administrative operations coordinator

Embry-Riddle Aeronautical University

<div><h1 class="jobSectionHeader"><b>Job Description</b></h1><div><p><b>
The Opportunity</b></p></div><p></p><div><p><br>
Embry-Riddle Aeronautical University (ERAU) seeks a dynamic, student-centered, and forward-thinking Administrative and Operations Coordinator to provide visionary leadership.</p><p></p><p>
This is a professional role responsible for supporting the daily administrative and operational functions of the Student Support and Advising organization. This role involves a mix of administrative tasks, project coordination, and operational support to ensure smooth and efficient operations. This individual will provide support to the Assistant Dean of Student Support and Advising, and indirect support to the Associate Directors of Academic Advising and Associate Director of Integrated Student Services. Directly responsible for handling logistics and event planning for the Daytona Beach Academic Advising and Integrated Student Services teams. This position has authority to manage the budgets under the Assistant Dean and assists with purchase orders as well as reconciling budgets monthly. Accountable for adherence to all university issued guidelines and is responsible for professional interaction with partner offices and university stakeholders.</p><p><br>
The Administrative and Operations Coordinator position plays a critical role in supporting and enhancing the overall efficiency of office operations. This position will support a team of over 30 individuals where strong organizational skills will be critical. The individual must be a team player with a strong commitment to service and the successful individual must be highly detail oriented, able to handle confidential matters, have a positive and outgoing personality, and be able to handle multiple tasks and competing priorities throughout the year.</p><p></p><p><b>
Essential Job Functions, Duties, or </b><b>Accountabilities:</b></p><p>
Administrative Support:</p><ul><li>
Skilled in the use of various systems, such as Workday, Outlook, Campus Solutions, Salesforce, Sharepoint, and Imaging to perform daily tasks</li><li>
Supports Academic Advising Staff on a daily basis using Salesforce case management</li><li>
Responsible for monitoring Salesforce dashboards and reporting trends and activities for all 30+ members of the SSA department</li><li>
Compiles monthly reports and prepares data regarding Advising and Integrated Student Services activities for distribution to leadership</li><li>
Maintains scheduling needs for Assistant Dean, Associate Directors, and staff</li><li>
Coordinates staff and department meeting locations and prepares and distributes meeting minutes</li><li>
Directly supports the coordination and execution of Department retreats and training sessions</li><li>
Takes the appropriate actions in response to matters assigned by Department Leadership</li><li>
Meticulously monitors and maintains departmental distribution lists, general contact lists, and emergency contact lists via Sharepoint</li><li>
Monitors the departmental calendar via Outlook to ensure personnel coverage as well as monitoring personal leave submittal</li></ul></div><div><ul><li>
Serves as the department HR liaison and is responsible for scheduling interviews and coordinating on-boarding efforts and gathering materials and supplies for new hires</li><li>
Supports scheduling needs and makes scheduling arrangements as an authorized outlook calendar delegate</li></ul><p>
Operations and Project Management:</p><ul><li>
Coordinates office activities and operations to secure efficiency and compliance with company policies</li><li>
Oversees facility management, including maintenance and cleaning services</li><li>
Serves as a liaison with vendors, suppliers, and contractors</li><li>
Responsible for directly supporting the planning and execution of projects</li><li>
Tracks the progress and deadlines of all department projects</li><li>
Coordinates with various departments to ensure project milestones are met</li><li>
Prepares project documentation and status reports</li><li>
Coordinates department events and activities including but not limited to:</li><li>
Preview Day</li><li>
Family Weekend</li><li>
Open House</li><li>
Fall, Spring, and Summer Orientation</li></ul><p>
Budget and Travel Support:</p><ul><li>
Manages budget preparation and expense tracking through Workday</li><li>
Processes all purchases, travel, and p-card transactions for/by the department leadership</li><li>
Compiles, submits, and tracks expense reports for all members of the SSA leadership team</li><li>
Orders and tracks of departmental supplies and inventories</li><li>
Monitors departmental budgets and spending and provides monthly updates to Assistant Dean</li><li>
Schedules and coordinates all travel arrangements including university travel, training and staff professional development</li><li>
