administrative coordinator

Azad Properties

<div>We are looking for an organised and dedicated individual to join our growing real estate team at the Corniche Centre as an Administrative Coordinator. This pivotal position supports the smooth operation of our office, providing comprehensive administrative assistance to management and colleagues. If you excel at multitasking, enjoy streamlining processes, and are committed to delivering high standards of service, we encourage you to submit your application.
<h2 class="jobSectionHeader">Key Administrative Responsibilities for Administrative Coordinator in Corniche Centre Real Estate Office</h2>
<ul><li>Deliver efficient and accurate administrative support for daily office operations, ensuring tasks are completed within set deadlines.</li>
<li>Coordinate schedules, meetings, and appointments for managers and team members, including preparation and distribution of agendas and minutes.</li>
<li>Manage document filing, data entry, and the upkeep of digital and paper records to ensure information is easily accessible and securely stored.</li>
<li>Oversee incoming and outgoing correspondence, including handling post, deliveries, and responding promptly to email enquiries.</li>
<li>Assist with the preparation and formatting of reports, presentations, and other documentation for internal use and client communication.</li>
<li>Maintain inventory of office supplies and equipment, liaising with vendors and service providers as required.</li>
<li>Provide administrative support for office events, training sessions, and team gatherings at the Corniche Centre.</li>
<li>Champion a positive and efficient office environment in line with our real estate company values and client-focused standards.</li>
</ul><h3 class="jobSectionHeader">Essential Qualifications and Experience for Administrative Coordinator Roles</h3>
<ul><li>Previous experience in an administrative, office coordinator, or similar support role is highly desired.</li>
<li>Strong written and verbal communication skills, with a professional and courteous manner towards colleagues, clients, and service providers.</li>
<li>Proven organisational skills and attention to detail, with the ability to effectively prioritise a diverse workload in a fast-paced setting.</li>
<li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and comfort with office technology and administrative software.</li>
<li>Ability to act independently, solve problems proactively, and maintain confidentiality in all business matters.</li>
<li>Fluency in English is required; additional language skills will be considered an asset.</li>
</ul><h4 class="jobSectionHeader">Key Skills and Attributes for an Effective Administrative Coordinator</h4>
<ul><li>Excellent interpersonal skills to liaise and collaborate effectively with colleagues across all levels of the organisation.</li>
<li>Proactive, adaptable, and resilient approach with a willingness to take ownership of processes and initiatives.</li>
<li>Commitment to providing high-quality, client-focused administrative support within a team-oriented environment.</li>
<li>Self-motivated and dependable, demonstrating flexibility and attention to detail in all assigned tasks.</li>
<li>Reliable, punctual, and committed to presenting a positive company image at the Corniche Centre office.</li>
</ul><h5 class="jobSectionHeader">Desirable Competencies and Additional Attributes for Administrative Coordinators</h5>
<ul><li>Experience working within the property, real estate, or professional services sector is advantageous.</li>
<li>Familiarity with records management systems, visitor management software, or event coordination tools.</li>
<li>Willingness to support wider office needs and provide back-up to reception or finance administration as required.</li>
<li>Eager to learn and contribute to continuous improvement of office procedures and policies.</li>
<li>Approachable and enthusiastic about working as part of a collaborative and high-performing real estate team.</li>
</ul>
If you are passionate about creating a supportive and well-organised office environment, and are ready to advance your administrative career with a leading real estate company in the Corniche Centre, we invite you to apply. Become a valued part of our team and help ensure our continued success.</div>

