administrative manager

Columbia University

<div><ul><li>Job Type: Officer of Administration</li>
<li>Bargaining Unit:</li>
<li>Regular/Temporary: Regular</li>
<li>End Date if Temporary:</li>
<li>Hours Per Week: 35</li>
<li>Standard Work Schedule:</li>
<li>Building:</li>
<li>Salary Range: $75,000-$85,000</li>
</ul><div><i>The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.</i></div><br>
<div></div>
<p></p>
<p>Position Summary</p>
<p>
The role of Administrative Manager sits in the Office of Academic Affairs under the SVP/Vice Dean for Faculty Affairs at the Columbia University Irving Medical Center (CUIMC). The Office of Academic Affairs works with over 9,500 faculty and researchers across the four health science schools at CUIMC. The SVP/Vice Dean leads several offices and initiatives that support the needs of faculty and researchers, including the Office of Academic Affairs, Office of Faculty Affairs, the Office of Faculty Professional Development and Engagement, the Office of Professionalism, the CUIMC International Students and Scholars Office, and Conflict of Interest.</p>
<p>
The Administrative Manager of the Office for Academic Affairs will provide executive-level support to the SVP for Faculty Affairs and Vice Dean for Academic Affairs and will manage the day-to-day logistics of the busy Academic Affairs office. The Administrative Manager will also be responsible for managing the Professorship process and the Faculty of Council, both are crucial functions of the Vice Dean/SVP.</p>
<p>
Reporting to the Assistant Vice President for Faculty Professional Development and Engagement and the SVP/Vice Dean for Faculty Affairs, the Administrative Manager will assume the SVP's day-to-day calendar, schedule and confirm meetings, coordinate meetings and conferences, coordinate travel arrangements, and prepare materials relevant to meetings. The Administrative Manager will provide discreet and confidential executive administrative assistance to the SVP, interacting with executive staff and office staff and providing information to all levels of university administrators as appropriate. The Administrative Manager will review, read, distribute, and respond to correspondence when appropriate; screen and monitor calls, field questions, or forward them to the appropriate person; send internal/external communications via regular mail or email; develop and maintain filing system into a readily retrievable format; and prepare agendas. The incumbent will also support the office calendar and will schedule meetings for the two AVPs as needed, including supporting key faculty committee meetings and programming needs.</p>
<p>
Subject to business needs, we may support flexible and hybrid work arrangements. Options will be discussed during the interview process.</p>
<p></p>
<p>Responsibilities</p>
<p><b>
Administrative support to the Senior Vice President/ Vice Dean (40%)</b></p>
<ul>
<li>Reads, distributes, and responds to correspondence as directed by the Vice Dean/SVP and the AVP;</li>
<li>Facilitates communications between SVP&rsquo;s office, including the EVP/Dean&rsquo;s Office, Provost&rsquo;s Office, Departments, and other offices</li>
<li>Screens and monitors call for the SVP and the Office of Academic Affairs;</li>
<li>Create an email folder organization system that corresponds to relevant files and manage the organization by reviewing emails as they come in.</li>
<li>Create lists of committee members/attendees to track participants for all meetings hosted by SVP and AVP.</li>
<li>Send out email reminders for all meetings hosted by SVP and AVP at least one day prior to each meeting.</li>
<li>In consultation with the SVP and AVP, fields questions and/or forwards them to the appropriate person.</li>
<li>Assists with developing correspondence, memos, and communications on behalf of the SVP of the office.</li>
<li>Manages travel and business arrangements for conferences.</li>
<li>Provide logistical and administrative support for special committee meetings run on behalf of the SVP or AVP, as requested.</li>
<li>Maintains paper and electronic files in organized systems.</li>
<li>Answers and directs calls for the SVP and AVP with courtesy and efficiency, observing appropriate business protocols.</li>
<li>PowerPoint presentations, editing letters, pulling references, and putting them together</li>
</ul>
<p><b>Manages the Faculty of Medicine Faculty Council (15%)</b></p>
<ul>
<li>Work with SVP and AVP for Faculty Professional Development and Engagement and the Office of the Dean to schedule Faculty Council and Executive Committee meetings</li>
<li>Work with the Office of Faculty Affairs to create and send ballots to Faculty Council for votes on appointments, promotions, and tenure</li>
<li>Manage the agenda for the Faculty Council meetings, keep track of past agenda items, finalize agenda, invite speakers, collect PPT presentations, manage logistics for the in-person quarterly meeting (catering, AV, communication) and keep time at the meeting to support the Vice Dean.</li>