Manages and maintains all office supplies and ensures appropriate inventory is available</li><li>
Coordinates with IT for all departmental computer equipment purchases and needs</li></ul></div><div><p><b>
About us</b></p></div><p></p><div><p><br>
For over 100 years, Embry-Riddle has been the world's leading aviation and aerospace university, educating more than 30,000 students across residential campuses in Daytona Beach, Florida, and Prescott, Arizona, as well as through a global network of Worldwide locations and online programs. With more than 165,000 alumni around the world, our impact reaches every corner of the aerospace, aviation, defense and technology industries.</p></div><p></p><div><p><br>
Today, our faculty, researchers and professional staff are advancing innovation across aviation, space, artificial intelligence, cybersecurity, autonomous systems and next-generation engineering. Working alongside industry leaders, government agencies and innovators, they are solving real-world challenges and shaping the technologies that will define tomorrow.</p></div><p></p><div><p><br>
Whether you are an educator, researcher, administrator, technologist or industry professional, your work at Embry-Riddle will contribute to something bigger than a job. Join a community driven by discovery, purpose and excellence&mdash;and help shape the future of aerospace.</p></div><p></p><div><ul><li><p><i><br>
Generous Time Off:</i><i> </i><i>Enjoy up to 18 days of paid leave in your first year, including 3 days granted upon hire and 15 days accrued throughout the year. You'll also receive 9+ paid holidays, including the day after Thanksgiving and the week between Christmas Eve and New Year's Day.</i></p></li><li><p><i>
Tuition Coverage:</i><i> </i><i>Get 100% tuition coverage for yourself for one undergraduate and one graduate degree, and discounted rates for your spouse and dependent children up to age 26.</i></p></li><li><p><i>
Retirement Contributions:</i><i> </i><i>ERAU contributes 6% of your base salary to your retirement plan and offers a 4% matching contribution &ndash; with no vesting period.</i></p></li><li><p><i>
Personal Leave:</i><i> </i><i>Relax with 15 days of personal leave for non-exempt employees or 18 days for exempt full-time employees in your first year.</i></p></li></ul></div><p></p><div><p><b><br>
 </b><b>Compensation</b></p></div><div><p><br>
<br>
The annual salary range for this role is <b>up to</b> $43,888. The final offer will be based on the candidate&rsquo;s skills, qualifications, and experience, as well as applicable state regulations, internal equity, and business needs, and may fall outside of the stated range.</p></div><p></p><h1 class="jobSectionHeader"><b>
Qualifications</b></h1><div><p><b>
Qualifications</b></p></div><div><ul><li>
Associate's degree or completion of program of 18+ months after high school.</li><li>
3-5 years of work related experience</li></ul></div><p></p><div><p>
To submit your application for this opportunity, please visit the Embry-Riddle Career Site and search for requisition number R311872. Please attach all relevant materials to your application when you apply online. Complete submissions include:</p><ul><li><p>
Cover letter</p></li><li><p>
Resume</p></li><li><p>
Contact information for at least three professional references (please note that references may be contacted as part of the interview/screening process)</p></li></ul></div><p></p><div><p><b><br>
Current Embry-Riddle employees:</b><b> </b>Please apply directly through the ERAU Employee Hub Central application within Workday.</p></div><p></p><div><p><br>
Embry-Riddle is committed to fostering a workplace where all individuals are valued and respected. We strive to ensure that all faculty, staff, and students are treated fairly and provided equal opportunities for employment, advancement, compensation, training, and other benefits of employment. Embry-Riddle makes employment decisions &mdash; including hiring, promotions, compensation, and other terms of employment &mdash; based on individual merit, qualifications, and abilities. Embry-Riddle is strongly opposed to discrimination and harassment, and such behavior is prohibited by university policy. Embry-Riddle does not discriminate on the basis of race, color, national origin, sex, disability, veteran status, predisposing genetic characteristics, age, religion, or pregnancy status, or any other status protected by federal, state, or local law, in its employment, educational programs, admissions policies, financial aid, or other school-administered programs or activities. For further information, please visit our website.</p></div><p></p><div><p><i><br>
Embry-Riddle is not seeking assistance from staffing or recruitment agencies. All agencies are directed to contact</i><i> </i><i>eraujobs@erau.edu</i><i> </i><i>and should not reach out to hiring managers or staff.</i></p></div></div>

