administrative lead

Piropos Box Systems

Job Opportunity: Administrative LeadLocation: Doha, Qatar Company: Piropos Box SystemsAbout UsPiropos Box Systems is a forward-thinking company based in Doha, specializing in innovative packaging solutions and operational excellence. We are committed to efficiency, quality, and delivering value to our clients. To support our growing operations, we are seeking a proactive Administrative Lead to oversee office administration and ensure smooth organizational workflows.Role OverviewThe Administrative Lead will be responsible for managing administrative processes, coordinating office activities, and supporting leadership and staff. This role requires strong organizational skills, attention to detail, and the ability to foster a productive and collaborative environment.Key Responsibilities<ul><li>Oversee daily office operations and administrative functions.</li><li>Supervise and mentor administrative staff to ensure efficiency.</li><li>Manage schedules, meetings, and communications for leadership.</li><li>Coordinate with HR and finance teams on employee records and office expenses.</li><li>Maintain office supplies, equipment, and vendor relationships.</li><li>Prepare reports, documentation, and presentations for management.</li><li>Ensure compliance with Qatari regulations and company policies.</li><li>Foster a positive and efficient office culture.</li></ul>Qualifications<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or related field.</li><li>4&ndash;6 years of experience in administrative leadership or office management.</li><li>Strong organizational and multitasking skills.</li><li>Proficiency in MS Office and office management software.</li><li>Excellent communication and interpersonal skills.</li><li>Ability to manage priorities in a fast-paced environment.</li><li>Fluency in English; Arabic is a plus.</li></ul>Why Join Us?<ul><li>Be part of a growing packaging solutions company in Doha.</li><li>Play a key role in supporting Piropos Box Systems&rsquo; operations and success.</li><li>Competitive salary and benefits package.</li><li>Opportunities for professional development and career advancement.</li><li>Collaborative, innovative, and growth-driven work culture.</li></ul>Job Type: Full-timePay: Up to QAR21,000.00 per monthWork Location: In person

Administrative Lead

Majid Developments

<div>
 
 Company Description
 
 
 
 Majid Developments, based in Dubai, is a visionary real estate development company specializing in high-end, meticulously designed properties. Focused on redefining luxury living, the company is dedicated to delivering exceptional lifestyle experiences tailored to meet the aspirations of its discerning clientele. Every project reflects a commitment to quality, precision, and innovative design. With a strong emphasis on excellence, innovation, and sustainability, Majid Developments is shaping the future of real estate.
 
 
 
 Role Description
 
 
 
 This is a full-time, on-site role based in Dubai, United Arab Emirates for a Client Relations &amp; Customer Service Manager Senior Executive | Administrative Lead. The responsibilities include managing client relationships, ensuring high levels of customer satisfaction, overseeing customer service operations, and providing leadership to the administrative team. The role also involves analyzing customer feedback, developing strategies for improvement, and ensuring seamless communication across departments.
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Strong expertise in Customer Satisfaction and Customer Support
 </li>
 <li>
 Proven experience in Customer Service Management and team leadership
 </li>
 <li>
 Excellent Communication skills, both verbal and written
 </li>
 <li>
 Proficiency in Analytical Skills to assess and improve processes
 </li>
 <li>
 Ability to build and maintain lasting relationships with a diverse client base
 </li>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Communication, or related field
 </li>
 <li>
 Experience in the real estate or luxury property industry is an advantage
 </li>
 <li>
 Demonstrated ability to work in a fast-paced, client-focused environment
 </li>
 </ul>
</div>

Client Relations & Customer Service Manager Senior Executive | Administrative Lead

Grand Valley State University

<div>This position provides leadership for GVSU&rsquo;s peer tutoring and supplemental instruction programs, ensuring high-quality academic support for all students, as part of the university&rsquo;s Knowledge Market. The role oversees staff and peer tutors, collaborates with faculty, staff, and campus partners, in close collaboration with other Knowledge Market centers and University Libraries&rsquo; colleagues, developing services that promote student retention and success across disciplines and fields university-wide through the Tutoring and Reading Center, drop-in tutoring, and, structured learning assistance.
 
 
Salary &amp; Benefits:
 
 
Minimum starting salary of $58,800, commensurate with experience.
 
 
Comprehensive benefits package including medical, vision, dental, life insurance, generous employer retirement contributions, wellness resources and tuition waiver effective on date of hire.
PRIMARY DUTIES: 
 
1. Manage university-wide tutoring in collaboration with key stakeholders and partners, including within the university&rsquo;s Knowledge Market, ensuring a shared commitment to equitable, inclusive, and effective tutoring services for all students.
 
