administrative

A-Better Heat & Air Conditioning

Job Overview A-Better Heat &amp; Air Conditioning, a leading Oklahoma-based HVAC contractor with over 40 years of industry experience, is seeking a highly organised and professional Administrative Assistant to join our team in Oklahoma City, Oklahoma. This is a Full-Time position in a dynamic and customer-focused environment. The successful candidate will be the backbone of our office operations, ensuring smooth administrative processes and providing outstanding support to our certified technicians and valued clients. We are looking for an individual who is proactive, reliable, and capable of managing multiple tasks efficiently. The offered compensation for this role is $32 - $49 USD per hour. Responsibilities As an Administrative Assistant, you will be a key member of our team, responsible for the day-to-day administrative tasks that keep our business running effectively. Your primary duties will include: • Acting as the first point of contact for clients, handling incoming calls and emails with professionalism and courtesy. • Scheduling service appointments and managing the calendars for our team of HVAC technicians. • Assisting with the preparation of quotes, invoices, and processing customer payments. • Maintaining and organising both digital and physical filing systems. • Managing office supplies inventory and placing orders when necessary. • Providing general administrative support to management and the technical team. • Updating and maintaining the customer database with accurate information. • Coordinating with technicians to ensure seamless communication and job preparation. Qualifications We are looking for a candidate with a strong administrative background and a commitment to excellence. Key qualifications include: • Proven experience in an administrative or office support role. • Excellent written and verbal communication skills. • Strong organisational and time-management abilities, with a keen eye for detail. • Proficiency in the Microsoft Office Suite (Word, Excel, Outlook). • A professional, friendly, and helpful demeanour. • The ability to work independently and as a collaborative member of a team. • Experience in the service or contracting industry is an advantage but not essential. • A minimum of a high school diploma or equivalent. Benefits We value our employees and are pleased to offer a competitive benefits package, including: • A competitive hourly wage. • Opportunities for professional growth and development. • A supportive and positive work environment. • Paid time off and public holidays.

Administrative Assistant

Strive Northwest

Job OverviewThe EI Administrative Assistant provides administrative support to the Pediatric Therapy Early Intervention program. This position is responsible for maintaining internal data and tracking systems for our clients' intake through Discharge processes while ensuring compliance with program and contractual requirements for our Washington State Early Support for Infants and Toddlers program.Responsibilities<ul><li>Administer the Early Intervention client referral and intake process</li><li>Data entry with a high level of accuracy and efficiency within multiple software programs</li><li>Administer Early Intervention program paperwork, ensuring completion of all requirements, may include travel to client homes</li><li>Verify and input demographic, insurance, and primary care information into electronic medical record</li><li>Schedule and process Early Intervention evaluations</li><li>Ensure Early Intervention client timelines are met; ESIT monthly count reports and school district paperwork submitted as required</li><li>Maintain a high degree of client and employee confidentiality under HIPPAA standards</li><li>Serve as a liason to billing team</li><li>Provide backup to scheduler or another admin as needed</li><li>Provide administrative support to VP of Pediatric Therapy as needed</li><li>Provide a broad range of support to program management and employees</li></ul>Requirements<ul><li>Bachelor Degree in Education or related field required</li><li>Prior administrative experience required</li><li>Experience working with children and families within Early Intervention programs</li><li>Strong computer skills with an emphasis on Microsoft Office</li><li>Ability to multi-task, prioritize, problem-solve, and meet expected deadlines with attention to details</li><li>Current First Aid and CPR qualification or ability to obtain certification within 30 days</li><li>Must pass a criminal history background check</li></ul>Pay: $26.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Referral program</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Office 365: 3 years (Required)</li></ul>Work Location: In person

Buccellati

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 We are seeking a highly organized and detail-oriented Administrative Assistant to support the daily operations of our Buccellati Middle East office. Reporting to the Brand Director, the Administrative Assistant will be responsible providing comprehensive administrative support, managing transversal projects and ensuring the smooth execution of office activities.
 
 
 
 The Responsibility Of This Position Include
 
 
 
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 Assist with internal procedures including Finance requests (e.g: Purchase Orders, Payment Requests&hellip;) maintaining expense sheets and tracking payment progress
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 Process and monitor invoices, expenses, and other financial documentation
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 Provide scheduling support to the Brand Director including booking appointments, meetings, and managing travel arrangements (itineraries, expenses etc &hellip;)
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 Assist in the preparation of meetings, including creating agendas, gathering materials, and recording minutes
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 Support event organization and facilitate local team activities (e.g: retail team meetings / partners meeting, team-buildings events&hellip;)
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 Prepare correspondence, reports, and presentations as needed
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 Assist in planning and organizing visits of visitors
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 Liaise with HQ, partners and local agencies on various topics including Training arrangements
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 Liaise with vendors, service providers, and clients as necessary for specific orders and services
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 Provide ad-hoc projects support to the office team
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 Perform general office and clerical duties to ensure the smooth operation of the office
 
