administrative executive assistant

Technosoft Solutions

Technosoft requires a candidate for the position of &ldquo;Administrative Executive Assistant&rdquo;.Candidate must have experience in administration and support our company&rsquo;s senior-level managers. Candidates must possess excellent communication and interpersonal skills and can work independently.Key Responsibilities:<ul><li>Act as a liaison between management, employees, clients, and external stakeholders</li><li>Manage executive calendars, meetings, and daily schedules</li><li>Handle purchasing activities and obtain market quotations on behalf of management</li><li>Track expenses and prepare periodic reports</li><li>Support day-to-day administrative and office operations</li><li>Maintain records, correspondence, and filing systems</li><li>Assist in preparing reports, emails, and presentations</li><li>Take meeting minutes and follow up on action items</li></ul>Requirements:<ul><li>Gender: Male</li><li>Education: Bachelor&rsquo;s (BA/B.Com preferred)</li><li>Experience: 1&ndash;3 years in a similar role</li><li>Strong communication and interpersonal skills</li><li>Presentable personality with convincing ability</li><li>Proficient in MS Office (Excel, Word) and internet research</li><li>Ability to work independently and handle multiple tasks</li><li>Honest, reliable, and maintains confidentiality</li></ul>Benefits:<ul><li>Fuel allowance</li><li>Paid leaves and Eid bonuses</li><li>Performance-based increments and yearly bonuses</li><li>Medical coverage (including family)</li><li>Learning and growth opportunities</li></ul>Office Location : 661- B Block, Faisal town LahoreJob Type: Full-timeWork Location: In person

Administrative Executive Assistant

Carer Law Group, PC

Pay: $22&ndash;$27/hour, depending on experience and overall skill setCarter Law Group is looking for a Legal Administrative Assistant / Executive Assistant with prior law office experience to join our team.This is a great opportunity for someone who already has a solid foundation in a legal office and is ready to grow into a dynamic support role within a fast-paced, mission-driven law firm.This is not an entry-level legal role. Prior law office experience is required.This position will support the day-to-day administrative needs of the firm while also providing executive assistant support to our CEO, Amy Carter, and COO, Heather Davis.We&rsquo;re looking for someone who is organized, proactive, sharp, dependable, kind, and able to thrive in a busy environment with good judgment, flexibility, and a calm presence. Personality fit matters here just as much as skill. We want someone who can keep things moving, stay organized, and be a steady, reliable part of our team.What You&rsquo;ll DoThis role will include a mix of law office administrative support and executive assistant responsibilities, including:<ul><li>Managing calendars, scheduling, and coordinating meetings</li><li>Helping keep leadership organized and on track</li><li>Assisting with administrative projects and internal follow-up</li><li>Drafting, formatting, and organizing documents and correspondence</li><li>Handling general office support and task management</li><li>Supporting client-facing and team-facing administrative needs</li><li>Helping with workflow follow-through and making sure things don&rsquo;t slip through the cracks</li><li>Assisting with miscellaneous operations and administrative tasks as needed</li></ul>What We&rsquo;re Looking ForWe&rsquo;re looking for someone who:<ul><li>Has at least 18 months of prior experience working in a law office</li><li>Has worked in a legal administrative, legal assistant, receptionist, or similar support role</li><li>Is comfortable juggling multiple priorities at once</li><li>Is highly organized, detail-oriented, and dependable</li><li>Communicates well and carries themselves professionally</li><li>Can work with a sense of urgency without becoming overwhelmed</li><li>Is proactive and doesn&rsquo;t need to be told every single next step</li><li>Is a good personality fit for a close-knit, hardworking team</li></ul>Nice-to-HavesThese are not required, but definitely a plus:<ul><li>Experience supporting attorneys or firm leadership</li><li>Comfort with Canva</li><li>Experience with social media posting or basic content support</li><li>Prior experience in a plaintiff-side law firm</li><li>Comfort learning and using legal software and case management systems</li></ul>Requirements<ul><li>Prior legal experience is required</li><li>Paralegal certificate is not required</li><li>Must be able to work full-time</li><li>This is a hybrid position, with some work-from-home flexibility</li></ul>Pay$22&ndash;$27 per hour, depending on experience and overall skill set.About Carter Law GroupWe&rsquo;re a mission-driven law firm that cares deeply about the work we do and the people we do it with. We work hard, move fast, and care a lot about serving our clients well. We&rsquo;re looking for someone who values competence, initiative, professionalism, and being part of a team that genuinely supports one another.To ApplyPlease send your resume to hdavis@clgtrial.com with a short explanation of why you believe this role is the right fit for you.Pay: $22.00 - $27.00 per hourBenefits:<ul><li>Dental insurance</li><li>Disability insurance</li><li>Flexible schedule</li><li>Free parking</li><li>Health insurance</li><li>Opportunities for advancement</li><li>Paid sick time</li><li>Paid time off</li><li>Parental leave</li><li>Vision insurance</li><li>Work from home</li></ul>Work Location: Hybrid remote in Dallas, TX 75208

