administrative coordinator

Simon Property Group

<div>Job Location:
Dolphin Mall
PRIMARY PURPOSE:
This position serves as the support to the mall management staff by providing office needs as determined and assigned by the Office Administrator.
PRINCIPAL RESPONSIBILITIES:
The successful candidate&rsquo;s responsibilities will include, but not be limited to:
<ul><li>Support the property&rsquo;s financial cycle as relates to Accounts Payable and Accounts Receivable, procurement card, petty cash, property budget, CTI, contract preparation, bank reconciliation no longer required, performed by HO and gift cards, promotional and media funds</li><li>
Assist with administration of marketing events, promotions, sponsorships, Kidgits Program, collateral management, and proof of performance</li><li>
Coordinate and assist with short term leasing agreements, tracking and reviewing milestones of lease agreements and updating as needed in SLIM or One World. Assist with obtaining and processing monthly rent, tenant sales, and overage rent</li><li>
Assist with general office administrative tasks such as ordering and maintaining inventory of office supplies and equipment, preparation of customer complaint responses, keep vehicle titles and auto insurance current, draft documents and reports for management, provide updates of Company Policies and Procedures and Human Resources administration as needed</li><li>
Provide general administrative support and projects as directed</li></ul> 
MINIMUM QUALIFICATIONS:
<ul><li>High school diploma or equivalent. Some college or professional school preferred</li><li>
2-4 years administrative office experience in a fast paced environment</li><li>
Knowledge of administrative and clerical procedures, customer service principles and practices</li><li>
Aptitude for understanding financial reports and extracting information</li><li>
Strong working knowledge of various computer software such as Microsoft Office, JD Edwards, OneWorld, and Web based input software</li><li>
Effective verbal and written communication</li><li>
Strong organizational and interpersonal skills with attention to detail</li><li>
Ability to prioritize, coordinate, multi-task and demonstrate initiative</li></ul></div>

Assistant, Administrative-I

University of Miami

<div>Current Employees:
If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position, please review this tip sheet .
Clinical Research Coordinator 2
The University of Miami/UHealth department of Neurology has an exciting opportunity for a Full Time Clinical Research Coordinator 2 to work at the UHealth Medical Campus. The Clinical Research Coordinator 2 serves as a mid-level clinical research professional that assists in the planning, coordinating, implementing, monitoring, and evaluating of specific clinical research studies. This role assists in the day-to-day operations of clinical research protocol implementation and carries out study coordination duties from protocol initiation to study close-out according to regulatory/sponsor guidelines. The incumbent works closely with study team members and other staff/faculty/study sites to ensure study participant safety and adherence to approved protocols, help with study-related administrative tasks, facilitate across-the-board flow of information, and coordinate study activities and personnel.
 
