administrative office specialist

University of Florida

<p></p><div><div><p><b>JOB NO:</b></p>
<div>540224</div><br>
<p><b>WORK TYPE:</b></p>
<div>Staff Full-Time</div><br>
<p><b>LOCATION:</b></p>
<div>Main Campus (Gainesville, FL)</div><br>
<p><b>CATEGORIES:</b></p>
<div>Office/Administrative/Fiscal Support, Veteran's Preference Eligible</div><br>
<p><b>DEPARTMENT:</b></p><div>
33010000 - HP-OFFICE OF THE DEAN</div></div><br>
<div>
<div><div><div><div><b>CLASSIFICATION TITLE:</b></div>
<div>
<p>Administrative Specialist I</p></div><br>
</div><br>
<div><div><b>CLASSIFICATION MINIMUM REQUIREMENTS:</b></div>
<div>
<p>Bachelor's degree; or an equivalent combination of education and relevant experience.</p></div><br>
</div><br>
<div><div><b>JOB DESCRIPTION:</b></div>
<div>
<p>The Administrative Specialist I provides essential administrative and operational support within the College of Public Health and Health Professions (PHHP) Dean&rsquo;s Office. This is a highly professional position that serves as a key point of coordination for daily office activities and supports leadership, faculty, staff, students and visitors to ensure efficient and professional operations.</p>
<div>
The incumbent provides direct administrative support including scheduling, coordination of meetings, administrative processing and coordination of travel to members of PHHP leadership including:<br>
<ul><li>Associate Dean for Research</li><li>Associate Dean for Educational Affairs</li><li>Associate Dean for Undergraduate Programs</li><li>Associate Dean for AI and Innovation</li><li>Executive Director of Finance and Administration</li></ul></div>
<p>
The Administrative Specialist I performs a broad range of administrative duties in support of the Associate Deans, Executive Director, and the college and, as such, must present a professional demeanor and attitude, maintain a high level of confidentiality related to sensitive issues and exercise independent and prudent judgment when completing the tasks and responsibilities associated with these duties. This role requires strong organizational skills, attention to detail and the ability to work independently while supporting a team-based administrative structure. This position reports directly to the Executive Assistant II.</p>
<div><b>
Administrative Support</b><br>
The Administrative Specialist I provides direct administrative support to College Administration leadership including:<br>
<ul><li>Associate Dean for Research</li><li>Associate Dean for Educational Affairs</li><li>Associate Dean for Undergraduate Programs</li><li>Associate Dean for AI and Innovation</li><li>Executive Director of Finance and Administration</li></ul></div>
<p>
Responsible for calendar assistance, which may include scheduling meetings, coordinating meeting logistics (such as booking the room, ordering food, cleaning up the space etc), and preparing documents and/or relevant meeting materials.</p>
<p>
Routine correspondence management including drafting and proofreading documents such as letters, reports, forms, and various internal and external correspondence. Manage and maintain proper filing system for documents. Ensure templates remain updated. Request reports as applicable and appropriate. Execute mail merge requests. Ensure appropriate department and college administrative personnel are provided fully executed copies for their records.</p>
<p>
In conjunction with the Executive Assistant II, may be assigned additional administrative activities when needed and as time allows.</p>
<div><b>
Dean&rsquo;s Office Operations and Coordination</b><br>
Serves as the primary receptionist and the front-facing point of contact for the Dean's Office. This includes:<br>
<ul><li>Greeting visitors, responding to inquiries, routing requests appropriately and managing front desk communications while creating a welcoming and professional environment for faculty, staff and visitors.</li><li>Maintains the office&rsquo;s shared spaces, ensuring cleanliness, organization and timely replenishment of supplies.</li></ul></div>
<p>
Manages operational calendars, logs, contact and access lists, and other items related to the college&rsquo;s operations including Lenel building access, digital key database, vehicle and golf cart logs, and repair and maintenance schedules of PHHP vehicles. Responsible for managing PHHP&rsquo;s one-time room requests for various shared spaces within the HPNP Building.</p>
<p>
Provides general administrative support to the operational and facility related needs of the college including but not limited to submitting routine maintenance and repair requests, reporting outages, and forwarding building security and outage notices.</p>
<p>
Serves as the primary liaison to contracted vendors (i.e. UF motor pool, Aramark, etc), coordinating communication, monitoring service delivery and ensuring timely and accurate fulfillment of contractual obligations.</p>
