administrative program specialist

The Hillman Group

Job Summary
 
The Leave of Absence Program Specialist is directly responsible for the day to day administration of the organization-wide Leave of Absence and ADA programs in adherence to local, state and federal mandates. They effectively coordinate all cases/claims to include general administration, comprehensive case management and program compliance in a multi-state environment.
 Essential Job Functions *
 
1. Act as the main point of contact and provide extensive case management for all leave of absence requests/claims; coordinates administrative aspects of the cases and claims, communicating directly with employees, supervisors, and other internal teams.
 2. Partner with external vendors or third-party administrators (TPAs) to ensure timely and accurate processing of claims and paperwork.
 3. Coordinate and administer work procedures and policies for leaves of absence claims, and sends applicable case updates to employees, managers and HRBP’s.
 4. Ensure compliance with all leave of absence regulations, updating processes as needed to comply with federal and state legislation (FMLA, ADA, USERRA, Pregnancy Discrimination Act, etc.)
 5. Responsible for all regulatory reporting required for programs.
 6. Facilitate employee return to work with HRBP’s and leaders.
 
Other Duties
 <ul>
<li>Produces and manages reporting metrics and analytics for all leave cases. Presents reports as requested</li>
<li>Assists in the creation and facilitation of leave administration training programs</li>
<li>Perform other duties as assigned</li>
<li>This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice.</li>
</ul>
Employees are expected and encouraged to participate in safety and health program activities including immediately reporting hazards, immediately reporting unsafe work practices and incidents to supervisors, wearing required personal protective equipment, and participating in and supporting safety committee activities.
 
Competencies – Knowledge, Skills and Abilities
 
1. High school diploma or GED required.
 2. Bachelor's degree in a related field is preferred.
 3. Minimum of (3) years of experience with leaves of absence, preferably in a multi-state environment.
 4. Strong knowledge of relevant laws and regulations (FMLA, ADA, state-specific leave laws).
 5. Proficient with Microsoft Word, Excel, and PowerPoint
 6. Ability to maintain high levels of confidentiality.
 7. Excellent written and verbal communication skills with ability to work collaboratively with others.
 8. Problem solving, time management and priority setting skills.
 9. Ability to communicate effectively and make recommendations as needed.
 10. High level of attention to detail and organizational skills.

Leave of Absence Program Specialist

True North Physician Services, LLC

Job Summary A Training Support Specialist designs, develops, and delivers training programs to enhance our instructors and aides&rsquo; skills and organizational performance. They identify training needs, create learning materials, and facilitate training sessions to support employee growth and company success. Key responsibilities include assessing training needs, developing curricula, delivering training, and evaluating the effectiveness of training programs. This role also requires substituting and supporting the facilitation of the JMA program in various districts as needed.Responsibilities<ul><li>Schedule and coordinate semi-annual Instructor/Aide training in coordination with the Program Managers and Operations Director</li><li>Train mid-semester hires</li><li>Ensure onboarding training of new employees, in conjunction with HR</li><li>Coach instructors and aides as requested by Program Managers in classroom management, teaching techniques, presentation skills and other necessary training areas</li><li>Provide feedback on the evaluations and coaching of the instructors and aides to ensue quality program delivery with instructors and aides.</li><li>Collect, analyze and share evaluations from district partners and Program Managers</li><li>Assist and support Curriculum Specialist in curriculum development and research</li><li>Organize and lead debriefing sessions at the end of each session for all school districts</li><li>Substitute/Facilitate JMA Program, as requested</li><li>Report to Operations Director.</li><li>All other duties assigned</li></ul>Qualifications<ul><li>A.A./A.S. Degree preferred</li><li>Experience with Microsoft Office (Excel, Outlook, Power Point, Word)</li><li>Excellent organizational and administrative skills</li><li>Ability to evaluate and improve training programs</li><li>Strong communication and interpersonal skills</li><li>Teaching and classroom management experienced preferred</li></ul>Job Type: Full-timePay: $20.00 - $25.00 per hourExpected hours: 40 per weekBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul>Work Location: In person

Training Support Specialist

Texas Legal Services Center

<div>Description:

