administrative operations coordinator

Department of Finance

<div></div><div><div><div><div><div><div><h1 class="jobSectionHeader"><b>Administrative Operations Coordinator
</b></h1></div><div><div><div><div><ul><li>DEPARTMENT OF FINANCE</li></ul>
</div></div><div><div><div><p>Posted on</p>
<p>06/12/2026</p>
</div></div></div><div><div><ul><li>Full-time</li></ul>
</div></div><div><div><p>Location</p>
<p>MANHATTAN</p>
</div></div></div><div><div><div><ul><li>Exam may be required</li></ul>
</div></div><div><div><div><p>Department</p>
<p>D/C of Tax Audit &amp; Enforcement</p>
</div></div></div><div></div><div>Salary range: $61,656.00 &ndash; $70,904.00
</div></div></div><div><div><p>Save</p>
</div></div></div></div></div></div><div><div><div><h2 class="jobSectionHeader"><b>Job Description</b></h2>
</div><div><div><div>IMPORTANT NOTE: ONLY CANDIDATES WHO HAVE A PERMANENT PRINCIPAL ADMINISTRATIVE ASSOCIATE CIVIL SERVICE TITLE, ARE REACHABLE ON THE PRINCIPAL ADMINISTRATIVE ASSOCIATE CIVIL SERVICE EXAM NO. 1128, OR ARE PERMANENT IN A COMPARABLE CIVIL SERVICE TITLE ELIGIBLE FOR A 6.1.9 TITLE CHANGE MAY BE CONSIDERED FOR AN INTERVIEW.
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PLEASE INCLUDE YOUR EMPLOYEE IDENTIFICATION NUMBER (EIN) WHEN APPLYING AND INDICATE IN YOUR COVER LETTER YOUR PERMANENT CIVIL SERVICE TITLE OR INDICATE YOUR LIST NO. FOR EXAM NO. 1128.
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NYC Department of Finance (DOF) is responsible for administering the tax revenue laws of the city fairly, efficiently, and transparently to instill public confidence and encourage compliance while providing exceptional customer service.
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DOF&rsquo;s Tax Audit and Enforcement Division is charged with the audit of all business and excise taxes administered by New York City. The division conducts audits related to corporate, personal, sales, and use taxes. City tax auditors conduct audits of selected audit candidates with a goal of determining the appropriate tax liability of each taxpayer and applying NYC rules and laws in accordance with the City&rsquo;s policies and procedures.
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The Office of Tax Audit is charged with the audit of all business and excise taxes administered by the City of New York. Tax Audit conducts audits of general corporation tax, business corporation tax, commercial rent tax, unincorporated business tax, hotel tax, utility tax, real property transfer tax, and bank tax. Tax Audit also conducts NYC personal income tax and sales and use tax audits within New York City. Tax auditors conduct audits of selected candidates in the various administered taxes, with a goal of determining the appropriate tax liability of each taxpayer. The Office of Tax Audit includes the Field Unit, which conducts audits in the field, and the Non-field Unit, which conducts correspondence audits.
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Tax Audit is seeking a highly motivated, organized and detail-oriented individual, to serve as an Administrative Operations Coordinator, for the Deputy Commissioner of Tax Audit and Enforcement unit. Reporting to the Supervisor of Administrative Operations, the selected candidate&rsquo;s duties and responsibilities will include, but are not limited to the following:
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<ul><li>Prepare and coordinate with the supervisor, manager, coordinator on all Tax Audit and Enforcement Division's &quot;Other Than Personnel Services&quot; (OTPS) operations, such as Employee Move Information, work orders using Office Space, Telephone Directory updates, keep inventory of all printers, copiers, fax machines, scanners, PC's, laptops, date time machines and telephones.
</li><li>Prepare and assist the Operations Coordinator with OTPS, for the PassPort System, purchasing office supplies for the division by browsing on-line vendor catalogs, creating requisitions/purchase requests and submitting the order(s) for approval via the PassPort System. Following up with deliveries of requested items.
</li><li>Assisting the Disclosure Officer with audit and tax document requests from auditors and managers to NYS for the purposes of the NYS Sharing Agreement Exchange Program and the Exchange of Information Agreement Program between NYS and NYC. Facilitate the exchange of information between DOF and NYS.
</li><li>Prepare Out-of-Town Travel Requests, obtaining receipts for up to two (2) days of travel. Ensuring that travel requests forms are complete with detailed information, with all required signatures. Research cost using General Services Administration (GSA) government standard cost allocation.
</li><li>Assist with reviewing and the submission of the division's Authorized Driver applications and renewal process. Ensure all supporting documents are submitted with the applications. Requests for City Vehicle are submitted to supervisor for review and submitted to Facility Management Fleet Coordinator for processing.
