administrative office assistant

Palmetto Technology Group (PTG)

<div>
 Courser accelerates the growth of IT service provider companies. We forge dynamic partnerships, leveraging our values of Teamwork, Service, Growth-Mindedness, Trust, and Innovation to deliver impactful solutions and phenomenal customer experiences. If you thrive in a fast-paced IT environment, join our rapidly expanding team and contribute to our ongoing success.
 
 
 
 Office Assistant
 
 
 
 We are seeking a highly organized and detail-oriented Office Assistant to support daily administrative operations in a dynamic, fast-paced environment. This role requires someone who excels at providing exceptional customer service, communicates clearly and professionally, and enjoys helping others. The ideal candidate will be proactive, dependable, and able to balance multiple priorities while maintaining accuracy and professionalism.
 
 
 
 Role Overview
 
 
 
 We are looking for a dependable and proactive Office Manager to keep our daily operations running smoothly. In this role, you will be the friendly face of our office, supporting our leadership team and ensuring our clients receive great service.
 
 
 
 Key Responsibilities
 
 
 2. Executive &amp; Administrative Support
 
 
 3. Finance &amp; Vendor Coordination
 
 
 4. Inventory &amp; Procurement
 
 
 
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 Communications &amp; Dispatch Support
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 Serve as the primary point of contact for incoming calls, ensuring a professional and welcoming client experience
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 Create and route service tickets within our system; potentially serving as a backup for the Service Dispatcher during peak times
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 Disseminate internal communications and follow up on directives from the GM and SM to ensure tasks are completed across the team
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 Act as administrative assistant to the leadership team by managing schedules and assisting with special projects
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 Prepare and assemble professional packets for Client Strategic Business Reviews (SBRs) and marketing initiatives
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 Manage facilities, including office supplies, snacks/lunches, and general office upkeep
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 Coordinate and plan staff events and team-building activities
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 Interface with clients and vendors to handle escalations for AR/AP
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 Receive and process incoming checks for the Finance department
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 Manage vendor relationships and work with providers to obtain software renewal quotes and prepare client-facing quotes
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 Assist in the onboarding process for new employees, ensuring they have the necessary tools and information from day one
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 Maintain accurate inventory counts for both internal stock and client-specific equipment
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 Oversee the ordering of hardware and software, with the potential to grow into a primary Procurement role
 
 
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 Required Skills &amp; Qualifications
 
 
 
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 Confident Communication: You must be comfortable following up with team members on tasks and communicating effectively with high-level vendors and clients
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 Adaptability: A "no task is too small" attitude with the ability to switch gears quickly in a fast-paced MSP environment
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 Technical Literacy: Proficiency with office software; experience with MSP tools (PSA/Ticketing systems) is a plus
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 Organizational Excellence: Ability to manage physical inventory, digital quotes, and executive calendars simultaneously
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 Customer Service Focus: A professional demeanor that reflects our brand in every interaction
 
 
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 Why you&rsquo;ll love working here
 
 
 
 At Courser, we prioritize the personal and professional development of our employees. We offer best-in-class training, mentorship, and clear self-promotion paths to help you grow. We foster a culture of innovation and encourage challenging the status quo. With teams located across the country, we leverage a wealth of knowledge and a collaborative spirit, eager to share and grow together.
 
 
 
 Benefit Highlights
 
 
 
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 Competitive benefits package, including medical, dental, vision, and life insurance
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 401(k) company match
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 Flexible vacation time*
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 Paid sick time
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 10 Holidays including your Birthday and a Floating Holiday!
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 Healthy Lifestyle reimbursement
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 Membership Subsidy
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 40 Hours for Volunteer Time
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 Paid parental leave
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 Reimbursement for ongoing certifications
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 Flexible vacation time after completing one full year of employment. For the first year of employment, full-time team members are provided 10 vacation days
 
 
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 Physical Demands And ADA Requirements
 
 
 
 The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.
 
