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administrative manager

Marten Digitals

Marten Digitals is seeking a motivated and detail-oriented Admin &amp; HR Manager to join our dynamic team. The ideal candidate will oversee daily administrative operations, manage HR functions, and support the overall efficiency of the organization.Key Responsibilities:<ul><li>Oversee and manage day-to-day office administration.</li><li>Respond to employee queries and provide general administrative support.</li><li>Assist in the recruitment process, including posting job advertisements, screening resumes, and coordinating interviews.</li><li>Support the onboarding process by preparing documentation and assisting with orientation sessions.</li><li>Provide support in developing and implementing HR policies and procedures.</li><li>Maintain and update employee records in the HR management system.</li><li>Manage payroll, attendance, and leave records.</li><li>Assist in organizing and coordinating employee engagement activities and events.</li><li>Help with payroll preparation by providing relevant employee information.</li><li>Contribute to the performance management process by coordinating reviews and maintaining performance records.</li></ul>Qualifications and Skills:<ul><li>Currently pursuing or recently completed a Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field.</li><li>Proven experience as an Admin &amp; HR Manager or in a similar role.</li><li>Ability to work independently and as part of a team.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint).</li><li>Excellent communication, organizational, and interpersonal skills.</li><li>Ability to maintain confidentiality and handle sensitive information with discretion.</li><li>Strong attention to detail and ability to multitask in a fast-paced environment.</li><li>Enthusiastic and proactive approach to tasks and problem-solving.</li></ul>Job Type: On-SiteNight Shift: 7:00 PM &ndash; 3:00 AMDays: Monday to Saturday Location: Gulshan-e-Iqbal, Block-10 Main NIPA, Karachi.Job Type: Full-timePay: Rs30,000.00 &ndash; Rs40,000.00 per monthJob Types: Full-time, Internship, FresherPay: Rs30,000.00 - Rs40,000.00 per monthWork Location: In person

Admin & HR Manager

HRSG SSP

HRSG SSP is looking for &quot;Administrative Officer&quot; for one of their Precious client in Banking Industry.<ul><li>Location: Karachi</li><li>Salary: 90,000 (Negotiable)</li><li>Benefits: PF &amp; Other as per law</li></ul>Key Responsibilities<ul><li>Oversee office operations, facilities management, and administrative support across branches/offices.</li><li>Manage procurement of office supplies, equipment, and services while ensuring cost efficiency and compliance with bank policies.</li><li>Monitor and control administrative budgets, expenses, and contracts.</li><li>Coordinate with external vendors, service providers, and regulatory bodies as required.</li><li>Ensure compliance with health, safety, and security protocols in line with banking industry standards.</li><li>Supervise maintenance, housekeeping, and office support services to maintain a professional environment.</li><li>Prepare reports, maintain administrative records, and ensure timely documentation.</li><li>Support senior management in planning and executing administrative initiatives.</li><li>Assist with audits, inspections, and compliance checks relevant to administrative operations.</li><li>Lead and guide junior administrative staff to ensure high service quality.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field (Master&rsquo;s preferred).</li><li>Minimum 3&ndash;5 years of proven experience as an Administrative Office.</li></ul>Skills &amp; Competencies<ul><li>Excellent organisational and multitasking skills.</li><li>Strong communication and negotiation skills.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint) and administrative software/tools.</li></ul>Interested Candidate are requested to share their resume at kajal.assaram@hrsgonline.com and mention position in subject line.Job Type: Full-timePay: From Rs90,000.00 per monthWork Location: In person

Administrative Officer (Banking Industry)

