administrative coordinator

CMC:Berkshires

<div>Description:

CMC: Center for Motivation &amp; Change has been providing compassionate, collaborative and expert evidence-based treatment for people struggling with substance problems for the last 10 years. CMC:Berkshires is our private 15-bed residential treatment center located on 200 acres in the Berkshire Mountains of Western Massachusetts. We are driven by optimism about people&rsquo;s capacity to change and by our commitment to the science of change.
Position Summary
The Administrative Coordinator supports the daily administrative operations of the program, ensuring that documentation systems, administrative workflows, and operational logistics run smoothly. This role maintains client documentation systems, coordinates administrative processes across departments, and assists with client billing coordination and tracking in collaboration with the program&rsquo;s finance and bookkeeping teams. The position performs administrative support functions under the direction of program leadership and supports documentation practices consistent with program policies and regulatory requirements. Weekend administrative coordination and operational support are required to maintain program continuity. 
Essential Responsibilities<ul><li>
Maintain administrative systems used for program operations, including documentation systems, billing platforms, and program management software.</li><li>
Upload, organize, and maintain client records and assist with chart completion and chart-closing processes.</li><li>
Maintain program materials, treatment binders, office supplies, and the clinical resource library.</li><li>
Coordinate shipping, receiving, and weekly purchasing of client sundries.</li><li>
Maintain client accounts in the property management system (RoomKey) and enter ancillary client charges and payments.</li><li>
Assist with tracking client receivables and processing client payments.</li><li>
Serve as liaison with insurance advocates regarding authorizations, claims, and reimbursements.</li><li>
Receive and route vendor invoices and coordinate billing inquiries with vendors and the bookkeeping team.</li><li>
Provide weekend administrative coordination and assist with schedule adjustments, admissions logistics, and general program support.</li></ul>
Compliance &amp; Confidentiality<ul><li>
Maintain confidentiality of client and program information in accordance with HIPAA and 42 CFR Part 2.</li><li>
Handle documentation and records in accordance with program policies and applicable licensing standards, including BSAS requirements.</li><li>
Support accurate administrative recordkeeping for internal reviews, insurance audits, and regulatory inquiries.</li><li>
Report documentation discrepancies or potential compliance concerns to program leadership.</li></ul>
Requirements: 
Qualifications<ul><li>
Five + years of administrative or office coordination experience preferred.</li><li>
Strong organizational skills and attention to detail.</li><li>
Strong customer service skills.</li><li>
Ability to multi-task and work independently.</li><li>
Proficiency with common office software and administrative systems to include Google Workspace.</li><li>
Ability to maintain confidentiality of client and financial information.</li><li>
Experience in healthcare, behavioral health, residential treatment, or hospitality environments is strongly preferred.</li><li>
Weekend availability (remote access).</li></ul>
Preferred Experience
The ideal candidate will have experience in one or more of the following environments:<ul><li>
Behavioral health, healthcare, residential treatment, or hospitality programs.</li><li>
Administrative coordination involving client records, scheduling systems, or documentation management.</li><li>
Work involving insurance authorization processes, client billing coordination, or program administration.</li><li>
Roles requiring high levels of organization, discretion, and multi-system administrative work.</li><li>
Experience supporting clinical or treatment program operations is strongly preferred.</li></ul>
Physical Demands
This position is primarily office-based and requires extended computer use and occasional lifting of office materials (up to approximately 25 pounds).
Disclaimer
This job description describes the general nature of the role and is not intended to be a complete list of all duties. Additional responsibilities may be assigned as needed.
Benefits
CMC: Center for Motivation &amp; Change offers excellent benefits to include:<ul><li>
Competitive Pay</li><li>
Medical, Dental, Vision, Life, Short Term Disability for Benefit-Eligible Employees</li><li>
401K</li><li>
Employer Match 401K</li><li>
Flexible Spending Account (FSA)</li><li>
Paid Time Off (PTO)</li><li>
Provided Chef-Prepared Meals at No Cost to Employee</li><li>
Access to Fitness Center</li><li>
Discounted Massage/ Body Work</li><li>
Beautiful Rural Work Setting</li><li>
Opportunities for Advancement</li></ul></div>

