administrative program specialist

State of Louisiana

<div><div><div><div><div><b>Salary</b><div>
</div></div></div><div><div>$3,127.00 - $6,136.00 Monthly</div>
</div></div><div><div><div><b>Location
</b></div></div><div></div><div><div>Thibodaux, LA</div>
</div></div></div><div><div><div><div><b>Job Type</b></div>
</div><div><div>Classified</div>
</div></div><div><div><div><b>Job Number</b></div>
</div><div><div>512-214560-25</div>
</div></div></div><div><div><div><div><b>Department</b></div>
</div><div><div>Wildlife &amp; Fisheries-Office of the Secretary</div>
</div></div><div><div><div><b>Opening Date</b></div>
</div><div><div>11/07/2025</div>
</div></div></div><div><div><div><div><b>Closing Date</b></div>
</div><div><div>11/12/2025 11:59 PM Central</div></div></div></div></div>
<br><div><div><div><h2 class="jobSectionHeader"><b>About this Job<br>
</b></h2></div><p></p><div><br>
<br>
<br>
Don&rsquo;t work for the Louisiana Department of Wildlife and Fisheries yet? Search for other jobs open to everyone by clicking here.<div><br>
The Louisiana Department of Wildlife and Fisheries is responsible for managing and protecting the state's renewable natural resources, including all wildlife and aquatic life. LDWF supports a strong work ethic in its employees and incorporates the use of good science, accurate information and technology.</div><div><br>
This position is located in the Enforcement Division within the Office of the Secretary. The incumbent of this position will assist in addressing the challenges of recruiting and retaining a diverse and effective workforce. This includes, but not limited to, identifying and attracting talent from a diverse pool, ensuring every candidate is treated fairly, verifying that the application and screening process is bias-free, working closely with human resources, participate in establishing policies that enhance the agency's hiring process and indirectly supervising personnel responsible for other talent acquisition functions.</div><br>
<div></div>
AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:<br>
<br>
<b>Selected Core Competencies:</b><p><b>
Communicating Effectively: </b>The ability to relay information correctly and appropriately to connect people and ideas.</p><p><b>
Displaying Expertise: </b>The ability to exhibit specialized skills or knowledge gained from experience or training</p><p><b>
Using Data: </b>The ability to use relevant and valid data to inform a recommendation for action.</p><b><br>
Selected Preferred Competencies:</b><p><b>
Accepting Direction: </b>The ability to accept and follow directions from those higher in the chain of command.</p><p><b>
Adapting to Change: </b>The ability to adjust plans, expectations, and behaviors in response to change.</p><p><b>
Building and Supporting Teams: </b>The ability to combine your actions and efforts with others to work toward achieving a common goal.</p><p><b>
Demonstrating Initiative: </b>The ability to assess information and take action independently to help the organization achieve its goals.</p><p><b>
Displaying Professionalism: </b>The ability to recognize how your actions impact the perceptions of both you and your organization.</p><p><b>
Following Policies and Procedures: </b>The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.</p><p><b>
Managing Budgets: </b>The ability to be a good steward of state resources by effectively managing allocated funds.</p></div><p></p>
<div><h2 class="jobSectionHeader"><b>Minimum Qualifications
</b></h2></div><div><p>Three years of experience in administrative services; OR<br>
<br>
Six years of full-time work experience in any field; OR<br>
<br>
A bachelor's degree.<br>
<br>
EXPERIENCE SUBSTITUTION:<br>
Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.</p></div><br>
<div><h2 class="jobSectionHeader"><b>Job Specification
