administrative office assistant

Andersen Company

<p><br /><strong>Job Overview</strong><br /><br /><br />Andersen Company is seeking a diligent and organised <strong>Administrative Office Assistant</strong> to join our team in <strong>United, Pennsylvania, USA</strong>. This is a <strong>full-time</strong> position offering a competitive hourly rate of <strong>$19 - $29 USD</strong>. At Andersen, we are a unique group of talented individuals who share a vision to be the “Best of the Best.” As one of the fastest-growing, independent tax firms, we are looking for an innovative and motivated individual to make a direct impact. The successful candidate will be the backbone of our office operations, ensuring everything runs smoothly and efficiently while providing outstanding support to our team and clients.<br /><br /><br /><strong>Responsibilities</strong><br /><br /><br />* Manage and coordinate office calendars, schedule appointments, and arrange meetings.<br /><br />* Handle incoming telephone calls, emails, and other correspondence in a professional manner.<br /><br />* Prepare, edit, and format documents, reports, and presentations with a high degree of accuracy.<br /><br />* Organise and maintain both physical and digital filing systems, ensuring information is easily accessible.<br /><br />* Greet clients and visitors, providing a welcoming and professional first point of contact.<br /><br />* Assist with the management of office supplies, including inventory tracking and placing orders.<br /><br />* Provide general administrative support to our team of tax professionals as required.<br /><br />* Contribute to maintaining a clean, organised, and professional office environment.<br /><br /><br /><strong>Qualifications</strong><br /><br /><br />* Proven experience in an administrative assistant, office assistant, or similar role.<br /><br />* Exceptional organisational and time-management skills with the ability to prioritise tasks effectively.<br /><br />* Excellent written and verbal communication skills.<br /><br />* Proficient in the use of Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).<br /><br />* Strong attention to detail and a commitment to producing high-quality work.<br /><br />* A proactive and resourceful approach to problem-solving.<br /><br />* Ability to handle confidential information with discretion and professionalism.<br /><br />* A positive attitude and the ability to work collaboratively within a team.<br /><br /><br /><strong>Benefits</strong><br /><br /><br />Andersen Company is proud to offer a competitive benefits package for our full-time employees. Further details will be discussed during the interview process.<br /> </p>

