administrative asst

McCollister's Transportation

<div><p><b>Overview</b></p><p><b>
**In Office Position. Not Remote.**</b></p><p>
Reports to Branch General Manager</p><p>
The Administrative Assistant provides administrative and secretarial support to the branch.</p><p>
This individual will work to provide the highest level of quality service to our customers, clients, and visitors to insure complete satisfaction by meeting or exceeding their expectations.</p><p><b>
Responsibilities</b></p><ul><li>
Managing correspondence into and out of Operations.</li><li>
Maintaining appointment schedules and provide general administrative support to the branch.</li><li>
Participate in special projects as required.</li><li>
Must be able to provide secretarial support on weekends with advance notice (not sure if you want to keep this in).</li><li>
Effectively perform other clerical duties as required.</li><li>
Maintain an organized work environment.</li><li>
Complete assigned tasks by a given deadline.</li><li>
Handle multiple tasks and prioritize them.</li><li>
Assist other team members as needed.</li></ul><p><b>
Education</b></p><ul><li>
A Bachelor&rsquo;s degree or equivalent combination of education and experience.</li></ul><p><b>
Experience</b></p><ul><li>
A minimum 2 years&rsquo; secretarial or administrative assistant experience</li><li>
Experience completing tasks on deadlines</li><li>
Excellent computer skills, including Microsoft Office Suite and Google G Suite</li><li>
Candidate must be able to communicate effectively at all levels of the organization</li><li>
Must be organized</li><li>
Strong written and verbal communications skills</li><li>
Proven track record of working in a team environment and autonomously</li></ul><p><b>
Key Competencies</b></p><ul><li>
Ability to work in a fast-paced environment</li><li>
Ability to multi-task and prioritize</li><li>
Time management skills working with deadlines</li><li>
Ability to conduct themselves in a professional manner</li><li>
Strong attention to detail</li><li>
Very organized / Methodical</li><li>
Excellent telephone communication skills, have a clear and pleasant speaking voice</li><li>
Team oriented and personally committed to continuous improvement</li><li>
Demonstrated ability to interface effectively and positively with all members of the organization</li><li>
Computer literacy and typing skills for basic Microsoft Office and Google G Suite applications</li></ul></div><p></p>

Administrative Asst.

Lancaster County Economic Development

<div>
 <strong>
  Description
  <br/>
  <br/>
 </strong>
 Performs difficult skilled clerical and responsible legal administrative work including personally executing important operational or staff functions; does related legal assistant/administrative duties as required. Work is performed under general supervision of the attorney. This is sedentary work requiring the exertion of up to 10 pounds of force occasionally and a negligible amount of force frequently or constantly to move objects, and some light work requiring the exertion of up to 20 pounds of force occasionally, up to 10 pounds of force frequently , and a negligible amount of force constantly to move objects; work requires reaching, standing, walking, fingering, grasping and repetitive motions; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; visual acuity is required for preparing and analyzing written or computer data, determining the accuracy and thoroughness of work, and observing general surroundings and activities; the worker is not subject to adverse environmental conditions.
 <br/>
 <br/>
 <strong>
  Examples of Duties
  <br/>
  <br/>
 </strong>
 Performing complex and responsible legal administrative office assistance and support tasks; preparing and maintaining a wide variety of documents including legal and judicial papers, financial and medical treatment reports and records; receiving and screening visitors and telephone calls; preparing and maintaining files and records. Handles a variety of confidential administrative and technical assignments; Assists with programs, records, files and reports for a variety of community services; Receives, screens and provides visitors information or directs to appropriate persons; Under direction, plans and arranges meetings and conferences and schedules appointments; Composes and types letters and memoranda in conformance with policies independently or from brief instructions; Types reports, minutes and other materials using specialized formats and forms; Assists with Freedom of Information requests, economic development documents, risk management documents and other items as delegated. Sets up and maintains complex filing systems; Maintains confidential personnel and related files; Gathers information and data for meetings, upon the request of the attorney, prepares meeting agendas; Purchases and maintains office supplies inventory; Performs related tasks as required or assigned.
 <br/>
 <br/>
 Thorough knowledge of standard law office practices, procedures, equipment, office assistance techniques, legal terminology and forms and documents used in legal assistant work; thorough knowledge of departmental functions, organization and policies; thorough knowledge of business English and spelling; thorough knowledge of the functions, methods, policies and responsibilities of area of specialty; ability to solve problems within scope of responsibility; ability to establish and maintain effective working relationships with colleagues; ability to lay out and type complex forms and tables; ability to make difficult arithmetic calculations; ability to operate data entry and personal computer equipment, type and take and transcribe dictation at a reasonable rate of speed; ability to use discretion and judgment in the possession of confidential information.
 <br/>
 <br/>
 <strong>
  Typical Qualifications
  <br/>
  <br/>
 </strong>
 Any combination of education and experience equivalent to graduation from an accredited community college with major course work in office technology or related field and extensive office assistance experience in a legal office or the office of an executive. Advanced skills with Microsoft Office programs are preferred.
 <br/>
 <br/>
 Equal Opportunity Employer
</div>


