administrative office assistant

MUNICIPAL SUPPLY & SIGN CO.

We are seeking a motivated and organized Administrative Office Assistant to join our growing asphalt company. This is an excellent opportunity for someone looking to gain hands-on experience in the construction industry while working closely with company leadership.In this role, you will work directly with the Chief Financial Officer (CFO) and support a variety of administrative, accounting, and operational functions that keep our office running efficiently.Key Responsibilities<ul><li>Manage accounts payable and accounts receivable</li><li>Assist with customer invoicing</li><li>Answer incoming calls and respond to customer inquiries</li><li>Process and track incoming leads</li><li>Manage and verify employee time records</li><li>Assist with hiring and onboarding new employees</li><li>Prepare and track permits and Notice to Owner (NTO) documents</li><li>Process liens and lien releases as needed</li><li>Manage vendor platforms and compliance portals</li><li>Provide general administrative support and assist with additional office tasks</li></ul>Qualifications<ul><li>High school diploma or GED required</li><li>Experience with QuickBooks preferred</li><li>Proficiency in Microsoft Excel or Google Sheets</li><li>Strong organizational and multitasking skills</li><li>Excellent communication and phone etiquette</li><li>Ability to work independently and manage multiple responsibilities</li><li>Construction or office administration experience preferred, but not required</li></ul>Benefits<ul><li>Competitive salary</li><li>Paid Time Off (PTO)</li><li>Health, dental, and vision insurance options</li><li>Annual performance-based bonus</li></ul>Pay: $19.00 - $25.00 per hourWork Location: In person

Administrative Office Assistant

Skeeter B Gone

We are looking for a part-time office assistant. This position will be 4&ndash;6 hours per day, Monday through Friday. While schedules may vary, the typical working hours will be between 11:00 AM and 5:00 PM.Applicants must be flexible, especially during the initial training period, and be available to come in earlier in the day as needed. Our office hours are 9:00 AM to 5:00 PM.Responsibilities include answering phones, cleaning, making follow-up calls to customers, managing paperwork, sorting and mailing, maintaining an organized office, and other duties as needed.You must be able to communicate well with employees, management, customers, and vendors.Preferred Skills and Experience:<ul><li>Ability to multi-task</li><li>High degree of accuracy and attention to detail</li><li>Experience working in a fast-paced environment</li><li>Strong organizational and time-management skills</li><li>Previous customer service experience is helpful</li></ul>This position reports directly to the owner/manager. If you are interested, please send a cover letter introducing yourself along with your phone number so we can contact you.Job Type: Part-timePay: $12.00 - $15.00 per hourWork Location: In person

Part Time Administrative Assistant / Office Assistant

Buccellati

<div>
 We are seeking a highly organized and detail-oriented Administrative Assistant to support the daily operations of our Buccellati Middle East office. Reporting to the Brand Director, the Administrative Assistant will be responsible providing comprehensive administrative support, managing transversal projects and ensuring the smooth execution of office activities.
 
 
 
 The Responsibility Of This Position Include
 
 
 
 <ul>
 <li>
 Assist with internal procedures including Finance requests (e.g: Purchase Orders, Payment Requests&hellip;) maintaining expense sheets and tracking payment progress
 </li>
 <li>
 Process and monitor invoices, expenses, and other financial documentation
 </li>
 <li>
 Provide scheduling support to the Brand Director including booking appointments, meetings, and managing travel arrangements (itineraries, expenses etc &hellip;)
 </li>
 <li>
 Assist in the preparation of meetings, including creating agendas, gathering materials, and recording minutes
 </li>
 <li>
 Support event organization and facilitate local team activities (e.g: retail team meetings / partners meeting, team-buildings events&hellip;)
 </li>
 <li>
 Prepare correspondence, reports, and presentations as needed
 </li>
 <li>
 Assist in planning and organizing visits of visitors
 </li>
 <li>
 Liaise with HQ, partners and local agencies on various topics including Training arrangements
 </li>
 <li>
 Liaise with vendors, service providers, and clients as necessary for specific orders and services
 </li>
 <li>
 Provide ad-hoc projects support to the office team
 </li>
 <li>
 Perform general office and clerical duties to ensure the smooth operation of the office
 
