administrative officer

UNIFORM EXPREES FOR FASHIONS

We are seeking a reliable and organized Administrative Staff member to support daily office operations and ensure smooth workflow across departments. The ideal candidate will have strong communication and multitasking skills, attention to detail, and the ability to handle administrative duties efficiently. Experience in the garments or textile industry is a plus, but not required.Key Responsibilities:<ul><li>Perform general administrative tasks such as filing, data entry, photocopying, scanning, and managing correspondence.</li><li>Maintain and update office records, databases, and filing systems (both digital and paper-based).</li><li>Coordinate meetings, prepare agendas, and take minutes when required.</li><li>Assist with inventory management, procurement of office supplies, and liaising with suppliers.</li><li>Support HR and finance departments with documentation and administrative tasks.</li><li>Monitor and ensure the cleanliness and organization of the office environment.</li><li>Greet visitors and direct them to the appropriate departments.</li><li>Assist other departments as needed for smooth day-to-day operations.</li></ul>Qualifications:<ul><li>High school diploma or equivalent; associate's or bachelor&rsquo;s degree preferred.</li><li>Prior administrative or clerical experience preferred (1&ndash;2 years).</li><li>Proficient in Microsoft Office (Word, Excel, Outlook) and basic office equipment.</li><li>Excellent verbal and written communication skills.</li><li>Strong organizational and time-management abilities.</li><li>Attention to detail and problem-solving skills.</li><li>Ability to work independently and in a team environment.</li><li>Experience in the garments/textile industry is a plus, but not mandatory.</li></ul>Job Type: Full-timePay: From AED2,000.00 per month

Administrative Officer

Confidential

<div>
 
 Our client in the investment industry is looking to hire an Omani Senior Administrative Officer for their company. Ideal candidate will report to the Senior Manager Operations.
 
 
 Responsibilities:
 
 
 
 Property Management
 
 
 
 &squf; Lead and supervise the administration team and daily office operations
 
 
 &squf; Manage service contracts, government submissions, company registration renewals
 
 
 &squf; Liaise with government entities (e.g., Ministry of Labour, Municipality, ROP)
 
 
 &squf; Review and approve documentation before submission to external parties
 
 
 &squf; Prepare reports, assist with budgeting, and monitor administrative costs
 
 
 &squf; Provide general administrative support to management and staff
 
 
 &squf; Coordinate with vendors and service providers for procurement and logistics Administrative
 
 Operations
 
 
 
 &squf; Facilitate the companies procurement requirements
 
 
 &squf; Facilitate with marketing and positioning requirements for the company
 
 
 &squf; Prepare RFPs (Requests for Proposal).
 
 
 &squf; Support procurement and vendor evaluation processes assist in drafting Arabic letters.
 
 
 &squf; Support departmental logistics as needed.
 
 
 &squf; Handle billing tasks, internal memos, and reporting.
 
 
 &squf; Liaise with external contacts including local authorities and partner organizations to support smooth administration.
 
 
 
 HR Support Responsibilities
 
 
 
 &squf; Assist HR Manager with the necessary HR requirements
 
 
 &squf; Coordinate with PROs for employee visa processing, renewals, and labor cards.
 
 
 
 
 
 
 Requirement
 
 
 <ul>
 <li>
 Minimum of 8 years of experience in Business Administration or a related field.
 </li>
 <li>
 Bachelor&rsquo;s degree in business administration or a related field
 </li>
 <li>
 Excellent leadership, communication, and problem-solving skills
 </li>
 <li>
 Proficiency in Microsoft Office Suite
 </li>
 <li>
 Experience coordinating with local authorities and ministries
 </li>
 </ul>
</div>

Senior Administrative Officer

Oakleigh James UAE

<div>
 
 Company: Multi-award winning, International Real Estate Brokerage with 60+ agents.
 
 
 Position: Real Estate Administrator
 
 
 Location: Control Tower, Motor City
 
 
 Salary: AED 4,000-6,000
 
 
 
 
 
 &bull; Preference for candidates with a strong real estate background.
 
 
 &bull; Requirement: 1&ndash;2 years of experience.
 
 
 &bull; Must have knowledge of Bayut and Property Finder portals, contract preparation, CRM software, and excellent communication skills.
 
