administrative coordinator

Johns Hopkins University

<div><p>We are seeking a Full-time <b><i>Administrative Coordinator</i></b> provides high-level administrative support to the Faculty, Fellowship program, leaders, staff, and associated research labs. This role coordinates Fellowship activities, administrative activities, purchasing, manages multiple calendars, and coordinates travel arrangements. The Administrative Coordinator interprets operating policies of the University and exercises independent judgment in the resolution of administrative problems often acting in direct response to Faculty. Coordinates daily activities in a multi-faceted complex medical practice to ensure a smoothly functioning office and good patient relations.<br>
</p><p></p><br>
<p><b>Specific Duties &amp; Responsibilities</b></p><ul><li>
Provides high-level administrative assistance to Clinic Manager, and other divisional faculty and staff.</li><li>
Uses critical thinking skills to manage multiple projects independently, including handling matters of a confidential nature with sensitivity and discretion.</li><li>
Coordinates daily, weekly, monthly, and yearly calendars.
</li><li>Plans, coordinates, and arranges internal and external meetings, depositions, court appearances, speaking engagements, and attendance at local, national, and international meetings.</li><li>
Works closely with other program coordinators in regard to nursing conferences, Day of Learning, and Development.</li><li>
Communicates with coordinator and conference organizers and prepares itineraries, conference registration, travel and hotel arrangements.
</li><li>Completes expense reimbursements from university funds for eligible business-related expenses.</li><li>
Prepares agendas for meetings; distributes meeting minutes.</li><li>
Manages transcription process.
</li><li>Composes and distributes correspondence, e-mail and manages, organizes and maintains confidential files.</li><li>
Plans events for invited speakers, seminars, outreach events, and research symposiums.</li><li>
Assists with coordination of faculty and staff activities and seminars.</li><li>
Proofreads communications to ensure accuracy and appropriateness.
</li><li>Drafts and prepares office communication for physician signature.</li><li>
Drafts letters of recommendation and letters of support for physician review and distribution.</li><li>
Supports faculty with the development of journal publications; assists with the preparation of manuscripts.</li><li>
Communicates with CME office in regarding course organization and content.</li><li>
Plays an integral part in communication with candidates as well as other coordinators to implement the onboarding and outboarding of matched Fellows.</li><li>
Assists with ongoing development of the Fellowship program.</li><li>
Prepares and updates bio-sketches and CV's.</li><li>
Ensures licensures are current.</li><li>
Assists in onboarding and training of Fellows and other administrative staff</li><li>
Assists with the purchase of materials and supplies for the research laboratory.</li><li>
Assists with conferences and workshops.</li><li>
Works with the credentialing office to ensure new faculty recruits are on-boarded timely and accurately.</li>
Assembles spreadsheets and databases for use by Clinic Manager and faculty.<br>
<li>
</li></ul><br>
<br>
<b>Minimum Qualifications</b><br>
<ul><li>
High school diploma or graduation equivalent.</li><li>
Two years of related experience.</li><li>
Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.</li></ul><br>
<p></p>
<p></p><p>Classified Title: Administrative Coordinator<br>
Role/Level/Range: ATO 37.5/02/OE<br>
Starting Salary Range: $18.20 - $33.90 HRLY ($22.60-25.48/hour targeted; Commensurate w/exp.)<br>
Employee group: Full Time<br>
Schedule: Mon-Fri 8:30am-5:00pm<br>
FLSA Status: Non-Exempt<br>
Location: School of Medicine Campus<br>
Department name: SOM Oph Retina Service<br>
Personnel area: School of Medicine</p><br>
<p></p>
<p></p><div><div><p><i>Total Rewards</i><br>
The referenced base salary range represents the low and high end of Johns Hopkins University's salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.</p>
<p><i>Education and Experience Equivalency</i><br>
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.</p>
<p><i>Applicants Completing Studies</i><br>
Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.</p>
<p><i>Background Checks</i><br>
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.</p>
<p><i>Diversity and Inclusion</i><br>
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.</p>
<p><i>Equal Opportunity Employer</i><br>
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.</p>
<p><i>EEO is the Law</i><br>
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf</p>
<p><i>Accommodation Information</i><br>
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/.</p>
<p><i>Vaccine Requirements</i><br>
Johns Hopkins University requires all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry.</p>
<p><i>The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.</i><br>
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.</p></div></div></div>

