administrative manager

Big Fish Consult

<div>
 
 
 Position:
 
 Administration Manager
 
 
 
 Location:
 
 Jeddah, KSA
 
 
 
 
 
 
 About the Role
 
 
 
 Our client, a reputable real estate firm developing a major destination project in Makkah, is seeking a highly experienced
 
 Administration Manager
 
 to lead and optimize administrative and workplace services. This role is critical to ensuring seamless daily operations, exceptional hospitality, and compliance with all regulatory requirements, ultimately contributing to elevating the urban and tourism experience for residents, pilgrims, and visitors.
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 
 Strategy &amp; Governance:
 
 Develop and implement administrative strategies, policies, and SLAs aligned with business objectives.
 </li>
 <li>
 
 Facilities &amp; Workplace Management:
 
 Oversee facility operations, space planning, lease/rental contracts, and preventive maintenance programs.
 </li>
 <li>
 
 Hospitality &amp; Guest Services:
 
 Ensure world-class hospitality standards across reception, mailroom, pantry, event coordination, and AV support services.
 </li>
 <li>
 
 Travel &amp; Logistics:
 
 Manage travel bookings, visas, immigration compliance, and transportation logistics.
 </li>
 <li>
 
 Fleet &amp; Driver Management:
 
 Oversee vehicle allocation, maintenance schedules, and driver training/safety programs.
 </li>
 <li>
 
 Records &amp; Compliance:
 
 Ensure documentation control, license renewals, and adherence to KSA regulatory requirements.
 </li>
 <li>
 
 Vendor &amp; Cost Management:
 
 Negotiate and manage vendor contracts, monitor service levels, and drive cost optimization.
 </li>
 <li>
 
 Employee &amp; Guest Experience:
 
 Lead workplace experience initiatives and support onboarding and employee services.
 </li>
 <li>
 
 Systems &amp; Reporting:
 
 Leverage CMMS and ticketing systems to monitor performance and deliver data-driven improvements.
 </li>
 <li>
 
 Government Relations:
 
 Liaise with government authorities for permits, renewals, and compliance matters.
 </li>
 </ul>
 
 
 Requirements
 
 
 <ul>
 <li>
 
 10+ years of progressive experience
 
 in administration management, preferably within large-scale hospitality-driven environments.
 </li>
 <li>
 Proven experience in facilities operations, vendor management, and government relations in KSA.
 </li>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Hospitality Management, or related field (Master&rsquo;s degree preferred).
 </li>
 <li>
 Proficiency in CMMS, asset management systems, and workplace technology solutions.
 </li>
 <li>
 Exceptional leadership, communication, and stakeholder engagement skills.
 </li>
 </ul>
 
 
 Core Competencies
 
 
 <ul>
 <li>
 Hospitality &amp; Guest Service Excellence
 </li>
 <li>
 Strategic Planning &amp; Execution
 </li>
 <li>
 Vendor &amp; Contract Negotiation
 </li>
 <li>
 Regulatory &amp; Compliance Expertise
 </li>
 <li>
 Facilities &amp; Workplace Optimization
 </li>
 <li>
 Analytical &amp; Problem-Solving Skills
 </li>
 <li>
 Employee Service Orientation
 </li>
 <li>
 Leadership &amp; Team Development
 </li>
 </ul>
 
