administrative personal assistant

Randstad USA

<div>
 
 
 
 Executive &amp; Personal Assistant to the CEO
 
 
 
 
 Our client is seeking a high-capacity, proactive Executive &amp; Personal Assistant (EA/PA) to serve as the primary right hand to the CEO. This onsite role is ideal for a highly organized, proactive professional who can seamlessly manage both business operations and personal responsibilities for the CEO.
 
 
 
 
 
 The ideal candidate recognizes that supporting a CEO requires strong judgment, discretion, and the ability to navigate a fast-paced corporate environment while managing the nuances of personal support. You are a "logistics athlete" who ensures that whether the CEO in the boardroom or traveling their operations are frictionless.
 
 
 
 
 
 
 
 The Ideal Profile
 
 
 
 
 We are looking for a
 
 high-potential individual
 
 who has established a strong foundation in executive or personal support and is ready for a career-defining role. You possess the strategic precision of an Executive Assistant combined with the "no task too small" dedication of a Personal Assistant.
 
 
 
 
 
 
 
 Primary Responsibilities
 
 
 
 <ul>
 <li>
 Manage a complex, high-volume calendar that integrates corporate commitments, board meetings, and personal appointments
 </li>
 <li>
 Arrange full travel logistics including private aviation, detailed itineraries, accommodations, and ground transportation; schedule appointments and reservations while coordinating closely with house managers and the Chief of Staff.
 </li>
 <li>
 Act as a professional gatekeeper and primary point of contact for internal stakeholders and external partners.
 </li>
 <li>
 Collaborate daily with the CEO&rsquo;s personal staff to address emerging needs and ensure seamless coordination of tasks.
 </li>
 <li>
 Plan family celebrations, and assist with occasional family member travel.
 </li>
 </ul>
 
 
 Qualifications &amp; Characteristics
 
 
 <ul>
 <li>
 4+ years&rsquo; experience supporting a C-suite executive.
 </li>
 <li>
 Exceptional organizational and time management skills with the ability to prioritize competing demands
 </li>
 <li>
 Experience managing complex calendars, travel (including private aviation), and high-level logistics
 </li>
 <li>
 Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and Microsoft Teams
 </li>
 <li>
 Flexibility with schedule, including availability outside standard business hours as needed
 </li>
 </ul>
 
 
 
 
 For immediate consideration please send your resume to: cecilia.bjurstrom@randstadusa.com or grace.guenzer@randstadusa.com
 
 
 
</div>

Executive Administrative/Personal Assistant

Azizi Developments

<div>
 
 Executive Personal Assistant
 
 
 About the Company:
 
 
 Azizi Developments is a leading real estate developer in the United Arab Emirates, delivering premium residential communities across Dubai. With a strong commitment to quality, timely delivery, and customer satisfaction, Azizi focuses on building world-class developments that reflect excellence in construction standards and design.
 
 
 We are currently seeking a highly organized and proactive
 
 Executive Personal Assistant
 
 to provide comprehensive administrative and personal support to senior leadership, ensuring efficient management of daily operations and executive commitments.
 
 
 Role Description:
 
 
 To provide high-level administrative and personal assistance to the executive by managing schedules, coordinating meetings, handling confidential correspondence, and ensuring smooth organization of both professional and personal responsibilities.
 
 
 Key Responsibilities:
 
 
 Manage and maintain the
 
 executive&rsquo;s calendar, appointments, and meeting schedules
 
 .
 
 
 Coordinate
 
 internal and external meetings
 
 , including preparation of agendas, minutes, and follow-ups.
 
 
 Handle
 
 confidential correspondence, emails, and documentation
 
 on behalf of the executive.
 
 
 Arrange
 
 travel itineraries, flight bookings, hotel reservations, and visa arrangements
 
 .
 
 
 Coordinate with internal departments and external stakeholders to ensure
 
 effective communication and timely task completion
 
 .
 
 
 Assist with
 
 personal errands, appointments, and administrative tasks
 
 as required.
 
 
 Prepare
 
 presentations, reports, and briefing materials
 
 for meetings and executive reviews.
 
