administrative operations coordinator

Administrative Operations Coordinator

The New York Times

<div><div><div><div><div><div>The mission of The New York Times is to seek the truth and help people understand the world. That means independent journalism is at the heart of all we do as a company. It&rsquo;s why we have a world-renowned newsroom that sends journalists to report on the ground from nearly 160 countries. It&rsquo;s why we focus deeply on how our readers will experience our journalism, from print to audio to a world-class digital and app destination. And it&rsquo;s why our business strategy centers on making journalism so good that it&rsquo;s worth paying for.
</div>
</div></div></div></div><div>The New York Times is looking for a dynamic and proactive member of our administrative team to support our leaders and teams who develop our website and mobile applications. This role is crucial in ensuring the smooth operation of the department, promoting a positive work environment, and maintaining a high level of confidentiality. You will have a &quot;roll up the sleeves&quot; attitude, and work in an organized, collaborative environment.

You will be the primary support on everything administrative, and you'll be a partner working with the leadership team in promoting the operations of the organization. This is a hybrid position based in our New York City headquarters, where you will report directly to the Mission Leader. You can typically expect to come into the office three days/week.

Responsibilities:
<ul>
<li>Manage fluid calendars, appointments and travel arrangements and further manage changes and conflicts
</li>
<li>Support large-scale event planning and activities
</li>
<li>Maintain Department Organizational Charts, Distribution Lists, Team Lists, Seating Charts, T&amp;E Budget, Department Purchases
</li>
<li>Create Knowledge Management Documentation (ex: onboarding, hiring plans, headcount management)
</li>
<li>Handle a high volume of requests from internal and external stakeholders, including answering inquiries, resolving problems, and making appropriate referrals.
</li>
<li>Help prepare presentations and documents for leadership teams and guide presentations in meetings
</li>
<li>Demonstrate support and understanding of our value of journalistic independence and a strong commitment to our mission to seek the truth and help people understand the world.
</li>
</ul>Basic Qualifications:
<ul>
<li>Bachelor's degree or equivalent professional experience.
</li>
<li>2+ years of experience providing Administrative and Operational support
</li>
</ul>Preferred Qualifications:
<ul>
<li>2+ years of experience supporting a senior executive.
</li>
<li>Experience with Workday
</li>
<li>Prior experience in a tech organization
</li>
</ul>REQ-018737</div><div><div><div>
The annual base pay range for this role is between:</div><div>
$70,000 - $85,000 USD</div></div></div><div> 

The New York Times Company is committed to being the world&rsquo;s best source of independent, reliable and quality journalism. To do so, we embrace a diverse workforce that has a broad range of backgrounds and experiences across our ranks, at all levels of the organization. We encourage people from all backgrounds to apply.

We are an Equal Opportunity Employer and do not discriminate on the basis of an individual's sex, age, race, color, creed, national origin, alienage, religion, marital status, pregnancy, sexual orientation or affectional preference, gender identity and expression, disability, genetic trait or predisposition, carrier status, citizenship, veteran or military status and other personal characteristics protected by law. All applications will receive consideration for employment without regard to legally protected characteristics. The U.S. Equal Employment Opportunity Commission (EEOC)&rsquo;s Know Your Rights Poster is available.

The New York Times Company will provide reasonable accommodations as required by applicable federal, state, and/or local laws. Individuals seeking an accommodation for the application or interview process should email reasonable.accommodations@nytimes.com. Emails sent for unrelated issues, such as following up on an application, will not receive a response.

The Company will further consider qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable &quot;Fair Chance&quot; laws. 


Please beware of fraudulent job postings. Scammers may post fraudulent job opportunities, and they may even make fraudulent employment offers. This is done by bad actors to collect personal information and money from victims. All legitimate job opportunities from The New York Times will be accessible through The New York Times careers site. The New York Times will not ask job applicants for financial information or for payment, and will not refer you to a third party to do so. You should never send money to anyone who suggests they can provide employment with The New York Times.

If you see a fake or fraudulent job posting, or if you suspect you have received a fraudulent offer, you can report it to The New York Times at NYTapplicants@nytimes.com. You can also file a report with the Federal Trade Commission or your state attorney general.</div></div>

Administrative Assistant & Operations Coordinator, Product DesignNew

THEIA JOBS

<div>
 
 Vultr is on a mission to make high-performance cloud infrastructure easy to use, affordable, and locally accessible for enterprises and AI innovators around the world. With 32 cloud data center locations around the world, Vultr is trusted by hundreds of thousands of active customers across 185 countries for its flexible, scalable, global Cloud Compute, Cloud GPU, Bare Metal, and Cloud Storage solutions. Founded by David Aninowsky and self-funded for over a decade, Vultr has grown to become the world&rsquo;s largest privately-held cloud infrastructure company.
 