<p><b>
Fiscal</b><br>
Manages travel for the Associate Deans and Executive Director of Finance and Administration. Responsible for travel arrangements, preapprovals, authorizations, expense reports and preparation of necessary travel documents and reimbursements.</p>
<p>
May also manage travel for College Administration guests, including but not limited to seminar speakers, faculty candidates, distinguished guests of the Dean(s), prospective and current donors, etc. Provides other administrative assistance as needed and requested.</p>
<p>
Responsible for management of an individual UF Procurement card (PCard), ensuring compliance with purchasing guidelines, obtaining preapprovals, following purchasing guidelines, and reconciling transactions in a timely manner.</p>
<p>
Responsible for administrative management of financial and/or inventory-based items (e.g. parking passes), ensuring accurate records and accountability.</p>
<p><b>
Backup Support</b><br>
Serves as backup support to the Executive Assistant II and assists with scheduling, meeting coordination and document preparation related responsibilities in times of absence or unavailability.</p>
<p>
Provides backup administrative and reception support as needed for the Undergraduate Advising Suite.</p>
<p>
Provides backup administrative support to the Dean&rsquo;s Office Student Assistant(s) with routine tasks and office functions in times of absence or position vacancy.<br>
<br>
<b>Event Planning</b><br>
Plans, coordinates, and executes the annual Delta Omega Public Health Honor Society Induction college wide ceremony to include coordination of application and selection process, ceremony logistics, communication, budget, and event design. Consults with the college&rsquo;s Marketing and Event Specialist as needed.</p>
<p>
Provides event related administrative support to the Marketing and Event Specialist and Project Managers during peak event periods.</p></div><br>
</div><br>
<div><div><b>EXPECTED SALARY:</b></div>
<div>
<p>$27.77 - $29.69 per hour; commensurate with experience and education.</p>
<p>
The University of Florida (UF) offers an exceptional benefits package, including health, dental and vision insurance; state retirement plans; a generous leave program; and tuition assistance. UF is a Public Service Loan Forgiveness (PSLF) eligible employer. For more information on benefits, please visit UF HR Benefits and Rewards at https://benefits.hr.ufl.edu/ .</p></div><br>
</div><br>
<div><div><b>REQUIRED QUALIFICATIONS:</b></div>
<div>
<p>Bachelor&rsquo;s degree; or an equivalent combination of education and relevant experience.</p></div><br>
</div><br>
<div><div><b>PREFERRED:</b></div>
<div><ul><li>Experience providing administrative support to senior leadership in a complex, fast-paced environment.</li>
<li>Strong customer service orientation with the ability to interact courteously and professionally with a wide range of internal and external constituents.</li>
<li>Demonstrated ability to work independently, exercise sound judgment and manage multiple priorities with strong organizational and time management skills.</li>
<li>Excellent written and verbal communication skills and the ability to establish and maintain effective working relationships with a varied population.</li>
<li>Experience handling confidential and sensitive information with discretion.</li>
<li>Working knowledge of university systems and procedures including travel systems, procurement, expense reporting, PCard reconciliation and work orders.</li>
<li>Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), including calendar management, document preparation and mail merge.</li>
</ul>
</div></div><br>
<div><div><b>SPECIAL INSTRUCTIONS TO APPLICANTS:</b></div>
<div>
<p>In order to be considered, you must upload your cover letter and resume.</p>
<p>
Application must be submitted by 11:55 p.m. (ET) of the posting end date.</p>
<p>
This is a time-limited position.</p>
<p>
This position is eligible for veteran's preference. If you are claiming veteran's preference, please upload a copy of your DD 214 Member Copy with your application for consideration.</p>
<p>
If an accommodation is needed to apply for this position, please call 352/392-2477 or the Florida Relay System at 800/955-8771 (TDD). Hiring is contingent upon eligibility to work in the U.S. Searches are conducted in accordance with Florida&rsquo;s Sunshine Law.</p></div><br>
</div><br>
<div><div><b>HEALTH ASSESSMENT REQUIRED:</b></div> <div>No</div></div></div><br>
</div>
</div><p></p><div><p><b>ADVERTISED:</b></p>
<div>11 Jun 2026</div> Eastern Daylight Time<br>
<p><b>APPLICATIONS CLOSE:</b></p>
<div><div>25 Jun 2026</div></div>
Eastern Daylight Time</div></div><p></p>

