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administrative coordinator

51Talk

<div>
 
 The ideal candidate will be in charge of the organization and efficiency of daily office operations. From scheduling client meetings, to communicating between departments, you will be responsible for completing multi-level tasks in a professional and timely manner.
 
 
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Oversee and manage office administrative functions and ensure efficiency in daily operations.
 </li>
 <li>
 Support department heads with scheduling, travel arrangements, document preparation, and meeting coordination.
 </li>
 <li>
 Maintain accurate records, contracts, and internal documentation in compliance with company policies.
 </li>
 <li>
 Liaise with vendors and external service providers to ensure the timely procurement of supplies and services.
 </li>
 <li>
 Organise internal and external events, training, and company meetings.
 </li>
 <li>
 Prepare regular reports, presentations, and communications for senior management.
 </li>
 <li>
 Contribute to the improvement of administrative systems and procedures.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration or related field.
 </li>
 <li>
 
 Minimum 5 years of administrative experience.
 
 </li>
 <li>
 
 Proficient in English listening, speaking, reading, and writing skills, which can be applied to work and communication.
 
 </li>
 <li>
 Proficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)
 </li>
 <li>
 Strong communication, coordination, and problem-solving skills.
 </li>
 <li>
 Ability to work independently and handle confidential information with discretion.
 </li>
 <li>
 Experience in multinational or fast-paced environments is a plus.
 </li>
 </ul>
 
 
</div>

Office Administrator

Egyptian Banks Company

<div>
 <ul>
 <li>
 Provide comprehensive administrative support to executives and team members.
 </li>
 <li>
 Manage calendars, schedule meetings (onsite and virtual), and coordinate appointments.
 </li>
 <li>
 Prepare and edit correspondence, reports, and presentations.
 </li>
 <li>
 Maintain organized filing systems (electronic and paper).
 </li>
 <li>
 Handle travel logistics including flight, accommodation, and itinerary arrangements.
 </li>
 <li>
 Assist with budget preparation, expense tracking, and reporting.
 </li>
 <li>
 Act as a point of contact for internal and external communication.
 </li>
 <li>
 Take meeting minutes and participate in team discussions.
 </li>
 <li>
 Monitor and manage office supplies inventory.
 </li>
 <li>
 Collaborate with other departments to ensure efficient daily operations.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor's degree in Business Administration or related field (preferred).
 </li>
 <li>
 5-7 years of experience in administrative roles within a corporate environment.
 </li>
 <li>
 Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 Excellent written and verbal communication in English and Arabic.
 </li>
 <li>
 Strong organizational, multitasking, and time management skills.
 </li>
 <li>
 Discretion in handling confidential information.
 </li>
 <li>
 Proactive, detail-oriented, and adaptable to shifting priorities.
 </li>
 <li>
 Knowledge of project management tools is an advantage.
 </li>
 </ul>
</div>

Administrative Assistant

<div>
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Oversee and manage office administrative functions and ensure efficiency in daily operations.
 </li>
 <li>
 Support department heads with scheduling, travel arrangements, document preparation, and meeting coordination.
 </li>
 <li>
 Maintain accurate records, contracts, and internal documentation in compliance with company policies.
 </li>
 <li>
 Liaise with vendors and external service providers to ensure the timely procurement of supplies and services.
 </li>
 <li>
 Organise internal and external events, training, and company meetings.
 </li>
 <li>
 Prepare regular reports, presentations, and communications for senior management.
 </li>
 <li>
 Contribute to the improvement of administrative systems and procedures.
 </li>
 </ul>
 
 
 
 
 
 Requirements
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration or related field.
 </li>
 <li>
 Minimum 3 years of administrative experience.
 </li>
 <li>
 
 Proficient in English listening, speaking, reading, and writing skills, which can be applied to work and communication.
 
