administrative office manager

GoodJava Software Solutions

<div>
 
 
 OVERVIEW
 
 
 
 The Administrative Assistant / Office Manager at GoodJava provides administrative support to our team. The Administrative Assistant / Office Manager is responsible for managing calendars, scheduling meetings, handling correspondence, office supplies/restocking, facility maintenance, and assisting with project coordination. The Administrative Assistant / Office Manager communicates with clients, follow-through with any questions or notes from client interactions, and will identify different projects and communications in an organized and professional manner.
 
 
 
 
 
 
 KEY RESPONSIBILITIES
 
 
 <ul>
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 Scheduling &amp; Calendar Management: Organizing meetings, team stand-ups, sprint planning sessions, interviews, and client calls.
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 Travel Coordination: Booking travel and accommodations for conferences, client visits, or remote team meetups.
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 Expense Reporting: Collecting and submitting receipts, handling reimbursements, and supporting budget tracking.
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 Document Management: Organizing contracts, NDAs, HR forms, and technical documentation in shared systems (e.g., Google Drive, Pipedrive CRM).
 </li>
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 Internal Communication: Sending team-wide updates, announcements, or onboarding/offboarding messages.
 </li>
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 Meeting Notes: Taking and distributing meeting minutes, especially for project status or cross-functional meetings.
 </li>
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 Client Communication Support: Assisting with prep for client demos or coordinating calls between developers and clients.
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 Invoicing: Prepare, distribute, and track to clients
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 Access Management: Helping manage user access to tools like Teamwork, Slack, etc.
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 License Tracking: Monitoring software subscriptions and renewal dates (e.g., IDEs, collaboration tools).
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 Vendor Coordination: Interacting with external vendors for equipment, services, or software.
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 Task Tracking: Assisting with Jira board updates, task reminders, or status check-ins.
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 Deadline Monitoring: Helping track deliverables and flag overdue items to managers.
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 Team Engagement: Sending birthday/anniversary reminders, maintaining kudos boards, or gathering feedback.
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 Office supplies and kitchen stocking&nbsp;
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 Social Media Management (LinkedIn, Facebook)
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 Other duties as assigned
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 </ul>
 
 
 
 
 
 QUALIFICATIONS
 
 
 <ul>
 <li>
 2+ years of experience as an administrative assistant or in a similar role required.
 </li>
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 High school diploma or equivalent required.
 </li>
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 Proficiency in MacOS, Google Workspace and other relevant software required.
 </li>
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 Experience with Project Management software, such as &ldquo;Jira&rdquo; or &ldquo;Teamwork&rdquo; preferred.
 </li>
 <li>
 Experience in a Software Development environment preferred&nbsp;
 </li>
 </ul>
 
 
 
 
 
 
 
 
 COMPETENCIES
 
 
 <ul>
 <li>
 Exceptional problem-solving skills.
 </li>
 <li>
 Strong attention to detail.
 </li>
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 Ability to work on multiple projects or tasks at the same time and in an organized manner.
 </li>
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 Effective time management and prioritization skills.
 </li>
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 Strong organizational skills
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 Teamwork capability to work with varying individuals of diverse backgrounds.
 </li>
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 Supreme communication skills that will be utilized in all aspects of this role.
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 PHYSICAL REQUIREMENTS
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 The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
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 Frequently required to talk, hear and see.
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 Frequent use of hands to grasp, handle, or feel.
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 Regular standing, walking, sitting and reaching.
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 Occasionally lift up to 30 pounds.
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 </ul>
 
 
 
 
 
 ADDITIONAL REQUIREMENTS:
 
 
 
 Employment with GoodJava is contingent upon:
 
 <ul>
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 Successful completion of a background check
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 Pre-employment drug screening
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 </ul>
 
 
 
 
 
 WORK ENVIRONMENT
 
 
 <ul>
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 Primarily operates in office environments.
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 Routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets.
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 Occasional travel may be required.
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 </ul>
 
 
 
 
 
 ACCOMMODATIONS&nbsp;
 
 
 
 GoodJava Inc., is committed to providing equal employment opportunities to all employees and ensuring a workplace that is inclusive and accessible to individuals with disabilities.&nbsp;We provide reasonable accommodations to employees with disabilities to enable them to perform the essential functions of their positions.&nbsp;&nbsp;
 
 
 
 
 
 
 
 
 