Administrative Office Assistant

Central Michigan University

<p></p><div><div><div><div><div><div><div><div>This position performs administrative functions in support of the School of Communication, Journalism, &amp; Media functions (SCJM). This position manages budget reconciliation, payroll, personnel transactions, supplies and equipment purchasing, scholarships, faculty searches, and other duties other duties as required.</div>
</div><br>
<div><div><b>Required Qualifications</b></div>
<div>High school diploma or GED.<br>
Four years of qualifying experience or a combination of education and experience that equates to four years.<br>
Experience with Microsoft Word.<br>
Customer service experience.<br>
Spreadsheet and/or database experience.<br>
Organizational skills with strong attention to detail.<br>
Demonstrated positive interpersonal skills.<br>
Effective verbal and written communication skills.<br>
Ability to project a positive attitude.<br>
Ability to manage multiple projects and meet deadlines with accurate results.<br>
Ability to compose, proofread and edit correspondence.<br>
</div>
</div><br>
<div><div><b>Preferred Qualifications</b></div>
<div>Experience working in a higher education setting.<br>
Knowledge of CMU budget and registration systems (SAP, Perceptive Concept/Image Now, etc.).<br>
Budget and bookkeeping experience.<br>
Purchasing experience.</div>
</div><br>
<div><div><b>Duties &amp; Responsibilities</b></div>
<div>Reconciles all university cost centers for the school each month.<br>
Processes all invoices and vouchers for all school accounts and entities.<br>
Coordinates the purchase process for all equipment and supplies for the school.<br>
Reconciles all credit cards assigned to members of the department.<br>
Monitors credit card purchases through PNC.<br>
Oversees the university mandated process for asset inventory.<br>
Coordinates/oversees the university payroll system for the school.<br>
Coordinates the logistics and finances for faculty and staff searches, including but not limited to, posting advertisements, aiding with travel arrangements, scheduling meetings, processing reimbursements, etc.<br>
Processes all personnel transactions for the school as directed.<br>
Maintains scholarship accounts and disbursements and works with faculty and students to manage scholarship awards and requirements.<br>
Assists with the operation of the Presentation Skills Center.<br>
Provides administrative support to the school Director and Coordinators as needed.<br>
Assists visitors to the office with various requests as needed.<br>
Hires, schedules, and supervises student employees.<br>
Assists with school event operations and support as needed.<br>
Assists with sorting and distributing mail for Moore Hall as needed.<br>
Assists students with the checkout of lab keys and equipment as needed.</div>
</div><br>
<div><div><b>Supervision Exercised</b></div>
<div>None.</div>
</div><br>
<div><div><b>Message to Applicants</b></div>
<div>Central Michigan University is dedicated to fostering an environment that is reflective of the communities we serve. We are especially interested in highly qualified candidates who will advance and promote CMU&rsquo;s mission, vision, and leadership standards.<br>
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You must submit an on-line application in order to be considered as an applicant for this position.<br>
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Cover letters may be addressed to the Hiring Committee.<br>
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This position will remain open until filled. However, the university reserves the right to close the recruitment process once a sufficient applicant pool has been identified.<b> For best consideration, please submit application materials before July 8, 2026.</b>
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</div><br>
<div><div><b>Employee Group</b></div> <div>Administrative Office Assistant</div>
</div><br>
<div><div><b>Staff Pay Level</b></div>
</div><br>
<div></div><div><div><b>Pay Range</b></div> <div>Minimum Starting Rate: $18.10 per hour</div>
</div><br>
<div><div><b>Division</b></div> <div>Academic Affairs</div>
</div><br>
<div><div><b>Department</b></div> <div>School of Comm, Journalism &amp; Media</div>
</div><br>
<div><div><b>Position Status</b></div> <div>Regular</div>
</div><br>
<div><div><b>Position End Date</b></div>
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<div></div><div><div><b>Employment Status</b></div> <div>Part-Time</div>
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<div><div><b>FTE</b></div> <div>0.80</div>
</div><br>
<div><div><b>Position Type</b></div> <div>12 month</div>
</div><br>
<div><div><b>Weekly Work Schedule</b></div> <div>Monday-Thursday 8:00 AM -2:30 PM; Friday 8:00 - 2:00 PM, Nights and weekends as needed</div>
</div><br>
<div><div><b>Location</b></div> <div>Mount Pleasant, MI</div>
</div><br>
<div><div><b>About the Department</b></div>
<div><div>The School of Communication, Journalism, &amp; Media at Central Michigan University is dedicated to empowering students with the skills and knowledge necessary to excel in today&rsquo;s rapidly evolving communication landscape. With a range of programs and courses, we offer hands-on training in communication, journalism, media production, and more.<br>
</div><div>Our faculty are industry professionals and scholars who are passionate about mentorship and guiding students toward successful careers in media and communication.</div></div>
</div><br>
<div><div><b>About CMU</b></div>
<div>Central Michigan University has a more than 125-year legacy of preparing students to become leaders and changemakers in their communities and in their personal and professional lives.<br>
<br>
We serve nearly 15,500 students on our Mount Pleasant campus, in satellite locations around the state and throughout the country, and through flexible online programs. Many of our approximately 300 undergraduate, master&rsquo;s, specialist and doctoral programs in the arts, media, business, education, human services, health professions, liberal arts, social sciences, medicine, science and engineering are nationally ranked for excellence.<br>
<br>
CMU leads the nation in leadership development programming through our Sarah R. Opperman Leadership Institute, and we are proud to be among only 5% of U.S. universities in the top two Carnegie research classifications. Our faculty work with graduate and undergraduate students in areas such as Great Lakes research, medical innovation, engineering technology and more.<br>
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Central is home to 17 men&rsquo;s and women&rsquo;s Division 1 sports including football, basketball, gymnastics, baseball, wrestling and more. Our student-athletes achieve great success in competition and in the classroom, capturing Mid-American Conference championships and maintaining an average cumulative GPA of 3.17.<br>
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CMU is located in Mount Pleasant, a community that blends the best of small-town living with big-city amenities. It&rsquo;s part of the culturally varied and vibrant Great Lakes Bay Region that also includes Saginaw, Bay City, Midland and the state&rsquo;s largest Native American community, centered on the Saginaw Chippewa Isabella Reservation in Mount Pleasant.<br>
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Area residents enjoy the mix of outdoor activities, cultural events, shopping and dining options, and family attractions. Other major Michigan destinations and attractions &mdash; Lansing, Grand Rapids, Detroit, Traverse City, wineries, beaches, golf and ski resorts, and many more &mdash; are within easy reach of the city&rsquo;s central location in Michigan&rsquo;s Lower Peninsula.<br>
<br>
CMU employees enjoy access to a nationally recognized wellness program along with health care and benefits that exceed regional, state and national norms.</div>
</div><br>
<div><div><b>CMU Leadership Standards</b></div>
<div>Central Michigan University is a place where we value students and work for their success, where we act as family, and where employees are engaged, appreciated and have extraordinary opportunities to make a difference.<br>
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We intentionally maintain and strengthen the hallmark CMU culture that sets us apart from our peers by expecting CMU leaders and employees to model the following Leadership Standards and develop them within their teams.<br>
<br>
Please review the <b>Leadership Standards</b> before applying for this position.</div></div></div></div></div></div></div></div><p></p>

