administrative office assistant

MurphyMckenna Construction

<div><div><div><b>Benefits:</b></div>
<ul><li>401(k)</li>
<li>401(k) matching</li>
<li>Competitive salary</li>
<li>Health insurance</li>
<li>Paid time off</li>
</ul></div><div><div><b>Position Summary</b></div>
<div>We are seeking a highly organized, professional, and motivated Administrative Office Assistant to support the daily operations of our busy construction company. The ideal candidate is a self-starter with strong business acumen, excellent communication skills, and the ability to thrive in a fast-paced environment. This role requires someone who is dependable, detail-oriented, and able to manage multiple priorities while maintaining a positive, can-do attitude.</div>
<div></div>
<div><b>Duties &amp; Responsibilities</b></div>
<ul><li>Manage calendars, schedule appointments, and coordinate meetings for company management.</li>
<li>Maintain electronic filing systems and ensure accurate organization of company records and project documentation.</li>
<li>Perform data entry and maintain accurate records in company software systems.</li>
<li>Enter and process invoices in Accounts Payable systems.</li>
<li>Assist with expense management, including collecting and organizing receipts.</li>
<li>Order office supplies, equipment, and jobsite materials as needed.</li>
<li>Coordinate company events, meetings, training sessions, and special projects.</li>
<li>Complete and process various administrative forms and documents.</li>
<li>Answer, screen, and professionally direct incoming phone calls.</li>
<li>Meet, greet, and assist visitors, clients, vendors, and subcontractors in a professional manner.</li>
<li>Set up and prepare conference rooms for meetings and company functions.</li>
<li>Ensure the office is clean, organized, and presentable at all times.</li>
<li>Manage janitorial schedules and oversee office cleaning services.</li>
<li>Serve as primary liaison with vendors, service providers, and building management.</li>
<li>Coordinate building maintenance requests and communicate with landlord regarding facility issues.</li>
<li>Manage and program office phone systems as needed.</li>
<li>Track company vehicle logs and maintain related records.</li>
<li>Maintain subcontractor compliance documentation, including Certificates of Insurance (COIs), W-9s, business licenses, lien releases, and subcontractor information packets.</li>
<li>Assist with payroll and HR-related administrative tasks as needed.</li>
<li>Perform general administrative duties and special projects as assigned.</li>
</ul>
<div></div><div><b>Qualifications</b></div>
<ul><li>Minimum of 3 years of prior experience in an office or administrative support role (construction industry experience preferred).</li>
<li>High school diploma or equivalent required; additional education or training is a plus.</li>
<li>Strong organizational skills with the ability to multitask and prioritize in a fast-paced environment.</li>
<li>Excellent verbal and written communication skills.</li>
<li>Strong attention to detail and high level of accuracy.</li>
<li>Proficient in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace (Gmail, Docs, Sheets, Calendar).</li>
<li>Experience with calendar management and scheduling.</li>
<li>Familiarity with accounts payable processes and invoice entry preferred.</li>
<li>Ability to maintain confidentiality and handle sensitive information professionally.</li></ul><br>
<div></div>
<div></div><div><b>Key Attributes</b></div>
<ul><li>Self-starter with the ability to work independently and take initiative.</li>
<li>Highly motivated with a strong work ethic and willingness to learn.</li>
<li>Team player with a collaborative mindset.</li>
<li>Professional demeanor with strong interpersonal skills.</li>
<li>Positive, can-do attitude and strong customer service approach.</li>
<li>Ability to multitask and stay organized in a high-demand environment.</li>
<li>Strong business acumen and problem-solving skills.</li></ul></div></div><div></div>