<li>Administer annual elections of new members and maintain database of members.</li>
</ul>
<p><b>Manages the professorship process (25%)</b></p>
<ul>
<li>Creation of and dissemination of professorship letters.</li>
<li>Reviews the conditions and terms of gifts to ensure that letters accurately reflect the donors' stipulations.</li>
<li>Works closely with departments, the Promotions Specialist, the Development Office, Dean&rsquo;s Office, Provost&rsquo;s Office, and Faculty Affairs to adhere to deadlines and proper workflow.</li>
<li>Maintains databases and reporting for endowed professorships</li>
<li>Send congratulatory letters on behalf of the Dean</li>
<li>Provides support to the <b>Promotions Specialist</b> in the management of the VP&amp;S faculty tenure reviews process.</li>
<li>Trained in working on Tenure reviews if the Promotion Specialist needs coverage.</li>
<li>Working with departments, the Office of Faculty Affairs, and the Provost&rsquo;s Office, on managing tenure dossier materials for faculty who are under review for Tenure.</li>
</ul>
<p><b>Back up support for</b> <b>Assistant Vice President for Faculty Professional Development and Engagement</b> and <b>Assistant Vice President for Academic Appointments and Professionalism (5%)</b></p>
<ul>
<li>Support scheduling team and group meetings as needed</li>
<li>Support committees and faculty working group schedules run on behalf of the office</li>
<li>Support scheduling complex and confidential meetings</li>
</ul>
<p><b>Supports office operations (5%)</b></p>
<ul>
<li>Maintains hoteling and in-office schedule</li>
<li>Ensures key documents and resources for staff are kept up to date</li>
<li>Works with the Operations Manager to ensure that office equipment is maintained that adequate office supplies are on hand and ordering supplies as needed.</li>
</ul>
<p><b>Supports special events as assigned (5%)</b></p>
<ul>
<li>Provide logistical support on special events as assigned by the Vice Dean/SVP and the AVP for Faculty Professional Development and Engagement.</li>
</ul>
<p><b>Other projects and duties assigned (5%)</b></p>
<p>
New assignments may be given from the AVPs and the SVP/Vice Dean when needed.</p>
<p></p>
<p>Minimum Qualifications</p>
<ul>
<li>Bachelors degree or equivalent in education and employment plus three years' experience.</li>
<li>Must have excellent communication and interpersonal skills must have excellent, including composing and editing correspondence and documents, developing reports, and communicating with staff.</li>
<li>The ability to handle confidential information with exceptional judgment and discretion is required.</li>
<li>Must have demonstrated ability to manage time effectively, balancing competing priorities at the same time.</li>
<li>Demonstrated ability to take direction, follow instructions carefully, and with the ability to work independently.</li>
<li>Must have the ability to coordinate difficult schedules; adapt to various competing demands; prioritize and handle conflicting needs and multiple assignments; and work with diplomacy and efficiency in a highly pressured, fast-paced, deadline-driven environment. Must be able to follow through on projects to successful completion.</li>
<li>Must have the demonstrated ability to be proactive, to problem-solve, and to maintain composure under pressure.</li>
<li>Must have the demonstrated ability to offer the highest level of customer/client service and response to personnel at all levels. Strong knowledge of and proficiency with Microsoft Office programs, including Outlook, Word, Excel, PowerPoint, Zoom, Adobe; experience with heavy calendaring; ability to perform moderately complex internet research.</li>
</ul>
<p></p><p>Preferred Qualifications</p>
<ul>
<li>Prior experience working within a college and university setting preferred.</li>
</ul>
<p></p><p>Other Requirements</p>
<ul>
<li>Must be able to manage highly sensitive and confidential communications with discretion and integrity.</li>
<li>Must have exceptional organizational, time management and organizational skills with the ability to exercise a high degree of tact, diplomacy, and discretion with sensitive matters.</li>
<li>Must have a strong service-oriented attitude and excellent interpersonal skills.</li>
<li>Must be able to take initiative and be a problem-solver and have the ability to anticipate office needs.</li>
<li>Must have excellent proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).</li>
<li>Must be able to run Zoom meetings.</li>
<li>Demonstrated commitment to serving the needs of a diverse population with cultural competence and sensitivity required.</li>
</ul>
<p></p><p>Equal Opportunity Employer / Disability / Veteran</p>
<p>
Columbia University is committed to the hiring of qualified local residents.</p></div>

