administrative coordinator

Vistas Global

<div><h2 class="jobSectionHeader"><b>Job Description</b></h2>
<p>We are seeking a proactive and detail-oriented <b>Administrative Coordinator</b> to provide comprehensive administrative and operational support, ensuring the smooth day-to-day functioning of the department. The role involves managing documentation, scheduling, correspondence, and assisting management with reporting, logistics, and coordination tasks. The ideal candidate will demonstrate strong organizational and communication skills, the ability to multitask effectively, and professionalism in handling confidential information within a fast-paced corporate environment.</p>
<h2 class="jobSectionHeader"><b>Key Responsibilities</b></h2>
<ul><li>Coordinate and support day-to-day administrative operations.</li>
<li>Manage correspondence including emails, memos, and internal communications.</li>
<li>Maintain accurate records, reports, and documentation.</li>
<li>Schedule and organize meetings, appointments, and events.</li>
<li>Track and follow up on departmental deliverables and deadlines.</li>
<li>Assist with procurement requests, expense tracking, and document processing.</li>
<li>Ensure confidentiality of all sensitive and official information.</li>
<li>Liaise effectively with internal teams to support business operations.</li>
<li>Provide logistical and clerical support as required by management.</li>
<li>Assist with HR and operational activities such as attendance tracking and onboarding.</li>
</ul><h2 class="jobSectionHeader"><b>Skills</b></h2>
<ul><li>Strong organizational and time management skills with attention to detail.</li>
<li>Excellent communication and interpersonal abilities.</li>
<li>Proficient in Microsoft Office tools (Word, Excel, PowerPoint) and general office administration.</li>
<li>Skilled in managing confidential documents, correspondence, and scheduling.</li>
<li>Ability to handle multiple priorities under pressure in a professional manner.</li>
<li>Reliable, adaptable, and committed to maintaining a high standard of administrative support.</li>
</ul><h2 class="jobSectionHeader"><b>Qualifications</b></h2>
<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li>
<li>Minimum 3 &ndash; 5 years of administrative experience, preferably in banking or financial services.</li>
<li>Fluency in Arabic and English is mandatory.</li>
<li>This is a full-time position based in Qatar.</li>
</ul>
<p><b>Job ID:</b> <b>22102501-114VG</b></p></div>

Administrative Coordinator

DigitalOcean

<div>
 Dive in and do the best work of your career at DigitalOcean. Journey alongside a strong community of top talent who are relentless in their drive to build the simplest scalable cloud. If you have a growth mindset, naturally like to think big and bold, and are energized by the fast-paced environment of a true industry disruptor, you&rsquo;ll find your place here. We value winning together&mdash;while learning, having fun, and making a profound difference for the dreamers and builders in the world.
 <br/>
 <br/>
 We are seeking a highly organized, proactive, and resourceful
 <strong>
  Administrative Coordinator
 </strong>
 to support the Senior Leadership team at Cloudways. This role is perfect for someone who thrives in a fast-paced environment, has a knack for anticipating needs, and takes pride in enabling leaders to focus on their most impactful work.
 <br/>
 <br/>
 <strong>
  What You'll Be Doing
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Executive-Level Support: Provide direct support to the SVP &amp; GM and extended senior leadership team, ensuring seamless day-to-day operations and helping prioritize time against the most critical business needs.
  </li>
  <li>
   Calendar &amp; Meeting Management: Own complex scheduling across time zones, coordinate leadership meetings, customer/partner sessions, offsites, and act as a thoughtful gatekeeper.
  </li>
  <li>
   Project &amp; Communication Support: Assist in meeting preparation (agendas, slide decks, follow-ups), track action items, draft communications, and ensure alignment across leadership.
  </li>
  <li>
   Stakeholder Engagement: Develop strong relationships with senior leaders, customers, partners, and internal teams, serving as a trusted point of contact.
  </li>
  <li>
   Event, Travel &amp; Logistics: Manage logistics for leadership offsites, conferences, speaking engagements, and travel arrangements. May also require travel domestically and internationally to support leadership at offsites, meetings, and events.
  </li>
  <li>
   Operational Support: Handle expense reporting and special projects that require discretion, judgment, and follow-through.
  </li>
  <li>
   Confidentiality: Maintain the highest level of integrity and confidentiality when handling sensitive and strategic matters.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  What You&rsquo;ll Add To Cloudways
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Proven experience supporting senior executives in a high-growth, fast-paced environment.
  </li>
  <li>
   Exceptional organizational and time-management skills, with the ability to prioritize multiple demands seamlessly.
  </li>
  <li>
   Strong interpersonal and communication skills, with the ability to partner effectively across teams and cultures.
  </li>
  <li>
   High proficiency with GSuite (Gmail, Calendar, Drive, Docs, Sheets, Slides), Zoom, and collaboration tools.
  </li>
  <li>
   Demonstrated ability to draft and edit executive-level correspondence with clarity and professionalism.
  </li>
  <li>
   A proactive problem-solver who thrives on accountability.
  </li>
  <li>
   Positive, can-do attitude with a commitment to teamwork, discretion, and excellence.
  </li>
  <li>
   This is an Onsite role
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Why You&rsquo;ll Like Working for DigitalOcean
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   We innovate with purpose. You&rsquo;ll be a part of a cutting-edge technology company with an upward trajectory, who are proud to simplify cloud and AI so builders can spend more time creating software that changes the world. As a member of the team, you will be a Shark who thinks big, bold, and scrappy, like an owner with a bias for action and a powerful sense of responsibility for customers, products, employees, and decisions.
  </li>
  <li>
   We prioritize career development. At DO, you&rsquo;ll do the best work of your career. You will work with some of the smartest and most interesting people in the industry. We are a high-performance organization that will always challenge you to think big. Our organizational development team will provide you with resources to ensure you keep growing. We provide employees with reimbursement for relevant conferences, training, and education. All employees have access to LinkedIn Learning's 10,000+ courses to support their continued growth and development.
  </li>
  <li>
   We care about your well-being. Regardless of your location, we will provide you with a competitive array of benefits to support you from our Employee Assistance Program to Local Employee Meetups to flexible time off policy, to name a few. While the philosophy around our benefits is the same worldwide, specific benefits may vary based on local regulations and preferences.
  </li>
  <li>
   We reward our employees. The salary range for this position is based on market data, relevant years of experience, and skills. You may qualify for a bonus in addition to base salary; bonus amounts are determined based on company and individual performance. We also provide equity compensation to eligible employees, including equity grants upon hire and the option to participate in our Employee Stock Purchase Program.
  </li>
  <li>
   DigitalOcean is an equal-opportunity employer. We do not discriminate on the basis of race, religion, color, ancestry, national origin, caste, sex, sexual orientation, gender, gender identity or expression, age, disability, medical condition, pregnancy, genetic makeup, marital status, or military service.
   <br/>
   <br/>
  </li>
 </ul>
</div>


