administrative operations coordinator

PEPSI COLA BOTTLING OF BROOKFIELD

Job Title: Administrative &amp; Operations CoordinatorCompany Overview:We are a family-owned beverage distributor committed to delivering quality products and service to our customers. As a small office team within a fast-paced distribution environment, we rely on collaboration, flexibility, and a shared commitment to getting the job done. Each team member plays a vital role in supporting both office and operations.This role also provides direct administrative and operational support to company directors, assisting with reporting, communication, and special projects.Position Summary:The Administrative &amp; Operations Coordinator is a multifaceted role responsible for supporting daily business operations across route accounting, accounts payable and receivable, safety compliance, employee benefits administration, and vending/machine services.In our small office setting, this position requires a team-oriented mindset, a willingness to cross-train across functions, and the ability to step in where needed to support overall business operations. This individual will also work closely with company leadership to support key initiatives and organizational priorities.Key Responsibilities:Accounts Payable (AP)<ul><li>Review, code, and process vendor invoices in a timely manner</li><li>Maintain vendor files and ensure proper documentation</li><li>Prepare and execute payment runs (checks, ACH, etc.)</li><li>Reconcile vendor statements and resolve discrepancies</li></ul>Accounts Receivable (AR)<ul><li>Post customer payments and maintain accurate account records</li><li>Generate aging reports and assist in collections activities by contacting customers regarding past due accounts.</li><li>Coordinate with the team on collections and customer account issues</li><li>Ensure compliance with company credit policies and procedures while maintaining positive customer relationships.</li><li>Prepare deposits and assist with credit management</li><li>Assist with period-end closure and prepare reports for management.</li></ul>Safety Coordination<ul><li>Support and maintain company safety programs and compliance initiatives</li><li>Track safety training, certifications, and documentation</li><li>Assist with incident reporting, investigations, and corrective actions</li><li>Partner with leadership to promote a culture of safety</li></ul>Benefits Administration<ul><li>Onboarding/Offboarding employee administration</li><li>Assist with employee benefits enrollment, changes, and terminations</li><li>Serve as a point of contact for employee benefit inquiries</li><li>Coordinate with benefit providers and ensure accurate recordkeeping</li><li>Support open enrollment and ongoing communication efforts</li></ul>Route Accounting<ul><li>Process and reconcile daily route settlements, including cash, checks, and electronic payments</li><li>Investigate and resolve discrepancies in route activity</li><li>Maintain accurate records of sales, returns, and adjustments</li><li>Collaborate with route drivers and the sales team to ensure proper documentation and reporting</li></ul>Machine Services (Vending/Equipment)<ul><li>Maintain records of vending and beverage equipment placements and inventory</li><li>Coordinate service, repairs, and installations with internal teams and vendors</li><li>Track machine performance, service schedules, and parts usage</li><li>Support billing and reconciliation related to equipment services</li></ul>Executive Support<ul><li>Provide administrative support to company directors</li><li>Assist with reporting, data analysis, and presentation materials</li><li>Support special projects and strategic initiatives as needed</li><li>Help coordinate internal communications and follow-ups on key action items</li><li>And all other duties as assigned.</li></ul>Teamwork &amp; Cross-Training Expectations:<ul><li>Actively participate in cross-training to provide coverage across administrative and operational functions</li><li>Support team members during peak periods, absences, or special projects</li><li>Contribute to a collaborative, positive office environment where flexibility and communication are essential</li><li>Assist with additional duties as needed to support overall business success</li></ul>Qualifications:<ul><li>Associate&rsquo;s or Bachelor&rsquo;s degree in Business, Accounting, or equivalent combination of education and experience</li><li>2+ years of experience in accounting, office administration, or operations support</li><li>Strong knowledge of accounting principles and office procedures</li><li>Proficiency in Microsoft Office (Excel, Word, Outlook); experience with ERP systems a plus</li><li>Excellent organizational, communication, and problem-solving skills</li><li>Ability to handle confidential information with discretion</li><li>Strong attention to detail and ability to manage multiple priorities</li></ul>Work Environment:<ul><li>Office-based role within a distribution facility</li><li>Small team setting requiring flexibility and collaboration</li><li>Frequent interaction with warehouse staff, route drivers, and the sales team</li><li>Standard business hours with flexibility during peak periods</li></ul>Benefits:<ul><li>Competitive hourly rate</li><li>100% Company Paid Health, Dental, Vision insurance, Short Term Disability, Long Term Disability</li><li>Paid time off and holidays</li><li>Retirement plan</li></ul>Pay: $20.00 - $23.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee discount</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul>Work Location: In person

