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admin assistant - director of human resources Jobs in Cairo

admin assistant - director of human resources

administration coordinator, facility & administration Jobs in Cairo

administration coordinator, facility & administration

administrative coordinator

RATP Dev Mobility Cairo

<div>
 
 Job Purpose
 
 
 
 The HR Coordinator is responsible for providing essential administrative support across internal HR documentation, employee onboarding &amp; offboarding, and critical external compliance functions. This role ensures accurate and immediate tracking of employee records, seamless coordination of governmental health and social insurance requirements, and adherence to company procedures.
 
 
 
 Responsibilities/Duties
 
 
 
 
 Profil de candidat recherch&eacute; :
 
 
 
 
 Employee File Management
 
 
 
 <ul>
 <li>
 Manage and maintain the integrity of employee records by executing all archiving tasks and scanning files into the digital HR system.
 </li>
 <li>
 Support the HR team in preparing employees&rsquo; files, hiring/clearance forms, and other tasks needed during the onboarding and offboarding procedures
 </li>
 <li>
 Accurately prepare sick leave refund requests and necessary documentation for submission to the social insurance authorities.
 
 
 </li>
 </ul>
 
 External HR Liaison
 
 
 
 <ul>
 <li>
 Act as the primary point of contact for external offices, managing all scheduled and unscheduled visits to the Social Insurance Office and the General Authority for Health Insurance.
 </li>
 <li>
 Coordinate all planned/unplanned drug tests in alignment with the concerned internal department and the Drug Control and Addiction Treatment Fund, ensuring strict confidentiality and compliance.
 </li>
 <li>
 Process and issue governmental medical cards for all current employees and new hires promptly.
 
 
 </li>
 </ul>
 
 General Support
 
 
 
 <ul>
 <li>
 Perform any other related tasks and duties necessary to ensure the company's full compliance with relevant labor and health regulations.
 </li>
 <li>
 Addressing the employees&rsquo; comments and inquiries in alignment with the company policies, with total collaboration with the HR administration team.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 
 ESSENTIAL QUALIFICATIONS, KNOWLEDGE &amp; EXPERIENCE
 
 
 
 <ul>
 <li>
 BSc in Human Resources Management, Business Administration, or any other relevant field.
 
 
 </li>
 </ul>
 
 Knowledge
 
 
 
 <ul>
 <li>
 Basic knowledge of local labor law, social insurance, and governmental health regulations.
 </li>
 <li>
 Fundamental knowledge in the Microsoft Office Suite (Word, Excel, PowerPoint).
 </li>
 <li>
 Ability to handle sensitive information with integrity and strict confidentiality.
 </li>
 <li>
 Proven experience in managing relationships and compliance with external governmental offices, including Labor, Social Insurance, and Health Insurance authorities is preferrable.
 
 
 </li>
 </ul>
 
 Experience
 
 
 
 <ul>
 <li>
 0 - 3 years of proven experience in an administrative HR role, such as an HR &amp; Admin Officer, HR Administrative Assistant, or a similar People Operations role.
 
 
 </li>
 </ul>
 
 Desired Behaviors &amp; Experiences
 
 
 
 <ul>
 <li>
 Excellent attention to detail to ensure accuracy in record-keeping, documentation, and compliance filings.
 </li>
 <li>
 Highly organized, to demonstrate strong planning and organizational skills to manage multiple administrative tasks, external visits, and complex schedules (e.g., medical checkups) simultaneously.
 </li>
 <li>
 Maintain absolute confidentiality when handling sensitive employee data, medical information, and governmental compliance matters.
 </li>
 <li>
 Follow up on outstanding documentation, anticipate compliance deadlines, and independently resolve administrative issues.
 </li>
 <li>
 Strong verbal and written professional communication skills.
 </li>
 <li>
 Possess a high sense of reliability, dependability, and commitment.
 </li>
 <li>
 Problem-Solver, who handle administrative hurdles and logistical challenges with a solution-oriented mindset.
 </li>
 </ul>
</div>

HR Coordinator

<div>
 
 
 Company Overview:
 
 
 
 
 
 
 Dar, the founding member of the Sidara group, is an international multidisciplinary consulting organization specializing in engineering, architecture, planning, environment, project management, facilities management, and economics. Sidara operates in 60 countries with 20,500 professionals, Dar connects people, places, and communities through innovative solutions to the world's most complex challenges. We deliver projects from inception through completion, embracing challenges to empower communities worldwide. Learn more at
 
 www.dar.com
 
 .
 