 
</div>

Administrative Assistant Office Manager

The Hunar Foundation

Job Title: Admin &amp; Accounts Officer | Department: Administration | Reports to: Program Manager | Location: RDMC, Nokkundi | Job Type: Full-timeJob Overview: The Hunar Foundation is seeking an Admin &amp; Accounts Officer to manage administrative and financial operations at our RDMC Nokkundi campus. The role ensures compliance with organizational policies, oversees daily operations, maintains accurate financial records, coordinates procurement, and serves as a key link with the Central Administration and Finance teams.Key Responsibilities:<ul><li>Manage institute-level administration,</li><li>including facilities, assets, and logistics;</li><li>implement safety, security, and maintenance protocols;</li><li>maintain records related to administration, procurement, and inventory;</li><li>coordinate local procurement in compliance with THF policies;</li><li>arrange travel and accommodation for staff and visitors;</li><li>liaise with vendors, contractors, and service providers;</li><li>support events, meetings, and training coordination.</li><li>Maintain daily financial records and petty cash operations;</li><li>process payments, invoices, and reimbursements;</li><li>ensure accurate documentation and filing of transactions;</li><li>prepare and submit monthly financial reports to Central Finance;</li><li>support audits and ensure compliance with financial policies;</li><li>collaborate with Central Finance for fund requests and disbursements.</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s degree in Commerce, Business Administration, Finance, or related field;</li><li>minimum 2 years&rsquo; experience in administration and accounts, preferably in an educational or nonprofit organization;</li><li>proficiency in Microsoft Office (Excel, Word);</li><li>familiarity with accounting software (ODOO/ERP) preferred;</li><li>strong organizational, documentation, and time management skills;</li><li>excellent communication and interpersonal abilities;</li><li>integrity, compliance focus, and ability to work independently.</li></ul>Apply at: careers@hunarfoundation.org &ndash; Mention Admin &amp; Accounts Officer &ndash; RDMC Nokkundi in the subject line.Job Type: Full-timeWork Location: In personApplication Deadline: 22/08/2025

Admin & Accounts Officer

Spring Season Bakeries

Role Overview:We are seeking a versatile Administrative Assistant with a strong background in sales support and supplier management, as well as proficiency in general administrative tasks. The ideal candidate will play a crucial role in facilitating efficient operations within our organization, supporting both sales activities and general administrative functions.Responsibilities:Sales Support and Supplier Coordination:Assist in managing relationships with suppliers and vendors.Communicate effectively with suppliers to ensure timely deliveries and resolve issues.Maintain records of supplier contracts, agreements, and contact information.Support the sales team with order processing, invoicing, and customer inquiries.Administrative Support:Manage calendars, schedule meetings, and coordinate travel arrangements.Prepare and distribute correspondence, reports, and presentations.Assist in organizing company events, conferences, and meetings.Handle inquiries and requests from internal and external stakeholders.Documentation and Record-Keeping:Maintain organized filing systems for both physical and electronic documents.Update and distribute internal documents, policies, and procedures.Ensure confidentiality and proper handling of sensitive information.Communication and Coordination:Serve as a point of contact between departments, suppliers, and clients.Communicate effectively via phone, email, and in-person meetings.Facilitate internal communication to ensure smooth operations.Office Management:Monitor and order office supplies as needed.Coordinate office maintenance and repairs.Support the implementation of office policies and procedures.Requirements:Proven experience as an administrative assistant or in a similar role.Strong understanding of sales processes and supplier management.Excellent organizational and multitasking abilities.Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).Exceptional communication skills, both written and verbal.Ability to prioritize tasks and work independentlyJob Type: Full-timeExperience:<ul><li>administration : 1 year (Preferred)</li></ul>License/Certification:<ul><li>driver license (Preferred)</li></ul>

