administrative personal assistant

Seafreight

Personal Assistant / Office Assistant to the Director &ndash; Dry Bulk Shipping CompanyLocation: Dubai, UAESalary Range: AED 4,000 &ndash; 8,000 (depending on experience)Employment Type: Full-time&#11835;About the CompanySea Freight is a global dry bulk shipping company headquartered in London, with established offices across key international locations. Our newly opened Dubai operations office plays a central role in supporting our regional commercial and operational activities as we expand our presence in the Middle East.We are seeking a reliable and organized Personal Assistant / Office Assistant to support the Director and help ensure smooth operations in this growing office.&#11835;Role OverviewThe Personal Assistant / Office Assistant will work closely with the Director to manage daily schedules, assist with personal and office-related tasks, and support general administrative functions. While experience in shipping is a plus, strong organizational and communication skills are the main priorities.&#11835;Key ResponsibilitiesDirector Support<ul><li>Assist with daily personal and office tasks for the Director</li><li>Manage calendars, appointments, and meeting coordination</li><li>Prepare basic correspondence, documents, and follow-up items</li><li>Organize travel bookings, itineraries, and reservations</li><li>Handle sensitive information with professionalism and discretion</li></ul>Office &amp; Administrative Duties<ul><li>Act as the front desk point of contact: welcoming guests and answering calls</li><li>Greet visitors and provide coffee, tea, and refreshments in a professional manner</li><li>Ensure the general cleanliness and organization of the office</li><li>Liaise with external contractors, suppliers, and service providers for office maintenance</li><li>Manage office supplies, inventory, and small procurement tasks</li><li>Process office bills, invoices, and payments</li><li>Maintain organized filing systems (digital and physical)</li><li>Assist in preparing simple reports, presentations, and spreadsheets</li></ul>General Coordination<ul><li>Support communication between internal departments</li><li>Assist with basic administrative tasks related to shipping operations (training provided)</li><li>Complete ad-hoc duties assigned by the Director or management team</li></ul>&#11835;Requirements<ul><li>1&ndash;3 years of experience as an Office Assistant, Personal Assistant, or Administrative Assistant</li><li>Excellent English communication skills (written and verbal)</li><li>Excellent organizational and time-management abilities</li><li>Proficiency in MS Office (Outlook, Word, Excel, PowerPoint)</li><li>Professional appearance and a positive, proactive attitude</li><li>Ability to multitask and work independently</li><li>Experience in the shipping or logistics industry is an advantage but not required</li></ul>&#11835;What We Offer<ul><li>Competitive salary range of AED 5,000 &ndash; 8,000</li><li>Supportive and structured work environment</li><li>Exposure to international business operations in the maritime sector</li><li>Long-term career development opportunities</li></ul>&#11835;How to ApplyPlease submit your CV and earliest availability via Indeed UAE. Only shortlisted candidates will be contacted.Job Type: Full-timePay: AED4,000.00 - AED8,000.00 per month

Personal Assistant / Office Assistant to the Director – Dry Bulk Shipping Company

ELITE SIGNS ADVERTISING L.L.C

Job Description: We are seeking a highly organized and proactive Executive Personal Assistant based in Dubai to provide dedicated support to senior management. The ideal candidate must be fluent in English and capable of handling administrative tasks, managing schedules, and ensuring smooth daily operations while maintaining confidentiality.Key Responsibilities:<ul><li>Manage executives&rsquo; calendars, appointments, and meetings efficiently.</li><li>Draft, proofread, and manage correspondence, reports, and presentations.</li><li>Organize and maintain files, records, and confidential documents.</li><li>Coordinate travel arrangements, itineraries, and logistics.</li><li>Handle phone calls, emails, and other communications professionally.</li><li>Assist with special projects and ad hoc tasks as required.</li></ul>Requirements:<ul><li>Must be fluent in English (spoken and written).</li><li>Proven experience as a Personal Assistant, Executive Assistant, or similar role.</li><li>Strong organizational, multitasking, and time-management abilities.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>High level of discretion and confidentiality.</li><li>Located in Dubai, UAE.</li></ul>What We Offer:<ul><li>Competitive salary and benefits.</li><li>Professional and supportive work environment.</li><li>Opportunities for career growth and skill development.</li></ul>Job Type: Full-timeLocation:<ul><li>Dubai (Required)</li></ul>

