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administrative assistant ii

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administrative specialist i

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administrative coordinator

MILBANK LLP

<div>Overview:
<div>
The Legal Team Assistant &amp; Secretarial Services Coordinator provides high-level legal administrative support to assigned attorneys while partnering with the HR Manager and Associate Director of Legal Administrative Support on the day-to-day operations, workflow, training, and coordination of the Secretarial Services department. This role requires strong judgment, initiative, collaboration, attention to detail, and the ability to balance attorney support with departmental leadership responsibilities.</div>
Responsibilities:
<div>
Legal Team Assistant Responsibilities</div><ul><li>
Provide proactive, high-quality legal administrative support to assigned attorneys and clients, ensuring requests are acknowledged, tracked, completed promptly, and routed appropriately while maintaining ownership through completion.</li><li>
Anticipate attorney and client needs, manage competing priorities, meet deadlines, and collaborate effectively with internal departments including Legal Assistants, Word Processing, Records, IT, Finance, Travel, Mailroom, and the Copy Center.</li><li>
Prepare, revise, proofread, and format legal documents, spreadsheets, presentations, pleadings, blacklines, tables of contents/authorities, pro bono audit responses, and filing materials; coordinate complex document production and notarization as needed.</li><li>
Conduct research using internal and external tools; retrieve legal documents, filings, and related information; provide database support, data entry, and updates to firm systems.</li><li>
Organize and maintain electronic and physical files in compliance with firm policies, including NetDocuments, records retention, client security protocols, and records management requirements.</li><li>
Support matter administration, including new business intake, engagement and outside counsel guideline updates, billing contact maintenance, and related compliance and marketing data.</li><li>
Validate and process vendor invoices, attorney expense reimbursements, and disbursement requests; coordinate with Accounts Payable and other departments as needed.</li><li>
Assist attorneys and the Billing Department with client billing, including pro formas, narrative edits, OCG compliance, time transfers, invoice tracking, collections support, and timely invoice distribution.</li><li>
Manage attorney calendars, contacts, meetings, conference rooms, travel arrangements, itineraries, and expense reports; coordinate court-related scheduling and client-facing logistics as needed.</li><li>
Provide general administrative support, including correspondence handling, mail coordination, phone coverage, visitor reception, and other duties as assigned.</li><li>
Demonstrate commitment to continuous learning, technology adoption, and professional development.</li></ul><div>
Secretarial Services Coordinator Responsibilities:</div><ul><li>
Partner with Manager to resolve work issues and employee conflicts.</li><li>
Partner with Manager to design and implement secretarial/attorney assignments and workflow.</li><li>
Interface and collaborate with other departments, managers, attorneys and LTAs.</li><li>
Assist with collecting feedback from attorneys on performance, including annual evaluation process.</li><li>
Assist with coordinating overflow work requests / arrange overtime coverage.</li><li>
Assist with screening and interviewing candidates; coordinate onboarding process.</li><li>
Provide guidance and mentoring to staff on policies and procedures.</li><li>
Manage tasks related to attorney/team rotations and assignment changes.</li><li>
Support manager with tracking employee attendance, vacation requests and sick days; approve time records in a timely manner.</li><li>
Arrange for and coordinate coverage during extended leaves.</li><li>
Validate, process, and track vendor invoicing.</li><li>
Assist in planning events for Secretarial Services department.</li><li>
Participate in new technology pilots and rollouts; test and troubleshoot new systems; identify issues and recommend solutions.</li><li>
Assess training needs and identify skills or knowledge gaps that need to be addressed.</li><li>
Partner with the Manager to design and develop training programs and materials for Legal Team Assistants.
</li><li>Conduct training for Legal Team Assistants on various workflows and technology tools. Gather feedback from trainees after each educational session.
</li><li>Assist in organizing and maintaining training resources; track training credits in LMS.</li><li>
Assist in development and management of LTA Professional Development Path in LMS.</li><li>
Provide back-up support to Manager during absences which includes recording scheduled/unscheduled absences; distributing schedules; sending out coverage e-mails for absentee secretaries to assigned attorneys/team members; approving PTO (barring any conflicts), etc.</li></ul>
Qualifications:
<ul><li>A High School degree required; a college degree preferred.</li><li>
5+ years&rsquo; administrative/clerical support experience.</li><li>
Administrative support experience in a professional services environment required.</li><li>
Experience working effectively in changing team environments and demonstrated ability to work collaboratively, including having shared responsibilities to achieve single objectives.</li><li>
Experience with effective workload balancing to accomplish multiple tasks, including working cross-functionally with other teams and/or resources.</li><li>
Strong client service orientation.</li><li>
Effective and proactive team player; strong inter-personal skills.</li><li>
Strong written and oral communication skills.</li><li>
Strong grammatical and proofreading skills.</li><li>
Strong attention to detail.</li><li>
Strong organizational skills and ability to prioritize.</li><li>
Ability to meet deadlines and work well under pressure.</li><li>
Ability to think critically and analytically; exhibit sound judgment.</li><li>
Ability to handle privileged, confidential and sensitive information in an appropriate, professional manner.</li><li>
Strong computer/general database skills and proficiency in Microsoft Office (Word, Excel and PowerPoint) and Adobe Acrobat.</li><li>
Strong internet research skills.</li><li>
Ability and willingness to learn new technology and software platforms.</li><li>
Flexible and available to work overtime as needed (includes evenings and weekends).</li><li>
Available to report to work on the regularly scheduled days and at the scheduled hour</li></ul><div>
The anticipated base salary range offered for this role will be between $80,000 to $100,000 and represents the firm&rsquo;s good faith and reasonable estimate of the base compensation range. Actual base compensation will be dependent upon several factors, including but not limited to the candidate&rsquo;s relevant experience, performance, qualifications, degrees, and location, as well as the needs of the firm.</div></div>