 
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 Candidate Profile
 
 
 
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 Bachelor&rsquo;s degree in Business Administration or related field.
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 Previous experience in a fast-paced office environment, ideally 5 years-experience in a similar role
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 Proven experience as an administrative assistant, office assistant, or in a similar role.
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 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
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 Strong organizational and time-management skills, with the ability to multitask and prioritize tasks effectively.
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 Effective communication and written skills
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 Very organized, attention to details
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 Ability to work independently and collaboratively in a team environment.
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 Fluent in English (additional language skills such as Italian or Arabic are a plus)
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Climate Control Systems of Greenwood INC

Climate Greenwood is seeking a reliable and detail-oriented multi-tasker with excellent communication skills and an upbeat attitude. Candidates should be able to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, making reservations or travel arrangements, and generally being a helpful and positive presence in the workplace.To be successful as an administrative assistant, candidates should be professional, polite, and attentive while also being accurate. They should always be prepared and responsive, willing to meet each challenge directly. Administrative assistants must be comfortable with computers, general office tasks, and excel at both verbal and written communication. Most importantly, administrative assistants should have a genuine desire to meet the needs of others.<h3>Responsibilities:</h3><ul><li>Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.</li><li>Providing real-time scheduling support by booking appointments and preventing conflicts.</li><li>Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.</li><li>Screening phone calls and routing callers to the appropriate party.</li><li>Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.</li><li>Greet and assist visitors.</li><li>Maintain polite and professional communication via phone, e-mail, and mail.</li><li>Anticipate the needs of others in order to ensure their seamless and positive experience.</li></ul><h3>Requirements:</h3><ul><li>Associate’s Degree in a related field.</li><li>Prior administrative experience.</li><li>Excellent computer skills, especially typing.</li><li>Attention to detail.</li><li>Multilingual may be preferred or required.</li><li>Desire to be proactive and create a positive experience for others.</li></ul>

danilowicz

Job Title: Administrative Support Location: Hawaiian Gardens, California, United States Employment Type: Full-time Salary: $58,000 - $125,000 USD per annum Job Overview Realtor.com® is seeking a highly organised and proactive Administrative Support professional to join our team. At Realtor.com®, we are dedicated to helping people have a positive experience throughout their home journey by providing comprehensive information, tools, and professional expertise. This role is essential to our mission, ensuring the smooth and efficient operation of our office. The ideal candidate will be a detail-oriented individual with excellent communication skills, capable of managing multiple tasks and contributing to a productive work environment that empowers our team to deliver exceptional service. Key Responsibilities • Provide comprehensive administrative support to ensure efficient office operations. • Manage calendars, schedule appointments, and coordinate meetings, including preparing agendas and taking minutes. • Handle incoming and outgoing correspondence, including emails, phone calls, and mail. • Prepare and edit documents, reports, and presentations with a high degree of accuracy. • Maintain and organise both physical and digital filing systems. • Assist with basic bookkeeping tasks, such as processing expense reports and invoices. • Manage office supplies inventory and place orders as necessary. • Act as a point of contact for internal and external stakeholders, providing a professional and welcoming service. Qualifications and Skills • Proven experience in an administrative, office support, or similar role. • Exceptional organisational and time-management skills with the ability to prioritise tasks effectively. • Strong proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). • Excellent written and verbal communication skills. • A high level of attention to detail and a commitment to accuracy. • The ability to work independently with minimal supervision and collaboratively as part of a team. • A proactive approach to problem-solving and the ability to handle confidential information with discretion. What We Offer • A competitive annual salary ranging from $58,000 to $125,000 USD. • The opportunity to be part of a dynamic and innovative team that is transforming the property market. • A supportive and collaborative work culture that values your contribution. • Opportunities for professional growth and career development.

