administrative program specialist

Villanova University

<p></p><div><div><div><div><div><div><div><div><b>Posting Number:</b></div> <div>20260087S</div>
</div><br>
<div><div><b>Position Title:</b></div> <div>Administrative and Program Specialist, CLAS: UNITAS: Inclusive Education / CIE</div>
</div><br>
<div><div><b>Position Type:</b></div> <div>Staff</div>
</div><br>
<div><div><b>Location:</b></div> <div>Villanova, PA</div>
</div><br>
<div><div><b>Recruitment Type:</b></div> <div>Internal/External Applicants</div>
</div><br>
<div><div><b>Work Schedule:</b></div> <div>full-time/10-months</div>
</div><br>
<div><div><b>Avg Hours Week</b></div>
</div><br>
<div></div><div><div><b>Department:</b></div> <div>130-Dean-Arts and Sciences</div>
</div><br>
<div><div><b>Position Summary:</b></div>
<div><div><b><i>Why work at Villanova?</i></b><br>
</div><ul><li><b>Join a mission-driven organization.</b> Since <b>Villanova University&rsquo;s</b> founding in 1842, we have been inspired by the values of truth, unity, and love, and are a community dedicated to service to others.</li>
<li><b>Villanova has been included among the nation&rsquo;s best colleges and universities. </b>VU&rsquo;s <b>inclusion</b> again in <i>U.S. News &amp; World Report&rsquo;s </i>2025 &ldquo;Best Colleges&rdquo; rankings is another indication of the University&rsquo;s continued prominence and forward momentum.</li>
<li><b>Villanova&rsquo;s most precious asset is our people</b>. As an employee, you will receive a holistic benefits package, generous paid time off, a competitive retirement savings plan, flexible work options, wellness programs including gym membership, professional development, tuition assistance, and <b>more</b>.</li></ul><p></p><div><br>
<br>
<br>
The Administrative and Program Specialist will provide administrative support to the UNITAS: Inclusive Education (CLAS UNITAS) and Center for Inclusive Education (CIE)</div><div>
The Administrative and Program Specialist will be responsible for the administrative support of CLAS Associate Dean for Inclusive Education and the tasks of maintaining the needs of CLAS UNITAS and the CIE.<br>
</div><div>Work closely with the CLAS Associate Dean for Inclusive Education and CIE Director to manage operations, plan and promote events, and to help ensure that operational and tactical goals are executed effectively and on time. Limited local travel and occasional attendance at evening events is anticipated. The Administrative and Program Specialist will support undergraduate and graduate students with information, support, and communication about co-curricular academic preparation, enrichment, experiential learning, and professional development opportunities for qualified students. The Administrative and Program Specialist will work closely with other CLAS staff to support the overall implementation and operation of CIE&rsquo;s student support offerings. The Administrative and Program Specialist will support the execution of events, programs, and services for the CLAS CIE and activities related to UNITAS: Inclusive Education efforts.</div><div>
<br>
Villanova is a Catholic university sponsored by the Augustinian Order. The University is an equal opportunity employer and seeks candidates who understand, respect and can contribute to the University&rsquo;s mission and values.</div></div>
</div><br>
<div><div><b>Duties and Responsibilities:</b></div>
<div><ul><li><b>Communications:</b> &middot;<ul>
<li>Support UNITAS: Inclusive Education efforts in the College of Liberal Arts and Sciences. Coordinate and planning support for monthly CLAS UNITAS: Inclusive Education (CLAS UNITAS) meetings, transcribing meeting minutes. Coordinate communications with CLAS college and department UNITAS committees.</li>
<li>Administer the College of Liberal Arts and Sciences&rsquo; Center for Inclusive Education&rsquo;s (CIE) student application process, application summaries. Assist in the implementation and execution of CLAS UNITAS strategic objectives, initiatives and activities<b>. </b>Provide outreach to the CLAS community in support of expanding and enhancing services for undergraduate and graduate students.<b> </b>Drafting and editing memos, reports, monthly newsletters, and other updates; event promotion; liaising with key partners at other universities, as well as faculty, students and staff at Villanova; coordinating with CLAS UNITAS-assigned graduate assistants</li></ul><br>
<p></p>
</li></ul><div><br>
</div><ul><li><b>Administrative Support: </b>Manage budget and procurement process for UNITAS: Inclusive Education and Center for Inclusive Education (CIE). Management of CLAS UNITAS and CIE submittable accounts, including creation of new submission forms, data entry, data clean-up and generation of targeted lists for student support systems; management of CLAS UNITAS and CIE social media accounts (in conjunction with CLAS Communication Office); management of CIE student lists, records, meeting minutes, and testimonials. Benchmark, create and maintain knowledge resources for support opportunities for undergraduate and graduate students in CLAS. Handle inquiries via phone, email, and office contact throughout the day.</li></ul><br>
<div></div><ul>
<li>
<b>Events and Programs: </b>Identify and reserve meeting spaces for meetings, special programs, and events. Support the CLAS UNITAS ecosystem through participation in programming and attendance at select events. Maintain collaborations with CLAS academic departments and offices; and University offices involved in supporting students experiential education needs. Creation and maintenance of various promotional and events lists.</li><br>
</ul></div>
</div><br>
<div><div><b>Minimum Qualifications:</b></div>
<div><div><b>Formal Education</b></div><ul>
<li>Bachelor&rsquo;s degree required.</li>
<p></p>
</ul><div><b>Minimum Work Experience:</b></div><ul>
<li>Understanding of managing an academic office environment</li>
<li>Knowledge and understanding of Villanova&rsquo;s mission, UNITAS programs and context.</li>
</ul><div><b>Work Skills:</b></div><ul>
<li><ul><li>Must be comfortable working in a dynamic environment.</li>
<li>Must be self-motivated and results oriented.</li>
<li>Must take initiative where appropriate.</li>
<li>Must demonstrate strong organizational and interpersonal skills.</li>
<li>Must be able to demonstrate excellent writing and verbal skills.</li>
<li>Must demonstrate ability to manage multiple tasks and meet deadlines in a fast-paced environment with attention to detail.</li>
<li>Must be able to protect confidential information.</li>
<li>Excellent computer skills, command of Microsoft Office Suite, and the ability to learn new computer programs (e.g., Banner)</li>
<li>The individual must have a deep commitment to the well-being of the Villanova University, a commitment to the University&rsquo;s Catholic/Augustinian heritage, and the advancement of its mission, and to serving the needs of a diverse community.</li>
</ul></li><li>The individual must have an understanding of the importance of Villanova&rsquo;s mission in an educational environment with a desire to work with students, faculty and staff of different backgrounds and varying social identities to advance the University&rsquo;s UNITAS mission. Expertise in MS Office suite (Word, Excel, Outlook, Teams, Forms) and Concur (Nova Pay) required; event planning experience preferred; social media proficiency preferred but not required.</li>
</ul></div>
</div><br>
<div><div><b>Preferred Qualifications:</b></div>
<div>Experience working in a higher education environment strongly preferred</div>
</div><br>
<div><div><b>Physical Requirements and/or Unusual Work Hours:
</b></div></div><br>
<div></div><div><div><b>Special Message to Applicants:</b></div>
</div><br>
<div></div><div><div><b>Posting Date:</b></div> <div>03/30/2026</div>
</div><br>
<div><div><b>Closing Date (11:59pm ET):</b></div>
</div><br>
<div></div><div><div><b>Salary Posting Information:
</b></div><div>This position falls within hourly grade 11 and the range is $25.05-26.48/hr. The final salary will be determined with consideration of several factors including the selected candidate&rsquo;s qualifications, department budget availability, market data, and internal equity.</div>
</div><br>
<div><div><b>Salary Grade:</b></div> <div>11</div>
</div><br>
<div><div><b>Job Classification:</b></div> <div>non-exempt</div>
</div><br>
</div></div></div></div></div><div><h2 class="jobSectionHeader"><b>References Needed</b></h2>
<div><div><div>References Needed
</div><p></p><div><div><div><div><b>Minimum Number of References Needed</b></div> <div>3</div>
</div><br>
<div><div><b>Maximum Number of References Needed</b></div> <div>3</div></div></div></div></div></div></div></div><p></p>

