accounting & compliance coordinator (contract position)

account manager associate - commercial lines (manufacturing/contractors)

accounting & compliance coordinator (contract position) Jobs in Baltimore

administrative assistant - pathology Jobs in Baltimore

administrative assistant - pathology

administrative assistant ii Jobs in Baltimore

administrative assistant ii

administrative project coordinator Jobs in Baltimore

administrative project coordinator

bilingual administrative coordinator Jobs in Baltimore

bilingual administrative coordinator

administrative coordinator

House of Ruth Maryland

<div><div><b>Position Summary:</b></div>
<div>
The Bilingual Administrative Coordinator is responsible for daily site operations at House of Ruth Maryland&rsquo;s (HRM) Highlandtown site, which conducts business in both English and Spanish. The Administrative Coordinator is often the first contact the public has with HRM and is responsible for setting a helpful, welcoming, and informed tone for visitors. Many of the individuals seeking services at HRM have experienced multiple traumas. In addition to intimate partner violence (IPV), many have also experienced violence during the immigration process, violence in their home country, and/or community based violence that includes discrimination and hate crimes. These complex traumatic events shape how survivors interact with the people around them and the Administrative Coordinator must be comfortable engaging people who may present in a variety of emotional states and not always be clear about what they are seeking from us. The Administrative Coordinator engages visitors with sensitivity, with safety in mind, and assists visitors in getting to the right person to address their needs in an efficient and confidential manner. The Administrative Coordinator is primarily responsible for the ensuring the day to day operations of the Highlandtown office site run smoothly, coordinating schedules for coverage, site and community events, maintaining and managing the use of shared spaces, interacting with vendors, and managing the food pantry logistics. Much of the work is self-directed and this position works daily to handle a wide range of situations, relying on sound judgment to accomplish goals.</div><br>
<div></div>
<div>
Standard Schedule: Standard hours for this position are Monday- Friday, starting at 9:00 am and finishing at 5:00pm. This position is based on site 95% at HRM&rsquo;s Highlandtown location. Local travel around the Baltimore Metropolitan area encompasses up to 5% of the position.</div><br>
<div></div>
<p><b>
Essential Duties and Responsibilities:</b></p>
<ul><li>
Carries out routine office activities such as answering a multi-line phone system in Spanish and English, fielding questions, routing calls, mail handling and distribution, maintaining office and building supply inventory, making service referrals, and other tasks as needed.</li><li>
Acts as the primary coverage at the Highlandtown site and works with the Site Lead to create a fair and reliable backup coverage system, ensuring two people are in the building at all times.</li><li>
Maintains an efficient, professional, and pleasant environment, troubleshooting office equipment problems, and arranging for and coordinating office equipment repair.
</li><li>Manages the Highlandtown schedule of events, staff contact lists, and staff work schedules. Updates the shared calendar and distribute information and reference tools to staff.</li><li>
Screens and assists service recipients and other visitors for entry into the facility in accordance with site policies.
</li><li>Provides administrative support, scheduling and special project assistance for the site&rsquo;s programming, including the agency&rsquo;s annual survivor-focused holiday party.</li><li>
Sets up meeting rooms, arranges for refreshments, prepares materials for meetings, and cleans up after meetings.</li><li>
Provides technical support and limited training to program staff on use of computer hardware and software, copier, and other equipment, to resolve problems and upgrade skills. Liaison with HRM information technology staff on issues related to software and hardware problems.</li><li>