Administrative secretary / Manager

ENERGYX

Reporting to: Head of Global Operations Department: Global Operations Team, of the Management Division, of the Administration Group Location: Doha, Qatar (Prestigious location with top quality accommodations) Salary: Monthly QAR 1,500 &ndash; QAR 2,000 (US$ 410 &ndash; US$ 550) Employment Type: Full-time (Live-in or Live-out) Starting Date: Early September 2025 Visa: Complete visa sponsorship provided Preferred Candidate Ethnicity: Female, preferably AsianA rare opportunity to grow professionally beyond a typical maid roleAbout the Company We are a unique, world-class company from South Korea with highly innovative artificial intelligence (AI) technologies&mdash;now rapidly expanding into Qatar. With proven leadership in South Korea and backed by top-tier world-class corporate shareholders, we are establishing Qatar as a key base.You will be working directly with the company&rsquo;s chief executive leadership&mdash;top-tier world-class intelligent and international talents&mdash;at both a private residence and an executive office.This is a rare opportunity to step into a role that goes far beyond traditional housekeeping or maid work. You will be supporting one of the most dynamic work environments and working closely with respected international professionals and masterminds.Job Description We are hiring an Administrative Support Staff / Office Manager to take care of day-to-day organizing, cooking, cleaning, and admin support work at a small private residence and an executive office. The role includes full upkeep of both spaces and basic assistance in daily routines. This includes:<ul><li>Daily cleaning, tidying, and organization of all rooms and spaces</li><li>Laundry, ironing, and wardrobe management</li><li>Cooking or meal preparation, managing groceries, inventory, and light errands</li><li>Ensuring the home and office are always spotless, organized, and ready for guests or work</li><li>Serving light refreshments or supporting meetings as needed</li><li>Handling deliveries or supervising occasional maintenance visits</li><li>May be assigned additional corporate administrative duties based on demonstrated proficiency in basic English communication and computer skills.</li></ul>This is a discreet, high-trust position where precision, cleanliness, and dedication are essential.Requirements<ul><li>Previous experience as a maid, cleaner, or housekeeper</li><li>High personal standards for cleanliness, reliability, and discretion</li><li>Hardworking, detail-focused, and perfectionist personality</li><li>Earnest character with respectful, conservative values</li><li>English communication skills (basic conversational level or higher)</li></ul>Preferred (but not required)<ul><li>Female candidate, preferably Asian</li><li>Holds a driver&rsquo;s license</li><li>Basic computer skills (e.g., email, internet browsing, Microsoft Office tools)</li><li>Ability to prepare both Asian and Western meals</li></ul>What We Offer<ul><li>Monthly salary of QAR 1,500 &ndash; QAR 2,000 (US$ 410 &ndash; US$ 550), depending on experience</li><li>Complete visa sponsorship provided</li><li>Full coverage of basic insurance needs</li><li>Annual round-trip airfare to home country for vacation</li><li>Option for live-in or live-out arrangement</li><li>A rare opportunity to grow professionally beyond a typical maid role</li><li>Exposure to high standards, global leadership, and trusted responsibilities</li><li>Stable, long-term opportunity in a safe and respectful work environment</li></ul>To Apply No CV required. To apply, please send a simple confirmation note to hr@energyx.co.kr stating which of the above requirements and preferred qualifications you meet. Shortlisted candidates will be contacted for interviews.This is not a role for just anyone&mdash;it is for someone who is serious about leveling up her career, ready to work hard, and who takes pride in doing every task perfectly.Job Type: Full-timePay: QAR1,500.00 - QAR2,000.00 per month

Administration Support Staff / Office Manager (House & Office Support)

BTG Pactual

<div>
 
 About Us
 
 
 
 Founded in 1983, BTG Pactual is now the largest investment bank in Latin America. We're committed to a future where investing is dynamic and straightforward, which is why we're undergoing a digitization and expansion process across various fronts. Our entrepreneurial mindset allows us to empathize with our clients and understand their challenges, leading to swift, autonomous, and bureaucracy-free solutions. Renowned for our excellence, flexibility, and versatility, we serve clients from our offices in Brazil, Chile, Colombia, Peru, Mexico, Argentina, the United States, United Kingdom, Portugal, Spain, Luxembourg, and Saudi Arabia. For more information visit www.btgpactual.com
 
 
 
 The role
 
 
 
 BTG Pactual is seeking to hire an Office &amp; Administration Manager based in
 
 Riyad (Saudi Arabia)
 
 .
 
 
 The successful candidate will be responsible for administration, office management and executive assistance.
 
 
 
 Responsibilities
 
 
 
 
 Administrative:
 
 
 
 <ul>
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 Government Relations: Oversee and manage the company&rsquo;s accounts with regulatory bodies, including the Ministry of Commerce, Ministry of Investment, Ministry of Human Resources, Zakat &amp; Tax Authority, and other relevant authorities.
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 Executive Support: Provide executive assistance, including managing tasks, maintaining a contacts database, handling communications (emails, calls), and performing follow-ups on critical tasks.
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 Calendar and Meeting Management: Coordinate diaries and calendars, arrange meetings, schedule conference calls, and ensure efficient time management for executives.
 