Administrative and Program Specialist, CLAS: UNITAS: Inclusive Education / CIE

State of Arkansas

<div></div><div><div><div><div><div><div><b>Date: </b>Apr 13, 2026
</div></div></div></div><div><div><div><div><b>Req ID: </b>56648
</div></div></div></div><div><div><div><div><b>Location:
</b>NLR, Camp Robinson, AR, US, 72199
</div></div></div></div><div><div><div><div><b>Category: </b>DEPT OF THE MILITARY
</div></div></div></div><div><div><div><div><b>Anticipated Starting Salary: </b>$35,610.02
</div></div></div></div><div></div><div><div><div><div><div><b>Position Number: 22089574</b><br>
<b>County: Pulaski</b><br>
<b>Anticipated Starting Salary: $35,610.02</b><br>
<br>
<b>The mission of the Department of Military is to provide a professional staff of Arkansas State Employees who help maintain and improve the readiness of Arkansas National Guard units through effective fiscal management of State Resources, Human Resource Management, and quality administration of Arkansas National Guard Programs.</b></div>
<div><b>
The Department of the Military is a drug-free workplace, this includes medical marajuna which is still considered a controlled substance under Federal Law. (Drug Free Workplace Act of 1988)</b></div><div><div><div><div>
Position Information</div>
</div><div><div><b>
Job Series:</b> Administrative Support</div><div><b>
Classification:</b> Administrative Specialist &ndash; Career Path</div><div><b>
Class Code:</b> PAS03P</div><div><b>
Pay Grade:</b> SGS02</div><div><b>
Salary Range:</b> $35,610 - $52,703</div></div></div><div><div><div>
Job Summary</div>
</div><div>The Administrative Specialist is a key administrative support role within a department, responsible for performing a variety of office duties to ensure efficient office operations and support for agency staff and programs. This position involves handling administrative tasks, coordinating schedules, managing documentation, and assisting with customer service. The Administrative Specialist will work closely with team members, supervisors, and the public to maintain smooth and effective office workflows.</div></div><div><div><div>
Primary Responsibilities</div>
</div><div>Perform a variety of administrative functions, including answering phones, responding to emails, managing office supplies, and maintaining office equipment. Maintain and update office filing systems, both physical and electronic, ensuring that documents are properly organized and easily accessible. Draft and proofread internal and external communications, including memos, reports, and correspondence. Coordinate meetings, appointments, and conferences for agency staff and leadership. Manage calendars, ensuring that appointments, deadlines, and meetings are scheduled efficiently and with attention to priority. Prepare and distribute meeting agendas, take minutes, and track follow-up actions for meetings. Create, maintain, and update records, files, and databases, ensuring accuracy and compliance with agency and state policies. Provide helpful, professional, and timely responses to inquiries, referring questions to appropriate staff when necessary. Accurately input and maintain data in electronic systems, databases, and spreadsheets. Monitor and update records or databases to ensure that information is current and accurate. Ensure that supplies and materials are ordered and available to meet operational needs.</div></div><div><div><div>
Knowledge and Skills</div>
</div><div>Ability to draft clear, concise, and professional correspondence. Ability to interact with the public, staff, and leadership in a professional and approachable manner. Ability to maintain organized records and files. Ability to assess situations, troubleshoot problems, and implement effective solutions in a timely manner. Ability to handle sensitive and confidential information with discretion and in compliance with state and federal privacy laws. Knowledgeable of office software applications (e.g., Microsoft Word, Excel, PowerPoint), and familiarity with office equipment (e.g., copiers, fax machines, phone systems). Proactive in identifying opportunities for process improvement and streamlining office operations.</div></div><div><div><div>
Minimum Qualifications</div>
</div><div><div>
A high school diploma or equivalent is required.</div><div><b><i>
Satisfaction of the minimum qualifications, including years of experience and service, does not entitle employees to automatic progression within the job series. Promotion to the next classification level is at the discretion of the department and the Office of Personnel Management, taking into consideration the employee&rsquo;s demonstrated skills, competencies, performance, workload responsibilities, and organizational needs.</i></b></div></div></div><div><div><div>
Licensure/Certifications</div>
</div><div>N/A OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.</div></div></div><div><b><i>
The State of Arkansas is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, pregnancy, age, disability, citizenship, national origin, genetic information, military or veteran status, or any other status or characteristic protected by law.</i></b></div></div></div></div></div></div></div><p></p>

