administrative personal assistant

Confidential

<div>
 
 
 
 Our client, a confidential UHNWI is seeking an experienced Executive / Personal Assistant.
 
 
 
 
 
 
 
 
 Executive/Personal Assistant &mdash; Malibu
 
 
 
 
 Comp
 
 : $100,000 - $150,000 + stipend for benefits
 
 
 A private UHNW household in Malibu is seeking a highly resourceful and proactive Executive Personal Assistant. The right candidate is unflappable, deeply organized, and comfortable operating with full discretion in a fast-moving, high-touch environment. This is a hands-on role for someone who thrives on anticipating needs, solving problems before they surface, and managing a wide range of responsibilities with polish and follow-through.
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Serve as the principal's right hand, managing a dynamic schedule that shifts quickly and often requires same-day pivots
 </li>
 <li>
 Own end-to-end travel logistics, from private and commercial flights to ground transport, lodging, and personal appointments, tailored closely to established preferences
 </li>
 <li>
 Act as a trusted go-between for the principal across a wide network of contacts, keeping projects and tasks moving smoothly
 </li>
 <li>
 Keep an organized, current system of contacts and relationships
 </li>
 <li>
 Manage vendor relationships and payment processing, working alongside the household's financial team to keep accounts current
 </li>
 <li>
 Track key recurring deadlines tied to insurance, property taxes, and personal document renewals
 </li>
 <li>
 Coordinate across household staff and property teams to keep multiple residences running smoothly
 </li>
 <li>
 Stay comfortable navigating Apple devices and standard office software, with the ability to troubleshoot basic tech issues independently
 </li>
 <li>
 Manage a high volume of email correspondence, filtering and prioritizing what reaches the principal directly
 </li>
 <li>
 Take on ad hoc projects, from special event planning to private dining coordination and general research
 </li>
 <li>
 Handle general office and administrative upkeep, including invoices, filing, and supply management
 </li>
 <li>
 Run a range of personal errands, with careful tracking of related expenses and reimbursements
 </li>
 <li>
 Coordinate care and scheduling for household pets, including routine health and wellness needs
 </li>
 </ul>
 
 
 Requirements
 
 
 <ul>
 <li>
 Genuine comfort and affinity for animals, including dogs and horses
 </li>
 <li>
 Available onsite in Malibu Monday through Friday, with flexibility for occasional off-hours needs
 </li>
 </ul>
 
 
 
 
 
 Please submit your resume for consideration!
 
 
 
 
 
 
 
 We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.
 
