administrative coordinator ii

Blue Origin

<div>Application close date:
Applications will be accepted on an ongoing basis until the requisition is closed.
At Blue Origin, we envision millions of people living and working in space for the benefit of Earth. We&rsquo;re working to develop reusable, safe, and low-cost space vehicles and systems within a culture of safety, collaboration, and inclusion. Join our team of problem solvers as we add new chapters to the history of spaceflight!
This role supports the development and operations of New Glenn, a single-configuration, heavy-lift orbital launch vehicle capable of routinely carrying people and payloads to low-Earth orbit, geostationary transfer orbit, cislunar, and beyond. Its first stage is fully reusable, and the vehicle was designed from the beginning to be human-capable.
<div><div>Job Description 
 
</div><div>This role supports the New Glenn team, providing centralized support to business units with a focus on the 
</div><div>As part of a hardworking team of professionals, you will provide administrative assistance to the New Glenn program. This role involves frequent engagement with New Glenn leadership and requires a candidate with executive presence, excellent interpersonal skills, and a proven ability to influence others . We are looking for someone to apply their attention to detail, organizational skills, and ability to collaborate to positively impact safe human spaceflight. Passion for our mission and vision is required ! 
</div><div>Responsibilities:
</div><div><ul><li>Provide administrative support to the New Glenn Executive Team, including calendar management, travel arrangements, expense report processing, and other administrative tasks.
</li></ul></div><div><ul><li>Maintain databases by entering data and generating reports, including seating assignments in OfficeSpace and other program tools. Coordinate straightforward projects that require coordination between multiple teams, and support more complex projects managed by project managers.
</li></ul></div><div><ul><li>Manage and support executive calendar of meetings, reviews, and appointments. Plan, coordinate and track schedules to ensure they are followed and kept up to date.
</li></ul></div><div><ul><li>Work closely with program leadership to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
</li></ul></div><div><ul><li>Make complex and detailed travel plans, itineraries, and agendas.
</li></ul></div><div><ul><li>Complete expense reports on behalf of the assigned team.
</li></ul></div><div><ul><li>Liaise with internal departments and external partners on behalf of executives.
</li></ul></div><div><ul><li>Coordinate logistics for conferences, events, and other business-related activities and assist in the preparation and execution of meetings, conferences, and other events.
</li></ul></div><div><ul><li>Maintain conference rooms and common areas to ensure equipment is in good working condition.
</li></ul></div><div><ul><li>Assist with the preparation of reports, memos, presentations, and other documents as needed.
</li></ul></div><div><ul><li>Handle sensitive and confidential information with utmost integrity.
</li></ul></div><div><ul><li>Support NG leadership and admin team with other tasks as required to assist the program. 
</li></ul></div><div>Qualifications:
</div></div><div><div><ul><li>4+ years of administrative experience
</li></ul></div><div><ul><li>Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point)
</li></ul></div><div><ul><li>Strong verbal and written communication skills, interpersonal skills, and high customer service capabilities and delivery
</li></ul></div><div><ul><li>Attention to detail &ndash; Demonstrate ability to produce quality products with a high level of accuracy
</li></ul></div><div><ul><li>Emotional maturity; positive, low-stress behavior, in words and actions
</li></ul></div><div><ul><li>Proven ability to handle confidential information with discretion
</li></ul></div><div><ul><li>Administrative skills, organizational skills and problem-solving skills
</li></ul></div><div><ul><li>Comfortable in a fast-paced, dynamic environment
</li></ul></div><div><ul><li>Self-starter, strong bias for action 
</li></ul></div></div> 
Base Pay Range for:
WA applicants is $27.67 - $38.73
Other site ranges may differ
Culture Statement
Don&rsquo;t meet all desired requirements? Studies have shown that some people are less likely to apply to jobs unless they meet every single desired qualification. At Blue Origin, we are dedicated to building an authentic workplace, so if you&rsquo;re excited about this role but your past experience doesn&rsquo;t align perfectly with every desired qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.
Export Control Regulations
Applicants for employment at Blue Origin must be a U.S. citizen or national, U.S. permanent resident (i.e. current Green Card holder), or lawfully admitted into the U.S. as a refugee or granted asylum.
Background Check
<ul><li>Required for all positions: Blue&rsquo;s Standard Background Check
</li><li>Required for Certain Job Profiles: Defense Biometric Identification System (DBIDS) background check if at any time the role requires one to be on a military installation
</li><li>Required for Certain Job Profiles: Drivers who operate Commercial Motor Vehicles with a Gross Vehicle Weight (GVW), Gross Vehicle Weight Rating (GVWR) or combination of power unit and trailer that meets or exceeds 10,001 lbs. and/or transports placardable amounts of hazardous materials by ground in any vehicle on a public road while in commerce, may be subject to additional Federal Motor Carrier Safety Regulations including: Driver Qualification Files, Medical Certification (obtained before onboarding), Road Test, Hours of Service, Drug and Alcohol Testing (CDL drivers only), vehicle inspection requirements, CDL requirements (if applicable) and hazardous materials transportation/shipping training.
</li><li>Required for certain Job Profiles: Ability to obtain and maintain Merchant Mariner Credential, which includes pre-employment and random drug testing as well as DOT physical
</li></ul>Benefits
<ul><li>Benefits include: Medical, dental, vision, basic and supplemental life insurance, paid parental leave, short and long-term disability, 401(k) with a company match of up to 5%, and an Education Support Program.
</li><li>Stock Options for all regular employees (working at least 20 hours/week)
</li><li>Paid Time Off: Up to four (4) weeks per year based on weekly scheduled hours, and up to 14 company-paid holidays.
</li><li>Dependent on role type and job level, employees may be eligible for benefits and bonuses based on the company's intent to reward individual contributions and enable them to share in the company's results, or other factors at the company's sole discretion. Bonus amounts and eligibility are not guaranteed and subject to change and cancellation. Please check with your recruiter for more details.
</li></ul>Equal Employment Opportunity
Blue Origin is proud to be an Equal Opportunity/Affirmative Action Employer and is committed to attracting, retaining, and developing a highly qualified and dedicated work force. Blue Origin hires and promotes people on the basis of their qualifications, performance, and abilities. We support the establishment and maintenance of a workplace that fosters trust, equality, and teamwork. We provide all qualified applicants for employment and employees with equal opportunities for hire, promotion, and other terms and conditions of employment, regardless of their race, color, religion, sex, sexual orientation, gender identity, national origin/ethnicity, age, physical or mental disability, genetic factors, military/veteran status, or any other status or characteristic protected by federal, state, and/or local law. Blue Origin will consider for employment qualified applicants with criminal histories in a manner consistent with applicable federal, state, and local laws, including the Washington Fair Chance Act, the California Fair Chance Act, the Los Angeles Fair Chance in Hiring Ordinance, and other applicable laws.
Affirmative Action and Disability Accommodation
Applicants wishing to receive information on Blue Origin&rsquo;s Affirmative Action Plans, or applicants requiring a reasonable accommodation in order to participate in the application and/or interview process, please contact us at EEOCompliance@blueorigin.com . Please note this is a publicly managed inbox. Please do not include any personal medical information in your request.</div>

