administrative office manager

Jordan Insurance & Investments Inc.

<div><h2 class="jobSectionHeader"><b>Job Overview</b></h2><div><p><b>
Administrative Assistant/Office mgr. (Part-Time) Financial Services / Retirement Planning</b></p><p><b>
Location: 100 Fountain Ave. Suite 404</b></p><p>
We're seeking a dependable, detail-oriented Administrative Assistant/Office manager to support a busy financial services and retirement planning office. This role is ideal for someone who enjoys being organized, communicating professionally with clients, and keeping daily operations running smoothly. You'll assist with scheduling, client communications, document preparation, and office coordination while maintaining confidentiality and accuracy.</p><ul><li>3&ndash;4 days per week</li><li>7 hours per day</li><li>Hours: [ 9:00 AM&ndash;5:00 PM] 1 hr. lunch (set schedule with some flexibility as needed)</li></ul><p></p><p><br>
Salary Range: $13.00 per hour</p></div>
<h2 class="jobSectionHeader"><b>Benefits</b></h2><div><p>
Hourly Base Salary + Bonus Opportunities</p>
Career Growth Opportunities<br>
Hands on Training<br>
Mon-Fri Schedule<br>
</div><h2 class="jobSectionHeader"><b>
Requirements</b></h2><div><p><b>
Required Qualifications</b></p><ul><li>High school diploma or equivalent</li><li>Strong attention to detail and ability to follow documented processes</li><li>Professional communication skills (phone, email, and in-person)</li><li>Comfortable with computers and office equipment (scanner, copier, printer)</li><li>Ability to maintain confidentiality and handle sensitive information</li></ul><p><b>
Preferred Qualifications (Nice to Have)</b></p><ul><li>1+ year administrative, receptionist, or office support experience</li><li>Experience with Microsoft Office and/or Google Workspace</li><li>Comfortable working with client records, forms, and compliance-minded processes</li><li>Financial services, insurance, banking, or professional office experience a plus</li><li>Efficient typing</li></ul><p></p><p><b><br>
Skills &amp; Traits We Value</b></p><ul><li>Organized, reliable, and punctual</li><li>Friendly and client-focused</li><li>Able to manage multiple tasks without losing accuracy</li><li>Comfortable working independently and as part of a small team</li><li>Willing to learn new systems and procedures</li></ul></div><br>
<p></p>
<h2 class="jobSectionHeader"><b>Responsibilities</b></h2><div><p><b>
Key Responsibilities</b></p><ul><li>Greet clients and provide professional, welcoming in-office experience</li><li>Answer phones, manage email communication, and route requests appropriately</li><li>Schedule appointments, manage calendars, and send reminders/follow-ups</li><li>Prepare, organize, scan, and file client documents (digital and paper)</li><li>Support meeting preparation (packets, forms, notes, basic follow-up tasks)</li><li>Perform data entry and maintain accurate client records</li><li>Assist with basic office tasks such as supply ordering and general organization</li><li>Help track workflow items, deadlines, and outstanding client requests</li><li>Handle sensitive client information with discretion and professionalism</li><li>Other administrative duties as assigned</li></ul><p><b>
Administrative Assistant/Office mgr. (Part-Time) Financial Services / Retirement Planning</b></p><p><b>
Location: 100 Fountain Ave. Suite 404</b></p></div><p></p><h2 class="jobSectionHeader"><b><br>
About Us</b></h2><div>
We are a premier Allstate Agency specializing in Home, Life, and Auto insurance. Our dedicated staff work incredibly hard to ensure that our clients are completely satisfied! We only hire the best and most dedicated employees to our team.</div></div>

