administrative director

Metropolitan Transportation Authority

<div>Description 
<div><div><div> 
Title: Director Administration &amp; Timekeeping</div><div> 
Department: Buses</div></div> 
<div><div> 

Authority: TA, OA, &amp; MTA BUS</div><div> 
Division/Unit: MSE/ Business Planning &amp; Administration</div></div> 
<div><div> 

Work Location: Multiple Locations</div><div> 
Hours: As Required</div></div> 
<div><div> 

Compensation:</div><div> 
$126,028 (min) - $157,535 (Mid)</div></div> 
<div><div> 

Deadline (If Applicable):</div><div> 
 05/01/26</div></div> 
<div><div> 

Reporting Manager (If Applicable):</div><div> 
Sr Dir Administration, Personnel &amp; Mtce Picks</div></div></div> 
 
Position Summary: 
The Director, Administration and Timekeeping position is accountable for directing all administrative activities for the Maintenance, Support and Engineering Division. In addition, the position is responsible for overseeing the payroll and timekeeping functions for over 800 hourly and supervisory employees in the UTS Timekeeping System. Accountable for the timely &amp; accurate submission, distribution &amp; problem resolution of the Maintenance, Support &amp; Engineering Payroll. Conducts internal payroll audits on various absences. Supervise Timekeeping staff. Directs the implementation of employee availability monitoring and improvement of overall availability for the Maintenance, Support and Engineering Division. Provides internal labor relations functions and grievance resolution. Manages, tracks, and implements Random Drug Testing (RDT) program. Manages labor, material, and overtime budgets for bus Maintenance, Support and Engineering Division. Provides full-service administration functions such as retirements, promotional evaluations, new hire onboarding, FYI network, disciplinary proceedings, dismissal, resignation, and staff training and development for all staffing levels. Ensure adherence to Family and Medical Leave (FMLA) policies &amp; procedures, track approvals, denials &amp; report on usage. 
 
Responsibilities:<ul><li>
Directs, monitor, and coordinate timekeeping and UTS computerized payroll functions for the Maintenance, Support and Engineering Division, and Central Road Service (CRS) employees. Liaison for the KRONOS timekeeping system. Oversees the developments and implementation of timekeeping and payroll processes to improve accuracy and functionality. Manage all pay adjustments, ensure correct payments, and meet payroll transmittal deadline for hourly &amp; supervisory employees. Conducts and oversees internal audits and internal controls and ensure compliance with policies and regulations.</li><li>
Provides full-service administration functions such as retirements, promotional evaluations, new hire onboarding, FYI network, disciplinary proceedings, dismissal, resignation and staff training and development for all staffing levels. Conducts audits of payroll process &amp; administrative tasks. Directs the analysis and preparation of all required statistical and other related reports used to analyze trends in overtime usage, absenteeism, and employee availability.</li><li>
Acts as Labor Relations liaison for the Maintenance, Support and Engineering Division. Reviews and investigates disciplinary charges and contract grievances. Provides guidance and interpretation on applicable Collective Bargaining Agreements (CBAs).</li><li>
Directs the implementation of employee availability monitoring and improvement of overall availability for the Maintenance, Support and Engineering Division. Manages labor, material, and overtime budgets.</li><li>
Acts as Work Partners liaison for the FMLA. Ensure employees adhere to Company&rsquo;s attendance policy. Manages, tracks, and implements Random Drug Testing (RDT) program for all Hourly &amp; Supervisory employees for the Maintenance, Support &amp; Engineering Division. Acts as an HR Liaison for various Human Resource and administrative functions.</li></ul> 

Education and Experience: 
<ul><li>
A Baccalaureate Degree from an accredited college in Business Administration
</li><li>Eight (8) years of related experience, and four (4) years which must have been in a managerial/supervisory.
</li><li>A satisfactory equivalent of education and experience may be considered in lieu of a degree.
</li></ul> 
Desired Skills:<ul><li>
Extensive knowledge of payroll and timekeeping systems (e.g., UTS or comparable workforce management systems) with demonstrated ability to ensure accurate and timely payroll processing for large employee populations.
</li><li>Ability to supervise and develop administrative and timekeeping staff, ensuring accountability, accuracy, and adherence to established procedures.</li><li>
Experience managing and monitoring employee availability, attendance trends, and workforce utilization.
</li><li>Ability to conduct payroll and attendance audits/internal controls, identify discrepancies, and implement corrective actions to ensure compliance.</li></ul> 
 
