administrative operations specialist administrative analyst specialist exempt ii range iii university police department

California State University

<p></p><div><div><b>Job no:</b> 556316<br>
<b>Work type:</b> Staff<br>
<b>Location:</b> San Francisco<br>
<b>Categories:</b> Unit 9 - CSUEU - Technical Support Services, Administrative, Probationary, Full Time, Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled)<br>
</div><div><p><b>*SFSU INTERNAL APPLICANTS ONLY*</b></p>
<p><b>
Working Title</b></p>
<p>
Administrative Operations Specialist</p>
<p><b>
SF State University</b></p>
<p>
San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager.<br>
<br>
Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu.<br>
<br>
San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties.<br>
<br>
The person holding this position may be considered a &quot;mandated reporter&quot; under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.<br>
<br>
This position may be a &quot;designated position&quot; in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.</p>
<p><b>
Department</b></p>
<p>
University Police Department</p>
<p><b>
Appointment Type</b></p>
<p>
This is a one year probationary position.</p>
<p><b>
Time Base</b></p>
<p>
Full-time (1.0 FTE)</p>
<p><b>
Work Schedule</b></p>
<p>
Monday - Friday, 8am - 5pm</p>
<p><b>
Anticipated Hiring Range</b></p>
<p>
$5,797.00 - $6,927.00 Per Month ($69,564.00 - $83,124.00 Annually)</p>
<p>
Salary is commensurate with experience.</p>
<p><b>
Position Summary</b></p>
<p>
Under the general direction of the Director of Operations and Finance, the Administrative Operations Specialist serves as a key member of the Administrative Services Unit within the Division of Campus Safety (DCS). This position performs advanced administrative, analytical, and compliance functions in support of University Police Department operations.<br>
<br>
The incumbent independently manages complex and sensitive administrative programs including Livescan services, employment eligibility (I-9) certification for student employees, sworn and civilian recruitment coordination, police records and evidence administrative oversight, and IACLEA accreditation compliance support. The role requires interpretation and application of federal, state, CSU, and law enforcement regulatory requirements.<br>
<br>
The Administrative Operations Specialist exercises independent judgment, discretion, and analytical skills to ensure regulatory compliance, operational effectiveness, audit readiness, and continuous process improvement within a law enforcement environment. The position regularly handles highly confidential criminal justice information, background investigation materials, and accreditation documentation.<br>
<br>
This position may also provide executive-level administrative and project support to the AVP for Campus Safety &amp; Chief of Police as assigned</p>
<p><b>
Position Information</b></p>
<p><b>
Livescan Services and I-9 Certification Program Administration</b></p>
<ul>
<li>Independently administer and manage the department&rsquo;s fingerprinting and employment eligibility compliance programs.</li>
<li>Perform Livescan and ink card fingerprinting services for students, faculty, staff, and the public.</li>
<li>Review, interpret, and maintain confidentiality of Department of Justice (DOJ) fingerprint results for employment and clearance purposes.</li>
<li>Generate official clearance notifications and coordinate with Human Resources and hiring managers regarding eligibility status.</li>
<li>Oversee cost recovery processes for fingerprinting services, including payment tracking, reconciliation, and revenue reporting.</li>
<li>Research and resolve revenue discrepancies; prepare financial summaries and supporting documentation for audit purposes.</li>
<li>Develop and implement procedures to ensure compliance with DOJ regulations and CSU policies.</li>
<li>Administer the Employment Eligibility Verification (Form I-9) process for Student Assistants, Federal Work Study, and International Student employees.</li>
<li>Interpret federal employment eligibility regulations and ensure timely completion and compliance.</li>
<li>Maintain electronic and manual recordkeeping systems in accordance with federal retention requirements.</li>
<li>Propose procedural improvements to enhance service delivery, compliance accuracy, and risk mitigation.</li>
</ul>
<p><b>Recruitment and Pre-Employment Compliance Management</b></p>
<ul>
<li>Coordinate and monitor sworn officer and public safety dispatcher recruitment and onboarding processes to ensure compliance with P.O.S.T., CSU, and DOJ regulations.</li>
<li>Manage applicant tracking within PageUp for Police Officer and Dispatcher recruitments.</li>
<li>Coordinate with Fiscal Operations and command staff to monitor position control, funding sources, and recruitment status.</li>
<li>Serve as liaison with pre-employment examination providers; coordinate scheduling, documentation, and conditional job offers.</li>
<li>Maintain confidential background, medical, psychological, and P.O.S.T. compliance records.</li>
<li>Prepare documentation for P.O.S.T. audits and inspections.</li>
<li>Assist with the preparation and submission of the DOJ Annual Police Staffing Report.</li>
<li>Develop tracking tools and reports to ensure recruitment workflow transparency and compliance adherence.</li>
<li>Identify process gaps and recommend improvements to strengthen regulatory compliance and efficiency.</li>
</ul>
<p><b>Records, </b><b>Evidence, and Property Administrative Oversight</b></p>
<ul>
<li>Provide administrative oversight and compliance support for police records and property/evidence management systems.</li>
<li>Provide administrative coordination and records management support related to departmental case documentation and records processes.</li>
<li>Utilize law enforcement databases and Records &amp; Information Management Systems (RIMS) to maintain accurate records.</li>
<li>Ensure records are maintained in accordance with state retention laws and criminal justice regulations.</li>
<li>Provide administrative coordination and compliance support related to departmental property and evidence management processes to ensure adherence to applicable regulations and departmental procedures.</li>
<li>Support administrative compliance reviews and documentation related to property and evidence inventory controls to ensure regulatory and departmental compliance.</li>
