administrative personal assistant

Oceano Apex LLC

Job Title: Administrative cum Personal AssistantLocation: Meydan Grandstand, 6th Floor, Meydan Road, Nad Al Sheba, Dubai, U.A.EReports To: DirectorJob Type: Full-TimeAbout the Company:Oceano Apex LLC is a startup wealth management firm based in Dubai, specialising in offering personalized financial advisory and investment services to High Net Worth Individuals. With a commitment to excellence, trust, and innovation, we are shaping a new standard in the wealth management industry. We are looking for energetic and professional talent ready to grow with us.Job Summary:We are seeking a highly organized, resourceful, and proactive Administrative cum Personal Assistant to provide comprehensive support to the Director and handle office coordination tasks. This role requires a multi-tasker with excellent communication skills who can independently manage both corporate and personal responsibilities with integrity and discretion.Key Responsibilities:1. Office &amp; Administrative SupportManage daily office activities to ensure operational efficiency.Oversee office supplies, vendor coordination, logistics, and facility upkeep.Maintain structured filing systems &ndash; both physical and digital.Monitor and track deadlines, office tasks, projects, and follow-ups.2. Director SupportManage the Director&rsquo;s calendar, schedule appointments, and coordinate meetings.Prepare meeting agendas, take minutes, and track action items.Arrange professional travel, including flights, hotels, and itineraries.Draft, edit, and manage internal documents, memos, presentations, and reports.Filter and prioritize emails, calls, and messages for the Director.Ensure timely completion of tasks, projects, and reminders.3. Communication &amp; LiaisonServe as a key point of contact between the Director and internal/external stakeholders.Manage confidential communication with utmost discretion.Represent the Director professionally in communications and interactions.Assist with occasional personal errands and confidential non-work requests.Qualifications:Minimum 3+ years of experience as an Executive Assistant, Personal Assistant, or similar role.Strong command of English (written and verbal); Arabic is an advantage.Proficient in Microsoft Office Suite and digital office tools.Excellent organizational and time management skills.Ability to handle sensitive and confidential information professionally.Experience in a startup environment or financial services industry preferred.Job Type: Full-timeJob Type: Full-timePay: AED3,000.00 - AED4,000.00 per month

Administrative cum Personal Assistant

iTech Gemini

We are seeking a proactive and organized Personal Assistant to provide comprehensive administrative, scheduling, and coordination support. The ideal candidate is detail-oriented, reliable, and able to handle a wide range of responsibilities with professionalism and discretion.Key Responsibilities<ul><li>Manage calendars, meetings, and appointments</li><li>Coordinate travel arrangements and itineraries</li><li>Handle emails, calls, and communication on behalf of the employer</li><li>Organize documents, files, and daily tasks</li><li>Assist in personal errands and day-to-day activities</li><li>Prepare reports, notes, and reminders</li><li>Maintain confidentiality and ensure smooth daily operations</li><li>Support in planning events, tasks, or projects as needed</li></ul>Skills &amp; Qualifications<ul><li>Previous experience as a Personal Assistant or Administrative Assistant preferred</li><li>Excellent written and verbal communication skills</li><li>Strong organizational and multitasking abilities</li><li>Proficiency in MS Office/Google Workspace</li><li>Ability to prioritize and work independently</li><li>High level of professionalism and discretion</li><li>Problem-solving attitude and flexibility</li></ul>What We Offer<ul><li>A supportive work environment</li><li>Opportunity to grow into broader administrative or management roles</li><li>Competitive compensation</li><li>Exposure to high-level coordination and executive workflows</li></ul>Job Type: Full-timePay: Up to Rs10,000.00 per monthWork Location: On the road