Administrative Specialist I

Think Tank, Inc.

<div><p><b>CONTRACT INFORMATION</b></p><p><b>
Agency: </b>NOAA National Marine Fisheries Service (NMFS), Office of the Assistant Administrator (OAA)</p><p><b>
Place of Performance: </b>Silver Spring, MD (1315 East-West Highway, 20910); telework as authorized</p><p><b>
Period of Performance: </b>07/22/2026 &ndash; 07/21/2027 (Base); up to 4 years with options</p><p>
</p><p><b>POSITION OVERVIEW</b></p><p>
The Administrative Operations Specialist provides comprehensive administrative operations support to the OAA Front Office and other OAA offices. The Specialist prepares, tracks, and coordinates administrative actions including travel, time and attendance, meeting logistics, correspondence, calendar management, and office management. The Specialist does not approve travel, certify time and attendance, obligate funds, or make official procurement decisions.</p><p>
</p><p><b>KEY RESPONSIBILITIES</b></p><p><b>
Travel Coordination:</b></p><ul><li>
Prepare travel authorizations, vouchers, reimbursement support documents, and related travel packages in the Federal travel system per Federal Travel Regulations and NOAA/NMFS procedures</li><li>
Coordinate travel logistics for OAA Federal staff and invited travelers including itinerary coordination, documentation, and voucher support</li><li>
Maintain travel trackers, flag missing approvals or documentation, and provide status updates to travelers and Government officials</li><li>
Support conference and group travel package preparation and routing when requested</li></ul><p><b>
Time and Attendance Support:</b></p><ul><li>
Provide administrative support for time and attendance tracking using the approved Government timekeeping system</li><li>
Maintain pay period calendars, send reminders, review timesheets for completeness or obvious errors, and notify employees and approving officials of outstanding actions</li><li>
Prepare timekeeping status reports for Government review; Government officials retain all certification and approval authority</li></ul><p><b>
Office Management, Meeting, and Correspondence Support:</b></p><ul><li>
Coordinate facilities requests, training request packages, IT helpdesk tickets, space and equipment needs, and purchase request packages as directed by the COR</li><li>
Monitor shared mailboxes, maintain calendars and contact lists, schedule meetings and appointments, and manage meeting logistics for executive leadership and OAA staff</li><li>
Prepare agendas, meeting notes, action item trackers, meeting preparatory materials, and follow-up reminders</li><li>
Coordinate hybrid and virtual meeting support using Google Meet, WebEx, or other Government-approved tools</li><li>
Prepare and edit correspondence, memoranda, manuals, informational materials, forms, newsletters, reports, spreadsheets, and presentation materials</li><li>
Maintain budget tracking and expense reconciliation support documentation for Government review</li></ul><p>
</p><p><b>REQUIRED QUALIFICATIONS</b></p><ul><li>
Experience providing executive-level administrative support including calendar management, meeting logistics (hybrid/virtual), correspondence and memoranda preparation, and presentation materials</li><li>
Experience with Federal travel systems - preparation of travel authorizations, vouchers, and reimbursement support documents per Federal Travel Regulations</li><li>
Experience with Government timekeeping systems for time and attendance administrative support</li><li>
Facilities/training/IT helpdesk coordination; purchase request package support; budget tracking and expense reconciliation support</li><li>
Qualifications commensurate with an associate degree or equivalent and approximately 8 years of relevant administrative experience for senior support roles</li><li>
Strong written and oral communication skills</li><li>
Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook), Google Workspace (Gmail, Drive, Docs, Sheets, Slides, Meet), Adobe Acrobat, and SmartSheet</li><li>
Ability to learn NOAA/DOC systems and procedures quickly</li><li>
Must be capable of obtaining and maintaining a suitability/public trust determination (Tier 1 or successor) and all required system access approvals</li><li>
Must identify as a contractor in all written, electronic, and verbal communications per contract requirements</li></ul></div>

Administrative Operations Specialist

Integrity Marketing Group

<p></p><div><p><b>Front Office Administrative Specialist</b></p><p><b>
Modern Insurance Marketing</b></p><p><b>
Wilsonville, OR</b></p><p></p><p>
Monday &ndash; Friday</p><p>
8:30am &ndash; 5:30pm</p><p></p><p><b><br>
About Modern Insurance Marketing
</b></p><p>Modern Insurance Marketing, headquartered in Wilsonville, Oregon, has been delivering insurance and risk management solutions for decades. As a &ldquo;Full Service Insurance Agency,&rdquo; they have a wide variety of insurance options, including home, auto, life, and health. Their business program keeps virtually any commercial enterprise secure for the right price, and our programs for specific industries do the same.</p><p></p><p><b>