</li><li>Assist with personnel services, work schedules changes, work unit changes, and reporting changes. Distribution of paychecks and pay stubs.
</li><li>Answering phones, managing calendars, scheduling meetings, preparing and editing correspondence, spreadsheets, presentations and other documents, maintaining files and retrieving documents and reference materials.
</li><li>Coordinate and administer audit/tax document requests from managers to Federal and NYS.
</li><li>Assist with IT related issues such as inventory and equipment repairs, PC's Laptops, phones, and office equipment. Assist with the Assistant Commissioner's front desk coverage and calendar appointments. Perform general office administrative functions and special projects requested by the division's executive staff.
</li><li>Ensure equipment is operational and stocked with necessary supplies.
</li><li>Perform special projects as directed by supervisor.
</li></ul><br>
Additional Information:
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In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.
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This position may be eligible for remote work up to 2 days per week, pursuant to the Remote Work Pilot Program agreed between the City and the Collective Bargaining Unit representing employees serving in the civil service title.
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A strong working knowledge of MS Office is required.
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PRINCIPAL ADMINISTRATIVE ASSOC - 10124</div><br>
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<h2 class="jobSectionHeader"><b>Minimum Qualifications</b></h2><br>
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<p>1. A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
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2. An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in &quot;1&quot; above; or
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3. A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in &quot;1&quot; above;
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4. Education and/or experience equivalent to &quot;1&quot;, &quot;2&quot;, or &quot;3&quot; above. However, all candidates must possess the one year of administrative or supervisory experience as described in &quot;1&quot; above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in &quot;1&quot; above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3&frac12; years.</p><br>
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<h2 class="jobSectionHeader"><b>Preferred Skills</b></h2>
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- Excellent written and verbal communication skills. - Strong organizational skills. - Detailed oriented and able to handle multiple assignments. - Strong interpersonal and teamwork skills.
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<h2 class="jobSectionHeader"><b>55a Program</b></h2>
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This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.
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<h2 class="jobSectionHeader"><b>Public Service Loan Forgiveness</b></h2>
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As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education&rsquo;s website at https://studentaid.gov/pslf/.
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<h2 class="jobSectionHeader"><b>Residency Requirement</b></h2>
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New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
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<h2 class="jobSectionHeader"><b>Additional Information</b></h2><br>
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<div></div><p>The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.</p>
</div></div><div><div>Apply <p>Save</p>
</div></div></div></div><div><div><div><div><div><div><p>Job ID</p>
<p>783033</p>
</div></div><div><div><div><p>Posted until</p>
<p>06/26/2026</p>
</div></div></div><div><div><div><p>Title code</p>
<p>10124</p>
</div></div></div><div><div><div><p>Civil service title</p>
<p>PRINCIPAL ADMINISTRATIVE ASSOC</p>
</div></div></div><div><div><div><p>Title classification</p>
<p>Competitive-1</p>
</div></div></div><div><div><div><p>Business title</p>
<p>Administrative Operations Coordinator</p>
</div></div></div></div><div><div><div><ul><li>Experience level: Experienced (non-manager)</li></ul>
</div></div><div><div><div><p>Job level</p>
<p>02</p>
</div></div></div><div><div><div><p>Number of positions</p>
<p>1</p>
</div></div></div><div><div><div><p>Work location</p>
<p>375 Pearl Street</p>
</div></div></div><div><div><ul><li>Category: Administration &amp; Human Resources</li></ul>
</div></div></div></div></div></div><div><div><div><div><p>Administrative Operations Coordinator</p></div></div></div></div></div><div></div>

