administrative program specialist

MUNICIPAL FIRE & POLICE

<div><div><div><div><div><b>Salary</b><div>
</div></div></div><div><div>$3,127.00 - $6,136.00 Monthly</div>
</div></div><div><div><div><b>Location
</b></div></div><div></div><div><div>Baton Rouge, LA</div>
</div></div></div><div><div><div><div><b>Job Type</b></div>
</div><div><div>Classified</div>
</div></div><div><div><div><b>Job Number</b></div>
</div><div><div>OSE-ADMINPROG-031726</div>
</div></div></div><div><div><div><div><b>Department</b></div>
</div><div><div>Municipal Fire &amp; Police</div>
</div></div><div><div><div><b>Opening Date</b></div>
</div><div><div>03/19/2026</div>
</div></div></div><div><div><div><div><b>Closing Date</b></div>
</div><div><div>3/25/2026 11:59 PM Central</div></div></div></div></div>
<br><div><div><div><h2 class="jobSectionHeader"><b>About this Job<br>
</b></h2></div><p></p><div><br>
<div>At the Office of State Examiner, Municipal Fire and Police Civil Service, we are responsible for administering an effective, cost-efficient civil service system based on merit, efficiency, fitness, and length of service, consistent with the law and professional standards, for firefighters and police officers.</div><br>
The <b>Administrative Program Specialist A </b>position is a highly responsible position within the Office of State Examiner, Municipal Fire and Police Civil Service, the performance of which includes the exercise of discretion and independent judgment involving major aspects of the Testing and System Resources Division of the agency.<br>
<br>
<b>An ideal candidate should possess the following competencies:</b><br>
<br>
<b>Demonstrating Accountability: </b>The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.<br>
<b>Driving Results: </b>The ability to set and pursue goals, maintain focus amid competing demands, and deliver results.<br>
<b>Following Policies and Procedures: </b>The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.<br>
<b>Making Accurate Judgments: </b>The ability to assess options, weigh risks, and make sound decisions using available information and logical reasoning.<br>
<b>Communicating Effectively: </b>The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.<br>
<b>Demonstrating Initiative: </b>The ability to assess situations independently and take proactive steps to address them without being prompted or instructed by others.<br>
<b>Displaying Expertise: </b>The ability to demonstrate specialized knowledge, skills, and experience to apply subject-matter expertise in diverse and evolving contexts.<br>
<b>Focusing on Customers: </b>The ability to understand and meet the needs, preferences, and experiences of internal and external customers.<br>
<b>Thinking Critically: </b>The ability to analyze information objectively, identify connections across sources, and form logical, well-supported conclusions.<br>
<b>Using Data: </b>The ability to collect, analyze, and use data to generate insights and inform decisions.</div><br>
<p></p>
<div><h2 class="jobSectionHeader"><b>Minimum Qualifications
</b></h2></div><p></p><div><div>Three years of experience in administrative services; OR<br>
<br>
Six years of full-time work experience in any field; OR<br>
<br>
A bachelor's degree.<br>
<br>
EXPERIENCE SUBSTITUTION:<br>
Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.</div></div><p></p>
<div><h2 class="jobSectionHeader"><b>Job Specification
</b></h2></div><div><p>The official job specifications for this role, as defined by the State Civil Service, can be found here.</p></div>
<div><h2 class="jobSectionHeader"><b>Job Duties and Other Information
</b></h2></div><div><p><b>Job Duties:</b></p><ul><li>Review and evaluate applications for online examinations, determining eligibility based on minimum qualifications established in municipal civil service law.</li><li>Monitor legislative updates and ensure all qualification changes are accurately applied to the application review process.</li><li>Notify applicants of eligibility decisions and coordinate access to the online testing platform, including communicating technical requirements.</li><li>Partner with testing vendors to support secure exam administration and review reports related to testing integrity, making recommendations on potential violations.</li><li>Maintain and update statewide eligibility lists, ensuring compliance with applicable laws and providing reports to fire and police departments as needed.</li><li>Communicate test results to applicants upon certification and recommend system or workflow improvements to enhance efficiency and user experience.</li><li>Collaborate with HR leadership on program operations, policies, and continuous process improvements.</li><li>Serve as backup for exam administration functions, including scoring, data analysis, reporting, and secure handling of testing materials.</li><li>Prepare and analyze reports, including statistical and adverse impact data, to support exam evaluation and organizational decision-making.</li><li>Oversee administrative operations such as mail processing, printing coordination, and records management to support overall office efficiency.</li></ul><br>
<b>
Position-Specific Details:</b><br>
<b>Appointment Type: </b>This position may be filled as a probational appointment (probation in lieu of promotion), promotion, or detail to special duty<br>
<b>Work Schedule: </b>Normal office hours are Monday - Friday, 7:30 AM - 4:00 PM<br>
<br>
<b>How to Apply:</b><br>
<b>No Civil Service test score i</b>s required in order to be considered for this vacancy.<p>
 Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.</p><p>
*Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete. *</p><p>
Louisiana is a State as Model Employer (SAME) for individuals with disabilities.</p><b>
Contact Information:</b><br>
For further information about this vacancy, contact:<br>
Izzy Piland<br>
Human Resources<br>
Izzy.Piland@civilservice.la.gov</div></div></div><p></p>
<br><p></p><div><div><div><div>Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to <i>make a difference </i>through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. <br>
<br>
As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:</div><div></div><br>
<div><div><br>
<b>Insurance Coverage </b>More information can be found at https://info.groupbenefits.org/<br>
<br>
<b>Parental Leave</b> &ndash; Up to six weeks paid parental leave<br>
More information can be found at https://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx<br>
<br>
<b>Holidays and Leave</b> &ndash; State employees receive the following paid holidays each year:</div><div><ul> <li>New Year's Day </li><li>Martin Luther King, Jr. Day, </li><li>Mardi Gras, </li><li>Good Friday, </li><li>Memorial Day, </li><li>Independence Day, </li><li>Labor Day, </li><li>Veteran's Day, </li><li>Thanksgiving Day and Christmas Day.</li></ul></div>***** Additional holidays may be proclaimed by the Governor<br>
<br>
State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.<br>
<br>
<b>Retirement</b><b> </b>&ndash; State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):<ul> <li>Louisiana State Employees Retirement System (www.lasersonline.org<i>). LASERS has provided this </i><i>video </i><i>to give you more detailed information about their system</i> </li><li>Teacher's Retirement System of Louisiana (www.trsl.org), </li><li>Louisiana School Employees Retirement System (www.lsers.net), among others</li></ul></div></div></div></div><p></p>