</b></h2></div><div><p>The official job specifications for this role, as defined by the State Civil Service, can be found here.</p></div>
<div><h2 class="jobSectionHeader"><b>Job Duties and Other Information
</b></h2></div><div><p>Job Duties:<br>
As an Administrative Program Specialist A you will perform responsible duties related to :</p><ul><li>
payroll management</li><li>
maintain files and report management</li><li>
manages the operations of the Region 6 office, including fiscal responsibility for purchasing and budgetary reporting</li><li>
coordination of program information by maintaining databases and generating reports</li><li>
maintaining information integrity</li><li>
may present in workshops and meetings, etc.</li><li>
ensuring program compliance to Federal and State Regulations</li></ul><br>
Position-Specific Details:<div><b>
Appointment Type: </b>Probational, Promotional, or Job Appointment</div><ul><li><i>
Current permanent status classified state employees may be required to accept a Probational appointment if selected. If filled as a Job Appointment, there is a possibility that this position may be converted to a Probational Appointment should funding become available.</i></li></ul><div><b>
Location: </b>This position is located within the <b>Enforcement Division of the Office of the Secretary, in Thibodeaux</b><b>.</b></div><p>
The Department of Wildlife and Fisheries is a State As a Model Employer (SAME) agency that supports the recruitment, hiring and retention of individuals with disabilities.</p><p>
Wildlife &amp; Fisheries is an Equal Opportunity Employer</p><p></p><p><br>
How To Apply:</p><p><b>
No Civil Service test score </b>is required in order to be considered for this vacancy.</p><div>
 Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.</div><div></div><ul><li><br>
Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education).<b> </b>Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.</li></ul><p><i>
A criminal background check will be required of all selected applicants.</i></p><div></div><div><b><br>
Contact Information:</b></div><div>
Department of Wildlife &amp; Fisheries</div><div>
Human Resources</div><div>
P.O. Box 98000</div><div>
Baton Rouge, LA 70898</div><div>
Consuello Brown</div><div>
cbrown2@wlf.la.gov</div></div></div></div><p></p>
<br><p></p><div><div><div><div>Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to <i>make a difference </i>through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. <br>
<br>
As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:</div><div></div><br>
<div><div><br>
<b>Insurance Coverage </b>More information can be found at https://info.groupbenefits.org/<br>
<br>
<b>Parental Leave</b> &ndash; Up to six weeks paid parental leave<br>
More information can be found at https://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx<br>
<br>
<b>Holidays and Leave</b> &ndash; State employees receive the following paid holidays each year:</div><div><ul> <li>New Year's Day </li><li>Martin Luther King, Jr. Day, </li><li>Mardi Gras, </li><li>Good Friday, </li><li>Memorial Day, </li><li>Independence Day, </li><li>Labor Day, </li><li>Veteran's Day, </li><li>Thanksgiving Day and Christmas Day.</li></ul></div>***** Additional holidays may be proclaimed by the Governor<br>
<br>
State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.<br>
<br>
<b>Retirement</b><b> </b>&ndash; State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):<ul> <li>Louisiana State Employees Retirement System (www.lasersonline.org<i>). LASERS has provided this </i><i>video </i><i>to give you more detailed information about their system</i> </li><li>Teacher's Retirement System of Louisiana (www.trsl.org), </li><li>Louisiana School Employees Retirement System (www.lsers.net), among others</li></ul></div></div></div></div><p></p>

