administrative medical assistant

bluegrass allergy care

We are seeking a dedicated and detail-oriented Administrative Medical Assistant to support our healthcare team in performing necessary administrative duties for efficient clinic operations. This role requires excellent organizational skills, proficiency with electronic health record (EHR) systems, and a thorough understanding of medical terminology and physiology. The Administrative Medical Assistant will serve as a vital link between patients and healthcare providers as well as health care providers and insurance companies ensuring smooth workflow and high-quality service delivery.Qualifications<ul><li>ACTIVE certification as Medical Assistant</li><li>Prior experience working as a Medical Assistant in outpatient or hospital environments preferred; experience in dermatology or emergency medicine is highly desirable.</li><li>Proficiency with Electronic Health Record (EHR) systems and familiarity with ICD coding for accurate documentation.</li><li>Strong understanding of medical terminology relevant to various specialties, ICD 10/CPT Coding, insurance policies regarding prior authorizations</li><li>Attention to detail with strong ability to multi-task.</li><li>Excellent communication skills with a focus on patient service excellence across diverse populations.</li></ul>Duties/Job responsibilities:Prior Authorizations: <ul><li>Authorizations: medications and CT scans</li><li>Documentation Management: Gathering clinical documentation and submitting, tracking, and managing authorization requests to insurers.</li><li>Communication: Acting as the primary contact between providers, insurers, and pharmacies to resolve issues and expedite approvals.</li><li>Denial Management: Handling denied authorizations, filing appeals, and providing additional information as needed.</li></ul>Scheduling and Referrals<ul><li>Referral Management: Processing, tracking, and coordinating incoming and outgoing referrals to specialists.</li><li>Patient Scheduling &amp; Communication: Booking appointments, reminding patients of scheduled visits, and providing instructions.</li><li>Communication Bridge: Acting as the main point of contact between primary care physicians, specialists, patients, and families.</li><li>Dictation Letters: fax outgoing dictated letters to referral providers concerning evaluation and treatment of patients referred</li></ul>Part time : FLEXIBLE hoursHourly $16-18Pay: $16.00 - $18.00 per hourBenefits:<ul><li>Flexible schedule</li><li>On-the-job training</li></ul>Work Location: In person

Administrative Medical Assistant

Strive Mental Health LLC

Job SummaryWe are seeking a highly organized, proactive, and patient-focused Administrative Medical Assistant to join our growing mental health practice. This hybrid role combines front office administrative responsibilities with clinical support functions, including prior authorizations and coordination of care.The ideal candidate is detail-oriented, adaptable, and comfortable working in a fast-paced healthcare environment. You will play a critical role in ensuring efficient office operations, supporting providers, and enhancing the overall patient experience.Duties<ul><li>Answer incoming calls, route appropriately, and respond to patient inquiries with accuracy and empathy</li><li>Schedule, confirm, and manage patient appointments while optimizing provider schedules</li><li>Maintain organized and accurate patient records within the Electronic Health Record (EHR) system</li><li>Assist with document management, including scanning, uploading, and organizing patient documentation</li><li>Monitor incoming faxes and ensure timely distribution and follow-up</li></ul>Clinical Administrative Responsibilities:<ul><li>Complete and submit prior authorizations for medications and treatments (e.g., injectables, specialty services)</li><li>Communicate with insurance companies regarding coverage, denials, and appeals</li><li>Coordinate with providers and clinical staff to obtain necessary documentation for authorizations</li><li>Track authorization statuses and ensure timely approvals to avoid delays in patient care</li><li>Assist with prescription-related tasks, refill requests, and pharmacy communication</li><li>Support basic clinical workflows as needed, including assisting with patient flow and preparation</li></ul>Experience &amp; Qualifications<ul><li>Previous experience in a medical office setting required; psychiatric or behavioral health experience preferred</li><li>Strong understanding of insurance processes, including prior authorizations, benefits verification, and appeals</li><li>Experience working with Electronic Health Record (EHR) systems</li><li>Knowledge of medical terminology, medications, and basic clinical workflows</li><li>Ability to multitask, prioritize, and stay organized in a fast-paced environment</li><li>Excellent communication and customer service skills</li><li>High attention to detail and accuracy in documentation</li></ul>Join us to be part of a passionate team committed to delivering exceptional patient care. Your expertise will help create a welcoming environment where patients feel valued and supported at every step of their healthcare journey.Pay: From $18.00 per hourBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Banner Health