 
 </li>
 </ul>
 
 Candidate Profile
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration or related field.
 </li>
 <li>
 Previous experience in a fast-paced office environment, ideally 5 years-experience in a similar role
 </li>
 <li>
 Proven experience as an administrative assistant, office assistant, or in a similar role.
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 Strong organizational and time-management skills, with the ability to multitask and prioritize tasks effectively.
 </li>
 <li>
 Effective communication and written skills
 </li>
 <li>
 Very organized, attention to details
 </li>
 <li>
 Ability to work independently and collaboratively in a team environment.
 </li>
 <li>
 Fluent in English (additional language skills such as Italian or Arabic are a plus)
 </li>
 </ul>
</div>

Administrative Assistant

IIQAF

<div>Company: IIQAF Group 
Location: Riyadh, Saudi Arabia 
Industry: Hospital / Health Care 
Salary: SAR 6,500 &ndash; SAR 7,000 per month 
Job Type: Full-Time
<h2 class="jobSectionHeader">Job Overview</h2>
IIQAF Group is seeking a highly organized and proactive Administrative Assistant in Riyadh to support our healthcare and hospital operations. The ideal candidate will have experience in office administration, scheduling, document management, data entry, and administrative coordination.
This position is suitable for candidates searching for Administrative Assistant jobs in Riyadh, Office Assistant jobs Saudi Arabia, Healthcare Administration roles, Hospital Administrative Coordinator positions, or Admin Support jobs in KSA.
<h2 class="jobSectionHeader">Key Responsibilities</h2>
<ul><li>Provide daily administrative and office support to healthcare management</li><li>
Manage schedules, appointments, and meeting coordination</li><li>
Maintain accurate records, reports, and documentation</li><li>
Handle phone calls, emails, and internal communications</li><li>
Assist with data entry and database management</li><li>
Prepare reports, presentations, and administrative documents</li><li>
Coordinate with hospital departments and staff</li><li>
Maintain office supplies and administrative systems</li><li>
Ensure compliance with company policies and healthcare regulations</li></ul>
<h2 class="jobSectionHeader">Requirements</h2>
<ul><li>Bachelor&rsquo;s degree or diploma in Business Administration, Healthcare Administration, or related field</li><li>
Experience in hospital or healthcare environment preferred</li><li>
Proficiency in Microsoft Office (Word, Excel, Outlook)</li><li>
Strong organizational and multitasking skills</li><li>
Excellent communication and interpersonal abilities</li><li>
Ability to maintain confidentiality and handle sensitive information</li><li>
Immediate availability preferred</li></ul></div>

OBLS International LLC

Job Title: Administrative Assistant Company: OBLS Technologies Location: Reston, VA Job Type: Full-Time Pay Range: $18 - $21 per hourJob SummaryOBLS Technologies is seeking a professional, organized, and detail-oriented Administrative Assistant to support the daily operations of the office and assist management with a wide range of administrative tasks. This role is ideal for someone who is proactive, dependable, and able to manage multiple responsibilities in a fast-paced work environment.The Administrative Assistant will play a key role in keeping office operations efficient by handling scheduling, communication, documentation, recordkeeping, and general administrative support for internal teams.Key Responsibilities<ul><li>Provide administrative support to management and staff on a daily basis</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Answer phone calls, respond to emails, and handle general office communication</li><li>Prepare reports, letters, spreadsheets, and other business documents</li><li>Maintain organized filing systems, records, and confidential documents</li><li>Perform data entry and assist with maintaining accurate administrative records</li><li>Coordinate office supplies, vendor communications, and routine office needs</li><li>Assist with meeting arrangements, travel coordination, and internal event logistics</li><li>Support various departments with clerical and administrative tasks as needed</li><li>Help ensure the office remains organized, professional, and efficient</li><li>Maintain confidentiality when handling sensitive company information</li></ul>Qualifications<ul><li>Bachelor&rsquo;s degree, diploma, or equivalent experience in Business Administration or a related field preferred</li><li>1&ndash;3 years of administrative, office support, or clerical experience preferred</li><li>Strong written and verbal communication skills</li><li>Proficiency in Microsoft Office, including Word, Excel, Outlook, and PowerPoint</li><li>Excellent organizational and multitasking skills</li><li>Strong attention to detail and accuracy</li><li>Ability to work independently and collaboratively in a team environment</li><li>Professional attitude with strong interpersonal skills</li></ul>Preferred Skills<ul><li>Experience working in a corporate, technology, or service-based environment</li><li>Familiarity with office procedures, recordkeeping, and administrative coordination</li><li>Ability to prioritize tasks and meet deadlines effectively</li></ul>Compensation and Benefits<ul><li>Pay range: $18 - $21 per hour, based on experience and qualifications</li><li>Opportunity to work in a professional and growing organization</li><li>Supportive team environment with opportunities to develop administrative skills</li></ul>How to ApplyInterested candidates are encouraged to apply with their updated resume and relevant experience.Pay: $18.00 - $21.00 per hourEducation:<ul><li>Bachelor's (Preferred)</li></ul>Ability to Commute:<ul><li>Reston, VA 20191 (Preferred)</li></ul>Work Location: Hybrid remote in Reston, VA 20191

