administrative personal assistant

Randstad USA

<div>
 
 
 
 Executive &amp; Personal Assistant to the CEO
 
 
 
 
 Our client is seeking a high-capacity, proactive Executive &amp; Personal Assistant (EA/PA) to serve as the primary right hand to the CEO. This onsite role is ideal for a highly organized, proactive professional who can seamlessly manage both business operations and personal responsibilities for the CEO.
 
 
 
 
 
 The ideal candidate recognizes that supporting a CEO requires strong judgment, discretion, and the ability to navigate a fast-paced corporate environment while managing the nuances of personal support. You are a "logistics athlete" who ensures that whether the CEO in the boardroom or traveling their operations are frictionless.
 
 
 
 
 
 
 
 The Ideal Profile
 
 
 
 
 We are looking for a
 
 high-potential individual
 
 who has established a strong foundation in executive or personal support and is ready for a career-defining role. You possess the strategic precision of an Executive Assistant combined with the "no task too small" dedication of a Personal Assistant.
 
 
 
 
 
 
 
 Primary Responsibilities
 
 
 
 <ul>
 <li>
 Manage a complex, high-volume calendar that integrates corporate commitments, board meetings, and personal appointments
 </li>
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 Arrange full travel logistics including private aviation, detailed itineraries, accommodations, and ground transportation; schedule appointments and reservations while coordinating closely with house managers and the Chief of Staff.
 </li>
 <li>
 Act as a professional gatekeeper and primary point of contact for internal stakeholders and external partners.
 </li>
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 Collaborate daily with the CEO&rsquo;s personal staff to address emerging needs and ensure seamless coordination of tasks.
 </li>
 <li>
 Plan family celebrations, and assist with occasional family member travel.
 </li>
 </ul>
 
 
 Qualifications &amp; Characteristics
 
 
 <ul>
 <li>
 4+ years&rsquo; experience supporting a C-suite executive.
 </li>
 <li>
 Exceptional organizational and time management skills with the ability to prioritize competing demands
 </li>
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 Experience managing complex calendars, travel (including private aviation), and high-level logistics
 </li>
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 Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and Microsoft Teams
 </li>
 <li>
 Flexibility with schedule, including availability outside standard business hours as needed
 </li>
 </ul>
 
 
 
 
 For immediate consideration please send your resume to: cecilia.bjurstrom@randstadusa.com or grace.guenzer@randstadusa.com
 
 
 
</div>

Executive Administrative/Personal Assistant

Sof-Tek

OverviewWe are looking for a highly organized, detail-oriented Administrative Personal Assistant to work directly with the head of sales.This role focuses on taking ownership of internal processes, coordination, and communication to support active projects and quoting workflows. You will work directly with leadership and be expected to take on increasing ownership of internal processes over time.This is not a passive admin role. The goal is to develop someone who can think, organize, and operate independently over time.Core Responsibilities<ul><li>Organize and manage spreadsheets (Google Sheets) for quoting and tracking</li><li>Coordinate vendor pricing and follow up on material quotes</li><li>Format and prepare client-facing documents and proposals</li><li>Draft and manage email communication with vendors and internal teams</li><li>Track project status, POs, and open items across multiple jobs</li><li>Maintain clean, accurate, and up-to-date data across systems</li><li>Support daily workflow and remove administrative load from sales</li><li>Identify and resolve gaps or inconsistencies in data, quotes, or workflows</li></ul>Required Skills<ul><li>Strong attention to detail and accuracy</li><li>Comfortable working with numbers, pricing, and spreadsheets</li><li>Proficient in Google Workspace (Sheets, Docs, Gmail)</li><li>Clear and professional written communication</li><li>Organized and able to manage multiple tasks at once</li><li>Able to learn quickly and follow structured processes</li><li>Ability to think through problems and organize incomplete information</li></ul>Preferred Traits<ul><li>Naturally organized and process-driven</li><li>Thinks ahead and anticipates needs</li><li>Takes ownership rather than waiting for direction</li><li>fast-moving, sometimes ambiguous environment</li><li>Comfortable interacting with people (vendors, internal team)</li></ul>Career DevelopmentThis role is designed to expand beyond administrative support.As capability is demonstrated, responsibilities may expand to include:<ul><li>Full quote assembly and pricing coordination</li><li>Direct vendor communication</li><li>Client communication and project updates</li><li>Managing internal sales workflow from start to finish</li><li>Supporting deal execution and timeline coordination</li></ul>ClosingThis role is best suited for someone who wants to grow beyond traditional administrative work and develop dynamic responsibilities on top of a strong administration foundation.You will work directly with leadership and have the opportunity to take on increasing ownership over time.Work Environment:Work is performed in an office environment, shop floor environment, and customer facilities. The role requires frequent interaction with engineering, operations, procurement, and production teams. Noise levels vary from standard office levels to moderate industrial shop noise. Occasional work may occur in facilities with elevated temperatures, forklifts operating nearby, and industrial equipment being tested or commissioned.Physical Requirements:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. [Insert a paragraph that identifies the physical requirements, such as climbing, standing, bending, driving, typing, etc. Include the physical effort and lifting requirements, such as sedentary - up to 10 pounds; light - up to 20 pounds; medium - up to 50 pounds; heavy - over 50 pounds with assistance.]Position Type/Expected Hours of Work:This is a full-time exempt position. Standard work hours follow a Monday through Friday schedule, with flexibility based on customer demands, quoting cycles, or executive reviews. Occasional early mornings, evenings, or weekend work may be required to meet client deadlines or support commissioning.Travel: Travel may require occasional travel (15%) in a month for customer meetings, onsite commissioning, facility walk-throughs, vendor visits, or leadership-level engagements. Overnight travel may be required as needed.Other duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.EEO Statement:Sof-Tek Integrators is an Equal Opportunity Employer.I understand that my employment with Sof-Tek Integrators is considered at will, meaning that either the company or I may terminate this employment relationship at any time with or without cause or notice. This job description is not a binding contract and signing this document does not change the fact that Sof-Tek Integrators is an at-will employer.Job Type: Full-timePay: $22.00 - $28.00 per hourBenefits:<ul><li>Health insurance</li><li>Paid time off</li></ul>Compensation Package:<ul><li>Bonus pay</li></ul>Application Question(s):<ul><li>Why do you want to work at Sof-Tek?</li></ul>Education:<ul><li>Associate (Preferred)</li></ul>Work Location: In person

