administrative operations coordinator

Steam Kidz Lab

We're looking for an Administrative Operations Coordinator who keeps things running like clockwork. You'll manage payroll, compliance documentation, financial coordination, and daily operational workflows, making sure nothing gets missed and everything stays organized. This is a fully remote role for someone who thrives on structure and enjoys being the operational backbone of a growing team.Requirements<ul><li>2+ years of administrative or operations coordination experience</li><li>Hands-on experience with payroll systems (Deel, Gusto, or similar)</li><li>Proficiency in QuickBooks or other accounting software</li><li>Advanced Excel/Google Sheets skills</li><li>Excellent written and verbal English communication</li><li>Strong attention to detail and accuracy</li><li>Proven ability to manage multiple priorities independently</li><li>Reliable internet connection and professional home office setup</li></ul>You'll Be a Great Fit If You:<ul><li>Stay highly organized across multiple recurring processes</li><li>Have experience with Deel, Gusto, QuickBooks, or similar platforms</li><li>Work independently and manage priorities without constant direction</li><li>Spot inefficiencies and proactively improve processes</li><li>Adapt quickly in a fast-paced, remote environment</li></ul>What You'll DoPayroll &amp; Time Tracking<ul><li>Monitor hours and process payroll through Deel and Gusto</li><li>Maintain accurate timekeeping and attendance records</li></ul>Compliance &amp; Documentation<ul><li>Track and organize legal, financial, and compliance documents</li><li>Maintain digital records for quick retrieval and audit readiness</li></ul>Operations Support<ul><li>Update daily operational trackers and dashboards</li><li>Ensure smooth internal workflows and timely follow-ups</li></ul>Financial Coordination<ul><li>Process affiliate commission payments</li><li>Manage accounts payable and prepare documentation for bookkeeping</li><li>Assist with invoicing, billing, and routine financial tasks</li></ul>General Administration<ul><li>Support leadership with ad hoc requests and reporting</li><li>Document and maintain SOPs for key processes</li></ul>What We Offer<ul><li>Competitive pay</li><li>Fully remote</li><li>Collaborative, high-performing team</li><li>Growth opportunities as we scale</li></ul>Job Type: Full-timePay: Rs120,000.00 - Rs200,000.00 per monthWork Location: Remote

Administrative Operations Coordinator

Synergy Financial Holdings Group, LLC

We are seeking an Administrative and Operations Coordinator to support our growing operation.Target Qualifications:Experience:<ul><li>2+ years of experience in a contracting or administrative support role</li><li>Experience handling confidential and sensitive information with discretion</li><li>Prior experience in a fast-paced, high-pressure environment is a plus</li></ul>Education:<ul><li>Bachelor's degree in business, communications, or a related field, or equivalent experience.</li></ul>Language Skills:<ul><li>Fluent in Korean (written and verbal communication).</li><li>Ability to communicate effectively</li></ul>Technical Skills:<ul><li>Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, etc.)</li><li>Familiarity with document management systems, project management tools, and other office technology</li></ul>Additional Requirements:<ul><li>Applicants must be eligible to work in the United States.</li><li>Principals only, please&mdash;we kindly request no inquiries from recruiters.</li><li>Please do not inquire about other services, products, or commercial interests</li></ul>Interested parties, email resume to assistant@syncis.com with the job title in the subject line.All information submitted is subject to our Privacy Policy, available at synergyfinancialholdings.com/privacySynergy Financial Holdings Group, LLC is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, national origin, disability, veteran status, or any other characteristic protected by federal, state, or local law. In addition, we will provide reasonable accommodations for qualified individuals with disabilities.Job Type: Full-timePay: $70,000.00 - $80,000.00 per yearBenefits:<ul><li>Paid time off</li></ul>Work Location: In person

