administrative business partner

OpenAI

<div>
 
 About The Team
 
 
 
 Our Executive Operations team includes Executive Business Partners and Administrative Business Partners, who serve as trusted advisors and collaborators to OpenAI's executives and leaders, focused on strong communication and operational excellence across teams. With a focus on elevating the impact and efficiency of leadership, we anticipate needs, streamline processes, and provide comprehensive support to ensure our executives can focus on high-impact initiatives. We are pivotal in driving success and achieving key milestones by cultivating strong relationships and leveraging our deep understanding of business objectives. With a commitment to excellence and a proactive approach, we are dedicated to empowering our executives and contributing to the overall growth and success of the company.
 
 
 Our leadership team reflects OpenAI&rsquo;s culture and core values and is a mission-driven, kind, and thoughtful group. We take pride in creating a work environment that fosters collaboration, open communication, and authenticity, making OpenAI an excellent place to work for highly accomplished professionals.
 
 
 
 About The Role
 
 
 
 This role is part of a
 
 shared hiring pathway for ABPs at OpenA
 
 I. Rather than hiring directly for a single team, we evaluate candidates holistically and identify the best fit across the organization as you advance. This ensures alignment between your skills, interests, and where our needs are greatest.
 
 
 We seek a proactive, friendly, and meticulous Administrative Business Partners to join our Executive Operations team. You will support complex calendar/schedule management for leaders and key team members across departments, handle expenses, organize team offsites or meetings, and manage travel arrangements. This role demands a high level of coordination for both internal and external meetings, working closely under the guidance of our Executive Business Partners.
 
 
 
 In This Role, You Will
 
 
 
 <ul>
 <li>
 Efficiently manage and organize calendars for multiple leaders, ensuring an optimal schedule that accommodates internal and external commitments.
 </li>
 <li>
 Take charge of coordinating internal meetings, including scheduling, forecasting, and resolving scheduling conflicts.
 </li>
 <li>
 Plan and organize comprehensive travel itineraries, ensuring smooth and efficient travel experiences for leaders.
 </li>
 <li>
 Process and manage expense reports, ensuring timely submission and adherence to company policies.
 </li>
 <li>
 Assist in the planning and executing team offsites and other events, contributing to team building and strategic planning initiatives.
 </li>
 <li>
 Work closely with the broader executive operations team, facilitating effective communication and collaboration within the team and with external partners.
 
 
 </li>
 </ul>
 
 You Might Thrive In This Role If You
 
 
 
 <ul>
 <li>
 3-5 years of administrative experience in a fast-paced environment.
 </li>
 <li>
 Proven track record of managing internal meetings, scheduling, and conflict resolution.
 </li>
 <li>
 Experience in managing travel arrangements, including flight/transportation and lodging.
 </li>
 <li>
 Proficient in Google Suite for calendaring and communication.
 </li>
 <li>
 Exceptional organizational skills and attention to detail.
 </li>
 <li>
 Strong communication and interpersonal skills.
 
 
 </li>
 </ul>
 
 Workplace and Location:
 
 
 
 This role is based in San Francisco, CA. We use a hybrid work model of 3 days in the office per week and offer relocation assistance to new employees. We are not able to consider remote applicants at this time.
 
 
 
 About OpenAI
 
 
 
 OpenAI is an AI research and deployment company dedicated to ensuring that general-purpose artificial intelligence benefits all of humanity. We push the boundaries of the capabilities of AI systems and seek to safely deploy them to the world through our products. AI is an extremely powerful tool that must be created with safety and human needs at its core, and to achieve our mission, we must encompass and value the many different perspectives, voices, and experiences that form the full spectrum of humanity.
 
 
 We are an equal opportunity employer, and we do not discriminate on the basis of race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability, genetic information, or other applicable legally protected characteristic.
 
 
 For additional information, please see OpenAI&rsquo;s Affirmative Action and Equal Employment Opportunity Policy Statement.
 
 
 Background checks for applicants will be administered in accordance with applicable law, and qualified applicants with arrest or conviction records will be considered for employment consistent with those laws, including the San Francisco Fair Chance Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, for US-based candidates. For unincorporated Los Angeles County workers: we reasonably believe that criminal history may have a direct, adverse and negative relationship with the following job duties, potentially resulting in the withdrawal of a conditional offer of employment: protect computer hardware entrusted to you from theft, loss or damage; return all computer hardware in your possession (including the data contained therein) upon termination of employment or end of assignment; and maintain the confidentiality of proprietary, confidential, and non-public information. In addition, job duties require access to secure and protected information technology systems and related data security obligations.
 
 
 To notify OpenAI that you believe this job posting is non-compliant, please submit a report through this form. No response will be provided to inquiries unrelated to job posting compliance.
 
 
 We are committed to providing reasonable accommodations to applicants with disabilities, and requests can be made via this link.
 
