administrative assistant

human resources coordinator Jobs in Miami

human resources coordinator

office manager

executive administrative assistant Jobs in Miami

executive administrative assistant

human resource- administrative assistant Jobs in Miami

human resource- administrative assistant

administrative coordinator

Fargo Funding LLC

MUST FOLLOW US ON BOTH LINKEDIN AND INSTAGRAM TO BE FURTHER CONSIDEREDFargo Funding on LinkedIn@fargofunding on InstagramJob Overview We are seeking a detail-oriented and organized Administrative Assistant to join our team. The ideal candidate will play a crucial role in ensuring smooth office operations, providing exceptional customer service, and supporting various administrative tasks. This position requires proficiency in office management, strong communication skills, and the ability to multitask effectively in a fast-paced environment.Duties<ul><li>Manage front desk operations, including greeting visitors and handling inquiries.</li><li>Answer and direct calls using a multi-line phone system, demonstrating excellent phone etiquette.</li><li>Perform data entry tasks accurately and efficiently, maintaining organized records.</li><li>Assist with calendar management, scheduling appointments, and coordinating meetings.</li><li>Provide clerical support such as filing, proofreading documents, and managing correspondence.</li><li>Utilize Microsoft Office and Google Workspace for document creation, spreadsheets, and presentations.</li><li>Maintain office supplies inventory and assist with bookkeeping tasks as needed.</li><li>Offer customer support by addressing client inquiries and resolving issues promptly.</li><li>Collaborate with team members to ensure effective communication and workflow within the office.</li><li>Support dental or medical reception duties as required, ensuring patient information is handled confidentially.</li></ul>Requirements<ul><li>Proven experience in an administrative role or similar position is preferred.</li><li>Proficiency in QuickBooks is a plus; familiarity with bookkeeping practices is advantageous.</li><li>Strong computer skills with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.</li><li>Excellent organizational skills with the ability to manage multiple tasks simultaneously while maintaining attention to detail.</li><li>Bilingual candidates are encouraged to apply to enhance communication with diverse clientele.</li><li>Previous experience as a dental or medical receptionist is beneficial but not mandatory.</li><li>Strong typing skills and familiarity with data entry processes are essential.</li><li>Demonstrated customer service experience with a focus on providing support in a professional manner.</li><li>Ability to manage time effectively and prioritize tasks to meet deadlines. Join our team as an Administrative Assistant where you can contribute your skills while growing professionally in a supportive environment!</li></ul>Job Types: Full-time, ContractPay: $55,000.00 - $70,000.00 per yearWork Location: Remote

Administrative Assistant

Premium Healthcare Pharmacy

Premium Healthcare Pharmacy is seeking a highly organized and detail-oriented Executive Assistant to support our growing Retail and Compounding Pharmacy. This position plays a key role in supporting executive operations, assisting with bookkeeping functions, and ensuring efficient day-to-day administrative coordination.The ideal candidate is professional, discreet, and capable of managing multiple priorities in a fast-paced healthcare environment.ResponsibilitiesExecutive Support<ul><li>Provide direct administrative support to the Pharmacist CEO</li><li>Manage calendar scheduling, meetings, and executive correspondence</li><li>Coordinate internal and external communications</li><li>Prepare reports, documents, and presentations as needed</li><li>Assist with operational projects and business initiatives</li></ul>Bookkeeping &amp; Financial Support<ul><li>Assist with bookkeeping tasks including invoice tracking and expense documentation</li><li>Maintain financial records and assist with account reconciliation</li><li>Support coordination with accounting and payroll departments</li><li>Organize financial reports and documentation for review</li></ul>Operational Support<ul><li>Assist with administrative coordination for retail and compounding pharmacy operations</li><li>Maintain confidential files and business records</li><li>Support compliance documentation and regulatory files</li><li>Coordinate vendor communications and supply ordering</li></ul>Qualifications<ul><li>Minimum 2&ndash;3 years of executive assistant or administrative experience</li><li>Experience with bookkeeping or financial recordkeeping preferred</li><li>Strong organizational and time management skills</li><li>High level of professionalism and discretion with confidential information</li><li>Proficiency in Microsoft Office, Excel, and general office software</li><li>Ability to multitask and work independently</li></ul>Experience working in healthcare, pharmacy, or medical environments is a plus.What We Offer<ul><li>Competitive compensation</li><li>Opportunity to work closely with executive leadership</li><li>Professional and collaborative work environment</li><li>Growth opportunities within an expanding pharmacy organization</li></ul>If you are organized, proactive, and thrive in a high-level support role, we encourage you to apply.Join our team and contribute to the success of a growing pharmacy organization!Pay: $45,000.00 - $65,000.00 per yearBenefits:<ul><li>Dental insurance</li><li>Employee discount</li><li>Health insurance</li><li>Paid time off</li><li>Parental leave</li><li>Vision insurance</li></ul>Work Location: In person