Job Summary
The Texas Law Help/Kiosk Intake Specialist provides essential administrative and operational support to the /TexaslawHelp/Kiosk program.
This position assists kiosk users by offering technical support, legal information, intake for special programs, scheduling appointments, and assisting users with finding access to relevant resources.
In addition, the intake specialist serves as a point of contact for Kiosk Host Sites. The Intake Specialist ensures effective communication, coordination, and support between the program and its host sites and drives outreach initiatives to promote and increase kiosk usage at their assigned sites.<h3 class="jobSectionHeader"> 
Responsibilities</h3><ul><li>Key responsibilities include:</li></ul>
o Intake: Conduct intake and pre-acceptance screening assessments, while ensuring appropriate information is collected and entered in the case management system, and client confidentiality requirements are maintained.
o Building Relationships: Establish and maintain strong, collaborative relationships with host site staff to foster engagement and enthusiasm for the kiosk program.
o Outreach Support: Assist host sites, including Rural Clinic host sites, in promoting kiosk services to their communities through outreach activities, informational materials, and events.
o Usage Analysis: Monitor kiosk usage data and work with host sites to identify opportunities for increasing accessibility and utilization.
o Training and Guidance: Provide ongoing training and support to host site staff to enhance their ability to assist kiosk users effectively.
o Problem-Solving: Address any challenges or barriers to usage, offering solutions and escalating issues to the Program Manager when necessary.
o Technical Assistance
&sect; Assist with basic troubleshooting and maintenance of kiosks.
&sect; Communicate with third-party technical support for advanced issues.
Program Innovation<ul><li>Identify and collaborate with the Program Manager, TexasLawHelp Managing and Staff Attorneys, TLSC staff and other partners to implement improvements to kiosk functionality and accessibility.</li></ul>
Program Operations<ul><li>Monitor kiosk functionality and report any operational concerns to the Program Manager.</li><li>Support the deployment and/or relocation of kiosks as needed.</li><li>Participate in and support the collection of data related to kiosk usage.</li><li>Provide logistical support for staff traveling to host sites and providing training.</li><li>Assist users via live chat or phone, providing technical help and legal information as appropriate.</li><li>Conduct intake and pre-acceptance screening assessments, ensuring appropriate information is collected, entered in the case management system, and client confidentiality requirements are maintained</li><li>Perform other duties as assigned.</li></ul>
Travel<ul><li>The ability to travel not more than 25% of the time to support kiosk sites, partners, and outreach activities.</li></ul><h3 class="jobSectionHeader"> 
Education and Experience</h3>
Preferred Education:<ul><li>High school diploma or equivalent.</li></ul>
Preferred Experience:<ul><li>Experience with conducting outreach and maintaining stakeholder relationships.</li><li>Experience with providing technical support or user assistance.</li><li>Experience working in legal aid, customer service, or community programs.</li></ul>
Requirements:

Role Requirements
Competencies<ul><li>Ability to establish rapport and deal tactfully and professionally with colleagues, clients, visitors, and the public.</li><li>Ability to multi-task, work well under pressure, and complete required assignments accurately in accordance with required deadlines.</li><li>Ability to work with clients in a compassionate, patient, , and non-judgmental manner.</li><li>Effective organizational skills.</li><li>Strong verbal and written communication and interpersonal skills.</li></ul><h3 class="jobSectionHeader">
Knowledge, Skills, and Abilities</h3><ul><li>Ability to collaborate effectively with a variety of individuals and teams.</li><li>Basic technical troubleshooting abilities.</li><li>Excellent verbal and written communication skills.</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook).</li><li>Proficiency with, or the ability to learn, Legal Server (TLSC&rsquo;s case management system).</li><li>Strong organizational and attention-to-detail skills</li></ul></div>

Intake Specialist - TLH - KIOSK

TekPro Support Services, LLC is currently hiring a Supply Operations Specialist. The Supply Operations Specialist shall assist the Naval Health Research Center (NHRC) with the execution and implementation of a comprehensive base operations program.
 
What You'll Do: 
<ul>
<li>Support administrative operations and material management requested by command.</li>
<li>Prepare documentation for key and locksmithing requests, coordinate pick up and return times for customers.</li>
<li>Verify all incoming packages, contact the department via email when packages arrive.</li>
<li>Assist Equipment Manager with locating, recording and organizing inventory.</li>
<li>Review incoming ticket request from customers, categories and process assigned tickets.</li>
<li>Schedule government vehicles for routine and non-routine maintenance</li>
<li>Draft and route purchase requests as needed for approval to order items for completion of tasks.</li>
</ul>
What You Bring: 
<ul>
<li>Minimum 2 years of experience in activities involving equipment tracking, logistics planning, and equipment management support operations.</li>
<li>Minimum 2 years of experience integrating the actions of a variety of specialized support activities to execute a comprehensive equipment management support plan.</li>
<li>Minimum 2 years of experience monitoring such functions as program planning, resource management, training, manpower management, and/or automated data processing to meet the logistics plan.</li>
<li>Minimum 2 years of experience identifying delays or problems and developing corrective actions.</li>
<li>Minimum 2 years of experience working with people from various levels and backgrounds to elicit their cooperation to perform specific tasks, and complying with regulations, laws, or practices.</li>
</ul>
Preferred Qualifications
 <ul>
<li>Previous experience working in a military environment.</li>
<li>Previous DoD background check or clearance</li>
</ul>
What We Offer: 
TekPro Support Services (TSS), LLC offers a competitive benefits package to include: paid holidays, paid time off including sick and vacation leave, medical, dental and vision insurance, flexible spending accounts, short and long term disability, company paid life insurance, 401(k) with a company match and discretionary profit sharing and tuition reimbursement.
 
