office administrator

administrative assistant Jobs in Cairo Egypt

administrative assistant

executive assistant

human resources coordinator Jobs in Cairo Egypt

human resources coordinator

admin assistant

administrative coordinator

51Talk

<div>
 
 The ideal candidate will be in charge of the organization and efficiency of daily office operations. From scheduling client meetings, to communicating between departments, you will be responsible for completing multi-level tasks in a professional and timely manner.
 
 
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Oversee and manage office administrative functions and ensure efficiency in daily operations.
 </li>
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 Support department heads with scheduling, travel arrangements, document preparation, and meeting coordination.
 </li>
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 Maintain accurate records, contracts, and internal documentation in compliance with company policies.
 </li>
 <li>
 Liaise with vendors and external service providers to ensure the timely procurement of supplies and services.
 </li>
 <li>
 Organise internal and external events, training, and company meetings.
 </li>
 <li>
 Prepare regular reports, presentations, and communications for senior management.
 </li>
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 Contribute to the improvement of administrative systems and procedures.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration or related field.
 </li>
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 Minimum 5 years of administrative experience.
 
 </li>
 <li>
 
 Proficient in English listening, speaking, reading, and writing skills, which can be applied to work and communication.
 
 </li>
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 Proficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)
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 Strong communication, coordination, and problem-solving skills.
 </li>
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 Ability to work independently and handle confidential information with discretion.
 </li>
 <li>
 Experience in multinational or fast-paced environments is a plus.
 </li>
 </ul>
 
 
</div>

Office Administrator

Egyptian Banks Company

<div>
 <ul>
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 Provide comprehensive administrative support to executives and team members.
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 Manage calendars, schedule meetings (onsite and virtual), and coordinate appointments.
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 Prepare and edit correspondence, reports, and presentations.
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 Maintain organized filing systems (electronic and paper).
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 Handle travel logistics including flight, accommodation, and itinerary arrangements.
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 Assist with budget preparation, expense tracking, and reporting.
 </li>
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 Act as a point of contact for internal and external communication.
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 Take meeting minutes and participate in team discussions.
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 Monitor and manage office supplies inventory.
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 Collaborate with other departments to ensure efficient daily operations.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor's degree in Business Administration or related field (preferred).
 </li>
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 5-7 years of experience in administrative roles within a corporate environment.
 </li>
 <li>
 Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
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 Excellent written and verbal communication in English and Arabic.
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 Strong organizational, multitasking, and time management skills.
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 Discretion in handling confidential information.
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 Proactive, detail-oriented, and adaptable to shifting priorities.
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 Knowledge of project management tools is an advantage.
 </li>
 </ul>
</div>

Administrative Assistant

<div>
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Oversee and manage office administrative functions and ensure efficiency in daily operations.
 </li>
 <li>
 Support department heads with scheduling, travel arrangements, document preparation, and meeting coordination.
 </li>
 <li>
 Maintain accurate records, contracts, and internal documentation in compliance with company policies.
 </li>
 <li>
 Liaise with vendors and external service providers to ensure the timely procurement of supplies and services.
 </li>
 <li>
 Organise internal and external events, training, and company meetings.
 </li>
 <li>
 Prepare regular reports, presentations, and communications for senior management.
 </li>
 <li>
 Contribute to the improvement of administrative systems and procedures.
 </li>
 </ul>
 
 
 
 
 
 Requirements
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration or related field.
 </li>
 <li>
 Minimum 3 years of administrative experience.
 </li>
 <li>
 
 Proficient in English listening, speaking, reading, and writing skills, which can be applied to work and communication.
 
 </li>
 <li>
 Strong communication, coordination, and problem-solving skills.
 </li>
 <li>
 Proficient in Microsoft Office Suite and other business tools.
 </li>
 <li>
 Ability to work independently and handle confidential information with discretion.
 </li>
 <li>
 Experience in multinational or fast-paced environments is a plus.
 </li>
 </ul>
 
 
</div>

Administrative Specialist(English Must)

Waffarha

<div>
 
 Key Responsibilities
 
 
 
 
 Executive Support:
 
 
 
 <ul>
 <li>
 Manage and optimize the CEO&rsquo;s calendar, including scheduling meetings, appointments, and travel arrangements.
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 Act as a gatekeeper, managing incoming communication and prioritizing requests.
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 Prepare and organize materials for meetings, presentations, and reports.
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 Draft, proofread, and send out correspondence on behalf of the CEO.
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 Handle confidential information with discretion and professionalism.
 
 
 </li>
 </ul>
 
 Meeting &amp; Event Coordination
 
 
 
 <ul>
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 Coordinate logistics for internal and external meetings, including conference calls, video conferences, and in-person
 
 
 </li>
 </ul>
 engagements.
 
 
 <ul>
 <li>
 Prepare agendas, take notes during meetings, and track follow-up action items.
 </li>
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 Organize company events, off-sites, and team-building activities as requested by the CEO.
 
