administrative office assistant

Cape Law Firm PLC

Cape Law Firm PLC (Fayetteville, AR)Part-Time - Hybrid (In-office &amp; Remote)Compensation: Starting at $20.00/hrCape Law Firm is a small, tech-centered, specialized law practice focused on agricultural law, intellectual property, and litigation. The firm is intentionally structured for quality, precision, and efficiency. We are seeking a part-time Administrative Assistant/Legal Administrative Assistant to manage daily office operations, legal files, administrative functions, and to support financial operations and reporting.This position is ideal for someone seeking a stable, long-term administrative career &mdash; not a stepping stone into another profession.Position OverviewThe Administrative Assistant manages core office operations and supports the attorney with file organization, bookkeeping coordination, docket management, and production support. This is a detail-driven, systems-oriented role. Success in this position requires consistency, follow-through, and pride in keeping a professional office running cleanly and efficiently.The position will be hybrid, requiring both in-office work and remote work, and is expected to be available a minimum of 10 hours/week, up to 15 hours/week.Core Responsibilities1) Office Administration &amp; Support<ul><li>Organize and maintain digital files in their correct place within the Firm&rsquo;s systems.</li><li>Managing incoming mail and document flow</li><li>Manage incoming calls/messages from the reception service</li><li>Manage the Firm-wide office calendar, including all case/matter deadlines</li><li>Run local errands, e.g., post office, FedEx, or bank</li><li>Arrange travel and scheduling logistics</li><li>Assist with certain marketing campaigns</li><li>Basic copyediting and proofreading duties</li><li>Maintaining office supplies</li></ul>2) Accounting and Financial Hygiene<ul><li>Track and categorize all Firm expenses in accounting and case management applications</li><li>Track and reconcile incoming payments and ensure they are correctly applied in the Firm's systems</li><li>Assist with check preparation and accounts payable</li><li>Serve as the first-line liaison with the Firm&rsquo;s accountants</li><li>Monitor bookkeeping reports</li></ul>3) Litigation and Production Support<ul><li>Prepare and assemble routine legal documents</li><li>Organize and maintain litigation files</li><li>Assist with document production and Bates-stamping, redaction, etc.</li><li>Handle logistical needs of active cases, such as electronic court filings, scheduling process servers and court reporters, and arranging depositions</li><li>Communicate with clients as directed, including preparing routine correspondence and providing updates as required</li><li>Electronically file pleadings in court e-filing systems</li></ul>Preferred Traits<ul><li>3+ years in administrative and/or office support roles</li><li>Demonstrated longevity in prior positions</li><li>Appreciation for structured systems</li><li>Desire for long-term stability</li></ul>Preferred (But Not Required)<ul><li>Bookkeeping familiarity (Hubdoc, Xero, QuickBooks, or similar)</li><li>Experience with case management software</li></ul>Core Competencies<ul><li>Strong proficiency in Microsoft 365 (Word, Teams, Excel, OneDrive, etc.)</li><li>Proficiency in Adobe Acrobat DC Pro</li><li>Comfort working in cloud-based systems</li><li>Excellent organizational and follow-up habits</li><li>Keen attention to detail</li><li>Ability to perform within deadlines and prioritize tasks</li><li>Reliable, self-directed, and comfortable working independently</li><li>Professional demeanor and sound judgment with confidential information</li><li>Must be willing to learn: (i) Online bookkeeping and receipt management tools; (ii) Cloud-based practice management applications; (iii) A.I. tools</li></ul>We strongly believe that good systems make work more enjoyable and less stressful. Everyone in the Firm&mdash;including administrative staff&mdash;is encouraged to look for better, more efficient ways to accomplish tasks. The ideal candidate is comfortable asking, &ldquo;Is there a better way to do this?&rdquo;Who This Role Is Best ForThis role is well-suited for:<ul><li>A career administrative professional</li><li>Someone returning to the workforce and seeking long-term stability</li><li>Someone who takes pride in keeping a professional office running smoothly</li></ul>We will work with the successful applicant to find a schedule and routine that works for both of us. Applicants who anticipate leaving the position within a short time frame are unlikely to be a good fit.We will likely get many applications for this role, and we can&rsquo;t interview every candidate, so make your application stand out if you want this position. Include the phrase &ldquo;I&rsquo;m ready to join Cape Law Firm!&rdquo; in either the subject line of your application or a cover letter. If you don&rsquo;t have that in your subject line, please do not apply. This job will remain open until filled.Pay: From $20.00 per hourBenefits:<ul><li>Flexible schedule</li></ul>Education:<ul><li>High school or equivalent (Preferred)</li></ul>Experience:<ul><li>Administrative Assistant or Legal Assistant: 1 year (Preferred)</li></ul>Ability to Commute:<ul><li>Fayetteville, AR 72701 (Preferred)</li></ul>Work Location: Hybrid remote in Fayetteville, AR 72701

