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administrative assistant - excel & data specialist Jobs in Miami

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administrative coordinator

Seaspice Restaurant

<p><b>Position Summary</b></p><p>The Reservations &amp; Administrative Coordinator is responsible for managing inbound guest communications (including phone calls, email, and reservation requests), greeting visitors, and supporting the administrative operations of the office. This role requires strong organization, discretion, and the ability to multitask efficiently in a dynamic hospitality setting.</p><p><b>Key Responsibilities</b></p><p><i>Reservations &amp; Guest Communication</i></p><ul><li>Answer incoming phone calls and emails promptly and professionally</li><li>Route guest inquiries and internal requests to the appropriate team members</li><li>Assist with reservation-related communication and general guest support</li></ul><p><i>Front Desk &amp; Office Support</i></p><ul><li>Greet visitors and employees warmly and provide general assistance</li><li>Maintain a welcoming and professional front office environment</li><li>Assist managers with daily administrative tasks and operational needs</li></ul><p><i>Administrative &amp; Document Management</i></p><ul><li>Prepare, organize, and maintain digital and physical filing systems</li><li>Scan, copy, distribute, and archive documents as needed</li><li>Support daily office operations, including invoice filing, incoming mail management, and document tracking</li><li>Ensure accuracy and completeness of files and paperwork</li></ul><p><i>HR Support</i></p><ul><li>Assist HR with onboarding paperwork and related HR documentation</li><li>Handle confidential information with professionalism, discretion, and integrity</li></ul><p><b>Required Skills &amp; Qualifications</b></p><ul><li>Experience wit RESY and Open Table peferred</li><li>Strong organizational skills with the ability to multitask in a fast-paced environment</li><li>Excellent written and verbal communication skills</li><li>High attention to detail and accuracy</li><li>Punctual, dependable, and strong time management habits</li><li>Comfortable handling confidential information</li><li>Proficiency with basic office tools (email, scanning/copying, file organization) preferred</li></ul><p><b>ABOUT SEASPICE:</b></p><p>Located on the banks of the Miami River and set against the breathtaking scenery of the Miami skyline, Seaspice Brasserie &amp; Lounge exemplifies the essence of waterfront dining. The internationally renowned venue is set in a post-industrial warehouse outfitted with unexpected and sophisticated nautical touches. The brasserie features globally inspired cuisine, elevated to new heights via modern techniques and a heartfelt commitment to quality. Guests can choose to arrive by either land or sea for an exclusive dining experience.</p><p>Pay: $18.00 - $19.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Employee discount</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Reservations & Office Admin

Baptist Health South Florida

<div><p>Baptist Health is the region's largest not-for-profit healthcare organization, with 12 hospitals, over 29,000 employees, 4,500 physicians and 200 outpatient centers, urgent care facilities and physician practices across Miami-Dade, Monroe, Broward and Palm Beach counties. With internationally renowned centers of excellence in cancer, cardiovascular care, orthopedics and sports medicine, and neurosciences, Baptist Health is supported by philanthropy and driven by its faith-based mission of medical excellence. For 25 years, we've been named one of Fortune's 100 Best Companies to Work For, and in the 2024-2025 U.S. News &amp; World Report Best Hospital Rankings, Baptist Health was the most awarded healthcare system in South Florida, earning 45 high-performing honors.<br>
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What truly sets us apart is our people. At Baptist Health, we create personal connections with our colleagues that go beyond the workplace, and we form meaningful relationships with patients and their families that extend beyond delivering care. Many of us have walked in our patients' shoes ourselves and that shared experience fuels out commitment to compassion and quality. Our culture is rooted in purpose, and every team member plays a part in making a positive impact &ndash; because when it comes to caring for people, we're all in.</p><h2 class="jobSectionHeader"><b><br>
Description:</b></h2><br>
To operate and maintain the Computerized Maintenance Management Systems (CMMS) and act as Administrator for the input of data and generation of regular and special reports. Operates and maintains the plant control systems at optimum efficiency. Serves as a back up dispatcher and administrative coordinator for the computer room. Estimated pay range for this position is $21.24 - $27.61 / hour depending on experience.<h2 class="jobSectionHeader"><b>
Qualifications:</b></h2><br>
Degrees:
<ul><li>High School,Cert,GED,Trn,Exper.</li></ul>
Additional Qualifications:
<ul><li>Minimum 1-year experience in Building Automation Systems and Computerized Maintenance Management Systems (CMMS).</li></ul>
Minimum Required Experience: 1 Year<p><br>
EOE, including disability/vets</p></div>