Al-Wafiq Global Pvt Ltd

Administrator Position Title: AdministratorLocation: Jeddah, Saudi ArabiaEmployment Type: Full-TimeRole OverviewThe Administrator will be responsible for managing and supervising all day-to-day administrative operations of the company. This role requires an individual with strong organizational, leadership, and problem-solving skills who can ensure smooth workflow across departments. The Administrator will also play a vital role in managing and maintaining the company&rsquo;s Odoo ERP system, ensuring that it is efficiently used for HR, administrative, and operational functions.The ideal candidate must have experience in Odoo ERP Administration along with general office administration expertise.Key Responsibilities1. Administrative Management<ul><li>Oversee daily administrative operations and provide leadership to the support staff.</li><li>Maintain employee records, contracts, and official documents in an organized and secure manner.</li><li>Supervise office maintenance, cleanliness, supplies, and inventory.</li><li>Ensure smooth communication within the organization and handle correspondence (emails, letters, memos).</li><li>Manage travel arrangements, visa processing, accommodation, and transport for employees (if required).</li><li>Monitor company policies and ensure all staff are following guidelines.</li><li>Manage incoming and outgoing mail, courier services, and other communications.</li></ul>2. Odoo ERP Administration<ul><li>Manage and configure Odoo modules related to HR, Administration, and Operations.</li><li>Maintain accurate data entry of employees, attendance, leaves, and approvals in Odoo.</li><li>Generate reports from Odoo for management and ensure timely submission.</li><li>Troubleshoot issues related to Odoo and provide first-level support.</li><li>Coordinate with Odoo support/technical team for system upgrades, bug fixes, and customization.</li><li>Train staff in the use of Odoo system where necessary.</li></ul>3. HR &amp; Employee Support<ul><li>Assist HR department with recruitment, onboarding, and employee records.</li><li>Prepare offer letters, contracts, and official HR correspondence.</li><li>Maintain attendance, leave records, and overtime data.</li><li>Support in payroll processing by providing accurate attendance and employee data.</li><li>Resolve employee queries regarding policies, HR, and administrative matters.</li></ul>4. Office &amp; IT Coordination<ul><li>Ensure all IT systems (computers, networks, printers, email systems) are functional.</li><li>Liaise with IT vendors for technical issues, upgrades, and licensing renewals.</li><li>Ensure proper backup of important files and company data.</li><li>Maintain company&rsquo;s digital and physical records.</li></ul>5. Financial &amp; Reporting Support<ul><li>Assist accounts/finance department with invoice preparation, petty cash management, and expense reports.</li><li>Monitor office budgets and prepare monthly expenditure reports.</li><li>Support management with data collection, documentation, and report generation.</li></ul>Requirements &amp; Skills<ul><li>Education: Bachelor&rsquo;s Degree in Business Administration, IT, or related field.</li><li>Experience: Minimum 3&ndash;5 years of proven work experience as an Administrator, with hands-on Odoo ERP experience.</li><li>Strong knowledge of HR &amp; administrative procedures.</li><li>Excellent command over MS Office (Word, Excel, Outlook, PowerPoint).</li><li>Strong communication skills in English (Arabic is a plus).</li><li>Ability to multitask and manage multiple priorities under pressure.</li><li>Strong problem-solving and decision-making skills.</li><li>High level of confidentiality and integrity.</li></ul>Salary &amp; Benefits<ul><li>Salary: Will be decided depending on your interview performance and experience.</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>According to our job description, only those whose CV details match will be shortlisted. This job is based in Jeddah, Saudi Arabia, so you should first discuss it with your family because we will bring you to Saudi Arabia. However, before that, you must clear the interview. Only applicants who meet our requirements will be called for the interview.</li></ul>Experience:<ul><li>Administrative Management: 1 year (Required)</li><li>Odoo ERP Administration: 1 year (Required)</li><li>HR &amp; Employee Support: 1 year (Required)</li><li>Office &amp; IT Coordination: 1 year (Required)</li><li>Financial &amp; Reporting Support: 1 year (Required)</li></ul>Work Location: In person

