administrative program specialist

LSU Agricultural Center

<div><div><div><div><div><b>Salary</b><div>
</div></div></div><div><div>$3,127.00 - $6,136.00 Monthly</div>
</div></div><div><div><div><b>Location
</b></div></div><div></div><div><div>Jefferson, LA</div>
</div></div></div><div><div><div><div><b>Job Type</b></div>
</div><div><div>Classified</div>
</div></div><div><div><div><b>Job Number</b></div>
</div><div><div>R00116467</div>
</div></div></div><div><div><div><div><b>Department</b></div>
</div><div><div>LSU Agricultural Center</div>
</div></div><div><div><div><b>Opening Date</b></div>
</div><div><div>06/11/2026</div>
</div></div></div><div><div><div><div><b>Closing Date</b></div>
</div><div><div>6/24/2026 11:59 PM Central</div></div></div></div></div>
<br><div><div><div><h2 class="jobSectionHeader"><b>About this Job<br>
</b></h2></div><p></p><div><br>
<p>The LSU AgCenter focuses on research, extension and teaching to make advancements that will benefit generations. The LSU AgCenter is one of eight campuses of the LSU System. With offices in every parish and research stations across the state, the LSU AgCenter is committed to serving the citizens of Louisiana. That pledge includes our dedication to agriculture and the vital work of providing innovation and support for the food and fiber sector while improving agriculture&rsquo;s valuable contributions to the state&rsquo;s economy. Our educational efforts span nutrition and health, food safety, backyard gardening, disaster preparedness, storm recovery, youth development, managing insects and natural threats, economic development, resource conservation and so much more. The LSU AgCenter provides individuals, families, businesses, schools, industries and local governments with valuable information aimed at improving economic conditions, general wellness and quality of life. Our faculty members across the state are actively engaged in research that creates solutions for the many aspects of agriculture while serving all residents of Louisiana. More information about the LSU AgCenter can be found here: LSU AgCenter. Specific information about the Jefferson Parish Extension Office can be found here: Jefferson Parish.</p><p><b>
Competencies:</b></p><p><b>
Communicating Effectively:</b> The ability to relay information correctly and appropriately to connect people and ideas.</p><p><b>
Displaying Expertise: </b>The ability to exhibit specialized skills or knowledge gained from experience or training</p><p><b>
Managing Resources: </b>The ability to ensure resources such as time, money, and people are utilized appropriately to result in maximum business value.</p><p><b>
Using Data:</b> The ability to use relevant and valid data to inform a recommendation for action.</p></div><br>
<p></p>
<div><h2 class="jobSectionHeader"><b>Minimum Qualifications
</b></h2></div><p></p><div><div>Three years of experience in administrative services; OR<br>
<br>
Six years of full-time work experience in any field; OR<br>
<br>
A bachelor's degree.<br>
<br>
EXPERIENCE SUBSTITUTION:<br>
Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.</div></div><p></p>
<div><h2 class="jobSectionHeader"><b>Job Specification
</b></h2></div><div><p>The official job specifications for this role, as defined by the State Civil Service, can be found here.</p></div>
<div><h2 class="jobSectionHeader"><b>Job Duties and Other Information
</b></h2></div><p></p><div><p>Job Duties:</p><p>
As an Administrative Program Specialist A, you'll help create a positive first impression for every person who walks through our doors. In this role, you will:</p><ul><li>
Perform and coordinates routine administrative activities including records management, requisitions, purchase orders, travel, risk management, inventory, mail, communications. etc. (20%)</li><li>
Maintains familiarity with all LSU AgCenter policies concerning administrative matters and interprets policies in answering inquiries or in disseminating approved policy statements. Maintains region policies and procedures. Keeps region informed of changes/additions to these policies. Assist with training of new employees on the AgCenter&rsquo;s policies and procedures. Ensures office and administrative functions are handled properly. Evaluate operations and communicate recommended changes. (40%)</li><li>
Coordinates the human resources function of the region for classified employees to include but not limited to proper documentation for appointments, funding changes, evaluations, and terminations. Oversees the hiring process of all positions. Oversees leave and payroll functions. Distributes benefit information (20%)</li><li>
Learns and uses Enterprise Resource Planning system (Workday) to for financial and human resources processing and data needs. This position serves as backup to the Assistant to the Regional Director. (10%)</li></ul><p>
Position-Specific Details:</p><ul><li>
Appointment Type: This position does not participate in a Career Progression Group.</li><li>
Work Schedule: Work hours are 8:00 AM to 4:30 PM, Monday - Friday.</li><li>
Compensation: The salary offered will be determined based on qualifications and experience.</li><li>
Location: Jefferson Parish Extension Office, Jefferson, La.</li><li>
This position is not eligible for remote employment.</li></ul><p>
The LSU Agricultural Center is a statewide campus of the LSU System and provides equal opportunities in programs and employment. An Equal Opportunity/Affirmative Action Employer. Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.</p><p>
How To Apply:</p><ul><li>
No Civil Service test score is required in order to be considered for this vacancy.</li><li>
Apply online at https://lsu.wd1.myworkdayjobs.com/LSU.</li><li>
Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.</li></ul><p>
Contact Information:</p><p>
For further information about this vacancy contact: Rebecca Smelley at rsmelley@agcenter.lsu.edu.</p></div></div></div><p></p>
<br><p></p><div><div><div><div>Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to <i>make a difference </i>through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. <br>
<br>
As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:</div><div></div><br>
<div><div><br>
<b>Insurance Coverage </b>More information can be found at https://info.groupbenefits.org/<br>
<br>
<b>Parental Leave</b> &ndash; Up to six weeks paid parental leave<br>
More information can be found at https://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx<br>
<br>
<b>Holidays and Leave</b> &ndash; State employees receive the following paid holidays each year:</div><div><ul> <li>New Year's Day </li><li>Martin Luther King, Jr. Day, </li><li>Mardi Gras, </li><li>Good Friday, </li><li>Memorial Day, </li><li>Independence Day, </li><li>Labor Day, </li><li>Veteran's Day, </li><li>Thanksgiving Day and Christmas Day.</li></ul></div>***** Additional holidays may be proclaimed by the Governor<br>
<br>
State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.<br>
<br>
<b>Retirement</b><b> </b>&ndash; State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):<ul> <li>Louisiana State Employees Retirement System (www.lasersonline.org<i>). LASERS has provided this </i><i>video </i><i>to give you more detailed information about their system</i> </li><li>Teacher's Retirement System of Louisiana (www.trsl.org), </li><li>Louisiana School Employees Retirement System (www.lsers.net), among others</li></ul></div></div></div></div><p></p>

