administrative coordinator

Kolar & Associates, A Law Corporation

<p><b>About the Firm</b></p><p>Kolar &amp; Associates, A Law Corporation is recognized as one of California&rsquo;s premiere business and commercial litigation firms. The firm is a general civil litigation and transactional practice which includes the defense of all corporations with an emphasis on the defense of automobile dealers in all aspects of their day operations as well as pre-litigation and litigation matters.</p><p><b>Administrative Coordinator</b></p><p>Industry leading litigation firm with growth opportunities, looking for an Administrative Coordinator. The ideal candidate will be a personable, energetic individual interested in developing their skills in the legal administrative area. This position will be reporting directly to the Office Manager. No prior experience required.</p><p><b>Job Duties</b></p><ul><li>Answering the phone, directing each call to the appropriate matter</li><li>Opening Cases in Salesforce and Timeslips</li><li>File maintenance of litigated cases</li><li>Calendaring of litigation dates</li><li>Date Entry</li><li>Process incoming and outgoing mail</li><li>Assist staff and attorneys with required tasks</li></ul><p><b>Qualifications</b></p><ul><li>Attention to detail</li><li>Sufficient in Word, Excel and Adobe</li><li>Experience with Microsoft Office; One Drive, SharePoint, Etc.</li><li>Excellent communication skills</li><li>Exceptional organizational skills</li></ul><p>Hourly Pay: $25.00 &ndash; 30.00/hour</p><p>Benefits: 401(k), 401(k) Matching, Health Insurance, Paid Time Off, Vision and Dental Insurance</p><p><i>EEO Statement</i></p><p><i>Kolar &amp; Associates is an equal opportunity employer. We offer a welcoming and inclusive environment, we do not discriminate on the basis of race, sex, age, religion, gender identity, sexual orientation, veteran or disability status. We welcome all applicants from a wide range of candidates. Selection for roles will be based on individual merit alone.</i></p><p>Pay: $25.00 - $30.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Administrative Coordinator

