administrative operations coordinator

OMR Services, LLC

Administrative Operations Coordinator OMR Services, LLC &ndash; Fargo, NDHybrid (requires &gt;50% in person) | Full-Time | Flexible Schedule RequiredAbout OMR ServicesOMR Services is an aircraft management and brokerage company supporting high-performance general aviation operations. We manage aircraft, crews, and ownership experiences with a strong emphasis on professionalism, safety, and service. This role is central to keeping our day-to-day operations running smoothly.Position OverviewOMR Services is seeking a highly organized, detail-oriented Administrative Operations Coordinator to support aircraft and crew scheduling, bookkeeping functions, and executive administrative needs. This is an in-person role based in Fargo, ND, and requires schedule flexibility to support aviation operations that do not always fit a standard 9&ndash;5 structure.The ideal candidate is proactive, dependable, comfortable juggling multiple priorities, and enjoys being a key support person in a dynamic aviation environment.Key ResponsibilitiesAircraft &amp; Crew Scheduling<ul><li>Coordinate aircraft availability and crew schedules</li></ul><ul><li>Manage trip calendars and operational timelines</li></ul><ul><li>Communicate schedule updates with pilots, owners, and internal team members</li></ul><ul><li>Assist with trip-related logistics as needed</li></ul>Bookkeeping &amp; Administrative Support<ul><li>Handle basic bookkeeping functions (AP/AR, expense tracking, invoice processing)</li></ul><ul><li>Maintain organized financial and operational records</li></ul><ul><li>Support payroll and reporting processes as needed</li></ul><ul><li>Work with management and external accounting support</li></ul>Executive &amp; Operational Support<ul><li>Provide administrative support to OMR key executives</li></ul><ul><li>Assist with internal and external communications</li></ul><ul><li>Help organize documents, schedules, and operational workflows</li></ul>Facility &amp; Passenger Support<ul><li>Assist with passenger readiness and hospitality needs</li></ul><ul><li>Support hangar facility organization, stocking, and cleanliness</li></ul><ul><li>Ensure aircraft support spaces are professional and well-maintained</li></ul>General Operations Support<ul><li>Assist with special projects and operational needs as they arise</li></ul><ul><li>Be a flexible, hands-on contributor to support the overall operation</li></ul>Qualifications &amp; Experience<ul><li>Strong organizational and time-management skills</li></ul><ul><li>Ability to manage multiple priorities with minimal supervision</li></ul><ul><li>Excellent written and verbal communication skills</li></ul><ul><li>Comfortable working in a fast-paced, detail-driven environment</li></ul><ul><li>Bookkeeping or accounting experience preferred (training available for the right candidate)</li></ul><ul><li>Proficiency with basic office software (Excel, email, scheduling tools)</li></ul><ul><li>Aviation experience is a plus but not required</li></ul>Schedule &amp; Work Environment<ul><li>In-person position based in Fargo, ND</li></ul><ul><li>Flexible schedule required (aviation operations may involve early mornings or occasional after-hours coordination)</li></ul><ul><li>Collaborative, small-team environment</li></ul>What We Offer<ul><li>Training for the right individual</li></ul><ul><li>Exposure to business aviation operations</li></ul><ul><li>Opportunity to grow within a dynamic aviation company</li></ul><ul><li>Competitive compensation based on experience</li></ul>Job Type: Full-timePay: $20.00 - $25.00 per hourExpected hours: 30 &ndash; 45 per weekBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Flexible schedule</li><li>Health insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul>Work Location: Hybrid remote in Fargo, ND 58102

Administrative Operations Coordinator

Mongiovi and Son

We are seeking a highly organized and detail-oriented Administrative Operations Coordinator to support daily operational and administrative functions within our company. This role assists with vendor documentation, portal updates, compliance tracking, executive administrative support, and provides backup support for the front desk. This is a hands-on coordination role ideal for someone who is organized, responsive, and comfortable managing documentation, online systems, and occasional receptionist duties.Key ResponsibilitiesPortal &amp; Documentation Support<ul><li>Assist with maintaining company information in customer and vendor portals</li><li>Upload required documents (insurance certificates, W-9s, licenses, etc.)</li><li>Monitor portal notifications and flag deadlines to management</li><li>Support completion of prequalification applications as directed</li></ul>Vendor &amp; Insurance Coordination<ul><li>Request and track Certificates of Insurance (COIs)</li><li>Assist with vendor onboarding paperwork</li><li>Submit and manage W-9 requests</li><li>Maintain organized digital records of compliance documents</li></ul>License &amp; Registration Tracking<ul><li>Track company license and registration renewal dates</li><li>Prepare renewal paperwork for review and submission</li><li>Maintain internal compliance calendar</li></ul>Executive &amp; Administrative Support<ul><li>Provide administrative support to the President, Vice President, and HR</li><li>Assist with document preparation and correspondence</li><li>Help coordinate internal reports and company documentation</li></ul>Reception &amp; Office Support<ul><li>Serve as backup for the receptionist when needed by answering phones</li><li>Prepare and send company mailings or packages as requested</li></ul>Qualifications<ul><li>2&ndash;5 years administrative or operations support experience</li><li>Strong organizational skills and attention to detail</li><li>Proficiency in Microsoft Office and web-based systems</li><li>Ability to manage multiple deadlines</li><li>Professional communication skills</li></ul>Pay: $24.00 - $29.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Hudson Community Foundation