ADMINISTRATIVE PROGRAM SPECIALIST A

The University of Toledo

<p></p><div><div><b>Job no:</b> 500169<br>
<b>Work type:</b> Staff - Full-Time<br>
<b>Location:</b> Main Campus - Administration Toledo, OH<br>
<b>Categories:</b> Full-Time, None, Compliance<br>
</div>
<div><p><b>Title:</b> Sponsored Program Management Specialist</p>
<p><b>
Department Org:</b> Research &amp; Sponsored Programs - 107920</p>
<p><b>
Employee Classification:</b> U1 - Unclassified PSA FT</p>
<p><b>
Bargaining Unit:</b> Professional Staff Association</p>
<p><b>
Primary Location:</b> MC AC</p>
<p><b>
Shift:</b> 1</p><br>
<p></p>
<p><b>
Job Description:</b></p>
<p>
The Sponsored Programs Management Specialist manages the development of research and special project proposal submissions and contracts with federal, state, foundation and private sponsors (funding sources). The Specialist independently interacts with funding agencies, faculty, and staff to resolve guideline, grant management, and proposal issues to ensure compliance with agency, institutional and governmental regulations for submissions and awards. Coordinates required certifications associated with proposal submissions from the appropriate organizational committees such as the Institutional Review Board and the Institutional Animal Use and Care Committee; manages completion sponsors required approval letters; and inclusion of required institutional data or documentation. The Specialist ensures completion of non-financial post-award activities such as obtaining final statements/reports from principal investigators (PIs) and key personnel; ensuring submission of reports to the appropriate agency; and assists in transfer of awards for relocating researchers.<br>
The Specialist provides analysis and guidance in the review and interpretation of opportunity announcement documents and exhibits independent problem-solving skills for issues/problems with grant submissions. The Specialist works under the direction and oversight of the Director of Sponsored Programs to review basic proposal and award terms and conditions. The Specialist corresponds with sponsor agency program officials regarding post submission requirements and assists in award negotiations.</p>
<p><b>
Minimum Qualifications:</b></p>
<p>
Exhibits professional demeanor and demonstrated excellence in oral and written communications.<br>
<br>
Bachelor&rsquo;s degree (four-year degree) in accounting, finance, business, mathematics or relevant field, and one year of experience in accounting, grants or research administration or related field. One year of relevant experience (i.e. in research administration, finance or accounting) may be substituted for every one (1) year of educational degree attainment, for up to two years of the educational requirement.
<br>
<br>
Exhibits ability to read and interpret federal regulations, guidelines and statutory language.
<br>
<br>
Proficient in Microsoft Office suite, and ability to learn and use software systems such as InfoEd, IRB Manager and any other software required by the position.<br>
<br>
Ability to define problems, collect data, establish facts and draw valid conclusions.
<br>
<br>
Ability to work independently and in group settings. Ability to keep information confidential.</p>
<p><b>
Preferred Qualifications:</b></p><br>
<p></p>
<p><b>
Conditions of Employment:</b></p>
<div>
<p>To promote the highest levels of health and well-being, the University of Toledo campuses are tobacco-free. Pre-employment health screening requirements for the University of Toledo Health Science Campus Medical Center will include drug and other required health screenings for the position.</p></div><br>
<p></p>
<p><b>
Equal Employment Opportunity Statement:</b></p>
<p>
The University of Toledo is an equal opportunity employer. The University of Toledo does not discriminate in employment, educational programs, or activities on the basis of race, color, religion, sex, age, ancestry, national origin, sexual orientation, gender identity and expression, military or veteran status, disability, familial status, or political affiliation.</p>
<p>
The University is dedicated to attracting and retaining the best and brightest talent and fostering a culture of respect.</p>
<p>
The University of Toledo provides reasonable accommodation to individuals with disabilities. If you require accommodation to complete this application, or for testing or interviewing, please contact HR Compliance at hrcompliance@utoledo.edu or 419-530-4747 between the hours of 8:30 a.m. and 5 p.m. or apply online for an accommodation request.</p>
<p>
Computer access is available at most public libraries and at the Office of Human Resources located in the Center for Administrative Support on the UToledo Main Campus.</p>
</div>
<p><b>Advertised:</b> 10 Nov 2025 Eastern Standard Time<br>
<b>Applications close:</b></p></div><p></p>

