administrative executive

State of Illinois

.buttontextab3a880b17a594ef a{ border: 1px solid transparent; } .buttontextab3a880b17a594ef a: focus{ border: 1px dashed #ff9933 !important; outline: none !important; }
 
We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome
 
Reasonable Accommodation Statement
 
The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.
 
To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents Additional Documents section for each application.
 
Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524-7514 for further information and to request or discuss an accommodation.
 
Sponsorship for Employment
 
The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status), nor is the State able to provide extensions of optional practical training (OPT) under the STEM-designated degree program for F-1 students. To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.
 
Disclosure of Salary Information
 
In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history. Employment decisions are not made based on an applicant’s wage or salary history. To that end, please do not include wage or salary information in your resume or other profile or application materials.
 
.buttontext1994038eb7b1eb4e a{ border: 1px solid transparent; } .buttontext1994038eb7b1eb4e a: focus{ border: 1px dashed #000000 !important; outline: none !important; }
 Date: Jul 10, 2026
 
Location: 
Chicago, IL, US, 60607
 
#job-location.job-location-inline { display: inline; }
 Job Requisition ID: 57407
 
Job Requisition ID: 57407
 
BPIS: 07726
 Opening Date: 07/10/2026
 Closing Date: 07/24/2026
 Agency: Department of Healthcare and Family Services
 Class Title: EXEC SECRETARY I - 14031
 Skill Option: Keyboarding
 Bilingual Option: None
 Salary: Anticipated starting salary range $4,747-$6,446/mo.
 Job Type: Salaried
 Category: Full Time
 County: Cook
 Number of Vacancies: 1
 Bargaining Unit Code: None
 Merit Comp Code: Confidential (Management Bill) Exclusion from RC014 Collective Bargaining Coverage
 
A resume is highly encouraged to evaluate your qualifications and skills as part of your application. Please attach a DETAILED Resume/Curriculum Vitae (CV) to the MY DOCUMENTS section of your application if you decide to provide one.
 
Why Work for Illinois?
 
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.
 
No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
 
Position Overview: 
The Department of Healthcare and Family Services (HFS) is seeking an organized and dependable professional to serve as an Administrative Secretary to the Deputy Director for Human Resources. This position will conduct special projects and studies, analyze data, draft reports, compose correspondence and information requests for the EEO/AA Office. Additionally, the position will answer phone calls, respond to simple inquiries, interpret policies, create and maintain records and handle confidential information.
 
Employees receive a robust benefit package including: 
Monday-Friday work schedule
 Flexible work schedules are available in many program areas. (Remote work may be an option for certain positions.)
 Health, Life, Vision, and Dental Insurance
 Pension Plan
 Paid Parental Leave
 Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare)
 Employees earn (12) paid Sick Days annually.
 New Employees earn (10) paid Vacation Days their first year of service and can earn up to (25) paid Vacation Days annually.
 Employees earn (3) paid Personal Days annually.
 (13-14) paid holidays annually (based on start date)
 
If you are seeking a new opportunity, and this position appeals to you, please apply today!
 
At the Illinois Department of Healthcare and Family Services (HFS), we value staff as our greatest asset. We work in a spirit of teamwork to help millions of Illinoisans access high quality healthcare and fulfill child support obligations to advance their physical, mental, and financial well-being. We provide healthcare coverage for children and adults through Medicaid and other medical programs, and we help ensure that children receive financial resources from both their parents through Child Support Services. The HFS Office of the Inspector General investigates, audits and reviews program activity to ensure the integrity of our programs is maintained.
 
HFS is committed to promoting and preserving a workplace culture that embraces diversity, equity, and inclusion. We welcome and value employees with different backgrounds, life experiences, and talents. It is the collective sum of our individual differences that provides a broad perspective, leading to greater innovation and achievement. In recruiting for our team, we recognize the unique contributions of each applicant regardless of culture, ethnicity, race, national origin, sex, gender identity and expression, age, religion, disability, and sexual orientation. HFS is an equal opportunity employer.
 
