administrative office assistant

ManpowerGroup Middle East

<div>
 
 Our client is looking for a presentable, proactive, cheerful and smart Administrative Assistant to be based in their Dubai office.
 
 
 
 
 
 
 Responsibilities:
 
 
 
 &bull; Accurate order and data entry
 
 
 &bull; Cold calling and pre-qualification of leads
 
 
 &bull; Efficient control of delivery dates
 
 
 &bull; Meticulous logistics and customs documents verification
 
 
 &bull; Proficient online research
 
 
 &bull; Excellent support for our sales and accounting team
 
 
 
 
 
 
 Requirements:
 
 
 
 &bull; Administrative Assistance skills
 
 
 &bull; Excellent phone and communication skills
 
 
 &bull; Strong clerical skills and attention to detail
 
 
 &bull; Proficiency in office software (e.g. Microsoft Office, Google Suite)
 
 
 &bull; Organizational and time management skills
 
 
 &bull; Ability to multitask and prioritize tasks
 
 
 &bull; 2-3 years experience ias an admin assistant.
 
 
 &bull; Accurate order and data entry
 
 
 &bull; Efficient control of delivery dates
 
 
 &bull; Meticulous logistics and customs documents verification
 
 
 &bull; Proficient in online research
 
 
 &bull; Excellent support for our sales and accounting team
 
 
 
 
 
 
 Nice to have:
 
 
 
 &bull; Interior design knowledge
 
 
 &bull; Experience with high- end furniture brands
 
 
 &bull; Experience in logistics and shipping fields
 
 
 
</div>

Administrative Assistant

Confidential

<div>
 
 
 About the Role:
 
 
 
 We are seeking a detail-oriented and professional
 
 Legal Administrative Assistant
 
 to support our legal team. This role requires strong organizational skills, legal document handling, and the ability to provide high-quality administrative and secretarial support in a fast-paced environment.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Assist legal counsel with drafting, formatting, and reviewing legal documents and correspondence.
 </li>
 <li>
 Maintain and organize legal files, contracts, and case records.
 </li>
 <li>
 Manage calendars, schedule meetings, and coordinate with internal and external stakeholders.
 </li>
 <li>
 Handle confidential information with discretion and professionalism.
 </li>
 <li>
 Support in preparing reports, presentations, and meeting minutes.
 </li>
 <li>
 Liaise with government bodies, external counsel, and regulatory authorities as required.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Requirements:
 
 
 <ul>
 <li>
 Diploma / Higher Diploma in Administration or related field (Legal background preferred)
 </li>
 <li>
 3+ years of experience in legal/administrative support
 </li>
 <li>
 Proficiency in MS Office and legal document management systems
 </li>
 <li>
 Strong English and/or Arabic language skills
 </li>
 <li>
 Excellent organizational and communication abilities
 </li>
 </ul>
 
 
</div>

Legal Administrative Assistant

SUNY Oneonta

The duties that the incumbent of the vacancy will be expected to perform. Duties Description Department Description: The Career Planning and Networking Center (CPNC) plays a vital role in the university's mission to nurture a community where students grow intellectually, thrive socially, and live purposefully. The CPNC facilitates career exploration and preparation for SUNY Oneonta students and alumni. It provides students with access to internships and other career development programs and services and helps them develop the tools they need to be agile employees who can adapt to the increasing complexity of life and work in the 21st century.To learn more about the University and the Department, please visit: SUNY Oneonta - Grow Intellectually. Thrive Socially. Live Purposefully. and Career Planning and Networking CenterPrimary responsibilities include: Provide essential and comprehensive administrative support for the CPNC Director including tasks related to correspondence, filing, calendar management, and data gathering for reports.Support student engagement and retention by establishing a welcoming environment for student inquiries and appointments.Answer phone calls and greet students, alumni, faculty, and other community members in the CPNC.Facilitate student appointments, class presentations, and campus tabling scheduling with and for CPNC staff.Receives and routes student resume and cover letters via the online portal.On consultation with CPNC staff, reviews, edits, and updates CPNC documents and records (digital and paper).Other general responsibilities include: Operate office equipment such as printers, scanners, and copies, in collaboration with CPNC staff.Proofread and edit CPNC documents and records, including spreadsheets and databases, and maintains CPNC digital files and forms.Order and maintain inventory of office supplies and marketing items.Develop flyers, posters, and other marketing materials, and maintaining CPNC website content and digital files.Assist CPNC staff with classroom visits and campus presentations and CPNC programming, including reserving accommodations, ordering food through catering, and distributing event materials.Create and/or submit travel expense reports for staff.Additional support duties as assigned by the CPNC Director.
 
