accounts manager

assistant manager hr

assistant manager it

assistant manager od

finance manager

administrative manager

AEG Consulting

The Administrative Manager is responsible for overseeing daily administrative operations, ensuring organizational efficiency, and supporting senior leadership through effective coordination of people, processes, and systems. This role requires a highly organized professional with strong leadership, communication, and problem-solving capabilities.Key Responsibilities<ul><li>Manage and supervise administrative staff, including workload allocation, performance management, and professional development</li><li>Oversee office operations, policies, procedures, and administrative systems to ensure efficiency and compliance</li><li>Coordinate executive calendars, meetings, travel, and internal communications as required</li><li>Develop, implement, and maintain administrative processes and workflows</li><li>Manage vendor relationships, office supplies, contracts, and facilities needs</li><li>Prepare reports, presentations, and documentation for leadership and stakeholders</li><li>Support budgeting, expense tracking, and basic financial administration in coordination with finance teams</li><li>Ensure compliance with company policies, legal requirements, and industry standards</li><li>Serve as a key point of contact between departments to facilitate smooth operations</li></ul>Required Qualifications<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field (or equivalent experience)</li><li>5+ years of administrative or office management experience, with at least 2 years in a leadership role</li><li>Strong organizational and multitasking skills with high attention to detail</li><li>Proficiency in Microsoft Office Suite and common office management systems</li><li>Excellent written and verbal communication skills</li><li>Demonstrated ability to lead teams and manage competing priorities</li></ul>Preferred Qualifications<ul><li>Experience in Pharmaceutical or Medical Device Industry</li><li>Familiarity with HR, payroll, or facilities management functions</li><li>Experience improving processes and implementing administrative best practices</li></ul>Core Competencies<ul><li>Leadership and team management</li><li>Process improvement and operational efficiency</li><li>Professional discretion and confidentiality</li><li>Time management and prioritization</li><li>Problem solving and decision making</li></ul>Compensation &amp; Benefits<ul><li>Competitive salary commensurate with experience</li><li>Paid time off and holidays</li></ul>Job Type: Full-timePay: Rs50,000.00 - Rs60,000.00 per monthWork Location: In person

Administrative Manager

The Citizens Foundation (TCF)

