administrative executive

Bilkom

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  <strong>
   What About Us?
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  The only Turkish company in the Fortune Global 500, Bilkom, a Ko&ccedil; Group company, is one of the leading technology distributors of Turkiye. Bilkom&rsquo;s brand portfolio includes leading global brands operating in the information and communication technologies and consumer electronics categories. Bilkom offers a wide range of services to the distinguished and leading global brands in its portfolio within the scope of the Bilkom Plus value-added service package and is their strongest partner in T&uuml;rkiye. Our primary focus at Bilkom is human . We believe that the productivity and motivation of our employees are pivotal to our success. Our achievements are nurtured by a culture that values freedom in the workplace and fosters open communication. If you are looking to be a part of a dynamic and supportive team, we invite you to submit your application. Your contributions could be instrumental in driving our continued success.
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 <p>
  <strong>
   About the Role
  </strong>
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  Bilkom is seeking a dynamic and experienced Administrative Affairs Executive to manage and enhance the operational efficiency of our administrative processes. This role requires a highly skilled individual with strong communication, coordination, and problem-solving abilities. If you are a proactive, results-oriented professional who thrives in a fast-paced environment and has experience in facility management, vendor coordination, and employee services, we encourage you to apply. As an Administrative Affairs Executive at Bilkom, you will play a key role in overseeing various administrative processes, ensuring smooth operations across departments, and managing essential services within the organization. Your contributions will directly impact employee experience and operational success.
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  <strong>
   What are we looking for?
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 <ul>
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   Bachelor&rsquo;s degree from a reputable university.
  </li>
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   Minimum of 5 years of experience in administrative affairs or facilities management.
  </li>
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   Strong communication, coordination, and problem-solving skills.
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   Analytical mindset with the ability to identify challenges and implement solutions.
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   Goal- and results-oriented, able to work effectively under pressure.
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   Open to innovation and continuous development.
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   Proficient in MS Office applications (Word, Excel, PowerPoint).
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   Proficiency in English (both written and spoken).
  </li>
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 </p>
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  <strong>
   What will you do?
  </strong>
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  <strong>
   Administrative Affairs Strategy:
  </strong>
  Implement the vision and strategies of Administrative Affairs from an employee experience perspective, ensuring alignment with company goals and standards.
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  <strong>
   Cross-Departmental Collaboration:
  </strong>
  Develop and implement strategic solutions to enhance cooperation and collaboration between departments, contributing to the overall efficiency of the organization.
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   Facility Management:
  </strong>
  Oversee building management services including security, cleaning, transportation, and maintenance to ensure all services are running smoothly and effectively within a structured framework.
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   Vendor Management:
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  Manage external contractors and service providers, particularly in security, cleaning, and technical services. Monitor service quality, control attendance records (e.g., timesheets), and approve relevant documents.
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  <strong>
   Technical Services Management:
  </strong>
  Ensure that all systems and equipment within the building are operational and well-maintained, implementing necessary preventive measures.
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  <strong>
   Compliance and Safety:
  </strong>
  Support the establishment and monitoring of company quality standards related to areas such as KVKK (Personal Data Protection Law), Information Security, Occupational Health and Safety (OHS), and Environmental Management. Ensure adherence to company policies and procedures, and drive continuous improvement efforts.
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  <strong>
   Employee Education and Awareness:
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  Educate employees on company quality standards and systems (e.g., OHS, Environmental Safety), ensuring adherence to safety protocols and regulations.
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   Reporting and Incident Management:
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  Report incidents such as accidents or violations to senior management or relevant authorities according to established protocols.
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   Budget Management:
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  Assist in the creation and management of the administrative affairs budget. Monitor expenditures, propose corrective actions when necessary, and ensure cost control.
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  <strong>
   Project Management:
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  Manage building-related projects ensuring they are completed on time, within scope, and to the satisfaction of relevant stakeholders.
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  Proficient in
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   procurement
  </strong>
  management processes.
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  Experienced in the management of t
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   echnical services
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  (electrical &amp; mechanical)
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  <strong>
   What we offer?
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   Ko&ccedil; Academy technical and soft skills trainings
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   Private health insurance (including family members)
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   Flex benefits
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   Bilkom advantages
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   The latest version of mobile phone and pc
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   Ko&ccedil; Ailem membership
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 </ul>
</div>


