administrative operations specialist

Emkaan Medical Company

<p>Job Title: Business Operations Specialist</p><p><b>Job Type:</b> Full-time<br/><b>Working Schedule:</b> 6 days/week &ndash; 8 hours/day<br/><b>Location:</b> Riyadh, Saudi Arabia</p><p>Job Summary</p><p>The Business Operations Specialist will support the company&rsquo;s day-to-day operational, administrative, and coordination activities.</p><p>The role requires strong organizational skills, effective communication, and the ability to manage multiple tasks while ensuring compliance with internal procedures. The position plays a key role in supporting management, coordinating across departments, and maintaining efficient business operations.</p><p>Key Responsibilities</p><ul><li>Conduct research and prepare reports, data summaries, and operational documentation as required.</li><li>Perform administrative and basic accounting-related tasks in line with business and operational needs.</li><li>Ensure compliance with company operational, administrative, and documentation standards and procedures.</li><li>Receive and assist visitors, clients, and senior management representatives in a professional manner.</li><li>Manage incoming and outgoing communications, including phone calls, emails, and correspondence, and route them to the appropriate departments.</li><li>Maintain confidentiality and proper organization of company records, files, and sensitive information.</li><li>Coordinate, prepare, and follow up on meetings, including scheduling and documentation.</li><li>Review, log, and track incoming and outgoing correspondence (hard copy and electronic).</li><li>Manage procurement and availability of office supplies, equipment, and operational needs.</li><li>Coordinate and collaborate with internal departments to provide operational and administrative support.</li><li>Track assigned tasks, projects, deadlines, and achievements, ensuring timely follow-up and completion.</li><li>Support ongoing projects by monitoring progress and assisting with coordination activities.</li><li>Perform other duties as assigned by the direct supervisor within the scope of the role.</li></ul><p>Qualifications &amp; Skills</p><ul><li>Strong proficiency in English (written and spoken).</li><li>Fluency in Arabic and English is mandatory.</li><li>Excellent communication and interpersonal skills.</li><li>High level of organization, accuracy, and attention to detail.</li><li>Ability to work independently as well as collaboratively within a team.</li><li>Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Ability to handle multiple tasks and prioritize effectively in a fast-paced environment.</li></ul><p>Job Type: Full-time</p>

Business Operations Specialist (Immeditae Joining)

<div>
 <p>
  <strong>
   Job Purpose
  </strong>
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 </p>
 <p>
  The Administrative Affairs Store Senior Specialist I is responsible for executing end-to-end store operations and overseeing the maintenance of store equipment and office materials across NHC facilities. The role ensures availability, accuracy, safety, and efficiency of store operations in line with NHC requirements, policies, and operational standards.
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   Key Responsibilities
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 </p>
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  <strong>
   Policies, Processes &amp; Continuous Improvement
  </strong>
 </p>
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 </p>
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  Comply with all applicable NHC policies, procedures, and standard operating instructions to ensure controlled and consistent operations.
 </p>
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  Contribute to continuous improvement initiatives by identifying opportunities to enhance processes, reduce costs, and improve productivity.
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  Promote adherence to policies and operational procedures among team members and stakeholders.
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  <strong>
   Store &amp; Inventory Management
  </strong>
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  Collect store requirements and ensure the availability of functional equipment and materials across NHC facilities.
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  Maintain accurate records of inventory, stock movements, and storage activities.
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  Monitor inventory levels, anticipate future needs, and place or expedite supply orders accordingly.
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  Ensure proper receipt, inspection, storage, and documentation of incoming deliveries.
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  Equipment &amp; Facility Support
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  Ensure optimal operation of store equipment through preventive maintenance, coordination of repairs, and regular equipment evaluations.
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  Maintain up-to-date equipment inventories and assess new equipment as needed.
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  Provide administrative and operational support to ensure efficient store operations within NHC facilities.
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  <strong>
   Team Coordination &amp; Compliance
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  Manage daily store workflows by assigning tasks to assistants and administrative staff, ensuring accuracy, efficiency, and timely completion.
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  Enforce in-store security, health, and safety regulations in compliance with organizational and regulatory standards.
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  <strong>
   Stakeholder Management
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  <strong>
   Internal:
  </strong>
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  Administration Services &amp; Facilities Team
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  <strong>
   External:
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  Service Providers and Vendors
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   Job Requirements
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  <strong>
   Education
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  Bachelor&rsquo;s degree in Business Administration or a related field (required)
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  <strong>
   Experience
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  Minimum of 3&ndash;4 years of relevant experience in store management, inventory control, or administrative operations
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  <strong>
   Disclaimer
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 <p>
  The above description outlines the general nature and level of responsibilities associated with this role. It is not intended to be an exhaustive list of duties or requirements.
 </p>
</div>