Acts as building captain for Emergency Preparedness plan.</li><li>
Accurately completes routine data entry within 48 hours. Produces reports as required.</li><li>
Maintains strict confidentiality with respect to victims, sensitive documents, and program projects and communications.</li><li>
Oversees administrative functions of the Food Pantry, including inventory, stocking, and distribution activities.</li><li>
Identifies opportunities to utilize trainees and volunteers to enhance operations.</li><li>
Takes initiative and creates systems that improve efficiency and effectiveness of administrative functioning of program, including the creation, update and maintenance of a procedure manual.</li><li>
Represents the agency with visitors, donors, and vendors.</li><li>
Arranges for interpreters or transportation for program participants as needed.</li><li>
Creates calendars and coordinates schedules for the site.</li><li>
Facilitates repair of office equipment using agency approved vendors and processes.</li><li>
Assigns work to trainees and volunteers.</li><li>
Authorizes to order office and building supplies and food panty supplies in keeping with program budget and with approval from Site Lead.</li><li>
Distributes material goods, such as food and transportation assistance, to client within the budgeted parameters.</li></ul><br>
<div></div>
<div><b>
Safety Officer Responsibilities:</b></div>
<ul><li>
Serves as the designated Safety Officer, ensuring compliance with workplace safety regulations and policies.</li><li>
Conducts regular safety inspections and risk assessments, reporting findings and recommendations to Safety Captains.</li><li>
Participates in required safety training and certifications to stay current with industry standards and best practices.</li><li>
Supports Safety Captains in identifying hazards, responding to incidents, and promoting a culture of safety.</li></ul><br>
<div></div>
<ul><li><i>Nothing in this job description restricts management&rsquo;s right to assign or reassign duties and responsibilities to this job at any time.</i></li></ul><br>
<div>
</div><p><b>Experience, Education, Certifications/Licenses</b></p>
<ul><li>
Three years of paid or volunteer experience providing administrative tasks with progressively more responsibility. Associate degree in Human Services field may substitute for one year experience.</li><li>
Oral and written fluency in English and Spanish. Strong writing and proofreading skills.</li><li>
Experience with office organization and equipment including multi-line phones.
</li><li>High level of comfort using the full Microsoft package (Word, Excel, PowerPoint &amp; Publisher), operating email, and researching &amp; retrieving information from the internet
</li><li>Excellent oral and written interpersonal skills with a strong ability to relate to a diverse range of individuals including victims, children, donors, business leaders, human service providers, and donors.</li><li>
Demonstrated ability to de-escalate strong emotions from customers or clients.</li><li>
Demonstrated ability to juggle multiple competing tasks and timelines.</li><li>
Must pass Criminal Background Check.</li><li>
Ability to lift and carry items up to 20 pounds.</li></ul><br>
<div></div>
<div>
Highly Preferred Skills:</div>
<ul><li>
Experience in direct service provision with the Latinx immigrant community.</li><li>
Knowledge and understanding of intimate partner and/or sexual violence.
</li><li>Knowledge of local human services programs/ agencies and housing resources.</li></ul><br>
<p></p>
<p><i>
House of Ruth Maryland offers a comprehensive Total Rewards Package that will include but is not limited to medical insurance, prescription plan, dental insurance, vision insurance, paid time off, life insurance, 403(b) retirement savings plan, and Employee Assistance Program.</i></p>
<p><i>
House of Ruth Maryland upholds the mission of the Equal Employment Opportunity Commission by being an Equal Employment Opportunity Employer. All applicants will be considered for employment and will not be excluded because of color, race, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status or age.</i></p></div>

