administrative manager

Hunting Cherry

Dear Job seekers, Please find the details carefully and apply accordingly:Job Title: Facility Administration &ndash; Assistant ManagerJob Type: Full-time Work Mode: Work From Office (WFO) Location: Mohali Joining: Immediate joiners onlyJob SummaryWe are seeking an experienced Facility Administration &ndash; Assistant Manager to oversee and coordinate daily facility and administrative operations for a corporate office. The role involves managing vendors, security, office infrastructure, travel administration, and ensuring smooth office operations in compliance with company policies and regulatory standards.Mandatory Requirement: Candidates must have hands-on experience in arranging international travel and visa processing.Key Responsibilities:<ul><li>Coordinate a range of administrative and facility services to ensure efficient office operations</li><li>Manage facility operations including maintenance, repairs, security, housekeeping, and vendor coordination</li><li>Review maintenance and service vendor contracts and assist with recommendations for approvals</li><li>Maintain office inventory and ensure availability of supplies for office and pantry</li><li>Ensure compliance with safety, security, environmental, and statutory requirements</li><li>Provide administrative support to ensure accurate and timely completion of tasks</li><li>Handle facility management, vendor management, and security management activities</li><li>Develop, review, and improve administrative systems, policies, and procedures</li><li>Oversee procurement of office supplies and maintain accurate expense and vendor records</li><li>Coordinate office events, meetings, and conferences</li><li>Build and manage strong relationships with service vendors</li><li>Oversee operation and maintenance of electrical systems, air-conditioning, internet connectivity, CCTV, and other infrastructure</li><li>Identify, onboard, and manage vendors under cost-effective contracts and SLAs</li><li>Negotiate annual renewals and contracts with service providers</li><li>Liaise with government agencies, manage compliance documentation, and maintain evaluation records</li><li>Ensure effective security operations, compliance, and staff training</li><li>Administer end-to-end travel and accommodation management, including international travel and visas</li><li>Audit administrative processes to improve service quality</li><li>Manage infrastructure projects such as renovations, new office setup, or branch expansion</li></ul>Requirements:<ul><li>Graduate with 8&ndash;10 years of experience as an Assistant Manager / Admin Manager in a corporate office environment</li><li>Proven experience in facility administration and office operations</li><li>Hands-on experience managing multiple infrastructure projects from planning to completion</li><li>Experience handling administrative operations across multiple office locations</li><li>Strong understanding of office management procedures, policies, and legal requirements</li><li>Proficiency in standard office tools and systems</li><li>Strong organizational and record-keeping skills</li><li>Excellent verbal and written communication skills</li><li>Ability to multitask, work independently, and collaborate effectively with teams</li><li>High level of integrity and professionalism</li><li>Strong interpersonal skills and ability to work with stakeholders at all levels</li></ul>Job Type: Full-timePay: ₹66,000.00 - ₹92,000.00 per monthAbility to commute/relocate:<ul><li>Chandigarh, Chandigarh: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Application Question(s):<ul><li>How many years of experience in Facility Administration / Office Administration in a corporate?</li><li>Do you have experience managing vendors, AMCs, and service contracts (SLAs)?</li><li>Do you have hands-on experience in arranging international travel and visa processing?</li><li>How many years of experience in overseeing office security, housekeeping, and compliance activities?</li><li>Have you managed office procurement, inventory, and expense records?</li><li>Are you comfortable managing multiple office locations and handling day-to-day administrative operations?</li><li>Are you available to join immediately or within 15 days?</li><li>What's your current CTC?</li><li>What's your expected CTC?</li><li>Can you join immediately? If not, What's your Notice Period?</li><li>This location is for Mohali (Work from Office), Are you open for this location?</li></ul>Experience:<ul><li>Facilities management: 8 years (Preferred)</li></ul>Location:<ul><li>Chandigarh, Chandigarh (Preferred)</li></ul>Work Location: In person

