administrative office specialist

Commonwealth of Kentucky

<div></div><div><div><div><div>Advertisement Closes
</div><div>3/5/2026 (7:00 PM EST)
</div></div><div><div>26-00915
</div><div>Administrative Specialist
</div></div><div><div><div>Pay Grade</div>
<div>12</div>
</div></div><div><div>Salary
</div><div>$38,093.28 Annually
</div></div><div><div>Employment Type
</div><div>EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 40.0 HR/WK
</div></div><div></div><div><div><b>Click here for more details on state employment.</b>
</div></div><div><div>Hiring Agency
</div><div>Justice &amp; Public Safety Cabinet | Department of Corrections
</div></div><div><div>Location
</div><div>80 Thomas Lane<br>
Versailles, KY 40383 USA
</div></div><div><div>Description
</div><div>Creating a better, safer Kentucky.
<br>
<br>
If you want to make a difference in your community, the Department of Corrections may have a career opportunity for you!
<br>
<br>
The Division of Probation and Parole is hiring for an Administrative Specialist. This position is primarily administrative in nature, reporting to a probation and parole assistant or district supervisor.
<br>
<br>
Responsibilities include, but are not limited to, the following:
<ul><li>Greet and check in all visitors to the office.
</li><li>Answer all incoming phone calls from offenders, offender&rsquo;s family members, public, law enforcement officials, court officials, attorneys, etc., and direct to the assigned officer.
</li><li>Responsible for all administrative support to supervisors and staff to include assigning all investigations and setting up all new cases in the offender management systems.
</li><li>Maintain a database of forms for offender and staff use.
</li><li>Scan and enter all data into Kentucky Offender Management System (KOMS) such as court orders, drug screens, court documents, officer documents, releasee reports, re-entry documents, etc.
</li><li>Receive, open, and distribute all incoming mail, email, faxes, and jail mail to specific personnel.
</li><li>Prepare stamps, labels, and envelopes for office use, as well as going to the post office or Fed Ex drop off location to ship drug tests to the lab.
</li><li>Monitor supply inventory in each office and notify district coordinator supply needs each month.
</li><li>Complete all required Department of Corrections employee training.
</li><li>Perform other duties as assigned.</li></ul>
The ideal candidate should possess the ability to work independently and with limited supervision. They should possess strong written and oral communication skills. The ideal candidate should be able to multitask. This candidate should possess the ability to adapt to the ever-changing needs of the department and division.
</div></div><div><div>Minimum Requirements
</div><div><div><b>EDUCATION:</b> Graduate of a college or university with a bachelor's degree.<br>
</div>
<br>
<div><b>EXPERIENCE, TRAINING, OR SKILLS:</b> One year of professional, administrative, or business experience.<br>
</div>
<br>
<div><b>Substitute EDUCATION for EXPERIENCE:</b> Additional education will substitute for the required experience on a year-for-year basis.<br>
</div>
<br>
<div><b>Substitute EXPERIENCE for EDUCATION:</b> Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.<br>
</div>
<br>
<div><b>SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.):</b> NONE
</div></div></div><div><div>Working Conditions
</div><div>Incumbents working in this job title primarily perform duties in an office setting.
</div></div><div><div>Probationary Period
</div><div>This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.
</div></div><div><div>If you have questions about this advertisement, please contact Steve Heddleston at Steven.Heddleston@ky.gov.
</div></div><div><div>An Equal Opportunity Employer M/F/D</div></div></div></div><div></div>

