administrative office manager

BAB AL TEB MEDICAL CENTRE AND PHARMACY

Administration Manager &ndash; BAB AL TEB MEDICAL CENTRE LLCMussafah, Abu DhabiJob LocationAbu DhabiJob TypeFull-TimeJob SummaryWe are seeking an experienced and highly organized Administration Manager to oversee the day-to-day administrative and operational activities of our medical center in Abu Dhabi. The ideal candidate should have strong healthcare administration experience, leadership skills, and knowledge of Department of Health (DOH) regulations and healthcare operational standards.Key Responsibilities<ul><li>Manage daily administrative and operational activities of the medical center</li><li>Supervise front office, reception, insurance coordination, and administrative staff</li><li>Ensure compliance with DOH regulations, policies, and licensing requirements</li><li>Coordinate with insurance companies, suppliers, and external service providers</li><li>Monitor staff attendance, scheduling, and operational performance</li><li>Support HR activities including recruitment coordination, onboarding, and staff documentation</li><li>Maintain facility documentation, contracts, and regulatory records</li><li>Handle patient complaints and ensure high-quality customer service</li><li>Coordinate audits, inspections, and accreditation-related activities</li><li>Ensure smooth communication between management and departments</li><li>Prepare operational reports and support management decision-making</li></ul>Requirements<ul><li>Bachelor&rsquo;s Degree in Healthcare Administration, Business Administration, or related field</li><li>Minimum 2&ndash;5 years of experience in healthcare/medical center administration in UAE</li><li>Knowledge of DOH regulations and healthcare operations in Abu Dhabi</li><li>Strong leadership, communication, and organizational skills</li><li>Experience with healthcare systems, insurance processes, and medical center operations</li><li>Proficiency in Microsoft Office and reporting systems</li><li>Ability to work under pressure and manage multiple responsibilities</li></ul>Preferred Qualifications<ul><li>Experience in medical centers or healthcare facilities in Abu Dhabis</li><li>arbic language skills will be an advantage</li></ul>Benefits<ul><li>Competitive salary package</li><li>Annual leave and air ticket as per UAE Labour Law</li><li>Health insurance</li><li>Professional working environment</li><li>Career growth opportunities</li></ul>Work Location: In person

Administrative Manager

Vaco by Highspring

<div>
 
 Interim Administrative Assistant or Office Manager
 
 
 
 
 Our client, an established commercial real estate organization, is seeking an Interim Administrative Assistant / Office Manager to support day-to-day operations within a corporate office environment.
 
 
 
 This position is fully on-site in Austin, TX. This engagement has a duration of 4-5 months.
 
 
 
 Responsibilities:
 
 
 <ul>
 <li>
 Manage daily office operations, including facilities coordination, vendor communication, and office supplies
 </li>
 <li>
 Serve as the primary point of contact for office-related needs and requests
 </li>
 <li>
 Provide administrative support related to internal reporting and documentation
 </li>
 <li>
 Coordinate with building management, IT, and security partners as needed
 </li>
 <li>
 Support internal communications and office procedures
 </li>
 <li>
 Assist with special projects and ad hoc administrative requests
 </li>
 <li>
 Help maintain a welcoming, professional office environment for employees and visitors
 
 
 </li>
 </ul>
 
 Requirements:
 
 
 <ul>
 <li>
 2+ years of experience as an administrative assistant, office manager, or similar support role
 </li>
 <li>
 Strong organizational skills with the ability to manage multiple priorities independently
 </li>
 <li>
 Professional communication and customer-service mindset
 </li>
 <li>
 Proficiency with Microsoft Office tools
 </li>
 <li>
 Comfortable working onsite and acting as a central office resource
 
 
 </li>
 </ul>
 
 Compensation:
 
 
 Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors, including but not limited to:
 
 <ul>
 <li>
 The individual's skill sets, experience, and training;
 </li>
 <li>
 Licensure and certifications;
 </li>
 <li>
 Office location and other geographic considerations;
 </li>
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 Other business and organizational needs.
 </li>
 </ul>
 With that said, as required by local law in geographies that require salary range disclosure, Vaco by Highspring notes that the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.
 
 ?
 