Administrative Coordinator

Confidential

<div>
 <p>
  <strong>
   JOB PURPOSE:
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  The
  <strong>
   Administration Coordinator
  </strong>
  plays a central role in managing our organization's facilities bookings, ensuring smooth operational support, coordinating internal and external client services, and maintaining compliance with service standards. The position also involves financial assistance, vendor coordination, internal reporting, and administrative support to Finance and Procurement officer under the supervision of Director of Administration, as well as providing first-level departmental support.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   KEY ACCOUNTABILITIES:
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Guide internal and external clients on using our facilities, provide accurate service information, and respond to all routine inquiries professionally.
  </li>
  <li>
   Maintain the facility booking calendar, ensuring up-to-date availability and proper scheduling.
  </li>
  <li>
   Coordinate with support staff (pantry, reception, drivers, security, IT) for event setups, equipment arrangements, and overtime requirements.
  </li>
  <li>
   Liaise with external vendors such as catering companies and hotels; maintain a preferred vendor database.
  </li>
  <li>
   Oversee routine facility checks and ensure compliance with security and health and safety standards.
  </li>
  <li>
   Track and follow up on facility service charges, payments, and refunds (if any).
  </li>
  <li>
   Monitor SLA compliance wherever applicable on service quality, turnaround time, and vendor performance.
  </li>
  <li>
   Ensure confidentiality and secure handling of client and internal information.
  </li>
  <li>
   Provide daily administrative assistance to the Director of Administration for file management, meeting coordination, reporting, and ongoing initiatives.
  </li>
  <li>
   Assist with preparation of presentations, operational reports, and project updates.
  </li>
  <li>
   Maintain a filing and retrieval system for operational and administrative records, including meeting documentation.
  </li>
  <li>
   Track progress of departmental tasks and support timely completion of strategic projects.
  </li>
  <li>
   Coordinate internal communication between Administration and other departments or stakeholders.
  </li>
  <li>
   Support special operational assignments or initiatives as directed by the Director of Administration
  </li>
  <li>
   Assist the Finance and Procurement Officer in preparing financial reports, document handling, reconciliation activities, and resource database updates.
  </li>
  <li>
   Coordinate with Finance team on administrative finance matters.
  </li>
  <li>
   Maintain and update PR/PO logs and job cards.
  </li>
  <li>
   Provide level 1 support to Finance and Procurement officer for reimbursement of operational and judicial-related expenses in line with established procedures.
  </li>
  <li>
   Track operational KPIs and contribute to the monthly facility and finance reporting.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   QUALIFICATIONS, EXPERIENCE and SKILLS:
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree in Business Administration, Facilities Management, Information Technology or related field is preferable.
  </li>
  <li>
   Certification in facilities or office administration is advantageous.
  </li>
  <li>
   Fluency in English is required; knowledge of Arabic is a plus.
  </li>
  <li>
   3&ndash;5 years of experience in administrative support, facilities coordination, or operations roles.
  </li>
  <li>
   Proven ability to multitask and handle a combination of logistics, finance, and client-facing duties.
  </li>
  <li>
   Familiarity with SLA monitoring, facility booking systems, and vendor coordination.
  </li>
  <li>
   Experience in managing confidential documents and internal workflows.
  </li>
  <li>
   Excellent communication and interpersonal skills with both internal teams and external vendors/clients.
  </li>
  <li>
   Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
  </li>
  <li>
   Strong coordination, time management, and organizational abilities.
  </li>
  <li>
   Ability to maintain professionalism, discretion, and confidentiality in all tasks.
  </li>
  <li>
   Detail-oriented with good problem-solving and reporting skills.
  </li>
 </ul>
 <p>
 </p>
</div>