Area-level management is vital for effective functioning of schools. The Area Manager is responsible for overseeing 40 to 60 schools, supported by various teams. The regional HR team helps with staff recruitment, while the Accounts team aids the Area Manager in financial management. The Administrative Services Manager (ASM) is responsible for efficiently supporting the AM in managing inventory, fleet logistics, repairs and maintenance, leading engagement with communities and partners, and resolving issues with civil official depts. including civil administration, revenue Depts, police etc.Culture<ul><li>Consistently demonstrate TCF&rsquo;s values and behaviors through actions and interactions with stakeholders, ensuring to cultivate the same culture among team members, school staff, and students. V&amp;B in their day-to-day work.</li><li>Foster and inculcate a culture of growth mindset and collaboration across all levels.</li></ul>Inventory Management<ul><li>Organize and maintain inventory stores by categorizing, labeling, and shelving items to ensure optimal accessibility and use.</li><li>Conduct regular inventory audits and inventory counts to prevent overstocking and stockouts.</li><li>Forecast demand accurately and ensure timely, need-based distribution of materials to schools.</li></ul>Fleet &amp; logistics Management<ul><li>Hire, onboard, and train drivers to ensure compliance with organizational safety standards and transportation policies.</li><li>Manage route planning for staff transport, ensure timely fuel entry and billing, and implement strategies for optimal fuel usage.</li><li>Ensure Fuel limits of School vans are calculated more meticulously, and consumption tracking is done with vigilance</li><li>Manage and report road accidents promptly, ensuring appropriate documentation and adherence to safety protocols.</li><li>Assess vehicle requirements and develop effective utilization plans to maximize efficiency and cost-effectiveness.</li><li>Identify vendors for vehicle repair and maintenance (VRM) services and ensure quality of work.</li><li>Maintain detailed records by tracking and recording all VRM-related expenses.</li><li>Coordinate the timely and compliant disposal of vehicles no longer in use, ensuring proper documentation and procedures.</li><li>Plan and budget transport logistics for TCT/PQI visits, FB/QAT exams, and other activities organized by the Head Office, in coordination with relevant teams.</li><li>Provide logistical and event management support for programs such as TCF School Awards, Rahbar Program, Summer Camps, and other Head Office-organized programs.</li></ul>Repair &amp; Maintenance<ul><li>Conduct comprehensive annual assessments of all schools to evaluate major and minor repair and maintenance needs as per the Maintenance Quality Index (MQI).</li><li>Define the scope of work and prepare cost estimates for annual budget for minor R&amp;M activities at schools; in coordination with Engg ACMs</li><li>Identify and shortlist suitable vendors for R&amp;M tasks. Supervise ongoing work to ensure quality standards are met in alignment with project expectations; in coordination with Zonal Fleet Administrator</li><li>Oversee vendor payment processing and maintain accurate records of related expenses. Ensure timely closure of financial advances and compliance with reporting protocols.</li><li>Coordinate with the Engr Department for timely and effective of major R&amp;M activities at school.</li></ul>Network Expansion<ul><li>Identify potential school sites through personal research and references.</li><li>Conduct comprehensive site surveys and organize visits or meetings with the Regional Manager (RM).</li><li>Maintain and update digital records of all land surveys, ensuring accuracy and accessibility.</li><li>Provide support in the site finalization process by preparing and submitting relevant documentation for internal and external approvals.</li><li>Coordinate and manage all paperwork related to land acquisition, including documentation required by Donor Services and government departments. Ensure timely processing of legal formalities and smooth transfer of land ownership.</li><li>Support the Engineering team in conducting surveys and soil testing for approved school sites.</li><li>Liaise with contractors and the Engineering team to monitor construction progress, address any site-level issues, and ensure timely updates.</li></ul>Relationship Management<ul><li>Coordinate and accompany donors during school visits, ensuring a smooth experience.</li><li>Share timely visit reports and key observations with the Regional Manager (RM) and the DJS Team.</li><li>Foster strong relationships with the local community and build trust and support for the school. Assist in driving student admissions and improving attendance.</li><li>Handle community related grievances empathetically, support local development projects, and proactively identify and mitigate potential conflicts.</li><li>Engage with local government officials to build goodwill and secure support for school safety, resources, and to raise awareness about the organization&rsquo;s work.</li></ul>Required Skills<ul><li>Ability to perform and oversee vehicle repair and maintenance processes effectively</li><li>Analytical Skills</li><li>Technical skills and expertise in Land surveying techniques</li><li>Organizational Skills</li><li>Communication &amp; Problem-Solving Skills</li><li>Networking Skills &amp; relationship management including vendor Management</li><li>Crises management</li></ul>EducationBachelor&rsquo;s or Master&rsquo;sExperienceAt least 12 years of relevant experience. Retired Lt Col or equivalent rank from Air Force/Navy.Job Type: Full-timeApplication Question(s):<ul><li>What is current Salary? </li><li>What is expected Salary? </li></ul>Work Location: In person

Administrative Services Manager (ASM) – South (Malir & Landhi)

Human Capital HR Solutions

Location: Korangi Industrial Area, KarachiKey Responsibilities:<ul><li>Manage day-to-day administrative and office operations</li><li>Handle vendors, contracts, and office services</li><li>Ensure compliance with company policies</li><li>Coordinate logistics, utilities, transport, and security</li><li>Maintain records and administrative reports</li><li>Support management in planning and execution</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Business Administration or related field</li><li>3&ndash;6 years of relevant experience (manufacturing/packaging preferred)</li><li>Good communication and coordination skills</li><li>Proficient in MS Office</li><li>Ability to work independently</li></ul>Salary &amp; Benefits:<ul><li>Market-competitive salary</li><li>Benefits as per company policy</li></ul>How to Apply: Send your resume to: careers1.hc@gmail.com CC: careers@humancapitalintl.com Please mention &ldquo;Assistant Manager &ndash; Administration&rdquo; in the email subject line.Follow us on social media for the latest job opportunitiesStay updated with new openings, career updates, and company news by connecting with us:Instagram: https://www.instagram.com/humancapitalhrsolutions/ LinkedIn: https://www.linkedin.com/company/human-capital-hr-solution/ Facebook: https://www.facebook.com/humancapitalhrsolution/Job Type: Full-timeWork Location: In person