Administrative Office Assistant

Condo Association

<p>Office Administrative Assistant &ndash; Property Management</p><p>Position Summary</p><p>We are seeking a professional, organized, and customer-focused Office Administrative Assistant to join our property management team. This position serves as the first point of contact for residents, owners, vendors, and visitors while providing administrative support to ensure the smooth daily operation of the office. The ideal candidate will possess excellent communication skills, strong organizational abilities, and the ability to manage multiple tasks in a fast-paced environment.</p><p>Responsibilities</p><ul><li>Answer and direct incoming phone calls in a professional and courteous manner.</li><li>Greet residents, owners, vendors, and visitors while providing exceptional customer service.</li><li>Assist residents and owners with questions, concerns, and general inquiries.</li><li>Maintain organized filing systems and accurate recordkeeping.</li><li>Process, track, and follow up on maintenance work orders.</li><li>Enter and update information within property management software systems.</li><li>Prepare correspondence, notices, reports, and other administrative documents.</li><li>Maintain resident, owner, vendor, and property records.</li><li>Assist with scheduling appointments, meetings, and vendor services.</li><li>Support office operations by ordering supplies and maintaining inventory.</li><li>Coordinate and communicate effectively with maintenance staff and management.</li><li>Assist with resident relations and conflict resolution in a professional manner.</li><li>Ensure confidentiality of resident, owner, and company information.</li><li>Perform data entry and maintain accurate electronic records.</li><li>Assist with special projects and additional administrative duties as assigned.</li></ul><p>Qualifications</p><ul><li>High school diploma or equivalent required.</li><li>Previous administrative, office assistant, customer service, or property management experience preferred.</li><li>Experience with property management software is a plus.</li><li>Proficient in Microsoft Office Suite (Word, Excel, Outlook, and basic computer applications).</li><li>Excellent verbal and written communication skills.</li><li>Strong organizational and time management skills.</li><li>Ability to multitask and prioritize responsibilities effectively.</li><li>Professional appearance and demeanor.</li><li>Strong attention to detail and accuracy.</li><li>Ability to work independently and as part of a team.</li><li>Dependable, punctual, and able to maintain confidentiality.</li></ul><p>Preferred Skills</p><ul><li>Experience handling resident and vendor communications.</li><li>Knowledge of office procedures and administrative best practices.</li><li>Ability to manage multiple deadlines in a fast-paced environment.</li><li>Problem-solving and conflict-resolution skills.</li><li>Familiarity with accounts receivable, invoicing, or basic bookkeeping is a plus.</li></ul><p>Schedule: Monday&ndash;Friday, Day Shift</p><p>Work Location: In Person</p><p>If you are organized, professional, customer-service oriented, and enjoy working in a team environment, we encourage you to apply.</p><p>Job Type: Full-time</p><p>Pay: $18.00 per hour</p><p>Work Location: In person</p>

