admin assistant

adminstrative assistant

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admin assistant - director of human resources Jobs in Cairo

admin assistant - director of human resources

admin coordinator

administrative coordinator

American Association for Continuous Education

<div>
 Office Manager &ndash; International Medical Education Organization (Dokki &ndash; Cairo)
 
 
 Location: Dokki &ndash; Cairo
 
 Organization: American Association for Continuous Education.
 
 
 An international medical education organization is seeking a polished and professional Office Manager to represent our Cairo office and ensure smooth, efficient, and high-standard office operations.
 
 
 Key Responsibilities
 
 
 Professionally represent the organization when welcoming guests, partners, and international speakers.
 
 
 Manage day-to-day office operations: scheduling, documentation, correspondence, and logistics.
 
 
 Coordinate with our regional branches in Dubai, KSA, and other countries.
 
 
 Support senior management in planning conferences, training programs, and events.
 
 
 Maintain an elegant, organized, and professional office environment that reflects our international standards.
 
 
 
 
 Requirements
 
 
 Requirements
 
 
 Fluent English (spoken and written) &ndash; mandatory.
 
 
 Professional appearance, confident personality, and strong interpersonal skills.
 
 
 Previous experience as an Office Manager, Executive Assistant, or Administrative Coordinator in a multinational or high-end organization.
 
 
 Excellent organizational and communication skills.
 
 
 Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).
 
 
 Ability to multitask, prioritize, and work under pressure.
 
 
 
 
 
 Benefits
 
 
 What We Offer
 
 
 A prestigious and professional work environment.
 
 
 Opportunities to participate in national and international conferences and events.
 
 
 Career growth prospects within a rapidly expanding international organization.
 
 
 Competitive salary and benefits package.
 
 
 
</div>

Office Manager

NES Fircroft

<div>
 
 
 Admin Coordinator
 
 
 
 
 Location: Cairo, Egypt
 
 
 
 
 
 
 Join our team as an Admin Coordinator and take charge of ensuring our recruitment processes run seamlessly. You&rsquo;ll be the go-to support for candidates, clients, and colleagues &mdash; managing everything from job postings to interview scheduling and reporting. With a sharp eye for detail and a proactive approach, you&rsquo;ll play a key role in keeping operations efficient, accurate, and people-focused.
 
 
 
 
 
 Ready to make an impact?
 
 
 
 
 
 
 What You&rsquo;ll Be Doing:
 
 
 
 
 Process Owner:
 
 Oversee key administration activities such as job postings, interview scheduling, applicant tracking system updates, and reference or pre-employment checks.
 
 
 
 Task Juggler
 
 : Support the recruitment process with ad-hoc tasks like test or referral management and one-off reporting.
 
 
 
 Data Handler:
 
 Collaborate on daily, weekly, monthly, and quarterly reports, ensuring accuracy and timeliness.
 
 
 
 Relationship Builder:
 
 Work closely with recruiters, hiring managers, vendors, and other stakeholders to maintain strong partnerships.
 
 
 
 Problem Solver:
 
 Respond to day-to-day queries quickly and escalate issues when needed.
 
 
 
 Change Adopter:
 
 Embrace and utilize new technologies, tools, and rollouts to streamline processes.
 
 
 
 
 
 
 What We&rsquo;re Looking For:
 
 
 
 
 Proactive Administrator:
 
 1+ years of experience in an administrative role, ideally within recruitment or a service-focused environment. You must have experience in supporting HR/onboarding of new employees.
 
 
 
 Tech-Savvy:
 
 Skilled in Microsoft Office Suite with the ability to work confidently with administration systems and tools.
 
 
 
 Detail-Oriented Professional:
 
 Strong attention to detail with the ability to follow processes and guidelines precisely.
 
 
 
 Organised Multitasker
 
 : Skilled at managing multiple priorities and meeting deadlines.
 
 
 
 Strong Communicator:
 
 Confident in written and verbal communication to keep stakeholders informed. Fluency in Arabic is required.
 
 
 
 Adaptable Team Player:
 
 Comfortable with change and committed to supporting colleagues and stakeholders.
 
 
 
 Service-Focused Achiever:
 
 Dedicated to delivering excellent service and managing queries effectively.
 