Legal/Administrative Asst

The Home Depot

<div>
 Req173201
 <br/>
 <br/>
 <strong>
  Position Purpose
  <br/>
  <br/>
 </strong>
 Performs advanced, diversified and confidential executive-level administrative duties requiring broad and comprehensive experience, skill and knowledge of organization' s policies and practices.
 <br/>
 <br/>
 <strong>
  Key Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Independently identifies needs and initiates projects requiring assistant to set priorities and procedures for accomplishing work. Assistants collect information, compile, and analyze data and put in presentable form for officer. Where project requires information from sources outside of immediate function assistant may direct and delegate work to others.
  </li>
  <li>
   Receives and reviews highly sensitive correspondence for officer. Recommends solutions or actions required. Independently responds to routine correspondence under own signature or drafts response for officer' s review on more complex correspondence. Professionalism and confidentially are key.
  </li>
  <li>
   Screens telephone calls and visitors, and resolves routine and complex inquiries. Assistant may independently meet with or screen people before meeting with the officer.
  </li>
  <li>
   May supervise a single or group of nonexempt support secretary staff, including hiring, training, and performance appraisal.
  </li>
  <li>
   Closely controls calendar, with authority to determine who may be scheduled.
  </li>
  <li>
   Authorizes approval for travel expense reports for officer. Reviews and questions where necessary, expense reports of officer' s direct reports.
  </li>
  <li>
   Retains authority to approve invoices and purchase requisitions under own signature.
  </li>
  <li>
   Makes complex domestic or international travel arrangements.
  </li>
  <li>
   Operates a variety of office equipment, such as a personal computer, printer, photocopier, transcriber, facsimile, scanner, or calculator. Progressively utilizes the features of one or more standard business software packages.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Direct Manager/Direct Reports
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Provides primary support to assigned designated executive.
  </li>
  <li>
   Direct reports may include one or more Administrative Assistants, as well as one or more Clerks.
  </li>
  <li>
   Typically requires frequent persuasion or influencing of others. Usually assigns and reviews work of others.
  </li>
  <li>
   Typically procedures for analyzing situations and making conclusions are very diverse.
  </li>
  <li>
   Typically considers among a few options and past practice when solving problems.
  </li>
  <li>
   Typically there is some leeway for changing the order of assigned tasks. Prior approval is required before dealing with unassigned tasks.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Travel Requirements
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Typically requires overnight travel less than 10% of the time.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Physical Requirements
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Most of the time is spent sitting in a comfortable position and there is frequent opportunity to move about. On rare occasions there may be a need to move or lift light articles.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Working Conditions
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Located in a comfortable indoor area. Any unpleasant conditions would be infrequent and not objectionable.
  </li>
  <li>
   Most of the time is spent sitting in a comfortable position and there is frequent opportunity to move about. There may a need to move or lift light articles.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Minimum Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Must be eighteen years of age or older.
  </li>
  <li>
   Must be legally permitted to work in the United States.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Preferred Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Microsoft Office Suite, including Outlook, PPT, Excel, and Word, as well as several proprietary software applications. Operates a variety of office equipment.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Minimum Education
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   The knowledge, skills and abilities typically acquired through the completion of a high school diploma and/or GED.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Preferred Education
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   No additional education
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Minimum Years Of Work Experience
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   3
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Preferred Years Of Work Experience
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   No additional years of experience
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Minimum Leadership Experience
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   None
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Preferred Leadership Experience
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   None
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Certifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   None
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Competencies
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   PC skills, knowledge and proficiency in Microsoft Office tools (Word, PowerPoint, Excel, Access), Lotus Notes and the Internet.
  </li>
  <li>
   Ability to work independently with minimal direction, strong written/verbal communication skills, strong organizational skills and attention to detail, ability to handle multiple tasks at once.
  </li>
 </ul>
</div>


