administrative professional

Society of Broadcast Engineers

<div>We are seeking a highly organized and detail-oriented part-time administrative professional to support day-to-day office operations and help keep teams running efficiently. The ideal candidate is proactive, dependable, and comfortable managing a variety of tasks in a fast-paced environment. This position will be required to be in the office for up to 20 hours per week.
<h2 class="jobSectionHeader">Responsibilities</h2>
<ul><li>Provide administrative support to team members and leadership as needed</li>
<li>Manage calendars, schedule meetings, and coordinate appointments</li>
<li>Prepare, edit, and organize documents, reports, and correspondence</li>
<li>Answer and direct phone calls, emails, and other inquiries in a professional manner</li>
<li>Maintain filing systems, records, and office supplies</li>
<li>Assist with meeting preparation, including agendas, notes, and follow-up actions</li>
<li>Perform general office duties to ensure smooth daily operations</li>
<li>Assist with billing, invoicing, and basic financial recordkeeping using QuickBooks Online</li>
</ul><h2 class="jobSectionHeader">Qualifications</h2>
<ul><li>Previous experience in an administrative, clerical, or office support role</li>
<li>Strong organizational skills and attention to detail</li>
<li>Excellent written and verbal communication skills</li>
<li>Ability to manage multiple priorities and meet deadlines</li>
<li>Proficiency with common office software and productivity tools</li>
<li>Professional, courteous, and customer-focused approach</li>
<li>Ability to work independently and collaboratively</li>
<li>Experience using QuickBooks Online for invoicing, payments, and financial tracking</li>
</ul><h2 class="jobSectionHeader">Preferred Skills</h2>
<ul><li>Experience supporting multiple team members or departments</li>
<li>Familiarity with scheduling, document management, and office coordination</li>
<li>Strong problem-solving skills and a willingness to take initiative</li>
<li>Ability to adapt to changing priorities in a dynamic environment</li>
</ul><h2 class="jobSectionHeader">What We Offer</h2>
<ul><li>A supportive and collaborative work environment</li>
<li>Opportunities to grow your administrative and professional skills</li>
<li>The chance to contribute to an efficient and well-organized workplace</li>
</ul><h2 class="jobSectionHeader">About You</h2>

You take pride in staying organized, communicating clearly, and helping others succeed. You are resourceful, reliable, and comfortable handling a wide range of responsibilities with professionalism and care.</div>

