administrative executive

Louis Feraud Paris LLC

Job Summary:We are seeking a highly organized and experienced Administrative Executive to support the Group Human Resource &amp; Administration Manager in overseeing and managing the company&rsquo;s administration operations. The ideal candidate will be responsible for office administration, employee support services, travel coordination, accommodation arrangements, office maintenance coordination, and supervision of general administration activities. The role requires excellent communication skills, strong attention to detail, and the ability to manage multiple responsibilities in a fast-paced corporate environment.Roles and Responsibilities:<ul><li>Support the Group Human Resource &amp; Administration Manager in the effective implementation and monitoring of administration activities.</li><li>Supervise and provide guidance on administration matters related to reception, office assistants, and office cleaning staff.</li><li>Ensure smooth day-to-day office operations and maintain an organized work environment.</li><li>Respond to inquiries and requests through the company email and forward communications to the concerned departments.</li><li>Carry out receptionist duties whenever required, including handling incoming/outgoing calls and welcoming office guests.</li><li>Monitor courier activities including sending and receiving items, checking invoices, and coordinating payments against approved quotations.</li><li>Assist new employees with workstation setup, email ID creation, telephone extensions, office supplies, and transportation allowance arrangements.</li><li>Manage air ticket reservations and hotel bookings for employees, senior management, and company owners.</li><li>Coordinate with the transportation department regarding schedules for business trips and office visits.</li><li>Arrange accommodation for newly hired overseas employees.</li><li>Coordinate with the building management and internal maintenance department regarding office maintenance requirements.</li><li>Coordinate and monitor pest control activities in the head office.</li><li>Monitor office parking areas and manage parking access cards for Operations and Head Office employees.</li><li>Coordinate with outsourced cleaning companies and ensure services are delivered according to company standards.</li><li>Plan, order, follow up, and distribute staff uniforms and name badges according to company standards.</li><li>Arrange POS cards for retail staff and ensure employee privileges align with job titles.</li><li>Maintain accurate administrative records, reports, and documentation</li></ul>Desired Candidate profile:<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or related field.</li><li>Minimum 7&ndash;10 years of experience in administration, office management, or corporate support services.</li><li>Proven experience supporting senior management and handling confidential administrative matters.</li><li>Strong experience in travel coordination, employee services, and office administration.</li><li>Experience coordinating with maintenance teams and building management.</li><li>Preferably with experience working in or supporting a facility management company/environment.</li><li>Proficiency in MS Office with strong expertise in Microsoft Word, Excel, and PowerPoint.</li><li>Excellent command of the English language (verbal and written).</li><li>Exceptional communication, reporting, and interpersonal skills.</li><li>Strong organizational and multitasking abilities.</li><li>Ability to analyze and improve administrative procedures and operating practices.</li><li>Detail-oriented and comfortable working in a fast-paced office environment.</li><li>Ability to prioritize tasks and complete projects within deadlines.</li><li>Experience in retail or corporate office administration environments.</li><li>Strong vendor coordination and payment follow-up experience.</li><li>Ability to handle multiple administrative functions independently and professionally.</li></ul>Pay: AED6,500.00 - AED8,000.00 per monthApplication Question(s):<ul><li>1.	Do you have 7+ years of experience in administration, office management, or corporate support roles? </li><li>2.	Do you have experience supporting senior management or executives? </li><li>3.	Have you handled travel bookings, hotel arrangements, and employee accommodation before? </li><li>4.	Do you have experience coordinating with vendors, building management, or facility services (maintenance, cleaning, pest control, etc.)? </li><li>5.	Are you experienced in managing office operations and supervising support staff (reception, office assistants, cleaners)? </li><li>6.	Are you proficient in Microsoft Excel, Word, and PowerPoint? </li><li>7.	Do you have experience maintaining attendance records, reports, and administrative documentation? </li><li>8.	Are you comfortable working in a fast-paced corporate environment with multiple priorities? </li><li>9.	Have you worked in retail, corporate office, or facility management environments? </li><li>10. Are you able to join immediately?</li><li>10. What is your expected salary?</li></ul>Work Location: In person

