administrative personal assistant

Lake Williamson Christian Center

OverviewWe are a Christian Retreat and Conference Center, and our focus is to host camps and events for up to 1,300 people for churches across the Midwest. We are seeking a highly organized and detail-oriented Administrative Assistant to join our Christian Oriented team. The ideal candidate will possess strong computer literacy and exceptional organizational skills, enabling them to effectively manage office operations and provide excellent support to our office team. This role is essential in ensuring the smooth functioning of our administrative tasks, supporting both staff and our guests.Responsibilities<ul><li>Act as a personal assistant to senior staff as needed, handling various administrative tasks to facilitate their workflow.</li><li>Assist with HR tasks relating to employee onboarding and employee development/training programs.</li><li>Utilize Excel for various administrative tasks.</li><li>Perform clerical duties such as filing, data entry, and maintaining accurate records.</li><li>Manage phone systems, including answering calls, directing inquiries, and taking messages as necessary.</li></ul>Requirements<ul><li>Proven experience as an Administrative Assistant or in a similar clerical role.</li><li>Strong computer literacy with proficiency in Microsoft Office Suite.</li><li>Excellent organizational skills with the ability to manage multiple tasks effectively.</li><li>Strong communication skills, both verbal and written, to provide exceptional customer support.</li><li>Ability to work independently as well as part of a team in a fast-paced environment.</li></ul>If you are proactive, detail-oriented, and passionate about providing excellent administrative support, we encourage you to apply for this exciting opportunity.Job Type: Full-timePay: $20.00 per hourBenefits:<ul><li>401(k) matching</li><li>Health insurance</li><li>Paid time off</li></ul>Work Location: In person

Administrative Assistant

Tiger Recruitment

<div>
 
 Title: Personal Assistant / House Manager
 
 
 
 
 
 Salary: $125,000 p.a. - $175,000 p.a.
 
 
 
 
 
 Start: ASAP
 
 
 
 
 
 Tiger Recruitment is working with a UHNWF based in New York who is looking for a tech-savvy Personal Assistant / House Manager to help navigate their busy life. This role straddles supporting their busy personal life as well as executive assistant needs, as both principals have their own investment businesses. All candidates must be very detail-oriented, trustworthy, and very familiar with vendor management. They are looking for candidates who have supported principals who have worked in finance. To apply you must have experience working for UHNW as a Personal Assistant / House Manager. All candidates must have great project management skills preferrably with a project management software.
 
 
 
 
 
 RESPONSIBILITIES:
 
 <ul>
 <li>
 Manage principals' calendars, scheduling calls and appointments, whether professional or personal
 </li>
 <li>
 Research and make travel, restaurant, or entertainment bookings
 </li>
 <li>
 Manage collections such as art, wine, or cars
 </li>
 <li>
 Source items, from ordering supplies on Amazon to researching products to finding the rare
 </li>
 <li>
 Help plan parties &amp; events
 </li>
 <li>
 Recruit, interview, on-board, and guide household and administrative employees (under principals' supervision)
 </li>
 <li>
 Oversee property management of primary and secondary residences, including finding and booking services &amp; contractors, and possibly overseeing renovations
 </li>
 <li>
 Negotiate with various vendors
 </li>
 <li>
 Oversee contructions and repairs
 </li>
 <li>
 Coordinate household moves and processes with real estate agents
 </li>
 <li>
 Organize financial and tax information and professional firms, and complete routine forms
 </li>
 <li>
 Occasionally travel ensure that principals are set up correctlt.
 </li>
 <li>
 Maintain CRM for one principal
 </li>
 </ul>
 
 
 
 
 REQUIREMENTS:
 
 <ul>
 <li>
 College Degree required - a MUST
 </li>
 <li>
 Strong attention to detail &amp; accuracy
 </li>
 <li>
 Organizational skills
 </li>
 <li>
 Project Management software
 </li>
 <li>
 Research skills
 </li>
 <li>
 Self sufficient
 </li>
 <li>
 Financial acumen
 </li>
 <li>
 Ability to implement strategy
 </li>
 <li>
 Technology savvy and comfortable with AI
 </li>
 </ul>
 
