administrative

Confidential Government

<div>
 
 
 key Responsibilities
 
 
 <ul>
 <li>
 Provide day-to-day administrative support to departments and staff.
 </li>
 <li>
 Manage office supplies, inventory, and procurement of administrative needs.
 </li>
 <li>
 Handle documentation, filing systems, correspondence, and reports.
 </li>
 <li>
 Coordinate with vendors and service providers for office-related services (maintenance, travel, logistics, etc.).
 </li>
 <li>
 Support onboarding and offboarding processes, including ID badges, workspace allocation, and office setup.
 </li>
 <li>
 Assist in organizing meetings, events, and internal communications.
 </li>
 <li>
 Monitor and ensure adherence to company policies, procedures, and administrative standards.
 </li>
 <li>
 Maintain accurate and updated employee records in coordination with HR.
 </li>
 <li>
 Prepare expense reports, purchase requests, and related administrative documents.
 </li>
 <li>
 Provide support for government relations and compliance activities as required.
 </li>
 <li>
 Act as a point of contact for internal and external administrative inquiries.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Experience
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Management, or a related field.
 </li>
 <li>
 2&ndash;4 years of experience in administrative or office management roles.
 </li>
 <li>
 Strong knowledge of office procedures, documentation, and workflow systems.
 </li>
 <li>
 Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 Excellent communication skills in Arabic and English.
 </li>
 <li>
 Strong organizational and multitasking abilities.
 </li>
 <li>
 Experience in handling confidential information with discretion.
 </li>
 </ul>
 
 
</div>

Administrative Specialist

Creative Point Advertising Industries LLC

Full job descriptionWe are seeking a highly organized and proactive Administrative Assistant with mandatory expertise in Basic Accounting and Bookkeeping and Project Management. The ideal candidate must bring at least 2-3 years of experience in addition to strong general administrative skills to support our day-to-day business operations.Key Responsibilities:<ul><li>Should Have Basic Accounting and Bookkeeping Knowledge and Experience</li><li>Should Have Good Business Communication Skill, People Management Skill.</li><li>Ensure smooth integration and workflow management.</li><li>Generate, analyze, and maintain accurate business reports and dashboards.</li></ul>Administrative Duties:<ul><li>Support day-to-day administrative functions including scheduling, correspondence, and document management.</li><li>Prepare reports, presentations, and professional documentation for management.</li><li>Act as first point of contact for internal and external communications.</li><li>Organize meetings, maintain office records, and coordinate with different teams.</li><li>Ensure confidentiality of company information and adherence to policies.</li><li>Provide additional administrative support to management as required.</li></ul>Qualifications <ul><li>Previous experience as an Administrative Assistant, Office Coordinator, or similar role.</li><li>Strong organizational skills with attention to detail and accuracy.</li><li>Excellent communication and interpersonal abilities.</li><li>Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint).</li><li>Ability to handle multiple tasks and work independently in a fast-paced environment.</li></ul>Job Type: Full-timeJob Types: Full-time, PermanentPay: AED1,500.00 - AED2,000.00 per month

Administrative Assistant

Iron Gate LLC

About Us:We are a growing property development company based in Sharjah, dedicated to delivering high-quality residential and commercial projects. We are currently seeking a Sales Administrative Assistant to support our Sales Department with documentation, customer coordination, and administrative tasks.Key Responsibilities:<ul><li>Prepare and issue receipts, quotations, and booking forms for clients</li><li>Assist in unit reservations, tracking availability and updating reservation logs</li><li>Organize and maintain filing systems for client records and sales documents</li><li>Coordinate with the Sales Team for client follow-ups and document processing</li><li>Maintain updated sales inventory and assist in report generation</li><li>Answer basic client inquiries through phone, email, or WhatsApp</li><li>Liaise with accounts for payment tracking and documentation</li><li>Provide general administrative support to the sales office</li></ul>Qualifications:<ul><li>Experience in real estate or property development is a plus</li><li>At least 1&ndash;2 years of experience in administrative or sales support role</li><li>Proficient in MS Office (Word, Excel, Outlook)</li><li>Strong organizational and time-management skills</li><li>Attention to detail and accuracy in documentation</li><li>Professional communication skills in English</li><li>Currently residing in Sharjah or nearby Emirates</li></ul>Job Types: Full-time, PermanentPay: From AED3,000.00 per month