 
</div>

Administrative Manager

Thrive for Life

About Thrive for Life LLCThrive for Life LLC is a Hawaii-based company specializing in home accessibility solutions that help seniors and individuals with disabilities live safely and independently at home. Our services include residential lift installations, grab bars, ramps, and managing home modification projects often performed under healthcare partnerships.We are a mission-driven, multidisciplinary team operating at the intersection of healthcare and construction, &mdash; improving quality of life one home at a time.Position OverviewWe are seeking a detail-oriented Administrative Manager with strong operations and project management skills to support our growing company. This is a key role that blends executive support, operations coordination, and CRM oversight with a proven track record in managing administrative functions, supervising staff, and ensuring smooth day-to-day operations.The ideal candidate is proactive, organized, and capable of managing diverse workflows &mdash; from vendor negotiations and travel logistics to healthcare program documentation and CRM reporting. This position reports directly to company leadership and plays a vital role in building systems and structure as the organization scales.Key Responsibilities<ul><li>Supervise two virtual assistants, manage calendars, coordinate meetings, and arrange travel for executives and field staff.</li><li>Oversee lead and project pipelines in Zoho CRM, ensuring accurate tracking, follow-ups, and automation.</li><li>Support project management activities &mdash; scheduling, deliverable tracking, and vendor coordination.</li><li>Handle confidential correspondence and company documentation with professionalism and discretion.</li><li>Create and manage SOPs, internal workflows, and reporting templates.</li><li>Assist with billing coordination, budget tracking, and credentialing tasks.</li><li>Communicate with partners across healthcare, construction, and administrative sectors.</li><li>Support recruitment, onboarding, and HR logistics for growing team.</li><li>Identify opportunities to streamline and automate administrative processes.</li></ul>Qualifications<ul><li>3+ years of experience in administrative management, operations, or executive support.</li><li>Demonstrated project management experience (formal certification a plus).</li><li>Proficiency with Zoho CRM, Google Workspace, and other cloud-based productivity tools.</li><li>Excellent written and verbal communication skills.</li><li>Strong organizational and time-management abilities.</li><li>Proven discretion handling sensitive information.</li><li>Healthcare and/or construction industry experience highly preferred.</li><li>Strong analytical mindset with attention to operational detail.</li></ul>Preferred Skills<ul><li>Operations improvement skills, knows how to anticipate operation bottle necks and correctional measures</li><li>Experience creating or maintaining workflow automations.</li><li>Vendor and contractor coordination experience.</li></ul>Why Join Thrive for Life<ul><li>Mission-driven work improving accessibility and safety for Hawaii&rsquo;s seniors.</li><li>Flexible remote schedule.</li><li>Collaborative and supportive culture.</li><li>Direct access to leadership and opportunity for growth.</li><li>Pathway to a full-time leadership role as the company expands</li></ul>We invite qualified candidates who are ready to take on this dynamic role to apply. Your expertise will play a crucial part in fostering a productive work environment while contributing to the overall success of our organization.Job Type: Part-timePay: $28.00 - $38.00 per hourExpected hours: 20 per weekLocation:<ul><li>Honolulu, HI (Preferred)</li></ul>Work Location: Remote

Administrative Manager (Part-Time, Remote – Opportunity for Full-Time Growth)

Clean Harbors

<div>Clean Harbors is seeking a District Administrative Manager to support the West, Midwest and Canada.
Why work for Clean Harbors?
- Health and Safety is our #1 priority and we live it 3-6-5!<ul><li>Competitive salary range of $75K-$85K with bonus opportunity</li><li>Comprehensive health benefits coverage after 30 days of full-time employment</li><li>Group 401K with company matching component</li><li>Generous paid time off, company paid training and tuition reimbursement</li><li>Positive and safe work environments</li><li>Opportunities for growth and development for all the stages of your career</li></ul>
RESPONSIBILITIES
&bull;Direct manager of district administrators for respective LOB working closely with district managers to monitor employees
&bull;Reports to and collaborates with Director of Central Ops for respective LOB
&bull;Point of contact for Regional, DVP and SVP&rsquo;s to support system and administrative internal escalations/questions.
&bull;Point of contact for Corporate and GCC team leads and managers to support and resolve administrative escalations/questions.
&bull;Monitor resolutions of customer escalated issues. Assure customer satisfaction, timely and accurate responses (invoice issues, PO&rsquo;s, DSO, credit/rebills, short pays, difficult customer calls, etc.)
&bull;Monitor and enforce compliance with company policies and procedures. Drive consistent use of all systems (WIN, Mobile Worksheet, Workbenches, Onboarding, LMS Modules, etc.). Lead training and implementation of new systems, procedures and strategic initiatives.
&bull;Work with BAC Manager to implement best practices and support to field.
&bull;Report on process, quality and service improvements. Participate in discussions with business users and MIS
&bull;Support branch initiatives and events as needed (large event, new large customer)
&bull;Travel to struggling branches to monitor improvement. Attend meetings at corporate as needed. 25% expected travel
&bull;Serves as support to District Admin and BAC&rsquo;s for vacations, LOA or increased workload coverage spikes as needed

QUALIFICATIONS<ul>
<li>Ability to multitask</li>
<li>Systematic knowledge, specifically Win Web, Oracle, Teams, Excel</li>
<li>Ability to host calls for a high volume of attendees</li>
<li>Create PowerPoint presentations</li>
<li>Create meeting agendas</li>
<li>Financial knowledge- P&amp;L and Drills</li>
<li>Self-motivated and driven</li>
<li>Strong communication, typing and word process skills</li>
<li>Previous experience with hazardous waste shipping/materials preferred</li>
</ul>
Join our team today! To learn more about our company, and to apply online for this exciting opportunity, visit us at www.cleanharbors.com/careers

Clean Harbors is the leading provider of environmental, energy and industrial services throughout the United States, Canada, Mexico and Puerto Rico. Everywhere industry meets environment, Clean Harbors is one-site, providing premier environmental, energy and industrial services. We are solving tough problems through innovation and proven methodology &ndash; come be part of the solution with us. Clean Harbors is a Military &amp; Veteran friendly company.
<ul><li>CH</li></ul></div>

District Admin Mgr - FS

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Administrative Manager

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