ADMINISTRATIVE SPECIALIST

University of Florida

<p></p><div><div><p><b>JOB NO:</b></p>
<div>539482</div><br>
<p><b>WORK TYPE:</b></p>
<div>Staff Full-Time</div><br>
<p><b>LOCATION:</b></p>
<div>Main Campus (Gainesville, FL)</div><br>
<p><b>CATEGORIES:</b></p>
<div>Office/Administrative/Fiscal Support</div><br>
<p><b>DEPARTMENT:</b></p><div>
29070100 - MD-OBSTETRICS - GYNECOLOGY-GEN</div></div><br>
<div>
<div><div><div><div><b>CLASSIFICATION TITLE:</b></div>
<div>
<p>Administrative Specialist II</p></div><br>
</div><br>
<div><div><b>CLASSIFICATION MINIMUM REQUIREMENTS:</b></div> <div>Bachelors degree and three years of relevant experience; or an equivalent combination of education and experience.</div>
</div><br>
<div><div><b>JOB DESCRIPTION:</b></div>
<div>
<div><p>Manages the administrative activities of the Chair&rsquo;s Office, including:
<br>
Manages all aspects of Chair and Director calendars. Schedules complex meetings with senior leadership with a high degree of sensitivity and confidentiality.<br>
<br>
Works with Chair, Director, and faculty leadership to develop and implement programming to support departmental programs and processes (e.g., strategic planning retreats, workshops, trainings, etc.). Collaborates with Director and leadership to ensure all departmental development programming remains within budget.<br>
<br>
Oversees faculty recruitment for departmental leadership positions (in conjunction with HR Generalist). Schedules faculty candidates, prepares itineraries for prospective faculty members and site visitors. Includes scheduling appointments for these visitors to meet with department leadership and other faculty, arranging airline reservations, hotel accommodations, and distributing itineraries and curriculum vitae of the visitors to<br>
recruitment committee. Oversees candidate&rsquo;s travel, itinerary, and all aspects of on campus visits for departmental leadership searches.<br>
<br>
Manages faculty evaluation process including oversees scheduling and collection of all data from department faculty, develops online intake form for collecting annual data and metrics; Collects and submits annual faculty compensation plan metrics.
<br>
<br>
Aids the Chair with daily and long-term organizational demands by drafting correspondence on his/her behalf, managing schedule, phone calls, meetings, travel, etc.<br>
<br>
Maintains updated list of faculty awards and identify award nominees. Assists with compiling documents and letters needed for award nominations for numerous events.<br>
<br>
Schedules, coordinates and prepares agendas for the department faculty meeting, 1:1 Chair/Chief meetings, executive committee meetings, hospital leadership meetings and more, including dissemination of final agendas and minutes.<br>
<br>
Provides set-up of technology as needed such as Zoom, laptops, projectors, etc.<br>
<br>
In support of the Director&rsquo;s Office, manages office operations:<br>
<br>
Screens candidates for administrative openings and participates in the interview/selection process. Develop operational policies and procedures for the department and individual divisions, as required. Monitors staff compliance.<br>
<br>
Serves as a staff resource for professional development advice. Recommends professional development opportunities.<br>
<br>
Develops and conducts teamwork and staff development training sessions.<br>
<br>
Using specialized knowledge, develops and implements technology-based solutions to facilitate communication and training, including training tutorials.<br>
<br>
Oversees special projects. Using project management software, tracks project status and communicates deadlines and milestones to accountable parties.<br>
<br>
Performs other related duties as necessary.<br>
<br>
Supervises departmental use of the QGenda scheduling software, including: Serves as the primary contact for departmental users of QGenda with questions, concerns, or other needs; Liaises with the QGenda corporate office when necessary; Builds and populates QGenda with divisions&rsquo; broad-scale schedules (i.e., automations and templates); Supports divisional administrative support staff with smaller-scale, day-to-day QGenda updates; With the Division Chief or Residency Program Director, as appropriate, develops QGenda workflows, policies, and procedures specific to each division&rsquo;s needs; Gathers and analyzes data from QGenda to make strategic recommendations about clinical operations.<br>
<br>
Processes Chair&rsquo;s and Director&rsquo;s expenses in accordance with established policy; Coordinates and processes all travel for Chair, Director, visiting professors, faculty applicants, etc.; Provides PCard for use by other departmental members and processes those expenses; Maintains fiscal responsibility and budgetary requirements when planning and managing.<br>
<br>
Coordinates special projects, including: Annual Departmental Holiday Party, Annual Faculty and Resident Photograph and Awards Breakfast, Annual Departmental Retreat, Annual Staff Retreat, and more.</p></div><br>
</div>
</div><br>
<div><div><b>EXPECTED SALARY:</b></div>
<div>
<p>$55,000.00 to $65,000.00 annually</p></div><br>
</div><br>
<div><div><b>REQUIRED QUALIFICATIONS:</b></div> <div>Bachelors degree and three years of relevant experience; or an equivalent combination of education and experience.</div>
</div><br>
<div><div><b>PREFERRED:</b></div>
<div>
<div><ul><li>Demonstrated ability to work independently in a fast paced, high visibility academic or healthcare environment, exercising sound judgment, discretion, and initiative to identify issues and implement efficient, effective solutions with minimal oversight.</li><li>Extensive knowledge of advanced administrative office practices, procedures, and systems, including coordination of executive-level calendars, preparation of complex correspondence, management of confidential records, and support of senior leadership operations.</li></ul>
Working knowledge of hospital, academic medical center, or university policies and procedures, including those related to clinical operations, faculty affairs, human resources, and financial administration.
<br>
<ul><li>Exceptional written and verbal communication skills, with the ability to prepare executive-level correspondence, reports, presentations, agendas, and meeting minutes, as well as to synthesize and present statistical or operational data clearly and professionally.</li><li>Proven ability to communicate and collaborate effectively with a wide range of stakeholders, including senior hospital and university leadership, faculty, residents, administrative staff, patients, and external partners, while maintaining a high level of professionalism and diplomacy.
</li><li>Strong organizational and project management skills, with the ability to manage multiple complex priorities simultaneously, maintain highly organized administrative and record keeping systems, track deadlines, and ensure accuracy and attention to detail.</li><li>Demonstrated commitment to professionalism, confidentiality, and ethical standards, with the ability to handle sensitive information discreetly and maintain composure in high pressure situations.</li><li>Proficiency with administrative technologies and systems, including calendar management tools, Microsoft Office applications, virtual meeting platforms, and database or scheduling software (e.g., QGenda or similar systems), with the ability to quickly learn and adapt to new technologies.</li></ul></div><br>
</div>
</div><br>
<div><div><b>SPECIAL INSTRUCTIONS TO APPLICANTS:</b></div>
<div>
<p>In order to be considered, you must upload your cover letter, reference list and resume.</p>
<p>
This is a time limited position.</p>
<p>
Application must be submitted by 11:55 p.m. (ET) of the posting end date.</p></div><br>
</div><br>
<div><div><b>HEALTH ASSESSMENT REQUIRED:</b></div> <div>No</div></div></div><br>
</div>
</div><p></p><div><p><b>ADVERTISED:</b></p>
<div>10 Apr 2026</div> Eastern Daylight Time<br>
<p><b>APPLICATIONS CLOSE:</b></p>
<div><div>21 Apr 2026</div></div>
Eastern Daylight Time</div></div><p></p>

