administrative coordinator

ABM Industries Inc.

<p></p><div><div><p>Pay: $55,000 annually</p>
<p>The pay listed is the hourly range or the hourly rate for this position. A specific offer will vary based on applicant&rsquo;s experience, skills, abilities, geographic location, and alignment with market data.</p>
<p>Benefit Information:</p>
<p>ABM offers a comprehensive benefits package. For information about ABM&rsquo;s benefits, visit Annual Benefits-Staff and Management</p>
<p>The Administrative Coordinator provides comprehensive administrative, operational, and compliance support at the site level. This role supports Site Managers by managing essential office functions, enabling leaders to focus on strategic activities, safety performance, client engagement, staffing accuracy, and operational excellence.</p>
</div>
<div><p>This position is responsible for daily office administration, new hire onboarding support, communication with Education Services clients, data entry, attendance tracking, reporting, and compliance-driven tasks across multiple sites. The role ensures the accuracy, consistency, and completeness of site-level information while maintaining high standards of organization and service.</p><p></p><p><br>
</p></div><p></p><div><div><p><b>Administrative &amp; Office Support</b></p>
</div><div><ul><li><p>Performs all basic office administrative tasks, including answering phones, filing, data entry, ordering supplies, and maintaining office organization.</p></li>
</ul></div><div><ul><li><p>Corresponds directly with Education Services clients, ABM staff, employees, and site partners.</p></li>
</ul></div><div><ul><li><p>Tracks daily employee attendance, communicates missed punches, and assists employees with questions or concerns.</p></li>
</ul></div><div><ul><li><p>Maintains safety records and digital/physical documentation for HR, operations, training, and payroll compliance.</p></li>
</ul></div><div><ul><li><p>Supports Project Managers by managing daily, weekly, and monthly administrative tasks that support operational delivery.</p></li>
</ul></div><div><ul><li><p>Coordinates roster updates, shift patterns, and attendance records to ensure accuracy and alignment with staffing requirements.</p></li>
</ul></div><div><p><b>Hours Tracking, Payroll Input &amp; Financial Accuracy</b></p>
</div><div><ul><li><p>Completes accurate Epay payroll inputs, including hours worked, PTO, shift changes, cross-site support, and retro adjustments.</p></li>
</ul></div><div><ul><li><p>Ensures correct Epay Sub usage and supports documentation for shift swaps, added shifts, or cross-support labor.</p></li>
</ul></div><div><p><b>Recruitment, Onboarding &amp; Talent Support</b></p>
</div><div><ul><li><p>Supports new hire onboarding, including I-9 coordination, new hire paperwork, site orientation, badge activation, and uniform distribution.</p></li>
</ul></div><div><ul><li><p>Maintains onboarding checklists and hiring support documentation.</p></li>
</ul></div><div><p><b>Compliance, Governance &amp; Reporting</b></p>
</div><div><ul><li><p>Ensures accurate completion of compliance requirements such as training updates, safety reporting, accident logs, roster reviews, and corrective actions.</p></li>
</ul></div><div><p><b>Communication &amp; Coordination</b></p>
</div></div><div><div><ul><li><p>Serves as the administrative point of contact for the Project Managers.</p></li>
</ul></div><div><ul><li><p>Coordinates communications between ABM teams, including HR, TA, Payroll, Finance, and BIT.</p></li>
</ul></div><div><ul><li><p>Provides supervisors and shift leaders with organized, timely updates on rosters, schedule changes, and operational matters.</p></li>
</ul></div><div><ul><li><p>Builds and maintains strong relationships with client and site-level stakeholders.</p></li>
</ul></div><div><p><b>Process Improvement</b></p>
</div><div><ul><li><p>Identifies opportunities to streamline administrative processes through standardization and improved workflows.</p></li>
