administrative assistant

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accounts payable coordinator

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administrative assistant, executive

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assistant research coordinator

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administrative coordinator

Patco Brands

<div>
 
 
 Patco Brands is one of the fastest-growing beverage companies in the United States. Independently owned, Patco has established itself by using a proprietary process with 100% Blue Weber Agave to innovate
 
 in the fast-
 
 growing ready-to-drink spirits category.
 
 
 
 
 Patco is a maker of margaritas, tequila, hard seltzers, and other beverages under our own brands and for private labels. Our own brands and private labels, with nationwide distribution, include:
 
 
 <ul>
 <li>
 
 Rancho La Gloria Ready to Drink Margaritas&nbsp;
 
 </li>
 <li>
 
 Big Sipz
 
 </li>
 <li>
 
 Kirkland Signature Tequila&nbsp;
 
 </li>
 <li>
 
 Kirkland Signature Hard Seltzers
 
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Patco products are sold in every major retailer, including Costco, H.E.B., Kroger&rsquo;s, Target, Walmart, and Whole Foods, just to name a few.
 
 
 
 
 ------------------------------------------------------------------------------------------------------
 
 
 
 
 Patco Brands is currently seeking a highly organized, detail-obsessed
 
 
 Data &amp; Administrative Coordinator
 
 
 to support a fast-moving, growth-stage business. This role sits at the center of the organization&mdash;supporting leadership and multiple teams&mdash;ensuring information is accurate, organized, and flowing seamlessly across the company.
 
 
 
 
 If you thrive on structure, love building systems, and take pride in keeping things running smoothly behind the scenes, this role is for you.
 
 
 
 
 
 
 
 What You Will Do:
 
 
 
 
 Executive &amp; Administrative Support
 
 
 
 
 ●&nbsp;
 
 
 Manage calendars for senior leadership
 
 
 
 
 ●&nbsp;
 
 
 Support meeting preparation, reporting, and ad hoc executive requests
 
 
 
 
 ●&nbsp;
 
 
 Provide general administrative support across the organization
 
 
 
 
 
 
 
 Data &amp; Systems Management
 
 
 
 
 ●&nbsp;
 
 
 &nbsp;Manage calendars for senior leadership
 
 
 
 
 ●&nbsp; &nbsp; &nbsp; Perform regular audits of company data, files, contacts, and expiration dates
 
 
 
 
 ●&nbsp; &nbsp; &nbsp; Set calendar reminders for key deadlines and important milestones
 
 
 
 
 ●&nbsp; &nbsp; &nbsp; Assist in annual audits of company data and systems
 
 
 
 
 
 
 
 File &amp; Information Management
 
 
 
 
 ●&nbsp; &nbsp; &nbsp; Own organization and maintenance of Google Drive and internal file systems
 
 
 
 
 ●&nbsp; &nbsp; &nbsp; Manage filing of contracts and key company documents
 
 
 
 
 ●&nbsp; &nbsp; &nbsp; Support administration of internal systems and tools (including future system implementations)
 
 
 
 
 ●&nbsp; &nbsp; &nbsp; Assist in training team members on file organization and best practices
 
 
 
 
 
 
 
 Cross-Functional Coordination
 
 
 
 
 ●&nbsp; &nbsp; &nbsp; Coordinate information and documentation across teams
 
 
 
 
 ●&nbsp; &nbsp; &nbsp; Support onboarding processes for external partners (vendors, customers, distributors)
 
 
 
 
 ●&nbsp; &nbsp; &nbsp; Assist with compliance-related documentation and reporting as needed
 
 
 
 
 ●&nbsp; &nbsp; &nbsp; Help ensure alignment and organization across projects and workflows
 
 
 
 
 
 
 
 Operations &amp; Logistics Support
 
 
 
 
 ●&nbsp; &nbsp; &nbsp; Maintain operational lists and internal data records
 
 
 
 
 ●&nbsp; &nbsp; &nbsp; Support documentation related to logistics, production, and administrative workflows
 