 
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 This is a largely sedentary role. The employee is frequently required to sit/stand for long periods and work on a computer
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 The employee must be able to verbally communicate effectively with clients, employees and management to address questions and resolve issues. This involves talking, hearing, and understanding
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 This position requires the regular use of a laptop computer and other office equipment. The employee must be able to operate a keyboard and other devices for extended periods
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 The employee may be required to occasionally lift or move up to 10 pounds
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 Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus
 
 
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 Americans With Disabilities Act (ADA) Statement
 
 
 
 Our company complies with the ADA and provides reasonable accommodations to qualified individuals with disabilities in all aspects of employment, including the application process, interviewing, and job performance. If you need a reasonable accommodation to perform the essential functions of the job, please contact us.
 
 
 
 Equal Opportunity Employer
 
 
 
 Courser is an Equal Opportunity Employer. We support diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, sexual orientation, gender, gender identity, genetic information, national origin, citizenship status, marital status, age, physical or mental disability, caregiver status, veteran status, uniformed service member status or any other category protected by applicable federal, state, or local laws.
 
 
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</div>

Administrative / Office Assistant

McCabe, Weisberg & Conway, LLC

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 With over 40 years of experiences in Real Estate Law, McCabe, Weisberg and Conway has an immediate opening for a full- time entry level administrative assistant in our Westmont, NJ office! We are a high volume, fast- paced, multi-office law firm representing Mortgage Lenders, Banks and Financial Institutions in New York, New Jersey, Pennsylvania, Delaware, Maryland, DC, Virginia and Florida through the Foreclosure and Bankruptcy legal process.
 
 
 
 
 
 
 
 
 
 
 
 Responsibilities may include, but not limited to:
 
 
 
 
 
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 Assist with mail and prepare documents for mailing
 
 
 
 
 
 
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 Upload files to appropriate external websites
 
 
 
 
 
 
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 File management to ensure court deadline are met
 
 
 
 
 
 
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 Assisting with projects/assignments from Attorneys
 
 
 
 
 
 
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 We are looking for team members who are driven and excited to learn something new every day! Candidates are encouraged to apply, if they pose: strong professional written and communication skills, experienced in drafting and proofreading documents, and have a willingness to work meticulously to ensure the quality of your work is completed. This position is great for any recent college graduate; high school diploma required.&nbsp;
 
 
 
 
 
 
 
 
 
 
 
 
 This is a full-time position, with immediately availability. Compensation will be based on experience and qualifications, and includes a comprehensive benefits package with Medical, Vision, Dental, 401 K, Life Insurances, Short Term and Long Term Disabilities. We invite you to apply to our firm by submitting your resume, cover letter and salary requirements for consideration. Passing of our background, drug test and credit check is a requirement for hire.
 
 
 
 
 
 
 
 
 
 
 
 
 Compensation: Compensation will be based on experience and qualifications, and includes: comprehensive benefits package with Medical, Vision, Dental, 401 K, Life Insurances, Short Term and Long Term Disabilities and a generous paid time off package.
 
 
 
 
 
 
 
 
 
 
 
 
 Hours: 8:00 AM to 4:30 PM; 8:30 AM to 5:00 PM or 9:00 AM to 5:30 PM
 
 
 
 
 
 
 
 
 
 
 
 
 
 This employer does not to discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, age, marital status, genetic information, disability or because he or she is a protected veteran. It is also the policy to employ and to advance in employment, all persons regardless of race, color, religion, sex, national origin, age, marital status, genetic information, disability or protected veteran status, and to base all employment decisions only on valid job requirements.
 
 
 
 
 
 
 
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AAMCO

AAMCO OF FORT PIERCE / PSL FRONT OFFICE ASSISTANT AAMCO Fort Pierce is looking for a reliable, high-energy front office assistant who can handle the pace of a busy automotive shop and contribute to a professional, customer-first environment. This is not a passive receptionist role. This position is for someone who can manage flow, communicate clearly, stay organized under pressure, and show up ready to work every day.
 
SCHEDULE • Monday through Friday (full-time) • Saturday REQUIRED: 8:00 AM – 12:00 PM If Saturdays are an issue, this is not the right position.
 
