administrative office assistant

Knight Security

Knight Security is seeking a dependable and organized Administrative Assistant / Dispatcher to support our daily office and operations team with the ability to be versatile. This role combines administrative support with dispatch coordination, ensuring schedules, communication, and service requests are handled efficiently.The ideal candidate is highly organized, communicates clearly, has the ability to manage and execute multiple tasks in a timely manner &amp; fast-paced environment.Administrative Office/Dispatching or Scheduling Experience is preferred.Job ResponsibilitiesAs an Office Assistant/Dispatcher you will be part of a small administrative team responsible for facilitating the daily operations of the company. Job responsibilities include but are not limited to:<ul><li>Assisting with Payroll/Time and Attendance Tracking</li><li>Client &amp; Employee schedule reminders</li><li>Uniform &amp; Equipment Tracking</li><li>Employee Data Entry/Tracking</li><li>Assisting Human Resource Manager with hiring process operations</li><li>Dispatching on Alternating Weekends: Coverage for call outs/emergencies. Schedule and dispatch security agents to job sites</li><li>Answer incoming calls and respond to customer inquiries</li><li>Maintain accurate records of changes</li><li>Perform data entry and prepare reports or documents as needed</li><li>Communicate job details between customers, field staff, and management</li><li>Assist with general office administrative tasks</li><li>Minimal maintenance of office space cleanliness</li></ul>Skills and experience necessary to excel in this position:<ul><li>A positive solution-focused attitude</li><li>Superior customer service skills</li><li>Tech savvy with proficiency in Word and Excel</li><li>Exceptionally dependable/reliable/punctual</li><li>Excellent time management skills; Ability to prioritize and handle multiple tasks in a fast-paced environment</li><li>Excellent oral and written communication skills</li><li>Highly detail-oriented with a strong sense of urgency</li><li>Ability to complete tasks efficiently with minimal supervision</li><li>Exceptional organization skills</li><li>Be a TEAM player (There is no I in TEAM)</li></ul>Job Type: Full-timePay: $23.00 - $26.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Professional development assistance</li><li>Referral program</li><li>Tuition reimbursement</li><li>Vision insurance</li></ul>Schedule:<ul><li>8 hour shift</li><li>Monday to Friday</li><li>Rotating weekends</li><li>Weekends as needed</li></ul>Experience:<ul><li>Administrative: 2 years (Required)</li><li>Scheduling/Dispatching: 1 year (Required)</li></ul>Work Location: In person

Administrative Office Assistant/ Dispatcher

Ashcraft & Gerel, LLP

<div>Administrative &amp; Family Office Assistant 
Ashcraft &amp; Gerel LLP &ndash; Charleston, SC
Ashcraft &amp; Gerel LLP, a growing multi-state law firm with a 70-year legacy, is seeking a full-time Administrative &amp; Family Office Assistant to support the firm&rsquo;s owners in our Charleston office. This unique role combines executive-level administrative support with coordination of select personal and household matters across several business and personal ventures. This position is ideal for a highly organized, proactive professional who thrives in a dynamic environment and can manage both office responsibilities and high-level personal support with discretion and professionalism.<h3 class="jobSectionHeader">