 
 OpenAI Global Applicant Privacy Policy
 
 
 At OpenAI, we believe artificial intelligence has the potential to help people solve immense global challenges, and we want the upside of AI to be widely shared. Join us in shaping the future of technology.
</div>

Administrative Business Partner

Giga

<div>
 
 This is a long-term support role, on-site in San Francisco in the Dogpatch neighborhood.
 
 
 
 Giga builds AI agents trusted by the largest B2C companies in the world. Industry leaders like DoorDash trust Giga with their most complex support and operations workflows across voice, chat, and email.
 
 
 Giga has recently raised a $61M Series A and has several paying customers, including DoorDash. We&rsquo;re building the next generation of customer experience &mdash; real-time AI agents that can understand emotion, resolve issues instantly, and scale across the world&rsquo;s largest enterprises.
 
 
 It&rsquo;s an exciting inflection point for the company. While we have been successful, we have larger ambitions. Our goal is to become the go-to AI platform for all enterprise automation, powered by our voice superintelligence. To achieve this, we need more great engineers.
 
 
 The work affects millions of people every day and our engineers have autonomy and make true impact. This opportunity is unique because we have brilliant founders, have found commercial success, and see a clear path to becoming a generational company. Some further info about us:
 
 
 <ul>
 <li>
 Voice AI startup Giga raises $61M Series A
 </li>
 <li>
 DoorDash and Giga Partnership
 
 
 </li>
 </ul>
 If being a part of this resonates with you, please apply!
 
 
 
 About The Role
 
 
 
 You'll operate as the executive's day-to-day execution partner&mdash;owning time, information flow, and logistics so the most important work moves forward.
 
 
 This is a career support role that blends executive assistance, communication, and rigorous follow-through: mastering calendar/inbox/travel, preparing meetings, drafting crisp comms, and keeping commitments on track.
 
 
 
 Who You Are
 
 
 
 You have supported execs in fast-moving, high-stakes environments (e.g., VC-backed startups, VC, tier-1 consulting) and bring urgency, polish, and discretion from day one.
 
 
 You have exceptional organization, crisp writing, and dependable follow-through.
 
 
 You feel comfortable representing the executive office with confidence internally and externally.
 
 
 You may come from the following backgrounds:
 
 
 <ul>
 <li>
 Executive Assistant / Administrative Business Partner with mastery of calendaring, travel, meeting prep, inbox triage, and follow-through.
 </li>
 <li>
 Operations / Administrative Coordinator (or hospitality/guest-experience lead) who has run complex logistics and VIP communications at pace.
 </li>
 <li>
 Executive support professional from founder-led tech, venture, consulting, or law environments with strong judgment and service orientation.
 
 
 </li>
 </ul>
 
 Perks &amp; Benefits
 
 
 
 <ul>
 <li>
 Catered lunch daily
 </li>
 <li>
 Dinner stipend
 </li>
 <li>
 $150/month wellness benefit (gym, fitness classes, mental health)
 </li>
 <li>
 401(k) plan
 </li>
 <li>
 Paid parental leave (12 weeks maternal, 6 weeks paternal)
 </li>
 <li>
 Commuter benefits
 </li>
 <li>
 Medical, dental, and vision coverage
 
 
 </li>
 </ul>
 Giga is an equal opportunity employer. We're committed to providing equal employment opportunities regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by law.
 
