administrative coordinator

Pacific Shipyards International, LLC

<div>Position Title: Administrative Coordinator<br>
Reports To: Human Resource Manager<br>
FLSA Status: Non-Exempt<br>
<br>
<b>Position Summary:
</b><br>
This position will perform administrative tasks and services to support effective and efficient operations of the organization&rsquo;s human resource department. The Administrative Coordinator will facilitate various trainings such as OSHA-10 Maritime, Audiograms, and other trainings as the company deems necessary. The Administrative Coordinator will maintain credentialing compliance for Pacific Shipyards International and subcontractors and perform other administrative support functions as needed.<br>
<br>
Pacific Shipyards International, LLC Expectations of Employee:
<ul><li>Is committed to the company values and adheres to all Pacific Shipyards&rsquo; policies and procedures</li>
<li>Perform duties of his/her job and as assigned by Management</li>
<li>Maintain a positive and respectful attitude and conduct her/himself with integrity and in a polite, professional manner treating customers and co-workers courteously and respectfully</li>
<li>Communicates regularly with Officers, Manager, &amp; Supervisors about the different divisions and department&rsquo;s issues.
</li><li>Consistently be on time for work, meetings and appointments and deliver work projects by assigned due dates</li>
<li>Maintain assigned work areas in a clean and orderly fashion</li>
<li>Maintain and ensure the safety of all assigned equipment</li>
<li>Perform all duties in conformance to appropriate safety and security standards</li>
<li>Ability to handle multiple tasks and balance priorities</li>
<li>Computer proficiency in Microsoft Office</li>
</ul>
<br>
Essential Duties &amp; Responsibilities:
<ul><li>Coordinates and/or facilitates training sessions; organizes scheduling, reserves space for training, ensures that audiovisual equipment is available and operating, distributes materials.</li>
<li>Interacts with third party organizations and base personnel to facilitate gaining security/installation access as required by jobs performed on applicable government projects.</li>
<li>Will track, monitor, and coordinate security credentials for PSI employees and subcontractors and maintain and submit vessel access lists to government entities.</li>
<li>Processes installation access requests for employees and subcontractors and tracks approvals/denials and notifies respective parties.
</li><li>Submits <i>Vessel Access List</i> for Navy Projects to corresponding base personnel.</li>
<li>Maintains accurate and up-to-date employee files and documentation.</li>
<li>Answers frequently asked questions from employees, managers, and subcontractors; refers more complex questions to appropriate senior-level HR staff or management.</li>
<li>Maintains the integrity and confidentiality of human resource files and records.</li>
<li>Performs periodic audits of employee files and records to ensure that all required documents are collected and filed appropriately.</li>
<li>Provides clerical support to the HR department</li>
<li>Assists with coordinating employee trainings.</li>
<li>Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations.</li>
<li>Performs other duties as assigned.</li>
</ul>
<br>
Education/Training/Experience Requirement:
<ul><li>High School Diploma or equivalent
</li><li>Excellent written and verbal communication skills</li>
<li>Comfortable speaking to individuals and/or with small and large groups. Ability to effectively communicate to employees and managers.</li>
<li>Proficiency in Microsoft Office products and ability to learn and utilize other software applications</li>
<li>Ability to effectively operate office equipment, to include desktop computers,</li>
</ul>calculators, printers, copy machines and telephones.
<ul><li>Must adhere to the highest level of confidentiality, diplomacy, and professionalism.</li>
<li>Excellent organizational skills and attention to detail.</li>
</ul>
<br>
Qualification/Requirement:
<ul><li>Must show proof of your legal right to work in the United States</li>
<li>This position requires US Citizenship due to security clearance required for base access</li>
<li>Must be able to successfully obtain a Transportation Worker Identification Credential (TWIC)</li>
<li>Must be able to successfully obtain a Defense Biometric Identification System (DBIDS) Credential to gain access to federally controlled work sites</li>
<li>All candidates must submit to and pass a post-offer drug screening and background check before employment begins. Failure to complete any of these steps will result in disqualification</li>
<li>Valid State of Hawaii REAL ID-Compliant Drivers&rsquo; License in good standing or a valid U.S. Passport in addition to a valid Hawaii Driver&rsquo;s License, if you do not have a REAL ID-Compliant Driver&rsquo;s License</li>
<li>Candidates must have access to reliable transportation to get to work and other job sites on time for the start of a shift.</li></ul><br>
<br>
<br>
<b>Additional Information:</b><br>
<br>
This job description in no way states or implies that these are the only duties to be performed by the employee filling this position. Employee will be required to follow any other job-related instructions and to perform any other job-related duties requested by management. Management has the right to add to, revise, or delete information in this job description.
<br>
This document does not create an employment contract, implied or otherwise, other than an &ldquo;at will&rdquo; employment relationship.<br>
<br>
<b>Pay Range:</b> $22.00-$28.00 per hour to commensurate with experience.</div>