Administrative Affairs Executive

G B Group

<div><div><div>Provides high-level administrative and operational support to senior leadership. Manages executive scheduling, coordinates IT and office functions, and supports operational logistics to ensure smooth daily operations. This role requires strong organizational skills, initiative, and the ability to manage multiple priorities in a fast-paced construction environment.</div></div><div><div>
The ideal candidate is proactive, detail-oriented, and exercises sound judgment with minimal oversight. Professionalism, discretion, and strong communication skills are essential. Bilingual (Spanish/English) is preferred.</div></div><p>
</p><div><div><b>Internal Leadership Support</b></div></div><ul><li><div>
Provide high-level administrative support to internal leadership, including drafting correspondence, letters, emails, and internal communications.</div></li><li><div>
Manage internal leadership calendars, schedule and confirm meetings, proactively resolve scheduling conflicts, and coordinate logistics between field supervisors and internal leadership.</div></li><li><div>
Arrange travel and accommodations for internal leadership business trips, including itinerary preparation and on-trip support as needed.</div></li><li><div>
Act as a liaison between corporate recruiting and internal hiring managers to coordinate interview scheduling and candidate communication as directed.</div></li><li><div>
Provide support and training to office and field staff as requested by internal leadership.</div></li></ul><div><div><b>
Documentation &amp; Records Management</b></div></div><ul><li><div>
Maintain accurate and organized operational records supporting office activity &mdash; including briefing documentation, field correspondence, project-related administrative files, and operational logs.</div></li><li><div>
Coordinate with the internal payroll team to ensure timely submission of required records, crew updates, and administrative documentation in accordance with established processing deadlines.</div></li><li><div>
Prepare and maintain operational tracking logs &mdash; including crew readiness and briefing completion status &mdash; as directed by internal leadership; flag incomplete, outdated, or time-sensitive items to the appropriate supervisor for immediate resolution.</div></li><li><div>
Prepare and distribute operational and administrative reports and materials for internal leadership reviews as directed.</div></li></ul><div><div><b>
Operations &amp; Crew Coordination Support</b><i>.</i></div></div><ul><li><div>
Coordinate and facilitate bi-weekly operations briefing sessions for incoming field and office staff &mdash; serving as the primary presenter for operational expectations, scheduling procedures, job site processes, and day-to-day procedures.</div></li><li><div>
Prepare, maintain, and update operations briefing materials, field reference guides, and operational process overviews to ensure content remains current and accurate.</div></li><li><div>
Provide hands-on systems support during briefing sessions &mdash; walking incoming staff through timekeeping platforms and application setup.</div></li><li><div>
Coordinate with Project Managers to ensure incoming field staff are briefed on job-specific procedures and crew assignments relevant to their deployment.</div></li><li><div>
Coordinate with the Safety team to confirm safety training is scheduled and completed as part of the overall crew readiness sequence prior to field deployment.</div></li><li><div>
Process crew setup forms and required system entries as directed by internal leadership to ensure accurate records prior to the first work cycle.</div></li><li><div>
Serve as a reliable operational point of contact for field supervisors on routine processes, documentation deadlines, and resource routing &mdash; directing each matter to the correct team promptly.</div></li><li><div>
Communicate process updates, deadline reminders, and required action items to field supervisors on behalf of internal leadership.</div></li><li><div>
Route administrative requests through the appropriate corporate channels in accordance with established procedures.</div></li></ul><div><div><b>
IT Department Coordination</b></div></div><ul><li><div>
Maintain overall organization and oversight of IT operations in coordination with the corporate IT department.</div></li><li><div>
Manage special IT projects including coordination of software rollouts, system updates, and technology transitions.</div></li><li><div>
Communicate IT-related correspondence and updates to end users as needed.</div></li><li><div>
Maintain a minimal stock of IT device inventory to avoid delays when new equipment is needed; maintain organization of IT inventory in coordination with the IT team.</div></li><li><div>
Support incoming staff with IT device setup, equipment orientation, and hardware access during their first days at the office.</div></li><li><div>
Participate in IT meetings at regular intervals and coordinate with Valcourt&rsquo;s corporate IT department to ensure alignment on processes and standards.</div></li></ul><div><div><b>
Recognition &amp; Event Coordination</b><i>
</i></div></div><ul><li><div>Coordinate the Life Events Program in collaboration with internal leadership &mdash; managing logistics, communications, and recognition for significant crew milestones including work anniversaries and designated achievements.</div></li><li><div>
Plan and coordinate internal events &mdash; including facility arrangements, catering, and logistics &mdash; in collaboration with the committee for office and corporate‑level activities.</div></li><li><div>
Support special projects and operational initiatives as assigned by internal leadership.</div></li></ul><p>
</p><ul><li><div>Minimum of 4 years of administrative experience, preferably in a construction, commercial services, or field-based operational environment.</div></li><li><div>
English &mdash; verbal and written &mdash; required given the field communication and briefing facilitation demands of this role.
</div></li><li><div>Bilingual (Spanish) is preferred.</div></li><li><div>
Ability to manage project workflow and multiple operational priorities without close oversight.</div></li><li><div>
Proficiency in Microsoft Office Suite and Teams; ability to learn new software quickly.</div></li></ul><p><i>
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.</i></p></div>

