administrative program specialist

Villanova University

<p></p><div><div><div><div><div><div><div><div><b>Posting Number:</b></div> <div>20260087S</div>
</div><br>
<div><div><b>Position Title:</b></div> <div>Administrative and Program Specialist, CLAS: UNITAS: Inclusive Education / CIE</div>
</div><br>
<div><div><b>Position Type:</b></div> <div>Staff</div>
</div><br>
<div><div><b>Location:</b></div> <div>Villanova, PA</div>
</div><br>
<div><div><b>Recruitment Type:</b></div> <div>Internal/External Applicants</div>
</div><br>
<div><div><b>Work Schedule:</b></div> <div>full-time/10-months</div>
</div><br>
<div><div><b>Avg Hours Week</b></div>
</div><br>
<div></div><div><div><b>Department:</b></div> <div>130-Dean-Arts and Sciences</div>
</div><br>
<div><div><b>Position Summary:</b></div>
<div><div><b><i>Why work at Villanova?</i></b><br>
</div><ul><li><b>Join a mission-driven organization.</b> Since <b>Villanova University&rsquo;s</b> founding in 1842, we have been inspired by the values of truth, unity, and love, and are a community dedicated to service to others.</li>
<li><b>Villanova has been included among the nation&rsquo;s best colleges and universities. </b>VU&rsquo;s <b>inclusion</b> again in <i>U.S. News &amp; World Report&rsquo;s </i>2025 &ldquo;Best Colleges&rdquo; rankings is another indication of the University&rsquo;s continued prominence and forward momentum.</li>
<li><b>Villanova&rsquo;s most precious asset is our people</b>. As an employee, you will receive a holistic benefits package, generous paid time off, a competitive retirement savings plan, flexible work options, wellness programs including gym membership, professional development, tuition assistance, and <b>more</b>.</li></ul><p></p><div><br>
<br>
<br>
The Administrative and Program Specialist will provide administrative support to the UNITAS: Inclusive Education (CLAS UNITAS) and Center for Inclusive Education (CIE)</div><div>
The Administrative and Program Specialist will be responsible for the administrative support of CLAS Associate Dean for Inclusive Education and the tasks of maintaining the needs of CLAS UNITAS and the CIE.<br>
</div><div>Work closely with the CLAS Associate Dean for Inclusive Education and CIE Director to manage operations, plan and promote events, and to help ensure that operational and tactical goals are executed effectively and on time. Limited local travel and occasional attendance at evening events is anticipated. The Administrative and Program Specialist will support undergraduate and graduate students with information, support, and communication about co-curricular academic preparation, enrichment, experiential learning, and professional development opportunities for qualified students. The Administrative and Program Specialist will work closely with other CLAS staff to support the overall implementation and operation of CIE&rsquo;s student support offerings. The Administrative and Program Specialist will support the execution of events, programs, and services for the CLAS CIE and activities related to UNITAS: Inclusive Education efforts.</div><div>
<br>
Villanova is a Catholic university sponsored by the Augustinian Order. The University is an equal opportunity employer and seeks candidates who understand, respect and can contribute to the University&rsquo;s mission and values.</div></div>
</div><br>
<div><div><b>Duties and Responsibilities:</b></div>
<div><ul><li><b>Communications:</b> &middot;<ul>
<li>Support UNITAS: Inclusive Education efforts in the College of Liberal Arts and Sciences. Coordinate and planning support for monthly CLAS UNITAS: Inclusive Education (CLAS UNITAS) meetings, transcribing meeting minutes. Coordinate communications with CLAS college and department UNITAS committees.</li>
<li>Administer the College of Liberal Arts and Sciences&rsquo; Center for Inclusive Education&rsquo;s (CIE) student application process, application summaries. Assist in the implementation and execution of CLAS UNITAS strategic objectives, initiatives and activities<b>. </b>Provide outreach to the CLAS community in support of expanding and enhancing services for undergraduate and graduate students.<b> </b>Drafting and editing memos, reports, monthly newsletters, and other updates; event promotion; liaising with key partners at other universities, as well as faculty, students and staff at Villanova; coordinating with CLAS UNITAS-assigned graduate assistants</li></ul><br>