</ul></div><div><ul><li><p>Supports rollout and adoption of new systems, reporting tools, and governance updates.</p></li>
</ul></div><div><ul><li><p>Provides field-level feedback to central teams to improve tool usability and reporting accuracy.</p></li>
</ul></div><div><p><b>Other Duties as Assigned</b></p>
</div><div><p>Job duties may be modified at any time to support operational needs, compliance changes, or organizational initiatives.</p>
</div></div><p></p><div><div><ul><li><p>Bilingual: English &amp; Spanish</p></li>
</ul></div><div><ul><li><p>High school diploma or GED required; associate&rsquo;s degree or administrative certification preferred</p></li>
</ul></div><div><ul><li><p>Valid driver&rsquo;s license preferred</p></li>
</ul></div><div><ul><li><p>1&ndash;2 years of administrative, operational support, or office management experience (experience in facilities, logistics, or distribution preferred)</p></li>
</ul></div><div><ul><li><p>Proficiency in Microsoft Excel, Outlook, Teams, and data entry systems</p></li>
</ul></div><div><ul><li><p>Strong ability to interpret and manage hours, payroll inputs, and staffing schedules</p></li>
</ul></div><div><ul><li><p>Excellent written and verbal communication skills</p></li>
</ul></div><div><ul><li><p>Highly organized with ability to manage multiple tasks and meet deadlines</p></li>
</ul></div></div><div><div><ul><li><p>High attention to detail with consistent accuracy in reporting</p></li>
</ul></div><div><ul><li><p>Ability to work effectively with Site Managers, HR, TA, and operations teams</p></li>
</ul></div><div><ul><li><p>Self-motivated, reliable, and able to work independently</p></li>
</ul></div><div><ul><li><p>Strong interpersonal skills and ability to work within a diverse workforce</p></li><br>
</ul></div></div><p></p><div><b>About Us</b>
<br>
<br>
ABM (NYSE: ABM) is one of the world&rsquo;s largest providers of facility services and solutions. A driving force for a cleaner, healthier, and more sustainable world, ABM provides essential services and forward-looking performance solutions that improve the spaces and places that matter most. From curbside to rooftop, ABM&rsquo;s comprehensive services include janitorial, engineering, parking, electrical and lighting, energy and electric vehicle charging infrastructure, HVAC and mechanical, landscape and turf, and mission critical solutions. ABM serves a wide range of industries &ndash; from commercial office buildings to universities, airports, hospitals, data centers, manufacturing plants and distribution centers, entertainment venues and more. Founded in 1909, ABM serves over 20,000 clients, with annualized revenue approaching $8 billion and more than 100,000 team members in 350+ offices throughout the United States, United Kingdom, Republic of Ireland, and other international locations. For more information, visit http://www.abm.com.
<br>
<br>
ABM is proud to be an Equal Opportunity Employer qualified applicants without regard race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran or any other protected factor under federal, state, or local law. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call 888-328-8606. We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis.
<br>
<br>
ABM participates in the U.S. Department of Homeland Security E-Verify program. E-Verify is an internet-based system used to electronically confirm employment eligibility.
<br>
<br>
ABM is a military-friendly company proudly employing thousands of men and women who have served in the U.S. military. With ABM, you&rsquo;ll have access to a world-class training program and ample opportunities to use the skills you developed while serving our country. Whether you&rsquo;re looking for a frontline or professional position, you can find post-military career opportunities across ABM.
<br>
ABM directs all applicants to apply at http://www.abm.com/ ABM does not accept unsolicited resumes.</div></div><p></p>

