administrative leader

Crete Professionals Alliance

<div><p><b>Company Overview: </b>Bowers Accountants &amp; Advisors stands as a renowned firm in the realm of public accounting, distinguished for its provision of top-tier audit, assurance, and advisory services. As a proud member of the AICPA&rsquo;s G400, encompassing the Top 300 Firms nationally, we maintain a robust reputation grounded in integrity, professionalism, and unparalleled expertise. Whether traditional Tax and Audit and Assurance, Client Accounting &amp; Advisory Services, Business Valuation, Accounting/Bookkeeping, Forensic Accounting, or Financial Planning Services, our approach is to master an in-depth knowledge of our clients with innovative analysis and recommendations to build and maintain net growth.</p><p><b>
Job Summary:</b></p><p>
The Senior Administrative Specialist is the senior on-site administrative leader for a professional services office of approximately 30 employees. This role is responsible for ensuring smooth daily operations, maintaining administrative standards, and supporting a professional, efficient, and well-organized office environment. The Senior Administrator will be the primary on&ndash;site administrative contact between the local office and the Firm Administrator to whom this position reports.</p><p>
In this job, you will be a hands-on contributor and leader, directly performing administrative tasks while supervising the local in&ndash;office administrative team. The Senior Administrative Specialist serves as the primary liaison between the local office and the Firm Administrator located in another office.</p><p>
Success in this role requires professional leadership skills, balancing execution, delegation, and aligning local needs with firm-wide policies and expectations administered and directed by the Firm Administrator. This position may require extended hours during peak periods.</p><p><b>
Position Responsibilities</b></p><ul><li><p>
Supervise, assist with Admin staff training, and onboard new staff.</p></li><li><p>
Support two administrative team members, providing clear expectations, guidance, and regular feedback.</p></li><li><p>
Ensure compliance with firm policies related to records management, confidentiality, and administrative standards.</p></li><li><p>
Assist in processing tax returns, financial statements, and other correspondence</p></li><li><p>
Assist in troubleshooting tax return rejections</p></li><li><p>
Finalize Financial Statements</p></li><li><p>
Scan and autoflow tax documents when needed</p></li><li><p>
Assist in scanning and binding documents</p></li><li><p>
Assist the Firm Administrator in task delegation to the local Admin Team</p></li><li><p>
Handle time-sensitive and confidential matters with professionalism, discretion, and sound judgment.</p></li><li><p>
Provide front-line administrative coverage as needed to ensure continuity of operations and service quality.</p></li><li><p>
Delegate work effectively while maintaining accountability, quality, accuracy, and timeliness</p></li><li><p>
Support cross-training and workload balancing to ensure consistent service and coverage to our Partners and Clients</p></li><li><p>
Other administrative duties as assigned, such as scheduling meetings, coordinating catering orders, engagement logistics, and client-facing administrative needs, etc.</p></li><li><p>
Manage office building maintenance along with office logistics for client meetings and events</p></li></ul><p><b>
Position Qualifications</b></p><ul><li><p>
5&ndash;7 years of progressive administrative experience, preferably in a professional services or accounting firm environment.</p></li><li><p>
College degree preferred or professional equivalent experience</p></li><li><p>
Prior experience performing hands-on administrative work while leading or supervising others.</p></li><li><p>
Demonstrated ability to manage competing priorities and balance execution with leadership responsibilities.</p></li><li><p>
Strong organizational, problem-solving, and interpersonal skills.</p></li><li><p>
Excellent written and verbal communication skills.</p></li><li><p>
Proven ability to work independently while coordinating with remote leadership.</p></li><li><p>
Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint); experience with document management systems is a plus.</p></li><li><p>
High degree of professionalism, discretion, and attention to detail.</p></li><li><p>
Continuous improvement mindset</p></li><li><p>
Ongoing collaboration with firm leadership and administrative teams across locations.</p></li></ul><p><b>
Salary </b>$25-30/Hour</p><p><b>
Excellent Benefits:</b> We offer tremendous growth and development opportunities, flexible work schedules, and a comprehensive compensation and benefits package to include Health, Dental, Vision, Life, Long-Term Disability, 401K, Paid Time Off, Volunteer Time Off, Work-Life Balance Culture, and More!</p><p><b>
EOE</b></p></div>

