administrative office manager

Edri Construction San Francisco

<div>
 
 
 **Administrative &amp; Office Manager / Lead Coordinator**
 
 
 
 
 
 
 Construction Company | Hiring Now
 
 
 
 
 
 We are an established and growing construction company seeking an experienced **Administrative &amp; Office Manager / Lead Coordinator** to join our team.
 
 
 This is a key role for someone who is highly organized, proactive, and experienced in construction office operations. You will be at the center of our daily workflow&mdash;supporting client communication, scheduling, and lead management while helping streamline operations.
 
 
 
 
 
 
 **Key Responsibilities**
 
 
 
 
 
 
 &bull; Professionally answer incoming calls and assist clients
 
 
 &bull; Schedule leads, appointments, and follow-ups
 
 
 &bull; Coordinate calendars, job schedules, permits, and city inspections
 
 
 &bull; Track and manage marketing lead sources and follow-ups
 
 
 &bull; Maintain CRM systems for project tracking and client communication
 
 
 &bull; Support social media and online presence
 
 
 &bull; Assist with overall office operations and team coordination
 
 
 &bull; Manage compliance platforms (e.g., Green Halo for waste tracking/reporting)
 
 
 &bull; Utilize AI tools to improve workflow and efficiency
 
 
 &bull; Dispatch and coordinate job schedules as needed
 
 
 
 
 
 
 **Qualifications**
 
 
 
 
 
 
 &bull; Prior experience in a construction office required
 
 
 &bull; Strong communication and customer service skills
 
 
 &bull; Experience with scheduling, dispatching, and lead coordination
 
 
 &bull; Familiarity with permits and inspection processes
 
 
 &bull; Highly organized with strong multitasking ability
 
 
 &bull; Comfortable using CRM systems
 
 
 &bull; Knowledge of marketing lead sources and lead management
 
 
 &bull; Social media experience is a plus
 
 
 &bull; Ability to work independently in a fast-paced environment
 
 
 &bull; Spanish-speaking is preferred
 
 
 &bull; AI tools experience is a plus
 
 
 &bull; Experience with Green Halo is a plus
 
 
 
 
 
 
 **Compensation**
 
 
 
 
 
 
 Compensation is competitive and based on experience.
 
 
 📩 **How to Apply*
 
 
 
 
 
 Please send your resume and cover letter to:
 
 
 edriconstruction@gmail.com
 
 
 
 
 
 
 
 
 
 Prepared fro
 
 
 
 
 
</div>

Administrative & Office Manager / Lead Coordinator

Columbia University

<div><ul><li>Job Type: Officer of Administration</li>
<li>Bargaining Unit:</li>
<li>Regular/Temporary: Regular</li>
<li>End Date if Temporary:</li>
<li>Hours Per Week: 35</li>
<li>Standard Work Schedule:</li>
<li>Building:</li>
<li>Salary Range: $75,000-$85,000</li>
</ul><div>The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.</div> 
<div></div>

Position Summary

The role of Administrative Manager sits in the Office of Academic Affairs under the SVP/Vice Dean for Faculty Affairs at the Columbia University Irving Medical Center (CUIMC). The Office of Academic Affairs works with over 9,500 faculty and researchers across the four health science schools at CUIMC. The SVP/Vice Dean leads several offices and initiatives that support the needs of faculty and researchers, including the Office of Academic Affairs, Office of Faculty Affairs, the Office of Faculty Professional Development and Engagement, the Office of Professionalism, the CUIMC International Students and Scholars Office, and Conflict of Interest.

The Administrative Manager of the Office for Academic Affairs will provide executive-level support to the SVP for Faculty Affairs and Vice Dean for Academic Affairs and will manage the day-to-day logistics of the busy Academic Affairs office. The Administrative Manager will also be responsible for managing the Professorship process and the Faculty of Council, both are crucial functions of the Vice Dean/SVP.