 
</div>

Personal Assistant

IntegrityOne Solutions

Job OverviewWe are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers an exciting opportunity to support daily office operations, streamline administrative processes, and enhance overall productivity. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills. As an Administrative Assistant, you will serve as the backbone of our office environment, ensuring smooth workflows and exceptional customer service. This paid position is perfect for someone eager to grow their career in office management and administrative support.Responsibilities<ul><li>Manage front desk duties including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette</li><li>Handle data entry tasks accurately using productivity software such as Microsoft Office and Google Workspace</li><li>Maintain organized filing systems, both digital and paper-based, ensuring easy retrieval of documents</li><li>Support calendar management and scheduling for team members and executives</li><li>Assist with bookkeeping tasks and perform basic financial record keeping</li><li>Provide exceptional customer service by responding promptly to inquiries and supporting client needs</li><li>Perform clerical duties such as proofreading documents, preparing correspondence, and managing office supplies</li></ul>Requirements<ul><li>Must be bilingual to serve diverse client needs</li><li>Strong computer skills including proficiency with Microsoft Office Suite, Google Workspace, and data entry tools</li><li>Excellent organizational skills with the ability to prioritize tasks effectively</li><li>Experience with multi-line phone systems and phone etiquette</li><li>Familiarity with bookkeeping and basic bookkeeping principles</li><li>Previous experience in roles such as medical or dental receptionist, personal assistant, or front desk is a plus</li><li>Demonstrated ability to handle confidential information with discretion and professionalism</li><li>Strong typing skills along with attention to detail for proofreading and data accuracy</li></ul>Join us to be part of a vibrant team dedicated to excellence in office support! We value proactive individuals who thrive on organization, communication, and delivering outstanding customer service. This role offers an engaging environment where your skills will make a meaningful impact every day.Pay: $16.00 per hourBenefits:<ul><li>Health insurance</li><li>Paid time off</li></ul>Work Location: In person

Tree Care By Robert Miller Inc.

Job Summary We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will serve as the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster an efficient, welcoming environment. The ideal candidate is proactive, tech-savvy, and thrives in a fast-paced setting, ready to tackle diverse administrative tasks with enthusiasm and professionalism.Duties<ul><li>Manage front desk responsibilities, greeting visitors and directing them appropriately with excellent phone etiquette.</li><li>Operate multi-line phone systems to handle incoming calls efficiently while providing outstanding customer service.</li><li>Maintain organized filing systems, including digital files using Google Workspace and Microsoft Office applications.</li><li>Perform data entry, proofreading, and document management tasks with accuracy and attention to detail.</li><li>Schedule appointments, coordinate calendar management, and organize meetings for staff using various digital tools.</li><li>Support bookkeeping activities such as invoicing, expense tracking, and basic QuickBooks entries.</li></ul>Requirements<ul><li>Proven office experience or clerical experience demonstrating strong organizational skills.</li><li>Excellent communication skills with a professional phone manner; bilingual abilities are a plus.</li><li>Strong organizational skills with the ability to prioritize tasks effectively in a busy environment.</li><li>Personal assistant experience or familiarity with calendar management enhances your fit for this role. Join us in creating an energetic workplace where your administrative expertise makes a real difference! We value proactive individuals who are eager to support our team&rsquo;s success through exceptional service, organization, and enthusiasm. This paid position offers an exciting opportunity to grow your skills within a vibrant professional environment!</li></ul>Pay: From $15.00 per hourBenefits:<ul><li>Flexible schedule</li></ul>Work Location: In person

Confidential

<div>
 
 
 
 Our client, a confidential UHNWI is seeking an experienced Executive / Personal Assistant.
 
