administrative associate

Maricopa County Community College District

<div><div><div><h2 class="jobSectionHeader"><b>Salary Range</b></h2><div><br>
<div><div>
</div><p>$22.06 - $28.67/hourly, DOE</p>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
Grade</b></h2><div><br>
<div><div>
</div><p>112</p>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
Work Schedule</b></h2><div><br>
<div><div>
</div><p>Monday - Friday, 8am - 5pm; some evenings and weekends may be required</p><p><br>
Summer Hours: Monday - Thursday, 7am-6pm</p><br>
<p></p>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
Work Calendar</b></h2><div><br>
<div><div>
</div><p>12 Months</p><br>
<p></p>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
Maricopa Summary</b></h2><div><br>
<div><div>
</div><p><b>10 Colleges. Unlimited Opportunities.</b></p><p><br>
The Maricopa County Community College District is one of the largest community college systems in the nation. Home to 10 individually accredited community colleges and 31 satellite locations, we proudly serve students in every corner of the Valley. Each day, our dedicated faculty, staff, and administrators, live out our vision&mdash;<b>creating excellence in education for a better world.</b></p><p><br>
We focus on people&mdash;not profits.<br>
With 100% acceptance, zero rejections, and affordable tuition, we provide the flexibility and support our students need to succeed in and beyond the classroom. Discover how we&rsquo;re changing college.</p><p>
We don&rsquo;t just support our community&mdash;we help build it.<br>
We are the largest provider of workforce development training in the state. The activities of our colleges and their students support one out of every 28 jobs in Maricopa County. Learn about our economic impact.</p><p><br>
We believe our employees are our most valuable asset.<br>
Our 10 colleges and District Office support nearly 10,000 jobs and careers throughout Greater Phoenix.</p><p><br>
Join us in making a real difference in the lives of over 140,000 college students each year.</p><br>
<p></p>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
Campus Statement</b></h2><div><br>
<div><div>
</div><p>South Mountain Community College (SMCC) reflects the diversity of the surrounding community, a rich mix of rural, urban, and suburban neighborhoods. Many of our students arrive from Phoenix, Laveen, Tempe, Guadalupe, and the surrounding area to attend classes at the main campus or our offsite facility in Guadalupe; we also offer evening courses in Laveen at Betty Fairfax High School.</p><p><br>
Of the approximately 5,000 students enrolled at SMCC nearly 70 percent were first-generation college students and 48 percent intended to transfer to a university to further their education. And, with more than 80 percent of these students identifying as a minority, SMCC has been federally designated as a Minority Serving and Hispanic Serving Institution.</p><p><br>
Our small, personalized classes are offered days, evenings, and online, led by an engaged and accomplished faculty. Career and academic counseling are also available. SMCC is also a Strengths-Based Institution, helping you determine your strengths and then strategize with you to maximize those strengths in your academic and career choices.</p><br>
<p></p>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
Benefits</b></h2><div><br>
<div><div>
</div><p>Maricopa County Community College District (MCCCD) is committed to providing a competitive and comprehensive benefits program that supports our employees' and their families' health and well-being. Therefore, the MCCCD benefits support every stage of life and are designed to meet the diverse needs of our community. Explore the wide range of benefits and perks available to eligible employees at MCCCD:</p><p>
Affordable and Comprehensive Benefits Package:</p><br>
<ul><li>
Nationwide Medical, Dental, and Vision Coverage</li><li>
Paid Time Off: Vacation, Sick Leave, and Personal Time</li><li>
20 Paid Observed Holidays</li><li>
Company-paid Life Insurance, AD&amp;D, and Short-Term Disability plans, with the option to purchase supplemental coverage</li><li>
Arizona State Retirement System (ASRS) Pension, including Long Term Disability and Retiree Health Insurance with 100% employer-matching contributions</li><li>
Optional Retirement Plans: 403(b), 457(b), Roth 403(b), Roth 457(b)</li><li>
Tuition Reimbursement for employees and dependents</li><li>
Annual Professional Development Funding</li><li>
Flexible Work Schedules</li></ul><p></p><p><br>
Employee Health &amp; Wellness Programs:</p><br>
<ul><li>
District-Wide Wellness Program with Workshops and Webinars</li><li>
Monthly Health &amp; Wellness Calendar and Newsletter</li><li>
Virta Diabetes Reversal Program, Support Groups, and Diabetes Empowerment Education Programs</li><li>
Employee Assistance Program (EAP)</li><li>
Sight-On-Site Eye Care Services</li><li>
Mobile On-Site Mammography Screenings</li><li>
Pre-Retirement Planning Events</li><li>
Qualifying Employer for Public Service Loan Forgiveness (potential loan forgiveness for federal Direct Loans after meeting repayment requirements and working full-time for an eligible employer)</li></ul>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>Job Summary</b></h2><div><br>
<div><div>
</div><p></p><p>South Mountain Community College is seeking a highly organized, detail-oriented, and strategically minded Administrative Associate Coordinator to support the Vice President of Administrative Services.</p><p>
This position plays a critical role in supporting division leadership, overseeing Information Technology, Facilities, Human Resources, and Fiscal Services. This role requires someone who can anticipate needs, manage competing priorities, and support division-level strategy execution.</p><p>
