administrative coordinator

NES Fircroft

<div>
 
 
 We're Hiring Recruitment Administration Coordinator
 
 
 
 
 
 
 Are you detail-oriented, organized, and passionate about supporting recruitment operations? We&rsquo;re looking for a Recruitment Administration Coordinator to join our team and help ensure a seamless hiring experience across multiple accounts.
 
 
 
 
 
 
 What You&rsquo;ll Be Doing
 
 
 
 In this role, you&rsquo;ll be responsible for:
 
 <ul>
 <li>
 Managing job postings, interview scheduling, and system updates
 </li>
 <li>
 Initiating and verifying pre-employment screening and reference checks
 </li>
 <li>
 Supporting ad-hoc administrative tasks such as test management, reporting, and process reviews
 </li>
 <li>
 Collaborating with recruiters, hiring managers, vendors, and other stakeholders
 </li>
 <li>
 Ensuring timely and accurate reporting and communication
 </li>
 <li>
 Handling queries efficiently and escalating when needed
 </li>
 <li>
 Contributing to continuous improvement initiatives and embracing new technologies
 </li>
 </ul>
 
 
 
 
 
 What We&rsquo;re Looking For
 
 
 
 We&rsquo;re seeking someone who:
 
 <ul>
 <li>
 Has strong attention to detail and organizational skills
 </li>
 <li>
 Is proficient in MS Office and comfortable with recruitment administration tools
 </li>
 <li>
 Communicates clearly and works well in a team
 </li>
 <li>
 Is adaptable, proactive, and committed to delivering excellent service
 </li>
 <li>
 Is fluent in English and able to manage multiple priorities effectively
 </li>
 </ul>
 
 
 
 
 
 Why Join Us?
 
 
 
 You&rsquo;ll be part of a collaborative and supportive team that values your contribution and encourages growth. If you&rsquo;re ready to make an impact and grow your career in recruitment administration, we&rsquo;d love to hear from you.
 
</div>

Administrative Coordinator

YMCA

<div><div><div>Great opportunity to be a part of the YMCA and aquatic events at an amazing facility!
</div><div><div>Job Description
</div><div>This position is responsible for supporting the administrative needs of the Aquatics Center and Swim Team Program. In this role, the Aquatics Center Administrative Coordinator will efficiently utilize resources, effectively communicate, work as a part of a team, practice good non-profit organizational support, and serve as an advocate for the sport of swimming.
</div></div><div><div>Qualifications
</div><div>EDUCATION/EXPERIENCE REQUIREMENTS:
<ul><li>High school diploma or equivalent
</li><li>Minimum of two years of administrative experience in a professional work environment with demonstrated proficiency in clerical and administrative support functions
</li><li>Previous experience coaching USA Swimming/YMCA team, officiating USA Swimming events, or USA Swimming team administration preferred.
</li><li>Demonstrated computer skills in Google Workspace or Microsoft Office products.
</li><li>Previous experience with Team Unify software management preferred.
</li><li>Demonstrated working knowledge of basic accounting principles and ability to follow policies/procedures.
</li><li>Current Red Cross CPR/First Aid/AED Certification OR equivalent &ndash; prior to starting.
</li><li>Additional training to be completed within the first 30 days and maintained afterwards:
</li><li>USA Swimming Administrative Official must be obtained within the first 6 months after hire
</li></ul>PHYSICAL REQUIREMENTS:
 
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is:
<ul><li>Is regularly required to talk and hear.
</li><li>Is regularly required to use a computer for extended periods of time and be able to communicate using a computer and phone/smart device.
</li><li>The employee frequently is required to sit and reach, and must be able to move around the work environment.
</li><li>Is frequently required to stand, sit, use hands to finger, handle or feel, reach with hands and arms, crawl, and must be able to move around the work environment
</li><li>The employee must occasionally lift and/or move up to 10 pounds.
</li><li>Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust.
</li></ul>WORK ENVIRONMENT:
 