Abbott

<div>Administrative Assistant-Gulf, Levant and Emerging Markets (Fixed term contract)
Working at Abbott 
At Abbott, you can do work that matters, grow, and learn, care for yourself and your family, be your true self, and live a full life. You&rsquo;ll also have access to:<ul><li>
Career development with an international company where you can grow the career you dream of.</li><li>
A company recognized as a great place to work in dozens of countries worldwide and named one of the most admired companies in the world by Fortune.</li><li>
A company that is recognized as one of the best big companies to work for as well as the best place to work for diversity, working mothers, female executives, and scientists.</li></ul>
Position: Administrative Assistant &ndash; Gulf, Levant and Emerging Markets
Report to: Executive Assistant to Regional Director &ndash; Gulf, Levant and Emerging Markets
This will be on fixed term contract for 1 year 
This position works out of our UAE location in the Established Pharmaceuticals Division.
About Established Pharmaceuticals Division
We are committed to bringing the benefits of our trusted medicines to more people in the world&rsquo;s fastest-growing countries. Our broad portfolio of high-quality and differentiated branded generic medicines reaches across multiple therapeutic areas including gastroenterology, women's health, cardiometabolic, pain management/central nervous system, and respiratory.
The Administrative Assistant will provide regional-level support for compliance, healthcare professional (HCP) engagement, third-party sponsorships, financial administration, and event coordination. The role requires a high degree of organizational efficiency, compliance awareness, and stakeholder management, ensuring smooth execution of administrative tasks across Gulf, Levant, and Emerging Markets countries.
This position is critical to maintaining operational excellence, supporting cross-country activities, and ensuring compliance with Abbott&rsquo;s global standards and local regulatory requirements.
What You&rsquo;ll Work On
Event &amp; Meeting Support<ul><li>
Coordinate administrative tasks for regional events (e.g., Abbott-organized events, speaker meetings, training programs, product launches).</li><li>
Manage documentation and approvals (PSAs, LOAs, sponsorship requests, etc.) in alignment with compliance requirements.</li><li>
Ensure accurate tracking of attendees, logistics, vendor coordination, and follow-up reporting.</li><li>
Provide support for both in-person and virtual meetings, including agenda preparation, minutes documentation, and follow-up action tracking.</li></ul>
Healthcare Professional (HCP) &amp; Third-Party Engagements<ul><li>
Collect, review, and validate HCP documentation in line with compliance requirements.</li><li>
Support the submission and follow-up of third-party sponsorship requests (local and international).</li><li>
Maintain proper filing of contracts, agreements, and supporting evidence.</li><li>
Act as liaison with finance/procurement for timely processing of payments, accruals, and reconciliations.</li></ul>
Regional Administration<ul><li>
Manage cross-country administrative requirements, ensuring smooth execution of processes (visa letters, travel requests, hotel bookings, invitations, etc.).</li><li>
Support distribution of regional communications and data collection for reports, trackers, and presentations.</li><li>
Ensure compliance with internal audit and OEC guidelines for all promotional and non-promotional activities.</li></ul>
Financial &amp; Compliance Support<ul><li>
Coordinate vendor onboarding/re-activation processes in collaboration with Procurement and Finance.</li><li>
Track invoices and follow up on outstanding payments to ensure smooth financial operations.</li><li>
Preparing monthly/quarterly accruals and maintaining trackers for visibility.</li><li>
Support regional teams with compliance tools, including FMV requests, due diligence, and vendor documentation.</li></ul>
General Administrative Support<ul><li>
Maintain effective filing systems (digital and hard copy) for regional projects.</li><li>
Draft correspondence, internal memos, and standard templates.</li><li>
Provide day-to-day administrative support as required including travel arrangements, visa processing, hotel bookings, and itineraries for regional visitors.</li></ul><div></div>
Qualifications &amp; Skills<ul><li>
Bachelor&rsquo;s degree or equivalent diploma in Business Administration or related field.</li><li>
Minimum 2&ndash;3 years of experience in an administrative or coordination role, preferably within a multinational or pharmaceutical environment.</li><li>
Strong knowledge of MS Office (Excel, PowerPoint, Outlook, Teams).</li><li>
Excellent communication (written &amp; verbal) and interpersonal skills.</li><li>
Strong organizational and multitasking abilities.</li><li>
High level of accuracy, discretion, and confidentiality in handling sensitive information.</li><li>
Familiarity with compliance, procurement, and finance processes is an advantage.</li></ul><div></div>
Key Competencies<ul><li>
Attention to Detail: Ensures accuracy in documents, records, and compliance submissions.</li><li>
Collaboration: Works effectively with cross-functional and cross-country teams.</li><li>
Accountability: Delivers tasks within deadlines and upholds compliance standards.</li><li>
Adaptability: Responds to shifting priorities and manages multiple tasks effectively.</li><li>
Proactive Problem Solving: Anticipates needs, identifies gaps, and suggests process improvements.</li></ul>
Follow your career aspirations to Abbott for diverse opportunities with a company that can help you build your future and live your best life. Abbott is an Equal Opportunity Employer, committed to employee diversity.
Connect with us at abbott.com, on LinkedIn at https://www.linkedin.com/company/abbott-/, and on Facebook at https://www.facebook.com/AbbottCareers.</div>