Administrative Spec II

Integrated Human Resources Inc

<p>Growing Beverly Human Resources Company is seeking a highly organized and proactive Full-Time Administrative Operations Specialist to support our HR team. This role is ideal for someone who thrives in a fast-paced environment, has strong technical and administrative skills, and brings a high level of professionalism and empathy to their work.</p><p><b>Job Responsibilities</b></p><ul><li>Provide day-to-day administrative support to the HR team</li><li>Manage and prepare materials for annual meetings and open enrollment processes</li><li>Utilize platforms such as Docusign and other internal systems to manage documentation and workflows</li><li>Maintain accurate records and ensure timely completion of tasks</li><li>Coordinate schedules, communications, and follow-ups with clients and team members</li><li>Assist with data tracking, reporting, and HR calculations as needed</li></ul><p><b>Qualifications</b></p><ul><li>Must have strong administrative and organizational skills</li><li>High level of technical proficiency with systems including MS Office, Outlook, Docusign and other internal systems</li><li>Excellent time management and ability to prioritize tasks independently</li><li>Strong attention to detail and comfortable working with numbers/calculations</li><li>Proactive mindset with the ability to anticipate needs and take initiative</li><li>Flexible and adaptable in a dynamic work environment</li><li>High level of empathy and professionalism when working with clients and team members</li><li>Must be able to work both independently and within team</li><li>Other projects as needed</li></ul><p>Pay: $24.00 - $29.00 per hour</p><p>Expected hours: 40.0 per week</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Paid time off</li><li>Parental leave</li></ul><p>Experience:</p><ul><li>Administrative support: 3 years (Required)</li><li>Microsoft Office: 3 years (Required)</li></ul><p>Ability to Commute:</p><ul><li>Beverly, MA 01915 (Required)</li></ul><p>Work Location: Hybrid remote in Beverly, MA 01915</p>

