administrative assistant

administrative assistant (part-time) Jobs in Miami

administrative assistant (part-time)

administrative assistant, executive Jobs in Miami

administrative assistant, executive

care coordinator

executive administrative assistant Jobs in Miami

executive administrative assistant

administrative coordinator

SkyWater Technology

Job Overview SkyWater Technology is seeking a highly organised and proactive Remote Appointment Scheduler to join our team on either a Part-Time or Full-Time basis. As a leading U.S.-based semiconductor manufacturer and a DMEA-accredited Category 1A Trusted Supplier, SkyWater Technology is at the forefront of technological innovation. This remote role is crucial for ensuring the smooth and efficient coordination of appointments and meetings, supporting our teams as we serve the growing markets of aerospace &amp; defence, automotive, biomedical, industrial, and quantum computing. The ideal candidate will be a self-motivated individual with exceptional communication skills and a keen eye for detail. Responsibilities  <ul><li>Manage and coordinate complex calendars for various departments and senior staff.</li><li>Schedule, reschedule, and confirm appointments, meetings, and conference calls with both internal teams and external stakeholders.</li><li>Communicate professionally via email and telephone to coordinate availability and provide necessary information.</li><li>Send out timely meeting invitations, reminders, and follow-up correspondence.</li><li>Proactively identify and resolve scheduling conflicts in a timely and efficient manner.</li><li>Maintain accurate and up-to-date records within our scheduling systems.</li><li>Prepare and distribute meeting agendas or relevant materials to participants in advance.</li><li>Provide general administrative support to ensure seamless operational workflow.</li></ul>Qualifications  <ul><li>Proven experience as an Appointment Scheduler, Virtual Assistant, or in a similar administrative or coordination role.</li><li>Exceptional organisational and time-management skills with the ability to prioritise tasks effectively.</li><li>Excellent verbal and written communication skills with a professional demeanour.</li><li>High level of proficiency with calendar management software (e.g., Microsoft Outlook, Google Calendar) and the wider MS Office Suite.</li><li>Meticulous attention to detail and a commitment to accuracy.</li><li>The ability to work independently and manage a diverse workload in a remote setting.</li><li>Strong problem-solving skills and the ability to adapt to changing priorities.</li><li>Experience working across different time zones is considered an advantage.</li></ul>

Remote Appointment Scheduler (PT/FT)

