administrative office specialist

Confidential Careers

<div>
 <p>
  We are looking for a highly organized and proactive
  <strong>
   Admin Specialist
  </strong>
  to support our daily business operations and ensure smooth office functioning. The ideal candidate will handle administrative tasks, coordinate with various departments, manage documentation, and provide essential support to the management team.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Requirements:
  </strong>
 </p>
 <ul>
  <li>
   3&ndash;5 years of experience in an administrative or office support role.
  </li>
  <li>
   Strong organizational and multitasking abilities.
  </li>
  <li>
   Excellent communication and interpersonal skills.
  </li>
  <li>
   Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).
  </li>
  <li>
   High level of professionalism, discretion, and attention to detail.
  </li>
 </ul>
 <p>
  <strong>
   Why Join Us:
  </strong>
 </p>
 <ul>
  <li>
   Competitive salary and benefits package.
  </li>
  <li>
   Supportive and collaborative work environment.
  </li>
  <li>
   Career growth and development opportunities.
  </li>
 </ul>
 <p>
 </p>
</div>


Administrative Specialist

Cordatus Resource Group

<div>
 We're looking for a proactive and detail-oriented
 <strong>
  Administrative Specialist
 </strong>
 to support our team with day-to-day administrative and operational tasks. This role is ideal for someone who is organized, dependable, and enjoys keeping things running smoothly behind the scenes.
 <br/>
 <br/>
 <strong>
  Key Responsibilities:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Provide administrative support to managers and team members.
  </li>
  <li>
   Manage calendars, coordinate meetings, and prepare documentation.
  </li>
  <li>
   Assist with data entry, reporting, and record maintenance.
  </li>
  <li>
   Handle correspondence and communication in a professional manner.
  </li>
  <li>
   Support with client-related administrative tasks and follow-ups.
  </li>
  <li>
   Perform other operational and administrative duties as needed.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Requirements:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Strong organizational and time management skills.
  </li>
  <li>
   Excellent written and verbal communication in English.
  </li>
  <li>
   Proficiency in Microsoft Office / Google Workspace tools.
  </li>
  <li>
   Ability to work independently and manage tasks efficiently.
  </li>
  <li>
   Comfortable working remotely and aligning with Eastern Time hours.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  What We Offer:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Fully remote position with a laptop provided.
  </li>
  <li>
   Supportive, collaborative work environment.
  </li>
  <li>
   Opportunities to learn and grow within the organization.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 If you're reliable, resourceful, and ready to take ownership of your role, we'd love to hear from you!
</div>


Administrative Specialist (Remote)

