recognized at a national level for scholarly excellence and affordability, UNCW offers a powerful academic experience that stimulates creative inquiry and critical thinking.<br>
<br>
A public institution with nearly 18,000 students, UNCW offers a full range of baccalaureate- and graduate-level programs, as well as doctoral degrees in educational leadership, marine biology, nursing practice and psychology; and many distance learning options, including clinical research, an accelerated RN-to-BSN program, an Executive M.B.A. program structured for working professionals, and the nation&rsquo;s only bachelor&rsquo;s degree program focused on coastal engineering.<br>
<br>
The university&rsquo;s efforts to advance research and scholarly activities have earned UNCW the elevated designation of &ldquo;Doctoral Universities: High Research Activity&rdquo; institution (R2 University) by the Carnegie Classification of Institutions of Higher Education.<br>
<br>
UNCW has been part of the University of North Carolina System since 1969.</div>
</div><br>
<div><div><b>Location of Workplace</b></div> <div>Main UNCW Campus</div>
</div><br>
<div><div><b>Brief Summary of Work for this Position</b></div>
<div><div>The Administrative Associate provides administrative and technical support to the department of Accountancy and Business Law. This position is responsible for a variety of tasks including:</div><ul>
<li>Assisting the department with managing, coordinating, and administering department goals</li>
<li>Securing travel arrangements and processing travel authorizations and reimbursements</li>
<li>Purchasing, managing and storing departmental supplies</li>
<li>Building courses and assisting the Chair with student enrollment</li>
<li>Processing large mailings</li>
<li>Keeping the Accountancy and Business Law office space organized and maintained</li>
<li>Serving as the primary contact for event planning for department and MSA events</li>
<li>Assisting search committees, department chair and candidates during departmental searches</li>
<li>Maintaining departmental website, monitoring for changes, and suggesting required updates</li>
<li>Managing the department operating budget across a variety of funding sources. This position is responsible for tracking expenditures, providing reports on spending and balances, and assisting the chair with spending decisions</li>
<li>Supervising student workers as needed</li>
<li>Collaborating with student organizations and department staff to plan, organize, and execute events and fulfill department-supported requests in a timely and professional manner.</li>
<li>Other duties as assigned</li>
</ul></div>
</div><br>
<div><div><b>Minimum Education and Experience Requirements</b></div>
<div>High school diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work.</div>
</div><br>
<div><div><b>Preferred education, professional skills and experience</b></div>
<ul><li>Advanced computer skills, including Excel and Outlook.</li>
<li>Experience with administrative coordination, including budgeting, purchasing, and managing departmental operations.</li>
<li>Experience working in higher education, using university systems such as course‑building platforms, travel/expense systems, and website content management tools.</li>
<li>Experience with event management</li>
<li>Excellent communication and interpersonal skills for supporting faculty, students, search committees, and external guests.</li>
<li>Banner, Ushop, PeopleAdmin experience, or similar software</li>
</ul>
</div><br>
<div><div><b>Required Certifications or licensure</b></div>
<div>N/A</div>
</div><br>
<div><div><b>FTE</b></div> <div>1.0 FTE (40 hours per week)</div>
</div><br>
<div><div><b>Months Per Year</b></div> <div>12 Months</div>
</div><br>
<div><div><b>Work Days</b></div> <div>Monday-Friday</div>
</div><br>
<div><div><b>Work Hours</b></div> <div>8:00 AM - 5:00PM</div>
</div><br>
<div><div><b>Type of Position</b></div> <div>Permanent</div>
</div><br>
<div><div><b>Anticipated Ending Date if Time-Limited</b></div>
</div><br>
<div></div><div><div><b>Position Number</b></div> <div>8338</div>
</div><br>
<div><div><b>Job Posting Date</b></div> <div>04/28/2026</div>
</div><br>
<div><div><b>Posting Close Date</b></div> <div>05/05/2026</div>
</div><br>
<div><div><b>Number of Openings</b></div> <div>Single Incumbent</div>
</div><br>
<div><div><b>Special Notes to Applicants</b></div>
<div><b>PLEASE</b><b> </b><b>NOTE</b><b>:</b> This posting will close at 11:59PM (Eastern time) on the posted closing date. To receive full consideration, please be sure you have fully completed the entire application, including the &lsquo;Work History&rsquo; section before you apply for this position. Applications must be submitted through the online application system to be considered.<br>