Office Administrative Assistant

The Joint Commission

<div>Overview:
<p>
The Administrative Office Coordinator provides administrative and operational support for the Washington, DC office location. This role ensures the smooth day-to-day functioning of the office while supporting leadership activities and coordinating administrative operations. In collaboration with Office Manager / Executive Assistant, Coordinator will support executives and provide administrative assistance to leaders visiting or working from the Washington, DC office. The role also serves as a backup resource to the Office Manager/Executive Assistant supporting the EVP of Public Policy &amp; Government Relations when needed. This position requires strong organizational skills, discretion when handling confidential information, and the ability to manage multiple priorities in a professional and fast-paced</p><p>
environment.</p>
Responsibilities:
<div>
Office Operations Coordination</div><ul><li>
Serve as administrative coordinator for the Washington, DC office location.</li><li>
Support the daily operational needs of the office, ensuring efficient and organized office operations.</li><li>
Coordinate office logistics including meeting room scheduling, visitor coordination, and internal office communications.</li><li>
Maintains office supplies and coordinate with vendors and building management as needed.</li><li>
Ensure conference rooms and shared spaces are prepared for meetings and leadership visits.</li></ul><div></div><div><br>
Administrative Support for Leadership</div><ul><li>
Provide administrative support to executives, including calendar coordination, meeting scheduling, and preparation of meeting materials.</li><li>
Assist with preparation and formatting of documents, presentations, and briefing materials.</li><li>
Coordinate meeting logistics including agendas, meeting materials, and follow-up actions.</li><li>
Assist with travel arrangements and expense reports as needed.</li></ul><div></div><div><br>
Leadership and Visitor Coordination</div><ul><li>
Provide administrative assistance to senior leaders and staff visiting or working from the Washington, DC office.</li><li>
Coordinate logistics for leadership visits, internal meetings, and small office events.</li><li>
Ensure visiting leaders and guests have the resources and administrative support needed while working from the office.</li></ul><div></div><div><br>
Executive Assistant Backup Support</div><ul><li>
Serve as a backup resource to the Office Manager / Executive Assistant supporting the EVP of Public Policy &amp; Government Relations as needed.</li><li>
Assist with scheduling coordination, meeting logistics, and administrative tasks during periods of high volume or absence of the Office Manager/Executive Assistant.</li></ul><div></div><div><br>
Administrative Coordination</div><ul><li>
Prepare, edit, and format documents, reports, and correspondence.</li><li>
Maintain organized electronic and physical filing systems.</li><li>
Support coordination of internal meetings, administrative workflows, and project tracking.</li><li>
Assist with special projects and administrative initiatives as assigned.</li><li>
Communication and Relationship Management</li><li>
Serve as a professional point of contact for staff and visitors to the Washington, DC office.</li><li>
Maintain strong working relationships with internal teams and external partners.</li><li>
Exercise sound judgment when handling confidential or sensitive information.</li></ul>
Qualifications:
<div>
Education</div><ul><li>
Bachelor&rsquo;s degree preferred or equivalent work experience.</li></ul><div></div><div><br>
Experience</div><ul><li>
4+ years of administrative, office coordination, or executive support experience.</li><li>
Experience supporting senior leaders preferred.</li><li>
Experience coordinating office operations or supporting leadership teams in a professional environment.</li></ul><div></div><div><br>
Skills and Abilities</div><ul><li>
Strong organizational and time management skills.</li><li>
Ability to manage multiple priorities and deadlines.</li><li>
Excellent written and verbal communication skills.</li><li>
Demonstrated ability to maintain confidentiality and exercise sound judgment.</li><li>
Strong attention to detail and commitment to accuracy.</li><li>
Professional presence and ability to interact effectively with senior leadership.</li><li>
Ability to work independently while collaborating effectively with teams.</li></ul><div></div><div><br>
Technical Skills</div><ul><li>
Proficiency in Microsoft Office Suite.</li><li>
Experience with contact databases or office management systems preferred.</li></ul><div></div><div><br>
This job description is intended to describe the general nature and level of work performed by an employee assigned to this position. The description is not an exhaustive list of all duties, responsibilities, knowledge, skills, and abilities, and working conditions associated with this position. All requirements are subject to possible modification and reasonably accommodate individuals with disabilities.</div>
Equal Opportunity Field:
<div><b>
We offer a comprehensive benefit package. For a complete overview of our benefits package, please visit our </b><b>Joint Commission Career Page</b></div><div></div><div><br>
We are an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other status protected by law.</div>
Min: USD $67,000.00/year Max: USD $84,000.00/year</div>

Administrative Office Coordinator (Administrative Assistant)

Millennium Torque & Tensioning, Inc.

