administrative officer

Infoline

<div>
 
 
 Job Title:
 
 Administrative Officer
 
 
 
 
 
 
 Employment Type
 
 : One Year Extendable
 
 
 
 
 
 
 Job Purpose:
 
 
 
 
 
 
 To provide comprehensive administrative and operational support, ensuring the smooth coordination of daily activities, documentation, reporting, and communication. The role is key in maintaining efficiency and accuracy within the department&rsquo;s investment operations and supporting portfolio management activities.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 
 1. Administrative Support
 
 
 
 
 
 Manage daily office operations, correspondence, and filing systems for the Investment Department.
 
 
 
 
 
 Schedule and coordinate meetings, appointments, and travel arrangements for investment staff.
 
 
 
 
 
 Prepare, format, and distribute internal and external communication (e.g., memos, reports, presentations).
 
 
 
 
 
 2. Investment Documentation &amp; Reporting
 
 
 
 
 
 Assist in collecting, organizing, and maintaining investment-related documentation, contracts, and due diligence files.
 
 
 
 
 
 Support in preparing investment proposals, performance reports, and financial summaries.
 
 
 
 
 
 Ensure timely submission of reports to management and external stakeholders.
 
 
 
 
 
 3. Coordination &amp; Communication
 
 
 
 
 
 Serve as a liaison between the Investment Department and other departments, stakeholders, or partners.
 
 
 
 
 
 Follow up on project and investment progress updates as required.
 
 
 
 
 
 Support in organizing investment committee meetings, including agenda preparation, minute-taking, and record-keeping.
 
 
 
 
 
 4. Data Management &amp; Compliance
 
 
 
 
 
 Maintain and update investment databases and records.
 
 
 
 
 
 Ensure compliance with internal policies and regulatory standards for investment documentation.
 
 
 
 
 
 Assist in internal audits and verification of investment data.
 
 
 
 
 
 5. General Support
 
 
 
 
 
 Support the onboarding of new staff or interns within the department.
 
 
 
 
 
 Handle procurement requests, petty cash, and department-related expenses.
 
 
 
 
 
 Contribute to continuous improvement initiatives to enhance department efficiency.
 
 
 
 
 
 
 Qualifications &amp; Requirements
 
 :
 
 
 
 
 
 Bachelor&rsquo;s degree in Business Administration, Finance, Economics, or related field.
 
 
 
 
 
 Minimum 1- 2 years of experience in administrative or coordination roles, preferably in an investment, financial, or corporate setting.
 
 
 
 
 
 Strong organizational and multitasking skills.
 
 
 
 
 
 Excellent written and verbal communication in English (Arabic is an advantage).
 
 
 
 
 
 Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
 
 
 
 
 
 High level of confidentiality, professionalism, and attention to detail.
 
 
 
 
 
 
 Key Competencies:
 
 
 
 
 
 
 Time management and prioritization
 
 
 
 
 
 Team collaboration and communication
 
 
 
 
 
 Understanding of investment and financial terminology (preferred)
 
 
 
</div>

Administrative Officer

Palma Beach Resort

Job Description:We are seeking a reliable Admin Assistant to join our construction company in Umm Al Quwain.The candidate should be proactive, organized, and experienced in handling administrativetasks in a construction environment.Responsibilities:<ul><li>Assist in preparing, formatting, and submitting tenders and proposals.</li><li>Organize, update, and maintain project-related documents and records.</li><li>Welcome and assist visitors/guests in a professional manner.</li><li>Answer and direct phone calls promptly and courteously.</li><li>Draft, review, and manage incoming/outgoing emails, letters, and memos.</li><li>Maintain proper filing systems (both digital and physical) for easy retrieval.</li><li>Schedule and prepare for meetings, take minutes, and circulate follow-ups.</li><li>Manage office supplies and general administrative needs while ensuring the cleanliness and organization of the office.</li><li>Coordinate with clients, consultants, and subcontractors as required.</li><li>Assist in preparing progress reports, logs, and summaries for management.</li><li>Perform any additional tasks assigned by management as required.</li></ul>Requirements:<ul><li>Minimum 2 years&rsquo; experience in an administrative role in a construction company</li><li>Strong organizational and communication skills</li><li>Proficiency in MS Office (Word, Excel, Outlook)</li><li>Ability to multitask and work under pressure</li></ul>Job Type: Full-timeJob Type: Full-timePay: AED3,000.00 - AED4,000.00 per month

Galion Properties

<div>
 
 The
 
 Real Estate Administrator / Listing Administrator
 
 will play a key role in managing property listings, supporting real estate agents, and ensuring the efficient administration of all real estate activities. The ideal candidate will have a strong administrative background, excellent organizational skills, and a passion for real estate.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 
 Property Listings Management:
 
 Assist in the creation, updating, and maintenance of property listings across various platforms (websites, MLS, social media, etc.).
 </li>
 <li>
 
