administrative operations specialist

University of Minnesota

<div>Required Qualifications<ul><li>
BA/BS degree with at least two years of related experience or a combination of education and related work experience equal to six years.</li><li>
Demonstrated relational skills, involving collaboration, teamwork, and consultation.</li><li>
Consistent communication skills, both written and verba.</li><li>
Experience working independently using strong organizational skills, including managing multiple tasks effectively and keeping track of deadlines.</li><li>
Proven problem-solving skills.</li></ul>
Preferred Qualifications<ul><li>
Four years of experience in coordination of substantive project or program in higher education.</li><li>
Familiarity with UMN systems, operations, and human resource policies.</li><li>
Systems to include: Qualtrics, Canvas, Survey Monkey.</li><li>
Experience working with budgets and contracts.</li><li>
Experience in program coordination and leadership.</li><li>
Familiarity with child welfare.</li><li>
Experience with Google Workspace (Google Drive/Shared Drives).</li></ul>
Position Overview
The Administrative Operations Specialist (Administrative Associate 2, 8208A2) is a 1.0 FTE employee at the Multidisciplinary Institute for Child Welfare (MICW), which houses several dynamic research and training entities, including The Center for Advanced Studies in Child Welfare (CASCW), the Minnesota Linking Information for Kids (Minn-LInK) project, and the Minnesota Child Welfare Training Academy (MNCWTA).
This position provides daily administrative support to the Operations team and the Evaluation and Certification team. Key responsibilities include assisting with human resources processes such as hiring, managing time approvals for approximately 40 temporary and casual employees, and coordinating onboarding and offboarding with the MICW Operations Manager and Department of Children, Youth, and Families (DCYF) administrative staff. The role also collaborates closely with the Evaluation and Certification team to facilitate survey distribution and support the certification process. Success in this position requires strong attention to detail, knowledge of project management practices, familiarity with HR procedures, and the ability to communicate effectively across multidisciplinary teams.
This position will report to the Operations Manager in MICW and will be provided with task supervision by the Evaluation and Certification Supervisor at the MNCWTA. The person hired for this role will be located off campus at the Minnesota Child Welfare Training Academy, which is in Roseville, just two miles north of the St. Paul Campus.
The University of Minnesota encourages a healthy work life balance for employees. CEHD is committed to an excellent employee experience, offering a flexible work environment that meets the needs of students, staff, faculty, and the communities we serve. Flexible work arrangements may include flexibility in schedule and/or work location. Please note that 100% remote work requires approval prior to offer.
Job Responsibilities
Evaluation and Certification Team Support (40%)<ul><li>
Provide administrative support to the team.</li><li>
Develop systems and tools to improve efficiency in evaluation and certification administration.</li><li>
Maintain ongoing tracking of evaluation and certification activities, including proposals, awards, compliance requirements, staff training, and development requests.</li><li>
Assist in the management and posting of announcements for learner cohorts.</li></ul>
Community Trainer Support (20%)<ul><li>
Maintain records for temporary and casual appointments in coordination with MICW Operations Manager.</li><li>
Track spending against the budget and summarize trends to inform staffing decisions and departmental needs.</li><li>
Prepare quarterly financial reports to support contract-year fiscal oversight.</li><li>
Review and approve timesheets and travel expenses in line with organizational policies, providing guidance as needed.</li><li>
Maintain policy materials and resources for trainers and subject matter experts.</li><li>
Develop and communicate administrative processes and workflows that align with institutional policies.</li><li>
Build and maintain relationships with MNCWTA staff, temp/casual community trainers and subject matter experts.</li><li>
Provide general administrative support to MNCWTA staff, temp/casual community trainers and subject matter experts as needed.</li></ul>
HR Support (30%)<ul><li>
Collaborate with the MICW Operations Manager to resolve personnel issues and manage HR processes.</li><li>
Assist in hiring activities by drafting job descriptions, selection criteria, and maintaining search materials.</li><li>
Manage job postings in collaboration with SSW HR.</li><li>
Serve as liaison regarding recruiting between MNCWTA and the SSW HR team.</li><li>
Support hiring managers and search committee chairs through the hiring and onboarding process by reviewing applicants, coordinating onboarding tasks, and communicating with candidates.</li><li>
Manage and evaluate onboarding and offboarding processes, materials, and trainings to ensure efficient transitions for all employees in close collaboration with SSW HR.</li></ul>
General Administration (10%)<ul><li>
Refine administrative processes and policies with Operations Manager and other MNCWTA administrative staff.</li><li>
Provide backup support for phones, front desk, and other administrative duties.</li><li>
Attend monthly Academy All Staff meetings.</li><li>
Attend CASCW, Operations, SSW, and Evaluation and Certification team meetings.</li><li>
Participate in weekly supervision.</li><li>
Participate in other meetings and/or activities as assigned.</li></ul>
Institute Overview
The Multidisciplinary Institute for Child Welfare (MICW) is a new organizing structure housing several dynamic research and training entities, including The Center for Advanced Studies in Child Welfare (CASCW), the Minnesota Linking Information for Kids (Minn-LInK) project, and the Minnesota Child Welfare Training Academy (MNCWTA). Each entity is grant-funded and self-sustaining. During an early phase of strategic planning for CASCW in 2024, the creation of the MICW emerged as an essential task to continue to support the growth and productivity of these entities while also continuing the mission of the School of Social Work and the College of Education and Human Development as it pertains to continued community service, growth, and innovation.
The Center for Advanced Studies in Child Welfare (CASCW) is a research and training center located within the School of Social Work in the College of Education and Human Development on the St. Paul campus of the University of Minnesota. CASCW supports the education and training of public child welfare professionals; identifies and examines effective child welfare practice methods, informs the public and policy makers about various child welfare issues, and incorporates research and evaluation findings into the School of Social Work curriculum.
Minn-LInK, an incredibly rich resource within the University and across the state of Minnesota, is an interdisciplinary, integrated, administrative data project used for research and evaluation projects aimed at understanding the experiences and outcomes of children, youth, and families who are multi-system involved. Minn-LInK staff provide research services to internal and external partners through grants and agreements.
The MNCWTA is a partnership between the University&rsquo;s MICW and the MN Department of Children, Youth, and Family (DCYF). The MNCWTA is responsible for the training and professional development of Minnesota&rsquo;s county and tribal child welfare frontline staff and supervisors. The mission is to train, develop, and support the skills, expertise, and well-being of Minnesota&rsquo;s child welfare workforce while nurturing a commitment to equitable child welfare practice.
Department Overview
Founded in 1917 on its Dakota homeland, the School of Social Work at the University of Minnesota &ndash; Twin Cities is part of a public, research-intensive university and one of seven administrative units in the College of Education and Human Development (CEHD). The School offers several graduate and undergraduate educational programs including: a PhD in Social Work; a Master of Social Work; a Master of Education in Youth Development Leadership; a Bachelor of Science in Youth Studies, and undergraduate minors in Family Violence Prevention, Social Justice, and Youth Studies. Underlying all these multidisciplinary programs is a social justice value base and a commitment to the most vulnerable and marginalized populations in our society. The curricula of our educational programs, and faculty research and engagement, intentionally seek to emphasize and expand anti-racist perspectives, social, economic, and racial justice, and decolonization. The School is the home to a variety of labs and centers that actively involve our students, staff, faculty, and community partners, e.g., the Youth Work Learning Lab, the Center for Advanced Studies in Child Welfare, the Center for Practice Transformation, and the Minnesota Child Welfare Training Academy, an innovative partnership with the Minnesota Department of Human Services that is funded by the state legislature to further develop equitable child welfare practices.
College Overview
The College of Education and Human Development (CEHD), the University's third largest college, contributes to a just and sustainable future through engagement with the local and global communities to enhance human learning and development at all stages of life. We know diversity is necessary to do our best work and foster our humanity. That&rsquo;s why the CEHD community is collectively dedicated to cultivating an inclusive and equitable environment, embracing and celebrating all identities of our students, staff, and faculty. These values are also a moral imperative requiring continuous proactive measures and a firm stance against prejudice, discrimination, and systemic injustice.
Applications must be submitted online. Please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.
The following needs to be included for your application to be considered:<ul><li>
Cover Letter</li><li>
Resume or CV</li></ul>
Additional documents may be attached after application by accessing your &quot;My Job Applications&quot; page and uploading documents in the &quot;My Cover Letters and Attachments&quot; section.
To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.
The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.
The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu
Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.
This position is not eligible for visa sponsorship.
The University of Minnesota, Twin Cities (UMTC)
The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.
At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America&rsquo;s Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).</div>