ADMINISTRATIVE PROGRAM SPECIALIST A

California State University

<p></p><div><div><b>Job no:</b> 556316<br>
<b>Work type:</b> Staff<br>
<b>Location:</b> San Francisco<br>
<b>Categories:</b> Unit 9 - CSUEU - Technical Support Services, Administrative, Probationary, Full Time, Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled)<br>
</div><div><p><b>*SFSU INTERNAL APPLICANTS ONLY*</b></p>
<p><b>
Working Title</b></p>
<p>
Administrative Operations Specialist</p>
<p><b>
SF State University</b></p>
<p>
San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager.<br>
<br>
Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu.<br>
<br>
San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties.<br>
<br>
The person holding this position may be considered a &quot;mandated reporter&quot; under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.<br>
<br>
This position may be a &quot;designated position&quot; in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.</p>
<p><b>
Department</b></p>
<p>
University Police Department</p>
<p><b>
Appointment Type</b></p>
<p>
This is a one year probationary position.</p>
<p><b>
Time Base</b></p>
<p>
Full-time (1.0 FTE)</p>
<p><b>
Work Schedule</b></p>
<p>
Monday - Friday, 8am - 5pm</p>
<p><b>
Anticipated Hiring Range</b></p>
<p>
$5,797.00 - $6,927.00 Per Month ($69,564.00 - $83,124.00 Annually)</p>
<p>
Salary is commensurate with experience.</p>
<p><b>
Position Summary</b></p>
<p>
Under the general direction of the Director of Operations and Finance, the Administrative Operations Specialist serves as a key member of the Administrative Services Unit within the Division of Campus Safety (DCS). This position performs advanced administrative, analytical, and compliance functions in support of University Police Department operations.<br>
<br>
The incumbent independently manages complex and sensitive administrative programs including Livescan services, employment eligibility (I-9) certification for student employees, sworn and civilian recruitment coordination, police records and evidence administrative oversight, and IACLEA accreditation compliance support. The role requires interpretation and application of federal, state, CSU, and law enforcement regulatory requirements.<br>
<br>
The Administrative Operations Specialist exercises independent judgment, discretion, and analytical skills to ensure regulatory compliance, operational effectiveness, audit readiness, and continuous process improvement within a law enforcement environment. The position regularly handles highly confidential criminal justice information, background investigation materials, and accreditation documentation.<br>
<br>
This position may also provide executive-level administrative and project support to the AVP for Campus Safety &amp; Chief of Police as assigned</p>
<p><b>
Position Information</b></p>
<p><b>
Livescan Services and I-9 Certification Program Administration</b></p>
<ul>
<li>Independently administer and manage the department&rsquo;s fingerprinting and employment eligibility compliance programs.</li>
<li>Perform Livescan and ink card fingerprinting services for students, faculty, staff, and the public.</li>
<li>Review, interpret, and maintain confidentiality of Department of Justice (DOJ) fingerprint results for employment and clearance purposes.</li>
<li>Generate official clearance notifications and coordinate with Human Resources and hiring managers regarding eligibility status.</li>
<li>Oversee cost recovery processes for fingerprinting services, including payment tracking, reconciliation, and revenue reporting.</li>
<li>Research and resolve revenue discrepancies; prepare financial summaries and supporting documentation for audit purposes.</li>
<li>Develop and implement procedures to ensure compliance with DOJ regulations and CSU policies.</li>
<li>Administer the Employment Eligibility Verification (Form I-9) process for Student Assistants, Federal Work Study, and International Student employees.</li>
<li>Interpret federal employment eligibility regulations and ensure timely completion and compliance.</li>
<li>Maintain electronic and manual recordkeeping systems in accordance with federal retention requirements.</li>
<li>Propose procedural improvements to enhance service delivery, compliance accuracy, and risk mitigation.</li>
</ul>
<p><b>Recruitment and Pre-Employment Compliance Management</b></p>
<ul>
<li>Coordinate and monitor sworn officer and public safety dispatcher recruitment and onboarding processes to ensure compliance with P.O.S.T., CSU, and DOJ regulations.</li>
<li>Manage applicant tracking within PageUp for Police Officer and Dispatcher recruitments.</li>
<li>Coordinate with Fiscal Operations and command staff to monitor position control, funding sources, and recruitment status.</li>
<li>Serve as liaison with pre-employment examination providers; coordinate scheduling, documentation, and conditional job offers.</li>
<li>Maintain confidential background, medical, psychological, and P.O.S.T. compliance records.</li>
<li>Prepare documentation for P.O.S.T. audits and inspections.</li>
<li>Assist with the preparation and submission of the DOJ Annual Police Staffing Report.</li>
<li>Develop tracking tools and reports to ensure recruitment workflow transparency and compliance adherence.</li>
<li>Identify process gaps and recommend improvements to strengthen regulatory compliance and efficiency.</li>
</ul>
<p><b>Records, </b><b>Evidence, and Property Administrative Oversight</b></p>
<ul>
<li>Provide administrative oversight and compliance support for police records and property/evidence management systems.</li>
<li>Provide administrative coordination and records management support related to departmental case documentation and records processes.</li>
<li>Utilize law enforcement databases and Records &amp; Information Management Systems (RIMS) to maintain accurate records.</li>
<li>Ensure records are maintained in accordance with state retention laws and criminal justice regulations.</li>
<li>Provide administrative coordination and compliance support related to departmental property and evidence management processes to ensure adherence to applicable regulations and departmental procedures.</li>
<li>Support administrative compliance reviews and documentation related to property and evidence inventory controls to ensure regulatory and departmental compliance.</li>
