administrative office manager

Edri Construction San Francisco

<div>
 
 
 **Administrative &amp; Office Manager / Lead Coordinator**
 
 
 
 
 
 
 Construction Company | Hiring Now
 
 
 
 
 
 We are an established and growing construction company seeking an experienced **Administrative &amp; Office Manager / Lead Coordinator** to join our team.
 
 
 This is a key role for someone who is highly organized, proactive, and experienced in construction office operations. You will be at the center of our daily workflow&mdash;supporting client communication, scheduling, and lead management while helping streamline operations.
 
 
 
 
 
 
 **Key Responsibilities**
 
 
 
 
 
 
 &bull; Professionally answer incoming calls and assist clients
 
 
 &bull; Schedule leads, appointments, and follow-ups
 
 
 &bull; Coordinate calendars, job schedules, permits, and city inspections
 
 
 &bull; Track and manage marketing lead sources and follow-ups
 
 
 &bull; Maintain CRM systems for project tracking and client communication
 
 
 &bull; Support social media and online presence
 
 
 &bull; Assist with overall office operations and team coordination
 
 
 &bull; Manage compliance platforms (e.g., Green Halo for waste tracking/reporting)
 
 
 &bull; Utilize AI tools to improve workflow and efficiency
 
 
 &bull; Dispatch and coordinate job schedules as needed
 
 
 
 
 
 
 **Qualifications**
 
 
 
 
 
 
 &bull; Prior experience in a construction office required
 
 
 &bull; Strong communication and customer service skills
 
 
 &bull; Experience with scheduling, dispatching, and lead coordination
 
 
 &bull; Familiarity with permits and inspection processes
 
 
 &bull; Highly organized with strong multitasking ability
 
 
 &bull; Comfortable using CRM systems
 
 
 &bull; Knowledge of marketing lead sources and lead management
 
 
 &bull; Social media experience is a plus
 
 
 &bull; Ability to work independently in a fast-paced environment
 
 
 &bull; Spanish-speaking is preferred
 
 
 &bull; AI tools experience is a plus
 
 
 &bull; Experience with Green Halo is a plus
 
 
 
 
 
 
 **Compensation**
 
 
 
 
 
 
 Compensation is competitive and based on experience.
 
 
 📩 **How to Apply*
 
 
 
 
 
 Please send your resume and cover letter to:
 
 
 edriconstruction@gmail.com
 
 
 
 
 
 
 
 
 
 Prepared fro
 
 
 
 
 
</div>

Administrative & Office Manager / Lead Coordinator

Industrial Networking Solutions

<div>Are you a hands-on individual who likes to work in a team environment? If so, does this describe you?
<ul><li>A professional committed to precision and high-quality results both personally and professionally.</li><li>A proactive and collaborative individual who thrives in an office environment.</li><li>Naturally outgoing and intuitive, with the ability to listen effectively and communicate directly with facts.</li><li>A fast-paced worker who takes time when needed to ensure tasks are completed accurately and efficiently.</li></ul>
If so, Industrial Networking Solutions is looking for someone like you to join our team. We are seeking members who embody our core values: One Team, One Vision, Customer Driven, and Entrepreneurial Spirit.
Administrative Assistant / Office Manager
Location: Richardson, TX (On-site) 
Employment Type: Full-Time
Position Overview
A well-established, growing industrial technology services organization headquartered in the Dallas&ndash;Fort Worth area is seeking a detail-oriented and proactive Administrative Assistant / Office Manager. This role supports daily administrative operations while managing office functions and creating an organized, professional workplace. The ideal candidate is self-motivated, curious, and interested in improving systems and processes that support business success.
Key Responsibilities<ul><li>
Provide administrative support including document preparation, correspondence, scheduling, and reporting</li><li>
Draft, edit, and proofread professional documents, presentations, and internal communications</li><li>
Maintain accurate electronic and physical records</li><li>
Manage office operations including office supply ordering, vendor coordination, and general office organization</li><li>
Coordinate meetings, conference room schedules, meal orders, and internal events</li><li>
Greet visitors, answer and route incoming calls, and manage mail and deliveries</li><li>
Support special projects and assist with process improvements across administrative and office functions</li><li>
Handle confidential information with professionalism and discretion</li></ul>
Qualifications<ul><li>
High school diploma or equivalent required; education beyond high school preferred</li><li>
Relevant work experience may substitute for formal education</li><li>
Prior experience in an administrative assistant, office coordinator, or office management role preferred</li><li>
Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook</li><li>
Strong written communication and proofreading skills</li><li>
Excellent organizational skills, time management, and attention to detail</li></ul>
Preferred Skills &amp; Attributes<ul><li>
Self-motivated, dependable, and eager to make a positive impact</li><li>
Comfortable managing multiple priorities in a professional office environment</li><li>
Strong interpersonal and customer service skills</li><li>
Experience supporting office operations, event planning, or process improvement is a plus</li></ul>
Work Environment &amp; Physical Requirements<ul><li>
On-site office position in Richardson, TX</li><li>
Ability to sit, type, and use a phone for extended periods</li><li>
Occasional lifting of office supplies up to 25 lbs</li></ul>
Additional Information<ul><li>
Must be legally authorized to work in the United States</li><li>
Pre-employment background check and drug screening required</li></ul>
Equal Opportunity Employer 
The organization is committed to providing equal employment opportunities and maintaining a respectful, inclusive, and drug-free workplace.</div>