Administrative Affairs Store Sr. Specialist I (Outsource)

Expleo Group

<div>
 We are seeking a detail-oriented and efficient HR Operations Specialist to join our Human Resources team. This role is essential in ensuring the smooth and effective operation of HR processes and systems. The HR Operations Specialist will handle a variety of administrative and operational tasks, supporting the HR department in delivering high-quality services to employees.
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 <strong>
  Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   HR Administration: Manage employee records, ensuring all information is accurate, up-to-date, and compliant with legal requirements.
  </li>
  <li>
   Onboarding and Offboarding: Coordinate the onboarding process for new hires, including preparing offer letters, conducting orientation sessions, and ensuring all necessary paperwork is completed. Manage the offboarding process for departing employees.
  </li>
  <li>
   HR Systems Management: Maintain and update HR systems and databases, ensuring data integrity and confidentiality.
  </li>
  <li>
   Compliance: Ensure HR practices comply with local, state, and federal regulations. Assist with audits and reporting requirements.
  </li>
  <li>
   Employee Relations: Serve as a point of contact for employee inquiries and issues, providing guidance and support as needed.
  </li>
  <li>
   HR Reporting: Generate and analyze HR reports, providing insights and recommendations to HR leadership.
  </li>
  <li>
   Process Improvement: Identify opportunities to streamline and improve HR processes, contributing to the overall efficiency of the HR function.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications
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 </strong>
 <ul>
  <li>
   Education: Bachelor&rsquo;s degree
  </li>
  <li>
   Experience: Previous experience in HR operations or a similar administrative role is preferred.
   <br/>
   <br/>
  </li>
 </ul>
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  Essential Skills
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  <li>
   Strong organizational and time management skills.
  </li>
  <li>
   Excellent attention to detail and accuracy.
  </li>
  <li>
   Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
  </li>
  <li>
   Familiarity with HR software and systems (e.g., HRIS, payroll systems).
  </li>
  <li>
   Excellent communication skill in German and English and good interpersonal skills.
  </li>
  <li>
   Ability to handle sensitive and confidential information with discretion.
  </li>
  <li>
   Problem-solving skills and a proactive approach to tasks.
  </li>
 </ul>
</div>


HR Operations Specialist (German speaker)

