administrative executive

Ajanta Pharma Ltd

<div>
 
 
 Job Description &ndash; Admin Executive
 
 
 
 
 Position: Admin Executive
 
 
 
 
 Location: Mumbai (Andheri E)
 
 
 
 
 Department: Administration
 
 
 
 
 Reports To: Admin Manager / Head &ndash; Administration
 
 
 
 
 Job Purpose
 
 
 
 To manage and support day-to-day administrative operations, ensure smooth office functioning, and provide assistance to management and employees in administrative, facility, and support services.
 
 
 
 Key Responsibilities
 
 
 <ol>
 <li>
 
 Office Administration &amp; Facility Management
 
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 <ul>
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 Oversee general office operations and upkeep.
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 Coordinate with vendors for housekeeping, security, pest control, canteen, courier, transport, and maintenance services.
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 Monitor consumables, stationery, pantry, and office supplies records.
 </li>
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 Support Canteen In charge in supervision of Canteen and Kitchen area
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 Coordinate meetings, conferences, and events (venue, catering, logistics, etc.).
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 </ul>
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 Compliance &amp; Documentation
 
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 </ol>
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 Maintain contracts, agreements, and licenses for vendors and facilities.
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 Ensure compliance with statutory and company policies (fire safety, health &amp; safety norms, etc.).
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 Maintain records of assets, keys, and access controls.
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 Assist in preparing MIS, reports, and presentations related to admin activities.
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 Provide administrative support to senior management as required.
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 </ul>
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 Vendor &amp; Cost Management
 
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 </ol>
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 Liaise with vendors, negotiate contracts, and monitor service-level performance.
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 Process bills, track budgets, and support cost optimization.
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 </ul>
 
 
 
 
 
 Key Skills &amp; Competencies
 
 
 <ul>
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 Strong organizational and multitasking skills.
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 Good communication and interpersonal skills.
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 Problem-solving and vendor management abilities.
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 Proficiency in MS Office (Word, Excel, PowerPoint).
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 <li>
 Knowledge of facility management, housekeeping, and compliance procedures.
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 </ul>
 
 
 
 
 
 Qualifications &amp; Experience
 
 
 <ul>
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 Graduate in any discipline (preferably in Business Administration / Management).
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 2&ndash;5 years of relevant experience in administration.
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 Exposure to facility management, vendor handling, and employee support services.
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 </ul>
 
 
 
 
 
 Work Conditions
 
 
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 Based at Corporate Office AT.
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 May require extended hours during events or critical activities.
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 Open to work in shifts and available on weekends as and when required
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 Residing near Andheri East Location for easy accessibility of Oofice
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 </ul>
 
 
</div>

Administrative Executive

Zameen.com

<div>
 
 We are looking for an
 
 Admin Executive
 
 with a
 
 
 civil background
 
 
 to oversee administrative and facility management operations across multiple Zameen project sites. The ideal candidate will ensure smooth day-to-day operations, handle utilities and maintenance, and coordinate with relevant authorities and vendors.
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Manage site administration, including housekeeping, utility bills, and genset fueling &amp; maintenance.
 </li>
 <li>
 Coordinate with site security teams and ensure CCTV systems remain fully operational.
 </li>
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 Oversee supply of groceries and janitorial items across sites.
 </li>
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 Liaise with government and municipal bodies such as LESCO, PHA, LDA, LWMC, EPA, and MCL.
 </li>
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 Ensure uninterrupted electric supply to site vendors as per agreements.
 </li>
 <li>
 Maintain effective coordination among all project sites.
 </li>
 </ul>
 
 
 Preferred Background:
 
 
 <ul>
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 Bachelor&rsquo;s degree (Civil or related field preferred)
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 Strong understanding of facility management and site administration
 </li>
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 Excellent coordination and vendor management skills
 </li>
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 2-3 years of experience in the relevant filed.
 </li>
 </ul>
 
