administrative office specialist

SuperPay by e&

<div>
 
 Overview
 
 
 
 We are seeking a proactive and detail-oriented Administrative Specialist to manage all office-related administrative functions. This role is pivotal in ensuring smooth day-to-day operations,
 
 
 including travel coordination, office supply management, and general administrative support.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Coordinate domestic ravel arrangements, including flights, accommodations, visas, and itineraries
 </li>
 <li>
 Manage inventory of office supplies, ensuring timely replenishment.
 </li>
 <li>
 Maintain organized records of administrative documents, vendor contracts, and travel expenses
 </li>
 <li>
 Assist with invoice processing, purchase orders, and budget tracking for administrative expenses
 </li>
 <li>
 Support scheduling of meetings, appointments, and internal events
 </li>
 <li>
 Oversee office maintenance and liaise with facility management for repairs or upgrades.
 </li>
 <li>
 Handle incoming and outgoing mail, courier services, and deliveries.
 </li>
 <li>
 Provide administrative support to leadership and cross-functional teams as needed.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 1&ndash;3 years of experience in administrative or office support roles.
 </li>
 <li>
 Strong organizational and multitasking skills.
 </li>
 <li>
 Excellent communication and interpersonal abilities.
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
 </li>
 <li>
 Familiarity with travel booking platforms and office management tools.
 </li>
 <li>
 Ability to work independently and handle confidential information with discretion.
 </li>
 </ul>
</div>

Administration Specialist

Majid Al Futtaim

<div>
 
 
 JOB TITLE
 
 
 
 Admin Specialist | MAF Global Solutions | Facilities Management
 
 
 
 
 
 
 ROLE SUMMARY
 
 
 
 The Administrative Specialist will provide comprehensive administrative support to the Facility Management department, ensuring the smooth and efficient operation of the facility. This role will involve a wide range of tasks, including office management, communication, and coordination with various departments and vendors.
 
 
 
 
 
 
 ROLE PROFILE
 
 
 <ul>
 <li>
 Manages office supply and equipment inventory, coordinates with vendors, and places timely orders to ensure the office runs smoothly.
 </li>
 <li>
 Coordinates and schedules meetings, reserves rooms, and prepares all necessary materials and equipment.
 </li>
 <li>
 Assists with facility maintenance, reports repairs, and ensures compliance with health and safety regulations.
 </li>
 <li>
 Organizes and maintains all physical and electronic files, helping with document retrieval and archiving.
 </li>
 <li>
 Acts as a liaison between departments, providing essential administrative support to the facility management team.
 </li>
 <li>
 Communicates with external vendors and service providers to coordinate facility repairs and maintenance.
 </li>
 <li>
 Provides administrative support for facility management projects, including data entry and general administrative tasks.
 </li>
 <li>
 Assists with planning and coordinating facility-wide events and provides general administrative support as needed.
 </li>
 </ul>
 
 
 
 
 
 REQUIREMENTS
 
 
 <ul>
 <li>
 4-6 years of work experience as an Admin/CEO Office/Coordinator
 </li>
 <li>
 Very good command of English (Written and spoken) is a must.
 </li>
 <li>
 Administrative Skills: Proficiency in office management tasks, including scheduling, filing, and data presentation.
 </li>
 <li>
 Communication Skills: Ability to effectively communicate both verbally and in writing with colleagues, vendors, and visitors.
 </li>
 <li>
 Problem-Solving Skills: Ability to identify and resolve issues in a timely and efficient manner.
 </li>
 <li>
 Technical Skills: Familiarity with office equipment and software.
 </li>
 </ul>
 
 
 
 
 
 WHAT WE OFFER
 
 
 <ul>
 <li>
 At Majid Al Futtaim, we&rsquo;re on a mission to create great moments, to spread happiness, to build, experiences that stay in our memories for a lifetime. We&rsquo;re proud to say that over the past 27 years, we have built a reputation as a regional market leader in what we do. Join us!
 </li>
 <li>
 Work in a friendly environment, where everyone shares positive vibes and excited about our future.
 </li>
 <li>
 Work with over 45,000 diverse and talented colleagues, all guided by our Leadership Model.
 </li>
 </ul>
 
