administrative coordinator

Kolar & Associates, A Law Corporation

<p><b>About the Firm</b></p><p>Kolar &amp; Associates, A Law Corporation is recognized as one of California&rsquo;s premiere business and commercial litigation firms. The firm is a general civil litigation and transactional practice which includes the defense of all corporations with an emphasis on the defense of automobile dealers in all aspects of their day operations as well as pre-litigation and litigation matters.</p><p><b>Administrative Coordinator</b></p><p>Industry leading litigation firm with growth opportunities, looking for an Administrative Coordinator. The ideal candidate will be a personable, energetic individual interested in developing their skills in the legal administrative area. This position will be reporting directly to the Office Manager. No prior experience required.</p><p><b>Job Duties</b></p><ul><li>Answering the phone, directing each call to the appropriate matter</li><li>Opening Cases in Salesforce and Timeslips</li><li>File maintenance of litigated cases</li><li>Calendaring of litigation dates</li><li>Date Entry</li><li>Process incoming and outgoing mail</li><li>Assist staff and attorneys with required tasks</li></ul><p><b>Qualifications</b></p><ul><li>Attention to detail</li><li>Sufficient in Word, Excel and Adobe</li><li>Experience with Microsoft Office; One Drive, SharePoint, Etc.</li><li>Excellent communication skills</li><li>Exceptional organizational skills</li></ul><p>Hourly Pay: $25.00 &ndash; 30.00/hour</p><p>Benefits: 401(k), 401(k) Matching, Health Insurance, Paid Time Off, Vision and Dental Insurance</p><p><i>EEO Statement</i></p><p><i>Kolar &amp; Associates is an equal opportunity employer. We offer a welcoming and inclusive environment, we do not discriminate on the basis of race, sex, age, religion, gender identity, sexual orientation, veteran or disability status. We welcome all applicants from a wide range of candidates. Selection for roles will be based on individual merit alone.</i></p><p>Pay: $25.00 - $30.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Administrative Coordinator