LSU Agricultural Center

<div><div><div><div><div><b>Salary</b><div>
</div></div></div><div><div>$2,387.00 - $4,089.00 Monthly</div>
</div></div><div><div><div><b>Location
</b></div></div><div></div><div><div>St. Francisville, LA</div>
</div></div></div><div><div><div><div><b>Job Type</b></div>
</div><div><div>Classified</div>
</div></div><div><div><div><b>Job Number</b></div>
</div><div><div>R00117899</div>
</div></div></div><div><div><div><div><b>Department</b></div>
</div><div><div>LSU Agricultural Center</div>
</div></div><div><div><div><b>Opening Date</b></div>
</div><div><div>07/30/2026</div>
</div></div></div><div><div><div><div><b>Closing Date</b></div>
</div><div><div>8/12/2026 11:59 PM Central</div></div></div></div></div>
<br><div><div><div><h2 class="jobSectionHeader"><b>About this Job<br>
</b></h2></div><p></p><div><br>
<p>The LSU AgCenter focuses on research, extension and teaching to make advancements that will benefit generations. The LSU AgCenter is one of eight campuses of the LSU System. With offices in every parish and research stations across the state, the LSU AgCenter is committed to serving the citizens of Louisiana. That pledge includes our dedication to agriculture and the vital work of providing innovation and support for the food and fiber sector while improving agriculture&rsquo;s valuable contributions to the state&rsquo;s economy. Our educational efforts span nutrition and health, food safety, backyard gardening, disaster preparedness, storm recovery, youth development, managing insects and natural threats, economic development, resource conservation and so much more. The LSU AgCenter provides individuals, families, businesses, schools, industries and local governments with valuable information aimed at improving economic conditions, general wellness and quality of life. Our faculty members across the state are actively engaged in research that creates solutions for the many aspects of agriculture while serving all residents of Louisiana. For more information about the LSU AgCenter, please visit LSU AgCenter.</p><p>
The Beauregard Parish Extension Office is looking for an Administrative Coordinator 3 with excellent customer service and organizational skills. For more information please visit: West Feliciana Parish.</p><p><b>
Competencies:</b></p><p><b>
Communicating Effectively:</b> The ability to relay information correctly and appropriately to connect people and ideas.</p><p><b>
Displaying Expertise: </b>The ability to exhibit specialized skills or knowledge gained from experience or training</p><p><b>
Managing Resources: </b>The ability to ensure resources such as time, money, and people are utilized appropriately to result in maximum business value.</p><p><b>
Using Data:</b> The ability to use relevant and valid data to inform a recommendation for action.</p></div><p></p>
<div><h2 class="jobSectionHeader"><b>Minimum Qualifications
</b></h2></div><p></p><div><div>Two years of experience in administrative services.<br>
<br>
EXPERIENCE SUBSTITUTION:<br>
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.</div></div><p></p>
<div><h2 class="jobSectionHeader"><b>Job Specification
</b></h2></div><div><p>The official job specifications for this role, as defined by the State Civil Service, can be found here.</p></div>
<div><h2 class="jobSectionHeader"><b>Job Duties and Other Information
</b></h2></div><p></p><div><p>Job Duties:</p><p>
As an Administrative Coordinator 3, you'll help create a positive first impression for every person who walks through our doors. In this role, you will:</p><ul><li>
Administrative Support: prepare and maintain records, correspondence, reports, and other documents; Work closely with Parish Chair to maintain parish budget; Order office supplies; Work with 4-H Agents to coordinate parish events; Screen calls and visitors at the Parish Office; Sort and deliver mail; etc. (40%)</li><li>
 General Office Support: Compiles, maintains, and distributes correspondence, news articles, newsletters, program/brochures, and other materials for parish programs. (30%)</li><li>
Record Keeping: compiles and maintains mailing lists and databases of participants/clientele for program areas. (15%)</li><li>
Assistance with Events: Assists 4-H Agents with workshops and demonstrations by compiling and sending packets and letters to schools, judges and participants. Assist with all AgCenter events throughout the parish by preparing content, transporting materials, setting up events, and cleaning up after events. This may include evening and weekend events. (15%)</li></ul><p>
Position-Specific Details:</p><ul><li>
Appointment Type: This position does not participate in a Career Progression Group.</li><li>
Work Schedule: Work hours are 8:00 AM to 4:30 PM, Monday - Friday. Some nights and weekends may be needed.</li><li>
Compensation: The salary offered will be determined based on qualifications and experience.</li><li>
Location: West Feliciana Parish Extension Office, St, Francisville, La.</li><li>
This position is not eligible for remote employment.</li></ul><p>
The LSU Agricultural Center is a statewide campus of the LSU System and provides equal opportunities in programs and employment. An Equal Opportunity/Affirmative Action Employer. Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.</p><p>
How To Apply:</p><ul><li>
No Civil Service test score is required in order to be considered for this vacancy.</li><li>
Apply online at https://lsu.wd1.myworkdayjobs.com/LSU.</li><li>
Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.</li></ul><p>
Contact Information:</p><p>
For further information about this vacancy contact: Rebecca Smelley at rsmelley@agcenter.lsu.edu.</p></div></div></div><p></p>
<br><p></p><div><div><div><div>Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to <i>make a difference </i>through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. <br>
<br>
As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:</div><div></div><br>
<div><div><br>
<b>Insurance Coverage </b>More information can be found at https://info.groupbenefits.org/<br>
<br>
<b>Parental Leave</b> &ndash; Up to six weeks paid parental leave<br>
More information can be found at https://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx<br>
<br>
<b>Holidays and Leave</b> &ndash; State employees receive the following paid holidays each year:</div><div><ul> <li>New Year's Day </li><li>Martin Luther King, Jr. Day, </li><li>Mardi Gras, </li><li>Good Friday, </li><li>Memorial Day, </li><li>Independence Day, </li><li>Labor Day, </li><li>Veteran's Day, </li><li>Thanksgiving Day and Christmas Day.</li></ul></div>***** Additional holidays may be proclaimed by the Governor<br>
<br>
State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.<br>
<br>
<b>Retirement</b><b> </b>&ndash; State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):<ul> <li>Louisiana State Employees Retirement System (www.lasersonline.org<i>). LASERS has provided this </i><i>video </i><i>to give you more detailed information about their system</i> </li><li>Teacher's Retirement System of Louisiana (www.trsl.org), </li><li>Louisiana School Employees Retirement System (www.lsers.net), among others</li></ul></div></div></div></div><p></p>