 
 
 
 ●&nbsp; &nbsp; &nbsp; Assist with forms, applications, and internal tracking tools
 
 
 
 
 
 
 
 Project &amp; Task Management
 
 
 
 
 ●&nbsp; &nbsp; &nbsp; Manage and track tasks using project management tools (e.g., Asana)
 
 
 
 
 ●&nbsp; &nbsp; &nbsp; Support research projects and special initiatives
 
 
 
 
 ●&nbsp; &nbsp; &nbsp; Assist in building and maintaining organizational systems and processes
 
 
 
 
 
 
 
 What We&rsquo;re Looking For
 
 
 
 
 ●&nbsp; &nbsp; &nbsp; Extremely organized with strong attention to detail
 
 
 
 
 ●&nbsp; &nbsp; &nbsp; Able to manage multiple priorities across teams
 
 
 
 
 ●&nbsp; &nbsp; &nbsp; Proactive, self-starter with a &ldquo;figure it out&rdquo; mindset
 
 
 
 
 ●&nbsp; &nbsp; &nbsp; Strong communication and follow-through
 
 
 
 
 ●&nbsp; &nbsp; &nbsp; Highly proficient in Google Drive, spreadsheets, and data organization
 
 
 
 
 ●&nbsp; &nbsp; &nbsp; Experience with project management tools (e.g., Asana) is a plus&nbsp;
 
 
 
 
 
 
 
 Bonus Points If You Have
 
 
 
 
 ●&nbsp; &nbsp; &nbsp; Experience in a fast-paced or growth-stage company
 
 
 
 
 ●&nbsp; &nbsp; &nbsp; Exposure to compliance, operations, or administrative workflows
 
 
 
 
 ●&nbsp; &nbsp; &nbsp; Interest in improving systems and processes
 
 
 
 
 
 
 
 Why This Role Matters
 
 
 
 
 This role is critical to maintaining organization, efficiency, and data integrity as the company grows. You&rsquo;ll have visibility across multiple areas of the business and play a key role in keeping everything running smoothly.
 
 
 
 
 If you enjoy creating order, supporting teams, and helping a business scale efficiently, we&rsquo;d love to hear from you.
 
 
 
 
 
 
 
 Compensation: $65,000-$75,000&nbsp;
 
 
 
 
 
 
 
 &nbsp;By applying for this position, we are collecting personal information from you. Please read our privacy notice in the link below for information on how we collect and process your personal information.&nbsp;
 
 
 
 
 
 
 https://patcobrands.com/collection-for-california-employees/
 
 
 