Senior Administrative Specialist

Bowers Accountants & Advisors

<div><p><b>Company Overview: </b>Bowers Accountants &amp; Advisors stands as a renowned firm in the realm of public accounting, distinguished for its provision of top-tier audit, assurance, and advisory services. As a proud member of the AICPA&rsquo;s G400, encompassing the Top 300 Firms nationally, we maintain a robust reputation grounded in integrity, professionalism, and unparalleled expertise. Whether traditional Tax and Audit and Assurance, Client Accounting &amp; Advisory Services, Business Valuation, Accounting/Bookkeeping, Forensic Accounting, or Financial Planning Services, our approach is to master an in-depth knowledge of our clients with innovative analysis and recommendations to build and maintain net growth.</p>
<p><b>Job Summary:</b></p>
<p>The Senior Administrative Specialist is the senior on-site administrative leader for a professional services office of approximately 30 employees. This role is responsible for ensuring smooth daily operations, maintaining administrative standards, and supporting a professional, efficient, and well-organized office environment. The Senior Administrator will be the primary on&ndash;site administrative contact between the local office and the Firm Administrator to whom this position reports.</p>
<p>In this job, you will be a hands-on contributor and leader, directly performing administrative tasks while supervising the local in&ndash;office administrative team. The Senior Administrative Specialist serves as the primary liaison between the local office and the Firm Administrator located in another office.
</p><p>Success in this role requires professional leadership skills, balancing execution, delegation, and aligning local needs with firm-wide policies and expectations administered and directed by the Firm Administrator. This position may require extended hours during peak periods.
</p><p><b>Position Responsibilities</b></p>
<ul><li>Supervise Admin staff training, and new staff onboarding
</li><li>Support Admin team members, providing clear expectations, guidance, and regular feedback.
</li><li>Ensure compliance with firm policies related to records management, confidentiality, and administrative standards.</li>
<li>Assist in processing tax returns, financial statements, and other correspondence</li>
<li>Assist in troubleshooting tax return rejections</li>
<li>Finalize client financial statements</li>
<li>Coordinate scanning and autoflow tax documents
</li><li>Assist in scanning and binding documents</li>
<li>Assist the Firm Administrator in task delegation to the local Admin Team</li>
<li>Handle time-sensitive and confidential matters with professionalism, discretion, and sound judgment.</li>
<li>Provide front-line administrative coverage as needed to ensure continuity of operations and service quality.</li>
<li>Delegate work effectively while maintaining accountability, quality, accuracy, and timeliness</li>
<li>Support cross-training and workload balancing to ensure consistent service and coverage to our Partners and Clients</li>
<li>Other administrative duties as assigned, such as scheduling meetings, coordinating catering orders, engagement logistics, and client-facing administrative needs, etc.</li>
<li>Manage office building maintenance along with office logistics for client meetings and events
</li></ul><p><b>Position Qualifications</b></p>
<ul><li>5&ndash;7 years of progressive administrative experience, preferably in a professional services or accounting firm environment.</li>
<li>College degree preferred or professional equivalent experience</li>
<li>Prior experience performing hands-on administrative work while leading or supervising others.</li>
<li>Demonstrated ability to manage competing priorities and balance execution with leadership responsibilities.</li>
<li>Strong organizational, problem-solving, and interpersonal skills.</li>
<li>Excellent written and verbal communication skills.</li>
<li>Proven ability to work independently while coordinating with remote leadership.</li>
<li>Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint); experience with document management systems is a plus.</li>
<li>High degree of professionalism, discretion, and attention to detail.</li>
<li>Continuous improvement mindset</li>
<li>Ongoing collaboration with firm leadership and administrative teams across locations.</li>
</ul>
<p><b>Salary </b>$25-30/Hour</p>
<p><b>Excellent Benefits:</b> We offer tremendous growth and development opportunities, flexible work schedules, and a comprehensive compensation and benefits package to include Health, Dental, Vision, Life, Long-Term Disability, 401K, Paid Time Off, Volunteer Time Off, Work-Life Balance Culture, and More!</p>
<p><b>EOE</b></p></div><p></p>

