administrative office specialist

University of Utah

<div><p><b>Overview
</b></p><p><i>As a patient-focused organization, University of Utah Health exists to enhance the health and well-being of people through patient care, research and education. Success in this mission requires a culture of collaboration, excellence, leadership, and respect. University of Utah Health seeks staff that are committed to the values of compassion, collaboration, innovation, responsibility, integrity, quality and trust that are integral to our mission. EO/AA
</i></p><p>This position performs higher level office support duties and provides specialized program support for a larger department. The incumbent will perform a wide range of administrative office duties including conducting research, preparing statistical reports and spreadsheets, preparing correspondence, reports and presentations, handling information requests, planning conferences and meetings, providing purchasing and payroll support, fulfilling employment administration requirements, making travel arrangements, and maintaining calendars and schedules.The incumbent may also coordinate the activities of committees that are working on special projects and initiatives within the department and/or organization. This position is not responsible for direct patient care.
</p><p>Corporate Overview: The University of Utah is a Level 1 Trauma Center and is nationally ranked and recognized for our academic research, quality standards and overall patient experience. Our five hospitals and eleven clinics provide excellence in our comprehensive services, medical advancement, and overall patient outcomes.
</p><p><b>Responsibilities
</b></p><p><b>Essential Functions
</b></p><ul><li><p>Prepares presentation materials for use by others, edits content and adds appropriate graphic and design elements. These responsibilities may include creating basic web content for department PULSE site.
</p></li><li><p>Composes and/or prepares correspondence, memorandums, promotional materials, forms, newsletters, manuals, and reports using appropriate word processing and spreadsheet tools.
</p></li><li><p>Performs basic statistical calculations on data for reports and presentations.
</p></li><li><p>Plans, prioritizes, and schedules meetings and appointments for directors and other management, as assigned.
</p></li><li><p>Makes decisions on a daily basis regarding calendars, appointments, and scheduling.
</p></li><li><p>Performs specialized administrative duties required to support the specific department initiatives, using discretion to make judgments based on operating guidelines and policies.
</p></li><li><p>Supports purchasing requirements for the department, researches items and obtains price quotes, as required, entering information into university systems, following up on purchase orders, and maintaining P-Card information, as required.
</p></li><li><p>Supports human resource and payroll processes as a primary contact or backup for payroll preparation and submission, leave tracking, appointment papers, and other requirements as assigned.
</p></li><li><p>Prepares and follows up on staffing requisitions, and schedules interviews.
</p></li><li><p>Arranges and coordinates travel and travel reimbursement for staff, as assigned by the director's office.
</p></li><li><p>Compiles and maintains information that may require web or other research, gathering, compiling, and updating data and records.
</p></li><li><p>Performs other administrative specialist duties in support the mission and function of the department, as required.
</p></li><li><p>May supervise others in ensuring that processes and protocols are maintained.
</p></li></ul><p><b>Knowledge / Skills / Abilities
</b></p><ul><li><p>Ability to perform the essential functions of the job as outlined above.
</p></li><li><p>Demonstrated computer, Microsoft Office, organization, human relations, and effective communication skills.
</p></li><li><p>Demonstrated knowledge of basic bookkeeping practices and project management skills.
</p></li></ul><p><b>Qualifications
</b></p><p><b>Required
</b></p><ul><li><p>High school diploma, or equivalency.
</p></li><li><p>Five years of progressively more responsible experience in an office or administrative support setting.
</p></li><li><p>Depending upon department of hire, a valid, State of Utah Driver's License may be required.
</p></li></ul><p><b>Qualifications (Preferred)
</b></p><p><b>Preferred
</b></p><ul><li>Working knowledge of KRONOS and iCims applications.
</li></ul><p><b>Working Conditions and Physical Demands
</b></p><p><i>Employee must be able to meet the following requirements with or without an accommodation.
</i></p><ul><li>This is a sedentary position in an office setting that may exert up to 10 pounds and may lift, carry, push, pull, or otherwise move objects. This position involves sitting most of the time and is not exposed to adverse environmental conditions.
</li></ul><p><b>Physical Requirements
</b></p><p>Carrying, Lifting, Listening, Manual Dexterity, Pulling and/or Pushing, Reaching, Sitting, Speaking, Standing, Stooping and Crouching, Walking
</p><p>Multi-lingual Candidates Welcomed
</p><p><b><i>To inquire about this posting, email: careers@hsc.utah.edu
</i></b></p><p><b>EEO Statement
</b></p><p><i>University of Utah Health Hospitals and Clinics, a part of The University of Utah, values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patient populations.
</i></p><p><i>All qualified individuals are encouraged to apply. Veterans&rsquo; preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
</i></p><p><i>University of Utah Health Hospitals and Clinics, a part of The University of Utah, is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
</i></p><p><i>To request a reasonable accommodation for a disability, please contact the University of Utah Health Hospitals and Clinics Human Resources office at 801-581-6500. If you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity (OEO). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at:www.utah.edu/nondiscrimination/
</i></p><p><i>Online reports may be submitted atoeo.utah.edu/
</i></p><p><i>The University is a participating employer with Utah Retirement Systems (&ldquo;URS&rdquo;). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Hospitals and Clinics Human Resources at (801) 581-6500 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS&rsquo; post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or Hospitals and Clinics Human Resources at (801) 581-6500 if you have questions regarding the post-retirement rules.
</i></p><p><i>This position may require the successful completion of a criminal background check and/or drug screen.
</i></p><p><b>Requisition Number </b><i>83151
</i><br>
<b>Reg/Temp </b><i>Regular
</i><br>
<b>Employment Type </b><i>Full-Time
</i><br>
<b>Shift </b><i>Day
</i><br>
<b>Work Schedule </b><i>8:00 am to 4:30 pm
</i><br>
<b>Clinical/Non-Clinical Status </b><i>Non-Clinical
</i><br>
<b>Location Name </b><i>University of Utah Hospital
</i><br>
<b>Workplace Set Up </b><i>On-site
</i><br>
<b><i>City </i></b><i>SALT LAKE CITY
</i><br>
<b><i>State </i></b><i>UT
</i><br>
<b>Department </b><i>COR ISC 18Q INFECTN PREVENTION
</i><br>
<b>Category </b><i>Administrative Support
</i><br>
<b>Workplace Set Up </b><i>On-site</i></p></div>