Administrative Assistant - Part-time

Arnett Environmental, LLC

Vikus Water is a utility engineering firm of engineers, operators, and technical staff dedicated exclusively to the water, wastewater, reclaimed water, and alternative water systems serving The Villages&reg; community, the fastest-growing community in the United States.Located in the heart of Central Florida, Middleton provides easy access to I-75 and Florida's Turnpike and is approximately one hour from Orlando, Tampa, major airports, and many of Florida's most popular attractions and outdoor destinations. Middleton, situated in Wildwood, is a lively, family-friendly community designed for a modern, active lifestyle, welcoming residents of all ages. Enjoy the convenience of walking to A-rated schools, numerous parks, and amenities, fostering a lifestyle where school, dining, and entertainment are easily reachable by foot, bike, or golf cart. With a variety of new homes and a strong emphasis on safety and community, Middleton is the perfect place for families to thrive, grow, and connect, offering children an unparalleled sense of independence.The Villages Charter School provides a unique, family-centric employee benefit: access to one of Florida&rsquo;s top-rated &ldquo;A&rdquo; schools, celebrated for its rigorous academics and high AP participation. Its state-of-the-art campus delivers a comprehensive education with robust athletics, arts programs, and after-school care. Parents appreciate the integrated community support and opportunities for meaningful involvement, creating an ideal setting for both students and families.CHECK OUT the community and school at www.MyMiddleton.com &amp; www.tvcs.org.We are currently seeking a highly motivated Administrative Professional to join our Middleton office. Applicants should have a minimum of 5 years of experience working in a professional office setting. The ideal candidate will have a positive attitude, proactive perspective, and an eye for detail. This role will provide advanced level administrative support and requires a considerable amount of initiative, independent judgement, and discretion.WHAT YOU WILL HANDLEManage calendars for multiple staff. Schedule around project deadlines, meetings, and client commitments without conflicts.Serve as first point of contact for phone and email. Screen and route. Identify urgency and respond when appropriate.Accurately prepare and format technical documents. Proposals, reports, and permit submittals.Track deadlines, submittals, and invoices.Support data entry and reporting.Coordinate with clients, agencies, and vendors. Expect interaction with utilities and regulatory entities.Maintain structured digital and physical files. Fix disorganized systems.Run day-to-day office operations. Supplies, deliveries, basic organization.Attend meetings, assist with agendas and minutes.WHAT YOU NEEDMinimum 5 years of administrative experience supporting professionals in engineering, construction, legal, or similar environment.Process-oriented approach and ability to work independently as well as collaboratively with teams. Manage multiple tasks concurrently and prioritize work with attention to detail.Strong Microsoft Word, Excel, and Outlook skills. Format complex documents efficiently.Proven ability to manage multiple priorities without supervision.Clear, professional written communication. Understanding that correcting errors and informal tone is imperative in client-facing work.Experience with invoicing or financial tracking.A proactive approach to problem-solvingAbility to maintain confidentialityAbility to operate basic office equipmentPREFERREDExperience with engineering documents or permitting.Familiarity with project tracking systems or accounting software.BENEFITSBiannual bonus eligibility after 6 monthsComprehensive medical coverage and term life insurance provided at no cost for the employeeDental, vision, supplemental life, disability, legal, hospitalization and other valuable voluntary coverage options are available401(k) with employer matchGenerous vacation time, sick time and paid holidaysHighly ranked Charter School eligibility (K - 12th grade), exclusively for employees and businesses located in The VillagesUnlimited growth potentialCompensation&middot; $18-22 per hour, based on experiencePay: $18.00 - $22.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Parental leave</li><li>Professional development assistance</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>Describe the most complex administrative workload you have managed. Include volume, deadlines, and your role in keeping work on track.</li></ul>Experience:<ul><li>Office management: 5 years (Preferred)</li></ul>Ability to Commute:<ul><li>Middleton, FL 34762 (Preferred)</li></ul>Work Location: In person

Administrative Assistant (minimum 5 yrs experience in professional setting)

Microsoft

<div>Administrative Assistant (Contract) 
Please note that this is a contract role providing services to Microsoft through external staffing partners of Allegis Global Solutions. If you are selected for this role, you will be employed by AGS and will not be an employee of Microsoft. 
Summary:
We are looking for a highly organized, proactive, and detail-oriented administrative professional to join a dynamic and fast-paced integrated marketing organization. This role is central to enabling operational excellence by supporting two senior General Managers and working in close partnership with Chiefs of Staff, Business Managers, and cross-functional stakeholders. The ideal candidate thrives in an environment where priorities shift quickly, exercises sound judgment and discretion, and brings a strong sense of urgency and ownership to every task. From managing complex executive calendars to coordinating team events and tracking project deliverables, this individual will serve as a critical operational backbone for a high-performing marketing leadership team. 
Job Responsibilities:<ul><li>
Provide high-level administrative support to two General Managers, including calendar management, meeting coordination, and travel planning</li><li>
Manage complex, fast-changing schedules across multiple leaders, proactively anticipating conflicts and resolving them with sound prioritization</li><li>
Coordinate logistics for team meetings, Town Halls, offsites, and morale events, including venue selection and material preparation</li><li>
Track project timelines, coordinate across teams, and manage deliverables to ensure seamless execution</li><li>
Manage expenses for senior leaders, ensuring compliance with internal financial policies</li><li>
Partner with internal stakeholders including Chiefs of Staff, Business Managers, Executive Administrators, and Program Managers to align on business priorities</li><li>
Maintain confidentiality and exercise professional judgment when handling sensitive information</li><li>
Ensure compliance with internal policies and contribute to a culture of respect, inclusivity, and integrity</li><li>
Respond with urgency and effectiveness to shifting leadership and team needs</li></ul> 
Requirements:<ul><li>
8 to 10 years of experience in administrative, business support, or customer service roles supporting executive-level management</li><li>
Proven expertise in executive calendar and travel management, event planning, and expense tracking</li><li>
Demonstrated experience working in a global or cross-functional team environment</li><li>
Experience mentoring peers and contributing to team development is preferred</li><li>
Bachelor's degree in Business Administration, Human Resources, Marketing, Communications, or equivalent experience preferred</li><li>
Advanced proficiency in Microsoft Outlook, with demonstrated ability to manage high-volume, complex executive calendars</li><li>
Strong calendar management skills across multiple senior leaders, including prioritization and conflict resolution</li><li>
Project and task management capabilities, including tracking timelines, coordinating across teams, and managing deliverables</li><li>
Excellent written and verbal communication skills with a high degree of responsiveness</li><li>
Strong organizational skills and attention to detail, with the ability to manage multiple competing priorities independently</li><li>
Proficiency in procurement and financial tools including MyOrder, MSInvoice, and GSR</li><li>
High level of professionalism, discretion, and tact in handling confidential matters</li><li>
Self-starter mentality with a strong sense of initiative, ownership, and urgency</li><li>
Ability to adapt quickly in a fast-paced, ever-changing environment</li></ul> 
Additional Details:<ul><li>
Location: Redmond, WA (Hybrid: 3 days/week)</li><li>
Duration: 12 months</li><li>
Pay Range*: $32.50 - $37 per hour</li><li>
Weekly Schedule: 40 hours</li><li>
Job Status: Non-Exempt</li><li>
Application Deadline: Apply within 72 hours of the posting date to ensure consideration.</li></ul> 
This role is eligible for the following benefits:<ul><li>
Medical, dental &amp; vision</li><li>
Hospital plans</li><li>
401(k) Retirement Plan &ndash; Pre-tax and Roth post-tax contributions available</li><li>
Life Insurance (Company paid Basic Life and AD&amp;D as well as voluntary Life &amp; AD&amp;D for the employee and dependents)</li><li>
Company paid short and long-term disability</li><li>
Health &amp; Dependent Care Spending Accounts (HSA &amp; DCFSA)</li><li>
Employee Assistance Program</li><li>
Time Off/Leave(PTO, Allegis Group Paid Family Leave, Parental Leave</li></ul> 
Benefits are subject to change and may be subject to specific elections, plan, or program terms. 
AGS is an Equal Opportunity Employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. 
 
