administrative office specialist

Miller Timber Services

<p><b>Job Summary:</b><br/>We are seeking a proactive and dependable <b>Administrative Specialist</b> to support the day-to-day administrative operations of Miller Timber Services. This role is essential to ensuring smoother internal workflows and effective coordination across departments. The Administrative Specialist will work closely with support staff and field operations to maintain accuracy, efficiency, and compliance in all administrative functions.</p><p>The ideal candidate is proactive, dependable, and thrives in a fast-paced, team-oriented environment where accuracy and follow-through are essential. This role reports to the Administrative and Operations Manager.</p><p><b>Key Responsibilities:</b></p><p><b>Office Support:</b></p><ul><li>Manage and maintain inventory of office supplies.</li><li>Answer phones for all businesses under Miller Timber Services umbrella.</li></ul><p><b>Operations &amp; Field Support:</b></p><ul><li>Assist with coordination and scheduling for company events.</li><li>Support field supervisors and office staff with administrative needs to help meet operational goals.</li></ul><p><b>General Administrative Duties:</b></p><ul><li>Maintain organized filing systems, both physical and digital.</li><li>Assist in the preparation of reports, proposals and regulatory submissions.</li><li>Maintain a high level of confidentiality and professionalism in all interactions.</li></ul><p><b>Required Qualifications:</b></p><ul><li>High School diploma or GED required; additional education in business or office administration is a plus.</li><li>Minimum 2 years of experience in a fast-paced administrative or operational support role.</li><li>Proficiency in Microsoft Office, especially Excel; experience with industry-specific systems is a plus.</li><li>Strong attention to detail.</li><li>Ability to prioritize tasks, adapt to changing demands, and work both independently and collaboratively.</li><li>Excellent written and verbal communication skills.</li><li>Familiarity with timber operations, dispatching, or trucking logistics is a strong advantage.</li></ul><p><b>Work Environment &amp; Physical Requirements:</b></p><ul><li>Primarily office-based with extended computer use.</li><li>Occasional lifting of office supplies (up to 20 lbs).</li><li>Standard business hours, with occasional flexibility required to meet field coordination needs.</li></ul><p><b>Drug-Free Workplace Policy:</b><br/>As a government contractor, we maintain a strict drug-free workplace policy. Pre-employment drug testing is required, and ongoing random drug screening may be conducted, including substances prohibited under federal law (e.g., marijuana).</p><p>Job Type: Full-time</p><p>Pay: $21.00 - $25.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Ability to Commute:</p><ul><li>Philomath, OR 97370 (Required)</li></ul><p>Work Location: In person</p>

Administrative Specialist

Oceano Apex LLC

<p>Job Title: Office Administrator Specialist</p><p>Location: Ontario Towers in Business Bay, Dubai, U.A.E.</p><p>Reports To: Director</p><p>Job Type: Full-Time</p><p>About the Company:</p><p>Oceano Apex LLC is a start-up wealth management firm based in Dubai, specialising in offering personalized financial advisory and investment services to High Net Worth Individuals. With a commitment to excellence, trust, and innovation, we are shaping a new standard in the wealth management industry. We are looking for energetic and professional talent ready to grow with us.</p><p>Job Summary:</p><p>We are seeking a highly organized, resourceful, and proactive Office Administrator Specialist to provide comprehensive support to the Director and handle office coordination tasks. This role requires a multi-tasker with excellent communication skills who can independently manage both corporate and personal responsibilities with integrity and discretion.</p><p>Key Responsibilities:</p><p>1. Office &amp; Administrative Support</p><p>Manage daily office activities to ensure operational efficiency.</p><p>Oversee office supplies, vendor coordination, logistics, and facility upkeep.</p><p>Maintain structured filing systems &ndash; both physical and digital.</p><p>Monitor and track deadlines, office tasks, projects, and follow-ups.</p><p>2. Director Support</p><p>Manage the Director&rsquo;s calendar, schedule appointments, and coordinate meetings.</p><p>Prepare meeting agendas, take minutes, and track action items.</p><p>Arrange professional travel, including flights, hotels, and itineraries.</p><p>Draft, edit, and manage internal documents, memos, presentations, and reports.</p><p>Filter and prioritize emails, calls, and messages for the Director.</p><p>Ensure timely completion of tasks, projects, and reminders.</p><p>3. Communication &amp; Liaison</p><p>Serve as a key point of contact between the Director and internal/external stakeholders.</p><p>Manage confidential communication with utmost discretion.</p><p>Represent the Director professionally in communications and interactions.</p><p>Assist with occasional personal errands and confidential non-work requests.</p><p>Qualifications:</p><p>Minimum 3+ years of experience as an Executive Assistant, Personal Assistant, or similar role.</p><p>Strong command of English (written and verbal); Arabic is an advantage.</p><p>Proficient in Microsoft Office Suite and digital office tools.</p><p>Excellent organizational and time management skills.</p><p>Ability to handle sensitive and confidential information professionally.</p><p>Experience in a startup environment or financial services industry preferred.</p><p>Job Type: Full-time</p><p>Pay: AED3,000.00 - AED4,000.00 per month</p><p>Work Location: In person</p>