Legal Administrative Assistant / Executive Assistant

UFC GYM

<div><div><div>Benefits:</div>
<ul><li>Employee discounts</li>
<li>Training &amp; development</li>
<li>Wellness resources</li>
</ul></div><div><div>We Empower the Fighting Spirit in You! 
Position Summary 
</div><div>We are seeking a highly experienced Administrative / Executive Assistant to provide comprehensive administrative support to senior leadership. This role requires an exceptionally organized, professional, and proactive individual who thrives in a fast-paced environment, works effectively with minimal supervision, and demonstrates extreme attention to detail. Advanced proficiency in Microsoft Office&mdash;particularly Excel&mdash;is essential. Must be local to the OC or Riverside County. 
</div><div>Key Responsibilities 
</div><ul><li>Provide high-level administrative and executive support, including calendar management, scheduling, correspondence, and document preparation</li></ul> 
<ul><li>Create, maintain, and analyze reports and spreadsheets using Microsoft Excel (including formulas, data tracking, and report generation)</li></ul> 
<ul><li>Prepare presentations, reports, and written communications with a high level of accuracy and professionalism</li></ul> 
<ul><li>Organize and manage files, records, and documentation&mdash;both digital and physical</li></ul> 
<ul><li>Track deadlines, follow up on action items, and ensure tasks are completed accurately and on time</li></ul> 
<ul><li>Act as a professional point of contact for internal teams and external partners</li></ul> 
<ul><li>Anticipate needs, identify potential issues, and proactively recommend solutions</li></ul> 
<ul><li>Maintain confidentiality and exercise discretion with sensitive information</li></ul> 
<ul><li>Support special projects and additional administrative tasks as assigned</li></ul> 
<div>Required Qualifications 
</div><ul><li>Proven experience as an Administrative Assistant or Executive Assistant in a professional setting</li></ul> 
<ul><li>Advanced proficiency in Microsoft Office, with strong emphasis on Excel (creating reports, spreadsheets, formulas, and data analysis)</li></ul> 
<ul><li>Exceptional organizational and time-management skills</li></ul> 
<ul><li>Extremely detail-oriented with a high level of accuracy</li></ul> 
<ul><li>Professional demeanor with excellent written and verbal communication skills</li></ul> 
<ul><li>Ability to work independently with minimal supervision while managing multiple priorities</li></ul> 
<ul><li>Strong problem-solving skills and proactive mindset</li></ul> 
<div>Preferred Qualifications 
</div><ul><li>Experience supporting senior-level executives or leadership teams</li></ul> 
<ul><li>Advanced Excel skills (pivot tables, data analysis, reporting dashboards)</li></ul> 
<ul><li>Experience handling confidential or sensitive information</li></ul> 
<div>Personal Attributes 
</div><ul><li>Highly organized and dependable</li></ul> 
<ul><li>Proactive, self-motivated, and solution-oriented</li></ul> 
<ul><li>Professional, polished, and discreet</li></ul> 
<ul><li>Adaptable and comfortable in a fast-paced environment</li></ul>
</div>
Flexible work from home options available.
This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to UFC Gym.</div>

