administrative officer

Mystic Advertising

<p><b>Position:</b> Administrative Officer<br/><b>Industry:</b> Real Estate<br/><b>Location:</b> Al Barsha</p><p>We are seeking a highly organized, proactive, and detail-oriented Administrative Officer to support our client&rsquo;s real estate development administrative operations. The ideal candidate will be responsible for managing documentation, ensuring smooth communication, handling registrations and renewals, and assisting with day-to-day administrative tasks efficiently.</p><p><b>Key Responsibilities:</b></p><p>&middot; Maintain and manage physical and digital documentation, including licenses, registrations, renewals, agreements, and other official records.</p><p>&middot; Organize scanning, filing, and secure storage of important documents to ensure quick retrieval when needed.</p><p>&middot; Handle administrative coordination for registrations, license renewals, and other government or regulatory requirements.</p><p>&middot; Manage front desk operations, including receiving visitors and maintaining a professional reception environment.</p><p>&middot; Respond appropriately to client calls on behalf of the organization, and escalate urgent matters to the CEO in a timely manner.</p><p>&middot; Maintain and manage the CEO&rsquo;s calendar, schedule appointments, and arrange meetings.</p><p>&middot; Assist the accounts team with payment follow-up calls and basic invoicing tasks.</p><p>&middot; Coordinate with internal teams, clients, and vendors for administrative and operational matters.</p><p>&middot; Provide day-to-day administrative support, ensuring smooth office operations.</p><p><b>Required Skills &amp; Qualifications:</b></p><p>&middot; Minimum 2 years of experience in an administrative role, preferably in real estate, real estate development.</p><p>&middot; Exceptional organizational skills with a strong ability to manage documentation.</p><p>&middot; Excellent written and verbal communication (English).</p><p>&middot; Tech-savvy proficient in MS Office, Google Workspace, and digital filing systems.</p><p>&middot; Professional appearance and ability to interact confidently with clients and stakeholders.</p><p>&middot; Prior experience in handling real estate licenses, registrations, or compliance documents.</p><p>Job Type: Full-time</p><p>Pay: From AED3,000.00 per month</p><p>Application Question(s):</p><ul><li>How soon you can join us?</li><li>Please state your current monthly gross salary.</li><li>Please state your expected monthly gross salary.</li><li>Are you able to commute to AL Barsha?</li><li>What is your visa status? (Employment, Sponsored, Freelancer)</li><li>Have you worked in Real Estate or Real Estate Development industry ?</li></ul>

Administrative Officer

IT Max Global

<p><b>Job Summary:</b></p><p>A Female Admin Officer will be responsible for the daily office procedures and should be able to ensure our administrative activities run smoothly on a daily and long-term basis. The Admin Officer will act as the point of contact for all employees, providing administrative support and managing their queries. Main duties include organizing company records, managing office stock, preparing regular reports (e.g. petty cash) The ideal candidate also needs to have working knowledge of office equipment and office management tools (e.g MS Outlook, Word, Excel, PPT, CRM, Teams)</p><p><b>Key Responsibilities:</b></p><ul><li>&middot; Greeting visitors, answering calls and routing callers to the appropriate party</li><li>&middot; Scheduling appointments and maintaining the company&rsquo;s calendars</li><li>&middot; Creating and maintaining filing systems including confidential documents, both electronic and physical</li><li>&middot; Preparing communications such as memos, emails, invoices, reports and other correspondence</li><li>&middot; Distributing correspondence (e.g., letters, emails and packages) to the appropriate party</li><li>&middot; Maintaining and updating the company&rsquo;s databases</li><li>&middot; Answering queries by employees and clients</li><li>&middot; Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations</li><li>&middot; Managing agendas/travel arrangements/appointments etc. for the upper management</li><li>&middot; Organizing in-house and external events such as quotations, reservations and booking flights</li><li>&middot; Assisting the Sales team with quotations and entity registrations on portals</li><li>&middot; Tracking stocks of office supplies and place orders when necessary</li><li>&middot; Negotiating pricing with suppliers</li><li>&middot; Submitting timely reports and preparing presentations as assigned</li><li>&middot; Managing shipping and logistics both import and export</li><li>&middot; Handling the petty cash report</li><li>&middot; Performing other duties as assigned</li></ul><p><b>Experience, Skills &amp; Qualifications:</b></p><ul><li>&middot;Degree holder in administrative course or similar.</li><li>Solid experience as Administrative Officer or similar role with minimum of 3 years of experience in the field.</li><li>Proficiency with Microsoft office applications, and aptitude for learning new software and systems.</li><li>Excellent written and verbal communication skills.</li><li>Strong time-management and multitasking abilities.</li><li>Strong organization skills with a problem-solving attitude.</li><li>Ability to maintain confidentiality of company&rsquo;s information.</li><li>Desire to be proactive and create a positive experience for others.</li><li>Contribute to team effort by accomplishing related results as needed.</li><li>Fluent in English &amp; Tagalog</li></ul><p>Job Type: Full-time</p><p>Pay: From AED4,000.00 per month</p><p>Ability to commute/relocate:</p><ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul><p>Application Question(s):</p><ul><li>Previous experience in Accounting and Marketing</li></ul><p>Language:</p><ul><li>English (Required)</li><li>Tagalog (Preferred)</li></ul>