Job Overview We are seeking an organized Administrative &amp; Operations Coordinator to join our team! The position is in-person with flexible part-time hours between 9-4pm M-F. Person will ensure the smooth and efficient functioning of daily office operations, providing exceptional administrative support in a small nonprofit office. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills to foster a productive work environment. Thier energy and enthusiasm will help drive our organization forward, ensuring all administrative tasks are handled with precision and professionalism.Duties<ul><li>Manage front desk responsibilities, greeting visitors and directing phone calls using multi-line phone systems with professionalism and courtesy</li><li>Oversee office management tasks including filing, data entry, calendar management, and maintaining office supplies</li><li>Provide exceptional customer service by supporting donors, fund holders, board and team members via phone, email, or in person</li><li>Utilize software tools such as Microsoft Office, and other computer applications to prepare reports, proofread documents, and perform data entry</li><li>Coordinate appointments, meetings, and events by managing calendars efficiently and ensuring all logistical details are handled seamlessly</li><li>Support clerical duties such as proofreading documents, organizing files, and maintaining accurate records</li></ul>Skills<ul><li>High level of attention to detail and confidentiality.</li><li>Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).</li><li>Excellent organizational skills with the ability to multitask effectively in a small office environment</li><li>Proven experience in office management or administrative roles with a focus on clerical support and customer service</li><li>Exceptional phone etiquette skills with experience and providing high level client support.</li><li>Ability to work independently and collaboratively in a small team</li><li>Adobe Creative Suite or similar design experience (not required but a plus)</li><li>Marketing background (a plus)</li></ul>Join us in creating an organized, welcoming office space where your skills make a real difference! This paid role gives you the opportunity to collaborate with a team and supporting meaningful nonprofit work while advancing a mission drive organization.Job Type: Part-timePay: $20.00 - $23.00 per hourExpected hours: 25 per weekBenefits:<ul><li>Flexible schedule</li></ul>Location:<ul><li>Hudson, OH 44236 (Required)</li></ul>Work Location: In person