 </li>
 <li>
 Strong communication, coordination, and problem-solving skills.
 </li>
 <li>
 Proficient in Microsoft Office Suite and other business tools.
 </li>
 <li>
 Ability to work independently and handle confidential information with discretion.
 </li>
 <li>
 Experience in multinational or fast-paced environments is a plus.
 </li>
 </ul>
 
 
</div>

Administrative Specialist(English Must)

Elanco

<div>
 
 At Elanco (NYSE: ELAN) &ndash; it all starts with animals!
 
 
 
 
 As a global leader in animal health, we are dedicated to innovation and delivering products and services to prevent and treat disease in farm animals and pets.
 
 
 At Elanco, we are driven by our vision of Food and Companionship Enriching Life and our purpose &ndash; all to Go Beyond for Animals, Customers, Society and Our People.
 
 
 
 
 At Elanco, we pride ourselves on fostering a diverse and inclusive work environment. We believe that diversity is the driving force behind innovation, creativity, and overall business success. Here, you&rsquo;ll be part of a company that values and champions new ways of thinking, work with dynamic individuals, and acquire new skills and experiences that will propel your career to new heights.
 
 
 
 
 Making animals&rsquo; lives better makes life better &ndash; join our team today!
 
 
 
 
 Your role:
 
 Office Administrator
 
 
 The Office Administratory is responsible for managing office needs and providing administrative support to HR, Finance, and Regulatory.
 
 
 
 Your Responsibilities:
 
 
 
 Office Management
 
 
 <ul>
 <li>
 Ensure effective front desk coverage during core working hours, including welcoming visitors, handling calls, and providing general guidance.
 </li>
 <li>
 Maintain up-to-date email distribution lists and internal/external contact lists.
 </li>
 <li>
 Manage courier services, ensuring timely handling of incoming and outgoing shipments and mail.
 </li>
 <li>
 Own vendor creation and updates on SAP for Egypt.
 </li>
 <li>
 Prepare Purchase Orders (POs) and follow up on vendor payments in coordination with Finance.
 </li>
 <li>
 Lead office management activities, including ordering office supplies (stationery, supermarket items, etc.), managing utilities and office bills, and coordinating with building management, cleaning companies, security consultants, and other suppliers.
 </li>
 <li>
 Support visitors and guests, including issuing invitation letters, preparing consulate documentation, and coordinating travel and stay logistics in Egypt.
 </li>
 <li>
 Manage the warehouse, ensuring compliance with local requirements and readiness for inspections at all times.
 </li>
 <li>
 Ensure office compliance with health, safety, and security standards.
 
 
 </li>
 </ul>
 Finance Support
 
 
 <ul>
 <li>
 Ensure local platforms and documentation are up to date and compliant with EGQS (Elanco Global Quality Standards) and EFPs (Elanco Functional Procedures).
 </li>
 <li>
 Create shopping carts and support procurement activities as required.
 </li>
 <li>
 Receive, verify, and file original invoices, and confirm completion to the Finance team.
 </li>
 <li>
 Follow up with the tax consultant to ensure timely tax payments and updated tax approvals.
 </li>
 <li>
 Receive, review, and file employee expense reports and confirm submission to Finance.
 </li>
 <li>
 Act as the primary point of contact between local suppliers and the Finance team.
 </li>
 <li>
 Liaise with relevant governmental authorities for finance, tax, and legal-related matters.
 </li>
 <li>
 Handle office petty cash (if applicable), ensuring proper tracking and documentation.
 </li>
 <li>
 Support audits by providing requested financial and administrative documentation.
 </li>
 <li>
 Participate in ad-hoc projects and tasks as requested.
 
 
 </li>
 </ul>
 Regulatory Support
 
 
 <ul>
 <li>
 Request and follow up on courier shipments of registration documents and product samples.
 </li>
 <li>
 Compile and maintain hard-copy regulatory files in line with local regulatory requirements.
 </li>
 <li>
 Support local purchase of regulatory-related equipment and materials.
 </li>
 <li>
 Create internal POs and submit registration-related expenses through Elanco systems.
 </li>
 <li>
 Coordinate with internal stakeholders to ensure timely regulatory documentation and submissions.
 
