administrative office assistant

McCabe, Weisberg & Conway, LLC

<div>
 
 
 
 
 
 With over 40 years of experiences in Real Estate Law, McCabe, Weisberg and Conway has an immediate opening for a full- time entry level administrative assistant in our Westmont, NJ office! We are a high volume, fast- paced, multi-office law firm representing Mortgage Lenders, Banks and Financial Institutions in New York, New Jersey, Pennsylvania, Delaware, Maryland, DC, Virginia and Florida through the Foreclosure and Bankruptcy legal process.
 
 
 
 
 
 
 
 
 
 
 
 Responsibilities may include, but not limited to:
 
 
 
 
 
 <ul>
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 Assist with mail and prepare documents for mailing
 
 
 
 
 
 
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 Upload files to appropriate external websites
 
 
 
 
 
 
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 File management to ensure court deadline are met
 
 
 
 
 
 
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 Assisting with projects/assignments from Attorneys
 
 
 
 
 
 
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 </ul>
 
 
 
 
 
 We are looking for team members who are driven and excited to learn something new every day! Candidates are encouraged to apply, if they pose: strong professional written and communication skills, experienced in drafting and proofreading documents, and have a willingness to work meticulously to ensure the quality of your work is completed. This position is great for any recent college graduate; high school diploma required.&nbsp;
 
 
 
 
 
 
 
 
 
 
 
 
 This is a full-time position, with immediately availability. Compensation will be based on experience and qualifications, and includes a comprehensive benefits package with Medical, Vision, Dental, 401 K, Life Insurances, Short Term and Long Term Disabilities. We invite you to apply to our firm by submitting your resume, cover letter and salary requirements for consideration. Passing of our background, drug test and credit check is a requirement for hire.
 
 
 
 
 
 
 
 
 
 
 
 
 Compensation: Compensation will be based on experience and qualifications, and includes: comprehensive benefits package with Medical, Vision, Dental, 401 K, Life Insurances, Short Term and Long Term Disabilities and a generous paid time off package.
 
 
 
 
 
 
 
 
 
 
 
 
 Hours: 8:00 AM to 4:30 PM; 8:30 AM to 5:00 PM or 9:00 AM to 5:30 PM
 
 
 
 
 
 
 
 
 
 
 
 
 
 This employer does not to discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, age, marital status, genetic information, disability or because he or she is a protected veteran. It is also the policy to employ and to advance in employment, all persons regardless of race, color, religion, sex, national origin, age, marital status, genetic information, disability or protected veteran status, and to base all employment decisions only on valid job requirements.
 
 
 
 
 
 
 
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Administrative / Office Assistant

Nzilani Glass Conservation, Inc.