COMPENSATION • Starting at $18/hour • 90-day probation period • Performance-based SPIFF / bonus structure activated after probation
 
WHAT YOU’LL BE RESPONSIBLE FOR • Answering phones with professionalism and urgency • Greeting customers and setting the tone when they walk in • Checking in vehicles accurately (mileage, condition, customer concerns, documentation) • Photographing vehicles during intake for documentation and internal records • Managing paperwork, repair orders, and daily workflow • Communicating clearly with service advisors and technicians • Keeping the front office clean, structured, and organized • Assisting with customer updates and general shop coordination
 
WHAT WE’RE LOOKING FOR • Someone who shows up on time, every time • Strong phone etiquette and communication skills • Able to type efficiently and accurately for notes, repair orders, and customer communication • Comfortable using a smartphone and mobile apps for photos, messaging, and workflow tools • Ability to handle a fast-paced, sometimes high-pressure environment • Social maturity – you know how to talk to people and represent a business • Organized, detail-oriented, and dependable • Automotive or parts experience is a plus, but not required
 
WHO THIS IS NOT FOR • People who call out frequently • People who need constant supervision • People who are easily overwhelmed or disorganized • People just “looking for a job” instead of building consistency
 
WHY AAMCO FORT PIERCE We take pride in how we operate. Clean shop, structured process, strong customer communication, and a team that works. If you’re looking for a place where your effort matters and your performance is recognized, this is it.
 
HOW TO APPLY Reply with your resume and a short message explaining why you’re a good fit for this role and why reliability won’t be an issue for you.
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Agay Barho!

<div>
 Our client Eden Enterprises is looking for a Administrative Office Assistant in Rawalpindi
 
 
 Eden Enterprises is seeking a reliable and organized Office Assistant to join the team at our Saddar, Rawalpindi office. The selected candidate will support daily administrative operations by handling basic office work, preparing documentation, and maintaining accurate records. This role is essential to ensuring smooth office functions and requires strong communication and organizational skills. The Office Assistant will coordinate effectively with staff members to manage routine office activities and contribute to a productive work environment.
 
 
 The ideal candidate possesses proficiency in Microsoft Excel and Word, excellent data entry capabilities, and clear telephone communication skills. This position does not require team management but calls for an individual who can efficiently manage tasks and collaborate with colleagues to maintain office efficiency. The role is well-suited for someone who is detail-oriented, dependable, and capable of multitasking in a fast-paced office setting.
 
 
 
 Responsibilities
 
 
 
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 Prepare and organize documents, ensuring accuracy and completeness.
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 Perform data entry tasks with attention to detail and speed.
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 Maintain and update office records and files systematically for easy retrieval.
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 Assist in the coordination of daily administrative activities to support office operations.
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 Answer and manage telephone calls, directing inquiries appropriately and recording messages as needed.
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 Use Microsoft Excel and Word to create, format, and update reports, correspondence, and other documents.
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 Coordinate communication between different departments and staff to ensure information flow is seamless.
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 Monitor and manage office supplies inventory to ensure availability of necessary materials.
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 Support the preparation of meeting schedules, appointments, and reminders.
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 Ensure compliance with company policies and procedures in handling office documentation.
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 Assist with other clerical duties as assigned to support the administrative team.
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Administrative Office Assistant - TJ / 1844412