ADMINISTRATIVE COORDINATOR 3

Rensselaer Polytechnic Institute

<p></p><div><p><b>Job Summary:</b></p>
 <p>The Administrative Coordinator manages and oversees the day-to-day operations and administrative support activities of the Dean of Students Office (DOSO), Conference Room, and Off-Campus Community Center. The Administrative Coordinator serves as the primary point of contact for both internal and external constituencies, assists and represents DOSO in communicating with constituents, and handles multiple issues and concerns as they arise. The Administrative Coordinator coordinates logistics for programming and completes special projects as needed by offices in the Dean of Students portfolio.</p>
<p><b>Who we are:</b></p>
<p>Founded in 1824, <b>Rensselaer Polytechnic Institute (RPI)</b> is the first technological research university in the United States. We bring creativity, science, and technology together to address society's greatest challenges. We cultivate exceptional problem-solvers by immersing them in a culture of rigorous inquiry, disciplined practice, and hands-on application. Our strategic plan, <i>RPI Forward, </i>charts a pioneering course for the next era of RPI. Explore the RPI Forward plan. ︎</p>
<p>Nestled on a beautiful 275-acre campus in upstate NY, RPI is home to five schools, 32 research centers, three makerspaces, an observatory, one of the world&rsquo;s fastest supercomputers, and the IBM Quantum System One - the first university-based quantum computer in the world.</p>
<p>With top notch employee health and retirement benefits, Rensselaer offers its full-time employees a generous paid time off program, tuition remission, and opportunities for career growth.</p>
<p><b>Minimum Qualifications:</b></p>
<ul><li>Highschool Diploma or equivalent</li>
<li>Five (5) or more years related experience</li>
</ul><p>Relevant combinations of education, training and experience may be considered.</p>
<p><b>Preferred Qualifications:</b></p>
<ul><li>Associate's Degree in related field</li></ul><br>
<div></div><p><b>Representative Job Duties:</b></p>
<ul><li>Manage daily office routines to ensure efficient and effective office operations. Triage incoming calls and serve as first point of contact. Provide DOSO staff with all relevant information to provide timely responses and follow-up. Assist the DOSO in planning, organizing prioritizing and coordinating the timely assignment, follow-up and completion of work and projects. Track and record leave time for DOSO. Ensure that new employees are appropriately processed for payroll and proper procedures are followed for employment separations</li>
<li>Plan and maintain complex, busy and shifting schedules of appointments, meetings and travel. Ensure members of the DOSO staff are prepared with essential information and background for each meeting and/or trip. Draft travel itineraries, reserve lodging, set up meeting rooms, and handle all logistics associated with these activities. Prepare and process travel and expense reports in accordance with Institute policies</li>
<li>Record Management: Develop and maintain an efficient, confidential records management system to ensure immediate availability of materials. Assist with the maintenance and coordination of judicial and/or student intervention case files in case management system (Maxient)</li>
<li>Train, supervise and schedule work-study students. Assure that work is done in a timely manner and evaluate performance. Prepare all work-study paperwork coordinating with financial aid and payroll. Prepare student, bi-weekly and semi-monthly payroll</li>
<li>Utilize enterprise-wide Institute systems (Banner and Data Warehouse) and subsidiary systems to monitor financial activity and provide reports to the DOSO and the Student Experience Business Manager. Monitor spending to ensure adherence to general policies and guidelines. Identify and resolve discrepancies in accordance with Institute and DOSO portfolio standards and policies</li>
<li>Maintain inventory of office supplies which includes ordering and invoice processing through OSCAR and Banner</li>
<li>Coordinate communication, marketing, and social media efforts for any DOSO programming and educational initiatives. Arrange event details including but not limited to purchasing supplies or equipment, catering, reserving space, setting up and tearing down</li>
<li>Ensure that public spaces in Academy Hall are adequately maintained by inspecting public areas on a weekly basis and initiating service requests as needed. Monitor any possible safety concerns. Coordinate with the Student Experience Operations Manager if required to manage larger repair projects</li>
<li>Other duties and special projects as assigned</li>
</ul><p><b>Shift:</b></p>
<p>Business Hours, Monday through Friday. Weekends or evenings occasionally required</p>
<p><b>Starting Salary/Rate:</b></p>
<p><b>Expected hiring range:</b> $20.00 - $23.75 / hr</p>
<p><b>Pay transparency disclosure:</b> The selected candidate&rsquo;s salary will be determined based on factors that include the available budget, internal equity, and the final candidate&rsquo;s qualifications, experience, education and other job-related credentials. This hiring range is provided as Rensselaer&rsquo;s good faith estimate of the expected hiring range at the time of posting.</p>
<p><b>Application instructions:</b></p>
<p>Follow the on-screen prompts to create a brief online profile. Please be ready to upload your resume and cover letter.</p>
<p>If you need assistance with the online application process, please contact careers@rpi.edu.</p>
<b>Job Posted Date:</b>
<p>Applications will be accepted until the position is filled.</p>
<p><b>Total Compensation and Benefits Information:</b></p>
<p>Rensselaer&rsquo;s Total Compensation Program is designed to provide stable pay growth, a comprehensive and affordable benefits package, and a comprehensive and affordable retiree medical and prescription plan. Our goal is to provide you and your family with a comprehensive health and welfare program as an umbrella of financial security and protection during your employment. For more information, please visit Benefits | Human Resources (rpi.edu).</p><div><br>
</div><div><p><i>Rensselaer Polytechnic Institute is committed to the cultivation of a community that is welcoming, inclusive, and above all values learning. We welcome candidates who bring a variety of perspectives to Rensselaer Polytechnic Institute's work and campus communities. Rensselaer Polytechnic Institute </i><i>is an Equal Opportunity Employer.</i></p>
<p><i>All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation or gender identity, national origin, disability status, protected veteran status, or other characteristic protected by law.</i></p></div></div><p></p>

