administrative executive

Suraasa

<div>
 
 
 Introduction:
 
 
 
 At Suraasa, we are transforming the global teaching landscape by enabling teachers to upskill, grow, and find better career opportunities.
 
 
 
 
 
 We are seeking a proactive and detail-oriented
 
 Administrative Executive
 
 to manage office administration support across the organisation. This role will ensure smooth day-to-day operations, efficient facility, travel bookings and vendor management for the team. The ideal candidate should be resourceful, organised, and possess both administrative skills.
 
 
 
 
 
 
 Location: Noida
 
 
 
 
 
 
 
 Key Accountability &amp; Responsibilities:
 
 
 <ul>
 <li>
 Oversee daily office operations and ensure a smooth working environment.
 </li>
 <li>
 Manage procurement, inventory, and maintenance of office supplies, furniture, and equipment.
 </li>
 <li>
 Coordinate with vendors, service providers, and building management for facilities, utilities, and housekeeping.
 </li>
 <li>
 Assist in organising company events, meetings, and training sessions.
 </li>
 <li>
 Manage courier, printing, and general administrative support tasks.
 </li>
 <li>
 Maintain records of company assets, licenses, and agreements.
 </li>
 <li>
 Ensure adherence to health, safety, and compliance standards in the office.
 </li>
 <li>
 Handle travel arrangements, including booking transportation and accommodation for employees as needed.
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Administration, or related field.
 </li>
 <li>
 2 - 4 years of combined experience in office administration and support.
 </li>
 <li>
 Strong problem-solving and multitasking abilities.
 </li>
 <li>
 Excellent communication and coordination skills.
 </li>
 <li>
 Ability to work independently and manage vendors effectively.
 </li>
 </ul>
 
 
 
 
 
 CTC: Upto 6LPA
 
 
</div>

Administrative Executive

Dr. Aravind's IVF Fertility & Pregnancy Centre

Administrative Executive &ndash; Dr Aravind&rsquo;s IVF (Chennai)Location: Chennai Contact: 9363488084About UsDr Aravind&rsquo;s IVF is a leading fertility &amp; women&rsquo;s health centre known for compassionate care, advanced technology, and patient-centric service. We are looking for a dedicated Administrative Executive to join our team in Chennai.Key Responsibilities<ul><li>Handle front office operations, patient registration, and appointment scheduling.</li><li>Provide clear communication and support to patients regarding procedures, timings, and follow-ups.</li><li>Maintain patient records, billing coordination, and documentation.</li><li>Support doctors and nurses by ensuring smooth daily operations.</li><li>Coordinate with internal departments for patient flow and service delivery.</li><li>Manage phone calls, enquiries, and walk-in patients with professionalism.</li><li>Assist HR/Management with admin tasks, reports, and daily tracking.</li><li>Maintain cleanliness, ambience, and orderliness of the front office area.</li></ul>Requirements<ul><li>Any degree (freshers or experienced candidates can apply).</li><li>Strong communication skills in English and Tamil.</li><li>Good computer skills (MS Office, email, basic software usage).</li><li>Positive attitude, patience, and willingness to learn.</li><li>Experience in healthcare or clinic admin is an added advantage.</li></ul>Work Environment<ul><li>Friendly team</li><li>Professional work culture</li><li>Training provided</li><li>Growth opportunities within the hospital network</li></ul>CONTACT ; 9363488084 ( ELAKKIYA HR)Job Types: Full-time, Permanent, FresherPay: &#8377;15,000.00 - &#8377;25,000.00 per monthBenefits:<ul><li>Cell phone reimbursement</li><li>Health insurance</li></ul>Work Location: In person

Zameen.com

<div>
 
 We at
 
 Zameen.com
 
 are looking for a proactive and responsible
 
 Admin Executive
 
 to manage administrative and operational activities at our
 
 under-construction sites
 
 . The ideal candidate should have strong coordination and field management skills, as well as sound knowledge of dealing with local authorities and ensuring smooth site operations.
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Oversee and manage
 
 administrative operations
 
 at under-construction and remote sites.
 </li>
 <li>
 Coordinate with
 
 government and private departments
 
 (GR, LESCO, EPA, TEPA, DHA, Police, etc.) for necessary approvals, documentation, and compliance.
 </li>
 <li>
 Supervise
 
 site facilities
 
 including
 
 security, housekeeping, and maintenance
 
 teams.
 </li>
 <li>
 Ensure
 
 smooth supply chain
 
 and administrative support to project and construction teams.
 </li>
 <li>
 Maintain
 
 records, reports, and logs
 
 for site-related activities and expenses.
 </li>
 <li>
 Handle
 
 vendor coordination
 
 , logistics, and material dispatches when required.
 </li>
 <li>
 Support management in enforcing
 
