administrative personal assistant

P and S

We are looking for a highly reliable, proactive, and organized Administrative &amp; Personal Assistant to support the Owner and manage coordination across our F&amp;B brands.The role combines executive support, operations coordination, and administrative management, and requires someone who is fast, discreet, and able to handle multiple priorities in a dynamic environment.Key Responsibilities: Executive &amp; Personal Support<ul><li>Manage the Owner&rsquo;s calendar, meetings, and appointments</li><li>Screen and respond to emails and WhatsApp communications</li><li>Prepare reports, presentations, and official correspondence</li><li>Handle confidential documents with high discretion</li><li>Arrange travel, bookings, and personal scheduling when required</li></ul>Administrative Management<ul><li>Organize files, contracts, and brand documentation</li><li>Track tasks, follow-ups, and management action items</li><li>Maintain proper record keeping across brands</li><li>Assist in preparing internal memos and announcements</li></ul>Operations Coordination (Across All Brands)<ul><li>Follow up with outlet managers on daily requirements</li><li>Coordinate with suppliers and service providers</li><li>Monitor deadlines and ensure timely execution</li><li>Support implementation of SOPs and operational processes</li><li>Assist in event and campaign coordination</li></ul>Communication &amp; Support<ul><li>Act as central coordination point between management and outlets</li><li>Handle basic customer or partner inquiries when needed</li><li>Support HR coordination (leave tracking, staff documents, etc.)</li><li>Perform ad-hoc tasks as assigned by management</li></ul>Job Type: Full-timePay: QAR1,500.00 - QAR2,500.00 per month

Administrative Assistant & Personal Assistant

Azizi Developments

<div>
 
 Executive Personal Assistant
 
 
 About the Company:
 
 
 Azizi Developments is a leading real estate developer in the United Arab Emirates, delivering premium residential communities across Dubai. With a strong commitment to quality, timely delivery, and customer satisfaction, Azizi focuses on building world-class developments that reflect excellence in construction standards and design.
 
 
 We are currently seeking a highly organized and proactive
 
 Executive Personal Assistant
 
 to provide comprehensive administrative and personal support to senior leadership, ensuring efficient management of daily operations and executive commitments.
 
 
 Role Description:
 
 
 To provide high-level administrative and personal assistance to the executive by managing schedules, coordinating meetings, handling confidential correspondence, and ensuring smooth organization of both professional and personal responsibilities.
 
 
 Key Responsibilities:
 
 
 Manage and maintain the
 
 executive&rsquo;s calendar, appointments, and meeting schedules
 
 .
 
 
 Coordinate
 
 internal and external meetings
 
 , including preparation of agendas, minutes, and follow-ups.
 
 
 Handle
 
 confidential correspondence, emails, and documentation
 
 on behalf of the executive.
 
 
 Arrange
 
 travel itineraries, flight bookings, hotel reservations, and visa arrangements
 
 .
 
 
 Coordinate with internal departments and external stakeholders to ensure
 
 effective communication and timely task completion
 
 .
 
 
 Assist with
 
 personal errands, appointments, and administrative tasks
 
 as required.
 
 
 Prepare
 
 presentations, reports, and briefing materials
 
 for meetings and executive reviews.
 
 
 Maintain organized
 
 filing systems and documentation
 
 for easy retrieval of information.
 
 
 Screen phone calls and manage incoming requests while prioritizing matters requiring executive attention.
 
 
 Support coordination of
 
 events, meetings, and executive engagements
 
 when required.
 
 
 Qualifications &amp; Experience:
 
 
 Bachelor&rsquo;s degree in
 
 Business Administration, Management, or a related field
 
 .
 
 
 Minimum
 
 4&ndash;7 years of experience as an Executive Assistant or Personal Assistant supporting senior management
 
 .
 
 
 Experience working in
 
 corporate or real estate environments
 
 will be an advantage.
 
 
 Strong experience in managing
 
 executive schedules, travel coordination, and confidential matters
 
 .
 
 
 
 
 
 Skills &amp; Competencies:
 
 
 Excellent
 
 organizational and time management skills
 
 .
 
 
 Strong
 
 communication and interpersonal abilities
 
 .
 
 
 High level of
 
 discretion and confidentiality
 
 .
 
 
 Proficiency in
 
 Microsoft Office (Word, Excel, PowerPoint, Outlook)
 
 .
 
 
 Ability to
 
 multitask and manage priorities in a fast-paced environment
 
 .
 
 
 Strong
 
 attention to detail and problem-solving skills
 
 .
 