Administrative & Operations Coordinator

Mobile Generation

<div><div>Administrative Coordinator &ndash; Operations Support</div>
<div>Compensation: $35,000 - $58,000 depending on experience</div>
<div>Overview: 
Mobile Generation is seeking a highly organized and adaptable Administrative Coordinator to support our corporate operations team. This role will assist with a range of administrative tasks and short-term projects across multiple departments, with responsibilities shifting based on current needs and priorities. The Administrative Coordinator will work closely with our Real Estate and Facilities Operations Managers, as well as directly with the Director of Corporate &amp; Field Operations. This is a full-time, in-office role based at our corporate headquarters.</div>
<div>Key Responsibilities:</div>
<div></div><ul><li>Provide administrative support across real estate and facilities operations functions</li></ul>
<ul><li>Assist with lease-related tasks such as organizing files, tracking critical dates, and helping prepare documentation for renewals or audits</li></ul>
<ul><li>Communicate with landlords and third-party vendors regarding property-related issues, maintenance needs, or lease follow-ups</li></ul>
<ul><li>Support utility setup and transfers for new or relocated store locations</li></ul>
<ul><li>Monitor Zendesk tickets and follow up on maintenance status, updates, or escalations</li></ul>
<ul><li>Help maintain internal documentation for HVAC records, service logs, and vendor performance</li></ul>
<ul><li>Assist with quarterly operations bonus tracking by gathering and auditing submitted data</li></ul>
<ul><li>Support the Director of Operations with administrative tasks, internal reporting, and short-term project tracking</li></ul>
<ul><li>Perform general administrative tasks such as file management, data entry, and spreadsheet maintenance</li></ul>
<div>Qualifications:</div>
<ul><li>2+ years of experience in administrative support, operations, or project coordination</li></ul>
<ul><li>Strong proficiency in Excel or Google Sheets</li></ul>
<ul><li>Excellent attention to detail, time management, and task prioritization</li></ul>
<ul><li>Clear and professional communication skills when working with both internal teams and external partners</li></ul>
<ul><li>Familiarity with platforms like Zendesk or Google Drive is a plus</li></ul>
<ul><li>Experience with real estate operations or property management is helpful, but not required</li></ul>
<ul><li>Comfortable supporting multiple departments and adjusting focus based on shifting priorities</li></ul>
<div>Compensation:</div>
<ul><li>Full-time, in-office position</li></ul>
<ul><li>Salary range: $35,000&ndash;$58,000, depending on experience and scope</li></ul>
<div>About Mobile Generation
</div><div>Mobile Generation is an authorized Verizon Wireless retailer, headquartered in Chicago Illinois. Currently, we operate over 50 high-performing Verizon Wireless retail locations in Illinois, Indiana, Kentucky, and Wisconsin. At Mobile Generation, we think a little differently than most other phone retailers. We think it should be ALL ABOUT OUR CUSTOMERS. We pride ourselves in providing an Amazing Customer Experience to each customer who walks through our doors.</div>
<div></div><div>Mobile Generation is always looking for outgoing full-time people with a focus on great customer service to join our sales team. We are looking for winners who love the latest technology and are looking for a career with growth potential. Because we offer world-class training programs in cutting-edge sales strategies, our employees love working here! Mobile Generation believes happy employees make happy customers.</div>
<div></div><div>To learn more about Mobile Generation visit www.themobilegeneration.com</div>
<div></div><div>Mobile Generation is an Equal Opportunity Employer and does not discriminate in employment based on race, color, religion, creed, national origin, ancestry, sex/gender (including pregnancy, childbirth, breastfeeding/lactation, and related medical conditions), age, disability, genetic information, sexual orientation, gender identity or expression, citizenship status, military/veteran status, and any other characteristic under applicable federal, state, or local law.</div></div><div></div>

Administrative Coordinator – Operations Support

Tas'Helat Marketing Co. (Fuel Stations Chain)

<div>
 The Operation Coordinator supports the Regional Manager and Deputy Regional Manager in the smooth execution of daily operational activities across the fuel station network. The role is responsible for manpower monitoring, maintenance follow-up, operational data management, and coordinating communication between the Operations team and other departments such as HR, Finance, Legal, Maintenance, Logistics, Procurement, and HSSEQ. The operations Coordinator ensures that operational schedules, reports, and deadlines are met, and that all station-related issues&mdash;including maintenance, manpower, and supply requirements&mdash;are handled efficiently. The position plays a key role in updating manpower databases, monitoring compliance with company standards, and supporting HR-related operational processes. Operating in a dynamic and safety-focused environment, the operation Coordinator identifies operational challenges, follows up on action plans, and helps maintain a safe, compliant, and efficient workplace. This role contributes to the overall effectiveness of
 
 
 the operations department by providing timely coordination, problem-solving, and administrative support.
 
 
 
 Key Responsibilities: -
 
 
 
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 Operational Support &amp; Coordination
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 Manpower Monitoring &amp; HR Coordination
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 Maintenance &amp; Station Support
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 Data Management &amp; Reporting
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 Procurement &amp; Logistics Coordination
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 Email &amp; Communication Management
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 Compliance, Safety &amp; Environment
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 Continuous Improvement
 
 
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 </ul>
 
 Technical Skills: -
 
 
 
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 Strong knowledge of operational coordination, scheduling, manpower planning, and basic HR processes.
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 Proficiency in MS Office (Excel, Word, Outlook, PowerPoint) for maintaining databases, preparing reports, and managing communication.
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 Familiarity with maintenance workflows, procurement processes, and logistic coordination.
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 Ability to track, update, and organize operational data with accuracy and attention to detail.
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 </ul>
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Operation Coordinator