The minimum qualifications required for this vacancy. Minimum Qualifications Competitive Qualifications: The successful candidate must be reachable on the full-time, permanent Civil Service list for Administrative Assistant 1, or must have held the permanent title of Administrative Assistant 1 in the past or be eligible to transfer into the title.ORNon-competitive Qualifications: This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). *To be considered for appointment through NY HELPS, candidates must meet the open- competitive minimum qualifications for this position.Administrative Assistant Trainee 1: High school diploma or high school equivalency; and six months of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration.Administrative Assistant Trainee 2: High school diploma or high school equivalency; and one year of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration.Administrative Assistant 1: High school diploma or high school equivalency; and two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration OR certification (e.g., IAAP Certified Administrative Professional).ORCertification (e.g., IAAP Certified Administrative Professional) or associate degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.Preferred Qualifications: Proofreading and/or editing experience.Customer service experience.Experience working with students in a school and/or university environment.Experience with Microsoft Office 365, including Excel and Adobe for document formatting and signing.
 
Additional comments regarding the vacancy. Additional Comments *For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.SUNY Oneonta values a diverse university community. Please visit our website on diversity at: https://suny.oneonta.edu/diversity. Moreover, the University is an Equal Opportunity/Affirmative Action employer. Women, persons of color, persons with disabilities, and protected veterans are encouraged to apply. "At SUNY Oneonta, we believe that diversity is an asset and a source of strength that energizes our collective growth and innovation." - President Alberto Cardelle."Application Instructions: To apply online go to: http://oneonta.interviewexchange.com/candapply.jsp?JOBID=192870. Please upload a cover letter, resume, and contact information for three professional references (required). For other employment and regional opportunities, please visit our website at: https://suny.oneonta.edu/about-oneonta/employment.
 
Some positions may require additional credentials or a background check to verify your identity.

Administrative Assistant 1 OR Trainee 1 OR Trainee 2 (1 vacancy) (NY HELPS)

AirNxt

<div>About AirNxt
AirNxt is building the next generation of AI-powered MRO software to transform aviation maintenance, operations, and management. Our platform is designed to be intuitive, scalable, and high-performance, simplifying complex workflows and enhancing efficiency across the aviation industry.
As we scale, we&rsquo;re looking for passionate professionals who thrive in agile environments and are eager to solve real-world aviation challenges using cutting-edge technology and innovative solutions. If that sounds like you, we&rsquo;d love to hear from you!
Job Title: Administrative Assistant
Location: Cairo, Zahraa El Maadi
Department: People &amp; Culture
Reports To: HRBP
Job Brief
We're looking for a proactive and detail-oriented Administrative Assistant to support the daily operations of our AirNXT Egypt office. This role is essential for ensuring our office runs smoothly and efficiently. You will handle a variety of administrative tasks, act as the first point of contact for our office, and provide crucial support to the team.
Core Responsibilities<ul><li>
Office Administration:<ul><li>
Manage day-to-day office operations, including ordering and maintaining office supplies, stationery, and equipment.</li><li>
Serve as the main point of contact for external vendors, maintenance services, and couriers.</li><li>
Ensure the office environment is organized, and well-maintained.</li></ul></li><li>
Administrative Support:<ul><li>
Handle incoming and outgoing correspondence, including emails.</li><li>
Maintain and organize both physical and digital filing systems.</li><li>
Assist with scheduling meetings and appointments for the team as needed.</li><li>
Prepare and process expense reports.</li></ul></li></ul>
Qualifications &amp; Skills<ul><li>
Experience: 1-3 years of proven experience in an administrative or office support role.</li><li>
Education: A diploma or bachelor's degree is preferred.</li><li>
Technical Skills:<ul><li>
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>
Familiarity with office equipment, such as printers and scanners.</li></ul></li><li>
Soft Skills:<ul><li>
Excellent organizational and time management skills.</li><li>
Strong verbal and written communication skills in both Arabic and English.</li><li>
High level of professionalism and a positive, can-do attitude.</li><li>
Ability to work independently and as part of a team.</li></ul></li></ul>
How to Apply
Click &ldquo;Apply Now&rdquo; to submit your application directly through Ashby. If you have any questions, reach out to talents@airnxt.ai.
AirNxt is an Equal Opportunity Employer.
We welcome applicants from all backgrounds and do not discriminate based on gender, race, disability, or any other protected status. We&rsquo;re committed to fostering a diverse and inclusive team.
Join us and be part of shaping the future of aviation technology!</div>

Era Projects

Job description:Job Overview:We are seeking a highly organized and detail-oriented Administrative &amp; Reception Assistant to join our team. As an Administrative Assistant, you will play a crucial role in supporting our daily operations and ensuring smooth administrative processes. This is a full-time position with opportunities for growth and advancement.Responsibilities:- Perform general clerical duties, including photocopying, scanning, mailing, and filing documents- Answer phone calls, take messages, and redirect calls to appropriate individuals- Provide exceptional customer service by assisting clients and visitors with inquiries or directing them to the appropriate staff members- Maintain office supplies inventory by checking stock levels and placing orders as needed- Assist with event planning and coordination, including scheduling meetings, booking venues, and arranging travel accommodations- Support the management team by preparing reports, presentations, and correspondence- Assist with data entry tasks and maintain accurate records in both physical and digital formats- Collaborate with other team members to ensure efficient workflow and effective communicationExperience:- Previous experience in an administrative role is preferred but not required- Strong computer literacy skills, including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)- Excellent organizational skills with the ability to prioritize tasks and meet deadlines- Exceptional customer support skills with a friendly and professional demeanor- Experience in event planning or medical office administration is a plusWe offer competitive compensation based on experience and qualifications. Additionally, we provide opportunities for professional development and growth within the company.If you are a motivated individual with strong administrative skills, we encourage you to apply for this position. Please submit your resume and cover letter detailing your relevant experience. We look forward to reviewing your application!interested candidates can share their CV here : recruitbh24@gmail.comJob Types: Full-time, PermanentLanguage:<ul><li>Arabic (Preferred)</li></ul>

