administrative asst

Texas Health and Human Services Commission

<div><p>Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage.</p><p></p><p><b><br>
Functional Title: </b>Administrative Asst IV<br>
<b>Job Title: </b>Administrative Asst IV<br>
<b>Agency: </b>Health &amp; Human Services Comm<br>
<b>Department: </b>Regional Operations Field Staf<br>
<b>Posting Number: </b>15724<br>
<b>Closing Date: </b>04/26/2026<br>
<b>Posting Audience: </b>Internal and External<br>
<b>Occupational Category: </b>Protective Services<br>
<b>Salary Range: </b>$2,748.00<b> </b>- $3,542.58<br>
<b>Pay Frequency: </b>Monthly<br>
<b>Salary Group: </b>TEXAS-A-15<br>
<b>Shift: </b>Day<br>
<b>Additional Shift: </b>Days (First)<br>
<b>Telework: </b>Eligible for Telework<br>
<b>Travel: </b>Up to 10%<br>
<b>Regular/Temporary: </b>Regular<br>
<b>Full Time/Part Time: </b>Full time<br>
<b>FLSA Exempt/Non-Exempt:</b> Nonexempt<br>
<b>Facility Location:</b>
<br>
<b>Job Location City:</b> DALLAS<br>
<b>Job Location Address:</b> 2020 N MASTERS DR<br>
<b>Other Locations:</b> Dallas<br>
<b>MOS Codes:</b> 0100,0111,0170,3372,3381,4430,6046,15P,3F5X1,420A,42A,56M,68G,741X,8A200,AZ,LS,LSS,MC,PERS,PS,RP,SN<br>
YN,YNS</p><br>
<div><p><b>
Job Description</b></p></div><p></p><div><p><br>
The Office of Guardianship Services (OGS) Administrative Assistant IV reports to the OGS Unit Supervisor and is responsible for complex administrative support work for the supervisor and field staff. The position performs administrative duties to include, but not limited to technical support of the operations of the OGS program, data entry into the Guardianship Online Data System (GOLD), creating Excel spreadsheets, maintaining monthly budget reports, composing replies to routine and non-routine correspondence, disseminating information, preparing, analyzing and editing reports, reviewing legal documents, analyzing trends, creating tracking sheets and monitoring tools for quality assurance and monitoring GOLD for accurate input and dates as well as maintaining confidential files and reports. This position answers multi-line telephones, routes calls to appropriate staff and takes messages, processes mail which may include driving to the post office for next day mailings. Position assists all unit staff in travel reservations and completing of e-travel. Notarizes legal documents. May provide coverage to other units and may provide guidance to others.</p></div><div><p><br>
</p></div><div><p>Works under limited supervision, with moderate latitude for the use of initiative and independent judgment.</p></div><p></p><div><p><br>
&ldquo;This position is eligible for telework consistent with HHSC telework policy, which is subject to change. Employees may be required to work in the office one or more days a week.&rdquo;
</p></div><div><p>The selected candidate must have the ability to provide a reliable internet service in a home office location free from distractions and will provide the ability to ensure confidentiality of client and employee&rsquo;s information.</p></div><p></p><div><p><br>
 <b>WHY WORK FOR HHSC?</b></p><p><br>
The Guardianship Program with Health and Human Service Commission (HHSC) is responsible for protecting the elderly and individual with developmental/intellectual disabilities who have been abused, neglected, and/or exploited.</p></div><div><p><br>
</p></div><div><p>HHSC Guardianship is not only a qualifying organization for the Service Loan Forgiveness Program, which forgives the remaining balance on college student Direct Loans after making 120 qualifying monthly payments, but also offers excellent health benefits, special discounts on many products and services through the Discount Purchase Program, a lifetime monthly retirement annuity as well as Texa$aver 401(k) and 457 Programs under the Employees Retirement System of Texas. An additional benefit you will receive is 12 days of paid annual leave, 12 sick days, and the potential to earn up to four days of administrative leave each year. Your annual paid leave accrual increases as your tenure increases.</p></div><p></p><div><p><b><br>
Essential Job Functions:</b></p></div><p></p><div><p><br>
Attends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned.</p></div><div><p><br>