Facility Administration – Assistant Manager

Clixer Middle East FZC

Job Title: Office Manager &ndash; SAIF Zone BranchLocation: SAIF Zone, Sharjah, UAE Employment Type: Full-Time Language Requirement: Tagalog (Mandatory) + English Salary: Based on ExperienceCompany Overview:Helen and Sons Consultancy FZE is a leading UAE-based firm specializing in company formation, PRO services, visa processing, and corporate solutions across Mainland and Free Zone jurisdictions. We are looking for a responsible and organized office manager to oversee the daily operations of our SAIF Zone branch.Job Summary:The Office Manager will be responsible for managing the overall administrative and operational activities of the SAIF Zone office. The ideal candidate must be fluent in Tagalog, have strong coordination skills, and be capable of handling staff supervision, internal communication, and office workflow management efficiently.Key Responsibilities:<ul><li>Oversee daily operations of the SAIF Zone office branch</li><li>Supervise and coordinate office staff and ensure smooth workflow</li><li>Act as a point of contact between management and branch employees</li><li>Ensure proper documentation, filing, and record maintenance</li><li>Monitor attendance, discipline, and general office administration</li><li>Coordinate with operations and PRO teams for smooth service delivery</li><li>Ensure office compliance with Free Zone regulations and internal policies</li><li>Manage office supplies, vendor coordination, and facility maintenance</li><li>Prepare basic operational and administrative reports for management</li></ul>Requirements:<ul><li>Fluency in Tagalog (mandatory) and good communication in English</li><li>Minimum 2&ndash;3 years of experience in office administration or management</li><li>Strong leadership and team coordination skills</li><li>Organized, disciplined, and capable of multitasking</li><li>Good problem-solving and decision-making abilities</li><li>Knowledge of Free Zone operations (preferred)</li><li>Must be willing to work in SAIF Zone, Sharjah</li></ul>What We Offer:<ul><li>Competitive salary package</li><li>Stable and professional work environment</li><li>Leadership role within a growing consultancy</li><li>Long-term career growth opportunities</li></ul>To Apply:Email your CV to hr@helensons.ae WhatsApp: +971 52 346 5398 Subject Line: Office Manager &ndash; SAIF ZoneJob Type: Full-timeEducation:<ul><li>Bachelor's (Required)</li></ul>Language:<ul><li>Tagalog (Required)</li></ul>

Office Manager

The Citizens Foundation (TCF)

Responsible for the administrative running of TCF schools in coordination with Area Education Manager and school staff.<ul><li>Overall day to day administrative management of schools in an area</li><li>Address improvement gaps through results of compliance check visits by Administration and Compliance Manager</li><li>Ensure conduct according to TCF rules and policies in the schools</li><li>Support data collection and data entry requirements through Area Coordinator, ensuring close quality control</li><li>Ensure annual demands preparation for schools</li><li>Ensure delivery of supplies (furniture, books, copies, stationary, uniform, academics) to the schools</li><li>Deal with contractors and vendors where required</li><li>Ensure day to day fleet management and monitoring including processing and monitoring of garage expenses</li><li>Maintain security records, inventory checks and transport control</li><li>Prepare all school reports/ status of schools, accounts report</li><li>Prepare annual budgets of schools and area</li><li>Ensure maintenance and cleanliness of schools</li><li>Monitor/report progress of construction work and progress reports</li><li>Support audit related activities</li><li>Support HR related activities</li><li>Ensure record keeping measures of schools and area office</li><li>Address miscellaneous issues faced by the school through consultation with Area Education Manager</li><li>Communicate with the education board for various education purposes</li><li>Facilitate and support the area in absence of Area Education Manager</li><li>To perform other duties as assigned by Area Education Manager</li></ul>REQUIRED SKILLS<ul><li>Proficiency in using computer (MS Office, Internet etc.)</li><li>Good with data</li><li>Positive relationship building and management</li><li>Good communication and interpersonal skills</li><li>Strong awareness of TCF rules and regulations</li><li>Should have a proactive approach to problems</li></ul>EDUCATIONBachelorsEXPERIENCEAt least 2 years of working experience preferably in Administration side.Job Type: Full-timeJob Type: Full-timeWork Location: In person

Area Administrator - Tando Muhammad Khan

AMIDEAST, Inc.