2. Serve as the primary contact for the Tutoring and Reading Center and represent the Tutoring and Reading Center in Knowledge Market leadership meetings.
 
3. Develop tutoring support services that address the needs of GVSU&rsquo;s diverse student population, with focused attention on closing gaps in access and success for underrepresented students.
 
4. Collect and use data to make informed staffing decisions to ensure adequate and responsible coverage for the Tutoring and Reading Center and other drop-in centers, evaluate the impact of tutoring services on student academic progress, retention, and graduation, and use findings to make data-informed improvements in coordination with the Senior Director of the Knowledge Market.
 
5. evaluate the impact of tutoring services on student academic progress, retention, and graduation, and use findings to make data-informed improvements including partnering with faculty, unit heads, and campus partners to develop and implement early alert campaigns to connect students to tutoring services, in coordination with the Knowledge Market Senior Director.
 
6. Collaborate with academic units and faculty to support embedded tutoring and supplemental instruction models to improve course success rates, with direction from the Knowledge Market Senior Director and the Dean&rsquo;s Office. This includes coordinating with relevant academic unit heads to ensure aligned scheduling of Structured Learning Assistance (SLA) sessions.
 
7. Serve as primary contact for Dual Enrollment SLA program.
 
8. Manage, review, consolidate, and update Tutoring and Reading Center administrative systems and processes in collaboration with the Knowledge Market Senior Director.
 
9. Support the recruitment, hiring, onboarding, training, and evaluation of peer tutors; supervise the SLA program, including managing hiring, training, and supervision of SLA facilitators and student leadership team.
 
10. Assist the Knowledge Market Senior Director to coordinate and strengthen collaborative partnerships with colleges, faculty, unit heads, administrators, and colleagues to enhance the effectiveness and efficiency of tutoring services, in collaboration with other center directors/administrative leads within the Knowledge Market.
 
11. Represent the Tutoring and Reading Center as needed, in coordination with the Senior Director of the Knowledge Market, on university committees.
 
12. Supervise daily tutoring operations including adequate staffing to meet student needs across disciplines and .managing the Tutoring and Reading Center&rsquo;s presence at orientation, in coordination with the Senior Director of the Knowledge Market.
 
13. Coordinate Drop-In Tutoring Center Directors/Coordinators to align tutoring support services across centers.
 
14. Schedule and lead monthly collaboration meetings for Drop-In Tutoring Center Directors/Coordinators.
 
15. Oversee recruitment, hiring, onboarding, training, timekeeping, and evaluation processes for tutoring program staff in alignment with Knowledge Market practices and direction from the Senior Director of the Knowledge Market.
 
16. Perform other duties as required/assigned by leadership.
REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:
<ul><li>Master&rsquo;s degree in education or a related field.
</li><li>Minimum of three (3) years of experience in higher education administration and/or academic support; preference given to candidates with experience administering tutoring-related programs.
</li><li>Excellent verbal and written communication skills.
</li><li>Demonstrated ability to collaborate effectively with colleagues across academic disciplines and student support areas.
</li><li>Strong commitment to providing equitable, inclusive, and purposeful support to students from diverse backgrounds and varying levels of academic preparation.
</li><li>Demonstrated expertise in theories and practices that support the academic success of first-generation and underrepresented students.
</li><li>Proven ability to provide constructive and supportive supervision to a diverse team of student employees, peer tutors, and professional staff.
</li><li>Proficiency with technology systems such as Banner, Microsoft Office Suite, EAB Navigate, or comparable tutoring/academic support software.
</li></ul>PREFERRED KNOWLEDGE, SKILLS, AND ABILITIES:
<ul><li>More than three (3) years of higher education experience focused on academic student success services, with demonstrated impact on student persistence, retention, and closing equity gaps.
</li><li>Experience designing and implementing a university-wide tutoring program that supports a variety of modalities and academic disciplines.
</li>Experience with Structured Learning Assistance best practices 
<li>
 