Facilities System Specialist, Facility Operations

BodyROK

<div><div><div>BODYROK Executive Assistant - Miami, FL<br>
</div><div><b>Company:</b> BODYROK<br>
<b>Location:</b> Miami
<br>
<b>Schedule:</b> Full-time<br>
<b>Compensation:</b> $80,000 annually, based on experience<br>
</div><div>About the Role<br>
</div><div>BODYROK is seeking a highly organized, proactive, and detail-oriented Executive Assistant to support a senior leader with a primary focus on business operations, administrative execution, and organizational efficiency.<br>
</div><div>This role is ideal for a high-performing early-career professional who thrives in a fast-paced, entrepreneurial environment. You will play a critical role in ensuring day-to-day business priorities are executed seamlessly while supporting broader operational initiatives.<br>
</div><div>What You&rsquo;ll Do<br>
</div><div>Business &amp; Administrative Support (Primary Focus)<br>
</div>Manage day-to-day administrative needs including calls, follow-ups, and email correspondence<br>
<ul><li>
</li>Organize and maintain inboxes to ensure clear communication and prioritization<br>
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</li>Prepare, update, and manage spreadsheets and trackers (Excel/Google Sheets proficiency required)<br>
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</li>Assist with financial organization, banking coordination, and expense tracking<br>
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</li>Manage calendar and coordinate internal and external meetings<br>
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</li>Set up and oversee Zoom meetings, agendas, and follow-up materials<br>
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</li>Prepare documents, reports, and materials for meetings and ongoing projects<br>
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</li>Support operational workflows, process tracking, and cross-functional coordination<br>
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</li>Maintain organized digital systems and continuously improve efficiency across tasks<br>
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</li></ul><div>Operations &amp; Project Support<br>
</div>Track key initiatives and ensure deadlines and priorities are met<br>
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</li>Conduct research to support business decisions, vendors, and partnerships<br>
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</li>Coordinate logistics across business priorities and special projects<br>
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</li>Support light HR and administrative functions as needed<br>
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</li>Assist in managing expenses, receipts, and reporting<br>
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</li></ul><div>Secondary Support (As Needed)<br>
</div>Coordinate select personal or household scheduling to ensure overall efficiency<br>
<ul><li>
</li>Assist with vendor coordination and service appointments<br>
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</li>Support occasional logistical needs related to the executive&rsquo;s day-to-day operations<br>
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</li></ul><div>Who You Are<br>
</div>Highly organized with exceptional attention to detail<br>
<ul><li>
</li>Proactive and able to anticipate needs<br>
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</li>Strong communicator with the ability to manage multiple priorities<br>
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</li>Comfortable working with spreadsheets, email, and scheduling tools<br>
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</li>Discreet, trustworthy, and professional<br>
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</li>Resourceful, solution-oriented, and execution-focused<br>
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</li>Positive attitude with a strong willingness to take ownership<br>
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</li></ul><div>Preferred Qualifications<br>
</div>Bachelor&rsquo;s degree or equivalent experience preferred<br>
<ul><li>
</li>Strong proficiency in Excel or Google Sheets<br>
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</li>Previous experience in an administrative, operations, or support role preferred<br>
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</li>Interest in business operations, startups, or high-growth environments<br>
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</li>Based in the Miami area<br>
<li>
</li></ul><div>Why This Role<br>
</div><div>This is an opportunity to work closely with leadership in a high-growth environment, gaining direct exposure to business operations, financial coordination, and strategic execution. The role offers strong learning potential and the ability to develop into a long-term position with increasing responsibility.</div>
</div>
<p>Flexible work from home options available.</p></div>