<br>
This position is being recruited at the <b>Journey </b>level. If no applicants apply who meet the required competency and training &amp; experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.</div>
</div><br>
<div><div><b>EEO Statement</b></div>
<div>UNCW does not discriminate against any employee or applicant for employment because of his or her race, sex (such as gender, gender identity, marital status, childbirth, and pregnancy), age, color, national origin (including ethnicity), religion, disability, sexual orientation, political affiliation, veteran status, military service member status, genetic information, or relationship to other university constituents &ndash; except where sex, age, or ability represent bona fide educational or occupational qualifications or where marital status is a statutorily established eligibility criterion for State funded employee benefit programs.</div>
</div><br>
<div><div><b>Eligibility for Employment</b></div>
<div>Final candidates are subject to criminal &amp; sex offender background checks. Some vacancies also require credit or motor vehicle checks. UNC Wilmington participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.</div>
</div><br>
<div><div><b>External Link to Posting</b></div> <div>https://jobs.uncw.edu/postings/39179</div>
</div><br>
</div></div></div></div></div><h2 class="jobSectionHeader"><b>Applicant Documents</b></h2>
<div><b>Required Documents</b>
<div><ul><li>Resume</li></ul>
<ul><li>Cover Letter</li></ul>
</div><b>Optional Documents</b></div></div><p></p>

<div>
 <p>
  RRD provides marketing, packaging, print, and business services to the world&rsquo;s most respected brands. The company&rsquo;s proprietary technology, advanced data analytics, and expertise fuel organizational decision-making from strategy through execution, delivering sustainable solutions with the lowest possible environmental impact. Global organizations and regulated industries trust RRD to reduce complexity and drive audience connections across the entire customer journey.
  <br/>
  <br/>
  <br/>
  <br/>
 </p>
 <strong>
  Job Description
  <br/>
  <br/>
 </strong>
 <p>
  The Administrative Associate provides a variety of administrative support functions to a site, office and/or client, which may include tasks such as expense reports, time entry, invoice entry, calendar and phone management and opening client matters.
  <br/>
  <br/>
 </p>
 <p>
  Shift: Monday - Friday, 11:00 AM - 8:00 PM
  <br/>
  <br/>
 </p>
 <p>
  This is a hybrid position with one day onsite. Training is fully onsite.
  <br/>
  <br/>
 </p>
 <ul>
  <li>
   (* denotes an &ldquo;essential function&rdquo;)
  </li>
 </ul>
 <ul>
  <li>
   *Perform work in administrative support, including, but not limited to, answering phone lines, providing customer service, editing/transcribing documents, data entry for expenses/time/invoices/other, creating reservations/scheduling (meetings, conference rooms, A/V, hospitality, travel, concierge)
  </li>
  <li>
   *Oversight for confidential company information including but not limited to corporate credit card information, P-cards, employee and client distribution lists, prospective and current employee information etc.
  </li>
  <li>
   *Utilize appropriate logs and/or tracking software for all administrative support work
  </li>
  <li>
   *Ensure that job tickets are properly filled out before beginning work
  </li>
  <li>
   *Thoroughly assess job requests and ensure appropriate completion of job tasks throughout task lifecycle
  </li>
  <li>
   *Communicate with team members, lead, supervisor or client on job or deadline issues
  </li>
  <li>
   *Meet contracted deadlines for accepting, completing, and delivering all work
  </li>
  <li>
   *Troubleshoot basic equipment problems
  </li>
  <li>
   *Interact with clients over the phone, via video or electronically
  </li>
  <li>
   Prioritize workflow
  </li>
  <li>
   Performs Quality Assurance on own work and work of others
  </li>
  <li>
   Answer telephone, emails, and place service calls when needed
  </li>
  <li>
   Adhere to Williams Lea policies in addition to client site policies
  </li>
  <li>
   Use equipment and supplies in a cost-efficient manner
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   High school diploma or equivalent education
  </li>
  <li>
   Minimum (1) year administrative support experience in a professional organization, preferably in the legal or banking industry.  Formal education and/or training may be considered in lieu of experience.