 
 
 
 
 
 
 
 Executive/Personal Assistant &mdash; Malibu
 
 
 
 
 Comp
 
 : $100,000 - $150,000 + stipend for benefits
 
 
 A private UHNW household in Malibu is seeking a highly resourceful and proactive Executive Personal Assistant. The right candidate is unflappable, deeply organized, and comfortable operating with full discretion in a fast-moving, high-touch environment. This is a hands-on role for someone who thrives on anticipating needs, solving problems before they surface, and managing a wide range of responsibilities with polish and follow-through.
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Serve as the principal's right hand, managing a dynamic schedule that shifts quickly and often requires same-day pivots
 </li>
 <li>
 Own end-to-end travel logistics, from private and commercial flights to ground transport, lodging, and personal appointments, tailored closely to established preferences
 </li>
 <li>
 Act as a trusted go-between for the principal across a wide network of contacts, keeping projects and tasks moving smoothly
 </li>
 <li>
 Keep an organized, current system of contacts and relationships
 </li>
 <li>
 Manage vendor relationships and payment processing, working alongside the household's financial team to keep accounts current
 </li>
 <li>
 Track key recurring deadlines tied to insurance, property taxes, and personal document renewals
 </li>
 <li>
 Coordinate across household staff and property teams to keep multiple residences running smoothly
 </li>
 <li>
 Stay comfortable navigating Apple devices and standard office software, with the ability to troubleshoot basic tech issues independently
 </li>
 <li>
 Manage a high volume of email correspondence, filtering and prioritizing what reaches the principal directly
 </li>
 <li>
 Take on ad hoc projects, from special event planning to private dining coordination and general research
 </li>
 <li>
 Handle general office and administrative upkeep, including invoices, filing, and supply management
 </li>
 <li>
 Run a range of personal errands, with careful tracking of related expenses and reimbursements
 </li>
 <li>
 Coordinate care and scheduling for household pets, including routine health and wellness needs
 </li>
 </ul>
 
 
 Requirements
 
 
 <ul>
 <li>
 Genuine comfort and affinity for animals, including dogs and horses
 </li>
 <li>
 Available onsite in Malibu Monday through Friday, with flexibility for occasional off-hours needs
 </li>
 </ul>
 
 
 
 
 
 Please submit your resume for consideration!
 
 
 
 
 
 
 
 We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.
 
 
</div>

Executive Personal Assistant

Ramen Lab Eatery

Job Overview We are seeking a highly organized, proactive, and professional Executive Personal Assistant to support the owner of a growing hospitality and restaurant group.This role is ideal for a recent college graduate or early-career professional who thrives in a fast-paced environment, enjoys problem-solving, and wants exposure to entrepreneurship, hospitality operations, business management, and executive leadership.The Executive Personal Assistant will serve as a trusted right hand to the owner, helping manage daily priorities, calendar organization, communications, business administration, and personal scheduling. The ideal candidate is detail-oriented, adaptable, highly organized, and comfortable handling confidential information.Responsibilities<ul><li>Manage and maintain the owner's calendar, appointments, meetings, and travel arrangements</li><li>Coordinate business and personal schedules to maximize productivity and efficiency</li><li>Screen, organize, and prioritize emails before they reach the owner</li><li>Draft professional emails, correspondence, and documents</li><li>Attend meetings and events when requested</li><li>Coordinate personal appointments, reservations, and errands</li><li>Communicate with vendors, business partners, and service providers</li><li>Assist with restaurant administrative projects and special assignments</li><li>Prepare reports, presentations, and meeting materials</li><li>Track follow-ups and ensure important deadlines are not missed</li><li>Help create structure and accountability around weekly priorities and long-term projects</li><li>Maintain discretion and confidentiality at all times</li></ul>Qualifications<ul><li>Bachelor's degree preferred</li><li>Hospitality, business, communications, or management background preferred</li><li>Strong proficiency in Microsoft Office Suite and Google Workspace</li><li>Exceptional written and verbal communication skills</li><li>Highly organized with strong attention to detail</li><li>Ability to multitask and prioritize in a fast-moving environment</li><li>Professional appearance and demeanor</li><li>Comfortable attending business meetings and networking events</li><li>Reliable transportation</li><li>Willingness to work flexible hours when needed</li></ul>What We're Looking ForThis person should be:<ul><li>Extremely organized</li><li>Proactive rather than reactive</li><li>Able to anticipate needs before being asked</li><li>Comfortable holding an executive accountable to their schedule</li><li>Confident communicating with business owners, managers, vendors, and professionals</li><li>Solution-oriented and resourceful</li><li>Trustworthy and discreet</li></ul>This is an excellent opportunity to work directly alongside a business owner and gain hands-on experience in leadership, hospitality operations, entrepreneurship, and business growth.Pay: $60,000.00 - $75,000.00 per yearBenefits:<ul><li>Employee discount</li><li>Flexible schedule</li><li>Paid time off</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Security clearance:<ul><li>Confidential (Preferred)</li></ul>Willingness to travel:<ul><li>75% (Preferred)</li></ul>Work Location: In person

