administrative

CMC:Berkshires

<div>Description:

CMC: Center for Motivation &amp; Change has been providing compassionate, collaborative and expert evidence-based treatment for people struggling with substance problems for the last 10 years. CMC:Berkshires is our private 15-bed residential treatment center located on 200 acres in the Berkshire Mountains of Western Massachusetts. We are driven by optimism about people&rsquo;s capacity to change and by our commitment to the science of change.
Position Summary
The Administrative Coordinator supports the daily administrative operations of the program, ensuring that documentation systems, administrative workflows, and operational logistics run smoothly. This role maintains client documentation systems, coordinates administrative processes across departments, and assists with client billing coordination and tracking in collaboration with the program&rsquo;s finance and bookkeeping teams. The position performs administrative support functions under the direction of program leadership and supports documentation practices consistent with program policies and regulatory requirements. Weekend administrative coordination and operational support are required to maintain program continuity. 
Essential Responsibilities<ul><li>
Maintain administrative systems used for program operations, including documentation systems, billing platforms, and program management software.</li><li>
Upload, organize, and maintain client records and assist with chart completion and chart-closing processes.</li><li>
Maintain program materials, treatment binders, office supplies, and the clinical resource library.</li><li>
Coordinate shipping, receiving, and weekly purchasing of client sundries.</li><li>
Maintain client accounts in the property management system (RoomKey) and enter ancillary client charges and payments.</li><li>
Assist with tracking client receivables and processing client payments.</li><li>
Serve as liaison with insurance advocates regarding authorizations, claims, and reimbursements.</li><li>
Receive and route vendor invoices and coordinate billing inquiries with vendors and the bookkeeping team.</li><li>
Provide weekend administrative coordination and assist with schedule adjustments, admissions logistics, and general program support.</li></ul>
Compliance &amp; Confidentiality<ul><li>
Maintain confidentiality of client and program information in accordance with HIPAA and 42 CFR Part 2.</li><li>
Handle documentation and records in accordance with program policies and applicable licensing standards, including BSAS requirements.</li><li>
Support accurate administrative recordkeeping for internal reviews, insurance audits, and regulatory inquiries.</li><li>
Report documentation discrepancies or potential compliance concerns to program leadership.</li></ul>
Requirements: 
Qualifications<ul><li>
Five + years of administrative or office coordination experience preferred.</li><li>
Strong organizational skills and attention to detail.</li><li>
Strong customer service skills.</li><li>
Ability to multi-task and work independently.</li><li>
Proficiency with common office software and administrative systems to include Google Workspace.</li><li>
Ability to maintain confidentiality of client and financial information.</li><li>
Experience in healthcare, behavioral health, residential treatment, or hospitality environments is strongly preferred.</li><li>
Weekend availability (remote access).</li></ul>
Preferred Experience
The ideal candidate will have experience in one or more of the following environments:<ul><li>
Behavioral health, healthcare, residential treatment, or hospitality programs.</li><li>
Administrative coordination involving client records, scheduling systems, or documentation management.</li><li>
Work involving insurance authorization processes, client billing coordination, or program administration.</li><li>
Roles requiring high levels of organization, discretion, and multi-system administrative work.</li><li>
Experience supporting clinical or treatment program operations is strongly preferred.</li></ul>
Physical Demands
This position is primarily office-based and requires extended computer use and occasional lifting of office materials (up to approximately 25 pounds).
Disclaimer
This job description describes the general nature of the role and is not intended to be a complete list of all duties. Additional responsibilities may be assigned as needed.
Benefits
CMC: Center for Motivation &amp; Change offers excellent benefits to include:<ul><li>
Competitive Pay</li><li>
Medical, Dental, Vision, Life, Short Term Disability for Benefit-Eligible Employees</li><li>
401K</li><li>
Employer Match 401K</li><li>
Flexible Spending Account (FSA)</li><li>
Paid Time Off (PTO)</li><li>
Provided Chef-Prepared Meals at No Cost to Employee</li><li>
Access to Fitness Center</li><li>
Discounted Massage/ Body Work</li><li>
Beautiful Rural Work Setting</li><li>
Opportunities for Advancement</li></ul></div>

Administrative Coordinator

Tuba Group, Inc.