Job Summary</b></p><p>
Our agency is committed to providing excellent customer service, operating with integrity, and treating our clients &amp; agents like extended family. The <b>Front Office Administrative Specialist</b> role is vital to creating a welcoming and professional office environment. This position serves as the first impression and point of contact for the agency, while managing daily front office operations and administrative services.</p><p></p><p><b><br>
Primary Responsibilities:</b></p><p><b>
Front Office &amp; Reception</b></p><ul><li><p>
Greet guests and team members in a friendly, professional manner</p></li><li><p>
Answer, screen and direct phone calls</p></li><li><p>
Conference room and appointment scheduling</p></li><li><p>
Open and close the office as needed</p></li><li><p>
Manage office supplies, equipment and inventory</p></li><li><p>
Receive, sort, and distribute mail, packages, and deliveries</p></li><li><p>
Perform light office errands as needed</p></li></ul><p></p><p><b><br>
Administrative Services</b></p><ul><li><p>
Monitor, review and submit applications</p></li><li><p>
Data entry and reporting</p></li><li><p>
Light accounting for vendor invoices and commission inquiries</p></li><li><p>
Print and prepare materials ensuring compliance</p></li></ul><ul><li><p>
Use Outlook, Teams and RingCentral for communications</p></li><li><p>
Provide general administrative support to Agency Director</p></li></ul><ul><li><p>
Assist with the planning, coordination, and execution of sales events and trainings</p></li><li><p>
Assist with special projects and additional duties as assigned</p></li></ul><p></p><p><b><br>
Primary Skills &amp; Requirements:</b></p><ul><li><p>
High School Diploma or equivalent required</p></li><li><p>
2+ years of front office or administrative experience required</p></li><li><p>
Experience with Medicare or Health Insurance preferred</p></li><li><p>
Strong communication and customer service skills</p></li><li><p>
Professional demeanor with a positive attitude</p></li><li><p>
Strong organizational and multi-tasking abilities</p></li><li><p>
Manage multiple priorities in a fast-paced environment</p></li><li><p>
Detail-oriented, dependable, and service-focused</p></li><li><p>
Proficiency with Microsoft Office programs (ex. Excel, Outlook, Powerpoint, Teams)</p></li><li><p>
Ability to lift up to 20 lbs. as needed</p></li><li><p>
Reliable transportation required</p></li></ul><p></p><p><b>
Benefits Available</b></p><ul><li><p>
Medical/Dental/Vision Insurance</p></li><li><p>
401(k) Retirement Plan</p></li><li><p>
Paid Holidays</p></li><li><p>
PTO</p></li><li><p>
Community Service PTO</p></li><li><p>
FSA/HSA</p></li><li><p>
Life Insurance</p></li><li><p>
Short-Term and Long-Term Disability</p></li></ul><p></p><p>
The general pay scale for this open position is $20 - $27. Pay for a selected candidate will be determined within the pay scale based on one or more of the following factors: candidate&rsquo;s experience, skill set, education level, and/or location.</p><p></p><p><b>
About Integrity</b></p><p><b>
Integrity</b> is one of the nation&rsquo;s leading independent distributors of life, health and wealth insurance products. With a strong insurtech focus, we embrace a broad and innovative approach to serving agents and clients alike. <b>Integrity</b> is driven by a singular purpose: to help people protect their life, health and wealth so they can prepare for the good days ahead.</p><p></p><p><b>
Integrity</b> offers you the opportunity to start a career in a family-like environment that is rewarding and cutting edge. Why? Because we put our people first! At<b> Integrity,</b> you can start a new career path at company you&rsquo;ll love, and we&rsquo;ll love you back. We&rsquo;re proud of the work we do and the culture we&rsquo;ve built, where we celebrate your hard work and support you daily. Joining us means being part of a hyper-growth company with tons of professional opportunities for you to accelerate your career. Integrity offers our people a competitive compensation package, including benefits that make work more fun and give you and your family peace of mind.</p><p></p><p>
Headquartered in Dallas, Texas, <b>Integrity</b> is committed to meeting Americans wherever they are &mdash; in person, over the phone or online. <b>Integrity&rsquo;s</b> employees support hundreds of thousands of independent agents who serve the needs of millions of clients nationwide. For more information, visit Integrity.com.</p><p></p><p><i>
Integrity, LLC is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, national origin, disability, veteran status, or any other characteristic protected by federal, state, or local law. In addition, Integrity, LLC will provide reasonable accommodations for qualified individuals with disabilities.</i></p></div>