We are looking for a professional who thrives in a dynamic executive environment, demonstrates strong judgment, and can coordinate complex administrative functions with precision and discretion.</p>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
Essential Functions</b></h2><div><br>
<div><div>
</div><p></p><p>40% Serve as a trusted administrative partner to the Vice President. Manage executive communications, scheduling, and high-level documentation.<br>
30% Coordinate division initiatives and ensure alignment across IT, Facilities, HR, and Fiscal Services. Monitor budgets and assist with fiscal reporting and procurement processes.<br>
30% Facilitate cross-department collaboration and ensure operational continuity. Maintain strict confidentiality and professional integrity.</p><br>
<p></p>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
Minimum Qualifications</b></h2><div><br>
<div><div>
</div><p></p><div>Associate&rsquo;s Degree from a regionally accredited institution and three (3) years of administrative office support, secretarial, or related experience providing office coordination activities, preferably involving executive-level staff.</div><p>
OR</p><p>
High School/GED from a regionally accredited institution and five (5) years of administrative office support, secretarial, or related experience providing office coordination activities, preferably involving executive-level staff.</p><br>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
Desired Qualifications</b></h2><div><br>
<div><div>
</div><p></p><ul><li>Experience supporting executive leadership in higher education</li><li>
Experience working in a multi-functional administrative division (IT, HR, Fiscal, Facilities)</li><li>
Budget tracking or fiscal monitoring experience</li><li>
Experience coordinating cross-departmental projects</li><li>
Advanced proficiency in Microsoft Office (Excel, Outlook, PowerPoint) and Google Suite (Sheets, Docs, Slides)</li><li>
Experience working in public-sector or higher education environments</li><li>
Experience preparing executive-level materials, documents and reports</li></ul>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>Special Working Conditions</b></h2><div><br>
<div><div>
</div><div>The physical demands described here are representative of those required to successfully perform the essential functions of this position.</div><ul><li>
Primarily sedentary work performed in an indoor office environment.</li><li>
Requires prolonged periods of sitting at a desk and working on a computer.</li><li>
Frequent use of hands and fingers for typing, filing, and handling documents.</li><li>
Frequent talking and hearing to communicate effectively in person, virtually, and by telephone.</li><li>
Visual acuity required to read documents, spreadsheets, financial data, and electronic communications.</li><li>
Occasional standing and walking within the office and campus environment.</li><li>
May occasionally lift or move objects up to 10 pounds (e.g., files, office supplies, documents, presentation materials).</li><li>
May attend meetings across campus buildings requiring limited mobility between locations.</li><li>
Interaction with executive leadership, division directors, staff, and external stakeholders.</li><li>
Requires maintaining the confidentiality of sensitive personnel, fiscal, and operational information.</li><li>
May require occasional schedule flexibility to support executive-level meetings or campus events.</li></ul>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>How to Apply</b></h2><div><br>
<div><div>
</div><p>Applicants are<b> required to submit a cover letter and resume demonstrating how they meet the minimum and desired qualifications.</b> All minimum requirements must be met at the time of the application.</p><p><br>
Additional materials will not be accepted after the job posting has closed.</p><p><b><br>
Missing materials or incomplete employment history </b><b>will not</b><b> be considered.</b></p><p><br>
Please ensure your materials clearly provide the following information.</p><ul><li>
Clearly illustrate how prior experience, knowledge and education meet the minimum and desired qualifications for this position.</li><li>
Indicate whether former or current employment is Full-Time or;</li><li>
Part-Time employment, to include Adjunct or Associate Professor (must include number of hours worked, contact hours or load)</li><li>
Provide employment history in a month/year format (e.g., 09/07 to 10/11) including job title, job duties, for each position held and name of employer for each position.</li><li>
Three professional references, preferably current and/or former supervisors. If references are not provided in resume upon application, they will be requested at time of interview.</li></ul><br>
<p></p><ul>
</ul>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>Posting Close Date</b></h2><div><br>
<div><div>
</div><p>Apply on or before Wednesday, March 25, 2026, at Midnight to be considered.</p><br>
<p></p>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
EEO, Title IX, &amp; Clery Act</b></h2><div><br>
<div><div>
</div><p>Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status (including document abuse), age, disability, veteran status or genetic information.</p><p><br>
Title IX of the Education Amendments of 1972, states: &quot;No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance.&quot;</p><p><br>
The policy of the MCCCD is to provide an educational, employment, and business environment free of gender discrimination. Incidents of misconduct should be reported to the college Title IX Coordinator, as outlined in policy, contact information is available at this link Title IX Coordinators.</p><p><br>
The Clery Act is a Federal law requiring United States Colleges and Universities to disclose information about crime on and around their campuses. Crime reporting data for each of the Maricopa Community Colleges, as required under the Clery Act, is available at this link Clery Act.</p></div></div></div></div></div><p></p>