Administrative Operations Specialist

Plymouth Rock Assurance

<p></p><div><p>The Administrative Claims Specialist will be responsible for performing administrative and other duties as assigned. Responsibilities include but are not limited to the following:</p>
<p>
</p><p>RESPONSIBILITIES</p>
<ul>
<li>Manual data entry of lawsuit information and medical claim bills in a paperless environment using dual monitors.</li>
<li>Research and indexing of legal related mail for claim updating and assignment</li>
<li>Keying of Claims checks including expenses, arbitration settlements, interest, etc.</li>
<li>Provider Service Unit Operator; utilizing customer service skills to provide information to medical providers regarding billing, and/or treatment requests.</li>
<li>Ability to use all available applications to answer questions, within our guidelines, prior to transferring calls.</li>
<li>Project Handling; Knowledge of Microsoft Excel, Word and Outlook. Perform research and compile data onto an excel spreadsheet for analysis.</li>
<li>Report generation and distribution.</li>
<li>Review of Medical Bills; Review accuracy in billing, pre-certification compliance in accordance with the Decision Point Review Plan, and application of proper bill adjudication.</li>
<li>Participate in proactive team efforts to achieve departmental and company goals.</li>
<li>Perform other duties as assigned to support the various units within the claims department.</li>
</ul>
<p></p><p>QUALIFICATIONS</p>
<ul>
<li>High school diploma or general education degree (GED) and related training (i.e. medical billing, medical terminology, data entry); or six months related experience; or equivalent combination of education and experience.</li>
<li>Ability to understand and carry out instructions furnished in written, oral, or diagram form.</li>
<li>Ability to deal with problems involving several concrete variables in standardized situations.</li>
<li>Basic personal computer skills including electronic mail, word processing, spreadsheet, graphics, etc.</li>
<li>Ability to handle multiple tasks simultaneously.
</li><li>Ability to work independently and prioritize projects and activities to meet deadlines.
</li><li>Consistently produces a quality work product with attention to detail.</li>
<li>Comply with all safety policies, practices and procedures.</li>
<li>Ability to work in a fast paced environment.</li>
</ul>
<p></p><p>SALARY RANGE</p>
<p>
The pay range for this position is $42,000 to $55,500 annually. Actual compensation will vary based on multiple factors, including employee knowledge and experience, role scope, business needs, geographical location, and internal equity.
</p><p></p><p>PERKS &amp; BENEFITS</p>
<ul>
<li>4 weeks accrued paid time off, 8 paid national holidays per year, and 2 floating holidays</li>
<li>Low cost and excellent coverage health insurance options that start on Day 1 (medical, dental, vision)</li>
<li>Annual 401(k) Employer Contribution</li>
<li>Free onsite gym and health center at our Woodbridge Location</li>
<li>Resources to promote Professional Development (LinkedIn Learning and licensure assistance)</li>
<li>Robust health and wellness program and fitness reimbursements</li>
<li>Various Paid Family leave options including Paid Parental Leave</li>
<li>Tuition Reimbursement
</li></ul><p></p><p>ABOUT THE COMPANY</p>
<p><i>
The Plymouth Rock Company and its affiliated group of companies write and manage over $2 billion in personal and commercial auto and homeowner's insurance throughout the Northeast and mid-Atlantic, where we have built an unparalleled reputation for service. We continuously invest in technology, our employees thrive in our empowering environment, and our customers are among the most loyal in the industry. The Plymouth Rock group of companies employs more than 1,900 people and is headquartered in Boston, Massachusetts. Plymouth Rock Assurance Corporation holds an A.M. Best rating of &ldquo;A-/Excellent&rdquo;.</i></p>
<p>
</p><p><i>#LI-DNI</i></p></div>

Administrative Claims Specialist, PIP

ARMADA Ltd.

<div><p><b>Type:</b> Full Time</p><p><b>
Location:</b> Wright Patterson AFB, OH</p><p><b>
Overtime Exempt: </b>No</p><p><b>
Reports To:</b> ARMADA HQ</p><p><b>
Security Clearance Required:</b> Active Secret Security Clearance</p><p><br>
The F-35 Joint Program Office (F-35 JPO) requires program security support services to support its critical mission of developing, deploying, and sustaining the next generation strike fighter aircraft. The Administrative Security Specialist is responsible for assisting more senior positions and/or performing functional duties under the oversight of more senior positions and shall provide general security support performing activities related to security standard discipline management and support.
</p><p><b>DutiesResponsibilities:</b></p><ul><li>
The Administrative Security Specialist will maintain recall rosters, organizational charts, and contact cards for Security personnel. Maintain, update, and coordinate Security Operations Manuals (SOM), Standard Operating Procedures (SOP), Access Management Control Plan (AMCP), Project Security Instruction (PSI), Continuity of Operations Plan (COOP), Occupant Emergency Plan (OEP), Emergency Action Plan (EAP) and other security-generated publications.</li><li>
The Administrative Security Specialist will schedule and support security meetings.</li><li>
Coordinate with Human Resources (HR) regarding security onboarding/off-boarding.</li><li>
Coordinate onboarding of security new hires.
</li><li>Administrative Security Specialist will coordinate and prepare Security Program Management Reviews (PMRs).</li><li>
Coordinate Security Conference(s) for International Security.</li><li>
Maintain and update security mail groups and calendar.</li><li>
Issue courier cards and provide appropriate courier training.</li><li>
Monitor, control, and service post office box.</li><li>
The Administrative Security Specialist will distribute mail and packages to local security offices.</li><li>
Distribute policy and guidance to CONUS and OCONUS locations as required.</li><li>
Maintain a central security document and file archive.</li><li>
Administrative Security Specialist will maintain, update, and coordinate F-35 security database systems (e.g. Joint Access Database Environment (JADE), Defense Information System for Security (DISS), local databases, SharePoint, central archive, etc.) Provide centralized security customer service support.</li><li>
Provide technical writing support in compliance with appropriate guidance.</li><li>
Assist in development, coordination, and distribution of security policies and procedures.</li><li>
Other duties as assigned.</li></ul><p><b>
Knowledge, Skills and Abilities (KSAs):</b></p><ul><li>
Demonstrated knowledge of aircraft programs and systems.</li><li>
Must have working knowledge of Microsoft Office (Word, PowerPoint and Excel).</li></ul><p><b>
Required Certifications: </b>None</p><p><b>
Minimum/General Experience:</b></p><ul><li>
Active SECRET Security Clearance.</li><li>
Administrative Security Specialist shall have experience with utilizing Joint Access Database Environment (JADE), Defense Information System for Security (DISS), local databases, SharePoint, central archive, etc.</li></ul><p><b>
Minimum Education:</b></p><ul><li>
Bachelor's Degree in the stated discipline or 6 years of additional relevant experience may be substituted for a Bachelor's Degree Or,</li><li>
Associate's Degree plus 4 years of additional relevant experience may be substituted for a Bachelor's Degree.
</li></ul><p><b>Disclaimer:</b></p><p>
The above information has been designed to indicate the general nature and level of work to be performed. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of the contractor assigned to this position.
</p><p><b>Applying: </b>If you feel you have the knowledge, skills and abilities for this position visit our careers page at www.armadausa.com.
</p><p><b>Special Notes:</b> Relocation is not available for these jobs.
</p><p>ARMADA provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. ARMADA complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.</p></div>