<p></p>
</li></ul><div><br>
</div><ul><li><b>Administrative Support: </b>Manage budget and procurement process for UNITAS: Inclusive Education and Center for Inclusive Education (CIE). Management of CLAS UNITAS and CIE submittable accounts, including creation of new submission forms, data entry, data clean-up and generation of targeted lists for student support systems; management of CLAS UNITAS and CIE social media accounts (in conjunction with CLAS Communication Office); management of CIE student lists, records, meeting minutes, and testimonials. Benchmark, create and maintain knowledge resources for support opportunities for undergraduate and graduate students in CLAS. Handle inquiries via phone, email, and office contact throughout the day.</li></ul><br>
<div></div><ul>
<li>
<b>Events and Programs: </b>Identify and reserve meeting spaces for meetings, special programs, and events. Support the CLAS UNITAS ecosystem through participation in programming and attendance at select events. Maintain collaborations with CLAS academic departments and offices; and University offices involved in supporting students experiential education needs. Creation and maintenance of various promotional and events lists.</li><br>
</ul></div>
</div><br>
<div><div><b>Minimum Qualifications:</b></div>
<div><div><b>Formal Education</b></div><ul>
<li>Bachelor&rsquo;s degree required.</li>
<p></p>
</ul><div><b>Minimum Work Experience:</b></div><ul>
<li>Understanding of managing an academic office environment</li>
<li>Knowledge and understanding of Villanova&rsquo;s mission, UNITAS programs and context.</li>
</ul><div><b>Work Skills:</b></div><ul>
<li><ul><li>Must be comfortable working in a dynamic environment.</li>
<li>Must be self-motivated and results oriented.</li>
<li>Must take initiative where appropriate.</li>
<li>Must demonstrate strong organizational and interpersonal skills.</li>
<li>Must be able to demonstrate excellent writing and verbal skills.</li>
<li>Must demonstrate ability to manage multiple tasks and meet deadlines in a fast-paced environment with attention to detail.</li>
<li>Must be able to protect confidential information.</li>
<li>Excellent computer skills, command of Microsoft Office Suite, and the ability to learn new computer programs (e.g., Banner)</li>
<li>The individual must have a deep commitment to the well-being of the Villanova University, a commitment to the University&rsquo;s Catholic/Augustinian heritage, and the advancement of its mission, and to serving the needs of a diverse community.</li>
</ul></li><li>The individual must have an understanding of the importance of Villanova&rsquo;s mission in an educational environment with a desire to work with students, faculty and staff of different backgrounds and varying social identities to advance the University&rsquo;s UNITAS mission. Expertise in MS Office suite (Word, Excel, Outlook, Teams, Forms) and Concur (Nova Pay) required; event planning experience preferred; social media proficiency preferred but not required.</li>
</ul></div>
</div><br>
<div><div><b>Preferred Qualifications:</b></div>
<div>Experience working in a higher education environment strongly preferred</div>
</div><br>
<div><div><b>Physical Requirements and/or Unusual Work Hours:
</b></div></div><br>
<div></div><div><div><b>Special Message to Applicants:</b></div>
</div><br>
<div></div><div><div><b>Posting Date:</b></div> <div>03/30/2026</div>
</div><br>
<div><div><b>Closing Date (11:59pm ET):</b></div>
</div><br>
<div></div><div><div><b>Salary Posting Information:
</b></div><div>This position falls within hourly grade 11 and the range is $25.05-26.48/hr. The final salary will be determined with consideration of several factors including the selected candidate&rsquo;s qualifications, department budget availability, market data, and internal equity.</div>
</div><br>
<div><div><b>Salary Grade:</b></div> <div>11</div>
</div><br>
<div><div><b>Job Classification:</b></div> <div>non-exempt</div>
</div><br>
</div></div></div></div></div><div><h2 class="jobSectionHeader"><b>References Needed</b></h2>
<div><div><div>References Needed
</div><p></p><div><div><div><div><b>Minimum Number of References Needed</b></div> <div>3</div>
</div><br>
<div><div><b>Maximum Number of References Needed</b></div> <div>3</div></div></div></div></div></div></div></div><p></p>