DigitalOcean

<div>
 Dive in and do the best work of your career at DigitalOcean. Journey alongside a strong community of top talent who are relentless in their drive to build the simplest scalable cloud. If you have a growth mindset, naturally like to think big and bold, and are energized by the fast-paced environment of a true industry disruptor, you&rsquo;ll find your place here. We value winning together&mdash;while learning, having fun, and making a profound difference for the dreamers and builders in the world.
 <br/>
 <br/>
 We are seeking a highly organized, proactive, and resourceful
 <strong>
  Administrative Coordinator
 </strong>
 to support the Senior Leadership team at Cloudways. This role is perfect for someone who thrives in a fast-paced environment, has a knack for anticipating needs, and takes pride in enabling leaders to focus on their most impactful work.
 <br/>
 <br/>
 <strong>
  What You'll Be Doing
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Executive-Level Support: Provide direct support to the SVP &amp; GM and extended senior leadership team, ensuring seamless day-to-day operations and helping prioritize time against the most critical business needs.
  </li>
  <li>
   Calendar &amp; Meeting Management: Own complex scheduling across time zones, coordinate leadership meetings, customer/partner sessions, offsites, and act as a thoughtful gatekeeper.
  </li>
  <li>
   Project &amp; Communication Support: Assist in meeting preparation (agendas, slide decks, follow-ups), track action items, draft communications, and ensure alignment across leadership.
  </li>
  <li>
   Stakeholder Engagement: Develop strong relationships with senior leaders, customers, partners, and internal teams, serving as a trusted point of contact.
  </li>
  <li>
   Event, Travel &amp; Logistics: Manage logistics for leadership offsites, conferences, speaking engagements, and travel arrangements. May also require travel domestically and internationally to support leadership at offsites, meetings, and events.
  </li>
  <li>
   Operational Support: Handle expense reporting and special projects that require discretion, judgment, and follow-through.
  </li>
  <li>
   Confidentiality: Maintain the highest level of integrity and confidentiality when handling sensitive and strategic matters.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  What You&rsquo;ll Add To Cloudways
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Proven experience supporting senior executives in a high-growth, fast-paced environment.
  </li>
  <li>
   Exceptional organizational and time-management skills, with the ability to prioritize multiple demands seamlessly.
  </li>
  <li>
   Strong interpersonal and communication skills, with the ability to partner effectively across teams and cultures.
  </li>
  <li>
   High proficiency with GSuite (Gmail, Calendar, Drive, Docs, Sheets, Slides), Zoom, and collaboration tools.
  </li>
  <li>
   Demonstrated ability to draft and edit executive-level correspondence with clarity and professionalism.
  </li>
  <li>
   A proactive problem-solver who thrives on accountability.
  </li>
  <li>
   Positive, can-do attitude with a commitment to teamwork, discretion, and excellence.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Why You&rsquo;ll Like Working for DigitalOcean
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   We innovate with purpose. You&rsquo;ll be a part of a cutting-edge technology company with an upward trajectory, who are proud to simplify cloud and AI so builders can spend more time creating software that changes the world. As a member of the team, you will be a Shark who thinks big, bold, and scrappy, like an owner with a bias for action and a powerful sense of responsibility for customers, products, employees, and decisions.
  </li>
  <li>
   We prioritize career development. At DO, you&rsquo;ll do the best work of your career. You will work with some of the smartest and most interesting people in the industry. We are a high-performance organization that will always challenge you to think big. Our organizational development team will provide you with resources to ensure you keep growing. We provide employees with reimbursement for relevant conferences, training, and education. All employees have access to LinkedIn Learning's 10,000+ courses to support their continued growth and development.
  </li>
  <li>
   We care about your well-being. Regardless of your location, we will provide you with a competitive array of benefits to support you from our Employee Assistance Program to Local Employee Meetups to flexible time off policy, to name a few. While the philosophy around our benefits is the same worldwide, specific benefits may vary based on local regulations and preferences.
  </li>
  <li>
   We reward our employees. The salary range for this position is based on market data, relevant years of experience, and skills. You may qualify for a bonus in addition to base salary; bonus amounts are determined based on company and individual performance. We also provide equity compensation to eligible employees, including equity grants upon hire and the option to participate in our Employee Stock Purchase Program.
  </li>
  <li>
   We value diversity and inclusion. We are an equal-opportunity employer, and recognize that diversity of thought and background builds stronger teams and products to serve our customers. We approach diversity and inclusion seriously and thoughtfully. We do not discriminate on the basis of race, religion, color, ancestry, national origin, caste, sex, sexual orientation, gender, gender identity or expression, age, disability, medical condition, pregnancy, genetic makeup, marital status, or military service.
  </li>
  <li>
   This is an Onsite role
   <br/>
   <br/>
  </li>
 </ul>
</div>