Administrative Manager

University of Utah

<p></p><div><div><div><div><div><div><div><div>Under minimal supervision, responsible for planning, organizing, directing and/or controlling all aspects pertaining to administrative functions of assigned department&rsquo;s internal and external customer service, staff management and financial management operations pertaining to areas including (but not limited to) data/records maintenance, supply management, transcribing/dictation, word processing, telecommunications, office equipment maintenance, and office support. Acts as a catalyst between the department and its customers and staff to ensure continuity and quality of service and care.<br>
<br>
The ideal candidate is a proactive self-starter who demonstrates a strong willingness to learn. This individual is capable of training colleagues on financial processes, while maintaining a high level of organization, accuracy, and attention to detail.<br>
<br>
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.<br>
<br>
This position will be in person at the University of Utah (SLC location) with the future possibility of a hybrid option.<br>
<br>
Pay range: $58,000-$64,000 and the salary will be determined by experience and qualifications of the candidate.<br>
<br>
Occasionally: Lifting 5-10 pounds</div>
</div><br>
<div><div><b>Responsibilities</b></div>
<div><div>&bull; Process Pay agreements and monitor payroll process.&bull; Ongoing financial and pay agreement training.<br>
<ul><li>Post staff and faculty position</li><li>Onboard/Offboard Staff, setting-up training schedules</li><li>Develop departmental training procedures and job distribution.</li><li>Processes all faculty hiring documentation and process.</li><li>Assists with faculty recruitment coordination may include but is not limited to schedule meetings, travel, and other expenditures.</li><li>Assists with RPT process (faculty retention, promotion, tenure).</li><li>The administrative matters regarding day-to-day operations and procedures for university department.</li><li>Maintains Tuition Benefit Program (working with faculty &amp; students, implement and keep up with requirements</li><li>Provides administrative support to upper-level department management by scheduling appointments, coordinating meetings, conferences, retreats, and other department events.</li><li>Maintain Personnel forms/personnel directory.</li><li>Manages &amp; prepares CAV reports.</li><li>Processes Activity set-up with start-up funds</li><li>Cross training and backup with front desk, and other areas as needed.</li></ul><br>
Occasionally: Lifting 5-10 pounds<br>
<br>
This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.</div><div><b>
Work Environment and Level of Frequency typically required</b></div><div>
Nearly Continuously: Office environment.</div><div><b>
Physical Requirements and Level of Frequency that may be required</b></div><div>
Nearly Continuously: Sitting, hearing, listening, talking.</div><div>
Often: Repetitive hand motion (such as typing), walking, Lifting 5-10 pounds</div><div>
Seldom: Bending, reaching overhead.</div><div><br>
</div></div>
</div><br>
<div><div><b>Minimum Qualifications</b></div>
<div><div><b>EQUIVALENCY</b><b> </b><b>STATEMENT</b><b>:</b> 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor&rsquo;s degree = 4 years of directly related work experience).</div><div></div><div><b><br>
Department may hire employee at one of the following job levels:</b></div><div>
<br>
<b>Manager, Administration Management:</b> Requires a bachelor&rsquo;s (or equivalency) + 6 years or a master&rsquo;s (or equivalency) + 4 years of directly related work experience.</div></div><br>
<div></div>
</div><br>
<div><div><b>Preferences</b></div>
</div><br>
<div></div><div><div><b>Type</b></div> <div>Benefited Staff</div>
</div><br>
<div><div><b>Special Instructions Summary</b></div>
</div><br>
<div></div><div><div><b>Additional Information</b></div>
<div>The University is a participating employer with Utah Retirement Systems (&ldquo;URS&rdquo;). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS&rsquo; post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.<br>
<br>
This position may require the successful completion of a criminal background check and/or drug screen.<br>
<br>
The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.<br>
<br>
Veterans&rsquo; preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.<br>
<br>
Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran&rsquo;s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.<br>
<br>
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX (OEO). More information, including the Director/Title IX Coordinator&rsquo;s office address, electronic mail address, and telephone number can be located at the: <b>University of Utah Non‑Discrimination page</b>.<br>
<br>
Online reports may be submitted at <b>https://oeo.utah.edu</b><br>
<br>
<b>https://publicsafety.utah.edu/safetyreport/</b> This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.<br>
<br>
As per <b>University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members</b>, a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.</div>
</div><br>
</div></div></div></div></div><h2 class="jobSectionHeader"><b>Posting Specific Questions</b></h2>
<div><p>Required fields are indicated with an asterisk (*).</p>
<div>
<ul><li>* What is your highest level of completed education?
<ul><li>None</li>
<li>High School Diploma or Equivalent</li>
<li>Associate Degree</li>
<li>Bachelor's Degree</li>
<li>Master's Degree</li>
<li>Doctorate Degree</li>
</ul></li></ul><ul><li>* How many years of related work experience do you have?
<ul><li>Less than 2 years</li>
<li>2 years or more, but less than 4 years</li>
<li>4 years or more, but less than 6 years</li>
<li>6 years or more, but less than 8 years</li>
<li>8 years or more, but less than 10 years</li>
<li>10 years or more, but less than 12 years</li>
<li>12 years or more, but less than 14 years</li>
<li>14 years or more</li>
</ul></li></ul></div></div><h2 class="jobSectionHeader"><b>Applicant Documents</b></h2>
<div><b>Required Documents</b>
<div><ul><li>Resume</li></ul>
</div><b>Optional Documents</b>
<div><ul><li>Cover Letter</li></ul></div></div></div>
<br><p></p><div><div><div><div><div><div><div><div><b>Open Date</b></div> <div>04/13/2026</div>
</div><br>
<div><div><b>Requisition Number</b></div> <div>PRN44726B</div>
</div><br>
<div><div><b>Job Title</b></div> <div>Administration Management</div>
</div><br>
<div><div><b>Working Title</b></div> <div>Administrative Manager</div>
</div><br>
<div><div><b>Career Progression Track</b></div> <div>M00</div>
</div><br>
<div><div><b>Track Level</b></div> <div>M3 - Manager</div>
</div><br>
<div><div><b>FLSA Code</b></div> <div>Administrative</div>
</div><br>
<div><div><b>Patient Sensitive Job Code?</b></div> <div>No</div>
</div><br>
<div><div><b>Standard Hours per Week</b></div> <div>40</div>
</div><br>
<div><div><b>Full Time or Part Time?</b></div> <div>Full Time</div>
</div><br>
<div><div><b>Shift</b></div> <div>Day</div>
</div><br>
<div><div><b>Work Schedule Summary</b></div>
</div><br>
<div></div><div><div><b>VP Area</b></div> <div>U of U Health - Academics</div>
</div><br>
<div><div><b>Department</b></div> <div>00201 - PhysicalTher/Athletic Training</div>
</div><br>
<div><div><b>Location</b></div> <div>Campus</div>
</div><br>
<div><div><b>City</b></div> <div>Salt Lake City, UT</div>
</div><br>
<div><div><b>Type of Recruitment</b></div> <div>External Posting</div>
</div><br>
<div><div><b>Pay Rate Range</b></div> <div>$58,000-$64,000 DOE</div>
</div><br>
<div><div><b>Close Date</b></div> <div>06/13/2026</div>
</div><br>
<div><div><b>Priority Review Date (Note - Posting may close at any time)</b></div></div></div></div></div></div></div></div><p></p>