TSS is an Equal Opportunity Employer. Employment decisions are made without regard to any protected category. Hiring preference will be given to BBNC shareholders, their spouses and descendants and Alaska Natives in accordance with Public Law 93-638.

Supply Operations Specialist

Sanofi

<div>About the job
Ready to push the limits of what&rsquo;s possible? Join Sanofi&rsquo;s talent team and you can play a vital role in the performance of our entire business while helping to make an impact on millions around the world. As a Talent Management support specialist, you play a vital role in supporting the successful execution of Sanofi's cyclical talent initiatives. This role provides essential administrative, logistical, and coordination support for a range of talent programs, ensuring a seamless and positive experience for program participants and stakeholders. 
We are an innovative global healthcare company with one purpose: to chase the miracles of science to improve people's lives. We&rsquo;re also a company where you can flourish and grow your career, with countless opportunities to explore, make connections with people, and stretch the limits of what you thought was possible. Ready to get started? 
About Sanofi:
We&rsquo;re an R&amp;D-driven, AI-powered biopharma company committed to improving people&rsquo;s lives and delivering compelling growth. Our deep understanding of the immune system &ndash; and innovative pipeline &ndash; enables us to invent medicines and vaccines that treat and protect millions of people around the world. Together, we chase the miracles of science to improve people&rsquo;s lives. 
Main responsibilities:<ul><li>
 Provide administrative and logistical support for various talent programs, including the preparation and distribution of program materials, scheduling of meetings and events, and tracking of participant progress.</li><li>
Assist in the development and adaptation of talent program materials, ensuring alignment with global guidelines and local market needs.</li><li>
Collaborate with market roles and global leads to update talent profiles and identify potential successors for critical roles.</li><li>
Tailor Career Management materials as requested by Local Activation and People &amp; Business Partners (PBPs).</li><li>
Provide administrative and logistical support for succession planning meetings and activities, including facilitation as needed</li><li>
Provide comprehensive operational and logistical support for talent programs and events, including virtual event coordination, participant communication, and material distribution.</li><li>
Deliver data-driven insights on successor readiness, internal movements, and talent gaps using internal tools.</li><li>
Develop error-free, actionable reports and dashboards to support talent reviews.</li></ul> 
About you
You are a highly organized and detail-oriented professional who excels at managing complex administrative and logistical tasks with precision. You are collaborative and thrive in cross-functional, global environments, adapting easily to shifting priorities and tailoring materials to meet diverse stakeholder needs. You come with a strong sense of professionalism and discretion, and can handle sensitive talent data responsibly. With an analytical mindset that drives curiosity you are passionate about uncovering insights through data. 
Experience<ul><li>
Experience in HR operations, talent management, or program coordination.</li><li>
Exposure to succession planning, career development, or talent review processes.</li><li>
Experience working with platforms such as Workday, Visier, etc</li><li>
Familiarity with global Talent environments and virtual event coordination.</li><li>
Prior experience in reporting and dashboard creation is a strong advantage.</li></ul> 
Soft and technical skills<ul><li>
Strong written and verbal communication skills for stakeholder engagement and documentation.</li><li>
Excellent time management and ability to juggle multiple priorities.</li><li>
High interpersonal skills and problem-solving mindset with a proactive approach.</li><li>
Ability to work independently and within a team.</li><li>
Tools knowledge: Workday, Microsoft Excel, PowerPoint, Data tools &ndash; Visier, etc</li></ul>
null</div>

Talent Management Support Specialist – Talent Services

Hilton

<div>Labor and Team Member Relations Specialist - Hotel del Coronado, A Curio Collection by Hilton
The iconic Hotel del Coronado is looking for a Labor &amp; Employee Relations Specialist to join the team! Join one of the last surviving wooden Victorian beach resorts in the world and after a and expansion, the resort is more stunning than ever.
Located on Coronado Island just minutes from Downtown San Diego, this 28-acre property was built in 1888 and has over 750 rooms, cottages, and villas with 65,000 square feet of banquet space, and 10 food and beverage outlets. This includes 4 restaurants, 2 bars, a food truck, marketplace, ice cream shop, and in-room dining.
Classification: Full-Time
Shift: Monday - Friday, 8:30am - 4:30pm
Pay Rate: The pay range for this role is $24.00 - $26.00 and is based on applicable and specialized experience and location.
Want to learn more? , , , 
 