Administrative Assistant/Legal Administrative Assistant

IIQAF

<div>Company: IIQAF Group 
Location: Abu Dhabi, United Arab Emirates 
Industry: Hospital / Healthcare 
Salary: AED 5,500 &ndash; AED 7,000 per month 
Job Type: Full-Time
<h2 class="jobSectionHeader">Job Overview</h2>
IIQAF Group is seeking a highly organized and detail-oriented Administrative Assistant in Abu Dhabi to support our hospital and healthcare operations. The ideal candidate will have experience in medical administration, office coordination, healthcare documentation, and front desk support.
This role is suitable for candidates searching for Administrative Assistant jobs in Abu Dhabi, Hospital Admin jobs UAE, Healthcare Office Assistant roles, or Medical Administrative positions.
<h2 class="jobSectionHeader">Key Responsibilities</h2>
<ul><li>Provide administrative support to hospital management and healthcare teams</li><li>
Manage daily office operations and coordinate departmental activities</li><li>
Handle medical records, documentation, filing, and data entry</li><li>
Assist with appointment scheduling and patient coordination</li><li>
Prepare reports, letters, and internal communications</li><li>
Maintain confidential healthcare information securely</li><li>
Support HR and finance departments when required</li><li>
Manage phone calls, emails, and front desk inquiries</li><li>
Ensure smooth workflow in hospital administrative processes</li></ul>
<h2 class="jobSectionHeader">Requirements</h2>
<ul><li>Bachelor&rsquo;s degree or diploma in Business Administration or related field</li><li>
Strong knowledge of Microsoft Office (Word, Excel, Outlook)</li><li>
Excellent organizational and communication skills</li><li>
Experience in medical documentation preferred</li><li>
Ability to work in a fast-paced hospital environment</li><li>
Immediate joiners preferred</li></ul></div>

Administrative Assistant

Almoayyed International Group - Kingdom of Bahrain

We are looking for a detail-oriented and proactive Administrative Assistant to manage daily operational and coordination tasks. The role involves handling company vehicles, mobile lines, purchase orders, and various government-related transactions.Key Responsibilities:<ul><li>Assist in preparing, processing, and following up on purchase orders.</li><li>Manage administrative tasks related to company cars, including registration, insurance renewal, maintenance scheduling, and record keeping.</li><li>Handle mobile line requests, renewals, cancellations, and maintain updated record.</li><li>Coordinate and process transactions with ministries and government departments as required.</li><li>Maintain organized records and documentation (soft and hard copies).</li><li>Provide general administrative support to the team.</li></ul>Qualifications:<ul><li>Diploma or in Business Administration or related field.</li><li>0&ndash;2 years of experience in administrative support or office coordination.</li><li>Good communication skills in English/Arabic.</li><li>Proficiency in MS Office.</li></ul>Job Type: Full-time

Salco Industrial LLC

Hiring: Administrative Assistant (Based in Riyadh, Saudi Arabia)We&rsquo;re looking for a reliable and detail-oriented Administrative Assistant to support our daily operations.Preferred: Lady applicants Key Responsibilities:<ul><li>Manage emails and calendars</li><li>Prepare reports and documents</li><li>Data entry and record keeping</li><li>Coordinate meetings and follow-ups</li><li>General admin support</li></ul>Requirements:<ul><li>Proven admin experience</li><li>Strong English communication skills</li><li>Proficient in Microsoft Office</li><li>Highly organized and dependable</li></ul>Job Type: Full-time