Administrative Coordinator

<div><h1 class="jobSectionHeader"><b>Job Description Summary</b></h1>
An exciting opportunity for an Administrative Professional to join our team in Cairo!<p></p><h1 class="jobSectionHeader"><b>
Job Description</b></h1><h1 class="jobSectionHeader"><b>
We are the makers of possible</b></h1><p></p><p>
BD is one of the largest global medical technology companies in the world. Advancing the world of health&trade; is our Purpose, and it&rsquo;s no small feat. It takes the imagination and passion of all of us&mdash;from design and engineering to the manufacturing and marketing of our billions of MedTech products per year&mdash;to look at the impossible and find transformative solutions that turn dreams into possibilities.</p><p></p><h1 class="jobSectionHeader"><b>
Why join us?</b></h1><p></p><p>
A career at BD means learning and working alongside inspirational leaders and colleagues who are equally passionate and committed to fostering an inclusive, growth-centered, and rewarding culture. You will have the opportunity to help shape the trajectory of BD while leaving a legacy at the same time.</p><p>
To find purpose in the possibilities, we need people who can see the bigger picture, who understand the human story that underpins everything we do. We welcome people with the imagination and drive to help us reinvent the future of health. At BD, you&rsquo;ll discover a culture in which you can learn, grow and thrive. And find satisfaction in doing your part to make the world a better place.</p><p></p><p>
Become a <b>maker of possible</b> with us!</p><p></p><h2 class="jobSectionHeader"><b>
About the role</b></h2><p>
The Administrative Coordinator will provide comprehensive support to the team in Egypt and collaborate closely with the Site Leader to ensure the efficient and seamless execution of daily operations and office activities.</p><p></p><h2 class="jobSectionHeader"><b>
Main responsibilities will include:</b></h2><ul><li><p>
Responsible for the effective coordination and follow-through of the activities and commitments of the company producing and running an integrated master calendar of key events, dates, and deadlines that are critical to the conduct of the BD business.</p></li><li><p>
Supporting the daily tasks of the management based in Egypt including developing and editing presentations and ppt files.</p></li><li><p>
Operating expense review and preparation for the office in Egypt (actuals vs. budget).</p></li><li><p>
Support and coordinate communication and surveys with the regional team.</p></li><li><p>
Provides day-to-day administrative support to ensure efficient operation of the office.</p></li><li><p>
Answers phone calls, schedules meetings, and supports visitors.</p></li><li><p>
Carries out administrative duties such as filing, typing, copying, binding, scanning etc.</p></li><li><p>
Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.</p></li><li><p>
Registering new associates and keeping the organizational charts up to date.</p></li><li><p>
Scheduling and preparation of all meetings (internal &amp; external) and arranging travel needs (incl. COVID travel protocols).</p></li><li><p>