Administrative and Operations Coordinator

Louisiana Works

<div><div><div><div><div><b>Salary</b><div>
</div></div></div><div><div>$1,820.00 - $3,120.00 Monthly</div>
</div></div><div><div><div><b>Location
</b></div></div><div></div><div><div>Baton Rouge, LA</div>
</div></div></div><div><div><div><div><b>Job Type</b></div>
</div><div><div>Classified</div>
</div></div><div><div><div><b>Job Number</b></div>
</div><div><div>AC1234-224163-73026KK</div>
</div></div></div><div><div><div><div><b>Department</b></div>
</div><div><div>Louisiana Works</div>
</div></div><div><div><div><b>Division</b></div>
</div><div><div>Office of Management &amp; Finance</div>
</div></div></div><div><div><div><div><b>Opening Date</b></div>
</div><div><div>07/30/2026</div>
</div></div><div><div><div><b>Closing Date</b></div>
</div><div><div>8/4/2026 11:59 PM Central</div></div></div></div></div>
<br><div><div><div><h2 class="jobSectionHeader"><b>About this Job<br>
</b></h2></div><div><p><br>
<br>
<b>Office of Management and Finance</b><br>
<b>Division: Mail Unit/Mail Messenger</b><br>
<b>Location: East Baton Rouge Parish</b></p><div><b><br>
Louisiana Works transforms lives and drives prosperity by putting people at the center of everything we do. We provide one seamless door where individualized solutions create new possibilities, proving that when government works for people, Louisiana works for everyone.</b></div><div><b><br>
Learn more about Louisiana Works</b></div><br>
The <b>Administrative Coordinator</b> coordinates all front desk and reception activities for the Louisiana Works headquarters office complex. Serves as the primary point of contact for customers, vendors, contractors, employees, and visitors by providing information, responding to inquiries, and directing individuals to the appropriate resources or personnel. This position requires ongoing coordination with agency staff, divisions, and external representatives to ensure efficient daily operations and the delivery of professional customer service.<br>
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The<b> Office of Management and Finance (OMF)</b> oversees the agency&rsquo;s fiscal operations, budgeting, procurement and contracts, human resources, and other key administrative functions. We provide the internal support and oversight needed to ensure efficient, accountable, and transparent agency operations. OMF does not deliver direct services to the public.<br>
<br>
<b>AN IDEAL CANDIDATE WILL POSSESS THE FOLLOWING COMPETENCIES:</b><br>
<b>Accepting Direction:</b> The ability to be open and willing to follow guidance or instructions.<br>
<b>Communicating Effectively:</b> The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.<br>
<b>Focusing on Customers:</b> The ability to understand and meet the needs, preferences, and experiences of internal and external customer.</div><br>
<p></p>
<div><h2 class="jobSectionHeader"><b>Minimum Qualifications
</b></h2></div><p></p><div><div>No experience or training is required.</div></div><p></p>
<div><h2 class="jobSectionHeader"><b>Job Specification
</b></h2></div><div><p>The official job specifications for this role, as defined by the State Civil Service, can be found here.</p></div><br>
<div><h2 class="jobSectionHeader"><b>Job Duties and Other Information
</b></h2></div><p></p><div><div><b>Job Details:</b></div><ul><li>
Provides information and responds to inquiries regarding agency operations, including Unemployment Insurance, Workforce Development, Workers&rsquo; Compensation, Management and Finance, the Office of the Secretary, and Legal Division services.</li><li>
Communicates and coordinates with agency personnel, managers, and representatives regarding front desk procedures, visitor assistance, and special requests.</li><li>