 
 
 
 
 Vultr Cares
 
 <ul>
 <li>
 Excellent Medical Benefits w/ 100% company-paid premiums for employee only plan + 100% company-paid dental &amp; vision premiums
 </li>
 <li>
 401(k) plan that matches 100% up to 4% with immediate vesting
 </li>
 <li>
 Professional Development Reimbursement of $2,500 each year
 </li>
 <li>
 11 Holidays + Paid Time Off Accrual + Rollover Plan + take your birthday off
 </li>
 <li>
 Commitment matters to Vultr! Increased PTO at 3 year &amp; 10 year anniversary + 1 month paid sabbatical every 5 years + Anniversary Bonus each year
 </li>
 <li>
 $500 first year remote office setup + $400 each following year for new equipment
 </li>
 <li>
 Internet reimbursement up to $75 per month
 </li>
 <li>
 Gym membership reimbursement up to $50 per month
 </li>
 <li>
 Company-paid Wellable subscription
 </li>
 </ul>
 
 
 
 
 
 Join Vultr
 
 
 
 The People Operations team is seeking a highly organized and detailed-oriented People Operations Coordinator to provide administrative support across multiple HR functions, including payroll, benefits, compliance, onboarding, offboarding, employee engagement, and data management. This role offers an excellent opportunity for growth, including the potential to develop specialized expertise as responsibilities expand, and you grow with the team.
 
 
 
 
 
 
 What You Will Take On
 
 
 <ul>
 <li>
 Coordinate onboarding activities for new team members, including setting up onboarding activities, welcoming them to Vultr via an orientation, and ensuring timely completion of all employment requirements.
 </li>
 <li>
 Maintain accurate and updated employee records in HRIS systems.
 </li>
 <li>
 Assist in conducting audits of files and records to ensure accuracy and compliance.
 </li>
 <li>
 Support and assist in payroll processing including, preparing, reviewing, and verifying data to ensure accurate and timely execution.
 </li>
 <li>
 Assist with benefits administration, including invoice reconciliation, responding to employee inquiries, and supporting open enrollment.
 </li>
 <li>
 Assist in planning and executing virtual employee engagement and wellness activities.
 </li>
 <li>
 Serve as a trusted resource for employees seeking information on company policies and available benefits.
 </li>
 <li>
 Provide additional general administrative support across the People Operations team, as needed.
 </li>
 </ul>
 
 
 
 
 
 Our Ideal Candidate
 
 
 <ul>
 <li>
 Minimum of one year of experience in a Human Resources/People Operations or administrative role (internship experience considered).
 </li>
 <li>
 Interest in HR as a long-term career, with specific interest in developing payroll and benefit expertise.
 </li>
 <li>
 Customer service-oriented with a positive, proactive attitude.
 </li>
 <li>
 Strong attention to detail and commitment to accuracy.
 </li>
 <li>
 Professional communication and strong interpersonal skills.
 </li>
 <li>
 Excellent organizational and time management skills.
 </li>
 <li>
 Adaptable and able to manage multiple tasks.
 </li>
 <li>
 Able to work independently as well as part of a team.
 </li>
 <li>
 High level of integrity and discretion when handling sensitive and confidential information.
 </li>
 <li>
 Proficiency in G Suite, Excel, Google Sheets, and familiarity with HRIS/Payroll systems.
 </li>
 <li>
 Strong numerical and analytical skills, with comfort working with data and spreadsheets.
 </li>
 </ul>
 
 
 
 
 
 Compensation
 
 
 
 $40,000 - $52,000
 
 
 
 
 
 
 This salary can vary based on location, years of experience, background and skill set.
 
 
 
 
 
 
 Vultr is committed to an inclusive workforce where diversity is celebrated and supported. All employment decisions at Vultr are based on business needs, job requirements, and individual qualifications.
 
 
 
 
 
 Vultr regards the lawful and correct use of personal information as important to the accomplishment of our objectives, to the success of our operations and to maintaining confidence between those with whom we deal and ourselves. As such the use of various key privacy controls enables Vultr&rsquo;s treatment of personal information to meet current regulatory guidelines and laws.
 