 
 
</div>

Executive Personal Assistant

Major Best Real Estate

Role Overview:We are looking for a highly organized and reliable Executive Personal Assistant to support senior leadership with day-to-day administrative, personal, and communication tasks. This role requires a proactive professional who is fluent in Russian and English, discreet, and adaptable to a fast-paced, dynamic environment.Key Responsibilities:<ul><li>Manage calendars, appointments, meetings, and travel arrangements</li><li>Organize and coordinate internal and external meetings</li><li>Handle correspondence, emails, and document preparation in both Russian and English</li><li>Provide administrative support including filing, expense tracking, and reporting</li><li>Coordinate complex travel plans including visa processing and logistics</li><li>Act as a liaison between internal departments and external stakeholders</li><li>Assist with personal errands and confidential matters when required</li><li>Maintain a high level of confidentiality and professionalism at all times</li></ul>Requirements:<ul><li>3&ndash;5 years of experience in a similar executive support or PA role</li><li>Strong time management, multitasking, and organizational skills</li><li>High attention to detail and ability to manage sensitive information</li><li>Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint)</li><li>Professional presentation and strong interpersonal skills</li></ul>Job Type: Full-timePay: AED8,000.00 - AED12,000.00 per monthApplication Question(s):<ul><li>What is your notice period?</li><li>What is your expected salary for the role?</li></ul>Experience:<ul><li>executive personal assistant: 2 years (Required)</li></ul>Language:<ul><li>Russian AND English (Required)</li></ul>Work Location: In person

Executive Personal Assistant (RUSSIAN & ENGLISH SPEAKER)

ZetaSoft

We are seeking a highly organized and proactive Personal Assistant to the Director to provide comprehensive personal and administrative support. The ideal candidate will be responsible, detail-oriented, and capable of managing both personal and company-related tasks efficiently and confidentially.Key Responsibilities <ul><li>Manage and oversee the CEO'S schedule</li><li>Prepare, organize, and maintain company-related documentations</li><li>Source, coordinate, and follow up with the clients and team</li><li>Provide general administrative and personal assistance as required</li></ul>Requirements<ul><li>Strong organizational and multitasking skills</li><li>Excellent communication and coordination abilities</li><li>High level of discretion and professionalism</li><li>Ability to handle both personal and corporate responsibilities effectively</li></ul>Job Type: Full-timeExperience:<ul><li>Personal Assistant: 1 year (Preferred)</li></ul>

Female Personal Assistant

Turner Venture Holdings

<div>
 
 
 Executive Assistant / Personal Assistant (EA/PA) &mdash; CEO-Level Support
 
 
 
 
 Location: Austin, TX (In-Person)
 
 
 
 We are hiring an Executive Assistant / Personal Assistant (EA/PA) to support a high-profile executives across business and personal priorities. This is a very high-trust role requiring excellent judgment, discretion, responsiveness, and execution.
 
 
 This position requires the candidate to be flexible, including availability outside standard business hours as needed.
 
 
 
 
 
 
 Location &amp; Travel
 
 
 <ul>
 <li>
 Based in
 
 Austin, TX
 
 with
 
 regular in-person support
 
 </li>
 <li>
 Day-to-day locations vary across the Austin area based on schedule and commitments
 </li>
 <li>
 Must be comfortable driving locally for operational needs (e.g., document/package pickup and drop-off)
 </li>
 <li>
 Occasional travel with the executive may be required
 </li>
 </ul>
 
 
 
 
 
 Responsibilities
 
 
 
 
 Executive Support (Business)
 
 
 <ul>
 <li>
 Manage and maintain a complex calendar across time zones
 </li>
 <li>
 Schedule and coordinate meetings, events, and travel
 </li>
 <li>
 Prioritize inbound requests and protect executive time
 </li>
 <li>
 Prepare the executive for meetings (agendas, docs, reminders, context)
 </li>
 <li>
 Handle confidential and sensitive communications with discretion
 </li>
 <li>
 Needs to be responsive on nights, weekends, and holidays.
 </li>
 </ul>
 
 
 
 
 
 Personal Assistant Support (Personal Operations)
 
 
 <ul>
 <li>
 Manage professional and personal scheduling and appointments for the executive
 </li>
 <li>
 Coordinate household staff, vendors, and service providers
 </li>
 <li>
 Track bills, subscriptions, and recurring administrative tasks
 </li>
 <li>
 Coordinate home-related logistics (scheduling repairs, deliveries, maintenance)
 </li>
 <li>
 Organize events
 </li>
 <li>
 Run errands, assist with personal shopping
 </li>
 <li>
 Coordinate medical appointments, childcare coverage and other personal sensitive matters
 </li>
 </ul>
 
 
 
 
 
 Email, Communications &amp; Executive Presence
 
 
 <ul>
 <li>
 Manage multiple inboxes and triage communications
 </li>
 <li>
 Draft responses and follow-ups when appropriate
 </li>
 <li>
 Maintain tracking systems so nothing is missed
 </li>
 <li>
 Communicate professionally with high-profile contacts and stakeholders
 </li>
 <li>
 Represent the executive with strong executive presence in person when needed
 </li>
 </ul>
 
 
 
 
 
 Spreadsheets, Reporting &amp; Admin Systems
 
 
 <ul>
 <li>
 Maintain multiple spreadsheets for expense tracking and reporting (including tax-related organization)
 </li>
 <li>
 Ensure records are accurate, complete, and organized
 </li>
 <li>
 Maintain clear systems for recurring administrative workflows
 </li>
 <li>
 Coordinate with finance team on payments and invoices to vendors
 </li>
 </ul>
 
 
 
 
 