 
</div>

Executive Personal Assistant

Omega Truss Systems Inc

Administrative&amp; Personal Assistant to the CEOLocation: Omega Truss Systems, Inc. Employment Type: Full-TimePosition SummaryOmega Truss Systems, Inc. is seeking a highly organized, professional, and dependable Administrative &amp; Personal Assistant to provide comprehensive administrative and personal support to the Chief Executive Officer (CEO). This individual will serve as the primary point of communication for the CEO, ensuring daily operations run smoothly while managing schedules, coordinating meetings, responding to clients, and assisting with personal and business responsibilities.The ideal candidate is proactive, trustworthy, detail-oriented, and able to anticipate the CEO's needs while maintaining the highest level of confidentiality and professionalism.About Omega Truss Systems, Inc.Omega Truss Systems, Inc. is a family-owned company specializing in the design, engineering, manufacturing, and delivery of high-quality custom roof and floor trusses for residential, commercial, and custom home construction. We are committed to exceptional customer service, quality craftsmanship, and building lasting relationships with contractors, architects, engineers, builders, and homeowners.Personality &amp; Professional TraitsThe ideal candidate is confident, assertive, personable, and highly professional. This position requires someone who can comfortably communicate with contractors, builders, architects, engineers, vendors, homeowners, and executives on a daily basis.The successful candidate must be able to build rapport quickly, maintain productive conversations, and represent Omega Truss Systems with professionalism and confidence. They should be comfortable speaking with individuals at all levels of the construction industry, asking questions when needed, following up on commitments, and ensuring clear communication between clients and company leadership.This role requires someone who is:<ul><li>A strong communicator with an outgoing and engaging personality.</li><li>Confident speaking with professionals in the construction industry.</li><li>Professional yet personable in every interaction.</li><li>Assertive without being confrontational.</li><li>Able to remain calm and composed in high-pressure situations.</li><li>A natural problem solver who takes initiative.</li><li>Organized and capable of managing multiple priorities simultaneously.</li><li>Comfortable making decisions and working independently.</li><li>Highly dependable, trustworthy, and discreet when handling confidential information.</li><li>Persistent in following up with clients, vendors, and team members to ensure tasks are completed.</li><li>Able to anticipate the CEO's needs and proactively resolve issues before they become problems.</li></ul>Key ResponsibilitiesExecutive Support<ul><li>Manage the CEO's daily business and personal calendar.</li><li>Schedule meetings, appointments, conferences, and company events.</li><li>Coordinate travel arrangements, including flights, hotels, rental vehicles, and itineraries.</li><li>Prepare daily schedules, meeting agendas, and reminders.</li><li>Organize and maintain confidential business records and files.</li><li>Assist in preparing reports, presentations, and correspondence.</li><li>Prioritize incoming requests and keep the CEO informed of urgent matters.</li></ul>Customer &amp; Client Communications<ul><li>Answer incoming phone calls professionally.</li><li>Take accurate and detailed messages.</li><li>Respond promptly to text messages and emails from contractors, architects, engineers, homeowners, suppliers, and clients.</li><li>Route inquiries to the appropriate department when necessary.</li><li>Maintain excellent customer service while representing Omega Truss Systems professionally.</li></ul>Administrative Duties<ul><li>Create meeting agendas and record important discussion points.</li><li>Coordinate company meetings and follow up on assigned action items.</li><li>Maintain office supplies and assist with general office organization.</li><li>Assist with filing, scanning, data entry, and document management.</li><li>Help coordinate company events, training sessions, and special projects.</li></ul>Personal Assistant Responsibilities<ul><li>Schedule medical appointments, personal appointments, and family commitments.</li><li>Coordinate reservations, accommodations, and personal travel.</li><li>Assist with personal scheduling and time management.</li><li>Anticipate the CEO's needs and ensure day-to-day responsibilities are handled efficiently.</li><li>Handle sensitive and confidential information with discretion.</li></ul>Organization &amp; Coordination<ul><li>Maintain organized calendars and task lists.</li><li>Track important deadlines and follow up to ensure completion.</li><li>Communicate effectively with internal staff and external clients.</li><li>Support multiple priorities in a fast-paced environment.</li><li>Assist with special projects as assigned by the CEO.</li></ul>Qualifications<ul><li>High school diploma required; Associate's or Bachelor's degree preferred.</li><li>Minimum of 3 years of executive, administrative, or personal assistant experience preferred.</li><li>Excellent verbal and written communication skills.</li><li>Strong organizational and multitasking abilities.</li><li>Exceptional attention to detail.</li><li>Professional appearance and demeanor.</li><li>Ability to maintain confidentiality and exercise sound judgment.</li><li>Strong customer service skills.</li><li>Ability to work independently with minimal supervision.</li><li>Flexible schedule when business needs require additional support.</li></ul>Required Skills <ul><li>Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).</li><li>Experience with Google Workspace.</li><li>Comfortable using scheduling and calendar management software.</li><li>Strong typing and computer skills.</li><li>Experience in the construction, manufacturing, or building industry is a plus.</li><li>Bilingual (English/Spanish)</li></ul>Core Competencies<ul><li>Professionalism</li><li>Integrity</li><li>Reliability</li><li>Confidentiality</li><li>Organization</li><li>Time Management</li><li>Communication</li><li>Problem Solving</li><li>Initiative</li><li>Adaptability</li><li>Customer Service</li><li>Attention to Detail</li></ul>Physical Requirements<ul><li>Ability to sit, stand, and walk for extended periods.</li><li>Ability to lift up to 25 pounds occasionally.</li><li>Valid driver's license with reliable transportation for running business and personal errands.</li></ul>Pay: From $49,000.00 per yearWork Location: In person