Bilingual Administrative Coordinator

Defense Holdings, Inc.

<div><p>Defense Holdings, Inc. (DHi)<br>
Location: Hybrid (US)<br>
Employment Type: Full-Time<br>
Department: Administration / Operations<br>
Reports To: Operations Manager / Director of Administration</p>
Company Overview<p>
Defense Holdings, Inc. (DHi) is a trusted provider of innovative solutions and mission-critical services supporting U.S. defense, federal, and commercial clients. We are committed to operational excellence, integrity, and delivering results that strengthen national security and organizational performance.</p><p>
At DHi, our people are our greatest asset. We foster a collaborative, performance-driven environment where professionals are empowered to grow, innovate, and make meaningful contributions.</p>
Position Summary<p>
Defense Holdings, Inc. (DHi) is seeking a proactive and detail-oriented Administrative Project Coordinator to support internal project teams by managing schedules, tracking deliverables, coordinating meetings, and maintaining project documentation. The ideal candidate will assist in project execution and ensure administrative workflows are efficient and accurate.</p><p>
This role requires strong organizational and communication skills, attention to detail, and the ability to manage multiple initiatives in a fast-paced, government contracting environment.</p>
Key ResponsibilitiesProject Coordination<p>
Track project timelines, milestones, and deliverables.<br>
Schedule and coordinate project meetings and workshops.<br>
Maintain accurate project documentation and records.</p>
Administrative Support<p>
Assist project managers with administrative tasks and reporting.<br>
Prepare presentations, reports, and correspondence for leadership.<br>
Support cross-functional teams in meeting project goals and deadlines.</p>
Reporting &amp; Compliance<p>
Generate project status reports and performance metrics.<br>
Ensure documentation aligns with internal policies and regulatory standards.<br>
Assist with audits or compliance reviews related to project administration.</p>
Cross-Functional Collaboration<p>
Work with operations, program management, and administrative teams to ensure smooth project execution.<br>
Support process improvement initiatives for administrative and project workflows.</p>
Required Qualifications<p>
Bachelor&rsquo;s degree in Business Administration, Project Management, or related field.<br>
2&ndash;4 years of experience in project coordination, administrative support, or operations.<br>
Proficiency in Microsoft Office Suite and project management tools.<br>
Strong organizational, communication, and interpersonal skills.<br>
Ability to manage confidential information responsibly.</p>
Preferred Qualifications<p>
Experience supporting government contracting or defense projects.<br>
Familiarity with multi-project tracking and workflow management.</p>
Core Competencies<p>
Integrity &amp; Confidentiality<br>
Attention to Detail<br>
Analytical Thinking<br>
Interpersonal Communication<br>
Organizational Skills<br>
Adaptability &amp; Initiative</p>
Work Environment<p>
Professional office environment (or hybrid/remote if applicable).<br>
May require occasional travel.<br>
Must be eligible to work in the United States.<br>
Ability to obtain and maintain security clearance may be required.</p>
Compensation &amp; Benefits<p>
Defense Holdings, Inc. (DHi) offers a competitive compensation package including:</p><p>
Competitive base salary (commensurate with experience)<br>
Medical, Dental, and Vision Insurance<br>
401(k) with company match<br>
Paid Time Off (PTO) and Holidays<br>
Life and Disability Insurance<br>
Professional development opportunities</p>
Equal Opportunity Employer Statement<p>
Defense Holdings, Inc. (DHi) is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other protected characteristics in accordance with applicable laws.</p></div>