 
 
 
 
 
 Who are we?
 
 
 
 NES Fircroft is not just another recruitment agency. We're a powerhouse in the engineering sector, dedicated to matching top talent with top-notch companies. We&rsquo;re all about innovation, growth, and a little bit of fun along the way!
 
 
 
 
 
 Power the change towards a brighter, sustainable future!
 
</div>

Admin Coordinator

SSC HR Solutions

<div>
 <ul>
 <li>
 Job Purpose
 
 
 </li>
 </ul>
 Managing administration involves overseeing and coordinating the essential functions that support the smooth
 
 
 operation of an organization. This role encompasses a range of responsibilities, including managing office
 
 
 operations, maintaining records, and ensuring compliance with policies and regulations. Key duties include
 
 
 handling correspondence, organizing meetings, and managing office supplies and equipment. Additionally, it
 
 
 involves supervising administrative staff, coordinating with other departments, and addressing any operational
 
 
 issues that arise. The goal is to ensure efficient administrative processes, support organizational objectives,
 
 
 and maintain a productive and orderly work environment.
 
 
 <ul>
 <li>
 Description :
 </li>
 <li>
 Oversee and manage daily office operations to ensure efficiency and productivity
 </li>
 <li>
 Coordinate office activities, including scheduling meetings, handling correspondence, and managing
 
 
 </li>
 </ul>
 office supplies.
 
 
 <ul>
 <li>
 Manage meeting room booking through employee requests and meeting room reservation policy,
 
 
 </li>
 </ul>
 arrange availability based on priority.
 
 
 <ul>
 <li>
 Supervise administrative staff, including office boys, drivers, and other support personnel
 </li>
 <li>
 Provide guidance, training, and performance feedback to ensure high-quality work and professional
 
 
 </li>
 </ul>
 development.
 
 
 <ul>
 <li>
 Handle administrative tasks such as document management, and office organization
 </li>
 <li>
 Ensure that office procedures and policies are followed and updated as needed
 </li>
 <li>
 Facilitate effective communication within the office and support interdepartmental collaboration
 </li>
 <li>
 Manage office supplies and equipment, including ordering and inventory control
 </li>
 <li>
 Greet and assist visitors, clients, and job candidates, coordinating with HR to distribute and collect job
 
 
 </li>
 </ul>
 application forms.
 
 
 <ul>
 <li>
 Manage flight and hotel reservations for employees traveling on business trips, ensuring cost-effective
 
 
 </li>
 </ul>
 and timely arrangements.
 
 
 <ul>
 <li>
 Plan and organize company events, conferences, and meetings, coordinating logistics, venues, and
 
 
 </li>
 </ul>
 vendors.
 
 
 <ul>
 <li>
 Receive, sort, and distribute office shipments, courier packages, and mail (e.g., DHL, FedEx) to the
 
 
 </li>
 </ul>
 relevant departments.
 
 
 <ul>
 <li>
 Maintain records of travel bookings, shipments, and office-related documentation for tracking and
 
 
 </li>
 </ul>
 reporting purposes.
 
 
 <ul>
 <li>
 Monitor and control the office budget, ensuring cost-effective practices and adherence to financial
 
 
 </li>
 </ul>
 guidelines.
 
 
 <ul>
 <li>
 Address and resolve any operational issues or conflicts that arise within the office environment
 </li>
 <li>
 Implement solutions to improve office processes and address any staff or administrative concerns
 </li>
 <li>
 Ensure compliance with health and safety regulations within the office environment
 </li>
 <li>
 Oversee maintenance and cleanliness of the office space to create a safe and pleasant work
 
 
 </li>
 </ul>
 environment.
 
 
 <ul>
 <li>
 Prepare and maintain reports on office activities, performance metrics, and any issues or
 
 
 </li>
 </ul>
 improvements needed.
 