Administrative Associate CoordInator

University of Minnesota

<div><div>Required Qualifications<br>
Education/Experience: BA/BS degree or a combination of related education and work experience to equal four years.<br>
<br>
Preferred Qualifications:<br>
<ul><li>Experience working in a research environment.</li><li>Skilled in end-to-end event lifecycle management, including speaker travel, venue coordination, etc.</li><li>Comfortable with Drupal, Google Docs, and Microsoft Office</li><li>Strong oral and written communication skills</li></ul></div><p>
Outreach, Communications &amp; Event Management (55%)<br>
Academic Programming &amp; Logistics: Collaborates with internal stakeholders to set the academic agenda for seminar series and &quot;Tiny Talks&quot;. Manages end-to-end execution, including speaker travel, catering, and on-site setup.<br>
<br>
Public Presence &amp; Autonomy: Serves as the primary liaison for neighborhood residents and external visitors. Acts independently to resolve community concerns and represents the lab at external University functions and vendor meetings&mdash;typically without a supervisor present.<br>
<br>
Digital Stewardship: Oversees the SAFL website content to engage audiences with research updates. Coordinates with the Digital Conservancy to preserve and promote faculty publications.<br>
<br>
Archival Management: Leads the strategic withdrawal from the Iron Mountain storage contract by auditing, retrieving, and purging long-term materials.<br>
<br>
2. Supply Chain, Logistics &amp; Budgeting (25%)<br>
Financial Oversight: Oversees program budgets that have been set aside for events and cooperates with leadership on future budget development.<br>
<br>
Procurement &amp; Vendor Relations: Negotiates with vendors to secure pricing for research materials. Resolves conflicts between vendor contracts and safety compliance by collaborating with the Safety Officer or identifying alternative vendors.<br>
<br>
Shipping &amp; Freight: Manages complex freight operations, including the assembly and packing of large-scale equipment on pallets. Oversees daily mail distribution for all lab personnel.<br>
<br>
3. Facilities &amp; Safety Coordination (20%)<br>
Safety Compliance &amp; Analysis: Tracks required safety training for staff and students to ensure institutional compliance. Beyond tracking, this role collaborates with leadership and analyzes their research to make formal safety training recommendations.<br>
<br>
Access &amp; Space Management: Manages departmental building access and key distribution per University security protocols. Manages large-scale office moves and biannual space surveys to accommodate increased headcount.</p><p><br>
The Saint Anthony Falls Laboratory is a globally recognized hub for pioneering research in experimental and computational fluid mechanics, hydrology, and earth-surface dynamics. For over 80 years, our innovative and adaptable facilities have attracted trailblazers, problem solvers, and visionary thinkers. SAFL transcends traditional academic boundaries, embracing a spirit of curiosity and unorthodox collaboration. By fostering a culture of innovation, our diverse network of scholars and skilled engineers delivers groundbreaking solutions to the most pressing environmental science and engineering challenges, deepening our understanding of Earth&rsquo;s dynamic systems.</p><p>
Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.</p><p>
Additional documents may be attached after application by accessing your &quot;My Job Applications&quot; page and uploading documents in the &quot;My Cover Letters and Attachments&quot; section.</p><p>
To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.</p><p>
The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.</p><p>
The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu</p><p>
Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.</p><p></p><p>
The University of Minnesota, Twin Cities (UMTC)</p><p>
The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.</p><p>
At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America&rsquo;s Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).</p></div>

