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executive assistant Jobs in Karachi Pakistan

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executive secretary

administrative executive

PINNACLE ENTERPRISE

Position: Administrative ExecutivePinnacle Enterprises is seeking a highly professional, experienced, and detail-oriented Administrative Executive who can efficiently manage multiple administrative responsibilities.About the Role<ul><li>Manage administrative tasks, including calendars, scheduling, and meetings.</li><li>Handle reception duties and respond to customer inquiries in a professional manner.</li><li>Maintain and organize records, files, and official documents.</li><li>Provide basic accounting support and assist with financial record-keeping.</li></ul>Qualifications<ul><li>Bachelor&rsquo;s degree in Business Administration or a related field.</li><li>Proven experience as an Administrative Executive or in a similar role.</li><li>Strong English communication skills, both verbal and written.</li><li>Proficiency in MS Office applications (Word, Excel, and Outlook).</li></ul>Requirements<ul><li>Prior experience in a medical or healthcare environment.</li><li>Experience working with international clients or businesses.</li><li>Familiarity with accounting software such as QuickBooks, Xero, or similar platforms.</li></ul>Benefits<ul><li>Health and Life Insurance</li><li>EOBI</li><li>Performance-based increments</li><li>Transportation allowance</li><li>Attendance-based perks</li></ul>Shift Timings&middot; 3:00 AM &ndash; 12:00 PM (PST)&middot; 5 days per weekLocation<ul><li>DHA Phase 2 Extension, Karachi</li></ul>Interested candidates are encouraged to apply at careers@hirelivesupport.com with the Subject Administrative Executive.Job Type: Full-timeWork Location: In person

Adminstrative Executive

Climax Software Solutions

We are looking for a proactive HR &amp; Admin Executive to manage core HR and administrative operations, including payroll, employee lifecycle management, vendor coordination, and compliance with company policies and labor laws.Key Responsibilities:<ul><li>Manage monthly payroll, bonuses, OT, TADA, and Full &amp; Final (FNF) settlements</li><li>Handle system-based hiring, onboarding, offboarding, and employee records</li><li>Coordinate with internal teams on HR and payroll matters</li><li>Manage EOBI registrations and statutory documentation</li><li>Administer health and life insurance (additions, deletions, claims)</li><li>Draft and issue HR letters (appointment, warning, show-cause, termination, etc.)</li><li>Handle employee misconduct cases as per labor laws and company policy</li><li>Maintain HR files, reports, and support audits and compliance</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in HR or a related field</li><li>2&ndash;3 years of experience in HR operations</li><li>Good English communication skills</li><li>Strong command of MS Excel</li><li>Ability to draft professional HR and administrative communications</li><li>Knowledge of labor laws is a plus</li></ul>Job Type: Full-timePay: Rs60,000.00 - Rs70,000.00 per monthWork Location: In person

Human Resource & Admin Executive

WPP Media

<div>About WPP Media

WPP is the creative transformation company. We use the power of creativity to build better futures for our people, planet, clients and communities. For more information, visit wpp.com.

WPP Media is WPP's global media collective. In a world where media is everywhere and in everything, we bring the best platform, people, and partners together to create limitless opportunities for growth. For more information, visit wppmedia.com

At WPP Media, we believe in the power of our culture and our people. It's what helps us to deliver exceptional experiences for both our clients and each other. In this role it will be critical to embrace WPP &amp; WPP Media's shared core values:
<ul>
<li> Be Extraordinary by Leading Collectively to Inspire transformational Creativity.</li>
<li> Create an Open environment by Balancing People and Client Experiences by Cultivating Trust.</li>
<li> Lead Optimistically by Championing Growth and Development to Mobilize Enterprise.</li>
</ul>
Role Summary &amp; Impact:

The Executive Secretary to the CEO provides high-level administrative, strategic, and operational support to the CEO of WPP Media Pakistan. This role is central to ensuring effective leadership execution by managing the CEO's schedule, communications, meetings, and key internal and external interactions while maintaining confidentiality, professionalism, and strategic insight.

