administrative office assistant

The John Hall Law Group

<div><p>High-volume law firm looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our attorneys, managers, and employees. Assisting in daily office needs and managing our companies general administrative activities. Administrative Assistant responsibilities may include, but not limited to, maintaining appropriate filing systems, requesting records/documents, contacting clients, assisting with attorney/client appointments, dictation, calendar management, and special projects. The ideal candidate should have excellent oral and written communication skills and be able to organize their work and daily tasks efficiently. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.</p>
<p>Responsibilities</p>
<ul><li>Answer and direct phone calls</li><li>
Organize and schedule appointments</li><li>
Plan meetings and take detailed minutes</li><li>
Write and distribute email, correspondence memos, letters, faxes and forms</li><li>
Assist in the preparation of regularly scheduled reports</li><li>
Develop and maintain a filing system</li><li>
Update and maintain office policies and procedures</li><li>
Provide general support to visitors</li><li>
Request medical records &amp; document</li><li>
Dictation</li><li>
Travel to our other office locations periodically</li></ul><p><br>
</p><p>Skills</p>
<p></p><ul><li>Knowledge of office management systems and procedures</li><li>
Working knowledge of office equipment, like printers and fax machines</li><li>
Proficiency in MS Office (MS Outlook and MS Word in particular)</li><li>
Excellent time management skills and the ability to prioritize work</li><li>
Attention to detail and problem-solving skills</li><li>
Excellent written and verbal communication skills</li><li>
Strong organizational skills with the ability to multi-task</li><li>
Additional qualification as an Administrative assistant will be a plus</li></ul></div>

Administrative Assistant

Seasons Therapy Group

<p><b>Job Title:</b> Administrative Assistant (Part-Time)<br/><b>Location:</b> Hinsdale, In-Office &amp; Remote Hybrid<br/><b>Schedule:</b> Approximately 15&ndash;20 hours per week (3 hours/day in office + flexible remote hours)</p><p><b>Job Summary</b><br/>We are seeking a highly organized and detail-oriented Administrative Assistant to support our team in various administrative tasks. The ideal candidate will possess strong communication skills and a proactive approach to problem-solving. This role requires proficiency in office management and the ability to handle multiple tasks efficiently while providing exceptional customer service.</p><p><b>About Us</b></p><p>We are a warm and welcoming pediatric therapy clinic dedicated to supporting children and their families. Our team values creativity, compassion, and collaboration. We&rsquo;re seeking an Administrative Assistant who is organized, tech-savvy, and excited to support both our clinical team and families.</p><p><b>Role Overview</b></p><p>The Administrative Assistant will play a key role in keeping our clinic running smoothly. This position requires a blend of in-office support (+/3-4 hours/day) and flexible work-from-home hours. The ideal candidate will be detail-oriented, an excellent communicator, and comfortable using digital tools to support both administrative and creative tasks.</p><p>Responsibilities</p><ul><li>Manage day-to-day administrative operations of the clinic.</li><li>Cleaning, organizing, maintaining the public areas.</li><li>Provide customer support by addressing client needs and resolving issues promptly.</li><li>Collaborate with team members to ensure smooth office operations.</li><li>Learn and manage our <b>Electronic Medical Records (EMR) system</b> for scheduling, billing, and documentation support.</li><li>Organize and maintain digital files using <b>Google Suite (Docs, Sheets, Drive, Calendar, Gmail, etc.)</b>.</li><li>Create and update clinic communications, forms, and resources.</li><li>Support marketing and outreach by creating graphics in <b>Canva</b> and managing social media content.</li><li>Greet and support families during office hours, ensuring a welcoming environment.</li><li>Assist with special projects and events as needed.</li></ul><p><b>Qualifications</b></p><ul><li>Previous administrative experience (healthcare or therapy setting preferred, but not required).</li><li>Strong organizational and time management skills.</li><li>Proficiency with Google Suite.</li><li>Familiarity with Canva and social media platforms.</li><li>Comfortable learning new technology, including EMR systems.</li><li>Friendly, professional, and able to communicate clearly with families and staff.</li><li>Flexible, reliable, and able to work independently.</li><li>Strong typing skills with attention to detail for data entry tasks.</li><li>Demonstrated phone etiquette and customer service skills.</li><li>Strong computer skills, including familiarity with Google Workspace.</li><li>Previous office experience or clerical experience is preferred.</li><li>Excellent organizational skills and time management abilities.</li><li>Strong typing skills with attention to detail for data entry tasks.</li><li>Demonstrated phone etiquette and customer service skills.</li><li>Experience as a dental receptionist or medical receptionist is advantageous.</li><li>Personal assistant experience will be considered an asset. If you are a motivated individual looking to contribute to a dynamic team environment while honing your administrative skills, we encourage you to apply for this exciting opportunity.</li></ul><p><b>Benefits</b></p><ul><li>Flexible hybrid schedule.</li><li>Supportive and collaborative work environment.</li><li>Opportunity to make a positive impact on children and families.</li></ul><p>Job Type: Part-time</p><p>Pay: $20.00 - $21.00 per hour</p><p>Expected hours: 10 &ndash; 20 per week</p><p>Benefits:</p><ul><li>Flexible schedule</li></ul><p>Ability to Commute:</p><ul><li>Hinsdale, IL 60521 (Required)</li></ul><p>Ability to Relocate:</p><ul><li>Hinsdale, IL 60521: Relocate before starting work (Required)</li></ul><p>Work Location: Hybrid remote in Hinsdale, IL 60521</p>