Administrative Project Coordinator

Johns Hopkins University

<p></p><div><p>The Department of Psychiatry Behavioral Medicine is seeking a<b><i> Medical Office Coordinator </i></b>to coordinate activities and provide secretarial support for a multi-faceted clinical/research office to ensure a smoothly functioning office and good patient relations. Interact with patients, patients&rsquo; family members, referring physicians, and third party carriers with regard to patient-related issues. Work with others in a team environment.</p><p></p><p><b><br>
Specific Duties and Responsibilities</b></p><ul><li>
Coordinates a multi-faceted clinical/research office.
</li><li>Assists patients, referring physicians, and third-party carriers to resolve patient related issues. Researches and prepares specialized reports and budgets.</li><li>
Schedules patients for laboratory tests, medical examinations, and consultations.
</li><li>Acquires medical/psychiatric records of patients.
</li><li>Relay information to patients regarding preparation for laboratory tests and examinations. Maintains familiarity with various types of medical insurance to explain these plans.
</li><li>Obtains pre-certifications as required by patients' health care insurers or managed care providers. Assists patients or family members with completion of medical insurance forms.
</li><li>Informs patients of costs of care being provided, and guides them to appropriate resources for further information, guidance, or assistance.
</li><li>Arranges or assists in arranging patient transportation.
</li><li>Types routine correspondence and reports from dictation or handwritten copy using personal computer.
</li><li>Transcribes machine dictated medical reports and other documentation using medical terminology.
</li><li>Performs data entry of consult questionnaires.
</li><li>Uses personal computer to prepare manuscripts, grant proposals, statistical reports, tables, and charts using knowledge of scientific, medical, literary, or other technical terms.
</li><li>Answer telephone, screens callers, relays messages, and greets visitors.
</li><li>Maintains calendar, schedules appointments and meeting rooms.
</li><li>Opens, sorts and screens mail. Files in alphanumeric order and locates material from files. Assists with making routine travel and accommodation arrangements.
</li><li>Coordinates the servicing of office equipment.
</li><li>Operates personal computer to access e-mail, electronic calendars, and other basic office support software. Uses automated systems to access, enter, and edit patient information.
</li><li>Completes various request forms for office supplies and equipment as directed.</li><li>
Performs miscellaneous related duties as assigned.</li><li>
Must adhere to Service Excellence Standards: customer relations, self-management, teamwork, communications, ownership/accountability, continuous performance improvement.</li></ul><p></p><p><b><br>
Special knowledge, skills, and abilities</b></p><ul><li>
Ability to work independently.</li><li>
Attention to detail and good proofreading skills.</li><li>
Excellent communication skills both written and oral.</li><li>
Excellent organizational skills require balancing multiple assignments.</li><li>
Ability to interact effectively with individuals at all levels and from diverse cultures.</li><li>
Clinical sensitivity required.</li><li>
Knowledge of medical terminology.</li><li>
Experience in the Johns Hopkins system strongly preferred.</li></ul><br>
<b>
Minimum Qualifications</b><br>
<ul><li>
High School Diploma or graduation equivalent.</li><li>
Two years administrative experience.</li><li>
Additional education may substitute for required experience, and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.</li></ul><p></p><p><br>
Classified Title: Medical Office Coordinator
<br>
Role/Level/Range: ATO 40/E/02/OD
<br>
Starting Salary Range: $16.20 - $28.80 HRLY ($46,800 targeted; Commensurate w/exp.)<br>
Employee group: Full Time<br>
Schedule: Monday - Friday, 8:30am - 5:00pm<br>
FLSA Status: Non-Exempt<br>
Location: School of Medicine Campus<br>
Department name: 10003139-SOM Psy Behavioral Medicine<br>
Personnel area: School of Medicine</p></div><p></p>

Medical Office Coordinator (Psychiatry Behavioral Medicine)