Administrative and Program Specialist, CLAS: UNITAS: Inclusive Education / CIE

State of Arkansas

<div></div><div><div><div><div><div><div><b>Date: </b>Apr 13, 2026
</div></div></div></div><div><div><div><div><b>Req ID: </b>56648
</div></div></div></div><div><div><div><div><b>Location:
</b>NLR, Camp Robinson, AR, US, 72199
</div></div></div></div><div><div><div><div><b>Category: </b>DEPT OF THE MILITARY
</div></div></div></div><div><div><div><div><b>Anticipated Starting Salary: </b>$35,610.02
</div></div></div></div><div></div><div><div><div><div><div><b>Position Number: 22089574</b><br>
<b>County: Pulaski</b><br>
<b>Anticipated Starting Salary: $35,610.02</b><br>
<br>
<b>The mission of the Department of Military is to provide a professional staff of Arkansas State Employees who help maintain and improve the readiness of Arkansas National Guard units through effective fiscal management of State Resources, Human Resource Management, and quality administration of Arkansas National Guard Programs.</b></div>
<div><b>
The Department of the Military is a drug-free workplace, this includes medical marajuna which is still considered a controlled substance under Federal Law. (Drug Free Workplace Act of 1988)</b></div><div><div><div><div>
Position Information</div>
</div><div><div><b>
Job Series:</b> Administrative Support</div><div><b>
Classification:</b> Administrative Specialist &ndash; Career Path</div><div><b>
Class Code:</b> PAS03P</div><div><b>
Pay Grade:</b> SGS02</div><div><b>
Salary Range:</b> $35,610 - $52,703</div></div></div><div><div><div>
Job Summary</div>
</div><div>The Administrative Specialist is a key administrative support role within a department, responsible for performing a variety of office duties to ensure efficient office operations and support for agency staff and programs. This position involves handling administrative tasks, coordinating schedules, managing documentation, and assisting with customer service. The Administrative Specialist will work closely with team members, supervisors, and the public to maintain smooth and effective office workflows.</div></div><div><div><div>
Primary Responsibilities</div>
</div><div>Perform a variety of administrative functions, including answering phones, responding to emails, managing office supplies, and maintaining office equipment. Maintain and update office filing systems, both physical and electronic, ensuring that documents are properly organized and easily accessible. Draft and proofread internal and external communications, including memos, reports, and correspondence. Coordinate meetings, appointments, and conferences for agency staff and leadership. Manage calendars, ensuring that appointments, deadlines, and meetings are scheduled efficiently and with attention to priority. Prepare and distribute meeting agendas, take minutes, and track follow-up actions for meetings. Create, maintain, and update records, files, and databases, ensuring accuracy and compliance with agency and state policies. Provide helpful, professional, and timely responses to inquiries, referring questions to appropriate staff when necessary. Accurately input and maintain data in electronic systems, databases, and spreadsheets. Monitor and update records or databases to ensure that information is current and accurate. Ensure that supplies and materials are ordered and available to meet operational needs.</div></div><div><div><div>
Knowledge and Skills</div>
</div><div>Ability to draft clear, concise, and professional correspondence. Ability to interact with the public, staff, and leadership in a professional and approachable manner. Ability to maintain organized records and files. Ability to assess situations, troubleshoot problems, and implement effective solutions in a timely manner. Ability to handle sensitive and confidential information with discretion and in compliance with state and federal privacy laws. Knowledgeable of office software applications (e.g., Microsoft Word, Excel, PowerPoint), and familiarity with office equipment (e.g., copiers, fax machines, phone systems). Proactive in identifying opportunities for process improvement and streamlining office operations.</div></div><div><div><div>
Minimum Qualifications</div>
</div><div><div>
A high school diploma or equivalent is required.</div><div><b><i>
Satisfaction of the minimum qualifications, including years of experience and service, does not entitle employees to automatic progression within the job series. Promotion to the next classification level is at the discretion of the department and the Office of Personnel Management, taking into consideration the employee&rsquo;s demonstrated skills, competencies, performance, workload responsibilities, and organizational needs.</i></b></div></div></div><div><div><div>
Licensure/Certifications</div>
</div><div>N/A OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.</div></div></div><div><b><i>
The State of Arkansas is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, pregnancy, age, disability, citizenship, national origin, genetic information, military or veteran status, or any other status or characteristic protected by law.</i></b></div></div></div></div></div></div></div><p></p>