Data Coordinator

Great Plains Food Bank

<div>Position Title: Executive Assistant &amp; Administrative Manager
Position Purpose
Provides professional administrative support and operations management for the Chief Executive Officer and Executive Team (Chief Operating Officer, Chief Financial Officer and the Chief Philanthropy Officer). Areas of responsibility include but aren&rsquo;t limited to: liaison between executives and internal/external partners; scheduling and maintenance of assigned calendars, appointments and meeting agendas; managing executive travel and logistics; managing confidential documents storage and protection; managing and/or assisting with special projects by providing research, coordinating resources, tracking progress and generating needed reports; management of IT needs and serving as point of contact for technology vendor relationship; serving as corporate secretary for the Board of Directors.
Core Accountabilities and Essential Duties
1. Support to CEO and Executive Team (COO, CFO, CPO): Provide administrative support to the CEO and Executive Team. Ensure highest level of discretion in providing a wide range of executive and operational support including:
<ul><li>Serving as first point of contact for requests of and to CEO. Handle communication and information flow, manage calendar, organize flow of work in and out of CEO&rsquo;s office, prepare draft correspondence, make travel arrangements, compile expense reports, prepare meeting agendas and board books, compile and file reports and other requests that arise.
</li><li>Assist all Executive Team members with compiling &amp; storage of agendas and minutes for various meetings as required.</li><li>Help provide travel and logistics assistance to the Executive team members.</li><li>Assist with projects as requested by Executive team members.</li><li>Assist with food and beverage needs related to internal and external meetings.</li></ul>
2. Administrative Management<ul><li>Manage Administration department confidential documents storage and tracking on network systems.</li><li>Manage and assist with management of projects by coordinating resources and tracking progress achieving deadlines.</li><li>Conduct research for strategic projects.</li><li>Provide reporting tools and related reports for Administration and Executive Team.</li><li>Work with department heads to create and maintain a corporate calendar.
</li><li>Serve as internal IT contact for employee systems and questions. Duties include procurement, storage and tracking of hardware needs, assisting with network accesses and tools by working with IT vendor.</li></ul>
3. Board Support
<ul><li>Schedule Board meetings ensuring all attendees have current calendar meetings &amp; invites.</li><li>Serve as Board Secretary by taking and logging minutes and managing agendas; provide complete Board meeting packets to attendees as directed by CEO.</li><li>Provide current Board member listings and contact information.</li><li>Provide travel and logistics assistance to Directors.</li><li>Track Board policy library to ensure current documentation and scheduled reviews are done on time.</li></ul>
Education, Experience and Requirements
Successful candidates for this position must have 3-5 or more years of related experience in a professional-level environment, with a proven track record in managing confidential information with strong personal ethics and integrity. Secondary degree preferred. Must have valid driver&rsquo;s license. Ability to travel statewide and flexibility to attend meetings and events in evenings and/or on weekends preferred.
Skills and Competencies
<ul><li>Exhibits a high level of professionalism and a positive, solutions-focused attitude.</li><li>Strong communicator that possesses excellent written, oral and interpersonal communication skills.</li><li>High proficiency with Microsoft Office applications (Excel, Outlook, Word, PowerPoint) and ability to learn new technology quickly.
</li><li>Experience with Board support and interaction.</li><li>Ability to work independently, take initiative and possess strong problem-solving skills.</li><li>Strong skills in customer service, organizing, scheduling, planning and coordinating work.</li><li>Ability to work in a fast-paced environment with multi-faceted demands and deadlines.</li><li>Strong organizational skills and detail oriented, yet flexible with an adaptable personal style.</li><li>Maintain strict confidentiality and high ethical standards.</li></ul>
The above statements are intended to describe the general nature of work being performed by people assigned to this position. They are not to be construed as an exhaustive list of responsibilities, duties and skills required of personnel in this position. The Great Plains Food Bank reserves the right to add, modify, change or rescind the actual duties, responsibilities, qualifications and work assignments as deemed appropriate and necessary, and to make reasonable accommodation so qualified employees can perform the essential functions of the position.
The only food bank in the state of North Dakota, the Great Plains Food Bank recovers food that otherwise would go to waste from a range of food industry partners and through its programs and services distributes it to those in need throughout North Dakota and Clay County, Minn. Working with volunteers, food and financial donors, community champions and advocates, we are committed to serving the people in our region each day. With your help, we can achieve our goal of a hunger-free North Dakota and Clay County, Minn.
Pay: $60000.00 - $70000.00 / year
Benefits:<ul><li>
Paid time off</li><li>
Health insurance</li><li>
Dental insurance</li><li>
Vision insurance</li><li>
Disability insurance</li><li>
401(k)</li><li>
401(k) matching</li><li>
Referral program</li><li>
Paid training</li><li>
Mileage reimbursement</li></ul>
Job Type: fulltime
Schedule:<ul><li>
Monday to Friday</li><li>
8 hour shift</li></ul>
Education: Associate's degree
Work location: On-site</div>