</p></div><div><p>EJF 1. Performs advanced administrative and technical tasks in the areas of program administration; responsible for developing, analyzing, and preparing complex Management Information reports and budget analysis with proposed recommendations for Program Supervisors review. Routinely utilizes common software applications, including Microsoft Outlook, Word, Excel, PowerPoint and Adobe systems. From these applications, will create presentations, documents, or spreadsheets of information to be used by unit staff. Prepares and reviews legal documentation, drafts written correspondence and other documents. Notarizes legal documents. Processes purchase orders, makes travel arrangements, and prepares and reviews travel authorizations and claims for technical accuracy for all staff, within established time frames. (20%)</p></div><p></p><div><div><p><br>
EJF 2. Develops and maintains databases of information; inputs data and initiates query of data from the Guardianship Online Database System for creation of complex, routine, and special statistical analysis reports requested by the Program Supervisor. Assists the Program Supervisor and field staff with a variety of administrative matters, including scheduling interviews for unit specific position vacancies. (20%)</p></div><p></p><div><p><br>
EJF 3. The OGS Administrative Assistant answers phones on a rotating basis for building coverage and on a daily basis for the guardianship program. Will route calls to appropriate staff, return calls and take messages, manages the Supervisors calendar, manages unit leave calendar and training calendar, prepares responses for the Supervisor for inquiries from OGS program staff, service providers, other state agencies, and the general public regarding the Office of Guardianship Services program, and monitors the OGS budget. (20%)</p></div><p></p><div><p><br>
EJF 4: The OGS Administrative Assistant will be the first contact with stakeholders in person and via telephonic interaction and will display a positive attitude toward customer services. Administrative Assistant will develop liaisons and working relationships with all guardianship staff and program regional attorneys as well as with county court staff including clerks, attorneys, county attorneys and court appointed representatives through in person and phone contact. The assistant is responsible for the preparation and review of legal correspondence, administrative documents and court documents as well as obtaining court documents from local and non-local court houses to ensure the required information is available to program. Obtaining documents will require travel to court houses, county courts or clerks&rsquo; offices. The assistant is responsible for external database searches involving understanding and navigation of the internet to identify real and personal property of proposed wards within the state of Texas and other states, in order to complete guardianship applications. Assistant will verify legal filings were filed timely and correctly and notify staff of any inaccuracies. 20%</p></div><p></p><div><p><br>
EJF 5 &ndash; The OGS Administrative Assistant must work independently by reviewing program referrals and obtaining additional information from referral sources, other state agencies and courts. Will answer general guardianship referral questions. Will complete inventories or assist staff with the personal and real property inventory of the clients served. Will manage the guardianship storage room and properly label and organize any property belonging to clients. Will track, document, file and inventory the personal and confidential, original documents belonging to clients in the guardianship locked firesafe storage cabinets. Will review all documents every 6 months and document findings in database. Will monitor bank and trust accounts of clients. Will exercise considerable judgement in determining needed items for the client, will shop for the client and deliver purchased goods to the client. Must be able to maintain a regular and predictable work schedule. Will be required to assist in field training and communicating. Performs other job duties as may be assigned and required to maintain unit operations. 20%</p></div><p></p><div><p><b><br>
Registration, Licensure Requirements or Certifications:</b></p></div><p></p><div><ul><li><p><br>
Employment contingent upon passing a criminal background check and annually thereafter.
</p></li></ul></div><div><ul><li><p>Must become a licensed notary within the first year of employment.</p></li></ul></div><p></p><div><p><b><br>
Knowledge, Skills and Abilities Required</b></p><p><br>
</p></div><div><ul><li><p>Knowledge of office practices and administrative procedures.
</p></li></ul></div><div><ul><li><p>Strong organizational skills.