ADMINISTRATIVE SPECIALIST

University of Florida

<p></p><div><div><p><b>JOB NO:</b></p>
<div>539482</div><br>
<p><b>WORK TYPE:</b></p>
<div>Staff Full-Time</div><br>
<p><b>LOCATION:</b></p>
<div>Main Campus (Gainesville, FL)</div><br>
<p><b>CATEGORIES:</b></p>
<div>Office/Administrative/Fiscal Support</div><br>
<p><b>DEPARTMENT:</b></p><div>
29070100 - MD-OBSTETRICS - GYNECOLOGY-GEN</div></div><br>
<div>
<div><div><div><div><b>CLASSIFICATION TITLE:</b></div>
<div>
<p>Administrative Specialist II</p></div><br>
</div><br>
<div><div><b>CLASSIFICATION MINIMUM REQUIREMENTS:</b></div> <div>Bachelors degree and three years of relevant experience; or an equivalent combination of education and experience.</div>
</div><br>
<div><div><b>JOB DESCRIPTION:</b></div>
<div>
<div><p>Manages the administrative activities of the Chair&rsquo;s Office, including:
<br>
Manages all aspects of Chair and Director calendars. Schedules complex meetings with senior leadership with a high degree of sensitivity and confidentiality.<br>
<br>
Works with Chair, Director, and faculty leadership to develop and implement programming to support departmental programs and processes (e.g., strategic planning retreats, workshops, trainings, etc.). Collaborates with Director and leadership to ensure all departmental development programming remains within budget.<br>
<br>
Oversees faculty recruitment for departmental leadership positions (in conjunction with HR Generalist). Schedules faculty candidates, prepares itineraries for prospective faculty members and site visitors. Includes scheduling appointments for these visitors to meet with department leadership and other faculty, arranging airline reservations, hotel accommodations, and distributing itineraries and curriculum vitae of the visitors to<br>
recruitment committee. Oversees candidate&rsquo;s travel, itinerary, and all aspects of on campus visits for departmental leadership searches.<br>
<br>
Manages faculty evaluation process including oversees scheduling and collection of all data from department faculty, develops online intake form for collecting annual data and metrics; Collects and submits annual faculty compensation plan metrics.
<br>
<br>
Aids the Chair with daily and long-term organizational demands by drafting correspondence on his/her behalf, managing schedule, phone calls, meetings, travel, etc.<br>
<br>
Maintains updated list of faculty awards and identify award nominees. Assists with compiling documents and letters needed for award nominations for numerous events.<br>
<br>
Schedules, coordinates and prepares agendas for the department faculty meeting, 1:1 Chair/Chief meetings, executive committee meetings, hospital leadership meetings and more, including dissemination of final agendas and minutes.<br>
<br>
Provides set-up of technology as needed such as Zoom, laptops, projectors, etc.<br>
<br>
In support of the Director&rsquo;s Office, manages office operations:<br>
<br>
Screens candidates for administrative openings and participates in the interview/selection process. Develop operational policies and procedures for the department and individual divisions, as required. Monitors staff compliance.<br>
<br>
Serves as a staff resource for professional development advice. Recommends professional development opportunities.<br>
<br>
Develops and conducts teamwork and staff development training sessions.<br>
<br>
Using specialized knowledge, develops and implements technology-based solutions to facilitate communication and training, including training tutorials.<br>
<br>
Oversees special projects. Using project management software, tracks project status and communicates deadlines and milestones to accountable parties.<br>
<br>
Performs other related duties as necessary.<br>
<br>
Supervises departmental use of the QGenda scheduling software, including: Serves as the primary contact for departmental users of QGenda with questions, concerns, or other needs; Liaises with the QGenda corporate office when necessary; Builds and populates QGenda with divisions&rsquo; broad-scale schedules (i.e., automations and templates); Supports divisional administrative support staff with smaller-scale, day-to-day QGenda updates; With the Division Chief or Residency Program Director, as appropriate, develops QGenda workflows, policies, and procedures specific to each division&rsquo;s needs; Gathers and analyzes data from QGenda to make strategic recommendations about clinical operations.<br>
<br>
Processes Chair&rsquo;s and Director&rsquo;s expenses in accordance with established policy; Coordinates and processes all travel for Chair, Director, visiting professors, faculty applicants, etc.; Provides PCard for use by other departmental members and processes those expenses; Maintains fiscal responsibility and budgetary requirements when planning and managing.<br>
<br>
Coordinates special projects, including: Annual Departmental Holiday Party, Annual Faculty and Resident Photograph and Awards Breakfast, Annual Departmental Retreat, Annual Staff Retreat, and more.</p></div><br>
</div>
</div><br>
<div><div><b>EXPECTED SALARY:</b></div>
<div>
<p>$55,000.00 to $65,000.00 annually</p></div><br>
</div><br>
<div><div><b>REQUIRED QUALIFICATIONS:</b></div> <div>Bachelors degree and three years of relevant experience; or an equivalent combination of education and experience.</div>
</div><br>
<div><div><b>PREFERRED:</b></div>
<div>
<div><ul><li>Demonstrated ability to work independently in a fast paced, high visibility academic or healthcare environment, exercising sound judgment, discretion, and initiative to identify issues and implement efficient, effective solutions with minimal oversight.</li><li>Extensive knowledge of advanced administrative office practices, procedures, and systems, including coordination of executive-level calendars, preparation of complex correspondence, management of confidential records, and support of senior leadership operations.</li></ul>
Working knowledge of hospital, academic medical center, or university policies and procedures, including those related to clinical operations, faculty affairs, human resources, and financial administration.
<br>
<ul><li>Exceptional written and verbal communication skills, with the ability to prepare executive-level correspondence, reports, presentations, agendas, and meeting minutes, as well as to synthesize and present statistical or operational data clearly and professionally.</li><li>Proven ability to communicate and collaborate effectively with a wide range of stakeholders, including senior hospital and university leadership, faculty, residents, administrative staff, patients, and external partners, while maintaining a high level of professionalism and diplomacy.
</li><li>Strong organizational and project management skills, with the ability to manage multiple complex priorities simultaneously, maintain highly organized administrative and record keeping systems, track deadlines, and ensure accuracy and attention to detail.</li><li>Demonstrated commitment to professionalism, confidentiality, and ethical standards, with the ability to handle sensitive information discreetly and maintain composure in high pressure situations.</li><li>Proficiency with administrative technologies and systems, including calendar management tools, Microsoft Office applications, virtual meeting platforms, and database or scheduling software (e.g., QGenda or similar systems), with the ability to quickly learn and adapt to new technologies.</li></ul></div><br>
</div>
</div><br>
<div><div><b>SPECIAL INSTRUCTIONS TO APPLICANTS:</b></div>
<div>
<p>In order to be considered, you must upload your cover letter, reference list and resume.</p>
<p>
This is a time limited position.</p>
<p>
Application must be submitted by 11:55 p.m. (ET) of the posting end date.</p></div><br>
</div><br>
<div><div><b>HEALTH ASSESSMENT REQUIRED:</b></div> <div>No</div></div></div><br>
</div>
</div><p></p><div><p><b>ADVERTISED:</b></p>
<div>10 Apr 2026</div> Eastern Daylight Time<br>
<p><b>APPLICATIONS CLOSE:</b></p>
<div><div>21 Apr 2026</div></div>
Eastern Daylight Time</div></div><p></p>