Administrative & Operations Coordinator

Kicho Matcha

We&rsquo;re hiring an Administrative &amp; Operations CoordinatorWe&rsquo;re looking for a smart, proactive candidate to help manage and develop our business across different projects. This role is for someone organized, modern, and full of ideas who can take responsibility and keep things running smoothly.What you&rsquo;ll be doing:<ul><li>Handling daily administrative and operational work across projects</li><li>Coordinating with suppliers, partners, and service providers</li><li>Following up on tasks, deadlines, and ongoing work</li><li>Supporting planning and coordination for festivals, events, and marketing activities</li><li>Helping manage and follow up on online platforms and apps</li><li>Sharing ideas to improve systems, organization, and overall business growth</li></ul>You&rsquo;re a good fit if you:<ul><li>Are highly organized and communicate clearly (Arabic &amp; English)</li><li>Are responsible, reliable, and pay attention to details</li><li>Can handle multiple tasks and work under pressure when needed</li><li>Are energetic, modern, and comfortable with social media and today&rsquo;s trends</li><li>Have experience in administrative, operations, or coordination roles</li><li>Are creative, solution-oriented, and interested in the business / food / caf&eacute; field</li></ul>What you&rsquo;ll get:<ul><li>A chance to work on real projects across different brands</li><li>Involvement in festivals, events, and fun activations</li><li>A modern, creative work environment</li><li>Space to share your ideas and see them implemented</li></ul>If this sounds like you and you&rsquo;re ready to take real responsibility, we&rsquo;d love to work with you!Job Type: Full-time

Administrative & Operations Coordinator (Bahraini/Female)

Temple Beth El

Job Summary Temple Beth El in West Palm Beach seeks an energetic and self-motivated individual to join our administrative team as our Office and Operations Coordinator.The Office and Operations Coordinator will be involved with general office operations, communications, and other administrative projects, including oversight of key programs and initiatives related to Temple Beth El&rsquo;s 100th Anniversary celebration. The Office and Operations Coordinator will also be a &ldquo;first-line response&rdquo; for member and visitor inquiries in person, on the phone, and through electronic means.Duties include but are not limited to:<ul><li>Coordinate event and program logistics, primarily for synagogue&rsquo;s 100th Anniversary activities</li><li>Manage database of congregant information (ShulCloud), including entering data and generating reports</li><li>Manage congregant communications including outbound emails, fliers and weekly newsletter</li><li>Respond to inquiries in a timely and professional manner</li><li>Other responsibilities as assigned</li></ul>You are perfect for this position if you:<ul><li>enjoy people and have good &ldquo;people skills&rdquo;</li><li>have strong time management and project management skills (including event organizing)</li><li>have strong verbal and written communication skills</li><li>are well organized</li><li>are comfortable with technology</li><li>can laugh when things get stressful</li><li>take initiative, but are also comfortable asking for help</li><li>are flexible and can multi-task</li><li>like to work independently as well as part of a collaborative team</li></ul>Additional Important Information:<ul><li>Knowledge of Judaism is not required; previous non-profit or religious institution experience preferred</li><li>This position requires the ability to comfortably use a keyboard and mouse</li><li>Must be able to sit in room with compact fluorescent or LED lighting</li><li>This position reports to the Executive Director</li></ul>Work Schedule and Compensation:<ul><li>This role can be a Full-Time or Part-Time (minimum 20 hours/week) opportunity, with flexibility for additional hours depending on programming needs and other assignments.</li><li>Compensation: Commensurate with Experience</li></ul>To apply:<ul><li>Please submit your resume and a cover letter stating why you are a great candidate for this position to office@bethelwpb.com.</li></ul>Pay: From $25.00 per hourExpected hours: 20.0 &ndash; 35.0 per weekWork Location: In person