</p></li></ul></div><div><ul><li><p>Skill in use of personal computers and software applications in a windows environment (Word, Excel, PowerPoint, Access, Outlook).
</p></li></ul></div><div><ul><li><p>Ability to navigate the Guardianship Online Database System for data input and monitoring.
</p></li></ul></div><div><ul><li><p>Ability to maintain filing systems. Ability to handle and safeguard sensitive and confidential information.
</p></li></ul></div><div><ul><li><p>Ability to work independently and exercise judgment in making administrative and technical decisions.
</p></li></ul></div></div><div><div><ul><li><p>Ability to develop/implement administrative procedures and to evaluate their effectiveness.
</p></li></ul></div><div><ul><li><p>Ability to interpret rules, regulations, policies, and procedures.
</p></li></ul></div><div><ul><li><p>Ability to understand and follow verbal and written instructions.
</p></li></ul></div><div><ul><li><p>Ability to effectively communicate both in writing and orally.
</p></li></ul></div><div><ul><li><p>Ability to establish and maintain effective working relationships with supervisor and co-workers.</p></li></ul></div><p></p><div><p><b><br>
Initial Screening Criteria</b></p></div><p></p><div><ul><li><p><br>
Graduation from a standard senior high school, GED or equivalent.</p></li></ul></div><div><ul><li><p>
A valid driver&rsquo;s license</p></li></ul></div><div><ul><li><p>
Travel at least 10% outside of your assigned work location is required.
</p></li></ul></div><div><ul><li><p>At least three (3) years of experience in administrative support operations including but not limited to data entry; preparing, editing and distributing correspondence and reports; maintaining filing and record keeping systems; meeting deadlines; answering phones and working with stakeholders
</p></li></ul></div><div><ul><li><p>Advance technical and administrative experience in Microsoft Word, Excel, Power Point, Outlook, Adobe, and standard office equipment</p></li></ul></div><div><ul><li><p>
Experience in developing and maintaining databases of information and extracting reports</p></li></ul></div><div><ul><li><p>
Experience making travel arrangements</p></li></ul></div><div><ul><li><p>
Must be able to work past normal business hours as requested by the Unit Manager</p></li></ul></div></div><div><div><ul><li><p>
Acceptable Substitutions:</p></li></ul></div><div><ul><li><p>
Thirty semester hours from an accredited college or university may be substituted on a year for year basis for the required experience.</p></li></ul></div></div><p></p><div><div><p><b><br>
ADDITIONAL INFORMATION</b></p></div><p></p><div><p><br>
Interviewee selection is based upon applicant demonstrating a clear match to all Initial criteria. Preference is given to those applicants matching the majority of preferred criteria. Applicants must be able and willing to utilize their personal vehicle to conduct agency business, maintain a valid Texas driver&rsquo;s license, and must maintain State-required levels of personal motor vehicle insurance. Applicants must successfully complete an assessment upon submission of their application. Interview selection will be based upon a combination of clear matching criteria and the assessment.</p><div><p>
MOS Code</p></div><div><p>
There are no direct military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position. All active duty, reservists, guardsmen, and veterans are encouraged to apply. For more information see the Texas State Auditor's Military Crosswalk at http://www.hr.sao.state.tx.us/Compensation/JobDescriptions.aspx.</p></div><p></p><div><p><br>
HHS agencies use E -Verify. You must bring your I-9 documentation with you on your first day of work. I-9 Form - Click here to download the I-9 form. In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.</p></div><p><br>
</p></div></div><p>Review our Tips for Success when applying for jobs at DFPS, DSHS and HHSC.</p><p></p><p><b><br>
Active Duty, Military, Reservists, Guardsmen, and Veterans</b>:</p><p>
Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor&rsquo;s Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions.</p><p></p><p><b><br>
ADA Accommodations:</b></p><p>
In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.</p><p></p><p><b><br>
Pre-Employment Checks and Work Eligibility:</b></p><p>
Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.</p><p></p><p><br>
HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form</p><p><b>
Telework Disclaimer:</b></p><p>
This position may be eligible for telework. Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs.</p></div>