<li>Release property to authorized individuals or agencies following adjudication or proper authorization.</li>
<li>Generate statistical and operational reports related to records and evidence management.</li>
<li>Assist with records audits and quality assurance reviews to ensure regulatory compliance.</li>
</ul>
<p><b>IACLEA Accreditation Administrative Support</b></p>
<ul>
<li>Serve as the primary administrative compliance coordinator for the department&rsquo;s International Association of Campus Law Enforcement Administrators (IACLEA) Accreditation program.</li>
<li>Maintain and manage accreditation files, proofs, and documentation to ensure continuous compliance with IACLEA standards.</li>
<li>Track accreditation timelines, reporting deadlines, and compliance milestones; provide regular status updates to command staff.</li>
<li>Coordinate collection, review, and organization of departmental policies, procedures, and operational documentation required for accreditation.</li>
<li>Assist in drafting, formatting, revising, and publishing departmental policies to align with accreditation standards and best practices.</li>
<li>Upload and maintain documentation within accreditation management platforms and internal tracking systems.</li>
<li>Conduct gap analyses to identify areas of non-compliance and assist in developing corrective action plans.</li>
<li>Prepare statistical summaries, compliance matrices, and supporting documentation for mock assessments and formal site visits.</li>
<li>Coordinate logistics and materials for accreditation assessments and assessor site visits.</li>
<li>Monitor updates to IACLEA standards and advise leadership on operational impact.</li>
<li>Serve as a resource to department personnel regarding documentation requirements and accreditation processes.</li>
<li>Maintain strict confidentiality of sensitive materials reviewed during accreditation cycles.</li>
</ul>
<p><b>Other Duties as Assigned</b></p>
<ul>
<li>Provide administrative and analytical support to the AVP for Campus Safety &amp; Chief of Police as requested.</li>
<li>Participate in special projects, process improvement initiatives, and division-wide administrative efforts.</li>
<li>Demonstrate adherence to the User-Friendly Principles (P530) and Principles of Conduct for a Multi-Cultural University (P30D).</li>
<li>Promote safe work practices and compliance with university policies.</li>
</ul>
<p><b>Minimum Qualifications</b></p>
<ul>
<li>Bachelor&rsquo;s degree in public administration, business administration, criminal justice, or related field, and/or equivalent combination of education and progressively responsible administrative experience.</li>
<li>Demonstrated ability to independently analyze administrative processes and develop procedural improvements.</li>
<li>Thorough knowledge of public administration principles, compliance regulations, and operational management practices.</li>
<li>Experience interpreting and applying complex policies, laws, and regulatory standards.</li>
<li>Strong analytical, organizational, and project management skills.</li>
<li>Ability to manage multiple complex assignments with competing deadlines.</li>
<li>Demonstrated ability to handle highly sensitive and confidential information.</li>
<li>Advanced written and verbal communication skills.</li>
<li>Proficiency in Microsoft Office Suite and database systems.</li>
<li>Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations.</li>
<li>Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management.</li>
<li>Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies.</li>
<li>Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions.</li>
<li>Ability to work with representatives from public and private entities and handle potentially sensitive situations. Demonstrated consultative skills in working with internal and external constituent groups.</li>
<li>Ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus.</li>
</ul>
<p><b>Preferred Qualifications</b></p>
<ul>
<li>Five (5) or more years of progressively responsible administrative experience, preferably in a law enforcement or higher education environment.</li>
<li>Experience supporting law enforcement accreditation programs (IACLEA, CALEA, or similar).</li>
<li>Experience preparing for audits, compliance reviews, or regulatory inspections.</li>
<li>Knowledge of P.O.S.T., DOJ, and CSU administrative requirements.</li>
<li>Experience with policy development, compliance tracking systems, and audit documentation.</li>
<li>Demonstrated ability to independently manage regulatory compliance programs.</li>
<li>Experience working in a diverse university environment.</li>
</ul>
<p><b>Environmental/Physical/Special</b></p>
<ul>
<li>Must be able to work in a police environment.</li>
<li>Must respond to campus emergencies and may be required to work evening, weekends and/or emergency hours.</li>
<li>Must be able to competently interact with a culturally and ethnically diverse population of students, faculty, staff, and management.</li>
<li>Must pass fingerprinting and background investigation process prior to hire date.</li>
<li>Must be able to competently interact with a culturally and ethnically diverse population of students, faculty, and staff.</li>
<li>The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment.</li>
</ul>
<p><b>Pre-Employment Requirements</b></p>
<p>
This position requires the successful completion of a background check.</p>
<p><b>
Eligibility to Work</b></p>
<p>
Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire.</p>
<p><b>
Benefits</b></p>
<p>
Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve.<br>
<br>
We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee.</p>
<p><b>
CSUEU Position (For CSUEU Positions Only)</b></p>
<p>
Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference.</p>
<p><b>
Additional Information</b></p>
<p><b>
SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS).</b></p>
<p>
Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations.</p>
<p>
CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/.</p>
<p>
The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872.</p>
<p>
Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time.</p>
<p><b>
*SFSU INTERNAL APPLICANTS ONLY*</b></p>
</div>
<p><b>Advertised:</b> Mar 18 2026 Pacific Daylight Time<br>
<b>Applications close:</b></p></div><p></p>

