administrative

Norsec Smart Systems

Overview Join our dynamic team as an Administrative professional and become the backbone of our organization&rsquo;s daily operations! This vital role offers an exciting opportunity to support various departments, streamline processes, and ensure the smooth flow of administrative tasks. If you thrive in a fast-paced environment, possess excellent organizational skills, and enjoy making a positive impact through efficient office management, this position is perfect for you. We are committed to fostering a collaborative and energetic workplace where your contributions truly matter.Duties<ul><li>Manage incoming correspondence, including emails, phone calls, and mail, ensuring timely responses and proper routing </li><li>Organize and maintain physical and digital filing systems for easy access and retrieval of documents </li><li>Coordinate meetings, appointments, and events, including preparing agendas and necessary materials </li><li>Assist with data entry, report generation, and record keeping to support departmental needs </li><li>Support procurement activities by processing purchase orders and tracking office supplies </li><li>Prepare internal communications, memos, and presentations to facilitate effective information sharing </li><li>Collaborate with team members to improve administrative workflows and implement process improvements</li></ul>Requirements<ul><li>Proven experience in administrative support or office management roles </li><li>Excellent organizational skills with keen attention to detail </li><li>Strong communication skills, both written and verbal </li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office management software </li><li>Ability to prioritize tasks effectively in a fast-paced environment </li><li>Demonstrated problem-solving skills and proactive attitude </li><li>Ability to work independently while maintaining a team-oriented approach</li></ul>This role offers an engaging environment where your organizational talents will help keep our operations running seamlessly. We value energetic individuals who are eager to contribute their skills and grow within a supportive company culture. Join us today to be part of a vibrant team dedicated to excellence!Pay: $20.00 - $25.00 per hourWork Location: In person

Administrative

City of Issaquah

<div><div><div><h2 class="jobSectionHeader">Summary</h2></div>
<div>Are you a skilled administrative professional who is passionate about customer service? Join the Administrative Services Department, where your work directly supports the City&rsquo;s mission to enhance lives through public service. The Administrative Specialist position offers a dynamic work environment supporting multiple divisions, including Facilities, Fleet, Information Technology, Communications, and Emergency Management. This role encompasses a wide range of administrative operations, from contract management to requisitions, invoice processing, reporting, and records management. Work is performed independently and with minimal guidance; considerable judgement is needed to determine and evaluate facts, formulate interpretations, and make decisions. 
 
Work Schedule 
Monday - Friday 7am - 3:30pm
This position offers a hybrid work environment with a combination of in-office and telework days. 
 