Psychiatric Medical Practitioners, Inc

<p><b>'Company Overview'</b><br/>'Psychiatric Medical Practitioners, Inc (PMPI) is a dedicated provider of telepsychiatric services , committed to enhancing mental health care through innovative and compassionate approaches. Since 2008, our team of Board Certified providers has been delivering quality outpatient psychiatric care with a focus on patient well-being and operational excellence.'<br/><b>'Summary'</b><br/>We are seeking a Clinical Administrative Coordinator to join our team. This vital role supports the efficient operation of our outpatient clinics by managing administrative tasks and ensuring smooth communication between providers and patients. The position offers an opportunity to contribute to mental health services that make a difference.</p><p>-Strong verbal and written communication skills</p><p>- Strong critical thinking and analytical skills</p><p>- Knowledge of statistics and research design for social science</p><p>- Ability to teach and coach mental health workers</p><p>- Bachelor&rsquo;s degree in Psychology or Social Work, experience</p><p>with mental health patients expected</p><p><b>Responsibilities</b></p><p>The Clinical Administrative Coordinator (CAC) monitors telepsychiatry services in their assigned clinics/groups with a focus on early identification of problems reducing the effectiveness or efficiency of telepsychiatry services.</p><p>Under the supervision of the Clinical Administrative Supervisor (CAS), the CAC:</p><ul><li>Supports daily collection of utilization data and creates monthly reports of key measures.</li><li>Coordinates provider peer review data collection and submits reports.</li><li>Coordinates survey data collection and assists in creating reports.</li></ul><p>The CAC is responsible for supporting and assisting the CAS by:</p><ul><li>Collecting data about patient, clinic, and provider questions, concerns, and complaints.</li><li>Communicating with clinic staff, providers and PMPI MAs to identify problem areas and opportunities to improve patient care as well as program effectiveness and efficiency.</li><li>Assisting the CSM in creating and executing quality improvement (QI) projects.</li></ul><p><b>Telepsychiatry Services</b></p><p>Focus on the patient, displaying genuine care and empathy in all interactions, and ensuring patient satisfaction. Follow workflow procedures for day-to-day coordination of clinical support and quality improvement projects.</p><p>Understand and follow applicable Federal and State laws (e.g., HIPAA), regulations (e.g., OSHA), professional standards, and ethical principles; comply with PMPI policies and procedures to ensure patient safety and protect patient privacy and security.</p><p>Demonstrates compassion and care by proactively identifying and resolving potential problems to ensure patients are receiving excellent care and support. Collaborates with clinic supervisors and staff to resolve issues and deliver timely resolution of any telepsychiatry related concerns.</p><p>&quot;Call-To-Action'<b>'Join our dedicated team at Psychiatric Medical Practitioners, Inc and help us deliver exceptional mental health care. If you are organized, compassionate, and eager to make a difference in patients&rsquo; lives, we want to hear from you&mdash;apply today to become an integral part of our mission!'</b></p><p>Pay: $18.00 - $22.00 per hour</p><p>Work Location: In person</p>