Administrative Coordinator

Talenthue

Hiring an organized and detail-oriented Administrative Coordinator to support day-to-day operations across multiple teams. You&rsquo;ll manage admin workflows, coordination tasks, email handling, reporting support, and process tracking to keep everything running smoothly.Requirements<ul><li>Manage and coordinate refund processing with Finance and Account teams</li><li>Handle review management across platforms and ensure timely responses</li><li>Coordinate mystery shopping and quality-check programs</li><li>Monitor and triage incoming emails, forwarding to relevant departments</li><li>Compile weekly performance reviews and maintain logs/records</li><li>Perform data entry and update partner/store information</li><li>Maintain accurate documentation, filing systems (digital + physical)</li><li>Support calendar scheduling, meeting coordination, and internal comms</li><li>Assist partner onboarding by preparing documentation and coordinating setup</li><li>Provide general administrative support to operations, sales, and marketing teams</li></ul>Specifications<ul><li>Prior experience in an administrative or coordination role</li><li>Strong Excel and MS Office skills</li><li>Comfortable working with CRMs and data entry</li><li>Excellent written/verbal communication</li><li>Strong time management and multitasking skills</li><li>High attention to detail, punctual, and reliable</li><li>Food delivery / restaurant / e-commerce ops experience is a plus</li></ul>Job Type: Full-timePay: Rs60,000.00 - Rs75,000.00 per monthWork Location: In person

State of Louisiana

<div>
 
 About This Job
 
 
 
 The
 
 Administrative Coordinator 4
 
 will serve as the first point of contact for departments and vendors before matters are escalated to the Director of Purchasing. This position plays an important role in the day-to-day operations of the Purchasing Office by managing departmental emails and calls, processing Small Purchase Orders, and conducting Banner training for both new and current employees. By ensuring requests are handled accurately, efficiently, and in compliance with university policies, this role directly supports Purchasing&rsquo;s mission to safeguard NSU&rsquo;s resources and secure quality goods and services at the best value for the University, our students, and the community.
 
 
 
 
 An Ideal Candidate Should Possess The Following Competencies:
 
 
 
 
 <ul>
 <li>
 Accepting Direction: The ability to be open and willing to follow guidance or instructions.
 </li>
 <li>
 Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
 </li>
 <li>
 Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
 </li>
 <li>
 Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
 </li>
 <li>
 Displaying Expertise: The ability to demonstrate specialized knowledge, skills, and experience to apply subject-matter expertise in diverse and evolving contexts.
 </li>
 <li>
 Using Data: The ability to collect, analyze, and use data to generate insights and inform decisions.
 
 
 </li>
 </ul>
 
 Minimum Qualifications
 
 
 
 Three years of experience in administrative services.
 
 
 
 Experience Substitution:
 
 
 
 Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.
 
 
 Job Specification
 
 
 The official job specifications for this role, as defined by the State Civil Service, can be found here.
 
 
 
 Job Duties:
 
 
 
 Job Duties and Other Information
 
 
 
 Primary Responsibilities:
 
 
 
 <ul>
 <li>
 Monitor and respond to all incoming department emails, calls, questions, and walk-ins.
 </li>
 <li>
 Monitor and maintain the Purchasing Calendar for all trainings, out-of-office, and meetings.
 </li>
 <li>
 Review and process all Small Purchase Requests.
 </li>
 <li>
 Scan all purchasing-related documents into RVI and file them in the appropriate area.
 </li>
 <li>
 Prepare materials needed for Purchasing and Banner Finance Trainings.
 </li>
 <li>
 Review and process Direct Pay Requests.
 </li>
 <li>
 Other duties assigned by the Director of Purchasing
 
 
 </li>
 </ul>
 
 Position-Specific Details:
 
 
 
 
 Appointment Type:
 
 Probational or Promotional
 
 
 
 Location:
 
 Natchitoches, LA
 
 
 Purchasing - Business Affairs
 
 
 
 Schedule:
 
 Monday - Thursday 7:30 AM to 5:00 PM, Friday 8:00 AM to 12:00 PM (hours are flexible)
 
 
 
 How To Apply:
 
 
 
 
 No Civil Service test
 
 is required in order to be considered for this vacancy.
 
 
 To apply for this vacancy, click on the &ldquo;Apply&rdquo; link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
 
 
 <ul>
 <li>
 Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.
 
 
 </li>
 </ul>
 
 Contact Information:
 
 
 
 
 For further information about this vacancy, contact:
 
 
 
 Antigone Speed, HR Specialist
 
 
 speeda@nsula.edu
 
 
 
 NOTICE OF NON-DISCRIMINATION (FULL DISCLOSURE)
 
 
 
 Northwestern State University provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
 
 
 This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
 
 
 All complaints or inquiries related to Title IX should be directed to the Director of Title IX Compliance and Title IX Coordinator, Julie Powell (318-357-5570), Room 306 of the Friedman Student Union, or email obannonj@nsula.edu.
 