Office Administrator Specialist

Virginia Community College System

<div><div><div>Posting Summary
</div><p></p><div><div><div><div><b>Working Title</b></div> <div>Business Office Specialist</div>
</div><br>
<div><div><b>Role Title</b></div> <div>Administrative &amp; Office Specialist II</div>
</div><br>
<div><div><b>Role Code</b></div> <div>19012</div>
</div><br>
<div><div><b>FLSA</b></div> <div>Nonexempt</div>
</div><br>
<div><div><b>Pay Band</b></div> <div>2</div>
</div><br>
<div><div><b>Position Number</b></div> <div>27800039</div>
</div><br>
<div><div><b>Agency</b></div> <div>Rappahannock Community College</div>
</div><br>
<div><div><b>Division</b></div> <div>Rappahannock Community College (Div)</div>
</div><br>
<div><div><b>Work Location</b></div> <div>Gloucester - 073</div>
</div><br>
<div><div><b>Hiring Range</b></div> <div>The anticipated salary range will be $45,000 - $48,000, commensurate with experience.</div>
</div><br>
<div><div><b>Emergency/Essential Personnel</b></div> <div>No</div>
</div><br>
<div><div><b>EEO Category</b></div> <div>F-Admin Supp</div>
</div><br>
<div><div><b>Full Time or Part Time</b></div> <div>Full Time</div>
</div><br>
<div><div><b>Does this position have telework options? -Telework options are subject to change based on business needs-</b></div>
</div><br>
<div></div><div><div><b>Does this position have a bilingual or multilingual skill requirement or preference?</b></div>
</div><br>
<div></div><div><div><b>Work Schedule</b></div>
<div>To be determined.</div>
</div><br>
<div><div><b>Sensitive Position</b></div> <div>No</div>
</div><br>
<div><div><b>Job Description</b></div>
<p></p><div><div>Rappahannock Community College (RCC), founded in 1970, provides high-quality educational and training opportunities throughout a 12-county service region an hour east of Richmond on the beautiful western shore of the Chesapeake Bay with access to fresh local seafood and water activities. RCC delivers accessible and affordable educational opportunities, including for-credit transfer and career technical programs, robust distance education coursework, quality dual enrollment courses, and award-winning workforce training and credentialing programs. RCC&rsquo;s annualized enrollment of 3,700 credit students in 2024-2025 and almost 800 workforce and community development students are supported by almost 140 full-time employees and over 200 part-time/adjunct employees across two main campuses and five satellite sites.<br>
</div><div><b>Are you someone who wants to help students achieve their educational and professional dreams?</b><br>
</div><div>RCC seeks applicants for our<b> Business Office Specialist </b>position. This is a full-time, classified staff position, with an excellent benefits package. The anticipated salary range will be $45,000 &ndash; $48,000, commensurate with experience. This position is located at the Glenns campus.<br>
</div><div>Reporting to the Business Manager, the Business Office Specialist will perform a variety of administrative, accounting, bookkeeping and clerical support duties to ensure daily accounting functions are accurate and timely. This position will download financial reports to the Business Office shared drive, and assist the Accountant with cash and accounts receivables, exceptions and overcharges to determine billings. The incumbent will assist students with their payments, balance the check book and receive and deposit state and local funds. The Business Office Specialist will also coordinate vending machine services, refills and refunds, and prepare reports. Lastly, this role will manage incoming and outgoing mail and assist with asset management inventory.</div></div>
</div><br>
<div><div><b>Special Assignments</b></div>
<p>May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.</p><br>
</div><br>
<div><div><b>KSA's/Required Qualifications</b></div>
<div><ul><li>Some administrative support experience</li>
<li>Ability to analyze data, calculate number sequences, correct entries, and post accounting records</li>
<li>Strong attention to detail</li>
<li>Excellent written and oral communication skills</li>
<li>Ability to work under pressure and manage multiple tasks</li>
<li>Proficiency in in Microsoft Excel and Word, including demonstrated ability to create and maintain spreadsheets.</li></ul></div><br>
<p></p>
</div><br>