<div><div><p>Dive in and do the best work of your career at DigitalOcean. Journey alongside a strong community of top talent who are relentless in their drive to build the simplest scalable cloud. If you have a growth mindset, naturally like to think big and bold, and are energized by the fast-paced environment of a true industry disruptor, you'll find your place here. We value winning together&mdash;while learning, having fun, and making a profound difference for the dreamers and builders in the world.</p></div><p>
We are seeking a highly organized, proactive, and resourceful <b>Administrative Coordinator</b> to support the Senior Leadership team at Cloudways. This role is perfect for someone who thrives in a fast-paced environment, has a knack for anticipating needs, and takes pride in enabling leaders to focus on their most impactful work.</p>
<h2 class="jobSectionHeader"><b>
What You'll Be Doing:</b></h2>
<ul><li><b>Executive-Level Support:</b> Provide direct support to the SVP &amp; GM and extended senior leadership team, ensuring seamless day-to-day operations and helping prioritize time against the most critical business needs.</li>
<li><b>Calendar &amp; Meeting Management:</b> Own complex scheduling across time zones, coordinate leadership meetings, customer/partner sessions, offsites, and act as a thoughtful gatekeeper.</li>
<li><b>Project &amp; Communication Support:</b> Assist in meeting preparation (agendas, slide decks, follow-ups), track action items, draft communications, and ensure alignment across leadership.</li>
<li><b>Stakeholder Engagement:</b> Develop strong relationships with senior leaders, customers, partners, and internal teams, serving as a trusted point of contact.</li>
<li><b>Event, Travel &amp; Logistics: </b>Manage logistics for leadership offsites, conferences, speaking engagements, and travel arrangements. May also require travel domestically and internationally to support leadership at offsites, meetings, and events.</li>
<li><b>Operational Support: </b>Handle expense reporting and special projects that require discretion, judgment, and follow-through.</li>
<li><b>Confidentiality: </b>Maintain the highest level of integrity and confidentiality when handling sensitive and strategic matters.</li>
</ul><h2 class="jobSectionHeader"><b>What You'll Add to Cloudways:</b></h2>
<ul><li>Proven experience supporting senior executives in a high-growth, fast-paced environment.</li>
<li>Exceptional organizational and time-management skills, with the ability to prioritize multiple demands seamlessly.</li>
<li>Strong interpersonal and communication skills, with the ability to partner effectively across teams and cultures.</li>
<li>High proficiency with GSuite (Gmail, Calendar, Drive, Docs, Sheets, Slides), Zoom, and collaboration tools.</li>
<li>Demonstrated ability to draft and edit executive-level correspondence with clarity and professionalism.</li>
<li>A proactive problem-solver who thrives on accountability.</li>
<li>Positive, can-do attitude with a commitment to teamwork, discretion, and excellence.</li>
</ul><h2 class="jobSectionHeader"><b>Why You'll Like Working for DigitalOcean</b></h2>
<ul><li><b>We innovate with purpose. </b>You'll be a part of a cutting-edge technology company with an upward trajectory, who are proud to simplify cloud and AI so builders can spend more time creating software that changes the world. As a member of the team, you will be a Shark who thinks big, bold, and scrappy, like an owner with a bias for action and a powerful sense of responsibility for customers, products, employees, and decisions.</li>
<li><b>We prioritize career development. </b>At DO, you'll do the best work of your career. You will work with some of the smartest and most interesting people in the industry. We are a high-performance organization that will always challenge you to think big. Our organizational development team will provide you with resources to ensure you keep growing. We provide employees with reimbursement for relevant conferences, training, and education. All employees have access to LinkedIn Learning's 10,000+ courses to support their continued growth and development.</li>
<li><b>We care about your well-being. </b>Regardless of your location, we will provide you with a competitive array of benefits to support you from our Employee Assistance Program to Local Employee Meetups to flexible time off policy, to name a few. While the philosophy around our benefits is the same worldwide, specific benefits may vary based on local regulations and preferences.</li>
<li><b>We reward our employees. </b>The salary range for this position is based on market data, relevant years of experience, and skills. You may qualify for a bonus in addition to base salary; bonus amounts are determined based on company and individual performance. We also provide equity compensation to eligible employees, including equity grants upon hire and the option to participate in our Employee Stock Purchase Program.</li>
<li><b>We value diversity and inclusion.</b> We are an equal-opportunity employer, and recognize that diversity of thought and background builds stronger teams and products to serve our customers. We approach diversity and inclusion seriously and thoughtfully. We do not discriminate on the basis of race, religion, color, ancestry, national origin, caste, sex, sexual orientation, gender, gender identity or expression, age, disability, medical condition, pregnancy, genetic makeup, marital status, or military service.</li>
</ul>
<ul><li>This is an Onsite role</li></ul>
<p><i>
#LI-Onsite</i></p>
<p>
#LI-UK1</p></div>