Selection Method: 
Based on evaluation of education, skills, experience, interview, and written assessment. 
All selected candidates will be subject to a full background investigation that includes employment and education. Discrepancies may lead to dismissal. 
Other Information: 
Appointment may be at a comparable level to current level of selected candidate. (If necessary) 
As an employee of MTA NYC Transit, you may be required to complete an annual financial disclosure statement with the state of New York, if your position earns more than $101,379 (this is subject to change) per year or if the position is designated as a policy maker. 
How To Apply: 
Qualified applicants can submit an online application by clicking on the &lsquo;APPLY NOW&rsquo; button from either the CAREERS page or from the JOB DESCRIPTION page. 
If you have previously applied online for other positions, enter your Username and Password. If it is your first registration, click on the CLICK HERE TO REGISTER hyperlink and enter a Username and Password; then click on the REGISTER button. 
Equal Employment Opportunity: 
MTA and its subsidiary and affiliated agencies are Equal Opportunity Employers, including with respect to veteran status and individuals with disabilities. 
The MTA encourages qualified applicants from diverse backgrounds, experiences, and abilities, including military service members, to apply.</div>

Director Administration & Timekeeping

California State Personnel Board

C. E. A.

Larsen & Toubro

<div>
 
 We are currently seeking a detail-oriented and experienced
 
 Head of Administration,
 
 to join our team,
 
 
 to be based in
 
 Riyadh, KSA.
 
 The Administration Head will oversee all administrative functions for large-scale EPC projects involving the construction of solar, BESS energy facilities and Wind globally.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 Strategic Leadership &amp; Operational Excellence
 
 
 <ul>
 <li>
 Provide strategic leadership and direction for all administrative functions across multiple EPC projects.
 </li>
 <li>
 Develop and implement global policies, procedures, and SOPs&mdash;continuously optimizing workflows and standardizing processes.
 </li>
 </ul>
 
 
 Facilities &amp; Site Infrastructure
 
 
 <ul>
 <li>
 Oversee all project-related facilities: offices, accommodations, welfare zones for staff and workers.
 </li>
 <li>
 Coordinate setup of temporary site offices and camps&mdash;managing procurement of equipment, furniture, and supplies.
 </li>
 </ul>
 
 
 Time, Transport &amp; Logistics Management
 
 
 <ul>
 <li>
 Oversee time-office operations and implement robust time-keeping and attendance systems.
 </li>
 <li>
 Manage transportation and logistics, continuously implementing measures to enhance efficiency and reduce costs.
 </li>
 </ul>
 
 
 Security &amp; Safety Oversight
 
 
 <ul>
 <li>
 Design and enforce security protocols for personnel and asset protection.
 </li>
 <li>
 Conduct regular safety inspections and audits, logging findings and executing hazard mitigation measures.
 </li>
 </ul>
 
 
 Financial Oversight &amp; Budget Management
 
 
 <ul>
 <li>
 Plan and manage budgets for administration, site facilities, logistics, security, and welfare.
 </li>
 <li>
 Optimize resource allocation through objective analysis and robust controls.
 </li>
 </ul>
 
 
 HR Coordination &amp; Stakeholder Relations
 
 
 <ul>
 <li>
 Coordinate with HR for hiring, onboarding, training, performance evaluations, and welfare management.
 </li>
 <li>
 Manage contracts and relationships with customers, vendors, partners, authorities, and internal stakeholders.
 </li>
 </ul>
 
 
 Compliance &amp; Sustainability
 
 
 <ul>
 <li>
 Ensure compliance with all applicable laws, regulations, and industry standards (labor, environment, OHS, QHSE).
 </li>
 <li>
 Develop and enforce efficient waste management policies and procedures on project sites.
 </li>
 </ul>
 
 
 
 
 
 Education &amp; Experience:
 
 
 <ul>
 <li>
 MBA (preferred) or bachelor&rsquo;s in Business, HR, Administration, or related field.
 </li>
 <li>
 Minimum 20+ years of overall professional experience with minimum 8+ years in leadership roles managing administrative functions in large-scale construction projects for globally recognized companies is a must.
 </li>
 <li>
 Strong knowledge of administrative processes and best practices.
 </li>
 <li>
 Familiarity with labour laws and regulations in KSA or Middle East and India.
 </li>
 </ul>
</div>