Personal Assistant internship

GuiRes Solutions Pvt Ltd

Job Title: Admin cum Personal Assistant (Male Preferred)Location: Nungambakkam Experience: 1&ndash;2 yearsJob Overview:We are looking for a proactive and well-organized Admin cum Personal Assistant to support our CEO and manage front-office administrative responsibilities. The ideal candidate should be professional, detail-oriented, and capable of handling confidential information with discretion.Key Responsibilities: Personal Assistant to CEO:<ul><li>Provide day-to-day administrative support to the CEO</li><li>Manage schedules, appointments, and meetings</li><li>Coordinate travel plans, itineraries, and accommodations</li><li>Prepare minutes, reports, and required documentation</li><li>Handle confidential information with professionalism</li></ul>Administrative / Front Office Role:<ul><li>Greet and assist visitors and clients at the front office</li><li>Manage phone calls, emails, and correspondence</li><li>Maintain office records, files, and documents</li><li>Oversee courier handling, stationary, and office supplies</li><li>Support basic administrative tasks such as data entry and documentation</li></ul>Required Skills &amp; Qualifications:<ul><li>Male candidates preferred</li><li>1&ndash;2 years of experience in Administrative or PA roles</li><li>Strong communication and interpersonal skills</li><li>Good organizational and multitasking abilities</li><li>Proficiency in MS Office (Word, Excel, Outlook)</li><li>Professional attitude and ability to handle pressure</li></ul>Employer Contact Number - 9566269922Job Types: Full-time, FresherPay: From &#8377;25,000.00 per monthBenefits:<ul><li>Paid sick time</li><li>Provident Fund</li><li>Work from home</li></ul>Work Location: In person

Admin cum Personal Assistant (Male Preferred)

Citadel Health Management & Consultancy

Job Title: Personal AssistantCompany: Citadel Health Management Consultancy Location: United Arab Emirates (UAE) Job Type: Full-timeAbout UsCitadel Health Management Consultancy is a leading healthcare advisory firm dedicated to improving healthcare systems and organizational performance across the UAE. We support hospitals, clinics, and health organizations through strategic planning, operational excellence, and data-driven solutions.Job SummaryWe are seeking a smart, proactive Personal Assistant with a strong background in healthcare and 2&ndash;3 years of experience in the UAE. The ideal candidate will provide administrative and executive support, manage schedules, coordinate communication, and ensure smooth daily operations.Key Responsibilities<ul><li>Manage calendars, appointments, and meetings for senior management</li><li>Handle email correspondence, phone calls, and internal communications</li><li>Prepare reports, presentations, and documentation as required</li><li>Coordinate travel arrangements, logistics, and event planning</li><li>Maintain confidentiality while handling sensitive information</li><li>Assist in organizing healthcare-related files, contracts, and client documents</li><li>Support daily administrative tasks and office operations</li><li>Communicate professionally with clients, partners, and stakeholders</li></ul>Requirements<ul><li>2&ndash;3 years of experience as a Personal Assistant in the UAE</li><li>Healthcare background is mandatory</li><li>Strong verbal and written English communication skills</li><li>Proactive, organized, and able to multitask effectively</li><li>Smart, professional appearance and conduct</li><li>Proficient in MS Office (Word, Excel, PowerPoint)</li><li>Ability to work independently and manage time efficiently</li></ul>Preferred Qualifications<ul><li>Experience working in healthcare consulting, clinics, hospitals, or medical administration</li><li>Strong interpersonal skills and attention to detail</li></ul>What We Offer<ul><li>Competitive salary based on experience</li><li>Supportive and professional work environment</li><li>Growth and development opportunities within the company</li></ul>Job Type: Full-time

Personal Assistant/Secretary

Milliman

<div>
 
 Key Responsibilities
 
 
 
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 Oversee procurement of office supplies, equipment, and services, ensuring cost-effectiveness and quality.
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 Manage vendor relationships, including negotiation, contracting, and timely payment coordination.
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 Handle day-to-day office administration such as facility upkeep, meeting arrangements, and courier handling.
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 Maintain inventory and ensure adequate stock of office supplies.
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 Coordinate with service providers for repairs, maintenance, and utilities.
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 Ensure compliance with company policies and administrative procedures.
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 Perform any other official tasks as and when required by Senior Management
 
 
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 </ul>
 
 What We Offer
 
 
 
