administrative personal assistant

Tidy Thing

Job Title: Admin/Personal Assistant (Full-Time, Remote-Based) Location: Dubai, Primarily Remote (occasional in-person meetings or errands as required) Employment Type: Full-TimeAbout the Role:We are seeking a highly organized, proactive, and discreet Admin/Personal Assistant to support day-to-day business and personal operations. This is a full-time position, mostly remote, offering flexibility along with a need for responsibility and initiative.Female candidates are preferred for this role, due to the nature of the personal support tasks involved.Key Responsibilities:<ul><li>Manage emails, phone calls, and correspondence.</li><li>Organize and coordinate meetings, appointments, and travel.</li><li>Prepare reports, documents, presentations, and spreadsheets.</li><li>Maintain digital files and manage cloud storage systems.</li><li>Manage calendars, reminders, and task lists.</li><li>Handle personal tasks such as booking appointments, making reservations, and managing subscriptions.</li><li>Liaise with household service providers and vendors.</li><li>Assist with scheduling and coordinating personal or family-related events.</li><li>Run occasional local errands (if applicable and location permits).</li><li>Help track ongoing projects and ensure timely follow-ups.</li><li>Conduct light research and data entry.</li><li>Support content or social media scheduling (if required).</li><li>Maintain confidentiality and professionalism at all times.</li></ul>Requirements:<ul><li>Proven experience as an administrative or personal assistant (2+ years preferred).</li><li>Strong organizational and time management skills.</li><li>Excellent written and verbal communication.</li><li>Tech-savvy &ndash; comfortable using Google Workspace, Microsoft Office, Zoom, and productivity tools (e.g., Asana, Notion, Trello).</li><li>Self-starter with the ability to work independently and handle multiple tasks.</li><li>High level of discretion, professionalism, and reliability.</li><li>Stable internet connection and a suitable home office setup.</li></ul>Preferred Qualifications:<ul><li>Prior experience working remotely.</li><li>Familiarity with small business, entrepreneurship, or creative industries.</li><li>Flexibility to occasionally assist outside standard working hours, if needed.</li><li>Female candidates strongly preferred for this personal support role.</li></ul>Job Type: Full-timePay: AED1,500.00 - AED2,000.00 per monthApplication Question(s):<ul><li>What is your nationality?</li></ul>Language:<ul><li>English (Preferred)</li></ul>

Admin/ Personal Assistant

BI Hub Solution

We are seeking a highly organized, proactive, and discreet Executive Personal Assistant (EPA) to support our executive leadership with both professional and personal administrative tasks. The EPA will serve as the primary point of contact, manage the executive&rsquo;s schedule, coordinate communications, handle confidential information, and ensure the smooth running of daily operations. This role requires exceptional organizational skills, attention to detail, and the ability to manage competing priorities in a fast-paced environment.Key Responsibilities:Administrative Support<ul><li>Manage complex calendars, schedule meetings, appointments, and travel arrangements.</li><li>Screen calls, emails, and correspondence on behalf of the executive.</li><li>Prepare reports, presentations, meeting agendas, and other documentation.</li><li>Handle confidential documents with the utmost discretion.</li></ul>Personal Assistance<ul><li>Coordinate personal appointments, events, and household-related logistics as needed.</li><li>Arrange personal travel and accommodations.</li><li>Manage personal errands and tasks to support overall executive efficiency.</li></ul>Communication &amp; Liaison<ul><li>Serve as the gatekeeper and liaison between the executive and internal/external stakeholders.</li><li>Draft, proofread, and send correspondence on behalf of the executive.</li><li>Maintain strong professional relationships with key contacts, clients, and partners.</li></ul>Event &amp; Project Coordination<ul><li>Organize business events, offsites, and team-building activities.</li><li>Assist with ad hoc projects, research, and coordination of executive initiatives.</li><li>Track deadlines and follow up on action items across multiple projects.</li></ul>Operational Support<ul><li>Oversee office supplies, vendor coordination, and tech support for executive needs.</li><li>Anticipate needs and proactively resolve issues before they arise.</li><li>Maintain organized filing systems (digital and physical).</li></ul>Qualifications:<ul><li>Proven experience as an Executive Assistant or Personal Assistant (8+ years preferred).</li><li>Exceptional organizational and time-management skills.</li><li>Strong verbal and written communication skills.</li><li>High level of discretion, confidentiality, and professionalism.</li><li>Proficient in Microsoft Office Suite, Google Workspace, and calendar/email systems.</li><li>Ability to multitask and prioritize effectively under pressure.</li></ul>Preferred:<ul><li>Bachelor&rsquo;s degree or equivalent experience.</li><li>Experience supporting C-level executives.</li><li>Familiarity with project management tools (e.g., Asana, Trello, Notion).</li><li>Flexible availability outside normal working hours, if required.</li></ul>Job Type: Full-time