Administrator

Hiring Pakistan

Job Description &ndash; Administrator (with Odoo Experience)Position Title: Administrator Location: Saudi Arabia Employment Type: Full-TimeRole OverviewThe Administrator will be responsible for managing and supervising all day-to-day administrative operations of the company. This role requires an individual with strong organizational, leadership, and problem-solving skills who can ensure smooth workflow across departments. The Administrator will also play a vital role in managing and maintaining the company&rsquo;s Odoo ERP system, ensuring that it is efficiently used for HR, administrative, and operational functions.The ideal candidate must have experience in Odoo ERP Administration along with general office administration expertise.Key Responsibilities 1. Administrative Management<ul><li>Oversee daily administrative operations and provide leadership to the support staff.</li><li>Maintain employee records, contracts, and official documents in an organized and secure manner.</li><li>Supervise office maintenance, cleanliness, supplies, and inventory.</li><li>Ensure smooth communication within the organization and handle correspondence (emails, letters, memos).</li><li>Manage travel arrangements, visa processing, accommodation, and transport for employees (if required).</li><li>Monitor company policies and ensure all staff are following guidelines.</li><li>Manage incoming and outgoing mail, courier services, and other communications.</li></ul>2. Odoo ERP Administration<ul><li>Manage and configure Odoo modules related to HR, Administration, and Operations.</li><li>Maintain accurate data entry of employees, attendance, leaves, and approvals in Odoo.</li><li>Generate reports from Odoo for management and ensure timely submission.</li><li>Troubleshoot issues related to Odoo and provide first-level support.</li><li>Coordinate with Odoo support/technical team for system upgrades, bug fixes, and customization.</li><li>Train staff in the use of Odoo system where necessary.</li></ul>3. HR &amp; Employee Support<ul><li>Assist HR department with recruitment, onboarding, and employee records.</li><li>Prepare offer letters, contracts, and official HR correspondence.</li><li>Maintain attendance, leave records, and overtime data.</li><li>Support in payroll processing by providing accurate attendance and employee data.</li><li>Resolve employee queries regarding policies, HR, and administrative matters.</li></ul>4. Office &amp; IT Coordination<ul><li>Ensure all IT systems (computers, networks, printers, email systems) are functional.</li><li>Liaise with IT vendors for technical issues, upgrades, and licensing renewals.</li><li>Ensure proper backup of important files and company data.</li><li>Maintain company&rsquo;s digital and physical records.</li></ul>5. Financial &amp; Reporting Support<ul><li>Assist accounts/finance department with invoice preparation, petty cash management, and expense reports.</li><li>Monitor office budgets and prepare monthly expenditure reports.</li><li>Support management with data collection, documentation, and report generation.</li></ul>Requirements &amp; Skills<ul><li>Education: Bachelor&rsquo;s Degree in Business Administration, IT, or related field (Master&rsquo;s degree is a plus).</li><li>Experience: Minimum 3&ndash;5 years of proven work experience as an Administrator, with hands-on Odoo ERP experience.</li><li>Strong knowledge of HR &amp; administrative procedures.</li><li>Excellent command over MS Office (Word, Excel, Outlook, PowerPoint).</li><li>Strong communication skills in English (Arabic is a plus).</li><li>Ability to multitask and manage multiple priorities under pressure.</li><li>Strong problem-solving and decision-making skills.</li><li>High level of confidentiality and integrity.</li></ul>Salary &amp; Benefits<ul><li>Salary: Will be decided depending on your interview performance and experience.</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>I will only shortlist the candidate whose experience matches the job description I have provided, and the CV must be professional with complete details. I will review everything and then shortlist for you.</li></ul>Education:<ul><li>Master's (Required)</li></ul>Experience:<ul><li>Administrative Management: 1 year (Required)</li><li>Odoo ERP Administration: 1 year (Required)</li><li>HR &amp; Employee Support: 1 year (Required)</li><li>Office &amp; IT Coordination: 1 year (Required)</li><li>Financial &amp; Reporting Support: 1 year (Required)</li></ul>Work Location: In person

Administrator (with Odoo Experience)