 
 </li>
 </ul>
 
 Office Management
 
 
 
 <ul>
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 Workspace Coordination: Maintain the office floor plan and coordinate office moves in collaboration with IT (including desk allocation, security passes, and setup).
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 Reception Oversight: Support reception staff by managing schedules, approving holiday requests, and handling absences.
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 Office Maintenance &amp; Safety: Oversee office maintenance, manage first aid, fire safety, and health and safety compliance. Arrange necessary maintenance services and liaise with external cleaning companies to ensure a well-maintained office environment.
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 Vendor &amp; Expense Management: Maintain relationships with office vendors, review service costs, verify invoices, and manage operational expenses and bookkeeping.
 
 
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 </ul>
 
 Logistics
 
 
 
 <ul>
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 Travel Arrangements: Coordinate travel bookings and logistics for executives, working closely with the designated travel agency.
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 Event Coordination: Arrange and manage company events, including executive dinners and other hosted functions.
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 <li>
 Expense Management: Submit and track travel expenses and claims on behalf of executives.
 
 
 </li>
 </ul>
 
 Skills &amp; Experience
 
 
 
 <ul>
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 Bilingual:Fluent in both English and Arabic.
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 Education:Bachelor's degree or Diploma in a relevant field.
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 Experience:Robust experience in a similar role.
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 Self-Motivation:Proactive and self-driven approach to office management.
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 Multitasking &amp; Prioritization:Ability to manage multiple tasks and prioritize effectively under pressure.
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 Attention to Detail:Strong focus on accuracy and detail in all tasks.
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 Organized &amp; Methodical:Highly organized with a structured and systematic approach to work.
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 Communication Skills:Excellent verbal and written communication skills, with the ability to interact effectively across all levels.
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 IT Proficiency:Strong proficiency in office software and IT systems.
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 Organizational Skills:Exceptional ability to organize tasks, schedules, and resources efficiently.
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 Management Skills: Strong leadership and team management skills to oversee office staff and operations.
 
 
 </li>
 </ul>
 
 Our offer
 
 
 
 BTG Pactual Is a Global Financial Institution That Retains The Culture, Pace And Agility Of a Young Company. As An Expanding Firm, We Are Committed To Attracting, Developing And Retaining The Very Best Talent, By Offering a Workplace Where Results Are Truly Recognized And Rewarded. We Offer a Fantastic Opportunity For You To Grow Including
 
 
 <ul>
 <li>
 Professional, international working environment
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 Challenging, rewarding career
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 Collaborative environment
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 Competitive compensation package, including performance based annual bonus
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 25 working days vacation
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 Health Insurance
 
 
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 </ul>
 BTG Pactual is dedicated to promoting an inclusive culture and does not discriminate based on race, colour, religion, gender identity, sexual orientation, nationality, disability, or age, reinforcing our commitment to diversity.
 
 
 By submitting this application, I agree to share the information above. Your information will only be used to evaluate the application process and talent database for BTG Pactual and its subsidiaries in accordance with our privacy policy.
</div>

Office & Administration Manager

Nord Anglia Education

<div>
 Date: 14 Aug 2025
 
 
 Location:
 
 
 Dubai, AE
 
 
 Job ID: 6838
 
 
 School: Regional Office (Middle East)
 
 
 Company: Nord Anglia Education
 
 
 
 Location:
 
 Dubai, UAE
 
 
 
 About The Role
 
 
 
 We are seeking an experienced and highly organised Office Manager to provide efficient administrative, organisational, and logistical support to our Regional Senior Leadership Team (SLT) and ensure the smooth running of our Dubai office. This role is ideal for someone who thrives in a fast-paced, high-pressure environment, can manage multiple priorities, and enjoys working with a diverse range of stakeholders.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Manage and maintain the Regional SLT&rsquo;s diaries, travel arrangements, and meeting schedules.
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 Coordinate meetings, prepare agendas, take minutes, and follow up on actions.
 </li>
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 Draft correspondence, presentations, reports, and other documents as required.
 </li>
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 Support with visa, work permit, and other legal documentation applications.
 </li>
 <li>
 Oversee the day-to-day running of the Dubai office, including managing office supplies, equipment, and general facilities.
 </li>
 <li>
 Organise and support office events and ensure a positive working environment.
 </li>
 <li>
 Act as the first point of contact for visitors and external partners.
 