Head of Administration

Lavner Education

<div>Director of Administration
Location: Plymouth Meeting, PA (In-person)
Salary: $100,000&ndash;$120,000 (Commensurate with experience)
Lavner Education is seeking a seasoned, systems-minded Director of Administration to serve as the operational backbone of our world-class STEM summer camp programs. While our educators focus on inspiring the next generation of tech leaders, you will ensure they have every tool they need, the systems run smoothly, the logistics are seamless, and our families are exceptionally well-informed. 
Key Responsibilities 
Logistics &amp; Supply Chain Management<ul><li>
Inventory Control: Maintain rigorous oversight of tech equipment (robotics kits, laptops, etc.) and general camp materials across all sites.</li><li>
Procurement &amp; Ordering: Manage the full purchasing lifecycle for all locations. Work with suppliers to remain on budget while meeting the high technical standards of our curriculum.</li></ul>
Communication &amp; Experience<ul><li>
High-Volume Messaging: Execute and manage vital communication flows for parents and staff via email and SMS, covering site logistics and updates, and emergency alerts.</li><li>
Onboarding Excellence: Oversee the &quot;Welcome&quot; experience for families and seasonal hires, ensuring professional and timely delivery of all materials.</li><li>
Marketing Coordination: Support internal marketing efforts, the production of branded items, and other deliverables.</li></ul>
Backend Systems &amp; Operations<ul><li>
Systems Administration: Manage registration software and internal operational databases.</li><li>
Data Reporting: Generate timely enrollment reports, supply audits, and summary overviews to drive strategic leadership decisions.</li></ul> 
Qualifications<ul><li> 
Experience: 10+ years of progressive leadership in administration or operations management.</li><li>
Industry Knowledge: A proven track record of working within the summer camp or education sector.</li><li>
Technical Proficiency: Advanced expertise in registration software, database management, and mass-communication tools.</li><li>
Logistical Expertise: Deep experience in supply chain management, large-scale inventory oversight, and vendor relations.</li><li>
Education: Bachelor's degree in Business Administration, Education Management, or a related field (Master's preferred).</li><li>
Physical Presence: Ability to work on-site daily at our Plymouth Meeting HQ.</li><li>
Compliance: Successful completion and clearance of all required background checks.</li></ul> 
Why Join Lavner Education?
Our Mission: Lavner Education is an EdTech company with the mission to deliver the best educational experiences to students worldwide and to empower them to succeed in all aspects of life.
Lavner Education, one of the world's leading EdTech companies for kids, powers the Lavner Camps, Tech Revolution, Lavner IQ, and Lavner Fitness brands, offering year-round camps, classes, tournaments, and online tutoring to kids worldwide. Whether at locations like UPenn, WashU, NYU, University of Washington, and UCLA, or through online camps and private instruction, our multi-layered approach to education is redefining the industry like never before. By embracing the concept that kids should love what they do and have the opportunity for high-quality live, interactive learning, we create cutting-edge learning experiences that feature top-notch curricula and great staff, all backed by a dedicated and mission-driven leadership team.</div>

Director of Administration

<div>
 
 
 
 Director of Administration
 
 
 
 
 
 
 
 Location: Plymouth Meeting, PA (In-person)
 
 
 
 
 
 
 
 Salary: $100,000-$120,000 (Commensurate with experience)
 
 
 
 
 
 
 Lavner Education is seeking a seasoned, systems-minded
 
 
 
 Director of Administration
 
 
 
 to serve as the operational backbone of our world-class STEM summer camp programs. While our educators focus on inspiring the next generation of tech leaders, you will ensure they have every tool they need, the systems run smoothly, the logistics are seamless, and our families are exceptionally well-informed.
 
 
 
 
 &nbsp;
 
 
 
 
 &nbsp;
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 &nbsp;
 
 
 
 
 
 Logistics &amp; Supply Chain Management
 
 
 
 
 <ul>
 
 <li>
 
 
 Inventory Control:
 
 
 
 Maintain rigorous oversight of tech equipment (robotics kits, laptops, etc.) and general camp materials across all sites.
 
 </li>
 
 <li>
 
 
 Procurement &amp; Ordering:
 
 
 
 Manage the full purchasing lifecycle for all locations. Work with suppliers to remain on budget while meeting the high technical standards of our curriculum.
 
 </li>
 
 </ul>
 
 
 
 
 Communication &amp; Experience
 
 
 
 
 <ul>
 
 <li>
 
 
 High-Volume Messaging:
 
 
 
 Execute and manage vital communication flows for parents and staff via email and SMS, covering site logistics and updates, and emergency alerts.
 
 </li>
 
 <li>
 
 
 Onboarding Excellence:
 
 
 
 Oversee the "Welcome" experience for families and seasonal hires, ensuring professional and timely delivery of all materials.
 
 </li>
 
 <li>
 
 
 Marketing Coordination:
 
 
 
 Support internal marketing efforts, the production of branded items, and other deliverables.
 