 
 
 
 
 
 Our Vision and Values:
 
 
 
 
 
 
 We aspire to be the chosen home of those with a gift for crafting solutions that empower people and an unwavering passion for learning and innovation. Our core values shape our culture and guide our decision-making. We are committed to:
 
 
 
 
 <ul>
 <li>
 Excellence
 </li>
 <li>
 Responsibility
 </li>
 <li>
 Empowerment
 </li>
 <li>
 Connectivity
 </li>
 <li>
 Courage
 </li>
 </ul>
 
 
 
 
 
 
 Job Summary:
 
 
 
 
 
 
 
 We are looking for a detail-oriented and proactive Department Assistant with 3 to 8 years of relevant experience to support our department&rsquo;s administrative and operational functions. The ideal candidate will possess strong organizational skills, the ability to multitask effectively, and excellent communication abilities, including a good command of the English language. This role is essential to ensuring the smooth day-to-day operations of the department and contributing to the achievement of its objectives.
 
 
 
 
 
 
 
 Responsibilities:
 
 
 
 
 
 
 <ul>
 <li>
 Provide comprehensive administrative support to the department head and team.
 </li>
 <li>
 Manage calendars, schedule meetings, and coordinate appointments.
 </li>
 <li>
 Prepare and distribute internal and external correspondence, including reports and presentations.
 </li>
 <li>
 Maintain and organize department records, files, and databases.
 </li>
 <li>
 Assist with budget tracking, expense reporting, and invoice processing.
 </li>
 <li>
 Arrange travel and logistics for department staff.
 </li>
 <li>
 Handle incoming calls and inquiries, directing them as necessary.
 </li>
 <li>
 Support planning and execution of department events and projects.
 </li>
 <li>
 Monitor and maintain office supplies, ensuring uninterrupted department operations.
 </li>
 <li>
 Assist in the preparation of materials for meetings and presentations.
 </li>
 </ul>
 
 
 
 
 
 
 Qualifications:
 
 
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or equivalent professional experience.
 </li>
 <li>
 Very good command of the English language (both written and verbal communication).
 </li>
 <li>
 Detail-oriented, with the ability to work independently and within a team.
 </li>
 <li>
 Strong problem-solving skills with a proactive approach to tasks.
 </li>
 <li>
 Ability to manage multiple priorities while maintaining accuracy under pressure.
 </li>
 <li>
 Discretion in handling confidential information.
 </li>
 <li>
 From 3 to 8 years of administrative or assistant experience, preferably in a corporate environment.
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 Experience supporting senior management or large teams is preferred.
 </li>
 <li>
 Familiarity with project management tools and software is an advantage.
 </li>
 <li>
 Knowledge of budget management and financial tracking processes is a plus.
 </li>
 </ul>
 
 
 
 
 
 Kind Note:
 
 
 
 
 
 
 
 * While we carefully review all applications, only candidates meeting the specified requirements will be contacted for further consideration. We appreciate your understanding and thank all applicants for their interest.
 
 
</div>

Department Assistant

TATWEER MIDDLE EAST AND AFRICA L.L.C

<div>
 
 
 Role Description
 
 
 
 
 
 This is a full-time on-site role for an Executive Secretary based in Cairo, Egypt. The Executive Secretary will be responsible for providing executive administrative assistance, handling company secretarial work, and performing various clerical tasks. The role includes managing communication, coordinating meetings, handling correspondence, and providing excellent customer service to clients and stakeholders.
 
 
 
 
 
 
 Qualifications
 
 
 
 
 
 <ul>
 <li>
 Clerical Skills, Executive Administrative Assistance, and Company Secretarial Work skills
 </li>
 <li>
 Excellent Communication skills
 </li>
 <li>
 Customer Service skills
 </li>
 <li>
 Strong organizational and time-management skills
 </li>
 <li>
 Ability to maintain confidentiality and handle sensitive information
 </li>
 <li>
 Proficiency in Microsoft Office and other relevant software
 </li>
 <li>
 Experience in the engineering or technology sectors is a plus
 </li>
 <li>
 Bachelor's degree in business administration, Management, or related field
 </li>
 </ul>
 