EXECUTIVE ADMINISTRATIVE ASST

<div><p><b>Position Purpose:</b></p><p>
Performs advanced, diversified and confidential executive-level administrative duties requiring broad and comprehensive experience, skill and knowledge of organization' s policies and practices.</p><p><b><br>
Key Responsibilities:</b></p><ul><li>
Independently identifies needs and initiates projects requiring assistant to set priorities and procedures for accomplishing work. Assistants collect information, compile, and analyze data and put in presentable form for officer. Where project requires information from sources outside of immediate function assistant may direct and delegate work to others.</li><li>
Receives and reviews highly sensitive correspondence for officer. Recommends solutions or actions required. Independently responds to routine correspondence under own signature or drafts response for officer' s review on more complex correspondence. Professionalism and confidentially are key.</li><li>
Screens telephone calls and visitors, and resolves routine and complex inquiries. Assistant may independently meet with or screen people before meeting with the officer.</li><li>
May supervise a single or group of nonexempt support secretary staff, including hiring, training, and performance appraisal.</li><li>
Closely controls calendar, with authority to determine who may be scheduled.</li><li>
Authorizes approval for travel expense reports for officer. Reviews and questions where necessary, expense reports of officer' s direct reports.</li><li>
Retains authority to approve invoices and purchase requisitions under own signature.</li><li>
Makes complex domestic or international travel arrangements.</li><li>
Operates a variety of office equipment, such as a personal computer, printer, photocopier, transcriber, facsimile, scanner, or calculator. Progressively utilizes the features of one or more standard business software packages.</li></ul><p><b><br>
Direct Manager/Direct Reports:</b></p><ul><li>
Provides primary support to assigned designated executive.</li><li>
Direct reports may include one or more Administrative Assistants, as well as one or more Clerks.</li><li>
Typically requires frequent persuasion or influencing of others. Usually assigns and reviews work of others.</li><li>
Typically procedures for analyzing situations and making conclusions are very diverse.</li><li>
Typically considers among a few options and past practice when solving problems.</li><li>
Typically there is some leeway for changing the order of assigned tasks. Prior approval is required before dealing with unassigned tasks.</li></ul><p><b><br>
Travel Requirements:</b></p><ul><li>
Typically requires overnight travel less than 10% of the time.</li></ul><p><b><br>
Physical Requirements:</b></p><ul><li>
Most of the time is spent sitting in a comfortable position and there is frequent opportunity to move about. On rare occasions there may be a need to move or lift light articles.</li></ul><p><b><br>
Working Conditions:</b></p><ul><li>
Located in a comfortable indoor area. Any unpleasant conditions would be infrequent and not objectionable.</li><li>
Most of the time is spent sitting in a comfortable position and there is frequent opportunity to move about. There may a need to move or lift light articles.</li></ul><p><b><br>
Minimum Qualifications:</b></p><ul><li>
Must be eighteen years of age or older.</li><li>
Must be legally permitted to work in the United States.</li></ul><p><b><br>
Preferred Qualifications:</b></p>
Microsoft Office Suite, including Outlook, PPT, Excel, and Word, as well as several proprietary software applications. Operates a variety of office equipment.<br>
<ul><li>
</li></ul><p><br>
<b>Minimum Education:</b></p><ul><li>
The knowledge, skills and abilities typically acquired through the completion of a high school diploma and/or GED.</li></ul><p><b><br>
Preferred Education:</b></p><ul><li>
No additional education</li></ul><p><b><br>
Minimum Years of Work Experience:</b></p><ul><li>
3</li></ul><p><b><br>
Preferred Years of Work Experience:</b></p><ul><li>
No additional years of experience</li></ul><p><b><br>
Minimum Leadership Experience:</b></p><ul><li>
None</li></ul><p><b><br>
Preferred Leadership Experience:</b></p><ul><li>
None</li></ul><p><b><br>
Certifications:</b></p><ul><li>
None</li></ul><p><b><br>
Competencies:</b></p><ul><li>
PC skills, knowledge and proficiency in Microsoft Office tools (Word, PowerPoint, Excel, Access), Lotus Notes and the Internet.</li><li>
Ability to work independently with minimal direction, strong written/verbal communication skills, strong organizational skills and attention to detail, ability to handle multiple tasks at once.</li></ul></div><p></p>

Texas Health and Human Services Commission

<div></div><div><div><div><div><div>Date: Mar 19, 2026
</div></div></div></div><div><div><div><div>Location:
CORPUS CHRISTI, TX
</div></div></div></div><div><div><div><div><p>Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage.</p><br>
<p></p>
<p><b>
Functional Title: </b>Administrative Asst III - ADOP<br>
<b>Job Title: </b>Administrative Asst III<br>
<b>Agency: </b>Health &amp; Human Services Comm<br>
<b>Department: </b>Client Services Administration<br>
<b>Posting Number: </b>15130<br>
<b>Closing Date: </b>04/02/2026<br>
<b>Posting Audience: </b>Internal and External<br>
<b>Occupational Category: </b>Office and Administrative Support<br>
<b>Salary Range: </b>$2,953.25<b> </b>- $4,365.66<br>
<b>Pay Frequency: </b>Monthly<br>
<b>Salary Group: </b>TEXAS-A-13<br>
<b>Shift: </b>Day<br>
<b>Additional Shift: </b>Days (First)<br>
<b>Telework: </b>Not Eligible for Telework<br>
<b>Travel: </b>Up to 5%<br>
<b>Regular/Temporary: </b>Regular<br>
<b>Full Time/Part Time: </b>Full time<br>
<b>FLSA Exempt/Non-Exempt:</b> Nonexempt<br>
<b>Facility Location:</b> Corpus Christi State Supported Living Center<br>
<b>Job Location City:</b> CORPUS CHRISTI<br>
<b>Job Location Address:</b> 902 AIRPORT RD<br>
<b>Other Locations:</b>
<br>
<b>MOS Codes:</b> 0100,0111,0170,3372,3381,4430,6046,15P,3F5X1,420A,42A,56M,68G,741X,8A200,AZ,LS,LSS,MC,PERS,PS,RP,SN<br>
YN,YNS</p><div><b><br>
Brief Job Description:</b></div><br>
<div></div>
<div>
Come work in an environment where we truly value and respect those we serve and believe in the mission that all people can achieve a higher level of wellness and independence.</div><br>
<div>
</div><div>The state supported living centers serve people with intellectual and developmental disabilities who are medically fragile or who have behavioral problems. The centers provide campus-based direct services and supports at 13 centers located throughout the state. Learn About Our State Supported Living Centers</div><br>
<div></div>
<div>
If you are looking for a place to work where you can establish a career that is filled with purpose, this is the job for you!</div><br>
<div></div>
<div>
Under the supervision of the Assistant Director of Programs of the Corpus Christi State Supported Living Center, the Administrative Assistant performs complex (journey-level) administrative support or technical program assistance work. Work involves disseminating information, maintaining filing systems, and performing internal administrative support work. May train others. Works under general supervision with moderate latitude for the use of initiative and independent judgment. Maintains excellent communication with internal and external agencies, including State Office.</div><br>
<div></div>
<div><b>
Essential Job Functions (EJFs):</b></div><br>
<div></div>
<ul>
<li>Prepares and disseminates information concerning agency programs and procedures.</li>
<li>Prepares and distributes correspondence, reports, studies, forms, and documents.</li>
<li>Maintains filing, record-keeping, and records management systems.</li>
<li>Performs general office duties such as ordering supplies, taking meeting minutes, and assisting with confidential human resources work.</li>
<li>Responds to inquiries regarding rules, regulations, policies, and procedures.</li>
<li>Plans meetings, conferences, and seminars.</li>
<li>Participates in the planning and execution of an agency program.</li>
<li>Compiles and enters data for charts, graphs, databases, summaries, or reports, including position control and overtime reports.</li>