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 Competitive salary and benefits.
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 A collaborative and supportive work environment
 
 
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 </ul>
 
 To Apply:
 
 Submit your CV to Personal Assistant/Administrative Officer
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Personal Assistant/Administrative Officer

ADAM RESOURCE & TRADING DMCC

We are currently seeking a highly skilled, proactive, and reliable Personal Assistant to provide direct support to our CEO in both professional and personal capacities. This role is a critical extension of the CEO&rsquo;s office and demands an individual with exceptional judgment, strong corporate acumen, and a solid understanding of legal processes.The ideal candidate will be someone who thrives in a fast-paced, high-expectation environment and can maintain the highest standards of confidentiality, organization, and professionalism.Key Responsibilities:Executive &amp; Administrative Support<ul><li>Manage, organize, and streamline the CEO&rsquo;s daily schedules, appointments, commitments, and travel arrangements.</li><li>Prioritize tasks and ensure timely follow-ups on all matters requiring the CEO&rsquo;s attention.</li><li>Prepare, review, and organize corporate documentation, correspondence, reports, and presentations.</li><li>Assist in overseeing various corporate initiatives or projects as assigned by the CEO.</li></ul>Legal Coordination &amp; Support<ul><li>Act as the primary point of contact between the CEO and external legal service providers.</li><li>Support in reviewing, organizing, and tracking legal documents, contracts, and case updates.</li><li>Ensure accurate communication and follow-up on legal requirements, deadlines, and deliverables.</li><li>Maintain strict confidentiality when dealing with all legal and sensitive information.</li></ul>Personal &amp; Family-Related Support<ul><li>Handle personal errands, household coordination, and special requests for the CEO and his family.</li><li>Arrange personal appointments, events, and travel itineraries.</li><li>Provide discreet, reliable assistance that aligns with the CEO&rsquo;s personal standards and expectations.</li></ul>Professional Conduct &amp; Office Presence<ul><li>Uphold excellent work ethics, punctuality, and reliability at all times.</li><li>Maintain a composed and professional demeanor, especially when managing last-minute changes or high-pressure situations.</li><li>Communicate clearly, effectively, and respectfully across all levels, both internally and externally.</li></ul>Candidate Requirements<ul><li>Bachelor&rsquo;s degree in Law, Business Administration, or related field (preferred).</li><li>Proven experience as a Personal Assistant, Executive Assistant, or Legal Assistant, preferably supporting top-level management.</li><li>Strong understanding of corporate structure, legal documentation, and regulatory processes.</li><li>Exceptional organizational skills with the ability to anticipate needs and respond proactively.</li><li>Excellent interpersonal skills, professional, approachable, adaptable, and articulate.</li><li>Ability to manage highly confidential and sensitive information with absolute discretion.</li><li>Strong multitasking skills and the capacity to work efficiently under pressure.</li><li>Flexibility to handle varying responsibilities and adjust to shifting priorities.</li><li>Candidates must be available to join immediately.</li></ul>What We Offer<ul><li>Attractive and competitive salary package</li><li>Company-sponsored UAE visa</li><li>Comprehensive medical insurance</li><li>Additional benefits in line with UAE Labour Law</li><li>A professional environment offering exposure to corporate, legal, and executive-level operations</li><li>A long-term career opportunity for candidates who demonstrate excellence and commitment</li></ul>Job Type: Full-timePay: From AED5,000.00 per monthApplication Question(s):<ul><li>Can you describe your experience handling legal documents, coordinating with law firms, or managing corporate matters in your previous roles? Please provide specific examples.</li><li>Tell us about a situation where you were required to manage highly confidential or sensitive information. How did you ensure discretion and maintain trust?</li><li>Have you previously supported a CEO or senior executive with both professional and personal tasks? How did you balance these responsibilities, and what challenges did you face?</li><li>This role requires quick thinking, strong organization, and the ability to adapt to unexpected changes. Can you describe a time when you had to reorganize priorities or manage last-minute tasks under pressure?</li><li>Can you join immediate? If no, please indicate your notice period.</li></ul>