Administrative Assistant (Required Bilingual - English & Spanish )

Cornerstone Law Group

Cornerstone Law Group, PLLC &mdash; Cassopolis, MichiganCornerstone Law Group is seeking a dependable, organized, and personable individual to serve as a full-time Legal Office and Personal Assistant. This is an entry-level position, and training will be provided to the right candidate.The ideal candidate enjoys helping others, communicates professionally, pays close attention to detail, and is comfortable handling a combination of law-office responsibilities and occasional personal-assistance tasks. Because this position involves client communications and access to confidential information, discretion, professionalism, and sound judgment are essential.Primary ResponsibilitiesResponsibilities may include:<ul><li>Managing calendars, appointments, reminders, and scheduling</li><li>Answering telephone calls and communicating with clients</li><li>Assisting with new-client intake and gathering basic case information</li><li>Preparing, organizing, scanning, copying, and filing documents</li><li>Maintaining electronic and physical client files</li><li>Assisting with correspondence, routine letters, and office forms</li><li>Tracking deadlines, court dates, appointments, and follow-up tasks</li><li>Coordinating document signatures, mailings, and deliveries</li><li>Communicating with courts, clients, attorneys, and other offices as directed</li><li>Helping maintain an organized and welcoming office</li><li>Performing occasional errands and personal-assistance tasks</li><li>Assisting the attorney with administrative projects and other tasks as needed</li></ul>QualificationsPrior legal-office experience is not required. Training will be provided.A successful candidate should have:<ul><li>Strong organizational and time-management skills</li><li>Clear and professional written and verbal communication skills</li><li>A friendly and respectful manner when working with clients</li><li>Close attention to detail</li><li>Dependability and punctuality</li><li>The ability to maintain strict confidentiality</li><li>Basic computer and typing skills</li><li>A willingness to learn new technology and office procedures</li><li>The ability to manage multiple assignments and follow through on tasks</li><li>Reliable transportation for occasional local errands or document deliveries</li></ul>Experience with Microsoft Outlook, Microsoft Word, Adobe Acrobat, or law-office software is helpful but not required.Position Details<ul><li>Location: Cassopolis, Michigan</li><li>Position Type: Full-time</li><li>Office Hours: Monday through Friday, 9:00 a.m. to 5:00 p.m.</li><li>Schedule: Some flexibility may be available within regular office hours based on the needs of the office</li><li>Compensation: Based on the selected candidate&rsquo;s experience, qualifications, and skill level</li><li>Training: Provided</li><li>Start Date: Immediately</li></ul>This position may be especially well suited for someone interested in gaining professional office experience, learning about the legal field, and growing into a larger administrative or legal-support role. The selected candidate will have the opportunity to learn a variety of office functions and become an important part of a growing law practice.How to ApplyPlease email a r&eacute;sum&eacute; and a brief message explaining:<ul><li>Why you are interested in the position;</li><li>Your availability to begin working;</li><li>Any administrative, customer-service, organizational, or office experience you have; and</li><li>Any experience you have with Microsoft Office, document preparation, scheduling, or client communications.</li></ul>Applications should be submitted by email to:hoguen@cornerstonelawgroup.netPlease include &ldquo;Legal Office and Personal Assistant Application&rdquo; in the subject line.Cornerstone Law Group, PLLC is an equal-opportunity employer. Employment decisions are based on qualifications, reliability, professionalism, and the needs of the office.Pay: $17.00 - $25.00 per hourWork Location: In person

Legal Office and Personal Assistant

Mark Development Inc.