ADMINISTRATIVE OFFICE ASSISTANT III/PT

Buccellati

<div>
 We are seeking a highly organized and detail-oriented Administrative Assistant to support the daily operations of our Buccellati Middle East office. Reporting to the Brand Director, the Administrative Assistant will be responsible providing comprehensive administrative support, managing transversal projects and ensuring the smooth execution of office activities.
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  The Responsibility Of This Position Include
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   Assist with internal procedures including Finance requests (e.g: Purchase Orders, Payment Requests&hellip;) maintaining expense sheets and tracking payment progress
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   Process and monitor invoices, expenses, and other financial documentation
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  <li>
   Provide scheduling support to the Brand Director including booking appointments, meetings, and managing travel arrangements (itineraries, expenses etc &hellip;)
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   Assist in the preparation of meetings, including creating agendas, gathering materials, and recording minutes
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   Support event organization and facilitate local team activities (e.g: retail team meetings / partners meeting, team-buildings events&hellip;)
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   Prepare correspondence, reports, and presentations as needed
  </li>
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   Assist in planning and organizing visits of visitors
  </li>
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   Liaise with HQ, partners and local agencies on various topics including Training arrangements
  </li>
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   Liaise with vendors, service providers, and clients as necessary for specific orders and services
  </li>
  <li>
   Provide ad-hoc projects support to the office team
  </li>
  <li>
   Perform general office and clerical duties to ensure the smooth operation of the office
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   <br/>
  </li>
 </ul>
 <strong>
  Candidate Profile
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 </strong>
 <ul>
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   Bachelor&rsquo;s degree in Business Administration or related field.
  </li>
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   Previous experience in a fast-paced office environment, ideally 5 years-experience in a similar role
  </li>
  <li>
   Proven experience as an administrative assistant, office assistant, or in a similar role.
  </li>
  <li>
   Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  </li>
  <li>
   Strong organizational and time-management skills, with the ability to multitask and prioritize tasks effectively.
  </li>
  <li>
   Effective communication and written skills
  </li>
  <li>
   Very organized, attention to details
  </li>
  <li>
   Ability to work independently and collaboratively in a team environment.
  </li>
  <li>
   Fluent in English (additional language skills such as Italian or Arabic are a plus)
  </li>
 </ul>
</div>


Administrative Assistant

Certified Transmission

<p>Administrative Assistant</p><p><b>Pay:</b> $20.00&ndash;$25.00 per hour<br/><b>Schedule:</b> Monday&ndash;Friday, 7:30 AM &ndash; 5:30 PM<br/><b>No nights or weekends!</b></p><p>We are looking for a dependable and customer-focused <b>Administrative Assistant</b> to support our office operations and provide excellent service to customers, vendors, and team members.</p><p>Responsibilities of the administrative assistant include but are not limited to:</p><ul><li>Answer phones and direct calls</li><li>Greet customers and visitors</li><li>Process payments and maintain records</li><li>Assist with billing, invoicing, and collections</li><li>Prepare reports, spreadsheets, and other documents</li><li>Order office supplies and support daily office operations</li><li>Coordinate communication between departments</li><li>Provide general administrative support as needed</li></ul><p>Preferred qualifications of the administrative assistant include:</p><ul><li>Previous administrative or office experience preferred</li><li>Strong customer service and communication skills</li><li>Proficient in Microsoft Word and Excel</li><li>Highly organized with strong attention to detail</li><li>Basic accounting or bookkeeping experience is a plus</li><li>Vehicle title experience is a plus</li></ul><p>Benefits for the administrative assistant include:</p><ul><li>Weekly pay</li><li>Overtime opportunities</li><li>Health, dental, vision, and life insurance</li><li>401(k) with employer match</li><li>Stable Monday&ndash;Friday schedule</li></ul><p>If you're organized, dependable, and enjoy working in a fast-paced office environment, we'd love to hear from you.</p><p>Job Type: Full-time</p><p>Pay: $20.00 - $25.00 per hour</p><p>Benefits:</p><ul><li>401(k) matching</li><li>Dental insurance</li><li>Employee discount</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Application Question(s):</p><ul><li>What does a well-run office look like to you, and how do you help create that environment?</li></ul><p>Experience:</p><ul><li>Office Manager: 2 years (Preferred)</li></ul><p>Work Location: In person</p>

American Pool Enterprises Inc.

