administrative office specialist

State of Nebraska

<div><p><b>The work we do matters!
</b></p><p><b>Hiring Agency:
</b></p>Health &amp; Human Services - Agency 25<br>
<p><br>
<b>Location:
</b></p>Lincoln, NE<br>
<p><br>
<b>Hiring Rate:
</b></p>$19.940<br>
<p><br>
<b>Job Posting:
</b></p>JR2025-00021783 Administrative Specialist (Open)<br>
<p><br>
<b>Applications No Longer Accepted On </b>(If no date is displayed, job is posted as open until closed):
</p>01-12-2026<br>
<p><br>
<b>Job Description:
</b></p>The Administrative Specialist for the Office of Procurement and Grants at the Department of Health and Human Services (DHHS) provides advanced technical and administrative support to mid-level and senior management. This role is focused on the efficient processing, coordinating, tracking, and monitoring of program and administrative functions related to procurement and grants. The Administrative Specialist ensures that payments are processed in compliance with state statutes and policies, assists staff with resolving payment errors, and offers excellent customer service to internal and external stakeholders. This position plays a crucial role in supporting the smooth operation of the DHHS Office of Procurement and Grants unit, impacting the overall accuracy and efficiency of the agency&rsquo;s administrative functions.
<br>
What we Offer:
<br>
13 paid Holidays
<br>
Generous leave accruals that begin immediately
<br>
Military leave
<br>
156% match on retirement contributions
<br>
Health, dental, vision, and life insurance options
<br>
Public Service Loan Forgiveness Program (PSLF) through the Federal government
<br>
Tuition Reimbursement
<br>
Dependent tuition reimbursement program with partnering Nebraska community colleges
<br>
Training and Development based on your career aspiration
<br>
Employer-paid $20,000 life insurance policy<br>
<br>
<br>
<br>
Work Hours: Monday to Friday, 8:00 AM - 5:00 PM
<br>
Dress Attire: Business Casual
<br>
<br>
Job Duties
<br>
Plan, organize and implement work assignments with the contracts team to meet goals and objectives of DHHS Office of Procurement and Grants.
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Review, process, and approve payment requests submitted in state accounting systems using State statutes, policies, and standard operating procedures.
<br>
Assist DHHS staff in researching, understanding, and resolving payment processing errors timely. Route and receive documents for electronic signature by delegated State staff and third parties. Provide customer service via phone, teleconference, and email to DHHS stakeholders. Provide advice, training and support to staff within their assigned division on payment requests submitted in state accounting systems using State statutes, policies, and standard operating procedures<br>
<p></p><br>
<p><b>Requirements/ Qualifications
</b></p><p><b>Minimum Qualifications: </b>At least one year of post high school coursework or experience in: administration, office management, accounting, finance, planning, policy analysis and implementation, administrative/management analysis, operations research, program evaluation, research, or similar fields or in a field related to the programs or functions of the employing agency.
</p><p></p><p><b>Preferred Qualifications </b>Experience in reviewing sub-award/contract invoices and supporting documentation. Experience in accounting, procurement, and/or payment processing. Experience using OnBase, Contract Management Systems, and/or JD Edwards Enterprise One
</p><p></p><p><b>Other: </b>Some positions may require experience and/or training that is unique to the work assigned; a valid driver&rsquo;s license or the ability to provide independent authorized transportation; and/or criminal history background checks and other specific background check protocols for their agency.<br>
</p><p></p><br>
<p><b>Knowledge of: </b>Methods of filing, record keeping, and correspondence in physical or electronic formats.
</p><p><b>Ability to: </b>organize personal work assignments, code/sort and index material, file and retrieve records/documents in accordance with an established system; identify similarities and differences between two or more sets of data; write legibly; communicate with agency staff and the public in person, via teleconference and via telephone; understand and carry out instructions; interact with co-workers, government officials, and the public, compute and tally figures involving the use of addition, subtraction, multiplication, division, percentiles and fractions; operate office equipment.
</p><p><b>Human Relation Skills: </b>Ability to establish and maintain effective, professional working relationships with all team members, employees, customers, and suppliers <b>.
</b></p><p><b>Computer Skills
</b></p><p><b>Knowledge of </b>computer systems, including, but not limited to, time and leave entry, information systems, financial and purchasing systems, and policies and regulations.
</p><p><b>Ability to </b>use the following programs: Microsoft Office Suite programs, Cisco Webex, and other purchasing specific software programs<br>
</p><p></p><br>
<p>If you're <b>currently </b>employed by the State of Nebraska, please don't apply through this external career site. Instead, log in to Workday and open the <b>Jobs Hub - Internal Apply </b>app from your home landing page. You can access Workday anytime through the Link web page: https://link.nebraska.gov/<br>
</p><h2 class="jobSectionHeader"><br>
<b>Benefits
</b></h2><p>We offer a comprehensive package of pay, benefits, paid time off, retirement and professional development opportunities to help you get the most out of your career and life. Your paycheck is just part of your total compensation.
<br>
<br>
Check out all that the State of Nebraska has to offer! Benefit eligibility may vary by position, agency and employment status. For more information on benefits, please visit: https://statejobs.nebraska.gov/index.html#benefits
</p><p></p><p><b>Equal Opportunity Statement
</b></p><p>The State of Nebraska values our teammates as well as a supportive environment that strives to promote diversity, inclusion, and belonging. We recruit, hire, train, and promote in all job classifications and at all levels without regard to race, color, religion, sex. age, national origin, disability, marital status or genetics.</p></div>