Cardiovascular Associates of America

<div>Clinical Research Data Assistant 
This will be an in-person position in South Miami, Florida
Position Summary
The Clinical Research Data Assistant provides administrative, data management, and study support services for clinical research studies. This position is responsible for sponsor system data entry, study reporting, document management, regulatory support, and research communications.
The Clinical Research Data Assistant works closely with Clinical Research Coordinators, investigators, sponsors, and the regulatory team to ensure accurate, timely, and compliant study documentation and reporting.
Essential Responsibilities
Data Management<ul><li>Enter study data into sponsor electronic data capture (EDC) systems.</li><li>Transcribe source documentation into sponsor systems accurately and timely.</li><li>Review entered data for completeness and accuracy.</li><li>Resolve basic data discrepancies and escalate complex issues.</li><li>Maintain study tracking logs and databases.</li></ul>
Sponsor Systems Management<ul><li>Maintain user access and system tracking documentation.</li><li>Upload required documents into sponsor portals.</li><li>Monitor sponsor system notifications and alerts.</li><li>Support completion of sponsor-required documentation.</li></ul>
Screening, Enrollment, and Study Reporting<ul><li>Prepare routine reports on screening, enrollment, randomization, and retention metrics.</li><li>Track recruitment and enrollment performance.</li><li>Maintain study enrollment dashboards and tracking tools.</li><li>Generate reports for site leadership and study teams.</li></ul>
Regulatory and Document Support<ul><li>Route study documents for review and signature.</li><li>Assist with collection of regulatory documents.</li><li>Maintain electronic and paper study files.</li><li>Support regulatory filing activities.</li><li>Assist with investigator and staff training documentation.</li></ul>
Communication Management<ul><li>Manage study email inboxes.</li><li>Route sponsor communications to appropriate team members.</li><li>Track action items from sponsor correspondence.</li><li>Assist with scheduling sponsor meetings and study-related calls.</li></ul>
Coordinator and Site Support<ul><li>Provide administrative support to Clinical Research Coordinators and investigators.</li><li>Assist with study start-up documentation.</li><li>Support study close-out activities.</li><li>Assist with preparation for sponsor monitoring visits, audits, and inspections.</li></ul>
Quality and Compliance<ul><li>Maintain confidentiality of participant information.</li><li>Ensure data accuracy and completeness.</li><li>Follow Good Clinical Practice (GCP), sponsor requirements, and site SOPs.</li><li>Participate in quality improvement initiatives.</li></ul>
Qualifications
Education<ul><li>High School Diploma required.</li><li>Associate's degree or Bachelor's degree preferred.</li></ul>
Experience<ul><li>Previous healthcare, data entry, administrative, research, or regulatory experience preferred.</li><li>Experience with electronic systems and databases preferred.</li></ul>
Knowledge, Skills, and Abilities<ul><li>Exceptional attention to detail.</li><li>Strong data entry and computer skills.</li><li>Strong written and verbal communication skills.</li><li>Ability to manage multiple deadlines.</li><li>Strong organizational skills.</li><li>Proficiency in Microsoft Office applications, particularly Excel.</li><li>Ability to learn sponsor systems, CTMS, eSource, and eRegulatory platforms.</li></ul>
Physical Requirements<ul><li>Ability to perform prolonged computer-based work.</li><li>Ability to review detailed documentation for extended periods.</li><li>Ability to occasionally lift and move files or supplies up to 15 pounds.</li></ul> 