<li>Release property to authorized individuals or agencies following adjudication or proper authorization.</li>
<li>Generate statistical and operational reports related to records and evidence management.</li>
<li>Assist with records audits and quality assurance reviews to ensure regulatory compliance.</li>
</ul>
<p><b>IACLEA Accreditation Administrative Support</b></p>
<ul>
<li>Serve as the primary administrative compliance coordinator for the department&rsquo;s International Association of Campus Law Enforcement Administrators (IACLEA) Accreditation program.</li>
<li>Maintain and manage accreditation files, proofs, and documentation to ensure continuous compliance with IACLEA standards.</li>
<li>Track accreditation timelines, reporting deadlines, and compliance milestones; provide regular status updates to command staff.</li>
<li>Coordinate collection, review, and organization of departmental policies, procedures, and operational documentation required for accreditation.</li>
<li>Assist in drafting, formatting, revising, and publishing departmental policies to align with accreditation standards and best practices.</li>
<li>Upload and maintain documentation within accreditation management platforms and internal tracking systems.</li>
<li>Conduct gap analyses to identify areas of non-compliance and assist in developing corrective action plans.</li>
<li>Prepare statistical summaries, compliance matrices, and supporting documentation for mock assessments and formal site visits.</li>
<li>Coordinate logistics and materials for accreditation assessments and assessor site visits.</li>
<li>Monitor updates to IACLEA standards and advise leadership on operational impact.</li>
<li>Serve as a resource to department personnel regarding documentation requirements and accreditation processes.</li>
<li>Maintain strict confidentiality of sensitive materials reviewed during accreditation cycles.</li>
</ul>
<p><b>Other Duties as Assigned</b></p>
<ul>
<li>Provide administrative and analytical support to the AVP for Campus Safety &amp; Chief of Police as requested.</li>
<li>Participate in special projects, process improvement initiatives, and division-wide administrative efforts.</li>
<li>Demonstrate adherence to the User-Friendly Principles (P530) and Principles of Conduct for a Multi-Cultural University (P30D).</li>
<li>Promote safe work practices and compliance with university policies.</li>
</ul>
<p><b>Minimum Qualifications</b></p>
<ul>
<li>Bachelor&rsquo;s degree in public administration, business administration, criminal justice, or related field, and/or equivalent combination of education and progressively responsible administrative experience.</li>
<li>Demonstrated ability to independently analyze administrative processes and develop procedural improvements.</li>
<li>Thorough knowledge of public administration principles, compliance regulations, and operational management practices.</li>
<li>Experience interpreting and applying complex policies, laws, and regulatory standards.</li>
<li>Strong analytical, organizational, and project management skills.</li>
<li>Ability to manage multiple complex assignments with competing deadlines.</li>
<li>Demonstrated ability to handle highly sensitive and confidential information.</li>
<li>Advanced written and verbal communication skills.</li>
<li>Proficiency in Microsoft Office Suite and database systems.</li>
<li>Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations.</li>
<li>Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management.</li>
<li>Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies.</li>
<li>Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions.</li>
<li>Ability to work with representatives from public and private entities and handle potentially sensitive situations. Demonstrated consultative skills in working with internal and external constituent groups.</li>
<li>Ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus.</li>
</ul>
<p><b>Preferred Qualifications</b></p>
<ul>
<li>Five (5) or more years of progressively responsible administrative experience, preferably in a law enforcement or higher education environment.</li>
<li>Experience supporting law enforcement accreditation programs (IACLEA, CALEA, or similar).</li>
<li>Experience preparing for audits, compliance reviews, or regulatory inspections.</li>
<li>Knowledge of P.O.S.T., DOJ, and CSU administrative requirements.</li>
<li>Experience with policy development, compliance tracking systems, and audit documentation.</li>
<li>Demonstrated ability to independently manage regulatory compliance programs.</li>
<li>Experience working in a diverse university environment.</li>
</ul>
<p><b>Environmental/Physical/Special</b></p>
<ul>
<li>Must be able to work in a police environment.</li>
<li>Must respond to campus emergencies and may be required to work evening, weekends and/or emergency hours.</li>
<li>Must be able to competently interact with a culturally and ethnically diverse population of students, faculty, staff, and management.</li>
<li>Must pass fingerprinting and background investigation process prior to hire date.</li>
<li>Must be able to competently interact with a culturally and ethnically diverse population of students, faculty, and staff.</li>
<li>The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment.</li>
</ul>
<p><b>Pre-Employment Requirements</b></p>
<p>
This position requires the successful completion of a background check.</p>
<p><b>
Eligibility to Work</b></p>
<p>
Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire.</p>
<p><b>
Benefits</b></p>
<p>
Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve.<br>
<br>
We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee.</p>
<p><b>
CSUEU Position (For CSUEU Positions Only)</b></p>
<p>
Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference.</p>
<p><b>
Additional Information</b></p>
<p><b>
SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS).</b></p>
<p>
Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations.</p>
<p>
CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/.</p>
<p>
The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872.</p>
<p>
Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time.</p>
<p><b>
*SFSU INTERNAL APPLICANTS ONLY*</b></p>
</div>
<p><b>Advertised:</b> Mar 18 2026 Pacific Daylight Time<br>
<b>Applications close:</b></p></div><p></p>

Administrative Operations Specialist - (Administrative Analyst/Specialist Exempt II, Range III) - University Police Department