Administrative Associate 1

American International School - Riyadh

<div><div><b><i>K-12 Athletics and Activities Administrative Associate</i></b><br>
<b><i>Start Date: May 17, 2026</i></b><br>
</div><div><b>
Qualifications and Desirable Skills</b></div><ul><li>
Bachelors&rsquo; Degree is required, Master&rsquo;s Degree preferred.</li><li>
A minimum of 5 years of administrative experience in a fast-paced, service-oriented environment.</li><li>
Expertise in travel coordination, including booking flights, managing itineraries, and preparing travel documentation.</li><li>
Detail oriented, creative thinker and problem solver; handles unexpected issues efficiently and proactively.</li><li>
Engaging and persuasive public speaker; comfortable presenting to families and leading informational sessions.</li><li>
Strong marketing and communications/digital media background, including social media and website management, promotional content development, and digital design.</li><li>
Exceptional organizational skills with the ability to manage multiple complex systems and deadlines.</li><li>
Professional communication skills, both written and verbal.</li><li>
High level of interpersonal skills, with the ability to work effectively with students, parents, staff, and external partners.</li><li>
Strong understanding of confidentiality, data protection and child safeguarding policies.</li><li>
Strong understanding of co-curricular programs, student activities, and school-based events.</li><li>
Proficiency in digital tools such as design platforms (Photoshop, Adobe Suite, Canva, AI Graphic/Visual design tools), scheduling and SIS/CRM systems, and office software (Google Work Space, Microsoft Office).</li><li>
Experience maintaining budgets, processing invoices, and tracking expenditures.</li><li>
Ability to represent the school professionally in all public-facing interactions.</li><li>
Ability to work on weekends, evenings (information nights), provides on-site support for tournaments and large-scale activities.</li></ul><div></div><div><b><br>
Reports to</b>: Director of Athletics <b>and </b>Director of Activities</div><div></div><div><b><br>
The Understandings, Skills, Values, and Mindset of the Athletics &amp; Activities Administrative Associate are:</b></div><div></div><div><br>
The Athletics &amp; Activities Administrative Associate shall provide comprehensive support for the school&rsquo;s athletics and activities programs. This individual is a point of contact for travel coordination, payment follow up, Athletics/Activities social media and Athletics website, and administrative operations that keep both Athletics and Activities programs running smoothly. The role calls for a proactive, self-directed individual who communicates with professionalism, maintains exceptional organizational systems, and engages confidently with AIS-R community members.</div><div></div><div><b><br>
Administrative Operations:</b></div><ul><li>
Provides high-level administrative support to the Directors of Athletics &amp; Director of Activities.</li><li>
Assists with the operation and organization of athletics and activities programs.</li><li>
Maintains accurate records, databases, and documentation for all athletics and activity programs and travel.</li><li>
Manages office operations and serves as the central point of coordination for schedules, facility requests, and event logistics.</li><li>
Processes invoices, purchase orders, receipts, and reimbursements.</li><li>
Maintains budgets for departmental activities and track expenditures.</li><li>
Oversees inventory and maintenance of uniforms, equipment, and materials.</li><li>
Handles all operational and logistical needs for events, tournaments, and special programs.</li><li>
Circulates and distributes athletic and activity information to administration.</li><li>
Coordinates and actively supports tournament and event operations, overseeing all logistical details in collaboration with relevant departments.</li><li>
Works with external activities providers and communicates registration and follows up on appropriate registration as per AIS-R/HR policies.</li></ul><div></div><div><b><br>
AIS-R Sports and Activities Travel Coordination:</b></div><ul><li>
Manage all travel arrangements for athletics, activities, and student trips (local, and international) <i>Details below</i>.</li><li>
Coordinates all logistics related to EY-12 Week Without Walls program with divisions.</li><li>
Book flights, accommodations, transportation, and coordinate visas (communicating with official channels, embassies and acquiring information to share with families).</li><li>
Prepare comprehensive travel packages for coaches, students, and families.</li><li>
Collect and manage documentation: passports, permissions, medical forms, emergency contacts.</li><li>
Coordinate with security, facilities, finance, and external vendors to ensure seamless travel experiences.</li><li>
Track travel budgets and reconcile all expenses</li></ul><div></div><div><b><br>
Activity Promotion, Marketing, and Digital Media:</b></div><ul><li>
Serves as a primary communicator between the Athletics &amp; Activities Office and parents, students, and staff.</li><li>
Develops clear and engaging written communications, manages Athletics and Activities websites/newsletters, and gathers updates from the Athletics and Activities teams.</li><li>
Works closely with the Communications Design Manager to create large-scale marketing campaigns for sports/activities.</li><li>
Works with Directors of Athletics and Activities, PTSO and Booster Club to promote AIS-R programs.</li><li>
Co-plans and delivers parent information sessions on travel, safety, program expectations, and seasonal updates with the Director of Athletics and Director of Activities.</li><li>
Manages and grows the department&rsquo;s social media presence to showcase student activities and promote events.</li><li>
Designs digital content, promotional materials, and visual assets for student activities/sports and announcements.</li><li>
Ensures consistency in branding and messaging across all communications related to activities and athletics.</li></ul><div></div><div><b><br>
Parent, Student &amp; Community Engagement:</b></div><ul><li>
Assists in leading community information nights, sports banquets, including speaking publicly to audiences in the absence of Directors.</li><li>
Supports the communication of program expectations and updates clearly and consistently.</li><li>
Serves as a warm, professional point of contact for parents and students.</li><li>
Provides guidance, reminders, and support for families during travel seasons.</li><li>
Maintains accurate parent contact information and ensure timely dissemination of information.</li><li>
Supports the hosting and coordination of visiting schools and students during tournaments or events.</li></ul><div></div><div><b><br>
Miscellaneous Program Support:</b></div><ul><li>
Maintains records for each sport, club, and activity; comprehensive management of data and statistics.</li><li>
Prepares rosters, attendance sheets, and season documentation.</li><li>
Supports teachers, coaches, chaperones and department chairs with materials, logistics, and scheduling needs.</li><li>
Assists during tournaments, school events, and high-traffic periods.</li></ul><div></div><div><br>
 <b>Accounting/Budgets:</b></div><ul><li>
Responsible for balancing and maintaining accurate records for EY-12 ASA and club accounts.</li><li>
Organize all student and teacher-based travel.</li><li>
Collect and deposit money with Finance Department for all ASA and Club accounts.</li><li>
 Allocate the appropriate GL#&rsquo;s to the correct invoice.</li><li>
Enter PO information into Odoo and EMS for all Athletic and Activities Departments annual orders.</li><li>
Collect monies from students, prepare receipts and refunds.</li></ul><div>
</div><div><i>
Note: The responsibilities above will be reviewed at the end of the 2026-2027 school year and may see modifications with the introduction of the K-12 division of Activities and Athletics.</i></div><div></div><div><b><br>
Terms of Employment:</b></div><ul><li>
Salary will be assigned from the Administrative Salary Schedule (<b>CI</b>); the contract term will be <b>210 </b>days.</li><li>
Work Hours: 8:00 am - 4:30pm/5:00 pm on Tuesdays</li><li>
The role will include weekend work for tournaments, occasional evening and weekend travel to the airport and community information nights, and a schedule that accommodates the demands of both the Athletics and Activities calendars.</li><li>
Position Type: Administrative Support Staff</li><li>
Contract Status: Local Hire/Non-Sponsored Employee [must be spouse-sponsored for consideration]</li></ul><div>
</div><div><b>
Learning and Growth:</b></div><div>
Performance will be evaluated in accordance with school policy by the designated supervisors.</div></div>