Executive Administrative Assistant

Town Center School

Overview We are seeking a detail-oriented and organized Office Secretary to join our team. The ideal candidate will play a vital role in ensuring the smooth operation of our office by providing administrative support and managing various office tasks. This position requires strong communication skills, proficiency in office software, and the ability to multitask effectively in a fast-paced environment.Responsibilities<ul><li>Manage incoming calls and handle phone systems with professionalism and courtesy.</li><li>Maintain organized filing systems for documents and records.</li><li>Ensure effective time management by prioritizing tasks and meeting deadlines.</li><li>Uphold excellent phone etiquette while interacting with clients and visitors.</li><li>Collaborate with other staff members to facilitate smooth office operations.</li></ul>Requirements<ul><li>Proven experience as an Office Secretary or in a similar administrative role.</li><li>Proficiency in Google Workspace and other computer literacy skills.</li><li>Strong organizational skills with the ability to manage multiple tasks simultaneously.</li><li>Excellent time management skills to ensure timely completion of assignments.</li><li>Strong phone etiquette and communication skills for effective interaction with clients and team members.</li><li>Ability to work independently as well as part of a team.</li></ul>If you are a motivated individual who thrives in an organized environment, we encourage you to apply for this exciting opportunity as an Office Secretary.Job Type: Full-timePay: From $16.50 per hourWork Location: In person