Office and Operations Coordinator

Hilton

<div>Operation Coordinator
A Hotel Operations Coordinator Assistant plays a pivotal role in supporting the daily functions of various hotel departments, ensuring seamless operations and exceptional guest experiences. Below is an overview of the key responsibilities and duties associated with this role across different departments:
1. Front Office:<ul><li>
Guest Services: Assist in administration for front desk operations, ensuring accuracy and adherence to hotel policies and procedures.</li><li>
Guest Relations: Develop guest services to enhance the guest experience.</li></ul>
2. Housekeeping:<ul><li>
Administrative Support: Provide administrative assistance to the housekeeping department, including meeting minutes and maintaining operational records.</li><li>
Communication: Serve as a liaison between housekeeping and other departments to ensure guest satisfaction and operational efficiency.</li></ul>
3. Engineering:<ul><li>
Maintenance Coordination: Assist in scheduling and tracking maintenance tasks, ensuring that all hotel facilities are in optimal working condition.</li><li>
Record Keeping: Maintain logs of maintenance activities, equipment status, and service requests.</li></ul>
4. Food and Beverage:<ul><li>
Event Support: Provide administrative support for food and beverage operations, including event planning, menu coordination, and liaising between operational departments.</li><li>
Inventory Management: Assist in tracking inventory levels, ordering supplies, and ensuring compliance with health and safety standards.</li></ul>
5. Kitchen:<ul><li>
Administrative Assistance: Support kitchen operations by managing administration requirements, ensuring accuracy and adherence to hotel policies and procedures.</li><li>
Compliance Monitoring: Ensure adherence to food safety regulations and assist in maintaining cleanliness and organization within the kitchen.</li></ul>
6. Recreation and Animation:<ul><li>
Program Coordination: Assist in planning and organizing recreational activities and entertainment programs for guests.</li><li>
Guest Engagement: Promote and manage guest participation in various activities, ensuring a memorable experience.</li></ul>
7. Hygiene:<ul><li>
Compliance Monitoring: Assist in monitoring that all hotel areas adhere to hygiene and cleanliness standards.</li></ul>
8. Security:<ul><li>
Safety Protocols: Assist in monitoring security measures to ensure the safety of guests and staff.</li><li>
Incident Reporting: Help in documenting and reporting security incidents, coordinating with law enforcement when necessary.</li></ul>
9. Director of Operations:<ul><li>
Administrative Support: Provide comprehensive administrative assistance to the Director of Operations, including scheduling, reporting, and communication with department heads.</li><li>
Project Coordination: Assist in coordinating special projects, operational improvements, and strategic initiatives across departments.</li></ul>
In summary, the Hotel Operations Administration Assistant is integral to the smooth functioning of hotel operations, providing essential support across various departments to ensure guest satisfaction and operational excellence.
Qualifications - Internal
Qualifications - Internal
What are we looking for? 
An Operation Administrative Assistant serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:<ul><li>
Excellent verbal and written communication skills</li><li>
Excellent administration and IT skills</li><li>
Committed to delivering a high level of customer service, both internally and externally</li><li>
Flexibility to respond to a range of different work situations</li><li>
Ability to work under pressure</li></ul>
It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:<ul><li>
Previous administrative experience in a fast paced environment</li></ul> 
What will it be like to work for Hilton? 
Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!</div>

Operation Coordinator

Able health care

Academic and Operations CoordinatorJob Summary:The Academic and Operations Coordinator plays a dual role in managing both the academic and operational aspects of the center/school. This position is responsible for curriculum planning, staff supervision, scheduling, client communication, and ensuring the smooth day-to-day functioning of the center. The role requires strong leadership, multitasking, and interpersonal skills to maintain high educational standards and ensure parent satisfaction.Key Responsibilities:Academic Oversight<ul><li>Develop, review, and implement curriculum and weekly/monthly planners across all classes. Monitor and evaluate teaching methods, lesson plans, and student progress. Provide academic support and mentoring to teachers and therapists. Organize and supervise assessments, student reports, and developmental evaluations. Ensure academic content aligns with school philosophy and goals.</li></ul>Staff Management<ul><li>Supervise teaching and support staff to ensure adherence to schedules, responsibilities, and professionalism. Conduct regular staff meetings, performance reviews, and feedback sessions. Plan and deliver staff training, professional development workshops, and orientation for new hires. Resolve staff issues and maintain a positive, respectful workplace environment. Coordinate staff schedules, manage substitutions, and ensure adequate coverage.</li></ul>Operations &amp; Administration<ul><li>Create and maintain class timetables, therapy schedules, and break/lunch routines. Ensure cleanliness, discipline, and organized classroom environments. Handle documentation, attendance records, staff logs, and compliance checklists. Collaborate with administrative staff to ensure daily operations are running smoothly.</li></ul>Client Interaction &amp; Satisfaction<ul><li>Act as the primary point of contact for parents/clients for all academic and operational matters. Address queries, concerns, and complaints with professionalism and empathy. Conduct orientation meetings, parent-teacher conferences, and progress discussions. Provide timely updates and maintain open communication with families. Ensure high levels of parent satisfaction through consistent follow-up and service quality.</li></ul>Additional Responsibilities<ul><li>Organize and oversee school events, field trips, special days, and workshops. Support in student admissions, evaluations, and class placements. Ensure health and safety compliance throughout the premises. Liaise with therapists, counselors, and specialists for student support services. Generate reports and updates for upper management.</li></ul>Key Skills &amp; Competencies:<ul><li>Strong leadership and team management abilities Excellent communication and interpersonal skills Detail-oriented with strong organizational and multitasking capabilities Problem-solving mindset with a client-first attitude Knowledge of early childhood education or special needs support .Time management and flexibility under pressure</li><li>Qualifications:</li></ul><ul><li>Bachelor&rsquo;s or Master&rsquo;s in Education, Psychology, or a related field&bull; Minimum 3&ndash;5 years of experience in academic coordination or school operations&bull; Prior experience in staff supervision and client handling preferred&bull; Proficiency in MS Office, email communication, and scheduling tools.</li></ul>Job Type: Full-timePay: Rs70,000.00 - Rs80,000.00 per monthWork Location: In person