Executive Personal Assistant

People Dynamics

Male candidates are preferred to enhance gender balance within the team. About the Role: We are seeking an experienced and highly organized Senior Personal Assistant to provide end-to-end support to the Chief Officer. This pivotal role ensures the efficient management of the Chief&rsquo;s schedule, correspondence, meetings, and administrative activities. The position demands a proactive professional who can handle sensitive information with absolute confidentiality and maintain a high standard of professionalism at all times.Key Responsibilities<ul><li>Deliver comprehensive secretarial and administrative assistance to the Chief of Division.</li><li>Draft, review, and manage all correspondence, ensuring timely and accurate responses.</li><li>Organize and coordinate meetings, including agenda preparation and minute-taking.</li><li>Safeguard confidential information and maintain secure records.</li><li>Serve as the primary liaison for internal and external stakeholders.</li><li>Manage the Chief&rsquo;s calendar, prioritize commitments, and optimize time usage.</li><li>Prepare and compile reports, circulars, and divisional documentation.</li><li>Arrange travel logistics such as ticketing, transportation, and accommodation.</li><li>Contribute to process improvements and support workflow efficiency initiatives.</li></ul>Qualifications &amp; Experience:<ul><li>Bachelor&rsquo;s degree or equivalent qualification.</li><li>3&ndash;5 years of proven experience as a Personal Assistant or Executive Assistant within a corporate environment.</li><li>Exceptional organizational, coordination, and time management skills.</li><li>Excellent written and verbal communication abilities.</li><li>Proficiency in computer applications with strong record-keeping accuracy.</li></ul>Skills &amp; Competencies:<ul><li>High level of professionalism and discretion.</li><li>Strong communication and interpersonal skills.</li><li>Ability to prioritize and manage multiple tasks effectively.</li></ul>Job Type: Full-timePay: QAR1.00 per monthApplication Question(s):<ul><li>How many years experience do you have as PA/ Secretary within BFSI/ Finance industry?</li></ul>

Personal Assistant/ Executive assistant/ Secretary (Arabic speakers)

Naik Foundation

SMSO General Trading LLC

Key Responsibilities:<ul><li>Administrative &amp; Office Support</li><li>Manage the GM&rsquo;s calendar, appointments, and daily schedules.</li><li>Prepare and circulate meeting agendas, take minutes, and follow up on action items.</li><li>Handle confidential documents and information with discretion.</li><li>Communication &amp; Coordination</li><li>Act as the first point of contact between the GM and internal/external stakeholders.</li><li>Draft, review, and manage correspondence, reports, and presentations.</li><li>Screen phone calls, emails, and requests, ensuring timely responses.</li><li>Travel &amp; Logistics</li><li>Arrange travel bookings, hotel reservations, visas, and transportation.</li><li>Prepare detailed itineraries and ensure smooth execution of travel plans.</li><li>Meetings &amp; Events</li><li>Organize board meetings, management meetings, and company events.</li><li>Ensure proper setup, documentation, and logistics for all executive engagements.</li><li>Task &amp; Project Follow-Up</li><li>Track important deadlines and remind the GM of pending tasks.</li><li>Support in preparation of reports, presentations, and proposals.</li><li>Assist in managing special projects as assigned by the GM.</li></ul>Qualifications &amp; Skills:<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or related field.</li><li>Minimum 3&ndash;5 years of experience in an Executive Assistant/Personal Assistant role.</li><li>Excellent command of English (Arabic is an advantage).</li><li>Strong organizational and time management skills.</li><li>Proficient in MS Office (Word, Excel, PowerPoint, Outlook) and scheduling tools.</li><li>Discretion and ability to handle confidential information.</li><li>Excellent communication and interpersonal skills.</li><li>Ability to multitask and work under pressure in a fast-paced environment.</li></ul>Job Type: Full-timePay: AED12,000.00 - AED19,000.00 per monthLanguage:<ul><li>Russian (Required)</li></ul>

Personal Assistant to General Manager (Russian Speaking)

six senses

<div>As Administrative Assistant, I fully comprehend the vision of Six Senses to help people reconnect with themselves, others and the world around them, plus our values of local sensitivity and global sensibility, crafted experiences, emotional hospitality, responsible and caring, fun and quirky and pioneering wellness.
Sustainability, Wellness and Out of the Ordinary experiences are at the core of everything we do at Six Senses. I will safeguard these pillars and ensure full knowledge and active participation of all our brand initiatives.
Duties and Responsibilities
 