Administrative Coordinator

Rochester Regional Health

<div>SUMMARY
As an Administrative Coordinator, you are key in the oversight, organization and management of your assigned department. Your strong attention to detail assures that requirements are met and daily processes are maintained efficiently and accurately.
STATUS: Full Time
LOCATION: Unity Hospital
1555 Long Pond Road
DEPARTMENT: Inpatient Social Work Department
SCHEDULE: Monday-Friday, 8:00am-4:30pm, 8hr shifts, no weekend rotation
ATTRIBUTES<ul><li>
Five (5) years of administrative office experience in healthcare preferred</li><li>
Associate&rsquo;s degree or equivalent combination of education and work experience required</li><li>
Excellent oral and written communication skills</li><li>
Strong organizational and problem-solving skills</li><li>
High level of proficiency with PC, software applications and reporting tools</li></ul>
RESPONSIBILITIES<ul><li>
Daily Management. Schedule and coordinate training; sort mail, make copies, send faxes and stock office with forms and supplies; assist with scheduling department staff; manage Kronos account through scheduling, corrections and notes</li><li>
Safety &amp; Security. Review daily safety logs and intra-office communications; follow up on actions required and communicate findings; draft new Emergency Readiness policies and prepare existing policies for review; maintain resident Roam Alert System</li><li>
Departmental Support. May work within the clinical, grand-funded, performance improvement, patient safety, biomedical or bed coordination departments with a variety of department-specific tasks</li></ul>
EDUCATION:
LICENSES / CERTIFICATIONS:
PHYSICAL REQUIREMENTS:
S - Sedentary Work - Exerting up to 10 pounds of force occasionally Sedentary work involves sitting most of the time, but may involve walking or standing for brief periods of time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
For disease specific care programs refer to the program specific requirements of the department for further specifications on experience and educational expectations, including continuing education requirements.
Any physical requirements reported by a prospective employee and/or employee&rsquo;s physician or delegate will be considered for accommodations.
PAY RANGE:
$19.00 - $25.00<div><div><div><div><div><div><div>
CITY:</div></div></div></div></div></div></div>
Rochester<div><div><div><div><div><div><div>
POSTAL CODE:</div></div></div></div></div></div></div>
14626
The listed base pay range is a good faith representation of current potential base pay for a successful full time applicant. It may be modified in the future and eligible for additional pay components. Pay is determined by factors including experience, relevant qualifications, specialty, internal equity, location, and contracts.
Rochester Regional Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity or expression, national origin, age, disability, predisposing genetic characteristics, marital or familial status, military or veteran status, citizenship or immigration status, or any other characteristic protected by federal, state, or local law.</div>

AW Rostamani

<div><div><div><div><div><div>Job responsibilities:
&middot; Manage the Director Aftersales calendar, including scheduling meetings and appointments
&middot; Prepare and organize meeting agendas, take minutes, and follow up on action items
&middot; Screen and direct phone calls, emails, and other correspondence to appropriate parties
&middot; Draft and proofread Arabic documents, emails, and reports
&middot; Scheduling the leave roaster consulting with the concerned Managers
&middot; Organize internal and external meetings, appointments, and events
&middot; Coordinate travel arrangements for staff members as needed
&middot; Prepare and maintain meeting materials, presentations, and agendas
&middot; Act as the point of contact between departments and ensure information is shared efficiently
&middot; Manage incoming and outgoing communications, including emails, phone calls, and physical mail
&middot; Making arrangement for pickup of new employees from Airport and arranging for their health card and medical fitness certificate
&middot; Control of stationery items, Maintain and update databases, filing systems, and documentation
&middot; Assist in preparing reports, presentations, and other business documentation
&middot; Track and maintain records of office expenses and invoices etc
&middot; Order office supplies and maintain inventory
&middot; Coordinate with Legal departments or offices to facilitate work processes
&middot; Manage administrative workflows, raising pandadocs and ensuring smooth office operations 
Educational Qualification
<ul><li>&middot; Bachelor&rsquo;s Degree or equivalent 
</li></ul>Work Experience
<ul><li>&middot; 5 years minimum experience as Administration coordinator 
</li></ul>Competencies
<ul><li>&middot; Communication &amp; Computer Skills 
</li></ul>Languages
 &middot; Excellent written and verbal communication skills in English</div></div></div></div></div></div>
 <div><div>AW Rostamani Group is a leading multi-sector family business in the Middle East, driven by a legacy of over seven decades. Its operations span across a diverse range of sectors including automotive, real estate, retail, lighting solutions, travel, logistics, agritech and sustainable packaging, the Group serves over 155,000 customers and 24,000 businesses annually, supported by a diverse team of more than 3,000 employees. 
</div><div></div> 
<div>Guided by its purpose to enrich lives across generations, AW Rostamani Group is dedicated to building purposeful businesses that meaningfully impacts people, industries and the planet. By Championing innovation, sustainability, and progress, AW Rostamani Group leads transformative change - creating a future where opportunity and progress go hand in hand. 
</div><div></div> 
<div>Rooted in its rich legacy and guided by its values, AW Rostamani Group continues to lead with focus on the future, nurturing partnerships and delivering excellence across its operations. 
</div><div></div> 
<div>For more information, visit www.awrostamani.com .</div></div>