Anduril

<div><div>Anduril Industries is a defense technology company with a mission to transform U.S. and allied military capabilities with advanced technology. By bringing the expertise, technology, and business model of the 21st century's most innovative companies to the defense industry, Anduril is changing how military systems are designed, built and sold. Anduril's family of systems is powered by Lattice OS, an AI-powered operating system that turns thousands of data streams into a realtime, 3D command and control center. As the world enters an era of strategic competition, Anduril is committed to bringing cutting-edge autonomy, AI, computer vision, sensor fusion, and networking technology to the military in months, not years.</div><h3 class="jobSectionHeader">
ABOUT THE JOB</h3>

We are seeking an organized, proactive, and detail-oriented Administrative Assistant to join our team. In this role, you will serve as the operational backbone of our daily functions, managing core logistical elements and providing critical support to our broader Admin Team.

This is a tactical role focused on defined goals where you will use your foundational skills to complete daily tasks. You will own a set of tasks within predefined processes, working under the guidance of the Admin/EA team and requiring instructions primarily on new assignments. We are looking for someone who takes high accountability for their work, is eager to learn administrative best practices, and is excited to collaborate with and learn from our team.

This role offers the opportunity to work alongside experienced Executive Assistants who are invested in your professional growth, ability to transition from tactical task execution to strategic administrative partnership, and the potential to grow into higher-scoped administrative and executive support roles as you demonstrate mastery of core competencies.
<h4 class="jobSectionHeader">
WHAT YOU'LL DO</h4>