Administrative Assistant/ Office Manager

Aura

<div><div>Aura is on a mission to create a safer internet. In a world where our lives are increasingly online, Aura's category-defining suite of intelligent digital safety products help millions of customers protect themselves against digital threats, and that number is growing rapidly. This is an exciting phase at Aura, and our team of over 400 people worldwide is guided by a leadership slate that's successfully grown startups into multi-billion dollar organizations.

Come build with us!</div>
We are seeking a highly sophisticated, proactive, and organized Executive Administrative Assistant &amp; Office Manager to provide high-level support to our senior leadership team while overseeing the day-to-day operations of our office. This dual-impact role requires a professional who can seamlessly pivot between complex executive coordination and the logistical management of a physical office space. The ideal candidate acts as a &quot;right hand&quot; to leadership, ensuring their time is optimized, and the office environment remains professional, welcoming, safe, and efficient.

Key Responsibilities

Senior Executive Support:
<ul>
<li>High-Level Coordination: Provide dedicated administrative support to senior management, acting as a gatekeeper and primary point of contact for internal and external stakeholders.
</li>
<li>Strategic Calendar Management: Manage complex, shifting calendars; prioritize conflicting meeting requests and proactively resolve scheduling gaps.
</li>
<li>Travel &amp; Logistics: Coordinate intricate domestic and international travel arrangements, including flights, accommodations, ground transportation, and detailed itineraries.
</li>
<li>Meeting Preparation: Attend high-level meetings to take minutes, track action items, and prepare necessary documents, reports, or high-quality presentations.
</li>
<li>Communication Management: Screen and prioritize emails, phone calls, and correspondence, drafting professional responses on behalf of leadership when appropriate.</li></ul> 

Office Management:
<ul>
<li>Daily Operations: Oversee all onsite office functions to ensure a seamless work environment for the team and visitors.
</li>
<li>Vendor &amp; Facility Management: Liaise with property management and external vendors; oversee office equipment maintenance, repairs, and security protocols.
</li>
<li>Inventory Control: Proactively manage office and kitchen supplies, ensuring the space is always fully stocked and organized.
</li>
<li>Mail &amp; Logistics: Direct all incoming/outgoing mail and high-priority packages.
</li>
<li>Culture &amp; Safety: Maintain a clean, professional, and secure work environment in strict adherence to Aura's security policies.</li></ul> 

Event &amp; Project Coordination:
<ul>
<li>Executive Events: Plan and execute onsite and offsite meetings, board presentations, and team-building activities, managing all logistics including catering and technology needs.
</li>
<li>Project Liaison: Assist in tracking progress on key office initiatives, ensuring deadlines are met, and stakeholders are kept informed.</li></ul> 