ADMINISTRATIVE PROGRAM SPECIALIST-A

Think Tank, Inc.

<div><p><b>CONTRACT INFORMATION</b></p><p><b>
Agency: </b>NOAA National Marine Fisheries Service (NMFS), Office of the Assistant Administrator (OAA)</p><p><b>
Place of Performance: </b>Silver Spring, MD (1315 East-West Highway, 20910); telework as authorized</p><p><b>
Period of Performance: </b>07/22/2026 &ndash; 07/21/2027 (Base); up to 4 years with options</p><p>
</p><p><b>POSITION OVERVIEW</b></p><p>
The Administrative Operations Specialist provides comprehensive administrative operations support to the OAA Front Office and other OAA offices. The Specialist prepares, tracks, and coordinates administrative actions including travel, time and attendance, meeting logistics, correspondence, calendar management, and office management. The Specialist does not approve travel, certify time and attendance, obligate funds, or make official procurement decisions.</p><p>
</p><p><b>KEY RESPONSIBILITIES</b></p><p><b>
Travel Coordination:</b></p><ul><li>
Prepare travel authorizations, vouchers, reimbursement support documents, and related travel packages in the Federal travel system per Federal Travel Regulations and NOAA/NMFS procedures</li><li>
Coordinate travel logistics for OAA Federal staff and invited travelers including itinerary coordination, documentation, and voucher support</li><li>
Maintain travel trackers, flag missing approvals or documentation, and provide status updates to travelers and Government officials</li><li>
Support conference and group travel package preparation and routing when requested</li></ul><p><b>
Time and Attendance Support:</b></p><ul><li>
Provide administrative support for time and attendance tracking using the approved Government timekeeping system</li><li>
Maintain pay period calendars, send reminders, review timesheets for completeness or obvious errors, and notify employees and approving officials of outstanding actions</li><li>
Prepare timekeeping status reports for Government review; Government officials retain all certification and approval authority</li></ul><p><b>
Office Management, Meeting, and Correspondence Support:</b></p><ul><li>
Coordinate facilities requests, training request packages, IT helpdesk tickets, space and equipment needs, and purchase request packages as directed by the COR</li><li>
Monitor shared mailboxes, maintain calendars and contact lists, schedule meetings and appointments, and manage meeting logistics for executive leadership and OAA staff</li><li>
Prepare agendas, meeting notes, action item trackers, meeting preparatory materials, and follow-up reminders</li><li>
Coordinate hybrid and virtual meeting support using Google Meet, WebEx, or other Government-approved tools</li><li>
Prepare and edit correspondence, memoranda, manuals, informational materials, forms, newsletters, reports, spreadsheets, and presentation materials</li><li>
Maintain budget tracking and expense reconciliation support documentation for Government review</li></ul><p>
</p><p><b>REQUIRED QUALIFICATIONS</b></p><ul><li>
Experience providing executive-level administrative support including calendar management, meeting logistics (hybrid/virtual), correspondence and memoranda preparation, and presentation materials</li><li>
Experience with Federal travel systems - preparation of travel authorizations, vouchers, and reimbursement support documents per Federal Travel Regulations</li><li>
Experience with Government timekeeping systems for time and attendance administrative support</li><li>
Facilities/training/IT helpdesk coordination; purchase request package support; budget tracking and expense reconciliation support</li><li>
Qualifications commensurate with an associate degree or equivalent and approximately 8 years of relevant administrative experience for senior support roles</li><li>
Strong written and oral communication skills</li><li>
Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook), Google Workspace (Gmail, Drive, Docs, Sheets, Slides, Meet), Adobe Acrobat, and SmartSheet</li><li>
Ability to learn NOAA/DOC systems and procedures quickly</li><li>
Must be capable of obtaining and maintaining a suitability/public trust determination (Tier 1 or successor) and all required system access approvals</li><li>
Must identify as a contractor in all written, electronic, and verbal communications per contract requirements</li></ul></div>

