administrative office assistant

Mark Development Inc.

<p>We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our property manager and maintenance staff, assisting in daily office needs. Administrative Assistant responsibilities include meeting arrangements, preparing reports, and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel, Word, Outlook, and various office equipment. If you have previous experience as a Secretary or Executive administrative assistant and familiarity within our industry. A successful Admin Assistant should ensure the efficient and smooth day-to-day operations.</p><p><b>Responsibilities</b></p><ul><li>Answer and direct phone calls</li><li>Organize and schedule appointments</li><li>Plan meetings and take detailed minutes</li><li>Write and distribute email, correspondence memos, mail and forms</li><li>Assist in the preparation of regularly scheduled reports</li><li>Maintain a filing system</li><li>Update and maintain office policies and procedures</li><li>Order office supplies and research new deals and suppliers</li><li>Maintain contact lists</li><li>Provide general support to visitors</li><li>Act as the point of contact for internal and external clients</li></ul><p><b>Skills</b></p><ul><li>Proven experience as an administrative assistant or office admin assistant</li><li>Knowledge of office management systems and procedures</li><li>Working knowledge of office equipment, like printers and copy machines</li><li>Proficiency in MS Office (MS Excel, MS Outlook and MS Word, in particular)</li><li>Excellent time management skills and the ability to prioritize work</li><li>Attention to detail and problem solving skills</li><li>Excellent written and verbal communication skills</li><li>Strong organizational skills with the ability to multi-task</li><li>High School degree; additional qualification as an Administrative assistant or Secretary will be a plus</li></ul><p>Job Type: Full-time</p><p>Pay: $45,000.00 - $50,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Experience:</p><ul><li>Executive administrative support: 1 year (Preferred)</li></ul><p>Shift availability:</p><ul><li>Day Shift (Required)</li></ul><p>Ability to Commute:</p><ul><li>Lihue, HI (Required)</li></ul><p>Work Location: In person</p>

Administrative Assistant

Capitol Consulting LLC

<p><strong>Administrative Assistant</strong><br /><br /><strong>Company:</strong> <strong>Capitol Consulting LLC</strong><br /><strong>Location:</strong> <strong>Atlanta, Georgia, United States</strong><br /><strong>Employment Type:</strong> <strong>Full-Time</strong><br /><strong>Salary:</strong> <strong>$25 - $35 per hour</strong><br /><br /><strong>Job Overview</strong><br /><br />Capitol Consulting LLC is seeking a detail-oriented and highly organised Administrative Assistant to join our professional team in Atlanta. The successful candidate will play a crucial role in ensuring the smooth and efficient operation of our office. You will be responsible for providing comprehensive administrative support to our consultants and management team, acting as a key point of contact for internal and external stakeholders. This is an excellent opportunity for a proactive and reliable individual to contribute to a thriving consulting environment.<br /><br /><strong>Responsibilities</strong><br /><br /> </p><ul><li>Manage and maintain executives' schedules, appointments, and travel arrangements.</li><li>Organise and coordinate meetings, conferences, and company events.</li><li>Prepare and edit correspondence, reports, presentations, and other documents.</li><li>Handle incoming calls and emails, directing enquiries to the appropriate person.</li><li>Maintain an organised and efficient digital and physical filing system.</li><li>Monitor and order office supplies and ensure the office is well-maintained.</li><li>Assist with basic bookkeeping tasks, such as processing expense reports and invoices.</li><li>Provide general administrative support to the wider team as required.</li></ul><p><strong>Qualifications</strong><br /><br /> </p><ul><li>Proven experience as an Administrative Assistant, Virtual Assistant, or in a similar office support role.</li><li>Exceptional proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).</li><li>Strong organisational and time-management skills, with the ability to prioritise tasks effectively.</li><li>Excellent written and verbal communication abilities.</li><li>A high level of attention to detail and problem-solving skills.</li><li>The ability to handle confidential information with discretion and professionalism.</li><li>A proactive attitude and the capacity to work independently with minimal supervision.</li><li>A minimum of a high school diploma; additional qualifications in Office Administration are a plus.</li></ul><p> </p>