Reporting of the Role

This role reports to the CEO, WPP Media PK

What your day job looks like at WPP Media:

1. Executive Support &amp; Calendar Management
<ul>
<li>Maintain and proactively manage the CEO's complex calendar, including meetings, appointments, and travel arrangements.</li>
<li>Prioritize engagements and optimize CEO's time to align with business priorities.</li>
<li>Prepare briefing materials, agendas, and background documents for all meetings.</li>
</ul>
2. Communication &amp; Correspondence
<ul>
<li>Screen, prioritize, and respond to CEO's email and communications on their behalf when appropriate.</li>
<li>Draft letters, emails, reports, and presentations with accuracy and professionalism.</li>
<li>Facilitate clear and timely communication between CEO and stakeholders.</li>
</ul>
3. Meeting Coordination &amp; Follow-Up
<ul>
<li>Organize executive meetings, including logistics, materials, and minutes.</li>
<li>Ensure action items are tracked and followed up with relevant teams.</li>
<li>Attend internal/external meetings to capture key decisions and deliverables.</li>
</ul>
4. Travel &amp; Logistics
<ul>
<li>Plan and coordinate domestic and international travel itineraries, visas, accommodation, and transport.</li>
<li>Prepare detailed travel briefs, expense claims, and itineraries.</li>
</ul>
5. Confidentiality &amp; Information Management
<ul>
<li>Handle sensitive information with discretion and strict confidentiality.</li>
<li>Maintain organized records for legal, strategic, and operational documentation.</li>
</ul>
6. Representation &amp; Stakeholder Engagement
<ul>
<li>Serve as a liaison between CEO and senior leadership, clients, partners, and internal teams.</li>
<li>Represent the CEO's office professionally and appropriately in all interactions.</li>
</ul>
7. Special Projects &amp; Initiatives
<ul>
<li>Lead or support special projects, cross-functional initiatives, and strategic deliverables as assigned by the CEO.</li>
<li>Facilitate coordination with functional heads and project stakeholders.</li>
</ul>
What you'll bring:
<ul>
<li>Exceptional verbal and written communication skills.</li>
<li>Superior organizational and time-management abilities.</li>
<li>Advanced proficiency in calendar management, Microsoft Office Suite (Excel, Outlook, PowerPoint, Word) and virtual meeting tools.</li>
<li>Strong interpersonal skills with the ability to interface across all levels of staff and external partners.</li>
<li>Strategic thinking with high emotional intelligence and discretion.</li>
<li>Ability to anticipate needs, solve problems independently, and work under pressure.</li>
</ul>
Qualifications &amp; Skills

Education
<ul>
<li>Bachelor's degree in business administration, communications, or related field (Master's preferred but not required).</li>
</ul>
Experience
<ul>
<li>3+ years of executive support or senior administrative experience, preferably supporting C-suite executives in a corporate or media/advertising environment.</li>
</ul>
Life at WPP Media &amp; Benefits

Our passion for shaping the next era of media includes investing in our employees to help them do their best work, and we're just as committed to employee growth as we are to responsible media investment. WPP Media employees can tap into the global WPP Media &amp; WPP networks to pursue their passions, grow their networks, and learn at the cutting edge of marketing and advertising. We have a variety of employee resource groups and host frequent in-office events showcasing team wins, sharing thought leadership, and celebrating holidays and milestone events. Our benefits include competitive medical, vision, and dental insurance, significant paid time off, employee wellbeing facilities, and employee mental health awareness days.
WPP Media is an equal opportunity employer and considers applicants for all positions without discrimination or regard to characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers. 
 
We believe the best work happens when we're together, fostering creativity, collaboration, and connection. That's why we've adopted a hybrid approach, with teams in the office around four days a week. If you require accommodation or flexibility, please discuss this with the hiring team during the interview process.