BODYROK Executive Assistant - Miami, FL

Fourth Floor

<div>
 <p>
  Our client, a luxury womenswear label based in Miami, FL, is looking for an Office Manager to join their team!
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Role Overview
  </strong>
 </p>
 <p>
  We are seeking a reliable and professional Office Manager to join its corporate office team based in Miami. The successful candidate will be the first point of contact for all visitors to the office and will also provide administrative support to various departments and executives within the organization. The individual in this role must be sensitive to our departmental needs, and have good working relationships when interacting with other team members and partners.
 </p>
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  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <ul>
  <li>
   Greet and welcome visitors to the office in a friendly and professional manner.
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   Manage the reception area, including answering phone calls, responding to emails, and handling mail and deliveries.
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   Maintain a tidy and organized reception area and conference rooms.
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   Schedule appointments and coordinate meetings.
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   Assist with general administrative tasks, such as filing, data entry, and record keeping.
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   Monitor and manage office supply inventory, including ordering supplies as needed.
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   Coordinate and plan corporate events, such as meetings and company-wide celebrations.
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   Provide support to various departments and executives within the organization, as needed.
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   Handle confidential information and maintain strict confidentiality at all times.
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   Perform other duties as assigned.
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 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications
  </strong>
 </p>
 <ul>
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   2-4 years of experience in a similar role preferred.
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   Background in the fashion industry, or event planning highly appreciated.
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   Excellent communication and interpersonal skills.
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   Strong organizational and time management skills.
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   Proficient in Microsoft Office, particularly Excel and Word.
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   Ability to work independently and as part of a team.
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  <li>
   Professional demeanor and appearance.
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  <li>
   Valid Driver's License required
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
 </p>
</div>


Office Manager - Luxury Womenswear Label

Google

<div>
 Note: By applying to this position you will have an opportunity to share your preferred working location from the following:
 <strong>
  Atlanta, GA, USA; Cambridge, MA, USA; Miami, FL, USA; Raleigh, NC, USA; Durham, NC, USA
 </strong>
 .
 <strong>
  Minimum qualifications:
  <br/>
  <br/>
 </strong>
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  <li>
   2 years of administrative experience in a technology or international environment working on core administrative tasks (e.g., travel management, expense reports, calendar management, facilities coordination, etc.).
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Preferred qualifications:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   3 years of administrative experience supporting executive-level management in a corporate environment and managing small-scale projects and events from pre-planning to execution.
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   <br/>
  </li>
 </ul>
 <strong>
  About The Job
  <br/>
  <br/>
 </strong>
 As an Administrative Business Partner, you're at the heart of your team's business operations and activities and the soul that keeps your team moving forward. You anticipate the needs of your managers and team members and help them stay focused on their projects by resolving operational and administrative issues before they arise. You move quickly with the changing environment and are up to date with the latest Google products and services. You also use that knowledge to strategically support your team's projects. In addition to being organized and analytical, you possess the strong business judgment and communication skills needed to interact with a variety of people and job functions.
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 <br/>
 Administrative jobs at Google are staffed by organized and dependable people driven by a common company goal: to help us accomplish great things. Working behind the scenes, we make a significant impact on the people we support as well as on Google users around the world. We're adept at leading and managing a variety of simultaneous projects, which requires the particular talent of being able to communicate effectively with all levels of the organization.
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 <br/>
 The US base salary range for this full-time position is $79,000-$112,000 + bonus + equity + benefits. Our salary ranges are determined by role, level, and location. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. Your recruiter can share more about the specific salary range for your preferred location during the hiring process.
 <br/>
 <br/>
 Please note that the compensation details listed in US role postings reflect the base salary only, and do not include bonus, equity, or benefits. Learn more about benefits at Google .
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 <strong>
  Responsibilities
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  <br/>
 </strong>
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  <li>
   Schedule and maintain complex calendar events across time zones. Act as the clock for the team, ensuring meeting value for participants in various regions.
  </li>
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   Prepare executives and global teams for high-stakes meetings, gathering briefing materials and managing digital collaboration tools to ensure seamless participation from remote and international offices.
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   Execute end-to-end travel coordination, including visa requirements and complex multi-city itineraries. Manage expense activities with precision, navigating different currencies and regional financial policies.
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   Plan and execute internal and external programs. Lead event logistics in collaboration with international partners and external vendors, ensuring brand consistency across different cultural contexts.
  </li>
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   Assess and advocate for the physical and virtual office needs of a distributed workforce, ensuring teams have the tools and environments necessary to collaborate effectively from anywhere.
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   <br/>
  </li>
 </ul>
 Google is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. See also Google's EEO Policy and EEO is the Law. If you have a disability or special need that requires accommodation, please let us know by completing our Accommodations for Applicants form .
</div>