Administrative Spec II

Integrated Human Resources Inc

<p>Growing Beverly Human Resources Company is seeking a highly organized and proactive Full-Time Administrative Operations Specialist to support our HR team. This role is ideal for someone who thrives in a fast-paced environment, has strong technical and administrative skills, and brings a high level of professionalism and empathy to their work.</p><p><b>Job Responsibilities</b></p><ul><li>Provide day-to-day administrative support to the HR team</li><li>Manage and prepare materials for annual meetings and open enrollment processes</li><li>Utilize platforms such as Docusign and other internal systems to manage documentation and workflows</li><li>Maintain accurate records and ensure timely completion of tasks</li><li>Coordinate schedules, communications, and follow-ups with clients and team members</li><li>Assist with data tracking, reporting, and HR calculations as needed</li></ul><p><b>Qualifications</b></p><ul><li>Must have strong administrative and organizational skills</li><li>High level of technical proficiency with systems including MS Office, Outlook, Docusign and other internal systems</li><li>Excellent time management and ability to prioritize tasks independently</li><li>Strong attention to detail and comfortable working with numbers/calculations</li><li>Proactive mindset with the ability to anticipate needs and take initiative</li><li>Flexible and adaptable in a dynamic work environment</li><li>High level of empathy and professionalism when working with clients and team members</li><li>Must be able to work both independently and within team</li><li>Other projects as needed</li></ul><p>Pay: $24.00 - $29.00 per hour</p><p>Expected hours: 40.0 per week</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Paid time off</li><li>Parental leave</li></ul><p>Experience:</p><ul><li>Administrative support: 3 years (Required)</li><li>Microsoft Office: 3 years (Required)</li></ul><p>Ability to Commute:</p><ul><li>Beverly, MA 01915 (Required)</li></ul><p>Work Location: Hybrid remote in Beverly, MA 01915</p>