Administrative Operations Specialist

Montgomery County Public Schools, MD

<div><p><b>FY27: School Library Media Specialist, Bethesda ES, 1.0 FTE</b></p><p></p><div><b>
Job Specific Information</b><b>:</b> The wage range for this position is a salary between $64,591 and $131,472 based on education and experience. For information about benefits, please follow the link below. https://drive.google.com/file/d/1nCKtJEqy4w4SLTzmvmVXgE8hPfOBolkb/view<div>
</div></div><div><b>
MCPS Official Job Description</b><p><b>
Summary Description:</b><br>
Under direction of the principal, plans and administers the school^s library media program. In collaboration with teachers, plans and provides for students information literacy skills instruction integrated into the content areas. Provides instructional technology training to staff. Manages library media center material, facilities, and equipment. Communicates the school library media program vision and mission to administrators, staff, students, parents, and the broader community. Physical Demands: As required by the duties and responsibilities of the job. Special Requirements: Required to attend school meetings, programs and activities outside the instructional day as mandated by the MCEA agreement.</p></div><div></div><div><p><b><br>
Knowledge Skills Abilities:</b><br>
Thorough knowledge of MCPS Policies and Procedures for school library media programs and MCPS Administrative Regulation ITA-RA: School Library Media Program. Knowledge of effective instructional practices and understanding of the teaching/learning process. Knowledge of current instructional and research technologies and the ability to integrate these into the library media program and throughout the curriculum. Ability to work effectively with administrators, staff, students and community. Excellent oral and written communication and human relations skills.
<br>
<br>
<b>Education Training Experience:</b><br>
Master^s degree from an accredited college or university in school library media and course work in curriculum and special education. Completion of a practicum or two years of successful teaching or two years of successful media-related experience.Certificate License:Meets Maryland state certification requirements for School Library Media Specialist.</p><div><br>
</div></div><p><b>
Job</b><b>:</b> Media Specialist Media Specialist</p><p><b>
Organization</b><b>:</b> Bethesda Elementary School</p><p><b>
Primary Location</b><b>:</b> Bethesda</p><p><b>
Schedule</b><b>:</b> Full-time | 1.000 (80 hours bi-weekly)</p><p><b>
Working Months</b><b>:</b> 10</p><p><b>
Shift</b><b>:</b> Day Job</p><p><b>
Job Posting</b><b>:</b> Jun 3, 2026, 11:56:01 AM - Ongoing</p></div>