<div><div><p>Dive in and do the best work of your career at DigitalOcean. Journey alongside a strong community of top talent who are relentless in their drive to build the simplest scalable cloud. If you have a growth mindset, naturally like to think big and bold, and are energized by the fast-paced environment of a true industry disruptor, you'll find your place here. We value winning together&mdash;while learning, having fun, and making a profound difference for the dreamers and builders in the world.</p></div><p>
We are seeking a highly organized, proactive, and resourceful <b>Administrative Coordinator</b> to support the Senior Leadership team at Cloudways. This role is perfect for someone who thrives in a fast-paced environment, has a knack for anticipating needs, and takes pride in enabling leaders to focus on their most impactful work.</p>
<h2 class="jobSectionHeader"><b>
What You'll Be Doing:</b></h2>
<ul><li><b>Executive-Level Support:</b> Provide direct support to the SVP &amp; GM and extended senior leadership team, ensuring seamless day-to-day operations and helping prioritize time against the most critical business needs.</li>
<li><b>Calendar &amp; Meeting Management:</b> Own complex scheduling across time zones, coordinate leadership meetings, customer/partner sessions, offsites, and act as a thoughtful gatekeeper.</li>
<li><b>Project &amp; Communication Support:</b> Assist in meeting preparation (agendas, slide decks, follow-ups), track action items, draft communications, and ensure alignment across leadership.</li>
<li><b>Stakeholder Engagement:</b> Develop strong relationships with senior leaders, customers, partners, and internal teams, serving as a trusted point of contact.</li>
<li><b>Event, Travel &amp; Logistics: </b>Manage logistics for leadership offsites, conferences, speaking engagements, and travel arrangements. May also require travel domestically and internationally to support leadership at offsites, meetings, and events.</li>
<li><b>Operational Support: </b>Handle expense reporting and special projects that require discretion, judgment, and follow-through.</li>
<li><b>Confidentiality: </b>Maintain the highest level of integrity and confidentiality when handling sensitive and strategic matters.</li>
</ul><h2 class="jobSectionHeader"><b>What You'll Add to Cloudways:</b></h2>
<ul><li>Proven experience supporting senior executives in a high-growth, fast-paced environment.</li>
<li>Exceptional organizational and time-management skills, with the ability to prioritize multiple demands seamlessly.</li>
<li>Strong interpersonal and communication skills, with the ability to partner effectively across teams and cultures.</li>
<li>High proficiency with GSuite (Gmail, Calendar, Drive, Docs, Sheets, Slides), Zoom, and collaboration tools.</li>
<li>Demonstrated ability to draft and edit executive-level correspondence with clarity and professionalism.</li>
<li>A proactive problem-solver who thrives on accountability.</li>
<li>Positive, can-do attitude with a commitment to teamwork, discretion, and excellence.</li>
</ul>
<ul><li>This is an Onsite role</li></ul>
<p><i>
#LI-Onsite</i></p>
<p>
#LI-UK1</p><div><h2 class="jobSectionHeader"><b>
Why You'll Like Working for DigitalOcean</b></h2>
<ul><li><b>We innovate with purpose. </b>You'll be a part of a cutting-edge technology company with an upward trajectory, who are proud to simplify cloud and AI so builders can spend more time creating software that changes the world. As a member of the team, you will be a Shark who thinks big, bold, and scrappy, like an owner with a bias for action and a powerful sense of responsibility for customers, products, employees, and decisions.</li>
<li><b>We prioritize career development.</b> At DO, you'll do the best work of your career. You will work with some of the smartest and most interesting people in the industry. We are a high-performance organization that will always challenge you to think big. Our organizational development team will provide you with resources to ensure you keep growing. We provide employees with reimbursement for relevant conferences, training, and education. All employees have access to LinkedIn Learning's 10,000+ courses to support their continued growth and development.</li>
<li><b>We care about your well-being. </b>Regardless of your location, we will provide you with a competitive array of benefits to support you from our Employee Assistance Program to Local Employee Meetups to flexible time off policy, to name a few. While the philosophy around our benefits is the same worldwide, specific benefits may vary based on local regulations and preferences.</li>
<li><b>We reward our employees. </b>The salary range for this position is based on market data, relevant years of experience, and skills. You may qualify for a bonus in addition to base salary; bonus amounts are determined based on company and individual performance. We also provide equity compensation to eligible employees, including equity grants upon hire and the option to participate in our Employee Stock Purchase Program.</li>
<li><b>DigitalOcean is an equal-opportunity employer. </b>We do not discriminate on the basis of race, religion, color, ancestry, national origin, caste, sex, sexual orientation, gender, gender identity or expression, age, disability, medical condition, pregnancy, genetic makeup, marital status, or military service.</li></ul></div></div>