 
</div>

Data & Administrative Coordinator

Hilton

<div><h3 class="jobSectionHeader">Exceptional Hospitality Starts with You
</h3>This role is based at our office in Miami, FL
This is your chance to be part of an in-house Commercial Services team that propels Hilton's sales, marketing, revenue management, reservations, and analytics functions! As an Administrative Assistant you will support these areas which are at the core of Hilton's &quot;commercial engine&quot; and are important to Hilton's ability to achieve profitable growth. As part of the Commercial Services team reporting to multiple VP's and Commercial Directors, you will provide administrative support as it relates to maintaining calendars, coordinating meetings, travel itineraries, expense reports, processing invoices, and developing and maintaining documents and presentation materials. You will provide support at the Vice President level and ensure your leaders stay on‐target and are aware of all priorities while also building positive partnerships with our global team and external partners. Your organization and attention to detail will be essential to the success of smooth and efficient daily commercial functions.
What you'll do during a typical day:
<ul><li>Schedule and handle the leader's calendars, including booking domestic and international travel itineraries. This includes keeping track of VISAS needed for travel, passport renewals, and Global Entry expirations.
</li><li>Management of calendars through scheduling or calls &amp; meetings, protecting time needed to work on priorities and avoid appointment conflicts and/or duplication
</li><li>Arrange and confirm meeting dates, locations, guestroom and meeting space reservations, transportation and other travel logistics, equipment, and food &amp; beverage.
</li><li>Draft and/or prepare expense reports, documents, reports, correspondence, emails, and presentations and take meeting minutes as required.
</li><li>Maintain contact lists, files, and equipment/supplies.
</li><li>Track and maintain budgets and processing and tracking of invoices.
</li><li>Coordinate end-to-end onboarding logistics for new Team Members, including onboarding schedules, meet-and-greet lists, equipment and supply orders, travel details and logistics.
</li><li>In-person participation will be required at different meetings throughout the year.
</li><li>Expected travel at 10% of working days throughout the calendar year.
</li></ul>How you'll collaborate with others:
<ul><li>Coordinate with fellow administrative assistants to schedule meetings with senior executives and teams, obtaining meeting rooms, supplies, and organizing catering when required.
</li><li>Liaise with the Commercial Services team, internal departments and external suppliers.
</li><li>Partner with HR, IT, functional leaders, and administrative partners to confirm new-hire orientation, equipment pickup, office tours, and cross-functional introductions.
</li></ul>Deliverables you'll take ownership of:
<ul><li>Coordinate and provide onsite support for team meetings and external outings.
</li>Provide administrative support associated with special projects across Commercial Services as required. 
<li>
</li></ul><h3 class="jobSectionHeader">What It Takes to Make the Stay
</h3>You have these minimum qualifications:
<ul><li>Five (5) or more years of administrative experience
</li><li>Experience handling two (2) or more executive's calendars
</li><li>Expertise in Microsoft programs - Power Point, Planner, Excel and others.
</li><li>Will need to work flexible hours to accommodate international support as needed.
</li><li>Professional fluency in English and Spanish (written and verbal).
</li><li>Travel up to 10%.
</li></ul>It would be useful if you have:
<ul><li>Associate's Degree/College Diploma
</li><li>Seven (7) years of professional experience.
</li><li>Prior experience and knowledge in the Hospitality industry.
</li><li>Professional fluency in Portuguese</li></ul></div>
 <div>How We'll Help You Thrive
At Hilton, the hospitality we&rsquo;re known for doesn&rsquo;t end with our guests. We proudly invest in our Team Members&rsquo; wellbeing, supporting you through all of life&rsquo;s moments. When you join Hilton, our exceptional care extends to you with unmatched perks and benefits, including*:
<ul><li>Incredible travel perks &ndash; Enjoy 110 nights of deeply discounted travel, with room rates as low as $40/night at our world-class hotels through our Go Hilton travel program
</li><li>Own a piece of Hilton &ndash; Through our employee stock purchase program (ESPP), you can invest in Hilton shares at a 15% discount to help build your financial future
</li><li>Paid parental leave &ndash; Because family matters. We offer paid leave for eligible Team Members, including partners and adoptive parents
</li><li>Personalized caregiving support &ndash; Access dedicated caregiving concierge services to help navigate caregiving for yourself and your loved ones
</li><li>Crisis concierge &ndash; In times of loss, our Crisis Concierge offers a single, compassionate point of contact for both practical support and emotional care
</li><li>Mental health resources &ndash; Your wellbeing comes first. Eligible Team Members can access free counseling and support through our best-in-class Employee Assistance Program (EAP)
</li><li>Generous paid time off (PTO) &ndash; Recharge, relax, and take time for what matters most
</li><li>Health &amp; welfare benefits &ndash; From checkups to dental cleanings to new glasses, we offer a variety of health plans that keep you and your family covered
</li><li>Financial security for your future &ndash; Our retirement plans make it easier to save for what&rsquo;s next
</li></ul>*Benefits availability may vary depending on Team Member&rsquo;s location as well as terms and conditions of employment and are subject to the terms and conditions of each specific program/plan.</div>
 <div><div><div>Join an Award-Winning Workplace Culture
 