<div><div><b>Additional Considerations</b></div>
<div><ul><li>Some knowledge or experience in accounting and financial reporting</li>
<li>Some knowledge of Generally Accepted Accounting Principles (GAAP) and Practices and knowledge of cash management practices</li>
<li>Experience with PeopleSoft Applications.</li></ul></div><br>
<p></p>
</div><br>
<div><div><b>Operation of a State Vehicle</b></div> <div>Yes</div>
</div><br>
<div><div><b>Supervises Employees</b></div> <div>No</div>
</div><br>
<div><div><b>Required Travel</b></div>
<div>This position may require occasional travel between campuses.</div>
</div><br>
</div></div></div><div><div>Posting Detail Information
</div><p></p><div><div><div><div><b>Posting Number</b></div> <div>CLS_4364P</div>
</div><br>
<div><div><b>Recruitment Type</b></div> <div>General Public - G</div>
</div><br>
<div><div><b>Number of Vacancies</b></div> <div>1</div>
</div><br>
<div><div><b>Position End Date (if temporary)</b></div>
</div><br>
<div></div><div><div><b>Job Open Date</b></div> <div>03/19/2026</div>
</div><br>
<div><div><b>Job Close Date</b></div> <div>03/24/2026</div>
</div><br>
<div><div><b>Open Until Filled</b></div>
</div><br>
<div></div><div><div><b>Agency Website</b></div><div></div>
</div><br>
<div><div><b>Contact Name</b></div>
</div><br>
<div></div><div><div><b>Email</b></div> <div>jobs@rappahannock.edu</div>
</div><br>
<div><div><b>Phone Number</b></div>
</div><br>
<div></div><div><div><b>Special Instructions to Applicants</b></div>
<div><div>A FULLY completed VCCS employment application, resume and cover letter describing qualifications are required. Resumes will not substitute for a completed state application. Applications will only be accepted online through the VCCS application system and must be received on or before March 24, 2026.<br>
<br>
Rappahannock Community College is committed to a policy of nondiscrimination in employment and education opportunity. No person shall be discriminated against in the terms and conditions of employment, personnel practices, or access to and participation in, programs, services, and activities with regard to race, sex, color, creed, religion, age, national origin, disability, marital status, status with regard to public assistance, sexual orientation, or membership or activity in a local commission as defined by law. Lack of English skills will not be a barrier to admission or participation. For more information about the employment application process, contact jobs@rappahannock.edu.<br>
</div><div>Rappahannock Community College is an open-entry institution offering career and technical education (CTE) programs in the following areas of study (list general CTE categories, such as health sciences; construction; engineering; law enforcement, culinary arts, etc.) Due to high demand, some CTE programs offer admission based on selective criteria through a separate application process that is non‐discriminatory. These programs are: (Emergency Medical Technician, Paramedic I &amp; II, Practical Nursing, Nurse Aide, Nursing, and Pre-Diagnostic Medical Sonography: Echocardiography Career Studies Certificate, and Diagnostic Medical Sonography: Echocardiography Specialization, AAS). For more information about the application process, please contact the admissions office at 804-758-6740.<br>
</div><div>In support of the Commonwealth&rsquo;s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth&rsquo;s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging &amp; Rehabilitative Services (DARS), or the Department for the Blind &amp; Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link:<br>
<br>
<b><i>Equal Opportunity Employer/Veterans/Disabled</i></b>
</div></div>
</div><br>
<div><div><b>Additional Information</b></div>
</div><br>
<div></div><div><div><b>Background Check Statement Disclaimer</b></div>
<p>The selected candidate&rsquo;s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth&rsquo;s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/</p><br>
</div><br>
<div><div><b>EEO Statement</b></div>
<div>The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.</div>
</div><br>
<div><div><b>ADA Statement</b></div>
<div>The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.</div>
</div><br>
<div><div><b>E-Verify Statement</b></div>
<p>VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.</p></div></div></div></div></div><div></div>