Louisiana Works

<div><div><div><div><div><b>Salary</b><div>
</div></div></div><div><div>$1,820.00 - $3,120.00 Monthly</div>
</div></div><div><div><div><b>Location
</b></div></div><div></div><div><div>Baton Rouge, LA</div>
</div></div></div><div><div><div><div><b>Job Type</b></div>
</div><div><div>Classified</div>
</div></div><div><div><div><b>Job Number</b></div>
</div><div><div>AC1234-224163-73026KK</div>
</div></div></div><div><div><div><div><b>Department</b></div>
</div><div><div>Louisiana Works</div>
</div></div><div><div><div><b>Division</b></div>
</div><div><div>Office of Management &amp; Finance</div>
</div></div></div><div><div><div><div><b>Opening Date</b></div>
</div><div><div>07/30/2026</div>
</div></div><div><div><div><b>Closing Date</b></div>
</div><div><div>8/4/2026 11:59 PM Central</div></div></div></div></div>
<br><div><div><div><h2 class="jobSectionHeader"><b>About this Job<br>
</b></h2></div><div><p><br>
<br>
<b>Office of Management and Finance</b><br>
<b>Division: Mail Unit/Mail Messenger</b><br>
<b>Location: East Baton Rouge Parish</b></p><div><b><br>
Louisiana Works transforms lives and drives prosperity by putting people at the center of everything we do. We provide one seamless door where individualized solutions create new possibilities, proving that when government works for people, Louisiana works for everyone.</b></div><div><b><br>
Learn more about Louisiana Works</b></div><br>
The <b>Administrative Coordinator</b> coordinates all front desk and reception activities for the Louisiana Works headquarters office complex. Serves as the primary point of contact for customers, vendors, contractors, employees, and visitors by providing information, responding to inquiries, and directing individuals to the appropriate resources or personnel. This position requires ongoing coordination with agency staff, divisions, and external representatives to ensure efficient daily operations and the delivery of professional customer service.<br>
<br>
The<b> Office of Management and Finance (OMF)</b> oversees the agency&rsquo;s fiscal operations, budgeting, procurement and contracts, human resources, and other key administrative functions. We provide the internal support and oversight needed to ensure efficient, accountable, and transparent agency operations. OMF does not deliver direct services to the public.<br>
<br>
<b>AN IDEAL CANDIDATE WILL POSSESS THE FOLLOWING COMPETENCIES:</b><br>
<b>Accepting Direction:</b> The ability to be open and willing to follow guidance or instructions.<br>
<b>Communicating Effectively:</b> The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.<br>
<b>Focusing on Customers:</b> The ability to understand and meet the needs, preferences, and experiences of internal and external customer.</div><br>
<p></p>
<div><h2 class="jobSectionHeader"><b>Minimum Qualifications
</b></h2></div><p></p><div><div>No experience or training is required.</div></div><p></p>
<div><h2 class="jobSectionHeader"><b>Job Specification
</b></h2></div><div><p>The official job specifications for this role, as defined by the State Civil Service, can be found here.</p></div><br>
<div><h2 class="jobSectionHeader"><b>Job Duties and Other Information
</b></h2></div><p></p><div><div><b>Job Details:</b></div><ul><li>
Provides information and responds to inquiries regarding agency operations, including Unemployment Insurance, Workforce Development, Workers&rsquo; Compensation, Management and Finance, the Office of the Secretary, and Legal Division services.</li><li>
Communicates and coordinates with agency personnel, managers, and representatives regarding front desk procedures, visitor assistance, and special requests.</li><li>
Maintains filing systems, records, reports, and databases; reviews documents for accuracy and completeness; compiles data and prepares reports, tabulations, and routine correspondence.</li><li>
Distributes employee parking permits, prints and distributes agency forms, and maintains knowledge of current forms and procedures.</li><li>
Answers telephone calls, performs data entry and typing assignments, operates office equipment, assists with property inventory activities, and monitors the cleanliness and organization of the front desk and lobby areas.</li><li>
Perform duties assigned by the Administrative Services management</li><li>
Perform clerical duties associated with Administrative Services responsibilities</li></ul><br>
<b>
Position-Specific Details:</b><br>
<b>Location:</b> Baton Rouge, La<br>
<b>Appointment Type:</b> Probational / Job Appointment / Promotional / Detail to Special Duty<br>
<b>Career Progression Group:</b> Administrative Coordinator 1, Administrative Coordinator 2, Administrative Coordinator 3, or Administrative Coordinator 4<br>
<br>
<b>Please click on the links below to learn more about each job level:</b><br>
<b>ADMINISTRATIVE COORDINATOR 1</b><br>
<b>ADMINISTRATIVE COORDINATOR 2</b><br>
<b>ADMINISTRATIVE COORDINATOR 3</b><br>
<b>ADMINISTRATIVE COORDINATOR 4</b><br>
<br>
<b>How to Apply:</b><br>
No Civil Service test score is required in order to be considered for this vacancy.<br>
<br>
To apply for this vacancy, click on the <b>&ldquo;Apply&rdquo;</b> link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their applications to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.<br>
<br>
<ul><li>Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.</li></ul>
<br>
All applicants selected for employment must submit to drug screening and a background check.<br>
<br>
<b>Contact Information:</b><br>
For further information about this vacancy, contact:<br>
<b>Kedrick Kennedy</b><br>
<b>kedrick.kennedy@la.gov</b><br>
<br>
Louisiana Works is an equal employment opportunity employer and<b> S</b><b>AME</b><b> </b>agency that serves as a model employer for the recruitment, hiring, and retention of individuals with disabilities. Auxiliary aids and services are available upon request to individuals with disabilities &bull; TDD# 800-259-515</div></div></div><p></p>
<br><p></p><div><div><div><div>Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to <i>make a difference </i>through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. <br>
<br>
As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:</div><div></div><br>
<div><div><br>
<b>Insurance Coverage </b>More information can be found at https://info.groupbenefits.org/<br>
<br>
<b>Parental Leave</b> &ndash; Up to six weeks paid parental leave<br>
More information can be found at https://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx<br>
<br>
<b>Holidays and Leave</b> &ndash; State employees receive the following paid holidays each year:</div><div><ul> <li>New Year's Day </li><li>Martin Luther King, Jr. Day, </li><li>Mardi Gras, </li><li>Good Friday, </li><li>Memorial Day, </li><li>Independence Day, </li><li>Labor Day, </li><li>Veteran's Day, </li><li>Thanksgiving Day and Christmas Day.</li></ul></div>***** Additional holidays may be proclaimed by the Governor<br>
<br>
State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.<br>
<br>
<b>Retirement</b><b> </b>&ndash; State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):<ul> <li>Louisiana State Employees Retirement System (www.lasersonline.org<i>). LASERS has provided this </i><i>video </i><i>to give you more detailed information about their system</i> </li><li>Teacher's Retirement System of Louisiana (www.trsl.org), </li><li>Louisiana School Employees Retirement System (www.lsers.net), among others</li></ul></div></div></div></div><p></p>