GrowthWise Search Partners

<div><p>Be part of a fast-growing construction company where what you do really matters.
</p><p>As our <b>Estimating Department Administrative Coordinator,</b> you will support our construction estimating team to keep the department organized, follow up on outstanding bids and ensure that nothing slips through the cracks.
</p><p>This is your opportunity to expand your knowledge and abilities and gain additional exposure within the estimating department, applying your administrative and organizational skills.
</p><p>If you are in a small office and looking to broaden your horizons, or you are in an administrative role and looking for more growth, this is your opportunity. Work on a team that values your effort, counts on your organization, and gives you the chance to grow along with the company.
</p><p><b>Administrative Coordinator (Estimating Department) &ndash; Your Job Duties
</b></p><p>You will support the estimating team including a Chief Estimator and a team of estimators, providing support for bid management, pre-qualification and compliance, bid day support and helping with general office administration as needed.</p><p>
You will:
</p><p></p><p>Bid Management &amp; Subcontractor Outreach<br>
Oversee bid invitations and solicitations through platforms such as BuildingConnected and Builders Exchange</p><ul><li>
Conduct subcontractor outreach to ensure comprehensive trade coverage, while maintaining accurate and up-to-date vendor databases</li><li>
Monitor pre-bid notices, addenda, and RFI responses to keep the estimating team informed</li></ul><p></p><p>
Prequalification &amp; Compliance</p><ul><li>
Distribute and collect subcontractor prequalification forms, track compliance documentation (insurance, bonding, safety records, licenses), and ensure all requirements meet company standards<p></p><p>
Bid Day Coordination &amp; Support</p></li><li>
Assist estimators in reviewing and organizing subcontractor proposals, tracking incoming bids, and maintaining bid tabs for final review</li><li>
Manage communication with subcontractors to ensure timely submissions and prepare final bid documents and proposals for delivery</li></ul><p></p><p>
Administrative &amp; Estimating Support</p><ul><li>
Organize and maintain digital bid files, drawings, and specifications</li><li>
Submit bids electronically or physically with accuracy and timeliness</li><li>
Assist with job walks by capturing notes and supporting estimators, and track bid results, awarded projects, and subcontractor performance</li></ul><p><b>
Administrative Coordinator (Estimating Department) -</b><b> Required Skills, Experience &amp; Culture Fit
</b></p><p><b>You Have:</b></p><ul><li>
Proven experience providing administrative or operational project support</li><li>
Strong organization and attention to detail so nothing falls through the cracks</li><li>
The ability to stay focused while navigating the fast-paced, sometimes unpredictable environment of a small, growing company</li><li>
Experience managing multiple priorities, deadlines, and tasks at once &ndash; you are a master juggler</li><li>
Experience with Microsoft Office (Excel strong, Outlook, Word, Teams) and comfort learning new softwares</li></ul><p><b>
Administrative Coordinator (Estimating Department) - You Might Have (desired, not required)</b></p><ul><li>
Prior experience or familiarity with construction terminology, bid processes, and subcontractor trades / working in a construction company
</li><li>Experience using Bluebeam construction software</li><li>
Worked with Construction Bid Management systems like BuildingConnected or Builders Exchange</li></ul>
<p><b>Administrative Coordinator (Estimating Department) </b><b>&ndash;</b> <b>Benefits &amp; Pay for You</b></p><p>
This role is based in the Oakland, California office, with occasional local travel (up to 10%) to job sites for project walk-throughs</p><p>
Your base salary for full-time work will be $70,000 - $80,000 per year, commensurate with experience.
</p><p>You will be provided with 100% paid for medical, dental and vision insurance with choice of plans. In addition you will receive paid vacation, paid holidays and additional incentives. Commute reimbursement including toll is available. Free parking is provided.</p></div><p></p>