 
CORE JOB FUNCTIONS
<ul><li>Assists in participant recruitment and retention activities and assists in screening potential study participants for eligibility.
</li><li>Performs study procedures, routine tests, data collection/recording, and daily operations of moderate risk clinical research protocols.
</li><li>Collects, processes, packs, and ships specimens according to protocol, applicable standards and regulations.
</li><li>Maintains study binders and filings according to protocol requirements, UM and department policy.
</li><li>Distributes study drug materials according to practice standards and clinical credentials as delegated by the Principal Investigator.
</li><li>Monitors, documents, reports, and follows-up on study unanticipated/adverse events and protocol deviations.
</li><li>Assists in implementing protocol amendments under direct supervision of the Principal Investigator.
</li><li>Assists with study orientation and protocol related in-services to research team and clinical staff.
</li><li>Monitors protocol implementation and study progress; keeps investigators fully apprised of study progress; submits progress reports according to established schedule.
</li><li>Learns the research team and assists with communications/interactions with sponsor, data coordinating centers, compliance monitors, collaborators, investigators&rsquo; academic administrative personnel, and departments.
</li><li>Assists in administrative tasks of study personnel including orientation, documenting core competencies, certification mandates, safety/responsible conduct of research education, and performance reviews.
</li><li>Adheres to cultural competency guidelines; implements strategies to meet study participants&rsquo; needs for language translation, health literacy, etc.
</li><li>Follows the appropriate fundamental requirements of all international, national, and local regulatory bodies.
</li><li>Maintains requisite skills and mandatory training in safety, equality, responsible conduct of research, continuing education, and research competencies.
</li><li>Adheres to University and unit-level policies and procedures and safeguards University assets.
</li></ul>Department Specific Functions 
The Clinical Research Coordinator 2 is a mid-level professional working within the Neurology Stroke Division. This role involves assisting in the planning, coordination, implementation, monitoring, and evaluation of specific clinical research studies. The coordinator supports daily operations related to the execution of clinical research protocols, from initiation to close-out, ensuring compliance with regulatory and sponsor guidelines. Responsibilities include collaborating with study team members, faculty, and other staff or study sites to maintain participant safety and adherence to approved protocols.
Duties covered in this position encompass all aspects of clinical trial coordination, emphasizing regulatory compliance and participant safety. In addition, the Clinical Research Coordinator-2 must work closely with and maintain constant communication with the Study Principal Investigator and Senior Study Coordinators to ensure alignment and seamless execution of research activities.
The coordinator also manages administrative tasks, facilitates information flow, and organizes study activities and personnel.
Duties covered in this position encompass all aspects of clinical trial coordination, emphasizing regulatory compliance and participant safety. 
The Clinical Research Coordinator 2 is responsible for coordinating clinical research trials within the Neurology Stroke Division, including the following functions:
<ul><li>Complete and maintain the institution-required training essential to gain certification in research ethics, compliance, and regulatory standards to conduct human subject studies.
</li><li>Completion of all study-specific trainings and certifications.
</li><li>Screening participants for eligibility.
</li><li>Conducting the informed consent process.
</li><li>Enrolling participants and, as required, performing randomization according to the study protocol.
</li><li>Coordinate the follow up study visits following the protocol.
</li><li>Ensuring regulatory compliance throughout the study. Maintain study files according to protocol requirements, UM guidelines, and department policy.
</li><li>Entering study data into the electronic database in a timely manner.
</li><li>Assisting with investigational medication dispensing from the Research Pharmacy/Investigational Pharmacy.
</li><li>Communicate with the Research Pharmacy/Investigational Pharmacy to ensure the study medication is kept following the study specifications and maintain accurate study drug accountability.
</li><li>Monitors compliance with processing, storing and shipping participant specimens to central research laboratory as per the study protocol.
</li><li>Meeting with study monitors and maintaining all regulatory documents. Flexible hours may be necessary depending on clinic days.
</li><li>The CRC-2 may also collaborate with investigators in other divisions on sponsored research studies.
</li><li>Support multiple stroke research studies by performing various duties.
</li><li>Assist with the startup of new studies.
</li><li>Assist in onboarding and training new study team members.
</li><li>Provide guidance and oversight to junior research coordinators.
</li><li>Perform quality assurance (QA) on study binders in preparation for study monitor visits.
</li><li>Communicate with Research Pharmacy/Investigational Pharmacy to ensure proper management and accountability of study medication
</li><li>Demonstrate the ability to work independently or collaboratively within a team environment.
</li><li>Ability to work independently and/or in a collaborative environment.
</li><li>Ability to work in a fast-paced environment due to the limited time window for enrollment in acute Stroke clinical trials.
</li><li>Monitors, documents, reports, and follows-up on study unanticipated/adverse events and protocol deviations.
</li><li>Prepares local and Central IRB submissions including initial submission, continuing reviews, reportable events, and amendments. 
</li></ul> 
This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.
 
 
CORE QUALIFICATIONS
<ul><li>Bachelor&rsquo;s degree in relevant field required
</li><li>Minimum 2 years of relevant experience required 
</li></ul> 
Knowledge, Skills and Abilities:
<ul><li>Learning Agility: Ability to learn new procedures, technologies, and protocols, and adapt to changing priorities and work demands.
</li><li>Teamwork: Ability to work collaboratively with others and contribute to a team environment.
</li><li>Technical Proficiency: Skilled in using office software, technology, and relevant computer applications.
</li><li>Communication: Strong and clear written and verbal communication skills for interacting with colleagues and stakeholders.
</li></ul>The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.
UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.
The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.
Job Status:
Full time
Employee Type:
Staff</div>