 
</div>

Excellence Training Center

ABOUT US:Welcome to Qatar's largest and most prestigious private training centre. Excellence Training Centre (ETC) is a leading provider of comprehensive training solutions, dedicated to empowering individuals and organizations.Responsibilities:<ul><li>Office Coordination: Manage day-to-day administrative tasks, ensuring smooth office operations.</li><li>Scheduling and Documentation: Assist with scheduling classes, maintaining student and staff records, and ensuring proper documentation.</li><li>Reporting: Prepare and maintain reports, update CRM and internal systems regularly.</li><li>Compliance: Ensure adherence to internal procedures and relevant regulations.</li><li>Cross-Functional Tasks: Participate in internal recruitment coordination, basic sales support, and training logistics when required.</li></ul>Requirements:<ul><li>1&ndash;2 years of proven experience in administrative roles, preferably in a fast-paced environment.</li><li>Prior experience in sales or teaching will be considered an added advantage.</li><li>Excellent verbal and written communication skills.</li><li>Proficiency in Microsoft Office and basic tech tools.</li><li>Male candidates preferred.</li></ul>Compensation:<ul><li>Base Salary: QAR 2,000 + Accommodation Allowance: QAR 750</li><li>Commission on avoided refunds, successful sales, recruitment, and staff training</li></ul>Additional Benefits:<ul><li>Health Insurance</li><li>Annual Paid Leave: 21 days</li><li>Airfare: One-way ticket every year or round-trip ticket every two years</li></ul>Timings &amp; Days:<ul><li>9 hours per day (12:00 PM &ndash; 9:00 PM), 6 days a week, Saturday to Thursday (Friday off)</li></ul>Job Location:<ul><li>Doha, Qatar</li></ul>Job Type: Full-timePay: From QAR2,000.00 per monthApplication Question(s):<ul><li>Are you comfortable with the compensation and working conditions outlined in the job description?</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Administrative Roles: 1 year (Preferred)</li><li>Sales: 1 year (Preferred)</li><li>Teaching: 1 year (Preferred)</li><li>Microsoft Office: 1 year (Preferred)</li></ul>Language:<ul><li>English (Required)</li></ul>Location:<ul><li>Doha (Required)</li></ul>

Property Solvers

Job Title: Administrative Executive &ndash; Real EstateLocation:303 Oxford Tower, Businessbay DubaiExperience Required: 6 months &ndash; 1 year in Administration (Real Estate experience preferred)Job OverviewWe are seeking a proactive and detail-oriented Administrative Executive to support the day-to-day operations of our real estate office. The role involves handling administrative tasks, maintaining accurate records, and supporting the sales, leasing, and property management teams. Candidates with prior experience in real estate administration will be given preference.Key Responsibilities<ul><li>Maintain and update company databases, CRM, and property listings.</li><li>Prepare, manage, and organize property-related documentation (contracts, agreements, tenancy contracts, NOCs, title deeds, etc.).</li><li>Handle correspondence, emails, and telephone inquiries professionally.</li><li>Maintain filing systems, both electronic and hard copy, ensuring easy retrieval.</li><li>Assist sales and leasing teams with required paperwork and data entry.</li><li>Coordinate with property portals to update listings, images, and descriptions.</li><li>Monitor and ensure compliance with RERA/real estate regulations and company policies.</li><li>Track and maintain petty cash, office supplies, and vendor invoices.</li><li>Provide administrative support for meetings, reports, and presentations.</li><li>Liaise with government entities, developers, and clients when required.</li><li>Ensure confidentiality and security of company and client information.</li></ul>Skills &amp; Qualifications<ul><li>Bachelor&rsquo;s degree or diploma in Business Administration/Management or related field.</li><li>6 months to 1 year of administrative experience (real estate sector preferred).</li><li>Strong computer skills: MS Office (Word, Excel, PowerPoint) and CRM software.</li><li>Knowledge of Dubai Land Department (DLD), RERA, and real estate documentation is a plus.</li><li>Excellent organizational and multitasking abilities.</li><li>Strong written and verbal communication skills.</li><li>Detail-oriented with ability to handle confidential information.</li></ul>Job Type: Full-timePay: AED2,500.00 - AED3,500.00 per month

Administrative Executive ( Female )