Administrative Specialist

<div></div><div><div><div><div>Advertisement Closes
</div><div>3/5/2026 (7:00 PM EST)
</div></div><div><div>26-00919
</div><div>Administrative Specialist
</div></div><div><div><div>Pay Grade</div>
<div>12</div>
</div></div><div><div>Salary
</div><div>$38,093.28 Annually
</div></div><div><div>Employment Type
</div><div>EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 40.0 HR/WK
</div></div><div></div><div><div><b>Click here for more details on state employment.</b>
</div></div><div><div>Hiring Agency
</div><div>Justice &amp; Public Safety Cabinet | Department of Corrections
</div></div><div><div>Location
</div><div>2008 Mercer Road Suite 100<br>
Lexington, KY 40511 USA
</div></div><div><div>Description
</div><div>Creating a better, safer Kentucky.
<br>
<br>
If you want to make a difference in your community, the Department of Corrections may have a career opportunity for you!
<br>
<br>
The Division of Probation and Parole is hiring for an Administrative Specialist. This position is primarily administrative in nature, reporting to a probation and parole assistant or district supervisor.
<br>
<br>
Responsibilities include, but are not limited to, the following:
<ul><li>Greet and check in all visitors to the office.
</li><li>Answer all incoming phone calls from offenders, offender&rsquo;s family members, public, law enforcement officials, court officials, attorneys, etc., and direct to the assigned officer.
</li><li>Responsible for all administrative support to supervisors and staff to include assigning all investigations and setting up all new cases in the offender management systems.
</li><li>Maintain a database of forms for offender and staff use.
</li><li>Scan and enter all data into Kentucky Offender Management System (KOMS) such as court orders, drug screens, court documents, officer documents, releasee reports, re-entry documents, etc.
</li><li>Receive, open, and distribute all incoming mail, email, faxes, and jail mail to specific personnel.
</li><li>Prepare stamps, labels, and envelopes for office use, as well as going to the post office or Fed Ex drop off location to ship drug tests to the lab.
</li><li>Monitor supply inventory in each office and notify district coordinator supply needs each month.
</li><li>Complete all required Department of Corrections employee training.
</li><li>Perform other duties as assigned.</li></ul>
The ideal candidate should possess the ability to work independently and with limited supervision. They should possess strong written and oral communication skills. The ideal candidate should be able to multitask. This candidate should possess the ability to adapt to the ever-changing needs of the department and division.
</div></div><div><div>Minimum Requirements
</div><div><div><b>EDUCATION:</b> Graduate of a college or university with a bachelor's degree.<br>
</div>
<br>
<div><b>EXPERIENCE, TRAINING, OR SKILLS:</b> One year of professional, administrative, or business experience.<br>
</div>
<br>
<div><b>Substitute EDUCATION for EXPERIENCE:</b> Additional education will substitute for the required experience on a year-for-year basis.<br>
</div>
<br>
<div><b>Substitute EXPERIENCE for EDUCATION:</b> Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.<br>
</div>
<br>
<div><b>SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.):</b> NONE
</div></div></div><div><div>Working Conditions
</div><div>Incumbents working in this job title primarily perform duties in an office setting.
</div></div><div><div>Probationary Period
</div><div>This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.
</div></div><div><div>If you have questions about this advertisement, please contact Joshua King at JoshuaA.King@ky.gov.
</div></div><div><div>An Equal Opportunity Employer M/F/D</div></div></div></div><div></div>

