administrative operations coordinator

Key.study

Key.study is an international educational group with offices in Ukraine, Poland, Canada, Cyprus, and Turkey. We support the client at every stage of their educational journey &mdash; from the first camp abroad and learning English to entering a master&rsquo;s program.Our leading projects include:<ul><li>Higher and secondary education abroad</li><li>Ukrainian schools in Poland and Cyprus</li><li>Private licensed lyceums in Ukraine</li><li>English language academies</li><li>English-speaking holidays: group trips, Speak Summer Camp, British Camp, etc.</li></ul>Key Information About the Position:We are looking for a proactive and detail-oriented Administrative &amp; Operations Coordinator to support our internal processes, marketing tasks, financial workflows, and communication with clients and partners. This role is perfect for someone who enjoys a mix of administrative, operational, and creative tasks and can manage responsibilities independently.Requirements:<ul><li>Legal right to work in Turkey</li><li>Language options:</li></ul>1) Ukrainian/Russian &mdash; native + Turkish - B22) Turkish &mdash; native + English - B2<ul><li>2+ years of experience in office administration or operations</li><li>Basic understanding of HR processes.</li><li>Experience handling documentation, communication with finance/legal consultants.</li><li>Experience with CRM systems.</li><li>Strong self-organization and autonomy.</li><li>Strong attention to detail and ability to multitask.</li></ul>Would be a plus:<ul><li>Experience working in international companies.</li><li>Experience collaborating with sales teams or interacting with clients.</li><li>Knowledge of basic accounting or legal processes in Turkey.</li><li>Experience managing social media or handling customer inquiries.</li></ul>Responsibilities:<ul><li>Make basic edits to the website</li><li>Translate marketing materials</li><li>Support onboarding and offboarding processes</li><li>Conduct internal HR surveys (eNPS)</li><li>Manage tax payment processes (monthly)</li><li>Communicate with financial and legal consultants</li><li>Update inventory (monthly)</li><li>Support office-related tasks, assist sales and other departments with daily operational tasks</li><li>Pay monthly bills and verify accuracy</li><li>Respond to social media messages</li><li>Provide visa support and basic consulting for employees</li></ul>We Offer:<ul><li>Schedule: Part-time (14:00&ndash;18:00, flexible)</li><li>Office Location: Nevzemin Sk. 2 34714 Kadikoy, Istanbul</li><li>Salary: Depends on experience and expectations</li><li>Official paid vacation and sick leave</li><li>Access to a Corporate University with training programs on leadership, communication, and international teaching standards.</li><li>Opportunities for professional growth within a network of schools.</li><li>Corporate events, holiday gifts, and teacher appreciation initiatives.</li><li>Discounts on company services</li></ul>Please, feel free to send your CV &mdash; we would be delighted to welcome you to key.study!Job Type: Part-timePay: 30,000.00TRY per monthExpected hours: 10 &ndash; 20 per week