Preparation of expense reports and processing into Concur.</p></li><li><p>
Coordinating temporary staffing requirements as needed, including support with new associate on boarding.</p></li><li><p>
Content / SharePoint coordination (content, organization, access).</p></li><li><p>
External vendors registration &amp; PO management.</p></li><li><p>
Supports team by performing tasks related to organization.</p></li><li><p>
Contributes to team effort by accomplishing related results as needed.</p></li><li><p>
Manage the medical insurance policy : renew, addition, deletion and follow up with the Broker and the insurance company.</p></li><li><p>
Handle the leaves system and maintain the employees files if needed.</p></li></ul><p></p><h2 class="jobSectionHeader"><b>
About you</b></h2><ul><li><p>
College or University degree required, MBA is a plus</p></li><li><p>
3- 5 years&rsquo; experience in administrative responsibilities in MNC environment</p></li><li><p>
Excellent communication and presentation skills</p></li><li><p>
Proficiency with Microsoft Office Suite. Experience with Microsoft SharePoint preferred.</p></li><li><p>
Excellent interpersonal and communication skills. Able to work independently with little supervision.</p></li><li><p>
Ability to work with a diverse group of individuals.</p></li><li><p>
Good decision-making skills</p></li><li><p>
Ability to plan, organize, and prioritize work.</p></li><li><p>
Ability to maintain and protect the confidentiality of information.</p></li><li><p>
Be poised, patient, courteous, and maintain a professional manner.</p></li><li><p>
Ability to work as a team member fosters a team approach in meeting the country goals.</p></li><li><p>
High personal integrity and ethical standards.</p></li></ul><p></p><h2 class="jobSectionHeader"><b>
Click on apply if this sounds like you!</b></h2><p></p><p>
At BD, we prioritize on-site collaboration because we believe it fosters creativity, innovation, and effective problem-solving, which are essential in the fast-paced healthcare industry. For most roles, we require a minimum of 4 days of in-office presence per week to maintain our culture of excellence and ensure smooth operations, while also recognizing the importance of flexibility and work-life balance. Remote or field-based positions will have different workplace arrangements which will be indicated in the job posting.</p><p></p><p>
Becton, Dickinson and Company is an Equal Opportunity Employer. We evaluate applicants without regard to race, color, religion, age, sex, creed, national origin, ancestry, citizenship status, marital or domestic or civil union status, familial status, affectional or sexual orientation, gender identity or expression, genetics, disability, military eligibility or veteran status, and other legally-protected characteristics.</p><p></p><h2 class="jobSectionHeader"><b>
To learn more about BD visit:</b><b> </b><b>https://bd.com/careers</b></h2><p></p><p>
Required Skills</p><p>
Optional Skills</p><p></p><p>
.</p><h1 class="jobSectionHeader"><b>
Primary Work Location</b></h1>
EGY - Cairo<p></p><h1 class="jobSectionHeader"><b>
Additional Locations</b></h1><p></p><h1 class="jobSectionHeader"><b>
Work Shift</b></h1></div>