Clinical Administrative Coordinator

Levels

<div>
 <p>
  <strong>
   About Levels
  </strong>
 </p>
 <p>
  Levels is one of the fastest-growing natural sports nutrition brands in America. Our mission is simple: Nothing Fake. Ever.&reg; We make protein powders and ready-to-drink beverages with real ingredients, no artificial flavors or sweeteners, and an uncompromising commitment to quality.
 </p>
 <p>
  As we continue to scale nationally across Costco, Walmart, Target, Amazon, and other major retailers, we're looking for someone who loves organization, thrives on variety, and enjoys being the person who keeps everything running behind the scenes.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Position Summary
  </strong>
 </p>
 <p>
  The Office &amp; Administrative Coordinator is responsible for ensuring the day-to-day administrative operations of the company run smoothly. This person supports multiple departments by coordinating office operations, customer service administration, product shipments, e-commerce administration, travel coordination, and a variety of operational tasks that help keep the business moving.
 </p>
 <p>
  This role is ideal for someone who enjoys wearing many hats, solving problems independently, and bringing order to a fast-paced environment.
 </p>
 <p>
  This is an on-site position based in Jupiter, Florida.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Responsibilities
  </strong>
 </p>
 <ul>
  <li>
   Office Operations
  </li>
  <li>
   Manage day-to-day office operations
  </li>
  <li>
   Order and maintain office supplies
  </li>
  <li>
   Coordinate incoming and outgoing mail and deliveries
  </li>
  <li>
   Keep conference rooms, kitchens, and common areas organized
  </li>
  <li>
   Coordinate office vendors and service providers
  </li>
  <li>
   Assist with employee onboarding logistics
  </li>
  <li>
   Coordinate office lunches, meetings, and events as needed
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Administrative Support
  </strong>
 </p>
 <ul>
  <li>
   Coordinate company travel arrangements
  </li>
  <li>
   Assist leadership with scheduling and administrative requests
  </li>
  <li>
   Prepare shipping labels and coordinate outgoing packages
  </li>
  <li>
   Manage sample requests for customers, sales, influencers, and partners
  </li>
  <li>
   Support internal document organization and filing
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Customer Service Administration
  </strong>
 </p>
 <ul>
  <li>
   Coordinate with our outsourced customer service team
  </li>
  <li>
   Escalate customer issues when necessary
  </li>
  <li>
   Monitor Meta customer messages
  </li>
  <li>
   Assist with TikTok Shop customer support
  </li>
  <li>
   Help maintain excellent customer response times
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   E-Commerce Administration
  </strong>
 </p>
 <ul>
  <li>
   Process wholesale Shopify orders
  </li>
  <li>
   Review Shopify fraud alerts
  </li>
  <li>
   Coordinate chargeback documentation
  </li>
  <li>
   Monitor Shopify operational exceptions
  </li>
  <li>
   Assist with order troubleshooting
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Amazon Administration
  </strong>
 </p>
 <ul>
  <li>
   Monitor unauthorized sellers
  </li>
  <li>
   Monitor Buy Box issues
  </li>
  <li>
   Report listing violations
  </li>
  <li>
   Escalate marketplace concerns to internal teams
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Operational Support
  </strong>
 </p>
 <ul>
  <li>
   Assist Product and Quality teams with administrative needs
  </li>
  <li>
   Coordinate sample shipments to manufacturers and vendors
  </li>
  <li>
   Assist with internal inventory and supply organization
  </li>
  <li>
   Support cross-functional projects as assigned
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Required
  </strong>
 </p>
 <ul>
  <li>
   5+ years of administrative, office management, operations, or coordinator experience
  </li>
  <li>
   Exceptional organizational skills
  </li>
  <li>
   Strong attention to detail
  </li>
  <li>
   Ability to prioritize multiple tasks simultaneously
  </li>
  <li>
   Excellent written and verbal communication
  </li>
  <li>
   Highly proficient with Microsoft Office
  </li>
  <li>
   Comfortable learning new software systems
  </li>
  <li>
   Self-starter with minimal supervision
  </li>
  <li>
   Positive, team-first attitude
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Preferred
  </strong>
 </p>
 <ul>
  <li>
   Experience supporting multiple departments
  </li>
  <li>
   Shopify experience
  </li>
  <li>
   Amazon Seller Central experience
  </li>
  <li>
   Customer service experience
  </li>
  <li>
   Experience in consumer products, food &amp; beverage, or retail
  </li>
 </ul>
 <p>
 </p>
</div>