Administrative Assistant/ Executive Assistant

Morehouse School of Medicine

<div><h3 class="jobSectionHeader"><b>Please see Special Instructions for more details.</b></h3>
<div>Employment in this role may be contingent upon extramural funding and successful performance and may be terminated or reduced in percentage of appointment if such funding is not secured or ceases to be available.</div></div>
<br><p></p><div><div><div><div><div><div><div><div><div>Morehouse School of Medicine (MSM) is a place of distinction, serving as the nation&rsquo;s leading academic medical center for vulnerable populations. It&rsquo;s also a place for passionate individuals looking to join a dedicated community working today to help prepare tomorrow&rsquo;s leaders.</div><div></div><div><br>
We exist to:</div><ul><li>Improve the health and well-being of individuals and communities;</li></ul><ul><li>Increase the diversity of the health professional and scientific workforce;</li></ul><ul><li>Address primary health care through programs in education, research, and service;</li></ul><div>
With emphasis on people of color and the underserved urban and rural populations in Georgia, the nation, and the world.</div><div></div><div><br>
At Morehouse School of Medicine, we&rsquo;re leading the creation and advancement of health equity. <b><i>You will find a fulfilling career at </i></b><b><i>MSM</i></b><b><i>!<br>
</i></b><br>
<br>
</div><div>The Office of the President and CEO is seeking a temporary executive administrative partner to provide project management, administrative, and professional support directly related to the programmatic support of the President&rsquo;s Chief of Staff and supporting ELT members&rsquo; schemes and meeting protocols.</div></div>
</div><br>
<div><div><b>Minimum Qualifications</b></div>
<div><div>Education: Associate&rsquo;s Degree; Bachelor&rsquo;s Degree preferred. Degree(s) must be from a regionally accredited college/university. In lieu of educational requirements, experience may be substituted on a year-for-year basis.</div><div></div><div><br>
Experience: 2-4 years of related experience. Must type 50 WPM. Must be proficient in Microsoft Office Suite.</div><div>
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Ability to manage confidential administrative duties</div><div>
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Effective time management and organizational skills, with the ability to effectively balance multiple competing priorities.</div><div>
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Strong project management skills</div><div>
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Strong interpersonal, verbal, and written communication skills, including solid grammatical skills</div><div>
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Experience in performing administrative functions for a non-profit Board of Trustees</div></div><br>
<div></div>
</div><br>
<div><div><b>Preferred Qualifications</b></div>
<div><div>Bachelor&rsquo;s Degree preferred. Degree(s) must be from a regionally accredited college/university.</div><div></div><div><br>
Intermediate to advanced proficiency in Microsoft Office (Excel, Word, Outlook, Etc)</div><div></div><div><br>
Flexible and able to function in a high-paced environment<br>
<br>
Project Management Experience is desirable</div><div></div><div><br>
Previous C-Suite experience is desired</div><div></div><ul><li><br>
Availability to start within two (2) weeks is desired</li></ul><div></div><div><b><i><br>
**This is not a remote position. The incumbent in this position must be able to report in person.</i></b></div></div><br>
<div></div>
</div><br>
<div><div><b>Closing Date</b></div>
</div><br>
<div></div><div><div><b>Open Until Filled</b></div> <div>No</div>
</div><br>
<div><div><b>Special Instructions to Applicants</b></div>
<div>Employment in this role may be contingent upon extramural funding and successful performance and may be terminated or reduced in percentage of appointment if such funding is not secured or ceases to be available.</div>