Maintains filing systems, records, reports, and databases; reviews documents for accuracy and completeness; compiles data and prepares reports, tabulations, and routine correspondence.</li><li>
Distributes employee parking permits, prints and distributes agency forms, and maintains knowledge of current forms and procedures.</li><li>
Answers telephone calls, performs data entry and typing assignments, operates office equipment, assists with property inventory activities, and monitors the cleanliness and organization of the front desk and lobby areas.</li><li>
Perform duties assigned by the Administrative Services management</li><li>
Perform clerical duties associated with Administrative Services responsibilities</li></ul><br>
<b>
Position-Specific Details:</b><br>
<b>Location:</b> Baton Rouge, La<br>
<b>Appointment Type:</b> Probational / Job Appointment / Promotional / Detail to Special Duty<br>
<b>Career Progression Group:</b> Administrative Coordinator 1, Administrative Coordinator 2, Administrative Coordinator 3, or Administrative Coordinator 4<br>
<br>
<b>Please click on the links below to learn more about each job level:</b><br>
<b>ADMINISTRATIVE COORDINATOR 1</b><br>
<b>ADMINISTRATIVE COORDINATOR 2</b><br>
<b>ADMINISTRATIVE COORDINATOR 3</b><br>
<b>ADMINISTRATIVE COORDINATOR 4</b><br>
<br>
<b>How to Apply:</b><br>
No Civil Service test score is required in order to be considered for this vacancy.<br>
<br>
To apply for this vacancy, click on the <b>&ldquo;Apply&rdquo;</b> link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their applications to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.<br>
<br>
<ul><li>Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.</li></ul>
<br>
All applicants selected for employment must submit to drug screening and a background check.<br>
<br>
<b>Contact Information:</b><br>
For further information about this vacancy, contact:<br>
<b>Kedrick Kennedy</b><br>
<b>kedrick.kennedy@la.gov</b><br>
<br>
Louisiana Works is an equal employment opportunity employer and<b> S</b><b>AME</b><b> </b>agency that serves as a model employer for the recruitment, hiring, and retention of individuals with disabilities. Auxiliary aids and services are available upon request to individuals with disabilities &bull; TDD# 800-259-515</div></div></div><p></p>
<br><p></p><div><div><div><div>Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to <i>make a difference </i>through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. <br>
<br>
As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:</div><div></div><br>
<div><div><br>
<b>Insurance Coverage </b>More information can be found at https://info.groupbenefits.org/<br>
<br>
<b>Parental Leave</b> &ndash; Up to six weeks paid parental leave<br>
More information can be found at https://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx<br>
<br>
<b>Holidays and Leave</b> &ndash; State employees receive the following paid holidays each year:</div><div><ul> <li>New Year's Day </li><li>Martin Luther King, Jr. Day, </li><li>Mardi Gras, </li><li>Good Friday, </li><li>Memorial Day, </li><li>Independence Day, </li><li>Labor Day, </li><li>Veteran's Day, </li><li>Thanksgiving Day and Christmas Day.</li></ul></div>***** Additional holidays may be proclaimed by the Governor<br>
<br>
State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.<br>
<br>
<b>Retirement</b><b> </b>&ndash; State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):<ul> <li>Louisiana State Employees Retirement System (www.lasersonline.org<i>). LASERS has provided this </i><i>video </i><i>to give you more detailed information about their system</i> </li><li>Teacher's Retirement System of Louisiana (www.trsl.org), </li><li>Louisiana School Employees Retirement System (www.lsers.net), among others</li></ul></div></div></div></div><p></p>

