administrative assistant

operations assistant

personal assistant

accounting administrative assistant Jobs in Los Angeles

accounting administrative assistant

administrative assistant (entry level) Jobs in Los Angeles

administrative assistant (entry level)

administrative personal assistant

SHANKAR DISTILLERS

<p>We are seeking a highly organized and detail-oriented Remote Administrative Assistant to provide administrative and operational support to our team. In this work-from-home role, you will manage schedules, coordinate communications, organize documents, and assist with day-to-day administrative tasks to ensure efficient business operations. The ideal candidate is proactive, dependable, and able to work independently in a remote environment while maintaining a high level of professionalism.</p><h3><strong>Responsibilities</strong></h3><ul><li>Manage calendars, schedule meetings, and coordinate appointments.</li><li>Answer and respond to emails, phone calls, and other business communications.</li><li>Prepare, edit, proofread, and distribute reports, presentations, and correspondence.</li><li>Maintain electronic filing systems and organize company documents.</li><li>Perform data entry and update databases with accurate information.</li><li>Coordinate virtual meetings, prepare agendas, and record meeting notes when required.</li><li>Assist with travel arrangements, expense reports, and vendor communications as needed.</li><li>Monitor office supplies, subscriptions, and administrative resources.</li><li>Support managers and team members with special projects and administrative requests.</li><li>Maintain confidentiality of sensitive company and client information.</li></ul><h3><strong>Qualifications</strong></h3><ul><li>High school diploma or equivalent required; Associate's or Bachelor's degree is a plus.</li><li>Previous experience as an administrative assistant, executive assistant, office assistant, or similar administrative role preferred.</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and Google Workspace.</li><li>Excellent written and verbal communication skills.</li><li>Strong organizational, multitasking, and time management abilities.</li><li>High attention to detail and accuracy.</li><li>Ability to work independently with minimal supervision.</li><li>Reliable high-speed internet connection and a dedicated home office.</li></ul>

Remote Administrative Assistant Full-Time / Part-Time (Remote)

Aiden Auto

<p>We are looking for a highly organized and dependable Remote Administrative Assistant to provide administrative and clerical support to our team. In this work-from-home position, you will manage schedules, handle communications, organize files, and assist with daily administrative tasks to ensure smooth business operations. The ideal candidate is detail-oriented, self-motivated, and able to work independently in a remote environment.</p><h3><strong>Responsibilities:</strong></h3><ul><li>Answer emails, phone calls, and respond to customer inquiries professionally.</li><li>Schedule appointments, meetings, and maintain calendars.</li><li>Prepare, edit, and organize documents, reports, and presentations.</li><li>Maintain digital filing systems and company records.</li><li>Perform data entry and update databases with accurate information.</li><li>Coordinate meetings and prepare meeting agendas and notes.</li><li>Assist with travel arrangements and expense reporting when required.</li><li>Order office supplies and coordinate with vendors as needed.</li><li>Support managers and team members with various administrative tasks.</li><li>Maintain confidentiality of sensitive company information.</li></ul><h3><strong>Qualifications:</strong></h3><ul><li>High school diploma or equivalent; associate's or bachelor's degree is a plus.</li><li>Previous administrative assistant, office assistant, or customer service experience preferred.</li><li>Strong knowledge of Microsoft Office (Word, Excel, Outlook) and Google Workspace.</li><li>Excellent written and verbal communication skills.</li><li>Strong organizational and time management abilities.</li><li>Ability to multitask and prioritize assignments effectively.</li><li>High attention to detail and accuracy.</li><li>Reliable high-speed internet connection and a dedicated home workspace.</li></ul>

Administrative Assistant (Remote – Work From Home)

