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admin and operations officer

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American Association for Continuous Education

<div>
 American Association is looking to hire an &ldquo; Admin &ldquo; to join our team with the following requirements:
 
 Job Responsibilities:
 
 Handling sending and receiving emails professionally
 
 Communicating with international accrediting organizations
 
 Performing administrative tasks with a high level of professionalism
 
 Maintaining a professional attitude in all communications
 
 Following up on daily tasks with accuracy and organization
 
 
 
 
 Requirements
 
 
 Requirements:
 
 1&ndash;2 years of experience in a similar role
 
 Good command of English (written and spoken)
 
 Proficiency in Microsoft Office
 
 Strong communication and teamwork skills
 
 High level of commitment and attention to detail
 
 
 Working Hours:8 hours per day
 
 Days off : Friday &amp; Saturday
 
 Location : Nasr City
 
 
 
 
 Benefits
 
 
 Benefits:
 
 Professional work environment
 
 Opportunities for career growth
 
 
 To Apply:
 
 Please send your CV via email: somaya.atef@amasedu.com
 
 WhatsApp: 01010710581
 
 Mention the job title
 
 
 
</div>

Administrative Coordinator

RATP Dev Mobility Cairo

<div>
 
 Job Purpose
 
 
 
 The Admin Coordinator serves as the essential cross-functional liaison between HR, Finance, and Procurement to ensure the seamless execution of the departmental "Procure-to-Pay" cycle. By proactively managing the lifecycle of PRs and POs, this role eliminates administrative bottlenecks and ensures that human capital and operational resources are deployed without delay, maintaining the department's strategic momentum.
 
 
 
 Responsibilities/Duties
 
 
 
 
 Profil de candidat recherch&eacute; :
 
 
 
 
 Procurement &amp; Financial Coordination
 
 
 
 <ul>
 <li>
 Execute the end-to-end tracking of PR/PO processes, ensuring all requisitions move through the pipeline without bottleneck.
 </li>
 <li>
 Support projects execution and logistics according to both the strategy and the agreed plan.
 </li>
 <li>
 Monitor payment follow-ups with the Finance department to ensure vendor relationships remain strong and services uninterrupted.
 
 
 </li>
 </ul>
 
 Operational Follow-up &amp; Risk Mitigation
 
 
 
 <ul>
 <li>
 Liaise with internal stakeholders and external vendors to ensure alignment of project timelines and deliverables.
 </li>
 <li>
 Identify potential delays or operational risks within the administrative workflow and escalate them to management in a timely manner.
 </li>
 <li>
 Maintain updated project status trackers and action logs to provide timely records for the department.
 
 
 </li>
 </ul>
 
 Documentation &amp; Compliance Management
 
 
 
 <ul>
 <li>
 Organize and maintain a centralized archive of all project-related documentation to ensure audit readiness.
 </li>
 <li>
 Ensure strict compliance with internal corporate policies and industry-specific documentation standards.
 </li>
 <li>
 Prepare regular project status reports and summaries for leadership, highlighting key performance indicators and administrative milestones.
 
 
 </li>
 </ul>
 
 Internal Communications &amp; Scheduling
 
 
 
 <ul>
 <li>
 Schedule and distribute internal emails and announcements to ensure team alignment on project milestones and deadlines.
 </li>
 <li>
 Update internal communication channels and shared departmental calendars to maintain a real-time tracker for project activities.
 </li>
 <li>
 Handle all project-related administrative tasks, including purchase requests, internal approvals, and expense tracking.
 </li>
 <li>
 Execute various ad-hoc projects and tasks as assigned to support evolving business needs and departmental goals.
 
 
 </li>
 </ul>
 
 Safety Responsibilities
 
 
 
 <ul>
 <li>
 Promote a positive safety culture within the workplace and attend any safety-related meetings or briefings as required within the job role.
 </li>
 <li>
 Comply with the requirements of RDMC RQHSE Policy and Safety Management System.
 </li>
 <li>
 Be mindful that Safety, Security, and Environmental protection are everyone&rsquo;s responsibility. All staff members are accountable for reporting and intervening in any Safety, Security, or Environmental violations.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 
 ESSENTIAL QUALIFICATIONS, KNOWLEDGE &amp; EXPERIENCE
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Management, or a related field.
 </li>
 <li>
 Excellent command of Arabic and English languages.
 