Administrative Operations Specialist

California State University

<div><div>Job no: 556316 
Work type: Staff 
Location: San Francisco 
Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Probationary, Full Time, Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled) 
</div><div>*SFSU INTERNAL APPLICANTS ONLY*

Working Title

Administrative Operations Specialist

SF State University

San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. 
 
Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. 
 
San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. 
 
The person holding this position may be considered a &quot;mandated reporter&quot; under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. 
 
This position may be a &quot;designated position&quot; in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.

Department

University Police Department

Appointment Type

This is a one year probationary position.

Time Base

Full-time (1.0 FTE)

Work Schedule

Monday - Friday, 8am - 5pm

Anticipated Hiring Range

$5,797.00 - $6,927.00 Per Month ($69,564.00 - $83,124.00 Annually)

Salary is commensurate with experience.

Position Summary

Under the general direction of the Director of Operations and Finance, the Administrative Operations Specialist serves as a key member of the Administrative Services Unit within the Division of Campus Safety (DCS). This position performs advanced administrative, analytical, and compliance functions in support of University Police Department operations. 
 
The incumbent independently manages complex and sensitive administrative programs including Livescan services, employment eligibility (I-9) certification for student employees, sworn and civilian recruitment coordination, police records and evidence administrative oversight, and IACLEA accreditation compliance support. The role requires interpretation and application of federal, state, CSU, and law enforcement regulatory requirements. 
 
The Administrative Operations Specialist exercises independent judgment, discretion, and analytical skills to ensure regulatory compliance, operational effectiveness, audit readiness, and continuous process improvement within a law enforcement environment. The position regularly handles highly confidential criminal justice information, background investigation materials, and accreditation documentation. 
 