Dana-Farber Cancer Institute

<div><div><div><div>Job Ref:</div><div>
JR-2014</div></div><br>
<div><div>Location:</div><div>
450 Brookline Ave, BOSTON, MA 02215</div><br>
</div>
<div><div>Category:</div><div>
Administration Support/Customer Service</div></div><br>
<div><div>Employment Type:</div><div>
Full time</div></div><br>
<div><div>Work Location:</div><div>
Hybrid: 2-3 days onsite/week</div></div><br>
<div></div><div><div>Salary/Pay Rate:</div><div>
$56,310.00 - $69,930.00 per year</div>
</div></div><p><b>Overview</b></p>
<p></p><div><div>Under moderate supervision, the Administrative Specialist II provides administrative support to staff, faculty member(s), or department(s) in their clinical, academic, research and leadership roles in support of the Dana Farber Cancer Institute&rsquo;s mission. The Administrative Specialist II uses various office software to produce reports, spreadsheet, presentations, or other documents as needed. The Administrative Specialist II may be required to interface with senior management, cross-organizations, internal and external customers. For all of these, the work still required the application of well-established techniques, procedures, or standards.<p>
Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS, and related diseases. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high-risk and underserved populations. We conduct groundbreaking research that advances treatment, we educate tomorrow's physician/researchers, and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.</p><div><b><br>
Primary Duties and Responsibilities:</b></div><div><div><div><div><div><div><div><div><div><p>
Under moderate supervision, will perform the following:<br>
1. Provide administrative support for Directors, department managers, clinicians, and/or faculty.<br>
2. Perform administrative duties that may include, but not limited to, answering phones, maintaining office supplies, incoming and outgoing mail management, managing resource calendars, and submitting work orders for maintenance issues.<br>
3. Manage meeting planning and schedules for individuals and teams within assigned department group.<br>
4. May liaise between patient and clinical staff to provide scheduling support.<br>
5. Draft communications for members of the department or individuals that the position is supporting for review.<br>
6. May be responsible for data entry.<br>
7. Provide email and phone communication with internal and external teams or collaborators.<br>
8. May serve as onsite representative for external groups, visitors, or collaborators.<br>
9. Prepare general correspondence, letters of recommendation, Excel spreadsheets, presentation preparation and editing.<br>
10. Financial responsibilities including P-Card charge review and reconciliation, expense report processing, vendor payments, invoice creation or general office supply ordering.<br>
11. Coordinate travel arrangements as required/needed by department staff.<br>
12. Expected to identify and escalate areas of need regarding workflows to supervisors.<br>
13. May participate in training and onboarding new staff.<br>
14. Maintain high level of professionalism, discretion, and confidentiality regarding a variety of highly sensitive topics.<br>
15. Other duties as assigned.</p><p><b>
Knowledge, Skills and Abilities:</b></p><ul><li>Strong written and oral communication skills.</li><li>Proficient knowledge of computer applications including Microsoft Office Suite, Google Suite, Zoom, and Adobe.</li><li>Exceptional customer service skills and the ability to interact professionally with peers, leadership, and external contacts.</li><li>Must possess the ability to problem solve with minimal guidance, maintain confidentiality, and pay attention to detail.</li><li>Excellent ability to organize, multi-task, prioritize, and follow-through.</li></ul><p><b>
Minimum Job Qualifications:</b></p><p>
Minimum Education:<br>
High school diploma required. Bachelor&rsquo;s degree preferred.<br>
<br>
Minimum Experience:<br>
3 years of relevant experience.</p><p><b>
Supervisory Responsibilities:</b></p><p>
None</p><p><b>
Patient Contact:</b></p><p>
Yes, may have patient contact</p></div></div></div></div></div></div></div></div></div><p>
At Dana-Farber Cancer Institute, we work every day to create an innovative, caring, and inclusive environment where every patient, family, and staff member feels they belong. As relentless as we are in our mission to reduce the burden of cancer for all, we are committed to having faculty and staff who offer multifaceted experiences. Cancer knows no boundaries and when it comes to hiring the most dedicated and compassionate professionals, neither do we. If working in this kind of organization inspires you, we encourage you to .</p><p>
Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other characteristics protected by law.
</p><h3 class="jobSectionHeader"><b>EEO Poster</b></h3>
.<p>
Pay Transparency Statement</p><p>
The hiring range is based on market pay structures, with individual salaries determined by factors such as business needs, market conditions, internal equity, and based on the candidate&rsquo;s relevant experience, skills and qualifications.</p><p>
For union positions, the pay range is determined by the Collective Bargaining Agreement (CBA).</p>
$56,310.00 - $69,930.00</div></div></div><p></p>