 
 </li>
 </ul>
 
 Knowledge
 
 
 
 <ul>
 <li>
 High command of MS Office suite (particularly Excel for data tracking) and Google forms.
 </li>
 <li>
 Familiarity with ERP systems (e.g., SAP, Oracle, or Microsoft Dynamics) and Project Management software.
 </li>
 <li>
 Solid understanding of the Procure-to-Pay (P2P) cycle and corporate compliance regulatory frameworks.
 
 
 </li>
 </ul>
 
 Experience
 
 
 
 <ul>
 <li>
 1&ndash;3 years of progressive experience in project coordination, administration, or operations within a fast-paced corporate environment.
 
 
 </li>
 </ul>
 
 Desired Behaviors &amp; Experiences
 
 
 
 <ul>
 <li>
 Ability to pivot between tasks in a high-pressure transportation environment while maintaining extreme attention to detail.
 </li>
 <li>
 Strong verbal and written diplomacy skills, capable of managing expectations across diverse teams.
 </li>
 <li>
 A "forward-thinking" approach; not just reporting delays but proposing administrative workarounds to keep projects on track.
 </li>
 <li>
 Preferred experience in a multinational logistics firm or a high-volume transportation hub.
 </li>
 </ul>
</div>

Admin Coordinator

PentaValue

<div>
 
 Company Description
 
 
 
 PentaValue is a rising global Software and digital solutions organization based in Cairo, Egypt founded in 2015. The firm offers your business the best technology, consultation, digital marketing service, security system service and security system.
 
 
 We believe that quality and client satisfaction are our priority, We are focused on engrossing ourselves in your business by creating a long-lasting partnership with our partners. Moreover, one of our major business goals is to enhance the use of technology in every aspect of our life and coming up with intelligent solutions that make our daily activities easier and simpler.
 
 
 We never stop striving, researching, and trying to find out new techniques and formulas in every service and product that we provide which would make us grow fast and reach the peak of the digital industry.
 
 
 
 Overview
 
 
 
 Job Description
 
 
 We are looking for a
 
 reliable and organized Administrative Assistant
 
 to support daily operations and ensure smooth workflow across the company.
 
 
 This role focuses on
 
 administrative coordination, data accuracy, and follow-up
 
 , helping management stay organized and efficient.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 System &amp; Data Management
 </li>
 <li>
 Enter and update data on internal systems (CRM / ERP / Excel)
 </li>
 <li>
 Ensure accuracy and consistency of company data (projects, clients, expenses)
 </li>
 <li>
 Monitor that all departments are properly updating their data
 </li>
 <li>
 Generate basic reports for management
 </li>
 <li>
 Administrative Follow-up
 </li>
 <li>
 Follow up with team members on tasks and deadlines
 </li>
 <li>
 Track daily to-do lists and ensure completion
 </li>
 <li>
 Coordinate between different departments (Business &ndash; Marketing &ndash; Operations)
 </li>
 <li>
 Basic Finance Support
 </li>
 <li>
 Record expenses and revenues
 </li>
 <li>
 Assist in tracking cash flow
 </li>
 <li>
 Organize invoices and financial documents
 </li>
 <li>
 Prepare simple financial summaries when needed
 </li>
 <li>
 Executive Support
 </li>
 <li>
 Prepare reports, presentations, and required documents
 </li>
 <li>
 Handle administrative requests from management
 </li>
 <li>
 Assist in organizing internal processes and workflows
 
 
 </li>
 </ul>
 
 Reporting
 
 
 
 <ul>
 <li>
 Reports directly to top management
 </li>
 <li>
 May support other C-level members regarding system data and reporting
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 
 Requirements
 
 
 
 Experience:
 
 
 <ul>
 <li>
 0&ndash;2 years of experience (Junior level)
 </li>
 <li>
 Fresh graduates are welcome
 