 safety protocols
 
 and maintaining overall site discipline.
 </li>
 <li>
 Conduct
 
 regular site visits
 
 to ensure operations are running effectively.
 </li>
 </ul>
 
 
 Requirements:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree (preferably in Business Administration or relevant field).
 </li>
 <li>
 2&ndash;4 years of relevant experience in
 
 site administration or construction operations
 
 .
 </li>
 <li>
 Strong networking with
 
 local authorities
 
 (LESCO, TEPA, EPA, Police, etc.).
 </li>
 <li>
 Good communication and reporting skills.
 </li>
 <li>
 Ability to work independently and manage multiple sites remotely.
 </li>
 <li>
 Basic understanding of
 
 construction and site processes
 
 is a plus.
 </li>
 </ul>
 
 
 Benefits:
 
 
 <ul>
 <li>
 Market competitive salary and benefits
 </li>
 <li>
 Exposure to large-scale real estate projects
 </li>
 <li>
 Growth and learning opportunities within Pakistan&rsquo;s leading property portal
 </li>
 </ul>
 
 
</div>

GETP Group

<div><div>Administrative Support Executive 
Nationality Requirement: Arabic-speaking candidate 
QAR 4,000 &ndash; 5,000 
 
Key Responsibilities:</div><div>
Administrative &amp; Operational Support:</div><ul><li>
Handle daily administrative tasks including documentation, filing, correspondence, and scheduling.</li><li>
Maintain and update internal records, logs, and departmental reports.</li><li>
Coordinate with internal teams to support operational requirements.</li></ul><div>
Marine Department Support:</div><ul><li>
Assist with vessel documentation, port clearance paperwork, and marine operational coordination.</li><li>
Liaise with external agencies as needed for marine-related documentation and approvals.</li><li>
Track vessel-related deadlines, renewals, and compliance requirements.</li></ul><div>
Carbon Credit Support:</div><ul><li>
Help maintain project files, registration documents, and carbon credit data logs.</li><li>
Coordinate with analysts and consultants to ensure timely submission of information.</li><li>
Assist in follow-ups, reporting, and basic research related to carbon credit activities.</li></ul><div>
Support for New Business Lines:</div><ul><li>
Provide general administrative and coordination support as new activities are launched.</li><li>
Prepare basic reports, summaries, and presentations as requested.</li><li>
Assist in vendor coordination, documentation, and task tracking.</li></ul><div> 

Qualifications &amp; Skills:</div><ul><li>
Arabic-speaking candidate (mandatory); English proficiency preferred.</li><li>
Minimum 1&ndash;2 years of administrative or coordination experience.</li><li>
Good organisational, documentation, and communication skills.</li><li>
Basic understanding of MS Office (Excel, Word, Outlook).</li><li>
Ability to multitask and handle cross-departmental requirements.</li><li>
Familiarity with marine or environmental sectors is an advantage but not required.</li></ul></div>

Administrative Executive (Arab)

One Imperium

Role Summary Handles the backbone of the academy&rsquo;s operations: managing student records, scheduling, communication, compliance, and facility coordination. Reports to the Facility (or Admin) Supervisor.Key Responsibilities<ul><li>Maintain accurate student records: registration forms, medical waivers, attendance, incident reports. Ensure records are stored both digitally (ERP) and, if needed, physically. (Per Admin SOPs, Section 5B)</li><li>Track student attendance daily: manage the occupancy sheet, forecast vs actual attendance.</li><li>Handle scheduling tasks: communicate class changes, reschedules, or make-up classes to parents and coaches at least 24 hours in advance.</li><li>Ensure staff documentation is current: track lifeguard/coach first aid certification, staff leaves, attendance, and escalate expiring certificates.</li><li>Coordinate pool bookings: liaise with facility management to secure deck time, inform coaches and sales team of schedule changes.</li><li>Manage incident reporting: ensure any accident, injury, or complaint is documented same day in the Incident Report Form, and escalate to the Swim School Manager as required.</li><li>Communicate schedule updates and operational announcements via approved internal channels (email, WhatsApp broadcast) &mdash; not personal numbers.</li><li>Support the Sales team: confirm class availability, help with data validation, and ensure seamless registration experience.</li><li>Assist in facility logistics: ensure pool deck is ready before class (equipment, clean, safe), and coordinate storage.</li><li>Generate administrative reports: weekly or monthly reports on attendance, incidents, staff certification status, and facility usage.</li><li>Support performance evaluation: input data for KPIs (attendance accuracy, incident reporting, response times) and provide insights for the Admin Supervisor.</li><li>Uphold customer service standards: respond to parent inquiries in a polite, professional manner; escalate complaints through the correct channels.</li><li>Ensure adherence to health, safety, and emergency protocols (Section 6), and support staff in drills and reporting.</li></ul>Qualifications &amp; Requirements<ul><li>Experience in administrative roles, preferably in education, recreation, or service business.</li><li>Strong organizational and data management skills; familiarity with ERP / CRM systems is a plus.</li><li>Excellent communication skills, both written and oral; ability to interact professionally with parents, staff, and management.</li><li>Attention to detail: accurate record-keeping, scheduling, and compliance tracking.</li><li>Customer-service mindset: patient, empathetic, and professional.</li><li>Understanding of health &amp; safety procedures; willingness to be trained on incident reporting and emergency protocols.</li><li>Ability to multitask, prioritize, and manage time effectively.</li><li>Punctual, reliable, and committed to Elite Swim Academy&rsquo;s standards of conduct and professionalism.</li></ul>Performance Indicators (KPIs)<ul><li>Accuracy of attendance &amp; scheduling</li><li>Timeliness of communication with parents and coaches</li><li>Compliance in documentation (waivers, certifications, incident reports)</li><li>Responsiveness to inquiries and administrative tasks</li><li>Incident reporting completeness and speed</li><li>Administrative staff attendance &amp; punctuality</li></ul>Job Type: Full-time