Executive Personal Assistant

Saleh Omer Bin Haider Group

Job Title: Personal Assistant Reporting To: Owner Location: DubaiJob Summary:We are looking for a highly organized and trustworthy Personal Assistant to provide comprehensive support to the Owner/Director. The ideal candidate will manage daily administrative tasks, communications, and personal errands, while also taking full responsibility for coordinating national and international travel&mdash;ensuring smooth logistics and itineraries.Key Responsibilities:<ul><li>Manage calendar, appointments, and meeting schedules.</li><li>Plan, book, and manage all travel arrangements, including flights, hotel accommodations, visas, transport, and detailed itineraries.</li><li>Handle daily correspondence&mdash;emails, phone calls, and messages.</li><li>Act as the point of contact between the Director and internal/external parties.</li><li>Prepare documents, reports, presentations, and meeting minutes.</li><li>Maintain an organized filing and document management system.</li><li>Track deadlines, follow-ups, and task reminders.</li><li>Assist in personal tasks and errands when required.</li><li>Maintain confidentiality and handle sensitive information discreetly.</li><li>Accompany during business travel or meetings when necessary.</li></ul>Requirements:<ul><li>Minimum 2&ndash;5 years of experience as a Personal or Executive Assistant.</li><li>Strong experience in handling full travel logistics (airline bookings, visas, hotels, transportation).</li><li>Excellent command of English; Arabic is a plus.</li><li>Strong organizational, communication, and multitasking skills.</li><li>Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint).</li><li>High attention to detail and time management.</li><li>Discreet, professional, and presentable.</li><li>UAE driving license is a plus.</li></ul>Job Types: Full-time, Permanent

Female personal Assistant

Future Talent Arabia

<div>
 
 
 Location:
 
 Barsha, Dubai, United Arab Emirates
 
 
 
 
 
 
 About Us:
 
 
 
 Future Talent Arabia specializes in executive search, recruitment, and talent management across sectors such as future technology, finance, construction, energy, and sustainability. We support our clients' visionary advancement across the Middle East and worldwide.
 
 
 
 
 
 
 Job Overview:
 
 
 
 We are seeking a well-organized and highly motivated individual to serve as a Personal Assistant (PA) to the Managing Director (MD) and Recruitment Administrator. This dual-role position requires proficiency in administrative support, recruitment processes, and basic financial tasks. The ideal candidate will be adept at managing the MD's schedule, sourcing candidates, coordinating interviews, utilizing platforms like LinkedIn and Bullhorn, and assisting with company accounts and expenditure tracking.&ZeroWidthSpace;
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 Administrative Support:
 
 
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 Manage the MD's calendar, schedule appointments, and organize meetings.&ZeroWidthSpace;
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 Handle correspondence, emails, and phone calls on behalf of the MD.&ZeroWidthSpace;
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 Prepare reports, presentations, and other documentation as required.&ZeroWidthSpace;
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 </ul>
 
 
 Recruitment Administration:
 
 
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 Source and identify potential candidates through various channels, including LinkedIn and other job portals.&ZeroWidthSpace;
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 Coordinate and schedule interviews between candidates and hiring managers.&ZeroWidthSpace;
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 Maintain and update the candidate database using CRM systems such as Bullhorn.&ZeroWidthSpace;
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 </ul>
 
 
 Financial Assistance:
 
 
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 Assist in compiling company accounts and financial reports.&ZeroWidthSpace;
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 Monitor and track company expenditures to ensure budget compliance.&ZeroWidthSpace;
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 </ul>
 
 
 
 
 
 Qualifications and Skills:
 
 
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 Bachelor's degree in Business Administration, Human Resources, or a related field.&ZeroWidthSpace;
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 Proven experience as a Personal Assistant, Recruitment Administrator, or in a similar administrative role.&ZeroWidthSpace;
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 Proficiency in using LinkedIn for recruitment and familiarity with CRM systems like Bullhorn.&ZeroWidthSpace;
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 Strong organizational and time-management skills.
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 Excellent verbal and written communication abilities.&ZeroWidthSpace;
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 Attention to detail and the ability to handle confidential information with discretion.&ZeroWidthSpace;
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 Basic understanding of financial principles and experience with expenditure tracking.&ZeroWidthSpace;
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 </ul>
 
 
 
 
 
 Application Process:
 
 
 
 Interested candidates are invited to submit their resume and a cover letter detailing their relevant experience and explaining why they are a suitable fit for this role.
 