</div><br>
<div><div><b>Quick Link</b></div> <div>https://careers.msm.edu/postings/23854</div>
</div><br>
<div><div><b>EEO Statement Summary</b></div>
<div>Morehouse School of Medicine is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Georgia State laws, regulations, and executive orders regarding non-discrimination and affirmative action. Morehouse School of Medicine does not discriminate on the basis of race, age, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, or gender identity or expression.</div>
</div><br>
</div></div></div><div><div>Job Duties
</div><p></p><div><div><div><div><b>Description of Job Duty</b></div>
<div><div>Facilitate the management of projects in support of executive leaders</div><div>
<br>
Organize communications</div><div>
<br>
Performs various administrative duties with wide latitude for exercising discretion and judgment.<br>
<br>
 May receive and answer correspondence on behalf of the Executive Leadership Team members.</div><div>
<br>
Arranges and schedules appointments for executive leadership team members, including supporting the preparation of meeting materials.</div><div>
<br>
Manage broad and complex tasks in support of organizational projects and programming.</div><div>
<br>
Serve as primary liaison in resolving vendor requests and inquiries.</div><div>
<br>
May coordinate and plan special events and activities</div><div>
<br>
May book travel and process assigned transactions</div><div>
<br>
May prepare and route contracts</div><div>
<br>
Routinely engage external and internal collaborative partners.</div><div>
<br>
May support departmental meetings through minutes taking and agenda preparation</div><div></div><div><i><br>
The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified</i>.</div><div><br>
</div></div></div><br>
</div></div></div></div></div><div><h2 class="jobSectionHeader"><b>Pre-Employment/Employment Requirements</b></h2>
<p></p><p>All offers of employment are contingent upon successful completion of all pre-employment screenings.</p><p></p>
<div><div><div>Immunization
</div><p></p><div><div><div><div><b>Immunization Requirements</b></div>
<div>It is MSM&rsquo;s Immunization policy that all Prospective Employees are encouraged to provide proof that they are vaccinated against COVID-19 prior to commencement of employment. If employment will commence during Flu Season, MSM requires all individuals to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless granted an exemption. Failure to provide proof of vaccination for any required vaccines or obtain an exemption from MSM will result in rescission of a candidate&rsquo;s offer of employment or disciplinary action up to and including termination.</div>
</div><br>
</div></div></div></div></div><h2 class="jobSectionHeader"><b>Posting Specific Questions</b></h2>
<div><p>Required fields are indicated with an asterisk (*).</p>
<div>
<ul><li>* What is your highest level of completed education?
<ul><li>High School/GED</li>
<li>Associate's Degree</li>
<li>Bachelor's Degree</li>
<li>Master's Degree</li>
<li>EdD, MD, PhD, DrPH, JD</li>
</ul></li></ul><ul><li>* This position is a temporary position not to exceed six months. Are you willing to accept a temporary position?
<ul><li>YES</li>
<li>NO</li>
</ul></li></ul><ul><li>* What is your date of availability?
<p>(Open Ended Question)</p>
</li></ul>
<ul><li>* Please provide your salary requirement. Do Not Enter Negotiable, a specified salary range is required. Not providing a salary requirement will result in your application being incomplete and will not be considered.
<p>(Open Ended Question)</p>
</li></ul>
</div></div><h2 class="jobSectionHeader"><b>Applicant Documents</b></h2>
<div><b>Required Documents</b>
<div><ul><li>Cover Letter</li></ul>
<ul><li>Curriculum Vitae or Resume</li></ul>
</div><b>Optional Documents</b></div></div><p></p>

Temporary Executive Assistant/ Administrative Assistant - Executive Leadership Team