 
 </li>
 </ul>
 
 About You
 
 
 
 <ul>
 <li>
 Proven experience in administration, executive assistant, PA, or office management roles in a busy environment.
 </li>
 <li>
 Strong organisational and time management skills, with the ability to manage multiple priorities.
 </li>
 <li>
 Exceptional attention to detail and ability to work to tight deadlines.
 </li>
 <li>
 High level of discretion and ability to handle confidential matters.
 </li>
 <li>
 Excellent communication skills and fluent in English.
 </li>
 <li>
 Proficiency in Microsoft Office applications (Word, Excel, Outlook, PowerPoint).
 </li>
 <li>
 A positive, proactive, and adaptable approach with a strong team spirit.
 
 
 </li>
 </ul>
 
 What We Offer
 
 
 
 <ul>
 <li>
 The chance to be part of a forward-thinking global education group.
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 <li>
 A collaborative regional team focused on strategic growth and operational excellence.
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 <li>
 Opportunities to make a measurable impact on new school development.
 </li>
 <li>
 Career progression and professional development through our global network.
 
 
 </li>
 </ul>
 
 How To Apply
 
 
 
 To express your interest in this role, please submit your CV and a brief cover letter via the Nord Anglia Education Careers Page. Early applications are encouraged as we reserve the right to appoint before the closing date.
 
 
 
 Our Commitment to Diversity and Safeguarding
 
 
 
 Nord Anglia Education is an equal opportunities employer committed to diversity and inclusion across our schools and offices. We welcome applications from all backgrounds and celebrate diverse perspectives.
 
 
 We are also committed to safeguarding and promoting the welfare of children and young people. All appointments are subject to appropriate background checks and satisfactory references.
</div>

Office Manager, Middle East Regional Office

Mindzeye Inc.

Job SummaryMindzeye Inc. is seeking a dedicated and detail-oriented HR/Admin Officer to join our team during the night shift (8 PM to 5 AM). In this role, you will support the Human Resources and administrative operations, ensuring smooth and efficient business processes. The ideal candidate will assist in payroll preparation, handle administrative tasks, ensure compliance with policies and contribute to a positive work environment. This position requires strong organizational skills, discretion with confidential information, and the ability to thrive in a fast-paced, non-traditional work schedule.Key Responsibilities<ul><li>Payroll Support: Assist in gathering and verifying payroll data, including employee hours, bank account details, and deductions, to ensure accurate and timely payroll processing.</li><li>Administrative Tasks: Maintain and update physical and digital employee records, including employment contracts, PTO requests, and other HR documentation.</li><li>Recruitment Assistance: Support the recruitment process by posting job ads, scheduling interviews, coordinating with candidates, and assisting with onboarding new hires.</li><li>Policy Implementation: Create, update, and distribute guidelines and FAQ documents related to company policies, ensuring employees are informed and compliant.</li><li>Employee Support: Respond to employee inquiries regarding HR policies, benefits, and procedures during the night shift, providing timely and accurate assistance.</li><li>Administrative Coordination: Manage HR-related correspondence, organize employee engagement activities, and coordinate night-shift meetings or training sessions as needed.</li><li>Confidentiality: Handle sensitive employee information with discretion and ensure compliance with data protection regulations.</li></ul>Requirements and Skills<ul><li>Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field (preferred).</li><li>Proven experience (1-3 years) as an HR/Admin Officer, HR Assistant, or similar role.</li><li>Familiarity with payroll processing or payroll software.</li><li>Knowledge of labor laws, compliance requirements.</li><li>Strong organizational and time-management skills, with the ability to multitask in a night-shift environment.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and HR software.</li><li>Excellent verbal and written communication skills.</li><li>Ability to handle confidential information with discretion and professionalism.</li><li>Comfortable working independently and as part of a team during non-standard hours (8 PM to 5 AM).</li><li>Attention to detail and problem-solving abilities.</li><li>Experience in a night-shift role or willingness to adapt to a nocturnal schedule.</li></ul>Work Environment<ul><li>The role operates during the night shift (8 PM to 5 AM), requiring adaptability to a non-traditional schedule.</li><li>The position may involve working in an office setting or remotely, depending on company need.</li><li>Occasional coordination with daytime HR staff or management may be required.</li></ul>Job Type: Full-timePay: Rs30,000.00 - Rs35,000.00 per monthApplication Question(s):<ul><li>Are you able to commit to working a night shift schedule from 8 PM to 5 AM? </li></ul>Work Location: In person

Admin/HR Officer

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