Saleh Omer Bin Haider Group

Position: Admin Assistant Days Off: Friday and Saturday Working Hours: 7:30 AM to 5:00 PM Location: To be determined by managementJob Description: We are seeking a highly organized and efficient Admin Assistant to join our team. The ideal candidate will handle various administrative and clerical tasks, ensuring smooth operations within the organization. This role requires excellent communication skills, attention to detail, and the ability to work independently in a fast-paced environment.Key Responsibilities:<ul><li>Provide administrative support to the management team and other departments.</li><li>Prepare, manage, and file correspondence, reports, and documents.</li><li>Coordinate meetings, appointments, and schedules.</li><li>Handle incoming and outgoing communications, including emails and phone calls.</li><li>Maintain organized records and ensure confidentiality of sensitive information.</li><li>Assist with the preparation of presentations and other office materials.</li><li>Manage office supplies and coordinate procurement as needed.</li><li>Perform other administrative tasks as assigned by the management.</li></ul>Requirements:<ul><li>UAE Nationals with Family Book (mandatory).</li><li>Strong organizational and multitasking skills.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Excellent verbal and written communication skills.</li><li>Ability to work independently and as part of a team.</li><li>Previous administrative experience is a plus but not required.</li></ul>Location: The exact workplace location will be decided by the management.If you meet the above qualifications and are interested in this opportunity, we encourage you to apply.Job Types: Full-time, PermanentPay: AED6,000.00 - AED10,000.00 per monthApplication Question(s):<ul><li>UAE Citizen with Family Book?</li></ul>Experience:<ul><li>administrative assistant: 1 year (Required)</li></ul>Work Location: In person

Administrative Assistant - UAE National Only

Caring Transitions of Rockville

Job Overview We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role is designed for someone who thrives in a fast-paced environment, demonstrating exceptional office management and bookkeeping skills, strong communication abilities, and a proactive attitude. As an Administrative Assistant, you will be the backbone of our daily operations, ensuring smooth administrative workflows, providing outstanding customer support, and maintaining an efficient office environment. Your energy and attention to detail will help us deliver top-tier service and keep our office running seamlessly. This paid position offers an exciting opportunity to develop your skills in a supportive and professional setting.Duties<ul><li>Handle data entry tasks with precision using Microsoft Office, Microsoft SharePoint, and a number of other productivity software</li><li>Support bookkeeping activities using QuickBooks Online to track expenses and invoices. Must be proficient in QB Online.</li><li>Maintain organized filing systems, both digital and physical, ensuring easy retrieval of documents</li><li>Assist with calendar management and scheduling appointments for team members or executives</li><li>Provide excellent customer service by addressing inquiries promptly via phone or email and supporting client needs</li><li>Support office management activities including supply inventory, equipment maintenance, and general administrative support</li><li>Proven experience in an administrative or clerical role with a strong background in office management</li><li>Excellent computer literacy including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Microsoft SharePoint, and a number of other productivity software</li><li>Strong organizational skills with the ability to multitask effectively in a busy environment</li><li>Exceptional phone etiquette skills with experience managing multi-line phone systems</li><li>Demonstrated time management skills to prioritize tasks efficiently throughout the day</li><li>Personal assistant experience or familiarity with calendar management is beneficial</li><li>Attention to detail for proofreading documents and maintaining accurate records</li></ul>Join us as an Administrative Assistant to be part of a vibrant team dedicated to excellence! Bring your organizational talent, positive energy, and commitment to outstanding service&mdash;your contribution will make a real difference every day.Pay: $21.00 - $23.00 per hourBenefits:<ul><li>401(k) matching</li><li>Employee discount</li><li>Flexible schedule</li><li>Paid time off</li></ul>Work Location: Hybrid remote in Millersville, MD 21108

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