Blaxity

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   Company Description
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  Blaxity is a community-focused social network for polyamorous couples and singles. We are dedicated to disrupting and transforming traditional relationship models that have been stagnant for thousands of years. By fostering a unique and inclusive environment, Blaxity aims to revolutionize the way relationships are experienced and understood.
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   Role Description
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  This is a full-time on-site role for an Administrative Assistant located in Dubai. The Administrative Assistant will manage daily office operations, provide executive administrative assistance, handle phone calls, schedule appointments, and maintain records. Tasks also include clerical work such as managing correspondence and ensuring efficient communication within the office.
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   Qualifications
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   Administrative Assistance and Clerical Skills
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   Creating User accounts and Moderating those accounts.
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   Making sure Engagement is there
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   Handle Basic financing and Calendar
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   Handle Research and outreach
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   Phone Etiquette and excellent Communication skills
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   Experience in Executive Administrative Assistance
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   Strong organizational skills and attention to detail
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   Proficiency with office software and tools
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   Ability to work independently and collaboratively
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   Prior experience in a similar role is an advantage
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   Bachelor's degree in Business Administration or a related field preferred
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M Shapiro Real Estate Group

<div>Position Description: Job Title: PART TIME Family Office - Experienced Administrative Assistant with Bookkeeping Experience
<div>Company: M. Shapiro Real Estate
</div><div>Location: Illinois</div><div></div><div><b><br>
Position Overview:</b> We are actively seeking an experienced Administrative Assistant with bookkeeping or light accounting experience to join our dynamic team. The successful candidate will play a vital role in supporting our daily operations, ensuring efficiency and accuracy in administrative tasks, and contributing to the financial management of our properties.</div><div></div><div><br>
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Responsibilities</b>:
</div><ul><li>Perform general administrative duties such as answering phones, managing correspondence, and organizing files.
</li><li>Handle mail, including sorting, opening, and distributing incoming mail.
</li><li>Assist in reviewing monthly management reports from third party manager
</li><li>Depending on skill set, post accounting entries. (minimal monthly)
</li><li>Manage certified mail and maintain records of return receipts.
</li><li>Serve as the point of contact for coordinating cleaning services.
</li><li>Perform scanning and copying tasks as required.
</li><li>Manage autopay for bills.
</li><li>Prepare and file annual reports for all business entities.
</li><li>Ensure timely renewal of licenses required for properties.
</li><li>Reconcile company credit card statements.
</li><li>Provide notary services as required. (preferred)</li></ul><div></div><div><br>
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Qualifications</b>:
</div><ul><li>Proven experience as an Administrative Assistant with knowledge of bookkeeping or general accounting principles.
</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and accounting software (RentManager experience not required but a plus).
</li><li>Strong attention to detail and ability to maintain accurate records.
</li><li>Excellent organizational and time management skills with the ability to prioritize tasks effectively.
</li><li>Strong communication skills, both written and verbal.
</li><li>Ability to work independently with minimal supervision and as part of a team.
</li><li>Previous experience in the real estate industry is a plus.</li></ul><div></div><div><br>
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Benefits</b>:
</div><ul><li>Competitive salary commensurate with experience.
</li><li>A supportive and collaborative work environment with a focus on employee well-being.
</li><li>M. Shapiro is an equal opportunity employer and welcomes diversity in the workplace. We thank all applicants for their interest in joining our team; however, only those selected for an interview will be contacted.</li></ul></div><div></div>

