administrative office assistant

IIQAF

<div><h3 class="jobSectionHeader">Description</h3>
We are seeking a highly organized and detail-oriented Administrative Assistant to join our dynamic team within the hospitality industry. This role is pivotal in ensuring the smooth operations of our office and providing exceptional support to our management team. As an Administrative Assistant, you will be responsible for handling various administrative tasks that are crucial for the daily functioning of our establishment.
<h3 class="jobSectionHeader">Responsibilities</h3>
<ul><li>Manage and coordinate office activities and operations to secure efficiency and compliance.</li><li>
Assist in organizing and scheduling meetings, appointments, and events.</li><li>
Handle incoming calls, emails, and other communications.</li><li>
Maintain filing systems, databases, and records.</li><li>
Prepare and edit documents, reports, and presentations.</li><li>
Support HR functions such as recruitment, onboarding, and employee relations.</li></ul>
<h3 class="jobSectionHeader">Requirements</h3>
<ul><li>Proven experience as an Administrative Assistant or relevant role.</li><li>
Proficient in MS Office and other office management software.</li><li>
Excellent time management and multitasking abilities.</li><li>
Strong communication and interpersonal skills.</li><li>
Attention to detail and problem-solving skills.</li><li>
High school diploma; additional qualifications in Office Administration are a plus.</li></ul>
<h3 class="jobSectionHeader">Benefits</h3>
<ul><li>Competitive salary and benefits package.</li><li>
Opportunities for growth and advancement within the company.</li></ul></div>

Administrative Assistant

Pen & Voice

Job Vacancy: Administrative AssistantPen &amp; Voice LLC &ndash; Doha, Qatar (QFC Registered)Pen &amp; Voice LLC, a leading Public Relations and Media Production agency based in Media City Qatar, is seeking a highly organized and proactive Administrative Assistant to join our team.Key Responsibilities<ul><li>Provide day-to-day administrative and office support</li><li>Manage schedules, coordinate meetings, and handle internal communication</li><li>Assist with documentation, filing, data entry, and basic reporting</li><li>Support PR and media operations with logistical tasks when needed</li><li>Maintain a professional and welcoming office environment</li></ul>Requirements<ul><li>Strong communication skills (English required; Arabic is a plus)</li><li>Excellent organizational skills and attention to detail</li><li>Proficiency in Microsoft Office and standard admin tools</li><li>Positive attitude, reliability, and ability to multitask</li><li>Previous experience in admin or office support roles preferred</li></ul>Salary &amp; Benefits<ul><li>Monthly Salary: QAR 3,000</li><li>Supportive work environment</li><li>Growth and development opportunities</li><li>Chance to be part of an international PR &amp; media team</li></ul>How to ApplyInterested candidates may send their CV to:careers@penandvoice.net Subject: Administrative Assistant ApplicationJob Types: Full-time, PermanentPay: Up to QAR3,000.00 per month

belmonte real estate

Job Title: Administrative AssistantCompany: Belmonte Real EstateLocation: Abu Dhabi, UAEEmployment Type: Full-TimeSalary: Competitive Basic Salary + Performance-Based BonusAbout Belmonte Real Estate: Belmonte Real Estate is a leading real estate firm dedicated to providing exceptional property solutions in Abu Dhabi. With a commitment to excellence and client satisfaction, we offer a dynamic and collaborative work environment for individuals passionate about the real estate industry.Job Description:Belmonte Real Estate is seeking a highly motivated and organized Administrative Assistant to join our team in Abu Dhabi. The ideal candidate will play a crucial role in supporting daily operations, ensuring efficient office management, and contributing to the overall success of the company.Responsibilities:<ul><li>Administrative Support:</li><li>Provide general administrative support to the office.</li><li>Manage and organize office documentation and correspondence.</li><li>Schedule and coordinate meetings, appointments, and travel arrangements.</li><li>Handle incoming calls and emails, directing them to the appropriate personnel.</li><li>Data Entry and Record Keeping:</li><li>Maintain accurate records and databases.</li><li>Assist in data entry tasks related to property listings, client information, and transactions.</li><li>Client Interaction:</li><li>Greet and assist clients in a professional and friendly manner.</li><li>Handle client inquiries and direct them to the relevant team members.</li><li>Maintain positive relationships with clients and ensure their needs are addressed promptly.</li><li>Office Coordination:</li><li>Collaborate with various departments to facilitate smooth operations.</li><li>Coordinate office supplies, equipment, and maintenance needs.</li><li>Performance Tracking:</li><li>Assist in monitoring and tracking team performance.</li><li>Compile reports and data for analysis.</li></ul>Qualifications:<ul><li>Proven experience as an Administrative Assistant or relevant role.</li><li>Excellent organizational and time-management skills.</li><li>Strong communication and interpersonal abilities.</li><li>Proficient in MS Office Suite and basic computer applications.</li><li>Attention to detail and ability to multitask effectively.</li></ul>Salary and Benefits:<ul><li>Competitive basic salary.</li><li>Performance-based bonus structure.</li><li>Health and wellness benefits.</li><li>Professional development opportunities.</li></ul>If you are a proactive and detail-oriented individual with a passion for contributing to a successful real estate team, we invite you to apply for this exciting opportunity at Belmonte Real Estate.Job Type: Full-timePay: AED1,500.00 - AED2,000.00 per monthEducation:<ul><li>Diploma (Preferred)</li></ul>Experience:<ul><li>administrative assistant: 1 year (Preferred)</li><li>admin: 1 year (Preferred)</li></ul>Language:<ul><li>English (Preferred)</li><li>arabic (Preferred)</li></ul>