Jr Level Administrative Security Specialist

U.S. Immigration and Customs Enforcement

<div><div><h2 class="jobSectionHeader"><b>Summary</b></h2>
<p>Program Analyst supports IHSC Personnel Unit by managing HR information systems, timekeeping, and travel data. Duties include data analytics, program monitoring, stakeholder communication, and process improvement. Works independently under general supervision, plans own work, and assignments are reviewed for feasibility and effectiveness in meeting requirements.<br>
<br>
<b>This position is only open to current USPHS officers.</b><br>
<b>USPHS Call to Active Duty (CAD) candidates are not eligible for this position.</b></p>
<p>Learn more about this agency</p></div></div>
<br><div><div><h2 class="jobSectionHeader"><b>This job is open to</b></h2>
</div><div><div><div><h3 class="jobSectionHeader"><b>The public</b></h3>
</div><div>U.S. Citizens, Nationals or those who owe allegiance to the U.S.
</div></div></div><h3 class="jobSectionHeader"><b>Clarification from the agency</b></h3>
<p>Applicants must be a current USPHS Commissioned Corps Officer. USPHS Call to Active Duty (CAD) candidates are not eligible for this position. Civilians are not eligible for this position.</p></div>
<br><div><div><h2 class="jobSectionHeader"><b>Duties</b></h2>
</div><p><b>DUTIES AND RESPONSIBILITIES:</b>
</p><div>
<ul><li><b>Data Analytics for Human Resource Information Systems:</b>
<ul><li>Collects, analyzes, and interprets data from human resource information systems (e.g., staffing matrix) and human resources programs (e.g., recruitment and placement).</li>
<li>Develops and maintains dashboards, reports, and metrics to support strategic planning and operational decision-making.</li>
<li>Identifies trends, gaps, and opportunities for process improvement based on data analysis.</li>
</ul></li></ul><ul><li><b>Program Monitoring and Data-Driven Policy Implementation:</b>
<ul><li>Monitors assigned human resources programs and projects using quantitative and qualitative data to ensure compliance with policies, standards, and guidelines.</li>
<li>Conducts research and data analysis to support policy review, revision, and development of standard operating procedures.</li>
<li>Coordinates and manages programs within the immediate component, leveraging data to drive continuous improvement.</li>
</ul></li></ul><ul><li><b>Stakeholder Communication and Data Presentation:</b>
<ul><li>Communicates and collaborates with internal and external stakeholders, presenting data-driven insights through briefings, reports, and special presentations.</li>
<li>Translates complex data findings into actionable recommendations, requiring tact and judgment in the explanation of methods, policies, and plans.</li>
</ul></li></ul><ul><li><b>Civil Service Employee Timekeeping System Data Management:</b>
<ul><li>Oversees and manages the civil service employee timekeeping system, ensuring accurate data collection, entry, and reporting for the Chief of Administration and its sections.</li>
<li>Analyzes timekeeping data to identify patterns, discrepancies, and opportunities for process optimization.</li>
</ul></li></ul><ul><li><b>IHSC Travel System and Data Analytics:</b>
<ul><li>Administers the IHSC travel system and related data functions, ensuring the accuracy and completeness of travel records and reports.</li>
<li>Analyzes travel data to support budget planning, compliance, and operational efficiency.</li>
</ul></li></ul><ul><li>Performs other minor duties as assigned.</li></ul></div></div><p></p>
<br><div><div><h2 class="jobSectionHeader"><b>Requirements</b></h2>
</div><h3 class="jobSectionHeader"><b>Conditions of employment</b></h3>
<ul><li>You must be a U.S. citizen to apply for this position.</li>
<li>You must successfully pass a background investigation.</li>
<li>You must successfully pass a drug screen.</li>
<li>Males born after 12/31/59 must certify registration with Selective Service.</li>
<li>Requirements by Closing Date: Unless otherwise noted, you must meet all requirements by the closing date of the announcement.</li>
<li>Service Remaining Requirement Agreement: Upon appointment to this position, officers will be required to serve an 18 to 24-month commitment to IHSC.</li>
<li>ASSIGNMENT PAY AGREEMENT: You must not have a current Assignment Pay Agreement. However, if you have a current Assignment Pay Agreement, it must be fulfilled within 90 days of your application submission.</li>
<li>Applicants must be a current USPHS Commissioned Corps Officer. USPHS Call to Active Duty (CAD) candidates are not eligible for this position. Civilians are not eligible for this position.</li>
<li>PHS officers must participate in IHSC TDY On-Call Schedule (ITOS.) ITOS is either an entire month or two 16-day periods a year where, depending on the needs of the agency, the officer is required to be available to serve.</li>
</ul><h3 class="jobSectionHeader"><b>Qualifications</b></h3>
<p><b>COMPETENCIES:</b>
</p><div>
<ul><li>Demonstrate strong interpersonal skills. Treats others with courtesy, sensitivity, and respect.</li></ul>
<ul><li>Writes in a clear, concise, organized, and convincing manner.</li></ul>
<ul><li>Makes clear and convincing oral presentations. Listens effectively; clarifies information as needed.</li></ul>
<ul><li>Identifies and analyzes problems; weighs relevance and accuracy of information; generates and evaluates alternative solutions; makes recommendations.</li></ul>
<ul><li>Inspires and fosters team commitment, spirit, pride, and trust. Facilitates cooperation and motivates team members to accomplish group goals.</li></ul>
<ul><li>Behave in an honest, fair, and ethical manner. Shows consistency in words and actions. Model high standards of ethics.</li></ul>
<ul><li>Cultural competency with the ability to understand, communicate with and effectively interact with people across various cultures.</li></ul>