The University of Toledo

<p></p><div><div><b>Job no:</b> 500972<br>
<b>Work type:</b> Staff - Full-Time<br>
<b>Location:</b> Main Campus - Academic Toledo, OH<br>
<b>Categories:</b> Administration, Full-Time, None, Administrative Support<br>
</div>
<div><p><b>Title:</b> Executive Assistant, Provost Office</p>
<p><b>
Department Org:</b> Provost Office - 100130</p>
<p><b>
Employee Classification:</b> U1 - Unclassified PSA FT</p>
<p><b>
Bargaining Unit:</b> Professional Staff Association</p>
<p><b>
Primary Location:</b> MC AC</p>
<p><b>
Shift:</b> 1</p>
<p><b>
Start Time: </b>8:15 AM<b> End Time: </b>5:00 PM</p>
<p><b>
Posted Salary:</b> $65,000 - $75,000</p>
<p><b>
Job Description:</b></p>
<p>
This position provides high-level strategic, administrative, and daily operational leadership support to the Office of the Provost. This position serves as a trusted advisor and senior administrative leader, ensuring the effective coordination, execution, and monitoring of institutional priorities, initiatives, and directives. The role requires advanced judgment, discretion, and the ability to manage complex operations in a fast-paced executive environment. This position may also provide support to other provost staff and executives as requested.</p>
<p><b>
Minimum Qualifications:</b></p>
<ul><li>Bachelor&rsquo;s degree or experience equivalent required.</li><li>Minimum of five (5) years of administrative experience in an academic or healthcare environment.</li><li>Exceptional interpersonal skills and strong managerial ability.</li><li>Ability to interact effectively with senior leadership and diverse stakeholders, and work collaboratively across functions, levels, and departments toward shared objectives.</li><li>Ability to cope with continuous change and pressures in a dynamic, highly demanding environment where expectations for performance and productivity are high.</li><li>Excellent organizational and problem-solving abilities.</li><li>Proficiency in Microsoft Office and Adobe Acrobat.</li><li>Ability to handle confidential matters with discretion.</li></ul>
<p><b>
Equal Employment Opportunity Statement:</b></p>
<p>
The University of Toledo is an equal opportunity employer. The University of Toledo does not discriminate in employment, educational programs, or activities on the basis of race, color, religion, sex, age, ancestry, national origin, sexual orientation, gender identity and expression, military or veteran status, disability, familial status, or political affiliation.</p>
<p>
The University is dedicated to attracting and retaining the best and brightest talent and fostering a culture of respect.</p>
<p>
The University of Toledo provides reasonable accommodation to individuals with disabilities. If you require accommodation to complete this application, or for testing or interviewing, please contact HR Compliance at hrcompliance@utoledo.edu or 419-530-4747 between the hours of 8:30 a.m. and 5 p.m. or apply online for an accommodation request.</p>
<p>
Computer access is available at most public libraries and at the Office of Human Resources located in the Center for Administrative Support on the UToledo Main Campus.</p>
</div>
<p><b>Advertised:</b> 08 May 2026 Eastern Daylight Time<br>
<b>Applications close:</b> 24 May 2026 Eastern Daylight Time</p></div><p></p>