  </li>
  <li>
   Skilled in the use MS Office software (Word, Excel, PowerPoint); strong keyboarding and typing skills. Basic knowledge of Microsoft Office suite
  </li>
  <li>
   Familiar with other software programs for providing administrative support
  </li>
  <li>
   Strong attention to detail with emphasis on accuracy and quality; able to coordinate across the team and work on multiple projects simultaneously while ensuring quality results. Excellent organizational skills
  </li>
  <li>
   Ability to meet deadlines and complete all projects in a timely manner
  </li>
  <li>
   Ability to handle sensitive and/or highly confidential documents and information with professionalism and discretion
  </li>
  <li>
   Ability to exercise good judgment to make decisions that conform to business needs and policy
  </li>
  <li>
   Good problem-solving skills, with the ability and understanding of when to escalate a problem to a supervisory level
  </li>
  <li>
   Ability to maintain professional composure when working with immediate deadlines
  </li>
  <li>
   Ability to work both independently and collaboratively as part of a team
  </li>
  <li>
   Ability to work in a fast-paced environment
  </li>
  <li>
   Ability to communicate professionally both verbally and in writing
  </li>
  <li>
   Demonstrate proficiency in using equipment/technology/software and hardware necessary to perform job functions
  </li>
  <li>
   Must be self-motivated with a positive attitude
  </li>
  <li>
   Proven customer service skills are required to create, maintain, and enhance customer relationships
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Additional Information
  <br/>
  <br/>
 </strong>
 <p>
  The rate of pay for this role at the noted RRD location is $21.50 to $22.50/ hour. Typically, roles follow step
  <br/>
  <br/>
  progressions to a target rate or set increments over time. Depending on the role, in addition to the hourly
  <br/>
  <br/>
  rate of pay, the total compensation package may also include overtime, shift
  <br/>
  <br/>
  differential, call-in, and/or stand-by pay. RRD&rsquo;s benefit offerings include medical, dental, and vision
  <br/>
  <br/>
  coverage, paid time off, disability insurance, 401(k) with company match, life insurance and other
  <br/>
  <br/>
  voluntary supplemental insurance coverages, plus parental leave, adoption assistance, tuition assistance
  <br/>
  <br/>
  and employer/partner discounts.
  <br/>
  <br/>
 </p>
 <p>
  #WLOH
  <br/>
  <br/>
 </p>
 <p>
  All employment offers are contingent upon the successful completion of both a pre-employment background and drug screen.
