administrative coordinator

Clinical Investigation Specialists, Inc.

<p>Clinical Investigation Specialists, Inc., is a Clinical Research company located in Gurnee, Illinois, and Kenosha, Wisconsin. We conduct Phase II-Phase IV trials for many Worldwide Pharmaceutical Companies.</p><p>We are seeking a professional, full-time Administrative Coordinator for our Kenosha clinic preferably with knowledge or experience in Clinical Research.</p><p>The ideal candidate will be professional, accurate, organized, able to multitask, problem solve, and respond to management requests promptly. Candidate must have mid to advanced-level experience with Microsoft Excel, Word, PowerPoint, and other computer systems frequently used in Clinical Research. Upon occasion, the ideal candidate would be willing to commute between offices.</p><p>Your primary responsibility will be direct patient interface including managing and scheduling patients, chart preparation, and phone confirmation. You will also manage and maintain the front desk, prepare management reports for company executives, and other administrative duties as required, such as data processing.</p><p>Our professional office is a dynamic environment that offers new medical treatment options for patients with various disease states. We are offering a competitive salary and benefits package.</p><p>To learn more about our company, please visit our website at www.cisresearch</p><p>Job Type: Full-time</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Education:</p><ul><li>Associate (Preferred)</li></ul><p>Experience:</p><ul><li>Microsoft Office: 5 years (Required)</li><li>Administrative: 5 years (Required)</li></ul><p>Work Location: In person</p>

Administrative Coordinator

Nantanawat LLC (Branch 4)

<p><b>Administrative Coordinator</b></p><p><b>Nantanawat LLC (Branch 4) &ndash; Doha, Qatar</b></p><p><b>Position Summary</b></p><p>Nantanawat LLC (Branch 4) in Doha is seeking a highly organized and detail-oriented <b>Administrative Coordinator</b> to support daily office operations and ensure efficient coordination across departments. The ideal candidate will serve as a key point of contact for internal teams and external stakeholders, helping maintain smooth administrative workflows within the branch.</p><p><b>Key Responsibilities</b></p><ul><li>Coordinate and oversee daily administrative operations of Branch 4 office in Doha</li><li>Manage scheduling, meetings, appointments, and internal communications</li><li>Maintain organized filing systems (digital and physical records)</li><li>Prepare reports, letters, memos, and official correspondence</li><li>Support HR and finance-related administrative tasks such as attendance records, expense tracking, and documentation</li><li>Liaise with vendors, suppliers, and service providers as needed</li><li>Assist management with travel arrangements, logistics, and event coordination</li><li>Ensure office supplies are stocked and procurement requests are processed efficiently</li><li>Monitor compliance with company policies and administrative procedures</li><li>Provide general clerical support to management and staff</li></ul><p><b>Qualifications</b></p><ul><li>Bachelor&rsquo;s degree in Business Administration or related field (preferred)</li><li>2&ndash;4 years of experience in administrative or coordination roles</li><li>Strong organizational and multitasking skills</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)</li><li>Excellent written and verbal communication skills in English (Arabic is a plus)</li><li>Ability to work independently and handle confidential information</li><li>Experience in a corporate or multi-branch environment is an advantage</li></ul><p><b>Key Competencies</b></p><ul><li>Attention to detail</li><li>Time management</li><li>Problem-solving ability</li><li>Professional communication</li><li>Team collaboration</li><li>Reliability and accountability</li></ul><p><b>Work Location</b></p><p>Nantanawat LLC (Branch 4)<br/>Doha, Qatar</p><p><b>Employment Type</b></p><p>Full-time</p><p>Pay: Up to QAR650,000.00 per year</p><p>Work Location: In person</p>