Administrative Specialist - Multiple Myeloma

Carewell Services

<div><p><b><i>Join the CareWell Services Southwest team as a full-time Administrative Specialist!</i></b></p>
<p><b><i>
What We Do:</i></b></p>
<p>
We promote health, independence, and choice for seniors, persons with disabilities, and caregivers. As an area agency on aging, we identify seniors&rsquo; needs and develop plans to enable older adults to maintain their independence with dignity through person-centered services. In addition, we recognize the needs of seniors and develop strategies to help older adults to maintain their independence with dignity through person-centered services.
</p><p><b><i>What We Offer:</i></b></p>
<p><b><i>
Life-Work Harmony:</i></b><b> </b>If you are seeking a career where your personal well-being is valued as much as your professional contributions, CareWell Services is the place for you. This is why we foster a supportive, hybrid culture to allow you to bring your best self to work. We offer a work environment to give you a balanced approach between personal and professional life.</p>
<p><b><i>
All-Encompassing benefits package:</i></b> Matching up to 3% for 401(k) plan (vested on day one of enrollment), three medical/dental insurance plans which includes two plans that are no cost to the employee, generous time off of 3&frac12; weeks your first year, short-term disability, a flex spending account, employer paid life insurance with the option of adding spouse and children. Thirteen paid holidays. AFLAC specialty insurance.</p><br>
<p></p>
<p><b><i>
Position Summary</i></b><b>:
</b></p><p>Provide administrative, clerical and support functions for the Agency. Duties include general clerical, receptionist, data entry, executive support, and consumer relations. Project a professional image through in-person and phone interaction.</p><p><br>
<b><i>
Essential Job Functions</i></b><b>:</b></p>
<ul>
<li>Answer multi-line phone system, triage and transfer calls to an appropriate staff member, and is comfortable using a portable headset.</li>
<li>Communicate messages to staff in a timely and effective manner.</li>
<li>Meet and greet participants and visitors to the Agency in a warm inviting professional yet respectful manner.</li>
<li>Create spreadsheets, manage databases, completes data entry, draft correspondence, reports, etc., ensuring accuracy and professionalism using various software programs.</li>
<li>Perform general clerical duties, including but not limited to photocopying, faxing, mailing, filing, distributing mail, ordering supplies, maintaining complex files, and preparing correspondence.</li>
<li>Coordinate and maintain records for administrative staff.</li>
<li>Distribute daily attendance information to the Agency and record it in the online attendance folder.</li>
<li>Provide Information and Assistance.</li>
<li>Promote Agency and community programs and resources.</li>
<li>Coordinate monthly program surveys, tabulation, and participant mailings.</li>
<li>Replenish informational brochures in racks.</li>
<li>Maintain meeting room reservations and cleanliness.</li>
<li>Schedule meetings.</li>
<li>Agency event support.</li>
<li>Maintain office equipment supplies and maintenance.</li>
<li>Maintain clean, well-organized and tidy workspace.
</li><li>Support achievement of Agency mission and vision, reflecting its work behavior values.</li>
<li>Perform other duties as assigned.</li>
</ul>
<p><b><i>Education and Experience:</i></b></p>
<ul>
<li>High School diploma required.
</li><li>Significant experience with office automation, administrative assistance and word/office processing required.
</li><li>Experience in public‑facing roles with demonstrated growth in responsibilities.</li></ul></div><p></p>

