administrative executive

Waycup Coffee Shop LLC

Position Title: Sales and Administrative ExecutiveCompany Name: Vistron Building Contracting LLCLocation: Dubai, UAESalary Range: (AED)3,000 &ndash; 3,500 (Based on experience &amp; language skills)Employment Type: Full-timeExperience Required: 2&ndash;3 years in sales coordination, administration, data entry, or accounting (UAE experience preferred)Industry: Construction / Interior Fit-outSupervision Level: Requires moderate supervisionRole Summary: Supports sales operations, administration, data entry, and basic accounting. Ideal for organised candidates with strong communication skills (Arabic/Russian advantage).Key Responsibilities: <ul><li>Handle sales inquiries and client follow-ups (English / Arabic / Russian)</li><li>Prepare quotations, invoices, LPOs, and contracts</li><li>Maintain accurate data entry for projects and financial records</li><li>Assist with basic accounting tasks and reconciliation</li><li>Coordinate with suppliers, clients, and internal teams</li><li>Maintain filing systems and company documentation</li><li>Support management with reports and sales tracking</li><li>Ensure smooth day-to-day office operations</li></ul>Technical &amp; Skill Requirements:MS Excel (mandatory); MS Word &amp; Outlook (mandatory); Basic accounting knowledge; Accounting software experience preferred; Strong communication &amp; multitasking skills.Language Requirements: English (mandatory); Arabic (preferred); Russian (preferred)Company Background: Growing construction and fit-out company in Dubai focused on quality and efficiency, backed by Prospera Investments LLC.Company Vision: To build a reliable and respected construction brand through quality, strong client relationships, and sustainable growth.Shareholder Information: Prospera Investments LLC provides strategic direction, investment support, and governance.Why Join Us: Career growth opportunities; Exposure to sales &amp; accounts; Multicultural environment; Performance-based growth.How to Apply: Send your CV to info@proconnectllc.aeJob Type: Full-timePay: AED3,500.00 - AED4,000.00 per month

Administrative Executive

Zameen.com

<div>
 
 We at
 
 Zameen.com
 
 are looking for a proactive and responsible
 
 Admin Executive
 
 to manage day-to-day
 
 office administrative and operational activities
 
 . The ideal candidate should have strong coordination skills, experience in office management, and the ability to liaise with internal teams and external service providers to ensure smooth office operations.
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Oversee and manage daily
 
 office administration and operational activities
 
 .
 </li>
 <li>
 Coordinate with
 
 government and private departments
 
 (GR, LESCO, EPA, TEPA, DHA, Police, etc.) for office-related documentation, approvals, and compliance.
 </li>
 <li>
 Supervise office facilities including
 
 security, housekeeping, reception, and maintenance staff
 
 .
 </li>
 <li>
 Ensure smooth
 
 administrative and logistical support
 
 to all departments.
 </li>
 <li>
 Manage office supplies, assets, and vendor coordination.
 </li>
 <li>
 Maintain accurate
 
 records, reports, invoices, and expense logs
 
 .
 </li>
 <li>
 Handle vendor management, service contracts, and procurement coordination.
 </li>
 <li>
 Support management in enforcing
 
 office policies, discipline, and safety protocols
 
 .
 </li>
 <li>
 Coordinate office moves, setups, and day-to-day facility requirements.
 </li>
 <li>
 Conduct regular office inspections to ensure a clean, safe, and efficient work environment.
 </li>
 </ul>
 
 
 Requirements:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree (preferably in
 
 Business Administration
 
 or a relevant field).
 </li>
 <li>
 
 2&ndash;4 years
 
 of relevant experience in
 
 office administration or facilities management
 
 .
 </li>
 <li>
 Strong coordination and networking skills with
 
 local authorities and service providers
 
 .
 </li>
 <li>
 Good
 
 communication, documentation, and reporting skills
 
 .
 </li>
 <li>
 Ability to work independently and manage multiple tasks effectively.
 </li>
 <li>
 Proficiency in MS Office and basic reporting tools.
 </li>
 </ul>
 
 
 Benefits:
 
 
 <ul>
 <li>
 Market-competitive salary and benefits
 </li>
 <li>
 Professional corporate work environment
 </li>
 <li>
 Growth and learning opportunities within
 