Front Office Administrative Specialist

CYA Guns & Ammo

<p>We are looking for a resourceful, attentive, and detail-oriented <b>Administrative Specialist</b> to assist our team in a firearm store and range environment. This position is a great opportunity for someone who has a passion or interest in working with firearms. Previous firearm knowledge is not required, but a willingness to learn and retain information about the firearm industry is essential.</p><p>The ideal candidate will be a driven problem solver with exceptional <b>attention to detail</b>, strong organizational skills, and the ability to manage time effectively. This role requires someone who can properly complete, review, and maintain official paperwork while supporting daily back-office operations and store procedures.</p><p>Primary Responsibilities</p><ul><li>Check in incoming inventory accurately and in a timely manner.</li><li>Verify received products against invoices, packing slips, purchase orders, and internal records.</li><li>Maintain accurate inventory records and communicate any discrepancies to management.</li><li>Properly handle firearm inventory records and bound book entries.</li><li>Assist with acquisition and disposition entries as required.</li><li>Conduct background checks during the firearm pickup and transfer process.</li><li>Review official paperwork for accuracy, completeness, and compliance.</li><li>Perform daily review of paperwork before the end of the day.</li><li>Complete monthly tasks accurately and before required deadlines.</li><li>Maintain compliance with federal regulations, store policies, and internal procedures.</li><li>Support the team by performing organizational and administrative tasks.</li><li>Communicate professionally with customers, team members, vendors, and management.</li><li>Exhibit polite and professional communication by phone, email, and mail.</li><li>Greet customers and help maintain a welcoming atmosphere.</li><li>Assist customers during the firearm pickup process when needed.</li><li>Maintain supplies inventory by checking stock levels, anticipating needed supplies, and assisting with ordering or expediting supplies.</li><li>Help maintain the upkeep, cleanliness, and organization of the store.</li><li>Perform other responsibilities as assigned by management.</li></ul><p>Required Qualifications</p><ul><li><b>Strong attention to detail.</b></li><li>Must be legally eligible to work in a firearm retail and range environment.</li><li>Excellent organizational and time-management skills.</li><li>Ability to complete and review official paperwork accurately.</li><li>Strong communication skills.</li><li>Ability to follow instructions and procedures consistently.</li><li>Professional attitude and customer service mindset.</li><li>Ability to handle confidential information responsibly.</li><li>Willingness to learn firearm industry procedures, terminology, and compliance requirements.</li><li>Ability to work independently and as part of a team.</li><li>Must be dependable, punctual, and accountable.</li></ul><p>Preferred Qualifications</p><ul><li>Previous administrative, retail, inventory, or customer service experience.</li><li>Experience with firearm retail, range operations, ATF compliance, Form 4473, background checks, or bound book entries is a plus.</li><li>Basic knowledge of firearms or an interest in learning about firearms is preferred but not required.</li><li>Experience with inventory systems, point-of-sale systems, or data entry.</li></ul><p>Key Skills for Success</p><ul><li>Accuracy</li><li>Accountability</li><li>Problem-solving</li><li>Organization</li><li>Time management</li><li>Professional communication</li><li>Customer service</li><li>Ability to learn and retain detailed information</li><li>Compliance-focused mindset</li></ul><p>Schedule:</p><p>Full time position. <b>Weekends will be required.</b></p><p>Job Types: Full-time, Part-time</p><p>Pay: $12.00 - $15.00 per hour</p><p>Benefits:</p><ul><li>Employee discount</li><li>Health insurance</li></ul><p>Application Question(s):</p><ul><li>Please explain why or how the skill &quot;attention to detail&quot; applies to you and your work habits.</li><li>Can you explain how you are able to handle working in a fast-paced environment while maintaining accuracy in your work?</li><li>Are you legally eligible to work around firearms and assist with firearm-related transactions?</li><li>This position will require weekend availability. Do you have any issues preventing you from adhering to this schedule?  </li><li>This position requires strong professional writing and typing skills, including the ability to complete paperwork, send emails, and enter information accurately. Are you able to perform these responsibilities consistently and accurately?</li><li>Previous firearm knowledge is not required, but this position does require the ability to learn and retain firearm terminology, compliance procedures, and store processes. Are you able to learn and apply this information accurately?</li></ul><p>Education:</p><ul><li>High school or equivalent (Preferred)</li></ul><p>License/Certification:</p><ul><li>Driver's License (Required)</li></ul><p>Work Location: In person</p>