 
 
 Equal Opportunity Notice
 
 
 
 Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact
 
 HR@vaco.com
 
 .
 
 
 
 Vaco by Highspring also wants all applicants to know their rights that
 
 
 workplace discrimination is illegal
 
 
 .
 
 
 
 Representation Notice
 
 
 
 By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. Additionally, you agree to be included in our talent pool for future hiring for similarly qualified positions. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. Lastly, you agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
 
 
 
 
 For residents of Ontario, Canada only:
 
 to the extent the position for employment is not with Highspring or not otherwise noted as vacant above, candidate should be informed that this role is to replace a presently employed person at Vaco by Highspring's client.
 
 
 
 Privacy Notice
 
 
 
 Vaco by Highspring respects your privacy and are committed to providing transparent notice of our policies.
 
 
 <ul>
 
 <li>
 California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees
 
 
 here
 
 
 .
 </li>
 
 <li>
 Virginia residents may access our state specific policies
 
 
 here
 
 
 .
 </li>
 
 <li>
 Residents of all other states may access our policies
 
 
 here
 
 
 .
 </li>
 
 <li>
 Canadian residents may access our policies in English
 
 
 here
 
 
 and in French
 
 
 here
 
 
 .
 </li>
 
 <li>
 Residents of countries governed by GDPR and UK GDPR may access our policies
 
 
 here
 
 
 .
 </li>
 
 </ul>
 
 
 Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here (
 
 https://www.highspring.com/ai-use-notices/
 
 ). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.
 
 
 
 Pay Transparency Notice
 
 
 
 Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
 
 
 
 &middot; the individual's skill sets, experience and training;
 
 
 
 &middot; licensure and certification requirements;
 
 
 
 &middot; office location and other geographic considerations; and
 
 
 
 &middot; other business and organizational needs.
 
 
 
 With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company's retirement plan (or similar retirement benefits).
 
</div>

Interim Administrative Assistant or Office Manager

Edward Jones

<div><div>This job posting is anticipated to remain open for 30 days, from 12-Jun-2026. The posting may close early due to the volume of applicants.</div><div>
Join a financial services firm where your contributions are valued. Edward Jones is a Fortune 500&sup1; company where people come first. With over 9 million clients and 20,000 financial advisors across the U.S. and Canada, we&rsquo;re proud to be privately-owned, placing the focus on our clients rather than shareholder returns. 
 
Behind everything we do is our purpose: We partner for positive impact to improve the lives of our clients and colleagues, and together, better our communities and society. We are an innovative, flexible, and inclusive organization that attracts, develops, and inspires performance excellence and a sense of belonging.
 
 
People are at the center of our partnership. Edward Jones associates are seen, heard, respected, and supported. This is what we believe makes us the best place to start or build your career.
 
 
View our Purpose, Inclusion and Citizenship Report. 
 
&sup1;Fortune 500, published June 2024, data as of December 2023. Compensation provided for using, not obtaining, the rating. 
</div><div>If you find yourself looking for a fulfilling career, the Branch Office Administrator (BOA) role may be the right opportunity for you. BOAs team up with financial advisors to help clients achieve their long-term financial goals. The primary role of the BOA is to provide administrative support to a financial advisor or a team of multiple financial advisors. We&rsquo;re proud to serve over nine million clients. Our BOAs are a valued part of the client support team, and we credit much of our success to their unique experiences and professional backgrounds. We value different viewpoints to help achieve results. 
 
Role Summary: 
As a Branch Office Administrator, you'll be a vital part of our team, providing seamless support to our clients. You'll play a key role in supporting client accounts, facilitating communication, and ensuring a positive client experience. This is a fantastic opportunity to grow your career in a dynamic and rewarding environment. 
 