Administrative Office Specialist

Colorado Judicial Branch

<div></div><div><h1 class="jobSectionHeader"><b>Administrative Office Specialist II
 </b></h1><div></div><div><div>JOB CODE</div>
<div><b>JD06286
</b></div><div>LOCATION</div>
<div><b>Colorado Springs / El Paso County
</b></div><div>DEPARTMENT</div>
<div><b>Combined Court
</b></div><div>POSTED</div>
<div><b>09-Apr-2026
</b></div><div>CLOSES</div>
<div><b>26-Apr-2026
</b></div><div>POSITION NUMBER</div>
<div><b>XXXXX
</b></div><div>FTE LEVEL</div>
<div><b>0.5
</b></div></div><h2 class="jobSectionHeader"><b>POSITION INFORMATION</b></h2>
<p></p><p>
Job Code: R41804<br>
Full Time Salary Range: $51,739.00 - $75,021.00</p>
<p>
FLSA Status: Exempt</p>
<p>
Learn more about employee benefits</p>
<p>
This posting may be used to create a Talent Pool. Talent Pools may be used for a period of 10 months after the closing date on a job posting.</p>
<p><b>
Notice to Colorado Applicants:</b><br>
In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.</p><p></p>
<h2 class="jobSectionHeader"><b>MISSION STATEMENT</b></h2>
<p></p><p>
The Judicial Department works to provide equal access to justice, contribute to public safety, and strengthen the rule of law across Colorado. Together our courts and probation departments are committed to impartial and timely dispute resolution; support for families, litigants, and victims; client rehabilitation; and meaningful community engagement.</p><p></p>
<h2 class="jobSectionHeader"><b>STATEMENT OF DUTIES</b></h2>
<p></p><p><b>
Summary of Job Classification:
</b><br>
Provides experienced administrative and customer support within a judicial district, probation department, or other unit. Provides purchasing and vendor communication support.<br>
Completes human resources transactions, such as updating and maintaining employee data/files, conducting new employee orientations, assisting with benefits enrollment. Manages payroll and timekeeping and other administrative support work. In larger districts, employees in this classification may specialize in a functional area (e.g., finance or human resources). May train or guide the work of newer employees.</p>
<p>
Distinguished from Administrative Specialist I by having responsibility for a wider range of activities and functions, greater depth and breadth of knowledge regarding the organization&rsquo;s policies and systems, and the performance of more complex or non-standard assignments independently.</p><p></p>
<h2 class="jobSectionHeader"><b>ADDITIONAL COMMENTS</b></h2>
<p></p><p>
This Admin Office Specialist II position will be dedicated to working ADA accommodation requests for court users and employees. ADA specific experience, knowledge, and skills are preferred. This is a part-time contract position that can work up to 20 hours per week.</p>
<p>
Salary offers start at the minimum of the range as advertised. Relevant experience will be considered.</p>
<p>
Resume or Curriculum Vitae (CV) <b>and</b> cover letter are required with each application.</p><p></p>
<h2 class="jobSectionHeader"><b>ESSENTIAL FUNCTIONS</b></h2>
<p></p><p><i>
To perform this job successfully, an individual must be able to perform essential functions listed below satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Frequency and percentage of time may vary based on assignment.</i></p>
<p>
Provides direct administrative support to the Judicial District acting as a liaison with court staff, judges, public, vendors, heads of departments, probation, and outside governmental agencies.</p>
<p>
Reconciles accounting transactions with the banking institution system. Reallocates charges based on proper account coding for purchases. Follows proper fiscal rules and guidelines provided by the Judicial Financial Services Division.</p>