Financial Administration:
<ul>
<li>Expense Management: Process complex executive expense reports and perform monthly credit card reconciliations.
</li>
<li>Invoicing: Manage office-related invoicing and work with the finance team to ensure timely vendor payments.</li></ul> 

Qualifications
<ul>
<li>Experience: 5+ years of experience as an Executive Assistant or Office Manager, with a proven track record of supporting C-Suite or Senior-level management.
</li>
<li>Discretion: Exceptional ability to handle sensitive and confidential information with the utmost professionalism.
</li>
<li>Communication: Elite written and verbal communication skills; ability to interact confidently with high-level executives and external partners.
</li>
<li>Agility: A &quot;no task is too small&quot; attitude with the ability to pivot quickly in a fast-paced, dynamic environment.
</li>
<li>Technical Proficiency: Expert knowledge of G Suite (Gmail, Calendar, Docs, Sheets) and experience with travel/expense management software.
</li>
<li>Organization: Superior time-management skills and the ability to manage multiple high-priority projects simultaneously.
</li>
<li>Self-Directed: Owns the office environment with minimal direction, staying proactive and effective during both busy periods with high executive activity and quieter stretches requiring independent initiative.
</li>
<li>Team Player: Collaborates effectively with employees, executives, and EAs, building strong partnerships, adding value, and proactively solving problems day-to-day.</li></ul> 

Work Environment
<ul>
<li>In-Office Hybrid: This position requires being physically present in our Boston (Seaport) office on Tuesday, Wednesday, and Thursday to manage onsite operations, and sometimes other days as needed based on pre-scheduled events.
</li>
<li>Collaboration: Opportunity to work within a supportive, high-energy team dedicated to Aura's growth.
</li>
</ul>Aura is committed to offering a generous package to support our employees in all aspects of their life in and out of work. Our packages offer competitive pay, generous health and wellness benefits, retirement savings plans, parental leave and much more! Pay range for this position is $80,000-$90,000/year but may vary depending on job-related knowledge, skills, and experience.<div> 
Aura is proud to be an equal employment workplace. All qualified applicants will be considered for employment without regard to, and will not be discriminated against based on race, color, ancestry, national origin, religion, age, sex, gender, marital status, sexual orientation, gender identity, disability status, veteran status, or any protected category. Beyond equal employment opportunity, Aura is committed to being an inclusive community where all feel welcome.

Aura is dedicated to providing an accessible environment for all candidates during the application process and for employees during their employment. If you need accessibility assistance and/or a reasonable accommodation due to a disability, please let your Talent Acquisition Partner know.

Important privacy information for United States based job applicants can be found here.</div></div>

Executive Administrative Assistant & Office Manager

Momentum Technologies(Mut Inc)