 Pakistan&rsquo;s leading property portal
 
 </li>
 </ul>
 
 
</div>

AW Rostamani

<div><div><div><div><div><div>At AWR Group, we are at work for a planet that prospers A world that serves all generations
those of today, and those yet to come We&rsquo;re a group of companies, transforming businesses of today and building purposeful ventures for the future Our greatest endeavour is to enhance the lives of all generations we touch We are AWR Group We embrace generation next 
Job purpose: ( Use one or two sentences to state the major purpose, objective or function of the position and the end result it is intended to accomplish) 
To provide efficient administrative support to ensure the smooth and effective operation of the organization This role typically involves coordinating various office tasks, managing schedules, supporting team members, and ensuring that administrative systems and procedures are in place to enhance productivity and maintain order 
Job responsibilities: ( These are the fundamental job duties regularly performed by the employee in the position) 
&middot; Prepares meeting packages and distributes to Members
&middot; Attends, records, and transcribes minutes of all Meetings
&middot; Transcribes formats, inputs, edits, retrieves, copies, and transmits correspondence, documents, data, and graphics
&middot; Word processes all manuscripts, letters, documents, and proposals
&middot; Records, date stamps and distributes all incoming mail
&middot; Processes outgoing mail
&middot; Compiles and maintain an up-to-date telephone directory of numbers and addresses
&middot; Files all correspondence
&middot; Updates the bulletin board by posting and removal of outdated materials
&middot; Greet and assist visitors in a courteous manner
&middot; Answer phones in a courteous manner
&middot; Record messages accurately
&middot; Direct calls and respond to inquiries
&middot; Please complete the task and send it to me the fastest
&middot; Provide a full range of reception services
&middot; Update files, and maintain a variety of records such as addresses, telephone numbers, vacation schedules, attendance and timesheets, numerical logs, ledgers, and client files
&middot; Photocopy documents, collate, assemble, and distribute materials
&middot; Type or produce reports or correspondence utilizing word processing, spreadsheet
&middot; Receive, review, and compare documents, forms, or applications for completeness
&middot; Responsible for follow-up work to ensure all applications are complete with all necessary data and supporting documents
&middot; Perform complex data entry tasks for which there is a moderate variation of formats and procedures and with general instructions for coding and entering data
&middot; Check and correct entry for input errors
&middot; Gathers and records statistical information for reporting purposes 
The above statements are intended to describe the general nature and level of work performed by people assigned to this job function They are not intended to be construed as an exhaustive list of all job duties performed Management reserves the right to revise or amend duties at any time 
Educational Qualification
(Consider Education/Experience type and minimum level; Special skills; Certifications and licenses etc) 
&middot; High School Diploma or GED,
&middot; Certified Computer Training in MS Word, MS Excel, and MS Outlook 
Work Experience
(Consider work experience requirement to do the job; x of years, ) 
&middot; 1 year of experience (paid or volunteer) performing duties related to office or clerical support 
Competencies
(Consider certain technical skills to do the job, Analytical Skills, Persuasives , Strategic Thinking etc) 
&middot; Knowledge of office administration
&middot; Ability to maintain a high level of accuracy in preparing and entering information
&middot; Excellent interpersonal skills
&middot; Analytical and problem-solving skills
&middot; Decision making skills
&middot; Effective verbal and listening communications skills
&middot; Attention to detail and high level of accuracy
&middot; Very effective organizational skills
&middot; Stress management skills
&middot; Time management skills
&middot; Ability to read, comprehends, explain, and apply written procedures
&middot; Working knowledge of business practices, correspondence and typing formats, including correct English grammar, spelling, and punctuation
&middot; Working knowledge of filing and record keeping systems
&middot; Ability to recognize differences among data, facts, objects, or material
&middot; Ability to compare data from two or more sources for accuracy and completeness
&middot; Ability to perform complex data entry tasks
&middot; Working knowledge of MS Office Suite software and the use of computer systems 
Languages 
&middot; Good written and verbal English language skills</div></div></div></div></div></div>
 <div><div>AW Rostamani Group is a leading multi-sector family business in the Middle East, driven by a legacy of over seven decades. Its operations span across a diverse range of sectors including automotive, real estate, retail, lighting solutions, travel, logistics, agritech and sustainable packaging, the Group serves over 155,000 customers and 24,000 businesses annually, supported by a diverse team of more than 3,000 employees. 
</div><div></div> 
<div>Guided by its purpose to enrich lives across generations, AW Rostamani Group is dedicated to building purposeful businesses that meaningfully impacts people, industries and the planet. By Championing innovation, sustainability, and progress, AW Rostamani Group leads transformative change - creating a future where opportunity and progress go hand in hand. 
</div><div></div> 
<div>Rooted in its rich legacy and guided by its values, AW Rostamani Group continues to lead with focus on the future, nurturing partnerships and delivering excellence across its operations. 
</div><div></div> 
<div>For more information, visit www.awrostamani.com .</div></div>

University of Illinois

<div><div><div><div>Administrative Aide (Executive Assistant to the Regional Dean) 
Hiring Department: Dean's Office

Location: Rockford, IL USA

Requisition ID: 1039783

FTE: 1

Work Schedule: Mon-Fri, 8:30A-5P

Shift: Days

# of Positions: 1

Workplace Type: On-Site
Posting Close Date: 3/9/26
Salary Range (commensurate with experience): $56,706.00 - 63,823.50 / Annual Salary 
About the University of Illinois Chicago
UIC is among the nation&rsquo;s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent &ldquo;Best Colleges&rdquo; rankings published by U.S. News &amp; World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.
This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents. 

