administrative office assistant

Mark Development Inc.

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our property manager and maintenance staff, assisting in daily office needs. Administrative Assistant responsibilities include meeting arrangements, preparing reports, and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel, Word, Outlook, and various office equipment. If you have previous experience as a Secretary or Executive administrative assistant and familiarity within our industry. A successful Admin Assistant should ensure the efficient and smooth day-to-day operations.Responsibilities<ul><li>Answer and direct phone calls</li><li>Organize and schedule appointments</li><li>Plan meetings and take detailed minutes</li><li>Write and distribute email, correspondence memos, mail and forms</li><li>Assist in the preparation of regularly scheduled reports</li><li>Maintain a filing system</li><li>Update and maintain office policies and procedures</li><li>Order office supplies and research new deals and suppliers</li><li>Maintain contact lists</li><li>Provide general support to visitors</li><li>Act as the point of contact for internal and external clients</li></ul>Skills<ul><li>Proven experience as an administrative assistant or office admin assistant</li><li>Knowledge of office management systems and procedures</li><li>Working knowledge of office equipment, like printers and copy machines</li><li>Proficiency in MS Office (MS Excel, MS Outlook and MS Word, in particular)</li><li>Excellent time management skills and the ability to prioritize work</li><li>Attention to detail and problem solving skills</li><li>Excellent written and verbal communication skills</li><li>Strong organizational skills with the ability to multi-task</li><li>High School degree; additional qualification as an Administrative assistant or Secretary will be a plus</li></ul>Job Type: Full-timePay: $45,000.00 - $50,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Paid time off</li><li>Vision insurance</li></ul>Experience:<ul><li>Executive administrative support: 1 year (Preferred)</li></ul>Shift availability:<ul><li>Day Shift (Required)</li></ul>Ability to Commute:<ul><li>Lihue, HI (Required)</li></ul>Work Location: In person

Administrative Assistant

RJH Consultants

Administrative Assistant Job Description:RJH is an engineering firm with expertise in geotechnical, water resources, and civil engineering based in Englewood, Colorado. We specialize in delivering dam and reservoir projects from planning through construction. We are looking for a talented and motivated individual to provide word processing support for technical documents, data entry, and assist the Office Manager with general office and administrative duties. Our ideal candidate will be detail-oriented; a multi-tasker; proficient in Microsoft Word, Microsoft Excel, and .pdf software; good with communication, and editorial/proof reading skills.Administrative Assistant Requirements:<ul><li>Perform administrative duties including word processing of small to large-scale documents, scanning and filing, making copies, mail sorting, scheduling travel, running errands, managing phone calls, managing office supplies, and general upkeep/cleanliness of the office.</li><li>Perform formatting of small to large-scale Microsoft Word documents in standardized templates. Need to have a general understanding of templates created in Microsoft Word.</li><li>Create and manipulate small to large electronic .pdf documents.</li><li>Proofread technical documents for spelling/grammatical errors.</li><li>Ability to multi-task.</li><li>Ability to problem solve and a quick learner.</li><li>Ability to work well with others.</li><li>Team player.</li><li>Must have a valid Colorado driver&rsquo;s license and be able to drive company vehicles including Chevy Silverado trucks.</li><li>Some mild lifting will be required for putting away supplies. Must be able to lift between 1 to 20 pounds.</li></ul>Administrative Assistant Qualifications:<ul><li>Associate's degree or 2 years of administrative experience.</li><li>Experience in administration for construction, engineering, or architectural industry is preferred.</li><li>Working knowledge of Microsoft Office Suite is required. Working knowledge of Adobe InDesign is preferred.</li><li>Strong organizational, writing, editing, and proofreading skills.</li></ul>Administrative Assistant Benefits:<ul><li>Heath Care</li><li>Dental</li><li>Vision</li><li>Short- and Long-Term Disability</li><li>Life and Accidental Death Insurance</li><li>401(k)</li><li>Paid Time Off</li><li>Flex Time</li></ul>Job Type: Full-timeSchedule: Mon-Friday, 8 hours per day. Daily shift ends at 5pm.Job Type: Full-timePay: $22.00 - $30.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Capitol Consulting LLC