</li></ul><div>How to Apply:
</div><div>Attach your cover letter and resume. The system will allow you to attach these documents electronically. If you have questions about the position or the posting, please contact Jon Jeffryes (jeffryjo@gvsu.edu). If you need technical assistance, please contact Human Resources at hro@gvsu.edu . 
</div><div>Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment. 
</div><div>Application Deadline:
</div><div>Application review begins April 24, 2026 and t his posting may be closed at any time at the discretion of the University.
</div>To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Must have the physical stamina to work long hours and/or more than 5 days per week. The requirements listed are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The information contained in this job description is for compliance with the Americans with Disabilities Act as amended by the ADA Amendment Act (2008), Section 504 of the Rehabilitation Act of 1973, and other applicable federal and state laws that prohibit discrimination on the basis of disability. GVSU will provide reasonable accommodations to qualified individuals with disabilities upon request. See www.gvsu.edu/equalopportunity/ . TDD Callers: Call Michigan Relay Center at 711 (in State) or 1-800-833-7833 (out of State). 
Grand Valley State University is an Antidiscrimination/Equal Opportunity Employer, which includes providing equal opportunity for protected veterans and individuals with disabilities. University policy extends protections to additional identities.</div>

Administrative Lead, Tutoring and Supplemental Instruction

West Cancer Center

<div>Job Title: Administrative Specialist &ndash; Lead

About Us 
At West Cancer Center, we are dedicated to providing compassionate, patient-centered care while advancing groundbreaking research. Our team fosters collaboration, innovation, and professional growth, ensuring that every role contributes to making a difference in patients' lives. Join us in our mission to provide comprehensive support to those navigating the challenges of cancer treatment.

Position Overview 
The Administrative Specialist &ndash; Lead oversees the daily responsibilities of Administrative Coordinators and Specialists while providing comprehensive support to clinic physicians. This role includes clerical, basic clinical, scheduling, travel coordination, credentialing, and administrative functions. The position also provides leadership support to ensure efficient operations and adherence to departmental standards.

Key Responsibilities
<ul>
<li>Assist in overseeing the responsibilities of Administrative Coordinators and Specialists</li>
<li>Oversee scheduling and timekeeping of administrative staff</li>
<li>Provide direction and clarification to administrative staff regarding job role</li>
<li>Provide feedback and recommendations to management regarding employee performance</li>
<li>Monitor staff adherence to departmental policies and procedures</li>
<li>Perform all essential duties of the Senior Administrative Specialist role</li>
</ul>
Basic Clinical Support
<ul>
<li>Assist with remote and telehealth set-up for patients</li>
<li>Conduct reminder calls for patients who frequently miss appointments</li>
<li>Assist with coordination of outside appointments</li>
<li>Assist with patient forms (financial, disability, handicap placards, FMLA, death certificates, and letters)</li>
<li>Assist with Tumor Board submissions</li>
<li>Coordinate peer-to-peer calls</li>
</ul>
Clerical Support
<ul>
<li>Manage and balance physician scheduling, including clinic changes and rescheduling</li>
<li>Schedule meetings for leadership, vendors, advisory boards, and research efforts</li>
<li>Prepare detailed travel itineraries and coordinate travel logistics</li>
<li>Compose correspondence including bereavement cards, referral letters, and thank-you letters</li>
<li>Process incoming and outgoing mail (including certified, UPS, and FedEx)</li>
<li>Facilitate physician credentialing and re-credentialing, track CME requirements, and log PTO</li>
<li>Maintain and update professional CVs</li>
<li>Research, summarize, and prepare materials, including presentations and reports</li>
<li>Interface with nurses, physicians, front desk staff, attorneys, vendors, and external partners</li>
<li>Welcome guests and manage inquiries</li>
<li>Review and validate expense and mileage reports for submission</li>
<li>Maintain organized files and records</li>
<li>Ensure physicians' business needs are met by managing supplies and equipment</li>
<li>Run approved business-related errands for physicians</li>
<li>Maintain professionalism, attendance, and compliance with clinic policies</li>
<li>Attend meetings and assist with training and orientation of new employees</li>
<li>Perform all other duties as assigned</li>
</ul>
Qualifications

Education &amp; Experience 
Required:
<ul>
<li>8+ years of experience and/or 4-year college degree</li>
<li>Experience supporting 4+ physicians (non-leadership role) or at least one Department Head or Managing Physician</li>
</ul>
Skills &amp; Abilities
<ul>
<li>Excellent organization and follow-up skills</li>
<li>Excellent verbal and written communication skills</li>
<li>Strong problem-solving skills</li>
<li>Ability to organize and prioritize work assignments</li>
<li>Ability to handle multiple priorities in a fast-paced environment</li>
<li>Ability to analyze situations and respond in a timely manner</li>
<li>Ability to participate in multi-functional teams</li>
<li>Ability to establish and maintain effective working relationships within West Cancer Center</li>
<li>Proficiency in Microsoft Office software</li>
<li>Working knowledge beneficial (not required): Onco EMR, Concur Expense Management, MModal, DoxyMe, Evicore, and virtual meeting platforms</li>
</ul>
Why West Cancer Center is a Great Place to Work
<ul>
<li>Meaningful Impact: Play a direct role in supporting patients through one of the most challenging times of their lives.</li>
<li>Collaborative Culture: Work alongside a multidisciplinary team of dedicated professionals committed to improving cancer care.</li>
<li>Professional Development: Benefit from ongoing training, educational resources, and growth opportunities.</li>
<li>Mission-Driven Environment: Be part of an organization guided by compassion, integrity, and innovation.</li>
</ul>
No nights, weekends, or holidays. Comprehensive benefits package.

