administrative entry role

Millennium Torque & Tensioning, Inc.

Job description:Overview We are seeking a motivated, detail-oriented, and organized Administrative Assistant for our Canonsburg location. This role involves managing daily administrative tasks, maintaining accurate records, handling phone calls, and supporting the team with general office needs. The Administrative Assistant will provide day-to-day support to our location and management team and play a key role in keeping operations organized and running efficiently.Responsibilities<ul><li>Answer phone calls and direct calls or messages to the appropriate staff.</li><li>Process time entry/validation of field technicians.</li><li>Assist branch managers in scheduling and maintaining employee travel arrangements, as needed.</li><li>Maintain organized files, records, and documentation.</li><li>Assist with data entry, billing, and other general office tasks.</li><li>Assist in gathering pertinent job information such as timesheets, work vouchers, and project related expenses.</li><li>Support various administrative tasks as needed to enhance operational efficiency.</li><li>Reporting to work ready &amp; fit for duty, with timely attendance.</li><li>Other duties as they arise.</li></ul>Qualifications<ul><li>Previous administrative or office experience preferred.</li><li>Proficient in using Microsoft Office Suite.</li><li>Strong data entry skills with attention to detail.</li><li>Excellent phone etiquette and communication skills.</li><li>Highly organized with the ability to manage multiple tasks simultaneously.</li><li>Capable of working independently as well as collaboratively within a team environment.</li><li>Strong proofreading skills to ensure high-quality documentation.</li></ul>If you are a motivated individual looking to contribute to a dynamic team environment, we encourage you to apply for the Administrative Assistant role.Job Type: Full-timeBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Schedule:<ul><li>Monday to Friday</li></ul>Work Location: In personJob Type: Full-timePay: $20.00 - $24.00 per hourBenefits:<ul><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Professional development assistance</li><li>Vision insurance</li></ul>Ability to Relocate:<ul><li>Canonsburg, PA 15317: Relocate before starting work (Required)</li></ul>Work Location: In person

Administrative Assistant

Your Cloud Campus

Your RoleAs part of our team, you will work closely with US based business owners and assist them in managing their day to day business and administrative tasks. Your responsibilities will include:<ul><li>Providing administrative and operational support to business owners</li><li>Managing emails, schedules, and basic coordination tasks</li><li>Handling data entry and maintaining accurate business records</li><li>Updating and managing information in the CRM system</li><li>Assisting with documentation, reporting, and record keeping</li><li>Supporting business owners with research, coordination, and general administrative assistance</li><li>Assisting with basic communication and follow ups when required</li></ul>This role will provide valuable exposure to international business operations and administrative processes while helping you develop practical professional skills.What We Are Looking For<ul><li>Fresh graduates eager to learn and grow professionally</li><li>Strong communication and interpersonal skills</li><li>Good organizational and time management abilities</li><li>Ability to handle multiple administrative tasks efficiently</li><li>Ability to work in a team oriented and fast paced environment</li><li>Basic computer skills including Microsoft Office or Google Workspace</li></ul>Why Join Us<ul><li>Paid professional training and skill development</li><li>Opportunity to work with US based clients</li><li>Exposure to international business operations</li><li>Supportive and collaborative work environment</li><li>Clear career growth opportunities</li></ul>Qualifications<ul><li>Bachelor&rsquo;s degree in any discipline</li><li>A strong command of English communication is preferred as the role involves regular professional communication.</li><li>Basic knowledge of administrative tasks, documentation, CRM data entry, and professional communication</li></ul>Salary &amp; Benefits<ul><li>Competitive salary and fringe benefits</li><li>Company will provide accommodation</li><li>Paid Time Off</li><li>Professional Development</li><li>Career Advancement</li><li>Team Building Activities</li><li>Innovative Work Environment</li><li>Work Life Balance</li><li>Company Trips</li><li>Wellness Programs</li><li>Performance Based Promotion</li></ul>Office Hours: 08:00 PM to 05:00 AM Monday to FridayOffice Location: Cloud Rexpo (Pvt.) Ltd. Plot 100A, Spring North, Bahria Town Phase 7, Rawalpindi 0333 0104318Application Question(s):<ul><li>Please describe any experience you have with administrative tasks such as email management, scheduling, data entry, documentation, or record keeping.</li></ul>(If no experience, please mention any relevant academic projects or internships.)<ul><li>What is your level of proficiency with Microsoft Office (Excel, Word, Outlook), Google Workspace (Sheets, Docs, Gmail) and Canva, Capcut or any editing software?</li></ul>Beginner Intermediate Advanced<ul><li>This role requires regular communication in English with business owners and team members. How would you rate your English communication skills?</li></ul>Basic Intermediate Advanced Fluent<ul><li>This is strictly office based role and we are located in Bahria Town Phase 7, are you comfortable to commute to our location?</li><li>This is night shift role from 8PM - 5AM/Monday - Friday, will you be comfortable with it?</li><li>How much salary are you expecting for this role?</li><li>The company provides accommodation, would you like to avail?</li></ul>Work Location: In person