Administrative Operations Coordinator

Eurofragance SLU

<div>
 <strong>
  <strong>
   Ever dreamed of working where fragrances tell stories?
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   <br/>
  </strong>
 </strong>
 At Eurofragance, we don&rsquo;t just create fragrances &mdash; we create experiences. With passion, excellence and bold entrepreneurial spirit, we&rsquo;re growing fast and want you to grow with us.
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 Join a global team headquartered in Barcelona, with offices in Dubai, Singapore, Mexico, Turkey, India&hellip; and more!
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 Here, your work truly matters &mdash; and so do you.
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 <strong>
  🎯 What's your mission?
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  <br/>
 </strong>
 Your mission is to support the coordination of administrative and operational activities, with a focus on occupational health &amp; safety processes, international communication, medical coordination, and day-to-day office management. You will ensure that information, documentation, and routine operations are properly managed, contributing to an organized and efficient work environment.
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  🛠️Here&rsquo;s what you&rsquo;ll be rocking every day
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 </strong>
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  Administrative &amp; Office Management
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 </strong>
 <ul>
  <li>
   Maintain regular communication with internal stakeholders to ensure smooth office operations
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   Organize birthday celebrations and internal events
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   Coordinate meal and catering arrangements
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   Manage office purchases and supermarket orders (e.g. Migros)
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   Track and share the weekly home office / remote working list every Monday
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   Handle DHL and courier shipments
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   Manage stationery and office supply purchases
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   Coordinate laboratory-related procurement
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  </li>
 </ul>
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  Occupational Health &amp; Safety (ISG)
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  <li>
   Coordinate and organize training sessions and related schedules
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   Manage communication flow between the company and the OHS (ISG) service provider
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   Prepare, complete, and follow up on OHS-related documents and paperwork
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   Ensure timely handling of compliance-related processes
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  </li>
 </ul>
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  International Coordination (HSE)
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   Act as a communication bridge between overseas stakeholders and the company
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   Participate in and coordinate regular meetings with international teams
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   Prepare and complete required documentation and reporting
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   Support cross-border operational communication
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  </li>
 </ul>
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  Medical &amp; Vendor Coordination
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 </strong>
 <ul>
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   Manage communication with doctors, laboratories, and medical service providers for TR office
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   Obtain pricing for tests, medical analyses, and related services
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   Request and compare quotations from suppliers and service providers
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   Share offers with management and coordinate approval processes
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   Support the execution of related operational arrangements
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  </li>
 </ul>
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  ✅ What you need to shine in this role
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  <li>
   Bachelor&rsquo;s degree in Business Administration, International Trade or a related field
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   2 years of experience in a similar role
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   Previous experience in administration, office coordination, operations, or executive support
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   Strong organizational and multitasking skills
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   Proficiency in English and Turkish
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   Good command of MS Office
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  </li>
 </ul>
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  ✨ What do we offer you at Eurofragance?
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 </strong>
 Much more than just a job! Take a look at everything we&rsquo;ve prepared for you:
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   Stability and growth in a solid company in full expansion.
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   International environment with a multicultural team and language practice.
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   Flexible start time.
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   Medical insurance for your peace of mind.
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   Food allowance to support your daily meals.
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   Transport allowance to help cover commuting costs.
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  </li>
 </ul>
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  🌍 Why Eurofragance?
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 We believe in diversity and in creating a space where everyone feels welcome &mdash; regardless of gender, age, background, orientation, or ability.
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 We&rsquo;re also deeply committed to sustainability: reducing our carbon footprint, enhancing energy efficiency and cultivating environmental respect.
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 By joining us, you become part of a company that actively works to make a positive impact on the planet &mdash; and on people.
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  Ready to join us on this sensorial adventure? 🌍
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 </strong>
 <strong>
  <em>
   Send CV in English only
  </em>
 </strong>
</div>


Administrative & Operations Coordinator (HSE)