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our property manager and maintenance staff, assisting in daily office needs. Administrative Assistant responsibilities include meeting arrangements, preparing reports, and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel, Word, Outlook, and various office equipment. If you have previous experience as a Secretary or Executive administrative assistant and familiarity within our industry. A successful Admin Assistant should ensure the efficient and smooth day-to-day operations.Responsibilities<ul><li>Answer and direct phone calls</li><li>Organize and schedule appointments</li><li>Plan meetings and take detailed minutes</li><li>Write and distribute email, correspondence memos, mail and forms</li><li>Assist in the preparation of regularly scheduled reports</li><li>Maintain a filing system</li><li>Update and maintain office policies and procedures</li><li>Order office supplies and research new deals and suppliers</li><li>Maintain contact lists</li><li>Provide general support to visitors</li><li>Act as the point of contact for internal and external clients</li></ul>Skills<ul><li>Proven experience as an administrative assistant or office admin assistant</li><li>Knowledge of office management systems and procedures</li><li>Working knowledge of office equipment, like printers and copy machines</li><li>Proficiency in MS Office (MS Excel, MS Outlook and MS Word, in particular)</li><li>Excellent time management skills and the ability to prioritize work</li><li>Attention to detail and problem solving skills</li><li>Excellent written and verbal communication skills</li><li>Strong organizational skills with the ability to multi-task</li><li>High School degree; additional qualification as an Administrative assistant or Secretary will be a plus</li></ul>Job Type: Full-timePay: $45,000.00 - $50,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Paid time off</li><li>Vision insurance</li></ul>Experience:<ul><li>Executive administrative support: 1 year (Preferred)</li></ul>Shift availability:<ul><li>Day Shift (Required)</li></ul>Ability to Commute:<ul><li>Lihue, HI (Required)</li></ul>Work Location: In person

Administrative Assistant

The Hills of Inverrary Condominium

Job SummaryWe are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role involves supporting daily office operations, managing communication channels, and ensuring a smooth workflow across departments. The ideal candidate will bring strong office management skills, technical proficiency, and a proactive attitude to help us achieve our goals efficiently. Your energy and attention to detail will contribute significantly to creating an organized, welcoming environment for clients and colleagues alike.Responsibilities<ul><li>Manage multi-line phone systems, direct calls with professionalism, and provide exceptional customer service through friendly phone etiquette.</li><li>Handle front desk duties including greeting visitors, maintaining visitor logs, and ensuring a positive first impression.</li><li>Perform data entry tasks accurately using spreadsheets and productivity software such as Microsoft Office and Word processing tools.</li><li>Organize and maintain filing systems&mdash;both digital and physical&mdash;to ensure quick retrieval of documents.</li><li>Support office management activities including calendar management, scheduling appointments, and coordinating meetings.</li><li>Assist with bookkeeping tasks using QuickBooks or similar accounting software to process invoices, expenses, and financial records.</li><li>Provide clerical support such as proofreading documents, preparing reports, and managing correspondence to uphold high standards of accuracy.</li></ul>Experience<ul><li>Proven experience in an administrative or clerical role within an office environment.</li><li>Demonstrated proficiency with Microsoft Office Suite (Word, Excel, Outlook) and familiarity with spreadsheets for data organization.</li><li>Strong computer literacy including data entry, document formatting, and technical proficiency with office productivity tools.</li><li>Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced setting.</li><li>Experience managing multi-line phone systems and providing exceptional customer support over the phone or in person.</li><li>Bilingual abilities are highly desirable to enhance communication with diverse clients and team members.</li><li>Previous experience in office management or personal assistant roles is a plus for supporting executive needs.</li><li>Previous Condo and HOA management experienced must be important.</li></ul>Join us to be part of a vibrant team where your organizational talents will shine! We value energetic individuals who thrive on multitasking, problem-solving, and delivering outstanding support every day. This paid position offers an exciting opportunity to develop your skills while contributing to a professional environment committed to excellence.Pay: $19.00 - $23.00 per hourBenefits:<ul><li>Paid time off</li></ul>Education:<ul><li>High school or equivalent (Preferred)</li></ul>Location:<ul><li>Lauderhill, FL 33319 (Preferred)</li></ul>Security clearance:<ul><li>Confidential (Preferred)</li></ul>Ability to Commute:<ul><li>Lauderhill, FL 33319 (Preferred)</li></ul>Willingness to travel:<ul><li>25% (Preferred)</li></ul>Work Location: In person