Reporting to the Assistant Vice President for Faculty Professional Development and Engagement and the SVP/Vice Dean for Faculty Affairs, the Administrative Manager will assume the SVP's day-to-day calendar, schedule and confirm meetings, coordinate meetings and conferences, coordinate travel arrangements, and prepare materials relevant to meetings. The Administrative Manager will provide discreet and confidential executive administrative assistance to the SVP, interacting with executive staff and office staff and providing information to all levels of university administrators as appropriate. The Administrative Manager will review, read, distribute, and respond to correspondence when appropriate; screen and monitor calls, field questions, or forward them to the appropriate person; send internal/external communications via regular mail or email; develop and maintain filing system into a readily retrievable format; and prepare agendas. The incumbent will also support the office calendar and will schedule meetings for the two AVPs as needed, including supporting key faculty committee meetings and programming needs.

Subject to business needs, we may support flexible and hybrid work arrangements. Options will be discussed during the interview process.

Responsibilities

Administrative support to the Senior Vice President/ Vice Dean (40%)
<ul>
<li>Reads, distributes, and responds to correspondence as directed by the Vice Dean/SVP and the AVP;</li>
<li>Facilitates communications between SVP&rsquo;s office, including the EVP/Dean&rsquo;s Office, Provost&rsquo;s Office, Departments, and other offices</li>
<li>Screens and monitors call for the SVP and the Office of Academic Affairs;</li>
<li>Create an email folder organization system that corresponds to relevant files and manage the organization by reviewing emails as they come in.</li>
<li>Create lists of committee members/attendees to track participants for all meetings hosted by SVP and AVP.</li>
<li>Send out email reminders for all meetings hosted by SVP and AVP at least one day prior to each meeting.</li>
<li>In consultation with the SVP and AVP, fields questions and/or forwards them to the appropriate person.</li>
<li>Assists with developing correspondence, memos, and communications on behalf of the SVP of the office.</li>
<li>Manages travel and business arrangements for conferences.</li>
<li>Provide logistical and administrative support for special committee meetings run on behalf of the SVP or AVP, as requested.</li>
<li>Maintains paper and electronic files in organized systems.</li>
<li>Answers and directs calls for the SVP and AVP with courtesy and efficiency, observing appropriate business protocols.</li>
<li>PowerPoint presentations, editing letters, pulling references, and putting them together</li>
</ul>
Manages the Faculty of Medicine Faculty Council (15%)
<ul>
<li>Work with SVP and AVP for Faculty Professional Development and Engagement and the Office of the Dean to schedule Faculty Council and Executive Committee meetings</li>
<li>Work with the Office of Faculty Affairs to create and send ballots to Faculty Council for votes on appointments, promotions, and tenure</li>
<li>Manage the agenda for the Faculty Council meetings, keep track of past agenda items, finalize agenda, invite speakers, collect PPT presentations, manage logistics for the in-person quarterly meeting (catering, AV, communication) and keep time at the meeting to support the Vice Dean.</li>
<li>Administer annual elections of new members and maintain database of members.</li>
</ul>
Manages the professorship process (25%)
<ul>
<li>Creation of and dissemination of professorship letters.</li>
<li>Reviews the conditions and terms of gifts to ensure that letters accurately reflect the donors' stipulations.</li>
<li>Works closely with departments, the Promotions Specialist, the Development Office, Dean&rsquo;s Office, Provost&rsquo;s Office, and Faculty Affairs to adhere to deadlines and proper workflow.</li>
<li>Maintains databases and reporting for endowed professorships</li>
<li>Send congratulatory letters on behalf of the Dean</li>
<li>Provides support to the Promotions Specialist in the management of the VP&amp;S faculty tenure reviews process.</li>
<li>Trained in working on Tenure reviews if the Promotion Specialist needs coverage.</li>
<li>Working with departments, the Office of Faculty Affairs, and the Provost&rsquo;s Office, on managing tenure dossier materials for faculty who are under review for Tenure.</li>
</ul>
Back up support for Assistant Vice President for Faculty Professional Development and Engagement and Assistant Vice President for Academic Appointments and Professionalism (5%)
<ul>
<li>Support scheduling team and group meetings as needed</li>
<li>Support committees and faculty working group schedules run on behalf of the office</li>
<li>Support scheduling complex and confidential meetings</li>
</ul>
Supports office operations (5%)
<ul>
<li>Maintains hoteling and in-office schedule</li>
<li>Ensures key documents and resources for staff are kept up to date</li>
<li>Works with the Operations Manager to ensure that office equipment is maintained that adequate office supplies are on hand and ordering supplies as needed.</li>
</ul>
Supports special events as assigned (5%)
<ul>
<li>Provide logistical support on special events as assigned by the Vice Dean/SVP and the AVP for Faculty Professional Development and Engagement.</li>
</ul>
Other projects and duties assigned (5%)

New assignments may be given from the AVPs and the SVP/Vice Dean when needed.