 </li>
 
 </ul>
 
 
 
 
 Backend Systems &amp; Operations
 
 
 
 
 <ul>
 
 <li>
 
 
 Systems Administration:
 
 
 
 Manage registration software and internal operational databases.
 
 </li>
 
 <li>
 
 
 Data Reporting:
 
 
 
 Generate timely enrollment reports, supply audits, and summary overviews to drive strategic leadership decisions.
 
 </li>
 
 </ul>
 
 
 &nbsp;
 
 
 
 
 &nbsp;
 
 
 
 
 
 Qualifications
 
 
 
 
 
 &nbsp;
 
 
 <ul>
 
 <li>
 
 
 Experience:
 
 
 
 10+ years of progressive leadership in administration or operations management.
 
 </li>
 
 <li>
 
 
 Industry Knowledge:
 
 
 
 A proven track record of working within the
 
 
 
 summer camp or education sector
 
 
 
 .
 
 </li>
 
 <li>
 
 
 Technical Proficiency:
 
 
 
 Advanced expertise in registration software, database management, and mass-communication tools.
 
 </li>
 
 <li>
 
 
 Logistical Expertise:
 
 
 
 Deep experience in supply chain management, large-scale inventory oversight, and vendor relations.
 
 </li>
 
 <li>
 
 
 Education:
 
 
 
 Bachelor's degree in Business Administration, Education Management, or a related field (Master's preferred).
 
 </li>
 
 <li>
 
 
 Physical Presence:
 
 
 
 Ability to work on-site daily at our Plymouth Meeting HQ.
 
 </li>
 
 <li>
 
 
 Compliance:
 
 
 
 Successful completion and clearance of all required background checks.
 
 </li>
 
 </ul>
 
 
 &nbsp;
 
 
 
 
 &nbsp;
 
 
 
 
 
 Why Join Lavner Education?
 
 
 
 
 
 
 
 Our Mission: Lavner Education is an EdTech company with the mission to deliver the best educational experiences to students worldwide and to empower them to succeed in all aspects of life.
 
 
 
 
 
 
 Lavner Education, one of the world's leading EdTech companies for kids, powers the Lavner Camps, Tech Revolution, Lavner IQ, and Lavner Fitness brands, offering year-round camps, classes, tournaments, and online tutoring to kids worldwide. Whether at locations like UPenn, WashU, NYU, University of Washington, and UCLA, or through online camps and private instruction, our multi-layered approach to education is redefining the industry like never before. By embracing the concept that kids should love what they do and have the opportunity for high-quality live, interactive learning, we create cutting-edge learning experiences that feature top-notch curricula and great staff, all backed by a dedicated and mission-driven leadership team.
 
 
</div>

Turning Point Community Programs

<div>GENERAL PURPOSE

Under the administrative supervision of the Regional Director, this position is responsible for overseeing daily administrative operations of the program he/she is assigned to, providing administrative support to the Regional Director and Program Director, providing mentoring and training to other Office Managers throughout the organization as requested, and ensuring excellent customer service for internal and external stakeholders.

DISTINGUISHING CHARACTERISTICS

This is an at-will leadership position within a program. Additionally, this position is responsible for the day-to-day supervision of assigned staff who perform the established duties of the program.

ESSENTIAL DUTIES AND RESPONSIBILITIES &ndash; (ILLUSTRATIVE ONLY)

The duties listed below are intended only as illustrations of the various types of work that could be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class
<ul>
<li>Provides supervision for all administrative activities at the assigned program including but not limited to: oversight of all reception activities; management of all conference room and meeting space calendars; inventory control and office supply ordering; training staff in use of office systems, equipment, computer applications; troubleshooting computer and network issues in the program and setting up ticket with IT department for repair if unable to resolve the issue.</li>
<li>Serves as key liaison between Regional Director and Program Director and key internal and external partners, clients, institutions and other stakeholders, providing excellent customer service.</li>
<li>Oversees preparation, review and dissemination of a variety reports for submission both within the program and to the county and other entities.</li>
<li>Prepares and reviews documents for and on behalf of the Regional Director and Program Director as assigned.</li>
<li>Drafts and manages correspondence and files for Program Leadership.</li>
<li>Keeps minutes for meetings as requested; transcribes minutes from recorded meetings and provides timely dissemination to stakeholders.</li>
<li>Conducts research for leadership and may make recommendations for action.</li>
<li>Serves as member of leadership team and leadership committees on special assignments.</li>
<li>Responsible for meticulous calendar management, including planning meetings, coordinating recurring check-ins and communicating with multiple parties to schedule events.</li>
<li>Maintains complex filing systems and databases and directly or through delegation, develops logical, clear electronic filing systems and maintains documentation for easy retrieval by program leadership.</li>
<li>Provides individual mentoring to Office Managers from other programs and assists them with the development of appropriate systems and guidelines to support the efficient functioning of other programs.</li>
<li>Provides written documentation of mentoring support provided to both the individual being mentored and his/her direct supervisor.</li>
<li>Adheres to and upholds the policies and procedures of Turning Point Community Programs, including maintenance of any guideline and/or procedural information.</li>
<li>Attends all staff meetings unless approval for non-attendance is secured by the Regional Director.</li>
</ul>
MINIMUM QUALIFICATIONS AND CERTIFICATIONS &amp; LICENSES