SmartChoice International GCC

<div>
 <p>
  <strong>
   Executive Assistant
  </strong>
 </p>
 <p>
  <em>
   Dubai
  </em>
 </p>
 <p>
  <em>
   Salary up to AED 22,000
  </em>
 </p>
 <p>
  <br/>
 </p>
 <p>
  My client a leading IT &amp; Cybersecurity company is looking for an
  <strong>
   Executive Assistant
  </strong>
  to provide high-level administrative and business support to a senior executive. This role is ideal for someone who thrives in a fast-paced environment, is highly organised, and enjoys being at the centre of executive operations.
 </p>
 <p>
  <br/>
 </p>
 <p>
  As an Executive Assistant, you will manage a wide range of business-focused responsibilities including report preparation, calendar management, travel coordination, expense processing, and day-to-day executive support. The successful candidate will be solutions-driven, detail-oriented, and confident working with senior stakeholders.
 </p>
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  <br/>
 </p>
 <p>
  <strong>
   Responsibilities
  </strong>
 </p>
 <ul>
  <li>
   Manage and maintain the executive&rsquo;s calendar, meetings, and priorities
  </li>
  <li>
   Coordinate complex travel arrangements and accommodation
  </li>
  <li>
   Prepare reports, presentations, and business documents
  </li>
  <li>
   Process executive expenses and support administrative workflows
  </li>
  <li>
   Organise daily workloads effectively and meet tight deadlines
  </li>
  <li>
   Handle multiple tasks in a dynamic, fast-changing environment
  </li>
  <li>
   Maintain a high level of professionalism and discretion at all times
  </li>
  <li>
   Build strong working relationships and support a professional office culture
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Requirements:
  </strong>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree, ideally in Business Administration or a related field
  </li>
  <li>
   Proven experience as an Executive Assistant or in a senior administrative support role
  </li>
  <li>
   <strong>
    Advanced proficiency across the full Microsoft Office suite
   </strong>
  </li>
  <li>
   Strong organisational, communication, and time-management skills
  </li>
  <li>
   Proactive problem-solver with sound judgment and decision-making ability
  </li>
  <li>
   Excellent verbal and written English skills
  </li>
  <li>
   Arabic speaker
  </li>
  <li>
   <strong>
    Immediately available candidates would be desirable
   </strong>
  </li>
 </ul>
</div>


Executive Assistant

Cleo Rapid by UAE

<p><b>Job Title: Admin Executive &ndash; Telecom / Mobile Accessories Industry</b><br/><b>Location: Korangi, Karachi</b><br/><b>Experience Required: 3+ Years (Telecom or Mobile Accessories Industry Preferred)</b></p><p><b>Job Overview</b><br/>We are looking for a proactive and organized Admin Executive to manage daily administrative operations and support office management activities. The ideal candidate should have 3&ndash;5 years of administrative experience, preferably within the telecom or mobile accessories industry, and be capable of maintaining smooth office operations.</p><p><b>Key Responsibilities</b><br/>Manage daily administrative operations and office coordination.<br/>Handle office supplies, inventory, and vendor management.<br/>Coordinate with different departments for administrative support.<br/>Maintain office records, documentation, and filing systems.<br/>Manage courier services, travel arrangements, and meeting schedules.<br/>Handle facility management and office maintenance.<br/>Assist in procurement of office supplies and telecom accessories when required.<br/>Coordinate with vendors and service providers for repairs, utilities, and services.<br/>Ensure compliance with company policies and administrative procedures.<br/>Support HR in employee onboarding logistics and office arrangements.</p><p><b>Requirements</b><br/>Bachelor&rsquo;s degree in Business Administration or relevant field.<br/>3&ndash;5 years of experience in administrative roles.<br/>Preference will be given to candidates with experience in telecom or mobile accessories industry.<br/>Strong organizational and multitasking skills.<br/>Proficiency in MS Office (Excel, Word, PowerPoint).<br/>Good communication and coordination skills.<br/>Ability to work in a fast-paced environment.</p><p><b>What We Offer</b><br/>Competitive salary package<br/>Professional growth opportunities<br/>Collaborative work environment</p><p><b>Share your CVS in PDF format only at hr@hellofaster.com along with proper subject line.</b></p><p>Job Type: Full-time</p><p>Pay: Up to Rs50,000.00 per month</p><p>Work Location: In person</p>

Admin Executive (Male)

Kyle David Group (KDG)