This position may also provide executive-level administrative and project support to the AVP for Campus Safety &amp; Chief of Police as assigned

Position Information

Livescan Services and I-9 Certification Program Administration
<ul>
<li>Independently administer and manage the department&rsquo;s fingerprinting and employment eligibility compliance programs.</li>
<li>Perform Livescan and ink card fingerprinting services for students, faculty, staff, and the public.</li>
<li>Review, interpret, and maintain confidentiality of Department of Justice (DOJ) fingerprint results for employment and clearance purposes.</li>
<li>Generate official clearance notifications and coordinate with Human Resources and hiring managers regarding eligibility status.</li>
<li>Oversee cost recovery processes for fingerprinting services, including payment tracking, reconciliation, and revenue reporting.</li>
<li>Research and resolve revenue discrepancies; prepare financial summaries and supporting documentation for audit purposes.</li>
<li>Develop and implement procedures to ensure compliance with DOJ regulations and CSU policies.</li>
<li>Administer the Employment Eligibility Verification (Form I-9) process for Student Assistants, Federal Work Study, and International Student employees.</li>
<li>Interpret federal employment eligibility regulations and ensure timely completion and compliance.</li>
<li>Maintain electronic and manual recordkeeping systems in accordance with federal retention requirements.</li>
<li>Propose procedural improvements to enhance service delivery, compliance accuracy, and risk mitigation.</li>
</ul>
Recruitment and Pre-Employment Compliance Management
<ul>
<li>Coordinate and monitor sworn officer and public safety dispatcher recruitment and onboarding processes to ensure compliance with P.O.S.T., CSU, and DOJ regulations.</li>
<li>Manage applicant tracking within PageUp for Police Officer and Dispatcher recruitments.</li>
<li>Coordinate with Fiscal Operations and command staff to monitor position control, funding sources, and recruitment status.</li>
<li>Serve as liaison with pre-employment examination providers; coordinate scheduling, documentation, and conditional job offers.</li>
<li>Maintain confidential background, medical, psychological, and P.O.S.T. compliance records.</li>
<li>Prepare documentation for P.O.S.T. audits and inspections.</li>
<li>Assist with the preparation and submission of the DOJ Annual Police Staffing Report.</li>
<li>Develop tracking tools and reports to ensure recruitment workflow transparency and compliance adherence.</li>
<li>Identify process gaps and recommend improvements to strengthen regulatory compliance and efficiency.</li>
</ul>
Records, Evidence, and Property Administrative Oversight
<ul>
<li>Provide administrative oversight and compliance support for police records and property/evidence management systems.</li>
<li>Provide administrative coordination and records management support related to departmental case documentation and records processes.</li>
<li>Utilize law enforcement databases and Records &amp; Information Management Systems (RIMS) to maintain accurate records.</li>
<li>Ensure records are maintained in accordance with state retention laws and criminal justice regulations.</li>
<li>Provide administrative coordination and compliance support related to departmental property and evidence management processes to ensure adherence to applicable regulations and departmental procedures.</li>
<li>Support administrative compliance reviews and documentation related to property and evidence inventory controls to ensure regulatory and departmental compliance.</li>
<li>Release property to authorized individuals or agencies following adjudication or proper authorization.</li>
<li>Generate statistical and operational reports related to records and evidence management.</li>
<li>Assist with records audits and quality assurance reviews to ensure regulatory compliance.</li>
</ul>
IACLEA Accreditation Administrative Support
<ul>
<li>Serve as the primary administrative compliance coordinator for the department&rsquo;s International Association of Campus Law Enforcement Administrators (IACLEA) Accreditation program.</li>
<li>Maintain and manage accreditation files, proofs, and documentation to ensure continuous compliance with IACLEA standards.</li>
<li>Track accreditation timelines, reporting deadlines, and compliance milestones; provide regular status updates to command staff.</li>
<li>Coordinate collection, review, and organization of departmental policies, procedures, and operational documentation required for accreditation.</li>
<li>Assist in drafting, formatting, revising, and publishing departmental policies to align with accreditation standards and best practices.</li>
<li>Upload and maintain documentation within accreditation management platforms and internal tracking systems.</li>
<li>Conduct gap analyses to identify areas of non-compliance and assist in developing corrective action plans.</li>
<li>Prepare statistical summaries, compliance matrices, and supporting documentation for mock assessments and formal site visits.</li>
<li>Coordinate logistics and materials for accreditation assessments and assessor site visits.</li>
<li>Monitor updates to IACLEA standards and advise leadership on operational impact.</li>
<li>Serve as a resource to department personnel regarding documentation requirements and accreditation processes.</li>
<li>Maintain strict confidentiality of sensitive materials reviewed during accreditation cycles.</li>
</ul>
Other Duties as Assigned
<ul>
<li>Provide administrative and analytical support to the AVP for Campus Safety &amp; Chief of Police as requested.</li>
<li>Participate in special projects, process improvement initiatives, and division-wide administrative efforts.</li>
<li>Demonstrate adherence to the User-Friendly Principles (P530) and Principles of Conduct for a Multi-Cultural University (P30D).</li>
<li>Promote safe work practices and compliance with university policies.</li>
</ul>
Minimum Qualifications
<ul>
<li>Bachelor&rsquo;s degree in public administration, business administration, criminal justice, or related field, and/or equivalent combination of education and progressively responsible administrative experience.</li>
<li>Demonstrated ability to independently analyze administrative processes and develop procedural improvements.</li>
<li>Thorough knowledge of public administration principles, compliance regulations, and operational management practices.</li>
<li>Experience interpreting and applying complex policies, laws, and regulatory standards.</li>
<li>Strong analytical, organizational, and project management skills.</li>
<li>Ability to manage multiple complex assignments with competing deadlines.</li>
<li>Demonstrated ability to handle highly sensitive and confidential information.</li>
<li>Advanced written and verbal communication skills.</li>
<li>Proficiency in Microsoft Office Suite and database systems.</li>
<li>Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations.</li>
<li>Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management.</li>
<li>Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies.</li>
<li>Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions.</li>
<li>Ability to work with representatives from public and private entities and handle potentially sensitive situations. Demonstrated consultative skills in working with internal and external constituent groups.</li>
<li>Ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus.</li>
</ul>
Preferred Qualifications
<ul>
<li>Five (5) or more years of progressively responsible administrative experience, preferably in a law enforcement or higher education environment.</li>
<li>Experience supporting law enforcement accreditation programs (IACLEA, CALEA, or similar).</li>
<li>Experience preparing for audits, compliance reviews, or regulatory inspections.</li>
<li>Knowledge of P.O.S.T., DOJ, and CSU administrative requirements.</li>
<li>Experience with policy development, compliance tracking systems, and audit documentation.</li>
<li>Demonstrated ability to independently manage regulatory compliance programs.</li>
<li>Experience working in a diverse university environment.</li>
</ul>
Environmental/Physical/Special
<ul>
<li>Must be able to work in a police environment.</li>
<li>Must respond to campus emergencies and may be required to work evening, weekends and/or emergency hours.</li>
<li>Must be able to competently interact with a culturally and ethnically diverse population of students, faculty, staff, and management.</li>
<li>Must pass fingerprinting and background investigation process prior to hire date.</li>
<li>Must be able to competently interact with a culturally and ethnically diverse population of students, faculty, and staff.</li>
<li>The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment.</li>
</ul>
Pre-Employment Requirements