Administrative Coordinator (Estimating Department)

Georgia State University

<div></div><div><div><p><b>Administrative Coordinator (Temp)</b></p><p><b>
Office of Academic Assistance</b></p><p><b>
Robinson College of Business</b></p><p><b>
Georgia State University</b></p><p></p><p><br>
Georgia State University&rsquo;s J. Mack Robinson College of Business is the sixth largest business school in the country with an enrollment of approximately 8,000 students. Our undergraduate and part-time MBA programs for working professionals are ranked among the best by U.S. News &amp; World Report, and our Executive MBA is ranked among the world&rsquo;s best by CEO Magazine. Georgia State University is located in the heart of Atlanta and has strong ties with Atlanta&rsquo;s business leaders, many of whom are alumni of J. Mack Robinson College of Business.</p><p></p><p><br>
The <b>Office of Academic Assistance</b> at Georgia State University is seeking to hire an <b>Administrative Coordinator (Temp)</b>.</p><p></p><p><b><br>
WHAT MAKES GSU A GREAT PLACE?</b></p><ul><li><p>
A knowledge-sharing organization that works collaboratively with diverse partners.</p></li><li><p>
Professional development opportunity and mentorship.</p></li><li><p>
A rapidly growing center within an academic setting.</p></li></ul><p></p><p><b><br>
WHAT WILL YOU DO:</b></p><p>
The Administrative Coordinator (Temp) will provide front desk support to the Office of Academic Assistance.</p><p></p><p><b><br>
DUTIES AND RESPONSIBILITIES INCLUDE:</b></p><ul><li><p>
Greet and welcome visitors, students, faculty, and staff; help them with directions, check-in, or refer them to appropriate staff.</p></li><li><p>
Answer, screen, and direct telephone calls; manage the office&rsquo;s front desk email account and general correspondence.</p></li><li><p>
Manage the appointment system (e.g., scheduling, cancellations, follow-ups) for academic advisors, including in-person and virtual appointments.</p></li><li><p>
Monitor walk-in traffic; assist students who come without appointments with basic inquiries or route them as needed.</p></li><li><p>
Ensure that student check-in process is smooth for advisement appointments; verify student information and maintain confidentiality.</p></li><li><p>
Maintain front desk area: keep it clean, organized, stocked with necessary materials (forms, brochures, supplies).</p></li><li><p>
Process incoming and outgoing mail/package deliveries; distribute internal mail; handle document scanning, copying, filing.</p></li><li><p>
Provide students with information about university policies, deadlines, and resources (e.g., registration, graduation, financial aid, tutoring, etc.).</p></li><li><p>
Coordinate meeting room reservations and space scheduling for academic workshops, advising sessions, or special events.</p></li><li><p>
Help with the preparation of reports, brochures, presentations or materials for the OAA.</p></li><li><p>
Order and manage office supplies; maintain inventory.</p></li><li><p>
Perform miscellaneous administrative and clerical tasks as needed (data entry, updating databases, maintaining logs).</p></li><li><p>
Performs other duties assigned.</p></li></ul><p></p><p><br>
Disclaimer: This job requisition provides a high-level job definition. It is not intended to provide a comprehensive or exclusive list of job duties. As such, job duties and/or responsibilities within the context of this job requisition may change at the discretion the employee&rsquo;s direct supervisor.</p><div><br>
</div><b>
Disclaimer</b><b>:</b> This job requisition provides a high-level job definition. It is not intended to provide a comprehensive or exclusive list of job duties. As such, job duties and/or responsibilities within the context of this job requisition may change at the discretion the employee&rsquo;s direct supervisor.<div>
</div></div><div><b>
Qualifications</b>:<p><b>
Minimum Requirements:</b></p><ul><li><p>
Bachelor's degree and two years of related experience; or a combination of education and related experience.</p></li></ul><p><b>
Preferred Requirements:</b></p><ul><li><p>
1-2 years of experience in a customer-facing administrative or front desk role (preferably in higher education).</p></li><li><p>
Strong skills with Microsoft Office (Word, Excel, Outlook) and comfort with learning appointment scheduling / student information systems.</p></li><li><p>