<p>
Processes account receivables, account payables, and reimbursement requests. Reviews all expenditure reports within the State accounting system for accurate coding and corrects any errors. Coordinates with the Financial Services Division - Accounting to answer questions, provide clarification, or resolve issues.</p>
<p>
Compiles statistical data and analysis of complex accounting.</p>
<p>
Purchases office supplies, equipment, and furniture. Ensures the department receives competitive and fair pricing.</p>
<p>
Liaises with Human Resources, assisting recruitment, onboarding, benefits, personnel documentation management, and timekeeping and leave management. Explains family leave, medical leave, disability, and workers&rsquo; compensation to personnel. Participates in mandatory Human Resources training.</p>
<p>
Ensures access and accessibility to all courtrooms, buildings, offices, and public areas. Coordinates with county facility staff to address building issues, repair needs and meeting space needs.</p>
<p>
May provide preliminary back up support to IT technicians assisting with various systems and equipment, including printers, scanners, and video teleconferencing equipment. Escalates issues when appropriate.</p>
<p>
Attend meetings and trainings as required.
</p><p>Performs other duties as assigned.</p><p></p>
<h2 class="jobSectionHeader"><b>ESSENTIAL FUNCTIONS CONT.</b></h2>
<p></p><p><b>
Supervisor Responsibilities:</b><br>
Work requires the occasional direction of helpers, assistants, seasonal employees, interns, or temporary employees. The work performed by majority of employees is semi complex.</p>
<p><b>
Human Collaboration:</b><br>
Work requires regular interaction involving exchange and receipt of information. Interactions have limited impact.</p>
<p><b>
Freedom to Act &amp; Impact of Actions:</b><br>
<b>Receives Procedural Direction</b><br>
Employee normally performs assignments after receiving general instructions as to methods, procedures, and desired end results. There is some opportunity for discretion when making selections among a few, easily identifiable choices. The assignment is usually reviewed upon completion. Impact of actions are moderate.</p><br>
<p><b>
Knowledge &amp; Skills:</b><br>
<b>Advanced</b><br>
Work requires advanced skills and advanced &amp; extensive knowledge of work. Incumbent can handle complex tasks and translate complex nuances related to aspects of the job. Recognized by others within organization for technical depth of knowledge. Likely impact on organization is standard.</p><br>
<p><b>
Fiscal Responsibility:</b><br>
May be responsible for the billing, collection and/or accounting of funds. May be responsible for the handling and balancing of cash.</p><p></p>
<h2 class="jobSectionHeader"><b>MINIMUM QUALIFICATIONS</b></h2>
<p></p><p><b>
Education and Experience Equivalency:</b><br>
High school diploma or G.E.D.</p>
<p>
OR</p>
<p>
Additional relevant work experience may be substituted on a year for year basis for the required formal education.</p><br>
<p><b>
Work Related Experience:</b><br>
3 to 5 years of experience in an administrative field.</p>
<p><b>
Licenses and Certifications:</b><br>
None.</p>
<p><b>
Physical Effort Requirements:</b><br>
Sedentary Work- Exerting up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or constantly having to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally.</p>
<p><b>
Work Environment:</b><br>
Good-Relatively free from unpleasant environmental conditions and/or hazards.</p>
<p><b>
Work Location:</b><br>
Office or similar indoor environment; outdoor environment; confined space.</p><br>
<p><b>
Exposures:</b><br>
Individuals who are hostile or irate; individuals with known violent backgrounds; communicable diseases.</p></div><p></p>