Key Responsibilities</h3>
Executive Support<ul><li>
Provide right-hand support to the firm&rsquo;s owners, serving as their primary administrative assistant and point of contact.</li><li>
Anticipate needs and ensure seamless day-to-day operations across professional and personal matters.</li><li>
Manage and maintain complex calendars, including meetings, appointments, conferences, and personal commitments.</li><li>
Coordinate domestic and international travel arrangements including flights, accommodations, transportation, and itineraries.</li></ul>
Office Management<ul><li>
Assist with the day-to-day management of the office, ensuring a clean, organized, and efficient workspace.</li><li>
Monitor and replenish office supplies.</li><li>
Manage inbound and outbound mail and deliveries.</li></ul>
Administrative &amp; Documentation Support<ul><li>
Prepare, format, and proofread documents and correspondence.</li><li>
Maintain organized records and files, including legal, personal, and administrative documents.</li><li>
Provide general administrative support and assist with additional office tasks as needed.</li></ul>
Household &amp; Personal Operations<ul><li>
Assist with coordination of personal properties, including scheduling maintenance and managing vendor services.</li><li>
Organize personal and household documentation such as insurance records and service contracts.</li></ul>
Communication &amp; Liaison<ul><li>
Serve as a central point of communication between the owners and external professionals including attorneys, accountants, investment advisors, insurance agents, and service providers.</li><li>
Facilitate efficient communication while maintaining strict confidentiality.</li></ul>
Client &amp; Visitor Interaction<ul><li>
Greet and assist clients, business contacts, and visitors in a warm, professional, and confidential manner.</li></ul><h3 class="jobSectionHeader">
Qualifications</h3><ul><li>
Minimum of 1 year of professional experience in an administrative assistant, executive assistant, household management, or similar role.</li><li>
High level of discretion, professionalism, and ability to maintain confidentiality.</li><li>
Strong organizational skills and attention to detail.</li><li>
Proficiency in Microsoft Office Suite (Word, Excel, Outlook).</li><li>
Excellent communication and interpersonal skills.</li><li>
Ability to manage multiple priorities in a fast-paced environment.</li><li>
Dependable, proactive, and quick to learn.</li><li>
Previous administrative or executive assistant experience preferred.</li></ul><h3 class="jobSectionHeader">
Job Type</h3>
Full-time, non-exempt, in-person.<h3 class="jobSectionHeader">
Benefits &amp; Perks</h3><ul><li>
Healthcare, dental, and vision</li><li>
PTO and paid holidays</li><li>
Retirement plan</li><li>
Opportunities for professional development</li></ul><h3 class="jobSectionHeader">
How to Apply</h3>
Please submit your r&eacute;sum&eacute; and cover letter.<h3 class="jobSectionHeader">
Equal Opportunity Statement</h3>
Ashcraft &amp; Gerel LLP is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, veteran status, or any other protected characteristic under federal, state, or local law.</div>