Position Summary 
The Executive Assistant to the Regional Dean (Administrative Aide) provides professional assistance for the Regional Dean and various administrative functions of the Dean's Office at the College of Medicine Rockford. The Dean's Office supports the overall mission and vision of the Rockford campus. This position provides high-impact executive support and is a trusted liaison/authoritative advisor between departments and other constituencies. The position requires discretion, decision-making, accuracy and ability to utilize multiple systems. 
 
Duties &amp; Responsibilities 
<ul><li>
</li><li>
Provides executive-level administrative support for the Regional Dean of the College of Medicine, Rockford. This includes maintaining their schedule, making appointments, making travel arrangements, aiding in the creation of reports/documents as requested, supporting assigned committees (Rockford Executive, Heads/Chairs, Rockford Leadership), Emburse reconciliation, and other duties as needed. Assists in onboarding faculty/administrators reporting directly to the regional dean. Ensures appropriate workspace and equipment are available for the selected candidate&rsquo;s start date.
</li></ul><ul><li>Provides direct supervision to all administrative staff supporting academic units. This includes but not limited to approving work time and overtime, supervision of daily work product, annual evaluations and any necessary training. Supports and advises administrative staff with search related activities. Oversee the development of interview schedules of candidates for faculty, physicians, and academic unit staff as needed.
</li></ul><ul><li>Supports the Rockford Faculty Appointments Promotion and Tenure Committee (FAPT). Schedules meetings, takes minutes, and ensures faculty attendance meets quorum requirements. Assists in assigning, completing and submission of department faculty promotion dossiers. Works closely with faculty members in compiling data necessary for promotion, resolve questions or missing data and monitor progress of promotion to ensure compliance with UICOM policies. Responsible for accuracy and timeliness. Attends workshops for current procedure in completing the promotion packet.
</li></ul><ul><li>Coordinates all Continuing Medical Education (CME) requirements for events hosted by the dean with the CME Office in Chicago. Prepares necessary paperwork for approval of credits awarded, serves as liaison to faculty speakers, monitors attendance for receipt of CME credits and submits all quarterly reports.</li></ul>
<ul><li>Collaborates with the Office of Faculty Affairs and Development on all campuses to ensure the communication and distribution of faculty development programs to the faculty at COMR. Works with the COMR communications team to maintain the content for the COMR Faculty Affairs and Faculty Development website.</li></ul>
<ul><li>Provides support to the various COMR and College wide committees. Directly supports the Committee on Committees. Annually solicits faculty willingness to serve on and develop committee assignment for COM R and college wide committees.</li></ul>
<ul><li>Along with the Assistant Dean of Operations/Director of Compliance, coordinates and ensures that all faculty members complete the University-required annual training modules.</li></ul>
<ul><li>Responsible for all annual faculty awards, including College of Medicine Rockford Distinguished awards and departmental Faculty of the Year awards. Solicits all nominations, prepares ballots, orders awards, notifies winners, plans and executes the various award ceremonies.</li></ul>
<ul><li>Perform other related duties and participate in special projects as assigned.</li></ul> 


Minimum Qualifications 
<ul>
<li>High school graduation or equivalent
</li><li>Any one or any combination totaling five (5) years (60 months) from the following categories:
<ul><li>college course work in business, finance, accounting or a related field: 
<ul><li>60 semester hours or an Associate's degree equals one (1) year (12 months)</li>
<li>90 semester hours equals two (2) years (24 months)</li>
<li>120 semester hours or a Bachelor's degree equals three (3) years (36 months)</li>
<li>Master's degree or higher equals four (4) years (48 months)</li>
</ul></li>progressively more responsible general or specialized office experience which included aspects of supervising staff or a job function, organizing, and performing duties that lead to knowledge of generally accepted office principles 
<li>
</li></ul></li></ul> 
Please upload college transcripts and a list of three professional references at the time of submitting your application. If you do not have a copy of your transcripts at the time of the application, please email a copy to rockfordhr@uic.edu by the position close date.
Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. 
 
 
 
To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties &amp; responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.

Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required within 180 days of employment.