Minimum Qualifications
<ul>
<li>Bachelors degree or equivalent in education and employment plus three years' experience.</li>
<li>Must have excellent communication and interpersonal skills must have excellent, including composing and editing correspondence and documents, developing reports, and communicating with staff.</li>
<li>The ability to handle confidential information with exceptional judgment and discretion is required.</li>
<li>Must have demonstrated ability to manage time effectively, balancing competing priorities at the same time.</li>
<li>Demonstrated ability to take direction, follow instructions carefully, and with the ability to work independently.</li>
<li>Must have the ability to coordinate difficult schedules; adapt to various competing demands; prioritize and handle conflicting needs and multiple assignments; and work with diplomacy and efficiency in a highly pressured, fast-paced, deadline-driven environment. Must be able to follow through on projects to successful completion.</li>
<li>Must have the demonstrated ability to be proactive, to problem-solve, and to maintain composure under pressure.</li>
<li>Must have the demonstrated ability to offer the highest level of customer/client service and response to personnel at all levels. Strong knowledge of and proficiency with Microsoft Office programs, including Outlook, Word, Excel, PowerPoint, Zoom, Adobe; experience with heavy calendaring; ability to perform moderately complex internet research.</li>
</ul>
Preferred Qualifications
<ul>
<li>Prior experience working within a college and university setting preferred.</li>
</ul>
Other Requirements
<ul>
<li>Must be able to manage highly sensitive and confidential communications with discretion and integrity.</li>
<li>Must have exceptional organizational, time management and organizational skills with the ability to exercise a high degree of tact, diplomacy, and discretion with sensitive matters.</li>
<li>Must have a strong service-oriented attitude and excellent interpersonal skills.</li>
<li>Must be able to take initiative and be a problem-solver and have the ability to anticipate office needs.</li>
<li>Must have excellent proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).</li>
<li>Must be able to run Zoom meetings.</li>
<li>Demonstrated commitment to serving the needs of a diverse population with cultural competence and sensitivity required.</li>
</ul>
Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.</div>