Business Office Specialist

Compliance Management Solutions

<p><b>Company Overview</b><br/>Compliance Management Solutions is the leading nationwide provider of licensing and compliance services tailored for the Electronic Security Industry. We simplify compliance management by handling State and Local Licensing, Employee Registration, Continuing Education, and Subcontractor Compliance, offering comprehensive turnkey solutions as well as flexible a la carte options to meet diverse client needs.</p><p><b>Job Overview</b><br/>The Administrative Specialist is a key member of our team, providing essential operational support while contributing to several core business functions. This role goes beyond traditional administrative duties and includes responsibility for managing our license renewal system, supporting trade shows and events, assisting with marketing initiatives, overseeing collections activity, auditing invoices and renewal data, and supporting new-hire onboarding.</p><p>This position is ideal for someone who thrives in a fast-paced environment, enjoys solving complex challenges, and is eager to grow within a supportive, people-focused organization.</p><p><b>Key Responsibilities</b></p><p><b>License &amp; Compliance Support</b></p><ul><li>Maintain and manage the company&rsquo;s license renewal system to ensure all renewals are tracked, accurate, and compliant.</li><li>Conduct monthly audits of renewal databases to ensure consistency and accuracy.</li></ul><p><b>Event &amp; Trade Show Coordination</b></p><ul><li>Assist with planning, organizing, and executing trade shows, conferences, and company events.</li><li>Support logistics, materials preparation, registration, and on-site coordination as needed.</li></ul><p><b>Marketing Assistance</b></p><ul><li>Support marketing initiatives by updating databases, preparing promotional materials, and assisting with campaign activities.</li><li>Provide support within HubSpot (experience preferred but not required).</li></ul><p><b>Collections &amp; Financial Support</b></p><ul><li>Monitor accounts receivable and assist with collections efforts, ensuring timely follow-up on outstanding invoices.</li><li>Perform monthly invoice audits to maintain accuracy and financial integrity.</li></ul><p><b>General Office Administration</b></p><ul><li>Manage daily office operations, including mail, FedEx shipments, office supply inventory, and check printing.</li><li>Maintain a clean, organized, and professional office environment.</li><li>Provide administrative support to senior management, including special projects and ad hoc tasks.</li></ul><p><b>Operational Excellence</b></p><ul><li>Prioritize and manage multiple responsibilities in a fast-paced environment while maintaining strong attention to detail.</li><li>Identify opportunities to streamline processes and improve administrative efficiency.</li></ul><p><b>Experience</b></p><ul><li>Minimum of one (1) year of office experience with demonstrated growth and increasing responsibilities.</li><li>Proficiency in Microsoft Office 365 (Word, Excel, Outlook).</li><li>Excellent verbal and written communication skills.</li><li>Exceptional attention to detail and strong organizational skills.</li><li>Analytical thinker with strong problem-solving abilities.</li><li>Self-starter with a sense of urgency and the ability to learn quickly.</li><li>Professional, reliable, and dependable with a positive attitude.</li><li>Strong team player who can effectively prioritize tasks and manage competing deadlines.</li><li>Experience with event support or HubSpot is a plus.</li></ul><p><b>Why Join Us?</b></p><p>This role offers the opportunity to expand your skills, take on meaningful responsibilities, and grow within a company that values your development and well-being. If you&rsquo;re ready to take the next step in your career and contribute to a collaborative, mission-driven team, we encourage you to apply.</p><p>Pay: $18.00 - $20.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>Health insurance</li><li>Paid time off</li></ul><p>Experience:</p><ul><li>Office/Administrative : 1 year (Required)</li></ul><p>Work Location: In person</p>