<div><p>We are seeking a highly motivated and organized <b><i>Clinical Research Coordinator</i></b> to assist with an HIV point-of-care (POC) diagnostic test study, along with other diagnostic research projects for infectious diseases. The coordinator will support HIV and point-of-care clinical studies in the Division of Infectious Diseases. This is an NIH-funded study to characterize the performance of different HIV POC tests. The coordinator will be responsible for administrative tasks, recruitment, participant engagement, data collection and monitoring, specimen handling, and other tasks necessary for study execution. The coordinator will join a dynamic team, engage with participants of all backgrounds, and contribute to critical research in making POC diagnostics more accessible to populations at risk.</p><p></p><p><br>
The Clinical Research Coordinator administratively coordinates clinical protocol implementation, typically for a single study. Will ensure efficient logistical implementation of the study activities and provide administrative support for research-related regulatory issues.</p><p></p><p><b><br>
Specific Duties &amp; Responsibilities</b></p><ul><li>
Coordinate all activities of a clinical research study to ensure adherence to protocol and validity of findings.</li><li>
Participate in clinical study start-up meetings.</li><li>
Assist research nurses, study coordinators, principal investigators, and other study personnel in executing protocol-related activities.</li><li>
Explain the study background and rationale for the research to potential and current participants</li><li>
Contribute to the development of recruitment strategies for participants for assigned study.</li><li>
Implement a variety of techniques for recruitment as appropriate, e.g., print and web-based advertisements, contact referring physicians, participate in community events, etc.</li><li>
Independently conduct the consenting process or ensure consent is obtained on appropriate participants.</li><li>
Schedule participants for required activities and provide any special instructions prior to upcoming tests/exams.</li><li>
Serve as liaison to study participants.</li><li>
Assist with setup of the data collection system and enter and organize data.</li><li>
Assist in coordinating study meetings.</li><li>
Participate in study meetings and provide updates on protocol implementation status and make recommendations on operational issues.</li><li>
Assist with the preparation of submissions to the Institutional Review Board (IRB)</li><li>
Liaison with IRB on administrative matters and facilitate communications with the PI.</li><li>
Conduct literature searches to provide background information.</li><li>
Obtain and maintain excellent operating knowledge of assigned clinical protocol, clinical equipment, and clinical computer systems.</li><li>
Oversee budget expenditures for study operations.</li><li>
Other duties as assigned.</li></ul><p></p><p><i><br>
In addition to the duties described above</i></p><p></p><ul><li>
Recruit participants to POC studies and coordinate enrollment visits.</li><li>
Administer questionnaires, collect samples, perform point-of-care tests, and store additional samples in biorepository, and ship samples when necessary.</li><li>
Put source data into REDCap, do basic biostatistical analyses and data displays for team meetings.</li></ul><br>
<b>
Minimum Qualifications</b><br>
<ul><li>
Bachelor's Degree in a related field.</li><li>
Additional education may substitute for required experience and additional related experience may substitute for required education permitted by the JHU equivalency formula. Beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.</li></ul><br>
<b>
Preferred Qualifications</b><br>
<ul><li>
Experience with participant recruitment for studies.</li><li>
Proficient use of Epic.</li></ul><p></p><p><br>
Classified Title: Clinical Research Coordinator<br>
Role/Level/Range: ACRO37.5/03/CD
<br>
Starting Salary Range: $17.20 - $30.30 HRLY ($45,000 targeted; Commensurate w/exp.)<br>
Employee group: Full Time<br>
Schedule: M-F 8:30am-5pm<br>
FLSA Status: Non-Exempt<br>
Location: School of Medicine Campus<br>
Department name: SOM DOM Infectious Disease
<br>
Personnel area: School of Medicine</p></div><p></p>

Clinical Research Coordinator (DOM Infectious Disease)