This position requires the successful completion of a background check.

Eligibility to Work

Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire.

Benefits

Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. 
 
We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee.

CSUEU Position (For CSUEU Positions Only)

Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference.

Additional Information

SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS).

Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations.

CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/.

The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872.

Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time.

*SFSU INTERNAL APPLICANTS ONLY*
</div>
Advertised: Mar 18 2026 Pacific Daylight Time 
Applications close:</div>

Administrative Operations Specialist - (Administrative Analyst/Specialist Exempt II, Range III) - University Police Department

Arizona State University

<div>Job Profile:
Administrative Operations Specialist 3
Job Family:
Administrative Operations
Time Type:
Full time
Max Pay &ndash; Depends on experience:
$70,000.00 USD Annual
Apply before 11:59 PM Arizona time the day before the posted End Date.
Minimum Qualifications:
Bachelor's degree and five (5) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.
 
 
Job Profile Summary:
 
Supports and instructs those served by the department with complex queries, applies specialized knowledge of multiple standards, policies and procedures, and maintains accurate and detailed records.
Job Description:
The Center for Evolution and Medicine in The College of Liberal Arts and Sciences at Arizona State University seeks a Program Manager to support the operational, programmatic, and administrative functions of the Center.
 
 
The Program Manager provides administrative support to the Center Director and affiliated faculty, faculty research program logistics, coordinates events, meetings, and seminars, and serves as a liaison between the Center, college, and university units. This position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in an exciting, interdisciplinary research environment.
<h2 class="jobSectionHeader">About the Center
</h2>The Center for Evolution and Medicine advances research and education at the intersection of evolutionary biology and human health. The Center supports interdisciplinary collaboration among faculty, students, and external partners to better understand the evolutionary foundations of disease and health. Through collaborative research initiatives, public programming, and academic events, the Center promotes innovative scholarship and engagement in evolutionary medicine at ASU and beyond
Position Salary Range: $65,000 - $70,000; DOE
Essential Duties:
<ul><li>Provides administrative support to the Center Director, including complex calendar management, travel arrangements, and meeting coordination.
</li><li>Coordinates day-to-day administrative operations of the Center.
</li><li>Serves as a liaison between the Center and academic units of the affiliated faculty.
</li><li>Coordinates logistics for the Center&rsquo;s seminar series, workshops, conferences, and other academic events.
</li><li>Assists with financial and operational processes for Center activities in coordination with The College and academic unit business staff, including purchasing, reimbursements, travel expenses, expense tracking, shipping and receiving.
</li><li>Maintains and reconciles Center accounts (including local, state, and ASU Foundation accounts), overseeing the status of these accounts in the ASU accounting system, and providing regular reports of these accounts.
</li><li>Supports faculty affiliates with general logistical and administrative needs related to Center and research lab activities. May include equipment inventories, facility/equipment maintenance requests, and hiring student lab support.
</li><li>In coordination with academic units, may assist faculty with monitoring grant expenditures and compliance with ASU and federal policies and guidelines.
</li><li>Supports special projects and strategic initiatives as assigned.
</li></ul>Desired Qualifications:
<ul><li>Experience working in a university or research center environment.
</li><li>Demonstrated experience supporting senior leadership or administrators.
</li><li>Experience coordinating academic events, lecture series, or conferences.
</li><li>Experience with university financial and purchasing systems.
</li><li>Evidence of effective organizational and project management skills.
</li><li>Demonstrated ability to manage multiple priorities and meet deadlines.
</li><li>Evidence of effective written and verbal communication skills.
</li><li>Experience working collaboratively with faculty, staff, and external partners.
</li></ul>Working Environment:
<ul><li>Activities are primarily performed in a regular, climate-controlled office setting.
</li><li>Frequent use of a computer and standard office equipment.
</li><li>Monday - Friday work schedule during normal business hours. This is an in-person position based on the Tempe campus, though partial remote work arrangements are a possibility after the probationary period.
</li><li>May require occasional evening or event-based work.
</li><li>Working both independently and within a complex structured team.
</li><li>Ability to clearly and effectively communicate to perform essential functions.
</li></ul>Department Statement:
The mission of the Center for Evolution and Medicine is to accelerate innovations in medicine by bringing evolutionary insights into health and disease. The Center brings leading scientists to ASU to join existing faculty in research that demonstrates the power of evolutionary biology to address problems in medicine and public health. The new courses and degrees they create will begin to meet the growing demand for such experiences and will educate a generation of future researchers and health professionals. Many of these experiences will be at ASU, and some will be in conjunction with the new Mayo medical school, but others will be available online, open access worldwide, providing the authoritative content that has long been needed to bridge the gap between evolutionary biology and medicine.
Driving Requirement:
Driving is not required for this position.
Location:
Campus: Tempe
Funding:
No Federal Funding
Instructions to Apply:
Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub.
Please use the link below to log in using single sign-on.
https://www.myworkday.com/asu/d/inst/1$9925/9925$19505.htmld
To be considered, your application must include all of the following attachments:
<ul><li>Cover letter
</li><li>Resume or CV
</li></ul>Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.
Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.
Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact HR Talent Acquisition before the posting close date to request edits.
Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.
Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.
ASU Statement:
Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.
ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.
Notice of Availability of the ASU Annual Security and Fire Safety Report:
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU&rsquo;s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf . You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.
Relocation Assistance &ndash; For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources .
Employment Verification Statement:
ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.
Background Check Statement:
ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.
Fingerprint Check Statement:
This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.</div>

Program Manager

Village Center Community Development District

<div>JOB SUMMARY
Reporting to Administrative Operations Manager, position performs complex administrative professional duties in support of the Community Standards Department which includes Deed Compliance and Architectural Review. This position works closely with the Community Standards Operations Coordinator and the Architectural Review Committee.
ESSENTIAL DUTIES AND RESPONSIBILITIES (Includes, but not limited to)
General<ul><li>
Liaison between Department and residents.</li><li>
Receives calls of complaint.</li><li>
Responds to residents&rsquo; questions regarding compliance issues.</li><li>
Provide exceptional customer service to both internal and external customers.</li><li>Occasional speaking engagements to groups and residents.</li></ul>
Administrative
Deed Restrictions<ul><li>
Prepares correspondence related to the processing of external Deed Restrictions in accordance with the Rule adopted by the District Board of Supervisors.</li><li>
Researches County maps and property records to determine correct property ownership.</li><li>
To effectively and accurately research complaints, reads applicable procedure manuals, guidelines, etc.</li><li>
Contact mortgage lenders and emergency contacts to bring the property into compliance within the Deed Restrictions.</li></ul><ul><li>Draft letters to residents in violation and visit residents with active Deed Restrictions for compliance.</li><li>Prepare, maintain and produce as requested, required reports to accurately track and respond to violations (i.e. Weekly violations report indicating active violations; date written, letter sent, date complied).</li></ul>
Architectural Review<ul><li>
Assist in reviewing, with the Community Standards Operations Coordinator, all Architectural Application Forms and site plans prior to committee meetings and organizing same in a workable format for multiple uses by others within the District as needed.</li><li>
Responsible for ensuring the Official Record of Proceedings and other public records from the Architectural Review Committee are given to District Clerk for proper recordkeeping.</li><li>
Provides additional support to ensure timely upkeep of imaging function.</li></ul>
Budget<ul><li>
Provides support in preparation and implementation of Fiscal Year Budget for Community Standards Department.</li></ul>
Reporting<ul><li>
Enters data and prepares reports from databases to assist in preparation of chronology and backup material for presentation before the various Boards of supervisors for those properties that have gone through the Deed Compliance process. Prepares Deed Compliance reports for District Board of Supervisors monthly.</li><li>
Assists Administrative Operations Manager in preparing end-of-year reports.</li><li>
Provides administrative support to Deed Compliance Manager and Administrative Operations Manager such as, but not limited to, scheduling of meetings and appointments, preparing correspondence and documents, etc.</li></ul>
Additional
<ul><li>Performs other duties as assigned.</li><li>
May be expected to perform additional duties in an emergency.
</li></ul>ESSENTIAL EXPECTATIONS OF PERFORMANCE AND BEHAVIOR (Includes, but not limited to)<ul><li>
Cultivates and maintains effective working relations within the department, the District, as well as outside of the organization.</li><li>
Models behavior to the District Core Values at all times.</li><li>
Well organized and able to successfully multi-task, and work under pressure in a fast-paced environment to meet multiple demanding deadlines.</li></ul>
MINIMUM EDUCATION AND EXPERIENCE<ul><li>
Bachelor&rsquo;s Degree, or three to five years related experience and/or training; or equivalent combination of education and experience.
</li></ul>MINIMUM CERTIFICATES, LICENSES, REGISTRATIONS<ul><li>
Valid Florida Driver&rsquo;s License required.</li><li>
All candidates and employees must successfully pass background screening.</li></ul>
MINIMUM KNOWLEDGE, SKILLS AND ABILITIES
Knowledge<ul><li>
Comprehensive knowledge and understanding of the workings of boards and committees such as the District Board of Supervisors, Amenity Authority Committee and the Architectural Review Committee.</li></ul>
Skills<ul><li>
Intermediate or better proficiency in computer operations and use of software packages (word processing, spreadsheet, graphics, etc.)</li><li>
Ability to successfully interact with others to include courtesy, tact and diplomacy as needed to provide/gather information, assign and follow up on work duties, and establish effective relationships.</li></ul>
Abilities<ul><li>
Ability to successfully collect, evaluate and analyze data information as needed to conduct research.</li><li>
Ability to successfully communicate thoughts and ideas in a logical, cohesive and comprehensible manner.</li><li>
Ability to successfully extract and summarize information from rules, ordinances, statutes, correspondence, etc. as needed to understand assignments and changes in policy to perform new procedures.</li><li>
Ability to successfully read and comprehend materials such as memos, correspondence and written orders as needed to ensure work activities are accomplished according to policy and procedure and exchange or acquire information.</li></ul>
EQUIPMENT
Position requires use of/driving of own or District vehicle.
WORK ENVIRONMENT AND PHYSICAL REQUIREMENTS
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job the employee will be exposed to the following:<ul><li>
Interior office environments, with moderate to loud noise typical for the work environment i.e., when in an office setting with moderate noise of computers and printers and moderate customer traffic.</li><li>
Varying outdoor weather conditions.</li></ul>
Physical Requirements
The physical requirements described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the following applies:<ul><li>
Regularly required to sit; use hands to finger, handle, or feel; and talk or hear.</li><li>
Occasionally required to climb or balance and stoop, kneel, crouch, or crawl.</li><li>
The employee must occasionally lift and/or move up to 10 pounds.</li><li>
Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.</li></ul></div>