Administrative Personal Assistant (Sales Support)

Outpatient Treatment WWP

What I want you to understand is this: This is not a passive role. This is an execution role.We are seeking a highly organized, structured, and self-directed Administrative &amp; Personal Assistant to support multiple service-based businesses in regulated environments.This individual will be responsible for maintaining organization across systems, supporting documentation processes, managing calendars, and ensuring that key operational deadlines are met&mdash;without constant supervision.Not just completing tasks&hellip; but owning outcomes.Key Responsibilities Administrative &amp; Operational Support<ul><li>Maintain and organize calendars, deadlines, and scheduling across multiple businesses</li><li>Track and follow up on ongoing tasks, projects, and requirements</li><li>Assist with onboarding processes (documentation tracking, checklist completion, communication)</li><li>Maintain organized digital filing systems (Google Drive, Microsoft 365, etc.)</li></ul>Documentation &amp; Compliance Support<ul><li>Assist with preparation and organization of required documentation</li><li>Ensure monthly documents are completed and submitted by the 15th of each month</li><li>Maintain accuracy, consistency, and organization of records</li><li>Learn and follow structured documentation processes (training will be provided)</li></ul>Communication &amp; Coordination<ul><li>Draft, send, and respond to professional communications</li><li>Coordinate with team members, providers, and partners as needed</li><li>Send reminders, follow-ups, and confirmations to keep operations on track</li></ul>Personal Assistance<ul><li>Support with scheduling and personal administrative tasks</li><li>Assist with maintaining organization in both business and personal matters</li></ul>Required QualificationsThis is important&hellip; very important.<ul><li>Strong organizational and time management skills</li><li>Ability to manage multiple priorities without becoming overwhelmed</li><li>High attention to detail and accuracy</li><li>Ability to follow directions and execute independently</li><li>Strong written and verbal communication skills</li><li>Reliable, consistent, and accountable</li></ul>What We Are Looking ForNot just someone who takes instructions&hellip; &hellip;but someone who moves things forward.<ul><li>Self-starter with minimal need for supervision</li><li>Structured thinker who keeps systems organized</li><li>Problem-solver who can figure things out and follow through</li><li>Someone who understands deadlines are non-negotiable</li></ul>Preferred Experience<ul><li>Administrative or Virtual Assistant experience</li><li>Experience supporting multiple businesses or executives</li><li>Familiarity with documentation-heavy or compliance-based environments (a plus)</li><li>Experience with Google Workspace, Microsoft Office, or project management tools</li></ul>Work Schedule<ul><li>Approximately ___ hours per week</li><li>Flexible schedule with required availability for deadlines and communication</li></ul>How to ApplySubmit the following: (via email: pillarforproviders@gmail.com)<ul><li>Resume</li><li>Brief introduction</li><li>Answer this question</li><li>Describe a time you were responsible for managing multiple deadlines. How did you ensure everything was completed on time?</li></ul>Pay: $14.00 - $16.00 per hourWork Location: In person