Administrative Executive

Patriarch Property Management, LLC

ADMINISTRATIVE ASSISTANT / EXECUTIVE SUPPORTLocation: Bryan-College Station, TX Employment Type: Full-Time Reports To: Leadership TeamAbout Terrence Murphy CompaniesTerrence Murphy Companies is a diversified organization with interests in real estate, property management, business operations, and philanthropy. We are seeking a highly organized, proactive, and detail-oriented Administrative Assistant / Executive Support professional to support leadership and assist with the day-to-day administrative operations of multiple affiliated entities.This position plays a critical role in keeping teams organized, ensuring priorities stay on track, coordinating communications, and providing administrative support across the organization.Candidates must reside in Bryan-College Station, Texas, or be willing to relocate.Key ResponsibilitiesAdministrative &amp; Executive Support<ul><li>Manage calendars, appointments, meetings, and scheduling requests.</li><li>Coordinate travel arrangements, meeting logistics, and event planning.</li><li>Prepare correspondence, reports, presentations, and internal communications.</li><li>Maintain organized digital filing systems, records, and company documentation.</li><li>Assist in tracking deadlines, action items, and follow-up tasks to support timely completion.</li><li>Assist leadership with special projects and day-to-day administrative needs.</li><li>Screen, prioritize, and coordinate incoming communications.</li><li>Maintain accurate records, databases, and contact lists.</li></ul>Operations &amp; Administrative Support<ul><li>Assist with internal communications and follow-up on action items and deadlines.</li><li>Assist with onboarding and administrative setup for new employees.</li><li>Maintain company records, subscriptions, licenses, and organizational documentation.</li><li>Assist with maintaining and updating standard operating procedures (SOPs).</li><li>Assist with organizing company meetings, events, and team activities.</li><li>Maintain contact databases and internal records.</li><li>Provide administrative support for special projects and organizational initiatives as assigned.</li><li>Assist with occasional in-person meetings, company events, and community engagements as needed.</li></ul>Marketing &amp; Administrative Support<ul><li>Coordinate email communications, newsletters, and promotional initiatives as requested.</li><li>Assist with social media scheduling, content organization, and marketing-related administrative tasks as directed.</li><li>Assist with event promotion and coordination.</li><li>Maintain marketing databases, contact lists, and outreach records.</li><li>Assist with updating company websites, online profiles, and marketing materials as needed.</li><li>Conduct basic research on market trends, competitors, events, or business opportunities as requested by leadership.</li><li>Compile research findings and information to support marketing and business initiatives as requested.</li></ul>Qualifications<ul><li>2+ years of experience in administrative support, executive support, office management, or operations coordination preferred.</li><li>Strong organizational and time management skills with the ability to manage multiple priorities.</li><li>Excellent written and verbal communication skills.</li><li>Proficiency in Microsoft Office, Google Workspace, and common business software platforms.</li><li>Strong attention to detail and problem-solving abilities.</li><li>Strong follow-through skills and the ability to manage multiple tasks while maintaining attention to detail.</li><li>Ability to work independently while maintaining a high level of professionalism.</li><li>Ability to handle confidential information with discretion and integrity.</li><li>Experience in administrative support, marketing coordination, business operations, real estate, or property management is a plus.</li><li>Must possess strong interpersonal skills and represent the company professionally when interacting with clients, community partners, and team members.</li></ul>What We're Looking ForThe ideal candidate is highly organized, dependable, proactive, and resourceful. They enjoy supporting leadership, coordinating projects, solving problems, and helping teams operate efficiently. This individual should be comfortable working in a fast-paced environment while maintaining strong attention to detail and professionalism.Location RequirementThis is a full-time, in-person position based in Bryan-College Station, Texas. Candidates must reside within a reasonable commuting distance of Bryan-College Station or be willing to relocate prior to employment.Job Type: Full-timeWork Location: In person

ADMINISTRATIVE ASSISTANT / EXECUTIVE SUPPORT

Grand City

We&rsquo;re Hiring: Admin ExectiveLocation: Arifwala Working Hours: 09:00 AM &ndash; 06:00 PM (Monday to Saturday)Grand City is looking for a responsible, organized, and professional Admin Executive to manage daily administrative operations and ensure smooth office functioning. The ideal candidate should possess strong coordination, communication, and multitasking abilities with a proactive approach toward administrative management.Role OverviewAs an Admin Executive, you will be responsible for handling day-to-day office administration, maintaining records, coordinating with departments and vendors, and supporting smooth operational workflow within the organization.Key Responsibilities<ul><li>Manage daily office administrative activities efficiently</li><li>Maintain office records, files, and documentation</li><li>Coordinate with vendors, suppliers, and service providers</li><li>Monitor office inventory and procurement requirements</li><li>Handle incoming calls, emails, and visitor coordination</li><li>Assist in scheduling meetings and internal communications</li><li>Maintain attendance and administrative reports</li><li>Ensure office discipline and smooth workflow</li><li>Support management with operational and administrative tasks</li><li>Maintain a professional and organized office environment</li></ul>Qualifications &amp; Experience<ul><li>Bachelor&rsquo;s degree in Business Administration or relevant field preferred</li><li>Minimum 1&ndash;2 years of experience in administration or office operations</li><li>Fresh candidates with strong administrative skills may also apply</li></ul>Skills &amp; Competencies<ul><li>Good communication and interpersonal skills</li><li>Strong organizational and multitasking abilities</li><li>Proficiency in MS Office (Word, Excel, Outlook)</li><li>Professional attitude and problem-solving skills</li><li>Ability to work independently and within a team</li></ul>What We Offer<ul><li>Competitive salary package</li><li>Professional work environment</li><li>Career growth opportunities</li><li>Supportive management and team culture</li></ul>How to ApplyInterested candidates are encouraged to share their updated CV along with expected salary for consideration.Work Location: In person