Administrative Manager

Superior Van & Mobility

<div><div><h2 class="jobSectionHeader">Start a Career That Makes a Difference&mdash;Every Single Day!</h2>
At Superior Van &amp; Mobility, we believe work should be meaningful, rewarding, and people-centered. As a trusted leader in the automotive mobility industry, we help individuals with disabilities, veterans, and families regain independence through wheelchair-accessible vehicles, adaptive driving solutions, and mobility services.
Behind every successful customer experience is a strong, organized office&mdash;and that&rsquo;s where you come in.
We&rsquo;re currently seeking a professional, detail-oriented, and proactive Office Administrator to serve as a vital support hub for our dealership operations. This role blends administrative expertise, customer interaction, and operational coordination, making it ideal for someone who thrives in a fast-paced, purpose-driven environment.
At Superior, your work directly impacts lives&mdash;and your career can grow along with your impact. We offer:<ul><li>
A Monday&ndash;Friday, 8:00 AM&ndash;5:00 PM schedule for work-life balance</li><li>
A supportive, mission-driven team environment</li><li>
Opportunities for professional development and advancement</li><li>
A chance to be part of a company that truly helps people every day</li></ul>
If you&rsquo;re ready to bring your administrative skills to a role that&rsquo;s both challenging and meaningful, we invite you to join the Superior Van &amp; Mobility family.
<h2 class="jobSectionHeader">What You&rsquo;ll Do</h2>
As our Office Administrator, you&rsquo;ll be a key contributor to both our customer experience and internal operations. Your responsibilities will include:<h3 class="jobSectionHeader">
Administrative &amp; Front Office Support</h3><ul><li>
Answer and direct incoming calls with professionalism and efficiency</li><li>
Greet and assist customers, visitors, and vendors</li><li>
Provide general office and clerical support, including filing, mailing, copying, and document management</li><li>
Create, edit, and prepare correspondence, reports, meeting minutes, and internal materials using Microsoft Office</li><li>
Maintain confidential company information with accuracy and discretion</li></ul><h3 class="jobSectionHeader">
Financial &amp; Operational Responsibilities</h3><ul><li>
Perform Accounts Receivable (A/R) duties in accordance with company procedures</li><li>
Process billing for customers and third parties</li><li>
Receive, post, and deposit payments from customers and mail</li><li>
Prepare titles, delivery documentation, and other legal paperwork</li><li>
Maintain and manage the Van Rental Program</li></ul><h3 class="jobSectionHeader">
Scheduling &amp; Coordination</h3><ul><li>
Schedule service appointments, project installations, and vehicle pickups/deliveries</li><li>
Coordinate and schedule drivers as needed</li><li>
Complete follow-up calls related to appointments, billing, and A/R</li><li>
Assist the Store Manager with dealership management functions when required</li></ul><h3 class="jobSectionHeader">
Team &amp; Project Support</h3><ul><li>
Support leadership and team members with assigned project-based work</li><li>
Order and maintain office supplies</li><li>
Collaborate across departments to ensure smooth daily operations</li></ul><h2 class="jobSectionHeader">
</h2></div><h2 class="jobSectionHeader">What We&rsquo;re Looking For</h2>
You&rsquo;ll be successful in this role if you have:<ul><li>
Exceptional organizational skills and strong attention to detail</li><li>
Clear, professional written and verbal communication skills</li><li>
The ability to manage multiple priorities in a fast-paced environment</li><li>
Strong interpersonal skills with a customer-first mindset</li><li>
The ability to work independently while also thriving as part of a team</li></ul><h2 class="jobSectionHeader">
Qualifications</h2><ul><li>
High school diploma required</li><li>
Minimum of 2+ years of related administrative experience</li><li>
Associate&rsquo;s degree or higher in a business-related field preferred</li><li>
Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook</li><li>
Demonstrated ability to meet deadlines and manage multiple tasks</li><li>
Experience working collaboratively in a team environment</li></ul><h2 class="jobSectionHeader">
Work Environment &amp; Physical Requirements</h2><ul><li>
Primarily indoor office environment with occasional exposure to outdoor elements</li><li>
Ability to sit, stand, walk, and lift up to 25 pounds occasionally</li><li>
Ability to maintain focus amid frequent interruptions and time pressures</li></ul></div>