 
 Maintain organized
 
 filing systems and documentation
 
 for easy retrieval of information.
 
 
 Screen phone calls and manage incoming requests while prioritizing matters requiring executive attention.
 
 
 Support coordination of
 
 events, meetings, and executive engagements
 
 when required.
 
 
 Qualifications &amp; Experience:
 
 
 Bachelor&rsquo;s degree in
 
 Business Administration, Management, or a related field
 
 .
 
 
 Minimum
 
 4&ndash;7 years of experience as an Executive Assistant or Personal Assistant supporting senior management
 
 .
 
 
 Experience working in
 
 corporate or real estate environments
 
 will be an advantage.
 
 
 Strong experience in managing
 
 executive schedules, travel coordination, and confidential matters
 
 .
 
 
 
 
 
 Skills &amp; Competencies:
 
 
 Excellent
 
 organizational and time management skills
 
 .
 
 
 Strong
 
 communication and interpersonal abilities
 
 .
 
 
 High level of
 
 discretion and confidentiality
 
 .
 
 
 Proficiency in
 
 Microsoft Office (Word, Excel, PowerPoint, Outlook)
 
 .
 
 
 Ability to
 
 multitask and manage priorities in a fast-paced environment
 
 .
 
 
 Strong
 
 attention to detail and problem-solving skills
 
 .
 
 
 
</div>

Executive Personal Assistant

Obrotu

This is a full-time for an Executive Personal Assistant. The Executive Personal Assistant will be responsible for efficiently managing administrative tasks, attending meetings, coordinating schedules, maintaining diaries, handling communications, and providing high-level clerical support. The role requires effective organization, multitasking, and the ability to support executives in their day-to-day responsibilities while ensuring smooth operations.Qualifications<ul><li>Proficiency in Personal Assistance and Executive Administrative Assistance, with the ability to provide high-level support to executives.</li><li>Strong Communication skills, including verbal and written, ensuring clear and professional correspondence.</li><li>Experience in Diary Management and scheduling to organize and prioritize tasks effectively.</li><li>Competency in Clerical Skills, such as document preparation, record-keeping, and managing correspondence.</li><li>Organizational skills with attention to detail and the ability to handle confidential information with discretion.</li><li>Proficiency in Microsoft Office Suite and general office software.</li><li>Previous experience in a similar role and familiarity with the fashion or lifestyle industry is a plus.</li><li>Bachelor&rsquo;s degree in Business Administration, Communication, or a related field is advantageous.</li></ul>Work Location: Hybrid remote in Pakistan

Source Electric Services LLC

&lt;Job Overview&gt; We are seeking a dynamic and highly organized Executive Personal Assistant to provide comprehensive support to senior executives and ensure the smooth operation of their daily activities. This role is vital in managing schedules, coordinating projects, handling correspondence, and facilitating efficient office workflows. The ideal candidate will demonstrate exceptional organizational skills, proactive problem-solving abilities, and a positive attitude to help our leadership team stay focused and productive. This paid position offers an exciting opportunity to be an integral part of a fast-paced professional environment where your contributions make a real impact.&lt;Responsibilities&gt;<ul><li>Manage complex calendars and schedule appointments using Microsoft Outlook Calendar and Google Workspace, ensuring optimal time management for executives</li><li>Coordinate travel arrangements, including booking flights, accommodations, transportation, and preparing detailed itineraries</li><li>Handle correspondence via email, phone calls, and written communication with professionalism and courtesy while maintaining confidentiality</li><li>Assist with event planning for meetings, conferences, and company functions from logistics to execution</li><li>Support project coordination efforts by tracking deadlines, preparing reports, and ensuring timely completion of tasks</li><li>Perform office management duties such as filing, data entry, document proofreading, transcription, and maintaining organized records</li><li>Utilize QuickBooks for bookkeeping tasks including invoicing and estimates</li><li>Provide executive administrative support through phone etiquette, front desk management, and phone</li><li>Manage personal errands or tasks as needed to support the executive&rsquo;s work-life balance</li></ul>&lt;Requirements&gt;<ul><li>Proven experience as an executive personal assistant or in a similar administrative role with a strong background in office management</li><li>Demonstrated proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and data entry skills</li><li>Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment</li><li>Strong typing skills coupled with transcription and proofreading experience for accurate document preparation</li><li>Familiarity with QuickBooks Online software and DocuSign electronic signature platform is preferred</li><li>Exceptional communication skills with professional phone etiquette and customer service orientation</li><li>Ability to handle sensitive information discreetly while maintaining confidentiality at all times</li><li>Experience managing calendar management tools such as Microsoft Outlook Calendar is essential</li><li>Bachelor's degree or higher; additional administrative certification or coursework is a plus</li></ul>Join us if you&rsquo;re ready to bring your energy, organization, and enthusiasm to a role that empowers leaders while advancing your career. We value proactive individuals who thrive on making processes seamless and supporting executive success!Pay: $24.75 - $29.81 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Paid time off</li><li>Retirement plan</li></ul>Work Location: In person