J&Y Law Firm

<div>
 <p>
  <strong>
   ALL APPLICATIONS WILL REMAIN CONFIDENTIAL &ndash; APPLY WITH CONFIDENCE
  </strong>
 </p>
 <p>
  SPANISH SPEAKING IS REQUIRED
 </p>
 <p>
  J&amp;Y Law is seeking a professional, organized, and customer-service-oriented
  <strong>
   Front Desk Receptionist / Legal Assistant
  </strong>
  to join our growing Personal Injury team. This role serves as the first point of contact for clients, visitors, and vendors while also providing administrative and legal support to our case management and litigation teams.
 </p>
 <p>
  The ideal candidate is bilingual in English and Spanish, enjoys helping people, has strong organizational skills, and thrives in a fast-paced law firm environment.
 </p>
 <p>
  About J&amp;Y Law
 </p>
 <p>
  J&amp;Y Law is a rapidly growing Plaintiff Personal Injury and Elder Abuse law firm dedicated to providing exceptional representation and outstanding client service. We are committed to helping injured clients navigate difficult situations while delivering compassionate and results-driven legal advocacy.
 </p>
 <p>
  What We Offer
 </p>
 <ul>
  <li>
   Competitive compensation
  </li>
  <li>
   Medical, Dental, and Vision Benefits
  </li>
  <li>
   Paid Parking
  </li>
  <li>
   Paid Time Off and Paid Holidays
  </li>
  <li>
   Career growth opportunities
  </li>
  <li>
   Supportive team environment
  </li>
  <li>
   Training and development opportunities
  </li>
 </ul>
 <p>
  Position Summary
 </p>
 <p>
  This position combines front desk responsibilities with legal administrative support. The successful candidate will greet clients, answer phones, process incoming and outgoing mail, assist with legal documentation, and provide administrative support to various departments throughout the firm.
 </p>
 <p>
  Essential Duties &amp; Responsibilities
 </p>
 <p>
  Front Desk &amp; Client Service
 </p>
 <ul>
  <li>
   Greet clients, guests, and vendors in a professional and welcoming manner
  </li>
  <li>
   Answer and direct incoming phone calls
  </li>
  <li>
   Assist Spanish-speaking clients and callers
  </li>
  <li>
   Manage visitor sign-in procedures
  </li>
  <li>
   Maintain a professional reception area
  </li>
  <li>
   Coordinate conference room scheduling
  </li>
 </ul>
 <p>
  Mail &amp; Administrative Support
 </p>
 <ul>
  <li>
   Sort, distribute, and process incoming mail
  </li>
  <li>
   Prepare and send outgoing mail, certified mail, FedEx, UPS, and courier packages
  </li>
  <li>
   Scan and upload documents into the case management system
  </li>
  <li>
   Process checks and route them to the appropriate department
  </li>
  <li>
   Assist with office supply inventory and ordering
  </li>
 </ul>
 <p>
  Legal Assistant Duties
 </p>
 <ul>
  <li>
   Assist attorneys, case managers, and support staff with administrative legal tasks
  </li>
  <li>
   Prepare correspondence and legal documents
  </li>
  <li>
   Request and organize records
  </li>
  <li>
   Upload and organize case-related documents
  </li>
  <li>
   Assist with file opening and file maintenance
  </li>
  <li>
   Update client information and case notes
  </li>
  <li>
   Support various departments as needed
  </li>
 </ul>
 <p>
  Qualifications
 </p>
 <p>
  Required
 </p>
 <ul>
  <li>
   Fluent in both English and Spanish (written and verbal)
  </li>
  <li>
   Minimum 1 year of receptionist, administrative, or legal assistant experience
  </li>
  <li>
   Strong customer service skills
  </li>
  <li>
   Excellent communication skills
  </li>
  <li>
   Professional appearance and demeanor
  </li>
  <li>
   Strong attention to detail
  </li>
  <li>
   Ability to multitask and prioritize effectively
  </li>
  <li>
   Reliable attendance and punctuality
  </li>
  <li>
   Proficiency with Microsoft Outlook, Word, and Excel
  </li>
 </ul>
 <p>
  Preferred
 </p>
 <ul>
  <li>
   Experience working in a Personal Injury law firm
  </li>
  <li>
   Experience handling legal documents and client files
  </li>
  <li>
   Experience with case management software
  </li>
  <li>
   Knowledge of medical records and insurance documentation
  </li>
 </ul>
 <p>
  Ideal Candidate
 </p>
 <p>
  The ideal candidate is someone who enjoys helping clients, takes pride in providing exceptional customer service, remains calm under pressure, and is willing to support multiple departments as needed. This individual understands the importance of being the face of the firm and helping ensure a positive experience for every client who contacts J&amp;Y Law.
 </p>
 <p>
  <strong>
   Join our team and become an important part of helping injured clients receive the service and support they deserve.
  </strong>
 </p>
 <p>
  <strong>
   Compensation &amp; Benefits
  </strong>
 </p>
 <ul>
  <li>
   Competitive salary
  </li>
  <li>
   Medical, Dental, Vision Insurance
  </li>
  <li>
   401(k) matching
  </li>
  <li>
   PTO: 4 Personal Days + 6 Sick Days
  </li>
  <li>
   Paid holidays
  </li>
  <li>
   Free parking
  </li>
 </ul>
 <p>
  <strong>
   Confidentiality
  </strong>
 </p>
 <ul>
  <li>
   All applications are strictly confidential.
  </li>
 </ul>
 <p>
  <br/>
 </p>
</div>