 
 </li>
 </ul>
 IT Support
 
 
 <ul>
 <li>
 Maintain an up-to-date inventory of local IT equipment.
 </li>
 <li>
 Receive, distribute, and track IT tools provided to employees.
 </li>
 <li>
 Coordinate with local IT technicians and vendors to support hardware, software, and internet-related issues.
 </li>
 <li>
 Escalate IT issues to regional or global IT teams when required.
 
 
 </li>
 </ul>
 HR Support
 
 
 <ul>
 <li>
 Act as the point of contact with the Social Security representative to submit and receive documentation related to employee registration and de-registration.
 </li>
 <li>
 Receive and manage hard-copy employee files related to health insurance and other HR documentation.
 </li>
 <li>
 Support HR with onboarding and offboarding logistics (documentation collection, system access coordination, etc.).
 </li>
 <li>
 Assist with employee communications and local HR administrative processes as needed.
 
 
 </li>
 </ul>
 
 What You Need to Succeed (minimum qualifications):
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration or a related field.
 </li>
 <li>
 Minimum of 2 years of experience in an administrative, office management, or corporate support role.
 </li>
 <li>
 Fluency in English and Arabic (written and spoken).
 </li>
 <li>
 Strong organizational and time-management skills with high attention to detail.
 </li>
 <li>
 Ability to manage multiple priorities and work independently in a fast-paced environment.
 </li>
 <li>
 Proficiency in Microsoft Office tools (Outlook, Excel, Word, PowerPoint).
 </li>
 <li>
 Experience working with SAP or similar ERP systems is a plus.
 </li>
 <li>
 Strong interpersonal skills and ability to interact professionally with internal and external stakeholders.
 
 
 </li>
 </ul>
 
 Additional Information:
 
 
 
 <ul>
 <li>
 Travel: 0-10%
 </li>
 <li>
 Location: Cairo, Egypt
 
 
 </li>
 </ul>
 
 Don&rsquo;t meet every single requirement? Studies have shown underrepresented groups are less likely to apply to jobs unless they meet every single qualification. At Elanco we are dedicated to building a diverse and inclusive work environment. If you think you might be a good fit for a role but don't necessarily meet every requirement, we encourage you to apply. You may be the right candidate for this role or other roles!
 
 
 
 Elanco is an EEO/Affirmative Action Employer and does not discriminate on the basis of age, race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, protected veteran status, disability or any other legally protected status
</div>

Johnson Controls Arabia

<div>
 
 
 Responsibilities:
 
 
 
 
 
 
 &bull; Organize and create an effective business support service for administrative procedures, ensuring that accuracy and timeliness are the key priorities.
 
 
 &bull; Plan, coordinate, and manage small projects as required.
 
 
 &bull; Deal with all administrative, post, and other duties as required.
 
 
 &bull; Act as a central point of contact for staff regarding general personnel queries.
 
 
 &bull; Liaise with central support functions for advice and guidance.
 
 
 &bull; Responsible for ensuring that all standard reports and forms are completed at Headquarters.
 
 
 &bull; Promote an efficient and professional image to all internal and external customers at all times.
 
 
 &bull; Provide general support as required, ensuring complete sensitivity and confidentiality are applied at all times.
 
 
 
 
 
 
 Qualifications:
 
 
 
 
 
 
 &bull; Bachelor's degree in business or a related field.
 
 
 &bull; Minimum 2 years in the same field, particularly.
 
 
 &bull; Proficient in using document management software and systems.
 
 
 close attention to detail and accuracy.
 
 
 &bull; Excellent organizational skills with the ability to multitask and prioritize work effectively.
 
 
 &bull; Proficient in the MS Office suite, especially Excel.
 
</div>

Document Controller

Siemens

<div>
 Siemens Mobility (SMO) is the world&rsquo;s leading provider of mobility solutions that enable the efficient, safe, and environmentally friendly transport of people and goods&mdash;helping to improve the quality of everyday life for millions worldwide.
 
 
 Motivated by innovation, we develop intelligent solutions for the growing digitalization of the transport sector. Our offerings include rail vehicles, rail automation, road traffic management systems, rail electrification, and services.
 