Administrative Coordinator, Egypt

<div>
 <strong>
  Job Description Summary
  <br/>
  <br/>
 </strong>
 An exciting opportunity for an Administrative Professional to join our team in Cairo!
 <br/>
 <br/>
 <strong>
  Job Description
  <br/>
  <br/>
 </strong>
 We are the makers of possible
 <br/>
 <br/>
 BD is one of the largest global medical technology companies in the world. Advancing the world of health&trade; is our Purpose, and it&rsquo;s no small feat. It takes the imagination and passion of all of us&mdash;from design and engineering to the manufacturing and marketing of our billions of MedTech products per year&mdash;to look at the impossible and find transformative solutions that turn dreams into possibilities.
 <br/>
 <br/>
 <strong>
  Why join us?
  <br/>
  <br/>
 </strong>
 A career at BD means learning and working alongside inspirational leaders and colleagues who are equally passionate and committed to fostering an inclusive, growth-centered, and rewarding culture. You will have the opportunity to help shape the trajectory of BD while leaving a legacy at the same time.
 <br/>
 <br/>
 To find purpose in the possibilities, we need people who can see the bigger picture, who understand the human story that underpins everything we do. We welcome people with the imagination and drive to help us reinvent the future of health. At BD, you&rsquo;ll discover a culture in which you can learn, grow and thrive. And find satisfaction in doing your part to make the world a better place.
 <br/>
 <br/>
 Become a
 <strong>
  maker of possible
 </strong>
 with us!
 <br/>
 <br/>
 <strong>
  About The Role
  <br/>
  <br/>
 </strong>
 The Administrative Coordinator will provide comprehensive support to the team in Egypt and collaborate closely with the Site Leader to ensure the efficient and seamless execution of daily operations and office activities.
 <br/>
 <br/>
 <strong>
  Main Responsibilities Will Include
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Responsible for the effective coordination and follow-through of the activities and commitments of the company producing and running an integrated master calendar of key events, dates, and deadlines that are critical to the conduct of the BD business.
  </li>
  <li>
   Supporting the daily tasks of the management based in Egypt including developing and editing presentations and ppt files.
  </li>
  <li>
   Operating expense review and preparation for the office in Egypt (actuals vs. budget).
  </li>
  <li>
   Support and coordinate communication and surveys with the regional team.
  </li>
  <li>
   Provides day-to-day administrative support to ensure efficient operation of the office.
  </li>
  <li>
   Answers phone calls, schedules meetings, and supports visitors.
  </li>
  <li>
   Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
  </li>
  <li>
   Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
  </li>
  <li>
   Registering new associates and keeping the organizational charts up to date.
  </li>
  <li>
   Scheduling and preparation of all meetings (internal &amp; external) and arranging travel needs (incl. COVID travel protocols).
  </li>
  <li>
   Preparation of expense reports and processing into Concur.
  </li>
  <li>
   Coordinating temporary staffing requirements as needed, including support with new associate on boarding.
  </li>
  <li>
   Content / SharePoint coordination (content, organization, access).
  </li>
  <li>
   External vendors registration &amp; PO management.
  </li>
  <li>
   Supports team by performing tasks related to organization.
  </li>
  <li>
   Contributes to team effort by accomplishing related results as needed.
  </li>
  <li>
   Manage the medical insurance policy : renew, addition, deletion and follow up with the Broker and the insurance company.
  </li>
  <li>
   Handle the leaves system and maintain the employees files if needed.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  About You
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   College or University degree required, MBA is a plus
  </li>
  <li>
   3- 5 years&rsquo; experience in administrative responsibilities in MNC environment
  </li>
  <li>
   Excellent communication and presentation skills
  </li>
  <li>
   Proficiency with Microsoft Office Suite. Experience with Microsoft SharePoint preferred.
  </li>
  <li>
   Excellent interpersonal and communication skills. Able to work independently with little supervision.
  </li>
  <li>
   Ability to work with a diverse group of individuals.
  </li>
  <li>
   Good decision-making skills
  </li>
  <li>
   Ability to plan, organize, and prioritize work.
  </li>
  <li>
   Ability to maintain and protect the confidentiality of information.
  </li>
  <li>
   Be poised, patient, courteous, and maintain a professional manner.
  </li>
  <li>
   Ability to work as a team member fosters a team approach in meeting the country goals.
  </li>
  <li>
   High personal integrity and ethical standards.
   <br/>
   <br/>
  </li>
 </ul>
 Click on apply if this sounds like you!
 <br/>
 <br/>
 At BD, we prioritize on-site collaboration because we believe it fosters creativity, innovation, and effective problem-solving, which are essential in the fast-paced healthcare industry. For most roles, we require a minimum of 4 days of in-office presence per week to maintain our culture of excellence and ensure smooth operations, while also recognizing the importance of flexibility and work-life balance. Remote or field-based positions will have different workplace arrangements which will be indicated in the job posting.
 <br/>
 <br/>
 Becton, Dickinson and Company is an Equal Opportunity Employer. We evaluate applicants without regard to race, color, religion, age, sex, creed, national origin, ancestry, citizenship status, marital or domestic or civil union status, familial status, affectional or sexual orientation, gender identity or expression, genetics, disability, military eligibility or veteran status, and other legally-protected characteristics.
 <br/>
 <br/>
 To learn more about BD visit: https://bd.com/careers
 <br/>
 <br/>
 <strong>
  Required Skills
  <br/>
  <br/>
 </strong>
 Optional Skills
 <br/>
 <br/>
 Primary Work Location
 <br/>
 <br/>
 EGY - Cairo
 <br/>
 <br/>
 Additional Locations
 <br/>
 <br/>
 Work Shift
</div>