<div>COMPANY DESCRIPTION: 
 
Established in 1951, Amideast is an American nonprofit organization dedicated to creating hope, opportunity, and mutual understanding among people in the Middle East, North Africa, and the United States through life-changing opportunities for education and cultural exchanges. Working with local, regional, and international partners, we provide programs and services that improve educational opportunity and quality, expand access to U.S. study, empower youth and women, strengthen local institutions, and develop language and professional skills for success in the global economy. Headquartered in Washington, D.C., Amideast operates offices in 11 countries in the MENA region. For more information, visit us at www.amideast.org. 
 
 
POSITION DESCRIPTION: 
The Administration and Procurement Lead position must be ready to mentor, lead, and coordinate administrative and procurement functions. S/he must ensure that the office runs smoothly, and procurement management is cost-effective, and s/he must ensure the efficient implementation of all administrative operations that support programmatic departments. Provide reports to management on a regular basis on the activities managed and cost-cutting initiatives. The Administration and Procurement Lead position is required to mentor team members and support the flow of business by making sure that the professional standards required by Amideast meet all requirements for administrative operations. The Operations Manager guides them in terms of the flow of operations and the required levels of efficiency. 

<div>RESPONSIBILITIES: 
 
&bull; Ensure all operations are carried on in an appropriate, cost-effective way and improve operational management systems, processes, and best practices. 
<ul><li> Managing the inventory system and ensuring the system is implemented efficiently by the admin and facility specialist through a monthly review.</li><li> Manage the books inventory system.</li><li> Manage and handle Cairo Office Procurement requests by issuing purchase orders and generally following the system set in place for this task to ensure the centralization and the accurate implementation of Amideast procurement policy and procedures.</li><li> Develop and implement procurement plans and strategies to support business needs.</li><li> Manage yearly contractual agreements negotiations and finalize contracts.</li><li> Monitor the Administration department's annual budget costs and expenses to ensure that it is being used efficiently and effectively and collaborate with the operations manager in compiling required data.</li><li> Monitor inventory of office supplies/stationary and the purchasing of new material with attention to budgetary constraints.</li><li> Monitor all supplier performance, ensure timely delivery of all products, and maintain accuracy in all vendor data.</li><li> Manage all the communication and negotiations with all vendors to receive the best price and quality, track all orders, and resolve any issues.</li><li> Study and evaluate formal bids and make recommendations for awarding contracts.</li><li> Maintaining and updating the yearly supplier database information and price list.</li><li> Overseeing the day-to-day operations of supplies and facilities for the organization, as appropriate, including maintenance, inventory, logistics, security, and related matters.</li><li> Deliver data and analytic reports to the operation manager when needed.</li><li> Manage the administrative workflow, implementing cost reductions when needed.</li><li> Collaborates with the operations manager to develop an annual work plan for team members.</li><li> Collaborate with the Operations Manager on any renovations that might occur in the Amideast Cairo office to maintain and standardize the professional image of the organization.</li><li> Researching and evaluating prospective suppliers.</li><li> Assist in providing leadership and direction to team members, when needed, including setting goals and expectations and providing guidance and support.</li><li> Assist the team with complex cases and know when to escalate issues to the Operations Manager as necessary.</li><li> Conducts fed check procedures on all suppliers.</li><li> Manage the smooth flow and completion of translation requests of any needed documents to the translation office.</li><li> Conducts Fed Check procedures on all suppliers as per Amidesat procurement policy.</li><li> Provide administrative support to the operations manager, including drafting emails, letters, and other correspondences to different vendors and governmental authorities.</li></ul></div> 

QUALIFICATIONS AND SKILLS:<div> 
 
 Required: 
<ul><li> Bachelor&rsquo;s degree in commerce or related field</li><li> 5 -7 years of experience in a relative field</li><li> Proficient user of MS Word, PowerPoint, Excel, and the Internet</li><li> Good command of spoken and written English and Arabic</li><li> Excellent Communication Skills</li><li> Teamwork spirit and ability to work with people and under stress.</li><li> Openness to learn.</li><li> Good analytical thinking</li><li> Good planning and organizational skills</li><li> High sense of responsibility</li><li> Very good negotiation skills</li><li> Focused on accuracy and punctuality.</li></ul> 
 
 Preferred: 
<ul><li> TOEIC score of 700 or equivalent.</li></ul> 
 
This position description is not intended to be all-inclusive, and the incumbent will perform other reasonable business-related duties as assigned by the immediate supervisor and other managers when necessary. Amideast reserves the right to change duties and responsibilities as the need arises. This position description is not a written or implied contract of employment. 
 