Female Senior Administrative Executive

Archdiocese of Seattle

<div>POSITION PURPOSE
The Executive Assistant provides high-level, confidential administrative, clerical, and project management support to the Pastor and senior leadership of Parish Family 45. This position serves as a key liaison among clergy (Pastor, Parochial Vicars and Deacons), parishioners, and staff ensuring effective coordination of communications, processes, and pastoral initiatives across the three parishes.
The person in this role demonstrates Catholic, moral, compassionate, and professional behavior in all aspects of daily operations. The Executive Assistant maintains complete confidentiality, exhibits sound judgment and discretion, and exemplifies the mission and values of the Catholic Church through professionalism, hospitality, and integrity.
This position requires a self-motivated individual with superior organization, prioritization, and communication skills, someone who thrives in a faith-based, collaborative, and dynamic environment. The Executive Assistant must work closely with clergy, ministry leaders, and consultative bodies, and will often coordinate sensitive information requiring a high degree of loyalty and trust.
This is a full-time (40 hours/week), non-exempt position based at the Parish Family 45 central office, with occasional evening and weekend responsibilities.
ESSENTIAL POSITION DUTIES
1. Executive &amp; Administrative Leadership
Provides comprehensive administrative and organizational support to the Pastor and parish leadership. 
Key Tasks:<ul><li>
Serve as confidential executive assistant to the Pastor.</li><li>
Manage the Pastor&rsquo;s personal calendar (if he desires), travel, correspondence, and appointments across all parish sites.</li><li>
Coordinate meetings, prepare agendas, record minutes, and follow up on action items.</li><li>
Compose, edit, and format correspondence, reports, and presentations with professionalism and accuracy.</li><li>
Handle sensitive and confidential matters requiring discretion and pastoral sensitivity. 
Serve as Pastor&rsquo;s liaison to staff, and parishioners. 
Provide reciprocal administrative support for other team members when needed.</li><li>
Supervise and coordinate front office staff at their primary parish location, including scheduling, task delegation, and performance support, to ensure smooth office operations.</li></ul>
2. Consultative Body Support
Supports the Pastor in coordinating parish family governance and consultative structures. 
Key Tasks:<ul><li>
Provide administrative support to the Pastor for Parish Family Advisory Council (PFAC), Finance Council, Deanery and other consultative bodies.</li><li>
Prepare and distribute agendas, minutes, and reports for meetings.</li><li>
Maintain archives of official records, policies, and meeting documentation.</li><li>
Manage communication between the Pastor&rsquo;s office and consultative committees.</li><li>
Ensure accurate and timely posting and filing of meeting materials.</li></ul>
3. Pastoral, Liturgical &amp; Ministry Coordination
Assists in planning and supporting the liturgical and pastoral life of the parish family. 
Key Tasks:<ul><li>
Maintain presider and preaching schedules across all three parishes.</li><li>
Secure and pay substitute priests as needed and communicate schedule updates.
</li><li>Serve as liaison between the Pastor and PA for Liturgy.</li><li>
Assist with the coordination of special liturgies, events, and pastoral gatherings.</li></ul>
4. Project Management &amp; Event Coordination
Coordinates projects and events that support the mission and leadership of the parish family. 
Key Tasks:<ul><li>
Manage special projects at the direction of the Pastor or senior leadership.</li><li>
Plan logistics for meetings, retreats, and events hosted by the Pastor&rsquo;s office.</li><li>
Coordinate hospitality, materials, and communications for parish-wide functions.</li><li>
Ensure deadlines are met, and deliverables are completed for collaborative initiatives.</li></ul>
5. Communication &amp; Public Relations
Serves as a key communication link between the Pastor, parishioners, and the broader community. 
Key Tasks:<ul><li>
Greet and assist visitors and callers with warmth and professionalism.</li><li>
Respond to inquiries with accuracy, discretion, and pastoral care.</li><li>
Draft correspondence, announcements, and email communications for the Pastor.</li><li>
Collaborate with the Communications Lead for consistent parish family messaging.</li><li>
Maintain professionalism in all written and verbal communication on behalf of the Pastor.</li></ul>
6. Information Management &amp; Reporting
Ensures accurate, organized, and confidential handling of information and records. 