THE COMPANY Nzilani focuses on preserving historic leaded art glass windows, lamps and objects, as well as fabricating new architectural art glass. Jobs range in size from simple, residential windows; to monumental stained glass in historic settings. We also conserve glass and ceramic objects as well as fabricate new pieces. Much of our work occurs in the studio, but as a multi-faceted company, we do on-site work as well. A knowledge of construction office management is preferable, but not necessary to apply. The team comes from a variety of backgrounds, but is united in its dedication to quality, art preservation and attention to detail. Our work is most fulfilling when at the intersection of equity, preservation and art. We do this by empowering collaborative partners, by sharing processes, health and safety procedures and the importance of preserving cultural landscapes and the environment.JOB DESCRIPTION If you have a passion for preservation and have a vision of expanding its reach in both people and projects, then this position may be for you. This role formally reports directly to the Company President while working closely with an outside bookkeeping company plus others on the management team.The Administrative Office Assistant should be neat, efficient, detail-oriented, and can easily adapt to changing priorities. The candidate must be extremely organized, self-directed and able to multitask. Accuracy, while staying up-to-date on overall timelines of current and future projects, is critical.The successful candidate will be responsible for invoicing and following up on invoices in accordance with the contracted payment schedule created and provided by the Operations Manager. Interested candidates must be an expert with Quickbooks Online (both cash and accrual) and Microsoft Office skills specifically, Excel and Word. The management team also works in Google Suite. Experience with Asana is beneficial. An understanding of construction contracts is a plus.In concert with others on the management team, this role is responsible for maintaining existing studio Health and Safety manifests and ensuring the team and studio equipment is in compliance with both Nzilani and Cal/OSHA standards. Additional responsibilities include: on/offboarding employees in coordination with HR and maintaining up to date benefits packages. Ability to keep individual employee and company confidential information is a must.This job provides the opportunity to gain extensive knowledge of stained glass preservation and fabrication and to contribute to efficiencies within the company.HOURS Our operating hours are 8am - 6:30pm with flexible start times. Must start work by 10am. This position may be part or full-time depending on the candidate&rsquo;s experience and ability to fulfill the needs of the company. Some remote work may be possible, with at least one day in the studio required per week.YOU DO&hellip;<ul><li>Accounts payable (bills, memberships, ongoing certifications)</li><li>Accounts receivable (invoicing and collections management)</li><li>Bi-weekly payroll processing via QB Payroll (Familiarity with payroll for Public works: Certified payroll reporting and prevailing wage calculations)</li><li>Employee benefits package maintenance, 401K and QSEHRA</li><li>Assist Ops. Manager with Employee on-boarding/off-boarding</li><li>Company license and certificate maintenance (r.e. keep current)</li><li>Data entry &ndash; correct initial data entry of client and project set up. Our outside accountant handles: bank transactions, deposits, journal entries.</li><li>Periodic review of Balance Sheet and Profit &amp; Loss Sheet with our outside accountant</li><li>Franchise Tax Board payment quarterly</li><li>Worker&rsquo;s Comp monthly premium calculation and annual audit</li><li>Support outside bookkeeper with 1099 filing at close of year</li><li>Support outside bookkeeper and CPA to close the books at the end of the year</li><li>Support other managers to:</li><li>Create classification for tracking job costs</li><li>Maintain supplies checking stock to determine inventory levels, anticipating requirements, placing and expediting orders, verifying receipt, stocking items, delivering supplies to work stations.</li><li>Maintain equipment by facilitating: preventive maintenance, calling for repairs, monitoring equipment operation</li><li>Keep scheduling up to date for: clients, team and principal conservator</li><li>Maintain office filing; scan and copy documents</li><li>Update and maintain databases such as mailing lists, contact lists and client information</li><li>Update and maintain internal staff contact lists</li></ul>YOU HAVE&hellip;<ul><li>Experience in a fast-paced work environment with the proven ability to perform office management tasks proficiently.</li><li>Ability to think quickly to problem solve effectively and efficiently</li><li>Ability to lift 30lbs</li><li>Excellent computer skills in Excel and Quickbooks Online. Proficient in T-sheets (Time), and Google Workspace.</li><li>Ability to receive Performance feedback in an efficient, positive light and changes made accordingly.</li></ul>YOU COULD HAVE&hellip;<ul><li>Knowledge of materials, methods and tools involved in stained glass or the construction/glazing industry.</li><li>Experience using Dropbox or Asana.</li><li>Knowledge of small business management principles including leadership techniques, project management, and job estimating.</li><li>Experience working in an arts-based business</li></ul>SALARY &amp; BENEFITSCompensation is commensurate with experience. Starting rate: $27-$30/hr<ul><li>Monthly reimbursement for smart phone and mileage use for business related activities</li><li>Paid Sick Leave: Up to 72 hours at one time.</li><li>Paid Time Off: 40hrs/year</li><li>Medical Coverage: Monthly flexible healthcare savings plan</li><li>401k Plan: Optional plan with an annual contribution match of up to 4%.</li></ul>The application review process will remain open until the position is filled. To apply: Please e-mail submit a cover letter and resume toNote the position for which you are applying in both your cover letter and email.Applicants without both a cover letter and a resume will not be considered.Pay: $27.00 - $30.00 per hourExpected hours: 24.0 &ndash; 40.0 per weekBenefits:<ul><li>401(k)</li><li>Flexible schedule</li><li>Paid time off</li></ul>People with a criminal record are encouraged to applyWork Location: In person

ADMINISTRATIVE OFFICE ASSISTANT

Summit Federal Services

<div>Administrative Specialist, Denver, CO ($28/hr) 
 
Job Summary:
 
The Administrative Specialist is responsible to assist the office and operations staff with correspondence (Internal
 
and External), billing issues, accounts payable documents, customer requests, supply and ordering items, and
 
general office responsibilities.
 
 
Main Duties and Responsibilities:
<ul><li>Initiates written and oral communication to unit management, and customers as directed
</li><li>Organizes and distributes charter information to production departments and management staff
</li><li>Orders operating supplies and required computer requirements as needed
</li><li>Assists in billing issues, accounts payable when applicable
</li><li>Distribution of inbound mail and documents received on a daily basis from fax machine and routes to appropriate department or manager
</li><li>General office duties to include but not limited to filing, telephone routing and messages, etc.
</li></ul> 
Requirements:<ul><li>
Minimum of 1-2 years of experience with clerical duties and responsibilities
</li><li>High School Diploma or GED is required</li><li>
Position will be badged and must complete a 10 year FBI background check/fingerprinting before work.</li><li>
Must have strong computer skills using Microsoft Office Products including Excel and PowerPoint
</li><li>Ability to work in a fast paced, deadline driven environment
</li><li>Excellent time management skills required
</li><li>Strong organizational, analytical and leadership skills required
</li><li>Must have excellent written and oral communication skills</li></ul>
Summit Federal Services, LLC is an equal opportunity employer regardless of race, color, religion, creed, sex, marital status, national origin, disability, age, veteran status, on-the-job injury, sexual orientation, political affiliation or belief. Employment decisions are made without consideration of these or any other factors that employers are prohibited by law from considering. Any discriminatory action can be a cause for disciplinary action. Summit Federal Services, LLC also prohibits discrimination against individuals with disabilities and will reasonably accommodate applicants with a disability, upon request, and will also ensure reasonable accommodation for employees with a disability.
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Jovie