Administrative Coordinator II

TikTok

Corporate Functions
 
Administrative Coordinator, Global E-Commerce
 
Location
 :
 
Seattle
 
Employment Type
 :
 
Regular
 
Job Code
 :
 
A80393
 
Responsibilities
 
We are looking for a detail-oriented and highly organized Administrative Coordinator to support the Global E-Commerce department. This role is responsible for providing day-to-day administrative and coordination support, ensuring smooth team operations, and assisting with internal events and office resource management in a fast-paced, global environment.
 
Responsibilities: 
<ul>
<li>Support planning and execution of department-wide activities, including all-hands meetings, team events, leadership workshops, and employee engagement initiatives.</li>
<li>Provide daily administrative support, including expense processing, documentation management, internal communications, and employee recognition coordination.</li>
<li>Assist with office and workspace management, including seating arrangements, desk allocation, and office resource coordination based on business needs.</li>
<li>Coordinate with internal stakeholders to support cross-functional activities and ensure timely follow-up and execution of operational requests.</li>
<li>Support the improvement and standardization of administrative processes by identifying opportunities to streamline workflows and enhance efficiency.</li>
</ul>
Qualifications
 
Minimum Qualifications: 
<ul>
<li>Bachelor's degree or above.</li>
<li>3+ years of experience in administrative support, office coordination, or related roles.</li>
<li>Proven experience in organizing and executing meetings, events, or team activities end-to-end.</li>
<li>Strong organizational skills with ability to manage multiple priorities in a fast-paced environment.</li>
<li>Good communication and stakeholder coordination skills in a cross-functional environment.</li>
<li>Proficiency in Microsoft Office tools (Word, Excel, PowerPoint) and basic design and video editing tools (e.g., PowerPoint, Canva, CapCut, or similar) for internal communication and event materials.</li>
</ul>
Preferred Qualifications: 
<ul>
<li>Experience in internet, technology, or multinational companies.</li>
<li>Ability to identify team needs and support resource coordination in a structured and detail-oriented manner.</li>
<li>Experience in documenting and standardizing administrative processes or work procedures.</li>
</ul>
Job Information
 
【For Pay Transparency】Compensation Description (Annually)
 
The base salary range for this position in the selected city is $80169 - $98800 annually.
 
​
 
Compensation may vary outside of this range depending on a number of factors, including a candidate’s qualifications, skills, competencies and experience, and location. Base pay is one part of the Total Package that is provided to compensate and recognize employees for their work, and this role may be eligible for additional discretionary bonuses/incentives, and restricted stock units.
 
