administrative personal assistant

Sof-Tek

OverviewWe are looking for a highly organized, detail-oriented Administrative Personal Assistant to work directly with the head of sales.This role focuses on taking ownership of internal processes, coordination, and communication to support active projects and quoting workflows. You will work directly with leadership and be expected to take on increasing ownership of internal processes over time.This is not a passive admin role. The goal is to develop someone who can think, organize, and operate independently over time.Core Responsibilities<ul><li>Organize and manage spreadsheets (Google Sheets) for quoting and tracking</li><li>Coordinate vendor pricing and follow up on material quotes</li><li>Format and prepare client-facing documents and proposals</li><li>Draft and manage email communication with vendors and internal teams</li><li>Track project status, POs, and open items across multiple jobs</li><li>Maintain clean, accurate, and up-to-date data across systems</li><li>Support daily workflow and remove administrative load from sales</li><li>Identify and resolve gaps or inconsistencies in data, quotes, or workflows</li></ul>Required Skills<ul><li>Strong attention to detail and accuracy</li><li>Comfortable working with numbers, pricing, and spreadsheets</li><li>Proficient in Google Workspace (Sheets, Docs, Gmail)</li><li>Clear and professional written communication</li><li>Organized and able to manage multiple tasks at once</li><li>Able to learn quickly and follow structured processes</li><li>Ability to think through problems and organize incomplete information</li></ul>Preferred Traits<ul><li>Naturally organized and process-driven</li><li>Thinks ahead and anticipates needs</li><li>Takes ownership rather than waiting for direction</li><li>fast-moving, sometimes ambiguous environment</li><li>Comfortable interacting with people (vendors, internal team)</li></ul>Career DevelopmentThis role is designed to expand beyond administrative support.As capability is demonstrated, responsibilities may expand to include:<ul><li>Full quote assembly and pricing coordination</li><li>Direct vendor communication</li><li>Client communication and project updates</li><li>Managing internal sales workflow from start to finish</li><li>Supporting deal execution and timeline coordination</li></ul>ClosingThis role is best suited for someone who wants to grow beyond traditional administrative work and develop dynamic responsibilities on top of a strong administration foundation.You will work directly with leadership and have the opportunity to take on increasing ownership over time.Work Environment:Work is performed in an office environment, shop floor environment, and customer facilities. The role requires frequent interaction with engineering, operations, procurement, and production teams. Noise levels vary from standard office levels to moderate industrial shop noise. Occasional work may occur in facilities with elevated temperatures, forklifts operating nearby, and industrial equipment being tested or commissioned.Physical Requirements:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. [Insert a paragraph that identifies the physical requirements, such as climbing, standing, bending, driving, typing, etc. Include the physical effort and lifting requirements, such as sedentary - up to 10 pounds; light - up to 20 pounds; medium - up to 50 pounds; heavy - over 50 pounds with assistance.]Position Type/Expected Hours of Work:This is a full-time exempt position. Standard work hours follow a Monday through Friday schedule, with flexibility based on customer demands, quoting cycles, or executive reviews. Occasional early mornings, evenings, or weekend work may be required to meet client deadlines or support commissioning.Travel: Travel may require occasional travel (15%) in a month for customer meetings, onsite commissioning, facility walk-throughs, vendor visits, or leadership-level engagements. Overnight travel may be required as needed.Other duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.EEO Statement:Sof-Tek Integrators is an Equal Opportunity Employer.I understand that my employment with Sof-Tek Integrators is considered at will, meaning that either the company or I may terminate this employment relationship at any time with or without cause or notice. This job description is not a binding contract and signing this document does not change the fact that Sof-Tek Integrators is an at-will employer.Job Type: Full-timePay: $22.00 - $28.00 per hourBenefits:<ul><li>Health insurance</li><li>Paid time off</li></ul>Compensation Package:<ul><li>Bonus pay</li></ul>Application Question(s):<ul><li>Why do you want to work at Sof-Tek?</li></ul>Education:<ul><li>Associate (Preferred)</li></ul>Work Location: In person

Administrative Personal Assistant (Sales Support)

Outpatient Treatment WWP

What I want you to understand is this: This is not a passive role. This is an execution role.We are seeking a highly organized, structured, and self-directed Administrative &amp; Personal Assistant to support multiple service-based businesses in regulated environments.This individual will be responsible for maintaining organization across systems, supporting documentation processes, managing calendars, and ensuring that key operational deadlines are met&mdash;without constant supervision.Not just completing tasks&hellip; but owning outcomes.Key Responsibilities Administrative &amp; Operational Support<ul><li>Maintain and organize calendars, deadlines, and scheduling across multiple businesses</li><li>Track and follow up on ongoing tasks, projects, and requirements</li><li>Assist with onboarding processes (documentation tracking, checklist completion, communication)</li><li>Maintain organized digital filing systems (Google Drive, Microsoft 365, etc.)</li></ul>Documentation &amp; Compliance Support<ul><li>Assist with preparation and organization of required documentation</li><li>Ensure monthly documents are completed and submitted by the 15th of each month</li><li>Maintain accuracy, consistency, and organization of records</li><li>Learn and follow structured documentation processes (training will be provided)</li></ul>Communication &amp; Coordination<ul><li>Draft, send, and respond to professional communications</li><li>Coordinate with team members, providers, and partners as needed</li><li>Send reminders, follow-ups, and confirmations to keep operations on track</li></ul>Personal Assistance<ul><li>Support with scheduling and personal administrative tasks</li><li>Assist with maintaining organization in both business and personal matters</li></ul>Required QualificationsThis is important&hellip; very important.<ul><li>Strong organizational and time management skills</li><li>Ability to manage multiple priorities without becoming overwhelmed</li><li>High attention to detail and accuracy</li><li>Ability to follow directions and execute independently</li><li>Strong written and verbal communication skills</li><li>Reliable, consistent, and accountable</li></ul>What We Are Looking ForNot just someone who takes instructions&hellip; &hellip;but someone who moves things forward.<ul><li>Self-starter with minimal need for supervision</li><li>Structured thinker who keeps systems organized</li><li>Problem-solver who can figure things out and follow through</li><li>Someone who understands deadlines are non-negotiable</li></ul>Preferred Experience<ul><li>Administrative or Virtual Assistant experience</li><li>Experience supporting multiple businesses or executives</li><li>Familiarity with documentation-heavy or compliance-based environments (a plus)</li><li>Experience with Google Workspace, Microsoft Office, or project management tools</li></ul>Work Schedule<ul><li>Approximately ___ hours per week</li><li>Flexible schedule with required availability for deadlines and communication</li></ul>How to ApplySubmit the following: (via email: pillarforproviders@gmail.com)<ul><li>Resume</li><li>Brief introduction</li><li>Answer this question</li><li>Describe a time you were responsible for managing multiple deadlines. How did you ensure everything was completed on time?</li></ul>Pay: $14.00 - $16.00 per hourWork Location: In person

Administrative & Personal Assistant (Highly Organized | Execution-Focused)

Big River Digital LLC

Job SummaryPart-Time Personal / Administrative Assistant (Independent Contractor)I&rsquo;m seeking a highly organized, professional, and dependable Personal / Administrative Assistant to support a mix of personal, nonprofit, and business-related work. This is a part-time, 1099 contractor position with flexible hours and a wide range of responsibilities.This role requires someone who can juggle multiple priorities, stay ahead of details, and handle sensitive information with care. You&rsquo;ll be supporting work that spans multiple organizations and communities, so confidentiality and professionalism are essential.Responsibilities<ul><li>Run errands and handle time-sensitive tasks</li><li>Manage spreadsheets, documents, and trackers</li><li>Assist with email organization and correspondence</li><li>Support social media scheduling and light content coordination</li><li>Assist with nonprofit administrative needs</li><li>Support business operations and personal task management</li><li>Track deadlines, follow-ups, and ongoing projects</li></ul>Qualifications<ul><li>Strong organizational and multitasking skills</li><li>Comfortable working with spreadsheets, email platforms, and social media</li><li>Clear, professional written and verbal communication</li><li>Proactive, reliable, and detail-oriented</li><li>Able to adapt quickly as priorities shift</li><li>Strong discretion and confidentiality required</li><li>Comfortable working across multiple organizations and communities</li></ul>Position Details<ul><li>Part-time</li><li>Independent contractor (1099)</li><li>Flexible schedule (hours may vary week to week)</li><li>Some in-person errands/tasks required (local candidates preferred)</li><li>Competitive hourly rate based on experience (see below)</li></ul>Pay: $15.00 - $18.00 per hourWork Location: In person

Administrative and Personal Assistant

Fries Vineyards llc

Job Summary I am looking for a proactive, highly organized Office &amp; Personal Assistant to serve as the primary support for my company. The goal of this role is to bring a high level of organization to a currently disorganized small business office and to help with all the tasks within the office setting of operating a small vineyard and winery business. This position is ideal for someone who takes pride in being detailed and thorough in their work. Takes initiative, sees things through to completion, wants to learn the ins and outs of a small business, and help it be successful by doing so. It is a part time position with flexible limited weekly hours. Owner would be open to expanding hours based upon business growth and expanded duties of the applicant. The Office setting is on the farm property.Examples of job duties Include but are not limited to-&middot; Collecting and opening all mail. Correspond as needed.&middot; Prepare all check payments for signature.&middot; Work with CPA regarding all financial transactions.&middot; Keep everything filed, including some catch up work needed.&middot; Help maintain business records such as HR compliance, OSHA, etc..&middot; Help with supply chain.&middot; Learn basic quickbook skills, more for reporting purposes.&middot; Help with payroll.&middot; Maintain and organize digital assets such as email and website domains.&middot; Keeping office clean.Pay: $24.00 - $26.00 per hourWork Location: In person

Administrative Assistant/ Personal Assistant Part-Time 4-5 HRS/ Week

Chris Corzo Injury Attorneys

<div><div><div>Benefits:</div>
<ul><li>401(k)</li>
<li>401(k) matching</li>
<li>Dental insurance</li>
<li>Health insurance</li>
<li>Vision insurance</li>
</ul></div><div><div>We are hiring a full-time Personal Assistant to provide administrative, logistical, and execution support across personal and professional domains. This role focuses on calendar management, scheduling, reminders, task tracking, follow-up, travel coordination, and personal logistics, allowing the Principal to remain focused on high-value leadership, decision-making, and execution. 
</div><div>We are a growing firm with increasing operational and personal complexity, making consistency, organization, and follow-through especially important. 
</div><div>This is not a leadership role, not a strategy role, and not a decision-making position. It is an execution support role designed to reduce friction, protect focus, and ensure reliable follow-through across day-to-day responsibilities. 
</div><div>Primary Purpose 
The primary purpose of this role is to maximize the Principal&rsquo;s effectiveness and available focus by offloading non-essential cognitive, operational, and administrative load. You act as execution leverage&mdash;handling logistics, reminders, coordination, and follow-through so nothing is missed, delayed, or needlessly escalated. 
 
Required Assessment: https://go.cultureindex.com/s/T2JEP8TSmz 
</div><div>Core Responsibilities</div>
<ul><li>Calendar management and scheduling (personal and professional)</li>
<li>Appointment coordination and scheduling hygiene</li>
<li>Task capture, entry, tagging, cleanup, and follow-up</li>
<li>Reminders on already-defined commitments</li>
<li>Travel planning and logistics coordination</li>
<li>Vendor and service coordination (as directed)</li>
<li>Inbox or message triage related to personal logistics</li>
<li>Producing notes, summaries, and action items as needed</li>
<li>Tracking commitments and ensuring reliable closure</li>
</ul><div>What This Role Is / Is Not 
 
This role IS: execution support, administrative leverage, organization, accuracy, reliability, follow-through. 
 This role is NOT: leadership, strategy, decision-making, priority ownership, or system redesign. 
</div><div>You work within clearly defined direction. Ownership of priorities, decisions, and outcomes remains with the Principal. 
</div><div>Ideal Candidate 
</div><div>This role is ideal for someone who thrives in structured, execution-focused support work and takes pride in keeping schedules, logistics, and commitments running smoothly. 
</div><div>You are likely a strong fit if you: 
<ul><li>Enjoy scheduling, coordination, and organization</li><li>Prefer clarity, structure, and defined expectations</li><li>Are patient, detail-oriented, and dependable</li><li>Can resolve small logistical issues independently within direction</li><li>Follow instructions consistently and close loops</li><li>Do not need to lead or make decisions to feel fulfilled</li></ul> 
</div>
<div>This role is not a fit if you are seeking leadership, strategy, high autonomy, or constant novelty. 
</div><div>Required Skills &amp; Experience</div>
<ul><li>Strong administrative and organizational skills</li><li>Excellent attention to detail and follow-through</li><li>Clear written communication and summarization ability</li><li>Comfort with calendars, scheduling tools, and task systems</li><li>Discretion, professionalism, and reliability</li><li>Prior experience as a Personal Assistant, Administrative Assistant, Executive Assistant, or Office Assistant preferred</li></ul> 

Compensation and Benefits 
Base salary: $50,000&ndash;$65,000, based on experience and demonstrated reliability 
<div>Why This Role Matters 
</div><div>When done well, this role directly increases clarity, stability, and execution speed&mdash;allowing the Principal to operate with less friction and greater focus across both professional and personal responsibilities. 
</div><div>If you take satisfaction in executing well, keeping schedules clean, and ensuring nothing falls through the cracks, this role will be a strong fit.</div></div></div>

Personal Assistant for Execution and Administrative Support

Keller Williams Realty

We are seeking a dependable and organized Administrative Assistant to support a busy real estate professional. This role combines real estate administrative tasks with personal assistant responsibilities and is ideal for someone who is flexible, proactive, and comfortable wearing multiple hats.Responsibilities:<ul><li>Complete Broker Price Opinions (BPOs)</li><li>Prepare and submit Monthly Status Reports (MSRs)</li><li>Assist with offer input and transaction support</li><li>Manage and organize property and client files</li><li>Assist with personal administrative tasks, including paying bills</li><li>Run occasional errands (e.g., store runs, assisting with pets such as vet visits)</li><li>Provide general day-to-day administrative support</li></ul>Position Details:<ul><li>Employment Type: 1099 (independent contractor)</li><li>Schedule: Part-time with flexible start and end times</li><li>Training Period: First 90 days in-person</li><li>After Training: Opportunity for hybrid schedule (approximately 2 days in-office, 3 days remote)</li><li>Work Environment: In-home office setting; candidate should be comfortable working in a home where smoking occurs in a separate room from the office.</li><li>Growth Opportunity: Potential to transition into a full-time role</li></ul>Compensation:<ul><li>$750 per week or hourly (based on experience and structure you would like)</li></ul>Qualifications:<ul><li>Strong organizational and multitasking skills</li><li>Attention to detail and ability to meet deadlines</li><li>Good communication skills</li><li>Comfortable with both administrative and personal assistant tasks</li><li>Basic computer proficiency (email, Microsoft Office, etc.)</li><li>Real estate experience is a plus but not required</li><li>At least 1 year of administrative or assistant experience required</li></ul>Job OverviewPay: $24.43 - $29.43 per hourWork Location: In person

Administrative Assistant - Real Estate & Personal Support

Vazir Group

<div>
 
 
 We are looking for an Executive Personal Assistant to UBO, who will manage UBO's schedules, coordinate meetings, handle communications, and support day-to-day administrative tasks. Additional responsibilities include organizing travel and events, preparing reports, and performing clerical tasks to ensure efficient workflow and effective time management.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 &bull; Manage UBO&rsquo;s calendar, meetings, and appointments
 
 
 &bull; Handle email communication and business correspondence
 
 
 &bull; Coordinate domestic and international travel arrangements
 
 
 &bull; Assist with business and personal/lifestyle management tasks
 
 
 &bull; Maintain strict confidentiality in all matters
 
 
 &bull; Oversee day-to-day administrative and operational activities
 
 
 &bull; Support the UBO during travel (independently or accompanying when required)
 
 
 &bull; Ensure smooth coordination across business and personal schedules
 
 
 
 
 
 
 Requirements:
 
 
 
 &bull; 2&ndash;3 years of experience as a Personal Assistant, Executive Assistant, or similar role
 
 
 &bull; Background in family offices, luxury hospitality, or lifestyle management is preferred
 
 
 &bull; Strong organizational and multitasking abilities
 
 
 &bull; Ability to work independently and take initiative
 
 
 &bull; Excellent communication skills in English
 
 
 &bull; Flexibility to travel when required
 
</div>

Executive Personal Assistant

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