Legal Team Assistant & Team Coordinator

<div>JLL empowers you to shape a brighter way.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you&rsquo;ve got deep experience in commercial real estate, skilled trades or technology, or you&rsquo;re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
Project Coordinator
JLL is currently seeking a Project Coordinator to support its Data Collection, Environmental and Property Condition (EPC) Services team. The EPC Services team performs Asset Tagging and Data Collection, Phase I Environmental Site Assessments, Property Condition Assessments, Zoning Reports, ALTA Survey, and Seismic Reports, and partners with JLL&rsquo;s Valuation Advisory as a national resource of third-party inspection and valuation services. Our client base generally consists of commercial real estate owners, occupiers, servicing banks, lenders, capital markets, and real estate financing and investment sources to help them underwrite risk associated with environmental and physical condition of commercial real estate.
The Project Coordinator is an Operations role supporting JLL&rsquo;s Valuation Advisory &ndash; Data Collection, Environmental and Property Condition (EPC) Services team. The primary purpose of this role will be supporting administrative functions related to the prioritizing and executing projects to meet deadlines in a fast-paced, team-oriented environment. The individual in this position will provide administrative support and help drive team initiatives.
The primary function of the role will include supporting business functions and tasks such as:
General responsibilities<ul><li>
Daily use of company applications, i.e., Box, PeopleSoft, Workfront, CRM, and Quire</li><li>
Reviewing project requirements and assisting with making judgements about staffing of assignments, scheduling and booking of travel for team members in the field</li><li>
Coordinating with team members and clients to resolve meeting dates and times</li><li>
Evaluating workloads and balancing assignments between team members</li><li>
Perform clerical duties to include scheduling appointments, coordinating calendars, and preparation of meeting materials and notes</li><li>
Complete or manage completion of various tasks determined by EPC leadership</li></ul>
Requirements<ul><li>
Bachelor&rsquo;s Degree or commensurate experience preferred</li><li>
Workplace experience, minimum of 3 years in administrative support role preferred</li><li>
Advanced Microsoft office product knowledge - Excel, Word, Teams, and Outlook</li><li>
Adaptability &ndash; Maintain effectiveness in varying environments, tasks, and responsibilities; works well with various types of people; can work independently, cooperatively, or as part of a team; comfortable with continuous and overlapping deadlines</li><li>
Planning and Organizing &ndash; Effectively create, update, and maintain project lists and trackers; develop schedules and task/people assignments; use resources effectively and efficiently</li><li>
Customer Focus &ndash; Dedicated to meeting the expectations and requirements of the external and internal customer; acts with customer in mind; establishes and maintains effective relationships with customers, and gains their trust and respect</li><li>
Dealing with Ambiguity &ndash; Can effectively cope with change; can shift gears comfortably; can decide and act without having the total picture; can comfortably handle risk and uncertainty</li><li>
Interpersonal Savvy &ndash; Relates well to all kinds of people, up, down, and sideways, inside and outside the organization; uses diplomacy and tact</li><li>
Learning on the Fly - Learns quickly when facing new problems; open to change; quickly grasps the essence and underlying structure of new tasks; enjoys the challenge of unfamiliar tasks</li><li>
Self-starter &ndash; Able to start and complete projects independently; comfortable making decisions based on data</li><li>