<p>Large commercial swimming pool company is looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and technicians, assisting in daily office needs and managing our company&rsquo;s general administrative activities. Administrative Assistant responsibilities include answering the phone and all day to day duties in the office. The ideal candidate should have excellent oral and written communication skills and be able to organize their work and computer literate. If you have previous experience as a Secretary or Executive administrative assistant and familiarity within our industry, we&rsquo;d like to meet you. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.</p><p><b>Responsibilities</b></p><ul><li>Answer and direct phone calls</li><li>Excellent and Proficient Data Entry</li><li>Plan meetings and take detailed minutes</li><li>Write and distribute email, correspondence memos, letters, faxes and forms</li><li>Assist in the preparation of regularly scheduled reports</li><li>Develop and maintain a filing system</li><li>Update and maintain office policies and procedures</li><li>Order office supplies and research new deals and suppliers</li><li>Maintain contact lists</li><li>Submit and reconcile expense reports</li><li>Act as the point of contact for internal and external clients</li><li>Liaise with executive and senior administrative assistants to handle requests and queries from senior managers</li></ul><p><b>Skills</b></p><ul><li>Proven experience as an administrative assistant or office admin assistant</li><li>Knowledge of office management systems and procedures</li><li>Working knowledge of office equipment, like printers and fax machines</li><li>Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)</li><li>Excellent time management skills and the ability to prioritize work</li><li>Attention to detail and problem solving skills</li><li>Excellent written and verbal communication skills</li><li>Strong organizational skills with the ability to multi-task</li><li>High School degree; additional qualification as an Administrative assistant or Secretary will be a plus</li><li>Spanish a plus but not a requirement</li></ul><p>Job Type: Full-time</p><p>Pay: $18.00 - $20.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Health savings account</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Education:</p><ul><li>High school or equivalent (Preferred)</li></ul><p>Experience:</p><ul><li>Customer service: 1 year (Required)</li></ul><p>Work Location: In person</p>

Campbell Durrant

<p>We are seeking a highly organized, detail-oriented, and energetic Administrative Assistant to support our attorneys and contribute to the smooth operation of our Pittsburgh office. This role is ideal for a professional who thrives in a fast-paced environment, enjoys managing multiple priorities, and takes pride in delivering exceptional service to both clients and colleagues.</p><p>If you are proactive, dependable, and eager to grow your administrative and legal support skills, we would love to hear from you.</p><p><b>What You'll Do</b></p><p>As a key member of our team, you'll provide administrative, clerical, and legal support while helping maintain an efficient and professional office environment.</p><p><b>Administrative &amp; Office Support</b></p><ul><li>Coordinate attorney calendars, schedule meetings, appointments, and travel arrangements</li><li>Prepare meeting materials and assist with meeting coordination</li><li>Manage incoming and outgoing correspondence, including mail, email, scanning, copying, and filing</li></ul><p><b>Legal &amp; Case Management Support</b></p><ul><li>Open, organize, and maintain legal files and case records</li><li>Draft, format, proofread, and finalize legal documents, pleadings, correspondence, and reports</li><li>Receive and transcribe legal dictation when required</li><li>Assist attorneys with case management, matter tracking, and deadline monitoring</li><li>Maintain document indexes and electronic records, including scanned correspondence and emails</li><li>Compile information from multiple sources for reports, presentations, and client matters</li><li>Serve as a collaborative resource for attorneys, paralegals, and support staff</li></ul><p><b>Administrative Systems &amp; Recordkeeping</b></p><ul><li>Perform accurate data entry and document management</li><li>Ensure records, correspondence, and files remain organized and up to date</li><li>Support workflow processes while maintaining strict confidentiality</li></ul><p><b>What We're Looking For</b></p><p><b>Required Qualifications</b></p><ul><li>Strong organizational and time-management skills with the ability to prioritize competing responsibilities</li><li>Exceptional attention to detail and commitment to accuracy</li><li>Excellent written and verbal communication skills</li><li>Professional customer service and phone etiquette</li><li>Ability to work independently while also collaborating effectively with a team</li><li>Dependable, reliable, and proactive work ethic</li><li>High school diploma or equivalent</li></ul><p><b>Preferred Qualifications</b></p><ul><li>Experience as a legal secretary, legal assistant, administrative assistant, executive assistant, medical receptionist, or similar administrative role</li><li>Familiarity with legal terminology, civil procedures, and document preparation</li><li>Experience with case management, calendaring, docketing, or document management systems</li></ul><p><b>Technology Skills</b></p><ul><li>Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)</li><li>Document management systems</li><li>Calendar management and scheduling tools</li><li>Data entry and record management systems</li></ul><p><b>Why Join Campbell Durrant?</b></p><p>We believe our people are our greatest asset. When you join our team, you'll gain valuable experience supporting accomplished attorneys while developing skills that can advance your professional career.</p><p><b>We Offer</b></p><ul><li>Comprehensive training and professional development opportunities</li><li>Robust retirement program</li><li>Affordable medical, dental, vision, life, short-term disability, and long-term disability benefits</li><li>Collaborative and supportive team culture</li><li>Opportunity to grow within a respected and established</li></ul><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Health savings account</li><li>Paid time off</li><li>Parental leave</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Karen B. Donahue, PsyD LLC