<li>Assists in the development of administrative or technical assistance policies and procedures.</li>
<li>Answers phone calls, routing incoming calls, taking messages, greeting visitors, and directing visitors to the appropriate staff.</li>
<li>May research, compose, design, or edit agency publications such as brochures, forms, and manuals.</li>
<li>May develop training materials.</li>
<li>Manages and maintains schedule and travel arrangements for Assistant Director of Programs.</li>
<li>May train others.</li>
<li>Performs related work as assigned.</li></ul><br>
<div></div>
<div>
Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency&rsquo;s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.</div><br>
<div></div>
<div><b>
Knowledge, Skills and Abilities (KSAs):</b></div><br>
<div></div>
<div>
Knowledge of office practices and administrative procedures.</div>
<div>
Skill in standard office equipment and software.</div>
<div>
Ability to implement administrative procedures; to interpret rules, regulations, policies, and procedures; to communicate effectively, and to train others. Ability to type at least 60 words per minute.</div><br>
<div></div>
<div><b>
Registrations, Licensure Requirements or Certifications:</b></div><br>
<div></div>
<div>
None</div><br>
<div></div>
<div><b>
Initial Screening Criteria:</b></div><br>
<div></div>
<div>
Graduation from a standard high school or equivalent, plus 2 years&rsquo; experience working for senior level management in an administrative support position.</div><br>
<div></div>
<div>
Attention to detail. Skilled in the use of standard office equipment (personal computer, printer, telephone, fax, copier). Skilled in the use of MS Word, Excel, &amp; Outlook.</div><br>
<div></div>
<div><b>
Additional Information:</b></div><br>
<div></div>
<div>
Applicants must pass a fingerprint criminal background check, pre-employment drug screen, and registry checks including the Client Abuse/Neglect Reporting System (CANRS), Nurse Aide, Medication Aide and Employee Misconduct and HHS List of Excluded Individuals/ Entities (LEIE).</div><br>
<div></div>
<div>
Males between the ages of 18 &ndash; 25 must be registered with the Selective Service.</div><br>
<div></div>
<div>
All State Supported Living Center Employees are subject to Random Drug Testing.</div><br>
<div></div>
<div>
Flexibility in work hours may be required for this position. The position may be required to work overtime and/or extended hours. Must be willing to work weekends and holidays.</div><br>
<div></div>
<div>
All applicants must be at least 18 years of age to be considered for employment at a state-operated facility.</div><div></div><p><br>
Review our Tips for Success when applying for jobs at DFPS, DSHS and HHSC.</p><br>
<p></p>
<p><b>
Active Duty, Military, Reservists, Guardsmen, and Veterans</b>:</p>
<p>
Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor&rsquo;s Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions.</p><br>
<p></p>
<p><b>
ADA Accommodations:</b></p>
<p>
In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.</p><br>
<p></p>
<p><b>
Pre-Employment Checks and Work Eligibility:</b></p>
<p>
Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.</p><br>
<p></p>
<p>
HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form</p>
<p><b>
Telework Disclaimer:</b></p>
<p>
This position may be eligible for telework. Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs.</p><br>
</div></div></div></div><p><br>
<b>Nearest Major Market: </b>Corpus Christi</p></div>