Animals In Motion

<p>Operations &amp; Administrative Coordinator for Animals In Motion (AIM) &amp; Rooster Run Foundation (RRF)</p><p>Penngrove, CA</p><p>Help Us Create Order, Efficiency, and Impact</p><p>Animals In Motion (AIM) and Rooster Run Foundation (RRF) are seeking a highly organized, proactive Operations &amp; Administrative Coordinator to support our growing veterinary rehabilitation practice, specialty sports medicine services, canine rehabilitation program, and animal sanctuary operations.</p><p>This is not a traditional administrative position.</p><p>We are looking for someone who enjoys creating systems, organizing moving parts, solving problems before they become emergencies, and helping a mission-driven organization run smoothly. The ideal candidate thrives on bringing clarity to busy environments and takes pride in helping teams stay focused, organized, and effective.</p><p>This role supports:</p><ul><li>Equine Sports Medicine &amp; Rehabilitation</li><li>Canine Rehabilitation</li><li>Animal Sanctuary &amp; Rescue Operations</li><li>Community Events and Outreach</li></ul><p>What Success Looks Like</p><p>You help reduce operational friction throughout the organization by:</p><ul><li>Keeping communication organized and flowing</li><li>Ensuring important tasks don't fall through the cracks</li><li>Helping leadership stay focused on high-value work</li><li>Creating consistency and follow-through across departments</li><li>Supporting a calmer, more efficient work environment</li></ul><p>If you enjoy being the person who helps everything work better behind the scenes, we would love to meet you.</p><p>ResponsibilitiesAdministrative Coordination</p><ul><li>Manage calendars, scheduling, and appointment coordination</li><li>Route communication, emails, and inquiries appropriately</li><li>Maintain organized digital and physical records</li><li>Assist with onboarding paperwork and administrative processes</li><li>Coordinate meetings and track action items</li><li>Support document preparation, proofreading, and filing</li></ul><p>Operational Support</p><ul><li>Track ongoing projects and organizational priorities</li><li>Follow up on assigned tasks and deadlines across departments</li><li>Assist in creating and maintaining SOPs and operational systems</li><li>Coordinate supplies, inventory, and vendor communication</li><li>Help identify workflow bottlenecks and recommend improvements</li><li>Support implementation of new processes and initiatives</li></ul><p>Client &amp; Community Support</p><ul><li>Provide exceptional customer service to veterinary clients and supporters</li><li>Assist with client communication and follow-up</li><li>Support volunteer, donor, and community communications as needed</li><li>Help maintain a welcoming and professional experience for visitors</li></ul><p>Financial &amp; Administrative Support</p><ul><li>Medical records entry and bookkeeping support</li><li>Assist with invoicing, collections, and record management</li><li>Work with QuickBooks and other software platforms</li><li>Maintain accurate administrative records</li></ul><p>QualificationsRequired</p><ul><li>Strong organizational and time management skills</li><li>Excellent written and verbal communication</li><li>Ability to manage multiple priorities simultaneously</li><li>High attention to detail and follow-through</li><li>Strong computer skills and comfort learning new software</li><li>Experience with Microsoft Office and Google Workspace</li><li>Professional, positive, and solution-oriented attitude</li></ul><p>Preferred</p><ul><li>Experience in veterinary, healthcare, nonprofit, hospitality, or small business environments</li><li>QuickBooks experience</li><li>Project coordination or operations experience</li><li>Experience working in fast-paced, mission-driven organizations</li></ul><p>Who Will Thrive In This Role?</p><p>You may be a great fit if:</p><ul><li>People describe you as organized and dependable</li><li>You enjoy creating systems and improving processes</li><li>You naturally notice what needs attention before others do</li><li>You like helping teams stay on track</li><li>You can manage multiple moving parts without becoming overwhelmed</li><li>You take ownership and follow through without being micromanaged</li></ul><p>Compensation</p><p>Compensation based on experience and qualifications.</p><p>To Apply</p><p>Please submit:</p><ul><li>Resume</li><li>Brief cover letter</li><li>A short description of a time you brought organization, structure, or efficiency to a busy or chaotic environment</li></ul><p>Pay: From $25.00 per hour</p><p>Application Question(s):</p><ul><li>Equine experience is strongly desired please take a minute to describe your equine experience.</li></ul><p>Ability to Commute:</p><ul><li>Penngrove, CA 94951 (Required)</li></ul><p>Work Location: In person</p>

Operations and Administrative Coordinator for Animals in Motion & Rooster Run Foundation

