administrative personal assistant

Major Best Real Estate

Role Overview:We are looking for a highly organized and reliable Executive Personal Assistant to support senior leadership with day-to-day administrative, personal, and communication tasks. This role requires a proactive professional who is fluent in Russian and English, discreet, and adaptable to a fast-paced, dynamic environment.Key Responsibilities:<ul><li>Manage calendars, appointments, meetings, and travel arrangements</li><li>Organize and coordinate internal and external meetings</li><li>Handle correspondence, emails, and document preparation in both Russian and English</li><li>Provide administrative support including filing, expense tracking, and reporting</li><li>Coordinate complex travel plans including visa processing and logistics</li><li>Act as a liaison between internal departments and external stakeholders</li><li>Assist with personal errands and confidential matters when required</li><li>Maintain a high level of confidentiality and professionalism at all times</li></ul>Requirements:<ul><li>3&ndash;5 years of experience in a similar executive support or PA role</li><li>Strong time management, multitasking, and organizational skills</li><li>High attention to detail and ability to manage sensitive information</li><li>Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint)</li><li>Professional presentation and strong interpersonal skills</li></ul>Job Type: Full-timePay: AED8,000.00 - AED12,000.00 per monthApplication Question(s):<ul><li>What is your notice period?</li><li>What is your expected salary for the role?</li></ul>Experience:<ul><li>executive personal assistant: 2 years (Required)</li></ul>Language:<ul><li>Russian AND English (Required)</li></ul>Work Location: In person

Executive Personal Assistant (RUSSIAN & ENGLISH SPEAKER)

The wing group Australia Pty Ltd

NOTE: ONLY FOR FEMALE CANDIDATES FROM: 8am - 4pmWe are looking for a reliable and proactive Personal Assistant with strong spoken English to support daily calls, operations, communication, and administrative tasks.Responsibilities<ul><li>Handle daily coordination and follow-ups with clients and team members</li><li>Make and receive calls in clear, professional English</li><li>Manage schedules, meetings, and reminders</li><li>Assist with emails, documents, and basic reporting</li><li>Support ongoing projects and ad-hoc tasks</li></ul>Requirements<ul><li>Fluent spoken English (very important)</li><li>Good written communication skills</li><li>Well organized and detail-oriented</li><li>Able to work independently and meet deadlines</li><li>Basic computer and internet skills (Google Docs, email, WhatsApp, etc.)</li></ul>Preferred<ul><li>Previous experience as a personal assistant, virtual assistant, or admin support</li></ul>Job Type: Full-timePay: Rs30,000.00 - Rs50,000.00 per monthWork Location: Remote

Personal Assistant (FEMALE) - Remote

Gates MEA

<div>
 
 
 Company Description
 
 
 
 
 
 
 Gates Group is one of the largest independent diversified business conglomerates based in the UAE. Since 2009, Gates Group has operated across dynamic industries such as oil &amp; gas, energy, steel manufacturing, real estate, travel, and business consultancy services. Gates MEA is a trusted partner for business needs including business setups, company bank solutions, VAT &amp; Corporate Tax, accounting, procurement, logistics, residency, marketing, and project management services. With strategic locations in UAE, Oman, Saudi Arabia, Egypt, South Korea, Malta, Brazil, and Singapore, Gates MEA provides top-notch services and expert local knowledge.
 
 
 
 
 
 
 Role Description
 
 
 
 
 
 
 This is a full-time on-site role for an Administrative Assistant located in Dubai, United Arab Emirates. The
 
 Administrative
 
 Assistant will be responsible for providing executive administrative support, managing diaries, scheduling appointments, handling clerical tasks, and facilitating communication between various stakeholders. Day-to-day tasks include organizing meetings, coordinating travel arrangements, preparing reports, handling logistic operations, procurement and maintaining records with utmost professionalism and confidentiality.
 
 
 
 
 
 
 Qualifications
 
 
 
 
 
 <ul>
 <li>
 Personal Assistance and Executive Administrative Assistance skills
 </li>
 <li>
 Strong Communication and Diary Management skills
 </li>
 <li>
 Proficient Clerical Skills
 </li>
 <li>
 Excellent organizational and time management abilities
 </li>
 <li>
 Ability to work independently and efficiently in a fast-paced environment
 </li>
 <li>
 Bachelor's degree in Business Administration, Management, or related field preferred
 </li>
 <li>
 Previous experience in a similar role is a plus
 </li>
 </ul>
</div>