Assistant Manager | Administration

SAABZ Calling

Experience:6-8 yearsJob Purpose:The Administration &amp; Operations will be responsible for end-to-end operational management, employee support services, cost control, vendor coordination, and administrative functions. The role requires close collaboration with internal departments, vendors, government authorities, and external stakeholders to ensure smooth office operations, compliance, and cost-effective service delivery.Key Responsibilities:1. Employee Support Services (ESS)<ul><li>Coordinate with Head Office Sourcing &amp; Logistics team for procurement and allocation of laptops for new joiners.</li><li>Manage IT accessory requests (laptops, adapters, batteries, etc.) against employee claims and requirements.</li><li>Arrange seating plans, workstations, and office amenities for Infotech and Valyrian staff.</li><li>Ensure timely procurement and availability of E-Stamps for customer agreements and transactions.</li><li>Coordinate with MIS team for IT warranty claims, support issues, and asset tracking.</li><li>Manage accurate and timely dispatch of invoices and delivery orders to customers.</li><li>Oversee restroom and cafeteria operations, ensuring hygiene standards and adequate staffing.</li></ul>2. Operations &amp; Logistics Management<ul><li>Verify incoming hardware and material supplies against purchase orders to ensure accuracy.</li><li>Ensure regular maintenance and servicing of office equipment to minimize operational downtime.</li><li>Coordinate customer deliveries and pickups from vendor warehouses.</li><li>Manage vendor payments including office rent, utilities, and recurring operational expenses.</li><li>Supervise third-party service providers (electricians, plumbers, contractors) for quality and timely service.</li><li>Handle documentation related to State Life Building Corporation including rental agreements and utility matters.</li><li>Maintain systematic filing of invoices, delivery orders, sales/purchase orders, and contracts for audits and compliance.</li><li>Conduct vendor sourcing, negotiations, pricing approvals, and contract management.</li><li>Coordinate with clearing &amp; forwarding agents for timely clearance of goods from sea ports and airports.</li></ul>3. Cost &amp; Fund Management<ul><li>Manage operational funds received from Head Office, ensuring proper utilization and documentation.</li><li>Maintain and reconcile daily expenses through Imprest fund with transparency and accuracy.</li><li>Monitor IT hardware and material costs to ensure adherence to approved budgets.</li><li>Coordinate closely with Finance Department for expense reporting and reconciliations.</li></ul>4. Collaboration &amp; Communication<ul><li>Maintain strong liaison with State Life Insurance Corporation&rsquo;s building management.</li><li>Coordinate with government departments for licenses, certificates, and regulatory approvals.</li><li>Support internal events such as birthdays, annual dinners, Women&rsquo;s Day, and other corporate activities.</li><li>Respond to internal queries related to invoices, delivery orders, and vendor payments.</li><li>Ensure effective communication with internal teams, vendors, and external clients.</li></ul>5. Special Assignments &amp; Compliance<ul><li>Handle SRB tax matters in coordination with auditors and legal advisors, including court appearances if required.</li><li>Manage labor court cases and legal correspondence involving former employees.</li><li>Support MIS team in networking, cabling, and basic technical infrastructure requirements.</li><li>Oversee travel management and correspondence with Karachi Chamber of Commerce when required.</li></ul>Required Skills &amp; Expertise:<ul><li>Strong experience in Administrative &amp; Operational Management</li><li>Sound knowledge of Internal Audit, Fund &amp; Cash Management</li><li>Expertise in Vendor Management, Negotiations &amp; Logistics</li><li>Good understanding of Taxation, Legal &amp; Compliance matters</li><li>Strong coordination, documentation, and communication skills</li><li>Ability to manage multiple stakeholders and priorities effectively</li></ul>Job Type: Full-timePay: From Rs75,000.00 per monthWork Location: In person

Administration & Operations Executive

Pakistan Single Window (PSW)

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 Support in managing employee onboarding and offboarding processes by preparing documents, scheduling orientation sessions, and maintaining employee files
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 Maintain and update employee records in the HR systems (HRMS), other platforms and physical files, ensuring data accuracy and confidentiality
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 Respond to HR queries from employees related to attendance, leaves, insurance, and policies, and escalate complex issues to the Manager
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 Assist in processing payroll inputs, including attendance, leaves, final settlements, LFA, and other payroll related data
 </li>
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 Assist in preparing contracts, offer letters, employment confirmations, and renewal documentation for employees and support staff
 </li>
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 Coordinate with 3rd-party vendors (e.g., EOBI, health &amp; life insurance, banks, recruitment agencies etc.) for documentation and follow-ups
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 Maintain and update attendance and leave records, and act as the first point of contact for attendance-related queries
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 Support the health and life insurance process, including employee additions/deletions, documentation, and query resolution
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 Assist in collecting data and preparing reports for monthly HR dashboards, turnover analysis, leave analysis and others as assigned by manager
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 Help in organizing and maintaining HR communication materials such as the employee handbook, policy updates, and organizational charts
 </li>
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 Support the team during audits by gathering required documentation and coordinating with internal departments
 </li>
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 Provide administrative assistance in conducting exit interviews, collecting feedback, and sharing observations with the HR Manager
 </li>
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 Perform day-to-day administrative HR tasks, such as updating records, filing, coordinating schedules, and following up on assigned tasks
 </li>
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 Assist in implementing employee engagement activities and internal communication strategies as guided by the Manager
 </li>
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 Maintains compliance with federal, state, and local employment laws and regulations, and recommends best practices; reviews policies and practices to maintain compliance
 </li>
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 Any other task assigned by the Manager People Services
 