Administrative Operations Specialist - (Administrative Analyst/Specialist Exempt II, Range III) - University Police Department

University of California - San Francisco

<p></p><div><div><div><div><p>The Clinical Social Worker III will be on the social work/behavioral health team at the UCSF Women&rsquo;s HIV Program (WHP). WHP is an outpatient primary care clinic for women with HIV (WWH) that uses an innovative model of trauma-informed healthcare (TIHC) to provide culturally sensitive and effective integrated medical and behavioral health care to patients as well as nurturing support to staff and providers. WHP has a strong multidisciplinary team of providers and staff to address patients&rsquo; needs in a holistic and integrated way&mdash;including primary care, pharmacy, Ob/Gyn, psychiatry, therapy, social work, case management, substance use, and nursing.<br>
<br>
The Clinical Social Worker III will have a lead clinical and operational role on the team. Primary clinical responsibilities will include provide clinical guidance to MSW staff and interns, psychosocial assessment, crisis intervention, counseling, brief therapeutic interventions, complex discharge planning, consultation, education, community linkages, supportive services, and facilitating the plan of care through the health care continuum for patients, families, significant others, and staff, with particular focus on high-risk populations. The CSW III will provide therapeutic support and coordinate resources and services in response to patients&rsquo; psychosocial needs while collaborating with Case Managers, Nursing Staff, Medical Staff, and ancillary departments with the goal of supporting a timely and safe discharges and/or meet the continuum of care needs within the fiscal realities of the case. The CSW III will act as the lead consultant to the multidisciplinary team on patients&rsquo; behavioral health and social work needs. The CSW III will practice within the scope of UCSF&rsquo;s mission statement: Caring, Healing, Teaching, Discovering; and the values statement of UCSF&rsquo;s Everyday PRIDE: Professionalism, Respect, Integrity, Diversity, Excellence.<br>
<br>
The CSW III has advanced clinical knowledge and skills and will participate in leadership activities including program planning and operations, clinical supervision of staff and programs, consultation to the clinical team, other departments, and the community. The CSW III will be charged with leading behavioral health and social work programs and grants such as SAMHSA and Ryan-White federal grants to address substance use and mental health conditions in primary care through supervision of staff and the programs. Also, the CSW III will run the clinic&rsquo;s MSW training program&mdash;working with the program director to recruit MSW interns and create education curriculum for trainees. The CSW III will provide social work services to any patient regardless of gender, gender identity, sexual orientation, social, cultural, educational or religious background, language, age, ancestry, citizenship, color, national origin, race, presence of mental or physical disability, source of payment for care, medical condition, marital status or status as a veteran.<br>
<br>
The final salary and offer components are subject to additional approvals based on UC policy.</p><p>
Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement.</p><p>
The salary range for this position is $46.10 - $79.62 (Hourly Rate).</p><p>
To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html</p></div>
</div><div><p><b>Department Description</b></p>
<div>The Department of Medicine is the largest department in the School of Medicine at UCSF. The mission of the Department is research, education, patient care and public service. The Department has more than 450 full-time faculty at four sites &ndash; Parnassus, Mount Zion, Veteran&rsquo;s Administration Medical Center, and San Francisco General Hospital &ndash; and approximately 60 divisions. Central Administration at the Parnassus/Laurel Heights sites is responsible for directing the administrative functions of the Department via its sites and divisions, including the provision of research administration services for its faculty. The Division of Infectious Diseases consists of 110 faculty, fellows, and staff whose work is grounded in deep commitment the highest standards of clinical care and teaching, as well as research leading to new approaches to the prevention, diagnosis, and treatment of infectious diseases. The Division of Infectious Diseases employs and trains leaders in academic, superb clinical researcher scientists and basic scientists, and outstanding clinicians. Our faculty are leading experts in adult infectious diseases.</div><br>
</div><div><p><b>Required Qualifications</b></p>
<div><ul><li>Master's degree from an accredited school of social work, possession of a clinical social worker license issued by the California Board of Behavioral Science Examiners, and two years of post-master&rsquo;s experience; or an equivalent combination of education and experience; and knowledge and abilities essential to the successful performance of the duties assigned to the position;</li><li>
Current California State License of Clinical Social Work in good standing.</li><li>
Three years&rsquo; experience in a healthcare or behavioral health setting with vulnerable populations.</li><li>
Demonstrated leadership ability and experience in previous job(s).</li><li>
Knowledge and abilities essential to the successful performance of the duties assigned to the position.</li><li>
Demonstrates organizational and analytic skills, resourcefulness, effective written and oral communication, diplomacy.</li><li>
Self-directed, assertive and creative in problem solving, systems planning and patient care management in a high-volume work environment.</li><li>
Experience in crisis de-escalation and trauma informed care.</li><li>
Proficient text/pager, telephone, and computer skills including utilizing the internet.</li><li>
Ability to work effectively and collaboratively with interdisciplinary teams.</li><li>
This position requires flexibility to orient and work at all UCSF Medical Center locations.</li><li>
knowledge and skill to utilize the Diagnostic and Statistical Manual (DSM).</li></ul></div>
</div><div><p><b>Preferred Qualifications</b></p>
<div><ul><li>Lived experience of and/or professional experience addressing HIV, trauma, racism and/or other forms of discrimination, substance use, mental health concerns, and chronic health conditions.</li><li>
Experience in facilitating groups with multiply diagnosed clients.</li><li>
Experience assessing and treating trauma and substance use in adults.</li><li>
Bilingual in English and Spanish &ndash; written, reading, and oral proficiency.</li></ul></div>
</div><div><p><b>License/Certification</b></p>
<div><ul><li>LCSW licensure</li></ul></div>
</div><div><p><b>About UCSF</b></p>
<div>The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world&rsquo;s leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.</div>
</div><div><p><b>Pride Values</b></p>
<div>UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence &ndash; also known as our PRIDE values.
<br>
<br>
In addition to our PRIDE values, UCSF is committed to equity &ndash; both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu
<br>
<br>
Join us to find a rewarding career contributing to improving healthcare worldwide.</div>
</div><div><p><b>Equal Employment Opportunity</b></p>
<div>The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.</div>
</div><div><p><b>Organization</b></p>
<div>Campus</div>
</div><div><p><b>Job Code and Payroll Title</b></p>
<div>009313 CLIN SOCIAL WORKER 3
</div></div><div><p><b>Job Category</b></p>
<div>Social Work and Psychology</div>
</div><div><p><b>Bargaining Unit</b></p>
<div>University Professional and Technical Employees - Health Care Professionals Unit (UPTE-HX)
</div></div><div><p><b>Employee Class</b></p>
<div>Career</div>
</div><div><p><b>Percentage</b></p>
<div>100%</div>
</div><div><p><b>Location</b></p>
<div>San Francisco, CA
</div></div><div><p><b>Campus</b></p>
<div>Parnassus Heights (SF)
</div></div><div><p><b>Work Style</b></p>
<div>Flexible</div>
</div><div><p><b>Shift</b></p>
<div>Days</div>
</div><div><p><b>Shift Length</b></p>
<div>8 Hours
</div></div><div><p><b>Additional Shift Details</b></p>
<div>Monday - Friday, 8am - 5pm, Occasionally remote. Flexible 4 days onsite.</div></div></div></div><div></div>