ADMINISTRATIVE COORDINATOR 1/2/3/4

ROYAL PALM GOLF CLUB

<p>ADMINISTRATIVE COORDINATOR</p><p><b>Department:</b> Membership / Administration<br/><b>Reports To:</b> Membership Director and Clubhouse Manager<br/><b>Position Type:</b> Full-Time<br/><b>FLSA Status:</b> Non-Exempt</p><p>POSITION SUMMARY</p><p>The Administrative Coordinator provides comprehensive administrative and operational support to the Membership Department and Clubhouse Manager. Serving as the first point of contact for members and guests, this role creates a welcoming, professional, and service-oriented experience while ensuring the efficient coordination of daily administrative functions and clubhouse operations.</p><p>The Administrative Coordinator supports all aspects of membership services, member communications, club events, scheduling, reservations, correspondence, and general administrative operations. This role requires a highly organized, detail-oriented, and professional individual who can effectively manage multiple priorities while delivering exceptional service to members. The ideal candidate demonstrates strong communication skills, excellent time management, and a commitment to maintaining a welcoming and efficient club environment.</p><p>ESSENTIAL DUTIES &amp; RESPONSIBILITIES</p><p>Membership &amp; Member Services</p><p>&middot; Provide professional and friendly assistance to members, guests, and prospective members in person, by phone, and by email.</p><p>&middot; Respond timely to member questions and requests or direct them to the appropriate department or manager.</p><p>&middot; Assist the Membership Director with membership-related correspondence, records, forms, communications, and special projects.</p><p>&middot; Assist with membership events, orientations, meetings, and other member activities.</p><p>&middot; Assist with event and activity reservations using Club management software.</p><p>&middot; Maintain confidentiality of member information and Club business.</p><p>Clubhouse Manager Support</p><p>&middot; Provide administrative support to the Clubhouse Manager as needed.</p><p>&middot; Assist with correspondence, reports, schedules, meeting preparation, and special projects.</p><p>&middot; Assist with coordinating information and communication between the Clubhouse Manager and Club departments.</p><p>&middot; Assist with Club events and activities as directed.</p><p>&middot; Provide general administrative support to Club operations as needed.</p><p>Communications &amp; Creative Support</p><p>&middot; Assist with Club communications and member-facing materials.</p><p>&middot; Create professional and engaging flyers, announcements, invitations, and other promotional materials using Canva, and other approved marketing platforms.</p><p>&middot; Assist with preparing and distributing member communications through email, newsletters, the Club website, mobile app, Clubster, social media, and other approved communication platforms.</p><p>&middot; Gather information from Club departments to assist with timely and accurate member communications.</p><p>&middot; Assist with maintaining organized files of approved photos, graphics, flyers, and other communication materials.</p><p>Administrative Support</p><p>&middot; Maintain accurate records, files, calendars, and administrative documents.</p><p>&middot; Prepare correspondence, reports, spreadsheets, presentations, and other documents as needed.</p><p>&middot; Assist with scheduling meetings and coordinating meeting materials and logistics.</p><p>&middot; Maintain office supplies and assist with ordering as needed.</p><p>&middot; Utilize Microsoft Office, Jonas, Canva, and other technology platforms necessary to perform the position.</p><p>&middot; Assist with special projects and other administrative duties as assigned by the Membership Director or Clubhouse Manager.</p><p>QUALIFICATIONS &amp; SKILLS</p><p>&middot; Excellent verbal and written communication skills.</p><p>&middot; Demonstrates clear, respectful, and professional communication with staff, leadership, customers, and external partners.</p><p>&middot; Professional, friendly, and service-oriented demeanor.</p><p>&middot; Strong organizational skills and attention to detail.</p><p>&middot; Ability to manage multiple priorities and meet deadlines.</p><p>&middot; Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.</p><p>&middot; Experience with Canva or similar design software preferred.</p><p>&middot; Ability to learn and effectively use Club management and communication software.</p><p>&middot; Strong interpersonal skills and ability to work effectively with members, guests, employees, and Club leadership.</p><p>&middot; Ability to work independently while also functioning effectively as part of a team.</p><p>&middot; Ability to maintain confidentiality and exercise good judgment.</p><p>&middot; Previous experience in a private club, hospitality, membership services, or administrative environment.</p><p>EDUCATION &amp; EXPERIENCE</p><p>&middot; High school diploma or equivalent required.</p><p>&middot; Two or more years of administrative, hospitality, membership services, private club, or related experience preferred.</p><p>&middot; Equivalent combination of education and experience may be considered.</p><p>PHYSICAL &amp; WORK REQUIREMENTS</p><p>&middot; Ability to sit, stand, walk, and use a computer and office equipment for extended periods.</p><p>&middot; Ability to occasionally lift and carry materials weighing up to 25 pounds.</p><p>&middot; Ability to work in a professional Clubhouse environment with frequent interaction with members, guests, and employees.</p><p>&middot; Flexibility to work occasional evenings, weekends, and holidays based on Club events and operational needs.</p><p>Pay: $25.00 - $30.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Membership and Operations Coordinator