<div>Primary City/State:
Mesa, Arizona
Department Name:
Business Office-Occ Med
Work Shift:
Day
Job Category:
Clinical Care
Great careers start with great training. The people of Banner Health are focused on delivering excellent care to our patients. In return, we are committed to excellence in personal development for all our team members. Apply today.
Banner's Occupational Health Clinics are designed to help identify health risks, link patients to appropriate resources, make positive lifestyle choices, and establish baselines for regular health monitoring.
The Medical Assistant position in Occupational Health requires a number of skills not generally required of those in other clinical settings. Our MAs will help with injury intake and management, as well as new hire occupational health screenings including Drug Screens, Breath Alcohol Testing, Pulmonary Function Testing, Audiograms, Respiratory Mask Fitting, immunizations, blood draws, etc).
This position is for an Administrative MA for Occupational Health.
Preferred qualifications: Strong proficiency in Excel. Highly organized, and comfortable managing data workflow with accuracy and efficiency.
Location: Remote Hybrid, initial in person training required along with times of in person work at Banner Occupational Health Clinic &ndash; 2255 W Southern Ave.
Schedule: M-F 8a-4:30p
Banner Occupational Health Clinics are medical clinics specializing in worker's compensation injury care, drug testing, alcohol testing, physical examinations, Department of Transportation exams and Occupational Safety and Health Administration (OSHA) mandated exams. Employers and employees alike benefit from reduced absenteeism and turnover, increased productivity, morale and job satisfaction and are less likely to become sick or injured.
POSITION SUMMARY 
This position is responsible for assisting clinicians and nursing staff in providing medical care, as well as, implementing and evaluating direct patient care. This position utilizes specialized knowledge, judgment and skills to provide an excellent patient experience. 
 
CORE FUNCTIONS 
1. Prepares patient for exam and treatment by taking and recording vital signs, symptoms and other necessary measurements and recording chief complaint; documents pain scores as appropriate. Reports condition of patient which may be indicative of change in the patient's condition to the clinician. 
 
2. Assists providers with exams and minor in-office procedures which could include taking patients&rsquo; blood pressure, documenting respiration and heart rate/pulse, taking temperature, as well as performing phlebotomies, ear irrigation and EKG&rsquo;s. Acts as chaperon as needed. Uses universal blood and body fluid precautions at all times and personal protective equipment as needed. Responsible for prioritization of patient flow through clinical process. 
 
3. Coordinates and manages patient care including pre-certifications, referrals, authorizations, prescriptions and scheduling of patients for clinic, hospital and other ancillary medical treatments and tests. Responsible for communicating test results to patient. Acts as a resource to clinician in order to provide optimal patient care. May administer medications in accordance with established policies and procedures or as directed. 
 
4. Provides clerical support with patient/client notifications and documentation to include but not limited to complete medical records including labs, authorizations, X-Rays, hospital records and any previous care pertaining to each patient visit. Provides complete and accurate information necessary for billing related to the patient encounter in a timely fashion. 
 
5. Maintains a clean, functional environment including cleaning and disinfection of equipment, exam rooms and storage areas. Disinfects equipment and instruments using appropriate solutions following sterilization procedures. Follows manufacturer's recommendations and OSHA guidelines in handling of hazardous substances. Performs basic maintenance of equipment and coordinates needed maintenance for prompt repairs. 
 
6. Orders supplies and stocks patient care areas. Monitors inventory including medication/injectables and immunizations (e.g. expired medications/equipment and recalls). 
 