Administrative Specialist

Syracuse University

<div><div><div><div><b>Job #</b></div> <div>042848</div>
</div><br>
<div><div><b>Department Code</b></div> <div>21833-3029</div>
</div><br>
<div><div><b>Department</b></div> <div>Humanities Center</div>
</div><br>
<div><div><b>Job Title</b></div> <div>Administrative Specialist I</div>
</div><br>
<div><div><b>Location</b></div> <div>Syracuse, NY</div>
</div><br>
<div><div><b>Campus</b></div> <div>Syracuse, NY</div>
</div><br>
<div><div><b>Commitment to On-Campus Experience</b></div>
<div>Syracuse University is committed to delivering an exceptional student experience through vibrant, engaged campus communities. This position is based at the above campus location and requires regular in-person presence to support our students, collaborate with colleagues, and contribute to our thriving academic environment. Syracuse University values the collaboration, mentorship, and spontaneous connections that happen when our community works together on campus. Remote work arrangements are limited in accordance with University policy.</div>
</div><br>
<div><div><b>Pay Range</b></div> <div>$21.40 - $25.00</div>
</div><br>
<div><div><b>Pay Determination</b></div>
<div>Pay rates at Syracuse University are based on a combination of factors including, but not limited to, the job responsibilities; the candidate&rsquo;s education, training, work experience and key competencies; the university&rsquo;s strategic priorities; internal peer equity; applicable federal, state, local laws, grant funding and contractual requisites; and external market analyses.</div>
</div><br>
<div><div><b>Staff Level</b></div> <div>S4</div>
</div><br>
<div><div><b>FLSA Status</b></div> <div>Non-exempt</div>
</div><br>
<div><div><b>Hours</b></div>
<div><div>Standard University business hours<br>
<br>
8:30am &ndash; 5:00pm (academic year)<br>
8:00am &ndash; 4:30pm (summer)</div><div>
<br>
Hours may vary based on operational needs.</div></div>
</div><br>
<div><div><b>Job Type</b></div> <div>Full-time</div>
</div><br>
<div><div><b>Unionized Position Code</b></div> <div>UA</div>
</div><br>
<div><div><b>Job Description</b></div>
<div><div>The <b>Humanities Center</b> (HC) advances research, engagement and partnerships across the University, community, and state via programs, fellowships, seed grants and other professional development opportunities. This shared position primarily supports Center operations, including the <b>CNY</b><b> Humanities Corridor</b> (CNYHC), with 25% dedicated to <b>Engaged Humanities Network</b> (EHN) operations. The HC, CNYHC and EHN cultivate humanities scholarship, public engagement, learning and collaboration in diverse settings: the successful Administrative Specialist is integral to our shared success, often as a first point of contact for faculty, staff, students, community members tied to HC, CNYHC or EHN initiatives. Responsibilities span programs to support multiple directors, faculty and managers. This in-person, 40 hr/week, full-year position has 4 core responsibility areas: (1) manage HC / EHN spaces and daily operations; (2) provide administrative support to HC, CNYHC, EHN leadership and to faculty, staff, student, community partners or affiliates; (3) plan and execute core HC and EHN events in University and community settings; (4) provide budget support.<br>
<br>
<b>This position is part of a bargaining unit and is represented by the union </b><b>SEIU</b><b>, Local 200United.</b></div></div><br>
<div></div>
</div><br>
<div><div><b>Education and Experience</b></div>
<div>Bachelor&rsquo;s Degree or equivalent combination of education and experience. 4-5 years of administrative, higher education, student services or managerial experience.</div>
</div><br>
<div><div><b>Skills and Knowledge</b></div>
<div>Position requires high level project management, continuous attention to detail, balancing short- and long-term planning, superb organization, excellent interpersonal skills, and nuanced communication aptitude. Able to successfully: handle competing deadlines, pivot between tasks, and work in an open environment. Proficient with Microsoft Suite (word processing, Excel spreadsheets, etc.), Adobe Acrobat (.pdfs), at minimum. Demonstrated ability to write (reports, correspondence) with clarity and accuracy, tailored to different audiences and needs. Database fundamentals (adding, removing, sorting, summarizing). Expense tracking and budget planning. Calm, courteous, problem-solving abilities. Ability to work autonomously and collaboratively, as required. Technical knowledge / troubleshooting of conferencing apps, audio, web cams, etc.<br>
<br>
Other useful skills include event planning, video editing/captioning, facility with accessible format document creation and remediation, familiarity with digital media platform use / maintenance (website, Facebook, Instagram). Knowledge of SU processes and procedures a plus.</div>
</div><br>
<div><div><b>Responsibilities</b></div>
<div><div><b>FRONT</b><b> </b><b>OFFICE</b><b> </b><b>MANAGEMENT</b></div><ul>
<li>Serve as visible point of contact for all HC programs: greet visitors, emailers, callers with positive, responsive, courteous, informed approach. Consult resources to independently respond to inquiries and/or forward messages to appropriate program leaders/managers.</li>
<li>Manage HC and EHN spaces, maintain order, cleanliness, repairs. Oversee HC room reservations. Maintain room tech and guides, support guest users of spaces, request IT consults as needed.</li>
<li>Work with building manager, campus facilities, relevant vendors to initiate repairs or renovations, services, replacements.</li>
<li>Oversee deliveries, monitor inventories, procure necessary supplies.</li>
<li>Provide consistent (M-F/business hours) welcoming presence and oversight for daily activities in HC offices, library, seminar room.</li>