Bedford County, Virginia

<div><p>Performs a wide variety of specialized professional and administrative duties to support the Department of Emergency Communications. Serving as the office manager, works with considerable independence within the scope of established policies and procedures. Position requires discretion and diplomatic skill in representing policies and working effectively with County personnel, officials, and the public. Supervises and delegates the work of subordinate personnel. Work is performed under the general direction of the Director of Emergency Communications with moderate latitude for independent judgement and action.</p><br>
<p></p>
<p><b>
ESSENTIAL JOB FUNCTIONS:</b></p><br>
<p></p>
<ul><li>
Maintains knowledge of federal and state regulations, as well as county personnel policies and procedures.</li><li>
Assist with developing and continually analyzing operating policies and procedures for the communications employees and operations.</li><li>
Coordinates and facilitates the administrative process related to new hire on boarding and orientation.</li><li>
Performs employee personnel actions within the UKG platform to maintain records and compliance.</li><li>
Reviews employee timesheets for accuracy before final submission to payroll.</li><li>
Supports Emergency Communications with administrative tasks related to the compliance of generating grant documents and agreements.</li><li>
Assists with researching and applying for grants related to the Center&rsquo;s needs and managing grant funds.</li><li>
Assists in preparing the operating and capital budget requests for consideration by County Administration. Implements approved budgets; monitors and manages expenditures within the constraints of available resources.</li><li>
Oversee the Tyler Munis system for the Center including but not limited to; entering invoices, purchase orders, purchase card items, and other necessary transactions.</li><li>
Compiles various reports as needed. Collects and relays statistical information. Supervises and assists in record keeping.</li><li>
Responds and assists with requests for public records pursuant to the Freedom of Information Act (FOIA).</li><li>
Maintains Communications Center security and confidentiality.</li><li>
Accomplishes all tasks as appropriately assigned or requested by management.</li><li>
Maintains an accurate inventory of building and office supplies.</li><li>
Submits internal maintenance work orders as necessary. Coordinates office equipment repairs with appropriate vendors.</li><li>
Coordinates and works with vendors for upgrades of hardware, software, and maintenance of various systems.</li><li>
Works directly with system vendors to coordinate various updates and repairs as necessary.</li><li>
Participates in employee meetings and training as needed; takes and transcribes meeting minutes; maintains minute books; oversees the preparation of packages for dissemination prior to meetings and or training sessions.</li><li>
Assists with Primegov as directed.</li><li>
Coordinates with other county departments to ensure the success of the E-911 Center and other community agencies.</li><li>
Meets attendance requirements and maintains the highest level of dependability.</li><li>
Consistently demonstrates ability to respond to changing situations in a flexible manner in order to meet current needs and reprioritizes work as necessary.</li><li>
Creates and promotes a culture of high performance and continuous improvement, as well as an efficient and conflict-free workplace.</li><li>
Performs special projects and other related job duties as assigned.</li></ul><br>
<div></div>
<div></div>
<div>Education / Experience:</div><br>
<div></div>
<div></div>
<div>Any combination of education and experience equivalent to graduation from an accredited community college with major course work in business management, accounting or related field. Extensive office operations experience including supervisory experience. Bachelor's degree preferred. Experience in local government preferred.</div><br>
<div></div>
<div></div>
<div></div><div>Knowledge / Skills and Abilities:</div><br>
<div></div>
<div></div>
<div></div><div>Requires well-developed office support skills with the ability to learn and apply technical knowledge related to the organization and functions of the department, as well as other related activities.</div>
<div>Requires comprehensive knowledge of general administrative policies and practices, business office practices and procedures, office equipment and secretarial techniques.</div>
<div>Requires advanced knowledge of accounting and bookkeeping principles, practices, and procedures.</div>
<div>Must have ability to establish and maintain effective working relationships with county employees and the general public. Requires strong interpersonal skills requiring reasonable tact, discretion, and self-expression.</div>
<div>Must maintain professionalism, courtesy, and composure at all times, including stressful situations.</div>
<div>Must be able to communicate clearly and concisely, both orally and in writing. Ability to effectively present information in one-on-one and small group settings.</div>
<div>Requires considerable discretion, initiative, accuracy, attention to detail, organizational skills, and the ability to multitask within strict timelines. Must be able to work independently in the absence of supervision.</div>
<div>Requires knowledge of principles of business letter writing and basic report preparation; principles and practices of payroll and personnel record keeping; proper English usage, spelling, vocabulary, grammar, and punctuation; modern office procedures and equipment; and basic business arithmetic.</div>
<div>Must be able to establish and maintain accurate records, files, and database systems. Requires compiling data and information to prepare summaries and reports using MS Office Suite.</div>
<div>Must be able to evaluate situations, identify problems, and exercise sound independent judgment within established guidelines. Requires the ability to interpret, apply, and explain established policies and procedures.</div>
<div>Must maintain strict confidentiality; exercise sound judgment, flexibility, creativity, and sensitivity in response to changing situations and needs.</div><br>
<div></div>
<div></div>
<div></div><div>Physical/Mental Demands:</div><br>
<div></div>
<div></div>
<div>The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made for individuals with disabilities. While performing the duties of this job, the employee is regularly required to sit, use the computer keyboard and mouse, use hands to finger, handle, or feel, reach with hands and arms, talk or hear, stand, walk, and stoop, or crouch. Occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.</div><br>
<div></div>
<div></div>
<div>Environmental Factors:</div><br>
<div></div>
<div></div>
<div>While performing the essential duties of this job, the employee is in an office environment and is not normally exposed to adverse environmental conditions Requires the ability to work in an environment where the noise level is usually moderate. Work in a fast-paced, and diverse environment.</div><br>
<div></div>
<div></div>
<div>Special/Additional Requirements:</div><br>
<div></div>
<div></div>
<div>Subject to a complete criminal history background search and drug screening with acceptable results.</div><p></p><div><br>
<div>
<p><b>Disclaimer</b></p>
<p>
Bedford County maintains a safe, drug-free workplace for its employees. Drug screening, driving record check, a criminal background check, and previous employer references are required for all positions as conditions of pre-employment.</p>
<p>
Bedford County, VA is an Equal Opportunity Employer.</p>
<p>
Bedford County is a certified Virginia Values Veterans (V3) employer. We are committed to implementing nationally recognized best practices in recruiting, hiring, and retaining highly skilled and dependable Veterans. The V3 Program is an official Commonwealth of Virginia Program, authorized under the Code of Virginia (&sect; 2.2-2001.2)</p></div></div></div><p></p>