​
 
Benefits may vary depending on the nature of employment and the country work location. Employees have day one access to medical, dental, and vision insurance, a 401(k) savings plan with company match, paid parental leave, short-term and long-term disability coverage, life insurance, wellbeing benefits, among others. Employees also receive 10 paid holidays per year, 10 paid sick days per year and 17 days of Paid Personal Time (prorated upon hire with increasing accruals by tenure).
 
​
 
The Company reserves the right to modify or change these benefits programs at any time, with or without notice.
 
​
 
For Los Angeles County (unincorporated) Candidates: 
​
 
Qualified applicants with arrest or conviction records will be considered for employment in accordance with all federal, state, and local laws including the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. Our company believes that criminal history may have a direct, adverse and negative relationship on the following job duties, potentially resulting in the withdrawal of the conditional offer of employment:
 
​
 
1. Interacting and occasionally having unsupervised contact with internal/external clients and/or colleagues;
 
​
 
2. Appropriately handling and managing confidential information including proprietary and trade secret information and access to information technology systems; and
 
​
 
3. Exercising sound judgment.
 
​
 
About TikTok
 
TikTok is the leading destination for short-form mobile video. At TikTok, our mission is to inspire creativity and bring joy. TikTok's global headquarters are in Los Angeles and Singapore, and we also have offices in New York City, London, Dublin, Paris, Berlin, Dubai, Jakarta, Seoul, and Tokyo.
 
​
 
Why Join Us
 
Inspiring creativity is at the core of TikTok's mission. Our innovative product is built to help people authentically express themselves, discover and connect – and our global, diverse teams make that possible. Together, we create value for our communities, inspire creativity and bring joy - a mission we work towards every day.
 
​
 
We strive to do great things with great people. We lead with curiosity, humility, and a desire to make impact in a rapidly growing tech company. Every challenge is an opportunity to learn and innovate as one team. We're resilient and embrace challenges as they come. By constantly iterating and fostering an "Always Day 1" mindset, we achieve meaningful breakthroughs for ourselves, our company, and our users. When we create and grow together, the possibilities are limitless. Join us.
 
​
 
​
 
Diversity & Inclusion
 
​
 
TikTok is committed to creating an inclusive space where employees are valued for their skills, experiences, and unique perspectives. Our platform connects people from across the globe and so does our workplace. At TikTok, our mission is to inspire creativity and bring joy. To achieve that goal, we are committed to celebrating our diverse voices and to creating an environment that reflects the many communities we reach. We are passionate about this and hope you are too.
 
​
 
TikTok Accommodation
 
TikTok is committed to providing reasonable accommodations in our recruitment processes for candidates with disabilities, pregnancy, sincerely held religious beliefs or other reasons protected by applicable laws. If you need assistance or a reasonable accommodation, please reach out to us at
 
https://tinyurl.com/RA-request

Administrative Coordinator, Global E-Commerce

The Museum of Flight

<div><h2 class="jobSectionHeader">Summary</h2>

The People Operations Coordinator supports the mission of The Museum of Flight by providing coordination, administrative support and first-level HR assistance across core People Operations functions. Often a first point of contact for staff, supervisors, and external stakeholders, the People Operations Coordinator provides information and guidance, answers routine questions, and triages complex or sensitive issues to the appropriate People Operations team member. This role supports and serves many areas across the people operations function, including recruiting, onboarding, benefits, learning and development, policies and procedures, and general administrative duties such as employee files, compliance records, and employment reports. As a key member of the People Operations team, the People Operations Coordinator supports, executes, and maintains a full range of people-centered programs and initiatives. 

<h2 class="jobSectionHeader">
Essential Duties &amp; Responsibilities</h2>

Following is a summary of the essential functions for this job. Other duties may be performed both major and minor, which are not mentioned below. Specific activities may change from time to time. To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential job functions.
<div>
<ul><li>Support the People Operations team by providing coordination and assistance with the implementation of people-centered programs and the day-to-day operations of human resources functions.</li></ul>
<ul><li>Assist with recruitment by managing external job postings, assisting with screening process including screening applicants for high-volume recruiting, conducting reference checks, and scheduling and coordinating interviews.</li></ul>
<ul><li>Oversee and manage email inquiries and provide timely information, resolution, or triage to the responsible parties.</li></ul>
<ul><li>Understand and adhere to privacy and confidentiality practices, guidelines, and all applicable federal, state, and local regulations and company policies.</li></ul>
<ul><li>Update and maintain staff files and HRIS (human resources related databases) including new hire documentation, separations, leave of absences, performance management, compensation, and benefits.</li></ul>
<ul><li>Verify and track People Operations Budget (e.g., purchase orders, reconciling invoices, credit card statements) and HR related expenditures.</li></ul>
<ul><li>Coordinate employee recognition programs, events, communication, and special projects.</li></ul>
<ul><li>Coordinate and facilitate onboarding, provisioning necessary equipment and access, orientation, and training of new employees and ensure all federal, state, and local guidelines are followed.</li></ul>
<ul><li>Assist Museum staff and supervisors with people-related policies and procedures by communicating, ensuring compliance and providing interpretation.</li></ul>
<ul><li>Develop strong working relationships with the People Operations team and Museum staff to provide seamless support and trusted guidance.</li></ul>
<ul><li>Assist the People Operations team with compliance requirements (EEOC, ACA, Form 5500, etc.) and ensure deadlines are met.</li></ul>
<ul><li>Coordinate the separation process including communication, records management, vendor communication, and exit surveys and interviews.</li></ul>
<ul><li>Perform routine tasks required to administer and execute human resources programs including but not limited to compensation, benefits, recruiting, compliance, performance management, recognition, policies and procedures, and training and development.</li></ul>
<ul><li>Perform other tasks as assigned.</li></ul></div> 