 
 &bull; Candidates should be smart, presentable, and efficient.
 
 
 
</div>

Naffco

<div></div><div>Experience: 1 - 6 yrs. | Opening: 1
 
Education:Any Graduation 
Nationality: Any Nationality 
Industry Type:Industrial Products / Heavy Machinery 
Salary: AED 3,000 - 3,500 ($811 - $946)
 
Functional Area:Administration Aug 17,2025 
<div><div>
</div></div><div></div><h3 class="jobSectionHeader">Job Description</h3>
<div><ul><li>Manage and coordinate daily office operations, ensuring smooth workflow and efficient resource allocation.</li><li>
Oversee and maintain office supplies inventory, proactively anticipating needs and managing procurement processes to avoid disruptions.</li><li>
Coordinate and schedule meetings, appointments, and travel arrangements, optimizing itineraries for efficiency and cost-effectiveness.</li><li>
Prepare and distribute internal and external communications, including memos, reports, and presentations, ensuring accuracy and professionalism.</li><li>
Handle incoming and outgoing correspondence, including mail, emails, and phone calls, directing inquiries appropriately and maintaining confidentiality.</li><li>
Maintain and update electronic and physical filing systems, ensuring organized and readily accessible records for easy retrieval.</li><li>
Assist in budget preparation and monitoring, tracking expenditures and providing financial reports to support informed decision-making.</li><li>
Support onboarding and orientation processes for new employees, ensuring a welcoming and informative introduction to the organization.</li><li>
Liaise with vendors and service providers, negotiating contracts and managing relationships to secure favorable terms and quality services.</li><li>
Provide administrative support to senior management, including preparing documents, managing schedules, and coordinating projects.</li></ul> 

</div><div><h3 class="jobSectionHeader">Desired Candidate Profile</h3>
<div><ul><li>Possesses a Bachelor's degree in Business Administration or a related field, demonstrating a foundational understanding of administrative principles.</li><li>
Holds relevant certifications in office administration or project management, showcasing a commitment to professional development and skills.</li><li>
Demonstrates 3-5 years of progressive experience in an administrative role, exhibiting practical expertise and a proven track record of success.</li><li>
Has experience in a fast-paced corporate environment, displaying adaptability and the ability to thrive under pressure.</li><li>
Exhibits strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), showcasing technical competence and efficiency.</li><li>
Possesses excellent written and verbal communication skills, enabling clear and effective communication with diverse stakeholders.</li><li>
Demonstrates exceptional organizational and time-management skills, ensuring the ability to prioritize tasks and meet deadlines effectively.</li><li>
Exhibits a proactive and detail-oriented approach, consistently anticipating needs and delivering accurate and high-quality work.</li><li>
Displays strong interpersonal skills with the ability to build rapport and maintain positive working relationships across all levels.</li><li>
Has fluency in English and any other language, reflecting the ability to communicate effectively with a diverse global team.</li></ul> 

</div>Keyword: Operations Coordinator,Administrative Specialist,Administrative Assistant,Administrative Support,Project Coordinator,Technical Coordinator,Sales Coordinator,Coordinator Operations,Office Coordination</div></div>

Administrative Officer / Coordinator

Balloon

Job Description:Balloon Nursery Job Description:We are seeking an experienced and proactive Nursery Administrative Officer / Manager to join our growing nursery in Al Ghafeya, Sharjah. The ideal candidate will manage the full spectrum of nursery administration, act as a liaison between parents and staff, and ensure smooth day-to-day operations.Key Responsibilities:Administrative &amp; Operations:Oversee the daily administrative functioning of the nurseryHandle admissions, registrations, and fee collectionManage transport coordination and daily logisticsMaintain accurate student and staff recordsEnsure compliance with SPEA regulations and other standardsSupervise office support staffFront Desk &amp; Parent Liaison:Meet, greet, and direct parents, guests, and vendors to the appropriate staff.Answer telephone calls in a friendly, professional, and efficient manner.Troubleshoot queries, solve problems, and escalate when necessary.Maintain effective communication between parents and teaching staff.Event &amp; Community Support:Support the planning and execution of nursery events and activities.Coordinate parent meetings, newsletters, and feedback collection.Assist in marketing, promotions, and outreach to increase admissions.Requirements:<ul><li>Minimum 1&ndash;2 years of experience in a similar admin, admissions, or customer-facing role.</li><li>Excellent English communication (Arabic is a plus)</li><li>Friendly, proactive, and organized personality</li><li>Comfortable using WhatsApp Business, CRM systems, basic Excel</li><li>Ability to multitask and follow up without reminders</li><li>Familiarity with early childhood education is an advantage</li></ul>What We Offer:<ul><li>Competitive salary</li><li>Friendly and collaborative environment</li><li>Opportunity to grow in marketing and admissions</li><li>Training and support provided</li><li>Chance to contribute ideas to improve and grow the nursery</li></ul>Job Types: Full-time, PermanentPay: AED2,500.00 - AED3,500.00 per monthExperience:<ul><li>Coordinating with Local Authorities (SPEA): 1 year (Required)</li><li>As Administrator in Nursery or School in UAE: 1 year (Required)</li></ul>