 
</div>

Admin Specialist

Maryland Courts

<div><div><div>Job Title 
Administrative Office Specialist</div><div> 
Division/Department 
Administrative</div><div> 
Closing Date 
November 24, 2025</div><div> 
Location<div> 
Baltimore City Circuit Court
111 N. Calvert Street Baltimore, MD 21202</div></div><div> 
Salary 
$55,235</div><div> 
FLSA Status 
Non-Exempt</div><div> 
Financial Disclosure 
No</div><div> 
At Will 
No</div><div> 
Position Type 
Fulltime</div> 
</div>
The Maryland Judiciary offers a generous benefit package including medical, dental, vision, life insurance, paid time off, paid holidays, tuition assistance, continuing education programs, employee assistance programs, and State Retirement and Pension plans.
Maryland Judiciary Benefits (mdcourts.gov)
About the Maryland Court System | Maryland Courts (mdcourts.gov)
Maryland Judiciary Pay Scale June 2025
Essential Job Functions:
The Administrative Office Specialist performs a wide variety of experienced administrative support and office management duties requiring considerable knowledge of the department?s purpose, functions, and activities, as well as knowledge of the Judiciary?s organization, policies, and processes for Baltimore City Circuit Court. Typically acts as ?gatekeeper? for the administrative office officials and as a liaison for internal and external staff and public. Drafts correspondence, reports, and documents on behalf of a senior official with knowledge of the individual?s style and intent. Work is performed under general supervision.
Essential Duties and Responsibilities:
Prepares a range of general to complex correspondence, memorandums, and
reports on behalf of the administrative official, department, or assigned unit.
Arranges meetings and logistics, prepares agendas, coordinates packets/handouts,
and composes meeting minutes for executive staff, project, and/or team meetings.
Answers, screens, and routes telephone calls; maintains calendars and makes
appointments.
Orders supplies, equipment, and forms using purchase order system; reviews
invoices and match with purchase orders; verifies receipt of goods, research
discrepancies, and makes necessary adjustments, forwards invoices for payment
and processes expense reports.
May perform human resources functions, including maintaining personnel files,
performing orientations, distributing, collecting and coordinating new hire, retirement,
promotional, reclassification, termination, and health benefits paperwork; compiling
time and attendance reports; tracking and maintaining leave usage; may serve as an
HR Liaison and attend meetings, as needed.
Makes travel arrangements and state vehicle reservations; processes expense reports, as needed.
Maintains office supplies, forms, and materials; maintains equipment service contracts and schedules routine maintenance.
Composes extensive data or research reports; performs general data entry; tabulates and analyzes records and prepares various ad-hoc and/or monthly reports, charts, and/or summaries.
Performs arithmetical calculations to track expenditures, budget reconciliations, and generate budget reports, as needed. May assist with the annual fiscal year budget process and preparation.
May supervise, train, assign, review, and evaluate the work of other secretarial or clerical employees
Minimum Qualifications:
Education: High school diploma (or GED equivalent).
Experience: Three (3) years of work experience providing secretarial, clerical, or administrative work involving the use of a personal computer and word processing software.
Knowledge, Skills, and Abilities:
Knowledge of:
Basic English and arithmetic to include, but not limited to, spelling, punctuation, addition, subtraction, multiplication, and division.
General office practices and procedures.
Office equipment including, but not limited to, computers, telephones, copiers, scanners, fax machines, etc.
Personal Computers and software to include, but not limited to, Microsoft Office Suite.