Executive Assistant, Provost Office - 500972

Source Medical Aesthetics

<p><b>Job description:</b></p><p>We are looking for a highly qualified senior office manager to serve as our medical aesthetics practice administrative and operations leader. In this salaried position you will be responsible and accountable for all non-medical aspects of the day-to-day operation of the practice. You will report directly to the practice&rsquo;s physician/owner as a member of the management team.</p><p><b>About our practice:</b></p><p>Our practice has been a thriving medical aesthetics business for over 10 years. By taking the time to understand every patient&rsquo;s unique needs, focusing on high quality outcomes, and always putting patient safety and comfort first, Source Medical Aesthetics has built a large and loyal patient following. Source performs a wide variety of minimally or non-invasive medical and non-medical procedures such as injectables for wrinkle reduction and facial contour improvements, laser hair removal, skin tightening, laser peels and a number of other light-based skin therapies. We also perform CoolSculpting and other targeted fat reduction procedures, vein treatments, PRP for hair regrowth, vaginal rejuvenation, microdermabrasion, facials, as well as many other popular and effective treatments. We also stock a large variety of specialty retail products designed to our own exacting standards.</p><p>Dr. Kristine Krever is the practice owner and primary medical provider. The practice also has 2 aestheticians on staff. This high quality team of providers is supported by 2 medical assistants as well as 4 additional administrative staff members. This team is a fun, energetic and cohesive group of professionals.</p><p>Formerly known as &ldquo;The Center for Aesthetic Medicine at Colts Neck&rdquo;, in July of 2021 the practice was rebranded as &ldquo;Source Medical Aesthetics'' and expanded the operation significantly, investing in a purpose-built, brand new, state of the art facility as well as adding both medical and non-medical practitioners to the staff. Our business is strictly cash-based, meaning that we do not need to perform medical coding, billing or insurance management, vastly simplifying office processes. Due to the nature of our procedures, we are extremely fortunate that patients are normally excited to be visiting and happy when leaving. This is an excellent opportunity for an operations leader to influence the direction of this practice, ensure excellent patient experiences, maintain high quality standards, and ultimately help drive its financial success. Visit us at www.SourceMedicalAesthetics.com and check out our reviews on Google.</p><p><b>About the Job:</b></p><p>As our medical office manager, you must demonstrate leadership skills, excellent organizational skills, the ability to multitask, and the ability to perform well while maintaining professionalism in stressful situations. We are looking for a team member who exhibits a sense of personal ownership and pride in leading a well-organized practice and an efficient operation. It is of primary importance that you are a fast-learning, self-motivated and creative problem solver who is willing to take on any task and resolve matters independently. This practice needs a strong leader that brings their past experiences to bear and becomes part of the management team to help guide and improve the practice, while ensuring the physician / owner is not overburdened with administrative matters.</p><p>It is expected that you are able to communicate effectively with physicians, staff and patients, while maintaining a positive, professional environment. You will adopt the practice philosophy of focusing on patient safety and comfort, ensuring quality outcomes, and treating every patient as a unique and important individual. You will also ensure the practice operates in compliance with current healthcare regulations, medical laws, employment laws and the highest ethical standards. It is required that you have a high degree of computer systems literacy and comfort.</p><p>Upon demonstrating your abilities and delivering a measurable impact over the course of at least one year, the practice is open to promoting this role to a profit sharing role or pursuing other forms of variable compensation to ensure that this position benefits from the practice&rsquo;s overall success.</p><p>------------------------------------------------------------------------</p><p><b>Responsibilities:</b></p><p><b>Leadership</b></p><ul><li>Supervises, delegates, trains, and evaluates non-medical staff.</li><li>Hires and on-boards new staff members. Processes terminations if required.</li><li>Manages employee scheduling, including approving time off.</li><li>Improves, develops, implements and enforces office policies and procedures.</li><li>Ensures medical providers are not overburdened with administrative matters.</li><li>Reports practice status, risks, opportunities, financials, and operational matters to the owner on a regular basis.</li><li>Holds administrative staff meetings to ensure alignment, awareness, address concerns, perform training, etc. on relevant and timely topics as required.</li><li>Opportunity to get involved in marketing strategy / execution if desired</li></ul><p><b>Administrative Operations</b></p><ul><li>Oversees front office operations, including patient relations / appointment scheduling.</li><li>Acts as the primary point of escalation for patient questions and concerns.</li><li>Ensures quality of practice data, electronic patient records, patient photos, and financial records.</li><li>Manages patient memberships and gift card programs.</li><li>Oversees and performs data entry and processing as required.</li><li>Establishes productive relationships with key medical and pharmaceutical vendors, other physicians&rsquo; offices, local businesses, and support teams (e.g. software vendors, medical device providers, etc.).</li><li>Manages office inventory and orders medical, retail and office supplies.</li><li>Arranges and supervises normal building maintenance matters (cleaning, snow-removal, extermination, landscaping, etc.).</li><li>Arranges and supervises emergency maintenance visits for the building.</li><li>Arranges and supervises information technology support and visits as required.</li></ul><p><b>Financial Operations</b></p><ul><li>Manages employee payroll and compensation matters.</li><li>Works with medical providers to prepare patient pricing proposals.</li><li>Deals with patient account matters and collections if required.</li><li>Makes deposits and manages banking relationships.</li><li>Understands and reports on key practice financial positions and metrics.</li><li>Reconciles all financial account information to ensure accuracy.</li><li>Seeks every opportunity to reduce practice expenses.</li><li>Pays medical office bills.</li></ul><p>------------------------------------------------------------------------</p><p><b>Skills / Behaviors:</b></p><ul><li>Personal accountability and ownership</li><li>Independent thinking, learning and execution</li><li>Detail oriented and organized</li><li>Confident, friendly, positive</li><li>Pride in quality of work and success of the practice</li><li>Proven work experience as a medical office manager / practice operations manager with direct staff management responsibilities</li><li>Knowledge of accounting, data and administrative processes and principles with demonstrable track record of successful practice financial management</li><li>Strong familiarity with patient relationship management and scheduling practices and software</li><li>Strong familiarity with and comfort using cloud based applications (e.g. Google Drive, Google Docs) as well as office productivity software (e.g. Email, MS Excel, MS Word)</li><li>Knowledge of medical aesthetic procedures, issues and terminology is a plus</li></ul><p><b>Education and Experience Requirements:</b></p><ul><li>At least 5 years of medical office management experience is required</li><li>At least 7 years of working in a medical setting is required</li><li>Medical aesthetic or cosmetic surgery experience is highly preferred</li><li>An associate or bachelor&rsquo;s degree in healthcare management, business, or a related degree is required</li><li>A master&rsquo;s degree in healthcare management, business, or a related degree is preferred</li><li>Certified Medical Manager (CMM) designation from the Professional Association of Health Care Office Management (PAHOM) or similar certification is preferred</li><li>References may be requested prior to finalizing a job offer</li></ul><p>Job Type: Full-time (40 hrs/wk), Monday - Friday</p><p>Job Type: Full-time</p><p>Pay: $50,000.00 - $90,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Employee discount</li><li>Paid time off</li></ul><p>Application Question(s):</p><ul><li>Do you have management experience in the cosmetic medical, beauty or high-end services industries?</li></ul><p>Experience:</p><ul><li>Medical office management: 3 years (Required)</li></ul><p>Work Location: In person</p>