 
 
 
 
 Workforce members have the right under US state law where and when applicable and certain other privacy and data protection laws, as applicable, to: fair and equal treatment, knowing what personal data we gather and retain, for what purpose, and the ability to access and/or delete such data. You also have the right to opt out of communications from Vultr and approved third- parties at any time.
 
</div>

People Operations Coordinator (JN -082025-5802)

Production Resource Group

<div>Overview:
<div>
Collaborating closely with the Operations and Administrative teams, ensuring seamless support across all facets of operations. Coordinating in streamlining administrative processes, managing schedules, and facilitating communication between departments to optimize workflow efficiency. Upholding meticulous attention to detail in documentation and record-keeping while maintaining the utmost confidentiality. Dedicated to fostering a cohesive and productive environment, prioritizing organizational excellence and client satisfaction in every aspect of support provided.</div>
Qualifications:
<ul><li>Previous administration experience within an office environment.</li><li>
Strong communication &ndash; fluent in English and Arabic, both verbal and written, with excellent interpersonal skills.</li><li>
Smart and Presentable.</li></ul><ul><li>
Excellent administrative skills.</li><li>
Able to work independently.</li><li>
Attention to detail and high level of accuracy</li><li>
Ability to take ownership of problems and act quickly.</li><li>
Good level of computer skills. ( Microsoft Outlook, Word, Excel)</li></ul><ul><li>
Mature approach to dealing with people at all levels of the organisation.</li><li>
Ability to learn and retain information within a reasonable time frame.</li><li>
High level of accuracy, attention to detail and pride in your work.</li><li>
Reliable with a good time keeping record.</li></ul>
Responsibilities:
<ul><li>Provide administrative support to the Project Management Team.</li><li>
Assist the Heads of Department in an administrative support role when required.</li><li>
Implement and maintain procedures to ensure that continuity of the administrative service is maintained at all times.</li><li>
Ensure that all purchase orders are processed and approved for payment with margin sheets and competitive quotations attached.</li></ul><ul><li>
Provide cover for reception when required.</li><li>
Occassional reception duties such as typing and distribution of Purchase Orders.</li><li>
Provide day to day administrative support to the Accounts Department where necessary.</li><li>
Assist the with booking support crew and compiling details for accreditation.</li><li>
Organize catering requirements for delivery on-site.</li></ul><ul><li>
Ensure that the Company&rsquo;s policies, rules, procedures and obligations are observed in carrying out the above duties.</li><li>
Support the Operations team as required.</li><li>
Support the Logistics Administrator as required.</li></ul><div></div><div> 
The above list of duties and responsibilities is not intended to be exhaustive. Employees are expected to adopt additional tasks when required. These tasks will be in keeping with the general profile of the role.</div></div>

Admin & Operations Associate (Saudi National)

PRG EMEA

<div>
 Collaborating closely with the Operations and Administrative teams, ensuring seamless support across all facets of operations. Coordinating in streamlining administrative processes, managing schedules, and facilitating communication between departments to optimize workflow efficiency. Upholding meticulous attention to detail in documentation and record-keeping while maintaining the utmost confidentiality. Dedicated to fostering a cohesive and productive environment, prioritizing organizational excellence and client satisfaction in every aspect of support provided.
 
 
 <ul>
 <li>
 Previous administration experience within an office environment.
 </li>
 <li>
 Strong communication - fluent in English and Arabic, both verbal and written, with excellent interpersonal skills.
 </li>
 <li>
 Smart and Presentable.
 </li>
 <li>
 Excellent administrative skills.
 </li>
 <li>
 Able to work independently.
 </li>
 <li>
 Attention to detail and high level of accuracy
 </li>
 <li>
 Ability to take ownership of problems and act quickly.
 </li>
 <li>
 Good level of computer skills. ( Microsoft Outlook, Word, Excel)
 </li>
 <li>
 Mature approach to dealing with people at all levels of the organisation.
 </li>
 <li>
 Ability to learn and retain information within a reasonable time frame.
 </li>
 <li>
 High level of accuracy, attention to detail and pride in your work.
 </li>
 <li>
 Reliable with a good time keeping record.
 </li>
 <li>
 Provide administrative support to the Project Management Team.
 </li>
 <li>
 Assist the Heads of Department in an administrative support role when required.
 </li>
 <li>
 Implement and maintain procedures to ensure that continuity of the administrative service is maintained at all times.
 </li>
 <li>
 Ensure that all purchase orders are processed and approved for payment with margin sheets and competitive quotations attached.
 </li>
 <li>
 Provide cover for reception when required.
 </li>
 <li>
 Occassional reception duties such as typing and distribution of Purchase Orders.
 </li>
 <li>
 Provide day to day administrative support to the Accounts Department where necessary.
 </li>
 <li>
 Assist the with booking support crew and compiling details for accreditation.
 </li>
 <li>
 Organize catering requirements for delivery on-site.
 </li>
 <li>
 Ensure that the Company&rsquo;s policies, rules, procedures and obligations are observed in carrying out the above duties.
 </li>
 <li>
 Support the Operations team as required.
 </li>
 <li>
 Support the Logistics Administrator as required.
 