<p><b>PART-TIME OFFICE ADMINISTRATIVE ASSISTANT</b></p><p><i>Forensic &amp; Clinical Psychology Practice | Wall Township, NJ</i></p><p><b>About the Practice</b></p><p>A well-established forensic and clinical psychology practice seeks a sharp, dependable Part-Time Office Administrative Assistant. In addition to clinical therapy, the practice specializes in family court evaluations and court involved therapies working closely with attorneys, judges, and families in the New Jersey family court system. The Office Assistant plays a key role in maintaining organized office operations and efficient communication with clients. This is a small, professional office where your work directly supports meaningful outcomes for children and families.</p><p><b>Position Summary</b></p><p>This role is the backbone of daily office operations: managing communications with attorneys and clients, maintaining meticulous, organized files, and ensuring the practice runs smoothly. If you thrive in environments that demand precision, discretion, and professionalism, this is a strong fit.</p><p><b>Schedule</b></p><ul><li>Monday&ndash;Wednesday: In-office, approximately 6&ndash;8 hours/day</li><li>Thursday: ~1 hour remote (check phone and email messages with follow-up)</li><li>Some flexibility available based on mutual needs</li></ul><p><b>Key Responsibilities</b></p><ul><li>Serve as the first point of contact for clients, counsel, and court professionals via phone and email</li><li>Draft, proofread, and send professional correspondence (engagement letters, scheduling communications, record requests)</li><li>Maintain organized electronic and paper filing systems in compliance with forensic record-keeping standards</li><li>Schedule appointments and coordinate calendars across multiple cases</li><li>Scan, organize, and manage legal and clinical documents</li><li>Assist with personal and professional file storage and organization projects</li><li>Handle sensitive and confidential materials with the highest level of discretion</li><li>Ensure confidentiality and proper handling of sensitive information and HIPAA compliance</li></ul><p><b>Qualifications</b></p><p><b>Required:</b></p><ul><li>Direct experience as an administrative assistant, legal secretary, or secretary</li><li>Excellent verbal and written communication skills (you'll be drafting correspondence that goes to attorneys and the court)</li><li>Strong organizational skills and meticulous attention to detail</li><li>Comfortable handling confidential information in a legal/forensic context</li><li>Proficiency with Mac computers and Microsoft Office Suite</li></ul><p><b>Strongly Preferred:</b></p><ul><li>Experience in a law firm, legal department, or administrative role</li><li>Familiarity with legal terminology, document management, or case file organization</li><li>Undergrad/Graduate students pursuing future LPC, LCSW, or Psych licensure encouraged to apply</li><li>Tech-savvy and confident troubleshooting independently or by contacting support</li></ul><p><b>Why This Role Stands Out</b></p><ul><li>Work at the intersection of psychology and law in a collegial, small-office setting</li><li>Predictable part-time schedule with built-in flexibility</li><li>Professional growth opportunity for candidates interested in forensic or legal fields</li></ul><p><b>Compensation</b></p><p>Competitive hourly rate, commensurate with experience and qualifications.</p><p><b>Interested applicants should apply via email. Send resume and letter of interest to officeadmin@drkdonahue.com</b></p><p>Pay: $20.00 - $25.00 per hour</p><p>Work Location: Hybrid remote in Wall Township, NJ 07719</p>

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Administrative Office Assistant

ADMINISTRATIVE OFFICE ASSISTANT III/PT

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant