administrative officer

University of California Office of the President

<div></div><div>Location: Oakland 
Job ID: 86954 
 
Job Posting 
 
For UCOP internal applicants, please login to the internal candidate gateway at: Jobs at UCOP
 
 
Position Base: Oakland 
Location: UCOP - Franklin Building 
 
UC OFFICE OF THE PRESIDENT 
 
At the University of California (UC), your contributions make a difference. A world leader producing Nobel and Pulitzer Prize recipients with over 150 years of groundbreaking research transforming the world. Choose a career where you can leverage your knowledge, skills and aspirations to inspire and support some of the greatest minds in the world, and those who will follow in their footsteps. Working at the University of California is being part of a unique institution, and a vibrant and diverse community. At the University of California, Office of the President, we propel our mission through impactful work locally, in government centers and systemwide. We are passionate people, serving the greater good. 
 
The University of California, one of the largest and most acclaimed institutions of higher learning in the world, is dedicated to excellence in teaching, research and public service. The University of California Office of the President is the headquarters to the 10 campuses, six academic medical centers and three national laboratories and enrolls premier students from California, the nation and the world. Learn more about the UC Office of the President 
 
DEPARTMENT OVERVIEW 
 
The President's Executive Office (PEO) is comprised of the President's strategic, executive administrative, policy, and operations team as well as the Systemwide Office of Civil Rights and the UCOP Ombuds office. The PEO serves as the President's direct support for all strategic, operational, and administrative needs working across the Board of Regents, the 10 campuses and all OP divisions and departments to support and facilitate the needs of the President and the system. 
 
POSITION SUMMARY 
 
Reporting to the Chief Administrative Officer, the Administrative Officer uses professional concepts to apply organization policies and procedures to oversee a variety of ongoing administrative operational issues. Administers defined operational program. Analyzes and resolves operational problems of moderate scope. In performing their duties, this person must be cognizant of 1) the University's educational goals; 2) the legal and political sensitivities of particular issues facing the President's Executive Office, 3) the need to be sensitive to the impact of his/her assignments - often highly confidential - on individuals and organizations; and 4) the need for extremely high standards when completing any task for the executive office. Handles highly sensitive and confidential information related to the priorities of the President, the University of California, and all internal and external constituents. 
 
Responsibilities 
 
40% Executive Support 
<ul><li>
Gathers and processes information (often highly sensitive and confidential) relating to meetings and events in which the President participates, working closely with the offices of the Chief of Staff and Executive Communications. 
</li><li>
Provides scheduling support to senior management, faculty members, Principal Officers of The Regents, members of the public, and corporate CEOs. 
</li><li>
Arranges travel for the President and the Associate of the President, including researching complex flight times and hotel information, working with service providers to plan the logistics of each of the President's trips, arranging for ground transportation, and making last-minute changes when necessary. 
</li><li>
Prepares and maintains the President's and Associate of the President's travel vouchers and all reimbursement forms (including entertainment); maintains complex tracking system of reimbursements from various UC accounts and outside agencies. Must exercise independent judgment in assessing and ensuring that all relevant UC policies and procedures are followed. 
</li><li>
Serves as liaison for the CAO with the staffs of the Vice Presidents, the Principal Officers of The Regents, and the Chancellors.</li></ul> 
40% Office Administration 
<ul><li>
Assists with day-to-day office operations. Researches and resolves accounting errors and disputes with external vendors, OP accounting staff, and other units as necessary; submits change or work order requests. 
</li><li>
Obtains information (both confidential and non-confidential) from appropriate sources within and outside the University. Uses independent judgment in determining whether information is complete or whether further information is needed. Follows-up with appropriate units and individuals as necessary. 
</li><li>
Handles telephone inquiries on a variety of topics and determines the nature of the inquiry and the appropriate person/unit to direct the caller to.</li></ul> 
15% Financial services and analysis 
<ul><li>
Develops and maintains the PEO budget and ensures the office stays in compliance with all policies related to financial matters of the President's immediate office. 
</li><li>
Gathers information for quarterly budget projections, updates budget system, and coordinates budget preparation with contacts from the budget office. 
</li><li>
Gathers and analyzes financial and other resource data; prepares reports or analyses of operational activities, evaluates current and proposed services, etc. 
</li><li>
Functions as a resource on issues such as researching complex financial discrepancies, escalated customer service problems and vendor concerns. 
</li><li>
Conducts trend analyses and helps develop resulting recommendations. 
</li><li>
Makes purchases and processes payments, reconciles accounts.</li></ul> 
5% Project/Policy analysis 
<ul><li>
Participates in the development and revision of standard operating procedures and guidelines. 
</li><li>
At the direction of the CAO, conducts research to resolve a problem. When responsibility is referred to another unit within the Office of the President, follows up as appropriate to make certain that the problem is resolved. In some cases, follow-up requires careful coordination with staff in senior managers' offices.</li></ul> 

Experience 
<ul><li>
Minimum of 3 years of relevant experience required.</li></ul> 
Required Qualifications 
 
Administrative Skills 
<ul><li>
Experience managing calendars, drafting briefing materials and correspondence of a confidential nature, arranging travel and reimbursement, and coordinating logistics for a variety of high level meetings, conference calls, and events. 
</li><li>
Demonstrated knowledge of records management practices to maintain an effective information storage and retrieval system, both paper and electronic, for all matters related to the President, including highly sensitive and confidential memos, briefings, notes, and contracts. 
</li><li>
Demonstrated ability to interpret and appropriately apply policies and procedures; demonstrated ability to quickly acquire working knowledge of applicable policies and procedures governing functions such as accounting, purchasing, and travel. 
</li><li>
Excellent attention to detail, verify all work thoroughly to ensure accuracy. 
</li><li>
Proven proficiency using MS Office Suite. 
</li><li>
Working knowledge of and proven experience using online systems and applications to process transactions, store and retrieve data, and generate reports.</li></ul> 
Communication skills 
<ul><li>
Strong verbal skills to articulate information in a logical and succinct manner; an understanding of and attention to proper etiquette when engaging with external constituents and receiving visitors; excellent writing skills to compose, edit, and proofread high level and sensitive correspondence, summaries, presentations, and briefings using proper grammar, punctuation, and business style.</li><li>
Outstanding interpersonal skills and public service orientation as demonstrated by the ability to work effectively with staff at all levels within and without the University.</li></ul> 
Project management skills 
<ul><li>
Strong organizational and time management skills including the ability to coordinate and prioritize a diverse workload and to meet competing deadlines in a fast paced office environment.</li><li>
Demonstrated ability to work proactively and follow through on assignments with minimal supervision; ability to work collaboratively and cooperatively as part of a team.</li><li>
Solid organizational skills and ability to multi-task with demanding timeframes.</li><li>
Strong math skills to perform calculations and prepare basic statistical information.</li></ul> 
Judgement and discretion 
<ul><li>
Ability to use sound judgment in responding to issues and concerns, sometimes regarding highly sensitive or confidential matters.</li><li>
Ability to use discretion and maintain all confidentiality.</li></ul> 
Preferred Qualifications 
<ul><li>
Working knowledge of common organization-specific computer application programs.</li><li>
Familiarity with the structure of University of California Office of the President, campuses, laboratories, and medical centers strongly preferred. Proven research and problem-solving skills to elicit pertinent program and administrative information or data; ability to identify patterns, trends, and problem areas and to recommend and/or take action to address these areas.</li></ul> 
Education 
<ul><li>
Bachelor's degree in related area and / or equivalent experience / training.</li></ul> 

SPECIAL CONDITIONS 
 
The person hired will be required to reside within California and report to work on-site at UC's Office of the President (UCOP) located in Oakland, CA on a regular basis. 
 
SALARY AND BENEFITS 
 
Job Title: Administrative Officer 2 
Job Code: 007376 
Salary Grade: Grade 19 
Payscale: $38.31 - $47.89/hour (approximately $80,000 - $100,000 annual), commensurate with experience 
 
The University of California, Office of the President, is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. 
 
Benefits: For information on the comprehensive benefits package offered by the University visit: Benefits of Belonging 
 
ADDITIONAL INFORMATION 
 
HOW TO APPLY 
 
Please be prepared to attach a cover letter and resume with your application. 
 
APPLICATION REVIEW DATE 
 
The first review date for this job is July 2, 2026.
 
 
CONDITIONS OF EMPLOYMENT 
 
Background Check Process: Successful completion of a background check is required for this critical position. Background check process at UCOP 
 
Smoke Free Work Environment: The University of California, Office of the President, is smoke &amp; tobacco-free as of January 1, 2014. UC Smoke &amp; Tobacco Free Policy 
 
As a condition of employment, you will be required to comply with the University of California Policy on Vaccination Programs, as may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements. 
 
As a condition of employment, the finalist will be required to disclose if they are subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct, are currently being investigated for misconduct, left a position during an investigation for alleged misconduct, or have filed an appeal with a previous employer. 
<ul><li>
&quot;Misconduct&quot; means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer.<ul><li>
UC Sexual Violence and Sexual Harassment Policy</li><li>
UC Anti-Discrimination Policy for Employees, Students and Third Parties</li><li>
APM - 035: Affirmative Action and Nondiscrimination in Employment
</li></ul></li></ul> 
EEO STATEMENT</div>

ADMINISTRATIVE OFFICER

ADB SAFEGATE

<div>
 
 
 Position Overview
 
 
 
 
 
 
 The Officer/ Coordinator is responsible for accurate order entry into our SAP system and the follow-up of orders with the planning, production, service, solution engineering and shipping departments to ensure timely delivery.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 Order Entry
 
 <ul>
 <li>
 Accurate Entry: Ensure correct order entry into the SAP system.
 </li>
 <li>
 Technical Details: Enter technical Bills of Quantities (BOQ), including all specified items.
 </li>
 <li>
 Payment Terms: Input payment conditions as agreed with customers.
 </li>
 <li>
 Delivery Dates: Record and communicate requested delivery dates.
 </li>
 </ul>
 
 Order Follow-up
 
 <ul>
 <li>
 Coordination: Work closely with the planning, production, and shipping departments.
 </li>
 <li>
 Timely Delivery: Ensure prompt follow-up on orders to secure timely delivery.
 </li>
 <li>
 Monitoring: Track order status and update relevant stakeholders as needed.
 </li>
 </ul>
 
 Sales Support
 
 <ul>
 <li>
 Payment Follow-up: Assist the sales team in following up on customer payments and outstanding invoices.
 </li>
 <li>
 Customer Communication: Maintain effective communication with customers regarding order status, delivery times, and any issues.
 </li>
 <li>
 Reporting: Various MEA level reporting will be required, it is a repetitive timely task, requiring weekly interactions with the directors across the region.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Experience in order entry and customer service.
 </li>
 <li>
 Proficiency in SAP and other order management systems.
 </li>
 <li>
 Strong attention to detail and accuracy.
 </li>
 <li>
 Excellent organizational and time management skills.
 </li>
 <li>
 Good communication and interpersonal skills.
 </li>
 <li>
 Ability to work effectively with cross-functional teams.
 </li>
 </ul>
 
 
</div>

Administrative Officer

Alhodood Technologies

job description for administrative officer uae nationalsJob Description: Administrative Officer (UAE National)Position Title: Administrative Officer Location: United Arab Emirates Employment Type: Full-Time Nationality Requirement: UAE National (Emirati)Job SummaryWe are seeking a motivated and organized Administrative Officer to provide administrative and operational support to the organization. The successful candidate will assist in managing office operations, maintaining records, coordinating communications, and supporting various departments to ensure efficient business processes.Key Responsibilities<ul><li>Perform general administrative duties, including filing, data entry, document preparation, and record management.</li><li>Coordinate meetings, appointments, and schedules for management and team members.</li><li>Prepare reports, letters, presentations, and other business correspondence.</li><li>Maintain accurate records and databases while ensuring confidentiality of information.</li><li>Handle incoming calls, emails, and inquiries, directing them to the appropriate departments.</li><li>Assist in the implementation of company policies, procedures, and administrative systems.</li><li>Coordinate with internal departments and external stakeholders, including government entities when required.</li><li>Manage office supplies, inventory, and procurement requests.</li><li>Support HR and finance teams with administrative tasks as needed.</li><li>Ensure compliance with company standards and UAE regulations.</li><li>Perform other duties assigned by management.</li></ul>Qualifications &amp; Requirements<ul><li>UAE National with a valid Family Book.</li><li>Bachelor's degree or Diploma in Business Administration, Management, or a related field.</li><li>Fresh graduates are encouraged to apply; prior administrative experience is an advantage.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Strong written and verbal communication skills in Arabic and English.</li><li>Excellent organizational, multitasking, and time-management skills.</li><li>Attention to detail and ability to maintain confidentiality.</li><li>Professional attitude and strong customer service orientation.</li></ul>Preferred Competencies<ul><li>Knowledge of UAE government procedures and documentation.</li><li>Ability to work independently and as part of a team.</li><li>Strong interpersonal and problem-solving skills.</li><li>Adaptability and willingness to learn.</li></ul>Benefits<ul><li>Competitive salary and benefits package.</li><li>Training and career development opportunities.</li><li>Supportive and professional work environment.</li><li>Opportunity to contribute to UAE National talent development initiatives.</li></ul>Pay: AED10,000.00 - AED14,000.00 per hourWork Location: In person