EQUITY STATEMENT 
The City of Issaquah strives to be a diverse workforce that is representative of the community we serve. We value a variety of perspectives and life experiences and encourage people of all backgrounds to apply. Applicants are considered for employment without regard to race, color, gender, sexual orientation, gender identity or expression, religion, national origin, marital status, age, disability, veteran status, genetic information, or any other protected status under federal, state and local laws. We believe diversity and inclusion among our teammates is critical to the success of our City operations.
</div><div><h2 class="jobSectionHeader">Essential Functions</h2></div>
<div><ul><li>Coordinates vendor and contract negotiations; tracks and monitors contracts and payments.</li><li>
Issues and prepares contracts, purchase orders and invoices, collects receipts and tracks payments.</li><li>
Reviews and evaluates required program or department documents for completeness, processes documents according to guidelines.</li><li>
Assists managers and supervisors with special projects; may gather and compile information or data.</li><li>
Performs specialized administrative support functions in support of department or program activities.</li><li>
May supervise and manage various phases of a program, service, or an administrative function.</li><li>
Research, analyzes and makes recommendations regarding operational and procedural issues.</li><li>
Provides comprehensive administrative and operational support to department managers across multiple divisions</li><li>
Assists in the preparation of the budget; verifies the accuracy of budget information and monitors budget expenditures; tracks and monitors budget related expenditures and revenue.</li><li>
Collects and compiles statistical data on various subjects and other information for inclusion into special and periodic reports; researches and analyzes information, establishes reporting format, and prepares and distributes reports.</li><li>
May have responsibility for highly confidential and sensitive information, security clearance required in some assignments.</li><li>
Establishes and maintains filing systems; oversees management activities and processes in accordance with State law; responds to public records requests by researching, collecting, coordinating, and organizing and tracking the response.</li><li>
Prepares a variety of correspondence, memoranda, minutes, reports and other material, edits and proofs correspondence, reports, flyers and brochures.</li><li>
Arranges and schedules of meetings and conferences.</li><li>
Answers telephones, responds to questions and complaints, relays messages, and resolves problems; explains policies and procedures and greets the public.</li><li>
Collects and distributes mail.</li><li>
Maintains an adequate inventory of office supplies.</li><li>
Operates office equipment.</li></ul></div>
<div><h2 class="jobSectionHeader">Qualifications</h2></div>
<div><ul><li>Graduation from high school, or equivalency; and</li><li>
two (2) years of progressively responsible office and administrative support experience; or any equivalent combination of education, experience, and training that provides the required knowledge, skills and abilities.</li><li>
All applicants must be able to pass a Washington State Patrol background check.</li><li>
This position requires a valid Washington State Driver's License, with a driving record free from serious or frequent violations.</li></ul></div>
<div><h2 class="jobSectionHeader">Knowledge, Skills &amp; Abilities</h2></div>
<div>Knowledge of:<ul><li>
Modern office technology, enterprise business systems, and related software applications.</li><li>
Professional communication standards and etiquette, including written correspondence and verbal interactions.</li><li>
General knowledge of State requirements for public contracting and purchasing.</li><li>
Basic bookkeeping practices and procedures.</li><li>
Technical aspects of specialized administrative functions, i.e. records management, billing and procurement processing, bookkeeping, and inventory tracking.</li><li>
Record-keeping techniques.</li><li>
Administrative research methods and practices.</li><li>
Basic mathematics.</li></ul>
Skill in:<ul><li>
Organizing and prioritizing work across multiple projects.</li><li>
Interpreting and applying policies, procedures, and regulations.</li><li>
Use of computers, computer applications, and software.</li><li>
Clear and effective verbal and written communication.</li></ul>
Ability to:<ul><li>
Perform routine and specialized clerical and administrative duties.</li><li>
Maintain confidentiality and ethical standards.</li><li>
Analyze situations, make decisions, and adopt a course of action.</li><li>
Plan and organize work to meet schedules and timelines.</li><li>
Compose, proofread, and edit general and special correspondence and reports including letters memoranda, management reports, etc.</li><li>
Establish and maintain effective and cooperative working relationships with others.</li><li>
Assist with preparation and monitoring of budgets.</li><li>
Work independently with minimum direction.</li><li>
Read and comprehend business correspondence, policies, and procedures.</li><li>
Mathematical calculations, including financial analysis.</li><li>
Operate office equipment and learn office methods, rules, and policies.</li><li>
Maintain confidentiality of working information.</li><li>
Demonstrate software proficiency sufficiently to effectively perform job duties.</li></ul></div></div></div>
 <div></div><div><div><div>In recognition of the value its employees deliver to the organization, the City of Issaquah offers a generous compensation and benefits package, which includes 12 paid holidays and 2 paid personal holidays per year; vacation and sick leave; medical, dental, vision, and orthodontia insurance for employees and their eligible dependents; optional Flexible Spending Account; Employee Assistance Program; life and disability insurance; wellness program; education tuition reimbursement; deferred compensation options with matching contributions; and retirement benefits through the Washington State Retirement System. The City is a member of the Social Security System.</div></div></div>

Administrative Specialist - Administrative Services

Phyton Talent Advisors

<div>
 
 
 Our financial services client is seeking an Administrative Support Specialist in Indianapolis, Indiana:
 
 
 
 
 
 
 
 Responsibilities:
 
 
 
 
 Tax Season Support
 
 
 <ul>
 <li>
 Provide administrative support to Financial Advisors and CPAs
 </li>
 <li>
 Assist with assembling tax returns and preparing documents for mailing
 </li>
 <li>
 Scan documents into the e-file system
 </li>
 <li>
 Communicate when documents are uploaded into e-file
 </li>
 </ul>
 
 
 Administrative Support
 
 
 <ul>
 <li>
 Answer and transfer client calls
 </li>
 <li>
 Handle client inquiries related to investments
 </li>
 <li>
 Enter notes into client files
 </li>
 <li>
 Filing and document organization
 </li>
 <li>
 Monitor and respond to emails
 </li>
 <li>
 Provide general administrative support to the team
 </li>
 </ul>
 
 
 Qualifications
 
 
 <ul>
 <li>
 College degree preferred
 </li>
 <li>
 Strong administrative background
 </li>
 <li>
 Comfortable working in a
 
 paper-heavy environment
 
 </li>
 <li>
 Strong organizational and communication skills
 </li>
 <li>
 Ability to work with a
 
 direct management style
 
 </li>
 </ul>
</div>

Administrative Assistant

Innovation City

<div>
 
 
 Role Overview
 
 
 