University of Alabama, Birmingham

<div></div><div><div><div><div><div><b>Description</b><div></div><p><b>
ADMINISTRATIVE PROJECT SPECIALIST-CFAR</b></p><p><b>
University of Alabama at Birmingham</b></p><p>
</p><p><b>General Responsibilities</b></p><ul><li><p>
To administer the logistics of specified projects or programs within an administrative unit/area in the Center for Aids Research (CFAR).</p></li><li><p>
To implement, manage and provide technical expertise and to make independent decisions relevant to the development and submission of specific detailed reports on behalf of the organizational leaders.</p></li><li><p>
To operate with a high degree of independence, facilitating recurring events and special projects on behalf of the leadership.</p></li><li><p>
To manage budgets, prepare and monitor reports for compliance, lead audits and ensure projects and individual goals are met.</p></li></ul><p><b>
</b></p><p><b>Key Roles &amp; Responsibilities</b></p><ul><li><p>
Administers personnel standards, performance issues, staffing, payroll, service quality control, and other matters associated with the productivity and operations of the CFAR. Provides technical expertise and training for CFAR staff as it relates to Kronos, Oracle, general UAB policies and processes and CFAR-specific policies.</p></li><li><p>
Serves as the CFAR Human Resources Administrator. Maintains confidential HR records and assurance of privacy of HR matters, provides feedback and cautionary communications. Point of contact with institutional officials on complex HR issues. Initiates and monitors compliance of required training and documentation.</p></li><li><p>
Possesses technical expertise in university systems and processes, including complex domestic and international travel, purchasing, payments and reimbursements. Manages specified budgets and payments in accordance with CFAR budget considerations. Administrates patient transportation voucher program in collaboration with the 1917 Clinic. Conducts periodic audits of the process and proper use of vouchers.</p></li><li><p>
Ensures day to day function and oversight of the CFAR facilities and equipment. Coordinates vendors, repairs, renovations, purchases and installations. Point of contact for facility and equipment use by other schools/departments/divisions and external groups. Coordinates with IT to ensure computer access and compliance, and proper function and access to the CFAR server and related databases.</p></li><li><p>
Leads coordinator of recurring meetings and special events hosted by the CFAR. Ensures timelines, milestones and budgetary considerations are met. Responsibility for on campus or off-site venue booking, catering, travel, correspondence, quotes, contracts, and facility coordination. Serves as the point of contact for visiting scholars, guest speakers, and CFAR advisory groups, including arrangement of travel, schedules and visit-related activities.</p></li><li><p>
Develops CFAR communications for sharing across online platforms (LinkedIn, email, etc) as well as print media.</p></li><li><p>
Manages the calendar and appointments for the CFAR Director and Administrator, including communicating with collaborators across time zones and in a constantly shifting daily schedule.</p></li><li><p>
Performs other duties as assigned.</p></li></ul><p><b>
</b></p><p><b>Knowledge, Skills, Abilities &amp; Work Characteristics</b></p><ul><li><p>
Highly organized individual with the ability to multi-task and prioritize</p></li><li><p>
Prior experience managing communications is desirable as well.</p></li><li><p>
Work experience may substitute for a degree for the right candidate.</p></li><li><p>
Degrees in Administration, HR, communications or business/marketing</p></li></ul><p><b>
</b></p><p><b>Salary Range: </b>$47,665-$77,455</p><div><br>
</div></div><div><b>
Qualifications</b><div></div><p><b>
Education</b></p><ul><li><p>
Bachelor's degree in a related field and five (5) years of related experience required.</p></li><li><p>
Work experience may substitute for education requirement.</p></li></ul><p><br>
UAB is an Equal Employment/Equal Educational Opportunity Institution dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, sex (including pregnancy), genetic information, age, disability, and veteran's status. As required by Title IX, UAB prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to UAB's Assistant Vice President and Senior Title IX Coordinator. The Title IX notice of nondiscrimination is located at uab.edu/titleix.</p><div><br>
</div></div><div><b>
Primary Location</b><b>:</b> University</div><div><b>
Job Category</b><b>:</b> Clerical &amp; Administrative</div><div><b>
Organization</b><b>:</b> 310008500 Center for AIDS Research</div><div><b>
Employee Status</b><b>:</b> Regular</div><div><b>
Shift</b><b>:</b> Day/1st Shift</div><div><b>
Work Arrangement (final schedule to be determined by the department/hiring manager)</b><b>:</b> Hybrid Eligible</div></div></div></div></div><div></div>