 
</div>

Executive Assistant

Egyptian Banks Company

<div>
 <ul>
 <li>
 Provide comprehensive administrative support to executives and team members.
 </li>
 <li>
 Manage calendars, schedule meetings (onsite and virtual), and coordinate appointments.
 </li>
 <li>
 Prepare and edit correspondence, reports, and presentations.
 </li>
 <li>
 Maintain organized filing systems (electronic and paper).
 </li>
 <li>
 Handle travel logistics including flight, accommodation, and itinerary arrangements.
 </li>
 <li>
 Assist with budget preparation, expense tracking, and reporting.
 </li>
 <li>
 Act as a point of contact for internal and external communication.
 </li>
 <li>
 Take meeting minutes and participate in team discussions.
 </li>
 <li>
 Monitor and manage office supplies inventory.
 </li>
 <li>
 Collaborate with other departments to ensure efficient daily operations.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor's degree in Business Administration or related field (preferred).
 </li>
 <li>
 5-7 years of experience in administrative roles within a corporate environment.
 </li>
 <li>
 Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 Excellent written and verbal communication in English and Arabic.
 </li>
 <li>
 Strong organizational, multitasking, and time management skills.
 </li>
 <li>
 Discretion in handling confidential information.
 </li>
 <li>
 Proactive, detail-oriented, and adaptable to shifting priorities.
 </li>
 <li>
 Knowledge of project management tools is an advantage.
 </li>
 </ul>
</div>

Administrative Assistant

LEONI EGYPT

<div>
 LEONI is a global provider of products, solutions and services for energy and data management in the automotive industry. The group of companies employs about 85,000 people in 23 countries and generated consolidated sales of EUR 5 billion in 2024.
 
 
 The value chain ranges from standardized cables and special and data cables to highly complex wiring systems and related components, from development to production. As an innovation partner with distinctive development and systems expertise, we support our customers on the path to increasingly sustainable and connected mobility concepts from autonomous driving to alternative drives as well as charging systems.
 
 
 
 Job Description
 
 
 
 <ul>
 <li>
 Supports managers and teams with administrative and organizational topics
 </li>
 <li>
 Manages ad-hoc requests from managers and team members
 </li>
 <li>
 Organizes travel planning
 </li>
 <li>
 Manages e-Mail, written mail, fax
 </li>
 <li>
 Manages phone calls and requests
 </li>
 <li>
 Organizes and maintains calendars and appointments
 </li>
 <li>
 Manages internal document-storage and -tracking
 </li>
 <li>
 Creates and maintains presentations and reports, etc. according to specified criteria
 </li>
 <li>
 Takes responsibility for the content-related and organizational preparation of meetings, the meeting minutes as well as follow-up of meetings
 </li>
 <li>
 Ensures adherence to 5S rules in area of responsibility and conducts periodical 5S audits with the support of managers
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in business administration, Management, or a related field.
 </li>
 <li>
 (2&ndash;4) years of experience in an administrative or executive assistant role (manufacturing or industrial environment is a plus).
 </li>
 <li>
 Strong organizational and multitasking abilities.
 </li>
 <li>
 Excellent written and verbal English language
 </li>
 <li>
 High level of communication skills.
 </li>
 <li>
 Proficiency in MS Office applications (Word, Excel, PowerPoint, Outlook).
 
 
 </li>
 </ul>
 
 Additional Information
 
 
 
 
 People of all genders are always meant equally; for linguistic simplification and better readability, only the masculine form is used in the text.
 
 
 LEONI processes your application data in an IT-system that is consistent across the company and uses Foreign Service providers. By sending your application, you agree to this procedure. LEONI ensures the compliance with data protection.
 
 
 
 LEONI Wiring Systems Egypt S.A.E.
</div>

Admin Assistant

Assist Hub

<div>
 
 
 Company Description
 
 
 
 
 We empower independent architects and designers to grow their businesses with confidence. Assist Hub offers professional consulting, marketing support, access to trusted suppliers with exclusive discounts, as well as hands-on workshops and ongoing educational content. Our mission is to provide the tools and resources necessary for success in the architecture and design industry.
 
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Manage the company&rsquo;s social media pages, including responding to messages and comments.
 
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Handle daily administrative and secretarial tasks (answering calls, welcoming clients, organizing meetings).
 
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Prepare periodic reports and follow up on work schedules.
 