Administrative & Operations Coordinator

Crowe Fence & Deck Supply

About the RoleWe are hiring a detail-oriented Administrative Coordinator to support multiple growing companies.This is a hands-on, execution-heavy administrative role. A large portion of the day involves reviewing data, auditing reports, following checklists, resolving discrepancies, and coordinating across systems and teams. Accuracy, consistency, comfort with technology, and follow-through matter more than prior experience.This role is ideal for someone who enjoys structured work, clear expectations, and being the person who keeps operations running smoothly behind the scenes.Key ResponsibilitiesRecruiting &amp; Onboarding Coordination<ul><li>Maintain recruiting pipelines</li><li>Coordinate candidate communication and guide new hires through onboarding</li><li>Schedule drug tests, background checks, and training sessions</li><li>Work with onsite managers to understand hiring needs and plan accordingly</li><li>Track hiring status and lead a monthly recruiting pipeline update with stakeholders</li><li>Follow established onboarding SOPs, checklists, and templates</li></ul>Payroll, Compliance &amp; Insurance Administration<ul><li>Process weekly payroll for 80&ndash;120 employees across multiple entities</li><li>Perform daily and weekly punch audits and investigate discrepancies</li><li>Follow up persistently with employees and managers to resolve: Missed punches, Meal break corrections, Timecard inconsistencies</li><li>Prepare weekly payroll summaries and report cash-flow needs to finance/ownership</li><li>Coordinate state and federal wage garnishments, including setup, tracking, and compliance</li><li>Support unemployment claims administration (tracking notices, deadlines, documentation)</li><li>Assist with workers&rsquo; compensation and business insurance administration, including: Claim reporting, Employee/job classification tracking, Audit and renewal support, Coordination with brokers and carriers</li></ul>Human Resources &amp; Benefits Support<ul><li>Assist with benefits administration (medical, dental, vision, etc.)</li><li>Support open enrollment and employee communications</li><li>Track HR compliance deadlines and required documentation</li><li>Coordinate with benefits vendors and external partners</li><li>Maintain accurate employee records using established systems and templates</li></ul>Technology &amp; Systems This role is highly systems-driven and requires comfort working across multiple tools every day.You must be comfortable:<ul><li>Switching between systems throughout the day</li><li>Learning new software quickly</li><li>Keeping information accurate when it lives in multiple platforms</li></ul>General Administrative &amp; Compliance Support<ul><li>Perform daily administrative audits</li><li>Compile reports, enter data, and maintain internal records</li><li>Submit forms and documentation for internal and external processes</li><li>Provide overflow customer service support (answering phones, routing inquiries)</li><li>Support leadership and field teams with day-to-day administrative needs</li><li>Maintain and update existing SOPs, templates, and checklists</li><li>Flag recurring issues or inconsistencies for leadership review</li></ul>What We&rsquo;re Looking For<ul><li>Highly organized, detail-oriented, and dependable</li><li>Comfortable with repetitive, checklist-based work</li><li>Strong follow-up skills; willing to chase missing information until resolved</li><li>Tech-savvy and confident learning new systems</li><li>Comfortable handling confidential payroll and employee information</li><li>Coachable, accountable, and consistent</li></ul>Experience in admin, payroll, HR, logistics, or construction is a plus but not a requirement.Job Type: Full-timePay: $22.00 - $28.78 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>Our posted salary range for this role is $22-$29 per hour. Are you comfortable with this range?</li><li>This role requires daily use of multiple software systems (email, Slack, phone systems, Airtable, multiple payroll systems, and proprietary tools). How comfortable are you learning and using new technology?</li><li>This role requires regularly following up with employees and managers until missing information (time punches, documents, corrections) is resolved. How comfortable are you with persistent follow-up?</li></ul>Work Location: In person

Administrative Operations Coordinator

RAK PLASTICS EST.

A well-established and reputed salon group in Ras Al Khaimah is seeking a reliable and organized female Operations &amp; Admin Coordinator. This role supports senior management by handling day-to-day administrative functions, coordinating inventory, and acting as a key communication link between management and salon teams.Requirements:<ul><li>UAE driving license (mandatory)</li><li>Strong English communication skills (spoken &amp; written)</li><li>Proven administrative and coordination abilities</li><li>Basic inventory handling experience</li><li>Good command of MS Office (Excel preferred)</li><li>Own visa preferred</li></ul>Further responsibilities and growth opportunities will be discussed during the interview.Candidates currently based in Ras Al Khaimah are preferred.Interested candidates may call or WhatsApp their CVs on this number:Contact No: +971564887468Job Type: Full-timePay: AED3,500.00 - AED4,000.00 per month

Operations & Admin Coordinator (Female)

Naffco

<div>Job Summary: 
We are seeking a proactive and organised Operations Coordinator to support the efficient delivery of day‑to‑day operational activities across the business. The role will focus on coordinating cross‑functional tasks, managing operational processes, maintaining accurate records, supporting project delivery, and providing a central point of contact for stakeholders to ensure smooth and timely operations.<h2 class="jobSectionHeader">
Key Ownership &amp; Accountability</h2><ul><li>
Coordinate and own the execution of operational tasks and workflows, ensuring timely completion and adherence to standards.</li><li>
Maintain accurate operational records, logs and reports to support decision making and performance tracking.</li><li>
Act as the primary contact for internal teams and external partners for day‑to‑day operational queries and escalations.</li><li>
Ensure compliance with company policies, health &amp; safety requirements and any applicable regulatory obligations.</li></ul><h3 class="jobSectionHeader">
Core Responsibilities</h3><ul><li>
Manage daily operational activities including scheduling, resource coordination and task allocation to internal teams and third‑party suppliers.</li><li>
Support project and programme teams by coordinating meetings, producing minutes, tracking actions and monitoring project timelines.</li><li>
Prepare, review and distribute operational reports, KPI dashboards and management information to relevant stakeholders.</li><li>
Maintain and update standard operating procedures, process maps and operational documentation; recommend improvements to increase efficiency.</li><li>
Support procurement activities including raising purchase orders, tracking deliveries and liaising with suppliers to resolve issues.</li><li>
Administer operational systems and tools, manage user access where appropriate and coordinate with IT for system changes or incidents.</li><li>
Support onboarding of new team members from an operational perspective, including equipment allocation, systems access and induction coordination.</li><li>
Assist with incident response and business continuity activities, supporting recovery tasks and post‑incident reviews.</li></ul><h3 class="jobSectionHeader">
Skills &amp; Experience</h3><ul><li>
Proven experience in an operational, coordination or administrative role within a fast‑paced environment.</li><li>
Strong organisational skills with the ability to prioritise competing tasks and manage time effectively.</li><li>
Excellent written and verbal communication skills, with experience working with multiple stakeholders at different levels.</li><li>
Comfortable using business systems (for example ERP, CRM or task management tools) and confident creating and maintaining reports and spreadsheets.</li><li>
Problem‑solving mindset with attention to detail and a focus on continuous improvement.</li></ul><h5 class="jobSectionHeader">
Qualifications &amp; Additional Information</h5><ul><li>
Educated to A‑level or equivalent; a degree or relevant professional qualification is advantageous but not required.</li><li>
Typically1&ndash;3 years' experience in operations, coordination or related roles; transferable experience will be considered.</li><li>
Ability to work flexibly and occasionally outside standard hours when required to support critical activities.</li><li>
Commitment to maintaining confidentiality and following company governance and data protection requirements.</li></ul></div>