Unidos Technology

Job Title: Administrative Executive (Solar Industry) Location: Velachery Experience: Minimum 2 years (Tele Sales/Admin preferred, solar industry experience) Industry: Construction/Solar/Electrical productsJob Summary:We are seeking a proactive and detail-oriented Administrative Executive to join our dynamic solar energy team. The ideal candidate will be responsible for supporting the sales team through backend coordination, telephonic client engagement, and administrative tasks. This role plays a key part in customer acquisition and day-to-day sales operations.Key Responsibilities: Tele Sales &amp; Customer Support:<ul><li>Make outbound calls to potential leads to explain solar products and services.</li><li>Handle inbound inquiries and follow up with warm leads.</li><li>Schedule meetings/appointments for the field sales team.</li><li>Maintain excellent customer service standards and resolve queries.</li></ul>Administrative skills:<ul><li>Manage day-to-day administrative operations, including scheduling, correspondence, filing, and office supply management.</li><li>Handle documentation for solar projects &ndash; including permits, licenses, compliance records, and vendor agreements.</li><li>Assist project and operations teams with preparation of proposals, project reports, and internal presentations.</li><li>Maintain and update customer and vendor databases (CRM or ERP systems).</li><li>Coordinate meetings, travel arrangements, and appointments for senior staff.</li><li>Liaise with government authorities, utility companies, and other stakeholders for permits and approvals.</li><li>Support HR with recruitment logistics, onboarding, and attendance records.</li><li>Prepare purchase orders, invoices, and support the accounts team with basic finance admin tasks.</li><li>Ensure compliance with environmental, health, and safety standards specific to solar installations.</li><li>Monitor inventory and procurement needs for project or office supplies.</li></ul>Job Type: Full-timePay: &#8377;240,000.00 - &#8377;480,000.00 per yearBenefits:<ul><li>Health insurance</li></ul>Experience:<ul><li> administration: 2 years (Required)</li><li>total work: 2 years (Preferred)</li></ul>Language:<ul><li>English (Required)</li></ul>Work Location: In person

Administrative Executive - Female

The Loft Fifth Avenue Hair & Beauty Salon

We are seeking a detail-oriented and proactive Administrative Executive to support our team with daily administrative operations. The ideal candidate will possess excellent organizational and communication skills, with the ability to work independently and manage multiple tasks remotely.Key Responsibilities:<ul><li>Administrative Support: Maintain digital records, files, and databases.</li><li>Coordination: Ensure smooth communication across all departments.</li><li>Document Management: Assist with document preparation, formatting, and proofreading as well as handle confidential and sensitive information with discretion.</li></ul>Requirements:<ul><li>UAE National (Emirati) with a valid Emirates ID, Passport and Family Book</li><li>Proven experience in an administrative or executive support role.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Strong written and verbal communication skills in English and Arabic.</li><li>Excellent time management and multitasking abilities.</li></ul>Benefits:<ul><li>Remote work</li><li>Competitive salary.</li><li>Flexible working hours.</li><li>Opportunities for professional development and training.</li></ul>Job Types: Full-time, FresherPay: AED5,000.00 per monthApplication Question(s):<ul><li>Can you join immediately?</li><li>Do you have Microsoft Excel skills?</li></ul>

UAE National - Administrative Executive - Remote Work

McCone Properties

<div>
 
 
 Role Overview:
 
 
 
 
 
 
 We are seeking a highly organized and detail-driven
 
 Administrative Executive
 
 (Admin) to support the
 
 
 post-sale process of exclusive real estate projects in Dubai.
 
 
 The ideal candidate will demonstrate
 
 exceptional attention to detail
 
 , ensuring accuracy in client documentation, payment tracking, and contract management. This role requires precision, professionalism, and strong communication skills to deliver a seamless client experience.
 
 
 
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 <ul>
 <li>
 Collect, verify, and meticulously organize all required client documentation for post-sale processes.
 </li>
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 Prepare and complete booking forms, agreements, and contractual paperwork with the highest level of accuracy.
 </li>
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 Coordinate with clients to obtain signatures on contracts, addendums, and other required documents.
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 Monitor installment schedules and follow up with clients regarding upcoming payments in a timely manner.
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 Maintain detailed and well-structured records of client communications, payments, and documentation in internal systems.
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 Liaise with developers, legal teams, and third parties to ensure compliance and smooth transfer procedures.
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 Track project-specific milestones and ensure clients are updated on relevant timelines.
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 Support the Post-Sales team with reporting, trackers, and resolution of client queries.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Requirements:
 
 
 
 
 
 <ul>
 <li>
 
 Exceptional attention to detail
 
 &ndash; this is the most critical requirement for success in this role.
 </li>
 <li>
 Excellent organizational and time management skills.
 </li>
 <li>
 1 year experience in Dubai in customer related field
 </li>
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 Minimum 1 year experience in administration, client relations, or real estate post-sales support.
 </li>
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 Real estate experience is a preferred.
 </li>
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 Strong written and verbal communication in English
 
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 Proficient in Microsoft Office Suite (Word, Excel, Outlook); experience with CRM systems is an advantage.
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 Ability to handle confidential information with professionalism and discretion.
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 Client-focused mindset with the ability to manage multiple priorities under tight deadlines.
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 </ul>
 
 
 
 
 
 Office Location: The Greens, Onyx Tower
 
 
 
 Package: AED 5,000-6,000 + Visa + Health Insurance
 
 
 
 
 
 We are looking for a candidate who is available to join within 1-3 weeks maximum.
 
 
 
</div>

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