Time Management &ndash; Use time effectively and efficiently; can attend to a broad range of activities; comfortable prioritizing tasks and communicating expectations on timing; dedicated to meeting deadlines</li><li>
Written/Oral communications &ndash; Ability to speak and write clearly and concisely; get messages across that have the desired effect; comfortable initiating conversations or pursuing answers</li></ul>
This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.
Estimated compensation for this position:
50,000.00 &ndash; 65,000.00 USD per year
This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.
Location:
Remote &ndash;Atlanta, GA, Charlotte, NC, Chicago, IL, Harrisburg, PA, Olympia, WA, Raleigh, NC, Richmond, VA, San Francisco, CA, Washington, DC
If this job description resonates with you, we encourage you to apply, even if you don&rsquo;t meet all the requirements. We&rsquo;re interested in getting to know you and what you bring to the table! 
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:<ul><li>
401(k) plan with matching company contributions</li><li>
Comprehensive Medical, Dental &amp; Vision Care</li><li>
Paid parental leave at 100% of salary</li><li>
Paid Time Off and Company Holidays</li><li>
Early access to earned wages through Daily Pay</li></ul>
At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.
JLL Privacy Notice
Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL&rsquo;s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.
For additional details please see our career site pages for each country.
For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.
Jones Lang LaSalle (&ldquo;JLL&rdquo;) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process &ndash; including the online application and/or overall selection process &ndash; you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page &gt; I want to work for JLL.
Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.
Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.
Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.
California Residents only
If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information. If you are viewing this on a mobile device you may want to view the CCPA version on a larger device.
Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles&rsquo; Fair Chance Initiative for Hiring Ordinance.
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Accepting applications on an ongoing basis until candidate identified.</div>

DCA Project Coordinator

Cape

<div>
 
 The Company
 
 
 
 Cape was founded in early 2022 by Palantir and Anduril alums with deep expertise in privacy and national security. While running Palantir&rsquo;s US national security business, our CEO became passionate about privacy and security on mobile devices. Our mission is to be a force for good in global wireless.
 
 
 At Cape, we are not just another cellular service provider; we are the architects of a privacy-centric movement that starts with the devices in your pocket. We are building a cellular network that helps citizens, including those responsible for our nation&rsquo;s security, regain control of their own data.
 
 
 We believe that where we are, where we go, and whom we are with are among our most personal information and should be kept private. Privacy is not something you achieve by limiting yourself or by doing less, it is a set of features to be built so you can do more. We have raised money from Andreessen Horowitz and other top-tier VCs, and are excited to grow the team.
 
 
 
 The Team
 
 
 
 We are relentless builders, constantly innovating and pushing the boundaries of what a telco can do. At Cape we trust our teammates to be great, and expect them to make profound impact. As a member of our team, you will collaborate with some of the smartest engineers, architects, and builders anywhere, working across organizational lines to deliver for our customers, every time.
 