Administrative Operations Specialist

Plymouth Rock Assurance

<p></p><div><p>The Administrative Claims Specialist will be responsible for performing administrative and other duties as assigned. Responsibilities include but are not limited to the following:</p>
<p>
</p><p>RESPONSIBILITIES</p>
<ul>
<li>Manual data entry of lawsuit information and medical claim bills in a paperless environment using dual monitors.</li>
<li>Research and indexing of legal related mail for claim updating and assignment</li>
<li>Keying of Claims checks including expenses, arbitration settlements, interest, etc.</li>
<li>Provider Service Unit Operator; utilizing customer service skills to provide information to medical providers regarding billing, and/or treatment requests.</li>
<li>Ability to use all available applications to answer questions, within our guidelines, prior to transferring calls.</li>
<li>Project Handling; Knowledge of Microsoft Excel, Word and Outlook. Perform research and compile data onto an excel spreadsheet for analysis.</li>
<li>Report generation and distribution.</li>
<li>Review of Medical Bills; Review accuracy in billing, pre-certification compliance in accordance with the Decision Point Review Plan, and application of proper bill adjudication.</li>
<li>Participate in proactive team efforts to achieve departmental and company goals.</li>
<li>Perform other duties as assigned to support the various units within the claims department.</li>
</ul>
<p></p><p>QUALIFICATIONS</p>
<ul>
<li>High school diploma or general education degree (GED) and related training (i.e. medical billing, medical terminology, data entry); or six months related experience; or equivalent combination of education and experience.</li>
<li>Ability to understand and carry out instructions furnished in written, oral, or diagram form.</li>
<li>Ability to deal with problems involving several concrete variables in standardized situations.</li>
<li>Basic personal computer skills including electronic mail, word processing, spreadsheet, graphics, etc.</li>
<li>Ability to handle multiple tasks simultaneously.
</li><li>Ability to work independently and prioritize projects and activities to meet deadlines.
</li><li>Consistently produces a quality work product with attention to detail.</li>
<li>Comply with all safety policies, practices and procedures.</li>
<li>Ability to work in a fast paced environment.</li>
</ul>
<p></p><p>SALARY RANGE</p>
<p>
The pay range for this position is $42,000 to $55,500 annually. Actual compensation will vary based on multiple factors, including employee knowledge and experience, role scope, business needs, geographical location, and internal equity.
</p><p></p><p>PERKS &amp; BENEFITS</p>
<ul>
<li>4 weeks accrued paid time off, 8 paid national holidays per year, and 2 floating holidays</li>
<li>Low cost and excellent coverage health insurance options that start on Day 1 (medical, dental, vision)</li>
<li>Annual 401(k) Employer Contribution</li>
<li>Free onsite gym and health center at our Woodbridge Location</li>
<li>Resources to promote Professional Development (LinkedIn Learning and licensure assistance)</li>
<li>Robust health and wellness program and fitness reimbursements</li>
<li>Various Paid Family leave options including Paid Parental Leave</li>
<li>Tuition Reimbursement
</li></ul><p></p><p>ABOUT THE COMPANY</p>
<p><i>
The Plymouth Rock Company and its affiliated group of companies write and manage over $2 billion in personal and commercial auto and homeowner's insurance throughout the Northeast and mid-Atlantic, where we have built an unparalleled reputation for service. We continuously invest in technology, our employees thrive in our empowering environment, and our customers are among the most loyal in the industry. The Plymouth Rock group of companies employs more than 1,900 people and is headquartered in Boston, Massachusetts. Plymouth Rock Assurance Corporation holds an A.M. Best rating of &ldquo;A-/Excellent&rdquo;.</i></p>
<p>
</p><p><i>#LI-DNI</i></p></div>