Administrative & Operations Coordinator

ProspectaMarketing

ProspectaMarketing is a results-driven digital marketing agency specializing in helping dental practices across the United States and Canada grow through data-driven SEO, PPC, and patient acquisition strategies. We focus on delivering measurable ROI and high-quality lead generation for our clients in the healthcare industry.We are seeking a highly organized and proactive Administrative / Operations Coordinator to support daily business operations, internal coordination, and client service processes.Key Responsibilities<ul><li>Coordinate daily administrative and operational activities across departments</li><li>Support account managers and marketing teams with scheduling and task management</li><li>Maintain and organize internal documentation, reports, and client records</li><li>Assist with onboarding of new clients and internal workflow setup</li><li>Track project progress and ensure deadlines are met across teams</li><li>Communicate with internal staff and external partners as needed</li><li>Help improve operational efficiency and streamline internal processes</li><li>Manage basic data entry and CRM updates</li><li>Support billing, invoicing, and administrative reporting tasks</li></ul>Requirements<ul><li>1&ndash;3 years of experience in administration, operations, or coordination roles</li><li>Strong organizational and multitasking skills</li><li>Excellent written and verbal communication skills</li><li>Proficiency in Microsoft Office and/or Google Workspace</li><li>Ability to manage multiple priorities in a fast-paced environment</li><li>Detail-oriented with strong problem-solving abilities</li><li>Comfortable working with digital tools and CRM systems</li></ul>Preferred Qualifications<ul><li>Experience in marketing, agency, or SaaS environment</li><li>Familiarity with project management tools (Asana, Trello, Monday.com, etc.)</li><li>Understanding of basic digital marketing concepts (SEO, PPC)</li><li>Previous experience in client-facing coordination roles</li></ul>What We Offer<ul><li>Opportunity to work with a fast-growing digital marketing agency</li><li>Exposure to healthcare and dental marketing industry</li><li>Collaborative and performance-driven team environment</li><li>Career growth opportunities in operations or account management</li><li>Flexible work environment (remote/hybrid options depending on role)</li></ul>Pay: $21.80 - $24.70 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Employee discount</li><li>Flexible schedule</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Parental leave</li><li>Professional development assistance</li><li>Referral program</li><li>Retirement plan</li><li>Tuition reimbursement</li><li>Vision insurance</li></ul>Work Location: In person

Administrative / Operations Coordinator

Always Best Care Senior Services

<div>Administrative Operations Coordinator (Part-Time)

 Napa / Solano County 
 In-Office Position

$19&ndash;$22/hour (based on experience) 


About Us

Always Best Care Senior Services is a trusted leader in home care and home health services, proudly serving Napa and Solano County communities. Since 1996, we have been committed to delivering compassionate, high-quality care that allows our clients to live safely and independently at home.

We are currently in a phase of strategic growth and expansion, including the development of additional licensed home health services within Solano and Napa County. As we continue to expand, we are building a strong internal team that supports operational excellence, accountability, and a high standard of service across all departments.

Our team is built on professionalism, reliability, and a genuine passion for helping others. We foster a supportive, team-oriented environment where every role contributes to the success of our clients, caregivers, and organization.