<div>
 <p>
  <strong>
   We are looking for:
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  a detail-oriented Bilingual HR Administrative Coordinator to join our team! This role provides critical support to our Benefits, Leaves, Investments, and Health and Safety departments.
 </p>
 <p>
  If you thrive in a fast-paced environment and have a passion for HR administration, we want to hear from you.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   What You Will Do
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Manage and resolve HR tickets and tasks through Zendesk.
  </li>
  <li>
   Maintain and update LTD/STD statuses within our core systems.
  </li>
  <li>
   Oversee pending enrollments and issue Backbone Notices.
  </li>
  <li>
   Generate and distribute reports pulled from various internal channels.
  </li>
  <li>
   Coordinate documentation for work permits and compliance.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   What We Are Looking For
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Professional fluency in both English and French (oral and written).
  </li>
  <li>
   A college or university degree, preferably in Business with an HR specialization.
  </li>
  <li>
   1 to 3 years of experience in an HR role, ideally within retail or multi-unit operations.
  </li>
  <li>
   Proficiency in Microsoft Office Suite and experience with ticketing systems (Zendesk preferred).
  </li>
  <li>
   High personal integrity and a supportive, positive work ethic.
  </li>
  <li>
   Strong organizational skills with the ability to manage competing priorities.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Why This Role?
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  This is a great opportunity to work with a collaborative team dedicated to continuous improvement and high-quality employee support. You will play a vital role in keeping our HR operations running smoothly across all departments.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   How To Apply:
  </strong>
 </p>
 <p>
  Please apply directly through LinkedIn or send your resume to our recruitment team.
 </p>
</div>


Bilingual HR Administrative Coordinator

Columbia University

<div><ul><li>Job Type: Officer of Administration</li>
<li>Regular/Temporary: Regular</li>
<li>Hours Per Week: 35</li>
<li>Salary Range: $65,850-$70,000</li>
</ul><div><i>The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.</i></div>
<p></p>
<p>Position Summary</p>
<p>
The Office of Institutional Equity (OIE) serves as a centralized resource for addressing all reports of discrimination and discriminatory harassment, including reports that involve alleged violations of Title VI and Title VII, reports that involve alleged violations of Title IX and the University&rsquo;s Gender-Based Misconduct Policy, as well as reports that relate to violations of the Protection of Minors Policy. The Office is responsible for reviewing, investigating and managing all incidents from inception through resolution whether the Respondent is a student, faculty, staff member or affiliate.</p>
<p>
The Administrative Coordinator will provide administrative and operational support for complaints of protected class discrimination and harassment, retaliation, sex-based harassment, sexual misconduct, stalking, and domestic and dating violence, filed by and against students, employees, faculty, administrators, and third-party affiliates. Triage and respond to sensitive inquiries and reports received in person, online, or by phone from students, faculty, administrators, and family members regarding OIE resources, investigation processes, and university policies in accordance with Family Educational Rights and Privacy Act (FERPA) and departmental guidelines. The Administrative Coordinator reports to the Assistant Director of Operations.</p>
<p></p>
<p>Responsibilities</p>
<p><b>
Administrative</b></p>
<ul>
<li>Coordinates office software and technology, including case database, Zoom, and Adobe.</li>
<li>Resolves facilities and technology issues.</li>