<p>Our client, a fast-growing company in the <b>technology industry</b>, is seeking a highly capable and proactive Executive Assistant to support senior leadership and drive operational excellence.</p><p>This role goes far beyond traditional administrative support. The Executive Assistant will act as a strategic partner to the executive team&mdash;helping manage priorities, streamline operations, and ensure seamless communication across the organization. The ideal candidate is highly organized, service-oriented, and comfortable operating in a fast-paced, high-growth environment.</p><p><b>Reporting To:</b> Reports to the Operations Manager</p><p><b>Classification:</b> Exempt</p><p><b>Job Type:</b> Full-time, hybrid in office 2 times per week</p><p><b>Salary Range: </b>65,000-75,000 + 100% paid benefits for you and your entire family!</p><p><b>Role Summary</b></p><p>Collaborate with senior management and department leaders on administrative tasks, such as calendar management, meeting preparation, generating correspondence, and travel arrangements.</p><p>&middot; Organize and coordinate internal and external meetings including meeting setup, document preparation such as meeting agenda, taking notes, and enforcing follow-ups.</p><p>&middot; Plan and coordinate special events such as the Annual Leadership Retreat and Annual Strategic Planning Meeting, ensuring smooth execution.</p><p>&middot; Process and track executive and administrative expenses, maintaining receipts and records.</p><p>&middot; Build relationships with employees to enhance operational efficiency and contribute to defining new strategies with executives.</p><p>&middot; Act as a subject matter expert by addressing inquiries, creating action plans, and supporting communication dissemination.</p><p>&middot; Represent executives effectively when needed and speak on their behalf when appropriate.</p><p>&middot; Assisting the Operations Manager with all insurance contracts and renewals throughout the year for multiple entities.</p><p>&middot; Coordinate with Facilities Manager for office cleaning, restocking of drinks and snacks, ordering cleaning and office supplies and requesting additional cleaning as needed.</p><p>&middot; Coordinate with the Building Maintenance personnel and contractors for items such as building repairs and maintenance, inspection of building systems, contract and invoice management.</p><p><b>Executive Support &amp; Strategic Coordination</b></p><ul><li>Manage complex executive calendars, including scheduling, prioritization, and meeting logistics</li><li>Prepare high-quality materials such as agendas, presentations, and executive communications</li><li>Serve as a liaison between executives, internal teams, and external stakeholders</li><li>Anticipate leadership needs and proactively resolve scheduling or operational conflicts</li><li>Support leadership in decision-making by gathering data, preparing summaries, and tracking action items</li></ul><p><b>Meeting &amp; Event Management</b></p><ul><li>Coordinate internal and external meetings, including agendas, notes, and follow-ups</li><li>Plan and execute key company events such as leadership offsites and strategic planning sessions</li><li>Ensure all logistics, vendors, and materials are aligned for seamless execution</li></ul><p><b>Operational &amp; Program Support</b></p><ul><li>Partner with leadership to support and track key initiatives and cross-functional projects</li><li>Help streamline workflows and improve internal processes</li><li>Manage shared inboxes or communication channels and route requests appropriately</li><li>Assist with onboarding processes and internal coordination tied to client or project delivery</li></ul><p><b>Sales &amp; Administrative Support</b></p><ul><li>Maintain and update CRM systems to ensure accurate reporting and visibility</li><li>Support proposal development (RFPs) and client-facing documentation</li><li>Track sales-related activities and ensure leadership has up-to-date insights</li></ul><p><b>Office &amp; Vendor Coordination</b></p><ul><li>Coordinate vendors, contractors, and facilities-related needs</li><li>Oversee office operations including supplies, maintenance, and service requests</li><li>Assist with contract tracking, renewals, and invoice management</li><li>Support internal operational needs tied to insurance, compliance, or administrative processes</li></ul><p><b>Expense &amp; Financial Administration</b></p><ul><li>Track and submit executive expenses with accuracy and timeliness</li><li>Maintain organized records of receipts, invoices, and financial documentation</li></ul><p><b>Qualifications &amp; Experience</b></p><ul><li>Minimum <b>3+ years of experience</b> supporting executives in a fast-paced environment</li><li>Experience in a <b>technology company or high-growth business preferred</b></li><li>Bachelor&rsquo;s degree in business or related field preferred</li></ul><p><b>Core Competencies</b></p><ul><li>Exceptional organization, time management, and prioritization skills</li><li>Strong written and verbal communication skills with executive presence</li><li>High level of discretion and professionalism with confidential information</li><li>Ability to think ahead, solve problems, and operate independently</li><li>Detail-oriented with strong follow-through and accountability</li><li>Comfortable working cross-functionally and building relationships at all levels</li></ul><p><b>Technical Skills</b></p><ul><li>Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint)</li><li>Experience with CRM systems and collaboration tools</li><li>Ability to manage data, reporting, and basic financial documentation</li></ul><p>Pay: $65,000.00 - $75,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Flexible schedule</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Professional development assistance</li><li>Referral program</li><li>Retirement plan</li><li>Vision insurance</li></ul><p>Work Location: Hybrid remote in Allentown, PA 18105</p>