As Administrative Assistant, I will assume full responsibility for the efficient operation in the following:<ul><li>
Operate office equipment such as fax &amp; copy machines, phone systems, and use computers for spreadsheet, word processing, database management, and other applications.
</li><li>Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
</li><li>Greet visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their needs.
</li><li>Locate and attach appropriate files to incoming correspondence requiring replies.
</li><li>Open, read, route and distribute incoming mail and other material, and prepare answers to routine letters.
</li><li>Complete forms in accordance with company procedures.
</li><li>Make copies of correspondence and other printed material.
</li><li>Review work done by others to check for correct spelling and grammar, ensure that company format policies are followed and recommend revisions.
</li><li>Compose, type and distribute meeting notes, routine correspondence, and reports.
</li><li>Set up and maintain paper and electronic filing systems for records, correspondence, and other material.
</li><li>Assist in the control of their outlet operational budget, ensuring that all costs are strictly controlled maximizing profitability.
</li><li>Have a good knowledge of all property services and rooms and day to day activities.
</li><li>Have good knowledge of all outlets opening hours.
</li><li>Maintain a high standard of personal appearance, grooming and hygiene.</li><li>
Knowledge of all safety, security and emergency procedures related to my position in line with brand and statutory requirements.</li><li>
Ensure all equipment of the department is kept clean and in good working condition.</li><li>
Attend meetings and training as required.</li><li>
Knowledge and strict adherence to LQA standards.</li></ul>
Qualifications 
To execute the position of Administrative Assistant, I must have the required qualifications, technical skills and experience in a similar role in luxury hotels with proven results and includes the following:<ul><li>
minimum secondary school education or vocational / technical certification in hospitality and more than one year&rsquo;s experience in a similar hotel operational role.
</li><li>Technical skills include advanced MS Office &ndash; Word, Excel, PowerPoint and Outlook as well as specific technical skills related to nurse and health and safety. I must have updated certifications on First Aid, CPR and Defibrillator certification.</li><li>
Experience learning through an e-learning platform or mobile app</li><li>
Fluent in English</li></ul>
The above is intended to provide an overview of the role and responsibilities for a Administrative Assistant at Six Senses Amaala It is not and does not infer that the above is an inclusive and/or exhaustive list of the duties and responsibilities inherent to the position.
This position is designated for Saudi nationals only, in compliance with Saudi Labour Law and the Vision 2030 Saudization program. and is part of our company's commitment to supporting the development of the national workforce.
Don't quite meet every single requirement, but still believe you'd be a great fit for the job? We'll never know unless you hit the 'Apply' button. Start your journey with us today.</div>

Administrative Assistant (Local Talent) - Six Senses Amaala

Global Touch

Job Title: HR Manager &amp; Personal Assistant (Female)Location: Blue Area Islamabad Job Type: Full-Time Experience Level: Mid-Level Shift: Evening and Night Salary: 30000 to 50000 based on experienceAbout Us:We are a Digital Marketing company seeking a dynamic and highly organized Female HR Manager &amp; Personal Assistant to join our team. This dual-role position is ideal for someone who is passionate about people management and can also manage day-to-day executive support with professionalism and discretion.Key Responsibilities: Human Resources Responsibilities:<ul><li>Oversee recruitment, onboarding, and employee lifecycle processes</li><li>Maintain and update HR policies in compliance with labor laws</li><li>Handle employee relations, grievances, and disciplinary actions</li><li>Maintain HR records, payroll assistance, and performance appraisals</li><li>Organize staff training and development sessions</li><li>Foster a positive workplace culture</li></ul>Personal Assistant Duties:<ul><li>Manage the executive&rsquo;s calendar, appointments, and meetings</li><li>Handle travel bookings, hotel arrangements, and itineraries</li><li>Assist with confidential administrative tasks</li><li>Screen calls, emails, and handle communication on behalf of the executive</li><li>Prepare reports, documents, and presentations as required</li><li>Coordinate both professional and occasional personal matters</li></ul>Ideal Candidate Profile:<ul><li>Female, aged 25&ndash;40 (for representation purposes &ndash; must comply with local employment laws)</li><li>Bachelor&rsquo;s degree in HR, Business Administration, or related field</li><li>Minimum 3 years&rsquo; experience in HR or executive support roles</li><li>Strong organizational and multitasking abilities</li><li>Excellent communication and interpersonal skills</li><li>Discreet, trustworthy, and highly professional</li><li>Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)</li><li>Fluency in English</li></ul>What We Offer:<ul><li>Competitive salary and performance bonuses</li><li>Professional growth and development opportunities</li><li>Supportive and dynamic work environment</li><li>Flexibility and autonomy in your role</li><li>Opportunity to work closely with top-level management</li></ul>How to Apply:Interested candidates are invited to submit their CV with a recent photo and a brief cover letter explaining why they are a perfect fit for this role.Job Type: Full-timePay: Rs30,000.00 - Rs50,000.00 per monthWork Location: In person

HR Manager & Personal Assistant (Female Candidate Only)

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Administrative Assistant (Local Talent) - Six Senses Amaala

HR Manager & Personal Assistant (Female Candidate Only)