administrative

Cape Law Firm PLC

<p><b>Cape Law Firm PLC (Fayetteville, AR)</b></p><p><b>Part-Time - Hybrid (In-office &amp; Remote)</b></p><p><b>Compensation: Starting at $20.00/hr</b></p><p>Cape Law Firm is a small, tech-centered, specialized law practice focused on agricultural law, intellectual property, and litigation. The firm is intentionally structured for quality, precision, and efficiency. We are seeking a part-time Administrative Assistant/Legal Administrative Assistant to manage daily office operations, legal files, administrative functions, and to support financial operations and reporting.</p><p>This position is ideal for someone seeking a stable, long-term administrative career &mdash; not a stepping stone into another profession.</p><p><b>Position Overview</b></p><p>The Administrative Assistant manages core office operations and supports the attorney with file organization, bookkeeping coordination, docket management, and production support. This is a detail-driven, systems-oriented role. Success in this position requires consistency, follow-through, and pride in keeping a professional office running cleanly and efficiently.</p><p>The position will be hybrid, requiring both in-office work and remote work, and is expected to be available a minimum of 10 hours/week, up to 15 hours/week.</p><p><b>Core Responsibilities</b></p><p><b>1) Office Administration &amp; Support</b></p><ul><li>Organize and maintain digital files in their correct place within the Firm&rsquo;s systems.</li><li>Managing incoming mail and document flow</li><li>Manage incoming calls/messages from the reception service</li><li>Manage the Firm-wide office calendar, including all case/matter deadlines</li><li>Run local errands, e.g., post office, FedEx, or bank</li><li>Arrange travel and scheduling logistics</li><li>Assist with certain marketing campaigns</li><li>Basic copyediting and proofreading duties</li><li>Maintaining office supplies</li></ul><p><b>2) Accounting and Financial Hygiene</b></p><ul><li>Track and categorize all Firm expenses in accounting and case management applications</li><li>Track and reconcile incoming payments and ensure they are correctly applied in the Firm's systems</li><li>Assist with check preparation and accounts payable</li><li>Serve as the first-line liaison with the Firm&rsquo;s accountants</li><li>Monitor bookkeeping reports</li></ul><p><b>3) Litigation and Production Support</b></p><ul><li>Prepare and assemble routine legal documents</li><li>Organize and maintain litigation files</li><li>Assist with document production and Bates-stamping, redaction, etc.</li><li>Handle logistical needs of active cases, such as electronic court filings, scheduling process servers and court reporters, and arranging depositions</li><li>Communicate with clients as directed, including preparing routine correspondence and providing updates as required</li><li>Electronically file pleadings in court e-filing systems</li></ul><p><b>Preferred Traits</b></p><ul><li>3+ years in administrative and/or office support roles</li><li>Demonstrated longevity in prior positions</li><li>Appreciation for structured systems</li><li>Desire for long-term stability</li></ul><p><b>Preferred (But Not Required)</b></p><ul><li>Bookkeeping familiarity (Hubdoc, Xero, QuickBooks, or similar)</li><li>Experience with case management software</li></ul><p><b>Core Competencies</b></p><ul><li>Strong proficiency in Microsoft 365 (Word, Teams, Excel, OneDrive, etc.)</li><li>Proficiency in Adobe Acrobat DC Pro</li><li>Comfort working in cloud-based systems</li><li>Excellent organizational and follow-up habits</li><li>Keen attention to detail</li><li>Ability to perform within deadlines and prioritize tasks</li><li>Reliable, self-directed, and comfortable working independently</li><li>Professional demeanor and sound judgment with confidential information</li><li>Must be willing to learn: (i) Online bookkeeping and receipt management tools; (ii) Cloud-based practice management applications; (iii) A.I. tools</li></ul><p>We strongly believe that good systems make work more enjoyable and less stressful. Everyone in the Firm&mdash;including administrative staff&mdash;is encouraged to look for better, more efficient ways to accomplish tasks. The ideal candidate is comfortable asking, &ldquo;Is there a better way to do this?&rdquo;</p><p><b>Who This Role Is Best For</b></p><p>This role is well-suited for:</p><ul><li>A career administrative professional</li><li>Someone returning to the workforce and seeking long-term stability</li><li>Someone who takes pride in keeping a professional office running smoothly</li></ul><p>We will work with the successful applicant to find a schedule and routine that works for both of us. Applicants who anticipate leaving the position within a short time frame are unlikely to be a good fit.</p><p>We will likely get many applications for this role, and we can&rsquo;t interview every candidate, so make your application stand out if you want this position. Include the phrase &ldquo;I&rsquo;m ready to join Cape Law Firm!&rdquo; in either the subject line of your application or a cover letter. If you don&rsquo;t have that in your subject line, please do not apply. This job will remain open until filled.</p><p>Pay: From $20.00 per hour</p><p>Benefits:</p><ul><li>Flexible schedule</li></ul><p>Education:</p><ul><li>High school or equivalent (Preferred)</li></ul><p>Experience:</p><ul><li>Administrative Assistant or Legal Assistant: 1 year (Preferred)</li></ul><p>Ability to Commute:</p><ul><li>Fayetteville, AR 72701 (Preferred)</li></ul><p>Work Location: Hybrid remote in Fayetteville, AR 72701</p>