Administrative & Reception Assistant

Nelson Mullins Riley & Scarborough LLP

Overview: 
Nelson Mullins, an AmLaw 60 firm, is seeking a Corporate Administrative Assistant to join its team in the Pittsburgh office. This role will provide critical support to attorneys and paralegals handling a broad range of corporate matters. The position offers an excellent opportunity for an experienced professional to deliver high-level legal and administrative assistance within a collaborative and fast-paced environment, working alongside accomplished colleagues at a leading national law firm.
 
A Day in the Life: 
The Corporate Legal Administrative Assistant will provide high-level administrative support to attorneys and practice teams in the Corporate Group. This role requires excellent organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. Responsibilities include managing attorney calendars by scheduling meetings, calls, and deadlines, as well as coordinating travel and preparing expense reports. The assistant will format, proofread, and finalize legal documents, agreements, and correspondence with a strong focus on accuracy, grammar, and formatting. Additional duties involve supporting billing processes, including time entry, editing prebills, invoicing, monitoring accounts receivable, tracking unbilled work in progress, following up with payment reminders, and coordinating discounted payments from clients. The role also encompasses file administration tasks such as conducting conflicts checks, tracking case charts, updating contacts, preparing engagement letters, creating subfolders in NetDocs, coordinating rates with attorneys, and managing file openings and closures. Drafting, editing, and handling client correspondence will be a key responsibility, along with monitoring incoming mail by opening, scanning, and saving documents to NetDocs. The assistant will coordinate meeting logistics by reserving conference rooms, preparing materials, and handling technology needs, in addition to supporting real estate transactions by managing document mailings, deliveries, and returns. Finally, the role includes providing comprehensive case and matter management support, which involves maintaining files, monitoring deadlines, and tracking related documents.
 
We Know You: 
The ideal candidate will have a minimum of three years of experience as a legal administrative assistant, preferably within corporate law, is required for this role. Strong proficiency in Microsoft Office Suite, including Word, Outlook, and Excel, is essential, and experience with legal billing and time entry systems is preferred. The ideal candidate will demonstrate excellent written and verbal communication skills, along with a high level of professionalism. Strong organizational abilities and the capacity to prioritize multiple tasks effectively are critical, as is keen attention to detail with the ability to proofread for grammar, spelling, and formatting accuracy. The role also requires the ability to maintain confidentiality and exercise sound discretion at all times.
 
Who We Are: 
With more than 1,000 attorneys, policy advisors, e-discovery professionals, and other business professionals across offices in California, Colorado, the District of Columbia, Florida, Georgia, Illinois, Maryland, Massachusetts, New York, Pennsylvania, Tennessee, Texas, West Virginia, and throughout North Carolina and South Carolina, Nelson Mullins has strong roots in the business community and an appreciation for new directions in the business world.

Corporate Administrative Assistant

Webster County

Overview We are seeking a highly organized and detail-oriented Administrative Assistant to join our team in the Prosecutor's Office. The ideal candidate will be responsible for managing office tasks, providing exceptional customer service, and supporting various administrative functions. This role requires proficiency in office management, strong computer skills, and the ability to handle multiple tasks efficiently in a fast-paced environment.Responsibilities<ul><li>Manage front desk, including greeting visitors and handling inquiries.</li><li>Operate multi-line phone systems to facilitate effective communication.</li><li>Perform data entry, filing, and clerical tasks to maintain organized records.</li><li>Provide customer support by addressing client needs and resolving issues promptly.</li><li>Assist with calendar management and scheduling dockets.</li><li>Proofread documents for accuracy and clarity before distribution.</li><li>Support team members with administrative tasks as needed, including typing reports and correspondence.</li><li>Utilize Microsoft Office and Google Workspace applications for document creation and management.</li></ul>Qualifications<ul><li>Previous experience in an administrative role or office management is preferred.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace is essential.</li><li>Strong organizational skills with the ability to prioritize tasks effectively.</li><li>Excellent phone etiquette and communication skills, both verbal and written.</li><li>Bilingual candidates are encouraged to apply for enhanced customer interaction.</li><li>Experience as a paralegal is advantageous but not required.</li><li>Strong typing skills with attention to detail for accurate data entry and proofreading.</li><li>Ability to work independently as well as collaboratively within a team environment.</li><li>Demonstrated time management skills to meet deadlines efficiently. If you are a proactive individual with a passion for providing excellent administrative support, we encourage you to apply for this exciting opportunity to contribute to our dynamic team!</li></ul>Job Type: Full-timePay: From $16.00 per hourExpected hours: 40 per weekBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul>Work Location: In person

Administrative Legal Assistant

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