 
 In accordance with Section 35.106 of the Americans with Disabilities Act (ADA), all participants, applicants, organizations, and interested individuals are advised and notified that the ADA Coordinator for Northwestern State University
 
 for facilities
 
 is the Director of University Affairs, Jennifer Kelly (318-357-4300), located in New Fine Arts, 104 Central Avenue, Ste. 102, or emailandersonje@nsula.edu. For
 
 student
 
 
 academic services
 
 , contact the Director of Access and Disability Support, Crissey Smith (318-357-5460), located in Room 108-C Watson Memorial Library, or emailsmithcr@nsula.edu. For
 
 faculty/staff accommodations and services
 
 , contact Executive Director of Institutional Effectiveness and Human Resources, Veronica M. Biscoe (318-357-6359), Room 111 Caspari Hall, or emailramirezv@nsula.edu.
 
 
 Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to
 
 make a difference
 
 through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.
 
 
 As a State Employee, You Will Earn Competitive Pay, Choose From a Variety Of Benefits, And Have Access To a Great Professional Development Program:
 
 
 
 Insurance Coverage
 
 More information can be found at https://info.groupbenefits.org/
 
 
 
 Parental Leave
 
 &ndash; Up to six weeks paid parental leave
 
 
 More information can be found at https://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx
 
 
 
 Holidays and Leave
 
 &ndash; State employees receive the following paid holidays each year:
 
 
 <ul>
 <li>
 New Year's Day
 </li>
 <li>
 Martin Luther King, Jr. Day,
 </li>
 <li>
 Mardi Gras,
 </li>
 <li>
 Good Friday,
 </li>
 <li>
 Memorial Day,
 </li>
 <li>
 Independence Day,
 </li>
 <li>
 Labor Day,
 </li>
 <li>
 Veteran's Day,
 </li>
 <li>
 Thanksgiving Day and Christmas Day.
 </li>
 <li>
 Additional holidays may be proclaimed by the Governor
 
 
 </li>
 </ul>
 State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.
 
 
 
 Retirement
 
 &ndash; State Of Louisiana Employees Are Eligible To Participate In Various Retirement Systems (based On The Type Of Appointment And Agency For Which An Employee Works). These Retirement Systems Provide Retirement Allowances And Other Benefits For State Officers And Employees And Their Beneficiaries. State Retirement Systems May Include (but Are Not Limited To):
 
 
 <ul>
 <li>
 Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video to give you more detailed information about their system
 </li>
 <li>
 Teacher's Retirement System of Louisiana (www.trsl.org),
 </li>
 <li>
 Louisiana School Employees Retirement System (www.lsers.net), among others
 
 
 </li>
 </ul>
 01
 
 
 CE: Communicating Effectively - How well do you share information and ideas in ways that others can understand, relate to, and act on?
 
 
 <ul>
 <li>
 I communicate unclearly, use poor tone, and ignore the audience.
 </li>
 <li>
 I share main ideas clearly and adapt to the audience when reminded.
 </li>
 <li>
 I communicate clearly, listen actively, and explain complex ideas well.
 </li>
 <li>
 I craft messages that connect, inspire, and drive action across audiences.
 
 
 </li>
 </ul>
 02
 
 
 CE: Communicating Effectively - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
 
 
 03
 
 
 DA: Demonstrating Accountability - How well do you take responsibility for your actions, results, and performance?
 
 
 <ul>
 <li>
 I avoid responsibility, deliver poor work, and resist feedback.
 </li>
 <li>
 I take ownership when prompted and meet basic expectations.
 </li>
 <li>
 I own results, meet standards, and respond to feedback professionally.
 </li>
 <li>
 I drive high performance, prevent issues, and model accountability.
 
 
 </li>
 </ul>
 04
 
 
 DA: Demonstrating Accountability - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
 
 
 05
 
 
 DE: Displaying Expertise - How well do you apply subject-matter expertise to solve problems, share insights, and communicate effectively with others?
 