 The Administrative Assistant will play a key role in ensuring smooth internal coordination and efficient daily operations. This person will provide administrative support across different functions, helping manage schedules, documentation, communication, and general office requirements.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Provide day-to-day administrative support to the team and senior stakeholders
 </li>
 <li>
 Manage calendars, meeting schedules, and internal coordination
 </li>
 <li>
 Handle documentation, filing, and record-keeping in an organized manner
 </li>
 <li>
 Prepare letters, reports, presentations, and other administrative documents as needed
 </li>
 <li>
 Support with travel bookings, meeting arrangements, and event logistics
 </li>
 <li>
 Coordinate with internal departments and external parties when required
 </li>
 <li>
 Track office supplies and support general office administration
 </li>
 <li>
 Assist with invoices, purchase requests, and other basic administrative tasks
 </li>
 <li>
 Maintain accurate databases, trackers, and internal records
 </li>
 <li>
 Support the team with ad hoc administrative and operational tasks
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration or a related field is preferred
 </li>
 <li>
 2&ndash;4 years of experience in an administrative or executive support role
 </li>
 <li>
 Strong organizational and multitasking skills
 </li>
 <li>
 Good written and verbal communication skills
 </li>
 <li>
 Proficiency in Microsoft Office, especially Excel, Word, and PowerPoint
 </li>
 <li>
 Ability to work in a fast-paced environment and manage priorities effectively
 </li>
 <li>
 High attention to detail and a strong sense of responsibility
 </li>
 <li>
 Professional, positive, and team-oriented attitude
 </li>
 </ul>
 
 
 
 
 
 Preferred Profile
 
 
 <ul>
 <li>
 Experience supporting senior stakeholders or leadership team members
 </li>
 <li>
 Experience working in a startup, government, or fast-paced corporate environment
 </li>
 <li>
 Comfortable handling confidential information with discretion
 </li>
 <li>
 Arabic is a plus
 </li>
 </ul>
 
 
</div>

One Federal Solution

<div>
 One Federal Solution (OFS) is seeking an Administrative Assistant to join our Corporate team at our headquarters in Alexandria, VA. This in-office, part-time role supports day-to-day office operations, provides administrative assistance to internal teams, and assists with basic financial tasks. We are looking for a detail-oriented, organized, and proactive individual who can efficiently manage administrative responsibilities while supporting clerical finance functions.
 
 
 
 Office &amp; Administrative Support:
 
 
 
 <ul>
 <li>
 Serve as the first point of contact for visitors and maintain a professional office environment
 </li>
 <li>
 Manage incoming calls, mail, and general correspondence
 </li>
 <li>
 Coordinate calendars, meetings, and internal office logistics
 </li>
 <li>
 Maintain office supplies, equipment, and overall organization
 </li>
 <li>
 Provide administrative support to leadership, including the President &amp; CEO
 
 
 </li>
 </ul>
 
 Administrative Assistant Corporate Support:
 
 
 
 <ul>
 <li>
 Assist with basic data entry and administrative tracking tasks
 </li>
 <li>
 Support timesheet reminders and general internal follow-ups
 </li>
 <li>
 Coordinate with internal teams to ensure smooth day-to-day operations
 </li>
 <li>
 Assist with special projects and ad hoc administrative needs
 
 
 </li>
 </ul>
 
 Administrative Assistant Required Qualifications:
 
 
 
 <ul>
 <li>
 Previous administrative or office support experience
 </li>
 <li>
 Strong organizational and communication skills
 </li>
 <li>
 Proficiency in Microsoft Office (Word, Excel, Outlook)
 </li>
 <li>
 Ability to multitask, prioritize, and work independently
 </li>
 <li>
 High level of professionalism and discretion
 
 
 </li>
 </ul>
 A
 
 dministrative Assistant Preferred:
 
 
 
 <ul>
 <li>
 Experience in a corporate or government contracting environment
 </li>
 <li>
 Experience supporting executives or leadership teams
 
 
 </li>
 </ul>
 
 About One Federal Solution
 
 
 
 One Federal Solution (OFS) is an innovative Professional Services provider with over 20 years of experience supporting Defense and Civilian agencies. OFS specializes in Business Intelligence, Acquisition and Procurement, and other Professional Services. We are pioneers, builders, thought leaders, and pride ourselves in thinking outside the box to co-create with our customers, helping them achieve excellent enterprise wide outcomes. As a certified Service-Disabled Veteran-Owned Small Business (SDVOSB), OFS is committed to providing people who deliver high performance and excellence to our government partners.
</div>