What will I be doing?
As the Labor and Employee Relations Specialist, you will be responsible for preliminary and administrative duties of the Labor and Employee Relations Department with day-to-day tasks relative to Team Member Relations, Investigations, Grievance and Mediation, Discipline review and filing and all other duties as assigned.<ul><li>
Administer all intake of Labor/Employee Relations issues, complaints and grievances</li><li>
Gather and collect all evidence and documentation related to Team Member Discipline and distribute as required.</li><li>
Assist Director of Labor Relations with all grievances, investigations and inquires.</li><li>
Coordinate information inquiries from Union, Team Members and Managers.</li><li>
Assist with administrative functions, such as Grievance Log, Labor Report, Monthly Union Increase and annual Wage Increases.
</li><li>Assists with projects such as Progressive Discipline and Contract training classes and other Human Resources related documentation and records.</li><li>
Assist as the primary point of contact for information requests from Union representatives, BeneSys, employees, and Management, facilitating clear and efficient communication
</li><li>Contribute to the development and execution of HR initiatives, such as Progressive Discipline programs
</li><li>Conduct training sessions, and the preparation of essential HR documentation and records
</li><li>Assist team members with any questions and procedures and assist with HR Front Desk Receptionist duties.</li></ul>
Supportive Functions:<ul><li>
Assist HR staff members with any administrative functions as necessary</li><li>
Assist HR staff members with special events and projects</li><li>
Participates in industry organizations</li><li>
Participates as a member of the hotel's Safety Committee</li><li>
Other duties and responsibilities as requested</li></ul>
What are we looking for?
Since being founded in 1919, Hilton has been a leader in the hospitality industry. Today, Hilton remains a beacon of innovation, quality, and success. This continued leadership is the result of our Team Members staying true to our Vision, Mission, and Values. Specifically, we look for demonstration of these Values:<ul><li>
Hospitality - We're passionate about delivering exceptional guest experiences.</li><li>
Integrity - We do the right thing, all the time.</li><li>
Leadership - We're leaders in our industry and in our communities.</li><li>
Teamwork - We're team players in everything we do.</li><li>
Ownership - We're the owners of our actions and decisions.</li><li>
Now - We operate with a sense of urgency and discipline</li></ul>
In addition, we look for the demonstration of the following key attributes:<ul><li>
Quality</li><li>
Productivity</li><li>
Dependability</li><li>
Customer Focus</li><li>
Adaptability</li></ul>
What will it be like to work for Hilton?
Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its . Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all! 
The Benefits &ndash; Hilton is proud to support the mental and physical wellbeing of all Team Members so they can Thrive personally and professionally in a diverse and inclusive environment, thanks to innovative programs and benefits such as:
<ul><li>Access to pay when you need it through DailyPay
</li><li>Medical Insurance Coverage &ndash; for you and your family
</li><li>Mental health resources including Employee Assistance Program
</li><li>Best-in-Class Paid Time Off (PTO)
</li><li>Go Hilton travel program: 100 nights of discounted travel
</li><li>Parental leave to support new parents
</li><li>Debt-Free Education: Team Members will have access to a wide variety of educational credentials through our partnership with Guild Education, including: college degrees and professional certifications</li><li>
401K plan and company match to help save for your retirement
</li><li>Hilton Shares: Our employee stock purchase program (ESPP) - you can purchase Hilton shares at a 15 percent discount
</li><li>Career growth and development
</li><li>Team Member Resource Groups
</li><li>Recognition and rewards programs
</li><li>Available benefits may vary depending upon property-specific terms and conditions of employment.</li></ul></div>

Labor and Team Member Relations Specialist - Hotel del Coronado, A Curio Collection by Hilton

Gulf Career Hunt

Position Admin Specialist Date Posted October 20, 2025 Industry Administration / Office Management Employment Type Full Time Experience <ul> <li>UAE experience required in fixed asset management</li> </ul> Qualification <ul> <li>Estimated qualification: Diploma / Degree / Certificate in Administration, Business, or related field</li> </ul> Salary AED 4000 to 7000 Location United Arab Emirates Company Confidential Description We are looking for a skilled and detail-oriented Admin Specialist to manage administrative tasks and support office operations. The role requires strong organizational skills, proficiency in office software, and experience with fixed asset management. Responsibilities include maintaining office supplies, coordinating meetings, handling administrative documentation, and assisting with financial record keeping. Posting Source The post Hiring Admin Specialist UAE appeared first on Gulf Career Hunt.<img src="https://www.jobg8.com/Tracking.aspx?xFcAYD4BOV%2bM9Az2Y3dIUukCB3SvIR%2b%2fw" width="0" height="0" />

Hiring Admin Specialist UAE

Search 10000+ Administrative program specialist jobs near you this October. New roles added regularly across leading industries. Apply today.