Administrative Assistant/Legal Administrative Assistant

Trustbend Logistics

<div><p>Trustbend Packers &amp; Movers is seeking a highly organized and proactive <b>Administrative Assistant</b> to support daily office operations in <b>Dubai</b>. The ideal candidate will play a key role in ensuring smooth coordination between departments while maintaining efficient administrative processes within the company.</p>
<p><b>
Key Responsibilities:</b></p>
<ul>
<li>Provide administrative support to management and operational teams</li>
<li>Handle incoming calls, emails, and customer inquiries professionally</li>
<li>Prepare reports, letters, invoices, and other documentation</li>
<li>Maintain organized filing systems (physical and electronic)</li>
<li>Schedule meetings, appointments, and coordinate office activities</li>
<li>Assist with data entry and record maintenance</li>
<li>Manage office supplies and coordinate with vendors</li>
<li>Support HR and accounts departments with basic administrative tasks</li>
<li>Ensure confidentiality of company information</li>
</ul>
<p><b>Requirements and Skills:</b></p>
<ul>
<li>Bachelor&rsquo;s degree or diploma in Business Administration or related field</li>
<li>2&ndash;3 years of experience in an administrative role (UAE experience preferred)</li>
<li>Proficiency in MS Office (Word, Excel, Outlook)</li>
<li>Strong organizational and multitasking abilities</li>
<li>Excellent communication and interpersonal skills</li>
<li>Ability to work under pressure and meet deadlines</li>
<li>Professional attitude and strong attention to detail</li>
</ul>
<p>This role offers a stable opportunity within a growing logistics and relocation company. If you are organized, dependable, and ready to contribute to efficient office operations in <b>Dubai</b>, Trustbend Packers &amp; Movers welcomes your application.</p></div>