Judiciary policies and procedures.
Legal terminology and judicial system language.
Basic accounting principles.
Skill in:
Managing priorities to meet critical deadlines while multitasking.
Typing on personal computer.
Organization and time management.
Accuracy and attention to detail.
Customer service and handling problems tactfully and patiently.
Reading, comprehension, proofreading, and editing.
The use of Microsoft Office products to include, but not limited to, Excel, Word, PowerPoint, Outlook, etc.
Interpersonal communication and relations.
Ability to:
Work within time constraints, meet fixed deadlines, and demonstrate good organizational skills.
Follow procedures, verbal and written instructions, and protocols for any given assignment.
Communicate clearly, tactfully, and effectively both verbally and in writing.
Compose routine and complex business correspondence to include, but not limited to reports, records, and documents.
Use and maintain alphabetical and numerical filing systems.
Perform basic arithmetical calculations and computations accurately.
Understand and carry out complex oral and written instructions.
Use standard office and business equipment including, but not limited to, personal computers, word processing, spreadsheets, database software, copier, microfilm machine, register, scanner, fax machine, etc.
Understand and abide by departmental rules, regulations, and procedures.
Establish and maintain effective working relationships.
Maintain confidentiality.
Provides assistance, guidance, and direction to others in a polite and efficient manner.
Physical Requirements:
Light work. Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated for light work.
Equipment, Machinery and Tools:
Computer, telephone, copier machine, and fax machine.
Software and Computer Skills:
Microsoft Office: Word, Excel, Outlook, CONNECT
Selection Process:
Your application package will be used to determine your eligibility, qualifications, and ranking for this position. If you are determined to be ineligible or not qualified, your application will receive no further consideration. It is essential that you provide complete and accurate information on your application. Please report all related education, experience, dates, and hours of work. If you have held more than one (1) position at the same employer, you must list each position that you held, the length of time that you held each position, and the corresponding duties. Description of duties that state, &quot;see resume&quot; will negatively impact consideration for this position. Applicants will not be contacted for additional information. Only applicants considered for this position will be contacted.
Complete applications must be submitted by the closing date. Information submitted after this date will not be added. Incomplete applications will not be accepted. Resumes will not be accepted in lieu of a completed application.
For further information please contact Talent Acquisition at aocta@mdcourts.gov.
<div>The Maryland Judiciary is an equal-opportunity employer committed to fostering a workplace culture of diversity, equity, inclusion, and belonging. We do not discriminate on the basis of race, color, religion, age, sex, pregnancy, marital status, national origin, military or veteran status, physical or mental disability, familial status, genetic information, gender identity or expression, sexual orientation, or any other characteristic protected by State or federal law. Applicants who need an ADA Accommodation during the application and/or interview process should send their request via email to ADA@mdcourts.gov or call 410-260-1732. The Maryland Judiciary is a drug-free workplace. Applicants must be United States citizens or eligible to work in the United States.</div><div>
</div><div>Please find the Maryland Judiciary's equal employment opportunity policy here: Policy Prohibiting Discrimination, Harassment, and Retaliation.</div></div>