Administrative Assistant Company: Capitol Consulting LLC Location: Atlanta, Georgia, United States Employment Type: Full-Time Salary: $25 - $35 per hour Job Overview Capitol Consulting LLC is seeking a detail-oriented and highly organised Administrative Assistant to join our professional team in Atlanta. The successful candidate will play a crucial role in ensuring the smooth and efficient operation of our office. You will be responsible for providing comprehensive administrative support to our consultants and management team, acting as a key point of contact for internal and external stakeholders. This is an excellent opportunity for a proactive and reliable individual to contribute to a thriving consulting environment. Responsibilities  <ul><li>Manage and maintain executives' schedules, appointments, and travel arrangements.</li><li>Organise and coordinate meetings, conferences, and company events.</li><li>Prepare and edit correspondence, reports, presentations, and other documents.</li><li>Handle incoming calls and emails, directing enquiries to the appropriate person.</li><li>Maintain an organised and efficient digital and physical filing system.</li><li>Monitor and order office supplies and ensure the office is well-maintained.</li><li>Assist with basic bookkeeping tasks, such as processing expense reports and invoices.</li><li>Provide general administrative support to the wider team as required.</li></ul>Qualifications  <ul><li>Proven experience as an Administrative Assistant, Virtual Assistant, or in a similar office support role.</li><li>Exceptional proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).</li><li>Strong organisational and time-management skills, with the ability to prioritise tasks effectively.</li><li>Excellent written and verbal communication abilities.</li><li>A high level of attention to detail and problem-solving skills.</li><li>The ability to handle confidential information with discretion and professionalism.</li><li>A proactive attitude and the capacity to work independently with minimal supervision.</li><li>A minimum of a high school diploma; additional qualifications in Office Administration are a plus.</li></ul>

Administrative Assistannt

IntegrityOne Solutions

Job OverviewWe are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers an exciting opportunity to support daily office operations, streamline administrative processes, and enhance overall productivity. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills. As an Administrative Assistant, you will serve as the backbone of our office environment, ensuring smooth workflows and exceptional customer service. This paid position is perfect for someone eager to grow their career in office management and administrative support.Responsibilities<ul><li>Manage front desk duties including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette</li><li>Handle data entry tasks accurately using productivity software such as Microsoft Office and Google Workspace</li><li>Maintain organized filing systems, both digital and paper-based, ensuring easy retrieval of documents</li><li>Support calendar management and scheduling for team members and executives</li><li>Assist with bookkeeping tasks and perform basic financial record keeping</li><li>Provide exceptional customer service by responding promptly to inquiries and supporting client needs</li><li>Perform clerical duties such as proofreading documents, preparing correspondence, and managing office supplies</li></ul>Requirements<ul><li>Must be bilingual to serve diverse client needs</li><li>Strong computer skills including proficiency with Microsoft Office Suite, Google Workspace, and data entry tools</li><li>Excellent organizational skills with the ability to prioritize tasks effectively</li><li>Experience with multi-line phone systems and phone etiquette</li><li>Familiarity with bookkeeping and basic bookkeeping principles</li><li>Previous experience in roles such as medical or dental receptionist, personal assistant, or front desk is a plus</li><li>Demonstrated ability to handle confidential information with discretion and professionalism</li><li>Strong typing skills along with attention to detail for proofreading and data accuracy</li></ul>Join us to be part of a vibrant team dedicated to excellence in office support! We value proactive individuals who thrive on organization, communication, and delivering outstanding customer service. This role offers an engaging environment where your skills will make a meaningful impact every day.Pay: $16.00 per hourBenefits:<ul><li>Health insurance</li><li>Paid time off</li></ul>Work Location: In person

Children's Rescue Fund

<div>
 
 
 About the Role:
 
 
 
 
 The Administrative Assistant plays a crucial role in ensuring the smooth and efficient operation of the office by providing comprehensive administrative support to the team. This position is responsible for managing calendars, coordinating meetings, and handling travel arrangements to optimize time management and organizational effectiveness. The role requires maintaining accurate records and managing multi-line phone systems to facilitate clear and professional communication both internally and externally. The Administrative Assistant acts as a key point of contact, supporting various clerical tasks that contribute to the overall productivity of the office environment. Ultimately, this position enables leadership and staff to focus on their core responsibilities by managing essential administrative functions with precision and professionalism.
 
 
 
 
 Minimum Qualifications:
 
 
 
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 High school diploma or equivalent required; Associate&rsquo;s degree or higher preferred.
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 Proven experience in general administrative or clerical roles, preferably in a professional office setting.
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 Proficiency in calendar management and scheduling software.
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 Strong organizational skills with the ability to manage multiple tasks simultaneously.
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 Excellent verbal and written communication skills.
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 </ul>
 
 
 
 Preferred Qualifications:
 
 
 
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 Experience with travel booking platforms and corporate travel policies.
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 Familiarity with records management systems and office productivity software such as Microsoft Office Suite or Google Workspace.
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 Previous experience handling multi-line phone systems in a busy office environment.
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 Ability to work independently and proactively anticipate administrative needs.
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 Customer service experience or background in supporting executive-level staff.
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 Bilingual in Spanish Preferred
 </li>
 
 </ul>
 
 
 
 Responsibilities:
 
 
 
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 Manage and maintain executive and team calendars, scheduling appointments and coordinating meetings to avoid conflicts.
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 Arrange domestic and international travel plans, including booking flights, accommodations, and transportation.
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 Operate multi-line phone systems to direct calls, take messages, and provide information as needed.
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 Perform general clerical duties such as filing, data entry, and records management to ensure organized and accessible documentation.
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 Coordinate meeting logistics, including preparing agendas, reserving conference rooms, and distributing materials.
 </li>
 