 
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 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor's degree in HR, Business Administration, or related field
 </li>
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 2-3 years of experience in HR operations or administrative support
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 Good communication skills and a service-oriented attitude
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 Proficiency in MS Office (especially Excel and Word)
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 Experience with HRMS is a plus
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 Strong attention to detail, organization, and ability to handle confidential information
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 Willingness to learn and grow within the HR domain
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 Knowledge of local employment law, EOBI, and Social Security will be a plus
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 Experience working on HR Analytics, dashboards, and HR metrics will be a plus.
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
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 Competitive salary
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 Fuel Card
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 Health benefits
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 Professional development opportunities
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 Inclusive work culture &amp; much more
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 </ul>
</div>

Senior Executive HR People Services

nkc smc pvt ltd

The deputy manager has a broad range of responsibilities, including administrative duties, strategy and organizing a team. Their responsibilities and duties will also vary depending on the size of their team and the kind of industry you are hiring in. These are some areas that deputy managers might be responsible for in your team:<ul><li>Stepping in as manager when the general manager is off work or unavailable</li><li>Able to work with HR to hire and train new staff</li><li>Able to develop strategies for new projects, set deadlines and create workflows</li><li>Can delegate tasks effectively to team members while taking responsibility for the outcome</li><li>Helps team members to follow company rules and guidelines</li><li>Helps the general manager to make important decisions related to administration, projects and management procedures</li><li>Keeps records of financial and legal matters</li><li>Can summarize team activities in order to keep senior managers informed</li></ul>Job Type: Full-timePay: Rs85,000.00 - Rs100,000.00 per monthWork Location: In person

Deputy Manager Operations (Housekeeping)

Recruiters

Job Opening: Manager AdministrationLocation: SITE, Karachi. Industry: [Manufacturing] Experience Required: 8&ndash;12 years (or as preferred)Job SummaryWe are seeking a highly experienced Manager Administration with a strong command over dealings with government agencies and labor departments. The ideal candidate must be capable of independently handling labor-related matters, ensuring full statutory compliance, and effectively representing the organization before authorities.Key Responsibilities<ul><li>Liaise and coordinate with government departments, including Labor Department, EOBI, SESSI, Social Security, Factory Inspectorate, and other regulatory bodies.</li><li>Independently handle labor-related issues, disputes, inspections, notices, and inquiries.</li><li>Ensure compliance with labor laws, industrial relations regulations, and statutory requirements.</li><li>Manage administrative functions including office administration, facilities management, security, and housekeeping.</li><li>Prepare, submit, and follow up on statutory documentation, licenses, renewals, and approvals.</li><li>Represent the organization during labor inspections, hearings, and audits.</li><li>Develop and implement administrative policies and procedures.</li><li>Coordinate with legal advisors on labor and compliance matters when required.</li><li>Maintain strong working relationships with external authorities and internal stakeholders.</li></ul>Required Skills &amp; Competencies<ul><li>Excellent command in dealing with government agencies and labor departments</li><li>Strong knowledge of labor laws, industrial relations, and statutory compliance</li><li>Ability to handle labor matters independently with confidence and professionalism</li><li>Strong negotiation, communication, and interpersonal skills</li><li>High level of integrity, problem-solving ability, and decision-making skills</li><li>Proficiency in documentation and official correspondence</li></ul>Qualification<ul><li>Bachelor&rsquo;s or Master&rsquo;s degree in Business Administration, Public Administration, HR, Law, or a related field</li><li>Relevant certifications in labor laws or compliance will be an added advantage</li></ul>What We Offer<ul><li>Competitive salary package</li><li>Professional working environment</li><li>Opportunity to work closely with senior management and regulatory bodies</li></ul>Job Type: Full-timeWork Location: In person

Manager Administration (Male Position)

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