Olympia Orthopaedic Associates

<div>Executive Administrative Coordinator &ndash; Olympia Orthopaedic Associates
Location: Olympia, WA
Job Type: Full-time
Pay: $31.25 &ndash; 45.55 per hour (pay is determined based on years of experience, salary may be considered depending on starting offer)
Summary of benefits:
OOA covers part or all of the cost for Health, Dental, Vision, and Long-term Disability Insurance. Employees are eligible to participate in a 401k plan with company matching. Flex spending plans, uniform allowances, and an Employee Assistance Program available as well. New, full-time staff will accrue a minimum of 17 days of paid time off per year. 
Olympia Orthopaedics is a drug-free, alcohol-free, and smoke-free workplace. If offered employment, passage of background screen and pre-employment drug screen is required. Please note nicotine levels are included in testing. 
Executive Administrative Coordinator Job Duties:
The Executive Administrative Coordinator is responsible for providing high-level administrative support to 6 designated executive(s) (C-Suite), ensuring the smooth workflow and daily operations in the Administrative Department. This is a top-level administrative support position, working with highly confidential matters and information. Work situations are a variety of functions from a routine nature, to complex special project work, requiring organization in working with information relating to a wide variety of subject areas, policies, and programs. This position requires attention to detail; strong customer service skills; discretion and good judgment when dealing with sensitive, privileged, and confidential information. This position has a wide variety of both internal and external contacts. 
Executive Administrative Coordinator Job Requirements:<ul><li>
Minimum 1 year experience in an administrative role such as office management, secretarial, or personal assistant roles.</li></ul><ul><li>
Preferred - Project management experience including coordination of multiple projects with varying deadlines.</li><li>
Preferred - 2 or more years&rsquo; experience in executive assistant support.</li><li>
Preferred - Healthcare experience, especially in healthcare administration.</li></ul> 
For a complete Executive Administrative Coordinator job description, please see attached document or visit: https://olyortho.com and select Careers.<ul><li> 
It is the policy of OOA to provide equal opportunity for employment to all individuals regardless of race, color, religion, sex, national origin, age, veteran status, marital status, political affiliation, disability, sexual orientation, or other status protected by local, state, or federal law. All applicants for employment are evaluated on the basis of education, training, experience, skill, aptitude, and other work-related factors.</li></ul>
Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to Gabrielle Coviello, Recruiting Coordinator, careers@olyortho. com*</div>

Executive Administrative Coordinator

CODE81

<div>Company Description 
Established in 2023, CODE81 operates autonomously from within the Technology Cluster of Ghobash Group as a highly agile services driven organization, committed to enabling future thinkers. Coding a better future by building the best in-class digital transformation products and solutions, the Company aims to enrich people&rsquo;s lives and help businesses thrive. 
Job Description 
<ul><li>
Lead and oversee all administrative office functions and daily operations to ensure efficiency, compliance, and high service standards</li><li>
Act as a key point of contact between management, departments, and external stakeholders for administrative matters</li><li>
Plan, coordinate, and oversee meetings, executive schedules, travel arrangements, and office calendars</li><li>
Lead logistics planning and execution for company events, meetings, workshops, and corporate functions</li><li>
Handle and manage all procurement requests end-to-end through the ERP system, ensuring timely processing, proper approvals, budget compliance.</li><li>
Source suppliers, request quotations, and negotiate prices.</li><li>
Monitor performance of office support staff, provide guidance and feedback, and ensure compliance with workplace standards and company policies.</li><li>
Coordinate closely with the IT department for new hires, ensuring timely configuration and setup of systems, hardware, software access, and office equipment</li></ul> 

Qualifications 
<ul><li>
Bachelor&rsquo;s degree in Business Administration or a related field (Master&rsquo;s degree is an advantage)</li><li>
Minimum of 2-3 years&rsquo; experience in administrative roles, with proven senior or supervisory experience</li><li>
Strong expertise in office administration, procurement, vendor management, and logistics coordination</li><li>
Demonstrated leadership, people-management, and decision-making capabilities</li><li>
Advanced proficiency in MS Office (Word, Excel, Outlook, PowerPoint); experience with ERP or procurement systems is a plus</li><li>
Excellent communication, presentation, and negotiation skills in English; Arabic is a strong advantage</li></ul></div>

TMC Middle East

<div>
 
 TMC Middle East is currently engaged in a consulting project with one of the Top Client in UAE.
 