 </ul>
 
 
 
 Skills:
 
 
 
 
 The required skills are utilized daily to maintain an organized and efficient office environment. General administrative and clerical skills enable the assistant to handle routine tasks such as filing, data entry, and document preparation with accuracy. Calendar management and scheduling skills are critical for coordinating meetings and appointments, ensuring optimal time use for all team members. Managing multi-line phone systems and arranging travel require strong communication and coordination abilities to provide seamless support. Preferred skills, such as familiarity with travel booking tools and records management software, enhance the assistant&rsquo;s capability to streamline processes and contribute to a professional and well-run office.
 
 
 
 
 
 EEO Statement
 
 
 
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 Children&rsquo;s Rescue Fund is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, gender identity, sexual orientation or protected veteran status.
 
 
 
 
 
 
 
 
 
 #IND1
 
</div>

Administrative Assistant (Poplar)

Centereach Auto Supercenter

Clerical &amp; Office AssistantLocation: Baron Honda &ndash; Patchogue, NYAbout the RoleBaron Honda is seeking a highly organized, dependable, and detail-oriented Clerical &amp; Office Assistant to support the daily operations of our busy automotive dealership. This position plays a vital role in keeping our office running efficiently by assisting multiple departments with administrative tasks, data entry, filing, light phones, and general office support.If you thrive in a fast-paced environment, enjoy staying organized, and take pride in accuracy and professionalism, we&rsquo;d love to meet you.Responsibilities● Perform general clerical and administrative duties.● Scan, file, and organize dealership documents.● Enter and maintain accurate customer and dealership data.● Assist with processing paperwork for sales and service departments.● Prepare, print, and distribute reports as needed.● Maintain office supplies and assist with ordering inventory.● Support managers with special projects and administrative tasks.● Handle incoming and outgoing mail and deliveries.● Ensure all paperwork is completed accurately and on time.● Maintain confidentiality of customer and company information.● Help keep the office clean, organized, and operating efficiently.Qualifications● Previous automotive office experience, clerical, administrative, receptionist, or office assistant experience preferred.● Strong organizational and time-management skills.● Excellent attention to detail and accuracy.● Strong written and verbal communication skills.● Comfortable using Microsoft Office (Word, Excel, Outlook) and learning dealership software. DealerTrack knowledge a plus.● Positive attitude with a team-first mentality.● Professional appearance .● High school diploma or equivalent required.What We&rsquo;re Looking ForThe ideal candidate is someone who:● Takes initiative without being asked.● Enjoys staying busy and helping wherever needed.● Can manage multiple priorities with minimal supervision.● Has a strong work ethic and dependable attendance.● Brings a positive attitude to work every day.Benefits● Competitive hourly pay● Health, dental, and vision insurance● Paid vacation and holidays● 401(k)● Supportive team environmentJoin Baron Honda and become an important part of a dealership that values teamwork, accountability, and exceptional customer service.Pay: $18.00 - $22.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Paid time off</li></ul>Application Question(s):<ul><li>New Car Dealership office experience?</li></ul>Experience:<ul><li>Automotive: 2 years (Required)</li></ul>Shift availability:<ul><li>Day Shift (Preferred)</li></ul>Work Location: In person

Logic Fire Protection

Office Administrative Assistant &ndash; In-PersonOur growing team is looking for a friendly, reliable Administrative Assistant to join us in person.About the roleThis is a full-time, in-person position based in 91214.You&rsquo;ll be a key part of day-to-day operations, helping keep things running smoothly for the team and our clients.Responsibilities include (but are not limited to):<ul><li>Answering phones and handling incoming calls</li><li>Working in Microsoft Office (Excel, Outlook, PowerPoint, and Word)</li><li>Communicating with clients in a clear, friendly, and professional manner</li><li>Scheduling jobs</li><li>Preparing work orders</li><li>Submitting reports</li></ul>What we&rsquo;re looking for:<ul><li>Strong organizational skills and the ability to multi-task</li><li>Fluent English with excellent verbal and written communication</li><li>Friendly, professional client interaction</li><li>Solid knowledge of Microsoft Office (Word, Excel, PowerPoint required)</li><li>Spanish speaking is a plus, but not required</li><li>Previous administrative experience preferred</li><li>Previous experience in fire protection field is a plus</li></ul>This is a W-2 position.We&rsquo;re looking for someone dependable who takes pride in being organized and helpful.If that describes you, we&rsquo;d love to hear from youWork Location: In person

Office Administrative Assistant

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9564 administrative office assistant jobs Near Me

Administrative Assistant

Administrative Assistant

Administrative Assistannt

Administrative Assistant

Administrative Assistant (Poplar)

Administrative Assistant

Office Administrative Assistant