STGlobal

Are you an experienced HR, Admin, or Operations professional with a passion for organizational growth and people management? STG is expanding recruitment and operations team and looking for someone like YOU to help us thrive. If you have a proven track record in leadership and want to be part of a dynamic, forward-thinking organization, we'd love to hear from you!Position Details:Work Shifts:&middot; Part-Time Shifts:o 8:00 PM &ndash; 2:00 AMo 12:00 AM &ndash; 6:00 AM&middot; Full-Time Shifts:o 7:00 PM &ndash; 4:00 AMo 9:00 PM &ndash; 6:00 AMWhat we&rsquo;re looking for:We&rsquo;re looking for a HR, Admin, and Operations professional who is highly organized, proactive, and capable of managing a range of responsibilities. If you have the following qualifications and skills, we&rsquo;d love to talk to you:&#9989; 1&ndash;3 years of proven leadership experience in HR, Admin, or Operations&#9989; Strong organizational and multitasking skills with a results-oriented mindset&#9989; Excellent verbal and written communication skills&#9989; Hands-on experience with HR operations, recruitment, and administrative functions&#9989; A passion for people management and organizational developmentKey Responsibilities:As an HR, Admin, and Operations Professional, you will be at the forefront of managing and improving our HR and operational functions. Your key responsibilities will include:&middot; Lead and manage all HR, administrative, and operational activities.&middot; Oversee the full recruitment process from sourcing and screening candidates to conducting interviews and facilitating the onboarding process.&middot; Maintain accurate and up-to-date employee records while streamlining internal communication to ensure efficiency and clarity.&middot; Foster a positive and engaging work environment that supports employee growth and productivity.Salary &amp; Benefits:&middot; Basic Salary: PKR 45,000 &ndash; 65,000&middot; Additional Perks:&middot; Attractive Incentives based on performance&middot; Growth Opportunities for career advancement and skill development&middot; Dynamic Work Environment that fosters personal and professional growthJob Type: Full-timePay: Rs44,999.00 - Rs64,999.00 per monthApplication Question(s):<ul><li>How do you rate your English on a scale of 1-10?</li></ul>Work Location: In person

Hr Executive

Mashreq

<div>
 
 Job Purpose
 
 
 
 
 
 
 Lead, direct and manage the following functions of CoE Pakistan:-
 
 
 
 Purchase, Leasing &amp; Maintenance of:
 
 <ul>
 <li>
 Good and services
 </li>
 <li>
 Office Supplies
 </li>
 <li>
 Stationary
 </li>
 <li>
 Hospitality, Hotels, Service Apartments,
 </li>
 <li>
 Travel Arrangements complete process
 </li>
 <li>
 Visa ,Protocol Services,
 </li>
 <li>
 Airport Pick-up / send-off.
 </li>
 </ul>
 
 
 Properties:
 
 
 <ul>
 <li>
 Maintenance of all CoE premises directly or through the third parties.
 </li>
 <li>
 Identification of premises for leasing, outright purchase,
 </li>
 <li>
 lease negotiations and renewals.
 </li>
 <li>
 All logistics associated with opening new premises.
 </li>
 <li>
 Managing all matters related to properties (owned, rented) including maintenance, repairs, insurance, rent collection, security and adherence to related regulations.
 </li>
 </ul>
 
 
 General Services:
 
 
 <ul>
 <li>
 Repair of buildings, offices including relocation, planning, shifting, and coordination with all related services e.g. IT, Cabling, Electrical, builders, contractors, landlord, furnishing, interior designing, until the move happens and the office settles down.
 </li>
 <li>
 Inventory Management: Supervise warehousing and logistics, contracts with courier companies and ensuring remote working staff is completely equipped to perform their job responsibilities.
 </li>
 <li>
 Maintain updated list of Fixed Assets with the Insurance company. Liaison with insurance company to file claims of Fixed Assets.
 </li>
 <li>
 Responsible to look after overall Health, Security &amp; Safety of employees
 </li>
 </ul>
 
 
 
 
 Key result Areas
 
 
 