ADMINISTRATIVE SUPERVISOR - COMM. STANDARDS

Horizon Tech

Detail-oriented and reliable professional with experience in system monitoring and administrative operations using Microsoft Office 365. Skilled identifying and reporting issues, maintaining accurate records, and supporting daily office operations. Known for strong organizational abilities, proactive communication, and the capability to ensure systems and workflows run smoothly.Responsibilities<ul><li>﻿Monitor system activity of users assure compliance</li><li>Identify, log, and escalate system alerts or issues</li><li>Maintain accurate operational and activity reports</li><li>Assist with administrative and documentation tasks</li><li>Coordinate with teams to ensure timely issue resolution</li><li>Maintain organized system records and reports</li></ul>Requirements<ul><li>﻿System Monitoring: Monitoring system dashboards, tracking alerts, identifying irregular activity, and reporting issues promptly.</li><li>Microsoft Office 365: Proficient in Excel, Word, Outlook, PowerPoint and Teams</li><li>Reporting &amp; Documentation: Preparing daily and weekly operational reports and maintaining system logs.</li><li>Email &amp; Calendar Coordination: Managing communication, scheduling meetings, and maintaining organized records.</li><li>Data Management: Accurate data entry, spreadsheet tracking, and database maintenance.</li><li>Team Coordination: Communicating system updates and coordinating with technical teams when issues arise.</li></ul>Tools &amp; Platforms:<ul><li>Microsoft Office 365 (Excel, Word, Outlook, PowerPoint, Teams)</li><li>System monitoring dashboards</li><li>Basic CRM systems and reporting tools (Plus Point)</li></ul>Other Details<ul><li>Job Timings: On-site evening night shift following US EST</li><li>Office location: Off to Shahrah-e-Faisal, PECHS, Karachi</li></ul>Job Type: Full-timePay: Rs60,000.00 - Rs80,000.00 per monthApplication Question(s):<ul><li>What will be your expected salary? </li><li>Are you comfortable working an evening night shift?</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li> Monitoring Track dashboards, alerts, and report issues: 2 years (Required)</li><li>Microsoft Office 365 Excel Word, Outlook, PPT, Teams: 2 years (Required)</li><li>Reporting &amp; Documentation: Prepare reports and maintain logs: 2 years (Required)</li><li> data entry, spreadsheet tracking, and database maintenance.: 2 years (Required)</li><li>Handling communication, meetings, and organized records: 2 years (Required)</li><li>Updating systems and coordinating with technical teams.: 2 years (Required)</li></ul>Work Location: In person