Front Desk Receptionist / Legal Assistant

University of California Los Angeles

<div><div>Under the supervision of the Department Manager, the HR/Finance Assistant will provide administrative support to the HR/Personnel Coordinator, including but not limited to UCPath, I9 Tracker, the Oath and Patton process, and will maintain the department personnel files. The HR/Finance Assistant will processes all Bruinbuy and Travel Express transactions, and provide administrative support to the Finance Coordinator, and the Student Services Advisor, assisting with emails and some administrative duties. They will assist with general office duties, inquiries; answers telephone calls and provides information and refers calls; they will maintain the general appearance of the Main Office. Takes and delivers messages; processes incoming/outgoing mail and packages when needed. Schedules appointments and maintains calendars; performs general administrative tasks, and runs errands. The appointee provides support with academic program and events planning. Gathers data for various projects; submits requests for equipment maintenance and repair; contacts vendors and interacts with other campus units on behalf of the Department; and assists with special assignments as needed. The HR/Finance Assistant is an integral member of the Department's administrative team whose support is essential to the successful administration of the Department of Geography.</div><br>
<b>Salary &amp; Compensation</b>
<br>
<br>
*UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.
<br>
<b>Qualifications</b><br>
<br>
<ul><li>Knowledge of general administrative and financial processes to support purchasing, travel, and reimbursements in line with university procedures. (Required)</li></ul>
<ul><li>Ability to use or learn systems such as BruinBuy, Travel Express, UCPath, and I-9 Tracker with attention to detail and accuracy. (Preferred)</li></ul>
<ul><li>Strong organizational skills to manage records, track requests, and keep office operations running smoothly. (Required)</li></ul>
<ul><li>Clear and professional communication skills, both written and verbal, to interact effectively with students, staff, faculty, and vendors. (Required)</li></ul>
<ul><li>Ability to handle confidential information with discretion and good judgment. (Required)</li></ul>
<ul><li>Comfort using Microsoft Office programs (Word, Excel, Outlook) and willingness to learn new tools as needed. (Required)</li></ul>
<ul><li>Ability to multitask, stay organized, and meet deadlines while managing frequent interruptions. (Required)</li></ul>
<ul><li>Positive, team-oriented attitude with the ability to work independently and support others when needed. (Required)</li></ul>
<br>
<b>Education, Licenses, Certifications &amp; Personal Affiliations</b><br>
<br>
<ul><li>High School Diploma Or equivalent experience (Required)</li></ul>
<br>
<b>Special Conditions for Employment</b><br>
<br>
<ul><li>Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.</li></ul>
<ul><li>Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.</li></ul>
<br>
<b>Schedule</b>
<br>
<br>
8:00 a.m. to 5:00 p.m.
<br>
<b>Union/Policy Covered</b>
<br>
<br>
CX-Clerical &amp; Allied Services
<br>
<b>Complete Position Description</b>
<br>
<br>
https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&amp;JDName=Blank%20Assistant%203%20(41017971) Apply</div>
<br><div><div>Campus Requisition #:</div>
<div>10847</div>
<div>UC Payroll Title:</div>
<div>BLANK AST 3</div>
<div>Department:</div>
<div>GEOGRAPHY</div>
<div>Appointment Type:</div>
<div>2 - Staff: Career</div>
<div>Anticipated Hiring Pay Scale:</div>
<div>$30.36 - $35.60 (Step 1 - 8)</div>
<ul><li>Full Salary Range:</li></ul>
<div>USD $30.36/Hr. - USD $43.49/Hr.</div>
<div>Onsite | Remote | Hybrid Type:</div>
<div>Hybrid</div>
<div>Department Location:</div>
<div>315 Portola Plz Geography</div>
<div>Full or Part Time:</div>
<div>Full Time</div></div>

HR / Finance Assistant

AWI Management Corporation

<div><div><b>Join Our Team at AWI Management Corporation!</b></div>
<div><i>
Affordable Housing Property Management</i></div><br>
<div></div>
<div>
Are you passionate about making a difference in your community? Do you thrive in a mission-driven environment that values integrity, service, and excellence? AWI Management Corporation is always looking for talented individuals to join our growing team!</div>
<div>
We specialize in the management of affordable housing communities including RD, HUD, and LIHTC properties across multiple states. Our team is the heart of our success, and we're proud to</div>
<div>
provide quality housing while supporting those we serve.</div><br>
<div></div>
<div><b>
We're always accepting applications for roles such as:</b></div>
<ul><li>
Property Managers &amp; Assistant Property Managers</li><li>
Maintenance Technicians &amp; Groundskeepers</li><li>
Compliance Specialists</li><li>
Regional Managers</li><li>
Office Support &amp; Administrative Roles</li></ul>
<div><b>
Why AWI?</b></div>
<ul><li>
Meaningful work that impacts lives</li><li>
Growth opportunities across various locations</li><li>
Supportive, values-driven team culture</li><li>
Competitive pay and benefits</li><li>
Training and development in affordable housing programs</li></ul>
<div><b>
What We Look For:</b></div>
<ul><li>
A commitment to service and community</li><li>
Experience in property management (affordable housing a plus!)</li><li>
Strong communication and organizational skills</li><li>
A self-starter mindset with attention to detail</li><li>
Ability to work well in a team environment</li><li>
Reliable Transportation</li><li>
Authorized to work in the United States</li><li>
Access to a personal smartphone with email, messaging and app functionality. Usage will be reimbursed.</li></ul>
<div><b>
Sound like you?</b></div>
<div>
We'd love to hear from you even if there's not a current opening that fits your background. Submit your resume today to be considered for future opportunities with AWI Management Corporation.</div></div>