 
</div>

Executive Assistant

Wilson Sonsini Goodrich & Rosati

<div><div><div><div><div>Opening Type:</div>
<div><div>Business Professionals</div>
</div></div><div><div>Location:</div>
<div><div>San Francisco</div>
</div></div></div><div><div>One Market Plaza</div>
<div>Spear Tower, Suite 3300</div>
<div>San Francisco</div>
<div>CA</div>
<div>94105-1126</div>
<div>US</div>
</div><ul><li>415-947-2000</li></ul> 
</div><div>Wilson Sonsini is the premier legal advisor to technology, life sciences, and other growth enterprises worldwide. We represent companies at every stage of development, from entrepreneurial start-ups to multibillion-dollar global corporations, as well as the venture firms, private equity firms, and investment banks that finance and advise them. The firm has approximately 1,100 attorneys in 17 offices: 13 in the U.S., two in China, and two in Europe. Our broad spectrum of practices and entrepreneurial spirit allow exceptional opportunities for professional achievement and career growth.
The Practice Support Specialist operates with a high level of autonomy providing senior level administrative and practice support to a partner and clients. This role is essential in the success of the partner&rsquo;s practice and provides substantial business development support. In addition to handling core responsibilities essential in client service, workflow coordination, and operations, the Practice Support Specialist also manages complex client and matter maintenance and onboarding, tracks time-sensitive projects, and facilitates enhanced communication with high-profile clients and stakeholders. At all times, the individual represents the firm and the partner in a highly polished and professional manner.
This position is eligible for a hybrid work schedule (three days per week onsite).
<h2 class="jobSectionHeader">Client and Matter Management</h2>
<ul><li>Serve as a primary support contact for clients and external parties.</li>
<li>Facilitate new business intake processes, including opening new clients and matters and managing conflict checks.</li>
<li>Prepare and finalize engagement letters.</li>
<li>Work with pricing team on setting up and tracking client matter budgets.</li>
<li>Perform client-related research and coordinate follow-up with attorneys; respond to requests for audit letters and basic corporate documentation.</li>
<li>Support workflow management and team communication by updating task lists.</li>
<li>Draft and prepare complex waiver and disclosure letters for client matters and transactions.</li>
<li>Utilize digital automation tools (e.g. Neuron) to assist with drafting board minutes.</li>
<li>Provide documents for closing client deals when requested.</li>
<li>Build relationships crucial to the success of onboarding clients; focusing on the wants, needs and interests of the clients.</li>
<li>Provide assistance in drafting board minutes when attorney attends board meetings.</li>
<li>May provide assistance in updating minute books.</li>
</ul><h2 class="jobSectionHeader">Business Development and Marketing Support</h2>
<ul><li>Proactively prepare attorney for client pitches, networking meetings, client-facing presentations and industry events.</li>
<li>Provide research on prospective clients in preparation for client meetings in coordination with the Competitive Intelligence Team.</li>
<li>Prepare pitch decks in coordination with Business Development.</li>
<li>Work with Business Development to identify potential contacts with clients and prospects (&ldquo;who-knows-who&rdquo; research).</li>
<li>Communicate with Business Development on attorney travel schedule to facilitate suggested meetings with clients, prospects and networking contacts.</li>
<li>Enter and track all business development activity in Salesforce to support client tracking and marketing initiatives. Maintain and update client contact records, track engagement activity, and ensure data accuracy and integrity within Salesforce.</li>
<li>Categorize contacts, adding contacts to relevant communication lists and monitoring outreach efforts to said contacts, helping the partner stay in touch with priority contacts.</li>
<li>Suggest and manage client communications on relevant industry/legal developments and prepare client alerts.</li>
<li>At partner&rsquo;s request, make introductions between clients and VCs on behalf of partner.</li>
<li>Ensure clients and prospects are invited to firm events and trainings.</li>
<li>Assist with social media and marketing initiatives by managing social media content, drafting messages and posts.</li>
<li>Maintain partner&rsquo;s bio and social media profile(s) with relevant new information such as new key clients, and significant experience.</li>
</ul><h2 class="jobSectionHeader">Practice Group Support</h2>
<ul><li>Organize and plan practice group summits, meetings, trainings, and events, including preparing agendas and coordinating catering, room reservations, and technology needs.</li>
<li>Work with Professional Development to facilitate attorney training needs.</li>
<li>Work with Career Development to arrange associate staffing on clients when necessary.</li>
<li>Ensure Career Development is conducting regular meetings with associates and serve as the conduit for information between CD and partner.</li>
<li>Work closely with Attorney Recruiting to manage the practice group&rsquo;s recruiting and hiring needs.</li>
<li>Provide backup support to other partners or team members as necessary, demonstrating flexibility and adaptability with a positive demeanor.</li>
<li>Review lawyer productivity reports, flag low productivity for partner, and address as directed by partner.</li>
<li>Project management of key practice administration initiatives.</li>
</ul><h2 class="jobSectionHeader">Email and Calendar Management; Meeting Coordination</h2>
<ul><li>Manage a high volume of emails and calendar appointments and scheduling internal and client meetings.</li>
<li>Keep partner well informed of upcoming commitments and responsibilities, follow up appropriately and proactively and provide solutions to calendar conflicts/jams.</li>
<li>Monitor and triage high-volume attorney inboxes, identifying and addressing priority action items.</li>
<li>Oversee and manage partner calendar, ensuring partner remains aligned with priorities, on schedule, and fully equipped for upcoming meetings and commitments.</li>
<li>Arrange conference calls and manage logistics for meetings and events, including catering, room reservations, and technology coordination.</li>