Abunayyan Holding

<div>
 <p>
  <strong>
   Job Title: Product Specialist
  </strong>
 </p>
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  <strong>
   Industry: Abunayyan Trading Company
  </strong>
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  <strong>
   Industry / Domain: Trading / Heavy Machinery / Industrial Equipment
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  <strong>
   Role Purpose
  </strong>
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  The Product Specialist is responsible for supporting the Machinery Sales Division through effective product administration, data analysis, coordination with internal departments, and supporting the sales team in achieving monthly and annual targets. The role ensures smooth product operations, accurate reporting, customer support, and efficient workflow across sales, procurement, logistics, and finance. With at least 7 years of relevant experience, the Product Specialist contributes to enhanced operational efficiency and business performance.
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  <br/>
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  <strong>
   Key Responsibilities
  </strong>
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  <strong>
   1. Business Administration (40%)
  </strong>
 </p>
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  <li>
   <strong>
    Manage clerical, administrative, and secretarial functions to support the Product and Sales teams
   </strong>
   .
  </li>
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   Follow up with sales representatives to collect full payments for reserved/sold units in alignment with monthly targets.
  </li>
  <li>
   Support KAMs, AKAMs, and the Product Manager in meeting monthly and annual business goals.
  </li>
  <li>
   Coordinate and arrange business travel, including hotel bookings and flight arrangements.
  </li>
  <li>
   Prepare official letters, memos, presentations, and documentation as required.
  </li>
  <li>
   Communicate regularly with Procurement, Purchasing, and Logistics departments to ensure smooth operations.
  </li>
  <li>
   Maintain and monitor monthly stock reports and update product availability.
  </li>
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   Coordinate demo unit planning, scheduling, and delivery to customers.
  </li>
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   Manage weekly collections and follow up on outstanding payments.
  </li>
 </ul>
 <p>
  <strong>
   2. Data Analysis &amp; Problem Solving (30%)
  </strong>
 </p>
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  <li>
   <strong>
    Analyze monthly and yearly gross and net income figures and prepare graphical reports for management review.
   </strong>
  </li>
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   Support customer issue resolution by coordinating with relevant teams and ensuring customer satisfaction.
  </li>
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   Assist in identifying operational challenges and provide recommendations for continuous improvement.
  </li>
 </ul>
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  <strong>
   3. Performance &amp; Team Coordination (30%)
  </strong>
 </p>
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  <li>
   <strong>
    Coordinate with the logistics team to plan, schedule, and supervise the loading and offloading of units.
   </strong>
  </li>
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   Support the Product Manager and Division Head in achieving performance targets.
  </li>
  <li>
   Maintain detailed logs of imported units, ensuring customs registration and documentation are consistently updated.
  </li>
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   Handle a variety of administrative tasks to ensure seamless departmental operations.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Experience Required:
  </strong>
 </p>
 <ul>
  <li>
   Minimum
   <strong>
    7 years of experience
   </strong>
   in product support, administration, or a similar role within a trading or machinery-related business.
  </li>
 </ul>
 <p>
  <strong>
   Education Required:
  </strong>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s Degree in Business Administration, Marketing, Industrial Engineering, or a related field.
  </li>
 </ul>
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  <strong>
   Technical Skills
  </strong>
 </p>
 <ul>
  <li>
   Strong communication and coordination skills
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   Commercial awareness and negotiation skills
  </li>
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   Partner and supplier relationship management
  </li>
  <li>
   Product and service knowledge
  </li>
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   Data analysis and reporting
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   Research and information gathering
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   Risk &amp; compliance awareness
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   Proficiency in documentation and record keeping
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</div>