ADMINISTRATIVE COORDINATOR 1/2/3/4

LSU Agricultural Center

<div><div><div><div><div><b>Salary</b><div>
</div></div></div><div><div>$2,387.00 - $4,089.00 Monthly</div>
</div></div><div><div><div><b>Location
</b></div></div><div></div><div><div>St. Francisville, LA</div>
</div></div></div><div><div><div><div><b>Job Type</b></div>
</div><div><div>Classified</div>
</div></div><div><div><div><b>Job Number</b></div>
</div><div><div>R00117899</div>
</div></div></div><div><div><div><div><b>Department</b></div>
</div><div><div>LSU Agricultural Center</div>
</div></div><div><div><div><b>Opening Date</b></div>
</div><div><div>07/30/2026</div>
</div></div></div><div><div><div><div><b>Closing Date</b></div>
</div><div><div>8/12/2026 11:59 PM Central</div></div></div></div></div>
<br><div><div><div><h2 class="jobSectionHeader"><b>About this Job<br>
</b></h2></div><p></p><div><br>
<p>The LSU AgCenter focuses on research, extension and teaching to make advancements that will benefit generations. The LSU AgCenter is one of eight campuses of the LSU System. With offices in every parish and research stations across the state, the LSU AgCenter is committed to serving the citizens of Louisiana. That pledge includes our dedication to agriculture and the vital work of providing innovation and support for the food and fiber sector while improving agriculture&rsquo;s valuable contributions to the state&rsquo;s economy. Our educational efforts span nutrition and health, food safety, backyard gardening, disaster preparedness, storm recovery, youth development, managing insects and natural threats, economic development, resource conservation and so much more. The LSU AgCenter provides individuals, families, businesses, schools, industries and local governments with valuable information aimed at improving economic conditions, general wellness and quality of life. Our faculty members across the state are actively engaged in research that creates solutions for the many aspects of agriculture while serving all residents of Louisiana. For more information about the LSU AgCenter, please visit LSU AgCenter.</p><p>
The Beauregard Parish Extension Office is looking for an Administrative Coordinator 3 with excellent customer service and organizational skills. For more information please visit: West Feliciana Parish.</p><p><b>
Competencies:</b></p><p><b>
Communicating Effectively:</b> The ability to relay information correctly and appropriately to connect people and ideas.</p><p><b>
Displaying Expertise: </b>The ability to exhibit specialized skills or knowledge gained from experience or training</p><p><b>
Managing Resources: </b>The ability to ensure resources such as time, money, and people are utilized appropriately to result in maximum business value.</p><p><b>
Using Data:</b> The ability to use relevant and valid data to inform a recommendation for action.</p></div><p></p>
<div><h2 class="jobSectionHeader"><b>Minimum Qualifications
</b></h2></div><p></p><div><div>Two years of experience in administrative services.<br>
<br>
EXPERIENCE SUBSTITUTION:<br>
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.</div></div><p></p>
<div><h2 class="jobSectionHeader"><b>Job Specification
</b></h2></div><div><p>The official job specifications for this role, as defined by the State Civil Service, can be found here.</p></div>
<div><h2 class="jobSectionHeader"><b>Job Duties and Other Information
</b></h2></div><p></p><div><p>Job Duties:</p><p>
As an Administrative Coordinator 3, you'll help create a positive first impression for every person who walks through our doors. In this role, you will:</p><ul><li>
Administrative Support: prepare and maintain records, correspondence, reports, and other documents; Work closely with Parish Chair to maintain parish budget; Order office supplies; Work with 4-H Agents to coordinate parish events; Screen calls and visitors at the Parish Office; Sort and deliver mail; etc. (40%)</li><li>
 General Office Support: Compiles, maintains, and distributes correspondence, news articles, newsletters, program/brochures, and other materials for parish programs. (30%)</li><li>
Record Keeping: compiles and maintains mailing lists and databases of participants/clientele for program areas. (15%)</li><li>
Assistance with Events: Assists 4-H Agents with workshops and demonstrations by compiling and sending packets and letters to schools, judges and participants. Assist with all AgCenter events throughout the parish by preparing content, transporting materials, setting up events, and cleaning up after events. This may include evening and weekend events. (15%)</li></ul><p>
Position-Specific Details:</p><ul><li>
Appointment Type: This position does not participate in a Career Progression Group.</li><li>
Work Schedule: Work hours are 8:00 AM to 4:30 PM, Monday - Friday. Some nights and weekends may be needed.</li><li>
Compensation: The salary offered will be determined based on qualifications and experience.</li><li>
Location: West Feliciana Parish Extension Office, St, Francisville, La.</li><li>
This position is not eligible for remote employment.</li></ul><p>
The LSU Agricultural Center is a statewide campus of the LSU System and provides equal opportunities in programs and employment. An Equal Opportunity/Affirmative Action Employer. Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.</p><p>
How To Apply:</p><ul><li>
No Civil Service test score is required in order to be considered for this vacancy.</li><li>
Apply online at https://lsu.wd1.myworkdayjobs.com/LSU.</li><li>
Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.</li></ul><p>
Contact Information:</p><p>
For further information about this vacancy contact: Rebecca Smelley at rsmelley@agcenter.lsu.edu.</p></div></div></div><p></p>
<br><p></p><div><div><div><div>Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to <i>make a difference </i>through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. <br>
<br>
As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:</div><div></div><br>
<div><div><br>
<b>Insurance Coverage </b>More information can be found at https://info.groupbenefits.org/<br>
<br>
<b>Parental Leave</b> &ndash; Up to six weeks paid parental leave<br>
More information can be found at https://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx<br>
<br>
<b>Holidays and Leave</b> &ndash; State employees receive the following paid holidays each year:</div><div><ul> <li>New Year's Day </li><li>Martin Luther King, Jr. Day, </li><li>Mardi Gras, </li><li>Good Friday, </li><li>Memorial Day, </li><li>Independence Day, </li><li>Labor Day, </li><li>Veteran's Day, </li><li>Thanksgiving Day and Christmas Day.</li></ul></div>***** Additional holidays may be proclaimed by the Governor<br>
<br>
State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.<br>
<br>
<b>Retirement</b><b> </b>&ndash; State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):<ul> <li>Louisiana State Employees Retirement System (www.lasersonline.org<i>). LASERS has provided this </i><i>video </i><i>to give you more detailed information about their system</i> </li><li>Teacher's Retirement System of Louisiana (www.trsl.org), </li><li>Louisiana School Employees Retirement System (www.lsers.net), among others</li></ul></div></div></div></div><p></p>