Clinical Research Coordinator 2

Florida International University

<div>About FIU 
Florida International University is a Top 50, preeminent public research university with 55,000 students from all 50 states and more than 140 countries, as well as an alumni network of more than 340,000. Located in the global city of Miami, the university offers more than 200 degree programs at the undergraduate, graduate and professional levels, including medicine and law. FIU faculty are leaders in their fields and include National Academy members, Fulbright Scholars and MacArthur Genius Fellows. A Carnegie R1 institution, FIU drives impactful research in environmental resilience, health and technology and innovation. Home to the Wall of Wind and Institute of Environment, FIU stands at the forefront of discovery and innovation. With a focus on student success, economic mobility and community engagement, FIU is redefining what it means to be a public research university. 
Job Summary 
Primarily serves as the assistant to the Dean of Libraries, Provides a wide range of administrative level support. Serves as secondary HR Liaison for unit.<ul><li>
Provides administrative assistance to the Dean of Libraries by serving as a liaison with other University departments, maintaining calendar, scheduling meetings, and making travel arrangements for the Dean.</li><li>
Maintains daily operations of the administrative office by assisting in overseeing temporary office staff, supervising the administration of research carrels, serving as back up for departmental purchases, and organizes and maintains general office files. Provides general guidance to all support staff.</li><li>
Serves as liaison to the Building Operations Manager by resolving issues that do not warrant the attention of the Library Administration and making recommendations for solutions and/or takes independent action where appropriate. Exercises judgment and independent initiative in bringing information to the attention of the Dean of Libraries and Senior Director of Administrative Services.</li><li>
Serves as Libraries secondary HR Liaison by managing the temporary student jobs and answering any questions regarding onboarding process of Federal Work Student and temporary student workers. Works closely with HLs Administrative Specialist to ensure that Libraries office operations follow university policy and provision standards.</li><li>
Assists Search &amp; Screen Chairs and Hiring Officials by coordinating, scheduling and maintaining records for search and screen committees. Manages travel for any incoming finalists as needed.</li><li>
Uses departmental credit card in performance of duties. Serves as primary purchaser for any Dean of Libraries related expenditures. Serves as back up for Administration Office.</li><li>
Serves as Panther180 Liaison for unit. Sends out call for faculty applying for promotion. Schedules promotion workshops, meetings and communications with external reviewers. Sets up the annual evaluations in system and assists faculty with questions. Sends reminders and opens the system for out of schedule submissions. Troubleshoots with Academic Affairs as needed.</li><li>
Performs essential duties in any emergencies such as hurricanes, public health emergencies, and/or any other university emergency closing. The employee is expected to be available to report to work as needed during university emergency closing with appropriate notification of a department administrator.</li></ul> 
Minimum Qualifications 
Bachelor's degree and two (2) years of office or related experience providing administrative support, or coordinating functions of an office or department; OR six (6) years of office or related experience providing administrative support, or coordinating functions of an office or department; OR an equivalent combination of relevant education and/or experience. 
Job Category 
<ul><li>
Administrative</li></ul> 
Advertised Salary 
$50,000-$55,000 
Work Schedule 
Begin time: 8:30 AM
End time: 5:00 PM 
Pre-Employment Requirements 
<ul><li>
Expanded Background Check</li></ul> 
How To Apply 
Current Employee
As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in &quot;My Applications&quot;.
To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.
Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.<ul><li>This posting will close at 12:00 am of the close date.</li></ul> 
How To Apply 
Prospective Employee
If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in &quot;My Applications&quot;.
To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.
Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.<ul><li>This posting will close at 12:00 am of the close date.</li></ul> 
Disclosures 
Clery Notice
In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/. 
 
To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).
Pay Transparency
Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.
Notice of Non-Discrimination
FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and Affirmative Action Employer for individuals with disabilities and veterans. All qualified applicants will receive consideration for employment decisions, programs, and events without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status. For inquiries regarding non-discrimination, contact FIU's Office of Civil Rights at 305.348.2785 or email ocr@fiu.edu.
Reasonable Accommodation Statement
Should you need an ADA accommodation to participate in a University event, program, or activity or need to request materials in an accessible format, please contact FIU's Office of Civil Rights (OCR) at 305-348-2785 or accommodations@fiu.edu. All requests for ADA accommodation or accessible materials for this event must be submitted to OCR at least seven (7) business days prior to the event or at the earliest possible opportunity.</div>

Executive Assistant - Green Library

Fourth Floor

<div>
 
 Our client, a luxury womenswear label based in Miami, FL, is looking for an Office Manager to join their team!
 