<div>
 
 Administrative Specialist, Denver, CO ($28/hr)
 
 
 
 
 Job Summary:
 
 
 
 The Administrative Specialist is responsible to assist the office and operations staff with correspondence (Internal
 
 
 and External), billing issues, accounts payable documents, customer requests, supply and ordering items, and
 
 
 general office responsibilities.
 
 
 
 Main Duties and Responsibilities:
 
 
 
 <ul>
 <li>
 Initiates written and oral communication to unit management, and customers as directed
 </li>
 <li>
 Organizes and distributes charter information to production departments and management staff
 </li>
 <li>
 Orders operating supplies and required computer requirements as needed
 </li>
 <li>
 Assists in billing issues, accounts payable when applicable
 </li>
 <li>
 Distribution of inbound mail and documents received on a daily basis from fax machine and routes to appropriate department or manager
 </li>
 <li>
 General office duties to include but not limited to filing, telephone routing and messages, etc.
 
 
 </li>
 </ul>
 
 Requirements:
 
 
 
 <ul>
 <li>
 Minimum of 1-2 years of experience with clerical duties and responsibilities
 </li>
 <li>
 High School Diploma or GED is required
 </li>
 <li>
 Position will be badged and must complete a 10 year FBI background check/fingerprinting before work
 </li>
 <li>
 Must have strong computer skills using Microsoft Office Products including Excel and PowerPoint
 </li>
 <li>
 Ability to work in a fast paced, deadline driven environment
 </li>
 <li>
 Excellent time management skills required
 </li>
 <li>
 Strong organizational, analytical and leadership skills required
 </li>
 <li>
 Must have excellent written and oral communication skills
 
 
 </li>
 </ul>
 Summit Federal Services, LLC is an equal opportunity employer regardless of race, color, religion, creed, sex, marital status, national origin, disability, age, veteran status, on-the-job injury, sexual orientation, political affiliation or belief. Employment decisions are made without consideration of these or any other factors that employers are prohibited by law from considering. Any discriminatory action can be a cause for disciplinary action. Summit Federal Services, LLC also prohibits discrimination against individuals with disabilities and will reasonably accommodate applicants with a disability, upon request, and will also ensure reasonable accommodation for employees with a disability.
 
 
 Powered by JazzHR
 
 
 YOvAnQY2U4
</div>

AAMCO

AAMCO OF FORT PIERCE / PSL FRONT OFFICE ASSISTANT AAMCO Fort Pierce is looking for a reliable, high-energy front office assistant who can handle the pace of a busy automotive shop and contribute to a professional, customer-first environment. This is not a passive receptionist role. This position is for someone who can manage flow, communicate clearly, stay organized under pressure, and show up ready to work every day.
 
SCHEDULE • Monday through Friday (full-time) • Saturday REQUIRED: 8:00 AM – 12:00 PM If Saturdays are an issue, this is not the right position.
 
COMPENSATION • Starting at $18/hour • 90-day probation period • Performance-based SPIFF / bonus structure activated after probation
 
WHAT YOU’LL BE RESPONSIBLE FOR • Answering phones with professionalism and urgency • Greeting customers and setting the tone when they walk in • Checking in vehicles accurately (mileage, condition, customer concerns, documentation) • Photographing vehicles during intake for documentation and internal records • Managing paperwork, repair orders, and daily workflow • Communicating clearly with service advisors and technicians • Keeping the front office clean, structured, and organized • Assisting with customer updates and general shop coordination
 
WHAT WE’RE LOOKING FOR • Someone who shows up on time, every time • Strong phone etiquette and communication skills • Able to type efficiently and accurately for notes, repair orders, and customer communication • Comfortable using a smartphone and mobile apps for photos, messaging, and workflow tools • Ability to handle a fast-paced, sometimes high-pressure environment • Social maturity – you know how to talk to people and represent a business • Organized, detail-oriented, and dependable • Automotive or parts experience is a plus, but not required
 
WHO THIS IS NOT FOR • People who call out frequently • People who need constant supervision • People who are easily overwhelmed or disorganized • People just “looking for a job” instead of building consistency
 
WHY AAMCO FORT PIERCE We take pride in how we operate. Clean shop, structured process, strong customer communication, and a team that works. If you’re looking for a place where your effort matters and your performance is recognized, this is it.
 