GHHwR9Xt8Y</div>

Clinical Research Data Assistant

AEG FUELS

<div>Company Description:
Associated Energy Group, LLC (AEG Fuels) is a global aviation fuels and services supply chain management company. The company&rsquo;s core business is the marketing and financing of fuel supply and logistics solutions for the world&rsquo;s largest airlines, militaries, and corporate operators. 
AEG Fuels serves its clients through a network of longstanding relationships with subcontracted parties around the world. Customers are afforded the benefits of negotiated fuel and throughput pricing based on AEG Fuel&rsquo;s aggregate volume within a network of over 3,000 airports as well as the company&rsquo;s specialized expertise in delivering products safely and on time. 
AEG Fuels is dedicated to providing comprehensive support and unparalleled 24/7 service around the world. 30 different nationalities are represented on AEG&rsquo;s team and with offices in Miami, Houston, Toluca, Medellin, Sao Paolo, London, Dubai, Singapore and Shanghai the company combines a global presence with a local touch. 
AEG Core Values:<ul><li>
Excellence &amp; Teamwork</li><li>
Entrepreneurship &amp; Innovation</li><li>
Respect &amp; Trust</li><li>
Always Do What&rsquo;s Right</li></ul> 
Position Overview:
The Front Desk Administrator serves as the first point of contact for visitors, employees, vendors, and business partners while providing administrative and office support to ensure the smooth day-to-day operation of the office. This role requires exceptional customer service, organization, communication skills, and the ability to manage multiple priorities in a fast-paced environment. 
Key Responsibilities:<ul><li>
Greet, welcome, and assist visitors, clients, and vendors in a professional and courteous manner.</li><li>
Manage the front desk and maintain a professional reception area at all times.</li><li>
Support executives and department leaders with ad hoc requests, time sensitive assignments, and other duties as required.</li><li>
Escort guests to meeting rooms and designated locations throughout the office.</li><li>
Monitor and manage shipping and receiving activities, including handling incoming and outgoing mail, packages, and deliveries.</li><li>
Coordinate and maintain office supply inventory and place orders as needed.</li><li>
Restock break rooms, kitchen areas, and common office spaces to ensure they remain clean, organized, and fully supplied.</li><li>
Coordinate food orders and catering arrangements for meetings, events, and office functions.</li><li>
Book and coordinate domestic and international travel arrangements for stakeholders, including flights, hotels, ground transportation, and itineraries.</li><li>
Prepare and process expense reports for executives and other stakeholders in a timely and accurate manner.</li><li>
Assist with scheduling meetings, conference room coordination, and general administrative support.</li><li>
Maintain relationships with vendors and service providers as needed.</li><li>
Support office events, employee activities, and special projects.</li><li>
Ensure compliance with office procedures and company policies.</li><li>
Perform other duties and administrative tasks as assigned.</li></ul> 
Required Skills &amp; Experience:<ul><li>
High school diploma or equivalent required; associate's degree preferred.</li><li>
3+ years of experience in a receptionist, administrative assistant, office coordinator, or similar role.</li><li>
Strong customer service and interpersonal skills.</li><li>
Excellent verbal and written communication abilities.</li><li>
Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.</li><li>
Experience booking travel and processing expense reports preferred.</li><li>
Strong organizational skills and attention to detail.</li><li>
Ability to prioritize tasks, manage multiple responsibilities, and work independently.</li><li>
Professional appearance and demeanor.</li><li>
Ability to sit, stand, and walk throughout the office as needed.</li><li>
Ability to occasionally lift and move packages or office supplies up to 25 pounds.</li><li>
Ability to escort visitors throughout the facility and assist with office operations.</li><li>
Bilingual in English and Spanish (strongly preferred).</li></ul> 
Key Traits we are looking for:<ul><li>
Customer Service Orientation</li><li>
Communication Skills</li><li>
Organization and Time Management</li><li>
Attention to Detail</li><li>
Problem Solving</li><li>
Professionalism</li><li>
Adaptability and Flexibility</li><li>
Team Collaboration</li></ul> 
Equal Employment Opportunity Statement
AEG Fuels is an Equal Opportunity Employer. We are committed to creating a diverse and inclusive workplace and do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran status, military status, marital status, pregnancy, or any other characteristic protected by applicable federal, state, or local law. 
AEG Fuels is committed to providing reasonable accommodations to qualified individuals with disabilities throughout the recruitment process and employment relationship. If you require an accommodation to participate in the application process, please contact Human Resources.</div>

Front Desk Admin

Alfresco Air

Alfresco Air is South Florida's leading commercial HVAC contractor specializing in high-rise condominiums, commercial buildings, service, maintenance, and large-scale retrofit projects.We are seeking an organized, energetic, and customer-focused HVAC Service Coordinator to join our growing team. This position serves as the primary point of contact between our customers, technicians, and management team. The ideal candidate is highly organized, comfortable handling multiple priorities, and committed to delivering outstanding customer service.Key Responsibilities<ul><li>Answer incoming customer calls and service requests</li><li>Create and manage work orders in Corrigo IFSM</li><li>Schedule and dispatch technicians for service calls and emergency repairs</li><li>Communicate with customers regarding service updates, technician arrival times, and work completion</li><li>Coordinate daily schedules for field technicians</li><li>Maintain accurate service records, work orders, and customer information</li><li>Assist with estimates, proposals, and administrative support tasks</li><li>Follow up with customers to ensure satisfaction and completion of service requests</li><li>Qualifications</li><li>Previous experience in customer service, scheduling, dispatching, property management, or service coordination preferred</li><li>HVAC, plumbing, electrical, restoration, elevator, or property management industry experience is a plus</li><li>Excellent verbal and written communication skills</li><li>Strong computer skills, including Microsoft Office and web-based software platforms</li><li>Bilingual English/Spanish preferred</li><li>Ability to multitask and remain organized in a fast-paced environment</li><li>Positive attitude, strong work ethic, and sense of urgency</li><li>Benefits</li><li>Competitive compensation</li><li>Health insurance</li><li>Paid time off</li><li>Professional development and training opportunities</li></ul>Schedule - Monday through Friday 7:00 AM &ndash; 5:00 PM If you enjoy helping customers, coordinating service operations, and being part of a growing team, we'd love to hear from you! Please send your resume to careers@alfresco-air.com.Pay: From $20.00 per hourBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Referral program</li><li>Vision insurance</li></ul>Language:<ul><li>Spanish (Required)</li><li>English (Required)</li></ul>Ability to Commute:<ul><li>Miami, FL 33130 (Required)</li></ul>Work Location: In person