About the Role

We are seeking a reliable, organized, and professional Administrative Operations Coordinator to support our growing healthcare agency.

This role is ideal for someone who thrives in a fast-paced environment, enjoys staying organized, and takes pride in being the person who keeps everything running smoothly.

You will serve as the central hub of the office&mdash;supporting phones, administrative operations, and scheduling coordination. 


Schedule (Part-Time Split Shift)

We are hiring for part-time shifts:
<ul>
<li>Morning Shift: 8:00 AM &ndash; 12:30 PM</li>
<li>Afternoon Shift: 12:30 PM &ndash; 5:00 PM</li>
</ul>
What You&rsquo;ll Do

Front Desk &amp; Phones
<ul>
<li>Answer incoming calls with professionalism and compassion</li>
<li>Route calls and take accurate messages</li>
<li>Greet clients, caregivers, and visitors</li>
</ul>
 Scheduling Support
<ul>
<li>Assist with caregiver/client scheduling needs</li>
<li>Provide backup support when scheduling gaps arise</li>
<li>Communicate schedule updates clearly</li>
</ul>
 Administrative Support
<ul>
<li>Prepare folders for clients, marketing, and recruiting</li>
<li>Track and complete daily administrative tasks</li>
<li>Coordinate meeting notes and follow-ups</li>
<li>Maintain office supplies and organization</li>
<li>Assist with mail, deliveries, and office coordination</li></ul> 


What We&rsquo;re Looking For
<ul>
<li>Strong communication and phone skills</li>
<li>Highly organized and detail-oriented</li>
<li>Ability to multitask and stay calm under pressure</li>
<li>Reliable and consistent attendance</li>
<li>Positive attitude and team-oriented mindset</li>
<li>Comfortable using computers and office systems</li>
<li>Experience with ClearCare (WellSky) or similar software is a plus.</li>
</ul>
Why Join Us
<ul>
<li>Stable and growing healthcare organization</li>
<li>Opportunity to be part of a company expanding home health services in California</li>
<li>Supportive and team-oriented environment</li>
<li>Opportunity for growth and expanded responsibilities</li>
<li>Meaningful work supporting seniors and healthcare services</li>
</ul>
Pay
<ul>
<li>$19.00 &ndash; 22.00/hour (based on experience)</li>
</ul>
Work Location
<ul>
<li>In-person (office-based role)</li></ul></div><div></div>