Western Tidewater Regional Jail

<div><div>The <b>Administrative Specialist in Classification </b>maintains accurate and well-organized inmate records, calculates time, and engages in professional communication with local courts, other detention facilities, and the public.
</div>
<div></div><div><div><b>General Description of Duties and Responsibilities</b></div>
<ul><li>Inputs electronic and paper inmate records into the jail management system.</li>
<li>Engages in professional communication with local courts, other detention facilities, and the public concerning bonds, case statuses and dates, as well as finalized dispositions.</li>
<li>Calculates inmate time served, credits, and release dates.</li>
<li>Coordinates with local court jurisdictions to correct errors and obtain documents.</li>
<li>Reviews records before inmate transfers to prison and supplies a list to the Transportation Department.</li>
<li>Updates inmate classifications for various departmental reviews.</li>
<li>Checks for court documents from the Booking department multiple times daily.</li>
<li>Organizes and files inmate records.</li>
<li>Prepares inmate information and participates in regular departmental meetings.</li>
</ul><div><b>Competencies</b></div>
<ul><li>Outstanding verbal and written communication skills.</li>
<li>Proficient in Microsoft Office Suite.</li>
<li>Precise data entry skills.</li>
<li>Capacity to learn and use a jail management system.</li>
<li>Ability to read and interpret court documents and calculate inmate time.</li>
<li>Exceptional organizational and analytical skills with keen attention to detail.</li>
<li>Ability to operate basic office equipment.</li>
</ul><div><b>Experience and Educational Requirements</b></div>
<ul><li>High School diploma or GED.</li>
<li>Considerable work experience in an administrative support role.</li>
</ul><div><b>Physical Requirements</b></div>
<ul><li>Extended periods of sitting at a desk and working on a computer.</li>
<li>Ability to multi-task and prioritize appropriately in a fast-paced environment with varying noise levels.</li>
<li>Safety oriented and willing to work around supervised inmates within a regional jail.</li>
</ul><div>WTRJ offers an excellent benefits package including membership in the Virginia Retirement System.</div></div></div>