Office & Administrative Coordinator

Loyola Marymount University

<div>The Senior Administrative Coordinator helps keep the Department organized and ensures that day-to-day operations run smoothly. The Senior Administrative Coordinator works with the Department Chair, Department faculty and students, BCLA Administrators, and other Senior Administrative Coordinators to facilitate the administrative work of the Department.
<p></p><p><b>Position Specific Accountabilities
</b></p><p><b>In collaboration with the Chair, manage the Department operating budget and other Department funds.
</b></p><ul><li><p>Collaborate with Chair regarding decisions of budget allocation and spending and determining feasibility of purchases and programming. (Supervision of the Department budget remains the responsibility of the Chair.)
</p></li><li><p>Track, monitor, and maintain files relating to Department expenses, including usage of work study hours.
</p></li><li><p>Submit necessary paperwork for purchases related to Department operations as well as other expenses (e.g., reimbursements, honorariums, reclassifications).
</p></li><li><p>Maintain up-to-date knowledge of University fiscal policies and procedures and interpret and apply fiscal policies to ensure Department compliance.
</p></li><li><p>Assist faculty with expense-related functions in Workday.
</p></li></ul><p></p><p><b>Manage all resources and operations necessary to the daily functioning of the Department.
</b></p><ul><li><p>Anticipate, identify, and resolve problems that affect the efficient flow of work within the Department.
</p></li><li><p>Manage and maintain conference and communal spaces within the Department, including maintaining and organizing supplies for the mail/copy room and kitchen.
</p></li><li><p>Assess and manage common equipment, office materials, office space, and other resources (e.g., telephones, RMP lines, ITS PSYC Village work-station computers) and assess and address needs of the Department.
</p></li><li><p>Serve as primary liaison between the Department and all on- and off-campus offices, departments, and vendors.
</p></li><li><p>Serve as primary point of contact for visitors to the Department, including students and off-campus guests. Answer general questions and refer visitors to appropriate faculty or resources as necessary.
</p></li></ul><p></p><p><b>Collaborate with Chair, faculty, and students to manage and oversee event coordination and Department meetings.
</b></p><ul><li><p>Coordinate and/or advise on coordination of Department events, which can include scheduling event days/times, creating and monitoring budgets, purchasing necessary items (e.g., food and drink, supplies for activities) for events, and creating marketing and publicity efforts (e.g., via email, flier, web posting).
</p></li><li><p>Manage, set-up, and arrange all items for event production; may include technology, seating, refreshments and awards.
</p></li><li><p>Serve as designated contact for guests and speakers, arranging and providing hospitality and on-site support.
</p></li><li><p>Serve as notetaker for Department meetings.
</p></li></ul><p></p><p><b>Coordinate Department communications.
</b></p><ul><li><p>Maintain the Department website including all schedule updates to reflect most recent schedule postings, faculty research lab descriptions, major/minor requirements, and course descriptions.
</p></li></ul><ul><li><p>Send weekly email reminders to faculty informing them of Department events and other deadlines/important information.
</p></li></ul><ul><li><p>Send monthly e-newsletters to all majors and minors.
</p></li></ul><p></p><p><b>Manage and supervise work study students to assist in daily Department operations.
</b></p><ul><li><p>Coordinate details of hiring process, including creating and posting job descriptions, reviewing resumes, holding interviews, and initiating hiring process in conjunction with Student Employment Services.
</p></li><li><p>Oversee all aspects of work study student employment, including training, supervision, evaluation, and timecard management and approval.
</p></li><li><p>Track Department work-study usage and update Chair to re-allocate additional funds if necessary.
</p></li></ul><p></p><p><b>Maintain records for the Department and faculty.
</b></p><ul><li><p>Maintain confidential files as necessary, including emergency contact information, birthdays, as well as any other confidential departmental documents.
</p></li><li><p>Compile and maintain records regarding syllabi, course descriptions, and final exams according to current University and College policies.