Product Specialist

Commonwealth of Kentucky

<div></div><div><div><div><div>Advertisement Closes
</div><div>1/10/2026 (7:00 PM EST)
</div></div><div><div>25-07665
</div><div>Administrative Specialist Senior
</div></div><div><div><div>Pay Grade</div>
<div>13</div>
</div></div><div><div>Salary
</div><div>$3,273.74 - $4,910.60 Monthly</div>
</div><div><div>Employment Type
</div><div>EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK
</div>
</div><div></div><div><div><b>Click here for more details on state employment.</b>
</div></div><div><div>Hiring Agency
</div><div>General Government Cabinet | Attorney General
</div></div><div><div>Location
</div><div>105 Sea Hero Road, Suite 2<br>
Frankfort, KY 40601 USA
</div></div><div><div>Description
</div><div>The Office of the Attorney General (OAG) is the Chief Law Enforcement Office in the Commonwealth of Kentucky. The Office of Administrative Hearings within OAG is looking for an Administrative Specialist Senior for our office. An Administrative Specialist Senior carries a special position of trust and is expected to conduct themself and their work in accordance with standards set forth in the Office of Attorney General policies and guidelines, and to operate within the applicable statutes and regulations. This position is based in Frankfort, KY and our office does offer hybrid telecommuting schedules.<br>
<br>
The Office of Administrative Hearings (OAH), a department within the Office of the Attorney General, is responsible for conducting impartial administrative hearings related to a variety of programs, services, and certifications provided through state government agencies and boards. The Office is composed of three Divisions focusing on various areas of administrative hearings.<br>
<br>
OAH is looking for a self-motivated and highly organized Administrative Specialist to join our team to provide general administrative support to the entire office.<br>
<br>
The Administrative Specialist Senior will be responsible for:
<ul><li>Providing paralegal and administrative support to assigned Staff Attorney Hearing Officers
</li><li>Coordinating a complex docket to include case intake, file setup, tracking and scheduling
</li><li>Processing and distributing filings to assigned Hearing Officers
</li><li>Serving as a liaison between the parties and the Hearing Officer
</li><li>Certifying records, as required.
</li><li>Updating a database with case information</li></ul>
Ideal candidates will possess the following:
<ul><li>Experience working in a law office or court
</li><li>Paralegal experience
</li><li>Customer service experience
</li><li>Microsoft Office experience
</li><li>Experience working in a team environment
</li><li>Ability to work in an office setting and within deadlines
</li><li>Ability to adapt to needs of the Office.</li></ul>
If you want a rewarding career helping our Commonwealth, this is the position for you!
</div></div><div><div>Minimum Requirements
</div><div><div><b>EDUCATION:</b> Graduate of a college or university with a bachelor's degree.</div><br>
<br>
<div><b>EXPERIENCE, TRAINING, OR SKILLS:</b> Three years of professional, administrative, or business experience.</div><br>
<br>
<div><b>Substitute EDUCATION for EXPERIENCE:</b> Additional education will substitute for the required experience on a year-for-year basis.</div><br>
<br>
<div><b>Substitute EXPERIENCE for EDUCATION:</b> Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.</div><br>
<br>
<div><b>SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.):</b> NONE
</div></div></div><div><div>Working Conditions
</div><div>Incumbents working in this job title primarily perform duties in an office setting.
</div></div><div><div>Probationary Period
</div><div>This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.
</div></div><div><div>If you have questions about this advertisement, please contact LaToya Payne at latoya.payne@ky.gov.
</div></div><div><div>An Equal Opportunity Employer M/F/D</div></div></div></div><div></div>

Administrative Specialist Senior

Accounting Career Consultants, ACC Legal & HR Career Consultants

<div>
 <p>
  <strong>
   Why is This a Great Opportunity?
  </strong>
 </p>
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  <br/>
 </p>
 <p>
  This role offers an opportunity to support the efficient operation of a law firm by serving as a key point in the client and matter intake process. The File Opening Specialist plays an important role in ensuring accurate file setup, compliance with internal procedures, and timely support for attorneys and legal staff. This position provides exposure to legal operations, compliance requirements, and administrative processes within a professional services environment. It is well suited for individuals who are detail-oriented and interested in building experience within the legal field.
 </p>
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  <br/>
 </p>
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 <p>
  <strong>
   Job Description:
  </strong>
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  <br/>
 </p>
 <p>
  The File Opening Specialist is responsible for opening and maintaining client and matter files in accordance with firm policies and regulatory requirements. Responsibilities include, but are not limited to:
 </p>
 <p>
  &bull; Opening new client and matter files in the firm&rsquo;s case management and billing systems
 </p>
 <p>
  &bull; Reviewing file opening requests for completeness and accuracy
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  &bull; Conducting conflict checks and coordinating resolution as needed
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  &bull; Ensuring compliance with firm policies, ethical rules, and recordkeeping requirements
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  &bull; Maintaining accurate client and matter information, including engagement details and billing arrangements
 </p>
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  &bull; Communicating with attorneys and legal staff to resolve missing or incomplete information
 </p>
 <p>
  &bull; Assisting with file maintenance, updates, and closures as required
 </p>
 <p>
  &bull; Supporting audits, reporting, and administrative projects related to file management
 </p>
 <p>
  &bull; Maintaining confidentiality and handling sensitive information with discretion
 </p>
 <p>
  <br/>
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 </p>
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  <strong>
   Qualifications:
  </strong>
 </p>
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  <br/>
 </p>
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  &bull; High school diploma or equivalent required; Associate&rsquo;s or Bachelor&rsquo;s degree preferred
 </p>
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  &bull; One (1) or more years of experience in a law firm, legal administrative, intake, or professional services environment preferred
 </p>
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  &bull; Strong attention to detail and organizational skills
 </p>
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  &bull; Ability to manage multiple requests and meet deadlines in a fast-paced environment
 </p>
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  &bull; Clear written and verbal communication skills
 </p>
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  &bull; Proficiency with Microsoft Office applications; experience with legal case management or billing systems preferred
 </p>
 <p>
  &bull; Ability to follow established procedures and maintain compliance standards
 </p>
 <p>
  &bull; Strong judgment and discretion when handling confidential information
 </p>
 <p>
  &bull; Authorization to work in the United States
 </p>
 <p>
  <br/>
 </p>
 <p>
  #30587
 </p>
</div>


