administrative operations coordinator

OSBORNE CONSTRUCTION

<div>POSITION TITLE

: Administrative Operations Coordinator 
 
INDUSTRY:

Commercial Construction

EMPLOYMENT TYPE:

Full-Time (In-Office) | Topeka, KS

BE THE ORGANIZER THAT KEEPS US MOVING FORWARD.
Do you thrive in a fast-paced environment and enjoy being the dependable, detail-oriented person who keeps teams organized and on track? D.F. Osborne Construction, Inc. is looking for an Administrative Operations Coordinator to support our Topeka headquarters with a blended role spanning office operations, executive support, and administrative assistance across multiple departments.

This is more than a receptionist role - it's a high-impact position for someone who is self-motivated, follows through on commitments, and brings a warm, welcoming presence to the office each day. We need someone who shows up consistently, keeping things moving, and helps create a positive and professional environment for our team, visitors, and clients.

ABOUT US

Osborne Construction is a Topeka, KS-based general contractor operating in more than 40 states. We serve clients in three primary sectors: design-build commercial/industrial construction, facilities maintenance, and EV charging infrastructure installation.

We believe quality, integrity and dependability are not just values - they are the way we work. Our people are what make us strong, and we invest in creating a culture that supports innovation, accountability, and performance.

To learn more about who we are and what we do, visit
www.osborne.com

.

YOU MAY BE A GREAT FIT IF YOU:
<ul>
<li>Enjoy keeping an office organized, efficient, and running smoothly.</li>
<li>Are self-motivated, dependable, and follow through on commitments.</li>
<li>Bring a warm, welcoming presence to the office and maintain a positive, professional attitude.</li>
<li>Communicate clearly and professionally with leadership, staff, field teams, and visitors.</li>
<li>Can manage multiple priorities without losing accuracy.</li>
<li>Are proactive, resourceful, and eager to grow your responsibilities over time.</li>
</ul>
WHAT YOU'LL DO

As the Administrative Operations Coordinator you'll be the central support person who keeps our office running smoothly, assists leadership with day-to-day administrative needs, and provides reliable operational support across multiple departments. You'll manage the flow of the office, stay ahead of administrative tasks, help organize and support the President's priorities, and ensure our teams have what they need to operate efficiently. 


Office Operations
<ul>
<li>Open and close the office daily; ensure a clean, organized, and professional environment.</li>
<li>Greet visitors, answer phones, manage mail/packages, and oversee general office flow.</li>
<li>Maintain and restock office supplies, kitchen items, drinks, and cleaning products.</li>
<li>Keep shared spaces tidy and functional with light daily housekeeping.</li>
<li>Coordinate company travel for employees (flights, hotels, rental cars)</li>
</ul>
Administrative Support
<ul>
<li>Assist Operations, HR, and Accounting with administrative tasks and special projects.</li>
<li>Support onboarding/offboarding coordination including device assignment (phones, tablets, laptops)</li>
<li>Maintain organized digital and physical filing systems.</li>
<li>Prepare documents, forms, and basic reports as needed.</li>
<li>Help track and manage company-issued equipment and office inventory.</li>
</ul>
Executive Support
<ul>
<li>Provide organized, dependable administrative support to the President.</li>
<li>Assist with scheduling, meeting preparation, follow-ups, and communication.</li>
<li>Handle confidential information with professionalism and discretion.</li>
<li>Assist with day-to-day oversight of local commercial properties, including coordinating tenant needs and maintenance requests.</li>
<li>Help organize and record rent payments, deposits, and basic property expenses in QuickBooks Online.</li>
<li>Support marketing of vacant spaces by coordinating tours, inquiries, and leasing-related documentation.</li>
</ul>
WHAT YOU NEED TO BRING
<ul>
<li>2+ years of administrative, office, executive support, or operations experience.</li>
<li>Strong organizational skills and exceptional attention to detail.</li>
<li>Excellent written and verbal communication abilities.</li>
<li>Ability to multitask and prioritize in a fast-moving environment.</li>
<li>Proficiency with Microsoft Office; willingness to learn systems like Job Planner or hh2.</li>
<li>Professional, dependable, and able to work independently.</li>
<li>Valid Driver's License and ability to work onsite during normal business hours.</li>
<li>Must pass pre-employment background check and drug screen.</li>
</ul>
COMPENSATION &amp; BENEFITS
<ul>
<li>$22.00-30.00/hour depending on experience</li>
<li>Medical, dental &amp; vision insurance (company-shared premiums)</li>
<li>3-weeks Paid Time Off (PTO) on accrual basis + paid holidays</li>
<li>401(k) with 3.5% employer match (Safe-Harbor plan)</li>
<li>Flexible Spending Account (FSA)</li>
<li>Supportive company culture with growth opportunities</li>
</ul>
READY TO BRING ORGANIZATION AND MOMENTUM TO OUR TEAM?
If you're ready to step into a dynamic role that blends office operations, administrative support, and executive assistance, we'd love to hear from you.