House Buyers of America

<div><p>House Buyers of America is looking for an Executive Assistant. The Executive Assistant will be responsible for supporting our fast paced, growth-oriented CEO. This position requires a minimum of 3 years of experience supporting executives. This position requires a high level of accuracy, attention to detail, and the ability to work independently and solve problems. We are looking for someone who will be available after regular hours when needed and able to handle critical deadlines on a moment's notice. This position is FULLY REMOTE!</p>
<p><b>
What you will do:</b></p>
<ul>
<li>Manage and prioritize the CEO's calendar/schedule.</li>
<li>Manage CEO's inbox to include screening, managing, and responding to emails and incoming communications, ensuring timely responses and prioritizing urgent matters.</li>
<li>Provide executive administrative support for project(s) by performing analyses and preparing appropriate supporting documentation to support and assist the executive leadership team.</li>
<li>Coordinates adherence to deadlines and completion of special projects, correspondence, and reports. Provides executive administrative support by developing and refining presentations as required by members of the executive leadership team.</li>
<li>Plan and organize meetings.</li>
<li>Sit in on meetings and report back to CEO and communicate CEO priorities in meetings.</li>
<li>Bid out vendors and key resources needed by company. Negotiate the best pricing and terms.</li>
<li>Assists with development and preparation of various reports and schedules under the direction of the assigned Executive or department professionals.</li>
<li>Compose, edit, and proofread correspondence, contracts, reports and/or presentations.</li>
<li>Responsible for updating task management software for key action items.</li>
<li>Responsible for communication support across the practice area.</li>
<li>Compile meeting agendas and minutes as needed.</li>
<li>Perform routine administrative tasks such as filing and drafting correspondence.</li>
<li>Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.</li>
<li>Prepare responses to correspondence containing routine inquiries.</li>
<li>Maintain strict confidentiality of the company and executive information.</li>
<li>Occasionally interview candidates.</li>
<li>Performs various administrative functions as requested.</li>
</ul>
<p><b>About You:</b></p>
<ul>
<li>3+ years of related experience as an executive assistant</li>
<li>10+ years of administrative experience</li>
<li>Strong communication skills (both written and verbal)</li>
<li>Strong skills within MS Office Suite</li>
<li>Ability to develop presentations and materials that are client and/or executive management ready</li>
<li>Associate's degree from an accredited university required; Bachelor's degree from an accredited university preferred</li>
</ul>
<p><b>Why we are a great place to work:</b></p>
<ul>
<li>Our company is FULLY REMOTE</li>
<li>Our awesome company culture includes: competitive pay great benefits, great people, casual dress, team events, work hard/ play hard environment</li>
<li>2025 Revenue is up 60% year over year compared to 2024</li>
<li>2025 Ratified acquisitions are up 70% year over year compared to 2024</li>
<li>Q4 2025 sales are up 100% compared to Q3 2025</li>
<li>Q4 2025 revenue is up 152% compared to Q4 2025</li>
<li>Q4 Ratified acquisitions are up 64% compared to Q4 2025</li>
<li>We are continuing our nationwide expansion, now operating in 44 states plus Washington, DC.</li>
</ul>
<p><b>House Buyers of America</b> is a leading national home-buying company helping homeowners sell with confidence through a <b>simple, transparent, and hassle-free process</b>. Founded in 2001 and operating in <b>44 states</b>, the company blends decades of real estate expertise with <b>technology-driven operations</b> to deliver <b>speed, certainty, and consistent outcomes</b>. House Buyers of America has been recognized for its industry impact, including <b>Ernst &amp; Young Entrepreneur of the Year</b> and inclusion on the <b>Inc. 5000</b> list of America's fastest-growing companies.</p>
<p>
House Buyers is an equal opportunity employer and does not discriminate by sex, creed, race, or by age. www.HouseBuyersOfAmerica.com</p>
<p>
Total Compensation Range: $60,000- $100,000/ year</p></div>

Executive Assistant (Remote)

M&T Bank

<div><div>Overview:</div><div>
Provides high level, more complex secretarial/administrative support to senior management employees or groups in the Bank</div><div></div><div>
Primary Responsibilities:</div><ul><li>
Serve as a liaison between manager and bank personnel, responding to questions and issues on departmental matters.</li><li>
Creates non-routine correspondence and communications on behalf of manager.</li><li>
Perform high level administrative / project assignments, relieving management of many day-to-day operations and ensuring smooth functioning of department.</li><li>
Prepare and arrange business presentations, management letters, and other communications to include agendas, meeting minutes.</li><li>
Schedule appointments and maintain calendar for manager. Coordinate all travel arrangements.</li><li>
Prepare disbursements and billings for approval. Maintains financial expense records.</li><li>
Adhere to applicable compliance/operational risk controls in accordance with Company or regulatory standards and policies.</li><li>
Promote an environment that supports belonging and reflects the M&amp;T Bank brand.</li><li>
Maintain M&amp;T internal control standards, including timely implementation of internal and external audit points together with any issues raised by external regulators as applicable.</li><li>
Complete other related duties as assigned.</li></ul><div></div><div>
Education and Experience Required:</div><div>
Associate's degree or equivalent in experience</div><div>
4 years progressive secretarial/administrative support experience with demonstrated development of skills on-the-job</div><div></div><div>
#LI-LA1</div><div></div>
M&amp;T Bank is committed to fair, competitive, and market-informed pay for our employees. The pay range for this position is $22.61 - $37.67 Hourly (USD). The successful candidate&rsquo;s particular combination of knowledge, skills, and experience will inform their specific compensation.<div></div><div>
Location</div>
Baltimore, Maryland, United States of America</div>