Oryx

Job Title: Intern - Admin AssistantJob Code: Intern - Admin AssistantJob Description:Assisting the Managing Partner and Senior Executives and providing administrative support to the organization.Key Responsibilities<ul><li>Assist with day-to-day operations of company-wide Admin functions.</li><li>Responsible for managing the day-to-day operations of the Admin department for the company and all its sister concerns</li><li>Liaison with and supervision over the work of the PRO relating to transfer and renewal of company licenses and vehicle registration and family members documents.</li><li>Coordinate with the Legal Department to ensure that all visa and residency-related formalities for employees are completed on time.</li><li>Responsible for compiling jot forms for management signature, under the supervision of the Office Manager.</li><li>Maintains an up-to-date database of company licenses (and staff residencies, if required).</li><li>Assist with processing documentation and preparing reports related to personnel activities (attendance, overtime, absences, staff programs).</li><li>Coordinate and report on business trips</li><li>Supervise managing company documents and archives through the Admin Assistant and Office Assistant.</li><li>Report on project management software on all activities to top management and follow up on overdue tasks with all functional heads and staff</li><li>Obtain Management approval on agreement / Transactions / Payments,. Etc as deemed necessary</li><li>Serve as an aide to the family and liaising with the office</li><li>Handle travel arrangements as and when required</li><li>Conducts research and analysis tasks are required.</li><li>Handle confidential and non-routine information</li><li>Provides clerical and administrative support to the Office Manager, as well as to ALL functional heads.</li><li>Acts as a replacement Receptionist in the event of the absence of the Office Assistant / Reception staff.</li><li>Monitors the performance and progress of Office and home Drivers and reports the same to the Office Manager.</li><li>Occasionally handles confidential and non-routine information.</li><li>Undertakes general administrative tasks as required by top management.</li><li>Acts as a floating CSR depending on workload.</li><li>Any other task as required by the management.</li></ul>People Management<ul><li>Organize people, information, and other resources.</li><li>Ensure that office equipment is maintained, relevant records are up to date and that's all administration processes work effectively.</li></ul>Self-Management:<ul><li>Achieve the highest levels of proficiency in all skills required to perform the role.</li><li>Ensure that performance goals set by and agreed with management are achieved during the course of the year</li></ul>Minimum Requirements &amp; Key Skills:<ul><li>Bachelor&rsquo;s Degree. Certification in a relevant field is a plus</li><li>Prior relevant experience in office management and administration.</li><li>Communication Proficiency</li><li>Willingness to learn</li><li>Excellent independent initiative</li><li>Data entry and strong documentation skills</li><li>Ability to follow up and proactive attitude</li><li>Ability to work under pressure</li><li>Proficient in MS Office, email, tech-savvy.</li></ul>Language Skills:<ul><li>Excellent oral and written communication skills in English.</li></ul>Job Type:<ul><li>Full-time</li></ul>Work location: Kuwait CityHOW TO APPLYPlease use the link (https://airtable.com/appwm2VUujXVQ2mIB/shrBmmYJs7pftZ2kJ) to complete the job application form.Email CV: hr@oryx1.comJob Types: Full-time, Internship, New-Grad Contract length: 3 monthsPay: From KD0.010 per monthApplication Question(s):<ul><li>Have you submitted the job application form https://airtable.com/appwm2VUujXVQ2mIB/shrBmmYJs7pftZ2kJ</li></ul>

Internship - Admin Assistant

MMA Food Manufacturing

TALLY EXPERIENCED CANDIDATESAn Administrative Assistant manages day-to-day office operations by handling scheduling, correspondence, filing, and visitor reception to ensure efficiency. Key responsibilities include organizing meetings, managing calendars, processing documents, basic bookkeeping, and maintaining office supplies. They must possess strong communication, technical, and organizational skills.Duties<ul><li>Calendar &amp; Meeting Management: Scheduling appointments, booking conference rooms, and coordinating meetings (in-person or virtual).</li><li>Communication: Answering phones, managing email correspondence, and routing inquiries.</li><li>Documentation &amp; Data Entry: Preparing reports, memos, and presentations; maintaining digital/physical filing systems.</li><li>Office Operations: Ordering supplies, managing inventory, and liaising with vendors.</li><li>Travel Coordination: Arranging flights, hotels, and transportation for staff.</li><li>Administrative Support: Assisting with expense reports, invoicing, and supporting HR with onboarding</li></ul>contact us63694381359025257635Job Types: Full-time, Permanent, FresherPay: ₹10,000.00 - ₹12,000.00 per monthWork Location: In person

ADMIN ASSISTANT

Trustbend Logistics

<div>Trustbend Packers &amp; Movers is seeking a highly organized and proactive Administrative Assistant to support daily office operations in Dubai. The ideal candidate will play a key role in ensuring smooth coordination between departments while maintaining efficient administrative processes within the company.

Key Responsibilities:
<ul>
<li>Provide administrative support to management and operational teams</li>
<li>Handle incoming calls, emails, and customer inquiries professionally</li>
<li>Prepare reports, letters, invoices, and other documentation</li>
<li>Maintain organized filing systems (physical and electronic)</li>
<li>Schedule meetings, appointments, and coordinate office activities</li>
<li>Assist with data entry and record maintenance</li>
<li>Manage office supplies and coordinate with vendors</li>
<li>Support HR and accounts departments with basic administrative tasks</li>
<li>Ensure confidentiality of company information</li>
</ul>
Requirements and Skills:
<ul>
<li>Bachelor&rsquo;s degree or diploma in Business Administration or related field</li>
<li>2&ndash;3 years of experience in an administrative role (UAE experience preferred)</li>
<li>Proficiency in MS Office (Word, Excel, Outlook)</li>
<li>Strong organizational and multitasking abilities</li>
<li>Excellent communication and interpersonal skills</li>
<li>Ability to work under pressure and meet deadlines</li>
<li>Professional attitude and strong attention to detail</li>
</ul>
This role offers a stable opportunity within a growing logistics and relocation company. If you are organized, dependable, and ready to contribute to efficient office operations in Dubai, Trustbend Packers &amp; Movers welcomes your application.</div>

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