administrative office manager

Administrative Assistant Office Manager

First Presbyterian Church

<p>We are seeking a dedicated and organized Administrative Assistant to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by providing administrative support and assisting with various tasks. This position requires strong communication &amp; organizational skills, attention to detail, and the ability to manage multiple responsibilities efficiently.</p><p><b>Duties</b></p><p><i><b>Primary</b></i></p><ul><li>Provide front desk support, greeting visitors and managing incoming calls.</li><li>Extensive understanding and experience with Microsoft Office 365 (Word, Excell and Outlook).</li><li>Maintain an organized filing system for both physical and electronic documents.</li><li>Assist in event planning, coordinating logistics, and managing schedules for meetings and appointments.</li><li>Manage calendars for pastor and committees, ensuring all appointments are scheduled efficiently.</li><li>Support church committees and the pastor by preparing reports and maintaining office supplies.</li><li>Handle clerical duties such as data entry, correspondence, and document management.</li><li>Communicate effectively with the pastor, church committees and church members.</li></ul><p><i><b>Secondary / Optional</b></i></p><ul><li>Perform general accounting functions in coordination with church treasurer.</li><li>Receive and process financial church receivables.</li><li>Work with finance committee during monthly meetings, yearly stewardship and budgeting process.</li></ul><p><b>Qualifications</b></p><ul><li>Proven experience as an Administrative Assistant or in a similar role is preferred.</li><li>Proficiency in Microsoft office 365 and familiarity with business computer / Microsoft Windows.</li><li>Strong organizational skills with the ability to manage multiple tasks simultaneously.</li><li>Excellent verbal and written communication skills.</li><li>Ability to work independently as well as part of a team.</li></ul><p><b>Work Schedule: </b>Monday - Friday mornings, approximately 4-5 hrs. per day.</p><p>Job Type: Part-time</p><p>Pay: $17.00 - $20.00 per hour</p><p>Work Location: In person</p>