D.F. Osborne Construction, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, veteran status, or any other status protected by applicable law. We actively encourage women, minorities, veterans, and individuals with disabilities to apply.</div>

Administrative Operations Coordinator

Global Mission Support Services LLC

Administrative Coordinator &ndash; Nauru Medical CentreCountry Location: Nauru (Relocation required) Employer: Nauru Medical Centre Contract Type: Full-timeAbout the Role: We are seeking a detail-oriented and proactive Administrative Coordinator to support the day-to-day operations of the Nauru Medical Centre. The ideal candidate will assist with administrative functions, coordination between departments, and ensure efficient workflow within the hospital environment.Key Responsibilities:<ul><li>Provide administrative and clerical support to management and medical teams.</li><li>Coordinate meetings, schedules, and communication between departments.</li><li>Maintain accurate records, reports, and documentation.</li><li>Assist with procurement requests, HR coordination, and logistics support.</li><li>Support the onboarding process for staff and consultants.</li><li>Ensure compliance with internal policies and procedures.</li></ul>Qualifications &amp; Requirements:<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or related field.</li><li>Minimum 3 years of experience in administrative or coordination roles (preferably in healthcare or hospital settings).</li><li>Excellent organizational, communication, and multitasking skills.</li><li>Proficient in MS Office and document management systems.</li><li>Flexible and adaptable in a multicultural environment.</li></ul>Benefits:<ul><li>Competitive salary package</li><li>Accommodation and travel arrangements provided</li><li>Opportunity to work in an international healthcare environment</li></ul>To Apply: Please send your updated CV with the subject line &ldquo;Admin Coordinator &ndash; Nauru Medical Centre&rdquo; to talent@gmss.ltdJob Type: Full-timeApplication Question(s):<ul><li>Are you willing to be relocated to the country Nauru once we hire you for this position?</li></ul>

Administrative Coordinator- Nauru Deployment

92Techno

We are seeking a proactive and detail-oriented IT Procurement &amp; Administrative Operations in our Lahore office. Coordinator with experience in international procurement, channel partner development, and financial operations. The ideal candidate should have a solid background in working with IT technology companies in procurement roles and be capable of managing both local and global vendor relationships. This role requires a high degree of professionalism, organization, and strategic insight.Key ResponsibilitiesChannel Partner &amp; Business Development<ul><li>Identify and recruit potential international and local channel partners, including distributors, resellers, and retailers.</li><li>Establish and maintain strong relationships with channel partners to support long-term collaboration.</li><li>Conduct regular business reviews and meetings with partners to evaluate performance and explore growth opportunities.</li><li>Collaborate with internal teams to ensure seamless and efficient channel operations.</li><li>Analyze market trends, gather competitive intelligence, and provide strategic input to senior management.</li><li>Demonstrate familiarity with communication channel partnerships and global distribution networks.</li><li>Possess proven experience in gathering and documenting client requirements to support proposal and solution development.</li><li>Exhibit strong negotiation skills and the ability to engage international vendors for favorable pricing and terms.</li><li>Research and evaluate multiple vendors offering similar technology solutions to optimize procurement decisions.</li><li>Apply strong analytical skills to create and present reports on existing and projected sales, demand forecasts, and closed deals to support strategic planning.</li></ul>Procurement &amp; Financial Support<ul><li>Manage international procurement processes, including sourcing, supplier communication, and logistics.</li><li>Create and maintain accurate Bills of Materials (BOM) based on project and client specifications.</li><li>Demonstrate hands-on experience with QuickBooks for preparing quotes, purchase orders (POs), and invoices.</li><li>Assist in accounts payable and receivable, financial record maintenance, and petty cash tracking.</li><li>Reconcile bank statements and assist with expense reporting and budget preparation</li><li>Coordinate with financial institutions for cheque clearances, deposits, and withdrawals.</li><li>Ensure compliance with organizational procurement policies and standards.</li></ul>Administrative &amp; Office Coordination<ul><li>Maintain organized records, vendor files, and procurement documentation.</li><li>Provide administrative support to internal departments and external partners.</li><li>Coordinate internal meetings, company events, and training sessions.</li><li>Liaise with vendors to procure office hardware, furniture, and supplies.</li><li>Manage relationships with office service providers and resolve administrative concerns.</li><li>Work with building management to ensure smooth facility operations.</li><li>Support management on special assignments and contribute to ongoing process improvement initiatives.</li></ul>Qualifications &amp; Skills Required<ul><li>Bachelor&rsquo;s degree in Commerce, Information Technology, or a related field</li><li>Minimum 2&ndash;4 years of experience working in the procurement department of an IT/technology company</li><li>Proven experience with international procurement and channel partnerships</li><li>Strong verbal and written communication skills</li><li>Demonstrated ability in client requirement gathering and documentation</li><li>Excellent analytical skills for forecasting sales, analyzing demand, and tracking performance</li><li>Proficient in QuickBooks and Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)</li><li>Strong negotiation, vendor evaluation, and problem-solving skills</li><li>Ability to manage multiple priorities in a fast-paced environment</li><li>Self-driven, organized, detail-oriented, and a collaborative team player Office Location &amp; Work Schedule.</li></ul>Job Type: Full-timePay: Rs250,000.00 - Rs300,000.00 per monthWork Location: In person