<li>Creates, edits, and maintains applicable website(s), intranet, policies, and procedures.</li>
<li>Manages, tracks, and updates incident reports and cases. Supports compliance with the Clery Act and NYS 129.</li>
<li>Maintains and regularly audits multiple complex spreadsheets and database records to ensure the highest level of data accuracy and integrity for OIE case tracking and reporting.</li>
<li>Responds to students, faculty, administrators and family members regarding inquiries or other correspondence.</li>
<li>Responsible for compiling files and documents upon request. Prepares correspondence and other case-related materials and conducts file reviews.</li>
<li>Manages all technology for hearings, including submission of hearing transcription.</li>
<li>Assist the Assistant Director of Operations with finance and budget duties, including processing of invoices, expenditures, reimbursements, etc.</li>
</ul>
<p><b>Operations</b></p>
<ul>
<li>Facilitates daily incident review meetings including preparing and presenting high-level summaries and other relevant information required to inform incident response.</li>
<li>Communicates with staff across OIE divisions and other stakeholders at a preliminary level to provide case updates, triages, and ensures follow up of reports.</li>
<li>Manages and distributes Access Restriction, Persona Non-Grata, and revocation of alumni privileges notifications to partner offices.</li>
<li>Responds to employee disciplinary record requests and completes background checks while staying in compliance with FERPA and departmental guidelines.</li>
<li>Pulls data and routinely generates and analyzes various reports, including incident reports, case records and other sensitive data.</li>
<li>Manages timely progress and assists in the implementation of projects or initiatives, including staff onboarding, programs, staff training and development, systems implementation, and community events programming.</li>
<li>Additional duties as assigned.</li>
</ul>
<p></p><p>Minimum Qualifications</p>
<ul>
<li>A bachelor's degree and/or its equivalent and a minimum of two years in related administrative experience in a university or other complex organization is required.</li>
<li>The incumbent must possess excellent verbal and written communication skills and should have experience and knowledge in drafting legal documents, interpersonal communications, customer service, dealing with ambiguity, program planning, and other organizational skills.</li>
<li>The incumbent must display resourcefulness, discretion, attention to detail, flexibility and the ability to prioritize and manage multiple tasks.</li>
<li>Proficiency in Microsoft Office, Google for Education, Adobe Creative Cloud (Acrobat, Dreamweaver, Illustrator, etc), and other publishing or database software is preferred.</li>
</ul>
<p></p><p>Preferred Qualifications</p>
<ul>
<li>Excellent verbal and written communication and organizational skills, good judgment, an appreciation of confidentiality and discretion, and attention to detail.</li>
<li>Candidate must be well organized and able to manage a demanding workload and complex cases in an accurate and timely fashion</li>
<li>Able to communicate effectively in both oral and written form. This position requires the ability to interact positively, constructively, and effectively with professional staff, students, faculty, and organizational stakeholders.</li>
<li>Strong interpersonal, customer service, program planning, and organizational skills required.
<br>
Resourcefulness, discretion, attention to detail, flexibility, and the ability to prioritize and manage multiple tasks are essential.</li>
<li>Ability to work independently and follow through and handle multiple tasks simultaneously.</li>
<li>Proficiency with MS Office Suite, Google Suite, Maxient, Adobe Acrobat Pro, and other desktop publishing and database software.</li></ul><br>
<p></p>
<p>
</p><p>Equal Opportunity Employer / Disability / Veteran</p>
<p>
Columbia University is committed to the hiring of qualified local residents.</p></div>