7. Develops and maintains effective communication mechanism with all external and internal customers. Exemplifies service orientation and the team concept in all contacts. 
 
8. This position will complete all necessary on-boarding/orientation activities, including simulation training, as needed or directed.
9. This position works under the direct supervision of the providers. This position interacts with all levels of staff in a variety of departments, physicians, patients, families and external contacts, such as employees of other health care institutions, community providers and agencies, concerning the health care of the patient. Also interacts with physician&rsquo;s offices in order to report, ask for or clarify information. Prioritizes data from multiple sources to provide support for the response of the patient and family to changes in health status. 
 
MINIMUM QUALIFICATIONS
High school diploma/GED or equivalent working knowledge. Knowledge as normally obtained through graduation from an Accredited Medical Assisting Program. Completion of an approved medical assistant training program as defined by state regulations. 
 
Current BLS certification is required upon hire. Medical Assistant Certification is required. If certification is not in hand at the time of hire, individuals will have 12 months from the date of hire to obtain certification. If not eligible for MA certification at the time of hire, must complete CEUs for ABR-OE, which meets CMS requirements for Meaningful Use. All direct patient care personnel are required to demonstrate competent performance of cardiopulmonary resuscitation (BLS) techniques for adults, children and infants according to the standards of a nationally recognized, standardized, credentialed healthcare provider course every other year. 
 
Requires strong computer skills, including the ability to work with medical software. Requires exceptional interpersonal and communication skills. Requires the ability to manage multiple changing priorities in an effective and organized fashion. 
 
PREFERRED QUALIFICATIONS
Experience with office medical procedures and treatments and knowledge of insurance, managed care operations, EMR and scheduling software preferred. 
 
Additional related education and/or experience preferred.
EEO Statement:
EEO/Disabled/Veterans
Our organization supports a drug-free work environment.
Privacy Policy:
Privacy Policy</div>

Occ Health Administrative Medical Assistant

Medical Associates of Southern Nevada

You will support day-to-day operations by performing administrative tasks and ensuring high quality customer service for our patients. As a medical administrative assistant, you will perform various tasks on a daily basis. So, you should be able to multitask and prioritize. We expect you to handle sensitive information confidentially. If you are able to combine exceptional communication skills with an ability to perform &lsquo;behind the scenes&rsquo; tasks, we would like to meet you. Ultimately, you should be able to ensure our medical facility&rsquo;s smooth operation by accurately completing administrative tasks in a timely manner.Responsibilities<ul><li>Triage patients</li><li>Update and maintain patients&rsquo; health records</li><li>Assist patients with initial paperwork</li><li>Schedule and coordinate appointments</li><li>Manage patient outgoing referrals</li><li>Answer patients&rsquo; queries and ensure quality customer service</li><li>Assist multiple providers with in-house procedures (i.e. urine toxicology and orthotic devices)</li></ul>Skills<ul><li>Bilingual (spanish and english)</li><li>Proven work experience as a Medical administrative assistant</li><li>Hands on experience with medical software and MS Office</li><li>Knowledge of healthcare operations</li><li>Familiarity with medical legislation</li><li>Excellent organizational and multitasking skills</li><li>Customer-oriented communication skills</li><li>High school diploma; certification in medical administration is a plus</li></ul>Job Type: Full-timePay: $18.00 - $23.00 per hourBenefits:<ul><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>Do you have your own vehicle for transportation?</li></ul>Language:<ul><li>Spanish (Required)</li></ul>Work Location: In person