Administrative Claims Specialist, PIP

University of Connecticut

<p></p><div><p><b>Additional Links:</b></p>
<div></div><ul><div>This position is Benefit eligible; click here for an overview of available benefits.</div>
<div></div><div>This position is covered by the UHP Bargaining Unit; click here to review the current UHP Contract.</div>
<div></div><div>This position is in salary group UHP-04; click here to review the current UHP Pay Plan</div></ul><br>
<p></p><div>Excellence, Teamwork, Leadership, and Innovation. These values define UConn Health. We are looking for team members that share these same values. Our top-rated organization is looking to add an Administrative Program Assistant to support the Clinical Laboratory within the Department of Pathology &amp; Lab Medicine. If you have a background in this field, we want to hear from you.</div>
<div>
</div><div>At UConn Health, this class is accountable for independently providing responsible administrative support, and/or significant program support for an academic/clinical/administrative department or program. The position will be responsible for performing daily reconciliation and resolution of EPIC Billing/Charging/Registration work queues and providing routine administrative support. This position is located at UConn Health in Farmington, CT.</div>
<div>
</div><div></div><div><b>SUPERVISION RECEIVED:</b></div>
<div>
Works under the general supervision of an employee of higher grade.</div>
<div>
</div><div></div><div><b>SUPERVISION EXERCISED:</b></div>
<div>
May lead or supervise lower-level employees as assigned.</div>
<div>
</div><div></div><div><b>EXAMPLES OF DUTIES:</b></div>
<div><b>
TYPING:</b> Using a word processor, or other automated equipment, formats, and types a full range of correspondence, reports, bills, drafts, etc., from rough draft, transcription, dictated notes, etc. Proofreads for content. Edits using knowledge of grammar, punctuation, and spelling. In typing grants must be able to write application from notes, determining appropriate information and format.</div>
<div>
</div><div><b>FILING:</b> Organizes and maintains a complex filing system to support a program/department, including fiscal, personnel and other records. Compiles and maintains a collection of resource materials and program information.</div>
<div>
</div><div><b>CORRESPONDENCE:</b> Composes complex letters, memos, etc. for manager's signature.</div>
<div>
</div><div><b>REPORT WRITING:</b> Assembles data, writes and/or edits reports, requiring knowledge of subject area. Use complex spreadsheet programs.</div>
<div>
</div><div><b>INTERPERSONAL:</b> Acts for and represent supervisor to other University offices, the public or outside agencies. Coordinates a variety of non-routine matters. Confer with and assist supervisor in the performance of administrative and program activities. Acts as resource person for department/program.</div>
<div>
</div><div><b>OFFICE MANAGEMENT</b>: Coordinates administrative details for an office/department; directs the workflow and may provide administrative support for program staff. Assists in the preparation of budgets, monitors expenditures and may make decisions regarding routine budget matters. Arranges and coordinates meetings and functions, to include space and equipment. Maintains an inventory of supplies and equipment and purchases items when necessary. Make travel arrangements.</div>
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</div><div>Performs related duties as required.</div>
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</div><div><b>MINIMUM QUALIFICATIONS REQUIRED</b></div>
<div><b>
KNOWLEDGE, SKILL, AND ABILITY:</b></div>
<div>
Considerable knowledge of office systems and procedures</div>
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Considerable knowledge of proper grammar, punctuation, and spelling</div>
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Knowledge of business communication</div>
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Knowledge of the unit's policies and procedures</div>
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Knowledge of business math; oral and written communication skills; interpersonal skills</div>
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Ability to schedule and prioritize office workflow</div>
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Ability to operate office equipment includes word processors, computer terminals, and ability to use complex computer programs.</div>
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</div><div></div><div><b>REQUIRED EXPERIENCE AND TRAINING</b></div>
<div><b>
GENERAL EXPERIENCE:</b></div>
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Three (3) years' experience above the routine clerk level in office support or secretarial work.</div>
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</div><div></div><div><b>SUBSTITUTION ALLOWED:</b></div>
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College training <b><i>may </i></b>substitute for General Experience based on fifteen (15) semester hours equaling one-half (1/2) year of experience.</div>
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</div><div></div><div><b>PREFERRED QUALIFICATIONS:</b></div>
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Proficiency with EPIC, HuskyBuy, MACOLA computer programs</div>
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Knowledge of EPIC billing work queues such as Charge Review, CCI/LCD Edits, and Reference Lab (Send Out)</div>
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Proficiency with laboratory terminology</div>
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Proficiency with Microsoft Applications such as Word, Excel, PowerPoint, and Outlook</div>
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Proficiency with mathematical calculations to ensure accurate billing</div>
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</div><div></div><div><b>SCHEDULE:</b> Full time, 40 hours per week, primarily days, Monday through Friday, 8:00 am to 5:00 pm, other shifts as needed, rotating holidays are required as scheduled, 60-minute unpaid meal break.</div>
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</div><div><b>Why UConn Health</b></div>
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UConn Health is a vibrant, integrated academic medical center that is entering an era of unprecedented growth in all three areas of its mission: academics, research, and clinical care. A commitment to human health and well-being has been of utmost importance to UConn Health since the founding of the University of Connecticut schools of Medicine and Dental Medicine in 1961. Based on a strong foundation of groundbreaking research, first-rate education, and quality clinical care, we have expanded our medical missions over the decades. In just over 50 years, UConn Health has evolved to encompass more research endeavors, to provide more ways to access our superior care, and to innovate both practical medicine and our methods of educating the practitioners of tomorrow.</div></div><div></div>