 
 
 
 
 
 Role Overview
 
 
 
 We are seeking a reliable and professional Office Manager to join its corporate office team based in Miami. The successful candidate will be the first point of contact for all visitors to the office and will also provide administrative support to various departments and executives within the organization. The individual in this role must be sensitive to our departmental needs, and have good working relationships when interacting with other team members and partners.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Greet and welcome visitors to the office in a friendly and professional manner.
 </li>
 <li>
 Manage the reception area, including answering phone calls, responding to emails, and handling mail and deliveries.
 </li>
 <li>
 Maintain a tidy and organized reception area and conference rooms.
 </li>
 <li>
 Schedule appointments and coordinate meetings.
 </li>
 <li>
 Assist with general administrative tasks, such as filing, data entry, and record keeping.
 </li>
 <li>
 Monitor and manage office supply inventory, including ordering supplies as needed.
 </li>
 <li>
 Coordinate and plan corporate events, such as meetings and company-wide celebrations.
 </li>
 <li>
 Provide support to various departments and executives within the organization, as needed.
 </li>
 <li>
 Handle confidential information and maintain strict confidentiality at all times.
 </li>
 <li>
 Perform other duties as assigned.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 2-4 years of experience in a similar role preferred.
 </li>
 <li>
 Background in the fashion industry, or event planning highly appreciated.
 </li>
 <li>
 Excellent communication and interpersonal skills.
 </li>
 <li>
 Strong organizational and time management skills.
 </li>
 <li>
 Proficient in Microsoft Office, particularly Excel and Word.
 </li>
 <li>
 Ability to work independently and as part of a team.
 </li>
 <li>
 Professional demeanor and appearance.
 </li>
 <li>
 Valid Driver's License required
 </li>
 </ul>
 
 
 
 
 You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
 
</div>

Office Manager - Luxury Womenswear Label

Carnival Corporation

<div>
 This position is responsible for providing administrative support to the Chief Communications Officer and Chief Operations Officer, as well as department executives as appropriate. The main objective of the position is to ensure that the administrative requirements of the executives are met.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Provide administrative support for the COO and CCO, including managing their calendar, travel, and their respective internal communications priorities. As appropriate, the candidate is available to support other senior leaders of the respective departments as it relates to the senior executives&rsquo; agenda and priorities.
 </li>
 <li>
 Organize events, meetings, and conferences, including the coordination of facilities, caterers, invitations, speakers, and event budgets. Responsible for all logistics and coordination related to department/group meetings and employee recognition programs. This also includes assisting with ship visits, annual department meetings, and internal and external CCL events that are the responsibility of the Operations and Communications departments. These meetings may involve participants from multiple departments and or vendors, including travel, booking meeting rooms, catering, audio/video, Wi-Fi, etc.
 </li>
 <li>
 Handle incoming calls and correspondence, and respond independently when possible. Review materials and print as needed, in advance of meetings. Prepare PowerPoint presentations as instructed.
 </li>
 <li>
 Compose and prepare confidential correspondence, reports, and other complex documents; maintains confidentiality of all corporate, personnel, and research matters.
 </li>
 <li>
 Leads select NGO partner agreements and the monthly Shipboard Veteran Recognition program, including corresponding with intended recipients and managing shipboard events.
 </li>
 <li>
 Work with the departments&rsquo; Finance support to ensure timely payment and financial record-keeping.
 </li>
 <li>
 Performs other duties as assigned
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor's Degree
 </li>
 <li>
 10+ years of senior-level administrative support with 10+ years of demonstrated accomplishments
 </li>
 <li>
 Must be able to work in a fast-paced environment with demonstrated ability to prioritize multiple competing tasks and demands.
 </li>
 <li>
 Interacts effectively with other executive admins and department staff.
 </li>
 <li>
 Oral communication: speaks clearly and persuasively in positive or negative situations and demonstrates group presentation skills.
 </li>
 <li>
 Written communication: able to edit work for spelling and grammar, present numerical data effectively, and read and interpret written information.
 </li>
 <li>
 Planning/organizing: able to prioritize and plan work activities and use time efficiently.
 </li>
 <li>
 Quality control: demonstrates accuracy and thoroughness and monitors own work to ensure quality.
 </li>
 <li>
 Adaptability to changes in the work environment.
 </li>
 <li>
 Manages competing demands and is able to deal with frequent change, delays, or unexpected events.
 </li>
 <li>
 Dependability: consistently timely, follows instructions, responds to management direction, and solicits feedback to improve performance.
 </li>
 <li>
 This position is classified as &ldquo;in-office.&rdquo; As an in-office role, it requires employees to work from a designated Carnival office in South Florida, Monday through Thursday each week. Employees may work from their home on Fridays. Candidates must be located in (or willing to relocate to) the Miami/Ft. Lauderdale area.
 