Administrative Operations Coordinator

Von Barkee's Dog Spa & Bakery

Von Barkee&rsquo;s Dog Spa is seeking a highly organized, tech-savvy Administrative Operations Coordinator to support our management team across both salon locations.This role is ideal for someone who enjoys structure, problem-solving, working with people, and helping a growing business run smoothly behind the scenes while staying connected to daily client experience. We are looking for someone dependable, proactive, detail-oriented, and collaborative who enjoys supporting a team that cares deeply about pets and their families.This position works directly with leadership to help maintain organization, systems, inventory flow, communication consistency, and operational support across both locations.Responsibilities<ul><li>Inventory tracking and supply organization</li><li>Transporting supplies, paperwork, and operational materials between locations as needed</li><li>Supporting development and organization of internal forms, documents, and workflows</li><li>Booking software support and Google Docs coordination</li><li>Reception support approximately 2 days per week</li><li>Monitoring texts, emails, and front desk communication consistency</li><li>Supporting organization and restocking of retail areas</li><li>Administrative and technology troubleshooting support</li><li>Assisting management with projects and workflow improvements</li><li>Supporting consistency of operational processes and policies across locations</li><li>Helping maintain organized, professional workspaces through light cleaning and organization</li></ul>This is a hands-on coordination role that helps keep both salons operating smoothly each day.The Ideal Candidate<ul><li>Extremely organized and detail-oriented</li><li>Comfortable multitasking across locations and priorities</li><li>Strong written and verbal communication skills</li><li>Enjoys supporting leadership and improving systems</li><li>Confident learning and working within digital platforms</li><li>Naturally helps teams stay informed and on track</li><li>Enjoys working with both people and animals</li><li>Approaches teamwork with professionalism, reliability, and a kindness-first mindset</li></ul>Minimum Qualifications<ul><li>At least 2 years of experience in a veterinary, grooming, or boarding environment</li><li>Prior experience supporting office operations or management preferred</li><li>Experience using scheduling software, Google Docs, and digital systems</li><li>Experience managing or supporting inventory systems</li><li>Reliable transportation and ability to travel between both salon locations as needed during the workday</li></ul>Preferred Experience<ul><li>Office coordination or administrative operations support</li><li>Retail organization or inventory coordination</li><li>Supporting workflow consistency across teams or locations</li><li>Experience assisting with internal documentation or process organization</li></ul>Physical RequirementsThis role includes both administrative and active operational responsibilities. Candidates should be able to perform the following essential job functions:<ul><li>Move between two salon locations during scheduled work hours as needed</li><li>Stand and walk for extended periods of time</li><li>Lift and carry supplies weighing up to approximately 40 pounds</li><li>Bend, reach, and climb step stools as needed for supply organization and inventory tasks</li><li>Work in a professional grooming environment with dogs present</li></ul>Work EnvironmentThis position involves time at both salon locations and includes a combination of administrative coordination, reception support, inventory movement, and operational assistance within an active pet grooming environment.Growth OpportunityThis role is designed for someone who enjoys helping build structure and clarity within a team environment and wants to grow with a company long-term. There is opportunity for increased responsibility as systems expand and operations continue to develop.About Von Barkee&rsquo;s Dog SpaVon Barkee&rsquo;s Dog Spa is a professional, team-focused grooming environment known for exceptional client care, strong safety standards, and a supportive workplace culture. We believe strong systems create strong experiences for pets, clients, and staff alike.If you LOVE working around dogs, enjoy organization, teamwork, and helping operations run smoothly each day, we would love to meet you.Pay: $18.00 - $20.00 per hourBenefits:<ul><li>Employee discount</li><li>Paid time off</li></ul>Application Question(s):<ul><li>Do you consider yourself highly organized and able to stay on task?</li><li>Do you have experience working with booking software?</li></ul>Experience:<ul><li>Working at a vet, grooming or daycare an boarding facility: 2 years (Required)</li><li>Inventory control: 1 year (Required)</li><li>Office management: 2 years (Required)</li></ul>Shift availability:<ul><li>Day Shift (Required)</li></ul>Ability to Commute:<ul><li>Wilmington, NC 28401 (Preferred)</li></ul>Work Location: In person

Georgia Institute of Technology

<div>
 
 Overview
 
 
 
 
 About Us
 
 
 
 Georgia Tech prides itself on its technological resources, collaborations, high-quality student body, and its commitment to building an outstanding and diverse community of learning, discovery, and creation. We strongly encourage applicants whose values align with our institutional values, as outlined in our Strategic Plan. These values include academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, and ethical behavior and stewardship. Georgia Tech has policies to promote a healthy work-life balance and is aware that attracting faculty may require meeting the needs of two careers.
 
 
 
 About Georgia Tech
 
 
 
 Georgia Tech is a top-ranked public research university situated in the heart of Atlanta, a diverse and vibrant city with numerous economic and cultural strengths. The Institute serves more than 45,000 students through top-ranked undergraduate, graduate, and executive programs in engineering, computing, science, business, design, and liberal arts. Georgia Tech's faculty attracted more than $1.4 billion in research awards this past year in fields ranging from biomedical technology to artificial intelligence, energy, sustainability, semiconductors, neuroscience, and national security. Georgia Tech ranks among the nation's top 20 universities for research and development spending and No. 1 among institutions without a medical school.
 