 
 <ul>
 <li>
 I struggle to explain basic concepts, apply subject-matter knowledge, or share accurate information.
 </li>
 <li>
 I apply subject-matter knowledge in typical situations and communicate clearly with some guidance or support.
 </li>
 <li>
 I use my subject-matter expertise to solve problems, explain concepts clearly, and tailor communication to different audiences.
 </li>
 <li>
 I demonstrate deep subject-matter expertise, explain complex topics with clarity, and provide strategic insights that support broader goals.
 
 
 </li>
 </ul>
 06
 
 
 DE: Displaying Expertise - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
 
 
 07
 
 
 FPP: Following Policies and Procedures - How well do you apply rules, policies, and procedures in your work?
 
 
 <ul>
 <li>
 I struggle to follow rules or apply policies correctly, which can lead to confusion or mistakes.
 </li>
 <li>
 I follow rules with support and help correct issues, but I sometimes apply policies inconsistently.
 </li>
 <li>
 I apply and explain policies accurately, adapt to routine situations, and help improve procedures.
 </li>
 <li>
 I guide others in applying policies, prevent compliance issues, and improve procedures based on experience.
 
 
 </li>
 </ul>
 08
 
 
 FPP: Following Policies and Procedures - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
 
 
 09
 
 
 ADi: Accepting Direction - How well do you accept guidance, follow instructions, and adjust when given feedback?
 
 
 <ul>
 <li>
 I resist direction, ignore feedback, and need reminders to complete tasks.
 </li>
 <li>
 I follow direction with reminders and often need clarification or support.
 </li>
 <li>
 I follow direction reliably, adjust to feedback, and complete tasks on time.
 </li>
 <li>
 I adapt quickly, follow through, and help others adjust as needed.
 