We&rsquo;ll give you the support you need. Our team will be there every step of the way, providing:<ul><li>
Comprehensive 6-month training including an experienced peer to help mentor you</li><li>
A wide support network that extends from your branch office to your region to the home office</li><li>
You&rsquo;ll often work independently but will have a team of thousands backing you every step of the way</li></ul>
Can you see yourself&hellip;<ul><li>
Delivering exceptional personalized service to ensure clients feel understood and informed</li><li>
Taking an active role in the annual business planning process to assist in developing strategies for the upcoming year</li><li>
Actively listen for situations in the clients' lives that may indicate a need for additional services</li><li>
Driving marketing activities such as planning and executing events</li></ul></div><div><div><div>
What skills would make you a successful BOA?<ul><li>
Analytical Thinking</li><li>
Attention to Detail</li><li>
Adaptability</li><li>
Conversational Skills</li><li>
Digital Tool Utilization</li><li>
Team Collaboration</li></ul>
Role Requirements<ul><li>
Client Service: Provide exceptional service to clients via inbound and outbound calls, email, and in-person interactions. Respond to inquiries, resolve issues, and ensure an exceptional experience. Develop and maintain strong relationships with clients, referral sources, and internal client support team members.</li><li>
Account Management: Aptitude to learn and understand the financial services industry. Includes account opening, handling account transfers and other requests at the direction of the financial advisor. Process account transactions, prepare documentation, and maintain accurate client records.</li><li>
Administrative &amp; Operational Support: Strong ability to work independently at the direction of the financial advisor. Handle various administrative tasks, including scheduling appointments, preparing materials for client meetings, managing correspondence and supporting marketing initiatives. Streamlining processes with updating SOPs and strategically execute on the branch business plan.
</li><li>Technology: Strong computer literacy with willingness to learn new technology and programs such as MoneyGuide, Salesforce, Microsoft Office products and other firm-provided software.</li></ul></div></div></div><div>
At Edward Jones, we are building a place where everyone feels like they belong. We're proud of our associates' contributions to the firm and the recognitions we have received. 
 
Check out our U.S. awards and accolades: Insights &amp; Information Blog Postings about Edward Jones 
 
Check out our Canadian awards and accolades: Insights &amp; Information Blog Postings about Edward Jones</div><div><div>
Edward Jones does not discriminate on the basis of race, color, gender, religion, national origin, age, disability, sexual orientation, pregnancy, veteran status, genetic information or any other basis prohibited by applicable law.</div></div><div>
You can also expect&hellip;<ul><li>
A culture of continuous improvement and professional development reflecting a respect for individuals and their unique contributions</li><li>
An inclusive environment where everyone&rsquo;s different viewpoints are valued and help to achieve results.</li><li>
We recognize individual efforts through a rewards program that promotes a long-term career, your financial security and you and your family&rsquo;s well-being</li><li>
Full-time Associates receive the following benefits:<ul><li>
Edward Jones' compensation and benefits package includes medical and prescription drug, dental, vision, voluntary benefits (such as accident, hospital indemnity, and critical illness), short- and long-term disability, basic life, and basic AD&amp;D coverage. Short- and long-term disability, basic life, and basic AD&amp;D coverage are provided at no cost to associates. Edward Jones offers a 401k retirement plan, and tax-advantaged accounts: health savings account, and flexible spending account. Edward Jones observes ten paid holidays and provides 15 days of vacation for new associates beginning on January 1 of each year, as well as sick time, personal days, and a paid day for volunteerism. Associates may be eligible for bonuses and profit sharing. All associates are eligible for the firm's Employee Assistance Program. For more information on the Benefits available to Edward Jones associates, please visit our benefits page.</li></ul></li></ul>
You'll be competitively compensated&hellip;<ul><li>
Edward Jones believes in a human centered approach as we partner for positive impact, to improve the lives of our clients, colleagues, and communities.</li><li>
Edward Jones is based on a legacy of partnership and as a privately held firm we share the success with our associates through various discretionary and variable compensation programs, which includes bonus opportunities based on branch and firm profitability, along with individual performance.</li><li>
The hiring minimum and maximum range shown below is a subset of the total pay range. There is also an opportunity for merit-based salary increases as you progress in the BOA role.</li></ul></div></div>

Branch Office Administrator

Atrium

<div>
 
 Client Overview
 
 
 
 Our client is a dynamic workplace solutions provider, specializing in modern office environments. The company delivers innovative design and furniture solutions for diverse clients. They are looking to add an
 
 Office Manager
 
 to their team on a temp-to-hire basis. They are renowned for their collaborative culture and commitment to employee development.
 