Olgoonik

<div><div><b>Olgoonik is an Equal Opportunity Employer</b></div><div></div><div><b><br>
Overview:</b></div><div>
The Credential Identification Program Specialist reports to the DS ID Media Program Manager and performs specialized administrative and operational functions in support of a sensitive identification program for the Bureau of Diplomatic Security.</div><div></div><div><b><br>
Primary Responsibilities:</b></div><ul><li>
Produce and issue accountable DS credential identification items for official DS training class graduates and other authorized personnel as directed;</li><li>
Utilize electronic and physical records to track the status of all DS credential identification items and inventory;</li><li>
Collect DS credential identification items from departing personnel and process any requests for reissuance of cancelled items as memorabilia;</li><li>
Collect and store DS credential identification items issued to any personnel on extended leave or suspension;</li><li>
Coordinate reporting and replacement procedures for lost and stolen DS credential identification items;</li><li>
Maintain and secure inventory of credential identification items and related materials, to include such items as credential stock, credential badges, and security lapel pins;</li><li>
Work with the program manager, finance and procurement staff, and outside vendors to coordinate program inventory procurement;</li><li>
Prepare weekly activity reports for review and approval by the DS ID Media Program Manager;</li><li>
Produce, update, and maintain program records, reports, and internal program audits;</li><li>
Prepare and/or edit program standard operating procedures and other procedural documents;</li><li>
Assist in periodic redesigns and updates of DS identification items;</li><li>
Assist in managing the computer-based key control issuing and tracking of all keys within the State Department domestic facilities to ensure those keys are properly secured;</li><li>
Perform surveys to ensure each lock request meet Department of State&rsquo;s Physical Security Standards for Domestic Occupied Space&rsquo;s requirements and coordinate installation with designated Physical Security Specialist and locksmith;</li><li>
Assist in maintaining the computer-based KeyWatch key control tracking program that secures and monitors the use of all keys within the State Department providing daily reports to ensure those keys are protected and accounted for on a daily basis;</li><li>
Assist in maintaining and programming an active and vital domestic key program for the State Department;</li><li>
Provide guidance between the primary lock contractor and the Department of State;</li><li>
Perform weekly checks and preventive maintenance on Department of State&rsquo;s voice logger system and ensure that the system is properly recording incoming and outgoing telephone calls and radio transmissions;</li><li>
Provide assistance to mid-level managers to maintain security system/equipment by completing repairs and maintenance on primary security systems;</li><li>
Assist in producing, update, and maintain program records, reports, and internal program audits;</li><li>
Assist in preparing and/or edit program standard operating procedures and other procedural documents;</li><li>
Assist the ID Media Program Manager and SSD Division Chief, and DFP Office Director with additional projects as assigned;</li><li>
Brief the SSD Division Chief and DFP Office Director as required in the absence of the Program Manager.</li></ul><div></div><div><b><br>
Supervisory Responsibilities:</b></div><ul><li>
There are no supervisory responsibilities associated with this position.</li></ul><div></div><div><b><br>
Education and/or Experience:</b></div><div><ul><li>
High School Education; may substitute a Bachelor&rsquo;s degree for up to one year of specialized experience.</li><li>
2 Years of general customer service experience;</li><li>
2 Years of clerical or administrative experience;</li><li>
1 Year of inventory control experience;</li><li>
1 Year of audit experience;</li></ul></div><div></div><div><b><br>
Knowledge, Skills, and Abilities:</b></div><div><ul><li>
Good working knowledge of Microsoft Windows Applications/Programs;</li><li>
Must be highly organized and have excellent oral and written communication skills in order to interface with Department of State personnel at all levels;</li><li>
Good typing skills;</li><li>
Good problem-solving skills;</li><li>
Ability to see tasks to completion in a timely fashion;</li><li>
Ability to follow oral and written instructions;</li><li>
Ability to work independently;</li><li>
Ability to establish and maintain effective working relationships;</li></ul></div><p></p><div><b><br>
Certificates, Licenses, Registrations:</b></div><ul><li>
None Required.</li></ul><div></div><div><b><br>
Security Clearance:</b></div><ul><li>
SECRET Level Required</li><li>
Must have a current US Government SECRET Personnel Security Clearance or be able to successfully complete a U.S. government administered Investigation.</li><li>
Must be a U.S. Citizen.</li><li>
Must also be able to maintain a US Government SECRET clearance with the ability to obtain a Top-Secret Clearance.</li></ul><div><b>
Physical Demands:</b></div><div>
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.</div><div></div><div><br>
While performing the duties of this job, the employee is required to be able to occasionally stand; walk; sit; use hands and/or fingers to handle, or feel objects, tools or controls; operate office equipment, reach with hands and arms; climb stairs; balance; stoop; kneel; talk or hear; taste or smell. The employee must occasionally lift and or move up to 25 pounds.</div><div></div><div><b><br>
Work Environment:</b></div><div>
General office environment. Some travel both domestically and internationally may be required based on business demands.</div><div></div><div><b><br>
Olgoonik is an Equal Opportunity Employer</b></div><div>
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), national origin, age, disability, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local laws. As an Alaska Native corporation, Olgoonik provides hiring preference to Olgoonik shareholders, descendants, and their spouses to the extent allowed by law.</div></div>