Join Us 
If you are a highly organized professional with strong leadership and administrative skills, we invite you to join West Cancer Center as an Administrative Specialist &ndash; Lead and contribute to delivering exceptional support to physicians and care teams.</div>

Administrative Specialist- Lead - Full Time - Wolf River

Kostoff Construction

Job Summary We are seeking a dynamic and organized Office Lead to oversee daily office operations, ensuring a smooth and efficient environment that supports our team&rsquo;s productivity and growth. As the Office Lead, you will be the central point of contact for administrative functions, vendor relations, and team management. Your energetic approach will foster a positive workplace atmosphere while maintaining high standards of organization, communication, and operational excellence. This role is vital in coordinating office activities, managing schedules, and supporting human resources functions to create an engaging and well-run office environment.Responsibilities<ul><li>Manage day-to-day office operations, including front desk duties, multi-line phone systems, and visitor management to ensure a welcoming environment.</li><li>Oversee scheduling and calendar management for team meetings, appointments, and events to optimize time utilization.</li><li>Supervise administrative staff and coordinate training &amp; development initiatives to enhance team skills and performance.</li><li>Handle vendor management by coordinating with suppliers, service providers, and contractors to ensure timely delivery of services and supplies.</li><li>Maintain accurate bookkeeping records, including invoicing, expense tracking, payroll processing using QuickBooks, and budgeting oversight.</li><li>Support human resources functions such as onboarding new employees, maintaining personnel files, and assisting with employee relations.</li><li>Organize event planning activities for team-building events or office celebrations to foster a positive work culture.</li><li>Ensure compliance with office policies by managing filing systems, record keeping, and administrative documentation.</li><li>Assist with medical office management tasks if applicable, including appointment scheduling and patient record organization.</li><li>Promote effective communication across teams through clear messaging and professional phone etiquette.</li></ul>Requirements<ul><li>Proven experience in office management or administrative roles with supervisory responsibilities.</li><li>Strong organizational skills with the ability to manage multiple priorities efficiently.</li><li>Excellent communication skills&mdash;both verbal and written&mdash;to facilitate clear interactions within the team and with external vendors.</li><li>Proficiency in QuickBooks for bookkeeping, payroll processing, and budgeting tasks.</li><li>Experience in event planning, vendor management, human resources support, and calendar management.</li><li>Familiarity with medical office procedures or healthcare environments is a plus but not required.</li><li>Knowledge of multi-line phone systems, front desk operations, filing systems, and clerical tasks.</li><li>Demonstrated ability to lead a team effectively while fostering a collaborative work environment.</li><li>Ability to adapt quickly to changing priorities with a proactive attitude toward problem-solving. Join us as an Office Lead where your energetic leadership will inspire our team while ensuring our office runs seamlessly!</li></ul>Pay: $1,500.00 - $6,000.00 per monthBenefits:<ul><li>Flexible schedule</li></ul>Work Location: Hybrid remote in Park Hills, KY 41011