Administrative assistant/ Office manager

Law Office of Lorri K. Fishman

<p>Seeking a very responsible bilingual conscientious Full-Time Legal Administrative Assistant to join a SOLO Family Law Practice in an in-person capacity. Bilingual preferred, in search of someone bright, proactive, and motivated&mdash;a true self-starter! You'll need to be smart, adept at problem-solving, and possess strong organizational abilities (the attorney has no organizational skills sadly!). This role presents an outstanding chance to broaden your understanding of legal processes and foster professional growth. The ideal candidate should be extremely organized, personable, confident in client interactions, and possess previous experience in a law firm, preferably within family law. Proficiency in computer operations is a must, including Word, Microsoft Office, and Adobe. Familiarity with e-filing portals and CMS is advantageous but not mandatory. As this is a small office setting, independence is crucial. Immediate availability is preferred. Kindly refrain from applying without reviewing the starting salary, which will be commensurate with experience. This opportunity is tailored for the right candidate and is ready for an immediate start in this easy going office in downtown Fort. Lauderdale.</p><p>Responsibilities<br/>- Assist attorneys in preparing legal documents such as briefs, pleadings, and contracts.<br/>- Conduct legal research at times<br/>- Manage and organize case files, ensuring all documents are up-to-date.<br/>- Support attorneys in court by preparing exhibits and other materials.<br/>- Utilize strong writing skills to draft correspondence and legal documents.<br/>- Maintain confidentiality and adhere to ethical standards in all tasks.</p><p>VERY hands on and eager to start!</p><p>Job Type: Full-time</p><p>Pay: $18.00 - $21.00 per hour</p><p>Benefits:</p><ul><li>Flexible schedule</li><li>Free parking</li><li>Paid time off</li></ul><p>Work Location: In person</p>

Legal Administrative Assistant Office Manager/Bilingual - Family Law Firm

FASTSIGNS #300102

<div><div><div><b>Benefits:</b></div>
<ul><li>401(k)</li>
<li>401(k) matching</li>
<li>Health insurance</li>
<li>Paid time off</li>
</ul></div><div><div><b>Job description</b><br>
</div><div><b><i>Administrative / Office Manager</i></b><br>
<br>
FASTSIGNS of Wauwatosa is excited to announce an opening for an Administrative / Office Manager position to become an integral part of our team!<br>
</div><div><b><i>What We Offer:</i></b><br>
</div><div>Competitive Pay<br>
Paid Vacations and Holidays<br>
Continuous Training Opportunities<br>
<br>
<b><i>As a FASTSIGNS team member you will:</i></b><br>
</div><ul><li>Serve as first point of contact for existing and prospective customers at our FASTSIGNS Center.</li>
<li>Consult with customers to determine project needs and solutions.</li>
<li>Develop skills to prepare estimates, manage work orders, and ensure orders are delivered on time.</li>
<li>Participate in team meetings, contribute to business and marketing strategies, and play a key role in the FASTSIGNS Center's success.</li>
<li>Engage with customers via email, phone, and face-to-face.</li>
<li>Foster long-lasting customer relationships.</li>
</ul><div><b><i>What We're Looking For:</i></b><br>
</div><ul><li>Ideally, 1-2 years of administrative experience.</li>
<li>High school diploma and some college experience.</li>
<li>Someone who is outgoing, eager to learn, responsive, and skilled in building relationships.</li>
<li>Strong listening and organizational skills.</li>
<li>Ability to maintain composure under pressure and produce high-volume, high-quality work.</li>
</ul><div>Are you passionate about working with people and providing solutions through advice and consultation? Are you seeking a job that offers ongoing learning, skill development, and a career? If so, we want passionate indivdiuals like you to join the dynamic sign industry.<br>
<br>
Apply today!<br>
</div><div>EEO Employer</div>
</div>
<p><i>This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to FASTSIGNS Corporate.</i></p></div>