Administrative Asst IV

1st Source Bank

<div><p><b>POSITION SUMMARY</b><br>
Assists relationship managers and officers with administrative and customer service support within division/region.</p>
<p><b>
ESSENTIAL REQUIREMENTS</b></p>
<ul>
<li>Provides customer service support by handling daily calls to resolve problems or inquiries.</li>
<li>Provides administrative support for manager or department (i.e., written correspondence, mail distribution, office supply maintenance, etc.).</li>
<li>Responsible for prepping loan packets ready to send to credit.</li>
<li>Provides direct customer support as needed (i.e., picking up and/or delivering documents, meets new customers, etc.).</li>
<li>Responsible for preparation of various reports for management, as requested.</li>
<li>Regular and predictable attendance is an essential requirement of the position.<br>
</li>
<li>Responsible for the completion of all compliance training related to the positions.</li>
<li>Must understand all applicable laws and regulations that apply to the position and complies with the requirements.
</li></ul><p><b>NON-ESSENTIAL FUNCTIONS</b><br>
Performs all other duties as assigned.</p>
<p><b>
EXPERIENCE/SKILLS</b></p>
<ul>
<li>One (1) to three (3) years of related experience preferred.
</li><li>Strong working experience with proficiency in Microsoft Excel and Word.
</li><li>Good written and verbal communication skills.</li>
<li>Ability to work with all different departments and business entities.</li>
<li>Ability to prioritize.</li>
<li>Good time management skills.</li>
</ul>
<p><b>EDUCATION</b><br>
One (1) &ndash; three (3) years college preferred.</p>
<p><b>
TRAVEL REQUIREMENTS</b><br>
Minimal or occasional travel for meetings, projects or training as needed.</p>
<p><b>
PHYSICAL DEMANDS</b><br>
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals to perform the essential functions.</p>
<p>
While performing the duties of this job, the employee is required to sit, stand and walk; use hands and fingers to operate keyboard and other office equipment; reach with hands and arms; and talk or hear. The employee is occasionally required to stoop or kneel. The employee may occasionally lift and/or move up to 10 pounds.</p>
<p><b>
EQUIPMENT</b><br>
MS Office PC, fax, phone and standard office equipment.</p></div>

Administrative Asst II, Ag/Business Banking, Community Banking Division, Bremen, IN

Horn Aylward & Bandy

<p>All applicants must be friendly, helpful and possess good communication/people skills while maintaining a professional appearance. A working knowledge of Adobe, Tabs3, Word, Excel and Outlook required, along with electronic filing systems (PACER, JIMS, CaseNet and Odyssey). Salary based on experience. College degree preferred.</p><p>Job Type: Full-time</p><p>Pay: $40,000.00 - $60,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li></ul><p>Application Question(s):</p><ul><li>Describe your experience in the legal billing process using Tabs3 software, including generating, editing and finalizing bills.</li><li>This position will provide support for multiple attorneys and a paralegal, and will concentrate on litigation and mediation/arbitration support. The candidate will interact with clients, opposing counsel and court personnel. Would you be comfortable with such situations?</li><li>What is your experience with Adobe, including editing and legal support tools?</li><li>What is your experience with Microsoft Office and Outlook?</li></ul><p>Education:</p><ul><li>High school or equivalent (Required)</li></ul><p>Experience:</p><ul><li>Microsoft Office: 1 year (Required)</li><li>Legal Admin. Asst.: 1 year (Required)</li></ul><p>Work Location: In person</p>