Maintenance Technician - LA/Lancaster

UCLA Health

<div><div><b>Description</b><p></p><p>
The Clinical Research Assistant will provide comprehensive administrative and clinical support to a research laboratory under the direction of the Principal Investigator. Responsibilities include managing laboratory resources, handling biological specimens, maintaining confidential records, coordinating research documentation, and supporting day-to-day lab operations. The role also involves facilitating communication between clinical and research teams, assisting with sponsor visits, and ensuring compliance with institutional protocols. This position requires strong organizational skills, attention to detail, and the ability to manage multiple tasks in a dynamic research environment.</p><p></p><p><br>
Hourly Salary Range: $27.54 - $33.13 <i>(Effective 07-06-2026)</i></p></div><div><b><br>
Qualifications</b><p></p><p><b>
Required:</b></p><ul><li>
Excellent interpersonal skills to effectively interact with campus departments and the public</li><li>
Ability to prioritize workload and ensure confidentiality</li><li>
Ability to use a personal computer and other standard office and lab equipment</li><li>
Ability to answer incoming calls and take appropriate and detailed messages</li><li>
Ability to file accurately in both alphabetical and numerical sequence</li><li>
Ability to work in a fast-paced environment and to shift priorities to meet deadlines</li><li>
Skills in performing duties with frequent interruptions and/or distractions</li><li>
Ability to work in more than one environment, traveling to various clinic sites, meetings, conferences, etc.</li><li>
Ability to compose correspondence, prepare logs, and complete research forms/documents using clear and concise English grammar, Ability to compose letters and memos using clear and concise English grammar</li><li>
Ability to work with a high level of accuracy especially when preparing lab specimens for shipment and/or delivery to clinical research laboratories</li><li>
Ability to lift/push/pull equipment such as fax machine, computers, large amounts of documents and boxes. Replace large water bottle on water cooler as needed. Ability to lift/push/pull up to approximately 50 lbs.</li><li>
Familiar with medical terminology and a strong understanding of the delivery of medical care.</li><li>
Ability to perform additional duties, tasks, special projects as needed by the Supervisor and the Division Manager.</li></ul><p></p><p><b>
Preferred:</b></p><ul><li>
Bachelor&rsquo;s degree or equivalent experience</li><li>
Minimum 1 year of related experience</li></ul></div></div>

Clinical Research Assistant - Hematology/Oncology

north figueroa animal hospital

<p>About the Role</p><p>We are looking for a motivated and detail-oriented Administrative Assistant to support daily office operations. This is an excellent opportunity for individuals who are starting their professional careers and want to gain experience in administration, record management, communication, and business support functions.</p><p>No advanced experience is required. Training will be provided for the right candidate.</p><p>Responsibilities</p><ul><li>Assist with day-to-day administrative activities</li><li>Maintain and organize digital and physical records</li><li>Enter, update, and verify information in company databases</li><li>Prepare reports, spreadsheets, and business documents</li><li>Coordinate schedules, meetings, and internal communications</li><li>Review documents for completeness and accuracy</li><li>Support various departments with administrative projects</li><li>Handle general office support duties as assigned</li></ul><p>Qualifications</p><ul><li>High school diploma or equivalent</li><li>Strong attention to detail</li><li>Basic computer and data entry skills</li><li>Good written and verbal communication abilities</li><li>Ability to manage multiple tasks and deadlines</li><li>Positive attitude and willingness to learn</li><li>Previous office experience is helpful but not required</li></ul><p>What We Offer</p><ul><li>Competitive compensation</li><li>Paid training provided</li><li>Career growth opportunities</li><li>Supportive team environment</li><li>Stable full-time employment</li><li>Professional development opportunities</li></ul><p>Pay: $25.00 - $31.00 per hour</p><p>Work Location: In person</p>

Administrative Assistant (Entry Level)

Explore 107+ Administrative personal assistant in Los Angeles this July. Find roles across top companies and apply now to boost your career.