 
 </li>
 </ul>
 Skills:
 
 
 <ul>
 <li>
 Strong organizational skills
 </li>
 <li>
 Good knowledge of Microsoft Office (Excel, Word, PowerPoint)
 </li>
 <li>
 Ability to create presentations
 </li>
 <li>
 Good data entry and attention to detail
 </li>
 <li>
 Basic understanding of systems (CRM / ERP is a plus)
 
 
 </li>
 </ul>
 Language:
 
 
 <ul>
 <li>
 Good command of English
 
 
 </li>
 </ul>
 Personal Traits:
 
 
 <ul>
 <li>
 Responsible and committed
 </li>
 <li>
 Strong follow-up skills
 </li>
 <li>
 Fast learner
 </li>
 <li>
 Able to handle multiple tasks efficiently
 
 
 </li>
 </ul>
 
 Education:
 
 
 
 <ul>
 <li>
 Preferably a graduate (or current student) in Business Administration, Computer Science, or a related field
 
 
 </li>
 </ul>
 ⚡
 
 Nice to Have
 
 
 
 <ul>
 <li>
 Experience with ERP systems (e.g., Odoo)
 </li>
 <li>
 Basic understanding of business operations
 
 
 </li>
 </ul>
 Additional Information
 
 
 
 Dear candidate,
 
 
 
 
 Thank you very much for sharing your profile with us, Our team takes due care of every CV,
 
</div>

Admin Assistant

<div>
 
 
 
 Company Overview
 
 :
 
 
 
 
 
 
 Dar, the founding member of the Sidara group, is an international multidisciplinary consulting organization specializing in engineering, architecture, planning, environment, project management, facilities management, and economics. Sidara operates in 60 countries with 20,500 professionals, Dar connects people, places, and communities through innovative solutions to the world's most complex challenges. We deliver projects from inception through completion, embracing challenges to empower communities worldwide. Learn more at www.dar.com.
 
 
 
 
 
 
 Our Vision and Values:
 
 
 
 
 
 
 We aspire to be the chosen home of those with a gift for crafting solutions that empower people and an unwavering passion for learning and innovation. Our core values shape our culture and guide our decision-making. We are committed to:
 
 
 
 
 <ul>
 <li>
 Excellence
 </li>
 <li>
 Responsibility
 </li>
 <li>
 Empowerment
 </li>
 <li>
 Connectivity
 </li>
 <li>
 Courage
 </li>
 </ul>
 
 
 
 
 
 
 Job Summary:
 
 
 
 
 
 
 
 We are looking for a detail-oriented and proactive Department Assistant with 3 to 8 years of relevant experience to support our department&rsquo;s administrative and operational functions. The ideal candidate will possess strong organizational skills, the ability to multitask effectively, and excellent communication abilities, including a good command of the English language. This role is essential to ensuring the smooth day-to-day operations of the department and contributing to the achievement of its objectives.
 
 
 
 
 
 
 
 Responsibilities:
 
 
 
 
 
 
 <ul>
 <li>
 Provide comprehensive administrative support to the department head and team.
 </li>
 <li>
 Manage daily administrative tasks and maintain organized filing and documentation systems.
 </li>
 <li>
 Formatting reports, presentations, excel sheets and all projects documentation in alignment with the Organization Standard and Quality Procedures.
 </li>
 <li>
 Preparing professional reports using Adobe InDesign
 </li>
 <li>
 Formal and prepare minutes of meeting, work instruction, and other quality paper.
 </li>
 <li>
 Support onboarding of new staff members including access requests, workspace setup and orientation coordination.
 </li>
 <li>
 Coordinate with the IT Department concerning all technical issues and requests.
 </li>
 <li>
 Maintain and update departmental records, files, and databases.
 </li>
 <li>
 Manage and maintain the department&rsquo;s store, equipment, and inventory.
 </li>
 <li>
 Handle internal communication professionally and promptly.
 </li>
 <li>
 Manage calendars, schedule meetings, and coordinate appointments.
 </li>
 <li>
 Prepare and distribute internal and external correspondence, including reports and presentations.
 </li>
 <li>
 Maintain and organize department records, files, and databases.
 </li>
 <li>
 Assist with budget tracking, expense reporting, and invoice processing.
 </li>
 <li>
 Arrange travel and logistics for department staff.
 </li>
 <li>
 Handle incoming calls and inquiries, directing them as necessary.
 </li>
 <li>
 Support planning and execution of department events and projects.
 </li>
 <li>
 Monitor and maintain office supplies, ensuring uninterrupted department operations.
 </li>
 <li>
 Assist in the preparation of materials for meetings and presentations.
 </li>
 </ul>
 
