administrative asst

Ribat - The Campus

We&rsquo;re looking for a well-rounded individual to join our team as an Asst. Admin Officer.Key Responsibilities:&middot; Oversee the day-to-day operations of the facility, including cleaning, maintenance, and repairs.&middot; Schedule and supervise maintenance and repair work, ensuring minimal disruption to business activities.&middot; Manage inventory of office supplies, equipment, and furnishings.&middot; Performs other job-related duties as assigned.Experience:Fresh-1 year or more experience in relevant field.Education:Intermediate &ndash; GraduationAge: Below 25 (Male)Working Schedule:Mon-Sat (alternate Saturdays)Afternoon (1 pm &ndash; 10 pm)On-SiteJob Types: Full-time, FresherPay: Rs25,000.00 - Rs45,000.00 per monthWork Location: In person

Asst. Admin Officer

Surefixx Technical Services LLC

Looking for admin section for 2 months only. Should have own visaJob Responsibilities:Administrative Support:Perform general administrative tasks such as answering phone calls, handling correspondence, and maintaining records.Organize and schedule meetings, appointments, and travel arrangements.Document Management:Prepare, format, and manage reports, presentations, and other documents.Maintain a filing system for electronic and physical records.Office Operations:Order office supplies and ensure proper inventory levels.Coordinate with vendors, service providers, and internal departments.Customer and Staff Coordination:Act as the first point of contact for clients, responding to inquiries promptly and professionally.Assist in managing staff schedules, timesheets, and attendance records.Data Entry and Reporting:Accurately input data into systems and maintain updated databases.Generate regular reports and summaries for management.Project Assistance:Support the execution of company projects and initiatives.Assist in monitoring deadlines and ensuring tasks are completed on time.Communication:Draft and distribute emails, letters, and memos as required.Handle confidential information with discretion.Problem-Solving:Address and resolve administrative issues as they arise.Proactively identify areas for improvement in office processes.Job Types: Full-time, Permanent, Contract Contract length: 24 monthsPay: Up to AED2,000.00 per monthExperience:<ul><li>administrative assistant: 2 years (Preferred)</li></ul>Language:<ul><li>Arabic (Preferred)</li></ul>

admin cum assistant

Infleqtion

<div>
 
 About Infleqtion
 
 
 
 
 Infleqtion
 
 harnesses the power of quantum to expand human potential.
 
 
 We design, build, and sell quantum computers, precision sensors, and software, commercializing atom-based quantum products that deliver orders-of-magnitude improvement in computing, sensing, and timing applications. Our technologies support breakthroughs across artificial intelligence, national security, energy optimization, scientific discovery, material science, and space exploration.
 
 
 As the world's only full-spectrum quantum company, Infleqtion operates at the intersection of science and scalability. Our teams in Boulder, Chicago, Madison, Oxford, and Melbourne are building quantum systems that transform research into reality and accelerate the world's quantum advantage.
 
 
 At Infleqtion, we're building the quantum future one atom at a time.
 
 
 
 The Opportunity
 
 
 
 We are seeking a highly organized, proactive, and adaptable
 
 Executive Administrative Assistant
 
 to support members of our senior leadership team.
 
 
 This is a
 
 Colorado-based hybrid role
 
 with regular in-office presence in Louisville. The ideal candidate will balance strategic awareness with hands-on execution, manage multiple executives and competing priorities with ease, and maintain confidentiality in all matters.
 
 
 You'll work collaboratively with other administrative professionals to ensure consistency, efficiency, and seamless coordination across the organization. The right person thrives in a fast-moving environment, stays composed under pressure, and brings order to complexity.
 
 
 This role is ideal for a professional who takes an
 
 Infleqtion-first
 
 approach &mdash; supporting leadership collectively, balancing priorities across the organization, and ensuring seamless coordination across teams.
 
 
 
 What You'll Do
 
 
 