Administrative Office Specialist II

Mango Franchise USA LLC

<p><b>Company Description</b></p><p>Founded in 2013 in New York, Mango Mango Dessert specializes in reimagining traditional Hong Kong-style desserts, transforming nostalgic treats into everyday delights. With over 50 locations nationwide, we are committed to creating exceptional dining experiences for our guests through expertly crafted desserts. Our mission extends beyond delicious offerings; we focus on fostering people development to empower our team members and prioritize heartfelt customer service. Join our growing family as we continue to expand and share our passion for unique and innovative desserts.</p><p><b>Role Description</b></p><p>This is a full-time on-site role for an Administrative Specialist located in Bay Shore, NY. The Administrative Specialist will assist with daily administrative tasks, coordinate schedules, manage documentation, and support operational processes. The role also requires providing outstanding customer service, ensuring compliance with financial processes, and collaborating with teams to streamline business functions.</p><p><b>Qualifications</b></p><ul><li>Strong Communication and Customer Service skills, with an ability to assist and engage with team members and customers professionally.</li><li>Proficiency in Administrative Assistance, including scheduling, documentation, and organizational support.</li><li>Analytical Skills and problem-solving abilities to identify areas for process improvements and provide solutions effectively.</li><li>Basic understanding of Finance, including budgeting, expense tracking, and handling financial records.</li><li>Attention to detail, ability to multitask, and strong time management abilities.</li><li>Assist with launch follow up, supply chain coordination and internal communication.</li><li>Assist with onboarding new franchisees from welcome meeting to delivery platforms and coordinating with internal teams.</li><li>Proficiency in common office software tools such as Microsoft Office or similar platforms.</li><li>Previous experience in a related administrative or customer service role is a plus.</li></ul><p>Please feel free to reach out to Tiffany (Tiffany@mangomangodessert.com) if you have any questions.</p><p>Pay: $23.00 - $26.00 per hour</p><p>Benefits:</p><ul><li>Dental insurance</li><li>Employee discount</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Administrative Specialist