 
 
 
 
 We are seeking a highly capable expert to join our client for this prestigious assignment.
 
 
 
 
 
 
 About the Role:
 
 
 
 Position: Administrative Co-ordinator
 
 
 Location: Abu Dhabi, UAE
 
 
 Experience: 2+ Years
 
 
 Department: VAT &amp; FTA
 
 
 Mandatory: Arabic communication
 
 
 Salary: 5,000 to 8,000 AED + Self Benefits
 
 
 
 
 
 
 
 Qualifications:
 
 
 
 
 
 
 
 &squf; Analyses and document business process and problems to develop solutions to enhance efficiencies.
 
 
 &squf; FTA cases registration (Share Folder, excel and oracle system)
 
 
 &squf; FTA reconciling (weekly &amp; monthly basis)
 
 
 .Business monthly reports (Performance Indicator KPI, Pending cases, and under process cases reports.
 
 
 &squf; Draft &amp; issue VAT verification reports.
 
 
 &squf; Monthly MIS preparation.
 
 
 &squf; Manage and follow up all kind of e-mails related to the department, contact the customers and clients based on business needs.
 
 
 Ensure a high standard of report output and quality control.
 
 
 
 
 
 
 
 
 Please share your CV with the title of Admin
 
 
 Mail ID : vigneshwari.sivalingam@tmc-employeneurs.com
 
</div>

Smart Projects Geophysical Studies

Job Title: Secretary / Administrative CoordinatorCompany OverviewSmartGeo is a leading provider of geotechnical investigations and geophysical survey services across the UAE and the Middle East. We support major construction, infrastructure, oil &amp; gas, and environmental projects by delivering accurate, high-quality subsurface data. Our team works closely with consultants, developers, and contractors to ensure precise, reliable, and timely project outcomes.Position SummaryWe are seeking a highly organized and experienced Secretary / Administrative Coordinator to join our Al Ain office. This full-time, on-site role involves handling administrative operations, supporting management, and ensuring clear communication across departments and with external clients.Candidates with previous experience working in engineering, geotechnical, geophysical, construction, or consultancy companies will be given priority.Key Responsibilities<ul><li>Manage daily administrative operations, filing systems, and office documentation.</li><li>Handle internal and external correspondence, including emails, letters, and official submissions.</li><li>Maintain schedules, appointments, and calendars for engineers and management.</li><li>Prepare company documents such as quotations, forms, reports, POs, and client submissions.</li><li>Coordinate between office, site teams, clients, and supporting departments.</li><li>Maintain project records, logs, and archives with high attention to detail.</li><li>Assist with HR-related tasks (attendance records, document collection, renewals).</li><li>Support procurement and follow up with suppliers when required.</li><li>Provide front-line customer service through professional communication.</li><li>Ensure smooth office operations and proactive support to management.</li></ul>Required Qualifications &amp; Skills<ul><li>Minimum 10 years of experience in administrative or secretarial roles, preferably in:</li><li>Geotechnical companies</li><li>Geophysical firms</li><li>Engineering consultancies</li><li>Construction or contracting companies</li><li>Strong proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).</li><li>Excellent communication skills in English (Arabic is an advantage).</li><li>Strong organizational, filing, and document-handling skills.</li><li>Ability to multitask effectively and prioritize tasks based on urgency.</li><li>Professional attitude, strong work ethic, and customer service orientation.</li><li>Experience preparing official documents, submissions, and client correspondence.</li><li>Bachelor&rsquo;s degree in Business Administration, Office Management, or related field (preferred but not mandatory).</li></ul>Preferred Skills<ul><li>Experience handling technical documents (drawings, reports, POs).</li><li>Understanding of basic accounting coordination (invoices, receipts, logs).</li><li>Familiarity with engineering terminology or project workflows.</li><li>Ability to work under pressure and meet tight deadlines.</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Have you worked before in a geotechnical, geophysical, engineering, or construction company?</li><li>If yes, please specify the company name, your role, and your responsibilities.</li><li>re you familiar with handling project documents (submittals, drawings, reports, POs)?</li></ul>Experience:<ul><li>Secretary / Administrative : 10 years (Preferred)</li></ul>

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