Administrative Specialist - Classification

Lamar Advertising

<div><p><b><i>The Administrative Specialist is the glue that holds the office together!</i></b> If you&rsquo;re the type of person that shines in an administrative support role for a dynamic team, we have a great opportunity for you! Our Interstate Logos office in Apple Valley, Minnesota is now hiring a new team member to help us enhance the Interstate Logo Program in the state of Minnesota.</p>
<p>
The primary purpose of the Administrative Specialist is to provide administrative and clerical support for our local offices. This position will handle routine office duties and work closely with the General Manager and office staff to ensure that the office functions efficiently and effectively. This includes functioning as the first point of contact for potential and existing customers, data entry, and assisting with office applications.</p>
<div>
<div><b>Why Lamar?</b><br>
<br>
Lamar is a certified <b>Great Place to Work</b>, with <b>86%</b> of employees in agreement. Lamar Advertising has also been named as a &ldquo;Best Company to Work For&rdquo; in U.S. News &amp; World Report&rsquo;s annual ranking.</div>
<ul><li>Learn more about us on our official<b> </b><b>YouTube channel</b><b>.</b></li>
<li>Check reviews and company updates on our<b> </b><b>Glassdoor page</b><b>.</b></li>
<li>Learn more about our <b>Great Place to Work certification.</b></li>
</ul>
</div><p><b>What you can expect from us:</b></p>
<ul>
<li>A <b>Monday - Friday, 8:00 am - 5:00 pm </b>work schedule</li>
<li>An hourly rate of <b>$22 /hour</b></li>
<li>120 hours of paid time off (PTO) that increases with tenure</li>
<li>12 paid company holidays, including President's Day and Juneteenth</li>
<li>A comprehensive 30-day training program</li>
<li>Career advancement opportunities</li>
<li>Ongoing professional development and internal leadership programs to maximize your career potential</li>
<li>Multiple medical plan options and health savings account</li>
<li>Hospital, Critical Illness, and Accident coverage</li>
<li>Short &amp; long-term disability and paid parental leave</li>
<li>Employee Stock Purchase Plan</li>
<li>401k plan with company match</li>
<li>Up to $1,200 value in employer-paid HSA contributions and cash rewards for engaging in our wellness program</li>
<li>A people-first culture that invests in connection, community involvement, and transparency around employee feedback</li>
</ul>
<p><b>What we're looking for in YOU:
</b></p><ul><li>Strong command of the English language.</li>
<li>Working knowledge of Microsoft Office Suite, with a focus on Access and Excel.</li>
<li>Must have high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact and diplomacy.</li>
<li>Some analytical ability is required in order to gather and summarize data for reports, find solutions to various administrative problems, and prioritize work.</li>
<li>Work requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.</li>
<li>Strong work ethic &ndash; someone who takes great pride in professionalism, responsibility, and is proactive.</li>
<li>Working knowledge of office administrative procedures and standard knowledge of accounting principles.</li>
<li>Ability to handle confidential and non-routine information and explain policies when necessary</li>
</ul>
<p><b>Education and experience:</b></p>
<ul>
<li>A high school diploma or equivalent is required.</li>
<li>Associates degree, business school certification, and/or some college preferred</li>
<li>A minimum of 6 months of office experience is required. In lieu of experience, college education will be accepted.</li>
<li>Or other equivalent combination of education and experience.</li>
<li>2 years of computer software use in an office setting is preferred.</li>
<li>A Valid Driver&rsquo;s License is required.</li>
</ul>
<p><b>Please note: Upon submitting your application, you will be asked to complete an 8-15 minute personality assessment. This assessment compares your professional soft skills to the skills required for success in this role. Please answer honestly; this is not a test! </b><b><i>Not completing this assessment could result in disqualification from consideration for this position.</i></b></p>
<p><b><i>
Candidates with a disability in need of an accommodation to fulfill our application requirements should email </i></b><b><i>recruiting@lamar.com</i></b><b><i>.</i></b></p>
<p><b>
 A day in the life:</b></p>
<ul>
<li>Organize and prioritize large volumes of information. This includes but is not limited to:
<ul><li>Answering phones and fielding/answering all routine and non-routine questions</li>