Commonwealth of Kentucky

<div></div><div><div><div><div>Advertisement Closes
</div><div>4/23/2026 (8:00 PM EDT)
</div></div><div><div>26-01781
</div><div>Administrative Specialist
</div></div><div><div><div>Pay Grade</div>
<div>12</div>
</div></div><div><div>Salary
</div><div>$38,093.28 Annually</div>
</div><div><div>Employment Type
</div><div>EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 40.0 HR/WK
</div>
</div><div></div><div><div><b>Click here for more details on state employment.</b>
</div></div><div><div>Hiring Agency
</div><div>Justice &amp; Public Safety Cabinet | Department of Corrections
</div></div><div><div>Location
</div><div>1036 Amberly Way, Suite C<br>
Richmond, KY 40475 USA
</div></div><div><div>Description
</div><div>Creating a better, safer Kentucky.<br>
<br>
If you want to make a difference in your community and be a part of an exciting team, the Department of Corrections, we may have a career advancement opportunity for you! The Division of Probation and Parole is hiring for the position of Administrative Specialist.<br>
<br>
The Administrative Specialist position is responsible for monitoring the administrative caseload by the entering and the managing of monthly reports in Kentucky Offender Management System (KOMS). The position will complete record checks on each offender, communicate with offenders, offender families, Department of Correctional staff, various state's Department of Corrections staff, Probation and Parole offices and the Courts. All communications should be accurate and organized. This position will be trained.<br>
<br>
Responsibilities include, but are not limited to, the following:
<ul><li>Ensure continued compliance with accreditation standards and correctional policies.
</li><li>Enter fees payments and reporting notes in KOMS.
</li><li>Review reports from courts and parole board.
</li><li>Process required notifications to the courts, probation and parole officers and supervisors.
</li><li>Assist with the daily correspondence received from KY field offices as well as the other 49 states and 3 territories.
</li><li>Review new arrests.
</li><li>Maintain all Policies and Procedures required for the KY Dept. Of Corrections.
</li><li>Complete and maintain required training associated with job duties.</li></ul>
The ideal candidate should possess:
<ul><li>Excellent communication skills.
</li><li>Ability to work in an office setting and within all deadlines.
</li><li>Strong communication skills and have displayed the ability to complete work related activities in a professional manner.
</li><li>Ability to multitask with a proven history of sound decision making in high stress situations.
</li><li>Display the ability to think critically and analyze data to forecast positive outcomes.
</li><li>Ability to adapt to the ever-changing needs of the Department and Division.</li></ul>
</div></div><div><div>Minimum Requirements
</div><div><div><b>EDUCATION:</b> Graduate of a college or university with a bachelor's degree.</div><br>
<br>
<div><b>EXPERIENCE, TRAINING, OR SKILLS:</b> One year of professional, administrative, or business experience.</div><br>
<br>
<div><b>Substitute EDUCATION for EXPERIENCE:</b> Additional education will substitute for the required experience on a year-for-year basis.</div><br>
<br>
<div><b>Substitute EXPERIENCE for EDUCATION:</b> Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.</div><br>
<br>
<div><b>SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.):</b> NONE
</div></div></div><div><div>Working Conditions
</div><div>Incumbents working in this job title primarily perform duties in an office setting.
</div></div><div><div>Probationary Period
</div><div>This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.
</div></div><div><div>If you have questions about this advertisement, please contact Mitchell King at MitchellD.King@ky.gov.
</div></div><div><div>An Equal Opportunity Employer M/F/D</div></div></div></div><div></div>