Clinical Social Worker

<p></p><div><div><div><div><p>The final salary and offer components are subject to additional approvals based on UC policy.</p>
<p>Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement.</p><p>
The salary range for this position is $29.68 - $42.48 (Hourly Rate).</p>
<p>To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html</p></div>
</div><div><p><b>Department Description</b></p>
<div>Under direct supervision and guided by the procedures of UCSF Dental Center, the Practice Coordinator 2 is responsible for providing support to the UCSF Oral Medicine Clinic. The Practice Coordinator II/ Treatment Planning Coordinator primary responsibility is managing patient appointments for the Oral Medicine Clinic, the incumbent can act in all capacities of the administrative team including but not limited to: Front desk or Scheduling, <b>insurance verification, requesting pre-authorizations, </b>treatment plan coordinating and managing billing and collections in partnership with the DC&rsquo;s Patient Billing Services (PBS). The Practice Coordinator is the direct liaison between patients and the services they receive at the clinics at any level of care.<br>
<br>
The Practice Coordinator 2 works as a team member and consistently projects a professional and courteous demeanor. The Practice Coordinator II is required to comply with UCSF and School of Dentistry standards and to demonstrate excellent customer service skills with patients and staff. The Practice Coordinator II must have the ability to perform and prioritize multiple tasks and work well with staff, students, patients, and providers.<br>
The Practice coordinator is required to work at any clinic locations as needed and scheduled. This may include weekends and evenings. The incumbent may also support other Dental Center clinics as needed</div>
</div><div><p><b>Required Qualifications</b></p>
<div><ul><li>High School graduate or equivalent with 4 years related experience; or college degree and 6 months related experience; or equivalent combination of education and experience with appointment scheduling.</li><li>
Strong knowledge and experience in medical insurance billing, including verifying insurance eligibility, understanding benefits, and managing authorization processes such as requesting pre-authorizations.</li><li>
Ability to analyze situations, prioritize, and develop solutions, and make recommendations.</li><li>
Ability to work independently at the reception desk.</li><li>
Ability to use good judgment and work independently at times under the pressure of deadlines.</li><li>
Excellent customer service and communication/interpersonal skills, both over the telephone and directly.</li><li>
Able to sit at a computer terminal with telephone headphones for extended periods of time.</li><li>
Basic math skills required.</li><li>
Strong computer skills, including basic keyboarding skills, and experience with Microsoft Word and Excel.</li><li>
Proven ability to deal with a wide variety of individuals.</li><li>
Ability to deal sensitively and effectively with ill patients.</li><li>
Excellent organizational and problem-solving skills.</li><li>
Strong writing skills to include the ability to compose, edit, and proof a wide variety of documents.</li><li>
Demonstrated administrative/office coordination skills.</li></ul></div>
</div><div><p><b>Preferred Qualifications</b></p>
<div><ul><li>Demonstrated experience in health care (may include medical, dental or veterinary) in the following areas: patient scheduling, insurance verification, medical record data abstraction, or patient financial services.</li></ul><ul><li>
Prior experience with appointments, ancillary service or surgical scheduling or a combination of all three.</li><li>
Bi-lingual or multi-lingual capability (Spanish, Cantonese, and Russian) strongly preferred.</li><li>
Prior experience with EPIC.</li></ul></div>
</div><div><p><b>About UCSF</b></p>
<div>The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world&rsquo;s leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.</div>
</div><div><p><b>Pride Values</b></p>
<div>UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence &ndash; also known as our PRIDE values.
<br>
<br>
In addition to our PRIDE values, UCSF is committed to equity &ndash; both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu
<br>
<br>
Join us to find a rewarding career contributing to improving healthcare worldwide.</div>
</div><div><p><b>Equal Employment Opportunity</b></p>
<div>The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.</div>
</div><div><p><b>Organization</b></p>
<div>Campus</div>
</div><div><p><b>Job Code and Payroll Title</b></p>
<div>4819 PRACTICE CRD 2
</div></div><div><p><b>Job Category</b></p>
<div>Administrative Support</div>
</div><div><p><b>Bargaining Unit</b></p>
<div>Teamsters Local 2010 - Clerical and Allied Services Unit (CX)
</div></div><div><p><b>Employee Class</b></p>
<div>Career</div>
</div><div><p><b>Percentage</b></p>
<div>100%</div>
</div><div><p><b>Location</b></p>
<div>San Francisco, CA
</div></div><div><p><b>Campus</b></p>
<div>Parnassus Heights (SF)
</div></div><div><p><b>Work Style</b></p>
<div>Fully On-Site</div>
</div><div><p><b>Shift</b></p>
<div>Days</div>
</div><div><p><b>Shift Length</b></p>
<div>8 Hours
</div></div><div><p><b>Additional Shift Details</b></p>
<div>8AM-5PM Mon-Fri</div></div></div></div><div></div>