  <br/>
  <br/>
 </p>
 <br/>
 <p>
  RRD is an Equal Opportunity Employer, including disability/veterans
  <br/>
  <br/>
 </p>
</div>


University of Alabama, Birmingham

<div></div><div><div><div><div><div><b>Description</b><div></div><p><b>
 ADMINISTRATIVE ASSOCIATE</b><br>
The University of Alabama at Birmingham</p><p><b>
General Responsibilities:</b><br>
Under minimal supervision, to provide essential administrative and business support services within a school, department or unit which may include budget maintenance, personnel processing, policy communication, facilities/space management, database/files management, office/clinic management or patient flow management. To coordinate programmatic activities and functions. To conduct special projects relating to an office&rsquo;s administrative operations at the direction of superior. To maintain vendor relationships. To interface with internal and external constituencies. May provide confidential secretarial/office support functions for department chairs, large division directors, deans or other organization executives. Typically supervises clerical/secretarial staff. May assist in preparation and submission of grants. May be responsible for equipment/furniture repair. May assist with grants and contracts administration. May prepare financial reports and analyses.</p><p><b>
Key Duties &amp; Responsibilities:</b><br>
1. Primary I-9 processor for student employees across the Division of Student Affairs.<br>
2. Manage compliance processes.<br>
3. Coordinating onboarding logistics.<br>
4. Ensuring timely and accurate completion of employment eligibility requirements.<br>
5. Financial and administrative operations.<br>
6. Supporting departmental budget management.<br>
7. Processing vendor contracts, reconciling payments, and assisting with employer engagement transactions and related financial processes.<br>
8. Performs other duties as assigned.</p><p><b>
Hourly Pay Range:</b> $18.35 &ndash; $21.63</p><div><br>
</div></div><div><b>
Qualifications</b><div></div><p><b>
Minimum Requirements:</b><br>
Bachelor's degree in a related field and one (1) year of related experience required <b>Or an equivalent combination of relevant education and/or experience.</b></p><p><br>
Bachelor's degree in Business Administration, Human Resources, Communications, Public Administration, Higher Education Administration, or a related field.</p><p><br>
Related experience includes administrative or office operations support, budget tracking or financial processing, purchasing and vendor coordination, HR or onboarding processes, and managing schedules, workflows, or front-facing office functions. Experience working in higher education, student services, or similarly complex organizations, along with supporting events, employer engagement, or cross-functional teams, would also be considered relevant.</p><div><b>
Preferences:</b><br>
<ul><li>Strong attention to detail, accountability, and problem-solving skills are essential, along with clear communication and the ability to work effectively with students, staff, employers, and vendors.</li><li>Ability to manage multiple systems and deadlines, and a high level of accountability in handling sensitive financial and personnel information.</li><li>Highly collaborative role that interacts regularly with campus partners, external vendors, and employers.</li><li>Proactive, organized, and comfortable balancing a wide range of responsibilities in a fast-paced environment, while contributing to a positive and service-oriented office culture.</li><li>Comfortable using tools like Excel and learning new systems quickly, while staying highly organized and able to manage multiple priorities.</li></ul></div><p><br>
UAB is an Equal Employment/Equal Educational Opportunity Institution dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, sex (including pregnancy), genetic information, age, disability, and veteran's status. As required by Title IX, UAB prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to UAB's Assistant Vice President and Senior Title IX Coordinator. The Title IX notice of nondiscrimination is located at uab.edu/titleix.</p><div><br>
</div></div><div><b>
Primary Location</b><b>:</b> University</div><div><b>
Job Category</b><b>:</b> Clerical &amp; Administrative</div><div><b>
Organization</b><b>:</b> 141004000 Career Center</div><div><b>
Employee Status</b><b>:</b> Regular</div><div><b>
Shift</b><b>:</b> Day/1st Shift</div><div><b>
Work Arrangement (final schedule to be determined by the department/hiring manager)</b><b>:</b> Onsite</div></div></div></div></div><div></div>

ADMINISTRATIVE ASSOCIATE

RR Donnelley

<div><b>Company Description</b><p><br>
Williams Lea by RRD is a global business support services company with a strong legacy&mdash;over 200 years of experience delivering world-class business solutions. We specialize in delivering skilled administrative support, document production, presentation design, and marketing and communications services to leading companies around the world&mdash;especially within legal, financial, and professional services industries.</p><p>