Administrative & Family Office Assistant

Daunch & Hirschi Construction inc.

We are looking for a responsible administrative assistant to perform a variety of administrative clerical tasks. As an administrative assistant, you will assume the duty of clerical and administrative support to management and colleagues.Job responsibilities:The administrative task will include all office procedures, maintaining filing systems,construction documentation, project plans, and files.Perform accounting duties related to accounts payable, payroll, banking, credit cards, and other duties as assigned.Requirements:-Must be proficient with office organization and equipment-High degree of multitasking and time management capabilities-Excellent written and verbal communication skills-Integrity and professionalism-Proficiency in MS Office, Word, and Excel-Sage accounting software is a plus-High School diploma and or additional education-Prior administrative assistant/clerical experience preferred-Strong accounting experience requiredJob Type:Full-timeJob Type: Full-timePay: $15.00 - $25.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Paid time off</li><li>Retirement plan</li></ul>Work Location: In person

Administrative Assistant

Cape Law Firm PLC

Cape Law Firm PLC (Fayetteville, AR)Part-Time - Hybrid (In-office &amp; Remote)Compensation: Starting at $20.00/hrCape Law Firm is a small, tech-centered, specialized law practice focused on agricultural law, intellectual property, and litigation. The firm is intentionally structured for quality, precision, and efficiency. We are seeking a part-time Administrative Assistant/Legal Administrative Assistant to manage daily office operations, legal files, administrative functions, and to support financial operations and reporting.This position is ideal for someone seeking a stable, long-term administrative career &mdash; not a stepping stone into another profession.Position OverviewThe Administrative Assistant manages core office operations and supports the attorney with file organization, bookkeeping coordination, docket management, and production support. This is a detail-driven, systems-oriented role. Success in this position requires consistency, follow-through, and pride in keeping a professional office running cleanly and efficiently.The position will be hybrid, requiring both in-office work and remote work, and is expected to be available a minimum of 10 hours/week, up to 15 hours/week.Core Responsibilities1) Office Administration &amp; Support<ul><li>Organize and maintain digital files in their correct place within the Firm&rsquo;s systems.</li><li>Managing incoming mail and document flow</li><li>Manage incoming calls/messages from the reception service</li><li>Manage the Firm-wide office calendar, including all case/matter deadlines</li><li>Run local errands, e.g., post office, FedEx, or bank</li><li>Arrange travel and scheduling logistics</li><li>Assist with certain marketing campaigns</li><li>Basic copyediting and proofreading duties</li><li>Maintaining office supplies</li></ul>2) Accounting and Financial Hygiene<ul><li>Track and categorize all Firm expenses in accounting and case management applications</li><li>Track and reconcile incoming payments and ensure they are correctly applied in the Firm's systems</li><li>Assist with check preparation and accounts payable</li><li>Serve as the first-line liaison with the Firm&rsquo;s accountants</li><li>Monitor bookkeeping reports</li></ul>3) Litigation and Production Support<ul><li>Prepare and assemble routine legal documents</li><li>Organize and maintain litigation files</li><li>Assist with document production and Bates-stamping, redaction, etc.</li><li>Handle logistical needs of active cases, such as electronic court filings, scheduling process servers and court reporters, and arranging depositions</li><li>Communicate with clients as directed, including preparing routine correspondence and providing updates as required</li><li>Electronically file pleadings in court e-filing systems</li></ul>Preferred Traits<ul><li>3+ years in administrative and/or office support roles</li><li>Demonstrated longevity in prior positions</li><li>Appreciation for structured systems</li><li>Desire for long-term stability</li></ul>Preferred (But Not Required)<ul><li>Bookkeeping familiarity (Hubdoc, Xero, QuickBooks, or similar)</li><li>Experience with case management software</li></ul>Core Competencies<ul><li>Strong proficiency in Microsoft 365 (Word, Teams, Excel, OneDrive, etc.)</li><li>Proficiency in Adobe Acrobat DC Pro</li><li>Comfort working in cloud-based systems</li><li>Excellent organizational and follow-up habits</li><li>Keen attention to detail</li><li>Ability to perform within deadlines and prioritize tasks</li><li>Reliable, self-directed, and comfortable working independently</li><li>Professional demeanor and sound judgment with confidential information</li><li>Must be willing to learn: (i) Online bookkeeping and receipt management tools; (ii) Cloud-based practice management applications; (iii) A.I. tools</li></ul>We strongly believe that good systems make work more enjoyable and less stressful. Everyone in the Firm&mdash;including administrative staff&mdash;is encouraged to look for better, more efficient ways to accomplish tasks. The ideal candidate is comfortable asking, &ldquo;Is there a better way to do this?&rdquo;Who This Role Is Best ForThis role is well-suited for:<ul><li>A career administrative professional</li><li>Someone returning to the workforce and seeking long-term stability</li><li>Someone who takes pride in keeping a professional office running smoothly</li></ul>We will work with the successful applicant to find a schedule and routine that works for both of us. Applicants who anticipate leaving the position within a short time frame are unlikely to be a good fit.We will likely get many applications for this role, and we can&rsquo;t interview every candidate, so make your application stand out if you want this position. Include the phrase &ldquo;I&rsquo;m ready to join Cape Law Firm!&rdquo; in either the subject line of your application or a cover letter. If you don&rsquo;t have that in your subject line, please do not apply. This job will remain open until filled.Pay: From $20.00 per hourBenefits:<ul><li>Flexible schedule</li></ul>Education:<ul><li>High school or equivalent (Preferred)</li></ul>Experience:<ul><li>Administrative Assistant or Legal Assistant: 1 year (Preferred)</li></ul>Ability to Commute:<ul><li>Fayetteville, AR 72701 (Preferred)</li></ul>Work Location: Hybrid remote in Fayetteville, AR 72701

