administrative personal assistant

Fly Wedding 

We are looking for a highly organized and proactive Executive Personal Assistant to support the Owner in managing multiple businesses, including a beauty salon and other ongoing ventures in Dubai.Responsibilities:<ul><li>Manage the Owner&rsquo;s daily schedule, meetings, and appointments</li><li>Coordinate business and personal tasks efficiently</li><li>Handle calls, emails, and communication in a professional manner</li><li>Assist with operational follow-ups across different businesses</li><li>Coordinate with staff, suppliers, clients, and external parties</li><li>Prepare reports, documents, and presentations when required</li><li>Support with errands, travel arrangements, and administrative duties</li><li>Ensure confidentiality and professionalism at all times</li></ul>Requirements:<ul><li>Arabic speaker is mandatory</li><li>Valid UAE driving license is required</li><li>Previous experience as a Personal Assistant or Executive Assistant</li><li>Strong organizational and multitasking skills</li><li>Excellent communication skills in Arabic and English</li><li>Ability to work under pressure and handle multiple priorities</li><li>Professional appearance and positive attitude</li></ul>What We Offer:<ul><li>Salary package: AED 7.000 up (basic + bonuses) +all benefits as per UAE Law</li><li>Opportunity to work closely with business leadership</li><li>Dynamic and fast-paced working environment</li><li>Career growth opportunities across multiple businesses.</li></ul>If you believe you are the right fit, please send your CV to email - info@h-hunters.com or WhatsApp 050 958 2628.Pay: From AED7,000.00 per monthWork Location: In person

Executive Personal Assistant (Arabic speaking)

Matchworkers International

<div>
 
 
 Personal Assistant to CEO (Recruitment Agency)
 
 
 
 
 Location:
 
 Dubai full time
 
 
 
 Salary:
 
 to be discussed
 
 
 
 Gender:
 
 Female
 
 
 
 
 
 
 Job Summary
 
 
 
 We are looking for a dynamic and highly organized European Personal Assistant to support the CEO of a fast-paced recruitment agency. The ideal candidate will be proactive, resourceful, and comfortable working in a high-pressure, target-driven environment, managing both business and administrative priorities efficiently.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Provide full administrative and executive support to the CEO
 </li>
 <li>
 Manage calendar, meetings, and travel arrangements efficiently
 </li>
 <li>
 Prepare reports, presentations, and recruitment performance summaries
 </li>
 <li>
 Handle confidential business information with professionalism and discretion
 </li>
 <li>
 Screen calls, emails, and correspondence on behalf of the CEO
 </li>
 <li>
 Track tasks, deadlines, and ensure timely execution of CEO directives
 </li>
 <li>
 Support in business development coordination and meeting preparations
 </li>
 <li>
 Manage documentation, CRM updates, and filing systems
 </li>
 <li>
 Assist with occasional personal tasks as required
 </li>
 <li>
 Show high degree of flexibility to support various functions of the business, such coordinating with clients in Europe and working alongside our Recruitment Team.
 </li>
 </ul>
 
 
 
 
 
 Requirements
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or equivalent
 </li>
 <li>
 1&ndash;3 years of experience as a Personal Assistant / Admin / Coordinator (recruitment industry experience is an advantage)
 </li>
 <li>
 Strong communication skills (English required; additional languages are a plus)
 </li>
 <li>
 Excellent organizational and multitasking abilities
 </li>
 <li>
 Proficiency in MS Office (Word, Excel, Outlook, PowerPoint)
 </li>
 <li>
 Ability to work in a fast-paced, target-driven environment
 </li>
 <li>
 High level of discretion and professionalism
 </li>
 <li>
 Strong coordination and follow-up skills
 </li>
 </ul>
</div>

European Personal Assistant to Managing Director

MOBCO Group

<div>
 
 We are seeking a highly professional and experienced Executive Personal Assistant with at least 10 years of experience supporting senior executives and high-level management. The successful candidate will report directly to the Deputy Managing Director and be responsible for managing daily executive operations, schedules, travel arrangements, and confidential administrative matters.
 