 <ul>
 <li>
 Provide comprehensive administrative support to senior executives, including complex calendar, meeting, and communication management
 </li>
 <li>
 Coordinate travel logistics and detailed itineraries for domestic and international trips
 </li>
 <li>
 Prepare expense reports and ensure timely processing
 </li>
 <li>
 Serve as a trusted liaison between executives, employees, and external partners
 </li>
 <li>
 Anticipate needs, manage shifting priorities, and ensure leaders are prepared for meetings and commitments
 </li>
 <li>
 Support the preparation of presentations, reports, and board materials
 </li>
 <li>
 Coordinate logistics for leadership meetings, site visits, and events
 </li>
 <li>
 Maintain confidentiality of highly sensitive information
 </li>
 <li>
 Collaborate closely with other administrative team members to ensure alignment, consistency, and coverage
 </li>
 <li>
 Manage projects and special assignments as needed to support executive initiatives
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor's degree in a related field, or equivalent combination of education and experience
 </li>
 <li>
 At least 5 years of experience supporting senior executives or C-suite leaders in a dynamic or high-growth organization
 </li>
 <li>
 Proven ability to manage multiple executives, shifting priorities, and fast-changing schedules with professionalism
 </li>
 <li>
 Advanced proficiency in Microsoft Office, particularly Outlook, Word, PowerPoint, and Excel
 </li>
 <li>
 Exceptional organizational and time-management skills with attention to detail
 </li>
 <li>
 Strong judgment, discretion, and the ability to handle confidential information
 </li>
 <li>
 Excellent written and verbal communication skills
 </li>
 <li>
 Calm and resourceful when information is incomplete or priorities change
 </li>
 <li>
 Collaborative, team-oriented, and confident working closely with other administrative professionals
 </li>
 <li>
 Experience coordinating international travel and event logistics is a plus
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 Benefits
 
 
 <ul>
 <li>
 Salary range: 87,000 to 109,000 USD/year
 </li>
 <li>
 100% company-paid medical, dental, vision, short/long-term disability
 </li>
 <li>
 Employer-funded Health Savings Account
 </li>
 <li>
 Unlimited PTO
 </li>
 <li>
 401(k) match
 </li>
 <li>
 Company-paid Life and AD&amp;D Insurance
 </li>
 <li>
 Flexible Savings Account
 </li>
 <li>
 Paid FMLA, Maternity/Paternity Leave
 </li>
 <li>
 Employee Assistance Program
 </li>
 <li>
 Student Loan Repayment
 </li>
 <li>
 Equity package
 </li>
 </ul>
</div>

Executive Administrative Assistant

State of Florida

<div>Requisition No: 864943
Agency: Business and Professional Regulations
Working Title: ADMINISTRATIVE ASSISTANT I - 79000880
 Pay Plan: Career Service
Position Number: 79000880
Salary: $1,515.34 - $1,562.27 Biweekly CAD Included
Posting Closing Date: 11/17/2025
Total Compensation Estimator Tool

Division of Florida Condominiums, Timeshares and Mobile Homes 
Administrative Assistant I
 
Position Number: 79000880 
Hiring Salary: $1,515.34 - $1,562.27 Biweekly CAD Included 
 
** Open Competitive **

Our Organization and Mission:
<div>The Department of Business and Professional Regulation (DBPR) is the agency charged with licensing and regulating State of Florida businesses and professionals, such as cosmetologists, veterinarians, condominiums, hotels, and restaurants. Our mission is to license efficiently and regulate fairly, and we strive to meet this goal in our day-to-day operations.</div> 
<div></div>

The Work You Will Do:
<div>This position is located within the Bureau of Compliance of the Division of Condominiums, Timeshares and Mobile Homes. This position is a part of the administrative assistant team and is responsible for the administrative functions in the office.</div> 
<div></div>

Your Specific Responsibilities:
<div>
The incumbent in this position is responsible for the administrative functions in the office to include:</div>
<ul>
<li>Opening complaints in our software programs and assigning case numbers to each case;</li>
<li>Preparing correspondence for constituents;</li>
<li>Answering phones and transferring calls to the appropriate person;</li>
<li>Tracking data using Excel;</li>
<li>Scheduling meetings and interviews as needed;</li>
<li>Work together with other administrative assistants within the bureau;</li>
<li>Communicating with the supervisor on a daily basis.</li></ul> 
<div></div>

Knowledge, Skills, and Abilities:
<ul>
<li>Ability to work independently.
</li><li>Ability to plan, organize and coordinate work assignments.
</li><li>Ability to communicate effectively to members within and outside of the organization.
</li><li>Skilled in writing and reading comprehension.
</li><li>Skilled in customer service etiquette.</li>
<li>Ability to manage time working on various assignments.
</li><li>Ability to establish and maintain effective working relationships with others.
</li><li>Ability to prepare correspondence and administrative reports.
</li><li>Proficient in the use of technology including software, hardware, and data systems.
</li><li>Knowledge and the ability to apply Florida Statutes, rules and procedures for licensing of professionals.</li>
</ul>
Minimum Requirements:
<div>
Two (2) years of relevant experience in customer service and administrative functions.</div> 
<div></div>

The Benefits of Working for the State of Florida:

 &ldquo;Working for the State of Florida is more than a paycheck. The State&rsquo;s total compensation package for employees features a highly competitive set of employee benefits including:
<ul>
<li>State of Florida retirement package: 3% employee contribution required.</li>
<li>Nine annual paid holidays and one personal holiday</li>
<li>Ability to earn up to 104 hours of paid annual leave annually as a new employee with the State of Florida</li>
<li>Ability to earn up to 104 hours of paid sick leave annually.</li>
<li>The State of Florida offers health insurance coverage (i.e. individual and family coverage) to eligible employees.</li>
<li>The State of Florida provides a $25,000 life insurance policy to eligible employees.</li>
<li>Additional supplemental insurance policies are available for dental, vision, hospital supplement, cancer, etc.</li>
<li>Tax deferred medical and childcare reimbursement accounts are available.</li>
<li>Tuition waiver program to attend an approved State of Florida College or University</li>
</ul>
For additional benefit information, please visit the following website: http://www.mybenefits.myflorida.com 


***Information contained in responses to Qualifying Questions concerning education, experience, knowledge, skills and/or abilities must also be disclosed on the State of Florida Employment Application. *** 


Applicant Note: If you are the selected candidate for this position and hold a current license through the Florida Department of Business &amp; Professional Regulation, you may be required to place your license in an inactive status. 
 
NOTE: This position requires a security background check, physician assessment, drug screening, and participation in direct deposit. You will be required to provide your Social Security Number (SSN) and date of birth in order to conduct this background check. 
 
Applicants are required to apply through the People First system by the closing date, by applying online. All required documentation must be received by the closing date of the advertisement. If you have any questions regarding your application, you may call 1-877-562-7287. 
 
The Florida Department of Business &amp; Professional Regulation is committed to increasing recruitment and hiring of individuals with disabilities and improving employment outcomes. 

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DBPR Human Resources (HR) Office at (850) 487-2074. DBPR requests applicants notify HR in advance to allow sufficient time to provide the accommodation. 
 
SPECIAL REMINDERS: 
 
Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov . 
 
If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. 


The Florida Department of Business &amp; Professional Regulation values the sacrifices veterans and their family members have given to our country and support the hiring of returning service members and military spouses. 

A candidate for veterans&rsquo; preference who believes he or she was not afforded employment preference may file a complaint in accordance with Rule 55A-7.016, F.A.C., with the Florida Department of Veterans&rsquo; Affairs, Veterans&rsquo; Preference Coordinator, 11351 Ulmerton Road, Suite 311, Largo, FL, 33778. The Department of Veterans&rsquo; Affairs has also established an email where people can electronically file claims or ask questions. The email is veteranspreference@fdva.state.fl.us. 
 
The Department of Business and Professional Regulation will only hire U. S. citizens and lawfully authorized alien workers. Our agency participates in the E-Verify System which is a federal government electronic database available for employers to use to verify the identity and employment eligibility of all persons hired to work in the United States.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS&rsquo; PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans&rsquo; Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans&rsquo; Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans&rsquo; Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.</div>

ADMINISTRATIVE ASSISTANT I

TechTronix Solutions

About UsTechTronix Solutions is a growing technology and engineering services company, working on diverse and impactful projects across Pakistan and abroad. We believe in empowering our team, fostering a collaborative environment, and providing opportunities for learning and professional growth.Job OverviewWe are seeking a smart, organized, and proactive Assistant Admin Manager to support day-to-day administrative and operational tasks within our company.Key Responsibilities<ul><li>Manage administrative activities and office operations</li><li>Handle banking tasks such as deposits, checks, and related documentation</li><li>Maintain and organize company records, files, and confidential documents</li><li>Support senior managers with official tasks, reporting, and coordination</li><li>Assist in procurement, vendor coordination, and logistics when needed</li><li>Ensure timely communication and follow-ups with internal departments</li><li>Perform other administrative duties as assigned</li></ul>Job Type: Full-timePay: Rs30,000.00 - Rs35,000.00 per monthApplication Question(s):<ul><li>Do you live near Valencia? &quot;Yes&quot; OR &quot;No&quot;</li><li>Do you have a bike? &quot;Yes&quot; OR &quot;No&quot;</li></ul>Work Location: In person

Asst. Admin Manager

KILONEWTONS

Manage front desk operations and greet visitors professionally Handle correspondence, emails, and phone calls br&gt; Organize meetings, schedules, and travel arrangements br&gt; Maintain filing systems and databases (both digital and physical)br&gt; Assist with document preparation and presentations br&gt; Coordinate office supplies and equipment maintenance br&gt; Support HR with onboarding new employees br&gt; Provide general administrative support to various departments