 
 Georgia Tech's Mission and Values
 
 
 Georgia Tech's mission is to develop leaders who advance technology and improve the human condition. The Institute has nine key values that are foundational to everything we do:
 
 
 <ul>
 <li>
 Students are our top priority.
 </li>
 <li>
 We strive for excellence.
 </li>
 <li>
 We thrive on diversity.
 </li>
 <li>
 We celebrate collaboration.
 </li>
 <li>
 We champion innovation.
 </li>
 <li>
 We safeguard freedom of inquiry and expression.
 </li>
 <li>
 We nurture the wellbeing of our community.
 </li>
 <li>
 We act ethically.
 </li>
 <li>
 We are responsible stewards.
 
 
 
 </li>
 </ul>
 Over the next decade, Georgia Tech will become an example of inclusive innovation, a leading technological research university of unmatched scale, relentlessly committed to serving the public good; breaking new ground in addressing the biggest local, national, and global challenges and opportunities of our time; making technology broadly accessible; and developing exceptional, principled leaders from all backgrounds ready to produce novel ideas and create solutions with real human impact.
 
 
 
 Job Summary
 
 
 
 Coordinate administrative and building operations support services within an assigned unit. Areas of involvement typically include financial records and reports, budget administration, administrative policies and procedures maintenance and building support services. This position will interact on a consistent basis with: unit management and staff, vendors/contractors and visitors. This position typically will advise and counsel: unit management and staff.
 
 
 
 Responsibilities
 
 
 
 
 Job Duty 1 -
 
 
 
 Provide support in unit and or project budget administration; maintain budget related records and generate reports.
 
 
 
 Job Duty 2 -
 
 
 
 Process purchasing related records and transactions; maintain inventory records.
 
 
 
 Job Duty 3 -
 
 
 
 Coordinate building operations maintenance which typically includes building access control.
 
 
 
 Job Duty 4 -
 
 
 
 Coordinate delivery, installation and inter-office movement of furniture and equipment.
 
 
 
 Job Duty 5 -
 
 
 
 Coordinate new employee intake process including initiation of related documentation and data input.
 
 
 
 Job Duty 6 -
 
 
 
 Maintain unit administrative related policies and procedures.
 
 
 
 Job Duty 7 -
 
 
 
 Perform other duties as assigned
 
 
 
 Educational Requirements
 
 
 
 
 Required Qualifications
 
 
 
 High school diploma, GED Certificate or Vocational School Diploma
 
 
 
 Required Experience
 
 
 
 Six years of job related experience
 
 
 
 Preferred Qualifications
 
 
 
 <ul>
 <li>
 Coordinate travel for division, including submission of Travel Authorizations and Expense Statements
 </li>
 <li>
 Provide support for all internal and external meetings
 </li>
 <li>
 Assist with hiring and onboarding of new employees
 </li>
 <li>
 Document policy and process updates and provide guidance to division team members
 </li>
 <li>
 Data entry and administrative support for larger projects
 
 
 
 </li>
 </ul>
 
 Skills
 
 
 
 
 Knowledge, Skills, &amp; Abilities
 
 
 
 This position requires advanced skills in general office operations to include budget administration, procurement processing, records management, building access and maintenance and staging operations. Use of office related computer applications is required.
 
 
 
 USG Core Values
 
 
 
 The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
 
 
 Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.
 
 
 
 Equal Employment Opportunity
 
 
 
 The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities.
 
 
 Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of race, ethnicity, ancestry, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. This prohibition applies to faculty, staff, students, and all other members of the Georgia Tech community, including affiliates, invitees, and guests. Further, Georgia Tech prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.
 
 
 More information on these policies can be found here: https://www.usg.edu/policymanual/section6/c2714 Board of Regents Policy Manual | University System of Georgia (usg.edu).
 
 
 
 Other Information
 
 
 
 This is not a supervisory position.
 
 
 This position does not have any financial responsibilities.
 
 
 This position will not be required to drive.
 
 
 This role is not considered a position of trust.
 
 
 This position does not require a purchasing card (P-Card).
 