<h2 class="jobSectionHeader">
Qualifications</h2>

Education &amp; Experience
<ul>
<li>Associate's degree in business, Human Resources, Psychology, or related field required. Bachelor's degree preferred. A combination of education and experience may be considered in lieu of education.</li>
<li>Two (2) years&rsquo; work experience providing administrative support within a Human Resources or People Operations department for functions such as recruiting, administrative support, HR operations, compensation, benefits, or learning and development.</li>
<li>Experience in a non-profit organization, preferred.</li></ul> 
<h3 class="jobSectionHeader">
</h3>Knowledge
<ul>
<li>Demonstrated knowledge of interviewing techniques and legally compliant screening strategies.</li>
<li>Demonstrated understanding of file maintenance and administrative best practices.</li>
<li>Knowledge of Human Resources Information Systems (HRIS), Applicant Tracking Systems (ATS), or other HR-related systems.</li>
<li>Knowledge of purchase orders, budgets, invoices, preferred.</li>
<li>Basic working knowledge of local, state, and federal employment law and regulations including EEO, HIPPA, ADA, ADEA, FLSA, FMLA, WAPFMLA, ACA, and COBRA.</li></ul> 


Skills
<ul>
<li> Excellent organizational skills, attention to detail, and follow-through.</li>
<li>Excellent time management skills with the ability to meet competing deadlines.</li>
<li>Strong interpersonal skills with the ability to work with a diverse population of staff, vendors, visitors, and volunteers.</li>
<li> Effective communication skills with people at all levels of the organization.</li>
<li>Computer proficiency in Microsoft Office/365, specifically Word, Excel, and Outlook programs, is required.</li></ul> 
<h3 class="jobSectionHeader">
</h3>Abilities
<ul>
<li>Ability to act with integrity, professionalism, and confidentiality.</li>
<li>Ability to successfully manage and coordinate competing priorities and simultaneous tasks.</li>
<li>Demonstrated ability to effectively collaborate with team members both within People Operations and other teams or individuals in the organization.</li>
<li>Ability to identify process improvement opportunities and support the creation and maintenance of standard operating procedures.</li></ul> 


License &amp; Certification
<ul>
<li>APHR/SHRM-CP certification, preferred or interest in pursuing HR certification.</li></ul> 

<h2 class="jobSectionHeader">
Work Environment</h2>

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
<ul>
<li>Schedule is set by the supervisor with occasional flexibility for evening and variable hours based on Museum need.</li>
<li>Some local travel may be expected.</li></ul> 

<h2 class="jobSectionHeader">
Physical Demands</h2>

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
<ul>
<li>On-site attendance is essential to perform some of the duties of this position.</li>
<li>Occasionally required to lift up to 25 lbs.</li>
<li>Works in a normal office environment, including prolonged periods of sitting and repetitive wrist and arm movement.</li>
<li>The ability to focus, bend, carry, reach to the side, front and overhead, push, pull, walk, stand, twist and squat, grab, squeeze are repetitive physical requirements of this position.</li></ul> 

<h2 class="jobSectionHeader">
Benefits</h2>

The Museum of Flight offers full-time employees a generous and comprehensive benefits package which includes medical, dental, vision, flexible spending accounts, a 403(b) retirement plan with a 5% match after 1 year of service, Employee Assistance Program, as well as company paid life insurance, Accidental Death and Dismemberment, and long-term disability. 

<h2 class="jobSectionHeader">
Paid-Time Off</h2>

Our paid time-off plans include 2 weeks of accrued sick leave and 2 weeks of vacation (80 hours each) per year, 10 paid holidays, and 2 floating holidays. 

<h2 class="jobSectionHeader">
Compensation</h2>

The pay range for this position is $25.00 to $30.50 depending on experience.

Should you receive an offer, please expect that it can fall anywhere within this range. A multitude of factors will determine a fair salary based on the following: scope of role within the organization, years of relevant experience, specific skills, and evaluation of capability to execute in role successfully (among other critical factors). 