One Federal Solution

<div><p>One Federal Solution (OFS) is a leading provider of professional services to Defense and Civilian agencies, with over two decades of experience in business intelligence, acquisition, procurement, and administrative support. As a certified Service-Disabled Veteran-Owned Small Business (SDVOSB), OFS is committed to delivering high-performance solutions for government partners.<br>
<br>
We are seeking an Administrative Specialist I to join our team in Washington, DC. This role is essential in supporting office operations, ensuring compliance, and maintaining efficient administrative processes within a fast-paced government environment.<br>
<br>
Key responsibilities include:</p><ul><li>
Providing comprehensive administrative, program, and office operations support</li><li>
Performing administrative management functions for office, project, and program operations</li><li>
Reviewing and applying administrative policies and procedures</li><li>
Developing and maintaining administrative systems and processes</li><li>
Composing and routing correspondence, tracking actions to completion</li><li>
Greeting visitors and managing incoming calls</li><li>
Reviewing outgoing correspondence for compliance</li><li>
Assembling information for reports and responses</li><li>
Ensuring documents are accurate, properly formatted, complete, and submitted on time</li><li>
Preparing and overseeing meeting minutes, presentations, reports, and project documentation filing</li><li>
Utilizing Microsoft Word, Excel, PowerPoint, and Access to create charts, spreadsheets, presentations, and reports</li><li>
Collecting, tracking, and analyzing administrative and program data</li><li>
Coordinating with staff and management to support workflow and work distribution</li><li>
Supporting procurement activities, including purchase requests, PO review, and supply/property tracking</li><li>
Assisting with property management and inventory tracking/reporting</li><li>
Supporting compliance with financial and procurement procedures</li><li>
Providing timely status updates and performing other duties as assigned</li></ul><br>
<b>
Requirements</b><br>
<br>
Required Qualifications:<ul><li>
High school diploma or GED</li><li>
2+ years of relevant administrative or office support experience</li><li>
Intermediate proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook)</li></ul>
Preferred Qualifications:<ul><li>
Working proficiency with Microsoft Access</li><li>
Experience providing administrative support in a U.S. Department of State environment</li></ul><br>
<b>
Benefits</b><br>
<ul><li>
Comprehensive health insurance coverage (medical, dental, vision)</li><li>
Paid time off and federal holidays</li><li>
Retirement plan options</li><li>
Professional development and training opportunities</li><li>
Supportive work environment with opportunities for growth</li></ul></div>