 
 This position will not travel.
 
 
 This position does not require security clearance.
 
 
 This position is located in Atlanta, GA
 
 
 Salary Job Grade A7
 
 
 Recruiting Range: $47,872.- $82,339
 
 
 
 Background Check
 
 
 
 
 Successful candidate must be able to pass a background check. Please visit
 
 http://policylibrary.gatech.edu/employment/pre-employment-screening .
</div>

Be Well Esthetic

Job Description:Location: Miami, FL (Virginia Gardens)Salary: Competitive Base Pay (Commensurate with experience) + Performance BonusesJob Type: Full-Time (On-site)Company: Be Well Esthetic, Inc.About Us:Be Well Esthetic, Inc. is a premium, high-tech Med Spa located in the Miami area. We specialize in providing exceptional aesthetic treatments and transformative results. We are looking for a highly organized, proactive, and detail-oriented Administrative Assistant to support our management team. If you thrive in a fast-paced clinical environment and excel at operational and financial organization, we want you to join our elite team.Responsibilities:<ul><li>Perform daily financial closing audits and bi-daily banking consolidations using Square and QuickBooks.</li><li>Manage the clinic's inventory within Aesthetic Pro, ensuring accurate deduction of supplies and conducting monthly physical audits.</li><li>Process bi-weekly payroll by calculating hours worked, deducting breaks, and accurately distributing sales commissions and tips.</li><li>Support Human Resources by onboarding new hires, conducting E-Verify checks, and monitoring staff schedules.</li><li>Ensure clinical quality and legal compliance by strictly auditing patient consent forms, treatment evolutions, and progress photos.</li><li>Assist the management team in maintaining the clinic's state licenses and managing OSHA incident reports.</li></ul>Required Qualifications:<ul><li>Experience: Minimum 2 years of administrative experience, preferably in a Med Spa, Medical Clinic, or luxury wellness center.</li><li>Systems Knowledge: Experience with clinic management software (Aesthetic Pro is a huge plus) and financial tools (QuickBooks, Square).</li><li>Bilingual: Fluency in English and Spanish is strictly required.</li><li>Skills: High level of attention to detail, exceptional organizational skills, and strict adherence to compliance and confidentiality protocols.</li><li>Legal authorization to work in the United States.</li></ul>We Offer:<ul><li>Competitive base salary based on experience.</li><li>A collaborative, professional, and structured work environment.</li><li>Employee discounts on Med Spa treatments.</li></ul>Administrative Assistant, Med Spa Administrator, Clinic Coordinator, Medical Receptionist, Operations Assistant, Aesthetic Pro, QuickBooks, Bilingual Admin, Miami JobsJob Type: Full-timePay: $3,000.00 - $6,000.00 per monthWork Location: In person

Administrative Assistant / Operations Coordinator (Med Spa)