Deutsche Bank

<div>
 
 Position Overview
 
 
 
 
 Job Title
 
 Administrative Assistant
 
 
 
 Corporate Title
 
 Assistant
 
 
 
 Location
 
 New York
 
 
 
 Overview
 
 
 
 This is an Assistant role within Institutional Cash and Trade (ICT) in the Corporate Bank; Institutional Cash and Trade (ICT) is the market leader in euro clearing. We provide correspondent banking services for financial institutions such as cross‑border payments, FX solutions, liquidity management, and trade advisory.
 
 
 The administrative assistant role provides the core support for a business area and at times may extend beyond the primary business area. Strong administrative and organizational skills are needed to ensure the day-to-day smooth running of the Business area. You will play a central role in assisting senior management and the team with various tasks and projects.
 
 
 
 What We Offer You
 
 
 
 <ul>
 <li>
 A diverse and inclusive environment that embraces change, innovation, and collaboration
 </li>
 <li>
 A hybrid working model, allowing for in-office / work from home flexibility, generous vacation, personal and volunteer days
 </li>
 <li>
 Employee Resource Groups support an inclusive workplace for everyone and promote community engagement
 </li>
 <li>
 Competitive compensation packages including health and wellbeing benefits, retirement savings plans, parental leave, and family building benefits
 </li>
 <li>
 Educational resources, matching gift, and volunteer programs
 
 
 
 </li>
 </ul>
 
 What You&rsquo;ll Do
 
 
 
 <ul>
 <li>
 Coordinating complex calendars and schedules for senior bankers to ensure effective time management and prioritisation of engagements where necessary
 </li>
 <li>
 Facilitating travel plans of all team members with minimal disruption, including planning, and booking detailed travel itineraries (flights, hotels and visas), organising travel meetings and reimbursement of travel expenses
 </li>
 <li>
 Coordinating the submission of business expenses for personal remittance in a timely fashion
 </li>
 <li>
 Run point on setting up meetings across multiple time zones, booking rooms, organising passes and coordinating catering where necessary to ensure events are able to run without disruption
 </li>
 <li>
 Drafting communication documents and other correspondence
 </li>
 <li>
 Working with other assistants where necessary to ensure support needs are covered during short-term absences
 
 
 
 </li>
 </ul>
 
 Skills You&rsquo;ll Need
 
 
 
 <ul>
 <li>
 Previous relevant experience as a Personal/ Executive Assistant within the finance industry
 </li>
 <li>
 Solid organisational skills with a focus on complex diary management
 </li>
 <li>
 Strong attention to detail and ability to communicate clearly, concisely and confidently
 </li>
 <li>
 Discretion and ability to handle sensitive matters confidentially at all times
 </li>
 <li>
 Ability to prioritise, work under pressure and multi-task and ability to take initiative and be resourceful when finding solutions for their bankers
 
 
 
 </li>
 </ul>
 
 Skills That Will Help You Excel
 
 
 
 <ul>
 <li>
 Excellent communication skills, both written and oral
 </li>
 <li>
 High attention to detail and a passion for quality
 </li>
 <li>
 Ability to work well under pressure in a fast-paced environment
 </li>
 <li>
 Good interpersonal skills and the ability to build relationships with a broad range of stakeholders; team player, supporting colleagues &amp; peers where necessary
 </li>
 <li>
 Self-motivated and proactive in identifying areas for improvement
 
 
 
 </li>
 </ul>
 
 Expectations
 
 
 
 It is the Bank&rsquo;s expectation that employees hired into this role will work in the New York office in accordance with the Bank&rsquo;s hybrid working model.
 