Administrative & Personal Assistant (Highly Organized | Execution-Focused)

Big River Digital LLC

Job SummaryPart-Time Personal / Administrative Assistant (Independent Contractor)I&rsquo;m seeking a highly organized, professional, and dependable Personal / Administrative Assistant to support a mix of personal, nonprofit, and business-related work. This is a part-time, 1099 contractor position with flexible hours and a wide range of responsibilities.This role requires someone who can juggle multiple priorities, stay ahead of details, and handle sensitive information with care. You&rsquo;ll be supporting work that spans multiple organizations and communities, so confidentiality and professionalism are essential.Responsibilities<ul><li>Run errands and handle time-sensitive tasks</li><li>Manage spreadsheets, documents, and trackers</li><li>Assist with email organization and correspondence</li><li>Support social media scheduling and light content coordination</li><li>Assist with nonprofit administrative needs</li><li>Support business operations and personal task management</li><li>Track deadlines, follow-ups, and ongoing projects</li></ul>Qualifications<ul><li>Strong organizational and multitasking skills</li><li>Comfortable working with spreadsheets, email platforms, and social media</li><li>Clear, professional written and verbal communication</li><li>Proactive, reliable, and detail-oriented</li><li>Able to adapt quickly as priorities shift</li><li>Strong discretion and confidentiality required</li><li>Comfortable working across multiple organizations and communities</li></ul>Position Details<ul><li>Part-time</li><li>Independent contractor (1099)</li><li>Flexible schedule (hours may vary week to week)</li><li>Some in-person errands/tasks required (local candidates preferred)</li><li>Competitive hourly rate based on experience (see below)</li></ul>Pay: $15.00 - $18.00 per hourWork Location: In person

Administrative and Personal Assistant

Keller Williams Realty

We are seeking a dependable and organized Administrative Assistant to support a busy real estate professional. This role combines real estate administrative tasks with personal assistant responsibilities and is ideal for someone who is flexible, proactive, and comfortable wearing multiple hats.Responsibilities:<ul><li>Complete Broker Price Opinions (BPOs)</li><li>Prepare and submit Monthly Status Reports (MSRs)</li><li>Assist with offer input and transaction support</li><li>Manage and organize property and client files</li><li>Assist with personal administrative tasks, including paying bills</li><li>Run occasional errands (e.g., store runs, assisting with pets such as vet visits)</li><li>Provide general day-to-day administrative support</li></ul>Position Details:<ul><li>Employment Type: 1099 (independent contractor)</li><li>Schedule: Part-time with flexible start and end times</li><li>Training Period: First 90 days in-person</li><li>After Training: Opportunity for hybrid schedule (approximately 2 days in-office, 3 days remote)</li><li>Work Environment: In-home office setting; candidate should be comfortable working in a home where smoking occurs in a separate room from the office.</li><li>Growth Opportunity: Potential to transition into a full-time role</li></ul>Compensation:<ul><li>$750 per week or hourly (based on experience and structure you would like)</li></ul>Qualifications:<ul><li>Strong organizational and multitasking skills</li><li>Attention to detail and ability to meet deadlines</li><li>Good communication skills</li><li>Comfortable with both administrative and personal assistant tasks</li><li>Basic computer proficiency (email, Microsoft Office, etc.)</li><li>Real estate experience is a plus but not required</li><li>At least 1 year of administrative or assistant experience required</li></ul>Job OverviewPay: $24.43 - $29.43 per hourWork Location: In person

Administrative Assistant - Real Estate & Personal Support

Saudi Modern Co

A Personal Assistant is responsible for helping an individual manage their daily schedule, communications, and tasks efficiently. They ensure smooth day-to-day operations by handling administrative duties and coordinating activities.Requirements:<ul><li>Female candidate, aged between 20&ndash;30 years</li><li>Strong typing and computer skills</li><li>Proficiency in Microsoft Office, especially PowerPoint</li><li>Ability to prepare professional presentations</li><li>Good organizational and time management skills</li><li>Bilingual candidates are a plus</li><li>Strong communication and interpersonal skills</li><li>Ability to multitask and work under pressure</li></ul>Job Types: Full-time, Permanent, FresherPay: AED2,000.00 - AED3,000.00 per monthEducation:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>personal assistant or in a similar administrative role: 1 year (Preferred)</li></ul>Language:<ul><li>Arabic, Syrian, English (Preferred)</li></ul>Work Location: In person