ADMINISTRATIVE PROJECT SPECIALIST-CFAR

State of Oklahoma

<div>
 <strong>
  Basic Purpose
  <br/>
  <br/>
 </strong>
 Positions in this job family are assigned responsibilities involving professional level work in managing, coordinating or directing a major phase of a comprehensive or specialized operating program, providing staff services in various management areas, direction of a major operating division, program, unit, or functional area, or similar responsibilities. This may include serving as an operating program manager assigned administrative, staff, or program responsibilities, coordination, promotion, and improvement of programs, providing services in the areas of formulating agency policies or operating procedures, preparing agency budgets, fiscal management, human resources administration, physical plant operations, or other management functions, supervising specialized agency services, performing highly technical managerial or administrative support duties for executive level positions, or directing and coordinating volunteer or educational programs, and other comparable responsibilities. Positions not clearly identified by another job family, but having responsibilities involving directing, managing, or coordinating various agency functions or programs, may also be included in this job family.
 <br/>
 <br/>
 <strong>
  Typical Functions
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Plans, organizes and/or directs a component of an agency or institutional program or a major division, program, or function established to accomplish a basic goal or mission of the agency.
  </li>
  <li>
   Interprets and advises agency personnel and the general public on departmental rules, regulations and laws governing the operation of the agency, division or department program.
  </li>
  <li>
   Prepares administrative, statistical and/or fiscal documents pertaining to departmental activity.
  </li>
  <li>
   Provides supervision or direction to assigned staff in planning, promoting, and implementing programs in accordance with agency policies and goals.
  </li>
  <li>
   Advises on future resource requirements, priorities for programs and activities; estimates timetables for accomplishing assigned activities; develops policies, rules, and regulations consistent with state and federal laws pertaining to the administration of programs.
  </li>
  <li>
   Plans, develops and conducts training, seminars, meetings, or clinics as required; represents the agency at meetings, seminars, and conferences.
  </li>
  <li>
   Drafts policies and procedures, and develops contract or grant proposals.
  </li>
  <li>
   Reviews proposed legislation and recommends changes; may act as legislative liaison.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Level Descriptor
  <br/>
  <br/>
 </strong>
 At this level employees are assigned responsibilities involving the direction or management of a major program, division, unit or function, which is large in size and scope. Responsibilities include program development, direction, planning, and evaluation and organizing and coordinating program services and activities. Incumbents will be given administrative freedom to plan, develop, and organize all phases of the work necessary for its completion within broad program guidelines
 <br/>
 <br/>
 <strong>
  Education And Experience
  <br/>
  <br/>
 </strong>
 Education and Experience requirements at this level consist of a bachelor's degree and four years of professional experience in business or public administration, including one year in a supervisory or administrative capacity; or an equivalent combination of education and experience, substituting one year of technical administrative* or professional experience in business or public administration for each year of the required education. One year of technical administrative* experience may be applied for one year only of the required experience.
 <br/>
 <br/>
 <ul>
  <li>
   Technical administrative experience would include highly complex clerical work gained under the direct supervision of a professional supervisor or manager.
   <br/>
   <br/>
  </li>
 </ul>
 NOTE: No substitution will be allowed for the required professional level experience in a supervisory or administrative capacity.
 <br/>
 <br/>
 <strong>
  Knowledge, Skills, Abilities And Competencies
  <br/>
  <br/>
 </strong>
 Knowledge, Skills and Abilities required at this level include knowledge of the methods of organization and management; of public administration; of agency policies and procedures; of grant or contract program requirements; of the legislative process; of basic research and statistical techniques; of federal and state laws and regulations relating to administration of assigned programs; and of supervisory principles and practices. Ability is required to establish and maintain effective working relationships with others; to communicate effectively, both orally and in writing; to establish and develop training programs; to exercise good judgment in analyzing situations and making decisions; to organize and present facts and opinions; to plan, direct, and review the work of others; to analyze complex situations and make responsible decisions; and to coordinate the work of organizational units.
 <br/>
 <br/>
 <strong>
  Special Requirements
  <br/>
  <br/>
 </strong>
 Some positions will require that applicants be willing and able to perform all job-related travel.
 <br/>
 <br/>
 <strong>
  Additional Job Description
  <br/>
  <br/>
 </strong>
 Analytics/Systems Quality
 <br/>
 <br/>
 This is not a remote position.
</div>