Athletics and Activities Administrative Associate

Rush NC Distributors

<p>We are a growing business-to-business wholesale/distribution company looking for a reliable, organized Office Administrator / HR Associate to support day-to-day administrative and basic HR functions. This is our first in-house office role, so this position will play a key part in helping build simple systems, keeping things organized, and supporting our team as we grow.</p><p>The ideal candidate is detail-oriented, trustworthy, proactive, and comfortable wearing multiple hats in a small business environment.</p><p><b>Responsibilities:</b></p><p><i>Administrative &amp; Office Support</i></p><ul><li>Manage calendars, schedule meetings, and take meeting notes</li><li>Book travel and accommodations for team members</li><li>Manage basic correspondence (email, mail, packages)</li><li>Organize digital and physical files</li><li>Assist with general office organization and supplies</li><li>Handle basic monthly payments like rent and utilities</li><li>Deposit checks using a check scanner and assist with basic bookkeeping tasks</li><li>Support the owner/leadership with ad-hoc administrative tasks</li></ul><p><i>HR &amp; People Support (Basic Level)</i></p><ul><li>Assist with hiring processes (posting jobs, scheduling interviews, coordinating onboarding)</li><li>Maintain employee records and basic HR documentation</li><li>Support new hire onboarding (paperwork, setting up accounts, etc.)</li><li>Help track time-off requests and employee information</li></ul><p><i>General Support</i></p><ul><li>Help improve simple office systems and workflows as the business grows</li><li>Be a go-to support person for the team on administrative needs</li><li>Handle confidential information with professionalism and discretion</li></ul><p><b>Qualifications</b></p><ul><li>1+ years of experience in an administrative, office assistant, or HR support role (small business experience is a plus)</li><li>Strong organizational and time management skills</li><li>Comfortable juggling multiple responsibilities</li><li>Tech-savvy with basic office tools</li><li>Excellent written and verbal communication</li><li>High level of trustworthiness and discretion</li></ul><p><i>Nice to Have (Not Required)</i></p><ul><li>Experience with HR or hiring processes</li><li>Experience with bookkeeping, check scanners, or basic accounting tasks</li><li>Small business or startup experience</li></ul><p><i>Why This Role is Unique</i></p><ul><li>Be the first office hire and help shape internal systems</li><li>Direct exposure to business operations and leadership</li><li>Opportunity to grow the role as the company grows</li></ul><p>Pay: From $17.00 per hour</p><p>Expected hours: 40.0 per week</p><p>Education:</p><ul><li>High school or equivalent (Required)</li></ul><p>Experience:</p><ul><li>Administrative: 1 year (Required)</li></ul><p>Work Location: In person</p>