ADMINISTRATIVE LEGAL ASSISTANT

Levy

<p></p><div><p><b>Position Title: Admin Asst (Ops/HR)</b></p><p><b>
Pay Range</b>: $18.00 to $22.00</p><p><b>
We Make Applying Easy! </b>Want to apply to this job via text messaging? Text <b>JOB</b> to <b>75000 </b>and search <b>requisition ID number</b><b> 1524933</b><b>.</b></p><p>
The advertised program is an AI recruiting assistant that helps you apply to jobs with Compass Group. Message frequency varies. Message and data rates may apply. Text STOP to opt out or HELP for help. Terms and conditions: http://olivia.paradox.ai/moSkg</p><p></p><p><b><br>
Diversity of thought and inclusion for all is what drives our success - we invite you to start your journey with us today!</b></p><p><br>
</p><p><b>Are you looking for a job with competitive wages, one in which you can learn and grow and be a part of a great team? We're hiring! Great team member perks like Instapay (early access to your wages) and high interest savings both through the EVEN app.</b></p><p></p><p><br>
From the stadium to the head table, Levy leverages unbridled creativity, custom strategies, impeccable service, and true love for great food to create unforgettable experiences. Founded in Chicago 40 years ago as a Delicatessen, Levy now finds itself as a leading presence in the Food, Beverage, and Retail industry across 200 plus Entertainment, Sports, and Restaurant venues across the country.</p><p><br>
</p><p><b>For more information on what we are about as a company, check us out by following the link below: </b><b>http://www.levyrestaurants.com/who-we-are/</b></p><div><div><div><h2 class="jobSectionHeader"><b><br>
Ops/HR Admin Asst - Levy at Memphis Zoo</b></h2>
</div><div><p><b>
Summary:</b> Provides Administrative &amp; Operational support for Operations/HR for the Levy team at Memphis Zoo.</p><p><b><br>
Essential Duties &amp; Responsibilities:</b></p><ul><li>
Provide high-level administrative &amp; operational support to the Director of Operations &amp; Area Director of Human Resources.</li><li>
Answer calls, emails, and other communication in a friendly, professional, and responsive manner.</li><li>
Use high-level discretion and professionalism when handling confidential or highly sensitive information related to the company, vendors, customers, and/or fellow team members.</li><li>
Demonstrate reliable attendance and timeliness for scheduled shifts.</li><li>
Create new hire files and assist with audit processes as needed.</li><li>
Field first level HR inquiries for administrative &amp; system assistance; escalate as appropriate.</li><li>
Coordinate with appropriate venue partner department for new hire credentials, changes in staffing, and other practical &amp; security related requirements.</li><li>
Engage service/maintenance as needed for office or operational hardware or software as needed.</li><li>
Take minutes, assist with delegation/follow-up from leadership &amp; other operations meetings.</li><li>
May provide basic administrative support to other operational leaders.
</li><li>Represent the DO &amp; HR in meetings and events as needed.</li><li>
Attend company, vendor, and partner meetings as needed.</li><li>
Perform work safely, and foster a safe, clean work environment.</li><li>
Perform other duties as assigned.</li><li>
Be Nice.
</li></ul></div></div></div><p><b>Apply to Levy today!</b></p><p><i>
Levy is a member of Compass Group USA</i></p><p><b>
Click here to Learn More about the Compass Story</b></p><p></p><p><b><br>
Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.</b></p><p><b>
Certain positions may require Florida Level 2 background screening. Details: </b><b>https://info.flclearinghouse.com/</b></p><p></p><p><b><br>
Associates of Levy are offered many fantastic benefits.</b></p><ul><li>
Instapay (early access to your wages) and high interest savings both through the EVEN app</li><li>
Associate Shopping Program</li><li>
Health and Wellness Program</li><li>
Discount Marketplace</li><li>
Employee Assistance Program</li></ul><div><p>
For positions in Washington State, Maryland, or to be performed Remotely, click here or copy/paste the link below for paid time off benefits information.</p></div><div><p>
https://www.compass-usa.com/wp-content/uploads/2023/08/2023_WageTransparency_Levy.pdf</p></div></div><p></p>

Admin Assistant (Ops/HR)

L&T Technology Services Ltd.