Administrative Specialist I

University of Idaho

<div><div><b>Administrative Specialist III</b></div><br>
<b>
Posting Number:</b> SP005227P<br>
<b>Division/College:</b> DFA Operations<br>
<b>Department:</b> Security<br>
<b>Location:</b> Moscow<br>
<br>
<b>Posting Context Statement:</b><br>
<div>
The Office of Public Safety and Security is looking for an Administrative Specialist III to support their office as well as the Office of Risk Management. Responsibilities include assisting with financial transactions, developing and maintaining procedure manuals, managing training program, helping to onboard employees, travel arrangements, and assisting with insurance administration for all university coverages.</div><br>
<b>
Position Overview:</b><br>
<div>
The position works with a high degree of initiative to provide advanced operational and programmatic support to visitors, students and employees by navigating and advising others on a variety of administrative processes, procedures and cyclical calendars of activities critical to the operation of the unit within the broader university. The position may serve as first point of contact for the department while also performing administrative functions such as researching information and solving problems for faculty, staff and students, and providing program and/or event assistance.<br>
<br>
Duties may include:</div><ul><li>
Coordinate office functions and maintain office processes, procedures, and records</li><li>
Provide administrative support and coordinate activities of a department or unit by prioritizing, directing and responding to business matters involving university administrative functions</li><li>
Respond to routine and moderately complex questions/issues concerning unit/university policies, processes and procedures from internal and external contacts</li><li>
Support regular and non-routine meetings and events; coordinate complex travel arrangements</li><li>
Compose and distribute meeting notes and routine correspondence or reports, such as presentations, statistical or monthly activity reports</li><li>
Maintain individual and office calendars</li><li>
Utilize university systems to create, review and submit financial documents including travel claims, purchasing card expense reports, claim vouchers, requisitions, purchase orders and deposit forms; may provide routine financial reports to unit administrator</li><li>
May supervise or direct the work of others</li><li>
Other duties as assigned</li></ul><br>
<b>
Required Experience:</b><br>
<ul><li>
Three years performing administrative or office support functions</li><li>
Composing, proofing and editing a variety of business documents, using proper grammar and punctuation as demonstrated in application materials</li><li>
Using computer software and applications for word processing, spreadsheets, email and internet research</li></ul><br>
<b>
Required Education:</b><br>
<ul><li>
High School Diploma or equivalent</li></ul><p></p><b><br>
Required Other:</b><br>
<ul><li>
None</li></ul><br>
<b>
Additional Preferred:</b><br>
<ul><li>
Providing customer service</li><li>
Using complex software (such as financial and personnel records management systems) while completing administrative tasks</li><li>
Managing calendars and/or scheduling</li><li>
Interpreting, applying and explaining complex information such as regulations, policies or services</li><li>
Independently solving problems and performing liaison activities in a work setting and coordinating activities requiring complex arrangements</li></ul><br>
<b>
Physical Requirements &amp; Working Conditions:</b><br>
<ul><li>
None</li></ul><br>
<b>
Degree Requirement:</b><br>
N/A: No degree requirement<br>
<b>FLSA Status:</b> Non-Exempt<br>
<b>Employee Category:</b> Classified<br>
<b>Pay Range:</b> $23.00 per hour or higher depending on experience<br>
<b>Type of Appointment:</b> Fiscal Year<br>
<b>FTE:</b>
<div>1</div><br>
<b>
Full Time/Part Time:</b> Full Time<br>
<b>Funding:</b>
<br>
<b>A visa sponsorship is available for the position listed in this vacancy:</b> No<br>
<b>Posting Date:</b> 04/10/2026<br>
<b>Closing Date:</b>
<br>
<b>Open Until Filled:</b> Yes<br>
<b>Special Instructions to Applicants:</b>
<div><b>This in-person position is based in Moscow, Idaho and not offering Visa sponsorship.</b><br>
To receive first consideration, please submit a letter of qualification, current resume, and references (last 3 supervisors) no later than May 1st.<br>
</div><div>
In your letter of qualifications ( <b>human-resources-letter-of-qualification-template.docx</b> ) using details and examples, please address all of the required and preferred qualifications for this position and how your experience and skills align.<br>
</div><div>
If you would like to see the full job description, please contact Christy Day at <b>cday@uidaho.edu</b>.</div><br>
<b>
Applicant Resources:</b> https://www.uidaho.edu/human-resources/careers/applicant-resources<br>
<b>Background Check Statement:</b>
<div>Applicants who are selected as final possible candidates must be able to pass a criminal background check.</div><br>
<b>
To apply, visit </b><b>https://uidaho.peopleadmin.com/postings/51286</b><br>
<div><i>
The University of Idaho is an equal employment opportunity employer, including veterans and individuals with disabilities.</i></div><br>
jeid-ae7537f044b2244b8e009a0d43b487bb</div>

