administrative office manager

SANY Saudi Arabia

<div>
 
 
 Job Title:
 
 Admin Manager
 
 
 
 Location:
 
 Riyadh, Saudi Arabia
 
 
 
 Company:
 
 SANY Saudi Arabia
 
 
 
 Department:
 
 Administration
 
 
 
 Notice Period:
 
 Immediate
 
 
 
 
 
 
 Job Purpose:
 
 
 
 The
 
 Admin Manager
 
 will be responsible for overseeing and managing all administrative functions to ensure smooth day-to-day operations. This role requires strong leadership, organizational, and communication skills to support business growth, compliance, and efficiency within SANY Saudi Arabia. The Admin Manager will serve as a key link between management, employees, and external stakeholders.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 1. Office Management &amp; Administration
 
 
 <ul>
 <li>
 Oversee daily office operations to ensure a well-organized and efficient work environment.
 </li>
 <li>
 Manage office facilities, utilities, supplies, and vendor relationships.
 </li>
 <li>
 Implement and maintain effective administrative policies and procedures.
 </li>
 <li>
 Ensure all licenses, permits, and legal documents are up to date.
 </li>
 </ul>
 
 
 2. HR &amp; Employee Support (Coordination Role)
 
 
 <ul>
 <li>
 Coordinate with the HR team on employee matters, including onboarding, visa processing, and compliance with Saudi labor laws.
 </li>
 <li>
 Support employee engagement initiatives and address administrative-related staff concerns.
 </li>
 <li>
 Manage employee records, attendance, and leave documentation.
 </li>
 </ul>
 
 
 3. Compliance &amp; Government Relations (GRO)
 
 
 <ul>
 <li>
 Liaise with government authorities for visas, work permits, Iqama renewals, and company registrations.
 </li>
 <li>
 Ensure full compliance with Saudi regulations and corporate governance standards.
 </li>
 <li>
 Manage relationships with external legal and governmental bodies.
 </li>
 </ul>
 
 
 4. Budgeting &amp; Cost Control
 
 
 <ul>
 <li>
 Prepare and manage the administration department&rsquo;s budget.
 </li>
 <li>
 Monitor costs related to office operations, procurement, and facilities management.
 </li>
 <li>
 Identify cost-saving opportunities without compromising operational efficiency.
 </li>
 </ul>
 
 
 5. Leadership &amp; Team Management
 
 
 <ul>
 <li>
 Lead and supervise administrative staff, providing guidance, training, and performance evaluations.
 </li>
 <li>
 Foster a culture of teamwork, accountability, and continuous improvement.
 </li>
 <li>
 Act as a bridge between employees and senior management for administrative issues.
 </li>
 </ul>
 <li>
 </li>
 
 
 Requirements:
 
 
 
 
 
 <ul>
 <li>
 
 Education:
 
 Bachelor&rsquo;s degree in Business Administration, Management, or a related field (Master&rsquo;s preferred).
 </li>
 <li>
 
 Experience:
 
 Minimum
 
 7&ndash;10 years of experience
 
 in administration, including at least
 
 3 years in a managerial role
 
 in Saudi Arabia.
 </li>
 <li>
 
 Languages:
 
 </li>
 <li>
 Proficiency in
 
 English
 
 &ndash; required.
 </li>
 <li>
 
 Arabic
 
 &ndash; preferred.
 </li>
 <li>
 Mandarin Chinese &ndash; an added advantage.
 </li>
 <li>
 Strong knowledge of Saudi labor laws, government regulations, and corporate governance.
 </li>
 <li>
 Excellent leadership, problem-solving, and decision-making skills.
 </li>
 <li>
 Proficiency in MS Office Suite and ERP systems.
 </li>
 </ul>
 
 
 Key Competencies:
 
 
 <ul>
 <li>
 Strong organizational and planning skills.
 </li>
 <li>
 Effective communication and negotiation abilities.
 </li>
 <li>
 Attention to detail with a focus on compliance.
 </li>
 <li>
 Ability to work under pressure and meet deadlines.
 </li>
 <li>
 High level of integrity and professionalism.
 </li>
 </ul>
 