 
 
 The Role
 
 
 
 Cape is seeking a high-caliber
 
 Administrative Assistant
 
 to serve as a strategic "force multiplier" for Cape leaders. Your mission is to own the operational details that allow our leaders to stay focused on the big picture. You aren't just managing a calendar; you are managing the rhythm of the business, ensuring our team is in the right place, at the right time, with exactly what they need to succeed.
 
 
 
 Here are some ways you&rsquo;ll make an impact
 
 
 
 <ul>
 <li>
 Strategic Calendar Command: You will transform the executive calendar into a curated roadmap, ensuring time is strictly allocated to Cape&rsquo;s highest priorities while proactively resolving 100% of scheduling conflicts.
 </li>
 <li>
 Precision Logistics: You will own end-to-end domestic and international travel itineraries, managing every detail&mdash;from visas and time zones to ground transport&mdash;so that leadership travel is seamless and stress-free.
 </li>
 <li>
 Operational Velocity: You will reclaim hours of leadership&rsquo;s weekly capacity by acting as a gatekeeper, problem solver, and a driver for ad-hoc special projects.
 </li>
 <li>
 Stakeholder Diplomacy: You will serve as a polished, professional point of contact for Cape&rsquo;s internal teams and external customers, navigating high-stakes relationships with discretion and tact.
 
 
 </li>
 </ul>
 
 The ideal candidate is a seasoned professional who brings:
 
 
 
 <ul>
 <li>
 Anticipatory Judgment: You don't wait for instructions. You see the domino effect of a delayed flight or a shifted meeting and have Plan B and C in motion before the executive even knows there&rsquo;s a problem.
 </li>
 <li>
 Exceptional Communication: You have a diplomatic touch. You can say "no" to a request on behalf of leadership in a way that preserves the relationship and upholds Cape&rsquo;s brand.
 </li>
 <li>
 High-Growth Agility: You thrive in fast-paced environments. You can pivot between a complex travel booking and a sensitive office project without losing your attention to detail.
 </li>
 <li>
 Technical Proficiency: Mastery of G-Suite (or Outlook), Slack, and modern project management tools.
 
 
 </li>
 </ul>
 
 Are you the candidate we are looking for?
 
 (Requirements for the role) You have:
 
 
 <ul>
 <li>
 DC Based: This is a Washington, D.C.-based role
 </li>
 <li>
 Experience: Minimum of 5 years in administrative support, personal support, or a relevant high-level coordinator role.
 </li>
 <li>
 Travel Expertise: Proven track record of managing complex domestic and international travel logistics.
 </li>
 <li>
 Bonus Points: Experience in a startup environment or as a recruiting coordinator is a major plus.
 
 
 </li>
 </ul>
 
 Compensation:
 
 
 
 We offer competitive compensation that is
 
 geo-adjusted
 
 based on
 
 your location
 
 , along with meaningful equity so you share in the value you help create. Our benefits include:
 
 
 <ul>
 <li>
 401(k) match
 </li>
 <li>
 100% coverage of medical, dental, and vision premiums for you and your dependents
 </li>
 <li>
 12 weeks paid parental leave (for all parents, no waiting period)
 </li>
 <li>
 Stipends for
 </li>
 <ul>
 <li>
 Family-forming needs
 </li>
 <li>
 Gender-affirming care
 
 </li>
 </ul>
 </ul>
 
 Our Culture
 
 
 
 <ul>
 <li>
 We are builders, and we choose to spend our time building things that matter. Many of our people have backgrounds in Defense Tech as well as the defense and intelligence community. We build to win.
 </li>
 <li>
 We hire excellent people, give them outsized responsibility, and trust them to execute at a high level. Everyone here has a track record of solving hard problems throughout their careers.
 </li>
 <li>
 We believe that personal privacy and national security interests are not inherently at odds, and can be reconciled via strong technology.
 </li>
 <li>
 We believe that companies exist to build awesome things and take care of their people. Our benefits reflect that&ndash; top-tier health care, 401(k) matching, and a generous vacation policy (that we actually use).
 </li>
 <li>
 We hire candidates of any race, color, ancestry, religion, sex, national origin, sexual orientation, gender identity, age, marital or family status, disability, Veteran status, and any other status. Achieving diversity across these categories will serve to make our company stronger and our product better.
 