</div><div>At Hilton, we don&rsquo;t just deliver exceptional experiences for our guests&mdash;we build an exceptional workplace for the Team Members who make it all possible. As a global leader in hospitality, we&rsquo;ve welcomed more than 3 billion guests worldwide, all while staying true to our founding vision: to fill the earth with the light and warmth of hospitality.
</div><div>Our award-winning culture has earned us repeated recognition on the World&rsquo;s Best Workplaces list by Great Place to Work and Fortune. With our suite of world-class brands , and a company-wide commitment to providing the best stay for every guest, we&rsquo;re setting new standards for the future of travel.
</div><div>Whether you&rsquo;re starting your career or exploring something new, Hilton supports your journey every step of the way. Come for the job, stay for the career&mdash;and help us make every stay a little more magical.
</div></div><div>Curious about life at Hilton? Explore our Careers Blog to see why we&rsquo;re more than a great place to stay&mdash;we&rsquo;re a great place to work.</div></div>

Administrative Assistant

FirstService Residential

<div>Description 
 
 
 
Job Overview:
 
 
Perform duties to provide administrative support to all functions within the Operations department including IT, Purchasing, Operations and Banking, working within the limits of standard or accepted practice. 
 
Your Responsibilities: 
 
<ul><li> 
Provide administrative support to all members of the Operations department and Management. Assist with calls/voicemails, reroute calls to appropriate area, and arrange call backs.</li></ul> 
<ul><li>
Handle all mailings and billings and process and track approved office supplies for all A/R offices.</li></ul> 
<ul><li>
Compose letters and submit them to Management for signature and approval. Assist management in the preparation of presentations as necessary.</li></ul> 
<ul><li>
Manage calendars, arrange meetings, and plan and set up conferences and events and prepare materials as necessary.</li></ul> 
<ul><li>
Operations Help Desk support.</li></ul> 
<ul><li>
Assist all members of the operations team (IT, Purchasing, Operations, Banking) in accomplishing their goals and objectives.</li></ul> 
<ul><li>
Prepare reports, correspondence, presentations, and other communication materials.</li></ul> 
<ul><li>
Conduct research, prepare reports and financial data.</li></ul> 
<ul><li>
Attending staff meetings with operations team and staff to keep well informed, and to ensure follow-up on decisions or actions to be taken by staff.</li></ul> 
<ul><li>
Provide administrative support and computer skills for special projects.</li></ul> 
<ul><li>
Always conduct business with the highest standards of personal, professional, and ethical conduct.</li></ul> 
<ul><li>
Perform or assist with any operations as required to maintain workflow and to meet schedules. Notify supervision of unusual equipment or operating problems and the need for additional material and supplies.</li></ul> 
<ul><li>
May participate in any variety of meetings and work groups to integrate activities, communicate issues, obtain approvals, resolve problems, and maintain specified level of knowledge pertaining to new developments, requirements, policies, and regulatory guidelines.</li></ul> 
<ul><li>
Ensure all safety precautions are followed while performing the work.</li></ul> 
<ul><li>
Follow all policies and Standard Operating Procedures as instructed by Management.</li></ul> 
<ul><li>
Perform any range of special projects, tasks and other related duties as assigned.</li></ul> 
Skills &amp; Qualifications: 
<ul><li>
Associate degree in business or related field from an accredited college or university, and two to three years of administrative experience; or equivalent combination of education and experience.</li></ul> 
<ul><li>
Knowledge, Skills &amp; Proficiencies</li></ul> 
<ul><li>
Excellent customer service skills</li></ul> 
<ul><li>
Strong verbal and written communication skills. Detail oriented and strong organizational and multi-tasking skills.</li></ul> 
<ul><li>
Must have strong proficiency in Windows and Microsoft Office, including but not limited to Word, Excel, Power Point, Visio, and Outlook. Proficiency researching the Internet.</li></ul> 
<ul><li>
Ability to work with sensitive or confidential information.</li></ul> 
<ul><li>
Ability to meet deadlines and work well under pressure.</li></ul> 
<ul><li>
Ability to work in a team environment as well as independently and be self-driven.</li></ul> 
<ul><li>
Critical thinking, problem solving, judgment and decision-making abilities.</li></ul> 
<ul><li>
Ability to work with sensitive information and maintain confidentiality. 
Critical thinking, complex problem solving, judgment and decision making 
Motivated self-starter.</li></ul> 
Physical Requirements: 
 