Support to Executive Assistant Team
<ul>
<li>Partner closely with the team to assist with administrative overflow, meeting preparation, and logistics.</li>
<li>Take direction from the team on complex calendar management and scheduling priorities.</li>
<li>Act as a reliable resource for the team helping to execute day-to-day tactical tasks so the broader administrative team runs smoothly.</li>
<li>Learn best practices directly from the team and managers to grow your administrative skillset.</li>
</ul>
Calendar &amp; Meeting Management
<ul><li>Support calendar management based on direction from the EA team and other stakeholders.</li>
<li>Back up support for the broader Executive Assistant team.</li>
<li>Bring order to scheduling chaos by ensuring minimal to zero overlaps in meetings.</li>
<li>Ensure virtual meeting links are always functioning and physical meeting rooms are reserved and available.</li>
<li>Ensure the correct attendees are invited to and confirmed for scheduled meetings.</li>
</ul>
Operations, Logistics &amp; Visitor Experience
<ul>
<li>Provide the operational backbone for the team by managing core logistical elements.</li>
<li>Coordinate travel arrangements and handle timely expense reconciliation.</li>
<li>Create a smooth and welcoming experience for visitors to our offices.</li>
<li>Manage foundational office aspects, including visitor registration and passing security clearances.</li>
<li>Follow established procedures for semi-routine tasks, with the ability to occasionally deviate from accepted practice when the situation requires.</li>
</ul>
Communication &amp; Team Dynamics
<ul>
<li>Deliver clear, concise, and professional verbal and written communication across all channels (e.g, slack, emails, meeting agendas, calendar invites).</li>
<li>Handle sensitive and confidential information with the utmost discretion.</li>
<li>Support team morale and actively contribute to building positive team dynamics.</li>
<li>Collaborate internally with EA's and other administrative professionals to build strong working relationships.</li>
</ul><h4 class="jobSectionHeader">REQUIRED QUALIFICATIONS</h4>
<ul><li>1&ndash;2 years of demonstrated experience in an administrative support, coordinator, or office assistant role.</li>
<li>Must be a U.S. Person due to required access to U.S. export controlled information or facilities.</li>
</ul><div>
The salary range for this role is an estimate based on a wide range of compensation factors, inclusive of base salary only. Actual salary offer may vary based on (but not limited to) work experience, education and/or training, critical skills, and/or business considerations. Highly competitive equity grants are included in the majority of full time offers; and are considered part of Anduril's total compensation package. Additionally, Anduril offers top-tier benefits for full-time employees, including: 

<h3 class="jobSectionHeader">
Benefits</h3>

At Anduril, we invest in our people. Our comprehensive, competitive benefits package (available at little to no cost to employees) ensures you're supported in health, recovery, and whatever comes next. For more information, Explore Our Benefits. 

<div>
<h3 class="jobSectionHeader">Protecting Yourself from Recruitment Scams</h3>

Anduril is committed to maintaining the integrity of our Talent acquisition process and the security of our candidates. We've observed a rise in sophisticated phishing and fraudulent schemes where individuals impersonate Anduril representatives, luring job seekers with false interviews or job offers. These scammers often attempt to extract payment or sensitive personal information.
</div>
<div>To ensure your safety and help you navigate your job search with confidence, please keep the following critical points in mind:
<ul>
<li>No Financial Requests: Anduril will never solicit payment or demand personal financial details (such as banking information, credit card numbers, or social security numbers) at any stage of our hiring process. Our legitimate recruitment is entirely free for candidates.
</li>
<li>Please always verify communications:
<ul><li>Direct from Anduril: If you receive an email from one of our recruiters, it will only come from an @anduril.com address.</li>
<li>Via Agency Partner: If contacted by a recruiting agency for an Anduril role, their email will clearly identify their agency. If you suspect any suspicious activity, please verify the agency's authenticity by reaching out to contact@anduril.com.</li>
</ul>
</li><li>Exercise Caution with Unsolicited Outreach: If you receive any communication that appears suspicious, contains grammatical errors, or makes unusual requests, do not engage. Always confirm the sender's email domain is @anduril.com before providing any personal information or clicking on links.
</li>
<li>What to Do If You Suspect Fraud: Should you encounter any questionable or fraudulent outreach claiming to be from Anduril, please report it immediately to contact@anduril.com. Your proactive caution is invaluable in protecting your personal information and upholding the security and trustworthiness of our recruitment efforts.</li> 
</ul>
</div><h3 class="jobSectionHeader">Data Privacy</h3>

To view Anduril's candidate data privacy policy, please visit https://anduril.com/applicant-privacy-notice/. 


By submitting your application, you consent to Anduril Industries using a third-party service provider to conduct pre-employment risk, integrity, and due diligence screening and assessing potential risks as part of your application process. This third-party service provider provides risk-intelligence services that may include analysis of sanctions and watchlists, adverse media, public-record information, and other lawful open-source or commercial data sources. This third-party service provider does not act as a consumer reporting agency. Use of this provider helps to ensure compliance with applicable laws and protect technology, intellectual property, and organizational security.</div></div>

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