Lakewinds Global

<div>
 <p>
  <strong>
   Administrative Coordinator (Onboarding, Compliance &amp; Candidate Experience)
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Pay:
  </strong>
  $800/week
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Schedule:
  </strong>
  Monday (Remote), Tuesday &ndash; Friday (In-Office)
 </p>
 <p>
  <strong>
   Location:
  </strong>
  In-Office
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Overview:
  </strong>
 </p>
 <p>
  We&rsquo;re looking for a highly organized and detail-oriented Administrative Coordinator to support onboarding, compliance, and the overall candidate experience. This role is essential in ensuring new hires are set up for success while maintaining accurate and compliant employee records.
 </p>
 <p>
  <strong>
   Responsibilities:
  </strong>
 </p>
 <ul>
  <li>
   Greet and welcome candidates and new hires in a professional, high-energy manner
  </li>
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   Manage in-office check-ins for interviews and onboarding
  </li>
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   Create a strong first impression and ensure a positive candidate experience
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   Create and manage employee badges and access credentials
  </li>
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   Coordinate onboarding for all new hires
  </li>
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   Ensure all new hire paperwork is completed accurately and on time
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   Maintain organized and up-to-date employee records
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   Monitor compliance for both new and current employees
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   Follow up on missing or incomplete documentation
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  <li>
   Assist with internal audits and compliance checks
  </li>
  <li>
   Support leadership with administrative and HR-related tasks
  </li>
 </ul>
 <p>
  <strong>
   What We&rsquo;re Looking For:
  </strong>
 </p>
 <ul>
  <li>
   Strong attention to detail and organization
  </li>
  <li>
   Friendly, professional, and welcoming personality
  </li>
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   Strong communication and follow-up skills
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   Ability to multitask in a fast-paced environment
  </li>
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   Comfortable working with systems, paperwork, and compliance processes
  </li>
  <li>
   Reliable and proactive
  </li>
 </ul>
 <p>
  <strong>
   Why Join Us:
  </strong>
 </p>
 <ul>
  <li>
   Consistent weekly pay ($800/week)
  </li>
  <li>
   In-office role with a structured schedule (Tuesday&ndash;Friday)
  </li>
  <li>
   Fast-paced, growth-oriented environment
  </li>
  <li>
   Opportunity to gain experience in operations, HR, and business management
  </li>
  <li>
   Work directly with leadership and play a key role in team success
  </li>
 </ul>
 <p>
  Benefits:
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Flexible schedule
  </li>
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  <br/>
 </p>
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  Ability to Commute:
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  <br/>
 </p>
 <ul>
  <li>
   Philadelphia, PA 19103 (Required)
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  <br/>
 </p>
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  Work Location: In person
 </p>
</div>