Administrative Business Partner, Go-To-Market SMB and Scaled Sales

SOUTH FLORIDA BILL CARE

<p>An eligible candidate must possess:</p><p>* Great communication skills and excellent work ethic</p><p>* Well organized, high level of attention to detail</p><p>* Ability to prioritize tasks and manage multiple assignments at the same time</p><p>* Office/administrative skills</p><p>* 2 years of experience in a healthcare setting.</p><p>* ABA and/or OT/PT/ST experience</p><p>General Responsibilities Include (but not limited to):</p><p>* Experience working with insurance verification and authorization requirements.</p><p>* Comprehensive knowledge of patient insurance process for obtaining authorizations and benefits verification.</p><p>* Knowledge of Health Insurance requirements. Knowledge of medical terminology or CPT or procedure codes.</p><p>* Patient Access experience with managed care/insurance, formal typist with a minimum of 35 WPM, intermediate proficiency in Microsoft applications (Word, Excel), experience with multiple computer systems and use of dual screens.</p><p>* Calling doctor&rsquo;s offices, scanning, faxing, filing Electronic Medical Records.</p><p>* Able to multitask and work individually while applying critical thinking skills. Customer Service experience highly preferred.</p><p>* Bilingual, fluent in English and Proficient in Spanish.</p><p>This is a full-time position Monday-Friday from 9:00AM and 5:00PM.</p><p>Position Hourly Rate: $20</p><p>3-month probation Period</p><p>Clear Background check required</p><p>Job Type: Full-time</p><p>Pay: $19.99 - $20.00 per hour</p><p>Benefits:</p><ul><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Authorization Specialist