Aesthetic Medical Office Manager

Crescent Steel & Allied Products

<div><div><div><p>Crescent Steel and Allied Products Limited is a multi-business organization spread over four campuses with over 500 employees.
<br>
<br>
We are currently seeking applications from experienced administrative leaders with a positive can-do attitude coupled with an efficient and highly organised approach to the role, to join our Head Office administration team as Assistant Manager Administration.
<br>
<br>
For this role we are looking for candidates with a demonstrated ability to lead a team and to organize and supervise daily support operations of our Company, with an eye for detail, excellent man management and facilities management skills. The goal is to ensure all support activities are carried on efficiently and effectively to allow the other operations to function smoothly and to preserve an environment where employees, visitors, and property are safe and well-protected.
<br>
<br>
Standard (not exhaustive) requirements of the position are listed below:
</p></div></div><div><div><div><div><div><div><p>Job Title</p>
</div><div><p>Assistant Manager Administration</p>
</div></div></div><div><div><div><p>Location</p>
</div><div><p>Head Office, Karachi</p>
</div></div></div><div><div><div><p>Age</p>
</div><div><p>Maximum 35 years</p>
</div></div></div><div><div><div><p>Education / Qualification</p>
</div><div><p>Bachelor&rsquo;s in Engineering with Admin and facility management experience. (Mechanical Engineering preferred; eme corps armed forces personnel encouraged to apply.)</p>
</div></div></div><div><div><div><p>Salary Range (PKR)</p>
</div><div><p>Market Compatible</p>
</div></div></div><div><div><div><p>Experience</p>
</div><div><p>3 to 5 years of relevant experience</p>
</div></div></div><div><div><div><p>Last Date of Application</p>
</div><div><p>May 15, 2026</p>
</div></div></div><div><div><div><p>Job Description</p>
</div><p></p><div><div><ul><li>To ensure that the office is well maintained and serviced to a high standard in accordance with the agreed budgets.</li></ul>
<ul><li>Manage all health and safety compliance at the office and other sites under supervision, including that of third-party service providers.</li></ul>
<ul><li>To act as the expert for all hard and soft services as applicable and maintain accurate and timely records.</li></ul>
<ul><li>Develop and manage annual operating budgets, ensuring adherence to financial targets.</li></ul>
<ul><li>Collaborate with internal teams and external vendors to coordinate maintenance, repairs, and improvements.</li></ul>
<ul><li>Implement and monitor preventive maintenance programs to enhance facility longevity and performance.</li></ul>
<ul><li>Serve as the primary point of contact for employee inquiries and concerns related to office support services addressing issues in a timely and professional manner.</li></ul>
<ul><li>Cultivate strong relationships with vendors and colleagues to enhance workplace culture and operational effectiveness.</li></ul>
<ul><li>Prepare and present reports on operational performance, budget status, and service delivery metrics.</li></ul>
<ul><li>Regular monitoring of the key performance indicators and taking remedial action as applicable to ensure the required standards are maintained and constantly improved for the full range of office facilities and related services.</li></ul>
<ul><li>To compile and maintain all required management information/ records relating to company, health and safety and other related records. This includes asset register, emergency plans and all related records and management reports.</li></ul>
<ul><li>To liaise with local authorities as appropriate</li></ul>
<ul><li>To oversee and manage all maintenance activity relevant to the office premises and other sites under supervision.</li></ul>
<ul><li>To ensure fire and other evacuation drills are carried out on a regular basis in accordance with the health and safety requirements and plans. This includes ensuring the emergency plan and related site maps are continually updated including those managed by reporters, as applicable.</li></ul>
<ul><li>To support project/work programs on site, acting as the liaison point for all parties involved, producing management reports in accordance with the needs of the business and management and to monitor/manage works on site and liaise with service providers/ sub-contractors.</li></ul>
<ul><li>Manage relationships and maintain cordial relations with workmen, government agencies and officials.</li></ul>
<ul><li>Ensure compliance of various applicable labor laws, statutory and regulatory requirements as per Company Quality and HSE protocols in place as well as with local laws pertaining to SEQs and NEQs and coordinate closely with HSE and Quality functions for related activities.</li></ul>
<ul><li>Ensure registration of all eligible employees under EOBI, SESSI, Education CESS, Group Hospitalization, and Group Life Insurance, as applicable, including payments and timely and accurate claim management.</li></ul>
<ul><li>Maintain comprehensive fleet records using a fleet management system, including fuel card arrangements, tracker coordination, and cost monitoring, while scheduling regular vehicle maintenance. This includes the Company's vehicle scheme for employees and related management.</li></ul>