 HR and Oversight
 
 
 <ul>
 <li>
 Interview nanny, housekeeper candidates
 </li>
 <li>
 Talk to vendors, contractors, hospitality managers, concierge services
 </li>
 <li>
 Coordinate with staff and manage employment matters
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 7+ years supporting senior executives (EA and/or PA)
 </li>
 <li>
 Experience supporting a high-profile executive (CEO/founder/UHNW or equivalent)
 </li>
 <li>
 Strong calendar management and scheduling experience
 </li>
 <li>
 High discretion and strong judgment with confidential matters
 </li>
 <li>
 High emotional intelligence and strong interpersonal skills
 </li>
 <li>
 Strong written communication and follow-through
 </li>
 <li>
 Comfortable managing spreadsheets and operational tracking
 </li>
 <li>
 Proficiency with Google Workspace (Gmail, Calendar, Docs, Drive, Meet)
 </li>
 <li>
 Valid driver&rsquo;s license and comfort driving locally as needed
 </li>
 </ul>
</div>

Burke & Black

<div>
 
 
 Company Description:
 
 
 
 
 We are actively recruiting a dynamic, highly organized, and proactive Personal/ Executive Assistant to provide unparalleled support to a busy small business owner and their family in San Francisco. I am looking for a dedicated assistant to streamline both personal and professional aspects of my life.
 
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 1. Strategic: Conduct comprehensive online research for business and personal matters.
 
 
 
 
 2. Scheduling: Expertly coordinate and manage appointments and schedules for the owner and their children
 
 
 
 
 3. Organizational: Scan, file, and meticulously organize important documents and records, maintaining a seamless information flow.
 
 
 
 
 4. Lifestyle:&nbsp; Occasionally run essential errands, from grocery shopping to taking kids to sports practice ensuring a smooth and efficient daily life.
 
 
 
 
 5. Administrative: Provide vital administrative support for the business, including adept email management and data entry.
 
 
 
 
 6. Communication: Handle phone calls, messages, and correspondence on behalf of the owner, maintaining professionalism and discretion.
 
 
 
 
 
 
 
 Qualifications:
 
 
 
 
 &middot; Proven experience as a personal assistant, preferably in a family-focused environment.
 
 
 
 
 &middot; Strong organizational skills with an unwavering attention to detail.
 
 
 
 
 &middot; Exceptional time management and multitasking abilities.
 
 
 
 
 &middot; Outstanding communication skills, both written and verbal.
 
 
 
 
 &middot; Ability to maintain discretion and handle confidential information.
 
 
 
 
 &middot; Proficiency in various online productivity tools.
 
 
 
 
 &middot; Flexible and adaptable approach to work.
 
 
 
 
 
 
 
 Working Conditions:
 
 
 
 
 &middot; Work from our office in Civic Center, home in Alamo Square and occasionally remote.
 
 
 
 
 &middot; Direct support during regular business hours, typically from 10 am to 6 pm, Monday to Friday.
 
 
 
 
 &middot; Flexibility for occasional changes to hours with prior notice.
 
 
 
 
 
 
 
 Experience:
 
 
 
 
 &middot; Minimum of 1 year in a personal assistant role (Preferred)
 
 
 
 
 License/Certification:
 
 
 
 
 &middot; Driver's License (Required)
 
 
 
 
 
 
 
 Work
 
 
 
 
 &middot; In-person and remote support, fostering a collaborative and efficient work environment.
 
 
 
 
 
 
 
 Job Type: Part- time
 
 
 
 
 
 
 
 Pay: $35.00 per hour
 
 
 
 
 
 
 
 Experience:
 
 
 <ul>
 <li>
 
 Personal assistant: 1 year (Prefered)
 
 </li>
 </ul>
 
 
 
</div>

The School of Research Science

<ul><li>Job Summary:</li></ul>We are seeking a highly organized and proactive Personal Assistant to support the Business Manager in daily administrative and operational tasks. The ideal candidate will be detail-oriented, professional, and capable of handling confidential information with discretion.Key Responsibilities:<ul><li>Provide comprehensive administrative support to the Business Manager</li><li>Manage schedules, appointments, and meetings</li><li>Prepare reports, presentations, and correspondence</li><li>Handle phone calls, emails, and other communications</li><li>Coordinate travel arrangements and itineraries</li><li>Maintain organized filing systems (physical and digital)</li><li>Assist in project coordination and follow-ups</li><li>Perform other tasks as assigned to support business operations</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree (required)</li><li>Proven experience as a Personal Assistant, Executive Assistant, or similar role is preferred</li><li>Excellent organizational and time-management skills</li><li>Strong written and verbal communication skills</li><li>Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)</li><li>Ability to multitask and prioritize effectively</li><li>High level of professionalism and confidentiality</li></ul>Job Type: Full-timePay: AED4,500.00 - AED5,500.00 per month

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10000 administrative personal assistant jobs Near Me

Administrative Assistant & Personal Assistant

Executive Personal Assistant

Executive Personal Assistant (RUSSIAN & ENGLISH SPEAKER)

Female Personal Assistant

Executive Personal Assistant

Executive Personal Assistant

Female Personal Assistant