If you require a reasonable accommodation related to the application or interview process due to a disability, please email accommodation@allegisglobalsolutions.com. This inbox is monitored solely for accommodation requests. For questions about open roles or to apply, please submit your application through the job posting, as this inbox is not monitored by recruiters and applications sent here will not be reviewed. 
 
In accordance with the Immigration Reform and Control Act of 1986, employment is contingent upon verification of identity and authorization to work in the United States. All persons hired will be required to complete Form I-9 and provide acceptable documentation as required by law. 
Please note that we may use artificial intelligence (AI) tools to screen, assess, or select applicants for this position. These tools may analyze application materials and assist our team in identifying candidates whose qualifications best match the requirements of the role. If you have questions about our use of AI in the hiring process, or would like more information, please contact us.<ul><li> 
We reserve the right to pay above or below the posted wage based on factors unrelated to protected classifications.</li></ul> 
Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.</div>

Administrative Assistant (contract)

German Neuroscience Center FZ-LLC

<div>
 
 Administrative Receptionist in position in leading, well-reputed center for Neurology, Psychiatry, Psychology in Dubai
 
 
 
 
 
 
 Summary:
 
 
 
 We are seeking a professional, organized, and patient-focused Administrative Receptionist to join our team. In this role, you will serve as the first point of contact for patients and visitors, ensuring a welcoming and professional experience while supporting the smooth daily operations of the center.
 
 
 
 
 
 The ideal candidate is highly organized, customer-service oriented, and able to manage front desk responsibilities efficiently in a fast-paced healthcare environment. This role requires excellent communication skills, attention to detail, emotional intelligence, and the ability to handle sensitive information with professionalism and confidentiality.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Welcome and assist patients and visitors in a professional and compassionate manner.
 </li>
 <li>
 Manage patient registration, appointment coordination, and patient journey processes in an efficient and professional manner.
 </li>
 <li>
 Handle incoming calls, WhatsApp inquiries, emails, and appointment scheduling professionally.
 </li>
 <li>
 Coordinate and confirm appointments while ensuring accurate patient information is maintained in the system.
 </li>
 <li>
 Provide patients with accurate information regarding services, clinicians, assessments, and clinic procedures.
 </li>
 <li>
 Maintain organized reception and waiting areas to ensure a positive patient experience.
 </li>
 <li>
 Process administrative documentation, patient records, forms, and reports accurately.
 </li>
 <li>
 Coordinate with clinical and administrative departments to support smooth patient flow and daily operations.
 </li>
 <li>
 Handle patient concerns or inquiries professionally and escalate matters when required.
 </li>
 <li>
 Ensure strict confidentiality and compliance with healthcare privacy and administrative policies.
 </li>
 <li>
 Support additional administrative and operational duties as assigned.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Experience:
 