Essential Functions
 Under direction, serves as Administrative Secretary to the Deputy Director of Human Resources for the Illinois Department of Healthcare and Family Services (HFS).
 Composes replies to routine correspondence and requests for information.
 Receives visitors, answers telephone, and responds to simple inquiries that relate to human resources, including but not limited to, EEO and Affirmative Action programs, personnel, labor relations, and training.
 Reviews all personnel transaction requests for complete and correct information and policy application.
 Reviews agency policies and procedures and human resources including federal and state rules and regulations and their application to the day-to-day activities in the Deputy Director’s office to remain current on section activities.
 Establishes and updates the section’s records, correspondence, and report filing system.
 Performs other duties as required or assigned which reasonably within the scope of the duties enumerated above.
 Minimum Qualifications
 Requires knowledge, skill, and mental development equivalent to completion of two (2) years secretarial or business college and one (1) year of secretarial experience or completion of high school and three (3) years of secretarial experience.
 Requires ability to keyboard accurately at 55 words per minute.
 Preferred Qualifications
 Minimum of two (2) years of professional experience serving an assistant to executive level management.
 Working knowledge of personnel, Equal Employment Opportunity/Affirmative Action policies and regulations.
 Minimum of one (1) year of professional experience working in a Human Resources Office.
 Minimum of two (2) years of professional experience interacting with government officials, managers and public through verbal and written correspondence.
 Minimum of two years (2) years of professional experience working with and handling sensitive information with professionalism.
 Conditions of Employment
 Requires completion of a background check and self-disclosure of criminal history.
 Requires the ability to utilize and maintain state issued equipment such as a laptop.
 Requires the ability to travel in the performance of duties, with overnight stays as appropriate.
 The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
 
Work Hours: Monday - Friday 8:30am to 5:00pm
 Headquarter Location: 401 S Clinton St, Chicago, Illinois, 60607
 Work County: Cook
 Email: HFS.DPASApps@illinois.gov
 Posting Group: Office & Administrative Support
 
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
 
donotreply@SIL-P1.ns2cloud.com
 systems@SIL-P1.ns2cloud.com
 
Nearest Major Market: Chicago

Administrative Secretary (Executive Secretary I)