HVAC Service Coordinator

O & P Clinics of America ( Orthotic & Prosthetic Clinics of America )

The administrative assistant will assist our CEO. Incoming calls are answered appropriately and efficiently. Clerical functions to include copying, faxing, e-mailing, scanning and filing documents are carried out in a timely basis. Excellent communications skills are exhibited via phone and in person. A professional image is presented in both voice and appearance. Must be detail-oriented, organized and self-motivated with the ability to multi-task and work in a fast-paced environment. Contributes to team effort by accomplishing related results as needed. Upholds the culture of Orthotic and Prosthetic Clinics of America including relationship building with customers as well as maintaining a professional behavior on Orthotic and Prosthetic Clinics of America&rsquo;s premises.Administrative Assistant Job Responsibilities:<ul><li>Provides administrative support to ensure efficient operation of office.</li><li>Answers phone calls, schedules meetings and supports visitors.</li><li>Carries out administrative duties such as filing, typing, copying, binding, scanning etc.</li><li>Completes operational requirements by scheduling and assigning administrative projects and expediting work results.</li><li>Makes travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations.</li><li>Exhibits polite and professional communication via phone, e-mail, and mail.</li><li>Supports team by performing tasks related to organization and strong communication.</li><li>Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities.</li><li>Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.</li><li>Provides information by answering questions and requests.</li><li>Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.</li><li>Contributes to team effort by accomplishing related results as needed.</li></ul>Administrative Assistant Skills and Qualifications:<ul><li>Reporting Skills</li><li>Administrative Writing Skills</li><li>Microsoft Office Skills</li><li>Managing Processes</li><li>Organization</li><li>Analyzing Information</li><li>Professionalism</li><li>Problem Solving</li><li>Supply Management</li><li>Inventory Control</li><li>Verbal Communication'</li></ul>'Work Remotely NoJob Type: Full-timePay: $18.00 - $19.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Experience:<ul><li>Microsoft Office: 3 years (Preferred)</li><li>Administrative experience: 2 years (Preferred)</li></ul>Ability to Commute:<ul><li>Miami, FL 33150 (Preferred)</li></ul>Ability to Relocate:<ul><li>Miami, FL 33150: Relocate before starting work (Preferred)</li></ul>Work Location: In person

Office Administrator

Peyton Resource Group

<div>
 
 We are partnering with a prestigious, full-service law firm in downtown Miami to place a Legal Recruiting Coordinator. This is a direct hire opportunity for someone who thrives in a fast-paced legal environment and understands the nuances of attorney and law student recruiting.
 