 
 
 </li>
 </ul>
 The above list of duties and responsibilities is not intended to be exhaustive. Employees are expected to adopt additional tasks when required. These tasks will be in keeping with the general profile of the role.
</div>

Tropical Software Solutions

We are hiring an Export Operations Coordinator to support day-to-day export operations and ensure smooth international shipments.Key Responsibilities<ul><li>Coordinate and manage the end-to-end export process, from order confirmation to final shipment.</li><li>Prepare and verify export documentation (invoices, packing lists, certificates of origin, bill of lading, etc.).</li><li>Liaise with freight forwarders, shipping companies, and clearing agents for timely deliveries.</li><li>Ensure compliance with customs regulations, INCOTERMS, and trade requirements of different countries.</li><li>Track shipments and provide regular updates to management and clients.</li><li>Assist in handling Letters of Credit, bank documentation, and export financing paperwork.</li><li>Support the export team in market research and maintaining client relationships.</li><li>Maintain accurate records of shipments, export files, and documentation.</li><li>Work closely with production, sales, and logistics teams to ensure smooth coordination.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in International Business, Supply Chain, Business Administration, or related field.</li><li>Experience in export documentation and logistics coordination (preferably in manufacturing/export industry).</li><li>Strong understanding of customs procedures, trade compliance, and shipping operations.</li><li>Excellent organizational and communication skills.</li><li>Proficiency in MS Office and knowledge of ERP/export documentation systems is a plus.</li></ul>Preferred Skills<ul><li>Experience in furniture/home appliances exports will be an advantage.</li><li>Knowledge of international trade regulations and export incentives.</li><li>Strong attention to detail and ability to handle multiple tasks.</li></ul>What We Offer<ul><li>Competitive salary package.</li><li>Growth and learning opportunities in a leading export-oriented company.</li><li>A dynamic work environment with exposure to international trade operations.</li></ul>Job Type: Full-timePay: Rs50,000.00 - Rs80,000.00 per monthWork Location: In person

Operation Coordinator (Export)

Bontrager Family Dentistry LLC

Position OverviewLaGrange Family Dentistry is seeking a Clinic Operations Coordinator to join our growing team. This role ensures the smooth daily operations of our practice by managing lab cases, overseeing supply ordering, monitoring compliance, and supporting equipment maintenance. The ideal candidate is detail-oriented, organized, and motivated to keep the clinic running efficiently so our providers can focus on delivering excellent patient care.Key Responsibilities<ul><li>Track and manage all lab cases to ensure timely readiness for appointments.</li><li>Oversee supply ordering and inventory control, balancing cost efficiency with clinical needs.</li><li>Monitor clinical note compliance, ensuring accurate and complete documentation.</li><li>Provide basic tech support for dental software, equipment, and IT systems before escalating issues.</li><li>Conduct and document infection control testing and compliance checks in accordance with OSHA, CDC, and state dental board standards.</li><li>Schedule and oversee dental equipment maintenance and repairs, maintaining service logs and vendor communications.</li><li>Support overall clinic readiness, including sterilization, lab, and treatment areas.</li></ul>Qualifications<ul><li>Previous experience in a dental or healthcare setting preferred.</li><li>Knowledge of infection control protocols and regulatory compliance.</li><li>Strong organizational and multitasking abilities.</li><li>Comfort with dental software and IT troubleshooting.</li><li>Excellent communication and interpersonal skills.</li><li>Ability to work independently and as part of a collaborative team.</li></ul>Schedule <ul><li>Schedule: Full-time, Monday&ndash;Thursday</li></ul>Reports ToClinic Manager / Lead DentistJob Type: Full-timePay: $15.00 - $17.00 per hourExpected hours: 40 per weekBenefits:<ul><li>401(k)</li><li>Childcare</li><li>Employee discount</li><li>On-the-job training</li><li>Opportunities for advancement</li><li>Paid time off</li><li>Uniform allowance</li></ul>Work Location: In person

Clinic Operations Coordinator

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Operation Coordinator (Export)

Clinic Operations Coordinator