<li>Sorting and distributing all incoming mail</li>
<li> Responding to regularly occurring requests for information</li>
<li> Working closely with the General Manager and office staff to compile and distribute customer<br>
information.</li>
</ul></li><li>Manage accounts receivables (AR) for the office. This includes making customer calls, sending correspondence, documenting information in the company system, reviewing and submitting payment reports to the Corporate office.</li>
<li>Maintain customer accounts for the office. This includes tracking customer payments, creating contract packets, and assisting the General Manager with collecting past due accounts.</li>
<li>Maintain accounts payable (AP) for the office. This includes, coding invoices to the correct GL account, submitting invoices to Corporate for payment and tracking invoice progression.</li>
<li>Provide administrative assistant support, including filing, typing, ordering office supplies, and designing general correspondence.</li>
<li>Update and maintain commonly used applications, including contract/client information, structure and signage information, client applications, new contracts, and pictures.</li>
<li>Generate various reports, including monthly and annual expenses, tracking reports, etc.</li>
<li>Responsible for ordering, processing and tracking Logo plate orders.</li>
</ul>
<p><b>Physical Demands and Work Environment:</b></p>
<ul>
<li>The primary work environment for this position is an office.</li>
<li>The physical demands for this position include light lifting, pushing, reaching, seeing (with a focus on reading and acuity), sitting more than 50% of the time, standing, stooping, talking, turning, and walking.</li>
<li>Nights spent away from home are less than 10%.</li>
</ul>
<p><b>Who we are:</b></p>
<p>
Founded in 1902, Lamar Advertising Company is one of the largest outdoor advertising companies in the world. With over 360,000 displays across the United States and Canada, Lamar is dedicated to helping both local businesses and national brands reach broad audiences every day.</p>
<p>
We provide ad space through:</p>
<ul>
<li>Billboards</li>
<li>Interstate logos</li>
<li>Handpainted murals</li>
<li>Transportation and airports</li>
<li>The largest network of digital billboards in the United States</li>
</ul>
<p>We live by the Golden Rule, and we operate with honesty and integrity in every aspect of our business. We are open with our employees, transparent with our customers, and loyal to the communities in which we serve. While Lamar is a large company, each office has its own culture and family atmosphere, making employees feel connected both locally and nationally.</p>
<p>
We are committed to sustainable and environmentally friendly business practices and use a number of innovative strategies to reduce our environmental impact. Please click here to learn more about Lamar's green initiatives.</p>
<p><b>
Lamar is an EEO/AA employer including Individuals with Disabilities, Protected Veterans, and any other State or Federally protected characteristic.</b></p>
<p><b>
Please note:</b> Lamar Advertising does not sponsor or take over sponsorship of a work visa. Only candidates with U.S. work authorization not requiring sponsorship will be considered for employment.</p>
<p><b>
SMS and Email Communications:</b> By providing your contact information and submitting this form, you agree to receive email and SMS communications from Lamar Advertising Company regarding job opportunities, hiring events, and career-related updates. Message and data rates may apply. You can opt out at any time by emailing recruiting@lamar.com or replying 'STOP' to text messages. Your information will be processed in accordance with our privacy policy.</p>
<p><b>
Disability Self-Identification: </b>When applying for a job with Lamar, you will be asked to voluntarily self-identify whether you have a disability. Please take a moment to watch <b>this video</b> for clarification on why we're asking for this information!</p>
<p><b>
California Residents -</b> Lamar collects personal information in the ordinary course of considering job applicants. This information may include, for example, name, address, phone number and other contact information, employment history and reference contact information, and any other information provided by an applicant to Lamar. By submitting an application, you consent to the use or sharing of this personal information solely for the purpose of consideration for employment by Lamar. Lamar will not sell this information.</p>
<p>
#LogosID</p></div>