Personal Assistant to General Manager (Female)

Turner Venture Holdings

<div>
 
 
 Executive Assistant / Personal Assistant (EA/PA) &mdash; CEO-Level Support
 
 
 
 
 Location: Austin, TX (In-Person)
 
 
 
 We are hiring an Executive Assistant / Personal Assistant (EA/PA) to support a high-profile executives across business and personal priorities. This is a very high-trust role requiring excellent judgment, discretion, responsiveness, and execution.
 
 
 This position requires the candidate to be flexible, including availability outside standard business hours as needed.
 
 
 
 
 
 
 Location &amp; Travel
 
 
 <ul>
 <li>
 Based in
 
 Austin, TX
 
 with
 
 regular in-person support
 
 </li>
 <li>
 Day-to-day locations vary across the Austin area based on schedule and commitments
 </li>
 <li>
 Must be comfortable driving locally for operational needs (e.g., document/package pickup and drop-off)
 </li>
 <li>
 Occasional travel with the executive may be required
 </li>
 </ul>
 
 
 
 
 
 Responsibilities
 
 
 
 
 Executive Support (Business)
 
 
 <ul>
 <li>
 Manage and maintain a complex calendar across time zones
 </li>
 <li>
 Schedule and coordinate meetings, events, and travel
 </li>
 <li>
 Prioritize inbound requests and protect executive time
 </li>
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 Prepare the executive for meetings (agendas, docs, reminders, context)
 </li>
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 Handle confidential and sensitive communications with discretion
 </li>
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 Needs to be responsive on nights, weekends, and holidays.
 </li>
 </ul>
 
 
 
 
 
 Personal Assistant Support (Personal Operations)
 
 
 <ul>
 <li>
 Manage professional and personal scheduling and appointments for the executive
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 Coordinate household staff, vendors, and service providers
 </li>
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 Track bills, subscriptions, and recurring administrative tasks
 </li>
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 Coordinate home-related logistics (scheduling repairs, deliveries, maintenance)
 </li>
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 Organize events
 </li>
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 Run errands, assist with personal shopping
 </li>
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 Coordinate medical appointments, childcare coverage and other personal sensitive matters
 </li>
 </ul>
 
 
 
 
 
 Email, Communications &amp; Executive Presence
 
 
 <ul>
 <li>
 Manage multiple inboxes and triage communications
 </li>
 <li>
 Draft responses and follow-ups when appropriate
 </li>
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 Maintain tracking systems so nothing is missed
 </li>
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 Communicate professionally with high-profile contacts and stakeholders
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 <li>
 Represent the executive with strong executive presence in person when needed
 </li>
 </ul>
 
 
 
 
 
 Spreadsheets, Reporting &amp; Admin Systems
 
 
 <ul>
 <li>
 Maintain multiple spreadsheets for expense tracking and reporting (including tax-related organization)
 </li>
 <li>
 Ensure records are accurate, complete, and organized
 </li>
 <li>
 Maintain clear systems for recurring administrative workflows
 </li>
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 Coordinate with finance team on payments and invoices to vendors
 </li>
 </ul>
 
 
 
 
 
 HR and Oversight
 
 
 <ul>
 <li>
 Interview nanny, housekeeper candidates
 </li>
 <li>
 Talk to vendors, contractors, hospitality managers, concierge services
 </li>
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 Coordinate with staff and manage employment matters
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 7+ years supporting senior executives (EA and/or PA)
 </li>
 <li>
 Experience supporting a high-profile executive (CEO/founder/UHNW or equivalent)
 </li>
 <li>
 Strong calendar management and scheduling experience
 </li>
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 High discretion and strong judgment with confidential matters
 </li>
 <li>
 High emotional intelligence and strong interpersonal skills
 </li>
 <li>
 Strong written communication and follow-through
 </li>
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 Comfortable managing spreadsheets and operational tracking
 </li>
 <li>
 Proficiency with Google Workspace (Gmail, Calendar, Docs, Drive, Meet)
 </li>
 <li>
 Valid driver&rsquo;s license and comfort driving locally as needed
 </li>
 </ul>
</div>

Executive Personal Assistant

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