Administrative Assistant

IIQAF

<div><p><b>Company:</b> IIQAF Group<br>
<b>Location:</b> Abu Dhabi, United Arab Emirates<br>
<b>Industry:</b> Hospital / Healthcare<br>
<b>Salary:</b> AED 5,500 &ndash; AED 7,000 per month<br>
<b>Job Type:</b> Full-Time</p>
<h2 class="jobSectionHeader"><b>Job Overview</b></h2>
<p>IIQAF Group is seeking a highly organized and detail-oriented <b>Administrative Assistant in Abu Dhabi</b> to support our hospital and healthcare operations. The ideal candidate will have experience in <b>medical administration, office coordination, healthcare documentation, and front desk support</b>.</p>
<p>This role is suitable for candidates searching for <b>Administrative Assistant jobs in Abu Dhabi, Hospital Admin jobs UAE, Healthcare Office Assistant roles, or Medical Administrative positions</b>.</p>
<h2 class="jobSectionHeader"><b>Key Responsibilities</b></h2>
<ul><li>Provide <b>administrative support</b> to hospital management and healthcare teams</li><li>
Manage daily office operations and coordinate departmental activities</li><li>
Handle <b>medical records, documentation, filing, and data entry</b></li><li>
Assist with appointment scheduling and patient coordination</li><li>
Prepare reports, letters, and internal communications</li><li>
Maintain confidential healthcare information securely</li><li>
Support HR and finance departments when required</li><li>
Manage phone calls, emails, and front desk inquiries</li><li>
Ensure smooth workflow in hospital administrative processes</li></ul>
<h2 class="jobSectionHeader"><b>Requirements</b></h2>
<ul><li>Bachelor&rsquo;s degree or diploma in Business Administration or related field</li><li>
Strong knowledge of Microsoft Office (Word, Excel, Outlook)</li><li>
Excellent organizational and communication skills</li><li>
Experience in medical documentation preferred</li><li>
Ability to work in a fast-paced hospital environment</li><li>
Immediate joiners preferred</li></ul></div>

Commonwealth of Kentucky

<div></div><div><div><div><div>Advertisement Closes
</div><div>3/5/2026 (7:00 PM EST)
</div></div><div><div>26-00915
</div><div>Administrative Specialist
</div></div><div><div><div>Pay Grade</div>
<div>12</div>
</div></div><div><div>Salary
</div><div>$38,093.28 Annually
</div></div><div><div>Employment Type
</div><div>EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 40.0 HR/WK
</div></div><div></div><div><div><b>Click here for more details on state employment.</b>
</div></div><div><div>Hiring Agency
</div><div>Justice &amp; Public Safety Cabinet | Department of Corrections
</div></div><div><div>Location
</div><div>80 Thomas Lane<br>
Versailles, KY 40383 USA
</div></div><div><div>Description
</div><div>Creating a better, safer Kentucky.
<br>
<br>
If you want to make a difference in your community, the Department of Corrections may have a career opportunity for you!
<br>
<br>
The Division of Probation and Parole is hiring for an Administrative Specialist. This position is primarily administrative in nature, reporting to a probation and parole assistant or district supervisor.
<br>
<br>
Responsibilities include, but are not limited to, the following:
<ul><li>Greet and check in all visitors to the office.
</li><li>Answer all incoming phone calls from offenders, offender&rsquo;s family members, public, law enforcement officials, court officials, attorneys, etc., and direct to the assigned officer.
</li><li>Responsible for all administrative support to supervisors and staff to include assigning all investigations and setting up all new cases in the offender management systems.
</li><li>Maintain a database of forms for offender and staff use.
</li><li>Scan and enter all data into Kentucky Offender Management System (KOMS) such as court orders, drug screens, court documents, officer documents, releasee reports, re-entry documents, etc.
</li><li>Receive, open, and distribute all incoming mail, email, faxes, and jail mail to specific personnel.
</li><li>Prepare stamps, labels, and envelopes for office use, as well as going to the post office or Fed Ex drop off location to ship drug tests to the lab.
</li><li>Monitor supply inventory in each office and notify district coordinator supply needs each month.
</li><li>Complete all required Department of Corrections employee training.
</li><li>Perform other duties as assigned.</li></ul>
The ideal candidate should possess the ability to work independently and with limited supervision. They should possess strong written and oral communication skills. The ideal candidate should be able to multitask. This candidate should possess the ability to adapt to the ever-changing needs of the department and division.
</div></div><div><div>Minimum Requirements
</div><div><div><b>EDUCATION:</b> Graduate of a college or university with a bachelor's degree.<br>
</div>
<br>
<div><b>EXPERIENCE, TRAINING, OR SKILLS:</b> One year of professional, administrative, or business experience.<br>
</div>
<br>
<div><b>Substitute EDUCATION for EXPERIENCE:</b> Additional education will substitute for the required experience on a year-for-year basis.<br>
</div>
<br>
<div><b>Substitute EXPERIENCE for EDUCATION:</b> Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.<br>
</div>
<br>
<div><b>SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.):</b> NONE
</div></div></div><div><div>Working Conditions
</div><div>Incumbents working in this job title primarily perform duties in an office setting.
</div></div><div><div>Probationary Period
</div><div>This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.
</div></div><div><div>If you have questions about this advertisement, please contact Steve Heddleston at Steven.Heddleston@ky.gov.
</div></div><div><div>An Equal Opportunity Employer M/F/D</div></div></div></div><div></div>