FY27: School Library Media Specialist, Bethesda ES, 1.0 FTE

University of Florida

<p></p><div><div><p><b>JOB NO:</b></p>
<div>540224</div><br>
<p><b>WORK TYPE:</b></p>
<div>Staff Full-Time</div><br>
<p><b>LOCATION:</b></p>
<div>Main Campus (Gainesville, FL)</div><br>
<p><b>CATEGORIES:</b></p>
<div>Office/Administrative/Fiscal Support, Veteran's Preference Eligible</div><br>
<p><b>DEPARTMENT:</b></p><div>
33010000 - HP-OFFICE OF THE DEAN</div></div><br>
<div>
<div><div><div><div><b>CLASSIFICATION TITLE:</b></div>
<div>
<p>Administrative Specialist I</p></div><br>
</div><br>
<div><div><b>CLASSIFICATION MINIMUM REQUIREMENTS:</b></div>
<div>
<p>Bachelor's degree; or an equivalent combination of education and relevant experience.</p></div><br>
</div><br>
<div><div><b>JOB DESCRIPTION:</b></div>
<div>
<p>The Administrative Specialist I provides essential administrative and operational support within the College of Public Health and Health Professions (PHHP) Dean&rsquo;s Office. This is a highly professional position that serves as a key point of coordination for daily office activities and supports leadership, faculty, staff, students and visitors to ensure efficient and professional operations.</p>
<div>
The incumbent provides direct administrative support including scheduling, coordination of meetings, administrative processing and coordination of travel to members of PHHP leadership including:<br>
<ul><li>Associate Dean for Research</li><li>Associate Dean for Educational Affairs</li><li>Associate Dean for Undergraduate Programs</li><li>Associate Dean for AI and Innovation</li><li>Executive Director of Finance and Administration</li></ul></div>
<p>
The Administrative Specialist I performs a broad range of administrative duties in support of the Associate Deans, Executive Director, and the college and, as such, must present a professional demeanor and attitude, maintain a high level of confidentiality related to sensitive issues and exercise independent and prudent judgment when completing the tasks and responsibilities associated with these duties. This role requires strong organizational skills, attention to detail and the ability to work independently while supporting a team-based administrative structure. This position reports directly to the Executive Assistant II.</p>
<div><b>
Administrative Support</b><br>
The Administrative Specialist I provides direct administrative support to College Administration leadership including:<br>
<ul><li>Associate Dean for Research</li><li>Associate Dean for Educational Affairs</li><li>Associate Dean for Undergraduate Programs</li><li>Associate Dean for AI and Innovation</li><li>Executive Director of Finance and Administration</li></ul></div>
<p>
Responsible for calendar assistance, which may include scheduling meetings, coordinating meeting logistics (such as booking the room, ordering food, cleaning up the space etc), and preparing documents and/or relevant meeting materials.</p>
<p>
Routine correspondence management including drafting and proofreading documents such as letters, reports, forms, and various internal and external correspondence. Manage and maintain proper filing system for documents. Ensure templates remain updated. Request reports as applicable and appropriate. Execute mail merge requests. Ensure appropriate department and college administrative personnel are provided fully executed copies for their records.</p>
<p>
In conjunction with the Executive Assistant II, may be assigned additional administrative activities when needed and as time allows.</p>
<div><b>
Dean&rsquo;s Office Operations and Coordination</b><br>
Serves as the primary receptionist and the front-facing point of contact for the Dean's Office. This includes:<br>
<ul><li>Greeting visitors, responding to inquiries, routing requests appropriately and managing front desk communications while creating a welcoming and professional environment for faculty, staff and visitors.</li><li>Maintains the office&rsquo;s shared spaces, ensuring cleanliness, organization and timely replenishment of supplies.</li></ul></div>
<p>
Manages operational calendars, logs, contact and access lists, and other items related to the college&rsquo;s operations including Lenel building access, digital key database, vehicle and golf cart logs, and repair and maintenance schedules of PHHP vehicles. Responsible for managing PHHP&rsquo;s one-time room requests for various shared spaces within the HPNP Building.</p>
<p>
Provides general administrative support to the operational and facility related needs of the college including but not limited to submitting routine maintenance and repair requests, reporting outages, and forwarding building security and outage notices.</p>
<p>