Administrative/HR Associate

East Carolina University

<p></p><div><div><div><div><div><div>The Administrative Assistant serves as the primary point of contact for the Division of Endocrinology. This position will be responsible for the following: provide administrative support to 5 physicians, 5 fellows, and clinical staff; purchasing; divisional ProCard holder; making travel arrangements; maintain call schedules; leave clerk; maintain faculty time and effort; other duties as assigned. This position is supervised by the Fellowship Coordinator.</div>
</div><br>
<div><div><b>Minimum Education/Experience</b></div>
<div>High school diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work.</div>
</div><br>
<div><div><b>License or Certification required by statute or regulation</b></div>
<div>None</div>
</div><br>
<div><div><b>Preferred Experience, Skills, Training/Education</b></div>
<div>Previous office experience, preferably in a medical setting. Proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.</div>
</div><br>
<div><div><b>License or Certification required by the Department</b></div>
<div>None</div>
</div><br>
<div><div><b>Special Instructions to Applicant</b></div>
<ul><li>Please ensure your full range of knowledge, skills, abilities, experience and education are listed on your application. Do not write &lsquo;see resume&rsquo; on your application when completing the job duties section.</li>
<li>If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities and experiences to support your answers (see job duties section of previous employment).</li>
<li>Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities.</li>
<li>Applicants must be currently authorized to work in the United States on a full-time basis.</li>
</ul>
</div><br>
<div><div><b>Job Open Date</b></div> <div>03/03/2026</div>
</div><br>
<div><div><b>Job Close Date - Positions will be posted until 11:59 p.m. EST on this date; If no closing date is indicated, the position will be posted until filled and may close at any time after the recruitment has been completed. </b></div><div>03/10/2026</div>
</div><br>
<div><div><b>Open Until Filled</b></div> <div>No</div>
</div><br>
<div><div><b>Quick Link for Direct Access to Posting</b></div> <div>https://ecu.peopleadmin.com/postings/91984</div>
</div><br>
<div><div><b>Alternate option</b></div>
<div>If no applicants apply who meet the required competency level and training &amp; experience requirements, then management may consider other applicants. Salary would be determined based on budget, UNC salary administration, and/or candidate qualifications.</div>
</div><br>
<div><div><b>Nondiscrimination Statement</b></div>
<div>East Carolina University is committed to workforce success and cultivating a culture of care for our employees. ECU prohibits unlawful discrimination and harassment based on race/ethnicity, color, genetic information, national origin, religion, sex, sexual orientation, gender identity, age, disability, political affiliation, and veteran status. All qualified applicants will receive consideration for employment without regard to their protected veteran status or disability.<br>
<br>
Individuals requesting accommodation under the Americans with Disabilities Act Amendments Act (ADAAA) should contact the ADA Coordinator at (252) 737-1018 (Voice/TTY) or <b>ADA</b><b>-Coordinator@ecu.edu</b>.</div>
</div><br>
<div><div><b>Eligibility for Employment</b></div>
<div>Final candidates are subject to criminal &amp; sex offender background checks. Some vacancies also require credit or motor vehicle checks. ECU participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. If highest degree earned is from an institution outside of the U.S. and its territories, final candidates are required to have their degree validated as equivalent to the degree conferred by a regionally accredited college or university in the U.S.</div>
</div><br>
<div><div><b>Department for People Operations, Success, and Opportunity</b></div>
<div>If you experience any problems accessing the system or have questions about the application process, please contact the Department for People Operations, Success, and Opportunity at (252) 328-9847 or toll free at 1-866-489-1740 or send an email to employment@ecu.edu. Our office is available to provide assistance Monday-Friday from 8:00-5:00 EST.</div></div></div></div></div></div>