TRAILBLAZERS

<div><div>Department: Operations &amp; Administration 
Reports to: Chief Operating Officer 
Location: Bentonville, AR (In-Person) 
Salary Range: $45,000&ndash;$55,000 annually 
Employment Type: Full-Time, Exempt</div><div>
Who We Are
Trailblazers is a nonprofit organization based in Northwest Arkansas dedicated to building world-class trails, advancing active transportation, and fostering healthier, more connected communities. We design, build, and maintain soft-surface trails, paved paths, and bike infrastructure that help make this region one of the best places in the country to ride and live.</div><div>
Our team is collaborative, mission-driven, and passionate about the impact trails have on quality of life. We work in a fast-moving environment and value people who bring initiative, organization, and ownership to their roles.</div><div>
Position Summary</div><div>
Trailblazers is seeking an organized and dependable Operations &amp; Administrative Coordinator to support the daily functioning of the organization&rsquo;s office and internal operations.</div><div>
This role helps ensure the office runs smoothly and remains a welcoming, well-organized environment for staff, partners, and visitors. The coordinator serves as a central point of contact for office activity, helping manage daily logistics, maintain shared resources, and support internal administrative systems that allow the organization to operate efficiently.</div><div>
The position also supports operational coordination across the organization by helping maintain organized documentation, schedules, and internal processes.</div><div>
This is a full-time, in-person position based in Bentonville, Arkansas with a 40-hour workweek. Core hours are 9:00 AM &ndash; 4:00 PM, Monday through Friday, during which the coordinator must be on site to support office activity, deliveries, and staff needs. Remaining weekly hours may be scheduled in coordination with the Chief Operating Officer.</div><div> 
Key Responsibilities</div><div><ul><li>
Serve as a primary point of contact at the office by greeting visitors, managing deliveries, directing inquiries, and maintaining a welcoming and professional environment.</li></ul></div><div><ul><li>
Support daily office operations by coordinating supplies, maintaining shared spaces, and ensuring the office remains organized and functional.</li></ul></div><div><ul><li>
Manage shared communications such as the general email inbox, office mail, phone inquiries, and voicemail.</li></ul></div><div><ul><li>
Provide administrative support to staff, including scheduling assistance, document preparation, and coordination of shared organizational resources.</li></ul></div><div><ul><li>
Coordinate calendars and scheduling for shared organizational spaces, vehicles, equipment, and internal meetings.</li></ul></div><div><ul><li>
Coordinate with vendors and service providers to support facility needs and general office maintenance.</li></ul></div><div><ul><li>
Maintain organized records, files, and shared documentation to ensure information remains accurate and accessible across the organization.</li></ul></div><div><ul><li>
Assist with employee onboarding logistics and other internal administrative processes.</li></ul></div><div><ul><li>
Support the operations and finance teams with routine administrative coordination and documentation.</li></ul></div><div><ul><li>
Assist with tracking operational tasks, schedules, and compliance-related requirements as needed.</li></ul></div><div> 
Qualifications</div><div>
Required</div><div><ul><li>
Associate&rsquo;s degree or equivalent experience</li></ul></div><div><ul><li>
Minimum 2 years of experience in administrative coordination, office management, or operations support</li></ul></div><div><ul><li>
Strong organizational, communication, and problem-solving skills</li></ul></div><div><ul><li>
Ability to manage multiple priorities and work independently</li></ul></div><div><ul><li>
Proficiency with Microsoft Office / Microsoft 365 and web-based administrative tools</li></ul></div><div>
Preferred</div><div><ul><li>
Experience coordinating vendors, facilities, or office operations</li></ul></div><div><ul><li>
Experience supporting bookkeeping or finance administration</li></ul></div><div><ul><li>
Experience with employee onboarding or HR processes</li></ul></div><div><ul><li>
Experience maintaining shared organizational systems or records</li></ul></div><div> 
Benefits &amp; Perks<ul><li>
33 days of paid time off annually</li><li>
Medical, dental, and vision insurance</li><li>
Life, AD&amp;D, short-term and long-term disability coverage</li><li>
401(k) retirement plan with a 6% employer match</li><li>
Access to outdoor industry discounts</li></ul></div><div> 
Physical Requirements</div><div><ul><li>
Regular use of computers and standard office equipment</li></ul></div><div><ul><li>
Frequent standing, walking, and interaction with staff and visitors</li></ul></div><div><ul><li>
Occasional lifting or moving items up to 50 pounds</li></ul></div><div><ul><li>
Ability to perform tasks requiring close vision and attention to detail</li></ul></div><div> 
This role is designed to be performed primarily on site to support daily office operations and staff needs. Occasional remote work may be approved in limited circumstances.</div><div>
Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.</div></div>

Operations & Administrative Coordinator

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Administrative & Operations Coordinator

Administrative / Operations Coordinator

Administrative Operations Coordinator

Administrative Operations Coordinator

Administrative Operations Coordinator

Administrative Assistant / Operations Coordinator (Med Spa)

Operations & Administrative Coordinator