Administrative Programs Officer III

Franklin County Municipal Court

ABOUT FRANKLIN COUNTY MUNICIPAL COURT
<br>The Franklin County Municipal Court is the largest and busiest municipal court in the State of Ohio. The Court has fourteen judges in the General Division and one judge in the Environmental Division. Judges preside over civil, criminal, and traffic cases and conduct both jury and court trials. The Court’s jurisdiction includes traffic cases, misdemeanor criminal cases, and civil cases where the amount at issue is $15,000 or less. The Environmental Division has exclusive jurisdiction to enforce local codes and regulations affecting real property, such as fire and building codes. The geographic jurisdiction of the Court is all of Franklin County and those portions of the City of Columbus that extend beyond the boundaries of Franklin County. Despite its jurisdiction and name, the Franklin County Municipal Court is the judicial branch of the City of Columbus government.
<br><br>
JOB PURPOSE AND OVERVIEW
<br>The Pretrial and Probation Services Department consists of approximately 120 employees. The mission of Pretrial Services is to promote community safety and pretrial success through research-informed recommendations and supervision services that maximize court appearance, remove barriers to fair and efficient justice, and promote harm reduction. The mission of Probation Services is to promote community safety by reducing recidivism, changing offender behavior, and fostering accountability through the effective use of evidence-based practices. Department functions include pretrial, investigations, and supervision services. The supervision structures are determined by risk and need for all case types that the judges of the Court refer to. The staff operates specialized caseloads, including domestic violence, sexual offenses, soliciting, mental health, work release, and electronic monitoring. The probation staff strives to stay current and relevant with the ongoing goal of being an evidence-based organization.
<br><br>
A Probation Administrative Specialist is under the general direction of the Chief Probation Officer and the immediate direction of the Intake & Investigations Supervisor. A Probation Administrative Specialist's primary role is to provide quality customer service to the public and efficient administrative service to the court. A Probation Administrative Specialist role is essential for the department's daily operations and to bridge the gaps between the public and the court's employees. A Probation Administrative Specialist is the first point of contact for Pretrial and Probation Services, the largest department in the Franklin County Municipal Court.
<br><br>
ESSENTIAL JOB DUTIES AND RESPONSIBILITIES OF THE POSITION
<br><ul>
<li>Promote, model, and abide by the Vision, Mission, policies, and procedures of the Probation Department</li>
<li>Maintain accurate, current, and thorough documentation and records.</li>
<li>Contribute to a strong, supportive, and productive team environment.</li>
<li>Assist in administrative functions that include coordinating and directing the public.</li>
<li>Assist with the reporting, collection, and analysis of data.</li>
<li>Maintain confidentiality of the Court and Probation Department information</li>
<li>Pleasant personality, ability to deal with potentially difficult people, able to interact and maintain effective working relationships with judges, employees, attorneys, litigants, law-enforcement officers, and others conducting business with the Court</li>
<li>Manage a large volume of inbound and outbound calls.</li>
<li>Ability to identify customer needs and research issues, as well as provide solutions.</li>
<li>Maintain sensitive and confidential information of the Court and Probation Department</li>
<li>Possess strong organizational skills.</li>
<li>Ability to work well under pressure.</li>
<li>Ability to check appointments in at the window or in the case management system kiosk and determine the course of action required to assist the client.</li>
<li>Assist with answering and directing phone calls and questions from visitors.</li>
<li>Maintain electronic and manual filing systems as well as administrative logs.</li>
<li>Conduct reports and enter data in various Court Management Systems.</li>
<li>Assist with receiving, sorting, and distributing mail.</li>
<li>Maintain an accurate inventory and order necessary office supplies.</li>
<li>Conduct in-person and over-the-phone interviews and gather accurate information.</li>
<li>Assist with creating and organizing case information for probation officers.</li>
<li>Assign cases according to assignment protocols.</li>
<li>Assist probation officers with case-related appointments and assessments as needed.</li>
<li>Run and interpret confidential criminal history records and reports.</li>
<li>Complete defendant risk and needs screening tools as needed.</li>
<li>Gather and interpret pertinent case-related information.</li>
<li>Perform other tasks assigned and may fulfill roles of other positions in other departments of the Court as needed.</li>