Administrative Specialist

Salco Industrial LLC

<p><b>Hiring: Administrative Assistant (Based in Riyadh, Saudi Arabia)</b></p><p>We&rsquo;re looking for a reliable and detail-oriented <b>Administrative Assistant</b> to support our daily operations.</p><p>Preferred: <b>Lady applicants </b></p><p><b>Key Responsibilities:</b></p><ul><li>Manage emails and calendars</li><li>Prepare reports and documents</li><li>Data entry and record keeping</li><li>Coordinate meetings and follow-ups</li><li>General admin support</li></ul><p><b>Requirements:</b></p><ul><li>Proven admin experience</li><li>Strong English communication skills</li><li>Proficient in Microsoft Office</li><li>Highly organized and dependable</li></ul><p>Job Type: Full-time</p>

Walter P Moore

<div>
 <strong>
  Responsibilities
  <br/>
  <br/>
 </strong>
 We have an immediate opening for a bright, energetic individual with the requisite skills to join our firm in the role of
 <strong>
  Administrative Assistant
 </strong>
 to leaders in the firm&rsquo;s Saudi Arabia office. This individual will be responsible for providing extensive support to Director-level professionals and their broad range of activities and will also serve in the capacity of Government Relation Officer; processing and carrying out legal matters relating to visas, permits, licenses and registration of employees.
 <br/>
 <br/>
 In this role, the Administrative Assistant will provide support such as:
 <br/>
 <br/>
 <ul>
  <li>
   Coordinate with the Saudi Arabian government departments and agencies to obtain licenses, permits, and visa processing.
  </li>
  <li>
   Handle all government portals and update the company profiles on such portals as GOSI, CoC, SBC, MoC, Zacat, Qiwa, Muqeem and others as needed.
  </li>
  <li>
   General reception duties including greeting/assisting visitors; answering/screening/routing incoming calls; relaying messages; receiving/routing/handling all incoming/outgoing mail and deliveries; maintaining sign-in/sign-out of staff; scheduling conference rooms.
  </li>
  <li>
   Taking initiative to relieve management and production staff of all possible administrative tasks by providing general clerical support including IT and translation support, compiling and drafting letters, assistance with accessing and maintaining government portals to ensure compliance, typing, copying, coordinating calendars/scheduling, general and project filing and archiving, ordering supplies.
  </li>
  <li>
   Maintain appearance and organization of all public spaces including conference rooms, break rooms and casual meeting areas.
  </li>
  <li>
   Assist with internal and external activities such as staff activities, in-office lunches, trainings, social events, and client development activities as needed.
  </li>
  <li>
   Perform other duties as required.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 Education: Bachelor&rsquo;s degree in business administration, IT, or English
 <br/>
 <br/>
 Experience: 5 years&rsquo; experience in an Administrative Assistant position with knowledge in Microsoft Office, and IT support. Prior experience with Saudi Arabian government relations processes is preferred.
 <br/>
 <br/>
 <ul>
  <li>
   Saudi National
  </li>
  <li>
   Excellent verbal and written communication skills with staff, management, and clients.
  </li>
  <li>
   Fluent in both Arabic and English (speaking, writing)
  </li>
  <li>
   Ability to plan, organize, manage, prioritize, coordinate workflow, and successfully execute multiple tasks.
  </li>
  <li>
   Strong computer and office equipment operation skills including competence in Microsoft Office Suite (specifically Outlook, Word, Excel, and PowerPoint).
  </li>
  <li>
   Proven competence in managing all administrative activities and needs of a small office environment.
  </li>
  <li>
   A/E/C industry experience and knowledge a plus.
  </li>
  <li>
   Strong organizational and communication skills
  </li>
  <li>
   Attention to detail
  </li>
  <li>
   Discrete, dependable and conscientious
  </li>
  <li>
   Excellent inter-personal skills
  </li>
  <li>
   Proactive
  </li>
  <li>
   Client-service oriented
   <br/>
   <br/>
  </li>
 </ul>
 Physical presence in the office is required
 <br/>
 <br/>
 <strong>
  Overview
  <br/>
  <br/>
 </strong>
 Walter P Moore is an international company of engineers, architects, innovators, and creative people who solve some of the world&rsquo;s most complex structural and infrastructure challenges. Providing structural, diagnostics, civil, traffic, parking, transportation, enclosure, WPM technology and construction engineering services, we design solutions that are cost- and resource-efficient, forward-thinking, and help support and shape communities worldwide. Founded in 1931 and headquartered in Houston, Texas, our 1000+ professionals work across 27 U.S. offices and 8 international locations.
</div>