Nursery Administrative Officer / Manager

ALPIN LIMITED

<div>Job Description:
The Executive Administrative officer is a support position within a Program Management Office (PMO), which oversees large-scale urban development and infrastructure initiatives in Riyadh. The PMO operates in a co-located environment with client personnel, requiring high levels of responsiveness and coordination. The incumbent is a skilled administrative professional with strong proficiency in office software tools, responsible for assisting the technical and management teams in preparing presentations, formatting reports, and organizing documentation for internal and client-facing use. The candidate will bring a solid track record in supporting multidisciplinary teams and ensuring the clarity and consistency of project materials. The incumbent must have previous experience in administrative roles involving document preparation and presentation support, including advanced use of Microsoft Office tools (Word, PowerPoint, Excel). Familiarity with project environments and the ability to work independently in a fast-paced setting are essential.
Key Responsibilities:
<ul><li>Effectively participate in stakeholder meetings and provide assistance to program director as needed.
</li></ul><ul><li>Prepare and format presentations, reports, and official documents for internal and external use.
</li></ul><ul><li>Support the team with day-to-day office tasks using Microsoft Office tools.
</li></ul><ul><li>Organize and maintain shared documentation and templates.
</li></ul><ul><li>Assist in scheduling meetings and coordinating materials for project reviews.
</li></ul><ul><li>Ensure consistency, clarity, and professionalism in all presentation outputs.
</li></ul>Candidate Profile:
<ul><li>Experience: Minimum 4-5 years&rsquo; experience in administrative support roles, preferably in technical or project-based environments.
</li></ul><ul><li>Strong proficiency in Microsoft Office Suite, especially PowerPoint and Word.
</li></ul><ul><li>Attention to detail and ability to work independently. Service-oriented mindset and strong communication skills.
</li></ul><ul><li>Professional fluency in English &amp; Arabic</li></ul></div>

Executive Administrative Officer (Saudi Nationals only)

Era Projects

Job descriptionA Senior Admin Executive typically holds a high-level support role in an organization. Their scope of work is broader and more strategic than that of a junior or mid-level admin. Here's a breakdown of the job scope for a Senior Admin Executive:Core Responsibilities:<ul><li>Executive Support</li><li>Provide high-level administrative support to senior executives (e.g., CEO, Directors).</li><li>Manage calendars, schedule meetings, coordinate travel, and handle confidential communication.</li><li>Office Management</li><li>Oversee day-to-day office operations and administrative staff.</li><li>Ensure the smooth functioning of office processes and supplies.</li><li>Project Coordination</li><li>Assist in planning and executing projects, ensuring deadlines and deliverables are met.</li><li>Track project milestones and support reporting requirements.</li><li>Documentation &amp; Reporting</li><li>Prepare reports, presentations, and correspondence for management.</li><li>Manage records and ensure documentation is compliant with company policies.</li><li>Budget and Finance Assistance</li><li>Handle basic financial tasks like expense tracking, invoice processing, and budget reporting.</li><li>Support procurement or vendor liaison duties.</li><li>HR &amp; Onboarding Support</li><li>Help with onboarding new staff, maintaining HR records, and scheduling interviews.</li><li>6-7yrs of experience</li></ul>recruitbh24@gmail.comJob Types: Full-time, Permanent

Senior Administrative Support Officer (MALE)

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