<div>
 
 
 Position Description Summary:
 
 
 
 The Administrative Support Assistant provides essential administrative, timekeeping, travel, and coordination support to cross functional teams managing large-scale, multimillion dollar design and construction projects across the National Park Service. The AA ensures operational continuity, accuracy of administrative data, and timely support for project, contracting, planning, and budget staff.
 
 
 Hybrid: 50% onsite at Denver Federal Center + 50% telework
 
 
 Hours: Monday&ndash;Friday, 06:00&ndash;18:00 MT, with required core hours 09:00&ndash;15:00 MT
 
 
 
 
 
 
 Responsibilities:
 
 
 <ul>
 <li>
 
 Timekeeping &amp; Records
 
 </li>
 <li>
 Serve as the divisional timekeeper.
 </li>
 <li>
 Enter, maintain, and update employee time and attendance records.
 </li>
 <li>
 Ensure accurate accounting codes and 100% accuracy for entries.
 </li>
 <li>
 
 Travel Coordination
 
 </li>
 <li>
 Coordinate all staff travel arrangements.
 </li>
 <li>
 Prepare travel authorizations, vouchers, approvals, and itineraries.
 </li>
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 Maintain travel tracking spreadsheets.
 </li>
 <li>
 Reconcile monthly travel card statements.
 </li>
 <li>
 
 Administrative Support
 
 </li>
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 Coordinate and schedule divisional meetings.
 </li>
 <li>
 Maintain professional communication and documentation.
 </li>
 <li>
 Provide additional administrative support as assigned.
 </li>
 </ul>
 
 
 Skills &amp; Experience:
 
 
 <ul>
 <li>
 Highly organized and detail oriented
 </li>
 <li>
 Excellent communication skills&mdash;professional, clear, and customer focused
 </li>
 <li>
 Strong multitasker able to handle fast-paced, deadline-driven work
 </li>
 <li>
 Confident working independently with minimal supervision
 </li>
 <li>
 Comfortable coordinating with multiple stakeholders daily
 </li>
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 Reliable, punctual, and consistent&mdash;attendance and continuity are critical
 </li>
 <li>
 
 Required Minimum Qualifications
 
 </li>
 <li>
 High School Diploma or equivalent
 </li>
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 2+ years of administrative support experience
 </li>
 <li>
 Proficiency with Microsoft Office Suite (Word, Excel, Outlook, Teams)
 </li>
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 Strong data entry skills
 </li>
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 Experience with timekeeping, travel coordination, or financial/administrative tasks preferred
 </li>
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 Strong problem-solving and conflict resolution skills
 </li>
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 Personal Traits
 
 </li>
 <li>
 Professional demeanor
 </li>
 <li>
 Highly accurate&mdash;zero error mindset (especially for time and travel data)
 </li>
 <li>
 Positive attitude and strong customer-service orientation
 </li>
 <li>
 Discreet and trustworthy with sensitive personnel information
 </li>
 </ul>
 
 
 Education:
 
 
 <ul>
 <li>
 High School Diploma or equivalent
 </li>
 <li>
 At least 2 years of administrative experience
 </li>
 <li>
 Proficiency with Microsoft Office Suite
 </li>
 <li>
 Strong data entry, communication, and problem-solving skills
 </li>
 </ul>
 
 
 Security Clearance Required:
 
 
 <ul>
 <li>
 Contractor personnel must complete:
 </li>
 <li>
 Background Investigation (per DOI standards) - Public Trust
 </li>
 <li>
 IT Security Awareness Training (initial + annual)
 </li>
 <li>
 HSPD 12 credentialing steps
 </li>
 <li>
 NPS Rules of Behavior
 </li>
 </ul>
 