 
 The ideal candidate must possess excellent organizational, communication, and multitasking skills and be able to work in a fast-paced executive environment.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Provide full executive and personal assistance support to the Deputy Managing Director.
 </li>
 <li>
 Manage calendars, meetings, appointments, and executive schedules efficiently.
 </li>
 <li>
 Coordinate local and international travel arrangements including:
 </li>
 <li>
 Flight bookings
 </li>
 <li>
 Hotel reservations
 </li>
 <li>
 Transportation arrangements
 </li>
 <li>
 Visa coordination where required
 </li>
 <li>
 Organize business meetings, conferences, and executive events.
 </li>
 <li>
 Prepare reports, presentations, correspondence, and meeting minutes.
 </li>
 <li>
 Handle confidential documents and sensitive information with professionalism and discretion.
 </li>
 <li>
 Coordinate with internal departments, clients, and external stakeholders.
 </li>
 <li>
 Monitor and follow up on tasks, deadlines, and management priorities.
 </li>
 <li>
 Screen calls, emails, and correspondence on behalf of the executive office.
 </li>
 <li>
 Ensure smooth day-to-day administrative and operational support.
 </li>
 </ul>
 
 
 Requirements
 
 
 <ul>
 <li>
 Minimum
 
 10+ years of experience
 
 as an Executive Assistant, Personal Assistant, or similar senior administrative role.
 </li>
 <li>
 Proven experience supporting C-level executives or senior management.
 </li>
 <li>
 Strong organizational and time management skills.
 </li>
 <li>
 Excellent communication skills in English (written and verbal).
 </li>
 <li>
 Proficient in Microsoft Office applications and executive reporting.
 </li>
 <li>
 Ability to handle multiple priorities under pressure.
 </li>
 <li>
 Professional appearance and strong interpersonal skills.
 </li>
 <li>
 High level of confidentiality and attention to detail.
 </li>
 <li>
 Must be currently based in or willing to relocate to Dubai.
 </li>
 </ul>
 
 
 Preferred Candidates
 
 
 <ul>
 <li>
 Filipino or European nationals are preferred.
 </li>
 <li>
 Previous experience within multinational companies or executive offices is an advantage.
 </li>
 </ul>
 
 
</div>

Executive Personal Assistant

Goldsmiths Solicitors

A busy and expanding UK-based law firm is seeking a highly organised, proactive, and IT-proficient Personal Assistant / Conveyancing Paralegal to provide remote support to a Conveyancing Solicitor.This is an excellent opportunity for a candidate based in the UAE who has experience in legal administration or residential conveyancing and is looking to remotely work closely with a respected UK law firm in a fast-paced and professional environment.The RoleThe successful candidate will assist with the day-to-day running of residential conveyancing matters and provide high-level administrative and organisational support to the supervising solicitor.The role requires someone who is organised, reliable, able to work independently, and confident communicating with clients and third parties in a professional manner.Key Responsibilities<ul><li>Providing personal assistant and administrative support to a Conveyancing Solicitor</li><li>Managing diaries, appointments, emails, and daily task lists</li><li>Preparing legal documents and correspondence</li><li>Opening, maintaining, and updating client files</li><li>Assisting with residential conveyancing transactions from instruction through to completion</li><li>Liaising professionally with clients, estate agents, brokers, lenders, solicitors, and third parties via telephone and email</li><li>Supporting with freehold, leasehold, shared ownership, transfer of equity, and new build transactions</li><li>Conducting online legal searches and handling digital document management</li><li>Assisting with compliance and Anti-Money Laundering (AML) procedures</li><li>Identifying and escalating legal or procedural issues where necessary</li><li>Providing general legal and administrative support to the wider team</li></ul>Essential Requirements<ul><li>Based in the UAE</li><li>Excellent written and spoken English</li><li>Exceptional IT and computer skills</li><li>Strong working knowledge of Microsoft Office, particularly Word, Outlook, and Excel</li><li>Highly organised with strong attention to detail</li><li>Ability to work independently and manage deadlines remotely</li><li>Professional communication and client care skills</li><li>Reliable internet connection and suitable remote working setup</li></ul>Preferred Experience<ul><li>Previous experience within a UK law firm</li><li>Experience in residential conveyancing or legal administration</li><li>Understanding of the conveyancing process from instruction to completion</li><li>Familiarity with legal case management systems</li><li>LLB or relevant legal qualification preferred but not essential</li><li>CLC or SRA registration advantageous (where applicable)</li></ul>What We Offer<ul><li>Opportunity to work remotely with a growing UK law firm</li><li>Exposure to a broad range of residential property transactions</li><li>Supportive and collaborative working environment</li><li>Opportunity for long-term progression and development</li></ul>Position Details<ul><li>Remote working role</li><li>UAE-based applicants only</li><li>Full-time</li><li>Permanent position</li><li>Salary dependent on experience</li></ul>To apply, please send your CV together with a brief covering email outlining your relevant experience, notice period, and availability to:srazak@goldsmithssolicitors.co.ukEducation:<ul><li>Bachelor's (Preferred)</li></ul>Language:<ul><li>English (Required)</li></ul>Location:<ul><li>UAE (Required)</li></ul>Work Location: Remote