INSPIRE UNIVERSITY COLLEGE

<p><b>Job Description:</b></p><p>We are looking for a responsible and efficient Administrative Officer to coordinate office activities and ensure smooth day-to-day operations in compliance with company policies. The ideal candidate will handle a wide range of administrative tasks including:</p><p>Managing a busy calendar of appointments</p><p>Preparing expense reports and correspondence</p><p>Compiling documents for meetings</p><p><b>Requirements:</b></p><p>Proficient in Microsoft Office (Excel, Outlook, Word)</p><p>Experience with Tally and basic accounting</p><p>Strong oral and written communication skills</p><p>Minimum 1 year of relevant experience<br/>Male Candidate Preferred<br/>Educational Qualification: MBA preferred</p><p>Job Types: Full-time, Permanent</p><p>Pay: AED2,500.00 - AED3,000.00 per month</p>

Hope Global School

<div><h3 class="jobSectionHeader"><b>Job Description</b></h3>
<div><b>Administrative Officer</b> oversees and coordinates daily office operations, ensuring smooth administrative processes and organizational efficiency. The role involves managing staff, maintaining records, handling correspondence, and supporting management in planning and decision-making. Administrative Officers ensure compliance with company policies and streamline communication between departments. Strong leadership, organizational, and problem-solving skills are essential for maintaining productivity and office harmony.</div>
<h3 class="jobSectionHeader"><b>Key Responsibilities</b></h3>
<ul><li>Supervise and coordinate administrative staff for efficient daily operations.</li>
<li>Manage office budgets, supplies, and ensure optimal resource utilization.</li>
<li>Maintain accurate records, reports, and documentation for organizational compliance.</li>
<li>Coordinate meetings, appointments, and travel arrangements for management staff.</li>
<li>Oversee facility maintenance, repairs, and ensure workplace safety standards.</li>
<li>Assist in recruitment, onboarding, and staff performance evaluation processes.</li>
<li>Develop and implement administrative systems, policies, and operational procedures.</li>
<li>Ensure smooth internal communication across departments and management teams.</li>
</ul><h3 class="jobSectionHeader"><b>Skill &amp; Experience</b></h3>
<ul><li>Excellent leadership, communication, and interpersonal relationship management abilities.</li>
<li>Strong organizational and multitasking skills for high-efficiency operations.</li>
<li>Proficient in office software and administrative management tools.</li>
<li>Ability to manage confidential information with integrity and discretion.</li>
<li>Strategic thinking and decision-making under pressure situations.</li>
<li>Problem-solving mindset with attention to detail and accuracy.</li>
</ul>
<p><b>Note:</b> Salary is disbursed in the local currency of the country of employment.</p></div>
<br><div></div><div><ul><li><div><div>Date Posted</div>
<div>November 1, 2025</div>
</div></li><div></div><li><div><div>Location</div>
<div><div>Karachi, Pakistan
</div></div></div></li><div></div><li><div><div>Offered Salary:</div>
 <div>1850000 - 2400000 / year</div>
</div></li><div></div><li><div><div>Expiration date</div>
<div>December 17, 2025
</div></div></li><div></div><li><div><div>Experience</div>
<div>1 Year
</div></div></li><div></div><li><div><div>Gender</div>
<div>Both
</div></div></li><div></div><li><div><div>Qualification</div>
<div>Bachelor Degree</div></div></li></ul></div>

Integrant

<div><p><b>Join Our Team!</b></p><p>
Integrant is seeking a dedicated and organized <b>Administrative Officer</b> to support various administrative functions and ensure the smooth operation of our office activities. The successful candidate will play a vital role in enhancing operational efficiency and maintaining a well-structured administrative environment.</p><p></p><p><b>
Key Responsibilities</b></p><p></p><ul>
<li>
Greet and welcome visitors with a friendly and professional demeanor.</li>
<li>Maintain visitor logs and ensure compliance with security procedures.</li>
<li>Oversee the procurement of office supplies and equipment, ensuring adequate inventory levels are maintained.</li>
<li>Monitor and ensure smooth operation of office utilities (internet, phones, etc.)</li>
<li>Organize meeting room bookings and coordinate logistics for internal meetings</li>
<li>Oversee medical insurance processes including offers, renewals, employee additions/removals, and claims issues.</li>
<li>Coordinate with different departments to support their administrative and logistical needs.</li>
</ul><p><b>
Requirements</b></p><p><b>
Requirements</b></p><ul>
<li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li>
<li>A minimum of 3 years of proven experience in an administrative role.</li>
<li>Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li>
<li>Excellent verbal and written communication skills, with fluency in English.</li>
<li>Exceptional organizational skills and attention to detail.</li>
<li>Ability to multitask and prioritize effectively in a fast-paced environment.</li>
<li>Strong problem-solving abilities and a proactive approach to work.</li>
<li>Experience in managing confidential information with discretion.</li>
<li>Ability to work both independently and collaboratively within a team.</li>
</ul><p><b>Benefits</b></p><ul>
<li>
Why Integrant?</li>
<li>Competitive compensation package.
</li><li>In-house Technical and English training programs</li>
<li>Interest free loans</li>
<li>Flexible work schedules</li>
<li>Perks: events, sponsored lunch, game area, rooftop hangout + more!</li></ul></div>