Commonwealth of Massachusetts

<div></div><div><div><div><div>MassHire Department of Career Services (MDCS) oversees the Commonwealth's network of One-Stop Career Centers, that assist businesses in finding qualified workers and providing job seekers with career guidance, as well as referral to jobs and training. MDCS strengthens the Career Center system through continuous improvement processes, and innovative business practices that maximize resources, foster partnerships, and engage employers to ensure a skilled, motivated, and adaptable workforce capable of meeting the emerging labor market needs of the Commonwealth, now and in the future.</div></div><div></div><div><div><br>
The Administrative Coordinator provides high‑level executive administrative support to the Senior Leadership Team of the MassHire Department of Career Services (MDCS). This role delivers comprehensive, executive‑level assistance to ensure the smooth functioning of daily operations, the coordination of special projects, and the execution of critical administrative functions essential to the agency&rsquo;s mission and related to oversight of the approximate $100 million MA workforce system. The Executive Assistant plans, organizes, and coordinates projects and ensures the execution of executive level activities in alignment with departmental regulations, policies, goals and operational standards.</div></div><div></div><div><div><b><br>
Duties include but are not limited to:</b></div></div><div></div><div><ul><li><div><br>
Provides high‑level administrative support, assisting with organizing, implementing, and maintaining procedures and practices while keeping leadership informed of requirements necessary to execute executive administrative policies.</div></li></ul></div><div><ul><li><div>
Completes executive administrative functions in compliance with departmental standards, including maintaining files and records, managing personnel documentation, coordinating administrative services, and preparing letters, reports, and other official correspondence.</div></li></ul></div><div><ul><li><div>
Assists with scheduling logistics for meetings, trainings, and events, including reserving rooms, booking travel, preparing materials, and coordinating virtual platforms.</div></li></ul></div><div><ul><li><div>
Assists with formatting presentations, proofreading documents, and preparing meeting packets when requested.</div></li></ul></div><div><ul><li><div>
Serves as a liaison within and outside the Department, demonstrating strong communication skills while interacting with internal units, external partners, and the public; screens callers and provides comprehensive support.</div></li></ul></div><div><ul><li><div>
Provides multitasking support by researching inquiries, documenting and reconciling requests, and ensuring timely follow‑up on matters requiring executive attention.</div></li></ul></div><div><ul><li><div>
Drafts and conveys written and oral communications related to projects&mdash;including federally mandated reviews&mdash;and responds to public inquiries regarding workforce policies and departmental practices.</div></li></ul></div><div><ul><li><div>
Monitors assigned unit activities to ensure effective operations and compliance with MDCS, state, and Secretariat standards.</div></li></ul></div><div><ul><li><div>
Confers with staff across the Department to exchange information, coordinate efforts, and gather updates on programs, activities, and operational needs.</div></li></ul></div><div><ul><li><div>
Acts as a liaison with local, state, and federal agencies, vendors, and other partners to exchange information, resolve issues, and coordinate meetings, events, and administrative activities.</div></li></ul></div><div><ul><li><div>
Reviews and analyzes data related to executive support functions to improve work methods, assess progress, and recommend revisions to procedures or practices.</div></li></ul></div><div><ul><li><div>
Prepares reports and compiles data to support executive decision‑making, ensure accurate documentation, and maintain audit‑ready records of assigned activities.</div></li></ul></div><div><ul><li><div>
Coordinates and oversees the work of others, as assigned, when preparing and maintaining reports, records, and documents.</div></li></ul></div><div><ul><li><div>
Support the operation of the Office of Workforce Innovation and MassHire Innovation Project as requested.</div></li></ul></div><div><ul><li><div>
Other duties as assigned.</div></li></ul></div><div><br>
</div></div><div><b>
Qualifications</b><div></div><div><b><br>
First consideration will be given to those applicants that apply within the first 14 days.</b></div><div></div><div><div><br>
MINIMUM ENTRANCE REQUIREMENTS: Applicants must have at least (A) two years of full-time, or equivalent part-time, professional, administrative or managerial experience in business administration, business management or public administration the major duties of which involved program management, program administration, program coordination, program planning and/or program analysis, or (B) any equivalent combination of the required experience and the substitutions below.</div><div></div><div><br>
Substitutions:</div><div></div><div><br>
I. A Bachelor's or higher degree with a major in business administration, business management or public administration may be substituted for the required experience.*</div><div></div><div><br>
II. A Bachelor's or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required experience.*</div><div></div><ul><li><br>
Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.</li></ul><div></div><p><b><br>
Comprehensive Benefits</b></p><p>
When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.</p><p>
Want the specifics? Explore our Employee Benefits and Rewards!</p><div></div><div><b><br>
An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.</b></div><div></div><div><br>
The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.</div></div><div><br>
</div></div><div><b>
Official Title</b><b>:</b> Program Coordinator I</div><div><b>
Primary Location</b><b>:</b> United States-Massachusetts-Boston-100 Cambridge Street</div><div><b>
Job</b><b>:</b> Administrative Services</div><div><b>
Agency</b><b>:</b> Department of Workforce Development</div><div><b>
Schedule</b><b>:</b> Full-time</div><div><b>
Shift</b><b>:</b> Day</div><div><b>
Job Posting</b><b>:</b> Apr 16, 2026, 7:54:49 AM</div><div><b>
Number of Openings</b><b>:</b> 1</div><div><b>
Salary</b><b>:</b> 65,578.50 - 94,378.44 Yearly</div><div><b>
If you have Diversity, Affirmative Action or Equal Employment Opportunity questions or need a Reasonable Accommodation, please contact Diversity Officer / ADA Coordinator</b><b>:</b> Karen Clifton-Hayes - 6176265138</div><div><b>
Bargaining Unit</b><b>:</b> 06-NAGE - Professional Admin.</div><div><b>
Confidential</b><b>:</b> No</div><div><b>
Potentially Eligible for a Hybrid Work Schedule</b><b>:</b> Yes</div></div>

Tenarius RO Engineering & Industrial Services Ltd.