RECAFCO

<p>We are looking for an Administrative Assistant to support our daily office operations. The ideal candidate will handle clerical tasks, provide administrative support to management, and ensure the smooth running of the office.</p><p><b>Responsibilities:</b></p><ul><li>Answer phone calls and emails professionally</li><li>Prepare and maintain documents, reports, and records</li><li>Schedule and coordinate meetings and appointments</li><li>Organize and maintain filing systems (digital and paper)</li><li>Assist with basic data entry and office tasks</li></ul><p><b>Requirements:</b></p><ul><li>1 - 3 Years Experience</li><li>Arabic Nationality Preffered</li><li>English language proficiency</li><li>Proficiency in MS Office (Word, Excel,etc.)</li><li>Visa no 18 Transferable</li><li>Immediate joiners</li></ul><p>Job Type: Full-time</p><p>Language:</p><ul><li>English (Preferred)</li></ul>

Hyatt Regency

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  Organization- Hyatt Regency Dubai
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  Summary
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 You will be responsible to provide an excellent and consistent level of administrative support to your customers. The Administrative Assistant is responsible to provide strong and efficient administrative support.
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  Qualifications
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 Well-developed computer knowledge, particularly in the use of MS Office and email. Minimum 2 years' work experience as a secretary or Senior Clerk in a hotel or big company.
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Administrative Assistant - Hospitality Background

AlGhandoura Industrial Group LTD 

<p><br><strong>Job Overview</strong><br>AlGhandoura Industrial Group LTD is seeking a highly organised and efficient <strong>Administrative Assistant (Female)</strong> to join our team in <strong>Jeddah, Saudi Arabia</strong>. This is a <strong>full-time</strong> position offering a challenging and rewarding opportunity to contribute to the smooth running of our operations. The successful candidate will provide comprehensive administrative support to ensure efficient office operations. This role requires a proactive individual with excellent communication and interpersonal skills, capable of handling a diverse range of tasks and maintaining a high level of professionalism.<br><br><strong>Responsibilities</strong><br>* Manage and maintain schedules, appointments, and travel arrangements.<br>* Prepare and edit correspondence, communications, presentations, and other documents.<br>* Organise and maintain filing systems, both electronic and physical.<br>* Answer and direct phone calls, taking messages and handling inquiries.<br>* Manage office supplies and equipment, ensuring adequate stock levels.<br>* Coordinate meetings and events, including booking venues and catering.<br>* Provide general administrative support to various departments as needed.<br>* Handle confidential information with discretion and professionalism.<br><br><strong>Qualifications</strong><br>* Proven experience as an administrative assistant or in a similar role.<br>* Strong organisational and time management skills with the ability to prioritise tasks effectively.<br>* Excellent written and verbal communication skills in English.<br>* Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).<br>* Ability to work independently and as part of a team.<br>* Strong attention to detail and accuracy.<br>* Ability to maintain confidentiality and handle sensitive information.<br>* Adaptability and flexibility to handle changing priorities and deadlines.<br><br><br>&nbsp;</p>

Administrative Assistant (Female)

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Administrative Assistant - Hospitality Background

Administrative Assistant (Female)