<h4 class="jobSectionHeader">
Important Information</h4>

The Museum of Flight is committed to reflecting the diverse community around us. We continue to listen, learn, and implement change so that we can become a more inclusive organization that addresses bias and inequity, and better serves our communities. We highly encourage persons of color, members of marginalized communities, women, non-binary, and LGBTQIA+ individuals to apply.

Prior to hire and once an initial offer of employment has been made, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.

The Museum of Flight is an equal opportunity employer, dedicated to a policy of non-discrimination in employment on any basis including race, color, age, sex, religion, national origin, disability, veteran&rsquo;s status, sexual orientation, or gender identity/expression.

This organization participates in E-Verify. 


#LI-EA1

#li-onsite
Equal Opportunity Employer 
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.</div>

People Operations Coordinator

Anduril

<div><div>Anduril Industries is a defense technology company with a mission to transform U.S. and allied military capabilities with advanced technology. By bringing the expertise, technology, and business model of the 21st century's most innovative companies to the defense industry, Anduril is changing how military systems are designed, built and sold. Anduril's family of systems is powered by Lattice OS, an AI-powered operating system that turns thousands of data streams into a realtime, 3D command and control center. As the world enters an era of strategic competition, Anduril is committed to bringing cutting-edge autonomy, AI, computer vision, sensor fusion, and networking technology to the military in months, not years.</div><h3 class="jobSectionHeader">
ABOUT THE JOB</h3>

We are seeking an organized, proactive, and detail-oriented Administrative Assistant to join our team. In this role, you will serve as the operational backbone of our daily functions, managing core logistical elements and providing critical support to our broader Admin Team.

This is a tactical role focused on defined goals where you will use your foundational skills to complete daily tasks. You will own a set of tasks within predefined processes, working under the guidance of the Admin/EA team and requiring instructions primarily on new assignments. We are looking for someone who takes high accountability for their work, is eager to learn administrative best practices, and is excited to collaborate with and learn from our team.

This role offers the opportunity to work alongside experienced Executive Assistants who are invested in your professional growth, ability to transition from tactical task execution to strategic administrative partnership, and the potential to grow into higher-scoped administrative and executive support roles as you demonstrate mastery of core competencies.
<h4 class="jobSectionHeader">
WHAT YOU'LL DO</h4>

Support to Executive Assistant Team
<ul>
<li>Partner closely with the team to assist with administrative overflow, meeting preparation, and logistics.</li>
<li>Take direction from the team on complex calendar management and scheduling priorities.</li>
<li>Act as a reliable resource for the team helping to execute day-to-day tactical tasks so the broader administrative team runs smoothly.</li>
<li>Learn best practices directly from the team and managers to grow your administrative skillset.</li>
</ul>
Calendar &amp; Meeting Management
<ul><li>Support calendar management based on direction from the EA team and other stakeholders.</li>
<li>Back up support for the broader Executive Assistant team.</li>
<li>Bring order to scheduling chaos by ensuring minimal to zero overlaps in meetings.</li>
<li>Ensure virtual meeting links are always functioning and physical meeting rooms are reserved and available.</li>
<li>Ensure the correct attendees are invited to and confirmed for scheduled meetings.</li>
</ul>
Operations, Logistics &amp; Visitor Experience
<ul>
<li>Provide the operational backbone for the team by managing core logistical elements.</li>
<li>Coordinate travel arrangements and handle timely expense reconciliation.</li>
<li>Create a smooth and welcoming experience for visitors to our offices.</li>
<li>Manage foundational office aspects, including visitor registration and passing security clearances.</li>
<li>Follow established procedures for semi-routine tasks, with the ability to occasionally deviate from accepted practice when the situation requires.</li>
</ul>
Communication &amp; Team Dynamics
<ul>
<li>Deliver clear, concise, and professional verbal and written communication across all channels (e.g, slack, emails, meeting agendas, calendar invites).</li>
<li>Handle sensitive and confidential information with the utmost discretion.</li>
<li>Support team morale and actively contribute to building positive team dynamics.</li>
<li>Collaborate internally with EA's and other administrative professionals to build strong working relationships.</li>
</ul><h4 class="jobSectionHeader">REQUIRED QUALIFICATIONS</h4>
<ul><li>1&ndash;2 years of demonstrated experience in an administrative support, coordinator, or office assistant role.</li>
<li>Must be a U.S. Person due to required access to U.S. export controlled information or facilities.</li></ul><div> 
The salary range for this role is an estimate based on a wide range of compensation factors, inclusive of base salary only. Actual salary offer may vary based on (but not limited to) work experience, education and/or training, critical skills, and/or business considerations. Highly competitive equity grants are included in the majority of full time offers; and are considered part of Anduril's total compensation package. Additionally, Anduril offers top-tier benefits for full-time employees, including: 

<h3 class="jobSectionHeader">
Benefits</h3>

At Anduril, we invest in our people. Our comprehensive, competitive benefits package (available at little to no cost to employees) ensures you're supported in health, recovery, and whatever comes next. For more information, Explore Our Benefits. 