You Smart

<p><b>Job Title:</b> Administrative Assistant cum Operations Coordinator</p><p><b>Company:</b> You Smart Communications Network LLC</p><p><b>Location:</b> Al Quoz 1, Dubai, United Arab Emirates</p><p><b>Employment Type:</b> Full-Time, On-Site</p><p><b>Salary:</b> AED 2,500 &ndash; AED 3,000 per month (based on experience and qualifications)</p><p><b>Working Days:</b> Monday to Saturday</p><p><b>Joining:</b> Immediate</p><p><b>About the Company</b></p><p>You Smart Communications Network LLC is a Dubai-based engineering and technology company established in 2015, specialising in Smart Home Automation, Extra Low Voltage (ELV) systems, CCTV surveillance, access control, networking and Wi-Fi solutions, audio visual and home cinema, gate barrier systems, and integrated building technologies. We deliver end-to-end solutions across residential, commercial, hospitality, and industrial projects throughout the UAE.</p><p><b>Role Overview</b></p><p>We are seeking a well-organised and dependable Administrative Assistant cum Operations Coordinator to support the daily administrative and operational functions of the company. Reporting to the Operations Manager, the successful candidate will act as the central coordination point between the sales, projects, procurement, and technical teams &mdash; ensuring documentation, scheduling, and client communication are handled accurately and on time.</p><p>This position offers direct exposure to project operations in a fast-growing technology company and a clear path toward greater operational responsibility.</p><p><b>Key Responsibilities</b></p><p><i>Administration</i></p><ul><li>Manage day-to-day office administration, correspondence, filing, and record keeping (physical and digital).</li><li>Prepare, format, and issue company documents including letters, reports, and presentations.</li><li>Maintain organised records of contracts, warranties, delivery notes, and project files.</li><li>Handle incoming calls and emails, directing enquiries to the relevant department and following up to closure.</li><li>Support management with calendar scheduling, meeting coordination, and minutes of meetings.</li></ul><p><i>Sales &amp; Documentation Support</i></p><ul><li>Prepare and issue quotations, proforma invoices, and tax invoices under the guidance of the Sales team.</li><li>Maintain the enquiry and quotation register, and follow up with clients on pending quotations.</li><li>Update and maintain the customer database and contact records.</li></ul><p><i>Operations &amp; Project Coordination</i></p><ul><li>Coordinate technician schedules, site visits, and installation appointments with clients.</li><li>Track project progress and update job status in the company tracking sheets.</li><li>Prepare Local Purchase Orders (LPOs) and coordinate with suppliers on deliveries and pending items.</li><li>Assist in material requisition, delivery note preparation, and basic stock/inventory record keeping.</li><li>Coordinate Annual Maintenance Contract (AMC) renewals, service schedules, and reminder follow-ups.</li><li>Prepare project handover documents, service reports, and completion certificates.</li></ul><p><i>Client &amp; Team Support</i></p><ul><li>Serve as the first point of contact for client enquiries, service requests, and complaints, ensuring timely response and resolution.</li><li>Coordinate between engineers, technicians, procurement, and accounts to ensure smooth workflow.</li><li>Support the Accounts department with invoice follow-up and payment collection reminders.</li><li>Assist HR and Administration with staff attendance records, leave documentation, and visa/document renewal tracking.</li></ul><p><b>Required Qualifications</b></p><ul><li>Minimum 1 year of experience as an Administrative Assistant, Operations Coordinator, Office Administrator, Project Coordinator, or in a similar role &mdash; preferably within the ELV, MEP, IT, construction, or facilities management sector.</li><li>Excellent written and spoken English communication skills.</li><li>Strong working knowledge of Microsoft Office (Word, Excel, Outlook, PowerPoint).</li><li>High computer literacy with fast and accurate typing skills.</li><li>Strong organisational and time management abilities, with proven capability to manage multiple priorities simultaneously.</li><li>High level of attention to detail and accuracy in documentation.</li><li>Ability to work independently with minimal supervision.</li><li>Bachelor's degree or diploma in Business Administration, Commerce, or a related field is preferred.</li><li>Currently residing in the UAE with a valid visa and able to join immediately.</li></ul><p><b>Candidate Profile</b></p><p>We are looking for a professional who is highly organised, honest, and trustworthy; self-motivated and proactive in identifying and resolving issues; detail-oriented and customer-focused; a fast learner who remains calm under pressure; and able to maintain strict confidentiality of company and client information.</p><p><b>What We Offer</b></p><ul><li>Employment visa and medical insurance as per UAE Labour Law.</li><li>Annual leave and air ticket entitlement as per UAE Labour Law.</li><li>Structured training on ELV, smart home, and building technology systems.</li><li>A stable, growing company with genuine opportunity for career progression into operations and project management.</li><li>A professional, supportive, and team-oriented working environment.</li></ul><p><b>How to Apply</b></p><p>Interested candidates are invited to apply through Indeed with an updated CV. Applications that include a brief note on relevant administrative or coordination experience will be given priority. Only shortlisted candidates will be contacted.</p><p><i>You Smart Communications Network LLC is an equal opportunity employer. All applications are treated in strict confidence.</i></p><p>Pay: AED2,500.00 - AED3,000.00 per month</p><p>Application Question(s):</p><ul><li>This position offers a monthly salary of AED 2,500 to AED 3,000 based on experience. Are you willing to accept this salary range?</li><li>How many years of experience do you have in an administrative, office coordination, or operations coordination role?</li><li>Please rate your proficiency in Microsoft Word, Excel, and Outlook (Basic / Intermediate / Advanced), and briefly describe how you have used Excel in a previous role.</li><li>This role requires full-time attendance at our Al Quoz 1, Dubai office from Monday to Saturday. Are you able to commit to this schedule?</li><li>Are you able to commute reliably to Al Quoz 1, Dubai, or relocate within a reasonable distance of the office before your start date?</li><li>What is your current visa status, and what is your earliest available joining date?</li><li>Describe a time you managed several competing administrative tasks or deadlines at once. How did you prioritise them?</li><li>Do you have experience preparing quotations, purchase orders, or invoices? If yes, please specify the software used.</li></ul><p>Work Location: In person</p>