OFFICE ADMINISTRATOR

Source Medical Aesthetics

Job description:We are looking for a highly qualified senior office manager to serve as our medical aesthetics practice administrative and operations leader. In this salaried position you will be responsible and accountable for all non-medical aspects of the day-to-day operation of the practice. You will report directly to the practice&rsquo;s physician/owner as a member of the management team.About our practice:Our practice has been a thriving medical aesthetics business for over 10 years. By taking the time to understand every patient&rsquo;s unique needs, focusing on high quality outcomes, and always putting patient safety and comfort first, Source Medical Aesthetics has built a large and loyal patient following. Source performs a wide variety of minimally or non-invasive medical and non-medical procedures such as injectables for wrinkle reduction and facial contour improvements, laser hair removal, skin tightening, laser peels and a number of other light-based skin therapies. We also perform CoolSculpting and other targeted fat reduction procedures, vein treatments, PRP for hair regrowth, vaginal rejuvenation, microdermabrasion, facials, as well as many other popular and effective treatments. We also stock a large variety of specialty retail products designed to our own exacting standards.Dr. Kristine Krever is the practice owner and primary medical provider. The practice also has 2 aestheticians on staff. This high quality team of providers is supported by 2 medical assistants as well as 4 additional administrative staff members. This team is a fun, energetic and cohesive group of professionals.Formerly known as &ldquo;The Center for Aesthetic Medicine at Colts Neck&rdquo;, in July of 2021 the practice was rebranded as &ldquo;Source Medical Aesthetics'' and expanded the operation significantly, investing in a purpose-built, brand new, state of the art facility as well as adding both medical and non-medical practitioners to the staff. Our business is strictly cash-based, meaning that we do not need to perform medical coding, billing or insurance management, vastly simplifying office processes. Due to the nature of our procedures, we are extremely fortunate that patients are normally excited to be visiting and happy when leaving. This is an excellent opportunity for an operations leader to influence the direction of this practice, ensure excellent patient experiences, maintain high quality standards, and ultimately help drive its financial success. Visit us at www.SourceMedicalAesthetics.com and check out our reviews on Google.About the Job:As our medical office manager, you must demonstrate leadership skills, excellent organizational skills, the ability to multitask, and the ability to perform well while maintaining professionalism in stressful situations. We are looking for a team member who exhibits a sense of personal ownership and pride in leading a well-organized practice and an efficient operation. It is of primary importance that you are a fast-learning, self-motivated and creative problem solver who is willing to take on any task and resolve matters independently. This practice needs a strong leader that brings their past experiences to bear and becomes part of the management team to help guide and improve the practice, while ensuring the physician / owner is not overburdened with administrative matters.It is expected that you are able to communicate effectively with physicians, staff and patients, while maintaining a positive, professional environment. You will adopt the practice philosophy of focusing on patient safety and comfort, ensuring quality outcomes, and treating every patient as a unique and important individual. You will also ensure the practice operates in compliance with current healthcare regulations, medical laws, employment laws and the highest ethical standards. It is required that you have a high degree of computer systems literacy and comfort.Upon demonstrating your abilities and delivering a measurable impact over the course of at least one year, the practice is open to promoting this role to a profit sharing role or pursuing other forms of variable compensation to ensure that this position benefits from the practice&rsquo;s overall success.------------------------------------------------------------------------Responsibilities:Leadership<ul><li>Supervises, delegates, trains, and evaluates non-medical staff.</li><li>Hires and on-boards new staff members. Processes terminations if required.</li><li>Manages employee scheduling, including approving time off.</li><li>Improves, develops, implements and enforces office policies and procedures.</li><li>Ensures medical providers are not overburdened with administrative matters.</li><li>Reports practice status, risks, opportunities, financials, and operational matters to the owner on a regular basis.</li><li>Holds administrative staff meetings to ensure alignment, awareness, address concerns, perform training, etc. on relevant and timely topics as required.</li><li>Opportunity to get involved in marketing strategy / execution if desired</li></ul>Administrative Operations<ul><li>Oversees front office operations, including patient relations / appointment scheduling.</li><li>Acts as the primary point of escalation for patient questions and concerns.</li><li>Ensures quality of practice data, electronic patient records, patient photos, and financial records.</li><li>Manages patient memberships and gift card programs.</li><li>Oversees and performs data entry and processing as required.</li><li>Establishes productive relationships with key medical and pharmaceutical vendors, other physicians&rsquo; offices, local businesses, and support teams (e.g. software vendors, medical device providers, etc.).</li><li>Manages office inventory and orders medical, retail and office supplies.</li><li>Arranges and supervises normal building maintenance matters (cleaning, snow-removal, extermination, landscaping, etc.).</li><li>Arranges and supervises emergency maintenance visits for the building.</li><li>Arranges and supervises information technology support and visits as required.</li></ul>Financial Operations<ul><li>Manages employee payroll and compensation matters.</li><li>Works with medical providers to prepare patient pricing proposals.</li><li>Deals with patient account matters and collections if required.</li><li>Makes deposits and manages banking relationships.</li><li>Understands and reports on key practice financial positions and metrics.</li><li>Reconciles all financial account information to ensure accuracy.</li><li>Seeks every opportunity to reduce practice expenses.</li><li>Pays medical office bills.</li></ul>------------------------------------------------------------------------Skills / Behaviors:<ul><li>Personal accountability and ownership</li><li>Independent thinking, learning and execution</li><li>Detail oriented and organized</li><li>Confident, friendly, positive</li><li>Pride in quality of work and success of the practice</li><li>Proven work experience as a medical office manager / practice operations manager with direct staff management responsibilities</li><li>Knowledge of accounting, data and administrative processes and principles with demonstrable track record of successful practice financial management</li><li>Strong familiarity with patient relationship management and scheduling practices and software</li><li>Strong familiarity with and comfort using cloud based applications (e.g. Google Drive, Google Docs) as well as office productivity software (e.g. Email, MS Excel, MS Word)</li><li>Knowledge of medical aesthetic procedures, issues and terminology is a plus</li></ul>Education and Experience Requirements:<ul><li>At least 5 years of medical office management experience is required</li><li>At least 7 years of working in a medical setting is required</li><li>Medical aesthetic or cosmetic surgery experience is highly preferred</li><li>An associate or bachelor&rsquo;s degree in healthcare management, business, or a related degree is required</li><li>A master&rsquo;s degree in healthcare management, business, or a related degree is preferred</li><li>Certified Medical Manager (CMM) designation from the Professional Association of Health Care Office Management (PAHOM) or similar certification is preferred</li><li>References may be requested prior to finalizing a job offer</li></ul>Job Type: Full-time (40 hrs/wk), Monday - FridayJob Type: Full-timePay: $50,000.00 - $90,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Employee discount</li><li>Paid time off</li></ul>Application Question(s):<ul><li>Do you have management experience in the cosmetic medical, beauty or high-end services industries?</li></ul>Experience:<ul><li>Medical office management: 3 years (Required)</li></ul>Work Location: In person