While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts and vehicles. The noise level in the work environment is usually moderate to loud. This position usually works in an office and/or aquatic oriented environment, but the mission of the organization may sometimes take them to non-standard workplaces. This position works a standard work week, but will be expected to work evenings and weekends to accommodate events needs, and other meetings / activities outside of normal business hours.
</div></div><div><div>Essential Functions
</div><div>Swim Team Support
<div><ul><li>Oversee swim team management software set up, user management and ongoing maintenance, including management of the swim team website
</li></ul><ul><li>Manage swim team program registration, accounting and billing utilizing approved software.
</li></ul><ul><li>Provide excellent customer service to team parents and potential participants, serving as a key point of contact for information and assistance.
</li></ul><ul><li>Manage swim team accounting processes, including daily deposits, purchase orders, billing, collections and other business related processes.
</li></ul><ul><li>Manage supplies including ordering, tracking, distribution and overall expense management.
</li></ul><ul><li>Support swim team coaches with administrative tasks as assigned.
</li></ul><ul><li>Disseminate appropriate parent volunteer communications as needed.
</li></ul><ul><li>Monitor and track applicable swim team coach trainings and in-services.
</li></ul><ul><li>Manage and serve as the point of contact for swim team social media accounts.
</li></ul></div>Aquatic Events Support
<div><ul><li>Assist the Aquatic Events Director with administrative tasks related to securing, preparing for and managing aquatic events and swim meets.
</li></ul><ul><li>Oversee volunteer management for aquatic events and swim meets.
</li></ul><ul><li>Assist with meet coordination and delivery, including but not limited to computer, deck and facility support.
</li></ul><ul><li>Manage meet entries and registration.
</li></ul><ul><li>Assist the Aquatics Events Director and other leaders with the management of aquatic events accounting processes, including billing, collections, purchase orders and expense management.
</li></ul><ul><li>Serve as an aquatic events center main point of contact for the general public, vendors, rental customers, swim teams and event attendees
</li></ul></div>Other Functions
<div><ul><li>Attend department, branch and association staff meetings as required.
</li></ul><ul><li>Perform additional duties as required.
</li></ul><ul><li>Demonstrate and support the objectives of the organization as embodied in the mission statement and values.
</li></ul></div></div></div><div><div>Cause-Driven Leadership Competencies
</div><div><ul><li>Engaging Community
</li><li>Communication &amp; Influence
</li><li>Critical Thinking &amp; Decision Making
</li><li>Program / Project Management
</li><li>Developing Self &amp; Others</li></ul></div></div></div></div>

Administrative Coordinator - Events

City of Oklahoma City

Administrative Coordinator - City

Koç University

<div>
 
 
 Location:
 
 Istanbul - Rumelifeneri
 
 
 
 
 
 Ko&ccedil; University was founded in 1993 by the Vehbi Ko&ccedil; Foundation with the vision of achieving excellence in education, pioneering scientific research, and contributing value to society. Ranked among the top 500 universities globally, our university is one of Turkey&rsquo;s most prestigious institutions and aims to contribute to scientific, technological, and societal progress with its research-oriented structure. We offer an inspiring and dynamic living environment on our campus, creating a distinctive working atmosphere.
 
 
 At Ko&ccedil; University, our employees advance their careers in a dynamic and supportive work environment as part of a team of experts and innovators. Our workplace fosters continuous learning and offers opportunities for personal and professional development. With our vision and strong values, we invite you to join the Ko&ccedil; University family to achieve new milestones in your career.
 
 
 We are looking for an Academic and Administrative Coordinator to join the Graduate School of Sciences &amp; Engineering of our university who meets the following criteria:
 
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Bachelor's degree from a relevant department of a recognized university
 </li>
 <li>
 Preferably holds a Master&rsquo;s degree
 </li>
 <li>
 Minimum 5 years of professional experience
 </li>
 <li>
 Preferably with experience in Human Resources or in academic units of higher education institutions
 </li>
 <li>
 Excellent command of the English language
 </li>
 <li>
 Strong skills in task follow-up, planning, and reporting
 </li>
 <li>
 Excellent communication skills, open to development, and a good team player
 </li>
 <li>
 Proficient in MS Office programs
 </li>
 <li>
 Strong knowledge of regulations governing graduate education in higher education institutions
 </li>
 </ul>
 