 
 <ul>
 <li>
 Ensure accurate record-keeping and documentation for administrative processes
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 Qualifications :
 
 
 <ul>
 <li>
 A bachelor's degree in Business Administration, Management, or a related field is preferred
 </li>
 <li>
 Previous experience in office management or a related administrative role is required
 </li>
 <li>
 Proven experience as an Office Manager or in a similar administrative role
 </li>
 <li>
 Strong organizational and multitasking skills
 </li>
 <li>
 Excellent communication and interpersonal abilities
 </li>
 <li>
 Proficiency in office software (e.g., Microsoft Office) and office equipment
 </li>
 <li>
 Ability to manage budgets and handle financial tasks
 </li>
 <li>
 Knowledge of office procedures, health and safety regulations, and administrative best practices
 </li>
 </ul>
</div>

Admin Assistant

Hudl Statsbomb

<div>
 
 
 Our Company:
 
 
 
 
 
 
 
 
 
 StatsBomb was founded in January 2017 to provide data, analytics, and consultancy to football clubs, media, and sports betting companies. StatsBomb continually undertake new research and is well-known in the analytics industry for providing unique insights into the game of football. We have developed our own proprietary industry-leading data collection and analytics software with a user-friendly high-vis front end
 
 
 .StatsBomb has grown from our initial team of 3 at the start of 2017 to over 1000 employees based in the UK, US, and Egypt, and we are continuing to grow and expand our operation. We currently process over 600 games per week across 80 European and American leagues, with over 30 million events daily, and cover more than 80 leagues globally.
 
 
 
 
 
 In August 2024, we becam
 
 e Hudlstatsbom
 
 b as we were acquired by Hudl, the world's leading provider of cloud-based technology connecting video and data for the sports industry. The combination of Statsbomb's advanced data sets, innovative visualizations and powerful user interface and Hudl's integrated suite of video and data solutions will strengthen key workflows and provide deeper actionable insights to sports teams around the world.
 
 
 
 
 
 
 Duties &amp; Responsibilities:
 
 
 
 
 
 <ul>
 <li>
 Oversee and manage daily administrative operations.
 </li>
 <li>
 Coordinate office activities and operations to ensure efficiency and compliance with company policies.
 </li>
 <li>
 Supervise administrative staff, including Administrative Assistants and Office Boys.
 </li>
 <li>
 Oversee the cleaning staff to ensure office cleanliness and hygiene.
 </li>
 <li>
 Inspect the office regularly to ensure that cleaning standards are met.
 </li>
 <li>
 Manage office supplies and ensure stock levels are maintained.
 </li>
 <li>
 Handle incoming and outgoing correspondence.
 </li>
 <li>
 Organize and schedule meetings and appointments.
 </li>
 <li>
 Develop and maintain a filing system.
 </li>
 <li>
 Maintain contact lists and databases.
 </li>
 <li>
 Assist in the execution of company events and meetings.
 </li>
 <li>
 Greet visitors and direct them to the appropriate person or department.
 </li>
 <li>
 Perform other administrative duties as required.
 </li>
 <li>
 Handle inquiries and provide general information about the company.
 </li>
 <li>
 Answer, screen, and forward incoming phone calls.
 </li>
 <li>
 Receive and sort daily mail and deliveries.
 </li>
 </ul>
 
 
 
 
 
 Education &amp; Qualifications:
 
 
 
 
 
 <ul>
 <li>
 Bachelor's degree in Business Administration, Management, or a related field
 </li>
 <li>
 3+ years of experience in administrative roles.
 </li>
 <li>
 Proficiency in office management software and tools.
 </li>
 <li>
 Strong organizational and multitasking skills.
 </li>
 <li>
 Proficiency in Microsoft Office (Excel, Word, PowerPoint)
 </li>
 <li>
 Understanding of office management procedures
 </li>
 <li>
 Basic accounting knowledge
 </li>
 </ul>
 