HOW TO APPLY Reply with your resume and a short message explaining why you’re a good fit for this role and why reliability won’t be an issue for you.
 kg0b6Zrsys

Revere & Wallace

Description:We are seeking a dependable and highly organized Administrative Office Assistant to support daily office operations and ensure efficient workflow. This is a part-time position with the opportunity to grow into a full-time role as the business expands.This role will begin as primarily in-office (3&ndash;4 days per week) to support training, collaboration, and operational setup. Over time, there is potential for a hybrid schedule, including partial remote work, based on performance and business needs.Responsibilities:<ul><li>Maintain and update case file index and records system</li><li>Organize and manage physical and digital files</li><li>Coordinate and maintain office calendar and scheduling</li><li>Order and track office supplies</li><li>Assist with payroll processing and basic bookkeeping tasks</li><li>Track client receivables, monitor outstanding balances, and follow up as needed</li><li>Track firm expenses and bills, ensuring timely processing and payment</li><li>Utilize Clio for case management, billing, document organization, and client records</li><li>Assist with full integration and consistent use of Clio across firm operations</li><li>Create and organize new case files</li><li>Provide general administrative support to the team</li></ul>Qualifications:<ul><li>Prior administrative or office experience preferred</li><li>Experience with Clio or similar legal/accounting software strongly preferred</li><li>Strong organizational and multitasking skills</li><li>High attention to detail, especially with financial tracking</li><li>Basic knowledge of bookkeeping, billing, or accounts receivable/payable is a plus</li><li>Proficiency in Microsoft Office (Excel, Word, Outlook)</li></ul>Schedule &amp; Compensation:<ul><li>Part-time (initially 3&ndash;4 days per week, in-office)</li><li>Potential for hybrid/remote flexibility over time</li><li>Opportunity for full-time growth based on business demand</li><li>Compensation based on experience</li><li>Please note: This position does not currently include employer-provided benefits (e.g., health insurance or retirement plans)</li></ul>Pay: $20.00 - $30.00 per hourBenefits:<ul><li>Flexible schedule</li></ul>Work Location: Hybrid remote in Parkland, FL 33067

Administrative Office Assistant (Part-Time)

Complete Resource Management

Complete Resource Management is looking for an Administrative Assistant to perform a variety of administrative and clerical tasks. Complete Resource Management is a Christian Based company with our highest values placed within our team. We are dedicated to a respectable family oriented atmosphere. We are looking to fill this position currently as a full time position (Mon.-Fri.).Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company&rsquo;s general administrative activities. Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you have previous experience as a Secretary or Executive administrative assistant and familiarity within our industry, we&rsquo;d like to meet you.Responsibilities<ul><li>Answer and direct phone calls</li><li>Organize and schedule appointments</li><li>Plan meetings and take detailed minutes</li><li>Write and distribute email, correspondence memos, letters, faxes and forms</li><li>Invoice Customers</li><li>Develop and maintain a filing system</li><li>Update and maintain office policies and procedures</li><li>Order office supplies and research new deals and suppliers</li><li>Maintain contact lists</li><li>Book travel arrangements</li><li>Submit and reconcile expense reports</li><li>Provide general support to visitors</li><li>Act as the point of contact for internal and external clients</li><li>Liaise with executive and senior administrative assistants to handle requests and queries from senior managers</li></ul>Skills<ul><li>Proven experience as an administrative assistant or office admin assistant</li><li>Knowledge of office management systems and procedures</li><li>Working knowledge of office equipment, like printers and fax machines</li><li>Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)</li><li>Excellent time management skills and the ability to prioritize work</li><li>Attention to detail and problem solving skills</li><li>Excellent written and verbal communication skills</li><li>Strong organizational skills with the ability to multi-task</li><li>High School degree required; additional qualification as an Administrative assistant or Secretary will be a plus</li><li>College Degree Preferred but not required</li></ul>Job Type: Full-timePay: $16.00 - $18.00 per hourExperience:<ul><li>Microsoft Office: 3 years (Preferred)</li><li>Administrative experience: 1 year (Preferred)</li></ul>Ability to Relocate:<ul><li>Valdosta, GA 31606: Relocate before starting work (Required)</li></ul>Work Location: In person

Administrative Assistant

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Administrative / Office Assistant

ADMINISTRATIVE OFFICE ASSISTANT

Administrative / Office Assistant

Administrative / Office Assistant

Administrative / Office Assistant

Administrative Office Assistant (Part-Time)

Administrative Assistant