IT Procurement Specialist

Weatherblazer India Pvt Ltd

Position: - Operation CoordinatorA Office Coordinator manages day-to-day office operations, providing crucial administrative and logistical support to construction projects and teams. They handle a wide range of tasks, including document control, vendor management, communication coordination.Key Responsibilities:Document Management:Maintaining organized project files, including contracts, permits, change orders, and correspondence.Communication Coordination:Managing communication between project teams, clients, subcontractors, and vendors.Vendor Management:Handling vendor inquiries, negotiating contracts, and ensuring timely delivery of materials.Office Administration:Overseeing general office operations, including supply management, equipment maintenance, and creating a positive work environment.Financial Support:Assisting with budget tracking, invoice processing, and potentially some payroll or bookkeeping tasks.Project Coordination:Assisting with scheduling, coordinating meetings, and ensuring project milestones are met.Safety Compliance:Ensuring the office and potentially the construction site adhere to safety regulations and procedures.Damini DarundeHR Department7391059994Job Type: Full-timePay: &#8377;15,000.00 - &#8377;18,000.00 per monthWork Location: In person

Operation Coordinator

Emaar Builders Solutions

Operations &amp; Technical Coordinator No Calls / WhatsApp Apply Only Through Email) (Email: emaarbuilderssolutions@gmail.com) &#8203;We're Hiring to manage our office operations, documentation, and client relations. &#8203;Core Responsibilities: &#8203;Technical: Read AutoCAD drawings and prepare Bills of Quantity (BoQ) &#8203;Operations: Manage daily tasks: documentation, costing, logistics, administrative works, and delivering timely client quotations. &#8203;Client Relations: Market products, schedule meetings, and explain our services effectively. &#8203;What We Look For: &#8203;Fluent in English. &#8203;Highly dedicated, responsible, and excellent multi-tasker. &#8203;Proficient in MS Office. &#8203;Added Advantages (Please Highlight on Resume): &#8203;Experience in the Civil / Construction Field. &#8203;Knowledge of Arabic. &#8203;Driving License. &#8203;Graphic Design skills. &#8203;Minimum experience required. Male and Female candidates are encouraged to apply.Job Types: Full-time, Contract Contract length: 24 monthsPay: Up to BD200.000 per monthApplication Question(s):<ul><li>Read CAD drawing </li></ul>Language:<ul><li>Arabic (Preferred)</li></ul>