 
</div>

Administrative Assistant

Gaubert Food Marts

Gaubert Oil is hiring a Part-Time Administrative Assistant for the Maintenance DepartmentJob SummaryThe Administrative Assistant will assist the Maintenance Manager in coordinating the daily operation of the maintenance department. This position will be based in Thibodaux, LA and will report to the Maintenance Manager.Responsibilities&middot; Data Entry&middot; Scanning&middot;General administrative duties&middot; Keep good communications with all staff and between departmentsExperience/Qualifications&middot; Administrative experience preferred&middot; Computer knowledge required, including Excel&middot; Organizational skills a must&middot; Attention to detail, accuracy and thoroughness&middot; Ability to work under moderate supervision&middot; Growth Mindset &amp; Safety orientedPay: From $1.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul>Work Location: In person

IIQAF

<div>Company: IIQAF Group 
Location: Riyadh, Saudi Arabia 
Industry: Hospital / Health Care 
Salary: SAR 6,500 &ndash; SAR 7,000 per month 
Job Type: Full-Time
<h2 class="jobSectionHeader">Job Overview</h2>
IIQAF Group is seeking a highly organized and proactive Administrative Assistant in Riyadh to support our healthcare and hospital operations. The ideal candidate will have experience in office administration, scheduling, document management, data entry, and administrative coordination.
This position is suitable for candidates searching for Administrative Assistant jobs in Riyadh, Office Assistant jobs Saudi Arabia, Healthcare Administration roles, Hospital Administrative Coordinator positions, or Admin Support jobs in KSA.
<h2 class="jobSectionHeader">Key Responsibilities</h2>
<ul><li>Provide daily administrative and office support to healthcare management</li><li>
Manage schedules, appointments, and meeting coordination</li><li>
Maintain accurate records, reports, and documentation</li><li>
Handle phone calls, emails, and internal communications</li><li>
Assist with data entry and database management</li><li>
Prepare reports, presentations, and administrative documents</li><li>
Coordinate with hospital departments and staff</li><li>
Maintain office supplies and administrative systems</li><li>
Ensure compliance with company policies and healthcare regulations</li></ul>
<h2 class="jobSectionHeader">Requirements</h2>
<ul><li>Bachelor&rsquo;s degree or diploma in Business Administration, Healthcare Administration, or related field</li><li>
Experience in hospital or healthcare environment preferred</li><li>
Proficiency in Microsoft Office (Word, Excel, Outlook)</li><li>
Strong organizational and multitasking skills</li><li>
Excellent communication and interpersonal abilities</li><li>
Ability to maintain confidentiality and handle sensitive information</li><li>
Immediate availability preferred</li></ul></div>

iTrade Pay

<div>
 
 Administrative Assistant Job Description
 
 
 
 We are looking for a multi-tasker administrative assistant to bring a positive vibe to the office. Our ideal candidate is a master in organization and communication skills and excels in handling office tasks. The position is perfect for assisting management and visitors by managing calls, e-mails, questions, and other similar duties.
 
 
 We are looking for an experienced and reliable candidate who can help others by bringing a positive workplace presence. If you are confident about your organization and management skills and have a great need to help others, don&rsquo;t hesitate to contact us.
 
 
 
 Administrative Assistant Duties &amp; Responsibilities
 
 
 
 Answer and direct phone calls
 
 
 Provide general support to employees and visitors
 
 
 Prepare communications such as emails, text messages, spreadsheets, and others.
 
 
 Upsell on every client touch point
 
 
 Create professional email blast and text promotions
 
 
 Handle other administrative tasks such as filing, copying, binding, scanning, etc.
 
 
 
 Administrative Assistant Requirements
 
 
 