 
 <ul>
 <li>
 Previous experience in a receptionist, front desk, customer service, or administrative role, preferably within a healthcare or medical setting.
 </li>
 <li>
 Strong communication and interpersonal skills with excellent spoken and written English (additional languages are an advantage).
 </li>
 <li>
 Professional demeanor and strong customer service orientation.
 </li>
 <li>
 Excellent organizational skills and ability to multitask in a fast-paced environment.
 </li>
 <li>
 Proficiency in Microsoft Office, scheduling systems, and administrative software.
 </li>
 <li>
 Ability to manage sensitive situations with empathy, professionalism, and discretion.
 </li>
 <li>
 Strong attention to detail and commitment to accuracy and confidentiality.
 </li>
 <li>
 Familiarity with healthcare administration and medical terminology is an advantage.
 </li>
 </ul>
 
 
 
 
 
 What We&rsquo;re Looking For:
 
 
 <ul>
 <li>
 A patient-focused individual who creates a welcoming and supportive environment for patients and visitors.
 </li>
 <li>
 Someone who can balance professionalism, empathy, and efficiency in a healthcare setting.
 </li>
 <li>
 A proactive team player with strong organizational and communication skills.
 </li>
 <li>
 An individual committed to maintaining high service standards, confidentiality, and professionalism at all times.
 </li>
 </ul>
 
 
 
 
 Interested candidates should submit their curriculum vitae to application@gnc-dubai.com
 
</div>

Administrative Receptionist

Panhandle Engineering, Inc.

ACCOUNTANT/BOOKKEEPER / EXECUTIVE ADMINISTRATIVE ASSISTANTPanhandle Engineering, Inc.About UsPanhandle Engineering, Inc. is an established civil engineering firm serving municipal, county, and private clients across the southeast. Our team delivers high-quality infrastructure to the communities we call home. We are growing and looking for a sharp, organized professional to join our team in a dual-role capacity or two people with strengths in either accounting or administrative duties.Position OverviewWe are seeking an experienced Accountant/Bookkeeper / Executive Administrative Assistant to provide financial management support and high-level administrative assistance to firm leadership. This is a critical, fast-paced role that requires discretion, accuracy, and the ability to manage multiple priorities in a professional engineering environment.Key ResponsibilitiesBookkeeping<ul><li>Manage accounts payable and receivable, invoicing, and collections</li><li>Reconcile bank and credit card accounts on a monthly basis</li><li>Process payroll and maintain payroll records</li><li>Prepare and maintain financial reports, budgets, and project cost tracking</li><li>Assist with year-end tax preparation and coordinate with outside CPA</li><li>Maintain accurate records in Sage accounting software</li></ul>Executive Administrative Support<ul><li>Provide direct administrative support to the President and senior leadership</li><li>Manage calendars, correspondence, travel arrangements, and meeting coordination</li><li>Prepare, format, and proofread professional documents, proposals, and reports</li><li>Assist with contract administration and project documentation</li><li>Coordinate with clients, subconsultants, and government agencies on behalf of leadership</li><li>Maintain organized electronic and physical filing systems</li></ul>Qualifications<ul><li>Minimum 3&ndash;5 years of bookkeeping and/or executive administrative experience (engineering, or professional services firm experience a plus)</li><li>Proficiency in Sage accounting software is required</li><li>Advanced proficiency in the full Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Teams)</li><li>Strong attention to detail with excellent written and verbal communication skills</li><li>Ability to handle confidential information with the highest level of professionalism</li><li>Notary Public certification or willingness to obtain preferred</li></ul>What We Offer<ul><li>Competitive salary commensurate with experience</li><li>Health benefits</li><li>Paid time off and holidays</li><li>Bonuses and Profit Sharing</li><li>A collaborative, team-oriented work environment with relaxed atmosphere</li></ul>Website: www.panhandleengineering.comPay: $47,177.10 - $56,815.43 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Health insurance</li><li>Paid time off</li></ul>Work Location: In person