 
 </li>
 </ul>
 
 How To Apply
 
 
 
 Click the link below to apply.
 
 
 We reserve the right to make use of any unsolicited resumes received from outside recruiting agencies and / or individual recruiters without being responsible for payment of any fees asserted from the use of unsolicited resumes.
 
 
</div>

Administrative Assistant

Stimson Center

<div>Administrative Assistant
FTE: 100%
Salary: $49,500 to $73,500
Location: Washington, DC 
About Stimson
The Henry L. Stimson Center (Stimson), a nonpartisan global security think tank located in Washington, DC, seeks an Administrative Assistant reporting to the Deputy Chief of Staff in the Executive Office. This role ensures that our practices support our mission-driven work, align with Stimson's vision, values, strategic goals, standards of conduct, and operational objectives, and demonstrate our commitment to diversity, equity, inclusion, and employee well-being.
We seek a highly motivated, organized, entrepreneurial, and collaborative individual committed to Stimson's mission and core values. This person understands that any organization is only as good as the people working there and the relationships they build and sustain. This job will require building authentic relationships with staff and affiliates that facilitate the successful candidate's ability to challenge, develop, and support them. 
About the Program and Position Summary
Full-time; in-office presence required Monday-Thursday, Friday remote
The Henry L. Stimson Center seeks a highly organized and detail-oriented administrative professional to support the President &amp; CEO, the Senior Vice President of Research Programs, and Vice President of External Affairs, plus others in the Executive Office. This position is focused on administrative duties, including scheduling, coordination, and day-to-day administrative and logistical tasks that ensure the smooth operation of the Executive Office. This is not a research position. The ideal candidate is reliable, attentive to detail, proactive, and comfortable managing multiple tasks in a fast-paced environment. Strong organizational skills, professionalism, and clear communication are essential. 
Responsibilities:<ul><li>
Maintain calendars, schedule meetings, and coordinate travel for members of the Executive Office;</li><li>
Prepare logistical support for internal and external meetings, including scheduling rooms, preparing and distributing prep materials, arranging catering, or taking notes, when needed;</li><li>
Assist with preparation and formatting of agendas, correspondence, and reports;</li><li>
Support administrative coordination for Board of Directors events;</li><li>
Track and submit monthly expense reports;</li><li>
Maintain organized electronic and physical files and records; and</li><li>
Perform other administrative duties as may be required.</li></ul> 
Qualifications &ndash; required:
<ul><li>Ability to keep pace in a high-speed work environment and an ability to respond to requests quickly;</li><li>
Meticulous organizational skills and attention to detail;</li><li>
Ability to manage multiple tasks and meet deadlines;</li><li>
Demonstrated ability to plan, prioritize, and schedule work activities while managing time efficiently;</li><li>
Ability to follow instructions and the capacity to self-manage;</li><li>
Ability to work both independently and with a team successfully;</li><li>
An innovative spirit, a way with people, a calm-under-pressure and flexible approach when things move quickly;</li><li>
Strong verbal and written communication skills;</li><li>
Excellent interpersonal skills, including the ability to build and manage relationships with all staff, donors, and others within the Stimson community;</li><li>
Accountability, professionalism, and commitment to excellence;
</li><li>Maintains discretion; and</li><li>
Intermediate to advanced skills in Microsoft suite (Outlook, Word, Excel, PowerPoint, etc.), Salesforce, and academic/foreign policy research.</li></ul> 
Qualifications &ndash; preferred:
Prior administrative or office support experience, preferably in a nonprofit environment. 
We welcome applications from candidates who may not meet all preferred qualifications. 
Application requirements:<ul><li>
Qualified candidates should submit cover letter with salary requirements and resume.
</li><li>Incomplete applications will not be considered.</li></ul> 
Applicants must be eligible to work in the United States. Visa sponsorship is not available for this position. 
Employee Benefits
15 Vacation Days, 10 Sick Days, 13 Paid Holidays, Medical, Dental, and Vision Insurance, Retirement Match, Long-Term and Short-Term Disability Insurance, Accidental Death and Dismemberment Insurance, Life Insurance, Flexible Spending Plan, Commuting, Wellness, Education Benefits, Parental Leave, and Bereavement Leave. 
Stimson is an equal-opportunity employer. We will consider all qualified applicants without regard to race, color, religion, sex, national origin, disability, protected veteran status, sexual orientation or gender identity, or any other legally protected basis, in accordance with applicable laws.</div>