Administrative Specialist

Aswaar Consulting DMCC

<p><b>Overview:</b></p><p>As an Administrative Assistant (SSU), you will play a vital role in providing centralized support services to various departments or business units within the organization. The SSU Specialist will be responsible for streamlining processes, optimizing efficiencies, and delivering high-quality services to internal clients. The ideal candidate will possess strong analytical skills, attention to detail, and a customer-centric mindset.</p><p><b>Job Description:</b></p><p>&middot; <b>Process Optimization:</b> Evaluate existing processes and workflows across departments to identify opportunities for streamlining and standardization.</p><p>&middot; <b>Service Delivery:</b> Provide centralized support services to internal clients, including but not limited to finance, human resources, procurement, and IT. Serve as a single point of contact for inquiries,</p><p>requests, and issue resolution.</p><p>&middot; <b>Transaction Processing:</b> Handle routine transactional tasks, such as invoice processing, expense reimbursement, payroll administration, and vendor management, in accordance with established policies and procedures.</p><p>&middot; <b>Data Management:</b> Maintain accurate and up-to-date data records, databases, and documentation within the SSU. Ensure data integrity, consistency, and confidentiality in all transactions and communications.</p><p>&middot; <b>Reporting and Analytics:</b> Generate and analyze reports to track key performance indicators (KPIs), service level agreements (SLAs), and operational metrics. Provide insights and recommendations for process improvements and performance optimization.</p><p>&middot; <b>Compliance and Governance:</b> Ensure compliance with relevant regulations, policies, and standards governing shared services operations. Monitor adherence to internal controls and compliance requirements to mitigate risks and maintain audit readiness.</p><p>&middot; <b>Training and Knowledge Sharing:</b> Develop training materials and conduct training sessions for end-users and clients on shared services processes and systems. Foster a culture of knowledge sharing and collaboration within the SSU team and across departments.</p><p><b>Qualifications:</b></p><p>&middot; Minimum 3 years of administrative experience, customer service, finance operations, human resources, or any related field.</p><p>&middot; Proficiency in MS Office (Word, Excel, PowerPoint and email support).</p><p>&middot; Strong analytical and problem-solving skills, with the ability to analyze complex data sets and identify actionable insights.</p><p>&middot; Excellent communication and interpersonal skills, with the ability to interact effectively with diverse stakeholders at all levels of the organization.</p><p>&middot; Experience in, database management, event management, and file organization.</p><p>&middot; Excellent written and verbal communication skills.</p><p>&middot; Ability to work independently, prioritize tasks, and manage multiple deadlines in a dynamic and fast-paced environment.</p><p>Please submit your CV at careers(at)aswaarconsulting(dot)com</p><p>Job Type: Full-time</p><p>Pay: AED4,500.00 - AED5,000.00 per month</p><p>Application Question(s):</p><ul><li>What is your visa status? Can you join immediately?</li><li>Can you handle pressure and multi-tasking work? Yes or No</li><li>Are you a fast learner?</li><li>Are you well-versed in Microsoft office? Yes or No? </li></ul><p>Experience:</p><ul><li>Administrative Position: 3 years (Preferred)</li></ul>