Administrative Coordinator, Operations Division - Faculty and Staff ADDH

DaBella

<div><div>We are currently hiring a <b>competitive</b> Project Coordinator to help manage our <b>fast-paced</b> environment, create a consistent <b>positive</b> customer experience for our clients, as well as <b>drive</b><b> </b>productivity for their respective region. This position is critical for the overall success of the branch and offers the opportunity to build influence company-wide.</div><div><b>
Why DaBella?</b></div><div>
DaBella is the fastest-growing home improvement company in the United States. We have a total of 60 branches across the nation, and are continuing to open new locations every year! Our vision is to <b>care for families and care for homes;</b> while striving to transform home improvement services across the county! When you join the DaBella Team, you'll experience a shared dedication to a <b>greater goal, and an opportunity to be part of a future-focused team of innovative leaders.</b></div><div><b>
Status:</b> Full-Time - Monday through Friday.</div><div><b>
Compensation:</b> $22.00 - $24.00 Hourly</div><div><b>
Job Responsibilities:</b></div><ul><li><h3 class="jobSectionHeader"><b>
Collaborate with vendors, sub-contractors, customers, and sales team members on multiple projects at any time</b></h3></li><li><h3 class="jobSectionHeader"><b>
Oversee projects across multiple markets to ensure project deadlines and quality standards are met</b></h3></li><li><h3 class="jobSectionHeader"><b>
Serve as the initial point of contact for all visitors</b></h3></li><li><h3 class="jobSectionHeader"><b>
Process deposits and final payments for projects assigned</b></h3></li><li><h3 class="jobSectionHeader"><b>
Coordinate office supply orders and vendor management</b></h3></li><li><h3 class="jobSectionHeader"><b>
Provide general clerical and administrative support</b></h3></li></ul><div><b>
Qualifications:</b></div><ul><li>
Strong organizational and time management skills</li><li>
Ability to independently manage multiple priorities and deadlines</li><li>
Must be well-organized, accurate, and detail-oriented</li><li>
Excellent written and verbal communication skills</li><li>
Comfortable interacting with all levels of leadership</li></ul><div><b>
Benefits:</b></div><div>
Employees and their families are eligible to enroll in:</div><ul><li>
Medical, Dental, and Vision</li><li>
Health Savings Account (HSA)</li><li>
Company Sponsored Life Insurance</li><li>
Supplemental Life Insurance</li><li>
Long-term and short-term disability</li><li>
Accident protection</li><li>
Employee assistance program - access to counseling services and other tools to improve work/family/life balance</li><li>
Pet Insurance for your furry family member</li><li>
401k plan</li><li>
Additional Insurance Programs including:</li><li>
UHC Rewards</li><li>
Rally Health</li><li>
One Pass Select (gym membership subscription)</li></ul><div>
Additional Perks:</div><ul><li>
VPTO (Volunteer paid time off) year-round incentives to give back to your local community</li><li><b>
Personal/Professional Development - we provide books, courses, and opportunities to attend leadership conferences</b></li><li>
Relocation opportunities to other branches across the nation</li></ul><div>
Each DaBella Employee receives:</div><ul><li>
80 hours of Paid Time Off annually with incremental increases</li><li>
6 paid holidays during a calendar year effective day one of employment</li></ul><div><b>
**This is an IN-OFFICE role**</b></div><div><b>
For more information, please visit DaBella.us</b></div></div><div></div>

Administrative Project Coordinator- Level 1

Brana Designs

<p>We are seeking a highly organized, proactive Interior Design Operations &amp; Procurement Coordinator (Remote) to support a boutique luxury interior design studio. This role combines administrative leadership, procurement management, and client coordination across multiple residential projects.</p><p>The ideal candidate understands the interior design process and can anticipate next steps without constant direction. You should be comfortable managing timelines, vendor communication, documentation, and client-facing correspondence with professionalism and clarity.</p><p>The work is very flexible and mostly remote except occasional need to be present for client's presentations meetings/ job-site mostly in the Newport Beach.</p><p><i>Responsibilities</i></p><ul><li>Oversee procurement activities including sourcing materials, furnishings, finishes, and fixtures in alignment with project specifications and budgets.</li><li>Coordinate with suppliers and vendors to request quotes, place orders, track production, and manage delivery schedules.</li><li>Negotiate pricing and terms where appropriate.</li><li>Manage ordered inventory and coordinate with warehouse and receiving teams.</li><li>Communicate with clients regarding selections, timelines, and project updates.</li><li>Prepare proposals, invoices, and procurement documentation.</li><li>Order and track samples.</li><li>Manage the principal&rsquo;s calendar and meeting coordination.</li><li>Maintain and organize all digital files, folders, procurement logs, and project documentation in a structured and consistent system.</li><li>Proactively identify upcoming needs, deadlines, and potential issues before they arise.</li></ul><p>Skills &amp; Qualifications</p><ul><li>Prior experience in interior design &amp; product procurement is required.</li><li>Strong understanding of the interior design project lifecycle.</li><li>Ability to think ahead and anticipate project needs.</li><li>Excellent organizational and documentation skills.</li><li>Strong communication skills with clients and vendors.</li><li>Comfortable managing multiple projects simultaneously.</li><li>Experience with invoicing/proposals systems (Houzz Pro or similar preferred).</li><li>Bilingual preferred.</li></ul><p>Pay: $24.00 - $28.00 per hour</p><p>Work Location: Hybrid remote in Newport Beach, CA 92660</p>

Interior Design Administrative & Procurement Coordinator (mostly remote)

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