The physical demands and work environment that have been described is representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 
 
 
This position description is an overview of the major functions and requirements of this position. This document is not intended to be an exhaustive list encompassing every duty and requirement of the position; the Employee&rsquo;s Manager may assign other duties as related or as otherwise deemed appropriate and necessary within the general scope, without the need for additional compensation. 
 
Amideast is an equal opportunity employer and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. 
 
Positions that involve interaction with children will be required to read, acknowledge, and comply with and attend special training in accordance with the Child Protection and Safeguarding policy. All Amideast representatives must comply with the Code of Conduct and all applicable organizational policies which include but are not limited to, Anti-Human Trafficking and Prevention of Sexual Exploitation and Abuse.</div></div>

Administration & Procurement Lead (Egypt)

Amideast

<div>
 Apply For This Job Location:
 
 
 
 Egypt - Cairo Address
 
 
 
 Cairo, Job Type:
 
 
 
 Full-Time Posting Date
 
 
 
 02/05/2026
 
 
 
 Company Description
 
 
 
 Established in 1951, Amideast is an American nonprofit organization dedicated to creating hope, opportunity, and mutual understanding among people in the Middle East, North Africa, and the United States through life-changing opportunities for education and cultural exchanges. Working with local, regional, and international partners, we provide programs and services that improve educational opportunity and quality, expand access to U.S. study, empower youth and women, strengthen local institutions, and develop language and professional skills for success in the global economy. Headquartered in Washington, D.C., Amideast operates offices in 11 countries in the MENA region. For more information, visit us at www.amideast.org.
 
 
 
 Position Description
 
 
 
 The Administration and Procurement Lead position must be ready to mentor, lead, and coordinate administrative and procurement functions. S/he must ensure that the office runs smoothly, and procurement management is cost-effective, and s/he must ensure the efficient implementation of all administrative operations that support programmatic departments. Provide reports to management on a regular basis on the activities managed and cost-cutting initiatives. The Administration and Procurement Lead position is required to mentor team members and support the flow of business by making sure that the professional standards required by Amideast meet all requirements for administrative operations. The Operations Manager guides them in terms of the flow of operations and the required levels of efficiency.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Ensure all operations are carried on in an appropriate, cost-effective way and improve operational management systems, processes, and best practices.
 </li>
 <li>
 Managing the inventory system and ensuring the system is implemented efficiently by the admin and facility specialist through a monthly review.
 </li>
 <li>
 Manage the books inventory system.
 </li>
 <li>
 Manage and handle Cairo Office Procurement requests by issuing purchase orders and generally following the system set in place for this task to ensure the centralization and the accurate implementation of Amideast procurement policy and procedures.
 </li>
 <li>
 Develop and implement procurement plans and strategies to support business needs.
 </li>
 <li>
 Manage yearly contractual agreements negotiations and finalize contracts.
 </li>
 <li>
 Monitor the Administration department's annual budget costs and expenses to ensure that it is being used efficiently and effectively and collaborate with the operations manager in compiling required data.
 </li>
 <li>
 Monitor inventory of office supplies/stationary and the purchasing of new material with attention to budgetary constraints.
 </li>
 <li>
 Monitor all supplier performance, ensure timely delivery of all products, and maintain accuracy in all vendor data.
 </li>
 <li>
 Manage all the communication and negotiations with all vendors to receive the best price and quality, track all orders, and resolve any issues.
 </li>
 <li>
 Study and evaluate formal bids and make recommendations for awarding contracts.
 </li>
 <li>
 Maintaining and updating the yearly supplier database information and price list.
 </li>
 <li>
 Overseeing the day-to-day operations of supplies and facilities for the organization, as appropriate, including maintenance, inventory, logistics, security, and related matters.
 </li>
 <li>
 Deliver data and analytic reports to the operation manager when needed.
 </li>
 <li>
 Manage the administrative workflow, implementing cost reductions when needed.
 </li>
 <li>
 Collaborates with the operations manager to develop an annual work plan for team members.
 </li>
 <li>
 Collaborate with the Operations Manager on any renovations that might occur in the Amideast Cairo office to maintain and standardize the professional image of the organization.
 </li>
 <li>
 Researching and evaluating prospective suppliers.
 </li>
 <li>
 Assist in providing leadership and direction to team members, when needed, including setting goals and expectations and providing guidance and support.
 </li>
 <li>
 Assist the team with complex cases and know when to escalate issues to the Operations Manager as necessary.
 </li>
 <li>
 Conducts fed check procedures on all suppliers.
 </li>
 <li>
 Manage the smooth flow and completion of translation requests of any needed documents to the translation office.
 </li>
 <li>
 Conducts Fed Check procedures on all suppliers as per Amidesat procurement policy.
 </li>
 <li>
 Provide administrative support to the operations manager, including drafting emails, letters, and other correspondences to different vendors and governmental authorities.
 