Overview We are seeking a dynamic and highly organized Administrative Manager to lead our administrative team and ensure the smooth operation of our office environment. This role is vital in coordinating daily administrative activities, managing office procedures, and supporting various departments to achieve operational excellence. The ideal candidate will demonstrate exceptional leadership, communication, and organizational skills, with a proactive approach to problem-solving and process improvement. Join us to contribute to a vibrant workplace where efficiency and teamwork drive success!Only needing to be on Location 2-3Days a week. Mainly managing office interaction hours. Monday-Saturday. Never Sunday. Holidays and Extend Holidays Observed. Mandatory 3 days off for birthday. We Encourage Early Voting but will let you go vote if arrives on a work day. Paid Lunch and Dinner(Basically Two Meals. Coffee on Site. Own Office but will over see and mainly located at reception. Offsite. You can manage manly via communication devices as it will mainly be taking calls and bookings. Plus. No restrictions on medical/health request days. Please, Do what You need and stay alive the best you can.What we want for you to experience from this opportunity from Momentum Technologies(Mut Inc) is knowing We are looking for Human input. Not just interfacing capitalism. Life Moves Forward, Not Backwards. Neither does your Life and Ours. In the days of the forgotten voices, We at Momentum Technologies (Mut Inc) Have heard your voices and remembered your pain for this day to behold our opportunity to give you the recognition of a human being being seen.That is the Mut Inc way.Responsibilities<ul><li>Oversee daily office operations, including front desk management, multi-line phone systems, and general clerical duties</li><li>Supervise administrative staff, providing training, mentorship, and performance evaluations to foster a high-performing team</li><li>Manage scheduling for executives and department meetings, ensuring calendar accuracy and timely coordination of appointments</li><li>Coordinate vendor relationships, negotiate contracts, and oversee procurement processes to optimize office supplies and services</li><li>Handle human resources functions such as onboarding new employees, maintaining personnel records, and supporting payroll processes using QuickBooks or similar software</li><li>Organize company events, meetings, and training sessions to promote team development and engagement</li><li>Maintain meticulous filing systems, bookkeeping records, and medical or office-specific documentation with attention to detail and confidentiality</li></ul>Skills<ul><li>Proven experience in office management, administrative supervision, or related roles with strong leadership capabilities</li><li>Excellent communication skills&mdash;both verbal and written&mdash;with professional phone etiquette</li><li>Proficiency in scheduling management tools, QuickBooks accounting software, and vendor management platforms</li><li>Strong organizational skills with the ability to multitask efficiently in fast-paced environments</li><li>Knowledge of human resources procedures including payroll processing and employee onboarding</li><li>Experience in event planning, training &amp; development initiatives, and medical office management preferred</li><li>Ability to handle budgeting tasks effectively while maintaining accurate bookkeeping records</li></ul>Join our team as an Administrative Manager to lead with energy and purpose! Your expertise will help create a well-organized workspace that empowers teams to excel. We value proactive problem-solvers who thrive on building efficient processes while fostering a positive work environment. This paid position offers an exciting opportunity for growth within a supportive organization committed to your professional development.Job Types: Full-time, Part-time, ContractPay: $1,000.00 - $2,000.00 per weekBenefits:<ul><li>Flexible schedule</li><li>Flexible spending account</li><li>Paid time off</li><li>Parental leave</li><li>Professional development assistance</li></ul>Work Location: Hybrid remote in Houston, TX 77007

Administrative Manager

Columbia University

<div><ul><li>Job Type: Officer of Administration</li>
<li>Bargaining Unit:</li>
<li>Regular/Temporary: Regular</li>
<li>End Date if Temporary:</li>
<li>Hours Per Week: 35</li>
<li>Standard Work Schedule:</li>
<li>Building:</li>
<li>Salary Range: $75,000-$85,000</li>
</ul><div>The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.</div> 
<div></div>

Position Summary

The role of Administrative Manager sits in the Office of Academic Affairs under the SVP/Vice Dean for Faculty Affairs at the Columbia University Irving Medical Center (CUIMC). The Office of Academic Affairs works with over 9,500 faculty and researchers across the four health science schools at CUIMC. The SVP/Vice Dean leads several offices and initiatives that support the needs of faculty and researchers, including the Office of Academic Affairs, Office of Faculty Affairs, the Office of Faculty Professional Development and Engagement, the Office of Professionalism, the CUIMC International Students and Scholars Office, and Conflict of Interest.

The Administrative Manager of the Office for Academic Affairs will provide executive-level support to the SVP for Faculty Affairs and Vice Dean for Academic Affairs and will manage the day-to-day logistics of the busy Academic Affairs office. The Administrative Manager will also be responsible for managing the Professorship process and the Faculty of Council, both are crucial functions of the Vice Dean/SVP.

Reporting to the Assistant Vice President for Faculty Professional Development and Engagement and the SVP/Vice Dean for Faculty Affairs, the Administrative Manager will assume the SVP's day-to-day calendar, schedule and confirm meetings, coordinate meetings and conferences, coordinate travel arrangements, and prepare materials relevant to meetings. The Administrative Manager will provide discreet and confidential executive administrative assistance to the SVP, interacting with executive staff and office staff and providing information to all levels of university administrators as appropriate. The Administrative Manager will review, read, distribute, and respond to correspondence when appropriate; screen and monitor calls, field questions, or forward them to the appropriate person; send internal/external communications via regular mail or email; develop and maintain filing system into a readily retrievable format; and prepare agendas. The incumbent will also support the office calendar and will schedule meetings for the two AVPs as needed, including supporting key faculty committee meetings and programming needs.