University of Florida

<p></p><div><div><p><b>JOB NO:</b></p>
<div>539215</div><br>
<p><b>WORK TYPE:</b></p>
<div>Staff Full-Time</div><br>
<p><b>LOCATION:</b></p>
<div>Main Campus (Gainesville, FL)</div><br>
<p><b>CATEGORIES:</b></p>
<div>Office/Administrative/Fiscal Support, Veteran's Preference Eligible</div><br>
<p><b>DEPARTMENT:</b></p><div>
11010000 - RE-VP FOR RESEARCH</div></div><br>
<div>
<div><div><div><div><b>CLASSIFICATION TITLE:</b></div>
<div>
<p>Administrative Specialist I</p></div><br>
</div><br>
<div><div><b>CLASSIFICATION MINIMUM REQUIREMENTS:</b></div>
<div>
<p>Bachelor&rsquo;s degree; or an equivalent combination of education and relevant experience.</p></div><br>
</div><br>
<div><div><b>JOB DESCRIPTION:</b></div>
<div>
<div><p>Exercise considerable judgment in managing the Vice President's complex calendar and travel schedule. Works closely under the guidance of the Executive Affairs Lead to understand and apply the Vice President&rsquo;s priorities when scheduling and making adjustments to ensure maximum use of the Vice President's time. Requires the ability to be detail oriented and the ability to multitask with scheduling in multiple calendars with accuracy.</p>
<p>
Provides administrative support and event support to the Executive Affairs Lead by performing a variety of administrative duties, as needed. Event assistance may include making nametags, greeting attendees, transporting speakers and visitors, meeting caterers for food setup, audiovisual setup, event setup, and event breakdown. Requires the ability to drive state vehicle to various event locations.</p>
<p>
Serves as primary contact for reservations of UF Research space in Malachowsky Hall for Data Science &amp; Information Technology. Exercises considerable judgment in managing multiple room reservation calendars. Arranges for audio visual assistance, room cleaning, furniture movement, and other arrangements as necessary for these rooms. Provide room tours to potential room users and explain room policies. Work with the building manager to schedule Lenel locking system access as necessary for use of rooms. Exercise considerable professionalism and deliver a high level of service when working with room users many of which are university administrators. Ensures that UF Research space in Malachowsky Hall for Data Science &amp; Information Technology is maintained to present a professional image for UF Research and the university.</p>
<p>
Support the Office of the Vice President for Research including: Supports daily operations of the Office of the Vice President for Research through a wide range of administrative functions. Responsibilities include managing office logistics, maintaining digital filing systems, arranging meetings and AV support, escorting visitors, preparing meeting materials, taking minutes, coordinating travel arrangements, obtaining signatures, and drafting correspondence. Compiles data, prepares reports, and reviews meeting materials for completeness and accuracy. Manages phone coverage, office supplies, constituent requests, and other routine operational tasks.</p>
<p>
Provides additional support as needed to meet evolving office and organizational needs.</p>
<p>
Operates on own initiative, which includes planning, prioritizing, and maintaining flexibility to perform a variety of functions to meet deadlines. Expected to complete work assignments independently with minimal instructions and supervision. Must be articulate in explaining problems, inventive in identifying potential solutions, and highly professional in dealing with University of Florida and external constituencies. Operates a variety of standard office equipment including a computer, telephone, fax, color printer, and scanner.</p></div><br>
</div>
</div><br>
<div><div><b>EXPECTED SALARY:</b></div>
<div>
<p>Commensurate</p></div><br>
</div><br>
<div><div><b>REQUIRED QUALIFICATIONS:</b></div>
<div>
<p>Bachelor&rsquo;s degree; or an equivalent combination of education and relevant experience.<br>
<br>
Valid FL driver's license</p></div><br>
</div><br>
<div><div><b>PREFERRED:</b></div>
<div>
<p>Experience with Microsoft Excel and Publisher.</p>
<p>
Ability to answer a multiple phone line system in a professional manner. Knowledge of professional office skills.</p>
<p>
Ability to multitask.</p>
<p>
Strong written and oral communication, with the ability to articulate and interpret information effectively.</p>
<p>
Establish and maintain professional and effective working relations with others.</p>
<p>
Exercise good judgment.</p>
<p>
Strong automated-system skills; word processing, electronic mail, phone systems, and imaging documents.</p>
<p>
Maintain confidentiality of all information entrusted to this position.</p></div><br>
</div><br>
<div><div><b>SPECIAL INSTRUCTIONS TO APPLICANTS:</b></div>
<div>
<p>In order to be considered, applicants must provide a cover letter, resume, and a list of three professional references.</p>
<p>
A criminal background check is required.</p>
<p>
This is not a remote work position, and it is located on the University of Florida main campus in Gainesville, FL.</p>
<p>
This position is eligible for veteran's preference. If you are claiming veteran's preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information.</p>
<p>
Application must be submitted by 11:55 p.m. (ET) of the posting end date.</p></div><br>
</div><br>
<div><div><b>HEALTH ASSESSMENT REQUIRED:</b></div> <div>No</div></div></div><br>
</div>
</div><p></p><div><p><b>ADVERTISED:</b></p>
<div>18 Mar 2026</div> Eastern Daylight Time<br>
<p><b>APPLICATIONS CLOSE:</b></p>
<div><div>25 Mar 2026</div></div>
Eastern Daylight Time</div></div><p></p>

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