DaVita

<div>Posting Date
07/30/2026
4451 Parliament PlSuite R, Lanham, Maryland, 20706, United States of America
As an Administrative Assistant at DaVita, you'll be a part of a Team that values work-life balance and where your personal and professional growth is a top priority. 
DaVita has an open position for an Administrative Assistant in the hospital and outpatient settings, who is looking to provide administrative support to a Team while making a difference in the lives of our patients and their families dealing with end-stage renal failure or chronic kidney disease. 
In this support role you will ensure the timely and accurate completion of change requisitions, treatment logs, patient charts, invoices and purchase orders. You also will assist patients with transportation arrangements and physician appointments. 
Dialysis is serious business-which is why Fun is encouraged! Let us help support you on your new journey. 
 
 
What you can expect:<ul><li> 
Hours will be split between AA and PCT responsibilities (20hrs AA / 12-16/hr PCT)</li><li>
Build meaningful and long-term relationships with patients and their families in an intimate outpatient setting.</li><li>
Be a part of a Team that appreciates, supports and relies on each other in a positive environment.</li><li>
Performance-based rewards based on stellar individual and team contributions.</li></ul> 
What we'll provide: 
DaVita is a clinical leader! We have the highest percentage of facilities meeting or exceeding CMS's standards in the government's two key performance programs. We expect our nurses to commit to improving patient health through clinical goal-setting and quality improvement initiatives. 
Comprehensive benefits: 
<ul><li>
DaVita offers a competitive total rewards package to connect teammates to what matters most.</li><li>
We offer medical, dental, vision, 401k match, paid time off, PTO cash out, paid training and more.</li><li>
DaVita provides the opportunities for support for you and your family with family resources, EAP counseling sessions, access to Headspace&reg;, backup child, elder care, maternity/paternity leave, pet insurance and so much more!</li></ul> 
Requirements: 
<ul><li>
Required dialysis experience: Active CCHT
</li><li>We seek a personable individual with excellent computer and clerical skills (Microsoft Office).</li><li>
Type 60 WPM</li><li>
High school diploma or GED.</li><li>
Obtained their CMS- approved Patient Care Technician (PCT) certification and at times operates as a PCT.</li></ul> 
Now is your time to join Team DaVita. Take the first step and apply now.
#LI-JB2 
 
 
At DaVita, we strive to be a community first and a company second. We want all teammates to experience DaVita as &quot;a place where I belong.&quot; Our goal is to embed belonging into everything we do in our Village, so that it becomes part of who we are. We are proud to be an equal opportunity workplace and comply with state and federal affirmative action requirements. Individuals are recruited, hired, assigned and promoted without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, protected veteran status, or any other protected characteristic.
This position will be open for a minimum of three days.
The Wage Range for the role is $18.50 - $31.00/hour.
Administrative Assistant (PCT) Resident: $18.50 - $21.75/hour.
<div>For location-specific minimum wage details, see the following link: DaVita.jobs/WageRates</div>
Compensation for the role will depend on a number of factors, including a candidate&rsquo;s qualifications, skills, competencies and experience. DaVita offers a competitive total rewards package, which includes a 401k match, healthcare coverage and a broad range of other benefits. Learn more at https://careers.davita.com/benefits
Colorado Residents: Please do not respond to any questions in this initial application that may seek age-identifying information such as age, date of birth, or dates of school attendance or graduation. You may also redact this information from any materials you submit during the application process. You will not be penalized for redacting or removing this information.
Beware of Recruitment Fraud
DaVita will never ask for payment or personal financial information at any point in the hiring process, nor will we ever communicate with you using email addresses outside of the DaVita secure network. If you receive a request like this, it is not legitimate. Do not share your information.
Career Growth - From clinical and operations to corporate jobs, our learning and development programs help guide your career journey.</div>