Bornan Sports Technology

<p>Bornan Sports Technology is a company specialising in technological innovation applied to sport. We develop products for all types of sporting events, large and small, national and international, as well as services for results, timing and real-time television graphics.<br/>We are currently looking for a profile to join our administration department. This is a dynamic position where you will perform different tasks as described below. It is important that you are fluent in English and Arabic and availability to travel around the world.</p><p><b>Main responsibilities:</b></p><ul><li>Administration and organization of employee travel, accommodation and travel insurance.</li><li>Control of employee expenses.</li><li>Registration and administration of access cards, uniforms and necessary documentation.</li><li>Control of access to the office.</li><li>Purchasing of office supplies.</li><li>Contracting of external service companies.</li><li>Contracting and management of company suppliers.</li><li>Attending the reception desk.</li><li>Providing logistical support</li></ul><p><b>What do we expect from you?</b></p><ul><li>Knowledge of the Office</li><li>Experience in the functions described.</li><li>Fluent in spoken, written and read <b>English and Arabic</b>. Any other language is a plus.</li><li>Willingness to travel</li><li>Proactivity and responsibility</li><li>Teamworking</li><li>Initiative</li><li>Most importantly, a lot of enthusiasm!</li></ul><p>If you are interested, do not hesitate to send us your CV!</p><p>Job Types: Full-time, Permanent</p><p>Application Question(s):</p><ul><li>Are you familiar with MS Office Suite? (Excel, Word, etc)</li><li>What is your visa type (if you have) and nationality?</li><li>What is your salary expectations (full package)? </li></ul><p>Experience:</p><ul><li>Administrative: 3 years (Preferred)</li></ul><p>Language:</p><ul><li>Arabic  (Required)</li></ul><p>Willingness to travel:</p><ul><li>75% (Required)</li></ul>