</p></li><li><p>Assist Chair with assessment activities, compiling and maintaining records as necessary.
</p></li></ul><p></p><p><b>Facilitate faculty recruitment/searches and the hiring/promotion process of tenure-line, term, and part-time faculty in cooperation with the Chair.
</b></p><ul><li><p>Assist Chair with search process for tenure-track and term faculty positions.
</p></li><li><p>Provide administrative support for part-time faculty hiring process and full-time faculty promotion process.
</p></li><li><p>Provide support for orientation for new full-time and part-time faculty on departmental resources, policies, and procedures.
</p></li></ul><p></p><p><b>Participate in shared governance of Bellarmine College of Liberal Arts and the University.
</b></p><ul><li><p>Participate in shared governance structures of the Bellarmine College of Liberal Arts as described in College Bylaws.
</p></li><li><p>May be called upon to participate in College or University initiatives or committees on an ad hoc basis, as determined in conjunction with Chair and the Dean.
</p></li><li><p>Represent the Department within the Bellarmine College of Liberal Arts community and at professional organizations, events or associations.
</p></li></ul><p></p><p><b>Perform other duties as assigned or requested.
</b></p><p></p><p><b>Loyola Marymount University Expectations
</b></p><p>Exhibit behaviors that support the mission, vision, and values of LMU and that demonstrate high standards of professional and ethical conduct. Demonstrate a commitment to outstanding customer service.
</p><p></p><p><b>Requisite Qualifications
</b></p><ul><li><p>Typically a Bachelor&rsquo;s degree or equivalent experience, with the expectation to continue upgrading knowledge, skills, and abilities needed to perform the job responsibilities.
</p></li><li><p>Minimum 4 years of varied administrative and clerical experience, preferably in a university setting.
</p></li><li><p>Demonstrated knowledge in the areas of: customer service, event planning/ scheduling, office maintenance, copyright laws, &ldquo;fair use&rdquo; and other academic policies.
</p></li><li><p>Highly developed organizational skills including the ability to multi-task and be flexible
</p></li><li><p>Detail-oriented.
</p></li><li><p>Exemplary communication skills (both written and oral)
</p></li><li><p>Leadership skills and ability to take initiative
</p></li><li><p>Demonstrated computer competency; preferably knowledgeable of Microsoft Windows and Office.
</p></li></ul><p></p><p><i>The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.
</i></p><p></p><p>#HERC# #HEJ#
</p><p></p>Staff Regular
<p></p><p>Salary range
</p>$25.87 - $32.31 Salary commensurate with education and experience.
<p></p><p><i>Please note that this position may not be eligible for visa sponsorship now or in the future.
</i></p><p></p>Loyola Marymount University, a Carnegie classified R2 institution in the mainstream of American Catholic higher education, seeks outstanding applicants who value its mission and share its commitment to inclusive excellence, the education of the whole person, and the building of a just society. LMU is an equal opportunity employer committed to providing an environment free from discrimination and harassment as defined by federal, state and local law. We invite all persons in the full diversity of their being, life experience, and beliefs to apply. (Visit www.lmu.edu for more information.)<br>
<br>
<p>LMU is committed to providing equal access to employment opportunities and ensuring a comprehensive recruitment and selection process for all applicants.<br>
</p><p></p><p>Individuals who require a reasonable accommodation to participate in any stage of the application, interview, or selection process may contact Human Resources at hr@lmu.edu or by phone at (310) 338-2723. Applicants who use relay services or other assistive communication technologies are welcome to utilize those services when contacting Human Resources.<br>
</p><p></p><p>When contacting Human Resources, please include the job posting number, title of the position and department for which you are applying. Applicants are not required to disclose the nature of a disability or provide medical information when requesting an accommodation during the recruitment process.<br>
</p><p></p><p>LMU will work with applicants in a timely and interactive process to identify and provide reasonable accommodations consistent with applicable federal and state law.</p></div>