 
 <ul>
 <li>
 Identify new locations / remote working space for Co
 </li>
 <li>
 Management of projects; fit out, renovation and relocation of new / existing CoE at best competitive cost and optimal utilization of resources / fixed asset
 </li>
 <li>
 Ensure maintenance team attends to complaint with regards office premises and/or any other administrative requirements of remote working staff.
 </li>
 <li>
 Direct (including re-engineering stream line) the purchases / procurement process to ensure quality consistency, standardization time lines and cost effectiveness of goods, furniture, office equipments, stationary and services such as hotel reservation, ticket booking, grocery, supplying water&hellip;.etc.
 </li>
 <li>
 Develop, implement and monitor Service Quality Standards and Supplier Quality Standard
 </li>
 <li>
 Ensure maintenance / repairs of buildings in a cost effective manner.
 </li>
 <li>
 Liaise with owners of properties for existing / new location of branches / offices
 </li>
 <li>
 Review the terms and conditions of Tenancy Contract / obtain Legal Department opinion and arrange the issuance of rental payment.
 </li>
 <li>
 Ensure adherence to controls that governs the physical security and safety policies and standard operation procedures and disaster recovery plan.
 </li>
 <li>
 Manage the relocation / renovation projects to ensure smooth transfer at the minimal cost and optimal utilization of available resources / fixed assets.
 </li>
 <li>
 Monitor cost Liaise with Government authorities to ensure renewal of all licenses, permits and marketing promotions.
 </li>
 <li>
 Effectiveness of all the functions provided by the department. &middot; Preparing the estimate budget, real estate, reflecting project rationale, projected investments, revenues, expenses, breakeven periods and paybacks, approvals and signed off by delegated proper Business approvals prior to any commitments
 </li>
 <li>
 Comply with CoE Pakistan&rsquo;s policies for tendering, Selecting, appointing Ensure all contractual obligations are clear as to scope of work etc&hellip; and terms and conditions cover Mashreq Bank&rsquo;s interests
 </li>
 <li>
 Manage the financial expenditure budgets of the project and monitors costs to ensure compliance with planned expenditure. &middot; Ensure compliance with legal, regulatory, Fire life &amp; safety and environmental issues.
 </li>
 <li>
 Coordination between various internal (Tech., Marketing, Financial control, Operations, Safety &amp; Security, Cash management and Legal )&amp; external parties ( Vendors, Project Managers, Architects, Contractors, government bodies, Central Bank) to achieve successful completion of the project.
 </li>
 <li>
 Coordinate with operations for correct capitalization and categorization of projects within approved time limit
 </li>
 <li>
 Safety and security access review , CCTV complete knowledge
 </li>
 </ul>
 
 
 Operating Environment, Framework and Boundaries, Working Relationships:
 
 
 <ul>
 <li>
 The success of the job depends on understanding of the administrative needs of business, Authority Delegation Manual, Service Quality Standards, Supplier Quality Standards and local regulations related to the functions
 </li>
 <li>
 This requires close co-ordination and relationships with the ultimate user and supplier (internal and external customers &ndash; at all levels) due to requirements of turnaround time, quality and cost effectiveness.
 </li>
 <li>
 This requires close co-ordination and relationships with the ultimate user and supplier (internal and external customers &ndash; at all levels) due to requirements of turnaround time, quality and cost effectiveness.
 </li>
 <li>
 Job holder needs to continuously interact internally with Senior Managers of the Bank and externally with vendors, tenants and Local Authorities
 </li>
 </ul>
 
 
 Problem Solving:
 
 
 <ul>
 <li>
 The nature of job is complex, varied and generally of non-routine nature involving cross functional and multi-vendor / user implications.
 </li>
 <li>
 As most of the job involve multiple customers / suppliers, the management of interdependency is always a challenge and delivering on time and budget to every body&rsquo;s satisfaction is a real achievement which is more often a never ending challenging then a job
 </li>
 <li>
 The need to adhere to policies and standards always creates impatience among the internal customers which, if not handled properly, can lead to dissatisfaction despite a job well done
 </li>
 <li>
 Managing expectations is the biggest challenge. Proper coordination in case of multi-vendor / user situation is essential as to ensure quality and timeliness of numerous non-routine requests for service
 </li>
 <li>
 Job involves various constraints due to multi-party involvement. If not handled professionally and with patience, discontent or non-compliance could be the outcome
 </li>
 <li>
 Managing suppliers with obvious and not-so-obvious agendas.
 </li>
 <li>
 Trouble shooting, whenever required and including dealing with local authorities for various problems / issues which crop up from time to time.
 </li>
 </ul>
 