 
 </li>
 </ul>
 
 Travel Coordination
 
 
 
 <ul>
 <li>
 Arrange detailed travel itineraries, including flights, accommodations, and transportation.
 </li>
 <li>
 Ensure all travel logistics align with the CEO&rsquo;s schedule and preferences.
 
 
 </li>
 </ul>
 
 Project Support
 
 
 
 <ul>
 <li>
 Assist with the management of special projects, including research, data gathering, and preparing reports or
 
 
 </li>
 </ul>
 presentations.
 
 
 <ul>
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 Collaborate with cross-functional teams to ensure alignment and progress on initiatives.
 </li>
 <li>
 Maintain and update project tracking systems and timelines.
 
 
 </li>
 </ul>
 
 Communication &amp; Relationship Management
 
 
 
 <ul>
 <li>
 Serve as a primary point of contact between the CEO and internal/external stakeholders.
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 Build and maintain relationships with clients, investors, partners, and other key contacts.
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 <li>
 Ensure the CEO&rsquo;s priorities and communications align with organizational goals.
 
 
 </li>
 </ul>
 
 Administrative Support
 
 
 
 <ul>
 <li>
 Maintain the CEO&rsquo;s files, records, and documents in an organized manner.
 </li>
 <li>
 Manage expenses, reimbursements, and invoices related to the CEO&rsquo;s activities.
 </li>
 <li>
 Perform ad-hoc administrative tasks as needed to support the CEO.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Fresh graduate or 0&ndash;1 year of experience in administrative or office support roles
 </li>
 <li>
 Bachelor&rsquo;s degree in business administration or a related field
 </li>
 <li>
 Fluent in English (written and spoken)
 </li>
 <li>
 Strong interest in administrative and executive support work
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 Demonstrates strong business acumen and professional judgment
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 Mature, reliable, and able to handle confidential information with discretion
 </li>
 <li>
 Strong multitasking and organizational skills with attention to detail
 </li>
 <li>
 Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
 </li>
 <li>
 AI-oriented with the ability to utilize digital tools and productivity software efficiently
 </li>
 <li>
 Professional attitude with strong communication and interpersonal skills
 </li>
 </ul>
</div>

Executive Team Assistant

Siemens

<div>
 Siemens Mobility (SMO) is the world&rsquo;s leading provider of mobility solutions that enable the efficient, safe, and environmentally friendly transport of people and goods&mdash;helping to improve the quality of everyday life for millions worldwide.
 
 
 Motivated by innovation, we develop intelligent solutions for the growing digitalization of the transport sector. Our offerings include rail vehicles, rail automation, road traffic management systems, rail electrification, and services.
 
 
 In Egypt, Siemens Mobility is delivering one of the country&rsquo;s first high-speed rail system. This landmark project, spanning approximately 2,000 kilometers, will connect 60 cities across Egypt, transforming transportation for both passengers and goods. Participating in this project could be a pivotal milestone in your career and a significant historical achievement for the region.
 
 
 Today, we are recruiting for a
 
 Site Team Assistant
 
 to join our Rolling Stock team in Egypt. This is an excellent career opportunity for professionals looking to join a truly international team in one of the biggest projects of Siemens Mobility.
 
 
 
 What are my responsibilities?
 
 
 
 <ul>
 <li>
 Execute all administrative and operational support activities efficiently and independently.
 </li>
 <li>
 Coordinate and support onboarding and integration of new and foreign employees, including housing, administration, translation, mobility within Egypt, medical matters, and social integration.
 </li>
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 Maintain and update platform and site personnel lists, ensuring accurate data transfer to shift planning and alignment with the Rolling Stock team.
 </li>
 <li>
 Prepare regular workforce reports and provide managers with insights on staffing levels, capacity utilization, productivity, and workload trends to support short-, medium-, and long-term planning.
 </li>
 <li>
 Monitor administrative processes and deadlines across the platform to ensure timely execution and compliance.
 </li>
 <li>
 Plan, organize, and manage the arrival and departure of internal and external staff.
 </li>
 <li>
 Record, control, and transfer working time and productization data accurately for internal and external employees.
 </li>
 <li>
 Allocate employee expenses to the appropriate networks in line with approved budgets and initiate corrective actions for deviations.
 </li>
 <li>
 Identify, track, and document additional workloads and related activities.
 </li>
 <li>
 Report regularly to site and platform management on operational and administrative matters.
 
 
 </li>
 </ul>
 
 What do I need to qualify for this job?
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration or a related field from a reputable university.
 </li>
 <li>
 Minimum 2 years of experience providing administrative support in a complex, fast-paced environment.
 </li>
 <li>
 Strong understanding of administrative processes, basic technical concepts, and commercial principles.
 </li>
 <li>
 Proven planning, analytical, and methodical skills with a detail-oriented, process-driven approach.
 </li>
 <li>
 Ability to work independently with high reliability, flexibility, and assertiveness under pressure and competing priorities.
 </li>
 <li>
 High level of integrity and discretion when handling confidential information.
 </li>
 <li>
 Strong communication, collaboration, and teamwork skills with intercultural awareness and openness to diverse cultures.
 </li>
 <li>
 Proficiency in IT tools, including MS Office, SAP, and web-based applications.
 </li>
 <li>
 Full professional proficiency in English and Arabic (spoken and written); German language skills are an advantage.
 