Administrative Assistant/Legal Administrative Assistant

NATURAL CLINIC MD

```Job Summary```We are seeking a highly organized and detail-oriented individual to join our team as an Assistant. As an Assistant, you will provide administrative support to ensure the smooth operation of our office. The ideal candidate will have excellent organizational skills, strong attention to detail, and the ability to multitask effectively.```Duties```<ul><li>Greet and assist patients with office forms</li><li>Take patient vitals and entered in EMR</li><li>Maintain communication with the physician and office staff</li><li>Schedule new patients appointments</li><li>Provide information to patients</li><li>Carry out administrative duties such as filing, typing, copying, binding, scanning</li><li>File incoming Faxes to relevant patient chart</li><li>Completely Paperless office</li><li>Get Preauthorization for referrals and office procedures for patients</li></ul>```Requirements```- Proven experience as an medical assistant or administrative assistant- Strong organizational skills with the ability to prioritize tasks effectively- Excellent written and verbal communication skills- Proficient in Basic computer skills- Ability to maintain confidentiality and handle sensitive information with discretion- Detail-oriented with strong problem-solving skillsIf you are a proactive individual with excellent organizational skills and a passion for providing exceptional administrative support, we would love to hear from you. Apply now to join our team as an Assistant!Job Type: Full-timePay: $14.00 - $20.00 per hourBenefits:<ul><li>Employee assistance program</li><li>Flexible schedule</li><li>Professional development assistance</li></ul>Work Location: In person

Admnistrative Assistant

Gardner-Watson Decking, Inc

<div>Gardner Watson Decking, Inc. full-service metal decking installation company is currently seeking a dedicated and motivated Administrative Assistant to join our team.
The ideal candidate should have an upbeat and great outlook on life, excellent oral and written communication skills and be able to organize their work using tools like MS Office applications as well as office equipment. If you have previous experience as a receptionist or administrative assistant and familiarity with our industry, we&rsquo;d like to meet you.
Duties of the Administrative Assistant include providing support to our Project Managers and employees, assisting in daily office needs and managing our company&rsquo;s general administrative activities
Administrative Assistant responsibilities also include:<ul><li>Answering and directing phone calls, updating project list and data entry.</li><li>Write and distribute email, correspondence memos, letters, faxes, and forms</li><li>Develop and maintain a filing system</li><li>Maintain contact lists</li><li>Expense reports</li><li>Processing payments</li><li>Sanitizing, disinfecting, or cleaning procedures in place</li></ul>
Skills<ul><li>Proficiency in QuickBooks</li><li>Proficiency in MS Office (Excel; PowerPoint)</li><li>Knowledge of workers compensation, general liability</li><li>Excellent time management skills and the ability to prioritize work</li><li>Strong organizational skills with the ability to multi-task</li><li>Attention to detail and problem-solving skills</li></ul>
This is a Full-time position Monday to Friday 7.30am &ndash; 4.30pm
Benefits: Vacation Pay&ndash; Holiday Pay,401 K, Health insurance.</div>

Archnetix Pvt. Ltd.

We are looking for a reliable and organized Admin Assistant to support daily office operations and ensure smooth administrative functioning. The ideal candidate should be proactive, detail-oriented, and capable of handling multiple tasks efficiently. Key Responsibilities<ul><li>Manage day-to-day administrative and office support tasks</li><li>Maintain physical and digital filing systems</li><li>Prepare reports and basic documentation</li><li>Coordinate with internal departments and external vendors</li><li>Assist HR with attendance records, leave tracking, and</li><li>Monitor office supplies and place orders when required</li><li>Support management with routine clerical and administrative duties</li></ul>Required Skills &amp; Qualifications<ul><li>Bachelor&rsquo;s degree (BBA, B.com, BS in Public Administration)</li><li>Proven experience as an Admin Assistant or in a similar role</li><li>Strong communication skills (verbal and written)</li><li>Proficiency in MS Office (Word, Excel) And Google sheet.</li><li>Good organizational and time-management skills</li><li>Ability to multitask and work independently</li><li>Professional attitude and confidentiality awareness</li></ul>Experience<ul><li>1&ndash;3 years of relevant administrative experience (preferred)</li></ul>Perks &amp; Benefits<ul><li>Weekend Pay: Enhanced compensation for hours worked on weekends.</li><li>Bonus Weekend: Additional paid time off granted as a bonus.</li><li>Mental Health Leaves: Dedicated leave to support employee mental and emotional well-being.</li><li>Food Allowance: A stipend for food is provided to all employees working the night shift.</li><li>Leave Policy: We offer a generous leave policy including 10 sick days and 10 casual days per year, additionally 10 annual leaves after completing one year.</li><li>Parental Leave: We provide maternity and paternity leave in accordance with legal requirements to support new parents.</li><li>Retirement &amp; Social Security: Employees are enrolled in Employees' Old-Age Benefits Institution (EOBI) to ensure long-term financial security.</li></ul>Job Type: Full-timePay: Rs50,000.00 - Rs60,000.00 per monthWork Location: In person

Admin Assitant

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10000 administrative office assistant jobs Near Me

Administrative Office Assistant/ Dispatcher

Administrative & Family Office Assistant

Administrative Assistant

Administrative Assistant/Legal Administrative Assistant

Admnistrative Assistant

Administrative Assistant

Admin Assitant