Administrative Assistant / Office Manager

The Family Wellness Center

<p>**bilingual not required but highly encouraged**</p><p><b>Job Description: Administrative Assistant Job Description</b></p><p><b>General Job Description:</b></p><p>The HR Coordinator position provides a full range of administrative duties in support of the Front Office and HR department. Maintain and enhance the organization's human resources by planning, implementing, and evaluating employee relations and human resources policies.</p><p>This position reports directly to the HR Director. Ensure that all HR needs of the company are being met and are aligned with all business objectives programs, and practices.</p><p>Typical duties may include but are not limited to:</p><ul><li>Answering phone calls</li><li>Maintaining Recruitment Activity</li><li>Assisting in filling consumer charts</li><li>Assist with monthly insurance verification of all enrolled consumers</li><li>Demonstrating initiative, discretion, and tact in managing emails, telephone calls and other requests.</li><li>Ensure all correspondence is accurate, complete, and properly handled.</li><li>Utilize computer and standard desktop software to complete tasks</li><li>Assure administrative detail on all projects</li><li>Provide regular updates on delegated tasks to ensure progress</li><li>Screening applications for selected occupations for minimum qualifications on the basis of experience and educational requirements</li><li>Assists in credential tracking for all licensed employees</li><li>Data Entry</li><li>Other duties as assigned</li></ul><p><b>Duties &amp; Responsibilities:</b></p><ul><li>Maintain the work structure by updating job requirements and job descriptions for all positions.</li><li>Maintain human resource staff by recruiting, selecting, orienting, and training employees.</li><li>Maintain organization staff by establishing a recruiting, testing, and interviewing program; counseling managers on candidate selection; conducting and analyzing exit interviews; recommending changes.</li><li>Prepare employees for assignments by establishing and conducting new hire orientation and training programs.</li><li>Ensure planning, monitoring, and appraisal of employee work results by training managers to coach and discipline employees; scheduling management conferences with employees; hearing and resolving employee grievances; counseling employees and supervisors.</li><li>Ensure legal compliance by monitoring and implementing applicable human resource federal and state requirements; conducting investigations; maintaining records; representing the organization at hearings</li><li>Anticipate and resolve litigation risks</li><li>Prepare bi monthly payroll</li><li>Maintain management guidelines by preparing, updating, and recommending human resource policies and procedures.</li><li>Maintain historical human resource records by designing a filing and retrieval system; keeping past and current records</li><li>Track and maintain current spreadsheet of all license expiration dates and inform employee and immediate supervisor through written notification</li><li>Create employment contracts/consulting agreements for all onboarding employees</li><li>Issue photo identification for all onboarding employees</li><li>Oversee all HR initiatives, systems and tactics</li></ul><p><b>Basic Qualifications:</b></p><ul><li>Must have at least a Bachelor's or Associate Degree in human resources, business administration or related field</li><li>3 years experience of human resource management principles and best practices in human resources</li><li>Multi-tasks effectively in a fast-paced and dynamic work environment.</li><li>Effective interpersonal skills, both oral and written, and the ability to work well with all levels of internal management and staff, as well as external clients, and consumers</li><li>Intermediate proficiency in Microsoft Office Applications (Outlook, Word, Excel, PowerPoint and Access).</li><li>Ability to coordinate schedules and schedule changes</li><li>Ability to handle confidential and sensitive information with the utmost discretion.</li><li>Self-starter who can independently accomplish tasks; is proactive, flexible and takes initiative.</li></ul><p>&middot; &middot; Diligent and firm with high ethical standards</p><ul><li>Hours: Monday, Wednesday, Friday 9 am to 6 pm and every other Weekend (after the public health emergency is lifted)</li></ul><p>Must have satisfactorily completed an FBI background check, Metropolitan Police clearance, Drug and health screenings</p><p>Pay: From $19.00 per hour</p><p>Benefits:</p><ul><li>Paid time off</li></ul><p>Education:</p><ul><li>Associate (Required)</li></ul><p>Experience:</p><ul><li>Office Management: 6 years (Required)</li><li>front desk : 5 years (Required)</li><li>mental health front desk: 3 years (Required)</li></ul><p>Ability to Commute:</p><ul><li>Washington, DC 20020 (Required)</li></ul><p>Work Location: In person</p>