Fehr & Peers

<div><div>Are you passionate about joining a company that is at the forefront of transforming transportation infrastructure and promoting sustainability within local communities? We&rsquo;re actively seeking an Administrative Specialist to join our team based in Downtown Oakland, conveniently located near the 19th Street BART. Our office of 25 is committed to positively impacting the communities we serve.</div><div></div><div><br>
As an Administrative Specialist, you&rsquo;ll play a pivotal role in supporting our team&rsquo;s day-to-day operations and contributing to the success of various initiatives. The role involves managing front desk responsibilities, acting as the primary point of contact for visitors, and supporting administrative tasks, ranging from event planning, invoicing and project assistance. Which also includes occasional after-hour assistance for event coordination. You&rsquo;ll also be an integral part of our six-person administrative team, based out of our Oakland and Walnut Creek offices, and a member of our companywide administrative professionals forum.</div><div></div><div><br>
Successful candidates will be organized and detail-oriented, value customer service, eager to jump in and support the team, and open to trying new tasks. This position requires 40 hours a week, in-person availability five days per week. If you&rsquo;re excited about being part of a team and delivering great customer service, we encourage you to apply!</div>
<h3 class="jobSectionHeader"><b>Responsibilities</b></h3><ul><li>
Be the welcoming face of our team by greeting visitors, managing phone calls, and maintaining a professional office space, preparing meeting minutes, assisting with recruitment scheduling and other administrative responsibilities</li><li>
Provide general administrative support, including data entry, processing invoices, setting up projects in our invoicing system, and other general tasks</li><li>
Assist Operations Managers with administrative duties as needed</li><li>
Collaborate with and backfill for the Oakland and Walnut Creek administration team, including travel to the Walnut Creek office as needed</li><li>
Coordinate meetings, events, and travel arrangements</li><li>
Manage project-related paperwork, such as insurance certificates and business certifications</li><li>
Contribute to companywide administrative initiatives aimed at enhancing collaboration and services</li><li>
Handle credit card reconciliation and prepare petty cash reconciliation statements</li><li>
Process accounts payable expenses, create check requests, and address accounts payable inquires</li><li>
Order lunch for office trainings/meetings and order snacks/drinks</li><li>
Execute duties with a customer service and problem-solving attitude</li></ul><h3 class="jobSectionHeader"><b>
Qualifications (a college degree is not required for this position)</b></h3><ul><li>
2 years of experience working in a professional business environment</li><li>
BS/BA in Business Administration, Management, Accounting, or a related field, or equivalent work experience</li><li>
Intermediate to advanced proficiency in Adobe Professional, Microsoft Office Suite, including but not limited to Microsoft Excel</li><li>
Familiarity with accounts receivable and accounts payable processes, and data entry</li><li>
Collaborative and solutions-oriented mindset with a strong client focus and professionalism</li><li>
Flexibility in managing requests in a fast-paced environment</li><li>
Excellent time management and organizational skills</li><li>
Commitment to high quality, accurate, and timely work</li></ul><h3 class="jobSectionHeader"><b>
Additional Desired Qualifications</b></h3><ul><li>
Knowledge of database reporting</li><li>
Previous experience with Deltek Vision/Vantagepoint</li><li>
Copyediting skills and proficiency in Adobe InDesign for graphics and design</li><li>
Experience with project proposal process</li></ul><div>
Placement within the stated pay range will be determined based upon education, experience, and qualifications.</div><div><b>
Benefit Highlights:
</b></div><div>Medical, Dental, Vision, Life and Disability Insurance.
</div><div>401(k) Plan with matching and profit sharing.
</div><div>Flexible Spending Accounts.</div><div>
Commuter Benefits.
</div><div>Paid Vacation, holidays and sick leave.
</div><div>8 weeks of Paid Parental Leave.
</div><div>Mentoring and Career Development programs.
</div><div>Research and Development group participation, and more.<br>
</div><div></div><br>
<div>Full information about the benefits we offer can be found by visiting our careers page.<br>
</div><div></div><br>
<div><b>EEO:</b> Fehr &amp; Peers is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment in the workplace. We welcome applicants of diverse backgrounds, and hire without regard to race, color, creed, religion, sex, gender identity or expression, sexual orientation, marital or parental status, national origin, ancestry, citizenship, age, disability, genetic information, political affiliation, military service or any other characteristic protected by law.</div><div><b>
Nondiscrimination: </b>Fehr &amp; Peers ensures nondiscrimination in all programs and activities in accordance with Title VI of the Civil Rights Act of 1964. If you need more information or special assistance for persons with disabilities or limited English proficiency, contact Human Resources.</div>
<p>
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.</p></div>

Upbeatz Investments

<p><b>Job Opening: </b>Administrative Officer &ndash; Documentation | Kingdom of Saudi Arabia</p><p><b>Location:</b> KSA<br/><b>Position:</b> Admin &ndash; Documentation<br/><b>Employment Type:</b> Full-time</p><p><b>About the Role:</b><br/>We are looking for a detail oriented and organized Admin &ndash; Documentation professional to manage company documentation, coordinate with internal departments, and ensure compliance with Saudi regulations. The ideal candidate should be efficient in handling administrative tasks, maintaining accurate records, and supporting daily office operations.</p><p><b>Key Responsibilities:</b></p><ul><li>Manage and organize company documents, files, and records (physical &amp; digital).</li><li>Prepare, review, and submit official documentation for company and employee related matters.</li><li>Coordinate with departments to ensure timely submission and approval of documents.</li><li>Assist with government and business correspondence when required.</li><li>Maintain confidentiality and ensure proper document version control.</li><li>Support PRO and HR teams with documentation for visa, Iqama, and licensing processes.</li><li>Handle general administrative duties as assigned by management.</li></ul><p><b>Requirements:</b></p><ul><li>Proven experience in administration or documentation roles (experience in KSA preferred).</li><li>Strong organizational and time management skills.</li><li>Proficient in MS Office (Word, Excel, Outlook).</li><li>Excellent communication in English; Arabic is an added advantage.</li><li>Willing to work in the KSA office.</li></ul><p><b>Benefits:</b></p><ul><li>Competitive salary package</li><li>Good working environment</li><li>Career growth opportunities</li></ul><p>Job Type: Full-time</p>