Office Secretary

Element Miami Airport

As an Administrative Assistant at the Element Miami International Airport, this full-time role integrates high-level office support with specialized financial responsibilities, specifically requiring proficiency in the Lightspeed property management system.<ul><li>Financial &amp; Payroll Operations:</li><li>Utilize Lightspeed for daily property management transactions, guest records, and financial reporting.</li><li>Process Accounts Payable (AP) by verifying vendor invoices, reconciling monthly statements, and ensuring timely payments.</li><li>Manage Payroll tasks, including tracking employee time-and-attendance, calculating deductions, and assisting with bi-weekly reporting.</li><li>Assist with Month-End Closing activities and maintain accurate financial records for audits.</li><li>Administrative Support:</li><li>Serve as a primary point of contact for internal teams, vendors, and guests, ensuring professional phone and email etiquette.</li><li>Coordinate and schedule meetings, manage executive calendars, and arrange conference room bookings.</li><li>Maintain organized electronic and physical filing systems, ensuring confidentiality of sensitive personnel and financial data.</li><li>Order and maintain office supplies and manage incoming/outgoing mail and deliveries.</li><li>Property &amp; Operational Tasks:</li><li>Support the General Manager and department heads with special projects and operational initiatives.</li><li>Liaise with airport personnel and corporate stakeholders to ensure smooth daily operations.</li></ul>Qualifications &amp; Skills<ul><li>Experience: Minimum 1&ndash;3 years of administrative experience, preferably in a hospitality or property management setting.</li><li>Technical Proficiency: Advanced knowledge of Lightspeed PMS, Microsoft Office Suite (especially Excel for data entry), and Google Workspace.</li><li>Soft Skills: High attention to detail, strong problem-solving abilities, and the capacity to handle multi-tasking in a fast-paced environment.</li></ul>Marriott &amp; Element Brand Standards<ul><li>The &quot;15-5 Rule&quot;: Adhere to Marriott&rsquo;s signature service standard: make eye contact and smile at 15 feet, and provide a warm verbal greeting at 5 feet.</li><li>Wellness &amp; Sustainability Focus: Reflect the Element by Westin brand mission by maintaining a professional, energetic, and optimistic demeanor that promotes guest well-being.</li><li>Service Excellence: Anticipate and address guest needs with &quot;genuine appreciation&quot; and maintain a polished, professional uniform and appearance at all times.</li><li>Confidentiality: Maintain strict protection of proprietary information and sensitive employee payroll data, as per Marriott's core conduct policies.</li></ul>Additional Qualifications<ul><li>Experience: While 1&ndash;3 years is standard, senior-level administrative roles within the brand often seek candidates with more extensive hospitality backgrounds.</li><li>Technical Skills: Proficiency in the Microsoft Office Suite (Excel, Word, PowerPoint) is required to produce reports and presentations for the leadership team</li><li>Schedule: This is a full-time position, generally following standard business hours (e.g., 8:00 AM &ndash; 4:30 PM) with flexibility required for hotel needs.</li><li>Advanced Lightspeed &amp; Accounting Tasks:</li><li>Perform complex data entry and record retrieval using Lightspeed PMS to update guest files, reservations, and financial inquiries.</li><li>Manage Accounts Payable by processing invoices, ensuring accurate posting of charges, and reconciling vendor statements.</li><li>Execute Payroll functions, including time-and-attendance verification and processing expense report data for department leads. Marriott +4</li></ul>Pay: $21.00 - $22.00 per hourBenefits:<ul><li>Dental insurance</li><li>Employee assistance program</li><li>Employee discount</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Advanced Pharma

Job Overview We are seeking a highly organized and proactive Executive Assistant/ Personal Assistant to provide comprehensive support to a high profile family. The ideal candidate will possess strong administrative skills and have a keen ability to manage multiple tasks efficiently. This role requires a detail-oriented individual who can handle various responsibilities, including planning, coordinating, and managing.This job is a hybrid position with the need to travel to the confidential Broward and Miami Locations.Responsibilities<ul><li>Manage executive calendars, including scheduling appointments and coordinating meetings.</li><li>Handle all correspondence, including emails and phone calls, with professionalism.</li><li>Organize meetings, including logistics and preparation of necessary materials (Travel arrangements within the budget and preferences of the employer, etc.).</li><li>Assist with personal tasks to streamline the daily life of the high profile family.</li><li>Maintain a high level of confidentiality regarding sensitive information.</li><li>Utilize QuickBooks to post invoices, process payments, and maintain accurate records.</li><li>Handling all other administrative matters as needed, for employer and for its affiliates.</li><li>Set-up any necessary maintenance visits, as needed.</li><li>Coordinating between employer and various outside professionals. (Agents, accountants, attorneys, etc.)</li><li>Responsibility for all accounts receivable, including tracking and following up on all payments for employer and affiliated companies.</li><li>General bookkeeping and expense/payables reporting in coordination with outside accountant of employer and its affiliated companies.</li><li>Maintaining farm operations, logistics and organization (including selling eggs, instructing farm workers as required. Keeping on top of suppliers, paying bills, and taking farm hand to shops.)</li><li>Returning clothes, booking hair and makeup and invoicing.</li><li>Be available to drive 4 times a week. (Subject to change by employer)</li><li>Be available to stay overnight at destined area.</li><li>Handle Vet appointments and transportation for pets.</li><li>Be able to take on Ad Hoc Projects as required.</li></ul>Skills<ul><li>Proficient in QuickBooks.</li><li>Exceptional organizational and multitasking skills.</li><li>Strong written and verbal communication skills.</li><li>Discretion, professionalism, and a strong sense of integrity are essential.</li><li>High adaptability to changing priorities and environments.</li><li>Excellent problem-solving skills and the ability to think on your feet.</li><li>Be Tech-Savvy</li><li>Must have clean driving record.</li><li>Must have Car Insurance</li><li>5 + years of Personal Executive Assistant experience.</li></ul>Job Type: Full-timePay: Up to $60,000.00 per yearWork Location: Hybrid remote in Miami, FL 33147

