administrative personal assistant

Major Best Real Estate

Role Overview:We are looking for a highly organized and reliable Executive Assistant to support senior leadership with day-to-day administrative, personal, and communication tasks. This role requires a proactive professional who is fluent in Russian and English, discreet, and adaptable to a fast-paced, dynamic environment.Key Responsibilities:<ul><li>Manage calendars, appointments, meetings, and travel arrangements</li><li>Organize and coordinate internal and external meetings</li><li>Handle correspondence, emails, and document preparation in both Russian and English</li><li>Provide administrative support including filing, expense tracking, and reporting</li><li>Coordinate complex travel plans including visa processing and logistics</li><li>Act as a liaison between internal departments and external stakeholders</li><li>Assist with personal errands and confidential matters when required</li><li>Maintain a high level of confidentiality and professionalism at all times</li></ul>Requirements:<ul><li>Fluency in Russian and English (written and spoken) &ndash; mandatory</li><li>3&ndash;5 years of experience in a similar executive support or PA role</li><li>Strong time management, multitasking, and organizational skills</li><li>High attention to detail and ability to manage sensitive information</li><li>Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint)</li><li>Professional presentation and strong interpersonal skills</li></ul>Preferred:<ul><li>Prior experience in real estate, hospitality, or corporate sectors in the UAE</li><li>Understanding of local business etiquette and administrative processes</li></ul>Job Type: Full-timePay: AED8,000.00 - AED10,000.00 per monthApplication Question(s):<ul><li>What is your notice period?</li><li>What is your expected salary for the role?</li></ul>Experience:<ul><li>executive personal assistant: 2 years (Required)</li></ul>Language:<ul><li>Russian AND English (Required)</li></ul>Work Location: In person

Executive Personal Assistant (RUSSIAN & ENGLISH SPEAKER)

People Dynamics

About the Role: We are seeking an experienced and highly organized Senior Personal Assistant to provide end-to-end support to the Chief Officer. This pivotal role ensures the efficient management of the Chief&rsquo;s schedule, correspondence, meetings, and administrative activities. The position demands a proactive professional who can handle sensitive information with absolute confidentiality and maintain a high standard of professionalism at all times.Key Responsibilities<ul><li>Deliver comprehensive secretarial and administrative assistance to the Chief of Division.</li><li>Draft, review, and manage all correspondence, ensuring timely and accurate responses.</li><li>Organize and coordinate meetings, including agenda preparation and minute-taking.</li><li>Safeguard confidential information and maintain secure records.</li><li>Serve as the primary liaison for internal and external stakeholders.</li><li>Manage the Chief&rsquo;s calendar, prioritize commitments, and optimize time usage.</li><li>Prepare and compile reports, circulars, and divisional documentation.</li><li>Arrange travel logistics such as ticketing, transportation, and accommodation.</li><li>Contribute to process improvements and support workflow efficiency initiatives.</li></ul>Qualifications &amp; Experience:<ul><li>Bachelor&rsquo;s degree or equivalent qualification.</li><li>3&ndash;5 years of proven experience as a Personal Assistant or Executive Assistant within a corporate environment.</li><li>Exceptional organizational, coordination, and time management skills.</li><li>Excellent written and verbal communication abilities.</li><li>Proficiency in computer applications with strong record-keeping accuracy.</li></ul>Skills &amp; Competencies:<ul><li>High level of professionalism and discretion.</li><li>Strong communication and interpersonal skills.</li><li>Ability to prioritize and manage multiple tasks effectively.</li></ul>Job Type: Full-timePay: QAR1.00 per monthApplication Question(s):<ul><li>How many years experience do you have as PA/ Secretary within BFSI/ Finance industry?</li></ul>

Personal Assistant/ Executive assistant/ Secretary (Arabic speakers)

Faan Al Ibdaa Perfumes & Cosmetic LLC

Job SummaryWe are looking for Female Office cum Personal Assistant for administrative, secretarial, and personal support to the executive/senior staff member and assists with general office management to ensure efficient operations. This role requires exceptional organizational skills, a high level of discretion, and the ability to manage multiple priorities effectively.Key ResponsibilitiesExecutive and Personal Support<ul><li>Calendar and Schedule Management: Manage and coordinate the executive's complex calendar, including scheduling internal and external meetings, appointments, and reminders.</li><li>Correspondence Management: Handle and prioritize all incoming and outgoing correspondence, including screening phone calls, managing emails, and processing mail. Draft, prepare, and edit professional documents, reports, memos, and presentations.</li><li>Travel Arrangements: Plan and book comprehensive travel logistics, including flights, accommodation, ground transportation, and preparing detailed itineraries and expense reports.</li><li>Meeting Coordination: Organize and coordinate meetings, conferences, and events. This includes preparing agendas, arranging necessary materials, taking accurate minutes, and following up on action items.</li><li>Confidentiality: Handle sensitive information, documents, and communications with the utmost discretion and professionalism.</li><li>Personal Tasks/Errands: Assist with personal tasks and errands as required to support the executive's personal life and commitments, which may include managing personal appointments or coordinating household-related matters.</li></ul>Office Administration and Operations<ul><li>General Office Maintenance: Oversee the general appearance and functionality of the office area, ensuring it is clean, tidy, and well-organized.</li><li>Supply Management: Monitor and maintain inventory of office and pantry supplies, placing and managing orders as needed.</li><li>Filing and Records: Develop and maintain an efficient and accurate filing system (both physical and digital) for all documents and records.</li><li>Stakeholder Liaison: Act as a professional point of contact and liaison between the executive and internal teams, external clients, vendors, and other stakeholders.</li><li>Administrative Support: Perform general clerical duties such as photocopying, scanning, data entry, and processing administrative forms.</li><li>Office Equipment: Ensure all office equipment (printers, communication systems, etc.) is functioning correctly and coordinate maintenance or repairs as necessary.</li></ul>Qualifications and Requirements<ul><li>Proven experience (typically 2+ years) as a Personal Assistant, Executive Assistant, or Office Administrator.</li><li>High school diploma or equivalent; an Associate's or Bachelor's degree in Business Administration, Office Management, or a related field is often preferred.</li><li>Expert proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.</li><li>Excellent written and verbal communication skills.</li><li>Strong organizational, time-management, and planning abilities with exceptional attention to detail.</li><li>Ability to multitask, manage a varied workload, and prioritize tasks effectively under pressure.</li><li>Demonstrated professionalism, integrity, and the ability to maintain a high level of confidentiality.</li><li>Proactive and resourceful approach to problem-solving.</li></ul>Key Skills<ul><li>Calendar Management</li><li>Travel Coordination and Logistics</li><li>Correspondence Drafting/Editing</li><li>Meeting and Event Planning</li><li>Office Equipment Operation</li><li>Bookkeeping/Expense Reporting</li><li>Time Management</li><li>Interpersonal Skills</li><li>Confidentiality and Discretion</li></ul>Kindly send CV by Whatsapp on 050 6249318Job Type: Full-timePay: AED1,800.00 - AED2,300.00 per month

Office cum Personal Assistant to GM

Ramyoz Solutions

Job Title: Personal Assistant (PA) cum Operations Executive Location: Mumbai / Andheri Reporting to: Founder Employment Type: Full-Time About the Role: We are looking for a reliable and proactive PA cum Operations Executive to support the management team and ensure smooth day-to-day operations. This role combines administrative assistance with hands-on involvement in business operations, coordination, and communication across departments. Key Responsibilities: &bull; Personal Assistant Duties. &bull; Handle confidential communication, documentation, and follow-ups. &bull; Organize and maintain records, reports, and official files. &bull; Draft emails, memos, and other official correspondence. &bull; Act as a point of contact between internal teams and senior management. Operations Duties: &bull; Assist in daily operational activities including documentation, coordination, and logistics. &bull; Monitor task follow-ups across teams and ensure timelines are met. &bull; Maintain records of internal processes and assist in reporting &bull; Coordinate with vendors, partners, and service providers when required. &bull; Support HR and finance teams with basic administrative tasks.Skills &amp; Qualifications: &bull; Bachelor&rsquo;s degree in Business Administration or a related field. &bull; 1&ndash;3 years of experience in a similar role. &bull; Strong organizational and multitasking skills &bull; Excellent written and verbal communication skills &bull; Proficient in MS Office (Word, Excel, PowerPoint, Outlook) &bull; Ability to handle confidential information with discretion &bull; Problem-solving mind-set and attention to detail Preferred Qualities: &bull; Ability to work independently and under pressure. &bull; Strong interpersonal skills and a positive attitude &bull; Willingness to learn and take on varied responsibilitiesJob Type: Full-timePay: Up to &#8377;40,000.00 per month

Personal Assistant (PA) cum Operations Executive

CAPSTONE REAL ESTATE L.L.C

Job description:The Executive Personal Assistant will be responsible for managing all aspects of the Chairman&rsquo;s schedule, travel, communications, and operational requirements, while overseeing office efficiency and supporting logistics, PR, and media activities. The role combines high-level executive assistance with strategic office management, requiring discretion, adaptability, and professionalism.Key ResponsibilitiesExecutive &amp; Administrative Support<ul><li>Manage and maintain the Chairman&rsquo;s calendar, appointments, and meeting schedules.</li><li>Act as the primary point of contact between the Chairman and internal/external stakeholders.</li><li>Prepare high-quality reports, presentations, and correspondence.</li><li>Handle confidential and sensitive information with utmost discretion.</li></ul>Travel &amp; Event Management<ul><li>Organize and coordinate local and international travel arrangements, including flights, visas, accommodations, and transportation.</li><li>Plan and execute logistics for meetings, events, conferences, and public engagements.</li></ul>Office &amp; Operations Management<ul><li>Oversee daily office operations to ensure efficiency and effectiveness.</li><li>Coordinate with internal teams and external partners to align on priorities and deliverables.</li><li>Ensure smooth workflow and process optimization within the Chairman&rsquo;s Office.</li></ul>PR, Media &amp; Communication Support<ul><li>Assist in PR activities, media relations, and brand representation.</li><li>Liaise with media outlets for interviews, statements, and press coverage.</li><li>Support the preparation of speeches, talking points, and event scripts.</li></ul>Personal Assistance<ul><li>Provide direct personal support to the Chairman, including handling special projects and personal arrangements when required.</li></ul>Requirements<ul><li>Tagalog speaking candidates are encouraged to apply.</li><li>Minimum 3/5 years&rsquo; experience in hotel industry as personal assistant.</li><li>Age: 25-30</li><li>Excellent command of English (spoken and written).</li><li>Strong multitasking, time management, and organizational skills.</li><li>High level of professionalism, discretion, and interpersonal skills.</li><li>Proficient in MS Office Suite and digital communication tools.</li></ul>&middot; Preferred Skills &amp; Attributes<ul><li>Ability to work under pressure and manage changing priorities.</li><li>Strong attention to detail with a proactive approach to problem-solving.</li><li>Understanding of GCC cultural norms and business etiquette.</li><li>Strong relationship-building skills and a professional network in the region.</li></ul>Job Type: Full-timePay: AED6,000.00 - AED8,000.00 per month

Executive Personal Assistant

HomeSeek Real Estate LLC

<div>
 
 
 Location:
 
 Dubai, UAE
 
 
 
 Employment Type:
 
 Full-time
 
 
 
 
 
 We are seeking a highly organized and proactive
 
 Personal/Executive Assistant
 
 to join our team. This role requires someone who can support senior management while also handling day-to-day operations in real estate and property management.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Provide executive support to management and assist in daily operations.
 </li>
 <li>
 Handle logistics and coordination tasks to ensure smooth business activities.
 </li>
 <li>
 Manage property-related documentation, contracts, and basic property management tasks.
 </li>
 <li>
 Liaise with government entities for approvals, renewals, and compliance with UAE regulations.
 </li>
 <li>
 Assist with basic accounting, expense tracking, and reporting.
 </li>
 <li>
 Manage schedules, meetings, and business communications.
 </li>
 <li>
 Support business growth by ensuring smooth execution of operational and administrative processes.
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 Proven experience as a Personal Assistant, Executive Assistant, or similar role in the UAE.
 </li>
 <li>
 Basic knowledge of property management and real estate.
 </li>
 <li>
 Familiarity with UAE government laws, procedures, and portals.
 </li>
 <li>
 Strong organizational and multitasking skills.
 </li>
 <li>
 Valid UAE driving license (preferred).
 </li>
 <li>
 Good communication skills in English (Arabic is a plus).
 </li>
 <li>
 Basic accounting knowledge and comfort with financial documentation.
 </li>
 </ul>
 
 
 
</div>

Welcome Residential Home Health care

Administrative Assistant &ndash; Home HealthcareJob OverviewWe are seeking a proactive and detail-oriented Administrative Assistant to join our home healthcare team. The ideal candidate will play a crucial role in supporting daily operations by managing administrative tasks, providing excellent customer service, and ensuring the smooth functioning of the office environment. This position requires strong organizational skills, professionalism, and the ability to multitask effectively in a fast-paced healthcare setting.Key Duties &amp; Responsibilities<ul><li>Manage front desk operations, including greeting visitors and handling inquiries.</li><li>Operate a multi-line phone system to direct calls and provide accurate information.</li><li>Perform data entry, filing, and clerical tasks to maintain organized records.</li><li>Utilize QuickBooks for basic bookkeeping and financial tracking.</li><li>Provide excellent customer support through effective communication and problem-solving.</li><li>Assist with calendar management, scheduling appointments, and coordinating meetings.</li><li>Proofread documents for accuracy, clarity, and compliance before distribution.</li><li>Support office management by maintaining supplies, equipment, and vendor relations.</li><li>Maintain and organize employee files, ensuring all records are current, accurate, and confidential.</li><li>Track and renew expired staff documents (certifications, licenses, training records) to remain in compliance with state and agency regulations.</li><li>Collaborate with team members to streamline workflow and enhance efficiency.</li></ul>Skills &amp; Qualifications<ul><li>Bachelor&rsquo;s degree or higher in Business Administration, Healthcare Administration, or a related field (required).</li><li>Experience in home healthcare or healthcare administration strongly preferred.</li><li>Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.</li><li>Strong computer literacy with experience in various office software applications.</li><li>Excellent organizational skills with a high level of attention to detail.</li><li>Effective typing and data entry skills.</li><li>Bilingual abilities are a plus for enhanced communication with diverse clients.</li><li>Previous experience as a healthcare receptionist is advantageous.</li><li>Familiarity with professional phone etiquette and customer service best practices.</li><li>Demonstrated administrative experience in an office setting is preferred.</li><li>Ability to manage time effectively while handling multiple priorities.</li><li>Experience as a personal assistant or in office management roles is beneficial.</li><li>Strong knowledge of file management and document compliance tracking is required.</li></ul>Why Join Us?As an Administrative Assistant in our home healthcare agency, you will be an essential part of our mission to provide quality, compassionate care. This role offers the opportunity to contribute directly to our team&rsquo;s success while developing your professional skills in a supportive and collaborative environment.Job Type: Full-timePay: $20.93 - $26.41 per hourExpected hours: 40 per weekBenefits:<ul><li>Paid time off</li></ul>Work Location: In person

Administrative Assistant

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10000 administrative personal assistant jobs NEAR_ME

Executive Personal Assistant (RUSSIAN & ENGLISH SPEAKER)

Personal Assistant/ Executive assistant/ Secretary (Arabic speakers)

Office cum Personal Assistant to GM

Personal Assistant (PA) cum Operations Executive

Executive Personal Assistant

Executive Personal Assistant

Administrative Assistant