 
</div>

Administrative Manager

Lodhran Pilot Project (LPP)

<div><div><div><div>Posted date</div> <div>18th September, 2025</div> <div>Last date to apply</div> <div>24th September, 2025</div>
</div> 
<div><div>Country</div> <div>Pakistan</div> <div>Locations</div> <div>Bahawalnagar</div>
</div> 
<div><div>Category</div> <div>Administration
</div></div> 
<div><div>Salary</div> <div>65-70K</div>
</div> 
<div><div>Type</div> <div>Contractual</div> <div>Position</div> <div>1</div>
</div> 
<div><div>Experience</div> <div>2 years</div></div></div></div>
 <div>Key Responsibilities:

Financial Management
<ul>
<li>Manage day-to-day financial transactions of the project, ensuring accuracy, transparency, and strict compliance with donor requirements and LPP financial policies.</li>
<li>Maintain updated cashbooks, ledgers, and financial records as per donor and LPP standards.</li>
<li>Prepare monthly financial reports, bank reconciliations, and cash forecasts for submission to LPP Finance Manager and donor when required.</li>
<li>Ensure timely and accurate disbursement of payments (salaries, vendor payments, travel claims, distribution costs, etc.) in line with approved donor budgets.</li>
<li>Support the Project Manager in budget monitoring, variance analysis, and re-forecasting based on donor formats.</li>
<li>Ensure proper documentation of all financial transactions (MoVs, vouchers, invoices, receipts) as per donor and LPP audit standards.</li></ul> 


Administrative &amp; Logistical Support
<ul>
<li>Oversee procurement processes in strict adherence to donor and LPP procurement policies (quotations, bid evaluations, purchase requests, approvals).</li>
<li>Maintain updated records of procurement, assets, and inventory for Bahawalnagar office in line with donor requirements.</li>
<li>Coordinate logistics for project activities, including distributions, workshops, field missions, and donor visits.</li>
<li>Supervise support staff (drivers, admin staff) and ensure accurate vehicle logbooks, fuel records, and asset registers.</li>
<li>Ensure proper functioning of office facilities, equipment, and supplies, in compliance with LPP operational standards.</li></ul> 


Compliance, Donor Documentation &amp; Audit:
<ul>
<li>Ensure that all project financial and administrative records strictly follow donor and LPP compliance requirements.</li>
<li>Maintain comprehensive donor documentation files (procurement, payroll, MoVs, distribution costs, contracts) for audit readiness.</li>
<li>Support internal, external, and donor audits by providing accurate, complete, and timely documentation.</li>
<li>Monitor and enforce compliance with donor agreements, reporting formats, and LPP internal control systems.</li></ul> 


Coordination &amp; Reporting:
<ul>
<li>Provide financial and administrative updates to the Project Manager, with copies to LPP Finance Manager and Operations Manager.</li>
<li>Prepare and submit timely donor-compliant financial reports in coordination with LPP&rsquo;s Finance Department.</li>
<li>Maintain regular coordination with banks, vendors, service providers, and LPP head office for payments and documentation.</li></ul> 


Qualifications &amp; Experience:
<ul>
<li>Master&rsquo;s/Bachelor&rsquo;s degree in Finance, Accounting, Business Administration, or related field.</li>
<li>Minimum 3&ndash;4 years of experience in finance and administration roles, preferably in humanitarian/development projects with donor-funded components.</li>
<li>Strong understanding of donor financial requirements, compliance standards, and documentation processes.</li>
<li>Proficiency in MS Office (Excel, Word) and accounting software.</li>
<li>Excellent organizational, analytical, and reporting skills.</li>
<li>Fluency in Urdu; working knowledge of English required for donor communication.</li>
<li>Prior experience in emergency/humanitarian response finance and donor reporting will be an advantage.</li></ul> 