Administrative Officer - Documentation. KSA

AG Living

<div><p><b>JOB SUMMARY
</b></p><p>The Centralized Administrative Specialist plays a vital role within the Centralized Operations Team, supporting a diverse portfolio of residential communities across multiple markets. This position ensures the accuracy of resident ledgers, drives rent collection and payment resolution, oversees accounts receivable processes, and delivers high-quality resident communications with efficiency and professionalism.
</p><p>Working collaboratively with onsite property teams, the Centralized Administrative Specialist leverages advanced property management systems and automation tools to execute high-volume financial and operational workflows accurately and at scale.
</p><p>The ideal candidate is detail-oriented, financially savvy, and empathetic in handling resident communications.
</p><p></p><p><b>VALUES MODELED</b>:
</p><p>All employees are expected to bring our values to life every day by demonstrating:
</p><ul><li><b>RESPECT</b>: Treat people with courtesy and kindness, valuing inclusion and diversity.
</li><li><b>ACCOUNTABILITY</b>: Honor commitments, focus on delivering solutions, and take ownership of responsibilities.
</li><li>I<b>NTEGRITY</b>: Act with honesty, honor, and transparency in all activities.
</li><li><b>SERVICE</b>: Be socially conscious, proactive thinkers, committed to improving well-being.
</li><li><b> EXCELLENCE</b>: Strive for excellence, adapt, innovate, and exceed expectations.
</li></ul><p></p><p><b>ESSENTIAL DUTIES AND RESPONSIBILITIES</b>:
</p><div><b>Resident Financial Management</b>:
<br>
<ul><li>Monitor resident ledgers and oversee rent collection processes across multiple properties.
</li><li>Investigate and resolve charge discrepancies in collaboration with property managers.
</li><li>Prepare and manage demand letters, notices, and Final Account Statements (FAS).
</li><li>Coordinate with attorneys or third-party providers on eviction filings and case tracking.
</li><li>Support debt recovery efforts and liaise with collection agencies or deposit-alternative providers (e.g., Jetty).
</li></ul></div><div><b>Renewals and Resident Retention</b>:
<br>
<ul><li>Manage renewal cycles and timelines across assigned communities.
</li><li>Generate renewal offers and update pricing and incentives as directed by Asset Management.
</li><li>Communicate renewal options to residents, conduct follow-ups, and process completed renewals.
</li><li>Manage non-renewal notices, transfer requests, and related documentation.
</li><li>Ensure all renewals comply with policy and procedural requirements.
</li></ul></div><div><b>Resident Communication and Support</b>:
<br>
<ul><li>Respond to escalated resident financial inquiries, including payment and ledger issues.
</li><li>Issue resident notices and announcements in coordination with property teams.
</li><li>Monitor renter&rsquo;s insurance compliance and follow up as needed.
</li><li>Collect and record forwarding addresses during move-out processes.
</li><li>Prepare and maintain promise-to-pay documentation in compliance with SOPs.
</li></ul></div><div><b>Accounts Receivable and Payable</b>:
<br>
<ul><li>Process resident payments and reconcile ledger transactions.
</li><li>Post charges, fees, and adjustments with proper categorization.
</li><li>Manage security deposit collection, refund, and reporting workflows.
</li><li>Oversee Jetty reporting, submission, and verification processes.
</li><li>Apply and track applicable risk fees.
</li></ul></div><div><b>Operational Oversight</b>:
<br>
<ul><li>Audit lease agreements to ensure accuracy and consistency with ledgers.
</li><li>Assist in setting up recurring charges, rentable items, and fee schedules.
</li><li>Support month-end close activities and related checklists.
</li><li>Maintain documentation to support internal controls and process improvements.
</li></ul></div><p><b>EDUCATION / EXPERIENCE</b>:
</p><ul><li>Bachelor&rsquo;s degree preferred; high school diploma or GED required.
</li><li>3&ndash;5 years of experience in residential property management, with an emphasis on accounting or resident services.
</li></ul><p></p><p><b>COMPETENCIES</b>:
</p><ul><li>Accounts Receivable and Payable Expertise
</li><li>Resident Relations and Communication
</li><li>Data Management and Financial Accuracy
</li><li>Lease Compliance and Policy Adherence
</li><li>Time Management and Organizational Skills
</li><li>Technology and Automation Proficiency
</li></ul><p></p><p><b>KEY QUALITIES</b>:
</p><ul><li>Financially disciplined and analytical
</li><li>Customer-oriented and empathetic communicator
</li><li>Proactive problem-solver and adaptable team player
</li><li>Highly organized and detail-driven
</li><li>Capable of managing high-volume workflows with accuracy and efficiency</li></ul></div><p></p>