Serves as the primary liaison to contracted vendors (i.e. UF motor pool, Aramark, etc), coordinating communication, monitoring service delivery and ensuring timely and accurate fulfillment of contractual obligations.</p>
<p><b>
Fiscal</b><br>
Manages travel for the Associate Deans and Executive Director of Finance and Administration. Responsible for travel arrangements, preapprovals, authorizations, expense reports and preparation of necessary travel documents and reimbursements.</p>
<p>
May also manage travel for College Administration guests, including but not limited to seminar speakers, faculty candidates, distinguished guests of the Dean(s), prospective and current donors, etc. Provides other administrative assistance as needed and requested.</p>
<p>
Responsible for management of an individual UF Procurement card (PCard), ensuring compliance with purchasing guidelines, obtaining preapprovals, following purchasing guidelines, and reconciling transactions in a timely manner.</p>
<p>
Responsible for administrative management of financial and/or inventory-based items (e.g. parking passes), ensuring accurate records and accountability.</p>
<p><b>
Backup Support</b><br>
Serves as backup support to the Executive Assistant II and assists with scheduling, meeting coordination and document preparation related responsibilities in times of absence or unavailability.</p>
<p>
Provides backup administrative and reception support as needed for the Undergraduate Advising Suite.</p>
<p>
Provides backup administrative support to the Dean&rsquo;s Office Student Assistant(s) with routine tasks and office functions in times of absence or position vacancy.<br>
<br>
<b>Event Planning</b><br>
Plans, coordinates, and executes the annual Delta Omega Public Health Honor Society Induction college wide ceremony to include coordination of application and selection process, ceremony logistics, communication, budget, and event design. Consults with the college&rsquo;s Marketing and Event Specialist as needed.</p>
<p>
Provides event related administrative support to the Marketing and Event Specialist and Project Managers during peak event periods.</p></div><br>
</div><br>
<div><div><b>EXPECTED SALARY:</b></div>
<div>
<p>$27.77 - $29.69 per hour; commensurate with experience and education.</p>
<p>
The University of Florida (UF) offers an exceptional benefits package, including health, dental and vision insurance; state retirement plans; a generous leave program; and tuition assistance. UF is a Public Service Loan Forgiveness (PSLF) eligible employer. For more information on benefits, please visit UF HR Benefits and Rewards at https://benefits.hr.ufl.edu/ .</p></div><br>
</div><br>
<div><div><b>REQUIRED QUALIFICATIONS:</b></div>
<div>
<p>Bachelor&rsquo;s degree; or an equivalent combination of education and relevant experience.</p></div><br>
</div><br>
<div><div><b>PREFERRED:</b></div>
<div><ul><li>Experience providing administrative support to senior leadership in a complex, fast-paced environment.</li>
<li>Strong customer service orientation with the ability to interact courteously and professionally with a wide range of internal and external constituents.</li>
<li>Demonstrated ability to work independently, exercise sound judgment and manage multiple priorities with strong organizational and time management skills.</li>
<li>Excellent written and verbal communication skills and the ability to establish and maintain effective working relationships with a varied population.</li>
<li>Experience handling confidential and sensitive information with discretion.</li>
<li>Working knowledge of university systems and procedures including travel systems, procurement, expense reporting, PCard reconciliation and work orders.</li>
<li>Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), including calendar management, document preparation and mail merge.</li>
</ul>
</div></div><br>
<div><div><b>SPECIAL INSTRUCTIONS TO APPLICANTS:</b></div>
<div>
<p>In order to be considered, you must upload your cover letter and resume.</p>
<p>
Application must be submitted by 11:55 p.m. (ET) of the posting end date.</p>
<p>
This is a time-limited position.</p>
<p>
This position is eligible for veteran's preference. If you are claiming veteran's preference, please upload a copy of your DD 214 Member Copy with your application for consideration.</p>
<p>
If an accommodation is needed to apply for this position, please call 352/392-2477 or the Florida Relay System at 800/955-8771 (TDD). Hiring is contingent upon eligibility to work in the U.S. Searches are conducted in accordance with Florida&rsquo;s Sunshine Law.</p></div><br>
</div><br>
<div><div><b>HEALTH ASSESSMENT REQUIRED:</b></div> <div>No</div></div></div><br>
</div>
</div><p></p><div><p><b>ADVERTISED:</b></p>
<div>11 Jun 2026</div> Eastern Daylight Time<br>
<p><b>APPLICATIONS CLOSE:</b></p>
<div><div>25 Jun 2026</div></div>
Eastern Daylight Time</div></div><p></p>