Key Competencies:
<ul>
<li>Strong financial management, donor compliance, and documentation skills.</li>
<li>High attention to detail and commitment to transparency.</li>
<li>Ability to manage competing tasks under strict deadlines.</li>
<li>Effective communication and coordination skills across teams and stakeholders.</li>
<li>Commitment to donor policies, LPP&rsquo;s internal controls, and humanitarian accountability principles.</li></ul></div>

ADMIN & FINANCE OFFICER

Mindbridge

<div>
 
 
 Who We Are
 
 
 
 We are Pakistan's largest outsourcing company and specialize in the management of customer care services and back-office processes for global leaders in the domains of technical support, banking, telecom, transportation, and retail. Through world-class human resources, a strong management focus, dedicated business units, and a comprehensive financial platform, we ensure client satisfaction and continue to solidify ourselves as the industry leader in our country. At Mind bridge, we continue to pride ourselves on our process efficiencies and quality-conscious philosophy. which have both led to a continuous and growing engagement with industry-leading enterprises across the globe.
 
 
 
 
 
 
 Job Title: Manager Admin
 
 
 
 
 
 
 
 
 Location: Lahore, Pakistan
 
 
 
 
 
 
 
 
 As Manager Admin, you will be responsible to:
 
 
 
 
 
 
 <ul>
 <li>
 Lead Fleet management (Maintenance of Log books / Repairing / Driver Issues /Drivers Handling).
 </li>
 <li>
 Manage hotels bookings for guests. Preparing summaries of invoices from various vendors / suppliers.
 </li>
 <li>
 Ensure seamless execution of housekeeping, building management and waste management tasks within timely manner; Seeks to ensure the facility is kept clean as per the SOP of the organization.
 </li>
 <li>
 Supervise Assets repairing &amp; maintenance.
 </li>
 <li>
 Implement external relation policies and procedures in line with company&rsquo;s guidelines.
 </li>
 <li>
 Maintain working relationship with all relevant stakeholders such as law enforcement agencies, local administration and government offices.
 </li>
 <li>
 Streamline administrative tasks and effectively review &amp; simplify complex business processes.
 </li>
 <li>
 Lead various administrative functions such as office administration, transport, reception, cafeteria etc.
 </li>
 </ul>
 
 
 
 This Position Is Well-suited For You If You Have
 
 
 
 
 
 
 <ul>
 <li>
 Good working knowledge of current industry &amp; market trends relating to security, administration and external relations.
 </li>
 <li>
 Self-starter with results driven approach to set, prioritize, and enable goal attainment.
 </li>
 <li>
 Ability to reduce complexity and simplify business processes.
 </li>
 <li>
 Excellent interpersonal, communication and negotiation skills, with an ability to effectively mobilize internal resources and team members.
 </li>
 <li>
 Ability to interact across multiple functions within the organization.
 </li>
 </ul>
 
 
 
 
 
 
 You Are Eligible To Apply If You Have
 
 
 
 
 
 
 <ul>
 <li>
 3 - 5 years&rsquo; experience in a managerial role in Admin department
 </li>
 <li>
 A Bachelor&rsquo;s degree in Law/ Business Administration/ Public Administration/ Social Sciences etc.
 </li>
 <li>
 Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
 </li>
 </ul>
</div>

LK Group of Educational Services

Job Summary:We are seeking a reliable and organized Office Assistant to support our daily administrative operations. The ideal candidate will handle routine office tasks, assist staff and management, and ensure the smooth running of the office.Key Responsibilities:<ul><li>Perform general clerical duties such as photocopying, scanning, filing, and data entry.</li><li>Manage incoming calls, emails, and correspondence in a professional manner.</li><li>Assist in preparing reports, documents, and presentations as required.</li><li>Maintain office supplies and ensure timely replenishment.</li><li>Coordinate schedules, meetings, and appointments.</li><li>Support staff and management with day-to-day administrative needs.</li></ul>Qualifications and Skills:<ul><li>High school diploma or equivalent; additional certification in Office Administration is a plus.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Good communication and interpersonal skills.</li><li>Strong organizational and multitasking abilities.</li><li>Attention to detail and ability to work independently.</li><li>Prior experience in an administrative or office support role preferred.</li></ul>Job Types: Full-time, Permanent, FresherPay: &#8377;15,000.00 - &#8377;20,000.00 per monthWork Location: In person