Administrative Manager - 911

Verborse Corporate Solutions

<p><b>Job Summary:</b></p><p>We are seeking an experienced and highly organized Senior Administrative Manager to join our team in Muscat, Oman. This is an excellent opportunity for a motivated professional who can lead administrative operations, improve internal processes, and support overall business efficiency.</p><p>As a Senior Administrative Manager, you will oversee daily administrative functions, manage office operations, support cross-department coordination, and ensure smooth business performance. If you are a strong leader with excellent organizational and communication skills, we encourage you to apply.</p><p><b>What You'll Do:</b></p><ul><li>Oversee daily administrative operations and ensure smooth office management</li><li>Manage administrative staff and support team productivity and performance</li><li>Develop and improve office procedures, workflows, and internal processes</li><li>Coordinate with different departments to support business operations</li><li>Handle vendor management, office supplies, facilities, and service contracts</li><li>Prepare reports, schedules, and administrative documentation for senior leadership</li><li>Monitor budgets related to office operations and administrative expenses</li><li>Support HR, finance, and executive management with operational tasks</li><li>Ensure compliance with company policies and administrative standards</li></ul><p><b>Requirements:</b></p><ul><li>Previous experience in administration, office management, operations, customer service, or team support is preferred</li><li>Strong communication, coordination, and problem-solving skills</li><li>Good leadership and organizational abilities</li><li>Ability to manage multiple tasks and priorities efficiently</li><li>Professional attitude with attention to detail</li><li>Comfortable working in a fast-paced and collaborative environment</li><li>Ability to work independently and as part of a team</li><li>Bachelor&rsquo;s degree is preferred but not required for candidates with strong relevant experience</li></ul><p><b>Why Work With Us:</b></p><ul><li>Strong career growth and leadership opportunities</li><li>Stable full-time role with long-term career potential</li><li>Supportive and professional work environment</li><li>Competitive compensation with performance recognition</li><li>Opportunity to contribute to key business operations and decision-making</li></ul><p>Job Type: Permanent</p><p>Pay: RO1,200.000 - RO2,200.000 per month</p><p>Work Location: In person</p>

Senior Administrative Manager

Cph Concrete LLC

<p><b>Bookkeeper / Administrative Manager</b></p><p><b>Job Summary</b></p><p>The Bookkeeper/Administrative Manager is a dual-threat role responsible for maintaining the financial integrity of the company and ensuring the office runs like a well-oiled machine. This position requires a power user of QuickBooks who can manage full-cycle accounting while juggling diverse administrative duties.</p><p><b>Key Responsibilities</b></p><p>Expert QuickBooks Management:</p><ul><li>Maintain the full chart of accounts within QuickBooks.</li><li>Handle all data entry, including bills, invoices, and journal entries.</li><li>Perform complex bank and credit card reconciliations directly in the software.</li><li>Generate and interpret monthly QuickBooks reports (P&amp;L, Balance Sheets, and Cash Flow).</li><li>Financial Operations as shown below:</li></ul><p>Manage Accounts Payable (AP) and Accounts Receivable (AR) with strict attention to detail.</p><p>Process payroll and ensure accurate tax filings.</p><p>Assist with year-end tax preparation for the CPA.</p><p>Administrative Leadership:</p><ul><li>Oversee daily office operations, vendor relationships, and supply management.</li><li>Maintain organized digital records and handle sensitive HR/personnel files.</li><li>Provide high-level support to the leadership team with scheduling and project coordination.</li></ul><p>Required Skills &amp; Qualifications</p><ul><li>QuickBooks Mastery: Must have 3+ years of hands-on experience with QuickBooks (Online or Desktop). Certification (ProAdvisor) is a significant plus.</li><li>Accounting Knowledge: Deep understanding of Generally Accepted Accounting Principles (GAAP).</li></ul><p>Position reports to owner of the company, is full time.</p><p>Salary is based on qualifications.</p><p>Pay: $50,000.00 per year</p><p>Work Location: In person</p>