Administrative Specialist Position

State of Delaware

<div><div>Join our team as an Administrative Specialist and play a key role in keeping our operations running smoothly. You&rsquo;ll coordinate schedules, manage documents and databases, support leadership with reporting, and serve as a trusted liaison for staff and partners. This role is perfect for a detail‑driven, tech‑savvy professional who thrives in a structured environment, delivers excellent customer service, and takes pride in maintaining organized, compliant, and efficient office workflows.
</div><h2 class="jobSectionHeader"><b>Essential Functions</b></h2>
<div><div>Essential functions are fundamental, core functions common to all positions in the class series. These functions are not an exhaustive list of all job duties for any one position in the class. Since class specifications are descriptive and not restrictive, employees can complete job duties of a similar kind not specifically listed here.</div><div><br>
</div><div><ul><li>Serves as a liaison with internal and external contacts, customers, clients, and/or the public to coordinate various activities, respond to inquiries, and provide guidance and consultation on administrative matters.</li><br>
<br>
<li>Creates formatted documents, generates and shares presentations, manages schedules, develops and manages spreadsheets, assists in maintaining policies, procedures, guidelines, or training manuals, and maintains information in databases.</li><br>
<br>
<li>Delivers excellent customer service in-person, electronically, or by written communication.</li><br>
<br>
<li>Applies and explains agency services, laws, rules, regulations, standards, policies, and procedures.</li><br>
<br>
<li>Creates and maintains a variety of record-keeping systems or logs to file, track, and retrieve documents or other information and ensures records are maintained in compliance with retention schedules.</li><br>
<br>
<li>Assists higher-level staff with decision making and monitoring of key operational/program indicators by collecting/organizing data, preparing reports, supporting performance tracking and dashboard maintenance, or performing related support work.</li><br>
<br>
<li>Reviews, processes, and evaluates information for completeness, accuracy, and conformity with applicable laws, rules, and regulations. Resolves discrepancies, deficiencies in information, or other issues.</li><br>
<br>
<li>Drafts, manages, and distributes communications and other materials for public and/or internal use.</li><br>
<br>
<li>Coordinates administrative elements of projects including tracking timelines, scheduling, documenting progress, and facilitating communication between team members.</li><br>
<br>
<li>Uses automated information systems and computer software to enter, update, modify, delete, retrieve, and report on data.</li><br>
<br>
<li>Orders and maintains office supplies and equipment.</li><br>
<br>
<li>Plans and coordinates meetings, hearings, or conferences and makes travel arrangements.</li><br>
<br>
<li>May approve or recommend approval/denial of requests/information within established standards and guidelines.</li><br>
<br>
<li>Performs other related duties as required.</li>
</ul></div></div><h2 class="jobSectionHeader"><b>Job Requirements</b></h2>
<div><div><b>JOB REQUIREMENTS for Administrative Specialist</b></div>
<div>
Applicants must have education, training and/or experience demonstrating competence in each of the following areas:</div>
<div></div>
<div></div><div><ul><li>One year of experience in performing office support work such as drafting routine correspondence, reports, or logs, operating office equipment, handling incoming and outgoing mail, postal and shipping services, answering phones, directing calls and taking messages, or maintaining files and supplies.</li></ul>
<ul><li>One year of experience in document processing such as reviewing and evaluating records for completeness and conformity with laws, rules, regulations, standards, policies, and procedures, resolving deficiencies, and tracking and monitoring activities.</li></ul>
<ul><li>One year of experience in using an automated information system to enter, update, modify, delete, retrieve/inquire and report on data.</li></ul>
<ul><li>Six months&rsquo; experience in using standard computer software/applications to create documents, develop spreadsheets, or maintain/update databases.
 </li></ul></div><p></p><div><b>OR</b></div><br>
<div></div>
<div>
</div><div><ul><li>Possession of an Associate&rsquo;s degree or higher.</li></ul>
</div>
</div><p></p><h2 class="jobSectionHeader"><b>Conditions of Hire</b></h2>
<div><p>Applicants must be legally authorized to work in the United States. The State of Delaware Executive Branch participates in the Federal E-Verify system where the State will provide the federal government with each new hires Form I-9 information to confirm that you are authorized to work in the U.S. For more information refer to our job seeker resources.</p>
<p></p>
<p>All new hires are required to report to the Statewide New Employee Orientation (SNEO) on their first day of employment. Sessions are held at designated locations in Kent or New Castle County.</p>
</div><h2 class="jobSectionHeader"><b>Benefits</b></h2>
<div><p>To learn more about the comprehensive benefit package please visit our website at https://dhr.delaware.gov/benefits/</p>
</div><h2 class="jobSectionHeader"><b>Selection Process</b></h2>
<div><p>The application and supplemental questionnaire are evaluated based upon a rating of your education, training and experience as they relate to the job requirements of the position. It is essential that you provide complete and accurate information on your application and the supplemental questionnaire to include dates of employment, job title and job duties. For education and training, list name of educational provider, training course titles and summary of course content. Narrative information supplied in response to the questions must be supported by the information supplied on the application including your employment, education and training history as it relates to the job requirements.</p>
<p></p>
<p>Once you have submitted your application on-line, all future correspondence related to your application will be sent via email. Please keep your contact information current. You may also view all correspondence sent to you by the State of Delaware in the &ldquo;My Applications&rdquo; tab at StateJobs.Delaware.gov.</p>
</div><h2 class="jobSectionHeader"><b>Accommodations</b></h2>
<div><p>Accommodations are available for applicants with disabilities in all phases of the application and employment process. TDD users may request an auxiliary aid or service by calling (800) 232-5470 or by visiting delawarerelay.com. You may also call (302) 739-5458 or email DHR_ADAConcerns@delaware.gov for additional applicant services support.</p>
<p>
The State of Delaware is an Equal Opportunity employer and values a diverse workforce. We strongly encourage and seek out a workforce representative of Delaware including race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression.</p></div></div>