G&B Construction

Administrative Assistant &ndash; OverviewWe are seeking a detail-oriented Administrative Assistant to support our team within a fast-paced construction environment. This role is responsible for organization, document preparation, and administrative coordination to support both office operations and ongoing construction projects. Experience in the construction or contracting industry is highly preferred.Duties and ResponsibilitiesTypical responsibilities include, but are not limited to:<ul><li>Document Management: Organize and maintain digital files, including project documents, reports, and internal records. Ensure all documentation is accurate and easily accessible.</li><li>Administrative Support: Assist in preparing, formatting, and finalizing correspondence, reports, proposals, and presentations.</li><li>Data Tracking &amp; Reporting: Maintain logs and spreadsheets to track project timelines, submissions, and key deadlines.</li><li>Vendor &amp; Subcontractor Coordination: Communicate with vendors, subcontractors, and internal staff to gather information, confirm details, and support project needs.</li><li>Scheduling &amp; Coordination: Coordinate meetings, deadlines, and workflow priorities across teams, including project managers and field staff.</li><li>Compliance &amp; Documentation: Assist with collecting and organizing required construction-related documentation such as insurance certificates (COIs), contracts, and compliance materials.</li><li>Project Support: Provide administrative assistance for active construction projects, including organizing files, preparing documentation, and ensuring all required materials are in place.</li><li>General Office Support: Perform additional administrative duties as needed to support daily operations.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree preferred (Business Administration, Communications, Construction Management, or related field).</li><li>Minimum 2 years of experience in an administrative, office support, or coordination role.</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and PDF editing tools.</li><li>Strong organizational, writing, and proofreading skills.</li><li>High attention to detail with the ability to manage multiple tasks and deadlines.</li><li>Excellent verbal and written communication skills.</li><li>Ability to work independently while collaborating with a team.</li></ul>Preferred Qualifications<ul><li>Prior experience in the construction, contracting, or related industry strongly preferred.</li><li>Familiarity with construction documents, bid processes, or project coordination workflows.</li><li>Experience with document management systems or shared digital platforms.</li><li>Basic understanding of project documentation, contracts, or estimating processes.</li></ul>Pay: From $25.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Health insurance</li><li>Paid time off</li></ul>Work Location: In person

Nike

<div>
 
 Work options:
 
 Hybrid
 
 
 Mon-Thurs: Onsite
 
 
 
 Expression of Interest for:
 
 Administrative roles
 
 
 
 Locations
 
 : Beaverton, OR | Boston, MA
 
 
 
 As an Administrative Assistant contractor at Nike, you can do work with impact. To be considered for future Administrative Assistant opportunities, express your interest now and be added to the Nike Contract Talent Community and the Administrative Talent Pool.
 
 
 
 NIKE, Inc. does more than outfit the world's best athletes. It is a place to explore potential, obliterate boundaries and push out the edges of what can be. The company looks for people who can grow, think, dream and create. Its culture thrives by embracing diversity and rewarding imagination. The brand seeks achievers, leaders and visionaries. At Nike, it&rsquo;s about each person bringing skills and passion to a challenging and constantly evolving game.
 
 
 
 What You Will Work On
 
 
 
 As an Administrative Assistant your responsibilities will encompass a wide range of administrative tasks, from maintaining office operations to coordinating meetings, events, and travel arrangements. Additionally, you will be responsible for providing excellent reception services, handling confidential information with discretion, and assisting with presentations and reports.
 
 
 
 What You Will Do
 
 
 
 <ul>
 <li>
 Manage complex calendars across time zones, coordinate meetings, and handle travel logistics
 </li>
 <li>
 Process and reconcile expenses using Concur
 </li>
 <li>
 Support internal communications and assist with event planning and team coordination
 </li>
 <li>
 Prepare presentations and documents using Microsoft Office Suite and Campaign Monitor
 </li>
 <li>
 Ensure accuracy and follow-through across multiple tasks and stakeholders
 </li>
 <li>
 Serve as a key point of contact for cross-functional teams and external partners
 
 
 </li>
 </ul>
 
 What You Bring
 
 
 
 <ul>
 <li>
 Previous experience supporting senior executives in an administrative capacity
 </li>
 <li>
 Strong attention to detail and ability to multitask effectively
 </li>
 <li>
 Energetic, driven, and eager to learn
 </li>
 <li>
 Excellent communication and organizational skills
 </li>
 <li>
 Experience with Concur, Campaign Monitor, and Microsoft Office Suite
 </li>
 <li>
 Prior experience at Nike, Converse, or in a retail/product creation environment is a plus
 </li>
 </ul>
</div>

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