Administrative Program Assistant II

Nakupuna Companies

<div><div>Nakupuna Federal is seeking an Administrative Operations Support professional to provide proactive administrative and coordination support to the PMW 760 Front Office. This position enables efficient office operations by anticipating needs, preparing materials in advance, and maintaining organized, responsive workflows. The role ensures front office activities remain aligned, timely, and execution-focused, directly contributing to effective program delivery and communication.</div><div></div><div><br>
The primary purpose of this role is to provide proactive administrative and operational support, teaming with the Executive Operations Coordinator and Front Office Lead, by anticipating requirements, preparing ahead of need, and maintaining continuity across front office activities.</div><p><br>
The following reflects management&rsquo;s definition of essential functions for this job but does not restrict the tasks that may be assigned.
</p><p>Administrative Support</p><ul><li>
Prepare and format documents, briefings, and correspondence in advance of deadlines.</li><li>
Maintain organized electronic files with consistent structure and easy retrieval.</li><li>
Anticipate document needs based on upcoming meetings, taskers, and reporting cycles.</li></ul><p>
Calendar and Scheduling Support</p><ul><li>
Maintain awareness of leadership priorities and upcoming engagements.</li><li>
Prepare draft schedules and recommend adjustments to avoid conflicts.</li><li>
Ensure meetings are scheduled with sufficient preparation time for all participants.</li></ul><p>
Meeting and Event Coordination</p><ul><li>
Prepare and distribute read-ahead materials ahead of required timelines.</li><li>
Identify required inputs early and follow up to ensure completeness.</li><li>
Capture meeting notes and anticipate follow-on actions without direction.</li></ul><p>
Task and Action Tracking</p><ul><li>
Maintain action trackers with current status and upcoming suspense awareness.</li><li>
Proactively follow up on pending actions before deadlines approach.</li><li>
Identify potential delays and elevate early with recommended solutions.</li></ul><p>
Front Office Operations Support</p><ul><li>
Anticipate routine and recurring requirements such as reports, briefs, and updates.</li><li>
Prepare materials and templates in advance of known events or cycles.</li><li>
Maintain current contact lists, distribution lists, and organizational references.</li></ul><p>
Document and Information Management</p><ul><li>
Ensure documents are complete, accurate, and ready for leadership review without rework.</li><li>
Maintain structured repositories that support rapid access and continuity.</li><li>
Archive materials in a way that supports future retrieval and use.</li></ul><p>
Coordination Support</p><ul><li>
Maintain awareness of ongoing activities across the front office.</li><li>
Identify gaps in information flow and close them proactively.</li><li>
Support preparation for program reviews and engagements with minimal direction.</li></ul><p><b><br>
Skills/Qualifications:</b></p><ul><li>
Strong organizational discipline with attention to detail</li><li>
Ability to anticipate requirements and prepare ahead of need</li><li>
Proficiency in Microsoft Office applications and collaboration tools</li><li>
Ability to manage multiple priorities in a fast-paced environment</li><li>
Clear and concise written and verbal communication</li><li>
Ability to operate independently while staying aligned with leadership intent</li><li>
Experience supporting senior leadership or front office operations a plus</li><li>
Familiarity with high-visibility or fast-paced office environments valued</li></ul><p><b>
Education/Experience:
</b></p><ul><li>Associate&rsquo;s degree or equivalent experience preferred</li><li>
0 to 3 years of relevant administrative, program support, or office support experience</li><li>
Prior military experience is highly valued<ul><li>
Experience in administrative, personnel, or operational support roles, such as:<ul><li>
Yeoman (YN)</li><li>
Personnel Specialist (PS)</li><li>
Logistics Specialist (LS)</li><li>
Operations Specialist (OS) (junior level, admin or watch support exposure)</li></ul></li><li>
Experience supporting command-level administrative functions, scheduling, correspondence, or task tracking</li><li>
Familiarity with military staff processes, taskers, and suspense-driven workflows</li></ul></li></ul><p><b>
Certification:</b></p><ul><li>
No specific certification required.</li><li>
Relevant certifications or training that may strengthen candidacy include:
<ul><li>Certified Administrative Professional (CAP), Microsoft Office Specialist (MOS), or similar</li><li>
Entry-level project management certification such as CAPM</li><li>
Familiarity with DoD acquisition training (e.g., DAU courses) is a plus</li></ul></li></ul><p><b>
Clearance Requirements: </b>Active Secret clearance required or ability to obtain and maintain a Secret clearance.</p><p><b>
Work Location:</b></p><ul><li>
San Diego, CA<ul><li>
Client site: Old Town Complex (OTC), 4301 Pacific Highway / PMW 760 facilities</li><li>
Company site: TBD</li></ul></li><li>
On-site support required with potential for limited telework as approved</li></ul><p><b>
Physical Requirements: </b>The ideal candidate must at a minimum be able to meet the following physical requirements of the job <i>with or without a reasonable accommodation:</i></p><ul><li>
Ability to perform repetitive motions with the hands, wrists, and fingers.</li><li>
Ability to engage in and follow audible communications in emergency situations.</li><li>
Ability to sit for prolonged periods at a desk and working on a computer.</li></ul><div></div><div><br>
The Nakupuna Companies use a market-based compensation strategy to ensure that our employees are compensated within applicable market ranges commensurate with multiple factors, including but not limited to the individual&rsquo;s particular combination of education, knowledge, skills, competencies, and experience, as well as contract-specific affordability, organizational requirements, and position location. The projected compensation range for this position is $61,000.00 to $90,000.00 (annualized USD). The salary range displayed represents the typical salary range for this position and is just one component of Nakupuna Companies total compensation package for employees.</div></div>

Administrative Operations Support

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