 
 </li>
 </ul>
 10
 
 
 ADi: Accepting Direction - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
 
 
 <ul>
 <li>
 Required Question
 </li>
 </ul>
</div>

Administrative Coordinator 4

Ann Arbor Holistic Health

Ann Arbor Holistic Health is hiring experienced full-time support for our holistic functional nutrition practice. As we launch a new in-person wellness clinic, we&rsquo;re looking for a highly capable, adaptable team member to help bring it to life and then stay on to support client success.This in-person role blends client-facing administrative responsibilities with hands-on operational support for launching and maintaining a physical clinic. This individual will collaborate closely with our executive team, project manager, marketing manager, and remote support staff.Because clinic launches are dynamic, some weeks will be more project-heavy and operationally focused, while others will center primarily on client administration and support work. The right candidate is comfortable shifting between these modes and understands that flexibility is part of building something new.This role is designed to evolve as the clinic launches and stabilizes. In the early phase, you&rsquo;ll be hands-on with setting up the space (coordinating deliveries, organizing the space, preparing rooms and assembling light furniture). Once operational, the focus will shift to client facing administrative and in-office support.You&rsquo;ll be based at our Ann Arbor office, working closely with our largely remote team. Tasks are assigned via Trello, Zoom, Voxer, and email, so tech comfort is essential. We offer PTO, bonus potential, and a collaborative, high-touch work culture. Saturday availability is a plus, particularly during launch phases or as clinic needs evolve.To succeed in this position, you will need outstanding written and verbal communication skills, exceptional attention to detail, and strong follow-through. A positive, proactive attitude is equally important. Our team genuinely enjoys each other and our work, and we are looking for someone who brings warmth, professionalism, and pride in doing things well.This is a fast-paced, collaborative environment with full days supporting a busy practice. This is not code for being overworked or micromanaged, but you can expect an energetic workflow. If you enjoy staying organized, completing checklists, switching gears efficiently, and finding smarter ways to work, this position is a great fit.At Ann Arbor Holistic Health, we support clients who want to improve their health naturally by addressing the root causes of their symptoms. We provide customized wellness plans with unequaled care and service, and the Client Success Concierge plays a key role in delivering that experience. Knowledge of functional medicine is not required, but it is a plus, along with project management or sales experience.Here&rsquo;s what our team has to say about working at Ann Arbor Holistic Health:&quot;We have a 'love out loud' philosophy that makes you feel appreciated for the work you do.&quot; &ndash;N.C.&quot;I get to be part of a team that shows up for real people in real ways, and that literally changes their lives. It's incredible to see the impact of what we do.&quot; &ndash;C.G.&quot;Leadership fosters an environment where everyone&rsquo;s voice is valued and where growth is not just encouraged but actively supported.&quot; &ndash;S.M.&quot;Our practitioners are absolutely amazing. Such a wonderful team&quot; &ndash;K.J.Primary Job Goals:<ul><li>Come on time and prepared to work to the highest standard with a positive, proactive attitude</li><li>Showcase your ability to problem-solve and make sound judgment calls</li><li>Going above &amp; beyond to provide our clients with a concierge-level experience they would never get from their doctor&rsquo;s office</li></ul>Primary Job Responsibilities<ul><li>Deliver a compassionate, concierge-level experience to every client by phone, email, and in person</li><li>Answer client phone calls and emails and route inquiries appropriately</li><li>Accurately enter, update, and maintain client data across internal systems</li><li>Maintain spreadsheets, track information, and submit reports as requested</li><li>Support the smooth launch and ongoing operations of an in-person clinic location</li><li>Provide in-office support, including greeting clients, light restocking, light cleaning, and scanning/filing paper documents</li><li>Assist with day-to-day operational needs as the clinic grows and evolves</li><li>Assist the Marketing Manager with administrative and coordination tasks</li><li>Provide administrative and project support to the executive team as needed</li><li>Participate in team meetings and cross-functional collaboration</li><li>Collaborate closely with leadership, keeping them informed and escalating questions or decisions appropriately</li></ul>Other Requirements<ul><li>Superb Excel/Google Sheets skills.</li><li>Reliable computer &amp; smartphone.</li><li>Ability to ship out small packages on occasion</li><li>Comfortable working from a plan while navigating some ambiguity</li><li>Enjoy being hands-on and don&rsquo;t mind occasional physical tasks</li><li>Can shift easily between administrative work and operational projects</li><li>Communicate clearly, ask good questions, and keep others informed</li></ul>Candidates with at least three to four years of experience as a Medical Receptionist, Executive Assistant, or in another customer facing administrative role are encouraged to apply, especially those seeking a stable position in a top-tier wellness practice.To Apply:Please submit your resume and a cover letter telling us what makes you a great fit for this position. We will also expect contact information for at least three references: two professional and one personal.Applications will be accepted until the role is filled; however, applicants are encouraged to submit their application no later than February 1st, 2026, to be given full consideration for the role.We look forward to hearing from you!Job Type: Full-timeBase Pay: $53,000.00 per yearBenefits:<ul><li>Employee discount</li><li>Paid time off</li></ul>Application Question(s):<ul><li>In one or two sentences, what interested you most about this position at Ann Arbor Holistic Health?</li><li>Do you have any interest in or familiarity with functional or holistic health? If yes, please briefly describe your experience or interest.</li><li>How many years of experience do you have in a client-facing administrative role (such as medical receptionist, executive assistant, or office coordinator)?</li></ul>How many years of experience do you have in a client-facing administrative role (such as medical receptionist, executive assistant, or office coordinator)?Ability to Commute:<ul><li>Ann Arbor, MI (Required)</li></ul>Work Location: In person

Delivery Point Logistic Services

As a Fleet Administrative Coordinator, you will be responsible for providing comprehensive administrative support to the Food Transportation Operations Team Leader and assisting in the efficient management of the fleet operations.This role involves coordinating administrative tasks, maintaining accurate records, and facilitating effective communication within the department and with external stakeholders.KEY RESULT AREAS<ul><li>Assist in coordinating the daily operations of the fleet, including vehicle assignments, maintenance, inspections, and repairs.</li><li>Effectively handle the rider vacations, ensuring seamless coordination and coverage to maintain operational continuity.</li><li>Conduct daily case management and follow-up procedures.</li><li>Facilitate effective communication within the department, ensuring smooth information flow.</li><li>Manage the COD report and minimize outstanding due to maintain financial integrity.</li><li>Maintain efficient communication and resolutions of riders&rsquo; pending dues, issues, and wallet complaints by promptly reporting them within the designated timeframe.</li><li>Maintaining and overseeing the Rider Fleet Database along with updating information as per Supplier Volume demands.</li><li>Enhancing the Fill Rate through coordination with the Fleet Performance Coordinator.</li><li>Apply all instructions and updates received from Talabat or other service providers, ensuring compliance and alignment with their guidelines and requirements.</li><li>Prepare and distribute reports, presentations, and other materials to support decision-making processes.</li><li>Assist in ensuring compliance with applicable regulations, laws, and company policies related to fleet operations.</li><li>Monitor and document driver compliance with safety regulations and maintain accurate records.</li><li>Assist in coordinating driver training programs and maintaining training records.</li><li>Other Ad-hoc tasks as presented by the Client.</li></ul>KNOWLEDGE, SKILLS &amp; EXPERIENCE<ul><li>Bachelor's degree or equivalent; additional education or certification in office administration or related field is a plus.</li><li>Proven experience in an administrative support role, preferably in a fleet or transportation environment.</li><li>Strong organizational skills with the ability to multitask and prioritize work effectively.</li><li>Excellent written and verbal communication skills.</li><li>Proficient in using office productivity software (e.g., Microsoft Office Suite, spreadsheets, databases).</li><li>Familiarity with fleet management software and systems is desirable.</li><li>Attention to detail and accuracy in record-keeping and data management.</li><li>Knowledge of transportation regulations, safety protocols, and compliance requirements is advantageous.</li><li>Ability to work independently and collaboratively in a fast-paced, dynamic environment.</li></ul>KEY COMPETENCIES<ul><li>Team Player.</li><li>Relationship Management.</li><li>Risk Management.</li><li>Communication Skills.</li><li>Analytical Skills.</li></ul>Job Type: Full-timePay: BD250.000 per month