We&rsquo;re a people-powered organization. With a presence in North America, the UK, Europe, and Asia Pacific, we have thousands of employees globally, all working together to help our clients operate more efficiently and effectively. Whether it&rsquo;s supporting law firms with critical document production or helping financial institutions manage high-volume print and digital communications, we&rsquo;re the behind-the-scenes team making everything run smoothly.</p><b><br>
Job Description</b><p><b><br>
Position summary</b></p><p>
The Administrative Associate provides a variety of administrative support functions to a site, office and/or client, which may include tasks such as expense reports, time entry, invoice entry, calendar and phone management and opening client matters.</p><p><b>
Job duties</b></p><ul><li>
(* denotes an &ldquo;essential function&rdquo;)</li><li><ul><li>Perform work in administrative support, including, but not limited to, answering phone lines, providing customer service, editing/transcribing documents, data entry for expenses/time/invoices/other, creating reservations/scheduling (meetings, conference rooms, A/V, hospitality, travel, concierge)</li><li>Oversight for confidential company information including but not limited to corporate credit card information, P-cards, employee and client distribution lists, prospective and current employee information etc.</li><li>Utilize appropriate logs and/or tracking software for all administrative support work</li><li>Ensure that job tickets are properly filled out before beginning work</li><li>Thoroughly assess job requests and ensure appropriate completion of job tasks throughout task lifecycle</li><li>Communicate with team members, lead, supervisor or client on job or deadline issues</li><li>Meet contracted deadlines for accepting, completing, and delivering all work</li><li>Troubleshoot basic equipment problems</li><li>Interact with clients over the phone, via video or electronically</li></ul></li><li>
Prioritize workflow</li><li>
Performs Quality Assurance on own work and work of others</li><li>
Answer telephone, emails, and place service calls when needed</li><li>
Adhere to Williams Lea policies in addition to client site policies</li><li>
Use equipment and supplies in a cost-efficient manner</li></ul><p><b>
Working conditions</b></p><ul><li>
Position operates at sites with maximum of 24/7 operations. Individual shift requirements will vary by site.</li><li>
Ability to work overtime as needed.</li><li>
Work is performed in a professional work environment and/or work from home setting.</li><li>
Business casual and/or professional attire required.</li></ul><br>
<b>
Qualifications</b><p><b><br>
Job qualifications</b></p><ul><li>
High school diploma or equivalent education</li><li>
Minimum (1) year administrative support experience in a professional organization, preferably in the legal or banking industry. Formal education and/or training may be considered in lieu of experience.</li><li>
Skilled in the use MS Office software (Word, Excel, PowerPoint); strong keyboarding and typing skills. Basic knowledge of Microsoft Office suite</li><li>
Familiar with other software programs for providing administrative support</li><li>
Strong attention to detail with emphasis on accuracy and quality; able to coordinate across the team and work on multiple projects simultaneously while ensuring quality results. Excellent organizational skills</li><li>
Ability to meet deadlines and complete all projects in a timely manner</li><li>
Ability to handle sensitive and/or highly confidential documents and information with professionalism and discretion</li><li>
Ability to exercise good judgment to make decisions that conform to business needs and policy</li><li>
Good problem-solving skills, with the ability and understanding of when to escalate a problem to a supervisory level</li><li>
Ability to maintain professional composure when working with immediate deadlines</li><li>
Ability to work both independently and collaboratively as part of a team</li><li>
Ability to work in a fast-paced environment</li><li>
Ability to communicate professionally both verbally and in writing</li><li>
Demonstrate proficiency in using equipment/technology/software and hardware necessary to perform job functions</li><li>
Must be self-motivated with a positive attitude</li><li>
Proven customer service skills are required to create, maintain, and enhance customer relationships</li></ul><br>
<b>
Additional Information</b><p><br>
The rate of pay for this role at the noted RRD location is $21.22/hour. Typically, roles follow step progressions to a target rate or set increments over time. Depending on the role, in addition to the hourly rate of pay, the total compensation package may also include overtime, shift differential, call-in, and/or stand-by pay. RRD&rsquo;s benefit offerings include medical, dental, and vision coverage, paid time off, disability insurance, 401(k) with company match, life insurance and other voluntary supplemental insurance coverages, plus parental leave, adoption assistance, tuition assistance and employer/partner discounts.</p><p><b>
Shift: </b>Monday - Friday, 8:00am to 5:00pm</p><p>
#GOC</p><p>
#LI-0925</p><p>
#li-onsite</p><p>
#WLNAT</p><div></div><p>