Kenaitze Indian Tribe

<div>Executive Office Supervisor Tribal Administration
Department: Executive Office
Program: Executive Office
Reports To: Executive Director
Supervises: Administrative Assistant Tribal Administration
Employment Status: Full-Time
FLSA Status: Exempt
Schedule: 40 Hours/52 Weeks
Preference: TERO Ordinance 2017-01, P.L. 93-638
Job Summary
The Executive Office Supervisor provides high-level support to the Executive Directors needed. The Executive Office Supervisor is responsible for performing a wide variety of administrative functions, including but not limited to support through the coordination of schedules, meetings, travel, and distribution of information from the Executive Office to staff.
Essential Functions<ul><li>
The Executive Office Supervisor provides high-level support to the Executive Directors needed. The Executive Office Supervisor is responsible for performing a wide variety of administrative functions, including but not limited to support through the coordination of schedules, meetings, travel, and distribution of information from the Executive Office to staff</li><li>
Fields phone calls and routes as appropriate</li><li>
Responsible for reviewing and prioritizing all incoming mail and documents requiring signatures by authorized signers</li><li>
Manage the Executive Director's calendar</li><li>
Provide administrative support to the Executive Director</li><li>
Maintain and update an Excel spreadsheet of motions and directives for the Executive Director</li><li>
Collaborate and engage with Department Directors regarding motions and directives as directed</li><li>
Oversee and assist with the coordination of all travel arrangements for the Executive Director and Tribal Council Members when support staff is unavailable, ensuring compliance with the Tribe's policies and procedures</li><li>
Responsible for WorkPlace entries for the Tribal Administration purchase card within the timeline required by the Finance Department</li><li>
Ensures compliance with Tribal, federal, state, and local employment laws and regulations, Tribal policies, and TERO ordinance</li></ul>
It is the intent of this job description to highlight the essential functions of the position; however, it is not an all-inclusive list. The incumbent may be called upon and required to follow or perform other duties and tasks requested by his/her supervisor, consistent with the purpose of the position, department, and/or the Kenaitze Indian Tribe's objectives.
Working Conditions
Lifting Requirements<ul><li>
Light work - Exerting up to 20 pounds of force frequently and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg control requires exertion of forces greater than that of sedentary work and if the worker sits most of the time, the job is considered light work.</li></ul>
Physical Requirements<ul><li>
Stand or Sit (Stationary position)</li><li>
Walk )Move, Traverse)</li><li>
Use hands/fingers to handle or feel (Operate, Activate, Use, Prepare, Inspect, Place, Detect, Position)</li><li>
Climb (stairs/ladders) or balance (Ascend/Descend, Work atop, Traverse)</li><li>
Stoop, kneel, crouch, or crawl (Position self (to), Move)</li><li>
Talk/hear (Communicate, Detect, Converse with, Discern, Convey, Express oneself, Exchange information)</li><li>
See (Detect, Determine, Perceive, Identify, Recognize, Judge, Observe, Inspect, Estimate, Assess)</li><li>
Pushing or Pulling</li><li>
Repetitive Motion</li></ul>
Hazards and Atmospheric Conditions<ul><li>
None</li></ul>
OSHA Categories<ul><li>
Category I - Duties performed routinely require exposure to blood, body fluid, and tissue</li></ul>
Equipment and Tools
List Equipment used for the job: List Tools: Drives KIT or Personal Vehicle: Other:
Travel<ul><li>
Local</li><li>
In-State</li><li>
Out-of-State</li></ul>
Qualifications
Education<ul><li>
Associate's Degree in business, management, or communication, or a combination of education and experience in a related field may be substituted for a degree</li></ul>
Experience<ul><li>
Three (3) years of experience in executive-level administration</li></ul>
Preferred<ul><li>
Knowledge and experience working with cultural diversities</li></ul>
License/Certification<ul><li>
Must have a valid Alaska State driver's license and must remain insurable under the Tribe's policy</li><li>
Must be a Public Notary or obtain within 90 days of hire</li></ul>
Special Skills<ul><li>
Proficiency with Microsoft Suite, or obtain training within 90 days of hire</li><li>
Conducts business in a service-oriented manner that is attentive, pleasant, respectful, and kind when dealing with un'ina, visitors, co-workers, and others</li><li>
Ability to multi-task, work independently, and meet deadlines</li><li>
Must exercise extreme discretion and follow confidentiality policies and regulations</li><li>
Must ensure quality communication when addressing the needs of the Executive Director, Tribal Council, Tribal Members, and staff in a professional manner</li><li>
Must be self-motivated with a positive approach</li><li>
Must possess excellent organizational skills and the ability to prioritize multiple projects and deadlines</li><li>
Must have excellent skills in writing, editing, proofreading, and formatting documents</li><li>
Must have excellent customer service and active listening skills when addressing customer concerns and other conflicts</li><li>
Ability to prioritize multiple projects and deadlines</li><li>
Ability to adapt well to change</li><li>
Ability to work independently as well as collaboratively</li></ul>
This position is a covered position subject to all requirements of the Alaska Barrier Crimes Act (ABCA) and the Indian Child Protection and Family Violence Prevention Act (ICPA). ABCA and ICPA requirements apply and must be complied with at all times in order to remain in the position.</div>