Administrative

SYSTRA

<div>:
<div>
SYSTRA is one of the world's leading engineering and consultancy groups specialising in public transport and sustainable mobility. With over 10,300 employees, SYSTRA's mission is to design safe and sustainable transport solutions to bring people together, develop social inclusion and facilitate access to employment, education and leisure throughout the world.</div><div>
For 65 years, the Group has been working alongside cities and regions to contribute to their development by creating, improving and modernising their infrastructure and transport systems, throughout the life cycle of their projects. SYSTRA is involved from the earliest stages of design through to the testing, deployment and maintenance phases. The company provides all its services in over 80 countries worldwide and generates 74% of its turnover internationally. With its new services, SYSTRA supports its clients and partners in their digital, ecological and energy transition, in order to invent the mobility of tomorrow.</div>
Context:<div></div><div><br>
The Administrative Manager will lead and optimize all project administration functions of the Project. This role oversees document control, office operations, HR and onboarding coordination, vendor and logistics management, and cross-functional workflows to ensure the project meets schedule, budget, and compliance objectives.</div>
Missions/Main Duties:
<div><b>
MISSION</b></div><br>
<div></div><ul><li>
The Administrative Manager will implement, and maintain administrative systems aligned with the project execution plan and PMO standards.</li><li>
He/She will support the document control function and enterprise CDE/EDMS (e.g., Aconex, ProjectWise, SharePoint), ensuring version control, metadata accuracy, and traceability for technical submittals, approvals, RFIs, NCRs, method statements, drawings, and correspondence. They will enforce naming conventions, retention schedules, and access permissions, and collaborate with BIM/Design and Quality to maintain as-built, O&amp;M, and handover documentation.</li><li>
He/She will oversee site and head-office administrative operations, including space planning, facilities coordination, IT/asset support liaison, supplies, travel and accommodation for project staff, visitor management, meeting/events logistics, and vehicle/permit coordination (including local authorities and rail corridor access protocols).</li><li>
In collaboration with HR, the role will coordinate onboarding/offboarding, visa and security pass processes, timesheets, training and competency matrices, and attendance. They will maintain organization charts, distribution lists, and contact directories and support performance cycles for the project admin team.</li><li>
He/She will champion compliance with UAE labor laws, company policies, client standards, data privacy, and information security. They will support HSE and quality programs through documentation, inductions support, training records, incident reporting workflows, corrective actions tracking, and readiness for internal and external audits.</li></ul>
Profile/Skills:
<div><b>
PROFILE</b></div><ul><li>
Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li><li>
8&ndash;12 years of administrative leadership on large infrastructure, rail projects, preferably in the GCC.</li><li>
Proven experience managing document control and CDE/EDMS platforms (e.g., Aconex, ProjectWise, SharePoint).</li><li>
Strong understanding of project governance, project administration support, and PMO practices.</li><li>
Excellent written and verbal communication skills in English; advanced proficiency in PowerPoint, Excel, and data visualization/reporting tools.</li><li>
Demonstrated ability to lead and develop admin teams in fast-paced, multicultural environments.</li></ul><br>
<div></div>
:
<div>
Systra is an equal opportunities company; this position is open to all applicants.</div></div>

Administrative Manager

Steps Ahead Pakistan

<div>
 Steps Ahead Private Limited is looking for a
 <strong>
  Junior Manager &ndash; Insurance &amp; Office Administration
 </strong>
 to join our team in Karachi.
 <br/>
 <br/>
 <strong>
  Key Responsibilities:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Handle insurance-related matters including policy verification, claim preparation, documentation, and submission to insurance providers
  </li>
  <li>
   Coordinate with insurance companies, vendors, and internal departments to ensure timely processing of claims
  </li>
  <li>
   Maintain records of insurance policies, renewals, and claim status for audit and compliance purposes
  </li>
  <li>
   Manage day-to-day office operations and basic administrative activities
  </li>
  <li>
   Support routine operational tasks to ensure smooth workflow
  </li>
  <li>
   Assist in preparing reports, maintaining documentation, and ensuring adherence to company policies
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Eligibility Criteria:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelors degree (required)
  </li>
  <li>
   up to 3 years of office operations experience and hands-on small office administration management
  </li>
  <li>
   Proficiency in MS Office (Excel, Word, PowerPoint)
  </li>
  <li>
   Strong coordination, documentation, and communication skills
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Location:
 </strong>
 Karachi
 <br/>
 <br/>
 <strong>
  Salary:
 </strong>
 PKR 55,000 + other benefits
</div>


Junior Manager – Insurance & Office Administration (Karachi)