Administrative Specialist I

Fort Vancouver Regional Library District

<div><h1 class="jobSectionHeader"><b>Position Summary</b></h1><p>
The Operations Center has an opening for a 60% FTE (24 hours/week) Program Services Specialist.</p><div><p>
The Program Services Specialist provides administrative and clerical support for performer contracting, scheduling, and program coordination. This position is responsible for processing documentation, maintaining records, and coordinating logistical details to support efficient and accurate program operations across the district.<br>
<br>
The essential functions of this position include:</p><p><i>
Functions listed are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.</i></p><ul><li>
Coordinate and administer performer contracts and related documentation for branch and district programs, ensuring completeness, routing, approvals, compliance, and record maintenance. Review, process, and maintain contract and payment documentation in accordance with established procedures and compliance requirements.</li><li>
Assist with performer scheduling and provide administrative support related to program logistics, scheduling communications, and required documentation.</li><li>
Support performer onboarding and compliance processes, including background check administration, required forms, and administrative coordination.</li><li>
Maintain and update performer records, files, evaluations, schedules and related program documentation.</li><li>
Provide administrative and clerical support for districtwide programming operations, including routine reporting, workflow support, and records management.</li><li>
Assist in the development, implementation, and evaluation of procedures and work processes; recommend and support workflow improvements to enhance operational efficiency and effectiveness.</li><li>
May participate in cross-functional committees and participate in branch or department meetings and discussions that further the library&rsquo;s mission and goals.</li><li>
Keep informed of current administrative, clerical, records management, and office operation practices by attending training, workshops, educational programs, and reviewing relevant materials and resources.</li></ul><p><b>
Education &amp; Experience Requirements</b></p><p>
To be considered for this opportunity, candidates must meet the minimum qualifications listed below.</p><ul><li><div><ul><li><div>
Associate&rsquo;s degree or equivalent.</div></li><li><div>
One to three years of related work experience, with customer service and clerical or administrative support experience.</div></li></ul></div></li></ul><h1 class="jobSectionHeader"><b>
Schedule</b></h1><p>
The schedule for this position is: REVISE</p><ul><li>
Sundays: OFF</li><li>
Mondays: OFF</li><li>
Tuesdays: 8:00 am - 4:30 pm</li><li>
Wednesdays: OFF</li><li>
Thursdays: 8:00 am - 4:30 pm</li><li>
Fridays: OFF</li><li>
Saturdays: 8:00 am - 4:30 pm</li></ul><h1 class="jobSectionHeader"><b>
Compensation</b></h1><p>
The pay grade (Pay Grade AD) for this position spans from $24.21 per hour to $36.31 per hour. Compensation for this position is negotiated by AFSCME for their members as part of the collective bargaining process. We have an excellent benefit package. FVRLibraries covers 90-95% of full-time employees&rsquo; health insurance premium cost and 90-100% of dental insurance premium costs. In addition we provide employees with Life Insurance, AD&amp;D and Long-Term Disability Insurance at no cost to the employee. Employees have the ability to enroll in additional, voluntary life insurance, income protection plans, flexible spending accounts and health savings accounts. Our employees enjoy 13 paid holidays throughout the year. Full time employees accrue 8 hours of sick leave per month. The initial vacation leave accrual is 11 hours per month; this increases over time based on years of employment. We also offer other types of paid time off for situations such as jury duty, bereavement leave, inclement weather and more.</p><h1 class="jobSectionHeader"><b>
Benefits</b></h1><p>
Part-time positions and full-time positions offer medical and dental insurance benefits, life insurance and accidental death and dismemberment, long term disability benefits, and Washington State PERS retirement. Employees have the ability to enroll in additional, voluntary life insurance, income protection plans, flexible spending accounts and health savings accounts.</p><p>
Employees are provided 13 paid holidays throughout the year. The initial vacation leave accrual is 11 hours per month for full time and 6.6 hours per month for part time; this increases over time based on years of employment. Sick leave accrual is 8 hours per month for full time and 4.8 for part time per month. We also offer other types of paid time off for situations such as jury duty, bereavement leave, inclement weather and more.</p><p>
More information can be found in our <i>2026 Employee Benefits Booklet</i>.</p><h1 class="jobSectionHeader"><b>
Application Instructions</b></h1><ul><li>
Review the education and experience requirements above.</li><li>
Ensure that your profile indicates that you meet the education and experience requirements. (Complete relevant education and experience.)</li><li>
Click the button to apply.</li></ul><p><i>
FVRL values diverse perspectives and life experiences. We encourage people of all backgrounds to apply, including veterans, those with disabilities, persons of color, immigrants, refugees, or those who identify as LGBTQIA+. FVRL is committed to being equitable and fair in providing access to opportunities for all.</i><br>
<i>Reasonable accommodations may be made to enable individuals to apply for this position or to perform essential functions of this position. If you require reasonable accommodation in completing any pre-employment testing, interviews or otherwise participating in the employee selection process, please direct your inquiries to our Human Resources department.</i></p></div></div><div></div>