Practice Coordinator/Treatment Planning- Scheduling/Front desk

University of California, San Francisco

<div>
 Ophthalmology
 <br/>
 <br/>
 Part Time
 <br/>
 <br/>
 88467BR
 <br/>
 <br/>
 <strong>
  Job Summary
  <br/>
  <br/>
 </strong>
 Laboratory Assistant at UCSF Neuroscience laboratory in the Department of Ophthalmology and the Department of Neurology. The focus of our research is to understand retinal and central processing deficits in eye disease and neurological disorders.
 <br/>
 <br/>
 The Lab Assistant 1 will work closely with all laboratory members in various aspects of research, including assistance with ordering of supplies and maintaining laboratory inventory, and general oversight to ensure the smooth running of laboratory operations and organization. This individual maintains records and files pertaining to equipment, supplies, and lab compliance with regulatory agencies. This individual under supervision will assist with the preparation of data collection and assist with research as directed by Specialist and postdoctoral fellows.
 <br/>
 <br/>
 The final salary and offer components are subject to additional approvals based on UC policy.
 <br/>
 <br/>
 Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement.
 <br/>
 <br/>
 The salary range for this position is $19.43 - $22.49 (Hourly Rate).
 <br/>
 <br/>
 To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html
 <br/>
 <br/>
 <strong>
  Department Description
  <br/>
  <br/>
 </strong>
 The UCSF Department of Ophthalmology is one of the leading ophthalmology departments in clinical care, training, and research nationwide. The Department of Ophthalmology is a one of the largest recipients of federal grant funds among peer departments. We are ranked 1st in National Eye Institute Funding and 2nd in overall National Institutes of Health (NIH) funding in the country. Additionally, we have been the #1 recipient of the Research to Prevent Blindness funding nationwide with nearly $1.2 million granted in a single year. Overall, the Department has a wide-ranging portfolio of 60 active research grants.
 <br/>
 <br/>
 UCSF&rsquo;s renowned eye care services has a new state-of-the-art home. In November 2020, the Wayne and Gladys Valley Center for Vision opened its doors. Located at UCSF's Mission Bay Campus, the center houses the Vision Clinics, where many of UCSF's eye care programs relocated, as well as research and teaching facilities. Ophthalmology conducts its patient care, teaching, research, and public service activities currently at multiple UCSF campuses: Parnassus, Mt. Zion, Veteran&rsquo;s Administration Medical Center (VAMC), San Francisco General (SFG), East Bay and Benioff Children&rsquo;s Hospital at Mission Bay and in Oakland. The Department sponsors numerous invited speakers, research seminars, journal clubs, as well as a postdoctoral training program focused on mentorship, networking, and recognition. The UCSF Department of Ophthalmology consists of approximately 300 FTE&rsquo;s (including UCSF Health employees) including faculty, basic scientists, postdoctoral scholars, graduate students, residents, fellows, clinical, research and administrative staff.
 <br/>
 <br/>
 <strong>
  Required Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Graduation from, a high school or a GED Diploma and one year of laboratory experience or two years of college including courses in the natural, physical or social sciences or an equivalent combination of education and experience and knowledge and abilities essential to the successful performance of the duties assigned to the position
  </li>
  <li>
   Ability to work independently and/ or as part of a diverse team to determine priorities
  </li>
  <li>
   Ability to recognize irregularities and invalid results
  </li>
  <li>
   Ability to modify existing procedures and standardize new procedures
  </li>
  <li>
   Excellent verbal and oral communication skills
  </li>
  <li>
   Detail-oriented
  </li>
  <li>
   Knowledge of experimental processes and protocols
  </li>
  <li>
   Excellent organizational skills
  </li>
  <li>
   Proficient computer skills ; Operate computer software including our database (with training) and Microsoft Office.
  </li>
  <li>
   Excellent time management skills
  </li>
  <li>
   Knowledge of animal behavior and care
  </li>
  <li>
   Knowledge of basic laboratory procedures
  </li>
  <li>
   Familiarity with UCSF IACUC protocols and procedures
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Preferred Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor&rsquo;s degree in science-related field
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  About UCSF
  <br/>
  <br/>
 </strong>
 The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world&rsquo;s leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.
 <br/>
 <br/>
 <strong>
  Pride Values
  <br/>
  <br/>
 </strong>
 UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence &ndash; also known as our PRIDE values.
 <br/>
 <br/>
 In addition to our PRIDE values, UCSF is committed to equity &ndash; both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu
 <br/>
 <br/>
 Join us to find a rewarding career contributing to improving healthcare worldwide.
 <br/>
 <br/>
 <strong>
  Equal Employment Opportunity
  <br/>
  <br/>
 </strong>
 The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.
 <br/>
 <br/>
 <strong>
  Organization
  <br/>
  <br/>
 </strong>
 Campus
 <br/>
 <br/>
 <strong>
  Job Code and Payroll Title
  <br/>
  <br/>
 </strong>
 009605 LAB AST 1
 <br/>
 <br/>
 <strong>
  Job Category
  <br/>
  <br/>
 </strong>
 Research and Scientific
 <br/>
 <br/>
 <strong>
  Bargaining Unit
  <br/>
  <br/>
 </strong>
 University Professional Technical Employees - Technical Unit (UPTE-TX)
 <br/>
 <br/>
 <strong>
  Employee Class
  <br/>
  <br/>
 </strong>
 Career
 <br/>
 <br/>
 <strong>
  Percentage
  <br/>
  <br/>
 </strong>
 80%
 <br/>
 <br/>
 <strong>
  Location
  <br/>
  <br/>
 </strong>
 San Francisco, CA
 <br/>
 <br/>
 <strong>
  Campus
  <br/>
  <br/>
 </strong>
 Mission Bay (SF)
 <br/>
 <br/>
 <strong>
  Work Style
  <br/>
  <br/>
 </strong>
 Fully On-Site
 <br/>
 <br/>
 <strong>
  Shift
  <br/>
  <br/>
 </strong>
 Variable
 <br/>
 <br/>
 <strong>
  Shift Length
  <br/>
  <br/>
 </strong>
 Variable
</div>