Operation Coordinator

AL HABARI GROUP

Job summary: ERP Finance &amp; Operation CoordinatorThe ERP Finance &amp; Operations Coordinator is responsible for supporting, coordinating, and optimizing the organization&rsquo;s ERP system with a focus on finance and operational functions. This role acts as a bridge between finance, operations, and IT teams to ensure accurate system usage, efficient business processes, and reliable reporting. The coordinator assists with system implementation, daily operations, user support, and continuous improvement of ERP-related processes.Roles &amp; responsibilities:<ul><li>Identify process improvement opportunities and help optimize ERP workflows.</li><li>Assist with financial and operational reporting, analysis, and reconciliations.</li><li>Monitor data accuracy, system controls, and compliance with company policies and accounting standards.</li><li>Should have financial Audit/Reporting background with Financial Qualification.</li></ul>Experience &amp; Qualifications:<ul><li>The Qualified candidate should have 6-7 years of experience in ERP System. (Experience with ADLER will be a plus).</li><li>B. Com or Semi Qualified CA/ ACCA.</li><li>Good Communication Skills</li><li>Good Financial Reporting Skills</li><li>Good in Advance Excel (Microsoft &amp; Office)</li><li>Candidate must be available in Qatar</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>If selected, can you join within 15 days?</li></ul>

ERP Finance & Operation Coordinator

Al Noor Automation

The Operations Coordinator is responsible for managing and supervising all day-to-day operational activities across ELV, Automation, Fire Alarm, and Fire Fighting teams. This role includes assigning and following up on technician tasks, coordinating logistics and resources, preparing quotations, evaluating performance, and resolving staff issues. The Operations Coordinator must be an engineer with proven experience in Oman, strong organizational skills, and the ability to ensure efficient service delivery and high standards of customer satisfaction.Key Responsibilities:1. Task Assignment and Supervision<ul><li>Plan, assign, and follow up on daily tasks for ELV Technicians, Automation Technicians, and Fire Alarm &amp; Fire Fighting Technicians.</li><li>Assess site distances and locations to schedule jobs efficiently and minimize travel time.</li><li>Monitor progress to ensure timely completion of all work and compliance with project requirements.</li></ul>2.Team Management and Coordination<ul><li>Supervise technicians, evaluate their performance, and provide technical guidance as needed.</li><li>Resolve any operational or personal issues affecting technicians to maintain team productivity and morale.</li><li>Train technicians to improve skills, ensure safety compliance, and maintain quality standards.</li></ul>3. Resource and Logistics Management<ul><li>Oversee allocation and proper use of company vehicles, tools, equipment, and accommodation facilities.</li><li>Ensure vehicles are maintained in good condition and that staff accommodation meets company policies.</li><li>Coordinate material and resource requirements with suppliers and internal departments.</li></ul>4. Reporting, Quotation, and Communication<ul><li>Prepare and submit accurate quotations, job reports, and operational updates to management and HR.</li><li>Maintain complete records of technician activities, customer interactions, and resource usage.</li><li>Communicate effectively with clients, project managers, and internal teams to ensure smooth operations.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Engineering (Electrical, Mechanical, or related field).</li><li>Minimum 3&ndash;5 years of operational coordination experience in Oman, preferably in ELV, Fire Protection, or Automation services.</li><li>Valid Oman driving license (mandatory).</li><li>Strong leadership and organizational skills with the ability to manage multiple teams and priorities.</li><li>Excellent communication and problem-solving abilities.</li><li>Proficiency in preparing quotations, reports, and operational documentation.</li><li>Fluent in English; Arabic is an advantage.</li></ul>Job Type: Full-timePay: RO250.000 - RO400.000 per monthWork Location: In person