</ul>
QUALIFICATIONS AND REQUIREMENTS
<br><ul>
<li>High School diploma required.</li>
<li>One (1) year of experience in probation and parole, with demonstrated knowledge of legal terminology, pretrial and probation-related procedures, policies, trends and developments, and evidence-based practices in Community Corrections.</li>
<li>Proficiency in operating a personal computer and using or learning Microsoft Office products such as Word, Outlook, and Excel, as well as the Court's case-management software.</li>
<li>Ability to adapt, remain flexible, and open to change.</li>
<li>Demonstrate dependability and reliability.</li>
<li>Ability to maintain sensitive and confidential information.</li>
<li>Excellent time management and ability to multi-task and prioritize work to perform effectively in a high-volume, fast-paced environment.</li>
<li>Ability to appropriately receive and follow supervisory feedback, coaching, and direction.</li>
<li>Strong organizational and communication skills</li>
<li>Must be reliable.</li>
<li>Meet required eligibility and pass tests required to become certified to use Law Enforcement Automated Data Systems (LEADS), National Crime Information Center, Bureau of Criminal Identification and Investigation, Federal Bureau of Investigation, and Interstate Identification Information Systems computer information systems.</li>
<li>Pleasant personality, ability to deal with potentially difficult people, ability to interact and maintain effective working relationships with judges, employees, attorneys, litigants, law-enforcement officers, and others conducting business with the Court.</li>
<li>Conscious of and sensitive to the diversity within the Court’s jurisdiction and able to interact professionally with this diverse population of people from various geographic, socioeconomic, religious, racial, and ethnic backgrounds regularly.</li>
<li>Professional appearance and demeanor, particularly a positive attitude appropriate for the position and the work environment as a representative of the Court</li>
<li>Demonstrate dependability, punctuality, and an excellent attendance record.</li>
<li>Ability to work collaboratively and proactively identify needs within the team without prompting.</li>
<li>Proficiency in the operation of office equipment such as a personal computer, keyboard, transcription equipment, multiline phones, scanner, copier, and fax machine</li>
</ul>
PREFERRED QUALIFICATIONS
<br><ul>
<li>Two (2) years of experience relating to probation and parole, with demonstrated knowledge of legal terminology, pretrial and probation-related procedures, policies, trends and developments, and evidence-based practices in Community Corrections.</li>
<li>Two (2) years of Court experience.</li>
<li>Additional consideration will be given to individuals who are fluently bilingual in Spanish and English with a college-level vocabulary in both languages, the ability to communicate complex information in both English and Spanish or who speak a language commonly used by people of Somalia for whom English is a second language, or who are proficient in American Sign Language</li>
</ul>
PHYSICAL REQUIREMENTS
<br><ul>
<li>Position requires frequent sitting with intermittent periods of standing and/or walking.</li>
<li>Must be able to lift up to 20 pounds occasionally.</li>
</ul>
BENEFITS
<br>The Franklin County Municipal Court offers an excellent benefits package that includes medical, prescription, vision, dental, and life insurance; short-term disability; generous vacation, sick and personal leave; 11 paid holidays; longevity service payments; sick-leave reciprocity; employee assistance and deferred-compensation programs; tuition reimbursement; and credit-union membership.
<br><br>
Court employees are members of the Ohio Public Employees Retirement System, which provides retirement, disability, and survivor benefits for public employees. The Court pays the required employer 14 percent of the employee’s salary. Court employees do not have Social Security taxes withheld from their paychecks because they are members of OPERS.
<br><br>
COURT EXPECTATIONS OF EMPLOYEE
<br>In completing the duties and responsibilities of the position, the Court expects the employee will adhere to all Court policies, guidelines, practices, and procedures; act as a role model both inside and outside the Court; perform duties as workload necessitates in a timely, accurate and thorough manner and be conscientious about meeting department productivity standards; and communicate regularly with the supervisor about department issues.
<br><br>
AT-WILL EMPLOYMENT
<br>Employees of the Court are at-will employees and serve at the pleasure of the Court; they are not in the classified civil service system and are not members of bargaining units.
<br><br>
EQUAL OPPORTUNITY EMPLOYER
<br>The Court is an Equal Opportunity Employer and does not discriminate on the basis of age, gender, religion, race, color, national origin, ancestry, sexual orientation, disability, military status, or genetic information.