Remote Personal Assistant / Conveyancing Paralegal (UAE Based)

Town of Brewster

Are you a highly organized administrative professional and a strong multitasker? If you answer yes, then this might be the job for you.The Town of Brewster is currently seeking a friendly and responsive Administrative Assistant for the Community Planning &amp; Land Use Department. This position serves as a first point of contact for the public to the department and is responsible for providing general administrative support and office management to assist with daily operations of the department and serves as the primary dedicated administrative staff for the Zoning Board of Appeals.Under the general direction of the Director of Community Planning &amp; Land Use &amp; the Building Commissioner, the Administrative Assistant performs a wide range of clerical duties including processing department accounts payable &amp; receivable consistent with budget appropriations. Processes and administers applications before the Zoning Board of Appeals and other relevant boards &amp; committees, including working with applicants to ensure complete applications. Posts meeting notices, prepare agendas and meeting material packets for distribution prior to meetings and ensure compliance with State Open Meeting Law. May occasionally attend night meetings as required. Assists with the administration and coordination of electronic &amp; physical permitting processes, including providing support for mutual permitting and inspection processes with the Building Department.High school degree required. Advanced training desired; Associates degree preferred; with a minimum of two years office experience or related experience required; municipal experience preferred; or an equivalent combination of education, training and experience. The ideal candidate is a collaborative team player with strong interpersonal and problem-solving skills. Interested? See the Town website for the full job description and more information on the experience, skills and knowledge needed to be a successful candidate. www.brewster-ma.govThis is a part-time, benefited 24 hours a week, 4 days a week position. This position is covered under the Personal Bylaw agreement, with a starting pay range of $28.74 - $32.36 per hour, starting pay dependent on qualifications and experience. Excellent benefits package includes paid time off and health insurance. Please submit cover letter, resume, and Town employment application to Susan Broderick, Human Resources Director at . Position open until filled, with a priority deadline for review of 6/21/26. Interviews anticipated in early July with an anticipated start date of early August. EEO/AAPay: $28.74 - $32.36 per hourBenefits:<ul><li>Dental insurance</li><li>Employee assistance program</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Professional development assistance</li><li>Vision insurance</li></ul>Work Location: In person

Administrative Assistant

<div>JLL empowers you to shape a brighter way.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you&rsquo;ve got deep experience in commercial real estate, skilled trades or technology, or you&rsquo;re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. 
 