Admin/ Operations Coordinator

<div>LFR Operations Coordinator 

 
Would you like to be part of the most international company in the world? A company operating in more than 220 countries worldwide and has been pioneering cross-border express shipping since 1969. Would you like to be part of a business that connects people across the globe and want to make a difference? Then waste no time and join our amazing team at DHL Group. DHL Global Forwarding, Freight (DGFF) is the Group's air, ocean, and road freight specialist. We offer standardized transport as well as highly specialized end-to-end solutions to customers in a wide range of industries globally. 
 
Support to develop and administer import/ export plans and processes to provide preparation and clearance of documentation through the relevant authorities and guide and advise customers on import/ export operations and regulations in line with business strategy and objectives, corporate guidelines and policies 
 
DHL Global Forwarding has an opening for a LFR Operations Coordinator in Ardiya, Kuwait. Join us in connecting people and improving lives!
In this LFR Operations Coordinator position
<ul><li>Apply practical knowledge of job area typically obtained through advanced education and work experience</li>
<li>Work independently with general supervision</li>
<li>Problems faced are difficult but typically not complex</li>
<li>Support administration of import/ export plans and processes to optimize service and performance</li>
<li>Execute transactional operational activities related to import/ export in adherence to regulations and internal procedures</li>
<li>Undertake import/ export entries and support operational activities as per internal procedures and latest local customs regulations</li>
<li>Calculate duties, tariffs, price conversions, weight and volume of merchandise imported/ exported from/ to foreign destinations</li>
<li>Process, handle, distribute and archive all required import/ export documents</li>
<li>Verify invoices and shipping documents to enhance accordance with federal regulations</li>
<li>Verify entries to ensure customer requirements are met and suggest routine corrective actions in case of deviations</li>
<li>Ensure export, import and gateway operations are as per business guidelines and compliant with set expectations</li>
<li>Perform IT systems related tasks to provide updated information on shipment</li>
<li>Work with internal functions such as customer service, product, sales, etc.</li>
<li>Coordinate with overseas office to check and verify shipment information</li>
<li>Identify and resolve recurring issues, and suggest modifications for import/ export work methods focusing on increasing effectiveness and efficiency</li>
<li>May provide functional guidance, advice or training to less experienced positions</li>
</ul>Stake Holders:<ul>
<li>Support and interact primarily with colleagues of own function</li>
<li>May influence others within the job area through explanation of facts, policies and practices</li>
<li>Build relationships and understand customer and key stakeholders interests and concerns</li>
<li>Address task-related issues appropriately to maintain work relationships</li>
<li>Individual contributor without direct responsibility for leading others</li>
</ul>Now, here is what we need from you!<ul><li> Education level of Bachelors and above.</li><li> Experience of more than 2 years.</li></ul> 
We offer:<ul><li> Comprehensive training and development opportunities.</li><li> Mentorship from experienced freight forwarding professionals and senior leaders.</li><li> Opportunities for international travel and exposure within the Freight Forwarding Industry.</li><li> Potential for full-time employment upon successful completion of the program.</li></ul> 
Why join DHL Global Forwarding?
We are part of Deutsche Post DHL, the world&rsquo;s leading logistics provider with operations in over 220 countries. Visit our career site on the web at https://www.logistics.dhl/us-en/home/careers.html
Our TOP EMPLOYER prestigious certification attests to our best-in-class efforts to attract and retain talent by fostering a positive work environment and encouraging personal and professional development among employees. The development of talented women in our organization will be a focus for us and an important part of our DGF Strategy 2025.
We aspire to become the undisputed leader in our industry, when people think of forwarding; we want them to think DGF because we have: 
<ul>
<li>The largest global network with more than ~30,000 passionate employees</li>
<li>The most efficient processes and fastest response times</li>
<li>The best solutions and best customer service</li>
</ul>Our Vision: The Logistics Company for the World.
Our Mission: Excellence. Simply Delivered. 
Our Purpose: Connecting People, improving lives. 
Our Values: Respect &amp; Results 
Our Goals: Employer, Provider, and Investment of Choice, Living Responsibility 
DHL Global Forwarding is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.</div>

LFR Operation Coordinator

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