About Pakistan

WPP Media Pakistan is the leading global media investment management operation in Pakistan. We see major growth coming on Digital platforms with internet penetration growing to 87 million broadband users and 85 million 3G/4G subscribers. Social media platforms have also grown substantially in Pakistan where Facebook stands at 34 million subscribers and Tik Tok has replaced Instagram to become the second most penetrated social platform. While the digitalization of the market is happening at a fast pace, it has also opened opportunities for specializations like e-commerce, Digital Content, Video Planning solutions, Technology and Data &amp; Analytics in Pakistan.<div> 

Please read our Privacy Notice for more information on how we process the information you provide.</div></div>

CEO Secretary

Aspire92

Job Description:We are seeking a detail-oriented and organized administrative assistant to join our growing team. In this role, you will perform various administrative and clerical tasks to support our operations. You should have excellent communication skills, a strong ability to prioritize tasks, and a proactive approach to problem-solving.Key Responsibilities:Oversee and manage the day-to-day administrative operations of the company.Supervise administrative staff and ensure their performance meets company standards.Coordinate office activities and operations to secure efficiency and compliance with companypolicies.Manage office supplies, equipment, and maintenance.Handle employee recordkeeping, attendance, and HR-related tasks.Assist in organizing company events and meetings.Collaborate with other departments to streamline administrative processes.Maintain a safe and secure working environment.Requirements &amp; Qualifications:At least 2-4 years of experienceQualification: BBA/MBA/MPAStrong leadership and communication skillsBasic knowledge of school operations and protocolsProficient in MS Office (Excel, Word, PowerPoint) and Google DOCSAbility to handle multitasking and work under pressure.Skills:Proven ability to manage multiple tasks and meet deadlinesStrong attention to detail and organizational skillsAbility to work independently and as part of a teamJob Type: Full-timeWork Location: Remote

Administration Executive

Utopia Fulfillment

Key Responsibilities<ul><li>Supervise daily facility operations including housekeeping, security, and maintenance</li><li>Ensure cleanliness, hygiene, and overall upkeep of office premises</li><li>Coordinate with vendors for housekeeping, pest control, HVAC, electrical, and plumbing services</li><li>Monitor service quality and ensure compliance with company standards</li><li>Handle minor repairs and report major maintenance issues</li><li>Maintain records of maintenance activities, staff attendance, and vendor performance</li><li>Ensure safety, security, and adherence to facility management policies</li><li>Support office administration and coordinate with management as required</li></ul>Required Skills &amp; Qualifications<ul><li>Bachelor&rsquo;s degree</li><li>Proven experience in facility or office management</li><li>Knowledge of housekeeping standards and basic maintenance procedures</li><li>Ability to supervise staff and manage vendors effectively</li><li>Strong communication, organizational, and problem-solving skills</li><li>Basic computer skills, including MS Excel, email, and reporting</li></ul>Location: Shahrah e FaisalSend your resumes at ahmed.mazhar@utopiadeals.com with subjectline ''Admin Executive''Job Type: Full-timeWork Location: In person

Admin Executive

TalentPop App

<div>
 Executive Administrative Assistant | TalentPop (Remote)
 
 
 Strategic support for strategic leaders. The backbone of our executive team, turning strategy into seamless operation.
 
 
 TalentPop is a high-growth e-commerce enablement company dedicated to helping brands
 
 thrive
 
 . We're looking for a highly organized, discreet, and proactive
 
 Executive Administrative Assistant
 
 to serve as a crucial force multiplier for our leadership.
 
 
 This role is perfect for a self-starter who excels in a fast-paced, fully remote environment.
 
 
 
 What You'll Be Doing
 
 
 
 This role is the operational anchor for our executives&mdash;far more than scheduling. Your key responsibilities include:
 
 
 <ul>
 <li>
 Executive Coordination: Expertly manage comprehensive calendars, intricate travel, and complex logistics to maximize executive time.
 </li>
 <li>
 Communication Hub: Serve as the professional point of contact for all correspondence, drafting and managing communication with the highest discretion.
 </li>
 <li>
 Project Leadership: Take ownership of key administrative projects from start to finish, ensuring high standards and timely delivery.
 </li>
 <li>
 Strategic Insight: Conduct focused research and prepare polished reports/presentations to inform high-stakes decision-making.
 </li>
 <li>
 Confidentiality &amp; Standards: Maintain the absolute highest level of professional discretion when handling sensitive company information.
 
 
 </li>
 </ul>
 
 What We're Looking For
 
 
 
 We need an administrative pro with a solutions-first mindset.
 