Administrative Coordinator

Confidential

<div>
 <p>
  <strong>
   Administrative Coordinator
  </strong>
 </p>
 <p>
  <strong>
   Job Summary
  </strong>
 </p>
 <p>
  The Administrative Coordinator provides comprehensive administrative and operational support to ensure the efficient functioning of the department. This role is responsible for coordinating daily office activities, managing documentation, supporting internal processes, and assisting team members with administrative tasks. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment.
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <ul>
  <li>
   Provide administrative support to the department, including scheduling meetings, preparing correspondence, and organizing files.
  </li>
  <li>
   Coordinate office operations and ensure compliance with internal procedures and organizational policies.
  </li>
  <li>
   Assist in preparing reports, presentations, and documentation for management review.
  </li>
  <li>
   Assist HR &amp; GR departmental in their tasks
  </li>
  <li>
   Perform other administrative duties as needed to support team efficiency.
  </li>
 </ul>
 <p>
  <strong>
   Qualifications
  </strong>
 </p>
 <ul>
  <li>
   Associate or Bachelor degree in Business Administration, Office Management, or a related field (preferred).
  </li>
  <li>
   Fresh Graduate or One year of experience
  </li>
  <li>
   Strong organizational, time-management, and multitasking skills.
  </li>
  <li>
   Excellent verbal and written communication skills.
  </li>
  <li>
   Proficiency in Microsoft Office Suite and other productivity tools.
  </li>
  <li>
   Ability to maintain confidentiality and handle sensitive information.
  </li>
  <li>
   Strong problem-solving skills and attention to detail.
  </li>
 </ul>
 <p>
 </p>
</div>


Med Market Agency

<div>
 About Us
 <p>
  Med Market Agency is a dynamic and fast-growing marketing and production company based in Saudi Arabia. As our operations expand, we are seeking a highly organized and efficient Administrative Coordinator to support our internal processes, ensure smooth day-to-day operations, and maintain the backbone systems that keep our teams running efficiently.
 </p>
 Position Overview
 <p>
  The Administrative Coordinator will be responsible for providing administrative, clerical, and organizational support to the office team. The ideal candidate is proactive, well-organized, and able to handle multiple tasks efficiently while maintaining a high level of professionalism.
 </p>
 Key Responsibilities
 <ul>
  <li>
   Manage day-to-day administrative tasks, including filing, document preparation, and data entry
  </li>
  <li>
   Handle incoming and outgoing correspondence (emails, calls, letters)
  </li>
  <li>
   Schedule meetings, appointments, and maintain team calendars
  </li>
  <li>
   Assist in preparing reports, presentations, and internal documents
  </li>
  <li>
   Coordinate office supplies, stationery, and inventory management
  </li>
  <li>
   Support HR tasks such as maintaining employee records and assisting with onboarding
  </li>
  <li>
   Arrange travel bookings, transportation, and logistics when required
  </li>
  <li>
   Maintain office cleanliness, organization, and overall readiness
  </li>
  <li>
   Provide general support to the management team as needed
  </li>
 </ul>
 Qualifications
 <ul>
  <li>
   Bachelor&rsquo;s degree in Business Administration or related field (preferred)
  </li>
  <li>
   1&ndash;3 years of experience in administrative or office support roles
  </li>
  <li>
   Strong communication skills in English (Arabic is a plus)
  </li>
  <li>
   Proficient in MS Office (Word, Excel, PowerPoint)
  </li>
  <li>
   Excellent organizational and time-management skills
  </li>
  <li>
   Ability to handle confidential information with integrity
  </li>
  <li>
   Strong problem-solving skills and attention to detail
  </li>
 </ul>
</div>