Cape & Islands District Attorney

The Cape and Islands District Attorney's Office serves all of the people of the Cape and Islands with offices in Barnstable, Orleans, Falmouth, Edgartown and Nantucket.We are seeking a full-time Administrative Assistant to work Monday through Friday 8:30am-4:30pm in Barnstable. This is an in-person position and prior administrative experience is preferred.The Administrative Assistant will provide support to assigned department staff. They will be responsible for a variety of tasks, including answering phones, filing documents, data entry and providing general office support while prioritizing teamwork and flexibility. The ideal candidate will have excellent organizational skills, the ability to multitask and a commitment to providing excellent customer service.Responsibilities:<ul><li>Greet and check in visitors, answer questions and provide support in reception and/or direct them to the appropriate staff member.</li><li>Maintain an organized, tidy office environment.</li><li>Execute daily case file prep for Assistant District Attorneys and/or other assigned department staff.</li><li>Enter, generate and send summons requests, letters, notifications etc. for assigned department staff. Share with law enforcement as needed.</li><li>Provide occasional oversight and planning of task distribution for administrative interns.</li><li>Answer phone calls and emails in a timely manner, assisting the public, police and/or court staff with general inquiries and/or directing them to the appropriate staff member.</li><li>Receive and distribute incoming mail daily. Process outgoing mail as needed.</li><li>Organize and maintain regular filing systems, scanning documents as requested.</li><li>Maintain office supplies and equipment for assigned department office staff, coordinating with fiscal department to process orders as needed.</li><li>Perform regular data entry tasks in office database system, reviewing intake notes, updating case information and processing case openings and closures.</li><li>Provide general administrative support to assigned department office staff.</li><li>Assist Assistant District Attorneys with police reports, medical records and other discovery requests.</li><li>Support evidence sharing and tracking in Axon system.</li><li>Provide coverage for other office administrative staff as needed.</li><li>Other duties as assigned.</li></ul>Qualifications:<ul><li>One to two years of prior administrative experience preferred.</li><li>Excellent verbal and written communication skills.</li><li>Excellent teamwork and customer service skills.</li><li>Proficient in Microsoft Office Suite or related software.</li><li>Excellent organizational skills and attention to detail.</li><li>Basic understanding of clerical procedures and systems such as recordkeeping and filing.</li><li>Ability to work independently and be flexible.</li><li>Must be able to manage prolonged periods of sitting/standing at a desk and working at a computer. Will occasionally be required to stand and stoop, kneel, or crouch, and must frequently lift and/or move up to 10 pounds and occasionally life and/or move up to 25 pounds.</li></ul>Job Type: Full-timePay: From $42,000.00 per yearBenefits:<ul><li>Dental insurance</li><li>Employee assistance program</li><li>Employee discount</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Parental leave</li><li>Retirement plan</li><li>Vision insurance</li></ul>Work Location: In person

Tiffany & Co.