<ul><li>Manage and oversee all administrative activities on-site including all office spaces, inventory management, reception services, and other office support services such as the PABX, photocopying, mail room services, parking, boardroom and meeting rooms, pool car/fleet management, messing facilities, etc.</li></ul>
<ul><li>Monitor costs and expenses while overseeing administrative, security, HSE, and real estate budget preparation in collaboration with Group Finance.</li></ul>
<ul><li>Establish clear terms and conditions of contracts with facilities vendors and administer all SLAs including third party manpower and services contracts in addition to collaboration with the business for daily operations/administrative matters.</li></ul>
<ul><li>Ensure the strong implementation of the Administration Systems Manual and ensure policy compliance and coordinate internal audit activities. This includes developing and implementing policies and processes ina ccordance with the needs of business.</li></ul>
<ul><li>Ensure access, control, and notification protocols for the Head Office as and when required especially in emergency cases, or before or after the opening/closing of the office.</li></ul>
<ul><li>Manage all physical information and assets security and maintain an updated infrastructure and asset inventory for the Head Office.</li></ul>
<ul><li>Develop, maintain, and manage the departmental risk register and risk mitigation controls.</li></ul>
<ul><li>Conduct Security Risk Assessments, develop a Security Plan, and manage on-site and offsite security activities, including protocols, emergency response, violence training, and timely reporting of risks or breaches.</li></ul>
<ul><li>Ensure timely preventive maintenance of Head Office facilities, including gensets and HVACs, while reviewing costs for repairs or replacements. Scope, budget, and prioritize annual repair requirements, maintaining a reliable vendor repository.</li></ul>
<ul><li>Coordinate record management activities and manage the Record Rooms in direct custody as well as assist people in understanding their responsibilities regarding record management.</li></ul>
<ul><li>Organize and oversee inventory by keeping a detailed database of available inventory at the Head Office level and managing annual forecast projections to drive procurement.</li></ul>
<ul><li>Oversee and manage projects from requisition to completion while ensuring smooth day-to-day office operations.</li></ul>
<ul><li>Correspond with the building management and requisite associations as and when required.</li></ul>
<ul><li>Assess staff performance and provide coaching and guidance to ensure maximum efficiency including recruiting and training them and managing deliverables.</li></ul>
<ul><li>Stay informed about organizational changes and business developments while identifying and driving continuous improvement opportunities to streamline administrative processes and enhance operational efficiency.</li></ul>
<ul><li>Be accessible 24/7 in case of emergencies and urgent circumstances and to provide technical support or assistance to colleagues and/or team.</li></ul>
</div>
</div></div></div><p></p><div><div><div><p>Skills Required</p>
</div><p></p><div><p><b>Behavioural</b></p>
<ul>
<li>Stakeholder, time and project management</li>
<li>Strong organizational and supervisory skills</li>
<li>Strong decision-making and problem-solving skills</li>
<li>Ability to work on tight deadlines without compromising high standards or attention to detail</li>
<li>Excellent people skills and the ability to resolve conflicts and implement discipline</li>
<li>Strong time management skills, with the ability to prioritize tasks effectively</li>
<li>Ability to work independently with minimal supervision and as part of a team</li>
<li>Flexibility to adapt to changing priorities and work environments</li>
<li>Ability to replace quickly for skeleton roles such as office boys/peons, security guards, messengers/riders</li>
<li>Have a positive attitude and a strong sense of urgency in resolving any issues that may arise</li>
<li>Utilize a high level of attention to detail as well as strong interpersonal skills</li>
<li>Ability to assess and respond to difficult circumstances</li>
<li>Excellent analytical and communication skills</li>
</ul>
<p><b>Good to Have</b>:</p><br>
<ul>
<li>Proficiency in AutoCAD</li>
<li>Power BI and other dashboarding tools</li>
<li>Working Knowledge of MS Projects</li>
</ul><p></p>
</div><p></p><div><p><b>Technical</b></p>
<ul>
<li>IT literate with a strong command on MS Excel</li>
<li>Policy and SoP design and implementation</li>
<li>Knowledge of principles and procedures for administration, supply chain, logistics, and HR management</li>
<li>Basic financial knowledge (budgeting and costing, taxation related to payments, etc.)</li>
<li>Previous facilities management experience, including Line Management responsibility for Company personnel and contractors and management service agreements.</li>
<li>Proficiency in AutoCAD</li>
<li>Power BI and other dashboarding tools</li>
<li>Working Knowledge of MS Projects</li>
<li>Ability to assess the market and vendors for prices, reliability, and ability to deliver</li>
<li>Ability to comprehend, analyze, and interpret various types of business and technical documents (project tenders, insurance policies, SLAs, etc.)</li>
<li>Ability to present information to an internal department and/or large groups of employees</li></ul></div></div></div></div></div></div></div><p></p>