 
 
 
 
 
 Requirements
 
 
 
 :
 
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or equivalent professional experience.
 </li>
 <li>
 Very good command of the English language (both written and verbal communication).
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Access).
 </li>
 <li>
 Proficiency in InDesign is an advantage.
 </li>
 <li>
 Detail-oriented, with the ability to work independently and within a team.
 </li>
 <li>
 Strong problem-solving skills with a proactive approach to tasks.
 </li>
 <li>
 Ability to manage multiple priorities while maintaining accuracy under pressure.
 </li>
 <li>
 Discretion in handling confidential information.
 </li>
 <li>
 From 3 to 8 years of administrative or assistant experience, preferably in a corporate environment.
 </li>
 <li>
 Experience supporting senior management or large teams is preferred.
 </li>
 <li>
 Familiarity with project management tools and software is an advantage.
 </li>
 <li>
 Knowledge of budget management and financial tracking processes is a plus.
 </li>
 </ul>
 
 
 
 
 
 
 Kind Note
 
 :
 
 
 
 
 
 
 
 * While we carefully review all applications, only candidates meeting the specified requirements will be contacted for further consideration. We appreciate your understanding and thank all applicants for their interest.
 
 
 
 
</div>

Department Assistant

DISK - Deutsche Internationale Schule in Kairo

<div>
 
 Position Summary:
 
 
 The Admin Assistant provides high-level administrative, organizational, and communication support to the school principals. This role requires exceptional professionalism, discretion, and the ability to manage sensitive information.
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 Executive &amp; Administrative Support
 
 
 
 &bull; Manage the Principals&rsquo; calendar, schedule meetings, and coordinate appointments.
 
 
 &bull; Prepare agendas, presentations, reports, and briefing documents.
 
 
 &bull; Handle confidential and sensitive information with the highest level of discretion.
 
 
 &bull; Draft, translate, and review correspondence in German and English.
 
 
 
 Communication &amp; Coordination
 
 
 
 &bull; Attend meetings as required, take accurate minutes, and follow up on action items.
 
 
 &bull; Support coordination with the Board, educational authorities, and partner organizations.
 
 
 
 Operational &amp; Organizational Support
 
 
 
 &bull; Track deadlines, commitments, and strategic initiatives led by the principals.
 
 
 &bull; Support planning and execution of school events, official visits, and high-level meetings.
 
 
 &bull; Assist in preparing documentation for inspections, audits, or official submissions.
 
 
 &bull; Maintain organized filing systems (digital and physical).
 
 
 
 
 
 
 
 Required Qualifications:
 
 
 
 &bull; Bachelor&rsquo;s degree in Business Administration, Education, Languages, or a related field.
 
 
 &bull; Fluent German (spoken and written) &ndash; mandatory
 
 
 &bull; Fluent English (spoken and written).
 
 
 &bull; Minimum 3&ndash;5 years of experience in an executive assistant, administrative, or similar role.
 
 
 &bull; Experience in a school or educational institution is a strong advantage.
 
 
 
</div>

Administrative Assistant

Signify

<div>
 
 About Signify
 
 
 
 Through bold discovery and cutting-edge innovation, we lead an industry that is vital for the future of our planet: lighting. Through our leadership in connected lighting and the Internet of Things, we're breaking new ground in data analytics, AI, and smart solutions for homes, offices, cities, and beyond.
 