UNIFORM EXPREES FOR FASHIONS

We are seeking a reliable and organized Administrative Staff member to support daily office operations and ensure smooth workflow across departments. The ideal candidate will have strong communication and multitasking skills, attention to detail, and the ability to handle administrative duties efficiently. Experience in the garments or textile industry is a plus, but not required.Key Responsibilities:<ul><li>Perform general administrative tasks such as filing, data entry, photocopying, scanning, and managing correspondence.</li><li>Maintain and update office records, databases, and filing systems (both digital and paper-based).</li><li>Coordinate meetings, prepare agendas, and take minutes when required.</li><li>Assist with inventory management, procurement of office supplies, and liaising with suppliers.</li><li>Support HR and finance departments with documentation and administrative tasks.</li><li>Monitor and ensure the cleanliness and organization of the office environment.</li><li>Greet visitors and direct them to the appropriate departments.</li><li>Assist other departments as needed for smooth day-to-day operations.</li></ul>Qualifications:<ul><li>High school diploma or equivalent; associate's or bachelor&rsquo;s degree preferred.</li><li>Prior administrative or clerical experience preferred (1&ndash;2 years).</li><li>Proficient in Microsoft Office (Word, Excel, Outlook) and basic office equipment.</li><li>Excellent verbal and written communication skills.</li><li>Strong organizational and time-management abilities.</li><li>Attention to detail and problem-solving skills.</li><li>Ability to work independently and in a team environment.</li><li>Experience in the garments/textile industry is a plus, but not mandatory.</li></ul>Job Type: Full-timePay: From AED2,000.00 per month