Montgomery County, MD

<div><div><div><h2 class="jobSectionHeader"><b>About the Position</b></h2></div><br>
<p></p><div><br>
<b>Please note</b><b>: </b>The salary range above represents this position&rsquo;s earning potential. The anticipated hiring range for this position will be <b>$76,742 - $110,752</b>, based on the candidate&rsquo;s qualifications and experience.<br>
<div><b>
#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#</b><br>
<b>#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#</b><br>
<b>*#*#*#* THIS IS AN INTERNAL &quot;ONLY&quot; JOB POSTING, AVAILABLE TO CURRENT #*#*#*#*#*</b><br>
<b>#*#*#*#*#*#*#* MONTGOMERY COUNTY GOVERNMENT EMPLOYEES ONLY. #*#*#*#*#*#*#*</b><br>
<b>#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#</b><br>
<b>#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#</b></div><p><b><br>
WHO WE ARE</b><br>
Montgomery County Department of Recreation is a nationally recognized and award-winning agency with a mission to provide high quality, diverse, and accessible community-based programs, activities, and services that serve the recreation and leisure needs of the Montgomery County community. The department manages 39 facilities including recreation centers, senior centers, and indoor and outdoor aquatic facilities and provides thousands of programs such as out-of-school activities, aquatics, classes, youth and adult sports programs and leagues, senior programs, and therapeutic recreation.</p><p></p><p><b><br>
WHO WE ARE LOOKING FOR</b><br>
The Department of Recreation is seeking a seasoned Administrative Specialist III to serve as the Director&rsquo;s Office Assistant and central administrative coordinator for executive operations. This senior-level role independently manages complex office functions, partnership agreements, grants and non-competitive contracts, and high-stakes communications with County leadership and external stakeholders. The ideal candidate is an agile, discreet, and solutions-oriented professional who excels at executive support, policy and process leadership, and relationship management&mdash;ensuring the Director&rsquo;s Office runs efficiently, compliantly, and in alignment with departmental priorities.</p></div><p></p>
<div><h2 class="jobSectionHeader"><b>What You'll Be Doing</b></h2></div>
<p></p><div><div><b>MAJOR DUTIES AND RESPONSIBILITIES:</b></div><ul><ul><li>
Serve as the office manager for the Director&rsquo;s Office, overseeing administrative workflows, procedures, and resource allocation to ensure efficiency, consistency, and adherence to County policies and regulations.</li><li>
Coordinate and maintain office resources, including records management systems, equipment, supply inventories, procurement requests, and vendor communications, ensuring proper documentation and compliance.</li><li>
Lead the drafting, review, tracking, and execution of partnership Memoranda of Understanding (MOUs) with more than 250 organizations annually, collaborating with Legal, Procurement, and internal stakeholders to ensure accuracy, timeliness, and compliance.</li><li>
Oversee the department&rsquo;s grants administration process by researching and compiling proposal content, preparing justification narratives and reports, monitoring compliance and deadlines, tracking expenditures, and coordinating documentation with internal teams and external partners.</li><li>
Monitor, track, and follow up on departmental initiatives, special projects, contracts, deadlines, legislative inquiries, and constituent issues to ensure timely resolution and proactive communication.</li><li>
Serve as a primary liaison between the Director&rsquo;s Office, the Office of the County Executive, County Council, elected officials, County leadership, community organizations, and external partners, representing the department&rsquo;s priorities professionally and effectively.</li><li>
Plan and coordinate executive-level meetings, briefings, summits, and special events, including logistics, room scheduling, materials preparation, technology needs, and follow-up actions.</li><li>
Research, compile, and prepare high-quality agendas, reports, briefing documents, presentations, talking points, and meeting summaries for executive leadership, ensuring accuracy, clarity, and alignment with departmental priorities.</li><li>
Draft, edit, proofread, and format official correspondence, memoranda, contracts, reports, policies, and other documents requiring precision, professionalism, and confidentiality.</li><li>
Support the development, review, communication, and implementation of departmental policies and procedures; facilitate staff training and monitor compliance, recommending improvements as needed.</li><li>
Coordinate and provide leadership to Office Services Coordinators, including assigning work, offering guidance and coaching, resolving escalated issues, and ensuring consistent delivery of administrative support services.</li><li>
Prepare and organize documentation for internal and external audits, coordinate auditor requests, ensure audit readiness, and implement corrective actions to maintain compliance and accountability.</li><li>
Represent the Director at high-level interagency, business, nonprofit, and community meetings by communicating departmental positions, building stakeholder relationships, preparing summaries, and coordinating follow-up actions.</li><li>
Respond to inquiries, resolve administrative issues, support committees and task forces, and manage confidential files and sensitive information with discretion, sound judgment, and a high level of professionalism.</li><li>
Provide advanced executive-level administrative support to the Director and Division Chiefs by managing complex calendars, coordinating internal and external scheduling, arranging meetings and events, and ensuring seamless daily operations.<br>