<div>
<h3 class="jobSectionHeader">Protecting Yourself from Recruitment Scams</h3>

Anduril is committed to maintaining the integrity of our Talent acquisition process and the security of our candidates. We've observed a rise in sophisticated phishing and fraudulent schemes where individuals impersonate Anduril representatives, luring job seekers with false interviews or job offers. These scammers often attempt to extract payment or sensitive personal information.
</div>
<div>To ensure your safety and help you navigate your job search with confidence, please keep the following critical points in mind:
<ul>
<li>No Financial Requests: Anduril will never solicit payment or demand personal financial details (such as banking information, credit card numbers, or social security numbers) at any stage of our hiring process. Our legitimate recruitment is entirely free for candidates.
</li>
<li>Please always verify communications:
<ul><li>Direct from Anduril: If you receive an email from one of our recruiters, it will only come from an @anduril.com address.</li>
<li>Via Agency Partner: If contacted by a recruiting agency for an Anduril role, their email will clearly identify their agency. If you suspect any suspicious activity, please verify the agency's authenticity by reaching out to contact@anduril.com.</li>
</ul>
</li><li>Exercise Caution with Unsolicited Outreach: If you receive any communication that appears suspicious, contains grammatical errors, or makes unusual requests, do not engage. Always confirm the sender's email domain is @anduril.com before providing any personal information or clicking on links.
</li>
<li>What to Do If You Suspect Fraud: Should you encounter any questionable or fraudulent outreach claiming to be from Anduril, please report it immediately to contact@anduril.com. Your proactive caution is invaluable in protecting your personal information and upholding the security and trustworthiness of our recruitment efforts.</li> 
</ul>
</div><h3 class="jobSectionHeader">Data Privacy</h3>

To view Anduril's candidate data privacy policy, please visit https://anduril.com/applicant-privacy-notice/. 


By submitting your application, you consent to Anduril Industries using a third-party service provider to conduct pre-employment risk, integrity, and due diligence screening and assessing potential risks as part of your application process. This third-party service provider provides risk-intelligence services that may include analysis of sanctions and watchlists, adverse media, public-record information, and other lawful open-source or commercial data sources. This third-party service provider does not act as a consumer reporting agency. Use of this provider helps to ensure compliance with applicable laws and protect technology, intellectual property, and organizational security.</div></div>

Administrative Assistant

Amazon

<div>
 
 Description
 
 
 
 This is a full-time, in-person (not virtual), permanent role based in SEA23 building in Seattle, Washington and does not offer relocation benefits.
 
 
 The Recruiting Coordinator (RC) serves as one of the very first impressions for candidates when applying to Amazon and plays a crucial role in managing high-volume interview scheduling and serves as the main point of contact between candidates, recruiters and interviewers when applying to Amazon. This position requires multi-tasking and case-management abilities to coordinate interviewer and candidate agendas across multiple time zones while maintaining a seamless and positive experience throughout the hiring process.
 
 
 In this fast-paced role, the Recruiting Coordinator must maintain clear and constant communication with candidates, hiring managers, and interview panels. They are responsible for sending detailed interview-related information, managing last-minute schedule changes, and ensuring all participants have the necessary information to connect to their job interview. A successful Recruiting Coordinator demonstrates attention to detail while managing multiple concurrent scheduling requests, maintaining accurate records, and generating reports on interview metrics and efficiency.
 
 
 The selected RC should possess process orientation, written and verbal communication skills and problem-solving experience, how and what to prioritize, flexibility to adapt to changing circumstances, capability to work under pressure while maintaining accuracy and a team-culture collaboration mindset.
 
 
 Performance in this role is measured through various metrics, including interview scheduling accuracy, response rate requests, candidate satisfaction scores, and the volume of interviews successfully coordinated. The Recruiting Coordinator must be process-oriented yet flexible, maintaining a positive attitude while managing competing priorities in a high-stakes environment.
 
 
 Key job responsibilities
 
 
 Scheduling virtual and in-person interviews and debrief events.
 
 
 Working directly with candidates, hiring managers, business stakeholders and in some cases arranging travel for candidates located outside of the city of the role, if required.
 
 
 Partner with Recruiters on SLAs (Service Level Agreements) to respond successfully to business demands.
 
 
 Providing follow-up correspondence to candidates on interview status.
 
 
 Identifying opportunities for improving candidate experience, automation and scheduling efficiency.
 
 
 To provide training/onboarding support to new peers in the role.
 
 
 Assisting in the coordination of other recruiting activities as needed.
 
 
 A day in the life
 
 
 The day begins by reviewing the queue of interview scheduling requests and prioritizing based on SLAs. Work involves coordinating with candidates across multiple time zones, sending professional communications about upcoming interviews while ensuring they feel supported throughout the process. The role requires juggling interviewer's availability and managing last-minute reschedules with efficiency and accuracy. Internal and External tools are used to set up virtual interviews, while also preparing for in-person candidate visits.
 