All employment offers are contingent upon the successful completion of both a pre-employment background and drug screen.</p>
<p>
RRD is an Equal Opportunity Employer, including disability/veterans</p></div>

Stanford University

<div><p>The Division of Oncology in the Department of Medicine at Stanford University is seeking a full-time Administrative Associate to provide administrative and operational support working under general supervision for several faculty physicians.</p><p>
This is a unique opportunity to work directly for faculty at Stanford University on the cutting edge of medical oncology, work closely with research teams to produce world-class clinical research, and gain insight into academic medicine. These faculty have busy clinical practices and robust research programs.</p><p>
The work of the Division of Oncology bridges the worlds of basic science, clinical diagnosis and the treatment of cancer. Our basic investigative activities concentrate on immunology, genetics/genomics, pharmacology, DNA repair and oncogene action. Our clinical science covers each cancer type; has a strong focus in clinical trials of new diagnostic and therapeutic approaches, and in correlative laboratory studies. Our work is supported by a portfolio of peer-reviewed grants, industrial agreements and research endowments.</p><p><b>
Duties include:</b></p><ul><li>
Respond to inquiries, and determine and take appropriate action as required. Serve as a resource regarding a defined set of policies and procedures.</li><li>
Perform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors.</li><li>
Draft and/or generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents, such as presentations, course handouts, grant proposals, conference and seminar materials, reports, brochures, and displays.</li><li>
Plan and schedule calendar(s) based on consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.</li><li>
Process and monitor routine financial transactions, which may include researching and resolving discrepancies.</li><li>
Maintain office supplies and equipment; obtain vendor quotations, as needed. Coordinate office moves.</li></ul>
<div><p><b>DESIRED QUALIFICATIONS:</b></p><ul><li>
Demonstrated experience in a medical environment.</li><li>
Experience with medical literature searching and acquisition of articles, abstracts, and web- based information and familiarity with Adobe Acrobat, Pub Med and End Note reference manager.</li><li>
Experience utilizing Stanford purchasing and reimbursement systems.</li><li>
Extremely detail oriented.</li></ul><p><b>
EDUCATION &amp; EXPERIENCE (REQUIRED):</b></p><ul><li>
High school diploma and three years of administrative experience, or combination of education and relevant experience.</li></ul><p><b>
KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):</b></p><ul><li>
Proficient computer skills and demonstrated experience with office software and email applications.</li><li>
Demonstrated success in following through and completing routine tasks.</li><li>
Strong organizational skills and attention to detail.</li><li>
Strong verbal and written communication skills.</li><li>
Excellent customer service and interpersonal skills.</li><li>
Ability to prioritize and multi-task.</li></ul><p><b>
PHYSICAL REQUIREMENTS:</b></p><ul><li>
Constantly perform desk-based computer tasks.</li><li>
Frequently sitting.</li><li>
Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.</li><li>
Rarely twist/bend/stoop/squat, kneel/crawl.</li></ul><p><b>
WORKING STANDARDS:</b></p><ul><li>
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.</li><li>
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.</li><li>
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University&rsquo;s Administrative Guide, http://adminguide.stanford.edu/.</li></ul><p><b>
The expected pay range for this position is $31.97 to $38.40 per hour.</b></p><p><b>
Stanford University provides pay ranges representing its good faith estimate of the salary or hourly wage the university reasonably expects to pay for a position upon hire. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.</b></p><p><b>
At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (</b><b>https://cardinalatwork.stanford.edu/benefits-rewards</b><b>) provides detailed information on Stanford&rsquo;s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.</b></p><p></p><p><b><br>
Why Stanford is for You</b></p><p>
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:</p><ul><li><b>
Freedom to grow.</b> We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.</li><li><b>
A caring culture.</b> We provide superb retirement plans, generous time-off, and family care resources.</li><li><b>
A healthier you. </b>Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.</li><li><b>
Discovery and fun.</b> Stroll through historic sculptures, trails, and museums.</li><li><b>
Enviable resources. </b>Enjoy free commuter programs, ridesharing incentives, discounts and more.</li></ul><p><i><br>
Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a </i><i>contact form</i><i>.</i></p><p><i>
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.</i></p><p><i>
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.</i></p></div></div>

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