Executive Office Supervisor Tribal Administration

Dakota Credit Union Association

<div><h1 class="jobSectionHeader">Position Summary</h1>
The Executive Administrator provides senior-level administrative, governance, and operational support to the CEO, the DakCU Board of Directors, DakCU Foundation Boards of Directors, and the executive leadership team. Key areas of responsibility include board coordination, governance recordkeeping, compliance and audit tracking, data administration, member engagement, and event support.<h1 class="jobSectionHeader">
Key Responsibilities</h1>
Executive &amp; Office Administration<ul><li>
Provide direct administrative support to the CEO and executive team, including calendars, travel, correspondence, and meeting coordination.</li><li>
Prepare reports, presentations, and materials for executive and board meetings; maintain confidential records.</li></ul>
Board &amp; Foundation Governance Support<ul><li>
Coordinate DakCU Board and Foundation Board meetings: scheduling, agendas, board packets, logistics, and material distribution.</li><li>
Attend meetings, prepare minutes and action item summaries, and track follow-up on assignments and deadlines.</li><li>
Maintain governance records (bylaws, policies, resolutions, strategic plans, archives) for both the Association and Foundation.</li><li>
Serve as primary administrative liaison to the Foundation Board and support committee work, onboarding, and sponsorship tracking.</li></ul>
Financial &amp; Compliance Administration<ul><li>
Work with executive team to track audits, annual filings, regulatory requirements, contracts, and compliance deadlines; maintain audit schedules and supporting documentation.</li><li>
Support budget preparation, invoice processing, and financial reporting; coordinate records retention and work with external auditors, accountants, legal counsel, and vendors.</li></ul>
Member Engagement &amp; Data Management<ul><li>
Serve as a point of contact for member inquiries; support onboarding, retention, and engagement efforts.</li><li>
Work with communications team to draft and distribute professional communications and announcements.</li><li>
Maintain membership, board, and stakeholder data; generate reports, mailing lists, and analytics.</li></ul>
Event Coordination<ul><li>
Assist in planning board meetings, conferences, and member events, including registration, venue coordination, and materials.</li></ul><h1 class="jobSectionHeader">
Education and Experience</h1><ul><li>
Associate or bachelor's degree preferred in business administration, communications, or a related field or an equivalent combination of education and experience.</li><li>
5+ years of progressively responsible administrative experience, with at least 2-3 years supporting C-level executives and/or a board of directors. Direct experience in a nonprofit, trade association, or credit union environment would be a strong preferred qualification.</li></ul><h1 class="jobSectionHeader">
Qualifications</h1><ul><li>
Exceptional written, verbal, and interpersonal communication skills.</li><li>
Strong organizational and project management abilities with keen attention to detail.</li><li>
Experience preparing board materials, minutes, and governance documentation.</li><li>
Ability to maintain confidentiality and exercise sound judgment.</li><li>
Proficiency in Microsoft Office 365 and Adobe.</li><li>
Preferred: knowledge of nonprofit/association governance, basic financial and accounting knowledge, and experience with audits, compliance tracking, and records management.</li></ul><h1 class="jobSectionHeader">
Compensation &amp; Benefits</h1>
Salaried position with a competitive benefits package including Health, HSA, Dental, Vision, and 401(k). Some overnight travel required.
Note: This job description is intended to provide a summary of the primary duties and responsibilities of the position. It is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the role.</div>

Executive Administrator

Access hr sollutions

Job Title: Administration ExecutiveLocation: Dubai, UAE Salary: AED 2,500 &ndash; 4,000 per month Job Type: Full-Time Language Preffered: TagalogJob SummaryWe are looking for a proactive and customer-focused Administration Executive to join our team in Dubai. The ideal candidate should have excellent organizational skills, strong communication abilities, and experience handling office administration, customer interactions, and telecalling. Candidates who can work efficiently in a fast-paced environment are encouraged to apply.Key Responsibilities<ul><li>Manage day-to-day administrative and office operations.</li><li>Handle incoming calls, emails, and customer inquiries professionally.</li><li>Perform telecalling activities to follow up with clients and schedule appointments.</li><li>Maintain office records, documents, and filing systems.</li><li>Prepare reports, correspondence, and other administrative documents.</li><li>Coordinate meetings, appointments, and office schedules.</li><li>Assist in data entry and maintain accurate records.</li><li>Support HR and management with general administrative tasks.</li><li>Monitor office supplies and coordinate procurement when required.</li><li>Ensure a professional and welcoming environment for visitors and clients.</li><li>Perform other administrative duties as assigned by management.</li></ul>Requirements<ul><li>Previous experience in Administration, Office Assistant, Reception, or Customer Service roles.</li><li>Strong customer service and telecalling skills.</li><li>Excellent verbal and written communication skills.</li><li>Proficiency in MS Office (Word, Excel, Outlook) and general computer applications is mandatory.</li><li>Strong organizational and multitasking abilities.</li><li>Ability to work independently and as part of a team.</li><li>Positive attitude and professional appearance.</li><li>Preferred Language: Tagalog.</li><li>Immediate joiners will be preferred.</li></ul>Benefits<ul><li>Competitive Salary (AED 2,500 &ndash; 4,000)</li><li>Employment Visa</li><li>Medical Insurance</li><li>Annual Leave as per UAE Labour Law</li><li>End-of-Service Benefits</li><li>Career Growth Opportunities</li></ul>How to ApplyInterested candidates can send their updated CV to:Email: recruiter@nvrhrsolutions.com WhatsApp/Call: +971 50 927 9689Subject Line: Application &ndash; Administration ExecutiveType d'emploi : Temps pleinR&eacute;mun&eacute;ration&nbsp;: AED2 500,00&nbsp;&agrave;&nbsp;AED4 000,00&nbsp;par heureLieu du poste : En pr&eacute;sentiel