 Client Communication:
 
 Act as the point of contact for clients, handling inquiries and providing updates regarding property listings and market trends.
 </li>
 <li>
 
 Document Preparation:
 
 Assist with the preparation and management of documents such as contracts, agreements, and property brochures.
 </li>
 <li>
 
 Database Management:
 
 Maintain accurate and up-to-date client and property databases.
 </li>
 <li>
 
 Coordination of Viewings:
 
 Schedule property viewings and coordinate with agents and clients to ensure smooth appointments.
 </li>
 <li>
 
 Marketing Support:
 
 Assist with the preparation of marketing materials for new property listings, including online and offline marketing initiatives.
 </li>
 <li>
 
 Administrative Support:
 
 Provide general administrative support to the real estate team, ensuring all office operations run smoothly.
 </li>
 <li>
 
 Compliance &amp; Documentation:
 
 Ensure compliance with UAE real estate laws and regulations regarding listings, transactions, and documentation.
 </li>
 <li>
 
 Reporting:
 
 Assist with reporting requirements, including sales performance, listing updates, and market analysis.
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 
 Experience:
 
 Minimum 2-3 years of experience in real estate administration, property listing management, or a related field.
 </li>
 <li>
 
 Knowledge:
 
 Familiarity with UAE real estate laws, regulations, and platforms (e.g., Property Finder, Bayut, JustProperty, etc.) is highly preferred.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 
 Skills:
 
 </li>
 <li>
 Strong organizational and multitasking skills.
 </li>
 <li>
 Excellent verbal and written communication skills in English .
 </li>
 <li>
 Proficient in Microsoft Office (Word, Excel, PowerPoint).
 </li>
 <li>
 Familiarity with CRM and real estate management software.
 </li>
 <li>
 
 Attention to Detail:
 
 Ability to maintain accuracy and consistency in documentation and listings.
 </li>
 <li>
 
 Problem-Solving:
 
 Proactive and capable of handling challenges in a fast-paced environment.
 </li>
 <li>
 
 Team Player:
 
 Ability to work effectively in a team and collaborate with colleagues and clients.
 </li>
 </ul>
 
 
</div>

Platinumlist.ae

Key Responsibilities:<ul><ul><li>Coordinate with vendors and suppliers for office maintenance and services.</li><li>Manage office logistics, including courier services and mail distribution.</li></ul><ul><li>Prepare and edit correspondence, communications, presentations, and other documents in both English and Arabic.</li><li>Help with organizing internal and external events, including booking venues, coordinating catering, and managing invitations.</li></ul><ul><li>Maintain an efficient filing and record-keeping system.</li><li>Be the central point of contact between HR, Admin and Finance Department</li></ul></ul>

Milliman

<div>
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Oversee procurement of office supplies, equipment, and services, ensuring cost-effectiveness and quality.
 </li>
 <li>
 Manage vendor relationships, including negotiation, contracting, and timely payment coordination.
 </li>
 <li>
 Handle day-to-day office administration such as facility upkeep, meeting arrangements, and courier handling.
 </li>
 <li>
 Maintain inventory and ensure adequate stock of office supplies.
 </li>
 <li>
 Coordinate with service providers for repairs, maintenance, and utilities.
 </li>
 <li>
 Ensure compliance with company policies and administrative procedures.
 </li>
 <li>
 Perform any other official tasks as and when required by Senior Management
 
 
 </li>
 </ul>
 
 What We Offer
 
 
 
 <ul>
 <li>
 Competitive salary and benefits.
 </li>
 <li>
 A collaborative and supportive work environment
 
 
 </li>
 </ul>
 
 To Apply:
 
 Submit your CV to Personal Assistant/Administrative Officer
</div>

Personal Assistant/Administrative Officer

DescriptionKey Responsibilities:<ul><li>Oversee procurement of office supplies, equipment, and services, ensuring cost-effectiveness and quality.</li><li>Manage vendor relationships, including negotiation, contracting, and timely payment coordination.</li><li>Handle day-to-day office administration such as facility upkeep, meeting arrangements, and courier handling.</li><li>Maintain inventory and ensure adequate stock of office supplies.</li><li>Coordinate with service providers for repairs, maintenance, and utilities.</li><li>Ensure compliance with company policies and administrative procedures.</li><li>Perform any other official tasks as and when required by Senior Management</li></ul>What We Offer:<ul><li>Competitive salary and benefits.</li><li>A collaborative and supportive work environment</li></ul>Submit your CV to: Personal Assistant/Administrative Officer | OpportunitiesJob Type: Full-timePay: From Rs80,000.00 per monthExperience:<ul><li>personal assistant's: 3 years (Preferred)</li></ul>Language:<ul><li>English and Urdu (Preferred)</li></ul>Work Location: In person

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