Administrative Assistant

Skymium Technologies PVT LTD

We are hiring a Personal Secretary / Personal Assistant to the CEO at a private technology-focused organization based in Lahore.This is a personal support role (not an executive assistant position) that requires close coordination with the CEO, high levels of confidentiality, structured thinking, and the ability to understand technical discussions and engineering-related matters.Due to the technical nature of certain projects and documentation handled directly by the CEO, candidates must have a Bachelor&rsquo;s degree in Mechanical Engineering or higher.Key Responsibilities<ul><li>Provide direct personal and administrative support to the CEO</li><li>Manage schedules, appointments, reminders, and task coordination</li><li>Assist in organizing technical documents, reports, and project materials</li><li>Attend meetings when required and maintain structured notes</li><li>Support coordination related to engineering, technical, or operational matters</li><li>Maintain strict confidentiality of all personal and business information</li><li>Assist with day-to-day organizational and planning activities</li><li>Handle documentation, follow-ups, and communication efficiently</li></ul>Required Qualifications<ul><li>Bachelor&rsquo;s in Mechanical Engineering (BS/BE) or higher (Master&rsquo;s preferred)</li><li>Strong organizational and documentation skills</li><li>High level of integrity and discretion</li><li>Ability to understand technical terminology and engineering concepts</li><li>Strong written and verbal communication skills</li><li>Comfortable working in a structured, high-responsibility environment</li></ul>Preferred Skills<ul><li>Calendar management experience</li><li>Basic familiarity with technical documentation or engineering reports</li><li>Experience in administrative or coordination roles</li></ul>Accommodation &amp; MealsFor this role, on-site accommodation and daily meals will be provided by the company. This arrangement is intended to support the nature of the position, which requires close coordination and availability as per operational needs.Work Environment<ul><li>On-site role in Lahore</li><li>Close daily coordination with the CEO</li><li>Reporting directly to the CEO</li><li>Professional, confidential, and structured working environment</li></ul>Job Type: Full-timePay: Rs45,000.00 - Rs75,000.00 per monthApplication Question(s):<ul><li>This position requires staying on-site with company leadership, with food and accommodation provided. Are you fully comfortable with this arrangement?</li><li>Do you hold a Bachelor&rsquo;s degree in Mechanical Engineering or higher? If yes, please specify your qualification.</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>personal assistant: 2 years (Required)</li><li>personal secretary: 2 years (Required)</li></ul>Work Location: In person

Personal Secretary / Personal Assistant with Mechanical Engineering Background

Salco Industrial LLC

Hiring: Administrative Assistant (Based in Riyadh, Saudi Arabia)We&rsquo;re looking for a reliable and detail-oriented Administrative Assistant to support our daily operations.Preferred: Lady applicants Key Responsibilities:<ul><li>Manage emails and calendars</li><li>Prepare reports and documents</li><li>Data entry and record keeping</li><li>Coordinate meetings and follow-ups</li><li>General admin support</li></ul>Requirements:<ul><li>Proven admin experience</li><li>Strong English communication skills</li><li>Proficient in Microsoft Office</li><li>Highly organized and dependable</li></ul>Job Type: Full-time

WAJJAD | وجّاد

<div>
 
 Company Description
 
 
 
 WAJJAD is a technology studio headquartered in the Kingdom of Saudi Arabia, focused on architecting scalable digital operating systems across governance-driven and asset-backed sectors. Established in 2020, the company designs institutional-grade B2B platforms tailored to modernize core operational frameworks, enhance efficiency, and improve decision-making processes. Operating eight specialized platforms within its connected digital ecosystem, WAJJAD provides integrated solutions with cross-sector applicability. With a vision for innovation and growth, WAJJAD is strategically positioned to drive digital transformation in the region with aspirations for global expansion.
 
 
 
 Role Description
 
 
 
 This is a full-time, on-site Administrative Assistant role located in Cairo, Egypt. The Administrative Assistant will support daily office operations, handle administrative and clerical tasks, and provide executive-level support. Responsibilities include scheduling meetings, managing correspondence, organizing office systems, and coordinating communications. Fluency in the Saudi dialect is required for this role to effectively collaborate and communicate with stakeholders.
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Strong Administrative Assistance and Clerical Skills, with the ability to manage office tasks and maintain organized records
 </li>
 <li>
 Proficiency in Executive Administrative Assistance, including calendar management, meeting scheduling, and supporting senior management
 </li>
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 Excellent Communication and Phone Etiquette skills, with fluency in the Saudi dialect to facilitate seamless interactions
 </li>
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 Attention to detail, organizational skills, and the ability to prioritize tasks efficiently
 </li>
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 Proficiency in office-related software and tools; experience in similar roles is preferred
 </li>
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 Bachelor&rsquo;s degree in Business Administration, Office Management, or a related field is a plus
 </li>
 <li>
 Ability to work collaboratively in a fast-paced, structured, and professional environment
 </li>
 </ul>
</div>

Administrative Assistant التحدث باللهجة السعودية بطلاقة

RIKAS Hospitality Group

<div>
 
 
 Job Purpose
 
 
 
 The Administrative Assistant supports the Head of Catering Division in managing the administrative, operational, and coordination aspects of both luxury event catering and corporate catering activities. The role ensures that all back-office, documentation, and communication processes are executed efficiently to maintain the highest operational and service standards expected from a premium catering brand.
 