 
 Deutsche Bank provides reasonable accommodations to candidates and employees with a substantiated need based on disability and/or religion.
 
 
 The salary range for this position in New York City is $70k to $90k Actual salaries may be based on a number of factors including, but not limited to, a candidate&rsquo;s skill set, experience, education, work location and other qualifications. Posted salary ranges do not include incentive compensation or any other type of remuneration.
 
 
 
 Deutsche Bank Benefits
 
 
 
 At Deutsche Bank, we recognize that our benefit programs have a profound impact on our colleagues. That&rsquo;s why we are focused on providing benefits and perks that enable our colleagues to live authenti&shy;cally and be their whole selves, at every stage of life. We provide access to physical, emotional, and financial wellness benefits that allow our colleagues to stay financially secure and strike balance between work and home. Click here to learn more!
 
 
 Learn more about your life at Deutsche Bank through the eyes of our current employees: https://careers.db.com/life
 
 
 The California Consumer Privacy Act outlines how companies can use personal information. If you are interested in receiving a copy of Deutsche Bank&rsquo;s California Privacy Notice, please email HR.Direct@DB.com .
 
 
 We strive for a culture in which we are empowered to excel together every day. This includes acting responsibly, thinking commercially, taking initiative and working collaboratively.
 
 
 Together we share and celebrate the successes of our people. Together we are Deutsche Bank Group.
 
 
 We welcome applications from all people and promote a positive, fair and inclusive work environment.
 
 
 Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or other characteristics protected by law. Click these links to view "Deutsche Bank&rsquo;s Equal Opportunity Policy Statement" and the following notices: "EEOC Know Your Rights" ; "Employee Rights and Responsibilities under the Family and Medical Leave Act" ; and "Employee Polygraph Protection Act" .
 
 
</div>

Administrative Assistant

Career Group

<div>
 
 
 Role Description
 
 
 
 Position: Personal Assistant
 
 
 Location: Coral Gables - 5 days/wk on-site
 
 
 Hours: They will work at the office 8:30-5pm although some days require longer days.
 
 
 
 
 
 This is a full-time on-site role for a Personal Assistant. The Personal Assistant will be responsible for providing executive administrative assistance, managing diaries, and performing clerical tasks. Effective communication and organization skills are essential for success in this role.
 
 
 
 
 
 
 Responsibilities:
 
 
 <ul>
 <li>
 Will handle all personal appointments
 </li>
 <li>
 Manage complex personal and professional logistics
 </li>
 <li>
 Will travel with principal (including Europe trips to help me her watch the dogs, or principal's travels)
 </li>
 <li>
 Help organize travel with the pilots
 </li>
 <li>
 Run person errands for the principal
 </li>
 <li>
 Manage wardrobe and pack for trips for principal
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Proficiency in Spanish is preferred.
 </li>
 <li>
 Personal Assistance skills
 </li>
 <li>
 Strong communication and interpersonal skills
 </li>
 <li>
 Experience in diary management
 </li>
 <li>
 Proficient in clerical skills
 </li>
 <li>
 Detail-oriented with excellent organizational skills
 </li>
 <li>
 Ability to multitask and prioritize tasks effectively
 </li>
 <li>
 Proficient in Microsoft Office Suite
 </li>
 <li>
 Bachelor's degree in a relevant field is preferred
 </li>
 </ul>
 
 
 
 
 If this sounds like a fit, please submit your resume for consideration!
 
 
 
 
 
 
 You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
 
 
</div>

Junior Personal Assistant (Coral Gables)

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