Administrative Officer

Riseup Group

Job Title: Administrative Support Job Description:In the Technical Vendor Management Europe department, we are looking for a highly motivated profile to be contracted as a yellow badge for our team for a period between 6-12 months.This role will function as a member of our team full dedicated during the period, with access to Amazon's systems and resources, including a computer provided by Amazon. The primary focus will be on maintaining and updating trackers, supporting the creation of reports and newsletters, organizing meetings and agendas, and other related administrative tasks (see below Scope details).Start Date: At the earliestTechnical Assessment needed: YesExpected deliverables:1. Tracker Management: <ul><li>Maintain and update various projects and team trackers.</li><li>Ensure accuracy and timely updates to reflect current data and statuses.</li></ul>2. Report Creation: <ul><li>Assist in the creation of detailed performance reports using Excel, PowerPoint, and other relevant tools.</li><li>Compile and format data from various sources for presentation to stakeholders.</li></ul>3. Newsletter Support: <ul><li>Contribute to the drafting and distribution of newsletters, ensuring clear and professional communication.</li><li>Coordinate with team members to gather necessary content and updates.</li></ul>4. Meeting and Agenda Organization: <ul><li>Schedule and organize meetings with externals, including preparing agendas, sending invitations, and coordinating logistics.</li><li>Update and manage the team's calendar to ensure efficient use of time and resources.</li></ul>5. Wiki maintenance: <ul><li>Maintain updated team Wiki with the required information to be shared with other teams</li></ul>6. General Administrative Support: <ul><li>Provide additional administrative support as needed, such as document preparation, file management, and communication with vendors.</li><li>Liaise with internal and external stakeholders to facilitate smooth operations.</li></ul>Required qualifications/certifications: 1. Presentation &amp; Communication Skills: <ul><li>High level of English proficiency, both written and verbal.</li><li>Excellent presentation skills, written and verbal.</li><li>Experience in creating executive-level presentations.</li></ul>2. Technical Skills: <ul><li>Advanced proficiency in Microsoft Excel (pivot tables, VLOOKUP, macros, data modeling).</li><li>Strong PowerPoint skills for creating presentations.</li><li>Experience with data visualization tools (QuickSight, Tableau, or similar).</li><li>Ability to manage and maintain multiple tracking systems and databases.</li></ul>3. Data Management &amp; Analysis: <ul><li>Proven experience in data cleaning, validation, and transformation.</li><li>Analytical skills to convert raw data into meaningful insights.</li><li>Ability to create and maintain automated reporting systems.</li></ul>4. Organizational Skills: <ul><li>Strong ability to organize and manage multiple tasks, prioritize effectively, and meet deadlines.</li></ul>5. Attention to Detail: <ul><li>High level of accuracy in all work, with an ability to spot errors and inconsistencies.</li></ul>6. Reporting Skills: <ul><li>Ability to make clear nice-look reports by summarizing and capturing key information.</li></ul>Software / programs / tools: <ul><li>Microsoft Excel, PowerPoint, Smartsheet and Word.</li></ul>Required Years of Experience: 2Job Types: Full-time, Contract Contract length: 12 monthsAbility to commute/relocate:<ul><li>Cairo: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Experience:<ul><li>Administrative Support: 2 years (Preferred)</li><li>Microsoft Office: 2 years (Preferred)</li></ul>Language:<ul><li>English (Preferred)</li></ul>Location:<ul><li>Cairo (Preferred)</li></ul>

RECAFCO

We are looking for an Administrative Assistant to support our daily office operations. The ideal candidate will handle clerical tasks, provide administrative support to management, and ensure the smooth running of the office.Responsibilities:<ul><li>Answer phone calls and emails professionally</li><li>Prepare and maintain documents, reports, and records</li><li>Schedule and coordinate meetings and appointments</li><li>Organize and maintain filing systems (digital and paper)</li><li>Assist with basic data entry and office tasks</li></ul>Requirements:<ul><li>1 - 3 Years Experience</li><li>Arabic Nationality Preffered</li><li>English language proficiency</li><li>Proficiency in MS Office (Word, Excel,etc.)</li><li>Visa no 18 Transferable</li><li>Immediate joiners</li></ul>Job Type: Full-timeLanguage:<ul><li>English (Preferred)</li></ul>

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