Administrative Support Associate - Journey

Ferguson Family Chiropractic

<p>Afternoon/Evening Part-Time Front Desk Associate wanted for our Chiropractic dream team!</p><p>Our prestigious, high-volume chiropractic office seeks positive, outgoing, adaptable, multi-tasker who is passionate about wellness and wants to help make a difference in our community.</p><p>Our ideal candidate will demonstrate the following skills and attributes:</p><ul><li>A great work ethic</li><li>The utmost level of integrity</li><li>An impeccable attention to detail</li><li>Capacity to handle a fast-paced environment requiring constant multi-tasking.</li><li>Upbeat, positive, and professional interaction with patients, staff, and doctors.</li><li>Articulate and effective communication skills.</li><li>High degree of computer literacy, including MS Office Suite.</li><li>Creative problem-solving skills with the ability to quickly formulate solutions.</li><li>Capability to efficiently work independently as well as within a team.</li><li>Ability to be at work on time, every time.</li></ul><p>Experience:</p><ul><li>Minimum 2 years of Front Desk Associate experience in a fast-paced office setting.</li><li>Familiarity with MS Office Suite</li><li>Familiarity with use of various social media platforms</li><li>Chiropractic experience preferred, but not required (we will train the right person)</li></ul><p>This position is PART-TIME; Approximately 15 to 21 hours per week.<br/>Applicants must be available to work afternoon/evening shift on Mondays, Wednesdays, and Fridays from 3 PM until 8 PM (Start time during training period will be 2 PM), and some Saturdays from 9 AM until 12 PM ( Saturday shifts are scheduled on a somewhat rotational basis among all front desk staff persons and start only after training is complete).</p><p>Pay rate: $16-$20 per hour depending on previous experience.<br/>Benefits: PTO (after one full continuous year of employment), 401k options (when eligible) Chiropractic care for you and your immediate family, employee discounts on products.</p><p>To apply for this position, please come to Ferguson Family Chiropractic with your resume<br/>between 10 AM and 6 PM on Monday, Wednesday, or Friday.<br/>You will be provided with an employment application upon arrival.</p><p>Office Address: 4609 S. Main St., Acworth, GA 30101<br/>Questions about this opportunity? Contact Drew Muse at (770)966-1800.</p><p>Job Type: Part-time</p><p>Pay: $16.00 - $20.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>Paid time off</li></ul><p>Schedule:</p><ul><li>Evening shift</li></ul><p>Experience:</p><ul><li>Customer service: 2 years (Required)</li></ul><p>Work Location: In person</p>