BSI Lifestyle

<p><b>Join the Luxury Travel &amp; Lifestyle Industry with BSI Lifestyle</b></p><p><b>Location:</b> Dubai</p><p><b>Schedule:</b> Monday &ndash; Friday, standard office hours.</p><p><b>Compensation:</b> Competitive salary, discussed during interview.</p><p><b>About BSI Lifestyle</b></p><p><b>BSI Lifestyle</b> is an international luxury travel and concierge company headquartered in London. As proud members of <b>Virtuoso</b>, we create tailor-made travel experiences and provide personalized lifestyle management for elite clients worldwide. Our Dubai office plays a key role in ensuring flawless execution of our clients&rsquo; everyday needs.</p><p><b>Role Overview</b></p><p>We are seeking a <b>Lifestyle Administrative Coordinator</b> to join our Dubai office. In this role, you will support the front and back-office teams by <b>executing client lifestyle requests</b> within the UAE. You will be responsible for ensuring clients&rsquo; requests are carried out quickly, accurately, and with the highest level of discretion.</p><p><b>Key Responsibilities</b></p><ul><li>Coordinate and arrange day-to-day client lifestyle tasks (e.g., booking doctors, handymen, dry-cleaning, restaurants, house services, etc.).</li><li>Build and maintain a &ldquo;little black book&rdquo; of trusted local suppliers, service providers, and contractors, ensuring competitive rates and reliable service.</li><li>Act as the main point of contact with these suppliers, developing strong professional relationships to ensure priority service and smooth coordination.</li><li>Ensure that requests are handled within set deadlines and update internal systems.</li><li>Monitor quality of services delivered and report back to the front office team.</li><li>Maintain accurate records of all completed requests and associated costs.</li><li>Support the back-office team with additional administrative or coordination tasks when required.</li></ul><p><b>What We&rsquo;re Looking For</b></p><ul><li>Fluency in <b>Russian (spoken and written) and Upper-Intermediate English</b> or higher.</li><li><b>Experience in Dubai:</b> Long-term resident, familiar with local services, suppliers, and everyday administrative functions.</li><li>Strong coordination and problem-solving skills &mdash; resourceful and quick-thinking.</li><li>Clear and professional communication (verbal and written).</li><li>Prior experience in <b>concierge, lifestyle management, hospitality, or admin roles</b> is a strong plus.</li><li>Mature, reliable, and discreet, with the ability to handle sensitive matters responsibly.</li><li>Comfortable managing multiple tasks at once and working independently.</li></ul><p><b>What We Offer:</b></p><ul><li>Visa &amp; Insurance coverage</li><li>Paid vacation and sick leave.</li><li>Dedicated onboarding mentor during the trial period.</li><li>Access to global luxury travel networks and supplier insights.</li><li>Performance-based incentives and a passionate, collaborative team culture.</li><li>Opportunity to work in a prestigious international company with exposure to luxury lifestyle management.</li></ul><p>Job Types: Full-time, Permanent</p>

Lifestyle Administrative Coordinator

Ford Agency

<div></div><div><div><div><h4 class="jobSectionHeader"><b>Job Details</b></h4>
</div><div><div><div>Posted October 23, 2025
</div><div>Compensation $60,000+ annually DOE
</div><div>LocationWashington D.C.</div>
<div>Job Type Temporary
</div><div>Industry Legal
</div></div></div><div><h4 class="jobSectionHeader"><b>Job Description</b></h4>
<div>The Ford Agency is actively seeking an organized and driven Administrative Coordinator to join a busy HR team at a prestigious DC law firm. This individual will provide administrative support to the team, coordinate meeting logistics, and support various Human Resources projects. This is an excellent opportunity for someone with solid administrative skills looking to shift their career to a Human Resources focus. This is a temporary position that is expected to last nine months and is available immediately!<br>
<br>
Responsibilities Include:
<ul><li>Provide administrative support to the HR team</li>
<li>Coordinate recruiting and onboarding processes</li>
<li>Respond to HR inquiries and requests</li>
<li>Update and maintain personnel files</li>
<li>Coordinate the employee referral bonus program</li>
<li>Maintain the calendar for the HR team including events and meetings</li>
<li>Assist with various HR projects</li>
</ul>Qualifications Include:
<ul><li>3+ years of administrative experience</li>
<li>Proficient with MS Office</li>
<li>Professional written and verbal communication skills</li>
<li>Ability to multitask and thrive in a fast-paced environment</li>
</ul>
<br>
<b>Candidates for this position must be based in DC, MD, or VA area or have independent plans for relocation.</b><br>
<br>
<i>The Ford Agency is a recruiting firm based in Washington, DC. We represent a broad range of organizations including: non-profits, associations, legal, consulting, and government relations firms. This position is an opening with one of our clients.</i></div></div></div></div>
<br><div><div><div><h2 class="jobSectionHeader"><b>We </b><b>listen, ask </b><b>key questions, and </b><b>refine</b><b> the process</b></h2><p><br>
Our refined process has led our team to consistent success in recruiting for the area&rsquo;s discerning business market.</p><p>
We ensure our clients&rsquo; priorities, role requirements, company culture, and objectives are taken into consideration for every search. We have an extensive pool of talent to quickly identify strong candidates for your open positions, taking the burden of time and energy off your shoulders.
</p><p>We do the same for candidates, actively listening to career desires and goals during each interview, and presenting realistic options and timelines for employment.</p><p>
Clients and candidates alike find our recruiting services refreshing and reliable.</p></div></div></div>