<ul><li> 
This position works under usual office conditions. 
</li></ul> 
<ul><li> 
The employee is required to work at a personal computer as well as be on the phone for extended periods of time.</li></ul> 
 Must be able to stand, sit, walk, and occasionally climb. 
<ul><li>
</li></ul> 
<ul><li> 
The incumbent must be able to work extended and flexible hours and weekends as needed.</li></ul> 
<ul><li>
Physical demands include the ability to lift up to 50 lbs.</li></ul> 
<ul><li>
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job.</li></ul> 
<ul><li>
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</li></ul> 
<ul><li>
Travel Work may involve some driving/traveling to properties.</li></ul> 
What We Offer: 
 
As a full-time associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and Vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match. Occasional travel may be required to attend training and other company functions. 
 
 
 
 
Disclaimer: 
 
The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time. 
 
Automated Employment Decision Tool (AEDT) Usage: We may utilize an Automated Employment Decision Tool (AEDT) in connection with the assessment or evaluation of candidates. The AEDT is designed to assist in objectively evaluating candidate qualifications based on specific job-related characteristics. 
 
Job Qualifications and Characteristics Assessed: The AEDT evaluates candidates based on job qualifications and characteristics pertinent to the role, including skills, experience, and competencies relevant to the position requirements. These qualifications are determined by the unique needs of each role within our company. 
 
Alternative Selection Process or Reasonable Accommodations: Candidates who require an alternative selection process or a &ldquo;reasonable accommodation,&rdquo; as defined under applicable disability laws, may make a request through our designated contact channel national_recruiting@fsresidential.com. 
 
Requesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. To submit a request, please contact us at national_recruiting@fsresidential.com; we will respond in accordance with Local Law 144, within 30 days.</div>

Operations

US Department of Veterans Affairs

Secretary (OA)

Starwood Hotels

<div>
 Grow with us...
 
 
 Life at Starwood Hotels is based on a simple idea: the world is beautiful and we want to keep it that way. But we can&rsquo;t do it alone. That&rsquo;s why hiring thoughtful and inspiring Team Members and Leaders who understand that our people, collaboration, stellar service, and respect for nature are so important to us.
 
 
 Here&rsquo;s a growth opportunity you don&rsquo;t find often&mdash;assisting the best and most innovative in the luxury hospitality industry today. As part of the team, you&rsquo;ll be challenged consistently with a diverse range of responsibilities that keep the department running seamlessly. You'll thrive in organized chaos and be hardwired to succeed. Long story short? We love people who love a challenge. Seeking a guest-obsessed, sustainably minded, hyper-organized, energetic Housekeeping Coordinator to join our team. You&rsquo;ll be responsible for thorough reporting on all aspects of hotel guest rooms, daily support for housekeeping management, engaging graciously with guests and promptly addressing their requests, and partnering with our Engineering, Front Office, and Laundry teams to ensure that every guest&rsquo;s in-room experience is extraordinary Inside Tip: If you're the most organized person you know and have a knack for making calm out of chaos, you may be precisely who we are looking for. About you... Passionate about organization and details with a minimum of 1 year of similar work experience. A post-secondary diploma or degree would be a plus. Experience in an administrative role, strong organization and technical skills, ability to multi-task and a team player. Is flexible and willing to meet the demands of a 24-hour operation.
 
 
 
 About Us...
 
 
 
 As a mission-driven company, our purpose is our true north, and our compass guides the way. The purpose we live by impacts the lives of our team members, drives the experiences for our guests, builds community with like-minded travelers and takes care of the planet we live in. Founded in 2006 by Barry Sternlicht, Starwood Hotels is a luxury hotel brand management company and affiliate of global private investment firm Starwood Capital Group.
 