Administration Executive (Tagalog)

Eskar LLC

About UsEskar is a Massachusetts-based retail cannabis company committed to delivering a welcoming, compliant, and customer-focused dispensary experience. Position SummaryEskar is seeking a highly organized Executive Assistant to provide administrative support to senior leadership. The ideal candidate is detail-oriented, professional, and able to manage multiple priorities in a fast-paced environment. Responsibilities* Manage calendars, meetings, and travel arrangements.* Prepare reports, presentations, and correspondence.* Coordinate internal and external communications.* Maintain confidential records and documents.* Assist with projects and daily administrative tasks.* Support executives with scheduling and operational needs. Qualifications* High School Diploma required; Associate's or Bachelor's degree preferred.* Previous experience as an Executive Assistant or Administrative Assistant preferred.* Strong Microsoft Office and organizational skills.* Excellent written and verbal communication.* Ability to handle confidential information professionally. Benefits* Flexible remote/hybrid schedule.* Competitive compensation.* Paid Time Off (PTO).* Career growth opportunities.* Paid training and supportive team environment.

Executive Assistant

The University of Michigan

<div><div><div><h2 class="jobSectionHeader">How to Apply</h2>
A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
<h2 class="jobSectionHeader">Mission Statement</h2>
Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.
<h2 class="jobSectionHeader">Job Summary</h2>
The Gilbert S. Omenn Department of Computational Medicine and Bioinformatics (DCMB) is seeking an Administrative Specialist Senior to provide high-level executive, operational, and strategic administrative support to the Chair of the Department.
This role serves as the primary coordinator for the Chair?s administrative portfolio, managing a complex calendar, facilitating department leadership and governance bodies, coordinating faculty affairs processes, and leading special administrative projects.
This position requires a premium level of professionalism, absolute discretion, excellent independent judgment, and the ability to anticipate executive needs within a highly dynamic academic medical school environment. The selected candidate will represent the Chair and the department in communications with Medical School administration, Michigan Medicine leadership, faculty, staff, and external global collaborators.
<h2 class="jobSectionHeader">Responsibilities*</h2>
Executive Administrative Support to the Chair (60% Effort)
<ul><li>Manage the Chair's complex, high-volume calendar and email inbox; review and prioritize all incoming correspondence, triage and flag action items, draft responses to incoming requests, resolve scheduling conflicts proactively, and coordinate cross-functional meetings.</li>
<li>Prepare the Chair for daily schedules, classes, meetings, and speaking engagements by assembling briefing portfolios, agendas, historical correspondence, and background materials; actively monitor schedule progression to ensure on-time meeting transitions, providing proactive pacing reminders when meetings run over.</li>
<li>Coordinate comprehensive domestic and international travel itineraries, lodging, registrations, global telecommunications, and virtual/in-person conferences alongside timely expense and PCard reconciliations.</li>
<li>Provide expert, high-level administrative assistance including proofreading, editing, and formatting of scientific manuscripts, letters, course/class materials, recommendation letters, and executive presentations on behalf of the Chair.</li>
<li>Partner with the department or institutional webmaster to keep the content on the Chair's website and academic profile current.</li>
<li>Maintain highly confidential files, managing sensitive departmental and personnel information with the utmost discretion.</li>
</ul>Department Leadership and Governance Support (25% Effort)
<ul><li>Coordinate Chair-led leadership committees, faculty meetings, retreats, strategic planning sessions, and special academic initiatives; manage all associated logistical arrangements, including room reservations, hybrid/AV technology setups, catering, travel coordination, and detailed itineraries for visiting dignitaries.</li>
<li>Draft and distribute department-wide communications from the Chair, including announcements, leadership updates, and faculty-facing policy messages.
</li></ul>Faculty Affairs and Academic Support (10% Effort)
<ul><li>Coordinate administrative processes related to faculty recruitment (including planning, organizing, and managing on-campus visits and travel itineraries for potential recruits), onboarding, annual performance evaluations, promotion and tenure reviews, and joint/dry appointments.</li>
</ul>Other Duties as Assigned (5% Effort)