OFFICE ADMIN (FEMALE)

Donglin Technical Service L.L.C

The HR Administrative Officer will provide administrative support to the HR department and assist in various HR functions. The role includes managing employee records, assisting with recruitment processes, maintaining compliance with labor laws, supporting HR initiatives and employee relations, and handling general office administrative tasks to ensure smooth operations of the HR function.General Responsibilities<ul><li>Administrative Support:</li><li>Assist in the day-to-day operations of the HR department.</li><li>Prepare and organize the HR documentation, such as contracts, offer letters, performance appraisals, and termination letters.</li><li>Maintain and update employee records and HR databases (electronic and hard file).</li><li>Prepare HR-related reports, presentations, and other documents.</li><li>Handle scheduling and logistics for HR meetings, training sessions, and employee events.</li><li>Ensure that all HR records are stored and disposed of in compliance with company policies and legal requirements.</li><li>Recruitment &amp; Onboarding:</li><li>Assist in the recruitment process by posting job openings, screening resumes, coordinating interview schedules, and communicating with candidates.</li><li>Prepare and send offer letters and employment contracts.</li><li>Support the onboarding process for new hires, including preparation of orientation materials and coordination of first-day activities.</li><li>Employee Relations:</li><li>Act as a point of contact for employee inquiries regarding policies, benefits, and other HR matters.</li><li>Support the HR team in addressing employee concerns and ensuring effective communication between staff and management.</li><li>Training &amp; Development:</li><li>Help coordinate training sessions, workshops, and employee development programs, including logistics, materials, and attendance tracking.</li><li>Maintain records of employee participation in training programs and monitor training needs.</li><li>Compliance &amp; Reporting:</li><li>Ensure HR practices comply with legal and regulatory requirements.</li><li>Assist with the preparation of HR-related reports, including monthly HR Report, attendance reports, etc.</li><li>Payroll Support:</li><li>Assist with preparing and administering employee payroll by gathering attendance data, verifying time-off requests, and providing necessary payroll documentation.</li><li>Prepare the employee OT reports</li><li>Ensure accuracy of employee attendance records and other payroll-related documentation.</li><li>Benefits Administration:</li><li>Assist with the administration of employee benefits programs, including health insurance, wellness programs, etc.</li><li>Help employees with benefits enrollment and any related inquiries.</li><li>General HR Support:</li><li>Support the implementation of HR policies, procedures, and guidelines across the organization.</li><li>Help maintain and update the employee handbook, HR policies, and other employee-related documents.</li><li>Coordinate HR events such as team-building activities, wellness programs, and employee recognition events.</li><li>Coordinate and assist with employee leave management and documentation.</li><li>Administrative Tasks:</li><li>Answer and direct phone calls, emails, and other inquiries in a timely manner.</li><li>Organize and maintain HR files, ensuring the proper filing and retrieval of documents.</li><li>Book and maintain schedules, meetings, appointments and travel arrangements.</li><li>Handle the daily administrative tasks; monitor and maintain the office&rsquo;s equipment, supplies, cleanliness, and etiquette.</li><li>Write and distribute emails, correspondence memos, letters, faxes and forms.</li><li>Overlook the PRO tasks and the Admin Assistant duties</li><li>Any other duties assigned by the HR &amp; Admin Manager</li></ul>Qualification &amp; Skills<ul><li>Education:</li><li>Bachelors degree in Human Resources, Business Administration, or a related field.</li><li>HR Certifications is a plus.</li><li>Experience:</li><li>At least 3-4 years of experience in an HR administrative or support role.</li><li>Knowledge of HR practices, UAE labor laws, and compliance requirements.</li><li>Experience with office administration and organizational support.</li><li>Skills:</li><li>Strong organizational and time management skills.</li><li>Excellent written and verbal communication skills.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and G-Suite.</li><li>Familiarity with HRMS Systems,</li><li>Attention to detail and the ability to handle confidential information.</li><li>Ability to manage multiple tasks simultaneously and prioritize effectively.</li><li>Personal Attributes:</li><li>High level of professionalism and discretion.</li><li>Strong problem-solving and interpersonal skills.</li><li>Ability to work independently and as part of a team.</li></ul>Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per month