ADMINISTRATIVE COORDINATOR 3

Rensselaer Polytechnic Institute

<p></p><div><p><b>Job Summary:</b></p>
 <p>The Administrative Coordinator manages and oversees the day-to-day operations and administrative support activities of the Dean of Students Office (DOSO), Conference Room, and Off-Campus Community Center. The Administrative Coordinator serves as the primary point of contact for both internal and external constituencies, assists and represents DOSO in communicating with constituents, and handles multiple issues and concerns as they arise. The Administrative Coordinator coordinates logistics for programming and completes special projects as needed by offices in the Dean of Students portfolio.</p>
<p><b>Who we are:</b></p>
<p>Founded in 1824, <b>Rensselaer Polytechnic Institute (RPI)</b> is the first technological research university in the United States. We bring creativity, science, and technology together to address society's greatest challenges. We cultivate exceptional problem-solvers by immersing them in a culture of rigorous inquiry, disciplined practice, and hands-on application. Our strategic plan, <i>RPI Forward, </i>charts a pioneering course for the next era of RPI. Explore the RPI Forward plan. ︎</p>
<p>Nestled on a beautiful 275-acre campus in upstate NY, RPI is home to five schools, 32 research centers, three makerspaces, an observatory, one of the world&rsquo;s fastest supercomputers, and the IBM Quantum System One - the first university-based quantum computer in the world.</p>
<p>With top notch employee health and retirement benefits, Rensselaer offers its full-time employees a generous paid time off program, tuition remission, and opportunities for career growth.</p>
<p><b>Minimum Qualifications:</b></p>
<ul><li>Highschool Diploma or equivalent</li>
<li>Five (5) or more years related experience</li>
</ul><p>Relevant combinations of education, training and experience may be considered.</p>
<p><b>Preferred Qualifications:</b></p>
<ul><li>Associate's Degree in related field</li></ul><br>
<div></div><p><b>Representative Job Duties:</b></p>
<ul><li>Manage daily office routines to ensure efficient and effective office operations. Triage incoming calls and serve as first point of contact. Provide DOSO staff with all relevant information to provide timely responses and follow-up. Assist the DOSO in planning, organizing prioritizing and coordinating the timely assignment, follow-up and completion of work and projects. Track and record leave time for DOSO. Ensure that new employees are appropriately processed for payroll and proper procedures are followed for employment separations</li>
<li>Plan and maintain complex, busy and shifting schedules of appointments, meetings and travel. Ensure members of the DOSO staff are prepared with essential information and background for each meeting and/or trip. Draft travel itineraries, reserve lodging, set up meeting rooms, and handle all logistics associated with these activities. Prepare and process travel and expense reports in accordance with Institute policies</li>
<li>Record Management: Develop and maintain an efficient, confidential records management system to ensure immediate availability of materials. Assist with the maintenance and coordination of judicial and/or student intervention case files in case management system (Maxient)</li>
<li>Train, supervise and schedule work-study students. Assure that work is done in a timely manner and evaluate performance. Prepare all work-study paperwork coordinating with financial aid and payroll. Prepare student, bi-weekly and semi-monthly payroll</li>
<li>Utilize enterprise-wide Institute systems (Banner and Data Warehouse) and subsidiary systems to monitor financial activity and provide reports to the DOSO and the Student Experience Business Manager. Monitor spending to ensure adherence to general policies and guidelines. Identify and resolve discrepancies in accordance with Institute and DOSO portfolio standards and policies</li>
<li>Maintain inventory of office supplies which includes ordering and invoice processing through OSCAR and Banner</li>
<li>Coordinate communication, marketing, and social media efforts for any DOSO programming and educational initiatives. Arrange event details including but not limited to purchasing supplies or equipment, catering, reserving space, setting up and tearing down</li>
<li>Ensure that public spaces in Academy Hall are adequately maintained by inspecting public areas on a weekly basis and initiating service requests as needed. Monitor any possible safety concerns. Coordinate with the Student Experience Operations Manager if required to manage larger repair projects</li>
<li>Other duties and special projects as assigned</li>
</ul><p><b>Shift:</b></p>
<p>Business Hours, Monday through Friday. Weekends or evenings occasionally required</p>
<p><b>Starting Salary/Rate:</b></p>
<p><b>Expected hiring range:</b> $20.00 - $23.75 / hr</p>
<p><b>Pay transparency disclosure:</b> The selected candidate&rsquo;s salary will be determined based on factors that include the available budget, internal equity, and the final candidate&rsquo;s qualifications, experience, education and other job-related credentials. This hiring range is provided as Rensselaer&rsquo;s good faith estimate of the expected hiring range at the time of posting.</p>
<p><b>Application instructions:</b></p>
<p>Follow the on-screen prompts to create a brief online profile. Please be ready to upload your resume and cover letter.</p>
<p>If you need assistance with the online application process, please contact careers@rpi.edu.</p>
<b>Job Posted Date:</b>
<p>Applications will be accepted until the position is filled.</p>
<p><b>Total Compensation and Benefits Information:</b></p>
<p>Rensselaer&rsquo;s Total Compensation Program is designed to provide stable pay growth, a comprehensive and affordable benefits package, and a comprehensive and affordable retiree medical and prescription plan. Our goal is to provide you and your family with a comprehensive health and welfare program as an umbrella of financial security and protection during your employment. For more information, please visit Benefits | Human Resources (rpi.edu).</p><div><br>
</div><div><p><i>Rensselaer Polytechnic Institute is committed to the cultivation of a community that is welcoming, inclusive, and above all values learning. We welcome candidates who bring a variety of perspectives to Rensselaer Polytechnic Institute's work and campus communities. Rensselaer Polytechnic Institute </i><i>is an Equal Opportunity Employer.</i></p>
<p><i>All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation or gender identity, national origin, disability status, protected veteran status, or other characteristic protected by law.</i></p></div></div><p></p>