<ul><li>Other duties and special projects as assigned by the chair.</li>
</ul><h2 class="jobSectionHeader">Required Qualifications*</h2>
<ul><li>Education: Bachelor's degree or an equivalent combination of education and progressively responsible administrative experience.</li>
<li>Experience: 7+ years of high-level administrative experience, preferably supporting senior executives, directors, division chiefs or department chairs within an academic, healthcare, research, or higher education setting.</li>
<li>Executive Support: Demonstrated mastery in executive calendar management, complex travel coordination, global telecommunications, and meeting preparation.</li>
<li>Communication: Superb written and verbal communication skills, with demonstrated expertise in proofreading, copyediting, and polishing executive-level correspondence and academic materials.</li>
<li>Faculty Credentials Support: Demonstrated experience working with, reviewing, updating, and formatting academic faculty Curriculum Vitae (CVs) and NIH-format Biosketches for institutional records and recruitment files.</li>
<li>Discretion: Absolute commitment to discretion, integrity, and professional boundaries when handling highly sensitive personnel information.</li>
<li>Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Dropbox and Zoom.</li>
</ul><h2 class="jobSectionHeader">Skills You Have</h2>
To be successful in this role, the candidate must demonstrate the ability to:
<ul><li>Exercise initiative, tact, poise, and a service-oriented attitude when interacting with senior faculty, executive leaders, and external institutional partners.</li>
<li>Manage multiple high-priority tasks and highly confidential personnel information with absolute discretion and integrity.</li>
<li>Self-direct work, anticipate executive needs, and follow up on outstanding issues in a timely manner.</li>
<li>Apply exceptional organization, time-management, and multitasking abilities with high attention to detail.</li>
</ul><h2 class="jobSectionHeader">Desired Qualifications*</h2>
<ul><li>Prior experience working within the University of Michigan, Michigan Medicine, or a peer academic medical center.</li>
<li>Knowledge of U-M policies, procedures, and systems related to faculty affairs (e.g., M-Pathways, Standard Practice Guidelines).</li>
<li>Knowledge of academic publishing, manuscript preparation, and editorial submission guidelines.</li>
<li>Basic understanding of and interest in using artificial intelligence (AI) tools to draft emails, compile documents, automate follow-ups, and summarize complex texts.</li>
</ul><h2 class="jobSectionHeader">Modes of Work</h2>
Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.
<h2 class="jobSectionHeader">Work Schedule</h2>
<ul><li>Hours: Full-Time (40 hours per week, Monday - Friday).</li>
<li>Location: Hybrid work schedule requiring three (3) days per week of onsite presence at our Ann Arbor, MI campus, with the remaining days worked remotely in accordance with department guidelines.</li>
</ul><h2 class="jobSectionHeader">Additional Information</h2>
The Gilbert S. Omenn Department of Computational Medicine and Bioinformatics (DCMB) within Michigan Medicine integrates computational sciences, biomedical informatics, and data science to advance medical research and education.
<h2 class="jobSectionHeader">Background Screening</h2>
Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.
<h2 class="jobSectionHeader">Application Deadline</h2>
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled any time after the minimum posting period has ended.
<h2 class="jobSectionHeader">U-M EEO Statement</h2>
The University of Michigan is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants, including protected veterans and individuals with disabilities.</div></div></div>
 <div><div><h3 class="jobSectionHeader">Job Opening ID</h3>
<div>280545
</div></div><div><h3 class="jobSectionHeader">Working Title</h3>
<div>Admin Specialist Senior Health
</div></div><div><h3 class="jobSectionHeader">Job Title</h3>
<div>Admin Specialist Senior Health
</div></div><div><h3 class="jobSectionHeader">Work Location</h3>
<div>Ann Arbor Campus
</div></div>Ann Arbor, MI
<div><h3 class="jobSectionHeader">Modes of Work</h3>
<div>Hybrid
</div></div><div><h3 class="jobSectionHeader">Full/Part Time</h3>
<div>Full-Time
</div></div><div><h3 class="jobSectionHeader">Regular/Temporary</h3>
<div>Regular
</div></div><div><h3 class="jobSectionHeader">FLSA Status</h3>
<div>Exempt
</div></div><div><h3 class="jobSectionHeader">Organizational Group</h3>
<div>Medical School
</div></div><div><h3 class="jobSectionHeader">Department</h3>
<div>MM Comp Med and Bioinformatics
</div></div><div><h3 class="jobSectionHeader">Posting Begin/End Date</h3>
<div>7/24/2026 - 10/01/2026
</div></div><div><h3 class="jobSectionHeader">Career Interest</h3>
<div>Administration</div></div></div>