 
 
 Key Responsibilities
 
 
 
 1. Administrative &amp; Operational Support
 
 <ul>
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 Handle day-to-day administrative duties including correspondence, filing, document control, and office coordination.
 </li>
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 Prepare and manage quotations, proposals, contracts, purchase orders, and invoices across both event and corporate catering projects.
 </li>
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 Maintain accurate and organized records for clients, suppliers, and internal documentation.
 </li>
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 Support the Head of Catering Division in preparing reports, presentations, and internal communications.
 </li>
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 Coordinate with finance and procurement on expense reports, petty cash, and supplier payments.
 </li>
 </ul>
 
 2. Event &amp; Project Coordination
 
 <ul>
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 Assist in planning and coordination of luxury events and corporate catering projects, ensuring alignment across culinary, logistics, and service teams.
 </li>
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 Manage event documentation including production sheets, client briefs, and function orders.
 </li>
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 Liaise with venues, suppliers, and brand partners to ensure logistics, deliveries, and permits are properly arranged.
 </li>
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 Support in scheduling tastings, walkthroughs, and post-event reports.
 </li>
 </ul>
 
 3. Corporate &amp; Contract Catering Support
 
 <ul>
 <li>
 Maintain and update daily service schedules, delivery plans, and client consumption logs for corporate accounts.
 </li>
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 Coordinate menu rotations, delivery timing, and service standards with the kitchen and operations teams.
 </li>
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 Support contract renewal documentation, client reporting, and performance tracking.
 </li>
 </ul>
 
 4. Procurement &amp; Supplier Coordination
 
 <ul>
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 Issue and follow up on purchase orders and supplier deliveries.
 </li>
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 Maintain supplier lists, pricing sheets, and cost-tracking records.
 </li>
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 Coordinate with the kitchen and logistics team to monitor inventory and ensure timely replenishment.
 </li>
 </ul>
 
 5. Communication &amp; Internal Coordination
 
 <ul>
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 Act as the communication bridge between the Head of Catering Division and cross-functional teams (culinary, logistics, HR, finance, design).
 </li>
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 Manage internal calendars, meeting agendas, and action item follow-ups.
 </li>
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 Handle client and supplier calls and emails with professionalism, ensuring timely responses and updates.
 </li>
 </ul>
 
 6. HR &amp; Training Support
 
 <ul>
 <li>
 Assist with onboarding documentation and scheduling of new catering staff.
 </li>
 <li>
 Maintain updated records of training, certifications, and performance evaluations for service and kitchen teams.
 </li>
 <li>
 Support event staffing coordination and availability tracking.
 </li>
 </ul>
 
 
 Key Skills &amp; Competencies
 
 
 <ul>
 <li>
 Exceptional organizational and multitasking skills with high attention to detail.
 </li>
 <li>
 Strong written and verbal communication in English (French an advantage).
 </li>
 <li>
 Excellent command of Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
 </li>
 <li>
 Discretion and professionalism when handling sensitive client information.
 </li>
 <li>
 Calm under pressure, adaptable to last-minute changes, and comfortable in a fast-paced environment.
 </li>
 <li>
 Understanding of luxury hospitality standards and client service etiquette.
 </li>
 </ul>
 
 
 Qualifications &amp; Experience
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or diploma in Hospitality Management, or related field.
 </li>
 <li>
 Minimum 3 years of experience in administrative or coordinator roles, preferably within catering, hospitality, or events.
 </li>
 <li>
 Prior experience supporting senior management or operations in a luxury or B2B environment preferred.
 </li>
 </ul>
 
 
 Working Conditions
 
 
 <ul>
 <li>
 Primarily office-based with regular visits to event venues, kitchens, and partner sites.
 </li>
 <li>
 Flexibility required to support events during evenings, weekends, and holidays when needed.
 </li>
 </ul>
</div>

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5159 administrative personal assistant jobs NEAR_ME

Executive Personal Assistant (RUSSIAN & ENGLISH SPEAKER)

Personal Assistant (FEMALE) - Remote

Administrative Assistant

Personal Secretary / Personal Assistant with Mechanical Engineering Background

Administrative Assistant

Administrative Assistant التحدث باللهجة السعودية بطلاقة

Administrative Assistant