 
 <ul>
 <li>
 Experience: Minimum of 6 months in an Administrative or Executive Assistant role. Experience supporting C-level or high-level executives is strongly preferred.
 </li>
 <li>
 Skills: Exceptional organizational and communication skills (written and verbal), with the ability to match the polish and tone of executive leadership.
 </li>
 <li>
 Mindset: A proactive, solution-oriented approach&mdash;you anticipate challenges and address needs before they are requested.
 </li>
 <li>
 Technical Acumen: Highly tech-savvy and comfortable quickly mastering new digital platforms and collaboration tools.
 </li>
 <li>
 Availability: Full-time (40 hours/week) during U.S. business hours is required.
 
 
 </li>
 </ul>
 Why Join TalentPop?
 
 
 
 We Invest In Your Success And Well-being
 
 
 
 <ul>
 <li>
 100% Remote Flexibility: Work from anywhere!
 </li>
 <li>
 Direct Impact: Your work directly enables our leadership to drive major strategic outcomes.
 </li>
 <li>
 Invested Growth: Access to continuous learning and clear career advancement pathways.
 </li>
 <li>
 Total Well-being: We offer generous paid time off and health benefits.
 
 
 </li>
 </ul>
 Ready to become an essential part of the TalentPop leadership engine?
 
 
 
 To be considered, please include the application code EA in your submission.
 
 We look forward to reviewing your application!
</div>

Executive Administrative Assistant

SMB SERVICES (Hiring For Client)

SMB Services is looking for an Executive Secretary for our US partner.Job Type: Full-Time Working Hours:<ul><li>9:00 AM &ndash; 1:00 PM (Onsite)</li><li>9:00 PM &ndash; 1:00 AM (Work from Home)</li></ul>Job SummaryThe Executive Secretary will provide high-level administrative and secretarial support to senior executive(s). This role requires exceptional organizational, communication, and multitasking skills, along with a high level of discretion in handling confidential information. The ideal candidate must have experience in international dealing and coordination with overseas clients, partners, or stakeholders. In addition to core administrative duties, the role will support social media operations, ensuring timely coordination, posting, and professional communication across official platforms.Key ResponsibilitiesExecutive &amp; Administrative Support<ul><li>Manage and maintain executive calendars, schedules, appointments, and travel arrangements.</li><li>Prepare, edit, and format professional correspondence, reports, presentations, and documents.</li><li>Handle confidential and sensitive information with discretion and professionalism.</li><li>Screen, prioritize, and respond to calls, emails, and requests on behalf of the executive.</li><li>Liaise with internal departments and international clients, partners, and stakeholders to ensure effective communication.</li><li>Organize and maintain physical and digital filing systems.</li><li>Track assigned tasks, follow up on action items, and ensure timely completion.</li></ul>Meeting &amp; Coordination<ul><li>Coordinate internal and external meetings, including agenda preparation and minute-taking.</li><li>Assist in planning and coordinating executive-level meetings, events, and engagements, including those involving international participants across different time zones.</li></ul>Social Media Operations<ul><li>Support day-to-day social media operations, including scheduling and posting content on official platforms (LinkedIn, Facebook, Instagram, etc.).</li><li>Coordinate with management or marketing teams to ensure accurate and timely social media updates.</li><li>Monitor messages, comments, and basic engagement (as directed) while maintaining brand professionalism.</li><li>Assist in organizing announcements, updates, and executive communications for social platforms.</li></ul>Other Responsibilities<ul><li>Perform additional administrative and operational duties as assigned by management.</li></ul>Qualifications &amp; Experience<ul><li>Bachelor&rsquo;s degree in Business Administration or a related field (Master&rsquo;s preferred).</li><li>Minimum 3&ndash;5 years of experience as an Executive Secretary, Executive Assistant, or similar role.</li><li>Proven experience in international dealing, including coordination with overseas clients, partners, or executives.</li><li>Proven experience in social media operations, content posting, or digital coordination.</li><li>Excellent verbal and written communication skills (English proficiency required).</li><li>Strong organizational, time-management, and multitasking abilities.</li><li>High level of discretion in handling confidential and sensitive information.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Working knowledge of social media platforms and scheduling tools.</li><li>Ability to work under pressure and meet deadlines efficiently.</li></ul>Job Type: Full-timeWork Location: Hybrid remote in Karachi Shahra-E-Faisal

Executive Secretary

Explore 420+ Administrative executive in Karachi Pakistan this January. Find roles across top companies and apply now to boost your career.