 
 </li>
 </ul>
 At Carnival, your total rewards package is much more than your base salary. All non-sales roles participate in an annual cash bonus program, while sales roles have an incentive plan. Director and above roles may also be eligible to participate in Carnival&rsquo;s discretionary equity incentive plan. Plus, Carnival provides comprehensive and innovative benefits to meet your needs, including:
 
 
 <ul>
 <li>
 Health Benefits:
 </li>
 <ul>
 <li>
 Cost-effective medical, dental and vision plans
 </li>
 <li>
 Employee Assistance Program and other mental health resources
 </li>
 <li>
 Additional programs include company paid term life insurance and disability coverage
 </li>
 </ul>
 <li>
 Financial Benefits:
 </li>
 <ul>
 <li>
 401(k) plan that includes a company match
 </li>
 <li>
 Employee Stock Purchase plan
 </li>
 </ul>
 <li>
 Paid Time Off:
 </li>
 <ul>
 <li>
 Holidays &ndash; All full-time and part-time with benefits employees receive days off for 8 company-wide holidays, plus 2 additional floating holidays to be taken at the employee&rsquo;s discretion.
 </li>
 <li>
 Vacation Time &ndash; All full-time employees at the manager and below level start with 14 days/year; director and above level start with 19 days/year. Part-time with benefits employees receive time off based on the number of hours they work, with a minimum of 84 hours/year. All employees gain additional vacation time with further tenure.
 </li>
 <li>
 Sick Time &ndash; All full-time employees receive 80 hours of sick time each year. Part-time with benefits employees receive time off based on the number of hours they work, with a minimum of 60 hours each year.
 </li>
 </ul>
 <li>
 Other Benefits:
 </li>
 <ul>
 <li>
 Complementary stand-by cruises, employee discounts on confirmed cruises, plus special rates for family and friends
 </li>
 <li>
 Personal and professional learning and development resources including tuition reimbursement
 
 </li>
 </ul>
 </ul>
 
 About Us
 
 
 
 At Carnival Cruise Line, our mission is to consistently deliver safe, fun, and memorable vacations at a great value. As the world&rsquo;s most popular cruise line, we offer a variety of unique experiences across our fleet, ensuring that every voyage is filled with excitement and discovery. From world-class entertainment and dining to exploring stunning destinations, we create lasting memories for our guests while maintaining a dedication to the places we visit and the lives we touch.
 
 
 Join us and embark on a career that offers not only the chance to grow professionally but also the opportunity to be part of a global community that makes a difference.
 
 
 In addition to other duties/functions, this position requires full commitment and support for promoting ethical and compliant culture. More specifically, this position requires integrity, honesty, and respectful treatment of others, as well as a willingness to speak up when they see misconduct or have concerns.
 
 
 Carnival Corporation &amp; plc and Carnival Cruise Line is an equal employment opportunity/affirmative action employer. In this regard, it does not discriminate against any qualified individual on the basis of sex, race, color, national origin, religion, sexual orientation, age, marital status, mental, physical or sensory disability, or any other classification protected by applicable local, state, federal, and/or international law.
 
 
 https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/eppac.pdf
 
 
 https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/fmlaen.pdf
</div>

Administrative Assistant, Executive

Regis HR Group

<div>Responsibilities:<ul><li>
Completes a broad variety of administrative tasks including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings</li><li>
Plans, coordinates and ensures the CEO's schedule is followed and respected. Gatekeeper for direct access to the CEO's time
</li><li>Communicates on behalf of the CEO, with Board members, donors, staff, and others</li><li>
Researches, prioritizes, and follows up on issues addressed to the CEO, including those of a sensitive or confidential nature. Determines appropriate course of action</li><li>
Provides a bridge for smooth communication between the CEO&rsquo;s office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff</li><li>
Works closely with the CEO to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a &quot;barometer,&quot; having a sense for the issues taking place in the environment and keeping the CEO updated</li><li>
Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects, some of which have organizational impact</li><li>
Successfully completes critical aspects of deliverables with a timely hands-on approach, including drafting acknowledgement letters, personal correspondence, preparing reports, presentations and other tasks that facilitate CEO's ability to effectively lead the company</li><li>
Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures</li><li>
Assists with coordination of the board meetings and retreat including all travel arrangements, lodging, and meal planning for attendees</li><li>
Maintains discretion and confidentiality in relationships with all board members</li><li>
Adhere to compliance with applicable rules and regulations set in bylaws regarding board and board committee matters</li><li>
Coordinates the agenda of senior management and staff meetings and prepares minutes</li><li>
Facilitates cross-divisional coordination of travel and outreach plans</li><li>
Participate in fundraising activities, staff and department meetings</li><li>
Perform any other related duties as assigned
</li></ul>Qualifications:<ul><li>
Ability to prioritize and manage multiple projects simultaneously</li><li>
Proven experience supporting C-level executives</li><li>
3&ndash;5 years of administrative experience</li><li>
Collaboration with senior executives, team members, and clients</li><li>
High degree of organizational skills and time management</li><li>
Excellent written and verbal communication skills</li><li>
Advanced organizational and time management abilities</li></ul><div>
Salary Range: $50,000-$60,000, commensurated with experience.</div><div> 
Note: This description indicates, in general terms, the type and level of work performed and responsibilities held by the team member(s). Duties described are not to be interpreted as being all-inclusive or specific to any individual team member.
No Third Party Agencies or Submissions Will Be Accepted.
Our company is committed to creating a diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. DFWP
Opportunities posted here do not create any implied or express employment contract between you and our company / our clients and can be changed at our discretion and / or the discretion of our clients. Any and all information may change without notice. We reserve the right to solely determine applicant suitability. By your submission you agree to all terms herein. 
</div>
OL8ypQq4Mz</div>