Administrative Assistant (PCT)

<div>Posting Date
07/28/2026
5600 Allen Road, Allen Park, Michigan, 48101, United States of America
As an Administrative Assistant at DaVita, you'll be a part of a Team that values work-life balance and where your personal and professional growth is a top priority. 
DaVita has an open position for an Administrative Assistant in the hospital and outpatient settings, who is looking to provide administrative support to a Team while making a difference in the lives of our patients and their families dealing with end-stage renal failure or chronic kidney disease.
In this support role you will ensure the timely and accurate completion of change requisitions, treatment logs, patient charts, invoices and purchase orders. You also will assist patients with transportation arrangements and physician appointments. 
Dialysis is serious business-which is why Fun is encouraged! Let us help support you on your new journey.
What you can expect:<ul><li>
Build meaningful and long-term relationships with patients and their families in an intimate outpatient setting.</li><li>
Be a part of a Team that appreciates, supports and relies on each other in a positive environment.</li><li>
Performance-based rewards based on stellar individual and team contributions.</li></ul>
What we'll provide:
DaVita is a clinical leader! We have the highest percentage of facilities meeting or exceeding CMS's standards in the government's two key performance programs. We expect our nurses to commit to improving patient health through clinical goal-setting and quality improvement initiatives.
Comprehensive benefits:<ul><li>
DaVita offers a competitive total rewards package to connect teammates to what matters most.</li><li>
We offer medical, dental, vision, 401k match, paid time off, PTO cash out, paid training and more.</li><li>
DaVita provides the opportunities for support for you and your family with family resources, EAP counseling sessions, access to Headspace&reg;, backup child, elder care, maternity/paternity leave, pet insurance and so much more!</li></ul>
Requirements:<ul><li>
We seek a personable individual with excellent computer and clerical skills (Microsoft Office).</li><li>
Type 60 WPM</li><li>
High school diploma or GED.</li><li>
Obtained their CMS- approved Patient Care Technician (PCT) certification and at times operates as a PCT.</li></ul>
Now is your time to join Team DaVita. Take the first step and apply now.
#LI-CT1
At DaVita, we strive to be a community first and a company second. We want all teammates to experience DaVita as &quot;a place where I belong.&quot; Our goal is to embed belonging into everything we do in our Village, so that it becomes part of who we are. We are proud to be an equal opportunity workplace and comply with state and federal affirmative action requirements. Individuals are recruited, hired, assigned and promoted without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, protected veteran status, or any other protected characteristic.
This position will be open for a minimum of three days.
<div>For location-specific minimum wage details, see the following link: DaVita.jobs/WageRates</div>
Compensation for the role will depend on a number of factors, including a candidate&rsquo;s qualifications, skills, competencies and experience. DaVita offers a competitive total rewards package, which includes a 401k match, healthcare coverage and a broad range of other benefits. Learn more at https://careers.davita.com/benefits
Colorado Residents: Please do not respond to any questions in this initial application that may seek age-identifying information such as age, date of birth, or dates of school attendance or graduation. You may also redact this information from any materials you submit during the application process. You will not be penalized for redacting or removing this information.
Beware of Recruitment Fraud
DaVita will never ask for payment or personal financial information at any point in the hiring process, nor will we ever communicate with you using email addresses outside of the DaVita secure network. If you receive a request like this, it is not legitimate. Do not share your information.
Career Growth - From clinical and operations to corporate jobs, our learning and development programs help guide your career journey.</div>

Search 8164+ Administrative personal assistant jobs near you this August. New roles added regularly across leading industries. Apply today.

8164 administrative personal assistant jobs Near Me

Executive Personal Assistant

Administrative Assistant (Required Bilingual - English & Spanish )

Legal Office and Personal Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant (PCT)

Administrative Assistant (PCT)