Executive Assistant/ Personal Assistant

Leon Medical Centers

<div><div><div>SUMMARY:</div><div>
The Administrative Assistant will provide comprehensive support to ensure the smooth and efficient operation of the department, handling a wide range of tasks including typing, filing, scheduling, recordkeeping, and coordinating meetings, conferences, and special projects. This role manages office functions such as supply ordering, direct mailings, and the preparation of highly confidential and sensitive documents, while also serving as a professional point of contact for internal staff at all levels and a diverse group of external callers and visitors. The ideal candidate is detail‑oriented, highly organized, and able to thrive in a dynamic, fast‑paced environment while maintaining exceptional communication skills and the highest level of discretion.</div></div><div>
ESSENTIAL DUTIES AND RESPONSIBILITIES<ul><li>
Schedules and organizes complex activities such as meetings, travel, and conferences.</li><li>
Establishes, develops, maintains and updates filing system. Retrieves information from files when needed.</li><li>
Organizes and prioritizes large volumes of information and calls.</li><li>
Opens, sorts and distributes mail. Drafts written responses or replies by phone when necessary.
</li><li>Responds regularly to ongoing requests for information.</li><li>
Answers phones, takes messages and answers all routine inquiries.</li><li>
Acts as a liaison with other departments and outside agencies. Handles confidential information and explains policies when necessary.</li><li>
Types and designs general correspondence, memos, etc.
</li><li>Proofreads copy for spelling, grammar, and layout, making appropriate changes. Responsible for accuracy and clarity of final communication or document.</li><li>
Records meeting minutes.</li><li>
Maintains open channels of communications with other company departments. Answers all inquiries in a professional and courteous manner.</li></ul></div></div>

Florida Preferred Group

Job OverviewAs a Human Resources Coordinator, you will play a vital role in supporting the HR department by assisting with various HR functions and initiatives. This position requires a detail-oriented individual with strong organizational skills to ensure the smooth operation of HR processes.Duties<ul><li>Assist with recruitment processes, including posting job openings, screening resumes, and scheduling interviews</li><li>Coordinate onboarding activities for new hires, including conducting orientations and preparing necessary paperwork</li><li>Maintain employee records and ensure data accuracy in HR systems such as ADP,Workday, SAP, and iCIMS</li><li>Support payroll activities and address employee inquiries related to payroll</li><li>Assist with benefits administration and enrollments</li><li>Handle employee relations matters and support performance management processes</li><li>Coordinate training programs and development initiatives for employees</li><li>Assist with workforce management tasks and contribute to HR projects as needed</li><li>Create new training and proactive systems</li></ul>Experience<ul><li>Bachelor's degree in Human Resources or related field preferred</li><li>Previous experience working in HR or related administrative roles</li><li>Familiarity with human capital management principles and practices</li><li>Knowledge of employment laws and regulations, including FMLA compliance</li><li>Proficiency in HRIS systems such as Workday, SAP, iCIMS, Salesforce is a plus</li><li>Strong communication skills and ability to interact effectively with employees at all levels</li><li>Experience in talent acquisition, change management, or other HR specialties is advantageous</li></ul>Job Type: Full-timePay: $20.50 - $21.00 per hourBenefits:<ul><li>401(k) matching</li><li>Flexible schedule</li><li>Health insurance</li></ul>Schedule:<ul><li>8 hour shift</li><li>Monday to Friday</li><li>No weekends</li></ul>Work Location: In person

Human Resources Coordinator

Explore 85+ Administrative coordinator in Miami this March. Find roles across top companies and apply now to boost your career.

85 administrative coordinator jobs In Miami

Administrative Assistant

Executive Administrative Assistant

Office Secretary

Administrative Assistant

Executive Assistant/ Personal Assistant

Administrative Assistant

Human Resources Coordinator