ADMINISTRATIVE ASSISTANT

Wiginton Corporation

<div>Wiginton Fire Systems is seeking a Premier Account Administrative Assistant at our Corporate office. 
Wiginton Fire Systems proudly stands as a 100% employee-owned company within the fire protection industry, steadfast in our commitment to delivering top-tier solutions to our valued clients. We are actively seeking a dedicated and detail-oriented individual to join our esteemed team in the role of Premier Account Administrative Assistant. 
Our ideal candidate is genuinely eager to learn and grow with us. With over 50 years of awesome history, we're more than just a workplace &ndash; we're building a legacy. If you're keen on being part of our ongoing success story and creating your meaningful career journey, then Wiginton Fire Systems is the perfect place for you. Come join us and let's shape the future of fire protection together with enthusiasm and purpose! 
To be considered for this position, candidates must have administrative experience in the construction industry. Those with administrative experience specifically in fire protection or the fire sprinkler trade will be regarded as highly qualified. While all applicants may apply, unqualified candidates may not be contacted. 
Position Summary 
The Premier Account Administrative Assistant provides professional administrative and operational support to the Vice President of Service and the Premier Account Customer Service Representative. This position plays a key role in monitoring and managing assigned Premier Accounts, assisting with communication, marketing efforts, financial reporting, and analysis. The role also supports branch Service and Inspection departments as well as Corporate Management to ensure accuracy, efficiency, and exceptional customer service. 
Key Responsibilities
<ul>
<li>Monitor and manage Premier Account billings received from branches, including reviewing invoices, uploading documents to customer platforms, and coordinating with branch Service and Inspection departments.</li>
<li>Manage and distribute information from the company&rsquo;s On-Call system; update on-call spreadsheets as needed.</li>
<li>Maintain and update monthly Premier Account inspection purchase orders within the enterprise software system.</li>
<li>Process and distribute incoming emails and requests from third-party systems such as Maximo, Ariba, Service Channel, and Facility Source.</li>
<li>Communicate updates from Premier Accounts to appropriate branch personnel, including new or closed store notices, invoice discrepancies, and overdue lists.</li>
<li>Set up new Service and Inspection customers within the company&rsquo;s ERP system.</li>
<li>Provide support to branches with service and inspection credits and assist with accounts receivable collections on past-due accounts as needed.</li>
<li>Support corporate phone coverage and other administrative duties as assigned.</li>
<li>Collaborate with internal departments to ensure seamless communication and consistent account management.</li></ul> 


Required Qualifications
<ul>
<li>High school diploma or equivalent required; associate degree preferred.</li>
<li>2&ndash;5 years of experience in an administrative or customer support role, preferably in a service, construction, or corporate office environment.</li>
<li>Strong proficiency in Microsoft Office Suite (Excel, Outlook, Word, PowerPoint).</li>
<li>Excellent organizational, verbal, and written communication skills.</li>
<li>Strong attention to detail and ability to meet strict deadlines.</li>
<li>Capable of handling multiple tasks simultaneously in a fast-paced environment.</li>
<li>Demonstrated integrity, professionalism, and a proactive approach to problem-solving.</li>
<li>Ability to work independently and collaboratively within a team.</li></ul> 


Preferred Qualifications
<ul>
<li>Experience with Microsoft Dynamics GP or similar enterprise resource planning (ERP) software.</li>
<li>Familiarity with third-party client management systems such as Maximo, Ariba, Service Channel, or Facility Source.</li>
<li>Background in service industry operations, billing, or customer account management.</li></ul> 


Physical and Mental Demands
<ul>
<li>Primarily a sedentary role; requires consistent use of a computer and office equipment.</li>
<li>Requires ability to communicate clearly and maintain focus in a deadline-driven environment.</li>
<li>Must be able to remain mentally alert and organized during repetitive tasks.</li></ul> 


Benefits:
<ul>
<li>Own a Piece of the Pie: Become an employee-owner and share in the company's success. This isn't just a job; it's an opportunity to build long-term wealth and directly benefit from your contributions.</li>
<li>Secure Your Future: Plan for a comfortable retirement with our generous 401(k) plan, complete with company matching to help your savings grow faster.</li>
<li>Comprehensive Health &amp; Well-being: Enjoy peace of mind with our top-tier health, dental, vision, and life insurance coverage. We've got you covered so you can focus on what matters most.</li>
<li>Protection When You Need It Most: Protect your income with short-term and long-term disability insurance, which provides a safety net in case of unexpected events.</li>
<li>Take Control of Your Healthcare: Manage your healthcare expenses wisely with our flexible spending account, allowing you to use pre-tax dollars for eligible medical costs.</li>
<li>Recharge and Pursue Your Passions: Enjoy generous paid time off to relax, explore your interests, and maintain a healthy work-life balance. We value your time and want you to be your best inside and outside of work.</li>
<li>Get Rewarded for Your Well-being: Prioritize your health and get rewarded for it! Our Wellness Rewards program offers incentives for healthy habits, making it easier and more rewarding to live a healthy lifestyle.</li></ul></div>

PREMIER ACCOUNT ADMINISTRATIVE ASSISTANT

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