 
 At Signify, you can shape tomorrow by building on our incredible 125+ year legacy while working toward even bolder sustainability goals. Our culture of continuous learning, creativity, and commitment to diversity and inclusion empowers you to grow your skills and career.
 
 
 Join us, and together, we&rsquo;ll transform our industry, making a lasting difference for brighter lives and a better world.
 
 
 
 Job Summary
 
 
 
 
 More about the role
 
 
 
 Performs and coordinates administrative tasks to support management and teams with efficient office operations. Manages communication and schedules to facilitate organizational workflow.
 
 
 Key Areas of Responsibility
 
 
 <ul>
 <li>
 This role is responsible to support a team and/or senior leader with all administrative, organizational and operational matters in a timely manner.
 </li>
 <li>
 Support and organize own projects and events
 </li>
 <li>
 Data Management (including data storing and archive maintenance)
 </li>
 <li>
 Assist with On and Off boarding
 </li>
 <li>
 Provide travel booking and expense reporting support
 </li>
 <li>
 Process purchase orders
 </li>
 <li>
 Takes initiative and identifies problems in actual way of working, formulates alternatives and recommendations; develops and introduces new supporting sub-processes and improves existing processes
 </li>
 <li>
 Communication management (distribution lists, announcements, Microsoft Teams)
 </li>
 <li>
 Maintains confidential files and records with discretion.
 </li>
 <li>
 Facilitates communication between teams to enhance collaboration.
 </li>
 <li>
 Organizes and maintains office files and records to ensure easy access and retrieval.
 </li>
 <li>
 Schedules appointments and meetings to optimize time management for executives.
 </li>
 <li>
 Prepares and edits correspondence, reports, and presentations to support management.
 </li>
 <li>
 Handles incoming calls and inquiries to provide timely information and assistance.
 </li>
 <li>
 Coordinates travel arrangements and itineraries for staff and management.
 </li>
 <li>
 Assists in managing budgets and expense reports to maintain financial control.
 </li>
 <li>
 Supports project coordination by tracking deadlines and deliverables to ensure timely completion.
 
 
 </li>
 </ul>
 Critical Experiences
 
 
 <ul>
 <li>
 Bachelor's degree in Business Administration, Management, or a related field to ensure foundational knowledge in organizational and administrative functions.
 </li>
 <li>
 Minimum of 7 years experience in executive support or administrative roles involving calendar management, travel coordination, and confidential communication handling.
 </li>
 <li>
 No specific licenses required; however, proficiency certifications in Microsoft Office Suite and communication tools like Microsoft Teams are essential.
 
 
 </li>
 </ul>
 
 Everything we&rsquo;ll do for you
 
 
 
 You can grow a lasting career here. We&rsquo;ll encourage you, support you, and challenge you. We&rsquo;ll help you learn and progress in a way that&rsquo;s right for you, with coaching and mentoring along the way. We&rsquo;ll listen to you too, because we see and value every one of our 27,000+ people. We believe that a diverse and inclusive workplace fosters creativity, innovation, and a full spectrum of bright ideas. With a global workforce present in 70+ countries, we are dedicated to creating an inclusive environment where every voice is heard and valued, helping us all achieve more together.
 
 
 Come join us, and together we can light up the future.
</div>

Executive Assistant

Integrant, Inc.

<div>
 We are looking for a
 
 high-potential Executive Assistant
 
 to support the VP of International Operations at Integrant.
 
 
 This role goes beyond traditional administrative support &mdash; it is ideal for someone who is
 
 smart, highly organized, eager to learn, and capable of owning tasks independently
 
 .
 
 
 You will act as a
 
 key enabler for executive efficiency
 
 , supporting day-to-day operations, coordinating across teams, and driving follow-ups and projects. The ideal candidate is
 
 proactive, tech-savvy, and comfortable using modern tools (including AI)
 
 to get things done efficiently.
 
 
 This is a great opportunity for a candidate looking to build a long-term career in operations, management, and business exposure in a dynamic, fast-paced environment.
 
 
 
 Junior and early-career candidates are highly encouraged to apply.
 