Administrative Assistant/Medical Assistant

Oneida Health

<div>Oneida Health is seeking a Full-Time Medical Office Assistant for our Camden Pediatrics Office. This role is a dynamic blend of clinical and administrative responsibilities. The ideal candidate will thrive in a customer-centric environment, showcasing both independence and teamwork. While medical experience is a plus, a customer service attitude is essential.
Key Responsibilities:<ul><li><div><ul><li>
Engage with patients in person and over the telephone with a customer service-oriented approach.</li><li>
Collect and record patient data with keen attention to detail.</li><li>
Address the needs of patients, visitors, co-workers, and the practice in a positive and timely manner.</li><li>
Demonstrate strong computer skills for efficient administrative tasks.</li><li>
Maintain a safe and hygienic environment for patients, adhering to infection prevention techniques.</li><li>
Assist providers with procedures and examinations.</li><li>
Perform treatments and procedures as directed.</li><li>
Reassure patients about wait times, giving priority to acutely ill patients.</li><li>
Maintain accurate medical records.</li><li>
Check equipment and stock supplies as needed.</li><li>
Place supply and pharmacy orders as required.</li><li>
Facilitate and execute physician orders as directed.</li><li>
Coordinate and schedule referrals and surgeries.</li></ul></div></li></ul>
If you are a motivated and detail-oriented individual with a passion for delivering excellent patient care, we invite you to join our team at Oneida Health. Your contributions will play a crucial role in providing exceptional service to our patients and supporting the success of our Pediatric practice.
Education:
<ul><li>High School Diploma or equivalent (Required)</li></ul>
Certifications:
<ul><li>Certified Medical Assistant (Preferred)</li></ul>
Experience:<ul><li><div>
Medical Office: 1 year (Preferred)</div></li><li>
Computer Skills: 1 year (Required)</li></ul>
Required Skills and Abilities:<ul><li>
Exceptional customer service attitude.</li><li>
Strong observational and communication skills.</li><li>
Ability to work both independently and collaboratively in a team.</li><li>
Detail-oriented and organized.</li></ul>
Physical Requirements:<ul><li>
Ability to stand, sit, or move for extended periods.</li><li>
Manual dexterity for computer and administrative tasks.</li><li>
Ability to lift, push, or pull light to moderate loads.</li></ul></div>

MEDICAL OFFICE ASSISTANT - OFF SITE

Covenant HealthCare

<div>Overview:

The Clerical Clinical Medical Assistant will function in both roles of providing clinical and administrative support to Providers, other healthcare professionals and patients. The role will require flexibility, adaptability, and the ability to perform multiple duties and multiple office locations within the same shift. 
Primary clinical duties include completing vital screenings, recording patients' personal information and medical history and primary administrative duties include verifying patient insurance coverage, answering telephones, scheduling appointments and collecting co-payments upon completion of patients visit while adhering to confidentiality standards when working with patients. 
Demonstrates excellent customer service performance in that his/her attitude and actions are at all times consistent with the standards contained in the Vision, Mission and Values of Covenant HealthCare and the commitment to Extraordinary Care for Every Generation.
Responsibilities:

Clinical<ul><li>
Prepares patients for examinations by taking and recording vital signs, updating medical records, and recording details regarding the reason for visit.</li><li>
Assists providers during examinations as needed.</li><li>
Answers phones, refills medications, and other administrative duties as required.</li><li>
Performs basic clinical procedures and collects/prepares laboratory specimens.</li><li>
Perform pre charting as needed.</li><li>
Administer medications and injections as ordered by the provider per Covenant Healthcare policies and procedures and regulatory agencies.</li><li>
Coordinates x-rays, ultrasounds, labs, EKG's, etc., as ordered by the provider per Covenant Healthcare policies and procedures.</li><li>
Sterilize medical equipment and dispose of contaminated supplies in appropriate disposal containers.</li></ul>
Clerical<ul><li>
Verify patient demographics and insurance information.</li><li>
Maintain an accurate schedule for all physicians and APPs.</li><li>
Collect co-payments and other applicable fees.</li><li>
Responsible for accuracy, discrepancies and reconciliation of patient fees (cash, checks) received.</li><li>
Answer and direct phone calls promptly and efficiently.</li><li>
Schedule patient appointments and triage calls appropriately per Covenant HealthCare policy and procedure.</li><li>
Manage incoming and outgoing faxes, assist with administrative tasks such as filing, photocopying, and data entry</li><li>
Assists with office referrals and prior authorizations.</li><li>
Prepares and maintains accurate patient medical records.</li><li>
Maintain inventory of medical and/or office supplies within budgetary constraints.</li><li>
Follows regulations regarding narcotic storage and maintains medical inventory log. Assure medications have not expired.</li><li>
Maintain a clean and organized reception area.</li><li>
Follow infection control protocols and safety guidelines.</li><li>
Adhere to all HIPAA regulations and maintains patient confidentiality.</li><li>
Processes/tracks medical release of information requests consistent with HIPAA and other requirements.</li><li>
Participates in staff meetings, in-service programs and continuing education activities as necessary.</li><li>
Performs other duties as assigned and/or vary based on medical specialty.</li></ul>
Qualifications:

EDUCATION/EXPERIENCE
High School diploma and/or equivalent required,
AND
(1) a successful completion of a competency-based Medical Assistant (MA) training program required.
OR
(2) One (1) year experience in clinical (direct patient care) and/or medical (administrative patient support) required. 
BLS certification required within six (6) months as a new hire or internal transfer. 
KNOWLEDGE/SKILLS/ABILITIES 
<ul><li>
Knowledge of proper release of information standards.</li><li>
Excellent oral communication and interpersonal skills.</li><li>
Excellent organization, time management skills and attention to detail.</li><li>
Proficiency with basic computer and typing skills.</li><li>
Ability to remain calm in stressful/difficult situations while demonstrating sensitivity and compassion in all patient interactions.</li><li>
Ability to work independently or as part of a team.</li><li>
Ability to maintain confidential information.</li><li>
Ability to properly obtain/perform the following: EKG, Tympanometry, TB testing, Waived lab testing, Vision testing, Vital signs, A.E.D use (Auto Ext. Defibrillator), BCLS (CPR), Venipuncture technique, Specimen collections, and provide patient education.</li><li>
Knowledge of medication side effects and how to effectively communicate to patients.</li><li>
Ability to properly administer medications, including proper dosage, proper site and proper schedule.</li></ul> 
WORKING CONDITIONS/PHYSICAL DEMANDS 
<ul><li>
Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards.</li><li>
Constant handling, feeling, talking, hearing, tasting, smelling, and near vision.</li><li>
Frequent lifting up to 25 lbs.</li><li>
Frequent standing, walking, twisting, reaching, depth perception, and field of vision.</li><li>
Occasional lifting up to 100 lbs. or more.</li><li>
Occasional sitting, lifting, carrying, pushing, pulling, stooping, kneeling, crouching, squatting, crawling, and far vision.</li></ul></div>