Fleet Administrative Coordinator

Allied Universal Compliance and Investigations

<div>Healthcare Administrative Coordinator<h2 class="jobSectionHeader">
Overview</h2>
Company Overview:
Advance Your Career in Insurance Claims with Allied Universal&reg; Compliance and Investigation Services. Allied Universal&reg; Compliance and Investigation Services is the premier destination for a career in insurance claim investigation. As a global leader, we provide dynamic opportunities for claim investigators, SIU investigators, and surveillance investigators. Our team is committed to innovation and excellence, making a significant impact in the insurance industry. If you're ready to grow with the best, explore a career with us and make a difference.<h2 class="jobSectionHeader">
Job Description</h2>
Allied Universal&reg; is hiring a Administrative Coordinator 
The Coordinator is responsible for assisting in various operations to support leadership by managing meeting logistics, tracking action items, and ensuring clear communication across teams. This role is ideal for someone who thrives in a fast-paced environment, enjoys keeping leaders organized, and has strong Excel and organizational skills. The Administrative Coordinator will play a key role in ensuring priorities stay on track and follow-ups are completed. 
ESSENTIAL JOB DUTIES AND RESPONSIBILITIES:<ul><li>
Attend leadership meetings and capture organized, structured notes.</li>
<li>Distribute meeting summaries to relevant stakeholders.</li>
<li>Support calendar coordination and scheduling as needed.</li>
<li>Send reminders and follow-ups to ensure deadlines are met.</li>
<li>Update leadership on progress and outstanding tasks.</li>
<li>Draft basic internal communications on behalf of leadership.</li>
<li>Maintain trackers and spreadsheets for projects and initiatives.</li>
<li>Strong Excel skills (formulas, basic pivot tables).</li>
<li>Ensure data accuracy and organization.</li>
<li>Assist in preparing simple reports and summaries.</li></ul>
BASIC QUALIFICATIONS:<ul><li>
Formal Education, Licenses, and Certifications Required:</li><li><ul><li>
Must possess one or more of the following:</li><li><ul><li>
An Associate's degree in Business, or related degree with a minimum of one (2)-years of business/admin support experience</li></ul></li></ul></li></ul><ul><li>
Type and Length of Specific Experience Required:</li><li><ul><li>
2+ years of administrative or executieve support experience.</li>
<li>Healthcare setting with compliance and regulations experience is a major plus.</li>
<li>Excellent written and verbal communication skills</li>
<li>proficient in Microsoft excel</li>
<li>Professional discretion and reliability</li></ul></li></ul>
BENEFITS:
<ul><li>Medical, dental, vision, basic life, AD&amp;D, retirement plan and disability insurance</li>
<li>Seven paid holidays annually, sick days available where required by law</li>
<li>Vacation time offered at an initial accrual rate of 3.08 hours biweekly; unused vacation is only paid out where required by law</li></ul><h2 class="jobSectionHeader">
Closing</h2>
Allied Universal&reg; is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race/ethnicity, age, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, disability, protected veteran status or relationship/association with a protected veteran, or any other basis or characteristic protected by law. For more information: www.aus.com
If you have difficulty using the online system and require an alternate method to apply or require an accommodation, please contact our local Human Resources department. To find an office near you, please visit: www.aus.com/offices.<h2 class="jobSectionHeader">
Requisition ID</h2> 
2026-1551172</div>

Healthcare Administrative Coordinator

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