Aesthetic Medical Office Manager

Riverwood Nursery

Job PurposeTo drive nursery enrolments and brand visibility through effective marketing initiatives while ensuring smooth day-to-day administrative operations. This role is pivotal in aligning front-office excellence, parent engagement, and compliance-safe processes to support sustainable growth.Key ResponsibilitiesMarketing &amp; Admissions<ul><li>Develop and execute marketing plans to increase enquiries, tours, and enrolments.</li><li>Manage social media platforms, website content, and promotional materials in line with the nursery&rsquo;s brand.</li><li>Coordinate campaigns, events, and seasonal promotions (open days, cultural events, community outreach).</li><li>Handle parent enquiries professionally via phone, email, WhatsApp, and walk-ins.</li><li>Conduct nursery tours and follow up on leads to convert enquiries into registrations.</li><li>Maintain accurate admissions data, enquiry trackers, and conversion reports.</li></ul>Administrative &amp; Office Support<ul><li>Manage front-desk operations, ensuring a welcoming and professional first impression.</li><li>Maintain student records, files, and documentation in line with ADEK/KHDA and internal policies.</li><li>Support fee collection follow-ups, invoicing coordination, and basic reporting.</li><li>Liaise with teaching staff and management to ensure smooth daily operations.</li><li>Prepare letters, notices, and official communication for parents.</li><li>Support compliance documentation, audits, and inspections as required.</li></ul>Requirements &amp; Qualifications<ul><li>Diploma or Bachelor&rsquo;s degree in Marketing, Business Administration, or a related field (preferred).</li><li>Minimum 1&ndash;2 years&rsquo; experience in a marketing, admin, or admissions role (education sector is an advantage).</li><li>Strong communication skills in English (Arabic is a strong advantage).</li><li>Proficient in MS Office, social media platforms, and basic design/marketing tools.</li><li>Organised, proactive, and able to manage multiple priorities in a fast-paced environment.</li><li>Professional, child-safe, and parent-centric mindset.</li></ul>Key Competencies<ul><li>Customer-focused and results-driven</li><li>Strong follow-up and coordination skills</li><li>Attention to detail and compliance awareness</li><li>Team player with a positive, solution-oriented attitude</li></ul>Reporting LineReports to the Nursery Manager / Operations ManagerJob Type: Full-timeWork Location: In person

Marketing cum Administrative Officer

Liwa University

<div>
 
 
 Liwa University , Abu Dhabi Campus:
 
 
 
 
 
 
 Since 1993, Liwa University has stood as a cornerstone of higher education in the Emirate of Abu Dhabi, nurturing potential and supplying the UAE labour market with skilled professionals. Today, Liwa University is dedicated to empowering all students to excel both academically and personally by providing them with the finest resources, support, and guidance available. To achieve this goal, Liwa University offers targeted programs and services meticulously designed to enhance academic progress and overall well-being. We proudly offer 30 Graduate and Undergraduate programs across our 4 colleges: College of Media and Public Relations, College of Medical and Health Sciences, College of Business, and College of Engineering and Computing. These programs are delivered today across two campuses in Abu Dhabi and Al Ain, ensuring broader access to quality education and a supportive learning environment for students throughout the region.
 