Admin & HR Officer

LINE

Job Description: Admin &amp; Accounts OfficerPosition Overview We are seeking a detail-oriented and proactive Admin &amp; Accounts Officer to join our team. The ideal candidate will have strong administrative skills, a solid foundation in accounting, and excellent communication abilities to support daily operations and client interactions. This role requires proficiency in office tools, document preparation, financial tracking, and client coordination.Key Responsibilities<ul><li>Prepare, edit, and manage documents using Microsoft Word and Excel.</li><li>Create and deliver advanced PowerPoint presentations for internal and client meetings.</li><li>With background in Furniture</li><li>Manage accounting tasks, including handling incoming and outgoing expenses.</li><li>Prepare and review quotations, contracts, and other business documents with accuracy.</li><li>Upload, organize, and share files through Google Drive, including generating secure links for access.</li><li>Maintain records of financial transactions and expense reports.</li><li>Draft, respond to, and manage professional email correspondence.</li><li>Build and maintain positive relationships with clients, ensuring clear and timely communication.</li><li>Provide administrative support to management and contribute to overall office efficiency.</li></ul>Qualifications &amp; Skills<ul><li>Proficient in Microsoft Office Suite (Word, Excel, advanced PowerPoint).</li><li>Has 5 years experience in document controlling.</li><li>Strong knowledge of basic accounting principles.</li><li>Experience in preparing quotations, contracts, and business documentation.</li><li>Familiarity with Google Drive file management and link sharing.</li><li>Strong organizational and multitasking skills.</li><li>Excellent written and verbal communication skills.</li><li>Ability to work independently with high attention to detail.</li><li>Strong client relationship management skills.</li></ul>For applicants send your CV to:info@linedesigns.coJob Type: Full-time

Admin & Accounts Officer

Iron Gate LLC

About Us:We are a growing property development company based in Sharjah, dedicated to delivering high-quality residential and commercial projects. We are currently seeking a FEMALE ARABIC ADMINISTRATIVE OFFICER to support our Sales Department with documentation, customer coordination, and administrative tasks.Key Responsibilities:<ul><li>Prepare and issue receipts, quotations, and booking forms for clients</li><li>Assist in unit reservations, tracking availability and updating reservation logs</li><li>Organize and maintain filing systems for client records and sales documents</li><li>Coordinate with the Sales Team for client follow-ups and document processing</li><li>Maintain updated sales inventory and assist in report generation</li><li>Answer basic client inquiries through phone, email, or WhatsApp</li><li>Liaise with accounts for payment tracking and documentation</li><li>Provide general administrative support to the sales office</li></ul>Qualifications:<ul><li>Female Arabic</li><li>Experience in real estate or property development is a plus</li><li>At least 1&ndash;2 years of experience in administrative or sales support role</li><li>Proficient in MS Office (Word, Excel, Outlook)</li><li>Strong organizational and time-management skills</li><li>Attention to detail and accuracy in documentation</li><li>Professional communication skills in English</li><li>Currently residing in Sharjah or nearby Emirates</li></ul>Job Types: Full-time, PermanentJob Type: Full-timePay: From AED3,000.00 per monthExperience:<ul><li>Real Estate: 2 years (Required)</li></ul>Language:<ul><li>Arabic (Required)</li></ul>License/Certification:<ul><li>Driver's License (Preferred)</li></ul>

Female Administrative Officer (Arabic)

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