Administrative Assistannt

Power International Holding

<div>
 <p>
  <strong>
   Administrative Assistant
  </strong>
 </p>
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 </p>
 <p>
  <strong>
   Job Summary
  </strong>
 </p>
 <p>
  We are seeking a highly organized and proactive
  <strong>
   Administrative Assistant
  </strong>
  to support daily office operations. The ideal candidate will have excellent communication and organizational skills, be able to manage multiple tasks efficiently, and demonstrate strong attention to detail. Advanced proficiency in
  <strong>
   Microsoft Excel
  </strong>
  is essential for this role, as you will be responsible for maintaining reports, organizing data, and supporting administrative processes.
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  <br/>
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  <strong>
   Responsibilities:
  </strong>
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  <li>
   Manage and coordinate daily administrative activities.
  </li>
  <li>
   Handle calendars, schedule meetings, and coordinate appointments.
  </li>
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   Prepare, update, and maintain reports using Microsoft Excel.
  </li>
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   Organize and maintain files, records, and office documentation.
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   Prepare correspondence, presentations, and other administrative documents.
  </li>
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   Assist with data entry, report generation, and document management.
  </li>
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   Coordinate with internal teams to ensure smooth office operations.
  </li>
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   Provide general administrative and ad hoc support as required.
  </li>
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  <strong>
   Qualifications:
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  <li>
   Bachelor's degree or equivalent experience.
  </li>
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   Proven experience as an Administrative Assistant or in a similar administrative role.
  </li>
  <li>
   <strong>
    Advanced proficiency in Microsoft Excel
   </strong>
   (Pivot Tables, VLOOKUP/XLOOKUP, formulas, data analysis, and reporting).
  </li>
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   Proficiency in Microsoft Office Suite (Word, PowerPoint, Outlook).
  </li>
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   Excellent interpersonal, communication, and customer service skills.
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   Strong organizational and time management abilities.
  </li>
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   Ability to multitask, prioritize workload, and meet deadlines.
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   High level of accuracy, attention to detail, and confidentiality.
  </li>
  <li>
   This version is optimized for LinkedIn and highlights
   <strong>
    Excel expertise
   </strong>
   as a key requirement while maintaining a professional and attractive format for candidates.
  </li>
 </ul>
 <p>
  <br/>
 </p>
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  Interested candidates who are immediately available for joining, please apply with your updated CV.
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 </p>
</div>