Admin Specialist Senior Health

<div>Executive Administrator

Department: Human Resources 
Reports To: Director of Human Resources 
Location: Lincoln, Nebraska 
Status: Full-Time, Exempt
 
Work Arrangement: 100% In-Office

Target Salary Range: $50,000 - $55,000 annually 


About ECC

Electronic Contracting Company (ECC) is a leading technology systems integrator serving customers throughout the Midwest. For more than 40 years, we have delivered innovative technology solutions and exceptional service to our customers. We are committed to building a workplace where employees can thrive, grow professionally, and make a meaningful impact. ECC is proud to be recognized as a Lincoln Family-Friendly Workplace. 


Position Summary

The Executive Administrator plays a key role in creating a positive experience for employees, visitors, customers, and company leadership. This position serves as the first point of contact for the Lincoln office while providing administrative support to executives, assisting with employee engagement initiatives, and helping ensure the office runs smoothly day-to-day. 


This role is ideal for someone who enjoys helping others, building relationships, staying organized, and creating a welcoming environment. The successful candidate demonstrates exceptional customer service, professionalism, attention to detail, and a positive &quot;can-do&quot; attitude. They are proactive, resourceful, and take pride in making both employees and visitors feel valued and supported. 


Essential Duties and Responsibilities 


Executive &amp; Administrative Support
<ul>
<li>Provide administrative support to company executives and leadership team members.</li>
<li>Assist with calendar management, meeting coordination, and scheduling.</li>
<li>Prepare correspondence, presentations, reports, and other documents as needed.</li>
<li>Coordinate meeting logistics, materials, and conference room reservations.</li>
<li>Assist with special projects and administrative tasks assigned.</li>
<li>Help executives stay organized and informed regarding priorities and commitments.</li></ul> 


Reception &amp; Customer Service
<ul>
<li>Serve as the primary point of contact for visitors at the Lincoln office.</li>
<li>Greet guests, customers, vendors, and applicants in a professional and welcoming manner.</li>
<li>Answer and direct incoming phone calls for all company locations.</li>
<li>Respond to general inquiries and connect callers with appropriate team members.</li>
<li>Maintain a professional, organized, and inviting reception area.</li></ul> 