 
 </li>
 </ul>
 
 Qualifications And Skills
 
 
 
 
 
 Required:
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in commerce or related field
 </li>
 <li>
 5 -7 years of experience in a relative field
 </li>
 <li>
 Proficient user of MS Word, PowerPoint, Excel, and the Internet
 </li>
 <li>
 Good command of spoken and written English and Arabic
 </li>
 <li>
 Excellent Communication Skills
 </li>
 <li>
 Teamwork spirit and ability to work with people and under stress.
 </li>
 <li>
 Openness to learn.
 </li>
 <li>
 Good analytical thinking
 </li>
 <li>
 Good planning and organizational skills
 </li>
 <li>
 High sense of responsibility
 </li>
 <li>
 Very good negotiation skills
 </li>
 <li>
 Focused on accuracy and punctuality.
 
 
 </li>
 </ul>
 
 Preferred
 
 
 
 
 
 Preferred:
 
 
 
 
 <ul>
 <li>
 TOEIC score of 700 or equivalent.
 
 
 </li>
 </ul>
 This position description is not intended to be all-inclusive, and the incumbent will perform other reasonable business-related duties as assigned by the immediate supervisor and other managers when necessary. Amideast reserves the right to change duties and responsibilities as the need arises. This position description is not a written or implied contract of employment.
 
 
 The physical demands and work environment that have been described is representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 
 
 This position description is an overview of the major functions and requirements of this position. This document is not intended to be an exhaustive list encompassing every duty and requirement of the position; the Employee&rsquo;s Manager may assign other duties as related or as otherwise deemed appropriate and necessary within the general scope, without the need for additional compensation.
 
 
 Amideast is an equal opportunity employer and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
 
 
 Positions that involve interaction with children will be required to read, acknowledge, and comply with and attend special training in accordance with the Child Protection and Safeguarding policy. All Amideast representatives must comply with the Code of Conduct and all applicable organizational policies which include but are not limited to, Anti-Human Trafficking and Prevention of Sexual Exploitation and Abuse.
</div>

Younion

<div>
 
 
 Roles and Responsibilities:
 
 
 
 
 
 As a manager, you need to be the backbone of the company's operational efficiency, ensuring a smooth and productive work environment that directly supports the business operations. Your roles and responsibilities include:
 
 
 
 
 <ul>
 <li>
 Overseeing day-to-day office functions including managing cleaning and maintenance services general office upkeep to ensure the office is well-organized, safe, and functional.
 </li>
 <li>
 Handling repairs and maintenance of office equipment and infrastructure including IT and communication systems in coordination with relevant team members in the office and with respective vendors including Annual Maintenance Contracts.
 </li>
 <li>
 Space planning and allocation including planning office layouts, managing desk assignments, and optimizing space utilization.
 </li>
 <li>
 Managing procurement of office supplies, stationery, equipment, and other necessary resources, ensuring cost-effectiveness and maintaining adequate inventory levels to ensure availability while minimizing waste.
 </li>
 <li>
 Vendor management
 