<p><b>Job Summary</b></p><p>Tenarius RO Engineering &amp; Industrial Services Ltd. is seeking a highly organized and proactive <b>Administrative Coordinator</b> to join our team in Al Asimah, Kuwait City. The successful candidate will support daily administrative operations, coordinate office activities, and ensure smooth communication across departments. This role is ideal for individuals with strong organizational and multitasking skills in a professional industrial environment.</p><p><b>Responsibilities</b></p><ul><li>Coordinate daily administrative activities and office operations</li><li>Manage correspondence, emails, and internal communications</li><li>Maintain accurate records, files, and documentation</li><li>Schedule meetings, appointments, and company events</li><li>Prepare reports, presentations, and business documents</li><li>Support project teams with administrative tasks</li><li>Monitor office supplies and coordinate procurement</li><li>Liaise with clients, vendors, and internal departments</li></ul><p><b>Requirements / Qualifications</b></p><ul><li>Bachelor&rsquo;s degree in Business Administration or a related field preferred</li><li>Previous experience in administrative or coordination roles is an advantage</li><li>Strong organizational and multitasking skills</li><li>Excellent communication and interpersonal abilities</li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)</li><li>Attention to detail and problem-solving skills</li><li>Ability to work independently and within a team</li><li>Fluency in English (Arabic is an advantage)</li><li>Must be based in Kuwait or willing to relocate</li></ul><p><b>Compensation and Benefits</b></p><p><b>Salary:</b> KWD 450 &ndash; KWD 700 per month (depending on experience)</p><p><b>Benefits:</b></p><ul><li>Paid annual leave</li><li>End-of-service benefits as per Kuwait Labor Law</li><li>Training and professional development opportunities</li><li>Supportive and structured work environment</li><li>Career growth opportunities in engineering and industrial services</li></ul><p><b>Application Process</b></p><p>Interested candidates are invited to submit their updated CV along with a brief cover letter outlining their administrative experience and relevant skills.</p><p>Only shortlisted candidates will be contacted.</p><p>Job Type: Full-time</p><p>Pay: KD450.000 - KD700.000 per month</p><p>Work Location: In person</p>

Myrtha Contracting USA

<p><b>About us</b></p><p>Myrtha Pools USA is looking for an Administrative Coordinator to add to our growing team.</p><p>With a unique patented technology manufactured in Italy, Myrtha Pools USA is a leader in the aquatic industry. From municipalities to universities and hospitality, our swimming pools can be found in the most prestigious venues across the country. As the North American division, we represent the Myrtha Pools brand by sharing the passion for aquatics and the expertise in our unique technology.</p><p>Our company is in need of a well-organized, detail oriented Administrative Coordinator to support our team of professionals. The ideal candidate for this position has good coverage of phone and email communications, excellent organizational skills and a strong work ethic.</p><p>The position is in person at our office in Sarasota, FL. Remote work is not offered for this position.</p><p>Responsibilities</p><ul><li>Management of accounts payable and receivables</li><li>Maintain office filing systems, both physical and digital.</li><li>Assist with bookkeeping and basic accounting tasks as needed.</li><li>Handle confidential information with discretion.</li><li>Provide general support to visitors and team members.</li><li>Provide support and assistance to all company directors, reports to Director of Operations and Finance.</li><li>General office duties (front desk, mail).</li></ul><p>Education and Experience:</p><ul><li>2-3 years of professional working experience in administration.</li><li>Studies/background: accounting, preferably with swimming background or experience in swimming pools.</li><li>Languages: fluent in English, preferred second language Spanish</li><li>Available to travel for short periods of time in the USA and Caribbean. Occasional travels overseas (Italy).</li><li>Office 365 suite and apps, Adobe, QuickBooks.</li></ul><p>Job Type: Full-time</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Experience:</p><ul><li>Customer service: 1 year (Preferred)</li></ul><p>Work Location: In person</p>