Key Tasks:<ul><li>
Maintain organized digital and paper filing systems for all confidential materials.</li><li>
Compile and format reports for parish and Archdiocesan use, including the Annual Report.</li><li>
Track administrative deadlines and ensure compliance with Archdiocesan reporting.</li><li>
Support recordkeeping for official correspondence, agreements, and personnel-related documents.</li></ul>
ADDITIONAL FUNCTIONS &amp; EXPECTATIONS
Professional &amp; Spiritual Conduct<ul><li>
Live in accordance with the teachings and moral values of the Catholic Church.</li><li>
Ability to operate from specific as well as general directions and instructions perming with minimal supervision.
</li><li>Support and promote the mission, vision, and goals of Parish Family 45 and the Archdiocese.</li><li>
Demonstrate loyalty, discretion, and a spirit of service to the Pastor and parish community.</li><li>
Maintain a positive, collaborative working relationship with all clergy, staff, and volunteers.</li><li>
Participate in professional development, retreats, and continuing education as required.</li></ul>
Administrative &amp; Operational Support<ul><li>
Maintain office organization, supplies, mail systems, and vendor communications.</li><li>
Assist with budget tracking and expense management as needed</li><li>
Ensure efficient office operations and timely response to parish inquiries.</li></ul>
Evenings/Weekends<ul><li>
Occasional evening and weekend hours required for liturgies, events, and special meetings.</li><li>
Flexibility required to meet pastoral and administrative needs.</li></ul>
Other Duties<ul><li>
Perform all other duties as assigned by the Pastor or his delegate.</li></ul>
TIME EXPECTATIONS &amp; LIMITATIONS
This role is structured for 40 hours per week. Actual hours may vary seasonally.<div><div><div>
Responsibility Area 
Hours/week (average)</div></div><div><div> 
Executive &amp; Administrative Leadership 
15 hrs</div><div> 
Consultative Body Support 
6 hrs</div><div> 
Pastoral &amp; Liturgical Coordination 
10 hrs</div><div> 
Project &amp; Event Management 
4 hrs</div><div> 
Communication &amp; Public Relations 
3 hrs</div><div> 
Information &amp; Record Management 
2 hrs</div><div> 
Total 
40 hrs</div> 
</div></div>
QUALIFICATIONS<ul><li>Practicing Roman Catholic in good standing, demonstrating integrity and alignment with Church teaching.</li><li>Minimum of five (5) years of executive or senior administrative experience, preferably in a Catholic parish, educational, or nonprofit setting.</li><li>Strong organizational, analytical, and project management skills.</li><li>Excellent written, oral, and interpersonal communication abilities.</li><li>High proficiency with Microsoft Office 365, and digital record systems. Familiarity with ParishStaq a plus.</li><li>Proven ability to manage confidential information with discretion and professionalism.</li><li>Skilled at multitasking, prioritization, and meeting deadlines in a fast-paced environment.</li><li>Ability to work collaboratively with clergy, staff, and volunteers across multiple sites.</li><li>Bi-literate (English/Spanish) highly preferred.</li><li>Must successfully complete Archdiocesan Safe Environment training and background checks.</li></ul>
PHYSICAL REQUIREMENTS<ul><li>Ability to perform high-stress multitasking and meet deadlines.</li><li>Ability to sit or stand for extended periods and use a computer keyboard frequently.</li><li>Ability to lift up to 10+ pounds occasionally.</li></ul>
Any offered salary is determined based on internal equity, internal salary ranges, market data, applicant&rsquo;s skills and prior relevant experience, certain degrees and certifications.
Benefits: Eligible positions receive a comprehensive package of benefits including medical, dental, vision, life, accidental death and disability, long term disability, pension, 403(b), HSA, FSA, and generous sick leave, vacation and holidays.</div>

Administrative Assistant 2 - Executive Assistant

European Education Network

We are seeking a highly organized and motivated individual to join our team as an Administrative and Marketing Assistant. This dual-role position requires strong administrative skills combined with effective marketing support capabilities.Requirement Detail<ul><li>Role Type Full-Time</li><li>Gender Female only</li><li>Experience Minimum 2 years in a relevant administrative or marketing support role.</li><li>Education Bachelor's Degree required.</li><li>Skills Excellent proficiency in English (written and verbal communication).</li></ul>Job Type: Full-timePay: From BD300.000 per month

Administrative & Marketing Executive

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