Education, Training and Experience

A typical way of obtaining the knowledge, skills and abilities outlined above is through graduation from an accredited college with a bachelor&rsquo;s degree in business or a related field; four (4) years of experience of clerical or other administrative experience in a variety of capacities, with at least five (5) years of administrative supervisory experience.

Licenses; Certificates; Special Requirements:
<ul>
<li>California driver&rsquo;s license &amp; current vehicle insurance/registration if driving; and,</li>
<li>Reliable means of transportation capable of passing vehicle safety inspection if more than five years old excluding all modes of two-wheeled transport inclusive of bicycles, mopeds and motorcycles</li>
</ul>
Schedule: Sunday to Thursday 830 am -5:00 pm

Compensation: $32- $34.64</div>

Office Manager - Programs

Bittersweet Farms

<div>Help us redefine what is possible and make a positive impact in the lives of individuals with Autism! Bittersweet, Inc. is a non-profit organization that provides residential, vocational, and recreational services to individuals with autism. Bittersweet Farms is seeking an?Executive Assistant?to work full-time at our Whitehouse location. The Administrative Assistant will provide executive-level administrative support to the Executive Director and Assistant Executive Director. This position provides a wide range of services in the areas of liability insurance support, board meetings, benefit compliance filings, and additional high-level administrative functions. This position will also work in office administration support.
 
Qualified candidates will possess an exceptionally high energy level with demonstrated success in a fast-paced environment, experience with professional administrative support, benefits administration, and a valid driver&rsquo;s license with eligibility to be insured by Bittersweet. Experience in supervision and executive board functions a plus. The desired person will be positive, energetic, and customer-service focused. Strong organizational, analytical, communication and problem-solving skills are needed to succeed.
Responsibilities:<ul><li>
Responsible for employee benefit administration and benefit compliance filings</li><li>
Assist with travel and meeting arrangements</li><li>
Maintain reception area and inventory by complying with procedures, rules, and regulations</li><li>
Administrative tasks and support in preparation for and at the Board of Director meetings</li><li>
Provide administrative support to the Executive Director and Assistant Executive Director</li><li>
Creation and review of contracts and management of contract database for the organization</li><li>
Assist with liability insurance and contract database management support functions</li><li>
Must posses a valid driver license with eligibility to be insured</li></ul>
Skills:<ul><li>
Exceptional oral communication as demonstrated through daily interaction with participants and co-workers</li><li>
Excellent written communication</li><li>
Concern for accuracy and detail</li><li>
Posses strong math and analytical skills</li><li>
Ability to handle and maintain confidential information</li><li>
Actively demonstrate computer skills in regard to Microsoft Office Suite and HR Software</li></ul>
Education / Experience:<ul><li>
Associate's degree is required</li><li>
 1 - 2 years experience as a professional administrative support</li><li>
1 - 2 years experience in employee benefit administration</li><li>
Must be a notary public, or willing to become one</li><li>
Proficient in Microsoft Office Suite; experience with Provider Pro Software Series or other HRIS/benefit administration database</li></ul>
Physical Demands:<ul><li>
Position will sit on a regular basis, with ability to stand as needed</li><li>
Reaching above shoulder heights, below waist, or lifting as required to file documents or store materials throughout the work day. Proper lifting techniques required.</li><li>
Operate standard office equipment</li><li>
May include lifting up to 25 pounds for files, computer printouts on occasion</li></ul>
Benefits / Compensation:<ul><li>
Status: Non-Exempt- $18.00-$22.00 per hour (determined by degree and experience)</li><li>
Benefit package: Includes medical, dental, vision, paid disability and life insurance, personal time off, 401K with company match, EAP program, ERN program with success coach, payday advance program, and 11 paid holidays.</li></ul></div>

Administrative Assistant

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Director Administration & Timekeeping

C. E. A.

Head of Administration

Director of Administration

Director of Administration

Office Manager - Programs

Administrative Assistant