Human Resources Administrative Coordinator

State of South Carolina

<div><div><div><h2 class="jobSectionHeader"><b>Job Responsibilities</b></h2></div>
<p></p><div><div>Are you passionate about making a real difference in people's lives? Join our team at the Office of Mental Health where we are dedicated to providing compassionate and accessible care to our community. We are seeking a<b> Administrative Coordinator I </b>who is motivated to help individuals and families navigate life's challenges and achieve long-term wellness. If you want to use your skills to build a healthier, more resilient community, we encourage you to apply.</div><br>
This position is located at the SC Department of Behavioral Health and Developmental Disabilities (DBHDD) - Office of Mental Health, Lexington County Community Mental Health Center, 301 Palmetto Park Blvd, Lexington, SC 29072.<br>
<br>
As the Administrative Coordinator I, working under general supervision, you will plan, direct, and organize the complex administrative activities of the Executive Office of the Community Mental Health Center.<br>
<br>
<b><i>Responsibilities for the Administrative Coordinator I:</i></b><ul><li>
Serve as assistant to the Executive Director and as liaison between the Center and the Board of Directors; composes/disseminates correspondence to the board. Functions as the primary designee of the Executive Director for organizing and managing official business, correspondence, and appointments. Receives information and assemble reports and documents for the Board of Directors and Executive Director. Help to coordinate special meeting and public relations events.</li><li>
Ensure that all employees have a current EPMS planning stages. Send out reminders to supervisors when reviews are due and follows up if review is not received in a timely manner. Prepare and submit all EPMS's to HR Processing.</li><li>
Provide back up for HR Manager with all payroll functions. Assist HR Manager in Job Posting, screening applicants, and complete close out for the Center.</li><li>
Assist in scheduling trainings and entering data into SCEIS related to training attendance. Assist with onboarding new hires and coordinating orientation schedules.</li><li>
Assist with Insurance credentialing to ensure that staff can bill appropriately to private insurance.</li><li>
Keep updated on the mandatory required training for OMH and Lexington. Comply with all local, state, federal laws and corporate compliance.</li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>Minimum and Additional Requirements</b></h2></div>
<p></p><div><ul><li>A high school diploma and relevant experience in business management, public administration, or administrative services or a bachelor's degree may be substituted for the required work experience.</li></ul></div><br>
<p></p>
<div><h2 class="jobSectionHeader"><b>Preferred Qualifications</b></h2></div>
<p></p><div><ul><li>Bilingual abilities in English and Spanish (or another language) are a plus.</li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>Additional Comments</b></h2></div>
<div><p><b>Post hire, employees must have:</b></p><ul><li>
Knowledge of basic computer skills, strong organizational skills, and ability to maintain confidential information.</li><li>
Ability to communicate effectively and maintain effective working relationships.</li></ul><p>
The Department of Behavioral Health and Developmental Disabilities is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions including, but not limited, to lactation), national origin, age (40 or older), disability or genetic information.</p><div>
Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from employment. Please complete the state application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.</div><div></div><div><b><br>
The Department of Behavioral Health and Developmental Disabilities offers an exceptional benefits package for full time (FTE) employees:</b></div><ul><li>
Health, dental, vision, long-term disability, and life insurance for employees, spouse, and children. Click here for additional information.</li><li>
15 days annual (vacation) leave per year</li><li>
15 days sick leave per year</li><li>
13 paid holidays</li><li>
Paid Parental Leave</li><li>
S.C. Deferred Compensation Program available (S.C. Deferred Compensation)</li><li>
Retirement benefit choices *<ul><li>
State Retirement Plan (SCRS)</li><li>
State Optional Retirement Program (State ORP)</li></ul></li></ul><ul><li>Enrollment in one of the listed plans is required for all FTE employees; please refer to the contribution section of hyperlinked retirement sites for the current contribution rate of gross pay</li></ul></div></div></div><p></p>

Administrative Coordinator I (Lexington MHC)

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Administrative Coordinator

Administrative Coordinator

Administrative Coordinator

Administrative Coordinator

Lifestyle Administrative Coordinator

Human Resources Administrative Coordinator

Administrative Coordinator I (Lexington MHC)