Administrative Assistant/Office manager

Red Bull MOBILE Saudi offered by FNT

<div>
 <p>
  <strong>
   Opportunity Summary:
  </strong>
 </p>
 <p>
  We are seeking a highly organized and proactive
  <strong>
   Administrative Affairs Manager
  </strong>
  to lead and manage administrative operations and supply chain activities within the organization. The role is responsible for ensuring efficient office management, logistics coordination, cost control, and compliance with company policies while supporting overall business operations.
 </p>
 <p>
  The ideal candidate will have strong leadership abilities, operational experience, and the capability to optimize administrative and supply chain processes to support organizational efficiency and business continuity.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   1. Role Purpose:
  </strong>
 </p>
 <p>
  The
  <strong>
   Administrative Affairs Manager
  </strong>
  is responsible for overseeing administrative affairs and supply chain operations, ensuring the smooth functioning of office services, logistics, and inventory management.
 </p>
 <p>
  The role focuses on improving operational efficiency, managing resources effectively, and ensuring compliance with company policies and procedures.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   2. Key Responsibilities:
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Administrative Affairs
  </strong>
 </p>
 <ul>
  <li>
   Lead and oversee all administrative operations and daily office activities.
  </li>
  <li>
   Develop, implement, and improve administrative policies, procedures, and workflows.
  </li>
  <li>
   Supervise administrative staff, assign tasks, and monitor performance.
  </li>
  <li>
   Manage facilities, office supplies, and support services.
  </li>
  <li>
   Prepare, review, and approve official correspondence, reports, and documentation.
  </li>
  <li>
   Ensure compliance with company policies, procedures, and regulatory requirements.
  </li>
 </ul>
 <p>
  <strong>
   Supply Chain Management
  </strong>
 </p>
 <ul>
  <li>
   Manage end-to-end supply chain activities including procurement, sourcing, logistics, and inventory.
  </li>
  <li>
   Develop and implement supply chain strategies aligned with business needs.
  </li>
  <li>
   Monitor inventory levels to ensure availability while minimizing excess and obsolescence.
  </li>
  <li>
   Oversee purchase requests, purchase orders, and supplier performance.
  </li>
  <li>
   Ensure timely delivery of goods and services in line with quality and cost requirements.
  </li>
  <li>
   Identify cost-saving opportunities and improve supply chain efficiency.
  </li>
 </ul>
 <p>
  <strong>
   Reporting &amp; Leadership
  </strong>
 </p>
 <ul>
  <li>
   Manage administrative and supply chain budgets and control expenditures.
  </li>
  <li>
   Prepare periodic management reports, KPIs, and performance analyses.
  </li>
  <li>
   Coordinate with internal departments and external stakeholders.
  </li>
  <li>
   Handle escalations, resolve operational issues, and drive continuous improvement initiatives.
  </li>
  <li>
   Support senior management with planning, forecasting, and special projects.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   3. Qualifications:
  </strong>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree in
   <strong>
    Business Administration, Supply Chain Management, Logistics, or a related field
   </strong>
   .
  </li>
  <li>
   Professional certifications (CIPS, CSCP, CPSM) are a plus.
  </li>
  <li>
   Minimum of 7&ndash;10 years of experience in administrative affairs and supply chain, with at least 3 years in a managerial role.
  </li>
  <li>
   Strong knowledge of logistics, inventory control, and administrative affairs operations.
  </li>
  <li>
   Required Skills &amp; Competencies:
  </li>
  <li>
   Strong leadership and people management skills.
  </li>
  <li>
   Strategic planning and analytical abilities.
  </li>
  <li>
   Strong communication and stakeholder management skills.
  </li>
  <li>
   Ability to manage multiple priorities and work under pressure.
  </li>
  <li>
   High level of professionalism, confidentiality, and integrity.
  </li>
 </ul>
 <p>
  <strong>
   4. Skills and Competencies:
  </strong>
 </p>
 <ul>
  <li>
   Strong leadership and people management skills.
  </li>
  <li>
   Excellent organizational and operational management abilities.
  </li>
  <li>
   Strong analytical and strategic planning skills.
  </li>
  <li>
   Effective communication and stakeholder management skills.
  </li>
  <li>
   Ability to manage multiple priorities and work under pressure.
  </li>
  <li>
   High level of professionalism, integrity, and confidentiality.
  </li>
  <li>
   Good knowledge of procurement, logistics, and administrative operations.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Why Join Red Bull MOBILE Saudi?
  </strong>
 </p>
 <p>
  We move fast, think bold, and lead with purpose. If you&rsquo;re ready to bring high energy to a high-impact role, join a brand that&rsquo;s always one step ahead.
 </p>
</div>