 
 
 Salary/Hourly Rate
 
 
 
 $32/hr - $40/hr DOE
 
 
 
 Position Overview
 
 
 
 The Office Manager oversees the daily operations of the design showroom, ensuring efficient workflow and exceptional client experience. This role manages administrative functions, coordinates staff, and supports the Sales and Design teams.
 
 
 
 Responsibilities Of The Office Manager
 
 
 
 <ul>
 <li>
 Manage showroom operations and maintain a welcoming environment.
 </li>
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 Coordinate schedules, meetings, and showroom events.
 </li>
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 Oversee inventory and order supplies.
 </li>
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 Support the Sales and Design teams with administrative tasks.
 </li>
 <li>
 Prepare and review operational reports.
 </li>
 <li>
 Communicate with clients, vendors, and internal teams.
 </li>
 <li>
 Implement procedural improvements for efficiency.
 </li>
 <li>
 Ensure compliance with company policies and employment laws.
 
 
 </li>
 </ul>
 
 Required Experience/Skills For The Office Manager
 
 
 
 <ul>
 <li>
 2+ years in office management or administrative roles.
 </li>
 <li>
 Strong organizational and time management skills.
 </li>
 <li>
 Proficiency in Microsoft Office and database software.
 </li>
 <li>
 Excellent communication and active listening abilities.
 </li>
 <li>
 Experience managing records and information.
 </li>
 <li>
 Ability to prioritize tasks and solve problems.
 </li>
 <li>
 Knowledge of customer service principles.
 
 
 </li>
 </ul>
 
 Preferred Experience/Skills For The Office Manager
 
 
 
 <ul>
 <li>
 Experience in a design showroom or similar environment.
 </li>
 <li>
 Familiarity with ERP and accounting software.
 </li>
 <li>
 Background in supporting Sales or Design teams.
 </li>
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 Inherent interest in the arts, architecture, design, or similar.
 
 
 </li>
 </ul>
 
 Education Requirements
 
 
 
 <ul>
 <li>
 Bachelor's degree is required.
 </li>
 <li>
 A concentration in Art/Design is preferred.
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).
 
 
 </li>
 </ul>
</div>

Office Manager

Core Tech International Corporation

Job SummaryThe Office Manager is responsible for overseeing and coordinating the daily administrative operations of Lagu Sanitation. This position ensures efficient office procedures, supports operational activities, manages office personnel, and assists with customer service, billing, payroll administration, and regulatory compliance. The Office Manager serves as a key liaison between management, office staff, drivers, customers, and vendors to support the company's waste collection and sanitation services.Duties and Responsibilities<ul><li>Manage the day-to-day operations of the office and ensure efficient administrative processes.</li><li>Supervise and support office staff, including assigning duties and monitoring performance.</li><li>Coordinate communication between management, dispatch personnel, drivers, and customers.</li><li>Maintain company records, contracts, permits, licenses, and other administrative documents.</li><li>Process customer accounts, service requests, billing inquiries, and complaints.</li><li>Oversee accounts receivable and accounts payable functions.</li><li>Assist with payroll preparation, employee timekeeping, and personnel records maintenance.</li><li>Prepare reports, correspondence, spreadsheets, and other business documents.</li><li>Monitor office supply inventory and coordinate purchasing of office materials and equipment.</li><li>Schedule meetings, appointments, and company activities as needed.</li><li>Ensure compliance with company policies and applicable local, state, and federal regulations.</li><li>Support management with budgeting, operational reporting, and special projects.</li><li>Coordinate with vendors, contractors, and service providers.</li><li>Maintain confidentiality of employee, customer, and company information.</li><li>Assist with recordkeeping related to fleet operations, vehicle registrations, and insurance documentation.</li><li>Promote a professional and customer-focused office environment.</li></ul>Qualifications<ul><li>Associate&rsquo;s degree in Business Administration, Management, Accounting, or a related field preferred.</li><li>Minimum of three (3) years of office management or administrative supervisory experience.</li><li>Experience in sanitation, transportation, construction, or a related industry is preferred.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).</li><li>Strong organizational, communication, and customer service skills.</li><li>Ability to prioritize multiple tasks and meet deadlines.</li><li>Knowledge of payroll, billing, and general office accounting practices.</li><li>Ability to work independently and exercise sound judgment.</li></ul>Work Location: In person

HUMAN CAPITAL

<div>
 Human Capital is a venture firm dedicated to empowering builders of technology. We invest in and build teams alongside founders driven to create meaningful, long-term impact, including SpaceX, Commure, Snowflake, and xAI. With more than $2B in capital committed, our stage-agnostic portfolio includes many companies we invested in before they became unicorns.
 