 
 Starwood Hotels is an Equal Opportunity Employer. We believe in a diverse, sustainable workforce with an empowered, inclusive culture. We are committed to non-discrimination on any protected basis covered under applicable law. If you require any special accommodations, please visit People Operations.
</div>

Housekeeping Coordinator $21/HR

American Airlines

<div><div><div><h2 class="jobSectionHeader">Intro</h2></div><div>
Are you ready to explore a world of possibilities, both at work and during your time off? Join our American Airlines family, and you&rsquo;ll travel the world, grow your expertise and become the best version of you. As you embark on a new journey, you&rsquo;ll tackle challenges with flexibility and grace, learning new skills and advancing your career while having the time of your life. Feel free to enrich both your personal and work life and hop on board!</div></div><div><div><h2 class="jobSectionHeader">
Why you'll love this job</h2></div><div><ul><li>This job is a member of the Campus Security Team within the Corporate Security Protective Services Division.</li><li>Reporting to the Campus Security Manager, the Campus Security Coordinator is primarily responsible to ensure the safety and security of the customers, employees, and corporate assets of American Airlines.</li></ul></div></div><div><div><h2 class="jobSectionHeader">
What you'll do</h2></div><div><ul><li>Support security oversight of vendor activities on international inbound and outbound flights</li><li>Assist in reviewing basic statistical data related to pilferage and observe loading/off‑loading processes</li><li>Conduct routine motorized and foot patrols within the airline&rsquo;s operational areas</li><li>Coordinate with Baggage Service, Cargo, Ramp Service, Customer Care, and other teams as needed</li><li>Provide general support when interacting with law enforcement partners on security‑related matters</li><li>Help identify potential risks and report concerns to leadership for follow‑up</li><li>Assist with the implementation and maintenance of fraud detection and prevention procedures</li><li>Learn and apply government, TSA, airport authority, and airline security regulations</li><li>Provide access‑control support and help administer the visitor management system</li><li>Assist in conducting audits and preparing basic KPI reports for contract security vendors</li><li>Maintain documentation to support compliance with security procedures and regulatory requirements</li><li>Provide administrative support to the Campus Security Manager and assist with campus security programs</li><li>Adjust work schedule as needed to support operational and departmental requirements</li></ul></div></div><div><div><h2 class="jobSectionHeader">
All you'll need for success</h2></div><div>
Minimum Qualifications- Education &amp; Prior Job Experience<ul><li>High School diploma or GED Equivalency</li><li>Previous administrative experience</li></ul>
Preferred Qualifications- Education &amp; Prior Job Experience<ul><li>Bachelor&rsquo;s degree in administration, Criminal Justice or Homeland Security</li><li>Strong analytical skills including the ability to research, analyze and present findings</li><li>2 years of contract security program experience</li></ul>
Skills, Licenses &amp; Certifications<ul><li>Knowledge of Microsoft Word, PowerPoint, Power Bi, Power Apps and Excel</li><li>Knowledge of budgets, purchasing, scheduling, and inventory procedures</li><li>Knowledge of Security Services policies and procedures</li><li>Strong organizational skills</li><li>Ability to work in a confidential environment</li><li>Ability to handle multiple tasks with minimal supervision</li><li>Attention to detail</li><li>Strong interpersonal skills</li><li>Ability to work in a fast paced and rapidly changing environment</li></ul></div></div><div><div><h2 class="jobSectionHeader">
What you'll get</h2></div><div>
Feel free to take advantage of all that American Airlines has to offer:<ul><li>
Travel Perks: Ready to explore the world? You, your family and your friends can reach 365 destinations on more than 6,800 daily flights across our global network.</li><li>
Health Benefits: On day one, you&rsquo;ll have access to your health, dental, prescription and vision benefits to help you stay well. And that&rsquo;s just the start, we also offer virtual doctor visits, flexible spending accounts and more.</li><li>
Wellness Programs: We want you to be the best version of yourself &ndash; that&rsquo;s why our wellness programs provide you with all the right tools, resources and support you need.</li><li>
401(k) Program: Available upon hire and, depending on the workgroup, employer contributions to your 401(k) program are available after one year.</li><li>
Additional Benefits: Other great benefits include our Employee Assistance Program, pet insurance and discounts on hotels, cars, cruises and more</li></ul></div></div><div><div><h2 class="jobSectionHeader">
Feel free to be yourself at American</h2></div><div>
From the team members we hire to the customers we serve, inclusion and diversity are the foundation of the dynamic workforce at American Airlines. Our 20+ Employee Business Resource Groups are focused on connecting our team members to our customers, suppliers, communities and shareholders, helping team members reach their full potential and creating an inclusive work environment to meet and exceed the needs of our diverse world. 
 