Centralized Administrative Specialist

Lesaffre

<div><b>Company Description</b><p><br>
Lesaffre Egypt for yeast industries is an Egyptian joint stock company for producing baking yeasts and yeasts extract. We are 100% owned by the holding company and part of Middle East &amp; Africa baking region.</p><p>
Lesaffre Egypt was established according to the Investment Guarantees and Incentives Law No. 8 of 1997, and registered in the Commercial Registry Office of Cairo Investment authority under No. 65570 on April, 14, 2013.</p><p>
Our main operational purpose is to establish, manufacture, and package yeasts, yeast derivatives, and yeasts extracts. These many forms and types are then used within food products, animal feed, bread-making and bread improvers, flavorings, colors, and enzymes.</p><p>
In October 2014, Lesaffre Egypt for yeasts industry (S.A.E) began effectively managing the acquired company.</p><p>
Lesaffre Egypt&rsquo;s main office is located in the Giza Governorate of Sheikh Zayed City while the factory is placed in the Nubaryia Industrial Area of El Beheira Governorate. We also have a Baking Center and Logistics Warehouse in 6th of October City. Currently, We employ more than 200 individual</p><b><br>
Job Description</b><br>
<ul><li>
Greeting visitors, answering a high-volume of incoming phone calls, coordinating appointments and meetings and schedules related to the General Manager of LSE.</li><li>
Coordinating domestic and international travel, including flight, hotel, and car rental reservations.</li><li>
Monitor inventory of office supplies and administration demand with attention to budgetary constraints in LSE Head office &amp; baking center.</li><li>
Monitor the transportation for staff logistics and management.</li><li>
Manage invoice processing from receipt to getting the commercial and technical approval and further submission to accounts.</li><li>
Plan and coordinate administrative procedures and systems in LSE head office.</li><li>
Ensuring the LSE head office is stocked with necessary supplies and that all equipment is working and properly maintained.</li><li>
Ensure that the regular routine maintenance on facilities and making repairs are implemented by maintenance team regarding LSE head office.</li><li>
participate as a member of the project team for any office relocations and member of squad of LSE Events.</li><li>
Assist in the CSR projects that take place in LSE.</li><li>
Propose ideas to improve provided services and event quality.</li><li>
support all event&rsquo;s details such as decor, catering, entertainment, transportation, location, invitee list, special guests, equipment, promotional material in LSE events (family day, Iftar Ramadan, New year event, etc.)</li><li>
Creating presentations and other reports as requested from the GM of LSE.</li><li>
Supports the HR department by scheduling and conducting phone interviews, scanning candidate documents, and assisting with updates in the HR system.</li></ul><p></p><b><br>
Qualifications</b><ul><li><p><b><br>
Bachelor&rsquo;s degree in business administration</b> or a related field.</p></li><li><p><b>
3-5 years of experience</b> in an <b>Executive Assistant,</b> <b>Office Administrator</b>, <b>directly supporting C-level management.</b></p></li><li><p><b>
Core Competencies:</b></p></li><li><p>
Executive-Level Administration.</p></li><li><p>
Advanced Communication.</p></li><li><p>
Office &amp; Facilities Management.</p></li><li><p>
Procurement, Inventory, and Budget Control.</p></li><li><p>
Project Coordination &amp; Team Collaboration.</p></li><li><p>
Proactive Problem-Solving &amp; Initiative.</p></li></ul><b><br>
Additional Information</b><p><b><br>
Role within the organization</b></p><p>
Reporting to: HR &amp; Admin Director.</p><p><b>
job Location:</b></p><p>
El sheikh zayed, West Nubariyah, Egypt</p></div>

Administration Specialist

Gulf Career Hunt

Position <p>Admin Specialist</p> Date Posted <p>October 20, 2025</p> Industry <p>Administration / Office Management</p> Employment Type <p>Full Time</p> Experience <ul> <li>UAE experience required in fixed asset management</li> </ul> Qualification <ul> <li>Estimated qualification: Diploma / Degree / Certificate in Administration, Business, or related field</li> </ul> Salary <p>AED 4000 to 7000</p> Location <p>United Arab Emirates</p> Company <p>Confidential</p> Description <p>We are looking for a skilled and detail-oriented Admin Specialist to manage administrative tasks and support office operations. The role requires strong organizational skills, proficiency in office software, and experience with fixed asset management. Responsibilities include maintaining office supplies, coordinating meetings, handling administrative documentation, and assisting with financial record keeping.</p> Posting Source <p>The post Hiring Admin Specialist UAE appeared first on Gulf Career Hunt.</p><img src="https://www.jobg8.com/Tracking.aspx?xFcAYD4BOV%2bM9Az2Y3dIUukCB3SvIR%2b%2fw" width="0" height="0" />

Hiring Admin Specialist UAE

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Administrative Officer - Documentation. KSA

Centralized Administrative Specialist

Administration Specialist

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