<li>Coordinate and manage logistics for client board meetings, including catering, room reservations, and technology coordination.</li>
<li>Screen calls and in-person requests while using excellent judgment when responding to various requests for time in a &ldquo;gatekeeper&rdquo; role to ensure the partner&rsquo;s schedule is followed.</li>
</ul><h2 class="jobSectionHeader">Timekeeping, Billing and Expense Management</h2>
<ul><li>Work with Pricing on new client and matter fee arrangements and discounts and facilitate necessary approvals.</li>
<li>Facilitate entering attorney time into the firm&rsquo;s timekeeping system with accuracy and attention to deadlines.</li>
<li>Generate time entries for attorney based on documented meetings, calls, and other known activities.</li>
<li>Manage the prebill editing process within the firm&rsquo;s paperless billing system by incorporating attorney revisions and ensuring attorneys complete their reviews promptly, helping to keep the billing process on track and running efficiently. Check prebills for conformity to special billing engagement arrangements.</li>
<li>Assist in monitoring A/R and collections and identifying issues, working closely with account manager.</li>
<li>Facilitate processing expense reimbursements and vendor invoices, ensuring timely handling and accurate submission of documentation.</li>
</ul><h2 class="jobSectionHeader">Travel Coordination</h2>
<ul><li>Arrange detailed and complex travel arrangements in collaboration with the travel team, providing all necessary details to attorney, accounting for time zones and attorney preferences.</li>
<li>Add detailed travel itinerary information to attorney calendar and proactively keep attorney on track while traveling.</li>
<li>Reserve hoteling offices via the firm&rsquo;s booking system and ensure building security access in other firm offices.</li>
</ul><h2 class="jobSectionHeader">Document Management and Production</h2>
<ul><li>Utilize applications supported by the team and firm (e.g., Litera Transact, Contract Express, FTP).</li>
<li>Prepare, proofread, and edit correspondence and legal documents, ensuring accuracy and adherence to firm standards.</li>
<li>Assist with document processing including formatting and PDF conversions.</li>
<li>Organize and save files and emails using the firm&rsquo;s document management systems (e.g., NetDocs) in accordance with records management guidelines and assist with file maintenance, clean-up, and records processing; ensure timely closing of client files.</li>
<li>Coordinate DocuSign requests, courier services, and mailings.</li>
<li>Prepare signature packets, assist with client audit letters, and respond to document requests.</li>
<li>Create and manage Box data rooms as needed.</li>
</ul><h2 class="jobSectionHeader">Knowledge Management and Practice Support</h2>
<ul><li>Oversee KM deal tracking submissions made by assigned attorney and follow up to ensure data accuracy and timely updates.
</li><li>Ensure KM materials relevant to the practice group are current and complete.</li>
</ul><h2 class="jobSectionHeader">Administrative, Operational, and Compliance Support</h2>
<ul><li>Liaise with internal departments (IT, Finance, Distribution, Records, KM, etc.) for issue resolution and support.</li>
<li>Utilizes firm resources for administrative tasks, effectively delegating basic tasks to Document Services, Administrative Resource Team and Executive Assistants.</li>
<li>Actively looks for ways to apply new methods of working, create efficiencies and improvements in work processes.</li>
<li>Support internal processes related to supply requests, mail handling, and coordination of compliance-related tasks.</li>
<li>Maintain and update attorney memberships and MCLE tracking.</li>
<li>Manage seminar and training registrations for attorney, including coordinating the internal approval process.</li>
<li>Support special projects as assigned (e.g. press reviews or internet research for client matters) and perform additional duties as a natural extension of the role.</li>
</ul><h2 class="jobSectionHeader">Education and/or Work Experience Requirements:</h2>
<ul><li>Bachelor&rsquo;s degree preferred.</li>
<li>5+ years of experience providing administrative support to attorneys, with a strong track record of managing complex workflows, client matters, and competing priorities in a professional services environment.</li>
<li>Advanced proficiency in Microsoft Office Suite (Word, Outlook, PowerPoint, Excel), PDF editing tools, and proficient with AI tools and platforms used for drafting, scheduling, research, and workflow optimization.</li>
<li>Demonstrated expertise in legal administrative systems and firm tools such as document management systems, CRM platforms (e.g., Salesforce), timekeeping software, and project tracking tools (e.g., Asana).</li>
<li>Exceptional organizational skills, attention to detail, and ability to communicate clearly and professionally, both verbally and in writing.</li>
<li>Proactive and collaborative work style with the ability to manage multiple assignments, meet tight deadlines, and adapt to shifting priorities.</li>
<li>Strong client service orientation with a high degree of professionalism, discretion, and confidentiality in all interactions.</li>
<li>Ability to mentor colleagues, take ownership of processes end-to-end, and act as a trusted partner to attorneys and internal teams.</li>
<li>Experience supporting fast-paced, high-volume practices and demonstrated project management capabilities.</li>
<li>Team-oriented mindset, with a willingness to provide back-up coverage and contribute to group success.</li>
<li>Must be able to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service.</li>
<li>Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices.</li>
<li>Hybrid in-office schedule required, with flexibility to work overtime or adjust hours on short notice based on business needs.</li>
</ul>
The primary location for this job posting is in San Francisco. The actual base pay offered will depend upon a variety of factors, including but not limited to the selected candidate&rsquo;s qualifications, years of relevant experience, level of education, professional certifications and licenses, and work location. The anticipated pay range for this position is as follows: $49.04 &ndash; $66.35 per hour.
The compensation for this position may include overtime and a discretionary year-end merit bonus based on performance. We offer a highly competitive salary and benefits package.
 Equal Opportunity Employer (EOE).</div></div>