Operations & Technical Coordinator

DeepRanjani Foundation

Position: OPD Coordinator (Outpatient Department)Location: 25, Dr. Asutosh Sastri Road, Kolkata &ndash; 700010 (Beliaghata, CIT Road)Contact: +91 62922 89155Office Timings: 10 am to 7 pmOrganization Overview:DeepRanjani Foundation, founded on January 11, 2022, is a purpose-driven nonprofit dedicated to enabling holistic development and inclusion for individuals, with a strong focus on neurodiverse individuals and persons with disabilities (PwDs). Our mission is to provide equitable access to healthcare, education, skill training, supported employment, and emotional support systems so that every person can reach their fullest potential. We collaborate with schools, parents, doctors, and therapists to create sustainable, impactful, and inclusive programs.Role Summary:The OPD Coordinator is the primary administrative and customer service lead for the Outpatient Department. This role ensures the efficient, compassionate, and professional coordination of patient appointments, billing, and clinical logistics. The Coordinator acts as the crucial liaison between the patient/family, the clinicians, and the foundation&rsquo;s administrative teams.Key Responsibilities:1. Patient &amp; Appointment Coordination<ul><li>Manage the daily scheduling and booking of appointments for the multidisciplinary team (Psychologists, Therapists, Doctors).</li><li>Serve as the first point of contact for all OPD visitors, managing check-in, check-out, and initial inquiry handling.</li><li>Communicate proactively with patient parties (parents, caregivers, corporate partners) regarding appointment status, delays, and preparation requirements.</li><li>Maintain accurate and confidential patient records (physical and digital files) according to organizational protocols.</li></ul>2. Billing &amp; Financial Management<ul><li>Coordinate the payment process, including collecting consultation fees and package payments (if applicable).</li><li>Issue and maintain accurate billing and invoice entries using the designated software/system.</li><li>Reconcile daily cash and digital transactions, ensuring all financial records align with appointments rendered.</li><li>Handle insurance/subsidy documentation and coordination where applicable, guided by DeepRanjani&rsquo;s policy.</li></ul>3. Administrative &amp; Clinical Support<ul><li>Ensure the OPD waiting area and consultation rooms are clean, well-stocked, and organized.</li><li>Coordinate with internal clinical staff to manage case file flow, ensure therapist schedules are updated, and relay important patient updates.</li><li>Manage inventory of office supplies and basic therapeutic materials for the OPD section.</li><li>Generate weekly and monthly reports on OPD patient volume, revenue, and utilization rates for management review.</li></ul>Qualifications and Experience:<ul><li>Education: Bachelor&rsquo;s degree preferred.</li><li>Experience: Minimum of 2-3 years of experience in a front-office, administrative, or coordination role, preferably within a healthcare, clinical, or NGO setting.</li><li>Proficiency in financial record keeping and basic accounting software/spreadsheet management (e.g., Microsoft Excel).</li><li>Exceptional organizational skills and the ability to manage multiple complex schedules simultaneously.</li><li>Demonstrates a high level of empathy and sensitivity when dealing with special needs individuals and their families.</li></ul>Benefits: PF +ESICJob Type: Full-timePay: &#8377;15,000.00 - &#8377;18,000.00 per monthBenefits:<ul><li>Provident Fund</li></ul>Work Location: In person

OPD Coordinator

TIMES MICROWAVE SYSTEMS

<div>Summary
Times Microwave Systems is seeking a Compliance Operations Coordinator to support our business operations team. This role will assist in maintaining the company's intellectual property profile, coordinate legal document preparation, and support contract management for commercial, USG, and international contracts. This position offers a unique opportunity to help reduce the company's exposure to risks that pose potential liabilities to the business, and contribute to a dynamic team that supports global operations. This is a part-time, on-site position in Wallingford Connecticut. 
Essential Duties and Responsibilities<ul><li>
Assist with the review &amp; execution of legal documentation such as Non-Disclosure Agreements, Certifications/Representations, Business General Terms Agreements, and Purchase Order Contracts.</li><li>
Protect product lines by effectively managing company trademark portfolio; to includestorefront(s) on 3rd party brand registry platforms.</li><li>
Coordinate registration of new trademarks across multiple RF brand lines.</li><li>
Maintain the status of registered trademarks, research &amp; investigate potential trademarks violations, and reduce infringements by interfacing with external counsel to report&amp; provide guidance on enforcement actions.</li><li>
Collaborate with Marketing Technologist &amp; AI Engineer to implement and manage effective internal control processes that capture the full compliance requirements of legal documents.</li><li>
Provide workflow support for internal contract review processes.</li><li>
Interface with customers to resolve contract related matters.</li></ul>
Job Requirements<ul><li>
Familiarity with business operations, contract review, and regulatory compliance.</li><li>
Ability to identify, organize, and properly handle confidential information.</li><li>
Self-starter with strong problem-solving skills, attention to detail, organization, and the ability to prioritize multiple projects.</li><li>
Ability to cross-functionally collaborate.</li><li>
Proficient with Microsoft Office suite of software.</li><li>
Availability to work 20-30 hours per week, precise schedule is negotiable</li><li>
3+ years of relevant administrative experience; preferably in a legal, compliance, or finance department for a manufacturing company in the aerospace &amp; defense industry.</li><li>
College Degree in Business Administration, Legal Studies, Paralegal Studies/Certification, or related studies preferred.</li></ul></div>

Compliance Operations Coordinator

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