Administrative Assistant cum Operations Coordinator

WHSP Medical

<p><b>Position: </b>Institute Operations &amp; Executive Coordinator, WHSP Institute</p><p><b>Location:</b> Brighton, MA - Full-time, on-site</p><p><b>Hours: </b>Approximately 9:00 a.m. - 6:00 p.m., with flexibility as the role requires</p><p><b>Position Overview</b></p><p>The Institute Operations &amp; Executive Coordinator is a multifaceted role responsible for the operational, administrative, and systems infrastructure that supports WHSP Institute's leadership team and day-to-day organizational functions. The successful candidate will bring both technical aptitude and strong administrative skills, and will be comfortable implementing organizational tools and systems while also providing reliable executive support across the Institute's leadership.</p><p>This is a full-time, on-site position at WHSP Institute headquarters in Brighton, MA.</p><p><b>About the WHSP Institute</b></p><p>The Women's Health, Sports &amp; Performance Institute is dedicated to improving the health, performance, and long-term well-being of female athletes. We believe that optimal health and optimal performance go hand in hand. Our mission is to inspire, empower, educate, and convene researchers, clinicians, and the broader sports community to advance our understanding of female athlete health and performance.</p><p>As a growing, mission-driven organization, WHSP turns research-backed insights into practical knowledge that athletes, coaches, athletic trainers, clinicians, parents, and sports organizations can use to improve health and performance. The Institute houses a state-of-the-art physiology laboratory, a high-performance gym with 3D biomechanical analysis capabilities, a research-grade metabolic kitchen, and dedicated research space, and partners with leading universities, sports organizations, and governing bodies to deliver peer-reviewed science, clinician education, and field-shaping best practices.</p><p><b>Key Responsibilities</b></p><p><b>Operational Systems and Infrastructure</b></p><ul><li>Lead implementation of key Institute organizational systems, including communications management, contact and relationship tracking, and administrative workflows, in coordination with the IT team and senior leadership</li><li>Develop and maintain documentation, protocols, and processes that support consistent, organized operations across the Institute and enable institutional knowledge to be shared effectively</li><li>Serve as the primary day-to-day owner and administrator of the Institute's core operational systems, ensuring they remain current, accessible, and fit for purpose as the organization grows</li></ul><p><b>Executive and Administrative Support</b></p><ul><li>Provide executive and administrative support to 2-4 Institute executives and key personnel, including scheduling, correspondence, logistics, and coordination</li><li>Handle organizational travel and logistics planning, expense management, conference registration, and event coordination for the leadership team</li><li>Represent the Institute in external meetings</li><li>Coordinate internal and external Institute and partner activities and events</li><li>Draft and edit professional correspondence and internal communications as needed</li><li>Support Board meeting logistics and preparation in coordination with the Managing Director</li></ul><p><b>Institute Operations</b></p><ul><li>Provide logistical support for Institute events, programs, and external engagements, including coordination with partners, vendors, and stakeholders</li><li>Manage general office administration, facilities coordination, and vendor relationships</li><li>Support new hire onboarding, team meeting logistics, and other organizational coordination functions</li><li>Adapt to organizational priorities and provide broad operational support across departments as needs evolve</li></ul><p><b>Required Qualifications and Characteristics</b></p><ul><li>Five or more years of experience in an operations, administrative, and/or executive support roles in a professional environment; prior experience supporting multiple principals or a leadership team preferred</li><li>Demonstrated ability to evaluate, implement, and manage organizational tools and systems, including CRM platforms, communications infrastructure, and workflow management software, and build processes that others can use independently</li><li>Strong proficiency in standard office productivity and scheduling software; comfort learning new systems quickly</li><li>Exceptional organizational skills, attention to detail, and consistent follow-through on commitments</li><li>Sound professional judgment and discretion in handling sensitive or confidential information</li><li>Strong written and verbal communication skills, including the ability to draft professional correspondence independently</li><li>Proactive, self-directed work style with the ability to manage competing priorities and anticipate organizational needs</li><li>Commitment to the mission of advancing female athlete health and performance</li></ul><p><b>Preferred Qualifications</b></p><ul><li>Experience in an academic medicine, research, healthcare, or mission-driven nonprofit environment</li><li>Prior experience implementing or administering CRM or contact management systems in a small-to-midsize organization</li><li>Background in or enthusiasm for women's sports, health, or performance</li><li>Experience coordinating events, conferences, or major organizational programs</li><li>Familiarity with data privacy and compliance requirements relevant to healthcare or research settings</li></ul><p><b>What We Offer</b></p><ul><li>Opportunity to make a meaningful impact in women's sports and health</li><li>Direct partnership with senior leadership in a growing organization</li><li>Opportunity for personal and professional growth as the organization expands</li><li>Interaction with athletes, coaches, and thought leaders across women's sports</li><li>Dynamic, mission-driven work environment</li><li>Competitive salary and comprehensive benefits package</li></ul><p><b>How to Apply</b></p><p>Please submit your resume and a brief cover letter describing your fit for the role and outlining your interest in working at the intersection of women's health, sports, and performance to careers@whspinstitute.org. Please reference WHSP Institute Operations &amp; Executive Coordinator in the subject line of your email. Please include in your cover letter your earliest available and feasible start date on-site in Brighton, MA, as well as contact information for 3 references.</p><p><i>WHSP Institute is an equal opportunity employer. WHSP Institute provides equal employment opportunities to all employees and applicants for employment regardless of race, color, ancestry, national origin, gender, sexual orientation, marital status, religion, age, disability, gender identity, results of genetic testing, or military service.</i></p><p>Pay: From $80,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Health savings account</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Education:</p><ul><li>Bachelor's (Preferred)</li></ul><p>Experience:</p><ul><li>Operations management: 5 years (Required)</li></ul><p>Ability to Relocate:</p><ul><li>Brighton, MA 02135: Relocate before starting work (Required)</li></ul><p>Work Location: In person</p>