Assistant Manager Administration

EXETRANSGOV

<p><b>Job Overview</b></p><p>We are seeking a highly organized, dynamic, and proactive *Country Head* to oversee our Islamabad office and provide strategic and operational support across all our offices in Pakistan. The ideal candidate will be responsible for the daily management of multiple departments including HR, Accounts, Immigration, UK Operations, IT, Social Media, and App Development Department and will serve as the key liaison between the CEO and local teams, effectively deputising in the CEO&rsquo;s absence for local operational matters.</p><p>This is a pivotal leadership role that requires excellent people management, communication, and multitasking skills to ensure smooth day-to-day operations and alignment with company goals.</p><p><b>Key Responsibilities</b></p><ul><li>Office &amp; Operations Management</li><li>Oversee and ensure the smooth functioning of the Islamabad office and provide support to other offices in Pakistan.</li><li>Maintain an efficient, safe, and positive working environment for all staff.</li><li>Lead office logistics, procurement, facilities management, and administration tasks.</li><li>Ensure compliance with local laws and regulations for all business operations.</li><li>Team Leadership &amp; Cross-Functional Coordination</li><li>Manage and coordinate the activities of the following teams:</li><li>Human Resources Oversee recruitment, onboarding, staff welfare, employee relations, and HR policy compliance.</li><li>Accounts Supervise daily financial operations, expense tracking, and coordination with finance leads.</li><li>Immigration Team Support compliance with immigration rules and ensure timely processing of documentation.</li><li>UK Operations Team Act as a key point of contact for UK-based operations; facilitate collaboration between UK and Pakistan teams.</li><li>IT Team Oversee IT support, systems management, and digital infrastructure.</li><li>Social Media Team Ensure content strategy, branding, and communication goals are aligned with the company&rsquo;s vision.</li><li>App Development Team Monitor timelines, progress, and collaboration within the software development lifecycle.</li></ul><p><b>CEO Support &amp; Executive Leadership</b></p><ul><li>Act as the CEO&rsquo;s representative in day-to-day operational matters across Pakistan offices.</li><li>Provide regular updates and reports to the CEO, highlighting performance, risks, and opportunities.</li><li>Participate in strategic planning, implementation of initiatives, and decision-making processes.</li><li>Handle confidential and high-level communications on behalf of the CEO when needed.</li></ul><p><b>Performance Monitoring &amp; Reporting</b></p><ul><li>Set team goals and KPIs in coordination with department heads</li><li>Track progress and generate regular reports for senior leadership.</li><li>Identify areas for improvement and initiate process enhancements.</li></ul><p><b>Qualifications &amp; Experience</b></p><ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field (Master&rsquo;s preferred</li><li>5+ years of experience in office management, operations, or administrative leadership roles.</li><li>Experience managing multi-disciplinary teams across multiple office locations.</li><li>Strong understanding of HR, finance, and IT operations.</li><li>Proven ability to deputise or support C-level executives.</li></ul><p><b>Skills &amp; Attributes</b></p><ul><li>Excellent leadership and interpersonal skills.</li><li>Strong organizational and multitasking abilities.</li><li>High level of discretion and integrity in handling confidential matters.</li><li>Tech-savvy, with proficiency in office software and modern workplace tools.</li><li>Ability to manage remote or hybrid teams across different time zones.</li><li>Fluent in English and Urdu (written and spoken); other regional languages are a plus.</li></ul><p><b>What We Offer</b></p><ul><li>Competitive salary and benefits package</li><li>Collaborative and forward-thinking work environment</li><li>Opportunities for career growth and development</li><li>The chance to work closely with international teams and high-level executives</li></ul><p>Job Type: Full-time</p><p>Pay: Rs80,000.00 per month</p><p>Work Location: In person</p>