Bookkeeper / Administrative Manager

Johns Hopkins University

<div><p>We are seeking an <b><i>Administrative Manager</i></b> who will be responsible for overall administrative, financial and/or operational management for a center/unit/small department within a school or larger department. This position provides strategic and day-to-day oversight of administrative and financial matters. Areas of focus may include finance; human resources; academic, research, or clinical operations; compliance; infrastructure matters. The Administrative Manager is generally responsible for some or all of the following: staff supervision and performance management; HR support for direct and indirect reports; budget management and administration; faculty, staff, and student payroll; financial functions and processes; program planning and implementation; facilities/space management oversight.</p><p></p><p><b><br>
Specific Duties &amp; Responsibilities</b></p><p></p><p><i><br>
Financial Management</i></p><ul><li>
In partnership with administrative leadership and financial staff, participate in the development of annual operating budget(s) and assist with budget analysis and evaluation.
</li><li>Provide fiscal planning, management, and oversight of assigned budgets, e.g. operating, discretionary, gift/endowment, salary.
</li><li>Oversee annual planning and preparation for general and/or sponsored funds budgets.
</li><li>Oversee or review monthly account statements, verify expense allocation, identify and ensure the correct processing of payroll and non-payroll transactions to correct or resolve discrepancies</li><li>
Prepare or oversee preparation of various forms, journal entries, vouchers, system transactions, electronic budgets, and expenditure transactions.</li><li>
Oversee the procurement process for all assigned accounts.
</li><li>Provide back-up documentation and explanation in response to audit requests.</li><li>
Prepare financial projections
</li><li>Advise leadership on resource needs and financial risks
</li><li>Remain up to date on changes in university, school, and departmental financial policies.</li><li>
Develop, update, and amend financial procedures.</li><li>
Develop and maintain various finance management systems.</li><li>
Design and produce various monthly, quarterly, and annual reports as requested.</li></ul><p></p><p><i><br>
Administration</i></p><ul><li>
Manage the planning, production, and execution of key events or other activities.
</li><li>Responsible for managing projects and maintaining budgets.</li><li>
Mentor staff and provide support for training.</li><li>
Monitor staff workloads, prioritize work efforts and advocate for additional resources as necessary.</li><li>
Partner with senior administrator and/or department/divisional leadership on coordination and completion of various strategic initiatives.</li><li>
Supervise performance of direct and indirect professional/support staff, conduct performance reviews and salary administration in collaboration with school/department leadership.</li><li>
Develop administrative policies and procedures needed to ensure smooth operations.</li><li>
Manage space and facilities issues specific to the assigned area.</li></ul><p></p><p><i><br>
Human Resources</i></p><ul><li>
Work with departmental/divisional Human Resources support to establish and promote growth opportunities within the area, maintain equity, consistently apply policies and procedures, establish a positive working environment, and minimize staff turnover.</li><li>
Work with appropriate HR resources to determine and implement solutions that address non-routine HR problems promptly.</li><li>
Support faculty and staff supervisors in human resources administration: e.g. help develop staffing and personnel management plans, consult on hiring issues, assist with performance management issues and disciplinary actions, oversee salary planning.</li><li>
Ensure human resources activities are carried out consistent with university personnel policies, e.g. goal setting and performance reviews, payroll actions, visa applications, time and attendance recording, onboarding, etc.</li></ul><p></p><p><i><br>
Operations and Program Management</i></p><ul><li>
Responsible for the planning and implementation of activities of the specific academic, clinical, research, or programmatic area.</li><li>
Other duties as assigned.</li></ul><p></p><p><i><br>
In addition to the duties described above</i></p><ul><li>
Receive, investigate and respond to Grievances and Requests for Service from JH Patient Relations. Work with JHU/JHH legal counsel regarding requests for patients when indicated. Execute actions as needed when patient care is terminated.
</li><li>Attend patient education meetings.</li><li>