 
 Job Description
 
 
 <ul>
 <li>
 Manage and supervise all administrative and academic processes affiliated with the Graduate School of Science and Engineering
 </li>
 <li>
 Collaborate with other departments including Admissions, Finance, Student Housing, and IT Services
 </li>
 <li>
 Prepare and document Graduate School Board and Executive Committee meetings
 </li>
 <li>
 Develop graduate course schedules and coordinate based on faculty member requests
 </li>
 <li>
 Forward student requests to relevant departments
 </li>
 <li>
 Manage the graduate school&rsquo;s budget and monitor related requests
 </li>
 <li>
 Oversee and ensure the proper execution of academic procedures in accordance with the regulations of the Council of Higher Education (Y&Ouml;K)
 </li>
 </ul>
 
 
 
 
 
 Campus Opportunities
 
 
 
 &bull; Unlimited access to the Sports Center,
 
 
 &bull; Health Center,
 
 
 &bull; Unlimited access to the Suna K&inodot;ra&ccedil; Library,
 
 
 &bull; Participation in cultural and arts events at the Sevgi G&ouml;n&uuml;l Cultural Center.
 
 
 
 
 
 
 Benefits
 
 
 
 &bull; Ko&ccedil; Foundation membership &amp; Foundation Health Insurance,
 
 
 &bull; &ldquo;Healthy Living Program for Ko&ccedil; Members&rdquo; via Ko&ccedil; Healthcare,
 
 
 &bull; Access to Ko&ccedil; Group Sports Club facilities,
 
 
 &bull; Employee Support Program,
 
 
 &bull; Discounts at member establishments with the Ko&ccedil; Ailem card,
 
 
 &bull; Flexible benefits through Flextra Program,
 
 
 &bull; Training programs to support professional and behavioral development,
 
 
 &bull; Tuition fee discounts,
 
 
 &bull; Shuttle,
 
 
 &bull; Birthday leave.
 
 
 Ko&ccedil; University embraces the principle of equal opportunities. All candidates are evaluated without discrimination based on race, gender, national or social origin, religion, age, disability, sexual orientation, or marital status.
 
</div>

Academic and Administrative Coordinator

UNC Health

<div>Description
Psychiatry Inpatient Management seeks a highly organized and motivated Administrative Coordinator to join their IVC team. Looking for someone with strong working knowledge of the Involuntary Commitment Process and the ability to notarize is preferred.
Position Offering:<ul><li>
Shift: Evening shift</li><li>
Hours: Full Time; 40 hours a week; 8-hour shifts between 1:30pm and 10pm, Monday - Friday. Schedule could vary base on what is happening.</li><li>
This position qualifies for an extensive benefit package including PTO hours</li><li>
Entity: UNC Medical Center</li><li>
Location: Chapel Hill, NC</li></ul>
We are seeking a highly organized and experienced administrative professional to support a dynamic healthcare department. Prior experience in an administrative role&mdash;preferably within a healthcare setting&mdash;is strongly preferred.
Summary: 
Performs a variety of administrative functions in support of a program or an administrative official in carrying out departmental financial and operating procedures and/or a program's administrative activities. 
Responsibilities: 
1. Administers a department or program budget, including participating with management in the development of budgets and establishing fiscal goals and objectives. Monitors a variety of accounts, analyzes budgetary trends, prepares fiscal reports used by management in strategic planning. Advises supervisor on budgetary matters. 
2. Develops and/or revises work procedures and methods, including necessary forms design, trains employees in work procedures. 
3. May supervise subordinate group of employees in administering program activities to include selection, training, evaluating, counseling and disciplining as delegated. 
4. Performs departmental or program purchasing administrative functions to include researching and recommending supplies and equipment to supervisor, expediting purchase orders and requisitions, and approving operational expenditures. 
5. Performs space allocation functions to include researching and recommending space reallocation, addition and renovation to supervisor, recommending vendors, and monitoring projects. 
6. Serves as a resource for management and employees in the interpretation and application of a variety of policies and procedures. Refines, develops, implements and communicates departmental and health care system policies and procedures to employees. Investigates and resolves matters regarding specific operating problems. 
7. Serves as human resources representative by ensuring compliance with HR policies and procedures, and serving as liaison with Human Resource Services for recruitment, retention, classification, compensation, and employee relations issues.<h3 class="jobSectionHeader"> 
Other Information</h3><div>
Other information: 
Education Requirements: 
<ul><li>High School diploma or GED</li></ul>
Licensure/Certification Requirements: 
<ul><li>No licensure or certification required.</li></ul>
Professional Experience Requirements: 
<ul><li>Three (3) years of clerical or administrative experience.</li><li>If Bachelor's degree, one (1) year of clerical or administrative experience.</li><li>If Associate's degree, two (2) years of clerical or administrative experience.</li></ul>
Knowledge/Skills/and Abilities Requirements:</div><h3 class="jobSectionHeader"> 
Job Details</h3>
Legal Employer: STATE
Entity: UNC Medical Center 
Organization Unit: Psych Inpatient Management
Work Type: Full Time 
Standard Hours Per Week: 40.00
Salary Range: $20.53 - $29.23 per hour (Hiring Range) 
Pay offers are determined by experience and internal equity 
Work Assignment Type: Onsite
Work Schedule: Day Job
Location of Job: US:NC:Chapel Hill
Exempt From Overtime: Exempt: No 
This is a State position employed by UNC Health Care System with UNC Health benefits. If, however, you are presently an employee of another North Carolina agency and currently participate in TSERS or the ORP, you will be eligible to continue participating in those plans at UNC Health. 
Qualified applicants will be considered without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, status as a protected veteran or political affiliation. 
 