Executive Assistant & Administration Manager

Empire

<div>Description:

EMPIRE is a premier and dynamic music company that prides itself on the development and support of independent artists. We are a rapidly growing firm that has been making waves in the music industry, with an extensive portfolio that spans multiple genres and reaches audiences worldwide. We have become the largest independent record label in the U.S., with a significant global presence covering Africa, Asia, Europe, Australia, and North and South America. We keep ourselves busy with a large range of music-related services from original content and marketing to distribution and recordings.
Our commitment to artistic creativity, innovation, and progressive business solutions forms the foundation of our corporate culture. We believe in fostering talent, not just in our artists but also within our professional teams. As we continue to expand, we invite you to join us on this exciting journey.
The Role Remix: EMPIRE is looking for an experienced Executive Assistant to support the President in our downtown San Francisco office. This position plays a critical role in ensuring smooth operations within the President&rsquo;s office and the A&amp;R department. This individual will manage a wide range of administrative tasks, act as a liaison between departments, and handle high-level projects to support the executive in both routine and strategic aspects of the business. The ideal candidate is organized, resourceful, adaptable, and has a passion for the music industry.<ul><li>
Manage the President's calendar, including scheduling meetings, calls, and travel arrangements.</li><li>
Handle confidential information with discretion and professionalism.</li><li>
Prepare and edit correspondence, reports, presentations, and other documents.</li><li>
Coordinate meetings, conferences, and events, including preparing agendas, taking minutes, and following up on action items.</li><li>
Serve as a primary point of contact between the President and internal/external stakeholders.</li><li>
Screen phone calls, emails, and other communications, ensuring timely responses and prioritization.</li><li>
Assist with coordinating cross-functional teams and facilitate communication between departments.</li><li>
Assist in scheduling and preparing for meetings and reviewing project progress.</li><li>
Prepare and organize materials for meetings with the President.</li><li>
Manage and track key projects and deadlines, ensuring they are completed on time and updated on applicable databases.</li><li>
Assist in preparing for meetings, industry events, and presentations.</li><li>
Support the Executive in high-level decision-making.</li><li>
Ensure smooth domestic and international travel logistics for the President, including preparation of travel documents, schedules, and communication with relevant teams.</li><li>
Maintain professional relationships with industry executives and other key partners.</li><li>
Create and manage expense reports for the President and the A&amp;R department.</li><li>
Support the coordination and execution of industry events.</li><li>
Act as A&amp;R liaison, attending weekly meetings, keeping the department informed on artist projects, tracking recording progress, budgets, paperwork (producer/musician/engineer), album copy, and artwork.</li><li>
In partnership with A&amp;Rs, liaise with production coordinators for artist projects, and make sure all deadlines are met regarding budgets, label copy, publisher and writer credits, studio/musician and engineer credits, and invoicing.</li><li>
Continuously evaluate and streamline office processes for efficiency and effectiveness.</li><li>
Handle special projects as assigned by the President.</li></ul>
Requirements:

Key Notes for Success:<ul><li>
3+ years of administrative experience in direct support of a SVP or higher level executive.</li><li>
Must have experience in, and be comfortable with, regularly exercising discretion and independent judgment on matters of significance.</li><li>
Must be a self starter with the ability to prioritize, organize and establish administrative procedures.</li><li>
Ability to anticipate needs, problem solve, identify solutions, consider options, and take action with minimal supervision or direction.</li><li>
Ability to interact comfortably and effectively with employees at all levels.</li><li>
Strong proficiency in and working knowledge of Google Suite, Teams, Zoom, Powerpoint, Dropbox, Box, and Adobe Office Suite.</li><li>
Excellent follow through and attention to detail.</li><li>
Excellent written and verbal communication skills.</li><li>
Ability to travel as needed.</li><li>
Ability to work flexible hours in a dynamic environment.</li><li>
Must be based in the San Francisco Bay Area or willing to relocate.</li></ul>
Bonus Beats:<ul><li>
Music or entertainment experience</li></ul>
Pay Range: $80,000 - $120,000/annual salary + benefits + discretionary bonus + profit sharing program
The base pay actually offered will take into account internal equity and also may vary depending on the market location, job-related knowledge, skills, and experience among other factors. The total compensation package for this position may also include other elements dependent on the position offered. Details of participation in these benefit plans will be provided if an employee receives an offer of employment.</div>

Executive Assistant to President

MERRITT WOODWORK

<div><div>Senior Executive Assistant</div>
<div>Job Title: Senior Executive Assistant</div>
<div>Location: On-Site Northeast Ohio</div>
<div>Employment Type: Full-time, Exempt</div>
<div>Salary Range (based on 2026 Northeast Ohio data): $70,000&ndash;$80,000</div>
<div></div><div>Job Summary: We are seeking an exceptional, proactive and discreet Sr. Executive Assistant to provide comprehensive, high-level support to our senior executive leadership team. This position complements our primary executive support structure, offering additional bandwidth for strategic initiatives, complex scheduling, project coordination, and day-to-day operations. You will act as a trusted partner, anticipating needs, maintaining confidentiality, and enabling the executive to focus on leadership, growth, and key stakeholder relationships. Ideal for a seasoned professional who thrives in a collaborative executive support team environment.</div>
<div></div><div>Key Responsibilities</div>
<ul><li>Serve as a key liaison for communications: monitor, prioritize, and draft responses to emails/calls; prepare/edit professional correspondence, presentations, reports, and confidential documents on the Executive&rsquo;s behalf.</li>
<li>Provide proactive support: anticipate needs, resolve issues independently, flag risks, and collaborate closely with the primary EA for seamless handoffs.</li>
<li>Manage and prioritize segments of the Executive&rsquo;s demanding calendar, including strategic meetings, community engagements, and travel; coordinate with the primary EA to ensure full coverage and conflict-free scheduling.</li>
<li>Handle complex travel logistics (domestic focus, occasional international), including detailed itineraries, bookings, real-time adjustments, and preparation of briefing materials.</li>
<li>Support executive projects and initiatives: track action items, coordinate cross-functional teams, conduct research, compile data/insights, and drive follow-through to keep priorities advancing.</li>
<li>Prepare materials for meetings, take notes, distribute minutes, and ensure timely execution.</li>
<li>Manage expense reporting, reimbursements, and related activities.</li>
<li>Build and maintain relationships with senior leaders, external partners, and professional networks.</li>
<li>Handle sensitive/confidential information with utmost discretion, including business strategy, financials, and personal matters as needed.</li>
<li>Offer flexible coverage for urgent matters, occasional after-hours support, or overflow during peak periods.</li>
</ul><div>Qualifications &amp; Requirements</div>
<ul><li>7&ndash;10+ years of progressive experience as an Executive Assistant or Senior EA, ideally supporting an Executive or C-suite leader in a mid-sized company ($50M&ndash;$150M revenue) or similar dynamic setting.</li>
<li>Bachelor's degree preferred; equivalent experience considered.</li>
<li>Superior organizational, multitasking, and time-management skills; ability to handle ambiguity and shifting priorities.</li>
<li>Excellent written/verbal communication; polished, professional, and diplomatic.</li>
<li>Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), virtual tools (Teams/Zoom), and calendar systems; adaptable to new tech.</li>
<li>High emotional intelligence, sound judgment, and absolute discretion with confidential information.</li>
<li>Proactive, resourceful, and team-oriented; comfortable working independently or collaboratively.</li>
<li>Flexibility for occasional non-standard hours or travel to support the Executive's schedule, which may include domestic US and/or international.</li>
</ul><div>What We Offer</div>
<ul><li>Competitive salary with performance bonus potential.</li>
<li>Excellent benefits package (health, dental, vision, 401(k) match, PTO).</li>
<li>High-visibility role working directly with the Executive in a growing regional company.</li>
<li>Opportunities for professional growth and exposure to strategic leadership.</li>
<li>Supportive and collaborative environment.</li></ul></div>

Sr. Executive Assistant

Travel + Leisure Co.