University of Pittsburgh

<div><div><p><b>Administrative Assistant II</b></p></div><div>
Med-Medicine - Pennsylvania-Pittsburgh - (26004564)</div><div></div><div><p><br>
The Pulmonary, Allergy, Critical Care, and Sleep Medicine Division (PACCSM) is made of up approximately 70 clinical staff and over 100 research staff who work in a variety of locations including: Bridgeside Point, Biomedical Science Tower (BST), UPMC Hospitals including Presbyterian, Shadyside, East, Jameson and Mercy. The division provides world class services across 10 inpatient services at five hospitals and over 70,000 outpatient office visits. We have a major research mission that focuses on basic, clinical, and translational research on the lung, microbiome, COVID-19, sleep medicine, and allergy and immunology.</p><p>
The Division of Pulmonary, Allergy, Critical Care, and Sleep Medicine is seeking a highly organized and detail-oriented Administrative Assistant to provide comprehensive administrative support to faculty and staff within a dynamic academic and clinical environment.</p><p>
The Administrative Assistant will be responsible for managing complex faculty calendars, welcoming and assisting visitors, maintaining department records, performing data entry, and supporting day-to-day office operations. This role will also assist with grant submission processes, coordinate travel arrangements, and prepare travel and business reimbursements in accordance with UPMC and University of Pittsburgh policies and procedures.</p><p>
The ideal candidate will possess strong organizational, communication, and multitasking skills, with the ability to prioritize competing responsibilities while maintaining a high level of professionalism and confidentiality.</p><div>
Qualifications:<br>
<ul><li>Minimum of three (3) years of administrative experience or a related field</li><li>Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, and Teams)</li><li>Excellent written and verbal communication skills</li><li>Strong attention to detail and organizational abilities</li><li>Ability to work independently and as part of a team in a fast-paced environment</li></ul></div></div><div><div><b>
Job Summary</b></div><p>
Performs administrative assistant support work of moderate complexity.</p></div><div><div><b>
Essential Functions</b></div><p>
The Administrative Assistant will provide comprehensive administrative support to multiple faculty members and staff within the Division of Pulmonary, Allergy, Critical Care, and Sleep Medicine.</p><p>
Responsibilities include managing complex faculty calendars; coordinating meetings, conferences, retreats, and special events; arranging room reservations and setup; ensuring audiovisual equipment is operational; and providing onsite support before, during, and after events. The incumbent will prepare detailed itineraries and facilitate logistics for faculty recruits, guest speakers, and visitors to the Division.</p><p>
The position is responsible for coordinating domestic and international travel arrangements, including airfare, lodging, ground transportation, and conference registrations for faculty, staff, and prospective recruits. The Administrative Assistant will prepare and submit travel and business expense reimbursements through University of Pittsburgh and UPMC systems, as well as process purchase orders and invoices utilizing PantherExpress.</p><p>
Additional duties include supporting faculty with manuscript preparation and submission activities, managing reference libraries and publication records, and assisting with credentialing, medical licensure renewals, professional certifications, University of Pittsburgh Physicians (UPP) privileges, and Continuing Medical Education (CME) requirements. The incumbent will maintain and update faculty curriculum vitae (CVs), biosketches, and other professional documentation.</p><p>
The Administrative Assistant will also perform a variety of general office and administrative duties, including answering telephone inquiries, greeting and assisting visitors, maintaining electronic and paper filing systems, preparing research participant packets, organizing and packing records for off-site storage, distributing incoming and outgoing mail, and conducting interdepartmental mail runs.</p></div><div><div><b>
Physical Effort</b></div><p>
Must be able to sit/stand for up to 8 hours.</p></div><p></p><div><p><i><br>
The University of Pittsburgh is an equal opportunity employer / disability / veteran.</i></p><div><br>
</div></div><div><div><b>
Assignment Category</b></div> Full-time regular</div><div><div><b>
Job Classification</b></div> Staff.Administrative Assistant II</div><div><div><b>
Job Family</b></div> Administrative Support</div><div><div><b>
Job Sub-Family</b></div> Clerical</div><div><div><b>
Campus</b></div> Pittsburgh</div><div><div><b>
Minimum Education Level Required</b></div> Associate's Degree</div><div><div><b>
Minimum Years of Experience Required</b></div> 3</div><div><div><b>
Will this position accept substitution in lieu of education or experience? </b></div>Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.</div><div><div><b>
Work Schedule</b></div> Monday - Friday; 8am - 4:30pm</div><div><div><b>
Work Arrangement</b></div> Hybrid: Combination of On-Campus and Remote work as determined by the department.</div><div><div><b>
Hiring Range</b></div> To be determined based on qualifications</div><div><div><b>
Relocation Offered</b></div> No</div><div><div><b>
Visa Sponsorship Provided</b></div> No</div><div><div><b>
Background Check</b></div> For position finalists, employment with the University will require successful completion of a background check</div><div><div><b>
Child Protection Clearances</b></div> Not Applicable</div><div><div><b>
Required Documents</b></div> Resume</div><div><div><b>
Optional Documents</b></div> Cover Letter</div></div>