Practice Support Specialist

Career Group

<div>
 
 
 Executive / Personal Assistant - Prestigious Investment Firm, SF Office
 
 
 
 
 
 
 $120k-140k
 
 
 
 
 
 We are seeking a dedicated, sharp, experienced, and professional Executive Assistant to support a Managing Director on our investment team in San Francisco. We are interested in seeing candidates who have supported UHNWI out of a family office or business entity. This position will handle core Executive Assistant administrative and support duties as well as a wide array of other responsibilities including data management and special projects. Responsiveness, effective multitasking, a strong work ethic confidentiality, and sound judgment are imperative to success. The Executive Assistant will also collaborate closely with other members of the Investment Team and other colleagues.
 
 
 
 
 
 
 
 
 Principal Responsibilities:
 
 <ul>
 <li>
 Provide holistic administrative support for the Managing Director and team members.
 </li>
 <li>
 Own and manage complex high-volume calendaring across multiple time zones.
 </li>
 <li>
 Ensure seamless flow of the Managing Director&rsquo;s daily activities.
 </li>
 <li>
 Anticipate needs and proactively solve problems.
 </li>
 <li>
 Act as a gatekeeper and time management partner to ensure effective prioritization, including managing communication and requests and helping to align priorities.
 </li>
 <li>
 Act as a trusted partner and sounding board.
 </li>
 <li>
 Be highly dependable and consistently reachable, with the ability to respond promptly to time- sensitive matters outside of &ldquo;regular&rdquo; business hours.
 </li>
 <li>
 Coordinate internal and external meetings, including compiling and distributing meeting materials.
 </li>
 <li>
 Arrange extensive domestic and international travel.
 </li>
 <li>
 Document and refine operational processes to increase efficiency across the Investment team.
 </li>
 <li>
 Manage and process monthly expense reports.
 </li>
 <li>
 Collaborate closely with other executive assistants and operations partners to ensure firm-wide alignment and coverage.
 </li>
 </ul>
 
 
 
 
 
 
 
 Qualifications:
 
 <ul>
 <li>
 5+ years in an executive support role, with significant experience in managing complex calendars, travel, and daily administrative operations.
 </li>
 <li>
 Experience supporting a Managing Director-level principal and team preferred.
 </li>
 <li>
 3+ years of experience working in a Finance Services environment strongly preferred.
 </li>
 <li>
 Desire to learn and work in an entrepreneurial, high pressure, ever-changing environment.
 </li>
 <li>
 Highly motivated, self-driven, solution and detail oriented.
 </li>
 <li>
 Thorough attention to detail and superior communication skills.
 </li>
 <li>
 Strong time management skills: ability to handle multiple concurrent assignments with a high degree of accuracy and meet deadlines in a high-pressure environment.
 </li>
 <li>
 Ability to think independently and provide creative solutions.
 </li>
 <li>
 Strong emotional intelligence and ability to diplomatically navigate complex situations.
 </li>
 <li>
 Positive attitude -- no task is too big or too small.
 </li>
 <li>
 Experience with Microsoft Office; experience with Salesforce ideal.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
 
 
 
 
 
 
 
 California applicants, please view our Privacy Notice here:
 
 https://careergroupcompanies.com/california-privacy-notice/.
 
 
 
</div>

Executive/Personal Assistant - Investment Firm

BURKE + CO.

<div>
 
 
 BURKE+CO.
 
 
 
 
 www.burketalent.com
 
 
 
 
 
 
 
 THE GIST:
 
 
 
 Our client, a Bay Area based SaaS startup with global reach, seeks a top-notch Executive Assistant to support two senior executives. This is a highly visible, high-impact role for someone who thrives at the center of executive operations and brings structure, rigor, and forward-thinking execution to complex environments. This is a great opportunity to act as a strategic partner to leadership during a company's exciting upwards trajectory!
 
 
 
 
 
 
 
 
 
 
 
 
 THE NITTY GRITTY:
 
 
 <ul>
 <li>
 Own complex calendar management for two senior executives, balancing priorities, tradeoffs, and focus time against business-critical goals
 </li>
 <li>
 Prepare agendas, briefing materials, and decision-ready meeting packets; capture decisions, action items, owners, and deadlines
 </li>
 <li>
 Manage executive communications and coordinate with internal and external stakeholders across Finance, Operations, and People
 </li>
 <li>
 Translate executive priorities into structured plans with milestones, owners, dependencies, risks, and dashboards
 </li>
 <li>
 Drive execution of cross-functional initiatives including planning cycles, reviews, offsites, and launches
 </li>
 <li>
 Establish and refine operating systems such as meeting hygiene, documentation standards, and decision logs
 </li>
 <li>
 Leverage automation and AI tools to streamline workflows while maintaining confidentiality and accuracy
 </li>
 <li>
 Own operational execution for key People programs and events, treating each as a launch (planning, communications, logistics, measurement, retrospectives)
 </li>
 <li>
 Support team events, offsites, onsite leadership visits, and executive visitors
 </li>
 <li>
 Partner with Workplace and IT teams to ensure smooth onsite operations
 </li>
 <li>
 Assist with other administrative functions and ad hoc projects, as needed
 </li>
 </ul>
 
 
 
 
 
 
 
 
 
 
 THE ESSENTIALS:
 