<div>
 <strong>
  About Us
 </strong>
 <p>
  Med Market Agency is a dynamic and fast-growing marketing and production company based in Saudi Arabia. As our operations expand, we are seeking a highly organized and efficient
  <strong>
   Administrative Coordinator
  </strong>
  to support our internal processes, ensure smooth day-to-day operations, and maintain the backbone systems that keep our teams running efficiently.
 </p>
 <strong>
  Position Overview
 </strong>
 <p>
  The
  <strong>
   Administrative Coordinator
  </strong>
  will be responsible for providing administrative, clerical, and organizational support to the office team. The ideal candidate is proactive, well-organized, and able to handle multiple tasks efficiently while maintaining a high level of professionalism.
 </p>
 <strong>
  Key Responsibilities
 </strong>
 <ul>
  <li>
   Manage day-to-day administrative tasks, including filing, document preparation, and data entry
  </li>
  <li>
   Handle incoming and outgoing correspondence (emails, calls, letters)
  </li>
  <li>
   Schedule meetings, appointments, and maintain team calendars
  </li>
  <li>
   Assist in preparing reports, presentations, and internal documents
  </li>
  <li>
   Coordinate office supplies, stationery, and inventory management
  </li>
  <li>
   Support HR tasks such as maintaining employee records and assisting with onboarding
  </li>
  <li>
   Arrange travel bookings, transportation, and logistics when required
  </li>
  <li>
   Maintain office cleanliness, organization, and overall readiness
  </li>
  <li>
   Provide general support to the management team as needed
  </li>
 </ul>
 <strong>
  Qualifications
 </strong>
 <ul>
  <li>
   Bachelor&rsquo;s degree in Business Administration or related field (preferred)
  </li>
  <li>
   1&ndash;3 years of experience in administrative or office support roles
  </li>
  <li>
   Strong communication skills in English (Arabic is a plus)
  </li>
  <li>
   Proficient in MS Office (Word, Excel, PowerPoint)
  </li>
  <li>
   Excellent organizational and time-management skills
  </li>
  <li>
   Ability to handle confidential information with integrity
  </li>
  <li>
   Strong problem-solving skills and attention to detail
  </li>
 </ul>
</div>


golden granites

<p><b>Job Title: Administrative Coordinator (International Buyer &amp; Export Coordination)</b></p><p><b>Job Summary</b></p><p>We are seeking a highly organized Administrative Coordinator with strong experience in export operations, international buyer communication, and administrative management. The role requires excellent English fluency, the ability to handle salary sheet preparation, manage payment transactions for buyers, and maintain banking and documentation processes efficiently.</p><p><b>Key Responsibilities</b></p><ul><li>Coordinate with international buyers through email and act as the communication bridge between buyers and the factory.</li><li>Handle export documentation, order follow-ups, and shipment coordination.</li><li>Prepare bank documents for foreign currency payments and related export transactions.</li><li>Manage online banking activities for payments, transfers, and buyer-related financial processes.</li><li>Prepare monthly Salary Sheets and support HR/admin with payroll-related documentation.</li><li>Handle payment transactions for buyers, ensuring accuracy and timely processing.</li><li>Maintain and organize all administrative files, records, and digital documents.</li><li>Provide day-to-day administrative support to ensure smooth office and factory coordination.</li></ul><p><b>Mandatory Skills</b></p><ul><li>Experience in Export Operations (1&ndash;5 years).</li><li>Experience in International Buyer Communication.</li><li>English Fluency &ndash; Mandatory (written &amp; verbal).</li><li>Experience in preparing salary sheets / payroll documentation.</li><li>Ability to handle payment transactions and bank-related processes.</li><li>Strong knowledge of MS Excel, Word, and email communication.</li><li>Excellent organizational and file management skills.</li></ul><p><b>Experience Required</b></p><p>1 to 5 years in export, administrative coordination, or international communication roles.</p><p><b>Qualifications</b></p><ul><li>Bachelor&rsquo;s degree in Commerce, Business Administration, or related field (preferred).</li><li>Strong communication and time-management skills.</li><li>Ability to manage confidential information responsibly.</li></ul><p><b>Job Type</b></p><p>Full-time &ndash; Work from office</p><p><b>Location</b></p><p>Alwarpet, Chennai</p><p><b>Salary</b></p><p>25 to 30 Based on the Interview Performance</p><p><b>Contact Mail Id</b> - rcsekar33@outlook.com</p><p><b>Contact Number- </b>9361844251</p><p>Job Type: Full-time</p><p>Pay: From &#8377;25,000.00 per month</p><p>Benefits:</p><ul><li>Cell phone reimbursement</li><li>Flexible schedule</li><li>Paid sick time</li><li>Provident Fund</li></ul><p>Work Location: In person</p>