Levels

<div>
 <p>
  <strong>
   About Levels
  </strong>
 </p>
 <p>
  Levels is one of the fastest-growing natural sports nutrition brands in America. Our mission is simple: Nothing Fake. Ever.&reg; We make protein powders and ready-to-drink beverages with real ingredients, no artificial flavors or sweeteners, and an uncompromising commitment to quality.
 </p>
 <p>
  As we continue to scale nationally across Costco, Walmart, Target, Amazon, and other major retailers, we're looking for someone who loves organization, thrives on variety, and enjoys being the person who keeps everything running behind the scenes.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Position Summary
  </strong>
 </p>
 <p>
  The Office &amp; Administrative Coordinator is responsible for ensuring the day-to-day administrative operations of the company run smoothly. This person supports multiple departments by coordinating office operations, customer service administration, product shipments, e-commerce administration, travel coordination, and a variety of operational tasks that help keep the business moving.
 </p>
 <p>
  This role is ideal for someone who enjoys wearing many hats, solving problems independently, and bringing order to a fast-paced environment.
 </p>
 <p>
  This is an on-site position based in Jupiter, Florida.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Responsibilities
  </strong>
 </p>
 <ul>
  <li>
   Office Operations
  </li>
  <li>
   Manage day-to-day office operations
  </li>
  <li>
   Order and maintain office supplies
  </li>
  <li>
   Coordinate incoming and outgoing mail and deliveries
  </li>
  <li>
   Keep conference rooms, kitchens, and common areas organized
  </li>
  <li>
   Coordinate office vendors and service providers
  </li>
  <li>
   Assist with employee onboarding logistics
  </li>
  <li>
   Coordinate office lunches, meetings, and events as needed
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Administrative Support
  </strong>
 </p>
 <ul>
  <li>
   Coordinate company travel arrangements
  </li>
  <li>
   Assist leadership with scheduling and administrative requests
  </li>
  <li>
   Prepare shipping labels and coordinate outgoing packages
  </li>
  <li>
   Manage sample requests for customers, sales, influencers, and partners
  </li>
  <li>
   Support internal document organization and filing
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Customer Service Administration
  </strong>
 </p>
 <ul>
  <li>
   Coordinate with our outsourced customer service team
  </li>
  <li>
   Escalate customer issues when necessary
  </li>
  <li>
   Monitor Meta customer messages
  </li>
  <li>
   Assist with TikTok Shop customer support
  </li>
  <li>
   Help maintain excellent customer response times
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   E-Commerce Administration
  </strong>
 </p>
 <ul>
  <li>
   Process wholesale Shopify orders
  </li>
  <li>
   Review Shopify fraud alerts
  </li>
  <li>
   Coordinate chargeback documentation
  </li>
  <li>
   Monitor Shopify operational exceptions
  </li>
  <li>
   Assist with order troubleshooting
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Amazon Administration
  </strong>
 </p>
 <ul>
  <li>
   Monitor unauthorized sellers
  </li>
  <li>
   Monitor Buy Box issues
  </li>
  <li>
   Report listing violations
  </li>
  <li>
   Escalate marketplace concerns to internal teams
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Operational Support
  </strong>
 </p>
 <ul>
  <li>
   Assist Product and Quality teams with administrative needs
  </li>
  <li>
   Coordinate sample shipments to manufacturers and vendors
  </li>
  <li>
   Assist with internal inventory and supply organization
  </li>
  <li>
   Support cross-functional projects as assigned
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Required
  </strong>
 </p>
 <ul>
  <li>
   5+ years of administrative, office management, operations, or coordinator experience
  </li>
  <li>
   Exceptional organizational skills
  </li>
  <li>
   Strong attention to detail
  </li>
  <li>
   Ability to prioritize multiple tasks simultaneously
  </li>
  <li>
   Excellent written and verbal communication
  </li>
  <li>
   Highly proficient with Microsoft Office
  </li>
  <li>
   Comfortable learning new software systems
  </li>
  <li>
   Self-starter with minimal supervision
  </li>
  <li>
   Positive, team-first attitude
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Preferred
  </strong>
 </p>
 <ul>
  <li>
   Experience supporting multiple departments
  </li>
  <li>
   Shopify experience
  </li>
  <li>
   Amazon Seller Central experience
  </li>
  <li>
   Customer service experience
  </li>
  <li>
   Experience in consumer products, food &amp; beverage, or retail
  </li>
 </ul>
 <p>
 </p>
</div>