UNC Health makes reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as applicants and employees with disabilities. All interested applicants are invited to apply for career opportunities. Please email applicant.accommodations@unchealth.unc.edu if you need a reasonable accommodation to search and/or to apply for a career opportunity.</div>

Administrative Coordinator - Psychiatry Inpatient Management

Nine Star Properties LLC.

Key Responsibilities:Customer Communication &amp; Sales Coordination - Only male candidate required<ul><li>Send emails to customers including quotations, balance confirmations, and payment follow-ups.</li><li>Forward confirmed orders to the sales team and coordinate with the warehouse to ensure timely dispatch.</li><li>Coordinate with drivers regarding delivery schedules and transit times.</li><li>Regularly update sales team and customers about stock availability.</li><li>Check and monitor customer credit limits.</li></ul>Reporting &amp; Documentation<ul><li>Prepare and submit daily sales and purchase reports to the Directors.</li><li>Keep records of director meetings and appointments.</li></ul>Procurement &amp; Supplier Coordination<ul><li>Obtain pro forma invoices from suppliers and share with the Director for approval.</li><li>Communicate order confirmations and coordinate supplier payments.</li><li>Create and maintain a list of incoming materials and update Directors accordingly.</li><li>Notify storekeepers and sales teams about incoming stock promptly.</li></ul>Administrative Support<ul><li>Apply for international visas as required.</li><li>Maintain accurate employee records including visa status, medical insurance, and renewals.</li><li>Manage and reapply for employee documentation such as MRIs, visas, and insurance.</li><li>Generate local purchase orders and invoices.</li><li>Perform any ad hoc administrative duties as assigned by the Director.</li></ul>Assisting in paying the utility payments as well as the credit card paymentsWork In Sajaa, SharjahJob Types: Full-time, Contract Contract length: 24 monthsPay: AED3,500.00 - AED4,000.00 per month

Sales & Administrative Coordinator

AL DHAMAN MEDICAL CENTRE

Location: Sharjah (Medical Centre) &bull; Hours: 9:00&ndash;1:00 &amp; 5:00&ndash;9:30 (flexibility required during peak times) Salary: AED 3,000 + visa &bull; Type: Full-timeKey Duties<ul><li>Reception &amp; booking (calls/WhatsApp), smooth patient flow</li><li>Update dentists&rsquo; &amp; room schedules, prevent overlaps/no-shows</li><li>Insurance: eligibility, pre-auth.</li><li>Purchases &amp; inventory for dental/medical supplies</li><li>Lab coordination</li><li>Records &amp; billing using clinic/practice software</li></ul>Requirements<ul><li>1+ year admin in dental/medical clinic (UAE preferred)</li><li>English required; Arabic a plus</li><li>Knows dental insurance workflows &amp; clinic software</li><li>Organized, proactive, customer-focused</li><li>Male candidates only ( visa provided) ; immediate joiner is a plus</li></ul>Apply: Send CV (PDF) to admcsharjah@gmail.com with subject &ldquo;Clinic Admin &ndash; Sharjah&rdquo;.Job Type: Full-timePay: AED2,800.00 - AED3,000.00 per month

Clinic Administrative Coordinator- Male

Search 5686+ Administrative coordinator jobs near you this September. New roles added regularly across leading industries. Apply today.