Subject to business needs, we may support flexible and hybrid work arrangements. Options will be discussed during the interview process.

Responsibilities

Administrative support to the Senior Vice President/ Vice Dean (40%)
<ul>
<li>Reads, distributes, and responds to correspondence as directed by the Vice Dean/SVP and the AVP;</li>
<li>Facilitates communications between SVP&rsquo;s office, including the EVP/Dean&rsquo;s Office, Provost&rsquo;s Office, Departments, and other offices</li>
<li>Screens and monitors call for the SVP and the Office of Academic Affairs;</li>
<li>Create an email folder organization system that corresponds to relevant files and manage the organization by reviewing emails as they come in.</li>
<li>Create lists of committee members/attendees to track participants for all meetings hosted by SVP and AVP.</li>
<li>Send out email reminders for all meetings hosted by SVP and AVP at least one day prior to each meeting.</li>
<li>In consultation with the SVP and AVP, fields questions and/or forwards them to the appropriate person.</li>
<li>Assists with developing correspondence, memos, and communications on behalf of the SVP of the office.</li>
<li>Manages travel and business arrangements for conferences.</li>
<li>Provide logistical and administrative support for special committee meetings run on behalf of the SVP or AVP, as requested.</li>
<li>Maintains paper and electronic files in organized systems.</li>
<li>Answers and directs calls for the SVP and AVP with courtesy and efficiency, observing appropriate business protocols.</li>
<li>PowerPoint presentations, editing letters, pulling references, and putting them together</li>
</ul>
Manages the Faculty of Medicine Faculty Council (15%)
<ul>
<li>Work with SVP and AVP for Faculty Professional Development and Engagement and the Office of the Dean to schedule Faculty Council and Executive Committee meetings</li>
<li>Work with the Office of Faculty Affairs to create and send ballots to Faculty Council for votes on appointments, promotions, and tenure</li>
<li>Manage the agenda for the Faculty Council meetings, keep track of past agenda items, finalize agenda, invite speakers, collect PPT presentations, manage logistics for the in-person quarterly meeting (catering, AV, communication) and keep time at the meeting to support the Vice Dean.</li>
<li>Administer annual elections of new members and maintain database of members.</li>
</ul>
Manages the professorship process (25%)
<ul>
<li>Creation of and dissemination of professorship letters.</li>
<li>Reviews the conditions and terms of gifts to ensure that letters accurately reflect the donors' stipulations.</li>
<li>Works closely with departments, the Promotions Specialist, the Development Office, Dean&rsquo;s Office, Provost&rsquo;s Office, and Faculty Affairs to adhere to deadlines and proper workflow.</li>
<li>Maintains databases and reporting for endowed professorships</li>
<li>Send congratulatory letters on behalf of the Dean</li>
<li>Provides support to the Promotions Specialist in the management of the VP&amp;S faculty tenure reviews process.</li>
<li>Trained in working on Tenure reviews if the Promotion Specialist needs coverage.</li>
<li>Working with departments, the Office of Faculty Affairs, and the Provost&rsquo;s Office, on managing tenure dossier materials for faculty who are under review for Tenure.</li>
</ul>
Back up support for Assistant Vice President for Faculty Professional Development and Engagement and Assistant Vice President for Academic Appointments and Professionalism (5%)
<ul>
<li>Support scheduling team and group meetings as needed</li>
<li>Support committees and faculty working group schedules run on behalf of the office</li>
<li>Support scheduling complex and confidential meetings</li>
</ul>
Supports office operations (5%)
<ul>
<li>Maintains hoteling and in-office schedule</li>
<li>Ensures key documents and resources for staff are kept up to date</li>
<li>Works with the Operations Manager to ensure that office equipment is maintained that adequate office supplies are on hand and ordering supplies as needed.</li>
</ul>
Supports special events as assigned (5%)
<ul>
<li>Provide logistical support on special events as assigned by the Vice Dean/SVP and the AVP for Faculty Professional Development and Engagement.</li>
</ul>
Other projects and duties assigned (5%)

New assignments may be given from the AVPs and the SVP/Vice Dean when needed.