 
 In Egypt, Siemens Mobility is delivering one of the country&rsquo;s first high-speed rail system. This landmark project, spanning approximately 2,000 kilometers, will connect 60 cities across Egypt, transforming transportation for both passengers and goods. Participating in this project could be a pivotal milestone in your career and a significant historical achievement for the region.
 
 
 Today, we are recruiting for a
 
 Site Team Assistant
 
 to join our Rolling Stock team in Egypt. This is an excellent career opportunity for professionals looking to join a truly international team in one of the biggest projects of Siemens Mobility.
 
 
 
 What are my responsibilities?
 
 
 
 <ul>
 <li>
 Execute all administrative and operational support activities efficiently and independently.
 </li>
 <li>
 Coordinate and support onboarding and integration of new and foreign employees, including housing, administration, translation, mobility within Egypt, medical matters, and social integration.
 </li>
 <li>
 Maintain and update platform and site personnel lists, ensuring accurate data transfer to shift planning and alignment with the Rolling Stock team.
 </li>
 <li>
 Prepare regular workforce reports and provide managers with insights on staffing levels, capacity utilization, productivity, and workload trends to support short-, medium-, and long-term planning.
 </li>
 <li>
 Monitor administrative processes and deadlines across the platform to ensure timely execution and compliance.
 </li>
 <li>
 Plan, organize, and manage the arrival and departure of internal and external staff.
 </li>
 <li>
 Record, control, and transfer working time and productization data accurately for internal and external employees.
 </li>
 <li>
 Allocate employee expenses to the appropriate networks in line with approved budgets and initiate corrective actions for deviations.
 </li>
 <li>
 Identify, track, and document additional workloads and related activities.
 </li>
 <li>
 Report regularly to site and platform management on operational and administrative matters.
 
 
 </li>
 </ul>
 
 What do I need to qualify for this job?
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration or a related field from a reputable university.
 </li>
 <li>
 Minimum 2 years of experience providing administrative support in a complex, fast-paced environment.
 </li>
 <li>
 Strong understanding of administrative processes, basic technical concepts, and commercial principles.
 </li>
 <li>
 Proven planning, analytical, and methodical skills with a detail-oriented, process-driven approach.
 </li>
 <li>
 Ability to work independently with high reliability, flexibility, and assertiveness under pressure and competing priorities.
 </li>
 <li>
 High level of integrity and discretion when handling confidential information.
 </li>
 <li>
 Strong communication, collaboration, and teamwork skills with intercultural awareness and openness to diverse cultures.
 </li>
 <li>
 Proficiency in IT tools, including MS Office, SAP, and web-based applications.
 </li>
 <li>
 Full professional proficiency in English and Arabic (spoken and written); German language skills are an advantage.
 
 
 </li>
 </ul>
 
 What else do I need to know?
 
 
 
 As a world leader in developing and producing the most advanced technologies, we improve lives and further human achievements worldwide, while also protecting the climate - all thanks to our employees. Working with us, you have the foundation to develop personally and professionally. We give you the chance to do something significant, that benefits society and human progress. We give you the chance to create a difference.
 
 
 At Siemens we are always challenging ourselves to build a better future. We need the most innovative and diverse Digital Minds to develop tomorrow &lsquo;s reality. Find out more about the Digital world of Siemens here: www.siemens.com/careers/digitalminds
 
 
 Diversity at Siemens is our source of creativity and innovation. Having different types of talent and experiences makes us more ambitious and better prepared to respond successfully to the demands of the Society. Therefore, we value the candidates that reflect the Diversity that we enjoy in our Company. Please find more information at www.siemens.com
 
 
 We are looking forward to receiving your online application.
 
 
 Please note: Only complete applications can be considered in the selection process.
</div>

Site Team Assistant @Siemens Mobility Egypt

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95 administrative coordinator jobs IN Cairo

Office Administrator

Administrative Assistant

Administrative Specialist(English Must)

Office Administrator

Document Controller

Site Team Assistant @Siemens Mobility Egypt

Site Team Assistant @Siemens Mobility Egypt