Program Services Specialist (24 hours per week)

State of West Virginia

<div><div><div><h2 class="jobSectionHeader"><b>Nature of Work</b></h2></div><br>
<p></p><div><br>
<div><b>***This job opportunity is not in the classified service and is not covered by the West Virginia Division of Personnel merit system.</b><br>
<b>If you are interested in this position, you must apply directly to the hiring agency.***</b></div><div><b><br>
HOW TO APPLY: Submit resume to </b><b>jsalyer@wvca.us</b></div><div><b><br>
ADMINISTRATIVE SPECIALIST-WV CONSERVATION AGENCY-RALEIGH CO.</b><br>
<b>SALARY BASED ON EXPERIENCE</b></div><div></div><div><b><br>
Headquarters:</b> Southern Conservation District, Beckley, WV</div><b><br>
Closing Date:</b> Open until filled<br>
<br>
<b>FSLA Classification:</b> Non-Exempt<br>
<br>
<b>This position is exempt from WV Division of Personnel Rules (At will employee).</b><br>
<br>
<b>Nature of Work:</b><div>
The Administrative Specialist (AS) provides administrative support to the Conservation District (CD) related to outreach, West Virginia Conservation Agency (WVCA) and CD programs, and CD office management. This includes posting and organizing board meetings, working with WVCA accounting staff and CD accounting services, WVCA and CD technical staff, CD Supervisors, and assisting the public with WVCA and CD programs. The AS performs related work as required and other duties as assigned.</div><div></div><div><b><br>
Work Environment:</b> This position operates primarily in an indoor office environment. Participation in outdoor functions may be required and may result in exposure to field conditions, inclement weather and the use of bio-security measures. Some travel with overnight stays is required.</div><div></div><div><b><br>
Responsibilities:</b></div><ul><li><div>
Provides support services such as processing mail, messaging, procurement, and fixed assets.</div></li><li><div>
Effectively coordinates the administrative activities of a Conservation District.</div></li><li><div>
Conducts analysis and review of programs and activities to ensure the most effective administrative methods and techniques are used to accomplish overall objectives.</div></li><li><div>
Answers/directs telephone calls, screens call, and places outgoing calls.</div></li><li><div>
Assists district board with meetings.</div></li><li><div>
Posts district board meeting notices.</div></li><li><div>
Prepare agendas, reports, and meeting minutes.</div></li><li><div>
Compiles and prepares data from routine accounting reports.</div></li><li><div>
Creates and maintains various spreadsheets relative to CD administrative and fiscal data.</div></li><li><div>
Maintains, processes, sorts, and files documents numerically, alphabetically, or according to other predetermined classification criteria.</div></li><li><div>
Maintains CD web page and CD Facebook page.</div></li><li><div>
Reviews expenditures, financial reports, and other fiscal records.</div></li><li><div>
Maintains accounting records, prepares bank deposits, and files reconcile accounts.</div></li><li><div>
Works with the WVCA fiscal section related to the Conservation District Accounting Policy and Procedures handbook.</div></li><li><div>
Provides direct fiscal support to WVCA District Fiscal Program Operations and CD bookkeeper.</div></li><li><div>
Performs analysis of grant proposals and budgets.</div></li><li><div>
Develop budget estimates and expenditure schedules for district programs and activities.</div></li><li><div>
Prepares Letters of Request (LOR&rsquo;s) for funding from WVCA.</div></li><li><div>
Coordinates the CD annual agreed upon procedures and engagement.</div></li><li><div>
Processes Freedom of Information Act (FOIA) requests following district procedures WV State Code.</div></li><li><div>
Maintains the WVCA/CD Agricultural Enhancement Program database, LOR database, and other WVCA databases</div></li><li><div>
Assists with WVCA cost share programs such as OM&amp;R, Ag Enhancement, Conservation Reserve Enhancement Program (CREP) and 319 Projects.</div></li><li><div>
Prepares requests for quotation (RFQ), secures bids, solicits expressions of interest (EOI), assists in quality-based selection process (QBS), coordinates and facilitates various administrative matters and negotiations relevant to the award of contract or purchase of services.</div></li><li><div>
Oversee CD appointments to county Solid Waste Authorities (SWA) and RC&amp;D Councils.</div></li><li><div>
Coordinates with Partners to prepare and update Annual Plan of Work.</div></li><li><div>
Coordinates or facilitates CD/WVCA functions such as banquets, farm tours, Ag workshops, contests, etc.</div></li><li><div>
Provides administrative services for the CD equipment rental program.</div></li><li><div>
Monitors the receipt and disbursement of appropriations throughout the fiscal year.</div></li><li><div>
Gathers and compiles information and monitors inventories, purchases, and sales.</div></li><li><div>
Procures supplies and equipment for the Conservation District.</div></li><li><div>
Revises and updates District Policy and Procedure Manual.</div></li><li><div>
Maintains District Employee Handbook. (If applicable)</div></li></ul><div></div><div><b><br>
Knowledge, Skills and Abilities:</b></div><ul><li><div>
Knowledge of principles, practice, and methods of governmental accounting.</div></li><li><div>
Knowledge of all Microsoft Office Suite programs required.</div></li><li><div>
Knowledge of business communications and business math.</div></li><li><div>
Knowledge of database principles and/or computerized applications.</div></li><li><div>
Knowledge of regulations, processes, and procedures in the area of assignment.</div></li><li><div>
Knowledge of state and federal laws and regulations related to the area of assignment.</div></li><li><div>
Knowledge of the operation of office equipment such as a copier, fax machine, and personal computer.</div></li><li><div>
Knowledge and usage of accounting software.</div></li><li><div>
Ability to analyze and interpret accounting records.</div></li><li><div>
Ability to establish and maintain effective working relationships with others.</div></li><li><div>
Ability to greet the public.</div></li><li><div>
Ability to maintain records of some complexity and to prepare professional quality correspondence, reports, graphs, presentations, and/or tabulations from these records.</div></li><li><div>
Ability to understand and effectively carry out complex oral and written directions.</div></li><li><div>
Ability to manage time efficiently.</div></li></ul></div><br>
<p></p>
<div><h2 class="jobSectionHeader"><b>Minimum Qualifications</b></h2></div><br>
<p></p><div><br>
<div><b>Education:</b> Associate degree in business administration, office management, accounting, or a related field.</div><div></div><div><b><br>
Experience:</b> 2 years of experience in administration, office management, or accounting.</div><div></div><div><b><br>
Education Substitution:</b> High school diploma and one (1) year of experience in business management, office administration, or communications. The Education Substitution years of experience must be in addition to the required Experience.</div><div></div><div><b><br>
Experience Substitution:</b> None</div><div></div><div><b><br>
Additional Requirements:</b></div><ul><li><div>
Dependable transportation and valid driver&rsquo;s license.</div></li><li><div>
Physical ability to lift and maneuver 40 lbs.</div></li><li><div>
Pre-employment drug and alcohol testing.</div></li><li><div>
Pre-employment law enforcement background investigation.</div></li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>Other Information</b></h2></div>
<div><p><b><i>This job opportunity is not in the classified service and is not covered by the West Virginia Division of Personnel merit system. Therefore, interested persons must apply directly to the hiring agency as directed above.</i></b></p></div></div></div><p></p>

Administrative Specialist-WV Conservation Agency-Raleigh Co.