Serve as departmental manager and liaison for central administrative and business requirements and activities as required by JHH, JHU and ambulatory entities for, Datavant (external medical records fulfillment vendor) related to patient requests and other concerns regarding medical records.</li><li>
Complete medical record certifications as needed.</li></ul><p></p><p><i><br>
Emergency management
</i></p><ul><li>Maintain and update department emergency management and business continuity plan.</li><li>
Attend relevant meetings, represent department and cascade pertinent information to appropriate audiences.</li><li><ul><li>
Regulatory and compliance (Joint Commission, etc), working in concert with clinical leadership team lead for Office of Emergency Management (OEM)
</li></ul></li><li>Attend relevant OEM meetings to represent department.</li><li>
Promote collaborative and inclusive participation in process development, documentation of practices, as well as decision making before and after events.
</li><li>Routinely cascade or communicate pertinent information to appropriate audiences both within and outside the department during events or in relation to OEM practices/events.</li><li>
Ensure the department&rsquo;s emergency management and business continuity plans are in compliance with updates in accordance with JHM emergency management policy.</li><li><ul><li>
Qgenda (providers on call &amp; scheduling)</li></ul></li><li>
Lead process and protocol development for data entry in the system.</li><li>
Serve as the process owner for quality and accuracy of data entries to ensure system stays up to date with new providers entering and leaving the department.
</li><li>Represent the department and cascade information, provide direction as needed to others on system use/enhancements.</li><li><ul><li>
Kyrus (digital front door maintenance for new and termed providers)</li></ul></li></ul><p></p><p><i><br>
Staff Ophthalmology committees
</i></p><ul><li>Prepare agenda, document and distribute minutes. (CPABC)</li>
Project management for other faculty committees (finance, LRPC, etc.)<br>
<li>
</li></ul><p></p><br>
<p><i>Manage and oversee day-to-day operations of Wilmer&rsquo;s centralized (CSS) and remote/provincial surgical scheduling staffs, including,</i></p><ul><li>
Direct management of the CSS unit (core clinical scheduling coordinator team and PSC-staffed surgical scheduling call center)</li><li>
Establishing and enforcing OR scheduling policies and procedures, in consultation with perioperative, financial clearance, and QI leaders.</li><li>
OR capacity planning, utilization performance review, and block template assignment decision-making in consultation with JHH-Wilmer and JHSCS leaders.</li><li>
Quality assurance and monitoring of performance and compliance standards across all Wilmer and OR sites of service.</li><li>
Primary resolution of cross-site scheduler resource needs, questions, any competing OR scheduling requests, and local hiring needs requests.</li><li>
Preparing monthly surgical volume/labor reconciliation reports for Wilmer Finance based on scheduling staff completed case activity across the network.</li><li>
Engagement with physician leaders, attending and assistant surgeons to resolve issues, improve performance, and implement new protocols.</li><li>
Collaboration with Epic-OpTime developers and superusers to make ongoing improvements to case request orders (CROs) and other surgical workflows, based on surgeon and scheduler stakeholder feedback.</li><li>
Identifying and acting on opportunities for lean process improvement, standardization, shared staffing models, and more centralized governance.</li></ul><br>
<b>
Minimum Qualifications</b><br>
<ul><li>
Bachelor&rsquo;s Degree in Finance, Accounting, Business or related field.</li><li>
Four years of progressively responsible professional-level administrative or financial experience related to monetary or non-monetary resources of a center or unit within an academic, research, academic medicine, or comparable environment, e.g., planning, directing, monitoring, organizing, and controlling monetary and non-monetary resources.</li><li>
Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.</li></ul><br>
<b>
Preferred Qualifications</b><br>
<ul><li>
Master&rsquo;s Degree in related field.</li><li>
Supervisory experience.</li></ul><p></p><p><br>
Classified Title: Administrative Manager<br>
Role/Level/Range: ATP/04/PD
<br>
Starting Salary Range: <b>$62,900 - $110,100 Annually ($98,300 targeted; Commensurate w/exp.)</b><br>
Employee group: Full Time<br>
Schedule: Monday-Friday, 8:30 am - 5:00 pm<br>
FLSA Status: Exempt<br>
Location: Hybrid/School of Medicine Campus<br>
Department name: SOM Oph General Administration
<br>
Personnel area: School of Medicine</p></div><p></p>