Administrative Assistant II

Metals USA

<div><div><p><b>Administrative Assistant
</b></p><p>Metals USA is seeking an Administrative Assistant in Ambridge, PA. Metals USA is a solid, growth oriented, carbon steel (plate, beam and tube) distribution center servicing the defense, commercial, construction, aerospace and fabrication industries.
</p><p><b>Position Summary:
</b></p><p>The Administrative Assistant performs a variety of administrative or clerical duties with minimal variation and requires moderate skill level.
</p><p><b>Responsibilities:
</b></p><ul><li>Answers phones, files, maintains records and data bases.
</li><li>Maintains electronic and hard copy filing system.
</li><li>Processes applications or forms, running basic reports.
</li><li>Distributes documents, sorts and routes mail.
</li><li>Performs data entry, copying, faxing, scanning and receptionist duties.
</li><li>Conducts basic research to provide answers or best course of action in non-routine situations.
</li><li>Assists in resolving any administrative problems.
</li><li>Regular and predictable attendance is required to perform the duties of an administrative assistant.
</li><li>Adheres to Reliance Steel and Aluminum's Code of Conduct as well as customer confidentiality requirements.
</li><li>Adheres to established company policies and procedures paying special attention to safety regulations.
</li><li>Performs other related duties as required.
</li></ul><p><b>Physical Demands:
</b></p><p>Occupation requires being sedentary less than or equal to 75% of the time ( &lt; 6 hours per day)
</p><ul><li>Sitting, standing, hearing, talking, handling/fingering, reach outward, reach above shoulder, walk, climb, squat or kneel, bend
</li><li>Regularly work on repetitive tasks
</li><li>Regularly work on multiple concurrent tasks with constant interruptions
</li></ul><p><b>Work Environment:
</b></p><p>May be exposed to some of the following working conditions.
</p><ul><li>Working inside an office/cubicle environment
</li><li>Quiet to moderate noise levels
</li><li>Dust, fumes and airborne particles
</li><li>Moderate to heavy telephone activity</li></ul></div></div>
<br><div></div><div><div><ul><li>High School Diploma or equivalent
</li><li>Minimum 2 years clerical or administrative experience
</li><li>Ability to communicate oral &amp; written effectively with both internal &amp; external customers
</li><li>Demonstrated ability to work independently and as a team.
</li><li>Computer Literacy to include Microsoft Office Products: Excel and ERP
</li><li>Proficiency with Microsoft Office software (Word, Access, Excel, PowerPoint)
</li><li>Ability to enter data efficiently, timely and correctly in order to meet deadlines
</li><li>Ability to adhere to standard office practices and procedures to include, filing, customer service, attention to detail, organizational management and time management
</li><li>Ability to interface effectively with all departments to foster a success-oriented, deadline driven organization
</li><li>Attention to detail and a high level of accuracy and attention to detail
</li><li>Ability to demonstrate professionalism &amp; diplomacy to include telephone etiquette
</li><li>Experience creating and maintaining an Access database system.
</li><li>Knowledge of fundamental concepts, practices and procedures and is able to succeed in a fast-paced environment
</li><li>Most duties are clearly defined and require limited discretion, independent judgment and ingenuity
</li></ul><div><b><i>Metals USA offers a competitive starting hourly rate of $19.00 - $21.00 and benefits plus upward mobility professional growth.
</i></b></div><p><b><i>Metals USA is committed to protecting our employees by creating and maintaining a workplace free of substance abuse.
</i></b></p><p><b><i>&quot;Metals USA provides equal employment opportunities to applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability.&quot;</i></b></p></div></div><p></p>