Administrative Affairs Manager

Superior Van & Mobility

<div><div><h2 class="jobSectionHeader"><b>Start a Career That Makes a Difference&mdash;Every Single Day!</b></h2><p>
At <b>Superior Van &amp; Mobility</b>, we believe work should be meaningful, rewarding, and people-centered. As a trusted leader in the automotive mobility industry, we help individuals with disabilities, veterans, and families regain independence through wheelchair-accessible vehicles, adaptive driving solutions, and mobility services.</p><p>
Behind every successful customer experience is a strong, organized office&mdash;and that&rsquo;s where <i>you</i> come in.</p><p>
We&rsquo;re currently seeking a <b>professional, detail-oriented, and proactive Office Administrator</b> to serve as a vital support hub for our dealership operations. This role blends administrative expertise, customer interaction, and operational coordination, making it ideal for someone who thrives in a fast-paced, purpose-driven environment.</p><p>
At Superior, your work directly impacts lives&mdash;and your career can grow along with your impact. We offer:</p><ul><li><p>
A <b>Monday&ndash;Friday, 8:00 AM&ndash;5:00 PM schedule</b> for work-life balance</p></li><li><p>
A supportive, mission-driven team environment</p></li><li><p>
Opportunities for professional development and advancement</p></li><li><p>
A chance to be part of a company that truly helps people every day</p></li></ul><p>
If you&rsquo;re ready to bring your administrative skills to a role that&rsquo;s both challenging and meaningful, we invite you to join the <b>Superior Van &amp; Mobility family</b>.</p><p>
</p><p></p><h2 class="jobSectionHeader"><b>What You&rsquo;ll Do</b></h2><p>
As our <b>Office Administrator</b>, you&rsquo;ll be a key contributor to both our customer experience and internal operations. Your responsibilities will include:</p><h3 class="jobSectionHeader"><b>
Administrative &amp; Front Office Support</b></h3><ul><li><p>
Answer and direct incoming calls with professionalism and efficiency</p></li><li><p>
Greet and assist customers, visitors, and vendors</p></li><li><p>
Provide general office and clerical support, including filing, mailing, copying, and document management</p></li><li><p>
Create, edit, and prepare correspondence, reports, meeting minutes, and internal materials using Microsoft Office</p></li><li><p>
Maintain confidential company information with accuracy and discretion</p></li></ul><h3 class="jobSectionHeader"><b>
Financial &amp; Operational Responsibilities</b></h3><ul><li><p>
Perform Accounts Receivable (A/R) duties in accordance with company procedures</p></li><li><p>
Process billing for customers and third parties</p></li><li><p>
Receive, post, and deposit payments from customers and mail</p></li><li><p>
Prepare titles, delivery documentation, and other legal paperwork</p></li><li><p>
Maintain and manage the Van Rental Program</p></li></ul><h3 class="jobSectionHeader"><b>
Scheduling &amp; Coordination</b></h3><ul><li><p>
Schedule service appointments, project installations, and vehicle pickups/deliveries</p></li><li><p>
Coordinate and schedule drivers as needed</p></li><li><p>
Complete follow-up calls related to appointments, billing, and A/R</p></li><li><p>
Assist the Store Manager with dealership management functions when required</p></li></ul><h3 class="jobSectionHeader"><b>
Team &amp; Project Support</b></h3><ul><li><p>
Support leadership and team members with assigned project-based work</p></li><li><p>
Order and maintain office supplies</p></li><li><p>
Collaborate across departments to ensure smooth daily operations</p></li></ul><p></p><h2 class="jobSectionHeader"><b>
</b></h2></div><h2 class="jobSectionHeader"><b>What We&rsquo;re Looking For</b></h2><p><b>
You&rsquo;ll be successful in this role if you have:</b></p><ul><li><p>
Exceptional organizational skills and strong attention to detail</p></li><li><p>
Clear, professional written and verbal communication skills</p></li><li><p>
The ability to manage multiple priorities in a fast-paced environment</p></li><li><p>
Strong interpersonal skills with a customer-first mindset</p></li><li><p>
The ability to work independently while also thriving as part of a team</p></li></ul><p></p><h2 class="jobSectionHeader"><b>
Qualifications</b></h2><ul><li><p>
High school diploma required</p></li><li><p>
Minimum of <b>2+ years of related administrative experience</b></p></li><li><p>
Associate&rsquo;s degree or higher in a business-related field preferred</p></li><li><p>
Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook</p></li><li><p>
Demonstrated ability to meet deadlines and manage multiple tasks</p></li><li><p>
Experience working collaboratively in a team environment</p></li></ul><p></p><h2 class="jobSectionHeader"><b>
Work Environment &amp; Physical Requirements</b></h2><ul><li><p>
Primarily indoor office environment with occasional exposure to outdoor elements</p></li><li><p>
Ability to sit, stand, walk, and lift up to 25 pounds occasionally</p></li><li><p>
Ability to maintain focus amid frequent interruptions and time pressures</p></li></ul></div>