<li>Adapt and retool as campus business and research operations and processes develop over time and, as a result, assignments are reviewed and revised.</li>
<p></p>
</ul><div><b>ADMINISTRATIVE</b><b> </b><b>SUPPORT</b><b> </b><b>FOR</b><b> HC, </b><b>CNYHC</b><b>, </b><b>EHN</b></div><ul>
<li>Provide operational assistance to directors, staff and others directly affiliated with these programs: manage calendars; maintain records; create, proofread, and file minutes, award letters, spreadsheets, databases</li>
<li>Interact frequently (verbal and written) with leadership within the College, University, and external constituents</li>
<li>For internal grant, sponsorship, fellowship, award cycles: prepare and coordinate application forms, rubrics, and support selection meetings (set meetings, distribute materials, take minutes)</li>
<li>Website support</li>
<li>Communications support (program emails, publicity, social media)</li>
<li>Collect and summarize data for various reporting needs</li>
<li>Help prepare, proofread, circulate reports and correspondences (e.g., award letters, sponsorship agreements, grant report narratives, etc.)</li>
<li>Coordinate shared calendars, issue meeting polls and other detailed invitations; maintain operational records across these entities</li>
<li>Supervise student assistants and employees supporting operations</li>
</ul><div><b>INCLUSIVE</b><b> </b><b>EVENT</b><b> </b><b>PLANNING</b><b> / </b><b>MANAGEMENT</b></div><ul>
<li>Coordinate all on-campus, off-campus, hybrid or virtual event/meeting details: procure venues, furniture/equipment rentals, tech/accessibility (CART/LEMP/ASL), catering, auxiliary services, print/production costs. Oversee event set-up / break-down per master plans / agreements.</li>
<li>Manage/help execute core University-wide HC events (Books in Humanities; Open House; Watson residency); support Syracuse Symposium, CNYHC Writing Retreat</li>
<li>Support EHN Annual Showcase, core projects, campus and community meetings</li>
<li>Research, coordinate, execute details tied to travel, contracts, honoraria for guest scholars and project/program partners; process related expenses, comply with policies across all involved units and institutions</li>
<li>Ensure accessibility services are in place and event materials are accessible (captions, alt text, etc.), remediate as necessary (self-edit or secure vendor)</li>
<li>Coordinate year-at-a-glance advance planners and calendars to streamline HC, CNYHC, EHN offerings</li>
<li>Maintain/update operational guides to administer HC, CNYHC, EHN projects</li>
</ul><div><b>BUDGET</b><b> </b><b>SUPPORT</b></div><ul>
<li>Process HC expense transactions associated with office operations; research programs and events; faculty, dissertation fellow and post-doc research; and occasional sponsored funds. Includes expense transactions for HC Budget Support Associate [BSA] review and approval (purchase requisitions, expense reimbursements, travel vouchers [including &ldquo;Intra-Corridor&rdquo; travel processing], credit card reconciliations, standing IDs, honoraria or consultant payments, etc.</li>
<li>Provide support to BSA for: HC / CNYHC co-sponsorship invoicing and funding transfers; generating spending reports; and time entry backup.</li>
<li>Process EHN expense transactions associated with core events and meetings and occasional sponsored funds. Includes expense transactions for EHN Program Manager (PM) review and approval (purchase requisitions, expense reimbursements, travel vouchers, standing IDs, honoraria or consultant payments, etc.)</li>
<li>Provide support to EHN PM for co-sponsorship invoicing and funding transfers; generating spending reports; and time entry backup.</li></ul><div><br>
</div><div>
Other duties as assigned.</div></div>
</div><br>
<div><div><b>Physical Requirements</b></div>
<div>Not Applicable</div>
</div><br>
<div><div><b>Tools/Equipment</b></div>
<div>Not Applicable</div>
</div><br>
<div><div><b>Application Instructions</b></div>
<div>In addition to completing an online application, please attach a resume and cover letter.</div>
</div><br>
<div><div><b>About Syracuse University</b></div>
<div>Syracuse University is a private, international research university with distinctive academics, diversely unique offerings, and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and over 150 years of history, Syracuse University offers a quintessential college experience.<br>
<br>
The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors, 100 minors, and 200 advanced degree programs offered across the University&rsquo;s 13 schools and colleges; over 15,000 undergraduates and over 6,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit http://www.syracuse.edu.</div>
</div><br>
<div><div><b>About the Syracuse area</b></div>
<div>Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal.</div>
</div><br>
<div><div><b>EEO Statement</b></div>
<div>Syracuse University is an equal-opportunity institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities.</div>
</div><br>
<div><div><b>Commitment to Supporting and Hiring Veterans</b></div>
<div>Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University&rsquo;s contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members.</div>
</div><br>
<div><div><b>Commitment to a Respectful and Welcoming Community</b></div>
<div>Syracuse University fosters a welcoming learning environment where students, faculty, administrators, staff, curriculum, social activities, governance, and all aspects of campus life reflect a broad range of perspectives and experiences. The University community values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to engage with and appreciate the richness of backgrounds, beliefs, and experiences that shape our society. To achieve this, we strive to cultivate a community that respects and encourages open dialogue, understanding, and mutual respect.</div></div></div></div><div></div>