Lab Assistant 1

<p></p><div><div><div><div><p><b>This position requires working onsite on a regular basis.</b><br>
<br>
Health IT Training and Education is responsible for all aspects of the electronic health record, including but not limited to Epic/Apex training for UCSF Health hospitals, practices, affiliates, and community partners. The Education and Adoption Specialist will collaborate with the Epic/Apex application teams, informatics, and clinical/business operations to provide training support to various end users, including front-end users, revenue cycle, physicians, nurses, and other users. This position will focus on educating and supporting practices with the Health Technology application, including but not limited to Epic/Apex. Provides excellent customer service to end users, tracks issues, and follows up as appropriate. Education and Adoption Specialist will work at multiple locations, including UCSF Health San Francisco, and Benioff Children&rsquo;s Hospitals-Oakland and San Francisco, UCSF campus, and community affiliate partners.<br>
<br>
An essential component of these key responsibilities is the ability to manage multiple competing priorities while meeting all program deadlines. As training will be role-based, Education and Adoption Specialists must have experience with or the capacity to quickly understand clinical, procedural, and administrative workflows and related policies/procedures.<br>
<br>
The Education and Adoption Specialist must achieve proficiency and credentialing within three months of hire and will support one or more APeX/Epic applications, as well as integrated Health IT technologies.<br>
<br>
The final salary and offer components are subject to additional approvals based on UC policy.</p><p>
Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement.</p><p>
The salary range for this position is $101,300 - $216,700 (Annual Rate).</p><p>
To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html</p></div>
</div><div><p><b>Department Description</b></p>
<div>Health IT is responsible for all aspects of the clinical and business software applications of UCSF Health hospitals, practices, and affiliates partners. This includes the electronic health record (Apex/Epic), which supports the clinical, revenue cycle, and clinical operational functions of the health system and its affiliates, and approximately ninety-five other software applications involved in patient care and operations.<br>
<br>
All team members are expected to embody and uphold the Health IT culture and core values.<br>
<b>People First: </b>Our work enhances patient health and family well-being by empowering providers and staff with robust, innovative technology solutions. Health IT supports UCSF Health in delivering leading-edge care, advancing medical education, and ensuring the organization&rsquo;s long-term sustainability. We approach challenges with creativity, collaboration, and a commitment to excellence. We prioritize innovation, connection, and appreciation and when bold action is needed, we deliver.<br>
<br>
<b>Health IT Core Values include:</b><br>
<ul><li><b>
Judgment:</b> Makes wise decisions, identifies root causes, thinks strategically, and prioritizes what to do now and what can be improved later.</li><li><b>
Communication: </b>Listens well, is concise and articulate in speech and writing, treats people with respect independent of their status, and maintains calm poise in stressful situations.</li><li><b>
Impact:</b> Accomplishes amazing amounts of important work, colleagues can rely upon you, focuses on results, exhibits bias-to-action and avoids analysis paralysis.</li><li><b>
Innovation:</b> Finds practical solutions to hard problems, suggests better approaches and new ideas that prove useful, and stays nimble by minimizing complexity and finding time to simplify.</li><li><b>
Collaboration:</b> Understands that work cannot be accomplished solely as an individual contributor; works through others to develop holistic solutions that meet our customer needs and the goals of the organization.</li></ul></div>
</div><div><p><b>Required Qualifications</b></p>
<div><ul><li>Bachelor's degree in health care information technology, computer science, or related area, and/or equivalent combination of experience/training.</li><li>
Three years of related clinical application experience.</li><li>
Broad and/or in-depth knowledge of one to two areas of focus in clinical applications specialty area(s). Knowledge of systems and functions, including design, development, implementation, user support and training, maintenance, quality assurance, and system testing and evaluation.</li><li>
Strong problem-resolution skills, with the ability to quickly diagnose problems and promptly develop, test, and implement appropriate and practical solutions.</li><li>
Strong interpersonal skills, with the ability to effectively train, support, and work collaboratively with users of clinical information systems at all professional and technical levels.</li><li>
Detail-oriented, with proven organizational skills and the ability to effectively manage time, prioritize tasks, and see projects through to completion on deadline.</li><li>
Strong written and verbal communication skills, with the ability to convey technical information and instructions to all levels of clinical applications users in a specific, clear, and concise manner.</li><li>
Strong analytical skills and knowledge in documentation and reporting, with the ability to design and execute tests, analyze system performance data, and produce substantive reports and analyses.</li><li>
Ability to work with senior staff and managers, serving as a technical resource and providing advice and counsel on functionality, efficiency, cost-effectiveness, policy, and performance issues.</li></ul></div>
</div><div><p><b>Preferred Qualifications</b></p>
<div><ul><li>Clinical License of NP, PA, RN, LVN, or other Clinical license/certification</li></ul></div>
</div><div><p><b>About UCSF</b></p>
<div>At UCSF Health, our mission of innovative patient care, advanced technology and pioneering research is redefining what&rsquo;s possible for the patients we serve &ndash; a promise we share with the professionals who make up our team.
<br>
<br>
Consistently ranked among the top 10 hospitals nationwide by U.S. News &amp; World Report &ndash; UCSF Health is committed to providing the most rewarding work experience while delivering the best care available anywhere. In an environment that allows for continuous learning and opportunities for professional growth, UCSF Health offers the ideal atmosphere in which to best use your skills and talents.</div>
</div><div><p><b>Pride Values</b></p>
<div>UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence &ndash; also known as our PRIDE values.
<br>
<br>
In addition to our PRIDE values, UCSF is committed to equity &ndash; both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu
<br>
<br>
Join us to find a rewarding career contributing to improving healthcare worldwide.</div>
</div><div><p><b>Equal Employment Opportunity</b></p>
<div>The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.</div>
</div><div><p><b>Organization</b></p>
<div>Health</div>
</div><div><p><b>Job Code and Payroll Title</b></p>
<div>005367 CLIN APPLICATIONS PROFL 3 HX
</div></div><div><p><b>Job Category</b></p>
<div>Clinical Systems / IT Professionals
</div></div><div><p><b>Bargaining Unit</b></p>
<div>University Professional and Technical Employees - Health Care Professionals Unit (UPTE-HX)
</div></div><div><p><b>Employee Class</b></p>
<div>Career</div>
</div><div><p><b>Percentage</b></p>
<div>100%</div>
</div><div><p><b>Location</b></p>
<div>San Francisco, CA
</div></div><div><p><b>Campus</b></p>
<div>Mission Center Building (SF)
</div></div><div><p><b>Work Style</b></p>
<div>Flexible</div>
</div><div><p><b>Shift</b></p>
<div>Days</div>
</div><div><p><b>Shift Length</b></p>
<div>8 Hours
</div></div><div><p><b>Additional Shift Details</b></p>
<div>Monday - Friday</div></div></div></div><div></div>