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Executive &amp; Administrative Support
 </li>
 <li>
 Manage and organize the executive's calendar, meetings, and priorities effectively
 </li>
 <li>
 Prepare meeting agendas, document key discussions, and ensure proper follow-ups
 </li>
 <li>
 Handle confidential information with high level of professionalism and trust
 </li>
 <li>
 Act as a reliable point of coordination between the executive and internal teams
 </li>
 <li>
 Follow-ups &amp; Coordination
 </li>
 <li>
 Track action items across teams and ensure timely completion
 </li>
 <li>
 Follow up with managers and stakeholders on deliverables and updates
 </li>
 <li>
 Provide clear and structured status updates to the executive
 </li>
 <li>
 Ensure alignment and smooth communication between departments
 </li>
 <li>
 Research &amp; Problem Solving
 </li>
 <li>
 Conduct research on tools, processes, or business needs as required
 </li>
 <li>
 Support decision-making by gathering insights and presenting findings clearly
 </li>
 <li>
 Explore new ways to improve workflows and efficiency
 </li>
 <li>
 Process Support &amp; Operational Efficiency
 </li>
 <li>
 Support audits and internal processes (e.g., documentation, tracking)
 </li>
 <li>
 Ensure processes are running smoothly and highlight any gaps or delays
 </li>
 <li>
 Help streamline and improve recurring workflows
 </li>
 <li>
 Project &amp; Initiative Support
 </li>
 <li>
 Assist in planning and executing internal projects and initiatives
 </li>
 <li>
 Coordinate across different stakeholders to ensure progress
 </li>
 <li>
 Take ownership of assigned tasks and drive them to completion
 </li>
 <li>
 Tools, AI &amp; Productivity Enablement
 </li>
 <li>
 Utilize Microsoft tools (Excel, PowerPoint, Outlook, Teams) efficiently
 </li>
 <li>
 Leverage AI tools and automation to improve productivity and output quality
 </li>
 <li>
 Continuously learn and adopt new tools that enhance performance
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Strong English and communication skills
 </li>
 <li>
 Highly organized with strong attention to detail
 </li>
 <li>
 Proactive, reliable, and able to work independently
 </li>
 <li>
 Excellent follow-up and coordination skills
 </li>
 <li>
 Eager to learn with a growth mindset
 </li>
 <li>
 Strong research and problem-solving abilities
 </li>
 <li>
 Comfortable using Microsoft Office tools and learning new tools quickly
 </li>
 <li>
 Familiarity with AI tools is a plus
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 
 Benefits &amp; Perks at Integrant:
 
 
 
 <ul>
 <li>
 Competitive compensation package
 </li>
 <li>
 Comprehensive personal and family medical insurance
 </li>
 <li>
 Social insurance coverage
 </li>
 <li>
 Flexible work model with hybrid setup and flexible hours
 </li>
 <li>
 Premium office locations in Maadi and Nasr City (Free Zone)
 
 
 </li>
 </ul>
 
 Learning &amp; Development:
 
 
 
 <ul>
 <li>
 Access to Udemy and in-house training programs
 </li>
 <li>
 English language development courses
 </li>
 <li>
 AI empowerment through licensed tools (GitHub Copilot &amp; ChatGPT Plus)
 
 
 </li>
 </ul>
 
 Work Environment &amp; Culture:
 
 
 
 <ul>
 <li>
 Supportive, collaborative, and friendly work environment
 </li>
 <li>
 Strong culture of ownership, empathy, and continuous improvement
 </li>
 <li>
 Direct exposure to U.S.-based clients and impactful projects
 
 
 </li>
 </ul>
 
 Additional Perks:
 
 
 
 <ul>
 <li>
 Employee referral program
 </li>
 <li>
 Company events, sponsored lunches, game area, rooftop space, and more
 </li>
 </ul>
</div>

Explore 57+ Administrative coordinator in Cairo this April. Find roles across top companies and apply now to boost your career.

57 administrative coordinator jobs In Cairo

Administrative Coordinator

Admin Coordinator

Admin Assistant

Department Assistant

Administrative Assistant

Executive Assistant

Executive Assistant