 
 involving
 
 
 identifying, evaluating, negotiating with and managing relationships with various vendors providing office related services (like cleaning, catering and maintenance, stationery, IT support etc.,).
 </li>
 <li>
 Managing calendars for senior managers, arranging meetings and appointments, preparing the required reports and documents.
 </li>
 <li>
 Travel management including organizing and coordinating travel arrangements like booking air tickets, accommodation, cabs, visa requirements etc.) for employees.
 </li>
 <li>
 Record Keeping and documentation to ensure efficient and organized systems for maintaining important company documents, contracts, and records, both physical and digital.
 </li>
 <li>
 Developing and implementing internal administrative policies and procedures to ensure efficiency and compliance.
 </li>
 <li>
 Managing administrative budgets including developing and monitoring the budget for office operations, supplies, and other administrative expenses and ensuring cost control.
 </li>
 <li>
 Processing bills and expense reports ensuring timely and accurate processing of administrative-related bills and employee expense claims.
 </li>
 <li>
 Ensuring compliance with relevant regulations and legal requirements related to office operations and administration.
 </li>
 <li>
 Assisting with the preparation and filing of statutory documents and returns in coordination with HR / finance team.
 </li>
 <li>
 Managing insurance policies including employees health and other insurance policies and related administrative tasks.
 </li>
 <li>
 Serving as a point of contact for facility and administrative matters, coordinating with internal departments and external stakeholders and coordinating for process of claims.
 </li>
 <li>
 Conduct regular inspection to ensure all operating equipment is working correctly.
 </li>
 <li>
 Coordinating and scheduling courier and logistics including improvement in efficiency, cost-effectiveness, and service quality.
 </li>
 <li>
 Housekeeping management including developing, implementing and maintaining housekeeping policies and procedures to ensure high standards of cleanliness, hygiene and safety.
 </li>
 </ul>
 
 
 
 
 Required Skills &amp; Experience
 
 
 
 
 
 
 
 <ul>
 <li>
 9 Years experience in Managing complete office infrastructure, including space planning, preventive maintenance, and facility upgrades to ensure smooth daily operations.
 </li>
 <li>
 Led end-to-end vendor management &mdash; selection, contract negotiation, SLA monitoring, performance evaluation, and cost optimization
 </li>
 <li>
 Strong written and communication skills
 </li>
 </ul>
</div>

Manager - Facilities, Admin & Logistics

Steps Ahead Pakistan

<div>
 Steps Ahead Private Limited is looking for a
 
 Junior Manager &ndash; Insurance &amp; Office Administration
 
 to join our team in Karachi.
 
 
 
 Key Responsibilities:
 
 
 
 <ul>
 <li>
 Handle insurance-related matters including policy verification, claim preparation, documentation, and submission to insurance providers
 </li>
 <li>
 Coordinate with insurance companies, vendors, and internal departments to ensure timely processing of claims
 </li>
 <li>
 Maintain records of insurance policies, renewals, and claim status for audit and compliance purposes
 </li>
 <li>
 Manage day-to-day office operations and basic administrative activities
 </li>
 <li>
 Support routine operational tasks to ensure smooth workflow
 </li>
 <li>
 Assist in preparing reports, maintaining documentation, and ensuring adherence to company policies
 
 
 
 </li>
 </ul>
 
 Eligibility Criteria:
 
 
 
 <ul>
 <li>
 Bachelors degree (required)
 </li>
 <li>
 up to 3 years of office operations experience and hands-on small office administration management
 </li>
 <li>
 Proficiency in MS Office (Excel, Word, PowerPoint)
 </li>
 <li>
 Strong coordination, documentation, and communication skills
 
 
 
 </li>
 </ul>
 
 Location:
 
 Karachi
 
 
 
 Salary:
 
 PKR 55,000 + other benefits
</div>

Junior Manager – Insurance & Office Administration (Karachi)

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6648 administrative manager jobs NEAR_ME

Facility Administration – Assistant Manager

Office Manager

Area Administrator - Tando Muhammad Khan

Administration & Procurement Lead (Egypt)

Administration & Procurement Lead (Egypt)

Manager - Facilities, Admin & Logistics

Junior Manager – Insurance & Office Administration (Karachi)