 
 <ul>
 <li>
 5+ years of experience as an Executive Assistant
 </li>
 <li>
 Experience supporting multiple senior executives at a tech startup highly preferred
 </li>
 <li>
 Strong project and program management skills
 </li>
 <li>
 Calm under pressure, highly organized, and confident setting priorities
 </li>
 <li>
 Excellent written and verbal communication skills; clear, concise, and decision-oriented
 </li>
 <li>
 High proficiency with Google Workspace and comfort building lightweight systems in tools like Asana, Jira, Notion, or Sheets
 </li>
 <li>
 Demonstrated ability to use AI tools responsibly for summarization, drafting, meeting prep, and workflow optimization
 </li>
 <li>
 Willingness to offer occasional flexibility outside standard hours for executive or board-related needs
 </li>
 </ul>
 
 
 
 
 
 
 
 
 
 
 
 THE CHERRY ON TOP:
 
 
 <ul>
 <li>
 Direct partnership with senior executives on meaningful, company-wide initiatives
 </li>
 <li>
 Act as a valued &amp; strategic partner to two senior executives!
 </li>
 </ul>
 
 
 
 
 
 
 
 
 
 
 
 
 
 LOCATION:
 
 San Francisco, CA (Onsite)
 
 
 
 
 
 
 
 
 
 
 
 COMPENSATION:
 
 $130k to 150k base salary + equity + benefits (exact compensation will vary based on skills, experience, and expertise)
 
 
 
 
 
 
 
 
 
 
 
 What are you waiting for?
 
 BURKE UP!
 
 Email your resume to hello@burketalent.com
 
 
 You can view our other open jobs at: www.burketalent.com (Refer a friend + get a taste of our generous referral program!)
 
</div>

Executive Assistant to Senior Leadership - SaaS Company

itD Tech

<div>itD is seeking an Executive Administrative Assistant to provide high-level strategic and operational support to a VP-level executive, ensuring seamless business operations and executive effectiveness. This role serves as a trusted partner and organizational anchor&mdash;driving calendar precision, travel execution, communication flow, and cross-functional coordination to enable leadership focus and operational excellence. The ideal candidate will bring deep experience supporting senior executives (SVP level preferred) in fast-paced, complex environments and a proven track record of managing dynamic schedules, global travel logistics, and high-visibility executive operations with discretion and precision.

Location: Hybrid &ndash; Bay Area, CA 
 
Pay Range: $37 - 42 (hourly)

We provide comprehensive medical benefits, a 401(k) plan, paid holidays, and more. Please note that we are only considering direct W2 candidates at this time, as we are unable to offer sponsorship. 
<h3 class="jobSectionHeader">
Responsibilities:</h3>
<ul>
<li>Partner closely with the VP, Chief of Staff, EA team, and cross-functional stakeholders to ensure operational cadence excellence.
</li>
<li>Lead complex calendar orchestration, prioritizing high-volume meeting requests from internal and external stakeholders.
</li>
<li>Anticipate executive needs by proactively managing shifting priorities and staying two steps ahead in a fast-paced environment.
</li>
<li>Coordinate meeting logistics, including agenda development, pre-reads, action tracking, and post-meeting follow-ups.
</li>
<li>Manage comprehensive domestic and international travel arrangements, including flights, accommodations, ground transportation, dining, and itinerary planning.
</li>
<li>Prepare and submit executive expense reports accurately and in a timely manner.
</li>
<li>Serve as an informal leader and resource for the administrative team supporting the VP.
</li>
<li>Support executive communications, handle sensitive correspondence with discretion, and contribute to special projects and off-site event planning as needed. 
</li>
</ul><h3 class="jobSectionHeader">Internal Responsibilities:</h3>
<ul>
<li>Attend regular internal practice community meetings.
</li>
<li>Collaborate with your itD practice team on industry thought leadership.
</li>
<li>Complete client case studies and learning material (blogs, media material).
</li>
<li>Build out material to contribute to the Digital Transformation practice.
</li>
<li>Attend internal itD networking events (in person and virtual).
</li>
<li>Work with leadership on career fast-track opportunities. 
</li>
</ul><h3 class="jobSectionHeader">Required Qualifications and Skills:</h3>
<ul>
<li>Minimum 8 years of professional experience in executive administration, including direct support of senior executive leadership (SVP level strongly preferred).
</li>
<li>Proven experience managing complex, in-flux calendars with significant domestic and international travel coordination.
</li>
<li>Experience supporting executive management teams and boards in fast-paced, deadline-driven environments.
</li>
<li>Availability to respond outside normal business hours as needed.
</li>
<li>Advanced proficiency with Microsoft Office Suite and procurement tools.
</li>
<li>Experience with SaaS and collaboration platforms (e.g., expense management systems, document management tools, e-signature platforms).
</li>
<li>Exceptional organizational skills with demonstrated ability to manage multiple priorities simultaneously.
</li>
<li>Strong written and verbal communication skills.
</li>
<li>Demonstrated ability to handle confidential and sensitive information with the highest level of discretion.
</li>
<li>Experience managing small projects and coordinating off-site meetings and executive events. 
</li>
</ul><h3 class="jobSectionHeader">Preferred Qualifications and Skills:</h3>
<ul>
<li>Experience partnering closely with a Chief of Staff.
</li>
<li>Prior experience serving as a lead or mentor within an administrative team.
</li>
<li>Experience supporting large, cross-functional organizations within complex corporate environments. 
</li>
</ul><h3 class="jobSectionHeader">Education:</h3>