Administrative Specialist III

Dana-Farber Cancer Institute

<div><div><div><div>Job Ref:</div><div>
JR-3032</div></div><br>
<div><div>Location:</div><div>
450 Brookline Ave, BOSTON, MA 02215</div><br>
</div>
<div><div>Category:</div><div>
Administration Support/Customer Service</div></div><br>
<div><div>Employment Type:</div><div>
Full time</div></div><br>
<div><div>Work Location:</div><div>
Hybrid: 2-3 days onsite/week</div></div><br>
<div></div><div><div>Salary/Pay Rate:</div><div>
$56,310.00 - $69,930.00 per year</div>
</div></div><p><b>Overview</b></p>
<p></p><div><div>Under moderate supervision, the Administrative Specialist II provides administrative support to staff, faculty member(s), or department(s) in their clinical, academic, research and leadership roles in support of the Dana Farber Cancer Institute&rsquo;s mission. The Administrative Specialist II uses various office software to produce reports, spreadsheet, presentations, or other documents as needed. The Administrative Specialist II may be required to interface with senior management, cross-organizations, internal and external customers. For all of these, the work still required the application of well-established techniques, procedures, or standards.<p>
Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS, and related diseases. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high-risk and underserved populations. We conduct groundbreaking research that advances treatment, we educate tomorrow's physician/researchers, and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.</p><div><b><br>
Primary Duties and Responsibilities:</b></div><div><div><div><div><div><div><div><div><div><p>
Under moderate supervision, will perform the following:<br>
1. Provide administrative support for Directors, department managers, clinicians, and/or faculty.<br>
2. Perform administrative duties that may include, but not limited to, answering phones, maintaining office supplies, incoming and outgoing mail management, managing resource calendars, and submitting work orders for maintenance issues.<br>
3. Manage meeting planning and schedules for individuals and teams within assigned department group.<br>
4. May liaise between patient and clinical staff to provide scheduling support.<br>
5. Draft communications for members of the department or individuals that the position is supporting for review.<br>
6. May be responsible for data entry.<br>
7. Provide email and phone communication with internal and external teams or collaborators.<br>
8. May serve as onsite representative for external groups, visitors, or collaborators.<br>
9. Prepare general correspondence, letters of recommendation, Excel spreadsheets, presentation preparation and editing.<br>
10. Financial responsibilities including P-Card charge review and reconciliation, expense report processing, vendor payments, invoice creation or general office supply ordering.<br>
11. Coordinate travel arrangements as required/needed by department staff.<br>
12. Expected to identify and escalate areas of need regarding workflows to supervisors.<br>
13. May participate in training and onboarding new staff.<br>
14. Maintain high level of professionalism, discretion, and confidentiality regarding a variety of highly sensitive topics.<br>
15. Other duties as assigned.</p><p><b>
Knowledge, Skills and Abilities:</b></p><ul><li>Strong written and oral communication skills.</li><li>Proficient knowledge of computer applications including Microsoft Office Suite, Google Suite, Zoom, and Adobe.</li><li>Exceptional customer service skills and the ability to interact professionally with peers, leadership, and external contacts.</li><li>Must possess the ability to problem solve with minimal guidance, maintain confidentiality, and pay attention to detail.</li><li>Excellent ability to organize, multi-task, prioritize, and follow-through.</li></ul><p><b>
Minimum Job Qualifications:</b></p><p>
Minimum Education:<br>
High school diploma required. Bachelor&rsquo;s degree preferred.<br>
<br>
Minimum Experience:<br>
3 years of relevant experience.</p><p><b>
Supervisory Responsibilities:</b></p><p>
None</p><p><b>
Patient Contact:</b></p><p>
Yes, may have patient contact</p></div></div></div></div></div></div></div></div></div><p>
At Dana-Farber Cancer Institute, we work every day to create an innovative, caring, and inclusive environment where every patient, family, and staff member feels they belong. As relentless as we are in our mission to reduce the burden of cancer for all, we are committed to having faculty and staff who offer multifaceted experiences. Cancer knows no boundaries and when it comes to hiring the most dedicated and compassionate professionals, neither do we. If working in this kind of organization inspires you, we encourage you to .</p><p>
Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other characteristics protected by law.
</p><h3 class="jobSectionHeader"><b>EEO Poster</b></h3>
.<p>
Pay Transparency Statement</p><p>
The hiring range is based on market pay structures, with individual salaries determined by factors such as business needs, market conditions, internal equity, and based on the candidate&rsquo;s relevant experience, skills and qualifications.</p><p>
For union positions, the pay range is determined by the Collective Bargaining Agreement (CBA).</p>
$56,310.00 - $69,930.00</div></div></div><p></p>

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