 High school diploma or equivalent education
 
 
 Administrative assistant or relevant working experience
 
 
 Proficient in MS Office
 
 
 Understanding of office systems and procedures
 
 
 Knowledge of office equipment
 
 
 Exceptional time management and organization skills
 
 
 Ability to prioritize work and plan ahead
 
 
 Great attention to detail and ability to multitask
 
 
 Excellent written and verbal communication skills
</div>

Madison-Champaign Educational Service Center

The Madison-Champaign Educational Service Center is seeking a highly organized and customer-focused Administrative Assistant to support our preschool program. This position plays an important role in ensuring the smooth daily operation of the administrative office while providing excellent service to staff, families, and community partners.Minimum Qualifications<ul><li>High school diploma required</li><li>Administrative support experience supported by training or work history</li><li>Proficiency with computer hardware/software and Google-based systems</li><li>Strong spelling, proofreading, and grammar skills</li><li>Strong attention to detail and organizational ability</li><li>Commitment to providing outstanding customer service</li><li>Successful completion of required background checks and fingerprinting</li></ul>Assignment<ul><li>MCESC Administrative Office in Urbana, Ohio</li><li>7.5 hours/daily; 5 days/week</li><li>211 days per year</li></ul>Benefits:<ul><li>Dental insurance</li><li>Employee assistance program</li><li>Flexible spending account</li><li>Health insurance</li><li>Professional development assistance</li><li>Retirement plan</li><li>Tuition reimbursement</li><li>Vision insurance</li></ul>Work Location: In person

BEACON BEHAVIORAL SUPPORT SERVICES

<div><h1 class="jobSectionHeader">Administrative Assistant &ndash; Job Description</h1><h2 class="jobSectionHeader">
Position Summary</h2>
The Executive Admin Assistant provides essential administrative, organizational, and operational support to ensure the smooth day-to-day functioning of the office and to assist executives and cross-department teams. This role helps maintain documentation, coordinate schedules, support vendor and contract processes, and assist with compliance and operational tasks across a multi-entity behavioral health organization.<h2 class="jobSectionHeader">
Vendor &amp; Contract Support</h2><ul><li>Assist with maintaining vendor, provider, and partner contact lists and documentation.</li><li>Track contract renewal dates, organize files, and maintain executed agreements.</li><li>Support leaders by gathering information related to vendor performance or service issues.</li><li>Maintain centralized contract folders and assist with preparing files needed for audits or due diligence.</li></ul><h2 class="jobSectionHeader">
Insurance &amp; Risk Administrative Support</h2><ul><li>Maintain insurance documentation, certificates of coverage, and policy files.</li><li>Assist with gathering required information for claims submissions.</li><li>Support scheduling and administrative tasks related to policy renewals.</li><li>Keep insurance documentation organized across multiple entities and facilities.</li></ul><h2 class="jobSectionHeader">
Acquisition &amp; Integration Support</h2><ul><li>Assist with organizing documents, schedules, and communications for clinic acquisitions.</li><li>Upload and maintain files in secure data rooms.</li><li>Support gathering contracts, leases, agreements, and compliance documents during due diligence.</li></ul>
- Provide administrative support during pre- and post-integration phases.<h2 class="jobSectionHeader">
Compliance &amp; Administrative Documentation</h2><ul><li>Maintain accurate records for licensing, provider documents, and corporate filings.</li><li>Assist in preparing simple compliance forms, summaries, or reports.</li><li>Track deadlines for corporate filings such as annual reports, DBAs, and name registrations.</li></ul><h2 class="jobSectionHeader">
Operational Systems &amp; Process Support</h2><ul><li>Support ongoing administrative projects, process improvements, and database maintenance.</li><li>Maintain vendor lists, contact sheets, and administrative documentation systems.</li><li>Assist with travel bookings, hotel reservations, and logistics coordination.</li><li>Support office and operational setup during new clinic integrations.</li></ul><h2 class="jobSectionHeader">
Executive Support</h2><ul><li>Manage calendars, coordinate meetings, and arrange travel for assigned leaders.</li><li>Prepare meeting agendas, take notes, and distribute follow-up items.</li><li>Assist in preparing documents, summaries, and reports for leadership.</li><li>Communicate with internal departments on behalf of leadership as needed.</li></ul><h2 class="jobSectionHeader">
Office Management</h2><ul><li>Support daily office operations including supply ordering and equipment coordination.</li><li>Assist with workspace setup for new employees and maintain shared office areas.</li><li>Serve as a point of contact for facility needs, maintenance, and building communication.</li><li>Help maintain a professional and organized office environment.</li></ul><h2 class="jobSectionHeader">
General Administrative Tasks</h2><ul><li>Draft and format letters, forms, and basic business documents under supervision.</li><li>Maintain organized digital and physical filing systems.</li><li>Assist with expense reports, reimbursements, and credit card receipt tracking.</li><li>Support documentation governance and audit preparedness across multiple entities.</li></ul></div>

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