Virtual Assistant - Office Based

BH Hospitality Management

Overview We are seeking a dynamic and friendly Front Desk Agent to serve as the welcoming face of our organization. In this vital role, you will manage front desk operations, provide exceptional customer service, and ensure smooth administrative workflows. Your energetic approach will help create a positive first impression for visitors, clients, and team members alike. This paid position offers an exciting opportunity to develop your office management skills while contributing to a professional and supportive environment.Responsibilities<ul><li>Greet visitors and clients with enthusiasm, ensuring they feel welcomed and valued </li><li>Answer multi-line phone systems promptly and professionally, directing calls efficiently </li><li>Manage appointment scheduling and calendar coordination using tools like Google Workspace and Microsoft Office </li><li>Maintain accurate data entry, filing, and record-keeping for all administrative tasks </li><li>Handle incoming correspondence, emails, and inquiries with clarity and courtesy </li><li>Support office management duties such as supply inventory, document proofreading, and filing systems </li><li>Assist with basic bookkeeping tasks using QuickBooks or similar software when needed </li><li>Provide customer support by addressing questions or concerns promptly and effectively </li><li>Perform clerical duties including typing, proofreading, data entry, and maintaining organized files </li><li>Support other administrative functions such as calendar management and personal assistant tasks as required</li></ul>Skills<ul><li>Proven experience in office management or administrative support roles with strong organizational skills </li><li>Excellent computer literacy including proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools </li><li>Familiarity with QuickBooks or bookkeeping experience is a plus </li><li>Strong customer service skills with professional phone etiquette and interpersonal communication abilities </li><li>Ability to handle multi-line phone systems efficiently while maintaining professionalism under pressure </li><li>Bilingual skills are highly desirable to serve diverse client needs effectively </li><li>Exceptional organizational skills with keen attention to detail for proofreading, filing, and data entry tasks </li><li>Time management skills to prioritize tasks effectively in a fast-paced environment </li><li>Previous experience as a dental or medical receptionist or personal assistant is advantageous but not required </li><li>Knowledge of office equipment operation including printers, scanners, and fax machines</li></ul>Join us in creating a welcoming atmosphere where professionalism meets energetic service! This role is perfect for someone eager to grow their office skills while making a positive impact every day.Pay: Up to $14.00 per hourWork Location: In person

Front Desk Agent

Candies Tolteca Co.

Job Overview We are looking for a friendly and organized Bilingual Receptionist/ Data Entry Clerk to join our team. In this role, you'll be the first point of contact for visitors and callers, providing excellent customer service while managing various administrative tasks. If you enjoy multitasking in a dynamic environment and have a knack for organization, this position is perfect for you!Responsibilities<ul><li>Answer and direct incoming phone calls professionally.</li><li>Communicate with customers by phone.</li><li>Provide excellent customer service over the phone.</li><li>Perform accurate data entry and maintain company records.</li><li>File and organize documents.</li><li>Assist with general administrative and office duties.</li></ul>Requirements<ul><li>Proven office experience with strong clerical skills and familiarity with front desk procedures.</li><li>Bilingual in English and Spanish is required.</li><li>Strong computer skills with previous office and data entry experience required.</li><li>Experience with Microsoft office( Word, Excel, and Outlook).</li><li>Experience with multi-line phone systems, phone etiquette, and customer service best practices.</li><li>Strong organizational and multitasking abilities.</li><li>Reliable, detail-oriented, and able to work independently.</li></ul>Pay: From $16.90 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Health insurance</li></ul>Work Location: In person

Bilingual Receptionist/ Data Entry Clerk

<div>
 The Order Entry Coordinator is responsible for accurately processing customer orders and supporting daily administrative operations. This role ensures data accuracy, timely order entry, and effective communication with internal teams and customers to support smooth order fulfillment.
 