 
 
 About The Team
 
 
 
 The Global Talent Acquisition (GTA) Recruiting Operations Center is dedicated to transforming the interview scheduling experience into something truly exceptional. As the backbone of recruiting at Amazon, we delight customers worldwide by integrating cutting-edge technology with operational expertise. Our mission is to set new standards in efficiency and excellence, ensuring that every interaction throughout the hiring process is smooth, effective, and remarkable.
 
 
 
 Prior Applying, Please Consider The Following
 
 
 
 Selected candidate(s) will be required to work 5x days per week from the SEA23 office in Seattle, WA.
 
 
 Only schedule(s) available are Mon-Fri only: 9:00am-5:30pm
 
 
 
 Basic Qualifications
 
 
 
 <ul>
 <li>
 1+ years of recruiting, coordination, administration, logistics, HR or equivalent experience
 </li>
 <li>
 Bachelor's degree or equivalent
 </li>
 <li>
 Experience with basic web-based tools and products like Outlook, Excel, Word and SharePoint
 
 
 </li>
 </ul>
 
 Preferred Qualifications
 
 
 
 <ul>
 <li>
 Degree or diploma in HR or any related field
 </li>
 <li>
 Experience working in a fast paced, quickly changing or international environment
 </li>
 <li>
 Experience with technical tracking systems / softwares (like ATS)
 
 
 </li>
 </ul>
 Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.
 
 
 Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you&rsquo;re applying in isn&rsquo;t listed, please contact your Recruiting Partner.
 
 
 The base salary range for this position is listed below. Your Amazon package will include sign-on payments and restricted stock units (RSUs). Final compensation will be determined based on factors including experience, qualifications, and location. Amazon also offers comprehensive benefits including health insurance (medical, dental, vision, prescription, Basic Life &amp; AD&amp;D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage), 401(k) matching, paid time off, and parental leave. Learn more about our benefits at https://amazon.jobs/en/benefits.
 
 
 USA, WA, Seattle - 21.00 - 37.00 USD hourly
 
 
 
 
 Company
 
 - Amazon.com Services LLC
 
 
 Job ID: A10457333
</div>

Recruiting Coordinator, Recruiting Operations Center

Bohlin Cywinski Jackson

<div>Bohlin Cywinski Jackson is an internationally recognized, award-winning design firm. Committed to constantly growing and evolving to better serve our clients, each other, and our planet, we bring a holistic approach to architecture, interior design, and planning.
We are seeking a Marketing Coordinator with 3-5 years of professional experience for an immediate in-person position in our Seattle studio. Working closely with Seattle studio leadership, the Marketing Lead, and the larger Marketing/Communications team, the Marketing Coordinator will contribute to all aspects of marketing efforts, focusing on new business proposals, qualifications packages, and presentation materials. The Marketing Coordinator role supports marketing and business development efforts across Bohlin Cywinski Jackson&rsquo;s five studios, located in Seattle, San Francisco, Philadelphia, Pittsburgh, and Wilkes-Barre.
Primary Responsibilities
As an active member of the Marketing team, you will:<ul><li>
Work closely with Marketing Managers and Senior Staff on the following:<ul><li>
Preparing marketing materials for qualifications packages and proposals
</li><li>Creating presentation materials for interviews</li><li>
Participating in the Go/No Go process</li><li>
Researching prospective clients as part of business development efforts
</li><li>Tracking outreach and business development data in Salesforce</li><li>
Creating and updating marketing collateral, including:
<ul><li>Resumes and project descriptions (InDesign)</li><li>
Project/client/partner/prospect data (Salesforce)</li></ul></li></ul></li></ul>
Overall Firm Responsibilities
In addition to specific Marketing responsibilities, you will have an opportunity to:<ul><li>
Establish and maintain relationships across the firm through mentoring, training, and other professional development opportunities</li><li>
Build&mdash;or preferably continue to build&mdash;AEC industry connections in the local Seattle community</li><li>
Participate and contribute to firmwide discussions and initiatives related to research, design, sustainability, and firm culture</li></ul>
Work Style
This role requires that you:<ul><li>
Gain deep understanding of Bohlin Cywinski&rsquo;s portfolio of work, practice areas, capabilities, and differentiators to craft tailored portions (i.e. resumes, custom narratives, and imagery) of proposal and qualifications documents as well as presentation materials.</li><li>
Can commence work shortly after job acceptance and report in-person in our Seattle studio, an inspiring downtown loft space just steps from Pike Place Market.</li><li>
Have excellent time management skills. Our firm supports a work-life balance, with the expectation that individuals can manage their time to meet project and firm commitments and can work on multiple tasks in parallel, often on tight deadlines.</li><li>
Are able to work in both self-directed and synergetic team environments.</li><li>
Are detail and task-oriented, open minded, and curious.</li><li>
Have a positive attitude and a willingness to learn and collaborate.</li></ul>
Qualifications, Skills, and Interests
To be considered for this position, you should have:<ul><li>
Outstanding written, verbal, and visual communication skills</li><li>
Proficiency with Adobe Creative Suite and Microsoft Office 365. A high level of competency in Adobe InDesign is required for this position.</li><li>
Proficiency in graphic design</li><li>
Proficiency with Salesforce (or similar CRM database software) and strong data management skills</li></ul>
Professional Qualifications and Experience<ul><li>
Minimum 3-5 years of professional experience; experience in A/E/C industry is preferred but not required</li><li>
Bachelor&rsquo;s degree in marketing, communications, English, journalism, public relations, graphic design, or a consummate level of skills</li></ul>
Work Style and Hours<ul><li>
Ability to commence work in the Seattle, WA studio shortly after job acceptance</li><li>
Are legally authorized to work in the United States without sponsorship</li></ul>
Compensation and Benefits
As a valued member of our practice, you can expect:<ul><li>
BCJ provides a competitive benefit package to qualified employees that includes employer paid Health, Life/AD&amp;D, and Long Term Disability Insurance; Dental, Vision and supplemental insurance plans, a 401(k) Retirement Savings Plan, and Commuter Benefits Plan.
</li><li>Newly hired employees receive 2 weeks (10 days) Vacation and 2 weeks (10 days) Sick/Emergency time along with ten (10) Holidays, two (2) Volunteer Days and a winter break in December.</li></ul></div>