Academic and operations Coordinator

<div>
 A Hotel Operations Coordinator Assistant plays a pivotal role in supporting the daily functions of various hotel departments, ensuring seamless operations and exceptional guest experiences. Below is an overview of the key responsibilities and duties associated with this role across different departments:
 
 
 <ul>
 <li>
 Front Office:
 </li>
 <li>
 Guest Services: Assist in administration for front desk operations, ensuring accuracy and adherence to hotel policies and procedures.
 </li>
 <li>
 Guest Relations: Develop guest services to enhance the guest experience.
 </li>
 <li>
 Housekeeping:
 </li>
 <li>
 Administrative Support: Provide administrative assistance to the housekeeping department, including meeting minutes and maintaining operational records.
 </li>
 <li>
 Communication: Serve as a liaison between housekeeping and other departments to ensure guest satisfaction and operational efficiency.
 </li>
 <li>
 Engineering:
 </li>
 <li>
 Maintenance Coordination: Assist in scheduling and tracking maintenance tasks, ensuring that all hotel facilities are in optimal working condition.
 </li>
 <li>
 Record Keeping: Maintain logs of maintenance activities, equipment status, and service requests.
 </li>
 <li>
 Food and Beverage:
 </li>
 <li>
 Event Support: Provide administrative support for food and beverage operations, including event planning, menu coordination, and liaising between operational departments.
 </li>
 <li>
 Inventory Management: Assist in tracking inventory levels, ordering supplies, and ensuring compliance with health and safety standards.
 </li>
 <li>
 Kitchen:
 </li>
 <li>
 Administrative Assistance: Support kitchen operations by managing administration requirements, ensuring accuracy and adherence to hotel policies and procedures.
 </li>
 <li>
 Compliance Monitoring: Ensure adherence to food safety regulations and assist in maintaining cleanliness and organization within the kitchen.
 </li>
 <li>
 Recreation and Animation:
 </li>
 <li>
 Program Coordination: Assist in planning and organizing recreational activities and entertainment programs for guests.
 </li>
 <li>
 Guest Engagement: Promote and manage guest participation in various activities, ensuring a memorable experience.
 </li>
 <li>
 Hygiene:
 </li>
 <li>
 Compliance Monitoring: Assist in monitoring that all hotel areas adhere to hygiene and cleanliness standards.
 </li>
 <li>
 Security:
 </li>
 <li>
 Safety Protocols: Assist in monitoring security measures to ensure the safety of guests and staff.
 </li>
 <li>
 Incident Reporting: Help in documenting and reporting security incidents, coordinating with law enforcement when necessary.
 </li>
 <li>
 Director of Operations:
 </li>
 <li>
 Administrative Support: Provide comprehensive administrative assistance to the Director of Operations, including scheduling, reporting, and communication with department heads.
 </li>
 <li>
 Project Coordination: Assist in coordinating special projects, operational improvements, and strategic initiatives across departments.
 
 
 
 </li>
 </ul>
 In summary, the Hotel Operations Administration Assistant is integral to the smooth functioning of hotel operations, providing essential support across various departments to ensure guest satisfaction and operational excellence.
 
 
 
 Qualifications - Internal
 
 
 
 Qualifications - Internal
 
 
 
 What are we looking for?
 
 
 
 An Operation Administrative Assistant serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:
 
 
 <ul>
 <li>
 Excellent verbal and written communication skills
 </li>
 <li>
 Excellent administration and IT skills
 </li>
 <li>
 Committed to delivering a high level of customer service, both internally and externally
 </li>
 <li>
 Flexibility to respond to a range of different work situations
 </li>
 <li>
 Ability to work under pressure
 
 
 
 </li>
 </ul>
 It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:
 
 
 <ul>
 <li>
 Previous administrative experience in a fast paced environment
 
 
 
 </li>
 </ul>
 
 What will it be like to work for Hilton?
 
 
 
 Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!
 
 
 
 Work Locations
 
 
 
 Hilton Hurghada Plaza
 
 
 
 Schedule
 
 
 
 Full-time
 
 
 
 Brand
 
 
 
 Hilton Hotels &amp; Resorts
 
 
 
 Job
 
 
 
 Guest Services, Operations, and Front Office
</div>

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