Administrative Asst III - ADOP

Spg Inc

<b>Position Description:</b><br>
Administrative & Accounting Assistant
<br><br>
<b>Location:</b> Remote/On-Site
<br><b>Position Type:</b> Full Time
<br>SPG Inc.
<br>About SPG Inc.
<br>SPG Inc., a veteran-owned small business based in Warrenton, Virginia, is a recognized leader in the provision of comprehensive solutions for sensitive facility requirements. Specializing in the construction, testing, training, and accreditation support of Sensitive Compartmented Information Facilities (SCIF), Special Access Program Facilities (SAPF), and other secure environments, SPG boasts a distinguished track record of excellence. Our training division offers courses covering ICD 705, TEMPEST and other security-focused topics, providing clients with cutting-edge knowledge and expertise. Additionally, our recently launched construction division further expands our capabilities, allowing us to deliver integrated solutions tailored to our clients' unique needs. With a commitment to exceeding expectations, SPG thrives in complex and demanding environments, delivering unparalleled results while prioritizing client mission objectives.
<br>About the Admin & Accounting Assistant Role
<br><b>Job Description:</b> The Admin & Accounting Assistant plays a critical role in supporting and streamlining the administrative, operational, and accounting functions that are central to SPGs mission. Reporting directly to the Vice President of Accounting and Administration, this highly collaborative position requires a detail-oriented and adaptable professional capable of managing both strategic initiatives and day-to-day operations.
<br>The Assistant is responsible for overseeing core administrative workflows, managing office systems and facilities, and supporting internal policy development and compliance. This includes handling cross-departmental coordination, maintaining records, and managing processes such as vendor relations, budget tracking, and the companys uniform ordering program. The role also supports hybrid work arrangements and office logistics to ensure an efficient and productive work environment.
<br>In addition to administrative oversight, the position plays a key role in employee development by supporting training logistics and implementation. The Administrator also contributes to the successful execution of industry conferences and events through planning and onsite coordination. With a focus on operational excellence and organizational effectiveness, this role ensures the companys internal infrastructure aligns with its broader goals and growth.
<br>Tasks & Responsibilities
<br><br>
<b>Administrative:</b><br>
Oversee and refine administrative processes to improve efficiency and compliance with company policies.
<br>Maintain accurate records, reports, and documentation for all administrative functions.
<br>Track budgets and expenses related to administrative operations.
<br>Act as a liaison between departments to facilitate seamless communication and collaboration.
<br>Coordinate executive calendars, schedule meetings, and prepare agendas, ensuring alignment with company priorities.
<br>Assist in the preparation of reports, presentations, and internal communications for leadership review.
<br>Monitor deadlines for compliance, reporting, and licensing requirements to prevent lapses.
<br>Ad hoc functions and other duties as assigned.
<br>Assist with data entry for invoices, payments, and financial transactions
<br>Support accounts payable and accounts receivable by organizing invoices and posting payments
<br>Help reconcile bank statements and credit card transactions under supervision
<br>Maintain organized financial records and files (digital and paper)
<br>Assist with preparing expense reports and tracking receipts
<br>Respond to basic internal and vendor inquiries and route questions appropriately
<br>Assist with month-end close tasks and other accounting projects
<br>Perform general administrative duties related to the accounting function
<br><br>
<b>Office Administrator:</b><br>
Oversee daily office operations, including facilities management and supply inventory.
<br>Assist in the enforcement of HR policies to ensure a productive and safe work environment.
<br>Coordinate vendor relationships and service agreements to support office needs.
<br>Manage hybrid work arrangements, ensuring effective support for in-office and remote staff.
<br>Implement and maintain office systems and procedures to streamline operations and reduce inefficiencies.
<br>Organize internal staff events and morale-boosting initiatives to promote positive team culture.
<br>Support health and safety compliance by maintaining appropriate records and ensuring required postings are current.
<br>Oversee and manage the companys uniform ordering process, including coordination with vendors, tracking inventory levels, processing employee uniform requests, and ensuring timely fulfillment and delivery in alignment with operational needs.
<br>Qualifications
<br>Administrative Manager
<br>Proven experience in administration management or a similar role.
<br>Strong organizational and problem-solving skills with attention to detail.
<br>Excellent written and verbal communication skills, with the ability to draft clear correspondence and reports.
<br>Demonstrated ability to work independently, manage priorities, and handle confidential information with discretion.
<br>Skilled in the use of Microsoft Office Suite and common business applications.
<br>Office Manager
<br>Previous experience in office management or operations.
<br>Excellent interpersonal and communication skills.
<br>Ability to manage multiple priorities in a fast-paced environment.
<br>Familiarity with vendor coordination, office policy development, and operational logistics.
<br>Demonstrated ability to support a hybrid or remote-first workforce.
<br>Experience overseeing office compliance with health, safety, and workplace regulations.
<br>Accounting
<br>2 years of accounting, bookkeeping, or administrative experience
<br>Basic knowledge of accounting principles preferred
<br>Familiarity with Excel and willingness to learn accounting software (i.e. QuickBooks)
<br>SPG Inc. is proud to be an Equal Opportunity Employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, reproductive health decisions, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, genetic information, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state, and local law. SPG Inc is committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or accommodation due to a disability, you may contact us at Marco@SPGSecure.com.