 
 </li>
 </ul>
 
 What else do I need to know?
 
 
 
 As a world leader in developing and producing the most advanced technologies, we improve lives and further human achievements worldwide, while also protecting the climate - all thanks to our employees. Working with us, you have the foundation to develop personally and professionally. We give you the chance to do something significant, that benefits society and human progress. We give you the chance to create a difference.
 
 
 At Siemens we are always challenging ourselves to build a better future. We need the most innovative and diverse Digital Minds to develop tomorrow &lsquo;s reality. Find out more about the Digital world of Siemens here: www.siemens.com/careers/digitalminds
 
 
 Diversity at Siemens is our source of creativity and innovation. Having different types of talent and experiences makes us more ambitious and better prepared to respond successfully to the demands of the Society. Therefore, we value the candidates that reflect the Diversity that we enjoy in our Company. Please find more information at www.siemens.com
 
 
 We are looking forward to receiving your online application.
 
 
 Please note: Only complete applications can be considered in the selection process.
</div>

Site Team Assistant @Siemens Mobility Egypt

Valeo

<div>
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Provide hospitality and logistical support for visitors, meetings, and company events.
 </li>
 <li>
 Liaise with and negotiate with suppliers and service providers.
 </li>
 <li>
 Manage accommodation and transportation arrangements for visitors, providing end to end support throughout their trip.
 </li>
 <li>
 Organize and oversee on-site catering and hospitality and facility needs.
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 Develop and manage visit itineraries as needed.
 </li>
 <li>
 Manage office supplies, ensuring adequate stock levels and proper functioning.
 </li>
 <li>
 Planning, forecasting and tracking of expenditures and ensuring proper budgeting and invoicing.
 </li>
 <li>
 Coordinate and manage administrative tasks as needed.
 </li>
 <li>
 Monitor service quality and uphold high hospitality standards.
 
 
 </li>
 </ul>
 
 Job Requirements
 
 
 
 <ul>
 <li>
 Bachelor's degree in Business Administration or relevant field.
 </li>
 <li>
 3+ years of proven experience in Administration.
 </li>
 <li>
 Outstanding organizational and communication skills.
 </li>
 <li>
 Strong supplier negotiation and relationship management skills.
 </li>
 <li>
 Customer service and hospitality experiences are a plus.
 </li>
 <li>
 French language is a plus.
 
 
 </li>
 </ul>
 
 Employment details: The successful candidate will be hired as a contractor and will be part of the Admin &amp; Facility at Valeo
 
</div>

Administration Coordinator, Facility & Administration

Schneider Electric

<div>
 
 
 Who are we and what we stand for?
 
 
 
 When you work for Schneider Electric you work for a company that is passionate about its people. Our people vision says, Great people make Schneider Electric a great company. We are proud to promote purpose, diversity, inclusion, learning and work-life integration &ndash; we&rsquo;re a great place to work and we are continually striving to be the best place to work!
 
 
 
 
 
 
 Your Role &ndash; Magic happens when you bring great people together!
 
 
 <ul>
 <li>
 Use independent judgement to provide timely and effective secretarial, administrative, and clerical
 </li>
 <li>
 support to an office, business unit, department, or other organization group.
 </li>
 <li>
 Manage appointments, schedules and make travel arrangements to make best use of time.
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 Screen telephone calls, incoming mail, publications, and other correspondence, including confidential information.
 </li>
 <li>
 Establishes and maintains highly confidential files.
 </li>
 <li>
 Compose, gather, compile, verify and analyze information for use in documents such as letters,
 </li>
 <li>
 memos, reports, speeches, and presentations.
 </li>
 <li>
 Assist in the management of department budget. Review and compare monthly expenses to budget reports.
 </li>
 <li>
 Review and process expense statements, invoices, and check requests.
 </li>
 <li>
 Perform special project duties as assigned.
 </li>
 <li>
 Consolidating Reports.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 4-6 years of Experience.
 </li>
 <li>
 Bachelor&rsquo;s degree of Business Administration or equivalent.
 </li>
 <li>
 Excellent commend of English.
 </li>
 <li>
 Professional user of Microsoft Office.
 </li>
 <li>
 Adhering to the principals &amp; values.
 </li>
 <li>
 Learning &amp; researching.
 </li>
 <li>
 Adapting and responding to change.
 </li>
 </ul>
</div>

Project Admin Assistant-Sharm Elsheikh DCC

Explore 66+ Administrative coordinator in Cairo Egypt this January. Find roles across top companies and apply now to boost your career.