Personal Assistant/Secretary (Legal Background)

eSpark Consulting Group

Job Description &ndash; Technical Personal Assistant (PA) We are seeking a highly organized, proactive, and technically knowledgeable Technical Personal Assistant (PA) to support our CEO and assist in managing both administrative and technical operations within our IoT-focused organization. The ideal candidate will have strong administrative skills combined with a foundational understanding of IoT, hardware, firmware, and software development environments.This role requires someone confident enough to attend meetings on behalf of the CEO, communicate with technical clients, take accurate notes, follow up on tasks, and ensure smooth coordination across teams.Key Responsibilities <ul><li>Provide comprehensive administrative support to the CEO.</li><li>Manage emails, calendars, schedules, and reminders proactively.</li><li>Prepare reports, presentations, meeting minutes, and structured documentation.</li><li>Maintain organized digital and physical filing systems.</li><li>Handle travel arrangements, itineraries, and event coordination.</li><li>Attend client meetings (internal &amp; external) when the CEO is unavailable or requires support.</li><li>Understand and relay technical discussions related to IoT devices, hardware components, firmware updates, and software workflows.</li><li>Communicate professionally with clients, vendors, and engineering teams.</li><li>Provide basic technical explanations, updates, and follow-ups where needed.</li><li>Track technical tasks and ensure timely follow-up with relevant departments.</li><li>Assist in preparing BRDs, FRDs, project summaries, technical briefs, and internal documentation.</li><li>Coordinate with hardware, firmware, and software teams to gather required information.</li><li>Maintain project trackers, logs, data sheets, and change request documentation.</li><li>Support the CEO in project monitoring and ensuring deadlines are met.</li><li>Use AI tools to automate administrative tasks, generate structured content, and improve efficiency.</li><li>Assist in building simple AI templates, workflows, or automation that support internal processes.</li><li>Prepare prompts and optimize AI outputs for accuracy and clarity.</li><li>Join meetings with or without the CEO; take accurate, structured notes.</li><li>Track action items and ensure follow-ups are completed.</li><li>Serve as a reminder system for the CEO &mdash; ensuring schedules, deadlines, and priorities are managed.</li><li>Organize and maintain technical files, product documentation, client data, and contact repositories.</li><li>Create and manage Excel sheets, dashboards, and simple data analysis reports.</li><li>Ensure all technical and confidential information is managed securely.</li></ul>Requirments:<ul><li>Exposure to IoT, electronics, embedded systems, or software development environments.</li><li>Ability to understand basic hardware components, firmware processes, and software terminology.</li><li>Comfortable communicating with engineers, technical clients, and vendors.</li><li>Strong email drafting, documentation, and coordination abilities.</li><li>Excellent organizational and time-management skills.</li><li>Ability to multitask, work under pressure, and adapt to a fast-paced CEO&rsquo;s working style.</li><li>Proficient in Microsoft Office Suite (Excel, Word, PowerPoint).</li><li>Experience using AI tools for productivity and automation.</li><li>Familiarity with project management tools (Notion, Trello, Jira, or similar) is a plus</li></ul>Must- Have: <ul><li>Highly proactive with strong common sense and problem-solving ability.</li><li>Confident, well-presented, and capable of representing the CEO professionally.</li><li>Trustworthy, reliable, and able to handle sensitive information discreetly.</li></ul>Preferred Qualifications: <ul><li>Bachelor's degree in computer science, Software Engineering, IT, Electronics, or Business Administration.</li><li>Experience working in a tech company, especially within the hardware or IoT industries.</li><li>2&ndash;4 years as PA / Technical Coordinator / Project Assistant</li></ul>Job Type: Full-Time || On-site (with occasional client visit)Benefits <ul><li>Paid Time Off</li><li>Flexible working hours</li><li>Opportunity to work closely with leadership</li><li>Exposure to cutting-edge IoT technologies</li><li>Growth opportunities within a technical environment</li></ul>Job Type: Full-timeWork Location: In person

Technical Personal Assistant (PA)

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