File Opening Specialist

Great Sys

<p><b>Position:</b> People Operations Specialist ( Male Only)<br/><b>Department:</b> HR &amp; Admin<br/><b>Location:</b> Multan - On-site<br/><b>Shift:</b> 7:00 PM &ndash; 4:00 AM</p><p><b>Position Overview:</b></p><p>The People Operations Specialist will play a key role in supporting core Human Resource functions, managing administrative operations, and serving as the first point of contact for incoming customer calls on the company&rsquo;s Direct Line. This role requires a proactive, organized, and people-oriented professional capable of maintaining smooth internal coordination and ensuring a positive experience for employees and external stakeholders alike.</p><p><b>Key Responsibilities</b></p><p><b>Human Resources ( 70%)</b></p><ul><li>Support the end-to-end recruitment process, including job postings, scheduling interviews, onboarding new hires , back reference checks, and offboarding</li><li>Maintain and update employee records in the HR system (e.g., Zoho People).</li><li>Assist in performance management activities, employee evaluations, and appraisal tracking.</li><li>Facilitate training sessions, employee engagement activities, and HR communications.</li><li>Handle employee queries regarding attendance, leaves, policies, and benefits.</li><li>Ensure compliance with company policies, labor laws, and internal procedures.</li></ul><p><b>Administration (20%)</b></p><ul><li>Oversee daily office operations including maintenance, supplies, and vendor coordination.</li><li>Manage documentation, filing, and correspondence related to administrative matters.</li><li>Coordinate logistics for meetings, events, and internal functions.</li><li>Support travel, accommodation, and facility management tasks when required.</li><li>Monitor office assets, inventory, and service contracts.</li></ul><p><b>Customer Communication (10%)</b></p><ul><li>Serve as the first point of contact for all incoming calls on the company&rsquo;s main line.</li><li>Professionally handle inquiries, route calls to the appropriate departments, and ensure timely follow-up.</li><li>Maintain a log of all customer interactions and share relevant information with respective teams.</li><li>Provide courteous and efficient communication to enhance customer experience.</li></ul><p><b>Requirements:</b></p><ul><li><b>Education:</b> Bachelor&rsquo;s degree in Human Resources, Business Administration, or related field (MBA preferred)</li><li><b>Experience:</b> 2&ndash;4 years of experience in HR &amp; Administration or similar roles.</li></ul><p><b>Skills:</b></p><ul><li>Excellent Spoken English <b>( Mandatory)</b></li><li>Strong communication and interpersonal skills.</li><li>Excellent organizational and multitasking abilities.</li><li>Proficiency in MS Office and HRMS tools (Zoho People experience preferred).</li><li>Proficiency in ATS</li><li>Professional phone etiquette and customer service orientation.</li><li>Ability to maintain confidentiality and handle sensitive information.</li></ul><p><b>Key Attributes</b></p><ul><li>Professional demeanor and a positive attitude.</li><li>Strong ownership and attention to detail.</li><li>Ability to work independently and collaboratively across departments.</li><li>Customer-centric mindset with problem-solving ability.</li></ul><p>Job Type: Full-time</p><p>Application Question(s):</p><ul><li>Are you comfortable with following:</li></ul><p>Shift: Night (7:00 pm-4:00 am)<br/>Job-Mode: On-site</p><p>Language:</p><ul><li>English (Required)</li></ul><p>Work Location: In person</p>

People Operations Specialist

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