Institute Operations & Executive Coordinator, WHSP Institute

U street parking

<b>Location:</b> Washington, DC
<br><br>
<b>Department:</b> Security Operations
<br><br>
<b>Reports To:</b> Director of Security
<br><br>
Position Summary
<br><br>
USP Security is seeking a highly organized, detail-oriented, and motivated Scheduling & Operations Coordinator to join our growing operations team. This is a fast-paced position responsible for managing employee schedules across multiple client locations while ensuring operational coverage, compliance, and exceptional customer service.
<br><br>
The ideal candidate thrives under pressure, possesses outstanding organizational skills, and is comfortable making difficult scheduling decisions while maintaining professionalism. This position requires someone who can effectively communicate with employees, enforce scheduling expectations, and adapt quickly to changing operational needs.
<br><br>
This role reports directly to the Director of Security and offers opportunities to gain experience in security operations, compliance, workforce management, and business administration.
<br><br>
Recent college graduates are strongly encouraged to apply.
<br><br>
Essential Responsibilities
<br><br>
Scheduling & Workforce Management
<br><br>
Develop, maintain, and manage daily and weekly employee schedules.
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Ensure all client posts remain fully staffed while minimizing overtime.
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Coordinate shift changes, call-offs, vacations, and emergency staffing needs.
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Contact employees regarding available shifts and staffing shortages.
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Maintain accurate scheduling records and employee availability.
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Monitor attendance, missed shifts, and schedule compliance.
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Exercise sound judgment when making staffing decisions in a time-sensitive environment.
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Operations Support
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Assist the Director of Security with day-to-day operational tasks.
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Help maintain personnel records and scheduling documentation.
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Coordinate communication between Operations Managers and field personnel.
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Support administrative functions for special projects and client requests.
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Compliance & Administrative Support
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Assist with compliance audits and personnel file reviews.
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Verify required licenses, certifications, and training records remain current.
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Assist with quality assurance initiatives and internal operational audits.
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Support invoicing, billing verification, and payroll-related administrative tasks.
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Perform additional administrative duties as assigned.
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Qualifications
<br><br>
Required
<br><br>
High school diploma or equivalent.
<br><br>
Strong attention to detail and organizational skills.
<br><br>
Excellent verbal and written communication abilities.
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Ability to multitask in a fast-paced environment.
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Strong problem-solving and decision-making skills.
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Ability to remain calm under pressure.
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Professional demeanor with the ability to communicate firmly and respectfully.
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Proficiency with Microsoft Office (Word, Excel, Outlook).
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Ability to handle confidential information with discretion.
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Preferred
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Associate's or Bachelor's degree in Business Administration, Criminal Justice, Management, Human Resources, or a related field.
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Experience with employee scheduling, dispatching, logistics, workforce management, or operations coordination.
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Experience in the security industry is a plus but not required.
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Desired Skills
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<b>We're looking for someone who is:</b><br>
Exceptionally detail-oriented
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Highly organized
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Assertive and confident when managing employee schedules
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Dependable and accountable
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Able to prioritize competing deadlines
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Comfortable working in a constantly changing environment
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Customer service focused
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Self-motivated with a strong work ethic
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Willing to learn and grow within the organization
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Work Environment
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Full-time, Monday through Friday.
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Office-based position with occasional after-hours communication for operational emergencies.
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Fast-paced environment requiring frequent multitasking and shifting priorities.
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Why Join USP Security?
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At USP Security, you'll gain hands-on experience in operations management while working alongside an experienced leadership team. This role provides exposure to workforce planning, compliance, client operations, invoicing, and security management, making it an excellent opportunity for someone looking to build a career in operations, management, or business administration.
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Successful employees have opportunities for advancement into Operations Management and other leadership positions as the company continues to grow.

Scheduling & Operations Coordinator

FedEx

<p></p><div><p><b>Minimum Education
</b></p><ul><li>High school diploma or GED required; Bachelor&rsquo;s degree in , Business, Logistics or a related area preferred
</li></ul><p><b>Minimum Experience
</b></p><ul><li>Administrative support, customer service or dock operations experience preferred
</li></ul><p>Knowledge Skills and Abilities
</p><ul><li>Customer service skills necessary to effectively and professionally respond to requests and issues
</li><li>Time management, organizational and multi-tasking skills necessary to work in a fast-paced team environment, handling various tasks and changing priorities, while maintaining a high attention to detail and accuracy to achieve daily assignments and goals
</li><li>Verbal and written communication skills necessary to communicate with various audiences
</li><li>Ability to read, interpret and draw conclusions from numerical data and written information
</li><li>Software skills, including use of Microsoft Office software and web-based applications
</li><li>Knowledge of concepts, practices, procedures and transportation regulations used in Pickup and Delivery and Linehaul field operations, including Department of Transportation (DOT) regulations
</li></ul><p><b>Job Conditions
</b></p><ul><li>May work in hot and cold temperatures
</li><li>May work in an area with loud noise and fumes
</li><li>May have lift or carry up to 20 pounds
</li>Minimal travel required<br>
<li>
</li></ul><br>
<p><b>Preferred Qualifications:
</b></p><p><b>Pay Transparency:
</b></p><p><b>Pay: </b>$20.35 - $34.97/hr</p><p><b>
Additional Details: </b>This is a PT/25 Operations Coordinator - CSP position. Shift and Schedule TBD. This position was reposted on 29 July 2026 at 1:00 PM and will remain posted for 7 days.</p><p></p><p><b><br>
For details on our comprehensive benefits, click </b><b>here</b><b>.</b></p><p></p><p><br>
Federal Express Corporation is an Equal Opportunity Employer including, Vets/Disability.</p><p>
Reasonable accommodations are available for qualified individuals with disabilities throughout the application process. Applicants who require reasonable accommodations in the application or hiring process should contact recruitmentsupport@fedex.com.</p><p>
Applicants have rights under Federal Employment Laws:</p><ul><li>
Know Your Rights</li><li>
Pay Transparency</li><li>
Family and Medical Leave Act (FMLA)</li><li>
Employee Polygraph Protection Act</li></ul><p>
E-Verify Program Participant: Federal Express Corporation participates in the Department of Homeland Security U.S. Citizenship and Immigration Services&rsquo; E-Verify program (For U.S. applicants and employees only). Please click below to learn more about the E-Verify program:</p><ul><li>
E-Verify Notice (bilingual)</li><li>
Right to Work Notice (English) / (Spanish)</li></ul></div><p></p>

Ops Coordinator - CSP

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