Credential ID Program Specialist II

Smithsonian Astrophysical Observatory

<div><h3 class="jobSectionHeader"><b>Description</b></h3><div><br>
<b>
OPENING DATE: March 19, 2026</b><br>
<b>CLOSING DATE: April 10, 2026
</b><br>
<b>SERIES/GRADE:</b> IS-1101-12<br>
<b>TYPE OF POSITION: Trust Indefinite (Non-Federal)</b><br>
<b>DIVISION: Director's Office</b><br>
<b>LOCATION: Cambridge, MA</b><br>
<b>AREA OF CONSIDERATION: This position is open to all eligible candidates.</b><br>
<br>
<b>We plan to make up to two hires.</b>
</div><div><br>
<b>What are Trust Fund Positions?</b></div><div>
Trust Fund positions are unique to the Smithsonian. They are paid for from a variety of sources, including the Smithsonian endowment, revenue from our business activities, donations, grants and contracts. Trust employees are not part of the civil service, nor does trust fund employment lead to Federal status. The salary ranges for trust positions are generally the same as for federal positions and in many cases trust and federal employees work side by side. Trust employees have their own benefit program, which may include Health, Dental &amp; Vision Insurance, Life Insurance, Transit/Commuter Benefits, Accidental Death and Dismemberment Insurance, Annual and Sick Leave, Family Friendly Leave, 403b Retirement Plan, Discounts for Smithsonian Memberships, Museum Stores and Restaurants, Credit Union, Flexible Spending Account (Health &amp; Dependent Care).</div><div><br>
<b>
Conditions of Employment</b></div><ul>
<li>Pass Pre-employment Background Check and Subsequent Background Investigation, as required.</li>
<li>Complete a Probationary Period if applicable.</li>
<li>Maintain a Bank Account for Direct Deposit/Electronic Transfer.</li>
<li>The position is open to all candidates eligible to work in the United States. Proof of eligibility to work in U.S. is not required to apply.</li>
<li>Applicants must meet all qualification and eligibility requirements within 30 days of the closing date of this announcement.</li></ul><div></div><h3 class="jobSectionHeader"><b><br>
OVERVIEW</b></h3><div><br>
<b><i>
INTRODUCTION</i></b><br>
The Smithsonian Astrophysical Observatory (SAO) is at the forefront, internationally, of the scientific exploration of the universe. SAO combines its resources with those of the Harvard College Observatory to form the Harvard-Smithsonian Center for Astrophysics (CfA). The CfA is the best-known astrophysics center in the world. Its programs range from ground-based astronomy and astrophysics research to space-based research, the engineering and development of major scientific instrumentation for space launch and use in large ground-based facilities, and research designed to improve science education. The research objectives of SAO are carried out primarily with the support of Government and Smithsonian Institution funds, with additional philanthropic support. Government funds are in the form of Federal appropriations or the form of contracts and grants from other agencies. In contrast, Institution funds are available to SAO through grants from the Institution's Restricted Funds, Special Purpose Funds, Bureau Activities, Business Activities, and non-Federal contracts and grants.
<br>
<br>
<b><i>SUMMARY</i></b><br>
The Research Administration Specialist provides full lifecycle research administration in support of a portfolio of Principal Investigators (PIs). The position is part of a team-based research administration PI support team. The incumbent exercises independent judgment, ensuring compliance with federal and sponsor requirements, and provides oversight and guidance to junior staff members of the PI support team.</div><br>
<h3 class="jobSectionHeader"><b>
MAJOR DUTIES<br>
</b></h3><br>
<div>The incumbent is responsible for comprehensive pre-award and post-award research administration, financial management, and compliance monitoring across assigned PI portfolios. Duties include proposal development, award management, forecasting, reporting, liaison with internal and external stakeholders, and leadership in process improvement initiatives.</div><div></div><div><b><br>
Proposal Development and Pre-Award Administration</b></div><ul>
<li>Collaborates with PIs to develop, review, and submit proposals for both federal and non-federal sponsors in accordance with SAO and sponsor policies.</li>
<li>Prepares, reviews, and advises on budgets, budget justifications, under-recovery, use of institutional resources, and sponsor forms.</li>
<li>Ensures compliance with Smithsonian, federal, and sponsor requirements before submission.</li>
<li>Coordinates with Research Administrative Services (RAS) reviewers to route proposals and make adjustments as needed on the prescribed timelines.</li>
<li>Advises PIs on pre-award requirements, including cost allowability, indirect cost recovery, and sponsor restrictions.</li>
<li>Anticipates and resolves issues that could delay or compromise submission.</li>
</ul><div><b>Award and Post-Award Management</b></div><ul>
<li>Establishes and manages project accounts for federal, trust, and sponsored awards.</li>
<li>Reviews and approves financial transactions for compliance.</li>
<li>Oversees award set-ups, closeouts, extensions, and required reports.</li>
<li>Tracks and addresses account overruns; reallocates charges as appropriate.</li>
<li>Manages payroll and personnel actions, including salary distributions, changes to appointments, promotions, new hires, renewals, and reappointments.</li>
<li>Prepares spending plans, account projections, and financial status reports for assigned PIs.</li>
</ul><div><b>Financial Oversight and Compliance</b></div><ul>
<li>Reviews monthly and quarterly expenses for certification, including salary expenses.</li>
<li>Monitors and enforces compliance with sponsor terms, OMB circulars, GAAP, and Smithsonian directives.</li>
<li>Reviews internal controls, variance analyses, and ensures the allowability of costs.</li>
<li> Manages subawards, cost sharing, and subcontracts for assigned PI portfolios.</li>
<li>Supports internal and external audits and escalates complex matters to senior leadership as needed.</li>
<li>Ensures institutional policies are implemented consistently across PI portfolios.</li>
</ul><div><b>Budgeting, Forecasting, and Analysis</b></div><ul>
<li>Prepares monthly account projections and multi-year budget forecasts by PI.</li>