Administrative officer

Alpha Miles Delivery Services

<p><b>Job Summary:</b></p><p>The Administrative Officer is responsible for providing efficient administrative and clerical support to ensure smooth day-to-day operations of the company. The role involves coordinating between departments, managing documentation, supporting HR and finance functions, and maintaining compliance with company policies and UAE labor regulations.</p><p><b>Key Responsibilities:</b></p><ul><li>Oversee and coordinate office administrative procedures to ensure efficiency and compliance.</li><li>Prepare, manage, and organize official documents, reports, and correspondence.</li><li>Maintain and update employee records, visa and license documents, and company files.</li><li>Support HR functions such as onboarding, leave tracking, and staff communication.</li><li>Handle procurement of office supplies and coordinate maintenance or logistics needs.</li><li>Assist in payroll preparation by providing necessary data such as attendance and deductions.</li><li>Manage communication with suppliers, government authorities, and other external stakeholders.</li><li>Organize internal meetings, prepare meeting minutes, and follow up on action points.</li><li>Ensure timely renewal of trade licenses, vehicle registrations, and insurance policies.</li><li>Maintain confidentiality of company and employee information.</li><li>Support management in preparing periodic reports and ensuring company policies are implemented properly.</li></ul><p><b>Qualifications &amp; Requirements:</b></p><ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li><li>Minimum 2&ndash;4 years of experience in an administrative or office management role (UAE experience preferred).</li><li>Strong organizational and multitasking abilities.</li><li>Proficient in MS Office (Word, Excel, Outlook) and Google Workspace tools.</li><li>Excellent written and verbal communication skills in English (Arabic is an advantage).</li><li>Knowledge of UAE labor law and PRO/documentation processes is a plus.</li><li>Ability to work independently and handle confidential information with professionalism.</li></ul><p><b>Skills:</b></p><ul><li>Time management and attention to detail.</li><li>Problem-solving and decision-making.</li><li>Strong interpersonal and coordination skills.</li><li>Ability to prioritize and meet deadlines.</li></ul><p>Job Type: Full-time</p>

Horizon Tech

<p>Horizon Tech is seeking a proactive and organized <b>Administrative Officer</b> to join our team. The ideal candidate will be responsible for ensuring smooth day-to-day office operations, managing administrative and clerical tasks, supporting management and staff, and maintaining a productive work environment. This role requires strong communication, organizational, and multitasking skills to handle administrative functions efficiently and support overall business operations.</p><p><b>Must Haves:</b></p><ul><li>Minimum of <b>2 years of experience</b> in an administrative or office support role.</li><li>Bachelors degree in <b>Business Administration, Management</b>, or a related field.</li><li>Excellent organizational and <b>time management skills</b>.</li><li>Strong <b>written and verbal communication</b> abilities.</li><li>Proficiency in <b>Microsoft Office Suite</b> and <b>Google Workspace</b>.</li><li>Ability to <b>multitask, prioritize</b>, and meet deadlines.</li><li>High attention to detail and <b>problem-solving</b> capability.</li><li>Customer service-oriented with strong <b>interpersonal skills</b>.</li><li>Knowledge of <b>basic financial principles</b> is a plus.</li><li>Must be flexible to work in <b>rotational shifts</b> and a <b>full-time schedule</b>.</li></ul><p><b>Responsibilities:</b></p><ul><li>Manage and maintain <b>office operations</b>, including supplies inventory, correspondence, and filing systems.</li><li>Ensure the office is well-maintained, organized, and all <b>equipment is functioning properly</b>.</li><li>Provide <b>administrative support</b> to management and staff, including report and presentation preparation.</li><li>Assist in <b>budget preparation</b>, expense tracking, and <b>invoice processing</b> (accounts payable and receivable).</li><li>Handle <b>staff inquiries and complaints</b> across multiple communication channels (Skype, WhatsApp, etc.).</li><li>Coordinate with <b>external vendors and service providers</b> for office-related needs.</li><li>Ensure <b>compliance with company policies</b> and assist in policy development and implementation.</li><li>Maintain the <b>confidentiality</b> of sensitive data and company information.</li></ul><p><b>Other Details:</b></p><ul><li><b>Work Timings:</b> Rotational Shifts</li><li><b>Work Days:</b> Full-time, 5 days a week</li><li><b>Location:</b> Shaheed-e-Millat, Karachi</li><li><b>Career Growth:</b> Opportunities to advance into roles such as <b>Admin Executive</b>, <b>Assistant Manager</b>, or <b>Operations Manager</b>.</li><li><b>Relocation:</b> Candidates must reliably commute or be willing to relocate before starting work.</li></ul><p>Job Type: Full-time</p><p>Work Location: In person</p>

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