System Monitoring & Administrative Support Specialist

Air Fayre Ca Inc

<div>About us
We are a team of airline catering enthusiasts who believe flying is the greatest privilege and opportunity in the world and, believe it should be a nice experience for everyone. Air Fayre is an award-winning catering team that is in search of the best and the brightest to join our dynamic team of airline catering enthusiasts.
Air Fayre offers benefits including!<ul><li>
An excellent compensation package that includes a quarterly performance bonus program.</li><li>
Medical, Dental, and Vision for employees &amp; dependents at 80% premium sponsorship.</li><li>
Free short- and long-term disability insurance and life insurance</li><li>
2-4 weeks of paid vacation</li><li>
401K with a match</li></ul>
Mission of role
The Operations Administrator supports the operations function by conducting administrative duties for operations and engineering, entering data and running reports, monitoring inventory, maintaining the plant&rsquo;s written policies and procedures, maintaining the plant's safety policies and procedures, and coordinating tasks with different departments.
Functions and Responsibilities<ul><li>
Collects and inputs daily production data into reports.</li><li>
Creates and modifies data recording forms for production, sanitation, maintenance, and shipping.</li><li>
Provides information regarding inventory and waste to senior management.</li><li>
Coordinates paperwork regarding electronic receiving. Ex: UAL meters</li><li>
Enters purchase orders into computer system.</li><li>
Produce and distribute customer diagrams &amp; meal counts to relevant departments.</li><li>
Ensure that the flow of paperwork is consistent and completed within specific deadline requirements.</li><li>
Communicate all updates and changes to department and other departments as required.</li><li>
Collating hours and expenditure costs and from operations unit. Conduct flight and wastage analysis reports. Produce report/presentation slides for senior management meeting on a weekly, monthly and daily basis.</li><li>
Produce minutes for daily OPS meeting, weekly management meeting and distribute to attendees.</li><li>
To promote interactive working relationships both throughout the site and with external departments or contacts, in order to ensure that operating procedures are performed smoothly and have a positive impact on customer service and productivity.</li><li>
Collate the payroll for operations (overtime), annual leave and sickness data and report to line manager and senior manager.</li><li>
To ensure company procedures are being adhered to at all times to proactively prevent accidents and eliminates hazards by ensuring that the Company policy, Health and Safety standards and standards of housekeeping are followed at all times across the site.</li><li>
To undertake such other duties as the management may from time to time reasonably require.</li></ul>
Qualifications &amp; Educational Requirements<ul><li>
2 + years of experience in the food manufacturing industry preferably in airline catering required.</li><li>
Must be proficient computer skills (Excel, Word, Outlook, Internet).</li><li>
Must have excellent communication and listening skills; self-starter and determined; able to work weekends, nights, and holidays; on time; positive attitude; and works well with others.</li><li>
Should be dependable, reliable, and a team player.</li><li>
Multitasking &amp; above-average data entry skills.</li><li>
Ability to work on multiple items concurrently while maintaining a high degree of attention to detail.</li></ul></div>

Operations Administrator

Aujan Coca-Cola Beverages Company (ACCBC)

<div>
 
 
 Reports To:
 
 HR Operations Specialist (dotted line to HRBP for governance alignment)
 
 
 
 Functional Partnership:
 
 Relevant Market / BU
 
 
 
 Function:
 
 Administration
 
 
 
 Location:
 
 Market &ndash; Location and functional agnostic collaboration support where required
 
 
 
 Grade:
 
 Hay
 
 
 
 
 
 
 Operating Context
 
 
 
 
 
 
 The Administration Assistant operates within a structured HR operating model supporting:
 
 <ul>
 <li>
 HR Operations execution
 </li>
 <li>
 Commercial and Factory administrative coordination
 </li>
 <li>
 Office and facility management
 </li>
 <li>
 Government documentation support
 </li>
 </ul>
 
 The role functions within a regulated, cost-disciplined, multi-department environment requiring:
 
 <ul>
 <li>
 High coordination discipline
 </li>
 <li>
 Documentation accuracy
 </li>
 <li>
 Facility and office control standards
 </li>
 <li>
 Confidential handling of employee data
 </li>
 <li>
 Alignment to enterprise governance and reporting systems
 </li>
 </ul>
 
 The role is an enabling function and does not carry workforce governance authority.
 
 
 
 
 
 
 Job Purpose
 
 
 
 
 
 
 The Administration Assistant provides structured administrative, documentation, coordination, and facility support to the HR Operations Specialist and Business Unit leadership.
 
 
 The role ensures:
 
 <ul>
 <li>
 Smooth office operations
 </li>
 <li>
 Accurate documentation handling
 </li>
 <li>
 Timely processing of administrative transactions
 </li>
 <li>
 Structured meeting and travel coordination
 </li>
 <li>
 Compliance with internal policies and regulatory requirements
 </li>
 </ul>
 
 The role may support HR Operations during overflow periods under direct supervision and within defined authority limits.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 A. Administrative &amp; Office Coordination
 
 
 <ul>
 <li>
 Provide structured administrative support to BU Head, Line Managers, and Factory Team
 </li>
 <li>
 Manage office supplies, pantry, equipment inventory, and vendor coordination
 </li>
 <li>
 Raise Purchase Orders (POs), process payment requests, and maintain tracking logs (including Capex where applicable)
 </li>
 <li>
 Ensure proper documentation of approvals and audit traceability
 </li>
 </ul>
 