Administrative Officer - (UAE Nationals Only)

Maryland Department of Transportation

<div><div><div><div>(OPEN RECRUITMENT)</div><div>
State Highway Administration</div><div>
Special Assistant to the Director's Office (Administrative Officer III)</div><div>
 Grade 15 (2247) SP# 26-60-25</div><div></div><div> 
 YOU MUST APPLY ONLINE TO BE CONSIDERED FOR THIS POSITION</div><div>
http://www.governmentjobs.com/careers/mdotmd</div><div></div><div> 
The State Highway Administration's (SHA) Office of Highway Development (Baltimore City) is currently recruiting for a Special Assistant to the Director's Office (Administrative Officer III) position. This position is open to anyone who meets the minimum and selective qualifications listed below. All eligible candidates must meet the minimum and selective qualifications by the closing date. This is a position specific recruitment. The resulting list of eligible candidates will be used to fill this vacancy or function only. You will need to reapply for any future recruitment conducted for this job classification.</div><div> 
Nature of Work: The Special Assistant will support project delivery and provide operational support for the Office of Highway Development and its seven divisions. Reporting directly to the Director&rsquo;s Office, the Special Assistant will provide oversight and coordination for the non-engineering aspects of project management, including tracking project schedules, budgets, and critical action items to ensure consistent reporting to Senior Management, the Secretary&rsquo;s Office, elected officials and the general public.</div> 
In addition to project delivery assistance, the position will provide a range of administrative support duties for the Office. The Special Assistant will work alongside the Administrative Chief to build recruitment pipelines with regional universities and community colleges, as well as coordinate the staff development and summer internship programs. Since the role acts as the operational hub for the Office&rsquo;s leadership, the position will be responsible for maintaining a strong foundation in logistical, clerical, and executive functions, such as preparing briefing materials, managing schedules, and ensuring that routine processes like timecards and expense reports are prompt and accurate.<div></div> 
MDOT offers a generous and competitive benefits package. You can learn about our amazing benefits here: MDOT Benefits Guide 
 
&ldquo;The State Highway Administration (SHA) has been named a Training magazine Training APEX Awards winner for the seventh consecutive year.&quot;</div>
<div><h2 class="jobSectionHeader">Qualifications</h2></div>
<div>MINIMUM QUALIFICATIONS: 
 
Education: Graduation from an accredited high school or possession of a high school equivalency certificate. 
 
Experience: Three (3) years of experience in administrative or professional work. 
 
Notes: 
 
1. Candidates may substitute education at an accredited college or university at the rate of 30 credit hours for each year of the required experience. 
 
2. Candidates may substitute the possession of a bachelor's degree from a college or university for the required experience. 
 
3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required experience.<div> 
Preferred Qualifications:</div><div> 
The ideal candidate should possess the following:</div><ul><li> 
Degree in Public Administration or Public Policy: A Bachelor&rsquo;s degree (B.A./B.S.) or equivalent advanced coursework in Public Policy, Public Administration, Government Affairs, or a closely related field.</li><li>
Data and System Management Proficiency: Experience utilizing modern project management software, data visualization tools, or advanced spreadsheet functions to track complex data sets, budgets, and operational schedules.</li><li>
Executive-Level Communication Skills: Proven ability to synthesize complex, technical, or quantitative information into clear, concise executive briefings, reports, and presentations for senior leadership or elected officials.</li><li>
Stakeholder and Program Coordination: Experience in relationship management, external affairs, or program coordination, specifically demonstrating the ability to build effective partnerships with academic institutions, local government, or community stakeholders.</li><li>
Process Optimization Experience: A strong track record of identifying operational inefficiencies and successfully implementing streamlined administrative or business processes (e.g., automating workflow approvals, standardizing reporting procedures)</li></ul></div>
<div><h2 class="jobSectionHeader">Licenses &amp; Certifications</h2></div>
<div>None.</div></div></div>