Afternoon/Evening Part time Front Desk Administrative Associate

Department of Finance

<p></p><div><div><div><div><div><div><h1 class="jobSectionHeader"><b>Learning &amp; Engagement Admin
</b></h1></div><div><div><div><div><ul><li>DEPARTMENT OF FINANCE
</li></ul></div></div><div><div>Posted On: 03/03/2026
</div></div><div><div><ul><li>Full-Time
</li></ul></div></div><div><div><div>Location
</div><div>MANHATTAN</div>
</div></div></div><div><div><div><ul><li>Exam May Be Required
</li></ul></div></div><div><div><div><div>Department
</div><div>Learning &amp; Employee Engagement</div>
</div></div></div><p></p><div><div><div>Salary Range:</div>
<div>$78,440.00 &ndash; $84,000.00</div>
</div></div></div></div><div><div><p><b>Save</b></p>
</div></div></div></div></div></div><div><div><div><h2 class="jobSectionHeader"><b>Job Description</b></h2></div>
<div><div><div>IMPORTANT NOTE: CANDIDATES WHO ARE SERVING PERMANENTLY IN THE PRINCIPAL ADMINISTRATIVE ASSOCIATE OR A COMPARABLE CIVIL SERVICE TITLE MAY BE CONSIDERED FOR AN INTERVIEW. PLEASE INCLUDE YOUR EMPLOYEE IDENTIFICATION NUMBER (EIN) WHEN APPLYING AND INDICATE IN YOUR COVER LETTER YOUR CIVIL SERVICE TITLE.<br>
<br>
NYC Department of Finance (DOF) is responsible for administering the tax revenue laws of the city fairly, efficiently, and transparently to instill public confidence and encourage compliance while providing exceptional customer service.<br>
<br>
The Office of Employee Services (OES) is responsible for the agency&rsquo;s human capital administration and workforce management, which includes recruitment, personnel, civil service administration, labor relations, timekeeping, payroll, leaves of absence, benefits and performance management administration, and programs for employee learning, engagement, recognition, professional development, and agency-wide events.
<br>
<br>
OES also administers employee-related agencywide programs such as Conflicts of Interest Board (COIB) programs, such as Financial Disclosure, Secondary Employment &amp; Moonlighting Waivers, Residency Requirement Administration, Remote Work Program Administration, Federal Tax Information (FTI) background investigation requirements, and COVID-related and Line of Duty Injury (LODI) policies and procedures. OES provides guidance and support to the agency&rsquo;s business units on a wide variety of employee and employment-related matters, to ensure compliance with citywide and agencywide guidance and policies.
<br>
<br>
OES liaises and partners with the Department of Citywide Administrative Services (DCAS), Office of Labor Relations, Office of Payroll Administration, Conflicts of Interest Board, Department of Investigation, and other oversight agencies and to facilitate the agency&rsquo;s workforce management business needs.<br>
<br>
OES&rsquo;s Learning &amp; Employee Engagement (LEE) is seeking a Learning &amp; Engagement Administrator to provide administrative, operational, and program support to the Learning &amp; Employee Engagement Unit. The role supports mailbox management, training coordination, SharePoint activities, reporting, and special projects.
<br>
<br>
Reporting to the Senior Director, the selected candidate&rsquo;s duties and responsibilities will include:<br>
<br>
<ul><li>Maintain timely communication with the Senior Director regarding project updates, operational needs, and emerging issues.</li><li>Respond professionally to emails, inquiries, and meeting requests, and serve as the primary monitor for the DOFEmployeeConnect mailbox and other assigned mailboxes.</li><li>Safeguard confidential personnel and operational information in accordance with agency policies.</li><li>Interact courteously and professionally with agency staff and represent the unit at meetings and workgroups.</li><li>Support daily unit operations and provide guidance to staff in the absence of supervisory leadership.</li><li>Assist with SharePoint-related activities, including gathering requirements, monitoring site functionality, reporting issues, reviewing documents for accuracy, and preparing basic user guides and training materials.</li><li>Provide regular updates on project progress and enhancements.</li><li>Prepare routine reports, spreadsheets, presentations, and correspondence.</li><li>Maintain organized records for weekly, monthly, and annual reporting cycles.</li><li>Assist in compiling metrics, including Corruption Hazards Reports, Comptroller Directive 1 submissions, and training dashboards.</li><li>Review data for accuracy and coordinate with managers to resolve discrepancies and ensure timely submissions.</li><li>Support special projects and program initiatives by conducting basic research, preparing draft documents, tracking deadlines, and following up on pending items.</li><li>Assist with training needs assessments, coordination of DCAS and agency-specific training programs, preparation of training materials, and maintenance of training records.</li><li>Support planning and execution of special events and unit initiatives.</li></ul><br>
Additional Information:<br>
<br>
In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.<br>
<br>
This position may be eligible for remote work up to 2 days per week, pursuant to the Remote Work Pilot Program agreed between the City and the Collective Bargaining Unit representing employees serving in the civil service title.<br>
<br>
PRINCIPAL ADMINISTRATIVE ASSOC - 10124</div><p><b><br>
Minimum Qualifications</b></p><p><br>
1. A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
<br>
2. An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in &quot;1&quot; above; or
<br>
3. A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in &quot;1&quot; above;
<br>
4. Education and/or experience equivalent to &quot;1&quot;, &quot;2&quot;, or &quot;3&quot; above. However, all candidates must possess the one year of administrative or supervisory experience as described in &quot;1&quot; above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in &quot;1&quot; above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3&frac12; years.</p><p><b><br>
Preferred Skills</b></p><br>
- Strong organizational skills, confidentiality, and the ability to manage multiple priorities in a fast paced environment. - Strong communication skills. - Experience with SharePoint or similar platforms. - Ability to prepare clear reports, spreadsheets, and presentations. - Experience supporting training or employee engagement programs. - Proficiency in Microsoft Office. - Ability to maintain confidentiality and handle sensitive information.<br>
<p><b>
55a Program</b></p><br>
This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.<br>
<p><b>
Public Service Loan Forgiveness</b></p><br>
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education&rsquo;s website at https://studentaid.gov/pslf/.<br>
<p><b>
Residency Requirement</b></p><br>
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.<br>
<p><b>
Additional Information</b></p><div></div><p><br>
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.</p></div>
</div><div><div><p><b>
</b></p><p><b>Save</b></p>
</div></div></div></div><div><div><div><div><div><div><div>Job ID
</div><div>770608</div>
</div></div><div><div><div><div>Posted until
</div><div>04/02/2026</div>
</div></div></div><div><div><div><div>Title code
</div><div>10124</div>
</div></div></div><div><div><div><div>Civil service title
</div><div>PRINCIPAL ADMINISTRATIVE ASSOC</div>
</div></div></div><div><div><div><div>Title classification
</div><div>Competitive-1</div>
</div></div></div><div><div><div><div>Business title
</div><div>Learning &amp; Engagement Admin</div>
</div></div></div></div><div><div><div><ul><li><div>Experience Level: </div>Experienced (Non-Manager)
</li></ul></div></div><div><div><div><div>Job level
</div><div>03</div>
</div></div></div><div><div><div><div>Number of positions
</div><div>1</div>
</div></div></div><div><div><div><div>Work location
</div><div>66 John Street, New York, Ny</div>
</div></div></div><div><div><ul><li><div>Category: </div>Constituent Services &amp; Community Programs
</li></ul></div></div></div></div></div></div><div><div><div><div><div>Learning &amp; Engagement Admin</div></div></div></div></div></div><p></p>

Learning & Engagement Admin

Search 10000+ Administrative associate jobs near you this March. New roles added regularly across leading industries. Apply today.