The budgeted salary range for the position is $56,706 - $63,823.50.. Salary is competitive and commensurate with qualifications and experience, while also considering internal equity. 
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.
The university provides accommodations to applicants and employees. Request an Accommodation
Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.</div></div></div></div><div></div>

Administrative Aide (Executive Assistant to the Regional Dean)

Techtimize

Job Title: Admin Executive Company: Techtimize Job Type: Full-time Location: Lahore (Onsite)Job Description: Techtimize is seeking a responsible and well-organized Admin Executive to oversee administrative operations and ensure smooth day-to-day office functioning.Key Responsibilities:<ul><li>Manage daily administrative tasks and office operations</li><li>Supervise office support staff (Office Boy and Security Guard)</li><li>Ensure office discipline and smooth workflow</li><li>Coordinate with vendors and manage office maintenance</li><li>Provide administrative and operational support to management</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Business Administration or a related field</li><li>Strong leadership and organizational skills</li><li>Good communication abilities</li><li>Ability to multitask and manage priorities effectively</li></ul>How to Apply: Send your CV to: hr@techtimize.co Please mention &ldquo;Admin Executive&rdquo; in the subject line.Job Type: Full-timePay: Rs45,000.00 per monthApplication Question(s):<ul><li>What's your current and expected salary?</li></ul>Work Location: In person

Admin Executive

Dolphin Business Center LLC

We are looking for a reliable and organized Admin Executive to support daily office operations. The ideal candidate will handle administrative tasks, coordinate with internal teams and external vendors, and ensure smooth functioning of the office.Key Responsibilities<ul><li>Manage day-to-day administrative and office support activities</li><li>Handle correspondence, emails, phone calls, and document filing</li><li>Maintain office records, databases, and employee files</li><li>Coordinate with vendors, suppliers, and service providers</li><li>Assist with HR-related admin tasks such as attendance, leave records, and onboarding documentation</li><li>Support finance/admin work including invoice follow-ups, petty cash, and expense records</li><li>Arrange meetings, prepare minutes, and manage schedules</li><li>Ensure office supplies are available and maintain inventory</li><li>Assist management with reports, presentations, and ad-hoc tasks</li><li>Ensure compliance with company policies and local regulations</li></ul>Requirements &amp; Qualifications<ul><li>Bachelor&rsquo;s degree in Business Administration or related field (preferred)</li><li>Proven experience as an Admin Executive or similar role</li><li>Good communication skills in English (Arabic is an advantage)</li><li>Strong organizational and time-management skills</li><li>Proficient in MS Office (Word, Excel, Outlook)</li><li>Ability to work independently and multitask</li><li>Attention to detail and professional attitude</li></ul>Job Type: Full-timePay: BD250.000 per monthApplication Question(s):<ul><li>Can you join immediately?</li><li>What is your salary expectation?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Administrative: 2 years (Required)</li></ul>

Inspire Management Training Center

We are seeking a mature, highly professional, and proactive Secretary to provide comprehensive support to the General Manager. This role goes beyond traditional administrative duties, requiring someone who can anticipate needs, make independent decisions, and represent the GM with confidence. The ideal candidate will demonstrate excellent organizational and interpersonal skills and handle confidential information with the utmost discretion.Key Responsibilities:<ul><li>Manage the General Manager&rsquo;s calendar, appointments, and meetings efficiently.</li><li>Coordinate internal and external communications on behalf of the GM.</li><li>Handle sensitive and confidential information with the highest level of discretion.</li><li>Prepare correspondence, reports, presentations, memos, and other documents as required.</li><li>Arrange domestic and international travel, accommodations, and related logistics.</li><li>Organize meetings, prepare agendas, take minutes, and follow up on action items.</li><li>Serve as the primary point of contact for the GM&rsquo;s office, including screening calls, emails, and visitors.</li><li>Maintain well-organized digital and physical filing systems.</li><li>Liaise professionally with department heads, clients, and external stakeholders.</li><li>Provide general administrative support and assist with executive-level projects as needed.</li></ul>Qualifications &amp; Requirements:Education:<ul><li>Bachelor&rsquo;s degree or diploma in Business Administration, Secretarial Studies, or a related field.</li></ul>Experience:<ul><li>7&ndash;10 years in a senior administrative or executive assistant role, ideally supporting C-level or senior leadership.</li><li>Demonstrated ability to work independently, take initiative, and make informed decisions.</li></ul>Skills &amp; Competencies:<ul><li>Exceptional written and verbal communication skills.</li><li>High level of integrity, discretion, and professionalism.</li><li>Strong organizational, time management, and multitasking abilities.</li><li>Ability to perform under pressure, meet tight deadlines, and manage confidential matters.</li><li>Proficiency in MS Office (Word, Excel, Outlook, PowerPoint); knowledge of ERP systems or SharePoint is a plus.</li><li>Calm, diplomatic, and assertive professional demeanor.</li></ul>Why Join Us:<ul><li>Opportunities for career growth and professional development.</li><li>Collaborative, dynamic, and supportive work environment.</li></ul>Job Type: Full-timeEducation:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Senior admin/ Executive Assistant to C -level Executives: 6 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Location:<ul><li>Doha (Required)</li></ul>

Executive Secretary to General Manager

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