<div>Position Overview - Administrative Assistant, Chicago Office
The Administrative Assistant supports the administrative needs of the Mid-Atlantic Vice President. Specific responsibilities include: calendar management, travel coordination, expense processing, office management and meeting coordination. This role also collaborates with other administrative assistants and members of the Executive Committee.
The Administrative Assistant must be able to think strategically while also being hands-on in overseeing the day-to-day execution of the agreed upon strategy with a focus on clients, people, and brand desirability. They will be open and approachable and will work with both the central team and the local teams in a transparent, united and mutually supportive manner. They must model and champion our core belief; People Make the Difference and our values; Be Creative &amp; Innovative, Deliver Excellence and Cultivate an Entrepreneurial Spirit.&rdquo;
Key Accountabilities
Calendar Management:
<ul><li>Proactively manage daily calendars and resolve scheduling conflicts
</li><li>Prepare and maintain master calendar which includes departmental vacation schedules and travel schedules
</li></ul>Travel Coordination:
<ul><li>Book and prepare comprehensive travel arrangements as needed (flights, hotels, car rentals, reservations)
</li><li>Create travel itineraries
</li><li>Prepare accurate expense reports through ExpenseVisor
</li></ul>Communication:
<ul><li>Communicate and liaise with the team to properly inform calendar and project management
</li><li>Create and compile detailed PowerPoint presentations for Senior management and general meetings
</li></ul>General Administration:
<ul><li>Assist in the logistical preparation for meetings and interviews including reserving conference rooms, ordering meals, liaising with IT, etc.
</li><li>Assist in the organization of files
</li><li>Process invoices through accounts payable / expense visor system
</li><li>Support ad hoc project requests
</li><li>Distribute mail and coordinate shipping with the mailroom
</li><li>Manage external vendors for office maintenance ( schedule janitorial services, electrical and IT services services)
</li><li>Transcribe and share minutes related to team meetings
</li><li>Maintain and order office supplies
</li><li>Receive deliveries and manage outgoing shipments ( label creation and pick up requests)
</li><li>Connect with building management office to report any issue and to arrange routine maintenance ( including fire drills, fire dept. inspections etc.)
</li></ul>Qualifications
Required
<ul><li>4-6 years of previous administrative assistant experience working with high level or multiple executives
</li><li>Advanced Microsoft Office skills with an emphasis on Word, Excel and PowerPoint
</li><li>Must be discrete due to exposure of highly confidential client information
</li><li>Ability to multi task and prioritize workload
</li><li>Must have excellent organizational skills
</li><li>Strong communication skills
</li><li>Ability to work independently
</li><li>Former retail environment experience is preferred
</li><li>Bilingual English and Spanish prefer
</li></ul>Preferred
Bachelor&rsquo;s degree preferred</div>

Campbell County

<div><div>Department:
Campbell County Road and Bridge<div>
Contact Person:</div>
Trinitie Jenkins, (307) 682-4411<div>
Position Summary:
</div>Campbell County Road &amp; Bridge has a full-time position opening for an Administrative Assistant. We are seeking a positive, detail-oriented and customer-focused Administrative Assistant to support the daily operations of our office. This position performs a wide range of routine administrative and clerical tasks within an established procedural framework, with increasing independence as experience is gained. The ideal candidate will serve as a professional and welcoming point of contact for staff, customers, and the public while managing communications, data entry, inventory, preparing documents and reports, maintaining records and supplies, coordinating meetings, and assisting with event planning. This role plays an essential part in ensuring efficient office operations and delivering high-quality service across the organization.
Pay Grade: 104</div><h3 class="jobSectionHeader">
Qualifications</h3>
High school education or equivalent. One to three years of experience in office environment and organization, class C driver&rsquo;s license.
<h3 class="jobSectionHeader">Miscellaneous Information</h3>
If Interested: Please submit completed County application, Resume and Cover Letter to: Email: ccrb@campbellcountywy.gov OR Campbell County Road &amp; Bridge 5901 Hannum Rd, Gillette, WY 82718 Campbell County is an Equal Opportunity Employer</div>
 <div><h3 class="jobSectionHeader">Job Details</h3>
<div><div>Category</div>
Full Time
<div>Status</div>
Open
This position will remain open until filled
<div>Salary</div>
Beginning Salary: $17.82 to $26.15 per hour, depending on experience and qualifications
<div>Posted</div>
November 19, 2025 3:00 PM
<div>Closing</div>
Open Until Filled
<div>Attached Files</div>
Administrative Assistant</div></div>

Mindware

<div>
 Date: Nov 6, 2025
 
 
 Location:
 
 
 Dubai, AE
 
 
 Company: MINDWARE TECHNOLOGY TRADING L.L.C.
 
 
 Req ID: 2402
 
 
 
 Job Title
 
 
 
 
 Administrative Assistant (Emiratization)
 
 
 
 
 Job Scope
 
 
 
 The Administrative Assistant is accountable for providing high-level administrative support to the Direct Manager and the team in an efficient and timely manner while performing various clerical and administrative functions.
 
 
 
 Main Duties And Responsibilities
 
 
 
 <ul>
 <li>
 Provide administrative support in a timely and professional manner
 </li>
 <li>
 Maintain and coordinate calendars, plan and set appointments, meetings and events and make timely reminders
 </li>
 <li>
 Receive, sort and direct all incoming correspondences and respond as assigned
 </li>
 <li>
 Screen and direct phone calls appropriately, take notes and transmit messages accordingly
 </li>
 <li>
 Prepare letters, replies, reports and reviews as and when requested by the Direct Manager
 </li>
 <li>
 Handle and update the office expenses, invoices and payments and share related reports accordingly
 </li>
 <li>
 Organize and maintain the filing system and documentation
 
 
 
 </li>
 </ul>
 
 Position Requirements
 
 
 
 
 Education
 
 
 
 Bachelor&rsquo;s degree in Business Administration or any other related field
 
 
 
 Experience
 
 
 
 At least 3 years of relevant experience
 
 
</div>

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