 
 
 
 
 
 What You'll Be Doing:
 
 
 <ul>
 <li>
 Coordinating full-cycle attorney and law student recruiting across multiple office locations
 </li>
 <li>
 Managing interview scheduling, candidate communications, and recruiting event logistics
 </li>
 <li>
 Maintaining candidate records and data integrity within the ATS and document management systems
 </li>
 <li>
 Supporting the summer associate program from start to finish
 </li>
 <li>
 Collaborating with firm leadership and hiring managers throughout the recruiting process
 </li>
 </ul>
 
 
 
 
 
 What They're Looking For:
 
 
 <ul>
 <li>
 2+ years of recruiting coordination experience within a law firm or professional services organization
 </li>
 <li>
 Bachelor's degree required
 </li>
 <li>
 ATS experience required (viRecruit a plus)
 </li>
 <li>
 Familiarity with iManage or similar document management systems a plus
 </li>
 <li>
 Strong Microsoft Office skills &mdash; Outlook, Word, Excel, PowerPoint
 </li>
 <li>
 Polished communicator with a high level of dscretion and professionalism
 </li>
 <li>
 Ability to manage competing priorities and deadlines independently
 </li>
 </ul>
 
 
 
 
 
 Details:
 
 
 <ul>
 <li>
 Location: Downtown Miami, FL &mdash; onsite
 </li>
 <li>
 Compensation: $60,000 &ndash; $70,000 DOE
 </li>
 <li>
 Type: Direct Hire | Full-Time
 </li>
 </ul>
 
 
 
 
 If you have a background in legal recruiting coordination and are based in Miami, we'd love to connect.
 
</div>

Legal Recruiting Coordinator – Miami, FL

Elevare Branding

<div>
 At Elevare Branding, we are dedicated to helping businesses build strong connections with their audiences through innovative branding solutions and exceptional client experiences. Our team is committed to professionalism, collaboration, and continuous growth. We believe that every interaction matters, and we strive to create a welcoming and efficient environment for both our clients and team members.
 
 
 
 Job Description
 
 
 
 Elevare Branding is seeking a professional and organized Registration Desk Staff member to serve as the first point of contact for visitors, clients, and guests. This role is ideal for an individual who enjoys providing excellent customer service, maintaining organized records, and ensuring smooth daily operations in a fast-paced environment.
 
 
 The successful candidate will play an important role in creating a positive experience while supporting administrative and registration-related activities.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Welcome and assist visitors, clients, and guests in a professional manner.
 </li>
 <li>
 Manage registration processes and maintain accurate records.
 </li>
 <li>
 Answer incoming inquiries and direct them to the appropriate department.
 </li>
 <li>
 Schedule appointments and coordinate visitor check-ins.
 </li>
 <li>
 Verify information and ensure all registration documentation is completed correctly.
 </li>
 <li>
 Maintain organized files and administrative records.
 </li>
 <li>
 Support daily front-desk operations and office coordination.
 </li>
 <li>
 Assist with data entry, reporting, and general administrative tasks.
 </li>
 <li>
 Ensure a clean, professional, and welcoming reception area.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Strong communication and interpersonal skills.
 </li>
 <li>
 Excellent organizational and time-management abilities.
 </li>
 <li>
 Attention to detail and accuracy in handling information.
 </li>
 <li>
 Ability to multitask and prioritize responsibilities effectively.
 </li>
 <li>
 Professional demeanor and customer-focused mindset.
 </li>
 <li>
 Basic computer proficiency and familiarity with office software.
 </li>
 <li>
 Strong problem-solving skills and adaptability.
 </li>
 <li>
 Ability to work independently and as part of a team.
 
 
 </li>
 </ul>
 
 Additional Information
 
 
 
 <ul>
 <li>
 Competitive salary package ($32,000 &ndash; $36,000 annually).
 </li>
 <li>
 Career growth and advancement opportunities.
 </li>
 <li>
 Professional development and ongoing training.
 </li>
 <li>
 Supportive and collaborative work environment.
 </li>
 <li>
 Valuable administrative and customer service experience.
 </li>
 <li>
 Opportunity to develop organizational and communication skills.
 </li>
 <li>
 Stable full-time employment with a growing company.
 </li>
 <li>
 Positive workplace culture focused on teamwork and success.
 </li>
 </ul>
</div>

Registration Desk Staff

Explore 21+ Administrative coordinator in Miami this July. Find roles across top companies and apply now to boost your career.