<li>Provides financial forecasts to PIs, Budget and Financial Services (BFS), and leadership.</li>
<li>Conduct variance analysis, trend analysis, and identify risks and opportunities.</li>
<li>Develops and conducts financial modeling and fiscal management studies to support decision-making.</li>
<li>Tracks and forecasts multi-year budgets at PI and project levels.</li>
<li>Collaborate with Business Operations Services (BOS) and other system offices to design reporting tools for evaluating budgets and spending.</li>
<li>Contributes to long-range financial planning and forecasting across PI portfolios.</li>
</ul><div><b>Collaboration and Liaison</b></div><ul>
<li>Serves as liaison with internal and external offices, including Human Resources (HR), BOS, Procurement, Contracts, Property (PCP), (BFS), RAS, and sponsors.</li>
<li>Collaborates with PI support teams and administrative colleagues across SAO.</li>
<li>Provides authoritative guidance to PIs, staff, and junior administrators on financial and administrative matters.</li>
<li>Coordinates financial input across PI support teams to ensure consistent and accurate reporting.</li>
<li>Represents the PI support team in meetings with central administration and sponsors.</li>
</ul><div><b>Leadership and Continuous Improvement</b></div><ul>
<li>Provides oversight, mentorship, and training to junior members of the PI support team.</li>
<li>Participate in cross-functional teams to improve research administration and fiscal management.</li>
<li>Contributes to the development and refinement of financial procedures and administrative processes.</li>
<li>Implement process improvements to strengthen the team-based PI support model.</li>
<li>Ensure proactive risk management and address project risks before they impact research.</li>
<li>Maintains expert knowledge of evolving sponsor regulations, OMB guidance, and Smithsonian policies.</li>
</ul><div><b>Other Duties as Assigned</b></div><ul><li>
Performs additional administrative, financial, or research operations tasks as directed by management to support the mission of the Smithsonian Astrophysical Observatory</li></ul><h3 class="jobSectionHeader"><b><br>
QUALIFICATION REQUIREMENTS</b></h3><div><br>
<b>
Basic Requirements:</b><br>
Candidates must possess at least one year of specialized experience at or above the grade 11 level in a similar position, such as experience managing pre- and post-award research administration, including developing proposals and budgets.<br>
<br>
<b>Factor 1 &ndash; Knowledge Required by the Position</b>
</div><ul><li>Expert knowledge of federal regulations, OMB guidance, and sponsor policies governing sponsored research administration, including independent management of both pre-award and post-award administration.</li>
<li>Advanced knowledge and skill in applying accounting, budgeting, and financial reporting principles for multi-sponsor, multi-year Principal Investigator (PI) portfolios.</li>
<li>Skill in applying acquisition regulations (FAR), cost analysis, audit requirements, proposal strategy, and negotiation practices.</li>
<li>Comprehensive knowledge of Smithsonian policies, federal cost principles (Uniform Guidance, OMB Circulars), and sponsor systems (e.g., NSF Research.gov, NASA NSPIRES, NIH eRA Commons).</li>
<li>Proficiency with Smithsonian business systems and common accounting tools (PeopleSoft, webTA, ServiceNow, SAM.gov, Concur, MS Office), with the ability to diagnose and resolve complex system errors.</li>
<li>Skill in analyzing financial data, preparing projections, reconciling accounts, and advising PIs and institutional leadership on strategic, financial, and compliance decisions.</li>
<li>Ability to interpret and reconcile conflicting or incomplete guidance and independently develop compliant, practical solutions to complex administrative and fiscal issues.</li>
<li>Demonstrated ability to supervise and mentor staff, set performance standards, and develop training resources to strengthen team capability.</li>
</ul><div></div><div>
Any false statement in your application may result in rejection of your application and may also result in termination after employment begins.</div><div>
</div><div>Join us in &quot;Inspiring Generations through Knowledge and Discovery.&quot;</div><div>
<br>
Resumes should include a description of your paid and non-paid work experience that is related to this job; starting and ending dates of job (month and year); and average number of hours worked per week.<br>
<br>
What To Expect Next: Once the vacancy announcement closes, a review of your resume will be compared against the qualification and experience requirements related to this job. After review of applicant resumes is complete, qualified candidates will be referred to the hiring manager.</div><div>
</div><div>
Relocation expenses are not paid.<br>
<br>
The Smithsonian Institution provides reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation should contact <b>hr@cfa.harvard.edu</b>. Determinations on requests for reasonable accommodation will be made on a case-by-case basis. To learn more, please review the Smithsonian&rsquo;s Accommodation Procedures.</div><div>
</div><div>
The Smithsonian Astrophysical Observatory is an equal opportunity employer. Please visit the SAO website at http://www.cfa.harvard.edu/</div><br>
<h3 class="jobSectionHeader"><b>
About Smithsonian Astrophysical Observatory</b></h3><div>
The Smithsonian Astrophysical Observatory is joined by Harvard College Observatory to form the Center for Astrophysics | Harvard &amp; Smithsonian. The Center is a collaboration between Harvard and Smithsonian designed to ask &mdash; and ultimately answer &mdash; humanity&rsquo;s greatest unresolved questions about the nature of the universe. Founded in 1973, the Center for Astrophysics | Harvard &amp; Smithsonian is an ongoing collaboration designed to foster innovation and propel discovery. Our mission is to advance knowledge of the Universe through research in astronomy and astrophysics and in related areas of fundamental physics and geophysics.<br>
<br>
At the CfA, scientists in a broad range of disciplines study the universe at every scale, from every wavelength, and using telescopes and instruments that span and orbit the globe, all with a single purpose: making groundbreaking discoveries that advance human knowledge.</div></div>