<div>
 
 We Put the World on Vacation
 
 
 
 Travel + Leisure Co. is the world&rsquo;s leading vacation ownership and travel membership company, with a dynamic and growing portfolio of resort, travel club, and lifestyle travel brands. Our dedicated associates help the company achieve its mission to put the world on vacation. Innovation and growth keep our work interesting and fun. Every day is a chance to learn something new and turn vacation inspiration into exceptional experiences for millions of travelers worldwide.
 
 
 Join Travel + Leisure Co. and help us bring holiday dreams to life by supporting our Senior Vice President of Resort Operations.
 
 
 We&rsquo;re looking for someone who&rsquo;s proactive, trustworthy, and naturally organised the kind of person who stays one step ahead and keeps things running smoothly. In this role, you&rsquo;ll manage day-to-day priorities, communications, and logistics at an executive level with confidence and discretion.
 
 
 You&rsquo;ll work closely with our Administrative Assistant in Bundall, Queensland, and collaborate with the wider EA team to make sure everything is coordinated seamlessly and our executive support is second to none.
 
 
 
 How You'll Shine
 
 
 
 <ul>
 <li>
 Act as the primary liaison and gatekeeper for the Senior Vice President of Resort Operations
 </li>
 <li>
 Manage email inbox, complex calendar, and global travel logistics
 </li>
 <li>
 Draft, proofread, and format executive-level documents and communications
 </li>
 <li>
 Coordinate meetings, agendas, minutes, and follow-up actions
 </li>
 <li>
 Organise bi-annual Executive Offsites and company events
 </li>
 <li>
 Handle expense reports, approvals, and board communications
 </li>
 <li>
 Support VIP travel, guest logistics, and internal/external liaison
 </li>
 <li>
 Maintain organisational charts, passwords, and system access records
 </li>
 <li>
 Coordinate YPO-related communications and meetings
 </li>
 <li>
 Provide flexible support outside standard hours when required
 
 
 </li>
 </ul>
 
 What You&rsquo;ll Bring
 
 
 
 <ul>
 <li>
 Proven experience supporting senior executives (C-suite or SVP level)
 </li>
 <li>
 Ability to manage sensitive, confidential matters with professionalism
 </li>
 <li>
 Strong time management, multitasking, and prioritisation skills
 </li>
 <li>
 Advanced MS Office skills; shorthand and minute-taking are essential
 </li>
 <li>
 Excellent interpersonal, written, and verbal communication skills
 </li>
 <li>
 A team player with a customer-first mindset and a strong work ethic
 </li>
 <li>
 Willingness to travel occasionally for events and executive support
 
 
 </li>
 </ul>
 
 How You'll Be Rewarded
 
 
 
 <ul>
 <li>
 Professional development funding
 </li>
 <li>
 Discounted hotel stays across Australia, Fiji, and New Zealand
 </li>
 <li>
 Great career development opportunities
 </li>
 <li>
 Birthday Leave
 
 
 </li>
 </ul>
 
 Where Memories Start with You
 
 
 
 Hospitality is at the heart of all we do at Travel + Leisure Co. Here, you&rsquo;ll find an inclusive environment where we deliver excellence and take time to have fun, celebrate together, and support one another. We're always looking ahead to what&rsquo;s next and how we can strengthen our business, its neighboring communities, and the customer experience. Join our global team and build a career where memories start with you.
 
 
 We are an equal opportunity employer, and all applications will be considered for employment without attention to their membership in any protected class. If you require any reasonable accommodation to complete your application or any part of the recruiting process, please email your request to MyCareer@travelandleisure.com, including the title and location of the position for which you are applying.
</div>

Executive Assistant

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