Senior Administrative Assistant

<div><p>Defense Holdings, Inc. (DHi)<br>
Location: Hybrid (US)<br>
Employment Type: Full-Time<br>
Department: Executive Administration<br>
Reports To: Chief of Staff / Executive Director</p>
Company Overview<p>
Defense Holdings, Inc. (DHi) is a trusted provider of innovative solutions and mission-critical services supporting U.S. defense, federal, and commercial clients. We are committed to operational excellence, integrity, and delivering results that strengthen national security and organizational performance.</p><p>
At DHi, our people are our greatest asset. We foster a collaborative, performance-driven environment where professionals are empowered to grow, innovate, and make meaningful contributions.</p>
Position Summary<p>
Defense Holdings, Inc. (DHi) is seeking an Executive Office Administrator to provide high-level administrative support to senior leadership. The ideal candidate will manage executive calendars, prepare reports and presentations, coordinate internal communications, and ensure smooth office operations.</p><p>
This role requires exceptional organizational skills, strong communication abilities, and discretion in handling sensitive executive information.</p>
Key ResponsibilitiesExecutive Support<p>
Manage executive calendars, appointments, and travel arrangements.<br>
Prepare reports, presentations, and executive correspondence.<br>
Coordinate meetings and ensure proper follow-ups.</p>
Administrative Operations<p>
Maintain office systems, records, and documentation.<br>
Support communication across departments and teams.<br>
Assist in special projects, initiatives, and events as needed.</p>
Reporting &amp; Compliance<p>
Generate executive-level reports and briefings.<br>
Ensure compliance with internal policies and confidentiality standards.</p>
Cross-Functional Collaboration<p>
Coordinate with internal teams, HR, and operations to support leadership objectives.<br>
Assist in process improvement initiatives for executive office efficiency.</p>
Required Qualifications<p>
Bachelor&rsquo;s degree in Business Administration, Executive Support, or related field.<br>
3&ndash;5 years of experience in executive administration or high-level administrative support.<br>
Proficiency in Microsoft Office Suite and collaboration tools.<br>
Excellent organizational, communication, and interpersonal skills.<br>
Ability to manage confidential and sensitive information responsibly.</p>
Preferred Qualifications<p>
Experience supporting executives in government contracting or defense environments.<br>
Familiarity with multi-office coordination and executive operations.</p>
Core Competencies<p>
Integrity &amp; Confidentiality<br>
Attention to Detail<br>
Analytical Thinking<br>
Interpersonal Communication<br>
Organizational Skills<br>
Adaptability &amp; Initiative</p>
Work Environment<p>
Professional office environment (or hybrid/remote if applicable).<br>
May require occasional travel.<br>
Must be eligible to work in the United States.<br>
Ability to obtain and maintain security clearance may be required.</p>
Compensation &amp; Benefits<p>
Defense Holdings, Inc. (DHi) offers a competitive compensation package including:</p><p>
Competitive base salary (commensurate with experience)<br>
Medical, Dental, and Vision Insurance<br>
401(k) with company match<br>
Paid Time Off (PTO) and Holidays<br>
Life and Disability Insurance<br>
Professional development opportunities</p>
Equal Opportunity Employer Statement<p>
Defense Holdings, Inc. (DHi) is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other protected characteristics in accordance with applicable laws.</p></div>

Executive Office Administrator

Explore 57+ Administrative coordinator in Baltimore this March. Find roles across top companies and apply now to boost your career.