Office Coordination
<ul>
<li>Coordinate ordering and inventory of office supplies, snacks, beverages, and breakroom essentials.</li>
<li>Monitor office inventory levels and replenish supplies as needed.</li>
<li>Assist with maintaining clean, organized, and welcoming common areas.</li>
<li>Coordinate deliveries and distribute incoming mail and packages.</li></ul> 


Employee Engagement &amp; Culture
<ul>
<li>Partner with Human Resources to support employee engagement initiatives.</li>
<li>Assist with planning and coordinating employee appreciation activities, celebrations, volunteer opportunities, and company events.</li>
<li>Help execute employee recognition programs and culture-building activities.</li>
<li>Support company communications related to employee events and engagement efforts.</li>
<li>Serve as a positive ambassador of the company's culture and values.</li></ul> 


Qualifications

Required
<ul>
<li>High school diploma or equivalent.</li>
<li>Minimum of 2-3 years of administrative, customer service, hospitality, office coordination, or related experience.</li>
<li>Strong organizational and time management skills.</li>
<li>Excellent verbal and written communication abilities.</li>
<li>Proficiency with Microsoft Office applications.</li>
<li>Ability to manage multiple priorities in a fast-paced environment.</li>
<li>Professional demeanor and strong interpersonal skills.</li>
<li>Ability to maintain confidentiality and exercise sound judgment.</li>
</ul>
Preferred
<ul>
<li>Associate's degree or higher</li>
<li>Experience supporting executives or senior leaders.</li>
<li>Experience planning events or employee engagement activities.</li>
<li>Experience working in a front-office or customer-facing role.</li></ul> 


Key Competencies

The ideal candidate will be:
<ul>
<li>Highly service-oriented and genuinely enjoys helping others.</li>
<li>Known for creating positive experiences and building strong relationships.</li>
<li>Organized, dependable, and detail-oriented.</li>
<li>Proactive and willing to take initiative.</li>
<li>Adaptable and comfortable wearing multiple hats.</li>
<li>Professional yet approachable.</li>
<li>Positive, optimistic, and solutions-focused.</li>
<li>A strong team player who contributes to a welcoming and engaging workplace culture.</li></ul> 


Physical Requirements
<ul>
<li>Ability to sit, stand, and move throughout the office during the workday.</li>
<li>Ability to occasionally lift and carry office supplies and event materials up to 25 pounds.</li></ul> 


Why You'll Love Working at ECC

At ECC, we believe great people build great organizations. We're committed to creating an environment where employees feel supported, valued, and empowered to succeed both professionally and personally. We stand by and love our core values: Get it done, Be a voice not and echo, Lead by example, and Rise by lifting others. 


ECC is proud to be a certified Family-Friendly Workplace. Our certification recognizes our commitment to supporting working families, fostering an inclusive workplace culture, and prioritizing employee well-being.

Benefits &amp; Perks
<ul>
<li>Flexible Time Off (FTO)</li>
<li>Medical, Dental, and Vision Insurance</li>
<li>Flexible Spending Account (FSA)</li>
<li>Lifestyle Spending Account (LSA)</li>
<li>401(k) with Company Match</li>
<li>Company-Paid Life Insurance</li>
<li>Company-Paid Long-Term Disability Insurance</li>
<li>Partially Paid Maternity Leave</li>
<li>Employee Assistance Program (EAP)</li>
<li>On-Site Fitness Center (Lincoln Office)</li>
<li>Professional Development Opportunities</li>
<li>Company-Sponsored Events and Team Building Activities</li>
<li>Community Involvement and Volunteer Opportunities</li>
<li>Business Casual Work Environment</li></ul></div>

Search 3959+ Administrative executive jobs near you this August. New roles added regularly across leading industries. Apply today.

3959 administrative executive jobs Near Me

Administrative Secretary (Executive Secretary I)

Executive Office Supervisor Tribal Administration

Executive Administrator

Administration Executive (Tagalog)

Executive Assistant

Admin Specialist Senior Health

Executive Administrator