<p><b>Job description:</b></p><p>Overview<br/>We are seeking a motivated, detail-oriented, and organized Administrative Assistant for our Canonsburg location. This role involves managing daily administrative tasks, maintaining accurate records, handling phone calls, and supporting the team with general office needs. The Administrative Assistant will provide day-to-day support to our location and management team and play a key role in keeping operations organized and running efficiently.</p><p>Responsibilities</p><ul><li>Answer phone calls and direct calls or messages to the appropriate staff.</li><li>Process time entry/validation of field technicians.</li><li>Assist branch managers in scheduling and maintaining employee travel arrangements, as needed.</li><li>Maintain organized files, records, and documentation.</li><li>Assist with data entry, billing, and other general office tasks.</li><li>Assist in gathering pertinent job information such as timesheets, work vouchers, and project related expenses.</li><li>Support various administrative tasks as needed to enhance operational efficiency.</li><li>Reporting to work ready &amp; fit for duty, with timely attendance.</li><li>Other duties as they arise.</li></ul><p>Qualifications</p><ul><li>Previous administrative or office experience preferred.</li><li>Proficient in using Microsoft Office Suite.</li><li>Strong data entry skills with attention to detail.</li><li>Excellent phone etiquette and communication skills.</li><li>Highly organized with the ability to manage multiple tasks simultaneously.</li><li>Capable of working independently as well as collaboratively within a team environment.</li><li>Strong proofreading skills to ensure high-quality documentation.</li></ul><p>If you are a motivated individual looking to contribute to a dynamic team environment, we encourage you to apply for the Administrative Assistant role.</p><p>Job Type: Full-time</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Schedule:</p><ul><li>Monday to Friday</li></ul><p>Work Location: In person</p><p>Job Type: Full-time</p><p>Pay: $20.00 - $24.00 per hour</p><p>Benefits:</p><ul><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Professional development assistance</li><li>Vision insurance</li></ul><p>Ability to Relocate:</p><ul><li>Canonsburg, PA 15317: Relocate before starting work (Required)</li></ul><p>Work Location: In person</p>

Administrative Assistant

Noorka

<div><p>Noorka Logistics is seeking a proactive and organized Administrative Assistant to support daily office operations in our <b>Dubai</b> branch. This role is ideal for a professional who can manage administrative tasks efficiently, coordinate office activities, and contribute to maintaining a productive and well-organized logistics environment.</p>
<p><b>Key Responsibilities:</b></p>
<ul><li>Provide administrative and clerical support to different departments.</li>
<li>Manage filing, document preparation, and record-keeping activities.</li>
<li>Handle phone calls, emails, and office correspondence professionally.</li>
<li>Schedule meetings, appointments, and maintain calendars.</li>
<li>Assist in preparing reports, presentations, and office documents.</li>
<li>Coordinate office supplies and ensure smooth office operations.</li>
<li>Maintain accurate records and update company databases.</li>
<li>Support management with daily administrative requirements.</li>
<li>Ensure confidentiality of company documents and information.</li>
</ul><p><b>Requirements:</b></p>
<ul><li>Bachelor&rsquo;s degree or diploma in Business Administration or a related field.</li>
<li>1&ndash;3 years of experience in administrative or office support roles.</li>
<li>Proficiency in MS Office applications including Word, Excel, and Outlook.</li>
<li>Strong organizational and multitasking abilities.</li>
<li>Excellent verbal and written communication skills.</li>
<li>Attention to detail and ability to work under pressure.</li>
<li>Professional attitude and problem-solving skills.</li>
</ul><p><b>Skills &amp; Competencies:</b></p>
<ul><li>Strong organizational and coordination skills</li>
<li>Time management and multitasking abilities</li>
<li>Good communication and interpersonal skills</li>
<li>Attention to detail and accuracy</li>
<li>Ability to work independently and as part of a team</li>
</ul><p>At Noorka Logistics, effective administrative support is essential for maintaining smooth business operations and operational efficiency. This Administrative Assistant position in <b>Dubai</b> offers an excellent opportunity to grow your career while contributing to a professional and dynamic logistics organization.</p></div>