Best Brains Learning Center

<p>Job Description</p><p><b>About Us</b></p><p>Best Brains Learning Centers provides high-quality after-school enrichment programs for students ages 3&ndash;14. Our proprietary curriculum is designed to strengthen core academic skills through a structured, non-repetitive learning model delivered by qualified educators.</p><p><b>Position Overview</b></p><p>Best Brains is seeking a highly organized and detail-oriented Academic Operations Coordinator / Virtual Instructor to support both administrative operations and virtual instruction.</p><p>This role is approximately 70% administrative coordination and 30% virtual teaching. The ideal candidate is a certified educator who is comfortable managing operational tasks, working across multiple systems, and delivering engaging online instruction when needed.</p><p>This position plays a key role in supporting corporate operations, assisting learning centers, and ensuring smooth execution of daily academic and administrative processes.</p><p><b>Key Responsibilities</b></p><p>Administrative &amp; Operational Support (70%)</p><p>Provide administrative support to the corporate team and learning centers</p><p>* Manage emails, support tickets, and general communication in a timely and professional manner</p><p>* Assist with data entry, reporting, scheduling, and document management</p><p>* Coordinate with internal departments to support daily operations and workflow efficiency</p><p>* Maintain accurate records and ensure timely completion of assigned tasks</p><p>* Support special projects and operational initiatives as required</p><p>* Assist with teacher coordination and academic scheduling support</p><p>* Organize and maintain educational materials, documents, and internal resources</p><p>* Utilize multiple software platforms and systems to support operations</p><p>* Virtual Instruction (30%)</p><p>* Deliver virtual classes for students through 8th grade following Best Brains curriculum standards</p><p>* Create a structured, engaging, and positive online learning environment</p><p>* Monitor student progress and provide appropriate feedback</p><p>* Communicate effectively with students, parents, and internal teams as needed</p><p>* Ensure lessons are delivered professionally and on schedule</p><p>* Support student learning by encouraging participation and academic growth</p><p><b>Qualifications</b></p><p>* Bachelor&rsquo;s degree required; degree in Education or related field preferred</p><p>* Valid Teaching Certification required</p><p>* Prior teaching or tutoring experience with students</p><p>* Strong computer literacy and experience with Microsoft Office and virtual platforms</p><p>* Excellent written and verbal communication skills</p><p>* Strong organizational and time-management abilities</p><p>* Ability to manage multiple priorities in a fast-paced environment</p><p>* High attention to detail and problem-solving skills</p><p>* Professional, positive, and customer-service-oriented mindset</p><p>* Ability to work independently and collaboratively within a team</p><p>Pay: $47,000.00 - $51,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li></ul><p>Work Location: In person</p>

Academic Operations Coordinator / Virtual Instructor

Al Hadeed tech. Cont. LLC

<p>We are looking for a responsible and experienced Admin cum Operations Coordinator for our interiors company. The candidate should be capable of handling daily administrative activities along with coordinating operational requirements efficiently. Preferred Age limit 25 to 40 yrs</p><p>Key Responsibilities</p><p>Coordinate daily operations and vehicle movements.</p><p>Maintain records of fuel, maintenance, and attendance.</p><p>Prepare operational documents.</p><p>Follow up with site team regarding work schedules, timesheets, and collections.</p><p>Coordinate with engineers, drivers, workers and site supervisors for smooth operations.</p><p>Handle office administration, filing, documentation, and reporting.</p><p>Monitor equipment breakdowns and coordinate maintenance schedules.</p><p>Update operational reports and maintain accurate data in Excel/software systems.</p><p>Assist management in planning and operational support activities.</p><p>Handle customer inquiries and maintain professional communication with clients.</p><p>Requirements</p><p>Minimum 3&ndash;5 years of experience in administration and operations coordination.</p><p>Experience in construction .</p><p>Good knowledge of MS Office, especially Excel and email correspondence.</p><p>Strong communication and coordination skills.</p><p>Ability to work under pressure and manage multiple tasks.</p><p>Candidate should be organized, responsible, and capable of handling independent tasks.</p><p>Preferred Skills</p><p>Knowledge of invoicing and basic accounts coordination.</p><p>Problem-solving and multitasking abilities.</p><p>Team coordination and workforce handling skills.</p><p>Job Type: Full-time</p><p>Industry: Construction Operations/workers management</p><p>Salary: AED 4000 to 5000 pm</p><p>Work Location: In person</p><p>Pay: AED4,000.00 - AED5,000.00 per month</p><p>Work Location: In person</p>