Emirates Talent Solution

<p>INDUSTRY: Property Development, Real Estate, Construction</p><p>LOCATION: Karachi, Pakistan (with focus on Karachi based Sharz One project)</p><p>SALARY BRACKET: Up-to PKR 100,000/-</p><p>FUNCTION: Executive Support | Office &amp; Document Management | Cross-Border Coordination | Scheduling &amp; Reporting | Stakeholder Liaison</p><p>JOB SUMMARY:</p><p>We are hiring hiring for an emerging and rapidly growing private property developer with operations in Dubai and Karachi, seeking a highly organized and proactive Executive Secretary &ndash; Property to provide executive-level support to senior management and ensure smooth administrative and operational coordination for a landmark real estate project in Karachi. This role will be based in Karachi, acting as a vital bridge between the Dubai head office and Karachi project team. The successful candidate will be responsible for managing executive calendars, preparing high-quality reports, maintaining confidential records, coordinating cross-border communication, and ensuring seamless workflow across departments.</p><p>KEY RESPONSIBILITIES:</p><ul><li>Provide high-level administrative support to the Managing Director and senior leadership, including scheduling, travel arrangements, and meeting coordination.</li><li>Prepare, review, and maintain professional documentation including contracts, project reports, presentations, and correspondence.</li><li>Act as a central point of communication between Dubai and Karachi offices, ensuring alignment of timelines, deliverables, and project milestones.</li><li>Manage and prioritize executive calendars, ensuring efficient time management and coordination with stakeholders.</li><li>Support project documentation processes including filing, record-keeping, and maintaining confidential property-related files.</li><li>Draft and circulate meeting agendas, take accurate minutes, and follow up on action items with relevant teams.</li><li>Coordinate with legal, finance, sales, and project teams to ensure timely submission of reports, agreements, and compliance documentation.</li><li>Support event planning and coordination for project launches, investor meetings, and stakeholder engagement activities.</li><li>Handle sensitive information with discretion and maintain strict confidentiality at all times.</li><li>Monitor office workflows, assist in budget tracking, and prepare summary reports for management review.</li></ul><p>JOB REQUIREMENTS:</p><p>Qualification: Bachelor&rsquo;s degree in Business Administration, Management, or related field. Secretarial or executive assistant certification preferred.</p><p>Experience:</p><ul><li>Minimum 5+ years of proven experience as an Executive Secretary, Executive Assistant, or similar role (experience in real estate/property development preferred).</li><li>Demonstrated ability to support senior executives in a cross-border or multinational environment.</li><li>Strong background in handling corporate documentation, reporting, and confidential records.</li></ul><p>Technical Proficiency:</p><ul><li>Excellent MS Office Suite (Word, Excel, PowerPoint, Outlook) skills.</li><li>Familiarity with CRM systems, project management tools, and document control systems.</li><li>Strong written and verbal communication skills in English and Urdu.</li></ul><p>Soft Skills:</p><ul><li>High level of professionalism, discretion, and integrity.</li><li>Strong organizational, time-management, and multitasking abilities.</li><li>Excellent interpersonal and stakeholder management skills.</li><li>Ability to work independently with minimal supervision in a fast-paced environment.</li></ul><p>Job Type: Full-time</p><p>Pay: Rs80,000.00 - Rs100,000.00 per month</p><p>Work Location: In person</p>

Executive Secretary/Assistant – Property

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