</div>

Personal Assistant to the Managing Director and Recruitment Administrator

iTech Gemini

We are looking for a highly organized and proactive Personal Assistant to provide administrative, operational, and personal support to senior leadership. The ideal candidate is detail-oriented, quick in follow-ups, and able to manage multiple tasks efficiently.Key Responsibilities<ul><li>Manage daily schedules, appointments, meetings, and travel arrangements.</li><li>Handle phone calls, emails, and correspondence professionally.</li><li>Prepare reports, presentations, meeting notes, and documentation.</li><li>Coordinate with internal teams and external partners as needed.</li><li>Maintain confidential information with integrity.</li><li>Organize events, handle errands, and assist in day-to-day personal tasks.</li><li>Track tasks, reminders, and deadlines to ensure timely completion.</li><li>Assist in project coordination and basic administrative tasks.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree (Business, Mass Comm, Management or related field preferred).</li><li>Strong communication and interpersonal skills.</li><li>Excellent organizational and time-management abilities.</li><li>Proficiency in MS Office / Google Workspace.</li><li>Ability to multitask and work under pressure.</li><li>Professional appearance and attitude.</li><li>Fresh graduates are also encouraged to apply.</li></ul>Job Type: Full-timePay: Rs5,000.00 per monthApplication Question(s):<ul><li>What is the reason for you to do internship?</li></ul>Work Location: On the road

Personal Assistant internship

Pakson International Plastic Industries (Pvt.) Ltd

Job SummaryWe are looking for a Personal Staff Officer / Executive Assistant / Secretary to provide high-level administrative and personal support to senior management. The ideal candidate will be organized, efficient, and capable of handling multiple tasks with professionalism and confidentiality.Responsibilities<ul><li>Manage daily schedules, appointments, and meetings for executives.</li><li>Draft, review, and manage correspondence, memos, and official communication.</li><li>Coordinate travel plans, logistics, and event arrangements.</li><li>Maintain records, filing systems, and confidential documents.</li><li>Prepare reports, presentations, and meeting minutes.</li><li>Serve as a communication link between management, staff, and external contacts.</li></ul>Qualifications<ul><li>Bachelor&rsquo;s degree (Business Administration or related field preferred).</li><li>2+ years of experience as a Personal Assistant, Secretary, or similar role.</li><li>Excellent communication and interpersonal skills.</li><li>Strong organizational and multitasking abilities.</li><li>Proficient in MS Office (Word, Excel, PowerPoint).</li><li>Discretion and professionalism in handling confidential matters.</li></ul>Benefits<ul><li>Competitive salary and allowances.</li><li>Professional and supportive work environment.</li><li>Growth and career advancement opportunities.</li></ul>How to ApplyPlease submit your CV and a recent photo to: [hrmanager@boss.com] 0324-9209099 / 0324-9202114Job Type: Full-timePay: Rs40,000.00 - Rs60,000.00 per monthWork Location: In person

Personal Staff Officer / Assistant / Secretary

Revtech

We are looking for a Female Personal Assistant to support daily business operations and executive tasks in our office. This is a full-time, office-based role, Monday to Friday, 10:00 AM &ndash; 6:00 PM. Office located in Wapda Town LahoreKey Responsibilities<ul><li>Assist with day-to-day administrative and personal tasks</li><li>Manage schedules, calls, and meetings</li><li>Prepare and organize documents</li><li>Coordinate office activities and maintain records</li><li>Handle communication and follow-ups as required</li><li>Appear on camera and confidently deliver scripts in English for video content</li></ul>Requirements<ul><li>Female candidates only</li><li>Strong communication and organizational skills</li><li>Presentable, professional, and confident on camera</li><li>Fluent in English (spoken &amp; written)</li></ul>Job Type: Full-timePay: Rs50,000.00 - Rs120,000.00 per monthApplication Question(s):<ul><li>What's your expected salary range?</li></ul>Work Location: In person

Female Personal Assistant

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