Office & Administrative Coordinator

Optum

<div>
 <em>
  This position is Remote in Eastern, Central, OR Mountain Time Zone. You will have the flexibility to work remotely* as you take on some tough challenges.
  <br/>
  <br/>
 </em>
 Optum Home &amp; Community Care is creating something new in health care. We are uniting industry - leading solutions to build an integrated care model that holistically addresses an individual's physical, mental and social needs - helping patients access and navigate care anytime and anywhere.
 <br/>
 <br/>
 As a team member of our Care Transition product, you'll help change the way health care is delivered from hospital to home supporting patients transitioning across care settings. This life - changing work helps give older adults more days at home.
 <br/>
 <br/>
 We're connecting care to create a seamless health journey for patients across care settings. Join our team, it's your chance to improve the lives of millions while
 <strong>
  Caring. Connecting. Growing together.
  <br/>
  <br/>
 </strong>
 The
 <strong>
  Clinical Administrative Coordinator
 </strong>
 serves as the main point of contact for healthcare providers and members that are receiving post-acute services. In addition, the Clinical Admin Coordinator role serves as administrative (non-clinical) support for the remote clinical services team. This role is responsible for providing direct support to the multi-disciplinary team to anticipate and plan for continuum of care and discharge needs and communication with providers and clients. The Clinical Admin Coordinator is responsible for processing inbound and outbound communication (i.e., telephonic, fax, electronic notifications and letters), maintaining accuracy of database documentation and the completeness of the medical record and Home &amp; Community Care documentation system.
 <br/>
 <br/>
 This position is full-time Monday - Friday. Employees are required to have flexibility to work any of our 8-hour shift schedules during our normal business hours of 10:30am - 7:00pm CST. It may be necessary, given the business need, to work occasional overtime.
 <br/>
 <br/>
 We offer 2 weeks of paid training. The hours during training will be 8:00am to 4:30pm CST, Monday - Friday.
 <strong>
  Training will be conducted virtually from your home.
  <br/>
  <br/>
 </strong>
 <strong>
  Primary Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Manage inbound and/or outbound telephone communication in a professional manner and according to productivity and quality standards.
  </li>
  <li>
   Process inbound and/or outbound electronic data and communication (i.e., faxes, emails, and electronic communication) according to productivity and quality standards.
  </li>
  <li>
   Enter, review and/or verify member information in the Home &amp; Community Care documentation system and communicate approved pertinent information with healthcare providers and/or Home &amp; Community Care team as needed.
  </li>
  <li>
   Enter and/or update any required data into the Home &amp; Community Care documentation system accurately and in a timely manner.
  </li>
  <li>
   Complete administrative documentation for member records including but not limited to disenrollment, transitioning, creating/updating authorization, attaching documents (i.e., medical records), and logging therapy information.
  </li>
  <li>
   Assist in a smooth coordination of members care between health providers and the health plan.
  </li>
  <li>
   Establish relationships and communicate, when appropriate, to providers, clients and/or Home &amp; Community Care field/care management staff as defined by departmental policy and process.
  </li>
  <li>
   Triage inbound calls/emails, manage provider/member inquiries/requests, and resolve or escalate to appropriate Home&amp; Community Care team or health plan personnel.
  </li>
  <li>
   Run and/or review any reports to monitor/complete responsibilities as outlined in departmental processes.
  </li>
  <li>
   Act as a preceptor and mentor to new colleagues during the initial training period.
  </li>
  <li>
   Serve as the first line of peer support for operational and procedural questions and/or concerns.
  </li>
  <li>
   Follow chain of command when provider/member issues or concerns are reported.
  </li>
  <li>
   Functional team queue reviews to determine reallocation of resources and review for extended tag times as assigned by supervisor.
  </li>
  <li>
   Assist with reviews of task assignments, SLA/TAT and volume updates (to provide coverage for Clinical Admin Coordinator Sr.).
  </li>
  <li>
   Create and maintain training materials.
  </li>
  <li>
   Conduct quality audits where applicable (this may not apply to all functional areas)
  </li>
  <li>
   Conduct ad hoc corrections as assigned by supervisor.
  </li>
  <li>
   Peer coaching as assigned by supervisor.
  </li>
  <li>
   Conduct team engagement exercises as assigned by supervisor.
  </li>
  <li>
   Suggest agenda topics for team meetings.
  </li>
  <li>
   Cover specialized tasks/functions as assigned by supervisor.
  </li>
  <li>
   Assist with Sales Force Tickets where applicable.
  </li>
  <li>
   Assist with time studies (along with oversight by supervisor and manager)
  </li>
  <li>
   Assist with follow up and/or escalation calls or emails as needed.
  </li>
  <li>
   Attend Home &amp; Community Care meetings as requested.
  </li>