Admin Office Specialist

KPERS

<div>Administrative Specialist 
The Kansas Public Employees Retirement System (KPERS), located in Topeka, is more than a pension system &mdash; we're a people-focused organization committed to supporting Kansas public employees throughout their careers and into retirement. We provide disability, death, and lifetime retirement benefits that protect those who dedicate their work to serving the public.
Why You'll Love Working Here
Our members come from every corner of Kansas and every walk of life, but all share one purpose: helping Kansans.
As a KPERS Administrative Specialist, you'll play an essential role in ensuring that public employees receive the benefits and support they depend on. You'll work closely with teammates, members, employers, and others who contact the Retirement System&mdash;so a friendly, dependable, service-oriented mindset is a must.
If you share our commitment to public service, we invite you to consider joining our team.
What You'll Do
You will provide administrative support to the team that processes benefits for members who have made the important, life-changing decision to retire. Duties will include
<ul><li>Preparing documents for scanning and data entry, logging applications, and mailing correspondence to members and employers.</li>
<li>Working closely with the retirement team to gather and verify information from members and associated employers.
</li><li>Verifying direct deposit changes, filing scanned documents, and ensuring correct record retention.</li>
<li>Reviewing weekly payment records and notifying team members when future benefits are payable.</li>
<li>Performing routine data entry for documents and applications across various units, including reviewing forms for completeness and accuracy.</li>
<li>Entering accurate information into the pension administration system while applying knowledge of KPERS procedures, rules, and workflows.</li>
<li>Supporting one or more operational areas with day-to-day administrative tasks that vary widely.</li><li>
Assisting with special projects and additional duties that advance the goals of the Benefits and Member Services Division.</li></ul>
What We're Looking For
We're seeking candidates who bring professionalism, positivity, and a genuine commitment to customer service. Ability to speak Spanish proficiently is a plus!
Experience
At least two years of general office, clerical, or administrative support experience. An associates degree or technical certificate in a relevant area may be substituted for experience with at least six months of administrative or office support work experience.
Skills &amp; Abilities
<ul><li>Strong commitment to high-quality customer service and the ability to listen with empathy and courtesy.</li>
<li>Excellent attention to detail and accuracy in data entry and document review.</li>
<li>Positive team-oriented attitude with the ability to build strong working relationships.</li>
<li>Professionalism and composure in challenging or stressful situations.</li>
<li>Reliable attendance, punctuality, and strong time-management skills.</li>
<li>Effective verbal and written communication skills for working with a diverse customer base.</li>
<li>Solid organizational skills and proficiency with Microsoft Office products.</li>
</ul>Equal Employment Opportunity
The State of Kansas is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.
How to Claim Disability Hiring Preference
Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without a reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager.
To protect the personal health information of candidates, the Kansas Department of Administration tracks disability preference for all State agencies. Health information is not collected at the individual State agency level. Therefore to receive Disability Preference &ndash; applicants must apply for this job through the State of Kansas Careers Center at https://admin.ks.gov/offices/personnel-services/jobs. The Kansas Department of Administration will inform KPERS of your preference. View all jobs, then filter by our name &ndash; Ks Public Employees Retirement System.
Learn more about claiming Disability Hiring Preference on the Kansas Department of Administration website. (https://admin.ks.gov/offices/personnel-services/jobs/disability-hiring-preference)
How to Claim Veterans Preference
Former military personnel or their spouse that have been verified as a 'veteran'; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determine by the hiring manager.
The Kansas Department of Administration tracks veteran's preference for all State agencies. This information is not collected at the individual State agency level. Therefore to receive Veteran's Preference &ndash; applicants must apply for this job through the State of Kansas Careers Center at https://admin.ks.gov/offices/personnel-services/jobs. The Kansas Department of Administration will inform KPERS of your preference. View all jobs, then filter by our name &ndash; Ks Public Employees Retirement System.
Learn more about claiming Veteran's Preference Learn on the Kansas Department of Administration website. (https://admin.ks.gov/offices/personnel-services/jobs/veterans-preference)</div>

Administrative Specialist

Goldwind

<div>
 
 Long Description
 
 
 
 The Administrative Assistant will provide administrative and coordination support to ensure smooth office operations and site activities in Ras Ghareb. The role requires a proactive, detail-oriented individual with strong organizational skills and fluency in English and Chinese , capable of handling daily administrative tasks, supporting employees, and facilitating communication across departments.
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Administrative &amp; Office Support
 </li>
 </ul>
 <ul>
 <li>
 Manage daily office operations and administrative tasks.
 </li>
 <li>
 Prepare, edit, and format documents, reports, and presentations.
 </li>
 <li>
 Maintain office supplies and coordinate office maintenance to ensure a productive environment.
 </li>
 <li>
 Project Coordination &amp; Documentation
 </li>
 <li>
 Maintain permits, licenses, and records for vehicles, employees, and office assets.
 </li>
 <li>
 Support departments in project planning and execution.
 </li>
 <li>
 Assist with scheduling and project tracking.
 </li>
 <li>
 Employee Support (Local &amp; International)
 </li>
 <li>
 Maintain attendance records and support company events and training.
 </li>
 <li>
 Coordinate site permits and ensure compliance with local regulations.
 </li>
 <li>
 Manage visas, work permits, and residence arrangements for international staff.
 </li>
 <li>
 Procurement &amp; Fleet Management
 </li>
 <li>
 Process purchase requisitions (PRs) and purchase orders (POs) and liaise with suppliers.
 </li>
 <li>
 Schedule vehicle maintenance and manage fuel refills and fleet logistics.
 </li>
 <li>
 Communication &amp; Translation
 </li>
 <li>
 Facilitate smooth communication between departments.
 </li>
 <li>
 Provide translation for documents, meetings, and correspondence as needed.
 </li>
 </ul>
</div>