Admin Exective- Arifwala

We&rsquo;re Hiring: Admin Executive Location: ArifwalaWe are looking for a responsible, organized, and proactive Admin Executive to join our team in Arifwala. The ideal candidate will be responsible for handling day-to-day administrative operations, maintaining office coordination, and ensuring smooth workflow across departments.This role is best suited for individuals with strong communication, multitasking, and organizational skills who can efficiently manage office administration in a professional environment.Key Responsibilities:<ul><li>Manage daily administrative and office operations</li><li>Maintain office records, files, and documentation</li><li>Coordinate with different departments for operational support</li><li>Handle office correspondence, emails, and phone calls</li><li>Supervise office supplies, inventory, and vendor coordination</li><li>Assist management in scheduling meetings and preparing reports</li><li>Ensure discipline, cleanliness, and proper office management</li><li>Support HR and management in administrative tasks when required</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Business Administration or relevant field</li><li>1&ndash;3 years of administrative experience preferred</li><li>Strong communication and interpersonal skills</li><li>Good command of MS Office (Word, Excel, PowerPoint)</li><li>Ability to manage multiple tasks and meet deadlines</li><li>Professional attitude and problem-solving skills</li></ul>What We Offer:<ul><li>Professional working environment</li><li>Career growth opportunities</li><li>Market-competitive salary package</li><li>Learning and development opportunities</li></ul>Work Location: In person

Admin Executive - Arifwala

PlaceUp

<div>Location: Saudi Arabia 
Nationality: Saudi Nationals Only 
Category: People of Determination Initiative<h2 class="jobSectionHeader"> 
About the Role</h2>
We are looking for a motivated and organized Administrative Executive to join our team in Saudi Arabia. This opportunity is part of an initiative focused on creating an inclusive and supportive work environment for People of Determination.
The ideal candidate will support daily administrative operations, maintain organized records, coordinate internal activities, and assist different departments with administrative tasks.<h2 class="jobSectionHeader"> 
Key Responsibilities</h2><ul><li>
Handle day-to-day administrative and office support tasks</li><li>
Manage emails, documents, filing systems, and data entry</li><li>
Coordinate meetings, schedules, and internal communications</li><li>
Prepare reports, letters, and basic documentation</li><li>
Maintain accurate records and company databases</li><li>
Support HR and operations teams with administrative requirements</li><li>
Assist in organizing office activities and internal processes</li><li>
Ensure professionalism and confidentiality in all tasks</li></ul><h2 class="jobSectionHeader"> 
Requirements</h2><ul><li>
Saudi National</li><li>
High school diploma, diploma, or bachelor's degree</li><li>
Basic computer skills, including Microsoft Office (Word, Excel, Outlook)</li><li>
Good communication and organizational skills</li><li>
Ability to work in a team-oriented environment</li><li>
Positive attitude and willingness to learn</li><li>
Previous administrative experience is a plus but not mandatory</li></ul></div>

Admin Executive - People of Determination

River Island Interior Decoration

HR &amp; Admin ExecutiveCompany: River Island InteriorsLocation: United Arab EmiratesRiver Island Interiors is looking for an organized and proactive HR &amp; Admin Executive to manage day-to-day HR operations and administrative activities for our growing team in the UAE.Key Responsibilities<ul><li>Handle recruitment coordination, onboarding, and employee documentation</li><li>Maintain employee records, attendance, leave management, and HR databases</li><li>Support visa processing, labor documentation, and employee relations</li><li>Coordinate with PRO and external agencies for government-related processes</li><li>Manage office administration, supplies, and facility coordination</li><li>Prepare HR letters, contracts, and other administrative documents</li><li>Support payroll coordination and staff communication</li><li>Ensure compliance with company policies and UAE labor regulations</li></ul>Requirements<ul><li>Minimum 2 years UAE experience in HR/Admin role (Mandatory)</li><li>Knowledge of UAE labor laws and HR procedures</li><li>Strong organizational and communication skills</li><li>Proficiency in MS Office and HR documentation</li><li>UAE driving license is a plus</li><li>Experience in interior fit-out, construction, or related industries preferred</li><li>Ability to multitask and handle confidential information professionally</li></ul>Work Location: In person

HR & Admin Executive

NOBLE TECH FUEL TRADING LLC

We are seeking a responsible and organized Admin Executive to manage daily administrative operations and support office activities efficiently. The ideal candidate should have good communication skills, knowledge of office procedures, and experience handling administrative tasks in the UAE.Key Responsibilities<ul><li>Handle day-to-day administrative and office operations</li><li>Maintain office files, records, and documentation</li><li>Coordinate with staff, clients, and suppliers</li><li>Prepare letters, reports, and official correspondence</li><li>Manage office supplies and inventory</li><li>Schedule meetings and maintain calendars</li><li>Assist in HR and employee documentation processes</li><li>Handle incoming calls, emails, and courier services</li><li>Support management with administrative tasks and reporting</li><li>Ensure smooth functioning of office activities</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree or diploma in Administration or related field</li><li>Minimum 2&ndash;3 years of experience in administration</li><li>Good communication and interpersonal skills</li><li>Proficiency in MS Office applications (Word, Excel, Outlook)</li><li>Strong organizational and multitasking abilities</li><li>Knowledge of UAE office procedures and documentation</li><li>Ability to work independently and under pressure</li></ul>Job Type: Full-timePay: AED1,500.00 - AED2,000.00 per monthWork Location: In person

Admin Assistant

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