OFFICE ADMINISTRATOR

1-Tom-Plumber Johnstown

<div><div><div><b>Benefits:</b></div>
<ul><li>401(k)</li>
<li>Dental insurance</li>
<li>Free uniforms</li>
<li>Health insurance</li>
<li>Vision insurance</li>
<li>Competitive salary</li>
<li>Opportunity for advancement</li>
<li>Paid time off</li>
<li>Training &amp; development</li>
<li>Wellness resources</li>
</ul></div><div><div><br>
<b>Office Manager/Dispatcher Description:</b>
</div><div>The Office Manager will be responsible for employee files, staffing, A/R, A/P, payroll, compliance, and the financial needs of the company while ensuring that the company is on track to meet its financial goals.<br>
</div><div><b>Responsibilities:</b></div>
<ul><li>Review receipts/job notes for accuracy, and completeness.</li>
<li>Communicate and build relationships with staff members, clients, vendors, and other key players.</li>
<li>Process employee payroll and maintain proper records.</li>
<li>Schedule/direct staff in customer intake and schedule customer service calls.</li>
<li>Handle office tasks such as maintaining supplies, compiling data, creating client thank-you notes, assisting with marketing/sales efforts, and general office admin duties.</li>
<li>Answer client calls; provide responses and feedback to clients regarding service queries.</li>
<li>Other duties as assigned.</li>
</ul><div><b>Qualifications:</b></div>
<ul><li>High School diploma or equivalent.</li>
<li>Strong customer service skills.</li>
<li>Team player, energetic, positive attitude.</li>
<li>Good time management skills.</li>
<li>Problem solving skills, attention to detail.</li>
<li>Previous administrative office experience.</li>
<li>Excellent verbal and written communication.</li>
<li>Must be self motivated and have a sense of urgency.</li>
</ul>
</div><p><i>This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchise, and all hiring decisions will be made by the management of this franchise. All inquiries about employment at this franchise should be made directly to the franchise location, and not to 1-Tom-Plumber Corporate.</i></p></div><p></p>