Minimum Qualifications
<ul>
<li>Bachelors degree or equivalent in education and employment plus three years' experience.</li>
<li>Must have excellent communication and interpersonal skills must have excellent, including composing and editing correspondence and documents, developing reports, and communicating with staff.</li>
<li>The ability to handle confidential information with exceptional judgment and discretion is required.</li>
<li>Must have demonstrated ability to manage time effectively, balancing competing priorities at the same time.</li>
<li>Demonstrated ability to take direction, follow instructions carefully, and with the ability to work independently.</li>
<li>Must have the ability to coordinate difficult schedules; adapt to various competing demands; prioritize and handle conflicting needs and multiple assignments; and work with diplomacy and efficiency in a highly pressured, fast-paced, deadline-driven environment. Must be able to follow through on projects to successful completion.</li>
<li>Must have the demonstrated ability to be proactive, to problem-solve, and to maintain composure under pressure.</li>
<li>Must have the demonstrated ability to offer the highest level of customer/client service and response to personnel at all levels. Strong knowledge of and proficiency with Microsoft Office programs, including Outlook, Word, Excel, PowerPoint, Zoom, Adobe; experience with heavy calendaring; ability to perform moderately complex internet research.</li>
</ul>
Preferred Qualifications
<ul>
<li>Prior experience working within a college and university setting preferred.</li>
</ul>
Other Requirements
<ul>
<li>Must be able to manage highly sensitive and confidential communications with discretion and integrity.</li>
<li>Must have exceptional organizational, time management and organizational skills with the ability to exercise a high degree of tact, diplomacy, and discretion with sensitive matters.</li>
<li>Must have a strong service-oriented attitude and excellent interpersonal skills.</li>
<li>Must be able to take initiative and be a problem-solver and have the ability to anticipate office needs.</li>
<li>Must have excellent proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).</li>
<li>Must be able to run Zoom meetings.</li>
<li>Demonstrated commitment to serving the needs of a diverse population with cultural competence and sensitivity required.</li>
</ul>
Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.</div>