<div><div><div>Asst. eALPS+ Administrator</div><p>LNT/-A/1711353</p><ul>
HYOS-L&amp;T Energy Hydrocarbon - OnshoreKingdom Of Saudi Arabia</ul></div><div><div><div><ul><div><div><div>
Posted On</div><div>
01 Apr 2026</div></div></div><div><div><div>
End Date</div><div>
28 Sep 2026</div></div></div><div><div><div>
Required Experience</div><div>
3 - 10 Years</div></div></div></ul></div></div></div></div>
<br><div><div><div>Skills</div></div><div><div><p>
Knowledge &amp; Posting Location</p><div><p>
DATA ADMINISTRATION
</p><p>DATA ENTRY
</p></div></div><div><p>Minimum Qualification</p><div><p>
PUC II</p></div></div></div></div>
<br><div><div><div>Job Description</div></div><div><p><b>
Asst eALPS+ administrator will perform below responsibility-based role assignment as per the requirement</b></p><ul><li>
 Engineering - AutoSpool extracted data to eALPS+.<ul><li>
Drawing Master.</li><li>
Line List.</li><li>
Drawing BOQ.</li><li>
Spool BOQ.</li><li>
Joint Master.</li><li>
Cut length details.</li><li>
Support Master.</li></ul></li><li>
Uploading Isometric index of eALPS+.</li><li>
Support progress monitoring.</li><li>
Revision Management.</li><li>
Data entry in Quality Module [ Fit-up, Welding, NDT]<ul><li>
WPS Master.</li><li>
Welder Master.</li><li>
Fit-up.</li><li>
Welding.</li><li>
NDT.</li><li>
NDT Grouping.</li><li>
NDT Offering.</li><li>
Line History Sheet.</li><li>
Welder Performance.</li></ul></li><li>
Data entry in Execution Module<ul><li>
Spool Tracking.</li><li>
Test Package Creation.</li><li>
Test Package progress tracking.</li></ul></li><li>
Data entry in Stores modules<ul><li>
Material Receipt Note.</li><li>
Material Inspecting.</li><li>
Material Issue.</li><li>
Material Return.</li></ul></li></ul><p></p><p><br>
Need basic skills such as</p><ul><li>
Typing Skills.</li><li>
Basic Software Knowledge.</li><li>
Communication Skills.</li><li>
Accuracy And Attention To Detail.</li><li>
Knowledge of the construction field</li><li>
Organisational and Time Management Skills.</li><li>
Research and Collection Of Data Skills.</li><li>
Understanding Of Database Structure</li></ul></div></div>