MedStar Health

<div>About this Job:

Summary of Position: 
MedStar Health is seeking a highly organized and proactive Executive Assistant to support senior leadership. This role goes beyond traditional administrative support&mdash;you&rsquo;ll serve as a key partner in managing priorities, driving projects forward, and ensuring seamless day-to-day operations in a fast-paced healthcare environment. 
Primary Duties and Responsibilities: 
<ul><li>
Provide high-level support to a Vice President/Corporate Director, managing complex calendars, meetings, and priorities</li><li>
Coordinate executive communications, prepare presentations, reports, and correspondence</li><li>
Track special projects and deadlines, ensuring timely completion and follow-up</li><li>
Organize and support meetings and committees, including agendas, minutes, and logistics</li><li>
Serve as a central point of contact, screening calls and managing requests with professionalism and discretion</li><li>
Maintain confidential files and ensure accuracy in documentation and reporting</li><li>
Oversee office operations, supplies, and administrative workflows</li><li>
Exercise sound judgment and take initiative to resolve day-to-day issues</li></ul>
Minimal Qualifications: 
Education<ul><li>
High School Diploma or GED or equivalent required and</li><li>
Formal secretarial training preferred</li><li>
Associate's degree preferred</li></ul>
Experience<ul><li>
2+ years of executive or administrative support experience (healthcare preferred)</li></ul>
Knowledge Skills and Abilities<ul><li>
Experience managing complex calendars and scheduling systems</li><li>
Strong proficiency in Microsoft Office (Word, Excel, PowerPoint)</li><li>
Excellent communication, organization, and problem-solving skills</li><li>
Ability to prioritize competing demands and maintain attention to detail</li><li>
High level of discretion and professionalism</li></ul>
This position has a hiring range of : USD $59,820.00 - USD $101,836.00 /Yr.</div>

Executive Assistant

Ford Agency

<div></div><div><div><div><h4 class="jobSectionHeader">Job Details</h4>
</div><div><div><div>Posted April 28, 2026
</div><div>Compensation Starting at $80,000 annually
</div><div>LocationWashington D.C.</div>
<div>Job Type Direct Hire
</div><div>Industry Legal
</div></div></div><div><h4 class="jobSectionHeader">Job Description</h4>
<div>The Ford Agency is currently recruiting for an Executive Assistant to join a global law firm in their DC office. The Assistant will manage calendars, logistics, and expenses for multiple attorneys and collaborate across departments. Dynamic candidates with demonstrated administrative experience and excellent problem solving skills are encouraged to apply! 
 
Responsibilities Include:
<ul><li>Coordinate meetings and arrange travel for multiple attorneys</li>
<li>Manage expense reports</li>
<li>Maintain contact information for clients and manage the database</li>
<li>Collaborate with various teams including accounting and business development</li>
<li>Prepare documents and maintain emails for attorneys</li>
</ul>
 
Qualifications Include:
<ul><li>3+ years of professional administrative support experience</li>
<li>Legal administrative experience strongly preferred</li>
<li>Professional communication skills</li>
<li>Ability to handle multiple projects with shifting priorities</li>
<li>Excellent attention to detail and organizational skills</li>
<li>Proficiency in MS Office</li>
</ul>
 
Compensation:
<ul><li>$90,000 - $100,000 annually</li>
</ul>
 
Candidates for this position must be based in DC, MD, or VA area or have independent plans for relocation. 
 