  <li>
   Adhere to organizational, departmental, compliance and regulatory policies and procedures.
  </li>
  <li>
   Promote a positive attitude and work environment.
  </li>
  <li>
   Perform other duties and responsibilities as required, assigned, or requested.
   <br/>
   <br/>
  </li>
 </ul>
 You'll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.
 <br/>
 <br/>
 <strong>
  Required Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   High School Diploma / GED or equivalent work experience
  </li>
  <li>
   Must be 18 years of age OR older
  </li>
  <li>
   1+ years of experience in a call center environment
  </li>
  <li>
   Ability to communicate with clients, team members and managers using telephone or comparable communication devices such as email, Microsoft Teams, Fax and / OR other system messaging programs
  </li>
  <li>
   Ability to work an 8-hour shift schedule Monday - Friday 10:30am - 7:00pm CST. It may be necessary, given the business need, to work occasional overtime or weekends
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Preferred Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Familiarity with medical terminology and HIPAA laws
  </li>
  <li>
   Experience in healthcare setting
  </li>
  <li>
   Experience with working in a high - volume production - based environment
  </li>
  <li>
   Experience with meeting expected performance goals
  </li>
  <li>
   Written and verbal communication skills
  </li>
  <li>
   Critical thinking skills
  </li>
  <li>
   Proficient with Microsoft Word, Microsoft Excel, Microsoft Outlook, and Microsoft Teams
  </li>
  <li>
   Detail - oriented and ability to correctly interpret data and information in the Home &amp; Community Care documentation system
  </li>
  <li>
   Ability to prioritize, plan, and organize multiple tasks / demands simultaneously
  </li>
  <li>
   Ability to use office equipment, such as copier, fax machine, telephone, and scanner (if applicable)
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Telecommuting Requirements
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Reside within Eastern, Central, OR Mountain Time Zone
  </li>
  <li>
   Ability to keep all company sensitive documents secure (if applicable)
  </li>
  <li>
   Required to have a dedicated work area established that is separated from other living areas and provides information privacy
  </li>
  <li>
   Must live in a location that can receive a UnitedHealth Group approved high-speed internet connection or leverage an existing high-speed internet service
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Physical And Work Environment
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Have a location / workspace in the home that is separate from non - workspace areas and can be secured to maintain PHI / PII security and avoid non - work interruptions
  </li>
  <li>
   Live in a location that can receive a high-speed internet connection using a UnitedHealth Group or approved Internet Service Provider (ISP)
  </li>
  <li>
   Ability to remain stationary for extended time periods (2 - 3 hours)
  </li>
  <li>
   Telecommuting is not to be used as a substitute for child or dependent care. In order to dedicate full attention to work duties, employees must establish or continue regular child or dependent care arrangements while telecommuting
  </li>
  <li>
   All employees working remotely will be required to adhere to UnitedHealth Group's Telecommuter Policy
   <br/>
   <br/>
  </li>
 </ul>
 Pay is based on several factors including but not limited to local labor markets, education, work experience, certifications, etc. In addition to your salary, we offer benefits such as, a comprehensive benefits package, incentive and recognition programs, equity stock purchase and 401k contribution (all benefits are subject to eligibility requirements). No matter where or when you begin a career with us, you'll find a far-reaching choice of benefits and incentives. The hourly pay for this role will range from $18 - $32 per hour based on full-time employment. We comply with all minimum wage laws as applicable.
 <br/>
 <br/>
 <em>
  <strong>
   Application Deadline:
  </strong>
  This will be posted for a minimum of 2 business days or until a sufficient candidate pool has been collected. Job posting may come down early due to volume of applicants.
  <br/>
  <br/>
 </em>
 <em>
  At UnitedHealth Group, our mission is to help people live healthier lives and make the health system work better for everyone. We believe everyone-of every race, gender, sexuality, age, location, and income-deserves the opportunity to live their healthiest life. Today, however, there are still far too many barriers to good health which are disproportionately experienced by people of color, historically marginalized groups, and those with lower incomes. We are committed to mitigating our impact on the environment and enabling and delivering equitable care that addresses health disparities and improves health outcomes - an enterprise priority reflected in our mission.
  <br/>
  <br/>
 </em>
 <em>
  UnitedHealth Group is an Equal Employment Opportunity employer under applicable law and qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations.
  <br/>
  <br/>
 </em>
 <em>
  UnitedHealth Group is a drug - free workplace. Candidates are required to pass a drug test before beginning employment.
  <br/>
  <br/>
 </em>
 #RPO
</div>