Admin Process Specialist

<div>
 <p>
  <strong>
   Job Purpose
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  The Administrative Affairs Store Senior Specialist I is responsible for executing end-to-end store operations and overseeing the maintenance of store equipment and office materials across NHC facilities. The role ensures availability, accuracy, safety, and efficiency of store operations in line with NHC requirements, policies, and operational standards.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <p>
  <strong>
   Policies, Processes &amp; Continuous Improvement
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  Comply with all applicable NHC policies, procedures, and standard operating instructions to ensure controlled and consistent operations.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Contribute to continuous improvement initiatives by identifying opportunities to enhance processes, reduce costs, and improve productivity.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Promote adherence to policies and operational procedures among team members and stakeholders.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Store &amp; Inventory Management
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  Collect store requirements and ensure the availability of functional equipment and materials across NHC facilities.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Maintain accurate records of inventory, stock movements, and storage activities.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Monitor inventory levels, anticipate future needs, and place or expedite supply orders accordingly.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Ensure proper receipt, inspection, storage, and documentation of incoming deliveries.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Equipment &amp; Facility Support
 </p>
 <p>
  <br/>
 </p>
 <p>
  Ensure optimal operation of store equipment through preventive maintenance, coordination of repairs, and regular equipment evaluations.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Maintain up-to-date equipment inventories and assess new equipment as needed.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Provide administrative and operational support to ensure efficient store operations within NHC facilities.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Team Coordination &amp; Compliance
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  Manage daily store workflows by assigning tasks to assistants and administrative staff, ensuring accuracy, efficiency, and timely completion.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Enforce in-store security, health, and safety regulations in compliance with organizational and regulatory standards.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Stakeholder Management
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Internal:
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  Administration Services &amp; Facilities Team
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   External:
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  Service Providers and Vendors
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Job Requirements
  </strong>
 </p>
 <p>
  <strong>
   Education
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  Bachelor&rsquo;s degree in Business Administration or a related field (required)
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Experience
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  Minimum of 3&ndash;4 years of relevant experience in store management, inventory control, or administrative operations
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Disclaimer
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  The above description outlines the general nature and level of responsibilities associated with this role. It is not intended to be an exhaustive list of duties or requirements.
 </p>
</div>


Administrative Affairs Store Sr. Specialist I (Outsource)

Almarai - المراعي

<div>
 <p>
  <strong>
   The Company:
  </strong>
 </p>
 <p>
  Almarai is the world&rsquo;s largest vertically integrated dairy and the region&rsquo;s largest food and beverage manufacturing and distribution company. Headquartered in the Kingdom of Saudi Arabia, Almarai Company is ranked as the #1 FMCG Brand in the MENA region and is a market leader in all its categories across the GCC. Almarai currently employs over 40,000 employees servicing some 220,000 retail outlets across GCC, Egypt and Jordan and has reported net income of SAR 2.31 billion on sales of SAR 20.97 billion in 2024. For more details, please visit our website &ndash; www.almarai.com.
 </p>
 <p>
  An aggressive expansion program together with acquisitions in new vertical markets have created an exciting opportunity to join a dynamic multinational team dedicated to furthering growth plans for the group.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   About the Role:
  </strong>
 </p>
 <p>
  <u>
   Administration Specialist
  </u>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Core Purpose of the job:
  </strong>
 </p>
 <p>
  To provide administrative support to Almarai division projects by ensuring that all official documents are processed timely.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Requirements:
  </strong>
 </p>
 <p>
  Potential candidates must meet the requirements mentioned below:
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree.
  </li>
  <li>
   1-2 years of experience in project management.
  </li>
  <li>
   Excellent Project &amp; Time Management skills.
  </li>
  <li>
   Excellent verbal and written communication skills in both Arabic &amp; English.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Almarai offers a competitive package, generous leave, medical coverage, discretionary bonus, training, and development etc.
  </strong>
 </p>
 <p>
  <strong>
   This is a great opportunity to join a successful and expanding global business, offering an excellent remuneration and benefits package.
  </strong>
 </p>
</div>