Forum Coffee

Job Title: People &amp; Operations Coordinator Location: Multi-Location (New Jersey-Based) Company: Rapidly Expanding Specialty Coffee BrandAbout UsWe are a fast-growing, multi-location specialty coffee brand emerging as a leading force in the New Jersey coffee market. With rapid expansion underway, we are building the infrastructure, team, and systems to support scalable growth while protecting the quality, culture, and hospitality that define our brand.Position OverviewThe People &amp; Operations Coordinator plays a critical role in supporting our teams and ownership as we scale. This position sits at the intersection of HR, operations, and administrative coordination &mdash; ensuring that our hiring, onboarding, communication, compliance, and internal systems run smoothly across all locations.This is a highly organized, detail-oriented role ideal for someone who thrives in a fast-paced, entrepreneurial environment and wants to grow with a brand on the rise.Key Responsibilities Hiring &amp; Onboarding Support<ul><li>Coordinate hiring processes across multiple locations (job postings, interview scheduling, candidate communication)</li><li>Support onboarding for new hires, ensuring paperwork, documentation, and training coordination are completed on time</li><li>Maintain organized and up-to-date employee files</li><li>Assist with background checks, I-9 verification, and compliance documentation</li></ul>Employee Communications<ul><li>Serve as a central point for internal employee communications and updates</li><li>Support rollout of company-wide announcements, policy updates, and operational changes</li><li>Maintain and update employee handbooks, SOPs, and internal resources</li><li>Assist with engagement initiatives that reinforce company culture</li></ul>Scheduling &amp; Compliance Coordination<ul><li>Collect and coordinate scheduling inputs across locations</li><li>Ensure proper documentation for timekeeping, payroll coordination, and labor compliance</li><li>Track certifications, required postings, and employment compliance requirements</li><li>Support managers in maintaining accurate employee records and labor documentation</li></ul>Operational &amp; Administrative Support<ul><li>Assist ownership with special projects, new store launches, and operational initiatives</li><li>Organize reports, documentation, and internal systems</li><li>Help streamline administrative processes as the company scales</li><li>Support cross-functional coordination between stores, leadership, and vendors</li></ul>Qualifications<ul><li>2+ years experience in HR, operations coordination, or administrative support (multi-unit experience preferred)</li><li>Strong organizational and time-management skills</li><li>High attention to detail and ability to manage confidential information</li><li>Excellent written and verbal communication skills</li><li>Proficiency in scheduling software, payroll systems, and Google Workspace (or similar platforms)</li><li>Ability to prioritize tasks in a fast-moving, growing company</li></ul>What Success Looks Like<ul><li>Seamless hiring and onboarding experiences across all locations</li><li>Organized, compliant, and up-to-date personnel records</li><li>Clear and consistent employee communications</li><li>Strong administrative support that enables ownership and operators to focus on growth</li><li>Improved operational efficiency as new locations come online</li></ul>Why Join Us<ul><li>Be part of a brand shaping the future of specialty coffee in New Jersey</li><li>Direct exposure to ownership and executive leadership</li><li>Opportunity to grow with a rapidly scaling organization</li><li>High-impact role with visibility and advancement potential</li></ul>If you are organized, proactive, and excited to help build the people and operational infrastructure behind a growing coffee brand, we&rsquo;d love to hear from you.Job Type: Full-timePay: $25.00 - $30.00 per hourExpected hours: 40 per weekWork Location: In person

People & Operations Coordinator

Well Touch Medical Centre

e are seeking an experienced and organized Clinic Operation Coordinator to oversee daily operations of our aesthetic clinic. The ideal candidate will ensure smooth clinic workflow, high-quality patient service, and compliance with clinic standards while supporting the medical and administrative teams.Key Responsibilities:<ul><li>Supervise day-to-day clinic operations to ensure efficiency and smooth patient flow</li><li>Coordinate schedules for doctors, nurses, therapists, and front-desk staff</li><li>Ensure excellent patient experience from registration to post-treatment follow-up</li><li>Monitor clinic hygiene, safety protocols, and operational standards</li><li>Support the implementation of clinic policies and procedures</li><li>Handle patient concerns professionally and escalate when necessary</li><li>Assist management with staff performance monitoring and reporting</li><li>Ensure proper documentation, records, and inventory coordination</li><li>Liaise between management, medical staff, and administrative teams</li><li>Support onboarding and basic training of new staff members.</li></ul>Requirements:<ul><li>Previous experience as a Clinic Supervisor in an aesthetic or medical clinic</li><li>Strong leadership and organizational skills</li><li>Excellent communication and interpersonal abilities</li><li>Knowledge of clinic operations, scheduling, and patient coordination</li><li>Ability to multitask and work in a fast-paced environment</li><li>Professional appearance and patient-focused attitude</li><li>Proficiency in basic computer systems and clinic software</li></ul>Job Types: Full-time, Permanent

Clinic Operation Coordinator

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Administrative Operations Coordinator

Administrative Operations Coordinator

Administrative & Operations Coordinator

Administrative Coordinator – Operations Support

Operation Coordinator

People & Operations Coordinator

Clinic Operation Coordinator