 
</div>

Admin Officer

Egyptian Banks Company

<div>
 <ul>
 <li>
 Provide comprehensive administrative support to executives and team members.
 </li>
 <li>
 Manage calendars, schedule meetings (onsite and virtual), and coordinate appointments.
 </li>
 <li>
 Prepare and edit correspondence, reports, and presentations.
 </li>
 <li>
 Maintain organized filing systems (electronic and paper).
 </li>
 <li>
 Handle travel logistics including flight, accommodation, and itinerary arrangements.
 </li>
 <li>
 Assist with budget preparation, expense tracking, and reporting.
 </li>
 <li>
 Act as a point of contact for internal and external communication.
 </li>
 <li>
 Take meeting minutes and participate in team discussions.
 </li>
 <li>
 Monitor and manage office supplies inventory.
 </li>
 <li>
 Collaborate with other departments to ensure efficient daily operations.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor's degree in Business Administration or related field (preferred).
 </li>
 <li>
 5-7 years of experience in administrative roles within a corporate environment.
 </li>
 <li>
 Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 Excellent written and verbal communication in English and Arabic.
 </li>
 <li>
 Strong organizational, multitasking, and time management skills.
 </li>
 <li>
 Discretion in handling confidential information.
 </li>
 <li>
 Proactive, detail-oriented, and adaptable to shifting priorities.
 </li>
 <li>
 Knowledge of project management tools is an advantage.
 </li>
 </ul>
</div>

Administrative Assistant

Hilton

<div>
 The Administrative Assistant to the HR Director provides high-level administrative and organizational support to ensure the smooth operation of the Human Resources office. This role is responsible for managing daily administrative tasks, coordinating HR communications, supporting employee engagement initiatives, and maintaining confidentiality in handling sensitive information. The role requires strong organizational skills, attention to detail, and the ability to multitask in a dynamic hospitality environment.
 
 
 
 What will I be doing?
 
 
 
 The Administrative Assistant to the HR Director provides high-level administrative and organizational support to ensure the smooth operation of the Human Resources office. This role is responsible for managing daily administrative tasks, coordinating HR communications, supporting employee engagement initiatives, and maintaining confidentiality in handling sensitive information. The role requires strong organizational skills, attention to detail, and the ability to multitask in a dynamic hospitality environment:
 
 
 <ul>
 <li>
 Manage the HR Director&rsquo;s calendar, appointments, and travel arrangements.
 </li>
 <li>
 Prepare correspondence, reports, and presentations as required.
 </li>
 <li>
 Handle confidential information with discretion.
 </li>
 <li>
 Assist with recruitment logistics (scheduling interviews, coordinating candidate communication, preparing interview materials).
 </li>
 <li>
 Support onboarding processes, including preparing employee files, welcome kits, and orientation schedules.
 </li>
 <li>
 Maintain and update HR databases, personnel records, and filing systems.
 </li>
 <li>
 Assist in organizing employee events, recognition programs, and engagement activities.
 </li>
 <li>
 Draft and circulate internal communications on behalf of the HR Director.
 </li>
 <li>
 Serve as a point of contact for employee inquiries, directing them appropriately.
 </li>
 <li>
 Prioritize and manage incoming emails, ensuring urgent matters are flagged and addressed promptly.
 </li>
 <li>
 Maintain trace files and set reminders to support the HR Director&rsquo;s follow-up on key actions.
 </li>
 <li>
 Manage office supplies for the HR department, ensuring adequate stock and timely replenishment.
 
 
 
 </li>
 </ul>
 
 What are we looking for?
 
 
 
 A Human Resources Administrative Assistant serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:
 
 
 <ul>
 <li>
 Previous experience in an administrative or HR support role, ideally within hospitality.
 </li>
 <li>
 Strong proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 Excellent communication skills in English (both written and verbal).
 </li>
 <li>
 Strong organizational, time management, and multitasking abilities.
 </li>
 <li>
 High level of professionalism, discretion, and confidentiality.
 
 
 
 </li>
 </ul>
 It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:
 
 
 <ul>
 <li>
 Previous experience in Human Resources
 </li>
 <li>
 Excellent knowledge of hospitality
 
 
 
 </li>
 </ul>
 
 What will it be like to work for Hilton?
 
 
 
 Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!
 
 
 
 Work Locations
 
 
 
 Hilton Cairo Heliopolis
 
 
 
 Schedule
 
 
 
 Full-time
 
 
 
 Brand
 
 
 
 Hilton Hotels &amp; Resorts
 
 
 
 Job
 
 
 
 Human Resources
</div>

Admin Assistant - Director of Human Resources

PwC Middle East

<div>
 
 Line of Service
 
 
 
 Advisory
 
 
 
 Industry/Sector
 
 
 
 Not Applicable
 
 
 
 Specialism
 
 
 
 Advisory - Other
 
 
 
 Management Level
 
 
 
 Senior Associate
 
 
 
 Job Description &amp; Summary
 
 
 
 A career in Administration and Secretarial Services within MERC Consulting will give you with the opportunity to provide administrative support to PwC employees. You&rsquo;ll focus on using business software applications to prepare reports, receiving and directing incoming calls or emails to the appropriate parties, arranging business travel, tracking expenses, and coordinating meeting arrangements.
 