Executive Assistant

Swissport

<div>
 Are you ready to take flight in a dynamic and fast-paced aviation industry? As a global leader in aviation services, Swissport provides Ground Handling, Cargo Handling, and Passenger Services to over 300 million passengers annually. Our mission is simple &ndash; &ldquo;To provide the aviation industry with consistent and tailor-made solutions around the globe, for a better customer experience.&rdquo;
 
 
 We believe that our people are what differentiates us from our competition. At Swissport, we are driven by our core values of Show You Care, Do the Right Things and Win as a Team, and we are currently seeking dedicated individuals, who align with these values, to join our team at various locations across the globe.
 
 
 
 Job Summary
 
 
 
 Under limited supervision, operate computers to input data into files and databases. May undertake more complex tasks where necessary.
 
 
 The expected pay rate is $21.91 - $25.91 /hr. Full-time employees are offered a range of health and wellness benefits as well as 401(k) with company match paid vacation time, sick time, and company paid holidays.
 
 
 
 Job Responsibilities
 
 
 
 <ul>
 <li>
 Answer telephones, screen calls and take messages from external or internal sources so that callers/visitors are dealt with promptly, courteously, and exactly
 </li>
 <li>
 Accurately transcribe, type, format, and proofread a wide variety of material (for example correspondence, invoices, contracts, meeting minutes, reports, speeches, and presentations) using word processing, presentation, graphics and spread sheet software Perform other administrative tasks using independent judgment and discretion
 </li>
 <li>
 Plan, organize, and schedule own workload so that these activities are completed accurately and on time. These activities may include preparing documents and presentation materials
 </li>
 <li>
 Handle confidential information and maintain the security records and files
 </li>
 <li>
 Drafting letters and official information releases
 </li>
 <li>
 Arranging and attending meetings; Taking and distributing minutes
 </li>
 <li>
 Invoice airline clients on a weekly basis
 </li>
 <li>
 Reconciling month end
 </li>
 <li>
 Other duties as assigned
 
 
 </li>
 </ul>
 
 Qualifications And Competencies
 
 
 
 <ul>
 <li>
 Up to 3 years of experience in a similar position
 </li>
 <li>
 High school equivalent
 </li>
 <li>
 Have excellent verbal and written communication skills
 </li>
 <li>
 Have professional phone etiquette
 </li>
 <li>
 Self-driven and have high energy levels
 </li>
 <li>
 Organized
 
 
 </li>
 </ul>
 
 What We Offer
 
 
 
 <ul>
 <li>
 401(k)
 </li>
 <li>
 Dental insurance
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 <li>
 Health insurance
 </li>
 <li>
 Life insurance
 </li>
 <li>
 Paid time off
 </li>
 <li>
 Retirement plan
 </li>
 <li>
 Tuition reimbursement
 </li>
 <li>
 Vision insurance
 
 
 </li>
 </ul>
 At Swissport, we believe in diversity, equal opportunity, and the power of our values to drive our success. We are committed to providing a workplace that fosters inclusion and where all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.
 
 
 Visit our website at www.careers.swissport.com to learn more about Life at Swissport.
 
 
 Join Swissport today and be part of a team that connects the world of aviation!
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Accounting Administrative Assistant

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