Country Head

Nike

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   We are hiring for multiple positions across the enterprise.
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  Who You&rsquo;ll Work With
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 Nike, Inc. is in perpetual motion. Administrative employees help Nike teams around the world keep up with the company&rsquo;s rapid pace. They act as liaisons embedded in business functions and geographies. Their talents &mdash; problem solving, organization, time management and more &mdash; help fuel the success of their leaders and their teams. Nike&rsquo;s community of administrative assistants embody professionalism, resilience, agility, emotional intelligence and exemplify the best of Nike&rsquo;s culture modeling Nike&rsquo;s core values to leaders, teammates, and guests.
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  Who We Are Looking For
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 We&rsquo;re looking for a Senior Administrative Assistant who has a proven ability to work in a fast-paced, results-oriented environment. You have a high learning agility, strong organization skills and high attention to detail. Having strong communication and time management skills, you are able to prioritize across multiple tasks, set expectations across a variety of stakeholders and take initiative to follow-through on requests through completion. You can work independently or as part of a team and know how to adapt your style to most efficiently and effectively support the leaders and businesses you are lined up against.
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  What You Bring To Nike
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   Bachelor's degree in business or related field. Will accept any suitable combination of education, experience and training
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   Minimum of 3 years of administrative work experience required
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   Ability to work and communicate effectively with a variety of personalities including senior level executives
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   Proven ability to work effectively in a fast-paced, results-oriented, team environment with times of high ambiguity
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   Proven ability to organize, prioritize and appropriately handle highly confidential and sensitive information
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   Ability to work independently and take initiative to follow-through on requests until completion with a high attention to detail
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   Previous experience working with and tracking budgets is strongly preferred
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   Proficiency in Microsoft Office Suite (MS Outlook, PowerPoint, Word and Excel) and virtual meeting tools (Zoom / MS Teams). Experience with Keynote a plus, not required. Experience with AI tools like Chat GPT or Microsoft Copilot a plus, not required.
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   Previous Nike work experience is a plus
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   Ability to occasionally work outside of core business hours
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  What You&rsquo;ll Work On
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 You'll perform a wide range of administrative duties for a diverse team of people and/or leaders with a variety of management styles. These duties will include but not limited to the following:
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   Complex Calendar Management: Scheduling appointments, meetings, and conferences for the leaders you support, managing conflicts and coordinating with other teammates and leaders as required
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   Booking Travel Arrangements: Booking flights, accommodations, and transportation for leaders you support, including managing itineraries and necessary documentation.
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   Planning Meetings and Events: Securing event space as necessary and handling any budgeting, catering, agenda planning, scheduling, reminders, and working with external parties as needed.
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   Preparing Expense Reports, tracking budgets and purchase orders: Preparing expense reports, tracking budgets, and processing invoices or purchase orders for vendors as required.
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   Document Preparation &amp; Organization: Producing, editing and reformatting documents and email correspondence. This could include but will not be limited to updating organizational charts, creating high quality graphic and text PowerPoint or Keynote presentations, and/or team session agendas/work session run of shows.
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   Communications &ndash; Under the leader&rsquo;s direction, write, contribute and/or edit draft communications, involve appropriate stakeholders and gain final approval. May manage distribution lists and send communications on the leader&rsquo;s behalf.
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   Coordinate Team Space Planning, Workspace and/or Equipment Moves: Partner with the appropriate stakeholders to organize individual or departmental moves
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   Budget Tracking: may assist leader with tracking of expenses
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   POs: create purchase orders
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   Special Projects: Assisting with project planning, tracking progress, and ensuring deadlines are met as needed by the team and/or leader you support
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   Team &amp; Culture Building: You will have the opportunity to work with the leader you support to help the team build connections to each other, their leader, the environment and Nike through a variety of ways &ndash; staff meetings, team building activities, offsites and the physical workspace they come to day-in and day-out.
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   Support team plans, projects, activations or other deliverables as needed
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   Serve as the main point of contact for administrative questions from the team
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   Provide coverage for other leaders where temporary administrative needs exist
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 We offer a number of accommodations to complete our interview process including screen readers, sign language interpreters, accessible and single location for in-person interviews, closed captioning, and other reasonable modifications as needed. If you discover, as you navigate our application process, that you need assistance or an accommodation due to a disability, please complete the Candidate Accommodation Request Form.
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Senior Administrative Assistant

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