Children's Rescue Fund

<div>
 <p>
  <strong>
   About the Role:
  </strong>
 </p>
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 <p>
  The Administrative Assistant plays a crucial role in ensuring the smooth and efficient operation of the office by providing comprehensive administrative support to the team. This position is responsible for managing calendars, coordinating meetings, and handling travel arrangements to optimize time management and organizational effectiveness. The role requires maintaining accurate records and managing multi-line phone systems to facilitate clear and professional communication both internally and externally. The Administrative Assistant acts as a key point of contact, supporting various clerical tasks that contribute to the overall productivity of the office environment. Ultimately, this position enables leadership and staff to focus on their core responsibilities by managing essential administrative functions with precision and professionalism.
 </p>
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 <p>
  <strong>
   Minimum Qualifications:
  </strong>
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  <li>
   High school diploma or equivalent required; Associate&rsquo;s degree or higher preferred.
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   Proven experience in general administrative or clerical roles, preferably in a professional office setting.
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   Proficiency in calendar management and scheduling software.
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   Strong organizational skills with the ability to manage multiple tasks simultaneously.
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   Excellent verbal and written communication skills.
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  <strong>
   Preferred Qualifications:
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  <li>
   Experience with travel booking platforms and corporate travel policies.
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   Familiarity with records management systems and office productivity software such as Microsoft Office Suite or Google Workspace.
  </li>
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   Previous experience handling multi-line phone systems in a busy office environment.
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   Ability to work independently and proactively anticipate administrative needs.
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  <li>
   Customer service experience or background in supporting executive-level staff.
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  <li>
   Bilingual in Spanish Preferred
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  <strong>
   Responsibilities:
  </strong>
 </p>
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  <li>
   Manage and maintain executive and team calendars, scheduling appointments and coordinating meetings to avoid conflicts.
  </li>
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  <li>
   Arrange domestic and international travel plans, including booking flights, accommodations, and transportation.
  </li>
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  <li>
   Operate multi-line phone systems to direct calls, take messages, and provide information as needed.
  </li>
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   Perform general clerical duties such as filing, data entry, and records management to ensure organized and accessible documentation.
  </li>
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  <li>
   Coordinate meeting logistics, including preparing agendas, reserving conference rooms, and distributing materials.
  </li>
  <br/>
 </ul>
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  <strong>
   Skills:
  </strong>
 </p>
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 <p>
  The required skills are utilized daily to maintain an organized and efficient office environment. General administrative and clerical skills enable the assistant to handle routine tasks such as filing, data entry, and document preparation with accuracy. Calendar management and scheduling skills are critical for coordinating meetings and appointments, ensuring optimal time use for all team members. Managing multi-line phone systems and arranging travel require strong communication and coordination abilities to provide seamless support. Preferred skills, such as familiarity with travel booking tools and records management software, enhance the assistant&rsquo;s capability to streamline processes and contribute to a professional and well-run office.
 </p>
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 <p>
  <strong>
   <u>
    EEO Statement
   </u>
  </strong>
  <strong>
   &nbsp;&ndash;&nbsp;
  </strong>
  Children&rsquo;s Rescue Fund is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, gender identity, sexual orientation or protected veteran status.
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  #IND1
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</div>


Administrative Assistant (Poplar)

Lei Behavioral Services, llc

<p><b>Administrative Assistant &ndash; Duties and Responsibilities</b></p><p>The Administrative Assistant provides support to ensure the efficient operation of the office.</p><ul><li>Maintain and organize filing systems for documents, including filing, copying, purging, and quality assurance of files</li><li>Distribute prior authorizations (PAs) and treatment plans</li><li>Use computers and various software programs to enter and retrieve information and prepare reports, memos, and other correspondence as required</li><li>Schedule appointments and maintain calendars</li><li>Provide general administrative support to staff</li><li>Answer phones and greet visitors in a professional manner</li><li>Assist with meeting setup and preparation</li><li>Operate office equipment (e.g., copiers, calculators, fax machines, and computers)</li><li>Participate in data collection efforts supporting the agency&rsquo;s performance improvement initiatives</li><li>Assist with other projects related to the agency&rsquo;s operations as requested</li><li>Measure and record patient vital signs while assisting the Nurse Practitioner during clinic days (2 days per week)</li><li><b>Qualifications/Work Expectations</b></li><li>Accept supervision and follow agency policies</li><li>Cooperate and work effectively with other staff members</li><li>Work well under pressure in a fast-paced environment</li><li>Effectively plan and organize work</li><li>Work independently when necessary</li><li>Meet deadlines consistently</li><li>Bilingual is a plus but not required</li></ul><p>Job Type: Full-time</p><p>Pay: $15.00 per hour</p><p>Benefits:</p><ul><li>Paid time off</li></ul><p>Experience:</p><ul><li>Healthcare office: 1 year (Preferred)</li><li>Microsoft Office: 1 year (Preferred)</li><li>Administrative: 1 year (Preferred)</li></ul><p>Work Location: In person</p>

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9174 administrative office assistant jobs Near Me

Administrative Assistant

Administrative Assistannt

Administrative Assistant

Administrative Assistant II

Administrative Assistant

Administrative Assistant (Poplar)

Administrative Assistant