Bachelor's degree in a relevant field or equivalent work experience required.<div> 
Company Description 
About itD: We are part of a new generation of consulting and software development company that blends diversity, innovation, and integrity with real business results. Our structure rejects any strong hierarchy, empowering us to deliver excellent results. We are a woman- and minority-led firm. Every day, we challenge ourselves to be considerate, fair and to re-think what great outcomes mean for our customers. This permeates down to how we approach every interaction, on every project, for every client. You'll thrive here if you are a dynamic self-starter, a difference-maker or someone who wants to deliver great results, without constraints.

The itD Digital Experience: Joining us means you'll be part of our global community, you have a say about your own career journey, and you'll get a chance to give back to causes that matter. You will experience working with Fortune 500 companies and high-performance teams across numerous industries. itD offers our employees excellent benefits such as medical, dental, vision, life insurance, paid holidays, 401K + matching, networking &amp; career learning and development programs. We are growing and we want to see you grow! Visit https://itdtech.com/careers to learn more about what working at itD can mean for you.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or protected veteran status, or any other legally protected basis, in accordance with applicable law. itD is committed to working with and providing reasonable accommodation to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or to perform the essential functions of a position, please contact us at recruiting@itdtech.com and let us know the nature of your request and your contact information.

Additional Info 
Dynamic environment in a culture of respect, empowerment and recognition for a job well done, apply today!</div></div>

Executive Administrative Assistant (6083)

Docusign

<div>
 
 Company Overview
 
 
 
 Docusign brings agreements to life. Over 1.5 million customers and more than a billion people in over 180 countries use Docusign solutions to accelerate the process of doing business and simplify people&rsquo;s lives. With intelligent agreement management, Docusign unleashes business-critical data that is trapped inside of documents. Until now, these were disconnected from business systems of record, costing businesses time, money, and opportunity. Using Docusign&rsquo;s Intelligent Agreement Management platform, companies can create, commit, and manage agreements with solutions created by the #1 company in e-signature and contract lifecycle management (CLM).
 
 
 What you'll do
 
 
 We are looking for a strategic, proactive, organized, dependable, flexible and people-driven
 
 
 Administrative Assistant, to support up to three Vice President(s) within the DTS organization and other Docusign teams. You'll assume a wide range of internal, day-to-day responsibilities as well as external customer- and partner-facing tasks, all of which will require coordination, prioritization, confidentiality, and a high EQ.
 
 
 Using your exceptional strategic and critical thinking skills, as well as your focused multitasking capabilities, you'll effectively and independently help to manage the executive&rsquo;s time, while proactively future-planning, in order to make the team as efficient as possible and ensure smooth day-to-day business operations for the broader organization. You&rsquo;ll also collaborate with other admins on the team to help support org wide events and functions.
 
 
 This position is an individual contributor role reporting to the Vice President, Applications Engineering.
 
 
 
 Responsibility
 
 
 
 <ul>
 <li>
 Perform administrative tasks for the Vice President(s) within the organization including but not limited to: calendar management, expenses, preparing meeting materials, presentations and other collateral, arranging international and domestic travel
 </li>
 <li>
 Arrange and coordinate medium-to-large onsite/offsite/virtual meetings, liaising with other departments and admins as needed, for event execution support, while helping to drive agenda, content, speakers and follow-up items
 </li>
 <li>
 Act as back-up to other Executive and Administrative Assistants in the DTS organization as needed
 </li>
 <li>
 Frequently assist with San Francisco and Seattle based DTS team needs and logistics as necessary by working closely with the Executive Assistant to the CIO
 </li>
 <li>
 Arrange and coordinate logistics for customer meetings, conferences and other events as necessary including both internal and external participants
 </li>
 <li>
 Attend and participate in staff meetings, and other business meetings, as needed, so as to build an understanding of business priorities
 </li>
 <li>
 Conduct new vendor and purchasing requests, as needed, following through to ensure prompt processing, approvals and payments
 </li>
 <li>
 Build and maintain cross-functional and cross-company relationships and leverage such relationships to execute all tasks efficiently and with the best interest of the department, company and customers in mind
 </li>
 <li>
 Perform other administrative related functions, delegated or assigned
 
 
 </li>
 </ul>
 Job Designation
 
 
 
 Hybrid:
 
 Employee divides their time between in-office and remote work. Access to an office location is required. (Frequency: Minimum 2 days per week; may vary by team but will be weekly in-office expectation)
 
 
 Positions at Docusign are assigned a job designation of either In Office, Hybrid or Remote and are specific to the role/job. Preferred job designations are not guaranteed when changing positions within Docusign. Docusign reserves the right to change a position's job designation depending on business needs and as permitted by local law.
 