Worldwide Flight Services

<div><div><div><h2 class="jobSectionHeader"><b>About WFS</b></h2>
</div><div><p>
Join our Worldwide Flight Services family and contribute to the timely delivery of cargo shipment, luggage, business to customer delivery, and on-time flights while operating safely and securely. We perform at the highest level for our customers every day, and strive to be an exceptional leader in our industry with our teams of cargo, passenger, ramp handling, and technical service experts in 164 airport locations, 18 countries, and on 5 continents. Are you ready to take off on your next career with us?</p></div></div><div><div><h2 class="jobSectionHeader"><b>
Job Summary</b></h2>
</div><div><p>
The Lead Agent Cargo/ Operations Coordinator</p><p>
The Operations Coordinator provides continuous operational and administrative support to ensure safe, compliant, and efficient flight operations. This role serves as the central coordination point between flight crews, dispatch, vendors, airport authorities, and internal teams. The position requires the ability to work 12-hour shifts in a fast-paced, time-sensitive environment and a demonstrated willingness to develop toward future Loadmaster certification.</p><p></p><p><br>
Perform work according to Company rules and regulations.</p></div></div><div><div><h2 class="jobSectionHeader"><b>
Responsibilities</b></h2>
</div><div><ul><li>Coordinate and manage daily flight operations and documentation</li><li>
Prepare, review, and maintain flight folders</li><li>
Serve as the primary communication for flight crews, dispatch, ramp, and vendors</li><li>
Monitor inbound and outbound flights and update schedules and gate assignments</li><li>
Coordinate aircraft parking, gate usage, and ramp positioning</li><li>
Communicate ETAs, delays, and operational changes to all stakeholders</li><li>
Ensure compliance with CBP and regulatory documentation requirements</li><li>
Maintain accurate operational records and reporting</li><li>
Provide administrative and office support</li></ul><p>
VEOCI data capturing and file review
</p></div></div><div><div><h2 class="jobSectionHeader"><b>Minimum Requirements</b></h2>
</div><div><ul><li>HS Diploma, GED or Equivalent.</li><li>
Minimum typing speed of 30 WPM.</li><li>
Must be at least 18 years of age if position requires driving cargo handling equipment.</li><li>
Must have a valid driver's license and Port Authority or Airport Authority (if applicable) permit to use ramp side service roads.</li><li>
Ability to drive all cargo handling equipment.</li></ul><p><b>
Key Requirements</b></p><ul><li>
Ability to work 12-hour shifts</li><li>
Strong organizational, communication, and multitasking skills</li><li>
High attention to detail and operational accuracy</li><li>
Willingness and eligibility to become a certified Loadmaster</li><li>
Ability to perform effectively under pressure</li><li>
Commitment to continuous learning and professional growth</li><li>
Basic to intermediate proficiency in written communication</li><li>
Moderate Computer literacy (Microsoft, etc.)</li><li>
Bilingual proficiency (English and Spanish preferred)</li></ul></div></div><p></p><div><div><h2 class="jobSectionHeader"><b><br>
Preferred Skills</b></h2>
</div><div><ul><li>Ability to read, write, fluently speak and understand the English language</li><li>
Previous lead experience helpful</li><li>
Knowledge of company operations</li><li>
Excellent written and oral communication skills.</li><li>
Knowledge of Worldwide Flight Services Rules and Regulations helpful</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>
Physical Requirements/Working Conditions</b></h2>
</div><div><ul><li>Ability to lift up to 70 lbs. No exceptions.</li><li>
Ability to step up to an above ground level.</li><li>
Ability to handle the stress of a fast-paced eight-hour shift.</li></ul><p></p><p><b><br>
Work Schedule</b></p><ul><li>
12-hour shifts, including days, nights, weekends, and holidays</li></ul><p></p><p><b><br>
Professional Development</b></p><ul><li>
Participate in cross-training and station operations development</li><li>
Demonstrate readiness and commitment to pursue Loadmaster certification</li><li>
Complete required training and testing for Loadmaster and Station Representative roles</li></ul></div></div><p></p><div><div><h2 class="jobSectionHeader"><b>
Perks &amp; Benefits</b></h2>
</div><div><ul><li><b><i>Want your pay in advance?</i></b> Access your pay when you need it through DailyPay app!</li><li><b><i>
Are you a top performer who thrives on recognition?</i></b> On the spot awards offered through the Awardco Platform including gift cards and more!</li><li><b><i>
Need quality medical care?</i></b> Multiple options for both full and part-time employees!</li><li><b><i>
Want WFS Employee Extras? </i></b>Travel Discounts, Pet insurance, Discount Shopping &amp; More!</li><li><b><i>
Looking to stay healthy and improve your life? </i></b>Wellness Programs offered to all employees!</li><li><b><i>
Want to invest in your future? </i></b>401k program offered!</li><li><b><i>
Looking to grow and have a career with us?</i></b> Opportunity for Internal Mobility and transfers available!</li></ul><p></p><p><br>
WFS is an equal opportunity employer committed to employment equity and inclusion. We accept applications from all qualified individuals.</p></div></div></div>

Air Cargo-Lead Agent Cargo/Operations Coordinator-MIA

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