<br>
<b>SUCCESSFUL CANDIDATES SHOULD POSSESS:</b><br>
</li><li>
Proven ability to manage multiple priorities, deadlines, and deliverables in a fast-paced environment; strong follow-through and initiative.</li><li>
Trusted advisor with sound decision-making, problem-solving ability, and a high degree of discretion handling sensitive information.</li><li>
Demonstrated success independently managing complex office operations, executive calendars, confidential communications, and multi-stakeholder workflows.</li><li>
Experience drafting, tracking, and executing MOUs/agreements with large partner portfolios; familiarity with legal/procurement approvals and compliance practices.</li><li>
Hands-on experience with grants administration, monitoring, reporting, and fiscal controls; knowledge of public-sector contract compliance (including NDAs and non-competitive awards).</li><li>
Skill in researching, drafting, implementing, and training on policies and procedures; maintaining audit-ready documentation and driving corrective actions.</li><li>
Ability to liaise with County leadership, elected officials, and community organizations; represent the Director/Department effectively at high-level meetings.</li><li>
Superior writing, editing, and formatting skills for executive correspondence, briefing materials, reports, and presentations; impeccable attention to detail and professionalism.</li><li>
Experience directing the work of administrative staff; setting priorities, ensuring coverage, and upholding standards of service and quality.</li><li>
Advanced skills with Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams, SharePoint) and administrative/records systems; comfort with tracking tools and dashboards.</li><li>
Prior success supporting senior leadership in governmental or public-sector contexts.</li><li>
Demonstrated success independently managing complex office operations, executive calendars, confidential communications, and multi-stakeholder workflows.
</li></ul></ul></div><p></p><div><h2 class="jobSectionHeader"><b>Minimum Qualifications</b></h2></div><br>
<div><div><br>
<ul><li><b>You must be a current Montgomery County Government employee, to be considered</b></li></ul><br>
<b>
Experience</b>: Three (3) years of professional administrative experience related to the needs of the department/agency to which the position is assigned.<br>
<br>
<b>Education</b>: Graduation from an accredited college or university with a Bachelor&rsquo;s Degree</div><ul><li>
 Substitutions:<ul><li>
EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.</li><li>
EXPERIENCE for EDUCATION: Additional administrative, business, research and/or clerical experience will substitute for the required education on a year-for year basis.</li></ul></li></ul></div><p></p>
</div><div></div><div><div><p><b>IMPORTANT INFORMATION</b></p>
<p><i>The Office of Human Resources (OHR) reviews the minimum qualifications of all applicants, irrespective of whether the candidate has previously been found to have met the minimum requirements for the job or been temporarily promoted to the same position. This evaluation is based solely on the information contained in the application/resume submitted for this specific position.</i></p>
<p><i>Montgomery County Government(MCG) is an equal opportunity employer, committed to workforce diversity. Accordingly, as it relates to employment opportunities, the County will provide reasonable accommodations to applicants with disabilities, in accordance with the law. Applicants requiring reasonable accommodation for any part of the application and hiring process should email OHR at </i><i>Hiring@montgomerycountymd.gov</i><i>. Individual determinations on requests for reasonable accommodation will be made in accordance with all applicable laws.</i></p>
<p><i>MCG also provides hiring preference to certain categories of veterans and veterans/persons with a disability. For more information and to claim employment preference, refer to the Careers webpage on </i><i>Hiring Preference</i><i>.</i></p>
<p><i>All applicants will respond to a series of questions related to their education, relevant experience, knowledge, skills, and abilities required to minimally perform the job. The applicant's responses in conjunction with their resume and all other information provided in the employment application process will be evaluated to determine the minimum qualifications and preferred criteria or interview preference status. Based on the results, the highest qualified applicants will be placed on an Eligible List and may be considered for an interview. Employees meeting minimum qualifications who are the same grade will be placed on the Eligible List as a &quot;Lateral Transfer&quot; candidate and may be considered for an interview.</i></p>
<p><i>This will establish an Eligible List that may be used to fill both current and future vacancies.</i></p>
<p><i>If selected for consideration for this position, you may be required to provide evidence that you possess the knowledge, skills, and abilities indicated on your resume.</i></p>
<p><b><i>Montgomery County Ethics Law</i></b><i>: Except as provided by law or regulation, the County's &quot;Public Employees&quot; (which does not include employees of the Sheriff's office) are subject to the County's ethics law including the requirements to obtain advanced approval of any outside employment and the prohibitions on certain outside employment. The outside employment requirements of the ethics law can be found at </i><i>19A-12 of the County Code</i><i>. Additional information about outside employment can be obtained from the </i><i>Ethics Commission</i><i> website.</i></p></div></div></div>