 
 
 
 
 
 POSITIONN&rsquo;S SUMMARY:
 
 
 
 
 
 
 The Administrative Officer will provide administrative and clerical support to ensure the efficient operation of the office. The role involves managing day-to-day administrative tasks, scheduling meetings, organizing files, handling communications, etc.
 
 
 
 
 
 
 DUTIES &amp; RESPONSIBILITIES:
 
 
 
 
 
 <ul>
 <li>
 Manage day-to-day administrative duties, including handling phone calls, emails, and other correspondence.
 </li>
 <li>
 Maintain and organize office records, files, and documents, ensuring they are easily accessible and up to date.
 </li>
 <li>
 Assist in preparing meeting agendas, taking minutes, and distributing relevant documents.
 </li>
 <li>
 Reserve rooms and conference facilities.
 </li>
 <li>
 Order and maintain office stationery and equipment supplies from concerned departments.
 </li>
 <li>
 Ensure office efficiency by maintaining common areas, organizing procedures, handling correspondence, and managing file systems.
 </li>
 <li>
 Liaise with colleagues and external contacts to book travel and accommodation/ conference preparation.
 </li>
 <li>
 Organize and store paperwork, documents, and computer-based information.
 </li>
 <li>
 Sort and distribute incoming posts and organize and send outgoing posts.
 </li>
 <li>
 Photocopy and print various documents.
 </li>
 <li>
 Arrange both in-house and external events.
 </li>
 <li>
 Ensure that the office activities meet health and safety requirements.
 </li>
 <li>
 Spot and notify any safety hazard to the concerned officer.
 </li>
 <li>
 Use a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, Access, etc., to produce correspondence and documents and maintain presentations, records, spreadsheets, and databases.
 </li>
 <li>
 Create and maintain filing systems, keep diaries, arrange meetings/appointments, and organize travel for staff.
 </li>
 <li>
 Protect the College&rsquo;s value by maintaining the confidentiality of information and documents.
 </li>
 <li>
 Manage the flow of information to and from the office, ensuring that all communications are handled promptly and efficiently.
 </li>
 <li>
 Letter writing, dealing with telephone and email inquiries.
 </li>
 <li>
 Maintain professionalism in handling confidential information pertaining to management and operations.
 </li>
 </ul>
 
 
 
 
 
 KNOWLEDGE &amp; SKILLS
 
 
 
 
 
 <ul>
 <li>
 Good organizational skills
 </li>
 <li>
 Good time management.
 </li>
 <li>
 Good communication skills, written and verbal English- Arabic.
 </li>
 <li>
 Discretion.
 </li>
 <li>
 Confidence with IT and computer packages.
 </li>
 <li>
 Accuracy and good attention to detail.
 </li>
 <li>
 An ability to stay calm and tactful under pressure.
 </li>
 <li>
 Self-motivation.
 </li>
 <li>
 A bright and positive attitude.
 </li>
 <li>
 Excellent computer skills, including proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.
 </li>
 </ul>
 
 
 
 
 
 EXPERIENCE:
 
 
 <ul>
 <li>
 
 Preferable 2-3 years of experience in an administrative or secretarial role.
 