CLINICAL/CLERICAL MEDICAL ASSISTANT - OCC HEALTH SAGINAW

<div>Oneida Health is currently looking for a Full-time Medical Office Assistant for our Woman's Health office in Oneida. This position is designed to be both clinical and administrative and reports to the Practice Manager. The ideal candidate will be able to work both independently and as part of a team while providing a high level of customer service. Medical experience is a plus, but not required.
Come for the Salary, Stay for the Benefits:
We provide competitive pay and value experience. Employees enjoy free parking and the office is centrally located in Oneida next to shopping, food services, and entertainment. The following are just some of our best employee benefits:<ul><li>
Free Parking</li><li>
Employee Gym</li><li>
Generous Paid Time Off accruing day one</li><li>
403 (b) matching up to 6%</li><li>
No Deductible Health Insurance, Flex Spending, Vision, Dental, Disability, and Life</li><li>
Generous Tuition Reimbursement</li></ul>
What You&rsquo;ll be Great At:<ul><li>
Rooms patients, obtains and documents chief compliant, vital signs, height, weight, and allergies. Records/reconciles medications including OTC drugs. Records smoking status. Identifies barriers to medication adherence and barriers to meeting treatment goals.</li><li>
Assists provider (MD, PA, and NP) with procedures and examinations. Ensures appropriate documents are signed by all parties.</li><li>
Attends to needs of patients and visitors.</li><li>
Reassures patients and answer questions as necessary. Provides patient education and self-management tools. Provides information to patients on medications and collaborates with patient for treatment goals.</li><li>
Performs treatments and procedures as directed, which are within the individual&rsquo;s scope and training including EKG, POC testing, phlebotomy, tympanometry, etc. Responsibilities do not include handling of medication not limited to medication administration.</li><li>
Assures patients are seen in an orderly and fair manner, and that delays and waiting times are communicated to other members of the team. Performs pre-visit planning.</li><li>
Maintains medical record including ensuring all related reports, labs and information is filed/scanned and available in patients&rsquo; medical records prior to their appointment. For assigned patient panel, assists with coordinating care by tracking overdue labs and imaging, flags abnormal results to the attention of the MD, notifies patients of normal and abnormal test results, under the direction of the physician.
</li><li>For assigned patient panel, identifies patients with ED or Hospital admission, obtains discharge summary and contacts patients for follow up care.</li><li>
Assists with routine equipment checks and stocks supplies in all exam and treatment rooms. Places orders as necessary from Central Supply and Pharmacy. Participates in routine exam room cleaning.</li><li>
Facilitates and executes physician orders in conjunction with patient needs and insurance requirements, scheduling exams and tests as appropriate and preparing necessary prescriptions and/or instructions for use by other allied health professionals in a timely manner.</li><li>
Answer telephones and transfer sick calls or requests for prescription refills to the nurse assigned to the patient&rsquo;s team or to the Telephone Nurse, as the situation warrants.</li><li>
Coordinates and schedules referrals/surgeries with other physician specialists as well as Imaging, labs and other medical tests. Ensures appropriate follow-up is arranged for patients. Assists with monitoring referral return information. Prepares and sends referrals with CCD and asks patients about self referrals.</li><li>
When necessary, performs administrative duties and discusses insurance claims with insurance companies in an effort pre-certify and/or meet pre-authorization restrictions.</li><li>
In the event of an anaphylactic reaction or Code Blue is able to assist provider (MD, PA, or NP) with resuscitation and CPR if needed. Ensures Code procedure is followed and documented appropriately.</li><li>
Participates actively in quality improvement activities at practice.</li><li>
Attends and participates in staff meetings.</li><li>
Communicates effectively throughout the day with other Team members to ensure smooth workflow and to coordinate activities so patient needs are met.</li></ul>
Why We&rsquo;re The Right Fit For You:
Why are we so incredible, you ask? Here are just a few reasons why we think you would love it at Oneida Health:<ul><li>
We care about our people. Our employees are our #1 asset and we will always invest in their growth.</li><li>
We offer multiple pathways to success through continued education and department promotion.</li><li>
Your safety matters too. Providing safe work environments is always our approach.</li><li>
With our technology investment strategy, we put the most advanced technology in the palm of your hand. Allowing you to do what you do best.</li><li>
We&rsquo;re neat freaks. Oneida Health is consistently ranked among the top hospitals both regionally and nationally for safety and cleanliness.</li><li>
We respect and encourage work-life balance.</li></ul>
Your Essential Qualifications:<ul><li>
Education:<ul><li>
High School Diploma or equivalent (Required)</li></ul></li><li>
Certifications:<ul><li>
Certified Medical Assistant (Preferred)</li></ul></li><li>
Experience:<ul><li>
Medical Office: 1 year (Preferred)</li><li>
Computer Skills: 1 year (Preferred)</li></ul></li></ul></div>

MEDICAL OFFICE AST OFF SITE

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Administrative Medical Assistant

Administrative Medical Assistant

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Administrative Assistant/Medical Assistant

MEDICAL OFFICE ASSISTANT - OFF SITE

CLINICAL/CLERICAL MEDICAL ASSISTANT - OCC HEALTH SAGINAW

MEDICAL OFFICE AST OFF SITE