Research Administration Specialist, (IS-1101-12)

Wichita State University

<div><p><b>Department:</b> McNair Scholars Program</p>
<p><b>
Campus Location:</b> Wichita, KS - WSU Main Campus</p>
<p><b>
Hire Type:</b> Full Time</p>
<p><b>
Pay: </b>Range begins at $17.73/hour and can be adjusted based on experience</p>
<p><b>
Work Schedule:</b> Monday - Friday, 8:00 AM - 5:00 PM</p>
<p><b>
Export Compliance Requirement:</b> No export control requirement.</p>
<p><b>Job Story</b></p>
<p>
The McNair Scholars Program is looking for someone who can coordinate research events, manage communications, and maintain sensitive records. You will also collaborate with faculty, staff, and students to organize workshops and seminars. Your work will impact the next generation of scholars!</p><br>
<p><b>Job Summary</b></p>
<p>
Performs a variety of professional and administrative duties that facilitate the operations of a function(s), program(s), and/or department(s).</p>
<p><b>Essential Functions</b></p>
<p>
Supports the programs and services provided by the department(s) by performing varied or related processes which may include creating and maintaining databases and websites, monitoring, facilitating, and enforcing compliance with established criteria, guidelines and standards, etc. May coordinate, attend, prepare materials for and/or take minutes at meetings and special events. May prepare or assist in the preparation of budgets, grant applications, proposals, status reports and/or financial statements. May identify and pursue ways to improve the efficiency and effectiveness of administrative procedures used by students, faculty, visitors and staff. May order and maintain sufficient inventory of office supplies and equipment. May be assigned to lead, assist, coordinate or support special projects as needed.</p><br>
<p><b>Required Education and Experience:</b></p>
<ul>
<li>High school diploma or equivalent</li>
<li>Two (2) years of experience in general office, clerical, administrative support or related field</li>
</ul>
<p><b>Required License/Certifications/Training:</b></p>
<ul>
<li>None</li>
</ul>
<p><b>Knowledge, Skills and Abilities:</b></p>
<ul>
<li>Organizational Skills</li>
<li>Communication Skills</li>
<li>Attention to Detail</li>
<li>Microsoft Office Proficiency</li>
<li>Event Coordination</li>
<li>Interpersonal Skills</li>
<li>Problem-Solving Abilities</li>
<li>Knowledge or understanding of Higher Education and TRIO programs and policies</li></ul><br>
<p><b>Physical Requirements:</b></p>
<p>
Ability to remain in a stationary position. Ability to operate a computer and other office equipment including but not limited to phone, printers, copiers, and calculators. Ability to communicate with others and accurately exchange information.</p></div><p></p>

Administrative Specialist - McNair Scholars Program

<p></p><div><div><b>Job no:</b> 556362<br>
<b>Work type:</b> Staff<br>
<b>Location:</b> San Bernardino - San Bernardino Campus<br>
<b>Categories:</b> Unit 9 - CSUEU - Technical Support Services, Administrative, Probationary, Full Time, On-site (work in-person at business location)<br>
</div><p></p><div><p><b>Job Summary:</b></p>
<p>
Under the general supervision of the Vice Provost of Academic Affairs, this position supports academic scheduling and curriculum operations through specialized administrative and analytical work, with primary responsibility for managing the CSU Academic Planning Database (APDB) reporting and submission process each academic term. The role serves as the primary administrator for the Event Management System (EMS), ensures data accuracy and compliance across EMS, PeopleSoft, and systemwide reporting requirements, and leads high-stakes scheduling and reporting activities. In addition, the position provides consultative support to academic units, coordinates classroom and event scheduling, supports curriculum and General Education updates, and exercises independent judgment to resolve complex issues and ensure efficient, accurate, and compliant academic operations.</p>
<p><b>
Responsibilities:
</b></p><p>Academic Scheduling &amp; Curriculum Coordination:<br>
Applies established scheduling policies, system guidelines, and institutional criteria to support academic scheduling and curriculum operations by reviewing and comparing scheduling data in the Event Management System (EMS) and PeopleSoft against documented procedures to confirm accuracy, completeness, and consistency with defined requirements.</p>
<p>
Evaluates classroom assignment requests and event submissions using established scheduling parameters, identifies conflicts or discrepancies, and applies predefined options to suggest resolutions within approved guidelines. When conflicts arise, presents alternatives for consideration and refers matters involving policy interpretation or exceptions to the Academic Scheduling Lead or supervisor.</p>
<p>
Reviews course and schedule‑related data, including High Impact Practices, dual enrollment indicators, and other required attributes, by applying established validation criteria to confirm entries meet institutional and Chancellor&rsquo;s Office reporting standards; notes irregularities and coordinates routine corrective updates within defined procedures, elevating policy‑sensitive issues to the appropriate lead.</p>
<p>
Supports semester and annual scheduling cycles by organizing assigned workflow, prioritizing tasks within established timelines, and monitoring progress to help ensure deadlines are met. Notes recurring data issues or procedural bottlenecks for supervisory review in support of operational efficiencies.</p>
<p>
Provides guidance to academic departments on documented scheduling procedures and system use, explaining established requirements to ensure accurate submissions.</p>
<p>
Data Management and Reporting:<br>
Performs reviews of academic data in preparation for CSU Academic Planning Database (APDB) submissions by applying established reporting criteria and validation rules to check data integrity, identify routine inconsistencies, and assist in preparing corrective actions within defined procedures prior to submission.</p>
<p>
Conducts structured data reconciliation by comparing multiple data sources using documented workflows, verifying alignment with reporting standards, and resolving discrepancies when the resolution falls within established parameters. Unresolved, complex, or policy sensitive issues are escalated to the appropriate lead or supervisor for determination.</p>
<p>
Maintains and updates Instructor/Advisor and Instructor Term Workload tables by following established guidelines and reviewing submissions for accuracy and completeness. Communicates identified discrepancies to campus partners and coordinates corrections.</p>
<p>
Supports curriculum and scheduling processes by reviewing course and curriculum data updates in PeopleSoft and in CourseLeaf&rsquo;s Curriculum Inventory Management System (CIM). Monitors workflow status to confirm that assigned items meet established timelines and identifies issues needing clarification or escalation without making determinations outside procedural guidance.</p>
<p>
Prepares summary information and status updates to support campus reporting needs. Exercises judgment to organize and present data findings within established formats and procedures, referring decisions requiring higher level analysis or interpretation to the supervisor.</p>
<p>
Administrative and Operational Support<br>
Provides administrative support to ensure effective daily operations of the office by following established procedures to maintain records, track work orders, and monitor workflow processes. Reviews operational data to identify incomplete or inconsistent information and conducts follow-up. Implements office procedures and suggests adjustments based on observed workflow patterns, and refers substantive and procedural changes to the supervisor for review and direction.</p>
<p><b>
Minimum Qualifications:
</b></p><p>Bachelor's degree AND/OR the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.</p>
<p><b>
Required Qualifications:</b></p>
<ul><li>Working knowledge of general practices, program, and/or administrative specialty. Basic knowledge of and ability to apply fundamental concepts. Working knowledge of budget policies and procedures.</li><li>Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty.</li><li>Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them.</li><li>Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques.</li><li>Ability to organize and plan work and projects including handling multiple priorities.</li><li>Ability to make independent decisions and exercise sound judgment.</li><li>Ability to compile, write, and present reports related to program or administrative specialty.</li><li>Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit.</li></ul>
<p><b>
Preferred Qualifications:</b></p>
<ul><li>Thorough knowledge of policies, procedures, and external regulations related to academic scheduling, curriculum management, and workload reporting.</li><li>Ability to take initiative and independently plan, organize, coordinate, and perform work in situations involving numerous and diverse demands.</li><li>Skill in researching, developing, and evaluating administrative processes and programs, including the ability to collect, analyze, and interpret data to develop sound conclusions and make appropriate recommendations.</li><li>Demonstrated ability to investigate and analyze problems with broad administrative impact and implications, and to develop effective solutions.</li><li>Ability to anticipate issues and address them proactively to ensure compliance and operational efficiency.</li><li>Strong ability to interpret, organize, and present information and ideas clearly and effectively in written, oral, and presentation formats.</li><li>Ability to train others on new systems, policies, and procedures and provide lead work direction when required.</li></ul>
<p><b>
Compensation and Benefits:</b></p>
<p>
The salary offered will take into account internal equity and experience among other factors.</p>
<p>
Initial salary step placement will be Step 1 - $4,799 per month for qualified candidates.</p>
<p>
CSU Classification Salary Step Range: $5,274 - $7,684 per month (Step 1 &ndash; Step 20).</p>
<p>
The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here.</p>
<p><b>
Position Information:</b></p>
<p>
Work status: Full-time/Non-Exempt/Probationary</p>
<p><b>
Academic year schedule: Monday through Friday (8:00 am &ndash; 5:00 pm), some evenings/weekends.</b></p>
<p><b>
Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends.</b></p>
<p>
The application deadline is: Thursday, April 2, 2026.</p>
<p>
California State University, San Bernardino, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.</p>
<p>
California State University, San Bernardino is not a sponsoring agency for staff or management positions (i.e. H1-B Visas).</p>
<p>
CSUSB is not an E-Verify employer and cannot support visa holders with certain requirements (e.g., H1B, F1, STEM OPT).</p>
<p><b>
Education Code 89521 Requirements</b>: Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant&rsquo;s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.</p>
<p><b>
Conditions of Employment
</b></p><p><b>Background Check
</b></p><p>Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.</p>
<p><b>
I-9</b></p>
<p>
CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents.</p>
<p><b>
Statement of Commitment to Diversity</b></p>
<p>
In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination.</p>
<p>
California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity &amp; Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion</p>
<p><b>
Closing Statement:</b></p>
<p><b>
Reasonable Accommodation</b></p>
<p>
We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu.</p>
<p><b>
Smoking</b></p>
<p>
CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/.</p>
<p><b>
Clery Act</b></p>
<p>
In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act</p>
</div>
<p><b>Advertised:</b> Mar 19 2026 Pacific Daylight Time<br>
<b>Applications close:</b> Mar 19 2026 Pacific Daylight Time</p></div><p></p>