The Ford Agency is a recruiting firm based in Washington, DC.?We represent a broad range of organizations including: non-profits, associations, legal, consulting, and government relations firms.?This position is an opening with one of our clients.</div></div></div></div>
 <div><div><div><h2 class="jobSectionHeader">We listen, ask key questions, and refine the process</h2> 
Our refined process has led our team to consistent success in recruiting for the area&rsquo;s discerning business market.
We ensure our clients&rsquo; priorities, role requirements, company culture, and objectives are taken into consideration for every search. We have an extensive pool of talent to quickly identify strong candidates for your open positions, taking the burden of time and energy off your shoulders.
We do the same for candidates, actively listening to career desires and goals during each interview, and presenting realistic options and timelines for employment.
Clients and candidates alike find our recruiting services refreshing and reliable.</div></div></div>

Akima

<div>Company Overview: 
Work Where it Matters 
Tuvli, an Akima company, is not just another federal IT contractor. As an Alaska Native Corporation (ANC), our mission and purpose extend beyond our exciting federal projects as we support our shareholder communities in Alaska. 
At Tuvli, the work you do every day makes a difference in the lives of our 15,000 I&ntilde;upiat shareholders, a group of Alaska natives from one of the most remote and harshest environments in the United States. 
For our shareholders, Tuvli provides support and employment opportunities and contributes to the survival of a culture that has thrived above the Arctic Circle for more than 10,000 years. 
For our government customers, Tuvli ensures that solutions are strictly aligned with agency processes and desired program outcomes while delivering the best value for technology investments. 
As a Tuvli employee, you will be surrounded by a challenging, yet supportive work environment that is committed to innovation and diversity, two of our most important values. You will also have access to our comprehensive benefits and competitive pay in addition to growth opportunities and excellent retirement options.
Description:

Tuvli, an Akima company, is hiring for a Admin Assistant II to support our DoS client located in Washington, DC.
Responsibilities:
<ul><li>Provides administrative support, including making travel arrangements, office logistics, supply inventory, and other special administrative support as required by the Directorate.
</li><li>Handles incoming/outgoing correspondence, reviews and distributes incoming correspondence to appropriate action officers or staff; collects and reviews outgoing correspondence for neatness, accuracy and proper handling and maintains related office chronological file.
</li><li>Escorts personnel as required.
</li><li>Establishes and maintains official files on specific subject matters.
</li><li>Assists with coordinating meetings, scheduling conference rooms, monitoring leave for staff personnel, ordering supplies, and other administrative duties.
</li><li>Works with the CA Special Assistants to monitor internal tasks, deadlines, and deliverables.</li><li>
Assigns taskings from the Front Office to FPP staff, submits papers drafted by FPP staff for relevant internal and external clearances.
</li><li>Ensures a seamless and timely flow of information, policy guidance and advice between the CA front office and the affected supervisors and members of the FPP staff.
</li><li>Ensures the requisite clearance(s) and timely response by the responsible members of the FPP staff on formally tasked action items required by the Office of the Assistant Secretary.
</li><li>Enters all forms of correspondence in final form including cables, memorandums, letters, briefing papers, etc.</li><li>
Ensures all FPP-drafted products comply with Bureau and Department grammar rules and style guidelines.</li><li>
Tracks status of all incoming and outgoing clearance requests and provides FPP management with daily updates on the status of paper.</li><li>
Receives and screens telephone calls and visitors; follows up to ensure necessary action is initiated and subsequently works to assure that such action is completed as quickly as possible, as applicable and appropriate.
</li><li>Maintains the calendar for office management by arranging and scheduling appointments, handling all meeting request, and providing calendar information to management on a daily basis.
</li><li>Prepares meeting briefs to managers indicating appointment purpose and providing any relevant background data.
</li><li>Record minutes from meetings and prepares briefings materials.</li><li>
Serves as a time and attendance (T&amp;A) administrator; prepares and maintains T&amp;A report; maintains and monitors office leave schedule as directed by the COR and/or GTM.
</li><li>Performs other appropriate administrative assignments such as document replication, ordering office supplies, inventorying office supplies, and other administrative duties as assigned.
</li><li>Maintains work area in a professional manner at all times (work area must be clean, presentable, and organized, per COR guidance).
</li><li>Ensures automation equipment is operational (paper in the copier/fax machine, changes out printer ink cartridges, calls in work orders).
</li><li>Assists with setting up conference calls, coordinating with IT personal to setup conferences requiring IT support.
</li><li>Assists with prepping conference rooms before and after social events and official events during the workday.
</li><li>Assists with setting up and cleaning up official office events.
</li><li>Prepares for incoming staff (arranges Meet and Greets with new CA/C or FPP staff and set them up with necessary accesses including building and IT items).
</li><li>Creates standard operating procedures related to office administration.
</li><li>Updates office management information (seating charts, phone lists, welcome book, etc.).
</li><li>Coordinates badge access for CA/EX employees.
</li><li>Submits GSD Tracker/Ariba requests.
</li><li>Coordinates travel and processes vouchers for: FPP employees and FPP employees in E2.
</li><li>Assists managers in evaluations process via Performance Now.</li><li>
Reviews and updates CAWeb, highlighting best practices in web management and design.</li><li>
Maintains internal-facing clearance queue and SharePoint sites, making updates as requested by FPP management
</li><li>Serves as the MS Office 365 Suite expert and works to improve accessibility, archives, and functionality; provides regular training and briefings on the use of MS Office 365 Suite to manage paper flow to staff within and outside the Bureau.
</li><li>Uses a high degree of independent judgment in researching regulations, and in determining the relationship between guidelines and organizational efficiency and program effectiveness; uses his or her judgment in choosing, interpreting, or adapting available guidelines to specific issues or subjects.
</li><li>Lead, develop and/or execute various projects to improve FPP administrative operations and effectiveness. Activities include conducting research, collaborating with developers to improve system functions (i.e., Microsoft SharePoint), reporting on topics/projects, making recommendations, and providing information.</li></ul>
Qualifications:
<ul><li>Knowledge of Microsoft Office software (Excel, Word, PowerPoint, Access, etc.).</li><li>
Familiarity with SharePoint maintenance, development, and permissions administration.</li><li>
Excellent organizational, communication and writing skills.</li><li>
Strong analytical and reasoning skills.</li><li>
Demonstrated proactive approach to problem-solving with strong decision-making capability.</li><li>
Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.</li><li>
Highly resourceful team-player, with the ability to also be extremely effective independently. 
Forward looking thinker, who actively seeks opportunities and proposes solutions.</li><li>
Ability to quickly identify and become knowledgeable about pertinent regulations, policies and precedents which affect the use of support resources.</li><li>
Ability to plan and conduct projects to evaluate and recommend ways to improve the effectiveness and efficiency of work operations.</li><li>
Ability to interact effectively with others in particular, colleagues and personnel at various Department levels.</li><li>
Audio and Video Conferencing, through such media as WebEx, Teams or other means as needed.</li><li>
At least one year experience working as an Administrative Assistant is preferable.</li><li>
Secret Clearance.</li></ul>
Benefits Information: SCA - The company offers a comprehensive benefits program, including medical, dental, vision, life insurance, 401(k) and a range of other voluntary benefits. Vacation, holiday and sick Leave offered will be as defined under the DOL's Wage Determination. Pay Range: $40.00 Job ID: 2026-22823 Work Type: On-Site</div>

Administrative Assistant II

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