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Organize and maintain files and documents on Google Drive.
 
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Coordinate communication between different departments.
 
 
 
 
 Requirements:
 
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;2&ndash;3 years of experience
 
 in secretarial or administrative roles.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Strong computer skills and proficiency in
 
 Google Workspace
 
 (Docs, Sheets, Drive).
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Excellent communication and interpersonal skills.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Previous experience or background in
 
 interior design or finishing
 
 is a strong plus.
 
 
 
 We&rsquo;re looking for someone who:
 
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Is organized, detail-oriented, and responsible.
 
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Enjoys communication and teamwork.
 
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Has a positive attitude and eagerness to learn.
 
 
 
 
 Location:
 
 Nasr City &ndash; Cairo
 
 <ul>
 <li>
 
 Type:
 
 Full-time (On-site)
 </li>
 </ul>
</div>

Executive Secretary / Social Media Moderator

Valeo

<div>
 Valeo est une entreprise mondiale de haute technologie qui con&ccedil;oit des solutions r&eacute;volutionnaires pour r&eacute;inventer la mobilit&eacute;. Nous sommes un &eacute;quipementier partenaire des constructeurs automobiles et des acteurs de la nouvelle mobilit&eacute; dans le monde entier. Notre vision ? Inventer une mobilit&eacute; plus verte et plus s&ucirc;re, gr&acirc;ce &agrave; des solutions ax&eacute;es sur la conduite intuitive et la r&eacute;duction des &eacute;missions de CO2. Nous sommes leaders dans nos domaines d'activit&eacute; et reconnus comme l'une des plus grandes entreprises innovantes au monde.
 
 
 
 
 Key Responsibilities~
 
 
 
 
 <ul>
 <li>
 Provide hospitality and logistical support for visitors, meetings, and company events.
 </li>
 <li>
 Liaise with and negotiate with suppliers and service providers.
 </li>
 <li>
 Manage accommodation and transportation arrangements for visitors, providing end to end support throughout their trip.
 </li>
 <li>
 Organize and oversee on-site catering and hospitality and facility needs.
 </li>
 <li>
 Develop and manage visit itineraries as needed.
 </li>
 <li>
 Manage office supplies, ensuring adequate stock levels and proper functioning.
 </li>
 <li>
 Planning, forecasting and tracking of expenditures and ensuring proper budgeting and invoicing.
 </li>
 <li>
 Coordinate and manage administrative tasks as needed.
 </li>
 <li>
 Monitor service quality and uphold high hospitality standards.
 
 
 </li>
 </ul>
 
 
 Job Requirements~
 
 
 
 
 <ul>
 <li>
 Bachelor's degree in Business Administration or relevant field.
 </li>
 <li>
 3+ years of proven experience in Administration.
 </li>
 <li>
 Outstanding organizational and communication skills.
 </li>
 <li>
 Strong supplier negotiation and relationship management skills.
 </li>
 <li>
 Customer service and hospitality experiences are a plus.
 </li>
 <li>
 French language is a plus.
 
 
 </li>
 </ul>
 
 Employment details~ The successful candidate will be hired as a contractor and will be part of the Admin &amp; Facility at Valeo
 
 
 
 
 Position~
 
 
 
 General Services Executive/Administrative Assistant
 
 
 
 D&eacute;partement~
 
 
 
 General Services
 
 
 
 Schedule~
 
 
 
 Temps plein
 
 
 
 Employee Status~
 
 
 
 CDD (dur&eacute;e d&eacute;termin&eacute;e)
 
 
 
 Type de contrat~
 
 
 
 Annual Contract
 
 
 
 Job Posting Date~
 
 
 
 2025-10-09
 
 
 
 Join Us !
 
 
 Being part of our team, you will join~
 
 
 <ul>
 <li>
 one of the largest global innovative companies, with more than 20,000 engineers working in Research &amp; Development
 </li>
 <li>
 a multi-cultural environment that values diversity and international collaboration
 </li>
 <li>
 more than 100,000 colleagues in 31 countries... which make a lot of opportunity for career growth
 </li>
 <li>
 a business highly committed to limiting the environmental impact if its activities and ranked by Corporate Knights as the number one company in the automotive sector in terms of sustainable development
 
 
 </li>
 </ul>
 More information on Valeo~ https~//www.valeo.com
 
</div>

Administration Coordinator, Facility & Administration

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