Special Assistant to the Director's Office (Administrative Officer III)

Olivera Landscape 

Job Vacancy &ndash; Admin Officer (Male)We are seeking a highly motivated, organized, and experienced Admin Officer to join our professional team in Doha, Qatar. The ideal candidate should possess excellent administrative skills, preferably with exposure to finance-related operations, and hold a valid Qatar Driving License.Position: Admin Officer (Male)Key Responsibilities:<ul><li>Manage day-to-day administrative and office operations.</li><li>Provide administrative support to the Finance Department and other business units.</li><li>Maintain and organize company records, documents, and filing systems.</li><li>Prepare reports, correspondence, and official documentation.</li><li>Coordinate with internal departments, clients, suppliers, and government authorities when required.</li><li>Schedule meetings, manage office logistics, and ensure smooth workflow.</li><li>Perform other administrative duties as assigned by management.</li></ul>Qualifications &amp; Requirements:<ul><li>Bachelor's degree or Diploma in Business Administration, Accounting, Finance, or a related field.</li><li>Minimum 2&ndash;5 years of relevant administrative experience, preferably in a finance or corporate environment.</li><li>Valid Qatar Driving License (Mandatory).</li><li>Strong knowledge of Microsoft Office Suite, particularly Excel and Word.</li><li>Excellent communication, organizational, and multitasking skills.</li><li>Ability to work independently while maintaining a high level of professionalism and confidentiality.</li><li>Candidates with finance administration experience and immediate availability will be given preference.</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Do you currently hold a valid Qatar ID (QID)?</li><li>Is your sponsorship transferable with valid NOC?</li><li>Are you available to join immediately or within a short notice period?</li><li>Do you have a valid Qatar driving license?</li><li>What is your current monthly salary (QAR)?</li><li>What is your expected monthly salary (QAR)? (Please mention your expected range)</li></ul>Work Location: In person

Admin Officer (Male)

ARCHPIX ENGINEERING CONSULTANTS

ARCHPIX Engineering Consultants is looking for a dynamic, experienced and highly organized Arabic Administrative Officer to join our growing team in Dubai. If you have a strong background in Engineering Consultancy or Construction company in UAE, we want to hear from you.The ideal candidate must be an Arabic-speaking lady but able to converse fluently in English with excellent communication skills, strong administrative experience, and the ability to handle multiple tasks in a fast-paced environment.Key Responsibilities* Prepare and draft contracts and official documents in both Arabic and English* Handle day-to-day administrative and office coordination tasks* Welcome clients and visitors professionally and assist them accordingly* Support basic HR and administrative functions* Maintain organized records, files, and documentation* Coordinate with different departments and external parties when required* Ensure smooth office operations and timely completion of tasks.Requirements:✔ Arabic female candidate✔ Previous experience in the construction field is required.✔ Ability to create and review contracts in Arabic and English✔ Strong Multitasking and organizational skills✔ Knowledge of HR functions and office administration✔ Computer literate (MS Office, email correspondence, document management, etc.)✔ Professional appearance and excellent customer service skills.✔ Strong verbal and written communication skills.Work Location: In person

Arabic Administrative Assistant

Amir Trading Company

An Administrative Officer (Admin Officer) is responsible for ensuring the smooth, safe, and efficient daily operations of an office. They oversee everything from facilities management .Core Duties &amp; Responsibilities<ul><li>Overseeing daily facility operations, ensuring safe work environments, and scheduling meetings.</li><li>Maintaining stock levels of office supplies.</li><li>Organizing physical and digital filing systems and handling confidential records securely. Requirements</li><li>A Bachelor&rsquo;s degree in Business Administration, HR, or a related field.</li><li>Typically 1 to 3+ years in a secretarial, clerical, or administrative role.</li><li>Strong proficiency in Microsoft Office, communication, and basic bookkeeping.</li></ul>Pay: Rs40,000.00 - Rs45,000.00 per monthWork Location: In person

Admin Officer

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