</div>
<p></p><div><h3 class="jobSectionHeader"><b>Education</b></h3>
<p><b>REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:</b>
</p><div>
<ul><li>Qualifying degree from the U.S. Public Health Service officer's category and at least three years of relevant professional experience.</li></ul>
<ul><li>Experience in data analytics, management, administration, or evaluation of programs.</li></ul>
<ul><li>If clinically licensed, maintains status and may perform clinical duties as directed and approved, documented via memorandum of assignment.</li></ul>
<ul><li>Maintains BLS for Healthcare Providers certification through the American Heart Association.</li></ul>
<ul><li>Demonstrates a high degree of independence, initiative, judgment, and follow-through on sensitive and complex administrative and data-driven tasks.</li></ul>
<ul><li>Advanced analytical skills with the ability to accurately analyze data, identify trends, and produce actionable reports.</li></ul>
<ul><li>Adaptable to change and new information; able to rapidly adjust to changing conditions or unexpected obstacles.</li></ul>
<ul><li>Proficient in HRIS, USA Staffing and Microsoft Office programs, including Project, Visio, Excel, and SharePoint; experience with data visualization and analytics tools preferred.</li></ul>
</div>
</div><p></p><div><h3 class="jobSectionHeader"><b>Additional information</b></h3>
<div><div><p>This position is located within the Department of Homeland Security (DHS), Immigration and Customs Enforcement (ICE), Enforcement and Removal Operations (ERO), ICE Health Service Corps (IHSC), Office of the Deputy Assistant Director of Administration, Chief of Administration (CoA). The incumbent serves as a Program Analyst with the primary duties involving developing, delivering, managing, and maintaining human resources information systems, timekeeping, travel and/or human resource program(s).<br>
<br>
The Program Analyst serves within the Chief of Administration, providing comprehensive support for human resource information systems, civil service employee timekeeping, and IHSC travel system/data functions. This position is responsible for developing, delivering, managing, and maintaining human resources programs and systems, with a primary focus on human resources management. The incumbent supports federal civil service, U.S. Public Health Service, and contract staff, and ensures the effective administration of staffing, timekeeping, and travel data for the entire Chief of Administration and its sections.<br>
<br>
IHSC has a multi-sector, multidisciplinary workforce of more than 1,400 employees, including U.S. Public Health Service (PHS) commissioned officers, federal civil servants, and contract staff. The IHSC provides on-site direct patient care to ICE detainees at 19 detention facilities throughout the country and manages the provision of off-site medical care for detainees housed in approximately 240 additional Intergovernmental Service Agreement (IGSA) facilities. The ICE detainee population is approximately 34,000 detainees on a daily basis, with an average length of stay of approximately 30 days, and over 400,000 detainees annually. The IHSC also provides medical support during ICE enforcement operations in the air, on the ground and at sea.<br>
<br>
<b>DHS SUPERVISORY CONTROLS:</b>
</p><div>
<ul><li>DHS</li></ul>
<ul><li>ICE</li></ul>
<ul><li>ERO</li></ul>
</div><b>HHS SUPERVISORY CONTROLS:</b>
<div><ul><li>DHHS</li></ul>
<ul><li>USPHS CC</li></ul>
</div><b>SUPERVISORY CONTROLS:</b><br>
The Program Analyst of the IHSC Personnel Unit works under the general supervision of the Deputy Chief of the IHSC Personnel Unit. The incumbent plans and organizes his/her own work, determines the sequence of assignments, selects and develops methods, and seeks assistance from experts only rarely. Assignments are usually long-term, recurring, or broadly defined. Work is reviewed for feasibility, compatibility with other work, and effectiveness in meeting requirements or expected results.</div></div><br>
<p></p>
<p>Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.</p>
</div><div><div><div><div><div><h1 class="jobSectionHeader"><p>Benefits</p></h1></div></div><div>
<p>A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
</p><p></p><p>Review our benefits
</p><div><p>Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.</p></div></div></div></div></div></div>
<br><div><h2 class="jobSectionHeader"><b>How you will be evaluated</b></h2>
<p>You will be evaluated for this job based on how well you meet the qualifications above.</p>
<p>We will review your resume and supporting documentation to ensure you meet the minimum qualification requirements. You may be selected for an interview at the hiring authority's discretion. You will be notified of selection or non-selection.</p></div>
<br><div><div><h2 class="jobSectionHeader"><b>Required Documents</b></h2>
</div><p><b>To apply for this position, you must provide a complete Application Package. </b>Please note that if you do not provide all required information, as specified in this announcement, you may not be considered for this position.<b>A complete application includes:</b><br>
<br>
U. S. Public Health Service Officers
</p><div>
<ul><li>Cover Letter/Letter of Interest.</li></ul>
<ul><li>Degrees. (Place under &quot;Diploma/GED&quot;)</li></ul>
<ul><li>Professional license. (If applicable)</li></ul>
<ul><li>Additional professional certificates. (If applicable)</li></ul>
<ul><li>Three professional references. (i.e., name, title and contact information)</li></ul>
<ul><li>Official USPHS Promotion CV - e.g., relevant experience, education, training. (Place under &quot;USPHS Promotion CV&quot;)
<ul><li>You may provide a civilian resume in addition to the USPHS Promotion CV to capture all relevant work experience.</li>