Senior Administrative Coordinator

Optum

<div><p><i>This position is National Remote. You'll enjoy the flexibility to telecommute* from anywhere within the U.S. as you take on some tough challenges.</i></p><p>
Optum is a global organization that delivers care, aided by technology to help millions of people live healthier lives. The work you do with our team will directly improve health outcomes by connecting people with the care, pharmacy benefits, data and resources they need to feel their best. Here, you will find a culture guided by inclusion, talented peers, comprehensive benefits and career development opportunities. Come make an impact on the communities we serve as you help us advance health optimization on a global scale. Join us to start<b> Caring. Connecting. Growing together.</b></p><p>
The<b> Clinical Administrative Coordinator</b> position is distinguished by the job duties and responsibilities, education/training requirements, level of difficulty of processing information and program or functional operations and the nature of the interactions, tracking and reporting conditions in a multi-tasking manner characteristic of coordinating differing elements within the job to create process efficiencies.</p><p>
This position is full-time. Employees are required to work an 8-hour shift during our normal business hours of 7:00 am - 7:00 pm Pacific Time. It may be necessary, given the business need, to work occasional overtime. There is weekend rotation coverage required for this role.</p><p>
We offer 2 weeks of paid training. The hours during training will be from 8:00 am - 4:30 pm PT, Monday - Friday, and then will move into an on the job training. Training will be conducted virtually from your home.</p><p><br>
</p><p><b>Primary Responsibilities:</b></p><p>
The following are exemplary essential job duties and responsibilities and are not intended to represent an all-inclusive listing of related essential functions of the position</p><ul><li>
Work with hospitals, clinics, facilities and the clinical team to manage requests for services from members and/or providers via phone, fax, and/or provider portal</li><li>
Process incoming and outgoing referrals, and prior authorizations, including intake, notification and census roles</li><li>
Assist the clinical staff with setting up documents/triage cases for Clinical Coverage Review</li><li>
Handle resolution/inquiries from members and/or providers</li></ul><p><b>
Other work as required / requested</b></p><ul><li>
May be assigned special project or other assignments and work tasks that are generally within the scope and level of the position, and relative to the need for flexible Company operations.</li></ul><p><br>
</p><p>You'll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.</p><p><b>
Required Qualifications:</b></p><ul><li>
High School Diploma / GED OR equivalent years of work experience</li><li>
Must be 18 years of age OR older</li><li>
2+ years of customer service experience</li><li>
Experience with Microsoft Word, Microsoft Excel (create, edit, save documents and spreadsheets) and Microsoft Outlook (email and calendar management)</li><li>
Basic knowledge of Medical Terminology</li><li>
Ability to work an 8-hour shift during our normal business hours of 7:00 am - 7:00 pm Pacific. It may be necessary, given the business need, to work occasional overtime. There is weekend rotation coverage required for this role.</li></ul><p><br>
</p><p><b>Preferred Qualifications:</b></p><ul><li>
1+ years of experience with authorizations</li><li>
Experience working within the health care Industry and with health care insurance</li><li>
Experience working in a hospital, physician's office or medical clinic setting</li><li>
Experience working in a call center</li><li>
Clerical or administrative support background</li><li>
Knowledge of ICD-9 and CPT codes</li></ul><p><br>
</p><p><b>Telecommuting Requirements:</b></p><ul><li>
Ability to keep all company sensitive documents secure (if applicable)</li><li>
Required to have a dedicated work area established that is separated from other living areas and provides information privacy.</li><li>
Must live in a location that can receive a UnitedHealth Group approved high-speed internet connection or leverage an existing high-speed internet service.</li></ul><p><br>
</p><ul><li>All employees working remotely will be required to adhere to UnitedHealth Group's Telecommuter Policy.</li></ul><p><br>
</p><p>Pay is based on several factors including but not limited to local labor markets, education, work experience, certifications, etc. In addition to your salary, we offer benefits such as, a comprehensive benefits package, incentive and recognition programs, equity stock purchase and 401k contribution (all benefits are subject to eligibility requirements). No matter where or when you begin a career with us, you'll find a far-reaching choice of benefits and incentives. The hourly pay for this role will range from $18 - $32 per hour based on full-time employment. We comply with all minimum wage laws as applicable.</p><p><b><i>
Application Deadline: </i></b><i>This will be posted for a minimum of 2 business days or until a sufficient candidate pool has been collected. Job posting may come down early due to volume of applicants.</i></p><p><i><br>
</i></p><p><i>At UnitedHealth Group, our mission is to help people live healthier lives and make the health system work better for everyone. We believe everyone-of every race, gender, sexuality, age, location, and income-deserves the opportunity to live their healthiest life. Today, however, there are still far too many barriers to good health which are disproportionately experienced by people of color, historically marginalized groups, and those with lower incomes. We are committed to mitigating our impact on the environment and enabling and delivering equitable care that addresses health disparities and improves health outcomes - an enterprise priority reflected in our mission.</i></p><p></p><p><i><br>
</i></p><p><i>UnitedHealth Group is an Equal Employment Opportunity employer under applicable law and qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations.</i></p><p><i><br>
</i></p><p><i>UnitedHealth Group is a drug-free workplace. Candidates are required to pass a drug test before beginning employment.</i></p></div>

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