Marketing Coordinator

Stokes Lawrence, P.S.

Stokes Lawrence is seeking a conscientious and detail‑oriented Client Accounts &amp; Collections Coordinator to join our Seattle office. This position offers the opportunity to support critical financial operations, while collaborating closely with attorneys, clients, and staff in a professional, service‑oriented environment.About the TeamThe Accounting Department supports the firm&rsquo;s financial stability and growth by overseeing core financial processes, including billing, collections, and account management. As the firm continues to expand, the team adapts to evolving operational needs by enhancing processes, strengthening internal collaboration, and maintaining a high standard of accuracy, professionalism, and client service. With a focus on scalability and efficiency, the department plays a key role in ensuring financial integrity while supporting attorneys and staff in a dynamic and growing environment.About the RoleResponsible for coordinating all phases of the client accounts receivable and collections process, the Client Accounts &amp; Collections Coordinator monitors outstanding balances, communicates with clients regarding past-due accounts, and partners with attorneys and staff to resolve billing and payment issues in accordance with firm policies and procedures. This role maintains a high level of professionalism and client service in all communications and interactions.This is a full-time, hybrid role. Reports to the Director of Finance.Key Responsibilities<ul><li>Performs daily review and follow-up of client accounts.</li><li>Communicates with attorneys to resolve problem accounts.</li><li>Responds to client inquiries regarding accounts status and payment information.</li><li>Responsible for generating and sending reminder letters through the firm&rsquo;s collections software for past-due invoices.</li><li>Maintains and updates information, including documenting communications with clients, creating follow-up tasks, and monitoring payment commitments daily.</li><li>Maintains accurate records.</li><li>Observes confidentiality of client matters.</li><li>Prolonged periods of sitting at a desk and working on a computer.</li><li>Must be able to lift 15 pounds occasionally.</li></ul>What We Are Looking For<ul><li>Associate degree or vocational training preferred.</li><li>Two to five years of collections, accounts receivable, or related accounting experience required.</li><li>Strong communication and organizational skills.</li><li>Accurate typing skills with the ability to proofread, edit, and revise documents.</li><li>Ability to organize, prioritize, and complete numerous tasks under time constraints.</li><li>Strong interpersonal skills with the ability to communicate tactfully and professionally.</li><li>Experience with legal billing and accounting systems is highly desirable.</li></ul>Compensation &amp; BenefitsThe expected salary range for this position is $65,000 - $95,000. Compensation for this position will be determined based on the individual&rsquo;s experience and qualifications.Stokes Lawrence provides professional staff with medical, dental, vision, life, AD&amp;D, and disability insurance coverage; paid parental leave; paid vacation, sick leave, and holidays; and contributions to a 401(k) profit‑sharing plan. Additional information about our firm and the benefits is available at www.stokeslaw.com/staff-hiring.How to ApplyPlease send a cover letter and r&eacute;sum&eacute; to Joanne Pegues, Director of Human Resources, at recruiting@stokeslaw.com for confidential consideration.We are an equal opportunity employer. Candidates need to successfully complete a pre-employment screen, which may include a criminal background check.Pay: $65,000.00 - $95,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>AD&amp;D insurance</li><li>Dental insurance</li><li>Disability insurance</li><li>Employee assistance program</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid sick time</li><li>Paid time off</li><li>Parental leave</li><li>Vision insurance</li></ul>Work Location: Hybrid remote in Seattle, WA 98101

Client Accounts & Collections Coordinator – Seattle, WA

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