</ul></li></ul><ul><li>A copy of your Certificate of Investigation (located in your eOPF).</li></ul>
<div><ul><li>Three <b>most recent</b> Commissioned Officer Effectiveness Reports (COER). (Place under &quot;Performance Appraisal&quot;)</li></ul></div>
<ul><li>For current IHSC PHS officers, IHSC Recruiting requires applicants to provide a copy of your current Service Remaining Requirements Agreement.</li></ul>
<ul><li>Indicate if you have an Assignment Pay (AP) Agreement and the date of the end of your AP Agreement. If you do not, please submit a memo attesting to no AP in the Assignment Pay (AP) Agreement section in the documents section of application.</li></ul>
</div>
<p></p><div><h3 class="jobSectionHeader"><b>If you are relying on your education to meet qualification requirements:
</b></h3><p>Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
</p><p>Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.</p></div></div>
<br><div><div><h2 class="jobSectionHeader"><b>How to Apply</b></h2>
</div><div><div><p>To apply for this position, you must submit the <b>required documentation </b>outlined under the REQUIRED DOCUMENTS section below.<br>
<br>
The complete initial Application must be submitted by 11:59 PM (EST) on 04/24/2026.<br>
<br>
<b>PLEASE NOTE:</b> If your materials are not received by the closing date, your application will be evaluated solely on the information available and you may not receive full consideration or may not be considered eligible. Also, if you do not provide a valid email address, you may not be notified of the outcome of your application.<br>
<br>
To begin the process, click the <b>Apply Online </b>button to create an account or log into your existing USAJOBS account. Follow the prompts to complete the occupational questionnaire. Please ensure you click the <b>Submit My Answers </b>button at the end of the process.<br>
<br>
<b>Note:</b> To check the status of your application or return to a previous or incomplete application, log into your USAJOBS account, select <i>Application Status</i>, and click on the <i>more information </i>link under the application status for this position.<br>
<br>
<b>Applications and supporting documentation will not be accepted by mail or email.</b> If you need further assistance, contact the Human Resources Office representative listed on this announcement at least one day prior to the closing date for further instructions.</p></div><p><br>
</p></div>
<div><h3 class="jobSectionHeader"><b>Agency contact information</b></h3>
 <div>IHSC Recruiting
</div><div><div><div>Email</div>
<div>IHSCrecruiting@ice.dhs.gov
</div></div><div><div>Address</div>
<div><div><i>ERO-DRO-IHSC Public Health Service</i><br>
<i>500 12th Street SW</i><br>
<i>Washington, DC 20536</i><br>
<i>US
</i></div></div></div></div></div><h3 class="jobSectionHeader"><b>Next steps</b></h3>
<div><div><p>Once you submit your application, we will assess your experience and training, identify the best-qualified applicants, and refer those applications to the hiring manager for further consideration and interviews. We will notify you by email after each of these steps has been completed. Your status will also be updated on USAJOBS throughout the process. To check your status, log on to your USAJOBS account, click on &quot;Application Status,&quot; and then click &quot;More Information.&quot; We expect to make a job offer within 60 days after the deadline for applications. If you are selected, we will conduct a suitability/security background investigation. View more information on applying for federal employment.</p></div></div></div><p></p>
<br><div><div><h2 class="jobSectionHeader"><b>Overview</b></h2>
</div><div><div>Accepting applications</div>
<div><div>Open &amp; closing dates</div>
 <div>04/13/2026 to 04/24/2026
</div></div><div><div>Salary</div>
<div>$1 - $150,000 per year
<p>Please note that the salary is dependent on the officer's rank, years in service, and location of duty station.</p>
</div></div><div><div>Pay scale &amp; grade</div>
<div>CC 5</div>
</div><div><div>Location</div>
<div>1 vacancy in the following location:</div>
 <div><div><div><div>Washington, DC
</div></div></div></div></div><div></div><div><div>Remote job</div>
<div>No</div>
</div><div><div>Telework eligible</div>
<div>Yes&mdash;Situational telework may be available, based on the needs of the agency.</div>
</div><div><div>Travel Required</div>
<div>Occasional travel - You may be expected to travel for this position.</div>
</div><div><div>Relocation expenses reimbursed</div>
<div>Yes&mdash;You may qualify for reimbursement of relocation expenses in accordance with agency policy.
</div></div><div><div>Appointment type</div>
<div>Permanent</div>
</div><div><div>Work schedule</div>
<div>Full-time</div>
</div><div><div>Service</div>
<div>Excepted</div>
</div><div><div>Promotion potential</div>
<div>None
</div></div><div><div>Job family (Series)</div>
<ul><li>0343 Management And Program Analysis
</li></ul></div><div><div>Supervisory status</div>
<div>No</div>
</div><div><div>Security clearance</div>
<div>Other</div>
</div><div><div>Drug test</div>
<div>Yes</div>
</div><div><div>Position sensitivity and risk</div>
<div>Critical-Sensitive (CS)/High Risk</div>
</div><div><div>Trust determination process</div>
<ul><li>Credentialing
</li><li>Suitability/Fitness
</li></ul></div><div><div>Financial disclosure</div>
<div>No</div>
</div><div><div>Bargaining unit status</div>
<div>No</div>
</div><div></div><div><div>Announcement number</div>
<div>IHSC-CoA-PA-O5-NS-2026</div>
</div><div><div>Control number</div>
<div>864837200</div></div></div></div>

Program Analyst Chief of Administration (O-5 Billet) Non-Supervisory - External

Search 10000+ Administrative program specialist jobs near you this April. New roles added regularly across leading industries. Apply today.