Excellent verbal and written communication skills.</p></li><li><p>
Strong interpersonal skills.</p></li><li><p>
Ability to work with a diverse student population.</p></li><li><p>
Good organizational skills, attention to detail; ability to multitask and prioritize.</p></li></ul><div><br>
</div></div><div><b>
Department</b><b>:</b> RCB Office of Academic Assistance<div>
</div></div><div><b>
Location</b><b>:</b> Atlanta Campus<div>
</div></div><div><b>
Shift</b><b>:</b> Monday - Friday / 30 - 40 hours per week<div>
</div></div><div><b>
Salary </b><b>:</b> $23.00 - $24.00/hour<div>
</div></div><div><b>
Pay Grade</b><b>:</b> Temp<div>
</div></div><div><b>
FLSA Status</b><b>:</b> Non-Exempt<div>
</div></div><div><b>
Job Type</b><b>:</b> Temporary Work<div>
</div></div><div><b>
Job Posting</b><b>:</b> 10/08/25, 8:40:49 AM<div>
</div></div><div><b>
Closing Date</b>: 10/22/25, 10:59:00 PM<div>
</div></div><div><b>
Special Instructions</b><b>:</b><p><b>
To be fully considered for this position, all candidates at the time of submission must provide the following documents:</b></p><ul><li>
A complete and accurate GSU application</li><li>
Resume</li></ul><div>
</div></div><div><b>
Georgia State University Values</b>: COMMUNITY: Fostering a distinctive shared identity and common purpose across our multi-campus university, IDENTITY, PLACEMAKING &amp; BELONGING: Respecting the dignity and value of all people and perspectives through honorable conduct based on engagement, fairness, access, and civility, TRANSFORMATION: Intentionally pursuing knowledge, practice, and scholarly rigor to inspire lifelong learning, and to make our community and the world a better placeINTEGRITY: Adhering to our values, mission, and the truth through respectful cooperation and effective stewardship of resources, EXCELLENCE: Achieving the highest standards and distinction in teaching, research, and service, STRATEGIC INNOVATION: Embracing invention and creativity in the pursuit of meaningful discovery using our collective talents<div>
</div><b>
USG Core Value Statement</b>: The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.<div>
</div></div><div><b>
Equal Employment Opportunity</b>: Georgia State prohibits discrimination, including discriminatory harassment, on the basis of race, ethnicity, ancestry, color, religion, sex (including pregnancy),, sexual orientation, gender identity, gender expression, national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions., This prohibition applies to faculty, staff, students, and all other members of the Georgia State community, including affiliates, invitees, and guests.Further, Georgia State prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law,, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.<div>
</div><b>
Background Check</b>: Successful candidate must be able to pass a comprehensive criminal background investigation and other background searches as applicable to the job such as credit check and Motor Vehicle Record.<div>
</div>
 <b>Clery Disclosure of Campus Security Policy and Campus Crime:</b> Georgia State University is committed to its students' and employees' safety and security.It complies with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) to provide information on certain crimes on campus. This position may be designated as a Campus Security Authority, ensuring that reported crimes are routed to the appropriate University office.<br>
<div></div>
</div><div>
Please note, Georgia State University&rsquo;s career board updates daily and requisitions are subject to be removed without prior notice or before the posting expires.</div></div><div></div>

Administrative Coordinator (Temp)

TÜV Rheinland Group

<div><h2 class="jobSectionHeader"><b>Job Description</b></h2><ul><li><ul><li>Creates and handles correspondence, screens and forwards mails.</li><li>Manages agendas, creates and manages action plans.</li><li>Follows up independently on agreed actions.</li><li>Drafts presentations, reports or other relevant documents.</li><li>Works independently either in supervising other assistants or on tasks in internal projects or organisational matters.</li><li>And other duties as assigned.</li></ul></li></ul><h2 class="jobSectionHeader"><b>
Experience &amp; Further Qualifications</b></h2><p>
At least 1-3 years of professional experience in related area</p></div>

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