Asst. eALPS+ Administrator

City of Rapid City

<div><p><b>Location: </b>Rapid City, SD
<br>
<br>
<b>Job Summary: </b>This position provides administrative support to The Office of the Mayor. Responsibilities vary based on departmental needs and are influenced by incoming phone calls, emails, and walk-up inquiries. These positions require the ability to maintain a high degree of confidentiality and must be flexible with changing priorities and assignments.
<br>
<br>
<b>Essential Duties and Responsibilities &ndash; Administrative Assistant I:
</b></p><ul><li>Performs front-line administrative support duties.
</li><li>Provides customer service by answering phones, greeting visitors, and directing inquiries to appropriate personnel.
</li><li>Prepares, distributes, and maintains a wide range of communications and records, including website updates, agendas, minutes, policies, procedures, reports, resolutions, ordinances, public service announcements, advertisements, specifications, and statistical data.
</li><li>Assists in tracking critical information such as vouchers, contracts, permits, invoices, grant agreements, certifications, payments, timesheets and program records.
</li><li>Utilizes various tools to manage tasks, schedules, and departmental processes.
</li><li>Orders equipment and supplies, processes purchase orders, and coordinates maintenance and repairs as needed.
</li><li>May serve as payroll timekeeper for a designated work group, division, or department.
</li><li>Assists in maintaining calendars, coordinating logistics for meetings, conferences, and special events, and arranging travel as needed.
</li><li>Handles highly sensitive information with discretion, maintaining confidentiality at all times.
</li>Assists with other requests and projects as assigned, including providing backup coverage for other administrative positions.<br>
<li>
</li></ul><p><br>
<b>Essential Duties and Responsibilities &ndash; Administrative Assistant II:
</b></p><ul><li>Performs all duties of Administrative Assistant I, with added responsibility for departmental coordination and leadership support.
</li><li>Collaborates with department leadership to gather information, update procedures, and recommend service improvements.
</li><li>Coordinates departmental activities, including office operations, records management, procedures implementation, and basic accounting tasks.
</li><li>Resolves routine public concerns with professionalism and timeliness.
</li><li>Processes personnel documentation, including payroll and timekeeping records, grievances, vacation and overtime records, and injury reports.
</li><li>Reviews and processes departmental data, such as vouchers, contracts, permits, billing, invoices, grants, certifications, payments, bonds, remittances, and program documentation.
</li>Serves as administrative support and liaison to committees, task forces, and special projects, and provides backup coverage for other administrative positions.<br>
<li>
</li></ul><p><br>
<b>Essential Duties and Responsibilities &ndash; Administrative Coordinator:
</b></p><ul><li>Performs all duties of Administrative Assistant I and II.
</li><li>Provides advanced administrative support to leadership, including data analysis, procedure evaluation, and preparation of detailed reports and recommendations.
</li><li>Independently oversees administrative operations, including staffing coordination, distribution of assignments, bookkeeping, and monthly accounting processes.
</li><li>Resolves more complex public concerns, applying sound judgment and a thorough understanding of departmental policies.
</li><li>Serves as a resource for administrative processes and procedures. May mentor other administrative staff.
</li><li>Reviews and interprets critical departmental data, identifies trends, and provides insights and updates with leadership.
</li><li>Assists in budget development and preparation of other fiscal and financial data and records.
</li><li>Leads or coordinates special projects as assigned.
</li>Maintains strict confidentiality and exercises a high degree of discretion in all aspects of work.<br>
<li>
</li></ul><p><br>
<b>Qualifications &ndash; Administrative Assistant I:
</b></p><ul><li>High school diploma or equivalent required.
</li><li>One year of administrative support experience preferred.
</li><li>Knowledge of general office procedures and ability to manage multiple administrative tasks with accuracy and composure.
</li><li>Proficiency in Microsoft Office and other commonly used business software, including web-based systems
</li>Strong customer service, interpersonal, time management, and organizational skills.<br>
<li>
</li></ul><p><br>
<b>Qualifications &ndash; Administrative Assistant II:
</b></p><ul><li>Must meet all Admin I requirements. In addition:
</li><li>Two years of administrative support experience required.
</li>Associate&rsquo;s degree in business management or related field preferred.<br>
<li>
</li></ul><p><br>
<b>Qualifications &ndash; Administrative Coordinator:
</b></p><ul><li>Must meet all Admin I and II requirements. In addition:
</li><li>Four years of administrative support experience required.
</li>Bachelor&rsquo;s degree in business management or related field preferred.<br>
<li>
</li></ul><p><br>
<b>Work Environment:
</b></p><ul><li>This position is primarily performed in a standard office environment and involves a variety of physical activities typical of administrative work. Employees must be able to sit for extended periods while working at a computer or handling phone calls. Occasional standing and walking are required to retrieve documents, attend meetings, or assist walk-up customers. The role involves frequent reaching, bending, and handling of office supplies and equipment, including opening file drawers and accessing overhead storage. Employees should be able to lift and carry items such as boxes of documents or office supplies, typically weighing up to 25 pounds.
</li><li>Manual dexterity is essential for tasks such as typing, writing, filing, and operating standard office machines. Adequate vision and hearing are necessary to read printed and digital materials and to communicate effectively in person and over the phone.
</li><li>The position also requires mobility within and between office spaces, and may occasionally involve off-site travel or extended hours to support meetings or official proceedings. In some cases, employees may be expected to set up and break down meeting spaces, including moving chairs, tables, and presentation equipment.</li></ul></div>