Are you ready to feel a tremendous sense of pride and satisfaction as you do your part to keep the largest airline in the world running smoothly as we care for people on life&rsquo;s journey? Feel free to be yourself at American.</div></div></div>

Coordinator, Corporate Security

NEL & SHEY MEDICAL CENTER AND RESEARCH

Job Summary We are seeking a highly motivated and detail-oriented Clinical Research Coordinator to join our dynamic research team. In this vital role, you will oversee the planning, execution, and management of clinical trials, ensuring compliance with regulatory standards and maintaining the integrity of data collection. Your energetic approach will help drive innovative research forward, contributing to advancements in healthcare and patient outcomes. This paid position offers an exciting opportunity to work closely with multidisciplinary teams, coordinate complex studies, and make a meaningful impact in the clinical research field.Responsibilities<ul><li>Coordinate all aspects of clinical trials from start-up through closeout, including participant recruitment, scheduling, and follow-up.</li><li>Review and verify study documentation for accuracy, completeness, and regulatory compliance.</li><li>Monitor patient progress by conducting vital signs assessments, blood sampling (phlebotomy), and recording clinical data accurately.</li><li>Manage data collection and entry using electronic medical record (EMR) systems while ensuring adherence to CDISC standards for data formatting.</li><li>Ensure compliance with FDA regulations, ICH GCP guidelines, HIPAA privacy rules, and other applicable protocols.</li><li>Supervise research staff and collaborate with investigators to facilitate smooth trial operations.</li><li>Conduct clinical laboratory procedures and analyze results to support study objectives.</li><li>Maintain detailed documentation review processes, prepare reports, and support audits or inspections as needed.</li><li>Oversee patient safety by monitoring adverse events and ensuring proper reporting procedures are followed.</li><li>Utilize statistical software tools for data analysis to interpret research findings effectively.</li></ul>Requirements<ul><li>Proven supervising experience in a clinical research or healthcare setting.</li><li>Strong knowledge of clinical trials management, including FDA regulations and ICH GCP standards.</li><li>Excellent understanding of medical terminology, clinical laboratory procedures, and blood sampling techniques.</li><li>Experience with EMR systems, data management practices, and adherence to CDISC standards.</li><li>Ability to review complex documentation thoroughly while maintaining attention to detail.</li><li>Familiarity with clinical development processes and research methodologies.</li><li>Certification in Good Clinical Practice (GCP) from a recognized issuer for California or equivalent certification is preferred.</li><li>Knowledge of HIPAA compliance requirements related to patient privacy and data security.</li><li>Skills in analysis using statistical software packages are advantageous.</li><li>Effective communication skills for coordinating with multidisciplinary teams and ensuring protocol adherence. Join us as a Clinical Research Coordinator to be at the forefront of groundbreaking healthcare research! Your dedication will help shape the future of medicine while gaining invaluable experience in a fast-paced, rewarding environment dedicated to excellence in clinical trials management.</li></ul>Pay: $16.00 - $18.00 per hourWork Location: In person

Clinical Research Coordinator

Explore 19+ Administrative coordinator in Miami this June. Find roles across top companies and apply now to boost your career.