 
 
 Position Overview
 
 
 
 We are seeking a highly organized, proactive Business Office Manager to oversee daily office operations and ensure a smooth, efficient, and welcoming workplace. The Business Office Manager will serve as the backbone of the office, supporting staff, managing administrative functions, coordinating vendors, and keeping operations running seamlessly.
 
 
 
 Key Responsibilities
 
 
 
 
 Office Operations
 
 
 
 <ul>
 <li>
 Oversee day-to-day office operations and ensure a well-organized, efficient workplace
 </li>
 <li>
 Manage office supplies, equipment, and inventory; coordinate maintenance and repairs
 </li>
 <li>
 Serve as primary point of contact for office vendors, building management, and service providers
 </li>
 <li>
 Foster a positive, professional, and collaborative office culture
 
 
 </li>
 </ul>
 
 Administrative &amp; Staff Support
 
 
 
 <ul>
 <li>
 Support leadership and staff with administrative tasks, scheduling, and coordination
 </li>
 <li>
 Maintain office policies, procedures, and documentation
 </li>
 <li>
 Assist with onboarding new employees and coordinating office-related training
 
 
 </li>
 </ul>
 
 Financial &amp; HR Support
 
 
 
 <ul>
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 Process invoices, expense reports, and basic bookkeeping tasks
 </li>
 <li>
 Assist with payroll, benefits administration, and HR-related documentation
 </li>
 <li>
 Prepare quarterly reporting for incentive programs
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Strong organizational and time management skills
 </li>
 <li>
 Excellent written and verbal communication skills
 </li>
 <li>
 Proficiency in Google Workspace
 </li>
 <li>
 Ability to multitask, prioritize, and work independently
 </li>
 <li>
 Problem solver with a proactive mindset
 
 
 </li>
 </ul>
 To read Human Capital's Applicant Privacy Policy, please click this link here.
</div>

Business Office Manager

Country Pride Cleaning Service, Inc.

Job Overview We are seeking a dynamic and highly organized Office Manager to oversee daily office operations and ensure a smooth, efficient workplace environment. This role is vital in coordinating administrative functions, managing office systems, and supporting staff to foster productivity and professionalism. The ideal candidate will bring a proactive attitude, exceptional organizational skills, and a passion for creating a welcoming office atmosphere.Responsibilities<ul><li>Manage front desk operations working with employees and customers</li><li>Oversee multi-line phone systems, ensuring prompt and courteous responses to all calls</li><li>Maintain organized filing systems, data entry records, creating contracts and document proofreading to support administrative accuracy</li><li>Handle calendar management, scheduling appointments, and coordinating events efficiently</li><li>Support bookkeeping tasks using QuickBooks or similar accounting software for invoicing and payroll</li><li>Provide excellent customer service by assisting customers, vendors, and staff with inquiries and support needs</li><li>Perform clerical duties such as typing correspondence, managing office supplies, and ensuring office equipment functions properly</li><li>Processing payroll</li></ul>Skills<ul><li>Strong proficiency in Microsoft Office Suite (Word, Excel ) and Google Calendar tools and Quickbooks Enterprise</li><li>Excellent organizational skills with the ability to prioritize tasks effectively and manage time efficiently</li><li>Proven experience in office management or administrative roles with a focus on customer support and clerical tasks</li><li>Knowledge of front desk procedures, phone etiquette, and multi-line phone systems</li><li>Strong computer literacy including data entry, filing systems, proofreading skills, and general office software proficiency. Join us as an Office Manager where your leadership will help create an energized workplace environment! This role offers the chance to utilize your organizational expertise while supporting our team&rsquo;s success every day.</li></ul>Pay: From $25.00 per hourBenefits:<ul><li>401(k)</li><li>Paid time off</li></ul>Work Location: In person

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