Administrative specialist

Hikvision Pakistan

<div>
 
 
 POSITION SUMMARY
 
 
 
 Provide administrative support to the Company. Maintain work environment in the Corporate Office. Coordinate with other departments for special projects. The role also requires managing the reception area and serving as the first point of contact for visitors.
 
 
 
 
 
 
 ESSENTIAL JOB FUNCTIONS
 
 
 
 &middot; Sit at the reception desk, greet visitors, answer calls, and ensure the reception area is well-maintained
 
 
 &middot; Maintains office supplies and other fixed assets inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
 
 
 &middot; Follow the corporate standard procedure to purchase equipment for employees if needed.
 
 
 &middot; Maintain corporate office calendar and keep track on meetings, visitors, conference calls, business travel dates, etc.
 
 
 &middot; Assist in some human resources work, such as recruiting interns and other basic positions, organizing team building activities, Visa and insurance management, Compliance and labor relationships management，etc.
 
 
 &middot; Other duties and responsibilities may be assigned.
 
 
 
 
 
 
 ESSENTIAL CORE COMPETENCIES
 
 
 
 &middot; Excellent verbal and written communication skills
 
 
 &middot; Detail oriented and great organizational skills
 
 
 &middot; Have multi-tasking skills and be able to work in a fast paced environment
 
 
 &middot; Have a strong analytical and problem-solving ability and hands-on ability
 
 
 
 
 
 
 EDUCATION
 
 
 
 &middot; Associate Degree and above
 
 
 &middot; 1-2 years of office experience preferred but not required. The Company is willing to train the right person.
 
 
 &middot; Proficient in Microsoft Office
 
 
 
 
 
 
 The above position description identifies the essential job functions and skills needed by the person or persons assigned to this position. These job functions and skills are not intended to be a complete and inclusive list of all responsibilities, duties, and skills required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. The information contained herein is subject to change at the discretion of the Company.
 
 
</div>

Propel Consult

Position: Corporate Service SpecialistDepartment Corporate ServicesReports to Senior Management Location BahrainRole Purpose The Corporate Service Specialist will provide administrative and operational support to ensure smooth delivery of corporate services within the organization. The role involves coordinating internal processes, assisting with documentation, and maintaining efficient communication between departments.This is a temporary role for 1 month, renewable, with the possibility of becoming a permanent position based on performance and business needs.KEY RESPONSIBILITIES, ACCOUNTABILITIES AND ACTIVITIESGeneral &middot; Assist in the day-to-day operations of the Corporate Services Department. &middot; Support in preparing, reviewing, and maintaining company documentation and records. &middot; Coordinate logistics for meetings, events, and internal communications. &middot; Liaise with internal departments and external stakeholders to ensure timely task completion. &middot; Monitor and manage administrative requests such as procurement, office supplies, and travel arrangements. &middot; Contribute to process improvement initiatives to enhance efficiency. &middot; Prepare reports, correspondence, and presentations as required. &middot; Handle confidential information with professionalism and discretion.BACKGROUND, QUALIFICATIONS &amp; EXPERIENCEQualifications &middot; Bachelor&rsquo;s degree in business administration, Management, or a related field. &middot; Minimum of 1&ndash;2 years of experience in administrative, operations, or corporate support roles. &middot; Experience in a corporate or professional services environment is preferred. &middot; Strong organizational and multitasking skills with attention to detail.Skills &middot; Excellent communication and interpersonal skills. &middot; Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). &middot; Ability to work under pressure and meet deadlines. &middot; High level of professionalism, integrity, and confidentiality. &middot; Team player with a proactive and solution-oriented attitude.Job Type: Temporary Contract length: 1 month

Corporate Services Specialist

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