State of Indiana

<p></p><div><div><div><div><div><b>Date Posted: </b>Jun 10, 2026
</div></div></div></div><div><div><div><div><b>Requisition ID: </b>479095
</div></div></div></div><div><div><div><div><b>Location:
</b>Indianapolis, IN, US, 46204<br>
</div></div></div></div><div></div><div><div><div><div><div><b>Work for Indiana</b></div><div></div><div><div><br>
Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.</div></div><div></div><div><b><br>
About the Indiana Department of Workforce Development (DWD):</b><br>
Our mission is to develop a premier workforce that will allow Indiana employers to flourish and entice businesses from outside our state to relocate to Indiana. Everyone at DWD will be required to think outside-the-box; to determine metrics that will allow for measurement and improvement and efficiencies to be made along the way. Cutting edge technologies will be utilized to help assess Indiana&rsquo;s employment future. If managed properly, Indiana&rsquo;s workforce will be second to none and completely prepared for the next phase of the state and country&rsquo;s economic growth.</div><div></div><div><b><br>
Role Overview:</b></div><div>
The Program Specialist serves as a subject matter expert for an assigned program area, providing advanced support across document intake, customer service, and legal processes. This role ensures accurate case management, timely coordination of Review Board and Court of Appeals activities, and effective communication with internal and external stakeholders. The position also supports the Legal Division through special projects and high-level administrative tasks as needed.</div><div></div><div><b><br>
Salary:</b></div><div>
The salary for this position traditionally starts at $39,000.00 but may be commensurate with education and work experience. Use our <b>Compensation Calculator</b> to view the total compensation package.</div><div></div><div><div><div><div><b><br>
A Day in the Life:</b></div>
</div><div><div>
Based upon specific program area and needs, the essential functions of this role could include:</div><ul><li>
Serves as a claims specialist and subject matter expert for specific program area.</li><li><b>
Data Capture</b>: Accurately processes faxed and scanned hardcopy reports, forms, correspondence, and other documents. Assigns the correct Form ID to create the appropriate work item, researches missing critical information needed to index incoming documentation, and accurately indexes the critical information to ensure it is associated with the correct customer. Formats and assigns required tracking data to the imaged documents which become reference tools and work items in the database for the appropriate agency unit.</li><li><b>
Appeals</b>: Provides administrative and clerical support to the Administrative Law Judges within the department. Provides hearing parties with specific information about their cases, prepares correspondence, maintains reference and resource materials, updates files, forms, and reports.</li><li><b>
Compliance</b>: Performs various daily administrative duties, responds to subpoenas sent to the Fraud unit, sets up potential fraud cases, assist and/or completes the appeals for the unit. Handles all requests for corrections, non-issue, and requalifications before being processed for appeals.</li></ul><div>
The job profile is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.</div></div></div><div><div><div><b>
What You'll Need for Success:</b></div>
</div><div><div>
Individuals in this role should minimally be able to articulate or demonstrate the following:</div><ul><li>
Working knowledge of state governmental administrative structure</li><li>
Working knowledge of assigned program area</li><li>
Effective written and verbal communication skills</li><li>
Attention to detail and proofreading skills</li><li>
Organizational skills with the ability to prioritize tasks effectively and multitask</li><li>
Ability to use Microsoft Office Suite (Word, Excel, Outlook)</li><li>
Ability to work with sensitive documents and information, and be privy to sensitive agency information without divulging information to internal or external parties</li><li>
Ability to work independently</li><li>
Ability to provide effective and professional customer service to internal and external parties.</li></ul><div><b>
A degree is not required. However, a High School Diploma or High School Equivalent (HSE) and at least 4 years of experience in administrative support, business administration, program support, public administration or related area, applying the outlined knowledge, skills, and abilities in a similar role may be considered.</b></div><div>
Individuals should have the ability to perform essential functions with or without reasonable accommodation.</div></div></div><div><div><div><b>
Supervisory Responsibilities/Direct Reports:</b></div>
</div><div><div>This role may be utilized in a supervisory capacity based on agency needs.</div></div></div></div><div></div><div><b><br>
Benefits of Employment with the State of Indiana:</b></div><div>
The State of Indiana offers a comprehensive benefit package for full-time employees which includes:</div><ul><li>
Three (3) medical plan options (including RX coverage) as well as vision and dental plans</li><li>
Wellness Rewards Program: Complete wellness activities to earn gift card rewards</li><li>
Health savings account, which includes bi-weekly state contribution</li><li>
Deferred compensation 457(b) account (similar to 401(k) plan) with employer match</li><li>
Two (2) fully-funded pension plan options</li><li>
A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:<ul><li>
150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers</li><li>
Up to 15 hours of paid community service leave</li></ul></li><li>
Combined 180 hours of paid vacation, personal, and sick leave time off</li><li>
12 paid holidays, 14 on election years</li><li>
Education Reimbursement Program</li><li>
Group life insurance</li><li>
Referral Bonus program</li><li>
Employee assistance program that allows for covered behavioral health visits</li><li>
Qualified employer for the Public Service Loan Forgiveness Program</li><li>
Free Parking for most positions</li><li>
Free LinkedIn Learning access</li></ul><div></div><div><b><br>
Equal Employment Opportunity:</b></div><div>
The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at jobs@spd.IN.gov.</div></div></div></div></div></div><p></p>

Program Specialist

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