Admin cum operations Coordinator with 4 yrs UAE experience

Michigan Farm Bureau

<div>OBJECTIVE:
<div><b>
County Administrative Coordinator II (Marshall) Objective</b></div><div>
To help build and maintain an active and growing county Farm Bureau through encouraging member involvement, as well as supporting county committees and leadership. To assist the county Farm Bureau in developing and supporting successful Farm Bureau programs and services that meet the needs of the members. To update the county Farm Bureau website with member written articles, county program details and program pictures. Manage county social media outlets and create a social media strategy. To maintain accurate and efficient office and financials records for the county Farm Bureau.</div>
RESPONSIBILITIES:
<div><b>
County Administrative Coordinator II (Marshall) Responsibilities</b></div><div>
Work with county Farm Bureaus to encourage member involvement, assist county committees, and support Farm Bureau programs and services.</div><div></div><div><br>
Assist the executive committee in preparing the annual budget. Pay all routine bills within the budget. Maintain financial records including all recommended month-end reports, year-end reports, and monthly bank reconciliations of all county Farm Bureau bank accounts.</div><div></div><div><br>
Work with County President(s) and Regional Manager to prepare agendas and provide necessary information and correspondence for board and executive committee meetings.</div>
QUALIFICATIONS:
<div><b>
County Administrative Coordinator II (Marshall) Qualifications</b></div><div><b>
Required</b></div><div>
High school diploma or equivalent required.</div><div><br>
</div><div>One to three years general business and office management experience required.</div><div><br>
</div><div>Must be able to work with the public utilizing various methods of communication.</div><div><br>
</div><div>Ability and willingness to promote the objectives of the Farm Bureau organization required.</div><div><br>
</div><div>Must be able to work with volunteers, co- workers, county Farm Bureau members and the general public, while maintaining a service-conscious, helpful and courteous attitude.</div><div><br>
</div><div>Must possess a valid driver license with an acceptable driving record.</div><div></div><div><b><br>
Preferred:</b> Associate degree preferred. Volunteer management experience preferred.</div><div><br>
</div><div>Prior work experience with other volunteer organizations preferred.</div><div></div><div><b><br>
Note:</b><b> This is a part-time position working 3 - (8 hour) days per week. Flexible days - either Monday, Wednesday, Friday or Monday and two other days - 24 hours per week.</b></div><div></div><div><br>
PM19</div></div>

County Administrative Coordinator II (Marshall)

Forever Paws Animal Shelter

<p>Forever Paws Animal Shelter &ndash; Fall River, MA<br/>35&ndash;40 hours per week</p><p>Forever Paws Animal Shelter is seeking a reliable, organized, and detail-oriented Finance &amp; Operations Coordinator to join our team. This position plays an important role in the financial and operational management of our nonprofit animal shelter and works closely with shelter leadership and the Board of Directors.</p><p>The ideal candidate will have experience in accounting, budgeting, nonprofit operations, and general facility oversight. This position requires strong organizational skills, initiative, and the ability to manage multiple responsibilities in a fast-paced environment.</p><p>* Manage accounts payable and accounts receivable<br/>* Maintain financial records using QuickBooks<br/>* Prepare and manage profit &amp; loss statements and balance sheets<br/>* Assist in developing and presenting budgets to the Board of Directors<br/>* Support grant writing and grant-related financial documentation</p><ul><li>Building repairs and maintenance coordination</li><li>Landscaping oversight</li><li>Vehicle maintenance and scheduling</li><li>Assist with vendor communication and service coordination</li><li>Utilize Microsoft Office programs including Excel, Word, and Outlook</li><li>Support day-to-day administrative and operational functions of the shelter</li></ul><p>* Associate degree in Accounting or related field preferred, or a minimum of 10 years of relevant accounting/bookkeeping experience<br/>* Experience with QuickBooks required<br/>* Strong understanding of financial reporting, budgeting, and bookkeeping practices<br/>* Familiarity with nonprofit operations and grant writing preferred<br/>* Proficiency in Microsoft Office programs<br/>* Strong communication, organizational, and time management skills<br/>* Ability to work independently and as part of a team</p><p>* 35&ndash;40 hours per week<br/>* Some flexibility may be required based on operational needs</p><p>Pay based on experience.</p><p>Forever Paws is a nonprofit no-kill animal shelter dedicated to helping homeless, abandoned, and neglected animals throughout the South Coast community. We are looking for team members who are compassionate, dependable, and committed to supporting our mission.</p><p>Benefits:</p><ul><li>Employee discount</li><li>Paid sick time</li><li>Paid time off</li></ul><p>Work Location: In person</p>

Finance and Operations Coordinator

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