KENTUCKY PUBLIC HEALTH

<div><p>Advertisement Closes:
</p>06/19/2026 12:00 AM
<p></p><p>Pay Grade:
</p>Grade 16
<p></p><p>Salary:
</p>$19.15 - $23.82 Hourly
<p></p><p>Time Type:
</p>Full time
<p></p><p>Health Department:
</p>Buffalo Trace District Health Department
<p></p><p>Summary:
</p>Provide administrative support to HR department and the Public Health Director.
<p></p>If you have any questions or would like any more information about this job posting please contact Lisa Hamilton at lisag.hamilton@ky.gov.
<p></p><p>Description:
</p><h1 class="jobSectionHeader"><b>CHARACTERISTICS OF THE CLASS
</b></h1><p></p><h2 class="jobSectionHeader"><b>CHARACTERISTICS OF A CLASS </b><b>: ARE GENERAL STATEMENTS INDICATING THE LEVEL OF RESPONSIBILITY AND DISCRETION OF POSITIONS IN THAT JOB CLASSIFICATION.
</b></h2><ul><li><p>Supervises a program(s) that typically performs work of moderate difficulty and complexity in support of the day-to-day operation of the health department. Assignments would include program administration, organizational analysis, budgets, contracts, facility management, computer system(s) and personnel, interpret, monitor, and analyze information regarding operating policies and procedures, administer budget(s) and coordinate staff personnel matters.
</p></li></ul><p></p><h2 class="jobSectionHeader"><b>MINIMUM REQUIREMENTS: </b><b>MINIMUM REQUIREMENTS ARE COMPREHENSIVE STATEMENTS OF THE MINIMUM BACKGROUND AS TO EDUCATION, EXPERIENCE, AND OTHER QUALIFICATIONS WHICH WILL BE REQUIRED IN ALL CASES AS EVIDENCE OF AN APPOINTEE'S ABILITY TO PERFORM THE WORK PROPERLY.
</b></h2><p></p><h2 class="jobSectionHeader"><b>EDUCATION:
</b></h2><ul><li><p><b>Option 1: </b>Bachelors degree in Business Administration, Public Administration, Public Health, Community Health, Accounting, Human Resource Management, Computer Science or related degree and one (1) year in administrative activities such as fiscal and budgeting activities, personnel and planning or closely related activities. <b>- OR -
</b></p></li><li><p><b>Option 2: </b>High School diploma and six (6) years of experience in personnel activities, fiscal and budgeting activities, office management or closely related activities.
</p></li></ul><p></p><h2 class="jobSectionHeader"><b>EXPERIENCE:
</b></h2><ul><li><p>(N/A)
</p></li></ul><h1 class="jobSectionHeader"><b>SUBSTITUTION CLAUSE
</b></h1><p></p><h2 class="jobSectionHeader"><b>EDUCATION:
</b></h2><ul><li><p>Education in the subjects listed above will substitute for the experience on a year for year basis not to exceed five (5) years.
</p></li></ul><p></p><h2 class="jobSectionHeader"><b>EXPERIENCE:
</b></h2><ul><li><p>(N/A)
</p></li></ul><p></p><h2 class="jobSectionHeader"><b>SPECIAL REQUIREMENTS: </b><b>(AGE, LICENSURE, REGULATION, ETC.)
</b></h2><ul><li><p>(None)
</p></li></ul><p></p><h2 class="jobSectionHeader"><b>POST EMPLOYMENT REQUIREMENTS: </b><b>EMPLOYEES IN THIS CLASS WILL BE REQUIRED TO OBTAIN CREDENTIALS OUTLINED BELOW WITHIN A REASONABLE TIME, OR IF EMPLOYEES POSSESS SUCH CREDENTIALS AT THE TIME OF HIRE THEY WILL BE REQUIRED TO MAINTAIN THOSE CREDENTIALS SO LONG AS THEY ARE EMPLOYED IN THIS CAPACITY.
</b></h2><ul><li><p>(None)
</p></li></ul><p></p><h2 class="jobSectionHeader"><b>EXAMPLES OF DUTIES OR RESPONSIBILITIES OF THE CLASSIFICATION: </b><b>EXAMPLES OF DUTIES OR RESPONSIBILITIES ARE NOT TO BE CONSTRUED AS DESCRIBING WHAT THE DUTIES OR RESPONSIBILITIES OF ANY POSITION SHALL BE AND ARE NOT TO BE CONSTRUED AS LIMITING THE APPOINTING AUTHORITY'S ABILITY TO ADD TO, OR OTHERWISE ALTER THE DUTIES AND RESPONSIBILITIES OF A POSITION.
</b></h2><ul><li><p>Provides direct supervision of assigned administrative/program functions. Interprets, administers, and ensures compliance with all departmental personnel policies and procedures throughout the agency; conducts investigations, studies, and/or research on a variety of assigned projects, prepares final reports, coordinates project activities as needed. Ensures appropriate response to Open Records Act requests, provides technical assistance to the Board of Health, public and local officials upon request. Administers the drug and alcohol testing program, payroll, prepares routine reports, distributes daily assignments, develops training, procedural manuals, and training programs, and participates in interviewing, selecting, onboarding, coordinating, and evaluating employees.
</p></li></ul><p></p><h2 class="jobSectionHeader"><b>TYPICAL WORKING CONDITIONS AND UNIQUE PHYSICAL REQUIREMENTS: </b><b>INCUMBENTS IN THIS CLASSIFICATION WILL TYPICALLY PERFORM THEIR PRIMARY JOB DUTIES UNDER THESE CONDITIONS. THESE CONDITIONS MAY CHANGE ON OCCASION IN PERFORMING THE DUTIES OF AN INDIVIDUAL POSITION.
</b></h2><ul><li><p>Work typically is in the office.
</p></li></ul><p></p><h2 class="jobSectionHeader"><b>ADDITIONAL REQUIREMENTS:
</b></h2><ul><li><p>Applicants and employees in this classification may be required to submit to a drug screening test and background check according to the agency&rsquo;s policies.
</p></li></ul><p></p><h2 class="jobSectionHeader"><b>DATE CLASS ESTABLISHED: </b><b>07-01-2006
</b></h2><h2 class="jobSectionHeader"><b>DATE OF LAST REVISION: </b><b>10-03-2022
</b></h2><p></p><p>THE LOCAL HEALTH DEPARTMENTS DO NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, RELIGION, NATIONAL ORIGIN, SEX, AGE, DISABILITY, SEXUAL ORIENTATION, GENDER IDENTITY, ANCESTRY OR VETERAN STATUS. REASONABLE ACCOMMODATIONS ARE PROVIDED UPON REQUEST.
</p><p></p><p>An Equal Opportunity Employer M/F/D</p></div>

Westaff

<div><p><b>ACCOUNTING SPECIALIST </b><b>- Champlain, NY</b></p><p></p><p><b><br>
The Account Specialist handles general accounting functions including accounts payable, account receivable, general ledger, weekly budgeting, and assists in monthly closing procedures. Also customer service responsibilities within the distribution center. The position reports to the General Manager.</b></p><br>
<p></p><ul>
<li><b>
Prepares weekly operating budgets/projections;</b></li>
<li><b>Analyzes and reconciles accounts;</b></li>
<li><b>Provides assistance on the monthly close;</b></li>
<li><b>Prepares reports for the management team;</b></li>
<li><b>Enters journal entries, coordinates A/P, A/R and G/L;</b><br>
</li>
<li><b>Answers emails and phone calls that are not limited to small parcel quot3es for customer service, questions from customers, A/R details/questions, and invoice requests;</b></li>
<li><b>Responsible for billing customer accounts;</b></li>
<li><b>Ensuring customer rate increases are initiated and maintained;</b></li>
<li><b>Other administrative tasks as directed by the local management team specific to the facility's needs.</b></li></ul><br>
<p></p>
<p><b>
Requirements:</b></p>
<ul>
<li><b>High School Diploma;</b></li>
<li><b>1 year or more experience in office accounting;</b></li>
<li><b>Computer applications using MS office, to include Excel;</b></li>
<li><b>Attention to detail;</b></li>
<li><b>Strong analytical skills;</b></li>
<li><b>Strong communications skills both verbal and written.</b></li></ul></div><p></p>

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