Clinical Administrative Coordinator

State of South Carolina

<div><div><div><h2 class="jobSectionHeader"><b>Job Responsibilities</b></h2></div><br>
<p></p><div><br>
<div><b>The Agency's mission is to be boldly innovative in improving the health and quality of life for South Carolinians.</b></div><div><br>
This position is located in<b> Office of External Affairs, Richland County.</b><br>
This is an in-office role and not a telecommute or remote position.</div><br>
<b>
Are you the One?</b> We are looking for an <b>Administrative Coordinator I </b>who performs day-to-day administrative support activities for the Office of External Affairs and other assigned program areas under the supervision of the director of strategic communications.<ul><li>
Maintains a calendar of appointments for the director of strategic communications and other bureau directors to include scheduling meetings, daily reminders, reminder of next day meetings/appointments, travel, employee leave, etc. Coordinates meetings, distributes meeting materials, and is responsible for overseeing the documentation of minutes for assigned meetings for the director of strategic communications and other bureau directors as needed. Interfaces with internal and external stakeholders.</li><li>
Reviews the incoming/outgoing correspondence of the director of strategic communications and/or bureau directors; coordinates responses with the appropriate agency personnel and tracks status. Reviews incoming correspondence and directs it to the appropriate bureau, office, or section for response. Ensures deadlines are met on all responses, correspondence, etc. requiring a reply by the director of strategic communications or other directors. Assists the director of strategic communication in obtaining responses from program area staff within requested timelines. Reviews all outgoing communications to ensure consistency with the Office of Communications&rsquo; administrative policies and procedures. While this position does not have programmatic responsibilities, it does have the responsibility of understanding the program organization and the appropriate contacts in each area.</li><li>
Supports all administrative functions for the director of strategic communications and/or directors, including assisting with project tracking for projects that have been assigned to the director of strategic communications to ensure on-time completion. Oversees review and approval process for provider bulletins and other regular communications to ensure adherence to established review and approval processes.</li><li>
Arranges in-state and out-of-state travel for Office of Communications, Office of Legislative Affairs, Office of Medical Director, Office of Project Management and other staff as needed. Maintains the office supplies, promotional items, equipment and furniture needs for the Office of Communications, including preparation and coordination of necessary requisitions. Assists director of communication and/or bureau directors with completing human resources functions.</li><li>
Attends and participates in relevant opportunities for professional development and training. Demonstrates utilization and application of new skills learned to improve effectiveness and efficiency within assigned responsibilities.</li>
Perform other duties as assigned.<br>
<li>
</li></ul><div><b>
The South Carolina Department of Health and Human Services offers an exceptional benefits package for FTE and TGE positions that includes:</b></div><ul><li>
Health, Dental, Vision, Long Term Disability, and Life Insurance for Employee, Spouse, and Children.</li><li>
15 days annual (vacation) leave per year.</li><li>
15 days sick leave per year.</li><li>
13 paid holidays.</li><li>
State Retirement Plan and Deferred Compensation Programs.</li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>Minimum and Additional Requirements</b></h2></div>
<div><p>A high school diploma and three (3) years of relevant experience in business management, public administration, or administrative services; OR<br>
<br>
A bachelor&rsquo;s degree and one (1) year of relevant experience in business management, public administration, or administrative services.<br>
<br>
Experience providing administrative support is required.<br>
<br>
Bachelor's degree must be from a higher education institution recognized by the U.S. Department of Education &amp; Council for Higher Education Accreditation (CHEA).<br>
<br>
<b>Additional </b><b>Requirements</b></p><br>
<ul><li>
Valid driver's license.</li><li>
Requires holder to drive routinely.</li><li>
Sitting or standing for long periods of time.</li><li>
Lifting requirements: 20 lbs.</li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>Preferred Qualifications</b></h2></div>
<p></p><div><ul><li>Ability to communicate effectively.</li><li>
Must have proficient organizational and communication (both verbal and written) skills.</li><li>
Ability to maintain confidentiality of sensitive information.</li><li>
Ability to exercise sound judgement.</li><li>
Maintains a professional demeanor and is customer services oriented.</li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>Additional Comments</b></h2></div>
<div><p>Please complete the State application to include all current and previous work history and education.<b> </b><b>A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position. Supplemental questions are considered part of your official application for qualification purposes.</b><b> All applicants must apply online. All correspondence from the Office of Human Resources will be through electronic mail.</b><br>
<br>
<i>The South Carolina Department of Health and Human Services is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth or related medical conditions, including, but not limited, to lactation), national origin, age (40 or older), disability or genetic information.</i></p></div></div></div>

Administrative Coordinator I / 60013194

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