Revere & Wallace

Description:We are seeking a dependable and highly organized Administrative Office Assistant to support daily office operations and ensure efficient workflow. This is a part-time position with the opportunity to grow into a full-time role as the business expands.This role will begin as primarily in-office (3&ndash;4 days per week) to support training, collaboration, and operational setup. Over time, there is potential for a hybrid schedule, including partial remote work, based on performance and business needs.Responsibilities:<ul><li>Maintain and update case file index and records system</li><li>Organize and manage physical and digital files</li><li>Coordinate and maintain office calendar and scheduling</li><li>Order and track office supplies</li><li>Assist with payroll processing and basic bookkeeping tasks</li><li>Track client receivables, monitor outstanding balances, and follow up as needed</li><li>Track firm expenses and bills, ensuring timely processing and payment</li><li>Utilize Clio for case management, billing, document organization, and client records</li><li>Assist with full integration and consistent use of Clio across firm operations</li><li>Create and organize new case files</li><li>Provide general administrative support to the team</li></ul>Qualifications:<ul><li>Prior administrative or office experience preferred</li><li>Experience with Clio or similar legal/accounting software strongly preferred</li><li>Strong organizational and multitasking skills</li><li>High attention to detail, especially with financial tracking</li><li>Basic knowledge of bookkeeping, billing, or accounts receivable/payable is a plus</li><li>Proficiency in Microsoft Office (Excel, Word, Outlook)</li></ul>Schedule &amp; Compensation:<ul><li>Part-time (initially 3&ndash;4 days per week, in-office)</li><li>Potential for hybrid/remote flexibility over time</li><li>Opportunity for full-time growth based on business demand</li><li>Compensation based on experience</li><li>Please note: This position does not currently include employer-provided benefits (e.g., health insurance or retirement plans)</li></ul>Pay: $20.00 - $30.00 per hourBenefits:<ul><li>Flexible schedule</li></ul>Work Location: Hybrid remote in Parkland, FL 33067

Administrative Office Assistant (Part-Time)

Law Office of Eddie C. Torres

Local growing law firm seeking full time assistant. Must have ability to work well with others as well as independent with minimal oversight. Must be fluent in Spanish both speaking and writing. Some legal knowledge a plus. Knowledge of accounting a plus. Knowledge of Microsoft Office programs a plus. Ability to manage high volume phone calls and communicate professionally. Salary commensurate with experience. No experience necessary. Will train the right person.Job Type: Full-timePay: $16.90 - $20.00 per hourWork Location: In person

Administrative Office Assistant/Receptionist/Secretary

Belk

<div>
 The Administrative &amp; Office Assistant ensures smooth daily operations of Belk&rsquo;s New York office while serving as the primary on site representative and liaison to cross functional teams. This role manages office experience, supports executives, coordinates market and vendor activities, and assists with special projects. Success requires strong organization, professionalism, independence, a strong understanding of the Belk organization and the ability to navigate a fast-paced retail environment.
 
 
 
 Essential Functions:
 
 
 
 
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 Serve as the primary point of contact for the NY office, ensuring a professional, polished, and welcoming environment for all guests, vendors, and associates
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 Manage office operations including supplies, equipment maintenance, and facility-related requests; proactively address issues and communicate updates as needed.
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 Lead onboarding and support new hires in the NY office
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 Manage calendars, scheduling, travel arrangements, and expense processes for multiple leaders maintaining discretion and confidentially across all executive and business materials
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 Prepare materials, schedules, and logistics for key meetings, including market-related events
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 Act as a Belk Marketing Services (BMS) approver and support related processes
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 Communicate regular updates, insights, and office activity to the Charlotte team
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 Lead and execute special projects, including sports partnership coordinator and other initiatives.
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 Maintain organized systems, track expenses, and ensure accuracy across documents, reporting, and administrative deliverables
 
 
 
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 Education:
 
 
 
 
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 Bachelor's degree required
 
 
 
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 Work Experience:
 
 
 
 
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 3+ years of work experience in administrative and office support
 
 
 
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 Knowledge, Skills &amp; Abilities:
 
 
 
 
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 Strong understanding of (or ability to quickly learn) retail operations and organizational structure
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 Exceptional attention to detail, accuracy, and follow through
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 Excellent written and verbal communication skills
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 Highly organized with strong time management and prioritization abilities
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 Able to work independently and take ownership in a remote supported environment
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 Proven relationship building and cross functional collaboration skills
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 Proactive, solutions oriented mindset with willingness to expand scope and improve processes
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 Proficient in Microsoft Office (Excel, PowerPoint, Word); quick to learn new systems
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 Experience with expense and travel platforms (e.g., Concur, AmTrav) preferred
 
 
 
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 #IND3
 
 
 
 Pay Range
 
 
 
 $61,000-$80,000
 
 
 Reflected is the base pay range offered for this position. Pay may vary depending on factors including but not limited to achievements, skills, experience, or work location. The range listed is just one component of the compensation package offered to candidates.
 
 
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Administrative and Office Assistant

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Administrative Office Assistant - TJ / 1844412

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