Accountant/Bookkeeper/Executive Admin Assistant

kMNA lAWYERS & LEGAL CONSULTANTS

We are seeking to hire a Secretary to join our team in Abu Dhabi. The ideal candidate will be highly organized, detail-oriented, and capable of supporting lawyers with administrative and legal documentation tasks in a professional legal environment.Key Responsibilities<ul><li>Handle client communications and professional correspondence</li><li>Maintain and organize legal records, files, and documentation</li><li>Manage office emails, phone calls, and general administrative duties</li><li>Support lawyers with document preparation and filing</li><li>Assist with basic accounting or financial administrative tasks when required</li></ul>Requirements<ul><li>Previous experience as a Secretary or Administrative Secretary (law firm experience preferred)</li><li>Fluency in Arabic is mandatory; English proficiency is an advantage</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook)</li><li>Experience with Brilliant System is an advantage</li><li>Strong organizational, multitasking, and time-management skills</li><li>Excellent communication skills and professional telephone etiquette</li><li>Ability to handle confidential and sensitive information with discretion</li><li>Ability to work efficiently in a fast-paced environment</li></ul>Pay: AED3,000.00 - AED3,500.00 per monthWork Location: In person

Secretary

Your Cloud Campus

Your RoleAs part of our team, you will work closely with US based business owners and assist them in managing their day to day business and administrative tasks. Your responsibilities will include:<ul><li>Providing administrative and operational support to business owners</li><li>Managing emails, schedules, and basic coordination tasks</li><li>Handling data entry and maintaining accurate business records</li><li>Updating and managing information in the CRM system</li><li>Assisting with documentation, reporting, and record keeping</li><li>Supporting business owners with research, coordination, and general administrative assistance</li><li>Assisting with basic communication and follow ups when required</li></ul>This role will provide valuable exposure to international business operations and administrative processes while helping you develop practical professional skills.What We Are Looking For<ul><li>Fresh graduates eager to learn and grow professionally</li><li>Strong communication and interpersonal skills</li><li>Good organizational and time management abilities</li><li>Ability to handle multiple administrative tasks efficiently</li><li>Ability to work in a team oriented and fast paced environment</li><li>Basic computer skills including Microsoft Office or Google Workspace</li></ul>Why Join Us<ul><li>Paid professional training and skill development</li><li>Opportunity to work with US based clients</li><li>Exposure to international business operations</li><li>Supportive and collaborative work environment</li><li>Clear career growth opportunities</li></ul>Qualifications<ul><li>Bachelor&rsquo;s degree in any discipline</li><li>A strong command of English communication is preferred as the role involves regular professional communication.</li><li>Basic knowledge of administrative tasks, documentation, CRM data entry, and professional communication</li></ul>Salary &amp; Benefits<ul><li>Competitive salary and fringe benefits</li><li>Company will provide accommodation</li><li>Paid Time Off</li><li>Professional Development</li><li>Career Advancement</li><li>Team Building Activities</li><li>Innovative Work Environment</li><li>Work Life Balance</li><li>Company Trips</li><li>Wellness Programs</li><li>Performance Based Promotion</li></ul>Office Hours: 08:00 PM to 05:00 AM Monday to FridayOffice Location: Cloud Rexpo (Pvt.) Ltd. Plot 100A, Spring North, Bahria Town Phase 7, Rawalpindi 0333 0104318Application Question(s):<ul><li>Please describe any experience you have with administrative tasks such as email management, scheduling, data entry, documentation, or record keeping.</li></ul>(If no experience, please mention any relevant academic projects or internships.)<ul><li>What is your level of proficiency with Microsoft Office (Excel, Word, Outlook), Google Workspace (Sheets, Docs, Gmail) and Canva, Capcut or any editing software?</li></ul>Beginner Intermediate Advanced<ul><li>This role requires regular communication in English with business owners and team members. How would you rate your English communication skills?</li></ul>Basic Intermediate Advanced Fluent<ul><li>This is strictly office based role and we are located in Bahria Town Phase 7, are you comfortable to commute to our location?</li><li>This is night shift role from 8PM - 5AM/Monday - Friday, will you be comfortable with it?</li><li>How much salary are you expecting for this role?</li><li>The company provides accommodation, would you like to avail?</li></ul>Work Location: In person

Virtual Assistant - Office Based

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