Administrative Manager (Ophthalmology)

The Brigham and Women's Hospital, Inc.

<div>Site: The Brigham and Women's Hospital, Inc.<p></p><p><br>
Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.</p><br>
<p></p>
Standard office setting with regular in-person presence across departmental locations. Hybrid flexibility may be available based on operational needs.<p></p><p><b><br>
Job Summary</b></p>
The Administrative Manager for Faculty Operations is responsible for overseeing and enhancing faculty-support operations, ensuring quality service in credentialing, visa processing, onboarding, academic affairs, and professional development initiatives. The role standardizes workflows, supports faculty development, ensures compliance, and collaborates with leadership to enhance support in Radiation Oncology. This role also works closely with senior management to drive organizational effectiveness and ensure high-quality administrative support. Independent judgment, confidentiality, and a collaborative, service-focused approach are essential. This role also works closely with senior management to drive organizational effectiveness and ensure high-quality administrative support.<p></p><div><div><div><div><div><div><div><p><b><br>
Qualifications</b></p></div></div></div></div></div></div></div><div><b>
Team Leadership and Supervision</b><br>
<ul><li>Directly supervise a team of ~10 Administrative Assistants, providing coaching, performance management, and professional development support.</li><li>Oversee recruitment, onboarding, training, staffing coverage, and cross-training plans.</li><li>Conduct regular one-on-one check-ins and team meetings to maintain communication, accountability, and transparency.</li><li>Maintain updated job descriptions, set performance expectations, and complete annual performance evaluations.</li></ul></div><div><b><br>
Faculty Operations</b><br>
<ul><li>Supervise daily operations supporting faculty in credentialing, onboarding/offboarding, academic appointments and promotions, compliance, and scheduling.</li><li>Provide oversight and coordination for day-to-day administrative support of faculty, including calendar management, expense submission, travel booking, and resolution of routine facilities or operational needs.</li><li>Manage onboarding workflows, including orientation scheduling, access setup, and documentation of licensure and certifications ensuring a welcoming and consistent onboarding experience across all practice sites.</li><li>Partner with administrative assistants to ensure consistent, proactive, and high-quality support tailored to faculty responsibilities and departmental priorities.</li><li>Coordinate faculty-related processes in partnership with institutional offices (e.g., Human Resources, Medical Staff Office, Office for Faculty Affairs).</li><li>Support educational and enrichment activities such as grand rounds, mentoring programs, CME events, retreats, and recognition initiatives.</li><li>Partners with clinical and academic leadership to align administrative support with departmental priorities.</li></ul></div><div><b><br>
Education, Enrichment, and Recognition</b><br>
<ul><li>Coordinates logistics for faculty development programs, educational events, and recognition initiatives.</li><li>Tracks faculty involvement in academic and leadership activities, supporting their engagement and professional growth.</li></ul></div><div><b><br>
Process Improvement and Compliance</b><br>
<ul><li>Standardizes and improves administrative workflows related to faculty support.</li><li>Maintains documentation, tracking tools, and templates to ensure consistency and compliance.</li><li>Interpret and communicate policies, timelines, and institutional requirements to faculty and administrative staff.</li><li>Ensures team training and adherence to hospital, system-wide, and regulatory requirements.</li></ul></div><div><b><br>
Human Resources:</b><br>
<ul><li>Oversee personnel matters, including hiring, orientation, training, supervision, and corrective action.</li><li>Monitor workload distribution to ensure appropriate staffing.</li><li>Evaluate and refine policies and procedures; troubleshoot operational issues as they arise.</li><li>Communicate departmental and hospital policies clearly to staff.</li><li>Ensure timely completion of all performance evaluations.</li></ul></div><div><br>
S<b>pecial Projects &amp; New Initiatives:</b><br>
<ul><li>Lead or support projects for Administrative Director and departmental leaders as needed/requested.</li><li>Participates in strategic planning efforts, departmental meetings, and institutional initiatives.</li><li>Ensures the implementation of hospital-wide initiatives into all outpatient clinics.</li><li>Collaborates closely with leadership to implement project initiatives to improve patient and physician experience.</li></ul></div><p><b><br>
Education</b><br>
Bachelor's Degree Healthcare Administration required or<br>
<br>
Bachelor's Degree Related Field of Study required or<br>
<br>
Master's Degree Related Field of Study preferred<br>
<br>
Can this role accept experience in lieu of a degree? No<br>
<br>
<b>Experience</b><br>
<br>
Experience in healthcare administration or related area. 5-7 years required and<br>
<br>
Experience in a management or leadership role. Administrative Manager II: 2-3 years required. Senior Administrative Manager: 3-5 years required<br>
<br>
<b>Knowledge, Skills &amp; Abilities</b><br>
<br>
Strong leadership and team management abilities.<br>
<br>
Excellent organizational and multitasking skills.<br>
<br>
Proficiency in office software (e.g., Microsoft Office Suite) and knowledge of electronic health records (EHR) systems.<br>
<br>
Exceptional communication and interpersonal skills.<br>
<br>
Ability to handle sensitive information with discretion and maintain confidentiality.<br>
<br>
Strong problem-solving and decision-making skills.</p><p></p><div><div><div><div><div><div><div><p><b><br>
Additional Job Details (if applicable)</b></p></div></div></div></div></div></div></div><p><b>
Physical Requirements</b><br>
<br>
Standing Occasionally (3-33%)<br>
Walking Occasionally (3-33%)<br>
Sitting Constantly (67-100%)<br>
Lifting Occasionally (3-33%) 20lbs - 35lbs<br>
Carrying Occasionally (3-33%) 20lbs - 35lbs<br>
Pushing Rarely (Less than 2%)<br>
Pulling Rarely (Less than 2%)<br>
Climbing Rarely (Less than 2%)<br>
Balancing Occasionally (3-33%)<br>
Stooping Occasionally (3-33%)<br>
Kneeling Rarely (Less than 2%)<br>
Crouching Rarely (Less than 2%)<br>
Crawling Rarely (Less than 2%)<br>
Reaching Occasionally (3-33%)<br>
Gross Manipulation (Handling) Constantly (67-100%)<br>
Fine Manipulation (Fingering) Frequently (34-66%)<br>
Feeling Constantly (67-100%)<br>
Foot Use Rarely (Less than 2%)<br>
Vision - Far Constantly (67-100%)<br>
Vision - Near Constantly (67-100%)<br>
Talking Constantly (67-100%)<br>
Hearing Constantly (67-100%)</p><p></p><div><div><div><div><div><div><div><p><b><br>
Remote Type</b></p></div></div></div></div></div></div></div>
Hybrid<p></p><div><div><div><div><div><div><div><p><b><br>
Work Location</b></p></div></div></div></div></div></div></div>
45 Francis Street<p></p><div><div><div><div><div><div><div><p><b><br>
Scheduled Weekly Hours</b></p></div></div></div></div></div></div></div>
40<p></p><div><div><div><div><div><div><div><p><b><br>
Employee Type</b></p></div></div></div></div></div></div></div>
Regular<p></p><div><div><div><div><div><div><div><p><b><br>
Work Shift</b></p></div></div></div></div></div></div></div>
Day (United States of America)<p></p><p><b><br>
Pay Range</b></p>
$86,611.20 - $126,027.20/Annual<p></p><p><b><br>
Grade</b></p>
8<br>
<p></p>
At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.<p></p><div><div><div><div><div><div><div><p><b><br>
EEO Statement:</b></p></div></div></div></div></div></div></div>
2200 The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran&rsquo;s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.<p></p><h2 class="jobSectionHeader"><b><br>
Mass General Brigham Competency Framework</b></h2><div><div><p>
At Mass General Brigham, our competency framework defines what effective leadership &ldquo;looks like&rdquo; by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.</p></div></div></div>

Administrative Manager, II or Senior

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