Administrative Specialist III (Directors Office), Grade N23

State of Oklahoma

<div><div>Job Posting Title</div>
Administrative Review Specialist<div></div><div>
Agency</div>
131 DEPARTMENT OF CORRECTIONS<div></div><div>
Supervisory Organization</div>
DOC Ofc of General Counsel<div></div><div>
Job Posting End Date</div><div>
Refer to the date listed at the top of this posting, if available. Continuous if date is blank.</div><div>
Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.</div><div></div><div>
Estimated Appointment End Date (Continuous if Blank)</div><div></div><div>
Full/Part-Time</div>
Full time<div></div><div>
Job Type</div>
Regular<div></div><div>
Compensation</div>
$50,565.11<div></div><div>
Job Description</div><div>
Basic Purpose:</div><div>
Positions in this job perform professional level work for the Administrative Review Authority (ARA) and the General Counsel&rsquo;s office reviewing and responding to offender disciplinary and grievance appeals ensuring that facilities are in compliance with departmental policies, procedures and applicable laws.</div><div></div><div><br>
Typical Functions:</div><ul><li> Reviews and researches offender disciplinary actions and appeals to ensure that facilities are in compliance with disciplinary procedures and that the offender received equitable treatment and due process in accordance with agency procedures and applicable laws; ensures and determines that offenders have properly filed a misconduct appeal in compliance with department policy and have exhausted administrative remedies.</li><li> Reviews and researches offender grievance appeals ensuring that the facilities&rsquo; response is in compliance with agency policy, procedures and applicable laws; ensures and determines that offenders have properly filed a grievance and/or appeal in compliance with department policy and have exhausted administrative remedies; maintains the department&rsquo;s offender grievance restriction list.</li><li> Provides reports, documentation and prepares affidavits for the General Counsel&rsquo;s office pertaining to misconducts and grievances in litigation.</li><li> Provides information and responses to departmental administrators, legislators, other agencies, attorneys, the public and offenders.</li><li> Interprets and advises department personnel on disciplinary and grievance pocedures; informal resolutions; request to staffs and provides disciplinary and grievance procedure training to facility staff.</li><li> Participates in the department&rsquo;s policy review of disciplinary and grievance procedures.</li><li> Maintain electronic records of submitted correspondence, grievances and appeals in accordance with policy and state laws.</li></ul><div></div><div><br>
Level Descriptor:</div><div>
At this level employees are assigned responsibilities involving the direction or management of a major program, division, unit or function which is of moderate size and scope or perform professional level work involving program supervision, development, coordination, or implementation with responsibility for a major phase of a program which is large in size and scope. Responsibilities may include serving as an operating program manager assigned administrative, staff, or program responsibilities, performing functions in the areas of program management and development, providing guidance for operations and services, performing program planning, development and evaluation activities, and organizing and coordinating program services and activities. Incumbents will be expected to perform assigned duties at all levels of complexity and will provide guidance, supervision and training to assigned staff.</div><div></div><div><br>
Knowledge, Skills, Abilities, and Competencies:</div><div>
Knowledge of department disciplinary or grievance policies, procedures, and the principles of due process; of basic research techniques; to exercise good judgment in analyzing situations and making decisions; the ability to write clear and detailed reports and responses; exhibit attention to detail; knowledge and skill in the use of appropriate information technology; to communicate effectively, both orally and in writing; to establish and maintain effective working relationships; to prioritize assignments and adhere to deadlines. Ability to maintain confidentiality and exercise discretion in decision making.</div><div></div><div><br>
Education and Experience:</div><div>
Minimum: Bachelor&rsquo;s degree and two (2) years of professional correctional experience; or an equivalent combination of education and experience.</div><div></div><div><br>
Preferred: Bachelor&rsquo;s degree and two (2) years of professional correctional experience with a focus in offender disciplinary or grievance procedures.</div><div></div><div>
Additional Job Description:</div><div>
Office of General Counsel</div><div></div><div>
This is not a remote position.</div><div></div><div>
Equal Opportunity Employment</div><div>
The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.</div><div></div><div>
Current active State of Oklahoma employees must apply for open positions internally through the Workday <div>Jobs Hub</div>.</div><div>
If you are needing any extra assistance or have any questions relating to a job you have applied for, please click the link below and find the agency for which you applied for additional information:</div><div></div><div><div>
Agency Contact</div></div></div>

Administrative Review Specialist

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