 
 
 Responsibilities
 
 
 
 As a Senior Associate, you&rsquo;ll work as part of a team of problem solvers with extensive consulting and industry experience, helping our clients solve their complex business issues from strategy to execution. Specific responsibilities include but are not limited to:
 
 
 
 
 Financial
 
 
 
 
 <ul>
 <li>
 Adhere to budget
 
 
 </li>
 </ul>
 
 
 Customer
 
 
 
 
 <ul>
 <li>
 Diary management
 </li>
 <li>
 Extensive management of online diaries, book appointments and arrange meetings, updates as required
 </li>
 <li>
 Ensure Executive/s get to meetings on time with appropriate documentation
 </li>
 <li>
 Act as back up in managing other Executives&rsquo; and Principals&rsquo; diaries when their EAs are not available
 </li>
 <li>
 Call management
 </li>
 <li>
 Handle and screen calls for Executive/s
 </li>
 <li>
 Take and pass messages to Executive/s in a timely manner
 </li>
 <li>
 Email management
 </li>
 <li>
 Monitor Executives&rsquo; email inboxes when they are out of the office or at meetings and taking action as necessary
 </li>
 <li>
 Client relationships
 </li>
 <li>
 Maintain and build good working relationships with Executive/s clients and their assistants via phone and email communication
 </li>
 <li>
 Assist other EAs during busy periods
 
 
 </li>
 </ul>
 
 
 Internal Process
 
 
 
 
 <ul>
 <li>
 Meetings
 </li>
 <li>
 Pro-active planning for meetings and follow up actions (documents, papers needed&hellip;)
 </li>
 <li>
 Organise local internal and external meetings, including organising catering, IT requirements etc
 </li>
 <li>
 Meet and greet visitors
 </li>
 <li>
 Partner and Executive general admin
 
 
 </li>
 </ul>
 
 
 Education
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree
 
 
 </li>
 </ul>
 
 
 Language
 
 
 
 
 <ul>
 <li>
 Proficiency in spoken and written English and Arabic
 
 
 </li>
 </ul>
 
 
 Overall Experience
 
 
 
 
 <ul>
 <li>
 3 +years&rsquo; experience in an administrative role
 
 
 </li>
 </ul>
 
 
 Specific Experience
 
 
 
 
 <ul>
 <li>
 Experience with a professional services firm preferred
 
 
 </li>
 </ul>
 
 
 Knowledge and Skills
 
 
 
 
 <ul>
 <li>
 Demonstrate strong organisational skills, regularly act on own initiative, highlighting issues and suggesting possible solutions
 </li>
 <li>
 Good oral and written communication skills
 </li>
 <li>
 Good interpersonal skills
 </li>
 <li>
 Must possess a professional telephone manner
 </li>
 <li>
 Demonstrated ability to work under pressure
 </li>
 <li>
 Demonstrated team player and dedication to provide high level of service
 </li>
 <li>
 Must possess a warm, friendly and professional demeanor
 
 
 </li>
 </ul>
 
 Education
 
 
 (if blank, degree and/or field of study not specified)
 
 
 
 Degrees/Field of Study required:Degrees/Field of Study preferred:
 
 
 
 Certifications
 
 
 (if blank, certifications not specified)
 
 
 
 
 Required Skills
 
 
 
 
 Optional Skills
 
 
 
 
 Desired Languages
 
 
 (If blank, desired languages not specified)
 
 
 
 
 Travel Requirements
 
 
 
 Up to 20%
 
 
 
 Available for Work Visa Sponsorship?
 
 
 
 No
 
 
 
 Government Clearance Required?
 
 
 
 No
 
 
 
 Job Posting End Date
 
</div>

MERC Consulting - Executive Assistant - Cairo

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