Health IT - Education and Adoption Specialist

Uber

<div><b>About the Role</b>
<br>
<br>
The Business Development organization is looking for an experienced Executive Assistant Business Partner II to support executives within the Business Development department and provide complex executive support to the organization's leaders.<br>
<br>
This role will provide high-level administrative and program support across various cross-functional teams. Experience working in a global, fast-paced, high-volume office that works regularly with business development teams, professional services firms, finance/banking industry executives, and other corporate functions are essential to the success of this role.<br>
<br>
<b>What You'll Do</b>
<ul><li>Manage complex calendars using Google Calendar including vetting, prioritizing, and providing recommendations</li><li>
Help ensure leader is properly prepared and on time for all meetings</li><li>
Assist with the scheduling of multiple stakeholder meetings</li><li>
Contribute to leadership meetings by taking notes and tracking action items</li><li>
Navigate a complex conference room landscape</li><li>
Assist with event planning and coordination for team meetings, all-hands meetings, summits, and QBRs</li><li>
Make domestic and international travel arrangements and process travel expense reports based on direction from traveler</li><li>
Draft detailed travel itineraries and provide remote assistance with logistics and travel arrangements with input from traveler, including visa processing</li><li>
Follow up and provide reminders on project deadlines, AIs, and deliverables</li><li>
Assist with ensuring the timely review and submission of expenses</li><li>
May assist with facility/space planning logistics</li><li>
May preview and provide feedback regarding team expense reports, and assist with running leader's or team's morale budget</li><li>
May work on other tasks and projects as assigned</li></ul>
<b>Basic Qualifications</b>
<ul><li>Minimum 6+ years of administrative experience preferred</li><li>
Minimum 3+ years experience supporting a VP-level leader in any sized business or a Director-level leader in a global business</li><li>
Advanced Google Suite/Workspace experience in a professional setting (Mail, Calendar, Docs, Sheets, Slides, Groups)</li><li>
Experience with business tools and platforms such as Slack, Concur, Egencia, Coupa, and MeetingSelect</li></ul>
<b>Preferred Qualifications</b>
<ul><li>Previous professional experience within a Business Development, Corporate Development, or Operations at a global tech company.</li><li>
Strong international travel management (visa requirements, navigating time zones, working with Egencia or similar travel agency platforms, around the clock travel adjustments due to changing business needs)</li></ul><br>
For San Francisco, CA-based roles: The base hourly rate range for this role is USD$51.93 per hour - USD$57.70 per hour. You will be eligible to participate in Uber's bonus program, and may be offered an equity award &amp; other types of comp. All full-time employees are eligible to participate in a 401(k) plan. You will also be eligible for various benefits. More details can be found at the following link https://jobs.uber.com/en/benefits.</div>