Scheduling & Curriculum Analyst (Administrative Analyst/Specialist - Non-Exempt), Academic Programs

Miami Dade County

<div><div><div><div>Job ID</div>
98932
</div><div><div>Location</div>
Downtown
</div></div><div><div><div>Full/Part Time</div>
Full-Time
</div><div><div>Exempt from Classified Service</div>
Yes
</div><div><div>Minimum Rate</div>
89371.02
</div><div><div>Min Pay Frequency</div>
Yearly
</div><div><div>Maximum Rate</div>
145476.99
</div><div><div>Max Pay Frequency</div>
Yearly
</div><div><div>Regular/Temporary</div>
Regular</div></div></div>
<br><div><div><div><h2 class="jobSectionHeader"><b>Minimum Qualifications</b></h2>
<div>
<div></div><div>Bachelor's Degree. A minimum of three years of experience in project management to include establishing a project charter/roadmap, resource allocation, and monitoring performance and quality metrics.
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>Recruitment Notes</b></h2><div><br>
<div><div>
</div><p>This position is responsible for supervising and coordinating numerous County projects during all phases, to include collaborating with professional architectural/engineering consultants, contractors, consultants, and construction project management teams comprised of professional, technical, and administrative employees engaged in various phases of capital program projects, and relevant stakeholders. Coordinates the efforts of architectural/engineering, contractors, and construction project managers via Professional Service Agreements and contracts to ensure proper project workflow, data collection and documentation throughout each project lifecycle. Complete work journals and create reports in process and make necessary revisions to project expenditure requisitions. Review, negotiate, and approve consultant project scope and fees; and review, process and approve monthly invoice payments for task authorizations. Establish and maintain effective internal functioning of program management office; including proper communications with stakeholders and regulatory compliance agencies; document control protocol; Oversight for proper data collection, project journal and documentation and ensure project data and documentation are maintained in accordance with PMO reporting standards and integrated into Countywide capital dashboards (PRISM, SharePoint, Power BI).</p></div></div></div></div></div>

People and Internal Operations Program Management Specialist

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