Nike

<div>
 <strong>
  Work options:
 </strong>
 Hybrid
 <br/>
 <br/>
 Mon-Thurs: Onsite
 <br/>
 <br/>
 <strong>
  Expression of Interest for:
 </strong>
 Administrative roles
 <br/>
 <br/>
 <strong>
  Locations
 </strong>
 : Beaverton, OR | Boston, MA
 <br/>
 <br/>
 <em>
  As an Administrative Assistant contractor at Nike, you can do work with impact. To be considered for future Administrative Assistant opportunities, express your interest now and be added to the Nike Contract Talent Community and the Administrative Talent Pool.
  <br/>
  <br/>
 </em>
 NIKE, Inc. does more than outfit the world's best athletes. It is a place to explore potential, obliterate boundaries and push out the edges of what can be. The company looks for people who can grow, think, dream and create. Its culture thrives by embracing diversity and rewarding imagination. The brand seeks achievers, leaders and visionaries. At Nike, it&rsquo;s about each person bringing skills and passion to a challenging and constantly evolving game.
 <br/>
 <br/>
 <strong>
  What You Will Work On
  <br/>
  <br/>
 </strong>
 As an Administrative Assistant your responsibilities will encompass a wide range of administrative tasks, from maintaining office operations to coordinating meetings, events, and travel arrangements. Additionally, you will be responsible for providing excellent reception services, handling confidential information with discretion, and assisting with presentations and reports.
 <br/>
 <br/>
 <strong>
  What You Will Do
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Manage complex calendars across time zones, coordinate meetings, and handle travel logistics
  </li>
  <li>
   Process and reconcile expenses using Concur
  </li>
  <li>
   Support internal communications and assist with event planning and team coordination
  </li>
  <li>
   Prepare presentations and documents using Microsoft Office Suite and Campaign Monitor
  </li>
  <li>
   Ensure accuracy and follow-through across multiple tasks and stakeholders
  </li>
  <li>
   Serve as a key point of contact for cross-functional teams and external partners
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  What You Bring
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Previous experience supporting senior executives in an administrative capacity
  </li>
  <li>
   Strong attention to detail and ability to multitask effectively
  </li>
  <li>
   Energetic, driven, and eager to learn
  </li>
  <li>
   Excellent communication and organizational skills
  </li>
  <li>
   Experience with Concur, Campaign Monitor, and Microsoft Office Suite
  </li>
  <li>
   Prior experience at Nike, Converse, or in a retail/product creation environment is a plus
  </li>
 </ul>
</div>


BARTS FINANCIAL iINC.

<p><b>Job Summary</b><br/>We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will serve as the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster an efficient, welcoming environment where everyone can thrive. This paid position offers an exciting opportunity to develop your office management skills while contributing to a vibrant workplace culture.</p><p><b>Duties</b></p><ul><li>Manage front desk operations, greeting visitors and directing them appropriately with professional phone etiquette.</li><li>Operate multi-line phone systems to handle incoming calls efficiently, transferring or taking messages as needed.</li><li>Perform data entry and maintain accurate records using Microsoft Office, Google Workspace, and other office software.</li><li>Organize and file documents systematically, ensuring easy retrieval and compliance with company policies.</li><li>Assist with calendar management and scheduling appointments for staff, including personal assistant tasks when required.</li><li>Support bookkeeping activities using QuickBooks or similar accounting software, including invoicing and expense tracking.</li><li>Provide excellent customer service by addressing inquiries promptly and professionally, supporting both internal teams and external clients.</li></ul><p><b>Skills</b></p><ul><li>Proven experience with office management, clerical tasks, and administrative support in a fast-paced environment.</li><li>Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and data entry skills.</li><li>Excellent organizational skills with the ability to prioritize tasks effectively and manage time efficiently.</li><li>Bilingual abilities are highly desirable to serve diverse client needs better.</li><li>Knowledge of front desk procedures, multi-line phone systems, and phone etiquette is essential.</li><li>Experience in medical or dental receptionist roles is a plus, along with personal assistant or bookkeeping experience.</li><li>Attention to detail for proofreading documents and maintaining accurate records is critical for success in this role. Join us as an Administrative Assistant and become a key contributor to our vibrant team! Your enthusiasm for organization combined with your strong communication skills will help us deliver outstanding support every day. We value proactive individuals who thrive on multitasking and delivering exceptional customer service in a professional setting. This is more than just an office job &mdash; it&rsquo;s an opportunity to grow your career while making a meaningful impact!</li></ul><p>Pay: $12.00 - $15.00 per hour</p><p>Work Location: In person</p>

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