AEI Corporation

<p><b>ADMINISTRATIVE COORDINATOR </b></p><p><b>About AEI: </b></p><p>Founded in 2005, AEI Corporation (Advanced Engineering Investigations) is a worldwide leader in forensic engineering and consulting. Headquartered in Littleton, Colorado, the company&rsquo;s team is made up of licensed engineers, fire investigators, and industry experts with extensive combined experience in forensic analysis and investigation, covering areas such as fires and explosions, electrical and mechanical failures, carbon monoxide and chemical incidents, materials forensics. AEI provides investigation support and expert testimony for our clients, including law firms, insurance companies, utilities, energy industry stakeholders, product manufacturers, and a variety of fortune 500 companies.</p><p>From the beginning, AEI&rsquo;s mission has been to deliver objective, technically sound answers for clients facing complex engineering and standard of care questions. Our work spans the full lifecycle of the forensic investigation &mdash; from on-site examination and artifact collection to laboratory testing, analysis, technical report preparation, and expert testimony.</p><p><b>Job Description</b></p><p>AEI is seeking a highly organized Administrative Coordinator to support Senior Project Engineers and expert staff. Reporting to the Administrative Manager, this client-facing role requires professionalism, discretion, and strong customer service skills.</p><p>This is a full-time, in-office position at AEI&rsquo;s Littleton headquarters (Monday&ndash;Friday, 8:00 a.m.&ndash;5:00 p.m.). Occasional overtime may be required. This role is not eligible for remote work.</p><p>Key responsibilities include reviewing, editing, formatting, and proofreading technical reports for client delivery and potential legal use, requiring exceptional attention to detail. The role will also assist with travel and calendar coordination.</p><p>The ideal candidate will have basic bookkeeping skills and provide backup support for invoicing, expenses, and financial records. Familiarity with QuickBooks and Microsoft Excel is preferred. This position is ideal for someone who can manage multiple priorities in a fast-paced environment.</p><p><b>Basic Qualifications</b></p><ul><li>3-5 years&rsquo; experience:</li><li>Technical writing</li><li>Proofreading and formatting</li><li>Fully proficient user of standard MS Office products, Adobe, and standard accounting software</li><li>Customer Service</li></ul><p><b>Desired Skills</b></p><ul><li>Bookkeeping</li><li>Managing travel arrangements</li><li>Calendar coordination</li><li>Ability to multitask and prioritize in a deadline-driven environment</li><li>Excellent attention to detail and organizational skills</li><li>Ability to work independently as well as part of a team</li><li>Strong communication skills, both written and verbal</li><li>A high level of organization and the ability to understand document contents will be crucial for this role. This role will act as the primary resource for tracking and sorting files that are provided by AEI&rsquo;s clients.</li></ul><p>The starting pay range for this position is between $60,000 and $67,000/year.</p><p>AEI offers competitive salaries and comprehensive benefits that include but are not limited to:</p><ul><li>Medical, dental, and vision insurance</li><li>Long-term disability insurance</li><li>Quarterly performance-based bonuses</li><li>401(k) program with Safe Harbor Match</li><li>Paid time off</li><li>Annual training/professional development</li><li>Licensing and professional membership fees</li><li>Health Savings Account (HSA), including company contribution</li><li>Life insurance</li><li>Competitive salary</li></ul><p>AEI Corporation is an Equal Opportunity Employer providing a smoke-free work environment. AEI Corporation complies with Equal Pay Act transparency requirements.</p><p>Pay: $60,000.00 - $67,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul><p>Application Question(s):</p><ul><li>Please verify that you understand the following:</li></ul><ul><li>8-5, Mon-Fri in-office position, no remote work </li><li>Non-smoking facility and grounds</li><li>Pay range of $60-67k annually + benefits</li><li>AEI runs payroll once per month, with payroll hitting the last business day of the month</li></ul><p>Work Location: In person</p>

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Administrative Coordinator

Administrative Coordinator

Administrative Coordinator

Administrative Coordinator

Administrative Coordinator

Administrative Coordinator

Administrative Coordinator