ADMINISTRATIVE ASSISTANT (NON-UNION)

Vasco Asphalt

<div><p>Nidy Sports Construction is seeking an experienced and detail‑oriented Administrative Assistant to support daily office operations and ensure smooth communication across departments. The ideal candidate will have strong customer service skills, administrative experience, and the ability to manage multiple tasks in a fast‑paced environment. This role is essential to maintaining efficient workflow, accurate documentation, and professional interactions with clients, vendors, and team members.</p><p><b>
Key Responsibilities</b></p><ul><li><p>
Handle incoming phone calls and greet walk‑in visitors; direct inquiries to the appropriate personnel.</p></li><li><div>
Provide high‑quality customer service and maintain a professional office environment.</div></li><li><div>
Develop and maintain an understanding of company services and project processes.</div></li><li><div>
Assist with administrative tasks including filing, scanning, mail distribution, and data entry.</div></li><li><div>
Support bookkeeping functions such as processing receipts and assisting with Accounts Payable.</div></li><li><div>
Act as liaison with subcontractors by collecting W‑9s, insurance certificates, and workers&rsquo; compensation documentation.</div></li><li><div>
Issues subcontracts to Vendors</div></li><li><div>
Provide sales support, including updating leads in Salesforce and assisting with customer notifications.</div></li><li><div>
Prepare outbound communications.</div></li><li><div>
Maintain organized digital and physical records in accordance with company procedures.</div></li><li><div>
Assist with general office duties and special projects as assigned.</div></li><li><div>
Follow all company policies, safety guidelines, and office protocols.</div></li><li><p>
Perform other related duties as assigned.</p></li></ul><div><b>
Required Qualifications</b></div><ul><li><p>
2+ years of administrative or office support experience.</p></li><li><div>
Strong customer service and communication skills.</div></li><li><div>
Proficiency with computers and common office software (Microsoft Office, email platforms, etc.).</div></li><li><div>
Ability to multi‑task and manage a variety of responsibilities with accuracy. Strong attention to detail and organizational skills.</div></li><li><div>
Ability to maintain confidentiality and handle sensitive information.</div></li><li><div>
Valid driver&rsquo;s license.</div></li><li><p>
Ability to lift up to 25 lbs and assist with basic office tasks as needed.</p></li></ul><div><b>
Preferred Qualifications</b></div><ul><li><p>
Experience in construction, contracting, or related industries.</p></li><li><div>
Familiarity with Salesforce or other CRM systems.</div></li><li><div>
Basic bookkeeping or accounts payable experience.</div></li><li><p>
Knowledge of office equipment and administrative best practices.</p></li></ul><div><b>
Physical Requirements</b></div><ul><li><p>
Prolonged periods of sitting, typing, and working at a computer.</p></li><li><div>
Occasional standing, walking, bending, or lifting up to 25 pounds.</div></li><li><p>
Ability to work in a standard office environment.</p></li></ul><div>
Nidy Sports Construction is continuing to grow, and we are looking for a hard‑working, dependable individual to join our administrative team. You must be able to pass a drug and alcohol screening, undergo a pre‑employment background check, and maintain professionalism in a fast‑paced environment.<br>
<br>
We offer : Above average wages; medical, dental, and prescription coverage; paid holidays / vacation time; 401(k) plan with company match (no waiting period); weekly paychecks; and opportunities for advancement for hard-working individuals.</div><p>
Military welcomed and encouraged to apply.</p><p>
We care about our employees and the work environment, so Nidy participates in the Drug Free Workplace Program. You must be able to pass pre-employment drug and alcohol screening as well as random tests throughout the year. Nidy provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.</p></div>

ADMINISTRATIVE ASSISTANT

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