Office Lead

FIRST STOP MEDICAL SOLUTIONS

About usWe are professional, innovative, supportive and our goal is to assist in the development of healthcare professionals through experience &amp; training.Our work environment includes:<ul><li>Modern office setting</li><li>Medical Staff</li><li>Growth opportunities</li></ul>The Administrative &amp; Clinical Lead position at our company is a fast-paced and challenging environment requiring professionals who possess an aptitude for problem-solving, detail-oriented work and good communication skills. This position requires working with a team of professionals to carry-out, develop and troubleshoot laboratory processes.We are looking for a Candidate who has a history of successful, identifying and executing alternative solutions to problems, working well in a team environment, and managing multiple projects. This position will entail Drug Screening, Phlebotomy, Administrative Management, Spreadsheets Management, Email Correspondence, Supporting other staff (cross-training) and various other detailed oriented task. This person must have a high work ethic, self-motivated, on-time task delivery and the ability to take direction in a respectful environment.Overall, we&rsquo;re looking for a highly detailed oriented self starter who is willing to be part of a Team.Sample of Responsibilities:<ul><li>Conduct various types of Testing in a Clinical setting.</li><li>Printing &amp; Managing Reports</li><li>Perform day-to-day duties based on office needs</li><li>Accurately input appointment data</li><li>Verify Insurance &amp; Patient Data</li></ul>Job Type: Part-timePay: $15.00 - $20.00 per hourExpected hours: 25 &ndash; 35 per weekBenefits:<ul><li>Flexible schedule</li><li>Paid time off</li><li>Referral program</li></ul>Education:<ul><li>Associate (Preferred)</li></ul>Experience:<ul><li>Drug Screenings: 1 year (Preferred)</li><li>Medical office/ Data Entry: 1 year (Required)</li><li>Administrative : 2 years (Required)</li><li>Team Leadership: 2 years (Preferred)</li><li>Professional Communication skills: 3 years (Preferred)</li><li>Medical/ Clinical Office: 1 year (Required)</li></ul>Language:<ul><li>Spanish (Preferred)</li></ul>License/Certification:<ul><li>Certified Phlebotomy Technician (Required)</li></ul>Location:<ul><li>Greensboro, NC 27407 (Preferred)</li></ul>Shift availability:<ul><li>Day Shift (Required)</li></ul>Willingness to travel:<ul><li>25% (Preferred)</li></ul>Work Location: In person

Admin and Clinical Team Lead

Khazna Data Centers

<div>
 
 Since 2012,
 
 Khazna
 
 has become the
 
 leading wholesale data center provider in the Middle East and North Africa
 
 , delivering reliable and scalable infrastructure to support the region&rsquo;s growing digital ecosystem.
 
 
 
 
 
 We are seeking an
 
 Executive Assistant
 
 to join us and serve as a dedicated strategic partner and administrative lead for a senior executive. The primary goal is to maximize the executive&rsquo;s efficiency by managing complex operational tasks, streamlining communications and overseeing specialized projects. The EA acts as a high-level liaison between the executive and internal/external stakeholders, ensuring that the office runs seamlessly and strategic priorities are met.
 
 
 
 
 
 
 
 
 
 KEY ACCOUNTABILITIES:
 
 
 
 
 Complex Calendar &amp; Schedule Management
 
 
 <ul>
 <li>
 
 Strategic Scheduling:
 
 Own the executive&rsquo;s calendar, resolving conflicts and prioritizing meetings based on business needs.
 </li>
 <li>
 
 Gatekeeping:
 
 Serve as the primary point of contact, managing the executive&rsquo;s time and access.
 </li>
 <li>
 
 Travel Logistics:
 
 Plan and book all travel, including transport, lodging, and detailed itineraries.
 </li>
 </ul>
 
 
 Communication &amp; Liaison
 
 
 <ul>
 <li>
 
 Writing &amp; Editing:
 
 Draft and polish emails, memos, and announcements on behalf of the executive.
 </li>
 <li>
 
 Bridge-Building:
 
 Act as a link between the executive and their team to ensure instructions are clear and tasks are tracked.
 </li>
 <li>
 
 Meeting Support:
 
 Set agendas, take minutes, and follow up on action items to ensure goals are met.
 </li>
 </ul>
 
 
 Projects &amp; Information
 
 
 <ul>
 <li>
 
 Project Tracking:
 
 Support special projects by managing deadlines and coordinating with other departments.
 </li>
 <li>
 
 Discretion:
 
 Handle confidential business and personnel information with total privacy.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 QUALIFICATIONS &amp; COMPETENCIES:
 
 
 <ul>
 <li>
 5+ years of experience providing support at the executive level (C-suite, VP, or Senior Director).
 </li>
 <li>
 Bachelor&rsquo;s degree preferred, or equivalent professional experience.
 </li>
 <li>
 Expert proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint).
 </li>
 <li>
 
 Proactive Anticipation:
 
 The ability to stay two steps ahead, identifying potential issues and solving them before they reach the executive.
 </li>
 <li>
 
 Exceptional Communication:
 
 Strong verbal and written skills with the ability to interact confidently with all levels of the organization.
 </li>
 <li>
 
 Adaptability:
 
 Comfort working in a fast-paced environment with shifting priorities and high-pressure deadlines.
 </li>
 <li>
 
 Professional Judgment:
 
 The ability to make independent decisions regarding the executive's time and resources with minimal supervision.
 </li>
 </ul>
 
 
</div>

Executive Assistant (Immediate Joiner)

Search 10000+ Administrative lead jobs near you this May. New roles added regularly across leading industries. Apply today.