Administration Specialist

Alpha Beta Partners Ltd (UK based company)

<p>Introduction to Company</p><p>Established in 1989, Metropolitan Warehouse &amp; Delivery (MWD) is a leading provider of premier White Glove furniture delivery services in the USA. With operations in 44 cities across the USA and a dedicated team of over 1,200 professionals, MWD specializes in ECommerce furniture delivery, warehousing, and comprehensive white-glove delivery solutions.</p><p>Job Specifications</p><ul><li><b>Time:</b> 4:00 PM &ndash; 1:00 AM (Rotatable)</li><li><b>Location:</b> Plaza 145, Civic Center, Phase IV, Bharia Town, Rawalpindi</li><li><b>Job Type</b>: Onsite - Full Time</li><li><b>Education: Bachelor&rsquo;s, B.A.</b></li><li><b>Experience:</b> 1-2 Years + in Administration &amp; Procurement</li><li><b>Skill Set:</b> Microsoft Office Expert, Communication &amp; Negotiations</li></ul><p>Job Description:</p><ul><li>Oversee daily administrative operations to ensure smooth and efficient office functionality across all departments.</li><li>Lead, supervise, and develop administrative staff, ensuring accountability and high performance.</li><li>Develop and implement administrative policies, procedures, and SOPs to enhance operational efficiency.</li><li>Manage procurement, inventory, and maintenance of office supplies and company assets within the approved budget.</li><li>Supervise office infrastructure, facility maintenance, vendor contracts, and service performance.</li><li>Ensure compliance with company policies, regulatory requirements, and data security standards.</li><li>Monitor administrative budgets and optimize expenditures in alignment with organizational goals.</li><li>Coordinate logistics for meetings, trainings, audits, and visits by external stakeholders.</li><li>Maintain accurate physical and digital records, ensuring secure and organized document management.</li><li>Support HR functions including employee onboarding, workspace setup, and engagement initiatives.</li><li>Conduct market visits for quotations and negotiate with vendors to secure the best rates and services.</li><li>Ensure workplace cleanliness by supervising housekeeping staff, monitoring cleaning schedules, and maintaining hygiene standards.</li><li>Oversee cafeteria and food-serving operations, ensuring timely meal arrangements, quality control, and vendor coordination.</li><li>Manage support staff (housekeeping, office boys, drivers, security, etc.) including attendance, duty allocation, and performance monitoring.</li><li>Conduct regular inspections of office premises to identify maintenance, hygiene, and safety concerns and ensure timely resolution.I</li><li>Implement and monitor workplace safety protocols, including fire safety measures and emergency preparedness.</li></ul><p>Employee Benifits</p><ul><li>Market Competetive Salaries</li><li>Promotions &amp; Yearly increments (Based on Performance)</li><li>EOBI &amp; Gratuity</li><li>2 Yearly Bonuses</li><li>Medical Insurance (Employee, Spouce &amp; Children)</li><li>Life Insurance</li><li>Employee Health Care Program (Gym, Kitchen/Mess Services, Inhouse doctor)</li><li>Employee Social Activity Program (Tours, Office Celebrations, Team collaboration)</li></ul><p>Job Type: Full-time</p><p>Work Location: In person</p>

Admin Specialist

51Talk

<div>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <ul>
  <li>
   Oversee and manage office administrative functions and ensure efficiency in daily operations.
  </li>
  <li>
   Support department heads with scheduling, travel arrangements, document preparation, and meeting coordination.
  </li>
  <li>
   Maintain accurate records, contracts, and internal documentation in compliance with company policies.
  </li>
  <li>
   Liaise with vendors and external service providers to ensure the timely procurement of supplies and services.
  </li>
  <li>
   Organise internal and external events, training, and company meetings.
  </li>
  <li>
   Prepare regular reports, presentations, and communications for senior management.
  </li>
  <li>
   Contribute to the improvement of administrative systems and procedures.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Requirements
  </strong>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree in Business Administration or related field.
  </li>
  <li>
   Minimum 3 years of administrative experience.
  </li>
  <li>
   <strong>
    Proficient in English listening, speaking, reading, and writing skills, which can be applied to work and communication.
   </strong>
  </li>
  <li>
   Strong communication, coordination, and problem-solving skills.
  </li>
  <li>
   Proficient in Microsoft Office Suite and other business tools.
  </li>
  <li>
   Ability to work independently and handle confidential information with discretion.
  </li>
  <li>
   Experience in multinational or fast-paced environments is a plus.
  </li>
 </ul>
 <p>
 </p>
</div>