Executive Assistant Business Partner II, Business Development

JKZ LLP

<div><p><b>Exemption Status</b><b>:</b> Hourly Non-Exempt</p>
<p><b>Remote Options/Office Hours</b><b>:</b> On-Site/Hybrid</p>
<p><b>Classification</b><b>:</b> Administrative Support</p>
<p><b>Reports To</b><b>:</b> Managing Partner</p>
<p><b>Summary of Position</b>:</p>
<p>The Executive Assistant to the Managing Partner of JKZ LLP (&ldquo;JKZ&rdquo; or the &ldquo;Firm&rdquo;) provides high-level executive, administrative, and operational support, including assisting with firm-wide initiatives. This role requires a highly organized, detail-oriented professional with sound judgment, discretion, and the ability to manage competing priorities in a fast-paced environment.</p>
<p>Serving as a primary liaison to firm leadership, partners, referral sources, vendors, and business partners, the Executive Assistant anticipates needs, maintains strict confidentiality, and helps manage the Managing Partner's professional obligations, including leadership duties, speaking engagements, marketing, recruiting, client relations, and business travel.</p>
<p>Spanish language proficiency is preferred, as the Firm works with many international clients and events, and the Executive Assistant may assist with communications and coordination in Spanish.</p>
<p>JKZ employees are expected to &ldquo;Think Outside the Box,&rdquo; applying creativity, sound judgment, and initiative to deliver thoughtful solutions and exceptional client service. The Accounting Specialist is expected to model and uphold JKZ's mission, vision, and values in all professional interactions and to consistently produce work that meets or exceeds the JKZ Standard.</p>
<p><b>Direct Reports:</b> N/A</p>
<p><b>Essential Duties and Responsibilities, including but not limited to</b>:</p>
<p><b>1. Executive &amp; Administrative Support</b></p>
<ul><li>Maintain organization of the Managing Partner's responsibilities, priorities, deadlines, and firm leadership obligations.</li></ul>
<ul><li>Manage the Managing Partner's calendar, ensuring strategic scheduling of meetings, calls, and commitments.</li></ul>
<ul><li>Serve as a gatekeeper for the Managing Partner by managing requests for time, prioritizing communications, and ensuring the Managing Partner's time is allocated effectively.</li></ul>
<ul><li>Draft correspondence, presentations, reports, and other documents in accordance with firm formatting standards.</li></ul>
<ul><li>Prepare spreadsheets, reports, and materials for meetings, presentations, and internal communications.</li></ul>
<ul><li>Track and process expense reimbursements and maintain related documentation.</li></ul>
<ul><li>Assist with attorney time entry and administrative tasks as needed.</li></ul>
<ul><li>Provide backup support to the Managing Partner's Legal Secretary when necessary.</li></ul>
<p><b>2. Liaison &amp; Relationship Management</b></p>
<ul><li>Serve as a key liaison between the Managing Partner and firm leadership, partners, administrative departments, and staff.</li></ul>
<ul><li>Communicate with clients, vendors, referral sources, and business partners on behalf of the Managing Partner.</li></ul>
<ul><li>Manage communications and ensure timely follow-up on requests, issues, and action items.</li></ul>
<ul><li>Maintain professional and effective relationships with internal and external stakeholders.</li></ul>
<p><b>3. Marketing, Business Development &amp; Recruiting Support</b></p>
<ul><li>Assist with marketing initiatives, speaking engagements, and business development activities involving the Managing Partner.</li></ul>
<ul><li>Coordinate logistics for conferences, presentations, and professional engagements.</li></ul>
<ul><li>Support recruiting efforts and professional networking initiatives.</li></ul>
<ul><li>Assist with projects related to the Firm's strategic growth and business development goals.</li></ul>
<p><b>4. Travel &amp; Event Coordination</b></p>
<ul><li>Coordinate and manage domestic and international travel arrangements.</li></ul>
<ul><li>Prepare travel itineraries and ensure all logistics are arranged in advance.</li></ul>
<ul><li>Assist with planning and coordination of firm events, partner meetings, and employee engagement initiatives.</li></ul>
<ul><li>Support logistics related to conferences, meetings, and firm functions.</li></ul>
<p><b>5. Project &amp; Operations Support</b></p>
<ul><li>Support firm initiatives and operational projects as directed by the Managing Partner.</li></ul>
<ul><li>Track project timelines and ensure follow-up on assignments and outstanding items.</li></ul>
<ul><li>Assist with coordination of new client intake processes when needed.</li></ul>
<ul><li>Provide general operational support related to firm management priorities.</li></ul>
<p><b>6. Limited Personal Support</b></p>
<ul><li>Provide limited personal administrative support to the Managing Partner, including personal calendaring or coordination of select appointments when necessary.</li></ul>
<p><b>7. Confidentiality &amp; Professional Discretion</b></p>
<ul><li>This position requires the highest level of confidentiality, discretion, and professionalism. The Executive Assistant will have access to sensitive firm information, including but not limited to personnel matters, financial data, client information, compensation discussions, and firm strategy.</li></ul>
<ul><li>The Executive Assistant is expected to exercise sound judgment in handling confidential information and communications and must maintain strict confidentiality at all times. The ability to manage sensitive matters with discretion and professionalism is essential to the success of this role.</li></ul>
<p><b>Knowledge, Experience and Skills Requirements</b><b>:</b></p>
<p>To perform this job successfully, an individual must be able to satisfactorily perform all essential duties. The requirements listed below are representative of the knowledge, skill, and physical and mental abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</p>
<p><b>1. Mental Demands</b></p>
<ul><li>Manage multiple tasks, deadlines, and priorities simultaneously.</li></ul>
<ul><li>Work in a fast-paced environment with frequent interruptions and shifting priorities.</li></ul>
<ul><li>Exercise sound judgment and maintain strict confidentiality.</li></ul>
<ul><li>Analyze information and identify issues requiring attention.</li></ul>
<ul><li>Maintain strong attention to detail and a high level of accuracy.</li></ul>
<ul><li>Communicate clearly and professionally with individuals at all levels of the Firm and external organizations.</li></ul>
<ul><li>Work independently while collaborating effectively within a team environment.</li></ul>
<p><b>2. Physical Demands &amp; Work Environment</b></p>
<ul><li>Prolonged periods of sitting and working at a computer.</li></ul>
<ul><li>Frequent use of office equipment including computer, phone, copier, and scanner.</li></ul>
<ul><li>Occasional standing, walking, bending, and lifting up to 20 pounds.</li></ul>
<ul><li>Work is performed primarily in a professional office environment.</li></ul>
<ul><li>Occasional attendance at firm meetings, events, or off-site engagements may be required.</li></ul>
<p><b>3. Education &amp; Experience</b></p>
<ul><li>Minimum of five (5) years of recent experience supporting a Managing Partner or shareholder in a law firm or other professional services firm.</li></ul>
<ul><li>Prior experience in a legal or professional services environment strongly preferred.</li></ul>
<ul><li>Demonstrated experience managing complex schedules, projects, and executive-level responsibilities.</li></ul>
<p><b>4. Knowledge, Skills &amp; Abilities</b></p>
<ul><li>Strong organizational and time-management skills with the ability to prioritize competing demands.</li></ul>
<ul><li>Exceptional attention to detail and commitment to accuracy.</li></ul>
<ul><li>Ability to communicate clearly and professionally with internal and external stakeholders.</li></ul>
<ul><li>Spanish language proficiency preferred to support international client communications and events.</li></ul>
<ul><li>Ability to work independently while collaborating effectively within a team environment.</li></ul>
<ul><li>Positive attitude, intellectual curiosity, dependability, and strong work ethic.</li></ul>
<ul><li>Ability to take initiative, anticipate needs, and proactively address issues.</li></ul>
<ul><li>Proficiency in MS Office (Word, Excel, Outlook) and modern law firm practice management software.</li></ul>
<ul><li>Excellent command of English, including grammar, usage, form, and style.</li></ul>
<p><b>Additional Information</b>:</p>
<p>This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. JKZ LLP is an equal opportunity employer committed to creating an inclusive and diverse workforce. We comply with the ADA and other applicable laws and consider reasonable accommodations to qualified individuals with disabilities that may be necessary for individuals to perform essential functions.</p></div>

Executive Assistant to Managing Partner

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