Administrative/Accounting Asst

Southern Company

<div><p><b>Senior Administrative Assistant (Coordinator) &ndash; Chief Financial Officer Organization</b></p>
<p><b>Position Summary:</b></p>
<p>The Senior Administrative Coordinator provides advanced-level administrative and operational support to senior management within the Chief Financial Officer (CFO) organization. This role instills confidence and trust by anticipating administrative needs, proactively addressing them, and ensuring smooth departmental operations. The position is responsible for creating administrative efficiencies, managing executive support functions, and coordinating projects to improve productivity and processes.</p>
<p><b>Key Responsibilities</b></p>
<p><b>Functional Expertise:</b></p>
<ul><li><div>Provide comprehensive administrative support to senior management and their teams, including preparing and reviewing correspondence, reports, filings, and presentations.</div></li>
<li><div>
Manage calendars, schedule internal and external meetings, and coordinate rescheduling to meet business priorities.</div></li>
<li><div>
Maintain departmental dashboards and track deliverables to ensure timely completion.</div></li>
<li><div>
Plan and coordinate logistics for meetings and special events, including venue arrangements, refreshments, audio-visual needs, and participant invitations.</div></li>
<li><div>
Coordinate travel arrangements (air, hotel, ground transportation, restaurants) for executives.</div></li>
<li><div>
Manage mail, office supplies, and invoice processing, handle time entry, and expense reconciliation.</div></li>
<li><div>
Create and manage purchase orders, requisitions, and purchasing card activities; enter payment requests using Oracle Financials or equivalent systems.</div></li>
<li><div>
Administer technology assignments and maintain filing systems.</div></li>
<li><div>
Provide backup support to other administrative assistants as needed.</div></li>
</ul>
<p><b>Business Acumen:</b></p>
<ul><li><div>Serve as a resource for employees, providing guidance on company policies and procedures.</div></li>
<li><div>
Handle confidential information with discretion and professionalism.</div></li>
<li><div>
Anticipate issues and proactively identify solutions to support senior management.</div></li>
<li><div>
Recommend and implement systems and processes to improve departmental efficiency.</div></li>
<li><div>
Coordinate special projects and assist with implementation and tracking.</div></li>
</ul>
<p><b>Engagement:</b></p>
<ul><li><div>Lead or support special projects unique to the business unit.</div></li>
<li><div>
Develop standard and ad hoc reports; analyze and summarize data for management decision-making.</div></li>
<li><div>
Communicate process improvements and ensure adherence across affected teams.</div></li>
<li><div>
Assess and manage administrative needs, providing exceptional customer service to internal stakeholders.</div></li>
</ul>
<p><b>Driving Results:</b></p>
<ul><li><div>Act as a liaison for inquiries; research, resolve, and respond with minimal supervision.</div></li>
<li><div>
Monitor departmental needs to ensure adequate administrative and supply support.</div></li>
<li><div>
Compile metrics and reports for key functions and deliver accurate, timely information.</div></li>
<li><div>
Provide supplemental support during peak activity periods.</div></li>
</ul>
<p><b>Qualifications</b></p>
<p><b>Education &amp; Certifications:</b></p>
<ul><li>Associate degree in Business, Office Administration, or related field required.
</li></ul><p><b>Experience:</b></p>
<ul><li><div>Minimum of 5 years in an administrative or project coordination role.</div></li>
<li><div>
Proven experience identifying and implementing process improvements.</div></li>
</ul>
<p><b>Skills &amp; Knowledge:</b></p>
<ul><li><div>Intermediate proficiency in Microsoft Word, Excel, PowerPoint, Teams, and Oracle Financials.</div></li>
<li><div>
Strong organizational, prioritization, and multitasking skills.</div></li>
<li><div>
Exceptional judgment, discretion, and ability to handle sensitive information.</div></li>
<li><div>