 
 What you bring
 
 
 
 Basic
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or equivalent experience
 </li>
 <li>
 2+ years of administrative assistant work supporting VP-level executives or higher
 
 
 </li>
 </ul>
 
 Preferred
 
 
 
 <ul>
 <li>
 3+ years of experience assisting multiple executives in a Saas company
 </li>
 <li>
 A desire to learn and possess a growth mindset
 </li>
 <li>
 Thrives in an unstructured environment with minimal direction
 </li>
 <li>
 Ablilty to manage multiple executives with different working styles
 </li>
 <li>
 Experience working at a rapidly-growing company
 </li>
 <li>
 Experience and demonstrated success managing multiple priorities while working in remote environments and/or with remote executives
 </li>
 <li>
 Strong computer and software skills (Google apps, Zoom, Concur, Word, Excel) and use of AI tools
 </li>
 <li>
 Excellent organization, attention to detail and ability to context switch between tasks and topics
 </li>
 <li>
 High level of integrity
 </li>
 <li>
 Excellent communication skills
 </li>
 <li>
 Enthusiasm, adaptability, and ability to navigate ambiguity and take action accordingly
 
 
 </li>
 </ul>
 Wage Transparency
 
 
 Pay for this position is based on a number of factors including geographic location and may vary depending on job-related knowledge, skills, and experience.
 
 
 Based on applicable legislation, the below details pay ranges in the following locations:
 
 
 California: $40.14/hour - $58.13/hour
 
 
 
 This Role Is Also Eligible For The Following
 
 
 
 <ul>
 <li>
 Bonus: Sales personnel are eligible for variable incentive pay dependent on their achievement of pre-established sales goals. Non-Sales roles are eligible for a company bonus plan, which is calculated as a percentage of eligible wages and dependent on company performance.
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 Global benefits provide options for the following:
 
 
 <ul>
 <li>
 Paid Time Off: earned time off, as well as paid company holidays based on region
 </li>
 <li>
 Paid Parental Leave: take up to six months off with your child after birth, adoption or foster care placement
 </li>
 <li>
 Full Health Benefits Plans: options for 100% employer paid and minimum employee contribution health plans from day one of employment
 </li>
 <li>
 Retirement Plans: select retirement and pension programs with potential for employer contributions
 </li>
 <li>
 Learning and Development: options for coaching, online courses and education reimbursements
 </li>
 <li>
 Compassionate Care Leave: paid time off following the loss of a loved one and other life-changing events
 
 
 </li>
 </ul>
 
 Work Authorization Notice:
 
 Please note that we do not provide visa sponsorship or immigration support for this position. Applicants must already be authorized to work in the United States on a full-time, permanent basis without the need for current or future sponsorship.
 
 
 Life at Docusign
 
 
 
 Working here
 
 
 
 Docusign is committed to building trust and making the world more agreeable for our employees, customers and the communities in which we live and work. You can count on us to listen, be honest, and try our best to do what&rsquo;s right, every day. At Docusign, everything is equal.
 
 
 We each have a responsibility to ensure every team member has an equal opportunity to succeed, to be heard, to exchange ideas openly, to build lasting relationships, and to do the work of their life. Best of all, you will be able to feel deep pride in the work you do, because your contribution helps us make the world better than we found it. And for that, you&rsquo;ll be loved by us, our customers, and the world in which we live.
 
 
 
 Accommodation
 
 
 
 Docusign is committed to providing reasonable accommodations for qualified individuals with disabilities in our job application procedures. If you need such an accommodation, or a religious accommodation, during the application process, please contact us at accommodations@docusign.com.
 
 
 If you experience any issues, concerns, or technical difficulties during the application process please get in touch with our Talent organization at taops@docusign.com for assistance.
 
 
 Applicant and Candidate Privacy Notice
 
 
 States Not Eligible for Employment
 
 
 This position is not eligible for employment in the following states: Alaska, Hawaii, Maine, Mississippi, North Dakota, South Dakota, Vermont, West Virginia and Wyoming.
 
 
 Equal Opportunity Employer
 
 
 It's important to us that we build a talented team that is as diverse as our customers and where all employees feel a deep sense of belonging and thrive. We encourage great talent who bring a range of perspectives to apply for our open positions. Docusign is an Equal Opportunity Employer and makes hiring decisions based on experience, skill, aptitude and a can-do approach. We will not discriminate based on race, ethnicity, color, age, sex, religion, national origin, ancestry, pregnancy, sexual orientation, gender identity, gender expression, genetic information, physical or mental disability, registered domestic partner status, caregiver status, marital status, veteran or military status, or any other legally protected category.
 
 
 EEO Know Your Rights poster
 
 
</div>

Administrative Assistant

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