Administrative Support

Job Overview The Institute of Knowledge (IOK) is seeking a highly organised and proactive individual to join our team as an Administrative Support professional. This is a full-time position based in Tallahassee, Florida, United States. As a key member of our team, you will provide essential support to our educational programmes and community services. The ideal candidate will be a meticulous and reliable professional, capable of managing a variety of administrative tasks to ensure the smooth operation of our institute. You will be joining an organisation dedicated to fostering a finer future through high-quality Islamic educational programming that connects individuals with valuable resources for personal and spiritual growth. Responsibilities * Provide comprehensive administrative support to ensure efficient office operations. * Manage and respond to correspondence, including emails and phone enquiries, in a timely and professional manner. * Assist in scheduling appointments, meetings, and events, and maintain organisational calendars. * Support the administration of our educational programmes, which may include student enrolment, record keeping, and communication with parents and students. * Help to coordinate community events and onsite courses, ensuring all logistical needs are met. * Maintain and update databases and filing systems, ensuring the accuracy and confidentiality of information. * Prepare reports, presentations, and other documents as required. * Liaise effectively with staff, students, and the wider community to build positive relationships. Qualifications * Proven experience in an administrative, office support, or similar role. * Excellent organisational skills with the ability to prioritise tasks and manage time effectively. * Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). * Exceptional written and verbal communication skills. * High level of attention to detail and accuracy. * Ability to work independently as well as collaboratively within a team environment. * A professional and courteous demeanour with strong interpersonal skills. * Experience working within an educational or non-profit setting is desirable but not essential. Salary and Benefits * This role offers a competitive hourly wage of $25 - $35 USD, commensurate with experience. * As a full-time employee, you will be eligible for a comprehensive benefits package.

Houston Forensic Science Center, Inc.

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 Job Description
 
 
 
 Houston Forensic Science Center, Inc. (HFSC), is an independent organization created by Houston Mayor Annise Parker and the Houston City Council to provide forensic science services formerly delivered by the Houston Police Department. HFSC has been officially registered as a Texas Local Government Corporation* since June 26, 2012.
 
 
 
 HFSC is now seeking a full time Administrative Assistant - Research, Technology and Development Division
 
 
 
 
 Position Summary
 
 
 
 Reporting to the Director of Research, Technology and Development (RTD), the Research and Technology Administrative Assistant provides both routine and complex administrative, operational, and data management support to the Director of RTD. This position is responsible for coordinating administrative activities, maintaining accurate records and databases, preparing reports and correspondence, analyzing data, and providing technical assistance to support divisional operations and strategic initiatives.
 
 
 The ideal candidate is a highly organized, detail-oriented professional with strong analytical and problem-solving skills who thrives in a fast-paced, collaborative environment. We are seeking an enthusiastic individual who is eager to expand their knowledge, develop new skills, and contribute to a team committed to continuous improvement and operational excellence.
 
 
 Specific duties of the Research and Technology Administrative Assistant may include, but are not limited to:
 
 
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 Perform a broad range of routine and complex clerical, administrative, and operational support duties while maintaining the highest standards of integrity, professionalism, and confidentiality.
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 Prepare, edit, and distribute reports, presentations, correspondence, and other business documents.
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 Coordinate and manage the flow of information and communications within the division and with internal and external stakeholders.
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 Coordinate vendor activities, monitor contract administration, and assist with procurement processes in accordance with organizational policies and procedures.
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 Participate in continuous performance improvement initiatives that support divisional goals and operational efficiency.
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 Assist in the development, implementation, maintenance, and monitoring of departmental policies, standards, procedures, and best practices.
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 Provide comprehensive administrative support throughout the grant lifecycle, including both pre-award and post-award activities.
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 Assist with grant proposal development, budget preparation, procurement activities, project coordination, progress reporting, and maintenance of grant records.
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 Monitor grant documentation to help ensure compliance with applicable funding requirements, organizational policies, and reporting deadlines
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 Collect, review, compile, analyze, and maintain complex data to support grants, projects, operational reporting, and management decision-making.
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 Coordinate and support special projects, strategic initiatives, meetings, and other assignments as needed.
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 Perform other related duties and responsibilities as assigned.
 
 
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 Required Experience
 
 
 
 
 
 MINIMUM EDUCATIONAL REQUIREMENTS
 
 
 
 
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 Bachelor's degree in Business Administration, Public Administration, Accounting, Finance, or a related field is required.
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 Direct related job experience may be considered as a substitute for college degree.
 
 
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 Minimum Experience Requirements
 
 
 
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 Previous experience in an administrative role is required.
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 Ability to read and interpret technical data and verbiage is a plus.
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 Demonstrated experience in grant administration is strongly preferred.
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 Experience in data entry and database management is a plus.
 
 
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 Requirements
 
 
 
 
 
 KNOWLEDGE AND SKILL REQUIREMENTS
 
 
 
 
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 Demonstrated proficiency in Microsoft Office Suite products (Word, PowerPoint and Teams)
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 Advanced proficiency in Microsoft Excel, including formulas, pivot tables, data analysis, and reporting
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 Strong organizational and interpersonal skills
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 Excellent communication skills, both written and oral
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 Adept at working in collaborative, team-oriented settings
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 Ability and willingness to learn new technologies and methodologies as needed
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 Demonstrated experience in proactively managing multiple priorities and deadlines effectively
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 Excellent problem-solving, critical thinking and project management skills
 
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 Benefits
 
 
 
 The Houston Forensic Science Center offers a competitive salary and benefit package.
 
 
 Keyword: Administrative Assistant
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