Excellent written and verbal communication skills.</div></li>
<li><div>
Ability to work independently and proactively in a fast-paced environment.</div></li>
<li><div>
Strong interpersonal skills with the ability to interact effectively at all organizational levels, including executives and board members.</div></li>
<li><div>
Keen attention to detail and a strong sense of responsibility in managing executive schedules and deliverables.</div></li>
</ul>
<p><b>Working Conditions:</b></p>
<ul><li><div>Primarily office-based; frequent computer use required.</div></li>
<li><div>
Occasional travel for team events, meetings, and conferences (0&ndash;15%).</div></li>
<li><div>
May require occasional after-hours support (5&ndash;10%).</div></li>
<li><div>
Ability to lift to 10 pounds.</div></li>
</ul>
<p><b>Disclaimer:</b></p>
<p>This information describes the general nature and level of work performed by employees in this job. The description is not designed to be a comprehensive inventory of duties, responsibilities and qualifications required in the job. Reasonable accommodations may be made to qualified disabled individuals for performance of essential duties and responsibilities.</p>
<p><b>About Southern Company Gas</b></p>
<p>Southern Company Gas is a wholly owned subsidiary of Atlanta-based Southern Company (NYSE:SO), America&rsquo;s premier energy company. Southern Company Gas serves approximately 4.2 million natural gas utility customers through its regulated distribution companies in four states and approximately 600,000 retail customers through its companies that market natural gas. Other nonutility businesses include investments in interstate pipelines and ownership and operation of natural gas storage facilities. For more information, visit southerncompanygas.com .</p>
<p>Southern Company (NYSE: SO ) is a leading energy provider serving 9 million customers across the Southeast and beyond through its family of companies. Providing clean, safe, reliable and affordable energy with excellent service is our mission. The company has electric operating companies in three states, natural gas distribution companies in four states, a competitive generation company, a leading distributed energy solutions provider with national capabilities, a fiber optics network and telecommunications services. Through an industry-leading commitment to innovation, resilience and sustainability, we are taking action to meet customers' and communities' needs while advancing our goal of net-zero greenhouse gas emissions by 2050. Our uncompromising values ensure we put the needs of those we serve at the center of everything we do and are the key to our sustained success. We are transforming energy into economic, environmental and social progress for tomorrow. Our corporate culture has been recognized by a variety of organizations, earning the company awards and recognitions that reflect Our Values and dedication to service. To learn more, visit www.southerncompany.com .</p>
<p>Southern Company invests in the well-being of its employees and their families through a comprehensive total rewards strategy that includes competitive base salary, annual incentive awards for eligible employees and health, welfare and retirement benefits designed to support physical, financial, and emotional/social well-being. This position may also be eligible for additional compensation, such as an incentive program, with the amount of any bonus/awards subject to the terms and conditions of the applicable incentive plan(s). A summary of the benefits offered for this position can be found here https://seo.nlx.org/southernco/pdf/SOCO-Benefits.pdf . Additional and specific details about total compensation and beneﬁts will also be provided during the hiring process.</p>
<p>Southern Company is an equal opportunity employer where an applicant's qualifications are considered without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or any other basis prohibited by law.</p>
<p>Job Identification: 17763</p>
<p>Job Category: Administrative &amp; Clerical</p>
<p>Job Schedule: Full time</p>
<p>Company: AGL Services Company</p></div>

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