 </li>
 </ul>
 
 
 
 
 
 ACADEMIC QUALIFICATIONS:
 
 
 <ul>
 <li>
 A bachelor's degree in business administration or management. A certificate in the Secretarial course may be beneficial.
 </li>
 </ul>
 
 
</div>

Administrative Officer -  Emirati Talents

Ultra Abseil Building Cleaning Services LLC

An Admin &amp; HR Officer typically handles a wide range of administrative and human resources responsibilities to ensure the smooth operation of an organization. Below is a detailed list of the duties and responsibilities that are commonly associated with this role:Administrative Duties:<ul><li>Office Management:</li><li>Manage day-to-day office operations, including organizing and maintaining office supplies and equipment.</li><li>Ensure the office environment is safe, clean, and well-organized.</li><li>Coordinate office space allocation and supervise office maintenance.</li><li>Handle communication (phone calls, emails, and letters) and direct inquiries to appropriate departments.</li><li>Scheduling &amp; Coordination:</li><li>Organize and schedule meetings, conferences, and travel arrangements for executives and staff.</li><li>Coordinate and prepare agendas, documents, and presentations for meetings.</li><li>Ensure the proper functioning of office systems and technology.</li><li>Documentation &amp; Record Keeping:</li><li>Maintain and update physical and electronic filing systems.</li><li>Prepare and organize reports, documents, and presentations.</li><li>Ensure compliance with organizational policies regarding document retention and data protection.</li><li>Health &amp; Safety Compliance:</li><li>Monitor office environment to ensure compliance with safety regulations.</li><li>Coordinate fire drills and emergency preparedness procedures.</li><li>Inventory Management:</li><li>Oversee and manage office supplies, ensuring that inventory is stocked and organized.</li><li>Handle orders for office supplies and equipment.</li></ul>Human Resources Duties:<ul><li>Recruitment &amp; Onboarding:</li><li>Assist in the recruitment process, including preparing job descriptions, posting job ads, screening resumes, and scheduling interviews.</li><li>Coordinate new employee onboarding, including orientation, training, and ensuring that employees have the necessary tools and resources.</li><li>Employee Relations:</li><li>Serve as a point of contact for employees regarding HR-related matters, including queries about policies, benefits, and workplace issues.</li><li>Mediate and resolve conflicts between employees and management.</li><li>Foster a positive work environment and help promote employee engagement.</li><li>Payroll &amp; Benefits Administration:</li><li>Assist with payroll processing, ensuring accuracy and timely distribution of employee wages.</li><li>Administer employee benefits programs, such as health insurance, retirement plans, and leave policies.</li><li>Ensure proper documentation for payroll and benefits is completed accurately.</li><li>Compliance &amp; Policy Enforcement:</li><li>Ensure the organization complies with labor laws and other regulations related to HR practices.</li><li>Update and maintain employee handbooks, policies, and procedures.</li><li>Track employee attendance, leaves, and ensure proper documentation for absences.</li><li>Performance Management:</li><li>Assist in managing employee performance reviews, feedback, and goal setting.</li><li>Support managers in addressing performance issues and promoting employee development.</li><li>Training &amp; Development:</li><li>Organize training sessions, workshops, and other development programs for staff.</li><li>Track employee development and help identify opportunities for growth within the organization.</li><li>HR Documentation &amp; Reporting:</li><li>Maintain accurate employee records, including personal details, contracts, and performance evaluations.</li><li>Prepare regular HR reports on staffing, turnover, and other relevant metrics.</li><li>Leave Management:</li><li>Track and manage employee leave requests, including sick leave, vacation, and other time off.</li><li>Ensure proper documentation for leave policies and ensure compliance with local labor laws.</li></ul>General Responsibilities:<ul><li>Communication &amp; Collaboration:</li><li>Collaborate with other departments to ensure smooth communication and coordination.</li><li>Support senior management in planning and decision-making processes.</li><li>Problem-Solving &amp; Troubleshooting:</li><li>Address day-to-day administrative and HR issues as they arise, finding solutions to maintain workflow and employee satisfaction.</li><li>Confidentiality &amp; Ethics:</li><li>Maintain confidentiality of sensitive employee and organizational information.</li><li>Ensure ethical conduct in all HR and administrative activities.</li></ul>Job Type: Full-timePay: AED2,500.00 - AED3,000.00 per monthEducation:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>HR/ADMIN: 5 years (Preferred)</li></ul>License/Certification:<ul><li>Diploma/certificates attested from MOFA? (Preferred)</li></ul>Work Location: In person

Admin & HR Officer

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