Superior Van & Mobility

<div><div><h2 class="jobSectionHeader">Start a Career That Makes a Difference&mdash;Every Single Day!</h2>
At Superior Van &amp; Mobility, we believe work should be meaningful, rewarding, and people-centered. As a trusted leader in the automotive mobility industry, we help individuals with disabilities, veterans, and families regain independence through wheelchair-accessible vehicles, adaptive driving solutions, and mobility services.
Behind every successful customer experience is a strong, organized office&mdash;and that&rsquo;s where you come in.
We&rsquo;re currently seeking a professional, detail-oriented, and proactive Office Administrator to serve as a vital support hub for our dealership operations. This role blends administrative expertise, customer interaction, and operational coordination, making it ideal for someone who thrives in a fast-paced, purpose-driven environment.
At Superior, your work directly impacts lives&mdash;and your career can grow along with your impact. We offer:<ul><li>
A Monday&ndash;Friday, 8:00 AM&ndash;5:00 PM schedule for work-life balance</li><li>
A supportive, mission-driven team environment</li><li>
Opportunities for professional development and advancement</li><li>
A chance to be part of a company that truly helps people every day</li></ul>
If you&rsquo;re ready to bring your administrative skills to a role that&rsquo;s both challenging and meaningful, we invite you to join the Superior Van &amp; Mobility family.
<h2 class="jobSectionHeader">What You&rsquo;ll Do</h2>
As our Office Administrator, you&rsquo;ll be a key contributor to both our customer experience and internal operations. Your responsibilities will include:<h3 class="jobSectionHeader">
Administrative &amp; Front Office Support</h3><ul><li>
Answer and direct incoming calls with professionalism and efficiency</li><li>
Greet and assist customers, visitors, and vendors</li><li>
Provide general office and clerical support, including filing, mailing, copying, and document management</li><li>
Create, edit, and prepare correspondence, reports, meeting minutes, and internal materials using Microsoft Office</li><li>
Maintain confidential company information with accuracy and discretion</li></ul><h3 class="jobSectionHeader">
Financial &amp; Operational Responsibilities</h3><ul><li>
Perform Accounts Receivable (A/R) duties in accordance with company procedures</li><li>
Process billing for customers and third parties</li><li>
Receive, post, and deposit payments from customers and mail</li><li>
Prepare titles, delivery documentation, and other legal paperwork</li><li>
Maintain and manage the Van Rental Program</li></ul><h3 class="jobSectionHeader">
Scheduling &amp; Coordination</h3><ul><li>
Schedule service appointments, project installations, and vehicle pickups/deliveries</li><li>
Coordinate and schedule drivers as needed</li><li>
Complete follow-up calls related to appointments, billing, and A/R</li><li>
Assist the Store Manager with dealership management functions when required</li></ul><h3 class="jobSectionHeader">
Team &amp; Project Support</h3><ul><li>
Support leadership and team members with assigned project-based work</li><li>
Order and maintain office supplies</li><li>
Collaborate across departments to ensure smooth daily operations</li></ul><h2 class="jobSectionHeader">
</h2></div><h2 class="jobSectionHeader">What We&rsquo;re Looking For</h2>
You&rsquo;ll be successful in this role if you have:<ul><li>
Exceptional organizational skills and strong attention to detail</li><li>
Clear, professional written and verbal communication skills</li><li>
The ability to manage multiple priorities in a fast-paced environment</li><li>
Strong interpersonal skills with a customer-first mindset</li><li>
The ability to work independently while also thriving as part of a team</li></ul><h2 class="jobSectionHeader">
Qualifications</h2><ul><li>
High school diploma required</li><li>
Minimum of 2+ years of related administrative experience</li><li>
Associate&rsquo;s degree or higher in a business-related field preferred</li><li>
Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook</li><li>
Demonstrated ability to meet deadlines and manage multiple tasks</li><li>
Experience working collaboratively in a team environment</li></ul><h2 class="jobSectionHeader">
Work Environment &amp; Physical Requirements</h2><ul><li>
Primarily indoor office environment with occasional exposure to outdoor elements</li><li>
Ability to sit, stand, walk, and lift up to 25 pounds occasionally</li><li>
Ability to maintain focus amid frequent interruptions and time pressures</li></ul></div>

OFFICE ADMINISTRATOR

Confidential Government

<div>
 
 We are seeking an experienced
 
 HR &amp; Administration Manager
 
 to lead and oversee all administrative operations and support services within the organization. The role is responsible for ensuring operational efficiency, cost control, compliance with policies, and delivering a high-quality workplace environment.
 
 
 
 Key Responsibilities:
 
 
 
 &bull; Oversee daily administrative operations and office support services
 
 
 &bull; Manage facilities, maintenance, security, transportation, and workplace services
 
 
 &bull; Lead and supervise administrative teams to ensure smooth operations
 
 
 &bull; Manage vendor contracts, service providers, and performance standards
 
 
 &bull; Ensure compliance with company policies, safety regulations, and government requirements
 
 
 &bull; Develop and control budgets, optimize costs, and improve efficiency
 
 
 &bull; Handle emergency response planning and business continuity processes
 
 
 &bull; Maintain workplace standards including cleanliness, safety, and employee services
 
 
 &bull; Coordinate with internal departments and external stakeholders
 
 
 
 Requirements:
 
 
 
 &bull; Bachelor&rsquo;s degree in Business Administration or related field
 
 
 &bull; Minimum 10+ years of experience in administration or related roles
 
 
 &bull; Strong leadership and team management skills
 
 
 &bull; Experience in vendor management and contract negotiation
 
 
 &bull; Knowledge of workplace safety and compliance standards
 
 
 &bull; Proficiency in ERP systems and Microsoft Office
 
 
 
 Key Competencies:
 
 
 
 &bull; Leadership &amp; Team Management
 
 
 &bull; Operational Planning &amp; Execution
 
 
 &bull; Budgeting &amp; Cost Control
 
 
 &bull; Problem Solving &amp; Decision Making
 
 
 &bull; Communication &amp; Stakeholder Management
 
</div>

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