Confidential

<div>
 <p>
  <strong>
   About the Company
  </strong>
  : We are seeking for a detail-oriented Administrator to oversee and streamline the administrative aspects of our facilities.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   About the Role
  </strong>
  : We are looking for proactive ,dynamic candidate who can work under pressure. This role involves managing various administrative tasks to ensure the smooth operation of our facilities.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Compensation package
  </strong>
  : 4500 AED/Month
 </p>
 <p>
  <strong>
   Nationality:
  </strong>
  Philippines
 </p>
 <p>
  <strong>
   We welcome enthusiastic freshers who are eager to begin their careers in the corporate sector to apply and grow with us.
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Required Skills
  </strong>
  : MS Office 365 Applications, (Autocad &ndash; ideal but not necessary)
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Responsibilities
  </strong>
  :
 </p>
 <ul>
  <li>
   Collaborate and review department KPIs, provide quarterly report to section head.
  </li>
  <li>
   Update the APM Department Procedures document as per requirements given by line manager and section head.
  </li>
  <li>
   Assist the Quality &amp; Support section with implementation of new systems and procedures within the department.
  </li>
  <li>
   Support the section with administrative tasks when required.
  </li>
  <li>
   Coordinate with other Business Units and internal departments on various projects and tasks.
  </li>
  <li>
   Support the team with any additional requirements as per section/department requirements and Manager - Quality &amp; Support directions.
  </li>
  <li>
   Track and monitor the progress of all active FM activities daily.
  </li>
  <li>
   Prepare Weekly and monthly work progress presentation to summarize related FM Activities.
  </li>
  <li>
   Plan and schedule meetings to comply with the contractual deliveries and / or adhoc request.
  </li>
  <li>
   Record Minutes of meeting and track progress.
  </li>
  <li>
   Track FM Contracts&rsquo; Status and support in drafting SLAs &amp; KPIs.
  </li>
  <li>
   Track regulatory compliance records and notify the Team prior expiry of certification.
  </li>
  <li>
   Assist in the creation of QR when required.
  </li>
  <li>
   Communicate effectively with vendors, contractors, and internal stakeholders.
  </li>
  <li>
   Follow up with Service Providers / Vendors for collection of monthly reports and validation of supporting documents.
  </li>
  <li>
   Track invoice submission and Purchase orders Status related to FM.
  </li>
  <li>
   Maintain accurate records of facility-related activities and documentation.
  </li>
  <li>
   Address and resolve facility-related issues promptly and efficiently.
  </li>
  <li>
   Collaborate with cross-functional teams to support overall business objectives.
  </li>
  <li>
   Keep familiarized with industry trends and implement best practices for facilities management.
  </li>
 </ul>
 <p>
 </p>
</div>


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