Office Manager/Dispatcher

Virginia Tech

<div></div><div><div><div><div><div><ul><li>535855
</li> </ul></div><div></div><div><ul><li>Suffolk, Virginia
</li> </ul></div><div></div><div><ul><li>Staff
</li> </ul></div><div></div><div><ul><li>Agriculture &amp; Life Sciences</li></ul></div></div><div></div><div><div><b><br>
</b></div>
</div><div><div><div><div><div><div><div><p><b>Job Description</b></p>
</div>
<div><p>This position has primary responsibility for management of the administrative office and critical business practices at Virginia Tech's Tidewater Agricultural Research and Extension Center (Tidewater AREC). Located in Suffolk, Virginia (village of Holland) Tidewater AREC is one of the largest off-campus units within the university's College of Agriculture and Life Sciences/ Virginia Agricultural Experiment Station. Tidewater AREC is currently home to nine resident faculty members, three postdoctoral associates, 14 full-time staff, numerous part-time wage, and student employees, 11 graduate students; and has an annual research budget of approximately $2 million and personnel budget of $2.1 million. In this role, the Office Manager will be expected to oversee day-to-day fiscal and human resources operations at Tidewater AREC. The most critical areas of responsibility are accounting for and reconciliation of over 200 individual funds; financial reporting (monthly, annually, multi-year) at both the unit level as well as the individual faculty level; providing support for procurement and receiving shipments; payroll projections and entry; and local human resource tasks including onboarding and offboarding employees and troubleshooting issues. Other tasks include assistance with coordinating facility repair and maintenance with internal offices (i.e., University Facilities) and external contractors, inventory management, service on the TAREC safety committee, providing scheduling and communications support for the Tidewater AREC Director and Assistant Director, and development of guidelines and protocols that increase the efficiency of operations at the Tidewater AREC. The Office Manager will also manage a part-time (30 h/week) office assistant position that supports the activities listed above.
<br>
<br>
Administratively, the position reports to the Tidewater AREC Director with input from the Assistant Director, Tidewater AREC faculty, college fiscal / human resources leaders, and Tidewater AREC senior staff for annual evaluation purposes. Success in this position will be heavily dependent on the candidate being self-motivated, highly organized, an excellent problem-solver, and service-focused. Excellent communications and collaborative leadership abilities are critical given the size and scope of ongoing activities at Tidewater AREC. Resources, training, and a strong peer support network will be provided to facilitate a successful transition to Virginia Tech&rsquo;s unique fiscal, human resources, safety, and inventory management systems. This is a 100% in-office position with office hours between 8AM and 4:30PM; remote work is not available for this position. Occasional in-state travel may be necessary for training purposes or critical meetings.</p>
</div>
</div><div><div><p><b>Required Qualifications</b></p>
</div>
<div><ul><li>A positive and collaborative attitude with service-oriented mindset.
</li><li>Associate's degree in administrative or business management, accounting, or related field; or the combination of education and work-related experience.</li><li>Computing experience with emphasis on the Microsoft suite of applications including Word, Excel, Outlook, OneDrive/Sharepoint and Teams.</li><li>Demonstrated ability to interpret and follow organizational procedures.</li><li>Ability to maintain accurate digital and paper records in an organized manner.</li><li>Ability to communicate effectively in oral and written English.</li><li>Ability to maintain confidentiality as required in matters related to personnel management.
</li><li>Ability to multitask effectively and efficiently.
</li><li>Ability to become proficient in the use of Virginia Tech proprietary software/databases used in fiscal, HR, safety, inventory, etc. within 12-months of start date.</li></ul>
</div>
</div><div><div><p><b>Preferred Qualifications</b></p>
</div>
<div><ul><li>University degree (BA/BS/MBA) in agricultural economics and/or business administration, business management, or accounting.</li><li>Demonstrated skills (coursework and/or experience) in financial data management, administrative office management and/or accounting.</li><li>Demonstrated leadership/supervisory experience in a business setting.</li></ul>
</div>
</div><div><div><p><b>Pay Band</b></p>
</div>
<div><p>3</p>
</div>
</div><div><div><p><b>Overtime Status</b></p>
</div>
<div><p>Non-Exempt: Eligible for overtime</p>
</div>
</div><div><div><p><b>Appointment Type</b></p>
</div>
<div><p>Regular</p>
</div>
</div><div><div><p><b>Salary Information</b></p>
</div>
<div><p>$44,108 to $66,162; commensurate with years of experience</p>
</div>
</div><div><div><p><b>Hours per week</b></p>
</div>
<div><p>40</p>
</div>
</div><div><div><p><b>Review Date</b></p>
</div>
<div><p>April 10, 2026; open until filled</p>
</div>
</div><div><div><p><b>Additional Information</b></p>
</div>
<div><p>The successful candidate will be required to have a criminal conviction check.</p>
</div>
</div><div><div><p><b>About Virginia Tech</b></p>
</div>
<div><p>Dedicated to its motto, <i>Ut Prosim</i> (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including Blacksburg, the greater Washington, D.C. area, the Health Sciences and Technology Campus in Roanoke, sites in Newport News and Richmond, and numerous Extension offices and research institutes. A leading global research institution, Virginia Tech conducts more than $650 million in research annually.</p>
<p>
Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.</p>
</div>
</div></div><p>Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.</p>
<p>
If you are an individual with a disability and desire an accommodation, please contact <b>Dr. Mark Estienne</b> at <b>mestienn@vt.edu</b> during regular business hours at least 10 business days prior to the event.</p></div></div></div></div></div></div></div>

Office Manager

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