Position Summary
The Property Administrative Assistant provides day-to-day administrative support for property management operations. Responsibilities include maintaining tenant and vendor records, processing invoices and correspondence, assisting with lease administration, coordinating maintenance requests, preparing reports, and supporting communication between tenants, vendors, and management. This role helps ensure efficient property operations through strong organization, attention to detail, and excellent customer service. 
Key Responsibilities
Executive &amp; Administrative Support<ul><li> 
Provide day-to-day administrative support to management, including calendar management, meeting coordination, and travel logistics</li><li>Prepare agendas, briefing materials, presentations, and follow-up summaries for leadership meetings</li><li>Manage correspondence, reports, and documentation with a high level of accuracy and confidentiality</li><li>Track action items and deadlines to ensure timely execution across teams</li></ul>
Operations &amp; Project Coordination<ul><li>Support cross-functional initiatives involving development, marketing, events, partnerships, and operations</li><li>Assist with project tracking, timelines, and coordination across internal departments and external vendors</li><li>Organize and maintain project files, contracts, and operational documentation</li><li>Support on-site operational needs during key events, openings, or district activations as needed</li></ul>
Working with corporate accounting, engagement with tenants on rent checks, sales collections 
Communication &amp; Stakeholder Support<ul><li>Serve as a point of contact between senior management, internal teams, tenants, partners, and vendors</li><li>Draft and distribute internal communications, meeting notes, and status updates</li><li>Assist with coordination of leadership presentations and stakeholder briefings</li></ul>
Office &amp; District Support<ul><li>Help maintain efficient office operations, including scheduling, supplies, and vendor coordination</li><li>Support onboarding and coordination for new team members, consultants, or partners</li><li>Assist with special projects and ad hoc assignments related to the growth of the property</li></ul> 
Qualifications
Required<ul><li>3+ years of experience in administrative, executive assistant, or management support roles</li><li>Strong organizational and time-management skills with the ability to manage competing priorities</li><li>Excellent written and verbal communication skills</li><li>High level of professionalism, discretion, and attention to detail</li><li>Proficiency in Microsoft Office, SharePoint Pages, and collaboration tools</li></ul>
Preferred<ul><li>Experience in sports, entertainment, real estate development, hospitality, or mixed-use environments</li><li>Familiarity with project coordination, event support, or district operations</li><li>Ability to work flexible hours, including occasional evenings or weekends during major events</li></ul>
Key Competencies<ul><li>Proactive and solution-oriented mindset</li><li>Strong interpersonal skills and comfort working with senior leadership</li><li>Ability to operate in a fast-paced, evolving environment</li><li>Collaborative, adaptable, and detail-driven</li></ul>
This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.
Estimated compensation for this position:
45,000.00 &ndash; 55,000.00 USD per year
This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.
Location:
On-site &ndash;Chicago Ridge, IL
Job Tags:
Property Management
If this job description resonates with you, we encourage you to apply, even if you don&rsquo;t meet all the requirements. We&rsquo;re interested in getting to know you and what you bring to the table! 
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:<ul><li>
401(k) plan with matching company contributions</li><li>
Comprehensive Medical, Dental &amp; Vision Care</li><li>
Paid parental leave at 100% of salary</li><li>
Paid Time Off and Company Holidays</li><li>
Early access to earned wages through Daily Pay</li></ul>
At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.
JLL Privacy Notice
Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL&rsquo;s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.
For additional details please see our career site pages for each country.
For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.
Jones Lang LaSalle (&ldquo;JLL&rdquo;) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process &ndash; including the online application and/or overall selection process &ndash; you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page &gt; I want to work for JLL.
Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.
Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.
Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.
California Residents only
If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information. If you are viewing this on a mobile device you may want to view the CCPA version on a larger device.
Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles&rsquo; Fair Chance Initiative for Hiring Ordinance.
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Accepting applications on an ongoing basis until candidate identified.</div>

Property Administrative Assistant

Holiday Best Gulf, Dubai

Position: Administrative Assistant &ndash; Travel consultantLocation: Dubai, Business BayEmployment Type: Full-TimeAbout the CompanySELECT Touristik Travel &amp; Tourism] is an inbound &amp; outbound travel and tourism organization dedicated to providing exceptional travel experiences and customer service. We are currently seeking a highly organized and motivated Administrative Assistant/ travel consultant to join our growing team.Key Responsibilities* Provide administrative and clerical support to the management team.* Coordinate travel bookings, hotel reservations, and tour arrangements.* Handle customer inquiries via phone, email, and in person.* Maintain records, filing systems, and company databases.* Prepare reports, correspondence, and travel documentation.* Schedule meetings and manage calendars.* Assist with visa applications and travel-related paperwork.* Support daily office operations and ensure smooth workflow.Requirements* Bachelor's degree or diploma in Business Administration, Tourism, Hospitality, or a related field.* Previous experience in administration or the travel and tourism industry is preferred.* Excellent communication skills in English (additional languages are an advantage).* Proficiency in Microsoft Office applications.* Strong organizational and multitasking abilities.* Ability to work independently and as part of a team.Benefits* Competitive salary package.* Career growth opportunities.* Professional and supportive work environment.* Travel industry exposure and training.How to ApplyInterested candidates are invited to submit their CV and cover letter to it should be Kamal.kheir@pegast.com with the subject line: Administrative Assistant &ndash; TravelOnly shortlisted candidates will be contacted.Job Types: Full-time, Permanent, Temporary, ContractApplication Question(s):<ul><li>Please kindly send your CV in PDF to career@holidaybest.ae</li></ul>Work Location: In person

Administrative Assistant – Travel consultant

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