Grupo Bimbo

<div><div>Have you ever enjoyed Arnold&reg;, Brownberry&reg; or Oroweat&reg; bread? A Thomas&rsquo;&reg; English muffin or bagel? Or perhaps snacked on a Sara Lee&reg;, Entenmann&rsquo;s&reg; or Marinela&reg; cake or donut? If the answer is yes, then you know Bimbo Bakeries USA!</div><div>
</div><div>
More than 20,000 associates in bakeries, sales centers, offices and on sales routes work to ensure our consumers have the freshest products at every meal. In addition to competitive pay and benefits, we provide a safe and inclusive work environment that appreciates diversity, promotes development and allows our associates to be their authentic selves.</div><div><b>
</b></div><div><b>
Administrative Coordinator</b></div><div>
</div><div>
The Administrative Coordinator is responsible for supporting various administrative functions within the company, including recruitment, personnel records management, and employee communications. This role requires strong organizational skills and the ability to handle confidential information with discretion.</div><div>
</div><div><b>
Top Reasons to Apply:</b></div><div>
</div><ul><li>
Base Pay: $26.00/hr.</li><li>
Shift: Monday - Friday. 7am-3:30pm</li><li>
Full benefits offered: Medical, Dental, Vision, Retirement Plan.</li><li>
Opportunity to support and coordinate key functions within a growing organization.</li></ul><div>
</div><div><b>
What You Will Be Doing:</b></div><div>
</div><ul><li>
Provide support in areas such as recruitment, staffing, and orientation.</li><li>
Assist in maintaining personnel records.</li><li>
Process a variety of confidential forms, including enrollment, pay changes, and pre-employment screening information.</li><li>
Support employee communications by responding to routine questions on HR policies and procedures, and identifying potential issues.</li><li>
Coordinate plant-wide activities relating to safety and associate engagement.</li><li>
Assist in the preparation of special projects, such as PowerPoint presentations and skills development training.</li><li>
Support donation requests, check sorting, and attendance tracking.</li><li>
Provide back-up relief for the Administrative Assistant, including receptionist and mail distribution duties.</li><li>
Support Plant Management staff with announcements and communication boards throughout the bakery.</li><li>
Conduct safety observations as required within the bakery.</li><li>
Other administrative support duties as assigned.</li></ul><div>
</div><div><b>
What We Need From You:</b></div><div>
</div><ul><li>
Minimum High School or equivalent, plus three to five (3-5) years of experience.</li><li>
A combination of education, training, and experience that results in demonstrated competency to perform the work may be substituted.</li><li>
Ability to maintain confidentiality of any personal or company information encountered.</li><li>
Excellent organizational and communication (written &amp; oral) skills.</li><li>
Excellent interpersonal skills.</li></ul><div>
</div><div><b>
#YOUBELONGATBBU</b></div><div><b>
Equal Opportunity Employer/Disabled/Veterans.</b></div><div>
The physical and mental demands described in each job posting are representative of those that must be met by an associate to successfully perform the essential functions of each job. Reasonable accommodations may be requested to enable qualified individuals with disabilities to perform the essential functions of each job.</div><div>
</div><div>
Bimbo Bakeries USA is an equal opportunity employer with a policy that provides equal employment opportunity for applicants and employees regardless of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, marital status, veteran status, any other classification protected by law.</div><div>
</div><div>
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.</div></div>

Disaster Care Capital Ltd

<p><b>Position Summary</b></p><p><b>This is a junior position.</b></p><p>The Administrative Coordinator is responsible for providing high-level administrative and operational support to ensure efficient workflow and project execution across teams. This role involves maintaining internal documentation, coordinating meetings, supporting process adherence, and following up on project management tasks via tools like ClickUp. The ideal candidate must be fluent in English and capable of working in a fast-paced, cross-functional environment.</p><p><b>Key Responsibilities</b></p><p>&middot; - Coordinate administrative and operational activities across departments.</p><p>&middot; - Follow up on task progress, deadlines, and deliverables using project management tools (e.g., ClickUp).</p><p>&middot; - Schedule and organize internal/external meetings, prepare agendas, and take minutes.</p><p>&middot; - Assist in compiling reports, dashboards, and tracking documentation.</p><p>&middot; - Maintain records and update shared files and folders in a structured and timely manner.</p><p>&middot; - Communicate professionally with internal and external stakeholders.</p><p>&middot; - Support onboarding of new hires by preparing required documentation and tools.</p><p>&middot; - Provide ad hoc administrative support to project managers and department heads.</p><p><b>Required Qualifications and Skills</b></p><p>&middot; - Fluent in English, both spoken and written.</p><p>&middot; - Maximum of 2 years&rsquo; experience in an administrative or coordination role.</p><p>&middot; - Proficient in Microsoft Office Suite, Google Workspace, and project management tools (preferably ClickUp).</p><p>&middot; - Excellent organizational skills with attention to detail.</p><p>&middot; - Strong communication and interpersonal skills.</p><p>&middot; - Ability to manage multiple tasks simultaneously and meet tight deadlines.</p><p>&middot; - Capable of working independently and remotely with minimal supervision.</p><p><b>Benefits</b></p><ul><li>Paid Time Off</li><li><b>Work From Home</b></li><li>Performance Bonus</li><li>Ongoing professional development and training support</li></ul><p>Job Type: Full-time</p><p>Application Question(s):</p><ul><li>What's your English level?</li><li>Are you able to work remotely full-time?</li></ul>

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