 
 Decision Making Authority &amp; Responsibility:
 
 
 <ul>
 <li>
 Decision on renting out flats / offices / shops
 </li>
 <li>
 Standardization and utilization of available resources including fixed assets. &middot; Responsible to ensure that all requests for goods / services are approved by authorized personnel
 </li>
 <li>
 Responsible for providing appropriate solutions to the users.
 </li>
 <li>
 Responsible to ensure cost effectiveness and timeliness of the goods / services provided.
 </li>
 <li>
 Responsible to ensure adherence to internal standards and external regulatory requirements.
 </li>
 </ul>
 
 
 
 
 Knowledge, Skills and Experience
 
 
 
 
 <ul>
 <li>
 10+Year Sound knowledge of administrative functions of a large organization.
 </li>
 <li>
 Sound knowledge of Safety and security , property management.
 </li>
 <li>
 Knowledge of related local regulations is essential.
 </li>
 <li>
 Innovative , dedicated and resourceful.
 </li>
 <li>
 Proven leadership skills / qualities along with strong inter-personnel, communication and organizational skills.
 </li>
 <li>
 Computer skills (Windows environment, MS Project&hellip;..etc)
 </li>
 <li>
 Excellent command in spoken/written English.
 </li>
 </ul>
 
 
</div>

Administration Manager (Mashreq Global Network Pakistan)

DP World

<div>
 
 
 
 Job Title
 
 
 
 
 Assistant Manager - Admin. &amp; Support
 
 
 
 
 
 
 
 Location
 
 
 
 
 Karachi Northern Bypass
 
 
 
 
 
 
 
 Job Brief
 
 
 
 
 We are seeking a responsible and organized
 
 Assistant Manager &ndash; Admin &amp; Support
 
 for the warehouse of our newly formed joint venture DP World NLC Logistics. The role is responsible to manage the administrative function and provide support for HR Operations. The ideal candidate should be experienced, people-oriented, able to work in a fast-paced with hands-on experience of administrative management of warehouse utilities, vendor coordination, general administrative services and compliance of set standards.
 
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Oversee daily administrative operations to ensure smooth facility management.
 </li>
 <li>
 Support HR in managing HR operational activities on-site as a focal person.
 </li>
 <li>
 Ensure up to date inventory management of office and facility supplies.
 </li>
 <li>
 Maintain accurate documentation and administrative records.
 </li>
 <li>
 Supervise janitorial and housekeeping staff to maintain cleanliness and hygiene standards.
 </li>
 <li>
 Ensure regular upkeep of warehouse facilities, utilities, and office areas
 </li>
 <li>
 Maintain records for office assets, keys and ID cards, issued to staff.
 </li>
 <li>
 Submit relevant vendor invoices and coordinate with finance for timely payment.
 </li>
 <li>
 Coordinate and conduct joining formalities and orientation for new employees.
 </li>
 <li>
 Coordinate with head office team over any attendance and leave records related discrepancies of employees, ensuring accuracy and compliance with company policies.
 </li>
 <li>
 Maintain and update employee documentation and personnel files.
 </li>
 <li>
 Address and resolve day-to-day employee queries related to admin and HR.
 </li>
 <li>
 Ensure proper coordination and communication across departments.
 </li>
 <li>
 Prepare and submit periodic reports on admin activities, expenses, and facility issues.
 </li>
 <li>
 Escalate facility or HR-related issues to the concerned department for resolution.
 </li>
 </ul>
 
 
 
 
 
 
 Qualification and Requirements
 
 
 
 <ul>
 <li>
 Bachelor's degree in Human Resources, Business Administration, or a related field.
 </li>
 <li>
 Minimum 4 years of relevant HR/Admin experience
 </li>
 <li>
 Good communication and interpersonal skills
 </li>
 <li>
 Basic understanding of HR and office administration functions
 </li>
 </ul>
</div>

Assistant Manager Administration

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