IAEC EDUCATION & MIGRATION

<p>We are seeking an experienced, motivated and adaptable <b>Admin &amp; Accounts Officer</b> for our Ahmedabad Office, conveniently located in Navrangpura.</p><p>Key Responsibilities</p><ul><li>Preparing and maintaining invoices, receipts and payment records.</li><li>Assisting with basic bookkeeping and expense tracking.</li><li>Following up on outstanding payments (students / agents, if required).</li><li>Maintaining accurate financial and administrative records.</li><li>Coordinating with external accountants when required.</li><li>Assisting counsellors and management with administrative tasks and submitting student applications to relevant Universities / Institutes.</li><li>Following up with clients for outstanding documents and coordinating meetings between clients and counsellors.</li><li>Data entry, form filling, record maintenance and document management.</li><li>Scanning, printing and uploading documents on immigration and university portals.</li><li>Overseeing general administrative and office support functions.</li><li>Coordinating office activities to ensure efficiency and compliance with company policies.</li><li>Maintaining office supplies inventory and placing orders when required.</li></ul><p>What We Are Looking For</p><ul><li>Minimum 1 <b>year of experience</b> in office administration</li><li>Bachelor&rsquo;s degree or higher qualification.</li><li>Basic knowledge of <b>accounts/bookkeeping</b> is required.</li><li>Strong customer service orientation.</li><li>Excellent proficiency in English and one local language.</li><li>Good problem-solving and negotiation skills.</li><li>Proficiency in <b>MS Word, Excel, Outlook (Exchange)</b> and CRM systems.</li><li>Positive attitude, willingness to learn and grow.</li><li>Strong teamwork and relationship-building skills.</li></ul><p>What We Offer</p><p>IAEC Education | IAEC Migration provides a professional and supportive working environment where employees are encouraged to excel and be creative.</p><p>We value initiative, accountability and performance. Our workplace is dynamic, inclusive and respectful of diverse ideas and work styles.</p><p>We offer:</p><ul><li>Attractive remuneration and incentives</li><li>Professional development opportunities</li><li>Clear career growth pathways</li></ul><p>IAEC is an official representative of Swinburne University, RMIT University, La Trobe University, Charles Sturt University, CQUniversity, Victoria University, Federation University, Southern Cross University and many more.</p><p><b>To apply</b>, please email your resume to <b>ahmedabad@iaec.com.au</b></p><p>Job Type: Full-time</p><p>Pay: ₹20,000.00 - ₹30,000.00 per month</p><p>Ability to commute/relocate:</p><ul><li>Ahmedabad, Gujarat: Reliably commute or planning to relocate before starting work (Preferred)</li></ul><p>Experience:</p><ul><li>total work: 1 year (Required)</li></ul><p>Language:</p><ul><li>English (Preferred)</li></ul><p>Work Location: In person</p>

Admin & Accounts Officer

American University of Sharjah

<div>
 <strong>
  Position Summary
  <br/>
  <br/>
 </strong>
 The Administrative Officer is responsible for providing comprehensive administrative and operational support to the Advancement Office. This role ensures the efficient functioning of office processes, manages communications, and serves as Secretary of the AUS Alumni CEO Club, facilitating collaboration and engagement among its members.
 <br/>
 <br/>
 <strong>
  Job Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Manage daily office operations, including scheduling appointments, organizing meetings, and maintaining calendars.
  </li>
  <li>
   Prepare and maintain documents, reports, and correspondence.
  </li>
  <li>
   Handle incoming calls, emails, and inquiries, ensuring timely and professional responses.
  </li>
  <li>
   Serve as Secretary for the AUS Alumni CEO Club:
  </li>
  <ul>
   <li>
    Organize and coordinate meetings, including scheduling, preparing agendas, and taking minutes.
   </li>
   <li>
    Maintain accurate records of all club activities, including membership lists and meeting notes.
   </li>
   <li>
    Facilitate communication among members and distribute relevant information.
   </li>
  </ul>
  <li>
   Coordinate logistics for events and initiatives, including venue arrangements and material preparation.
  </li>
  <li>
   Collaborate with team members to support ongoing projects and departmental initiatives.
  </li>
  <li>
   Identify and implement improvements to administrative processes to enhance efficiency.
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications And Skills Required
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor&rsquo;s degree in related field.
  </li>
  <li>
   Excellent organizational and time management skills.
  </li>
  <li>
   Proficiency in Microsoft Office Suite and other office management software.
  </li>
  <li>
   maintain confidentiality and handle sensitive information.
  </li>
  <li>
   interpersonal skills and the ability to work collaboratively in a team environment.
  </li>
  <li>
   Adaptable and Multitasking skills.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  How To Apply
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Interested applicants should fill out the form.
  </li>
  <li>
   AUS alumni are encouraged to apply. Applicants who do not meet specified requirements will not be shortlisted. Only shortlisted candidates will be contacted.
  </li>
  <li>
   AUS is an equal opportunity employer. We adhere to a policy of making employment decisions without regard to race, color, age, gender, religion, national origin, disability or marital status. Opportunities for employment are based solely upon one&rsquo;s qualifications.
  </li>
 </ul>
</div>


Administrative Officer-Part Time | Office of Advancement and Alumni Affairs

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