Administrative Specialist(English Must)

Commonwealth of Kentucky

<div></div><div><div><div><div>Advertisement Closes
</div><div>1/10/2026 (7:00 PM EST)
</div></div><div><div>25-07665
</div><div>Administrative Specialist Senior
</div></div><div><div><div>Pay Grade</div>
<div>13</div>
</div></div><div><div>Salary
</div><div>$3,273.74 - $4,910.60 Monthly</div>
</div><div><div>Employment Type
</div><div>EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK
</div>
</div><div></div><div><div><b>Click here for more details on state employment.</b>
</div></div><div><div>Hiring Agency
</div><div>General Government Cabinet | Attorney General
</div></div><div><div>Location
</div><div>105 Sea Hero Road, Suite 2<br>
Frankfort, KY 40601 USA
</div></div><div><div>Description
</div><div>The Office of the Attorney General (OAG) is the Chief Law Enforcement Office in the Commonwealth of Kentucky. The Office of Administrative Hearings within OAG is looking for an Administrative Specialist Senior for our office. An Administrative Specialist Senior carries a special position of trust and is expected to conduct themself and their work in accordance with standards set forth in the Office of Attorney General policies and guidelines, and to operate within the applicable statutes and regulations. This position is based in Frankfort, KY and our office does offer hybrid telecommuting schedules.<br>
<br>
The Office of Administrative Hearings (OAH), a department within the Office of the Attorney General, is responsible for conducting impartial administrative hearings related to a variety of programs, services, and certifications provided through state government agencies and boards. The Office is composed of three Divisions focusing on various areas of administrative hearings.<br>
<br>
OAH is looking for a self-motivated and highly organized Administrative Specialist to join our team to provide general administrative support to the entire office.<br>
<br>
The Administrative Specialist Senior will be responsible for:
<ul><li>Providing paralegal and administrative support to assigned Staff Attorney Hearing Officers
</li><li>Coordinating a complex docket to include case intake, file setup, tracking and scheduling
</li><li>Processing and distributing filings to assigned Hearing Officers
</li><li>Serving as a liaison between the parties and the Hearing Officer
</li><li>Certifying records, as required.
</li><li>Updating a database with case information</li></ul>
Ideal candidates will possess the following:
<ul><li>Experience working in a law office or court
</li><li>Paralegal experience
</li><li>Customer service experience
</li><li>Microsoft Office experience
</li><li>Experience working in a team environment
</li><li>Ability to work in an office setting and within deadlines
</li><li>Ability to adapt to needs of the Office.</li></ul>
If you want a rewarding career helping our Commonwealth, this is the position for you!
</div></div><div><div>Minimum Requirements
</div><div><div><b>EDUCATION:</b> Graduate of a college or university with a bachelor's degree.</div><br>
<br>
<div><b>EXPERIENCE, TRAINING, OR SKILLS:</b> Three years of professional, administrative, or business experience.</div><br>
<br>
<div><b>Substitute EDUCATION for EXPERIENCE:</b> Additional education will substitute for the required experience on a year-for-year basis.</div><br>
<br>
<div><b>Substitute EXPERIENCE for EDUCATION:</b> Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.</div><br>
<br>
<div><b>SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.):</b> NONE
</div></div></div><div><div>Working Conditions
</div><div>Incumbents working in this job title primarily perform duties in an office setting.
</div></div><div><div>Probationary Period
</div><div>This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.
</div></div><div><div>If you have questions about this advertisement, please contact LaToya Payne at latoya.payne@ky.gov.
</div></div><div><div>An Equal Opportunity Employer M/F/D</div></div></div></div><div></div>

Administrative Specialist Senior

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