 
 
 
 
 B. Documentation &amp; Filing Control
 
 
 <ul>
 <li>
 Manage incoming and outgoing correspondence
 </li>
 <li>
 Maintain organized, secure filing systems for administrative and HR-related documentation
 </li>
 <li>
 Ensure documentation complies with retention standards and internal policy
 </li>
 <li>
 Maintain confidentiality and data protection discipline
 </li>
 </ul>
 
 
 
 
 
 C. HR Operational Support (Overflow &amp; Structured Assistance)
 
 
 <ul>
 <li>
 Support HR Operations Specialist during high-volume periods under supervision
 </li>
 <li>
 Prepare documentation packs for onboarding and offboarding
 </li>
 <li>
 Track document collection status for payroll, visas, and insurance
 </li>
 <li>
 Coordinate logistics for recruitment interviews and onboarding sessions
 </li>
 <li>
 Ensure all support remains within approved governance frameworks
 </li>
 </ul>
 
 Local Governance Authority: HR Operations Specialist
 
 
 Central Governance Authority: Operational Excellence Manager &amp; Head of HR
 
 
 
 
 
 
 D. Travel, Meetings &amp; Time Management
 
 
 <ul>
 <li>
 Manage calendars and schedules for Line Managers where applicable
 </li>
 <li>
 Coordinate internal and external meetings; prepare rooms and documentation
 </li>
 <li>
 Record and distribute meeting minutes when required
 </li>
 <li>
 Arrange travel logistics including visas, flights, accommodation, and insurance
 </li>
 <li>
 Track expense submissions and follow-ups
 </li>
 </ul>
 
 
 
 
 
 E. Government &amp; Regulatory Documentation Support
 
 
 <ul>
 <li>
 Assist in tracking contract renewals and government documentation
 </li>
 <li>
 Maintain updated GOSI and statutory files under HR Operations guidance
 </li>
 <li>
 Support document preparation for audits or inspections
 </li>
 <li>
 Escalate compliance risks immediately to HR Operations Specialist
 </li>
 </ul>
 
 
 
 
 
 F. Facility &amp; Office Standards
 
 
 <ul>
 <li>
 Maintain office standards aligned with GHK / 5S practices
 </li>
 <li>
 Liaise with facility management for maintenance issues
 </li>
 <li>
 Ensure orderly, professional office environment
 </li>
 <li>
 Support workplace event logistics where required
 </li>
 </ul>
 
 
 
 
 
 Clear Role Boundaries
 
 
 
 This role IS:
 
 <ul>
 <li>
 Administrative and coordination support function
 </li>
 <li>
 Office and documentation control enabler
 </li>
 <li>
 Overflow support to HR Operations
 </li>
 <li>
 Service-oriented liaison
 </li>
 </ul>
 
 This role IS NOT:
 
 <ul>
 <li>
 Workforce governance authority
 </li>
 <li>
 HR decision-maker
 </li>
 <li>
 Payroll approver
 </li>
 <li>
 ER handler
 </li>
 <li>
 Compensation or talent framework owner
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Key Interfaces
 
 
 
 Internal
 
 <ul>
 <li>
 HR Operations Specialist (Primary Line Manager)
 </li>
 <li>
 HRBP (Governance awareness)
 </li>
 <li>
 Head of HR &ndash; enterprise direction, standards and operating model
 </li>
 <li>
 Finance &ndash; PO and payment processing
 </li>
 <li>
 Legal &ndash; documentation requests
 </li>
 <li>
 Commercial &amp; Factory teams
 </li>
 </ul>
 
 External
 
 <ul>
 <li>
 Travel agencies
 </li>
 <li>
 Government offices
 </li>
 <li>
 Facility vendors
 </li>
 <li>
 Suppliers
 </li>
 </ul>
 
 
 
 
 
 Key Performance Indicators
 
 
 
 Administrative Excellence
 
 <ul>
 <li>
 Timely completion of assigned tasks
 </li>
 <li>
 PO and payment accuracy rate &ge;98%
 </li>
 <li>
 Zero penalties due to delayed visa or government processing
 </li>
 </ul>
 
 Documentation &amp; Compliance
 
 <ul>
 <li>
 Filing accuracy and audit readiness
 </li>
 <li>
 Zero lost or incomplete employee documentation
 </li>
 </ul>
 
 Service Quality
 
 <ul>
 <li>
 Meeting coordination without scheduling conflicts
 </li>
 <li>
 Positive internal service feedback
 </li>
 </ul>
 
 Facility Standards
 
 <ul>
 <li>
 GHK / 5S compliance adherence
 </li>
 </ul>
 
 
 
 
 
 Development Pathway
 
 
 
 
 
 
 Administration Assistant - HR Operations Specialist
 
 
 
 
 
 Progression requires:
 
 <ul>
 <li>
 Demonstrated accuracy and compliance discipline
 </li>
 <li>
 Strong system literacy
 </li>
 <li>
 Exposure to payroll and HRIS processes
 </li>
 <li>
 Proven confidentiality and governance mindset
 </li>
 <li>
 Basic workforce administration capability
 </li>
 </ul>
 
 
</div>

Administrative Assistant

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