 
 
 What You'll Do
 
 
 
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 Enter and process customer orders accurately and efficiently
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 Review and verify order details to ensure completeness and accuracy
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 Communicate with customers and internal teams to resolve discrepancies or gather missing information
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 Maintain organized records, files, and documentation
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 Support coordination of orders to ensure timely processing and delivery
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 Monitor and update order information as needed
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 Assist with general administrative tasks and support team operations
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 Provide professional and responsive customer service
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 Perform additional duties as needed
 
 
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 </ul>
 
 What You'll Bring
 
 
 
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 Strong attention to detail and accuracy
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 Good organizational and time management skills
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 Effective communication and customer service skills
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 Ability to manage multiple tasks in a fast-paced environment
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 Basic proficiency in business software and data entry systems
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 Problem-solving skills and ability to work independently
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 Experience in order entry, administrative support, or a related role
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 Familiarity with office or accounting systems
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 Primarily office-based work environment
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 Ability to sit and work at a computer for extended periods
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 Ability to work extended hours based on business needs
 
 
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 What You'll Earn
 
 
 
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 Medical, Dental, Vision, Life Insurance, Short-Term and Long-Term Disability
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 PTO (2 weeks/year to start) and paid holidays
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 401K after 6 months
 
 
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 This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.
 
 
 
 About The Company
 
 
 
 QXO is the fastest growing publicly traded distributor of building products in North America. The company is executing its strategy to become the tech-enabled leader in the $800 billion building products distribution industry and generate outsized value for its shareholders. QXO expects to achieve its target of $50 billion in annual revenues within the next decade through accretive acquisitions and organic growth.
 
 
 
 
 QXO is an Equal Opportunity Employer.
 
 We value diversity and do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, or any other protected status.
 
</div>

Order Entry Coordinator

Withum Wealth Company

We are seeking a highly organized and detail-oriented Virtual Administrative Assistant to provide remote administrative support to executives, managers, or teams. The Virtual Administrative Assistant will handle a variety of administrative tasks including scheduling, email management, data entry, document preparation, and customer communication while ensuring efficient day-to-day operations.<h3>Key Responsibilities</h3><ul><li>Manage and organize email inboxes, calendars, and appointments</li><li>Schedule meetings, conference calls, and virtual events</li><li>Prepare reports, spreadsheets, and presentations</li><li>Perform data entry and maintain accurate digital records</li><li>Handle customer inquiries via email, phone, or chat</li><li>Coordinate travel arrangements and expense reports</li><li>Assist with document preparation, editing, and filing</li><li>Maintain confidentiality of company information</li><li>Support team members with administrative tasks as needed</li></ul><h3>Required Skills &amp; Qualifications</h3><ul><li>High school diploma or equivalent (Associate’s or Bachelor’s degree preferred)</li><li>Proven experience as an administrative assistant, virtual assistant, or similar role</li><li>Strong written and verbal communication skills</li><li>Excellent organizational and time management abilities</li><li>Ability to multitask and prioritize tasks effectively</li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace</li><li>Familiarity with video conferencing tools (Zoom, Microsoft Teams, Google Meet)</li><li>Reliable internet connection and home office setup</li></ul><h3>Preferred Qualifications</h3><ul><li>Experience with project management or CRM tools</li><li>Basic bookkeeping or accounting knowledge</li><li>Experience working in a remote environmen</li></ul>

Customer Service Representative

Rimland Services NFP

<div>
 Job Summary
 
 We are seeking a detail-oriented and reliable Remote Order Entry Specialist to join our team. In this role, you will accurately enter customer orders into company systems, verify order information, and ensure timely processing. This is an entry-level position ideal for individuals with strong organizational skills and basic computer knowledge.
 
 Responsibilities
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 Enter customer orders accurately into the company's database or order management system
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 Review orders for completeness and accuracy
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 Verify customer information, pricing, and product details
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 Update and maintain customer records as needed
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 Communicate with customers or internal departments regarding order discrepancies
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 Monitor order status and assist with order tracking
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 Maintain confidentiality of customer and company information
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 Meet daily productivity and accuracy goals
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 Perform other administrative duties as assigned
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 Requirements
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 High school diploma or equivalent
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 Previous data entry, administrative, or customer service experience preferred but not required
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 Basic computer skills, including proficiency with Microsoft Office or Google Workspace
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 Strong attention to detail and accuracy
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 Excellent organizational and time-management skills
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 Ability to work independently in a remote environment
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 Strong written and verbal communication skills
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 Reliable internet connection and a dedicated workspace
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 Benefits
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 Competitive hourly pay or salary
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 Fully remote work environment
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 Flexible work schedule
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 Paid training provided
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 </ul>
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Order Entry Specialist

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