Probation Administrative Specialist

State of North Carolina

<div><p><b>Agency
</b></p>Adult Correction
<p></p><p><b>Division
</b></p>Operations
<p></p><p><b>Job Classification Title
</b></p>Administrative Associate II (S)
<p></p><p><b>Position Number
</b></p>60068906
<p></p><p><b>Grade
</b></p>NC02
<p></p><p><b>About Us
</b></p><p>The NC Department of Adult Correction is one of the largest state agencies with more than 14,000 employees. It is responsible for safeguarding and preserving lives and property through prevention, protection, and preparation as well as the care, custody, and supervision of all adults sentenced for violating North Carolina laws. This department includes state prisons with custody, healthcare, and facility operations staff as well as probation/parole officers who supervised sentenced people in the community. Other divisions include Administration, Health Services, Rehabilitation &amp; Reentry, Special Operations and the Post-Release Supervision &amp; Parole Commission. We have a mission that matters!
</p><p></p><p><b>Description of Work
</b></p>Salary Range:
<br>
$31,200 - $49,340
<br>
<br>
Reporting to the Associate Warden of Programs, this position is responsible for providing secretarial/clerical support in the Programs Department. Job responsibilities include, but are not limited to, the following:
<br>
<br>
<ul><li>Providing office management for the Associate Warden of Programs and performing clerical administrative duties daily.
</li><li>Planning work, understanding and carrying out both oral and written instructions, reviewing completed tasks to ensure accuracy, and meeting daily and monthly deadlines.
</li><li>Performing a variety of office and/or technical tasks to accomplish the specialized processing of information, documents, or materials.
</li><li>Preparing and maintaining logs, coordinating tracking systems, and researching offender grievances regarding medical and programs.
</li><li>Receiving telephone calls from other staff, department personnel, community volunteers, citizens, press, offenders&rsquo; attorneys and families, and other agencies.
</li></ul><p></p><p><b>Knowledge Skills and Abilities/Management Preferences
</b></p><ul><li>Experience using Microsoft Excel
</li><li>Experience using Microsoft Word
</li></ul><p></p><p>This is a full-time position (40 hours per week) with State Benefits .<br>
</p><p><br>
Note to Current State Employees :
<br>
The salary grade for this position is <b>NC02 </b>. State employees are encouraged to apply for positions of interest even if the salary grade is the same as, or lower than, their current position. If selected for this position, a new salary will be recalculated taking into consideration the quantity of relevant education and experience, funding availability, and internal equity. Based upon these factors, a pay increase MAY result.
</p><p></p><p>About Southern Correctional Institution:
</p><p>Southern Correctional Institution is located in Troy, North Carolina and houses up to 700 male offenders in a close, medium, and minimum custody facility.
</p><p></p><p><b>Minimum Education and Experience
</b></p><p>Some state job postings say you can qualify by an &ldquo;equivalent combination of education and experience.&rdquo; If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.
</p><p></p><p>High school or General Educational Development (GED) diploma and one year of administrative experience
</p><p>Or
</p><p>An equivalent combination of education and experience.
</p><p></p><p><b>EEO Statement
</b></p><p>T he State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.
</p><p></p><p><b>Recruiter:
</b></p>Lyndsey Schrier
<p></p><p><b>Email:
</b></p><p>recruiters@dac.nc.gov</p></div>

Administrative Associate - (Programs / Southern CI)

Commonwealth of Kentucky

<div></div><div><div><div><div>Advertisement Closes
</div><div>11/20/2025 (7:00 PM EST)
</div></div><div><div>25-06804
</div><div>Administrative Specialist Senior
</div></div><div><div><div>Pay Grade</div>
<div>13</div>
</div></div><div><div>Salary
</div><div>$3,273.74 - $4,910.60 Monthly</div>
</div><div><div>Employment Type
</div><div>EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK
</div>
</div><div></div><div><div><b>Click here for more details on state employment.</b>
</div></div><div><div>Hiring Agency
</div><div>Public Protection Cabinet | Department of Professional Licensing
</div></div><div><div>Location
</div><div>500 Mero Street<br>
Frankfort, KY 40601 USA
</div></div><div><div>Description
</div><div>The agency may authorize the selected candidate to telecommute at times. The agency may terminate or modify the telecommuting arrangement at any time.<br>
<br>
The Kentucky Real Estate Authority is seeking an Administrative Specialist Senior to join our team of highly skilled professionals. Candidates can expect a typical state employee work schedule with the possibility of limited localized travel to complete tasks such as delivering files and making mail runs.<br>
<br>
Responsibilities include, but are not limited to, the following:
<ul><li>Assisting board administrators with various licensing and customer service needs, such as processing licensing paperwork and providing frontline customer service to consumers and licensees during periods of high volume.
</li><li>Composing complex correspondence and preparing legal forms, such as pleadings, orders, subpoenas, and other legal documents, under the direction of assigned attorney(s).
</li><li>Establishing and maintaining office files, logs, indices, legal references, records, and other information in connection with the work under the supervision of the assigned attorney(s).
</li><li>Assisting records custodian with records maintenance.
</li><li>Performing other duties as assigned.</li></ul>
Preferred skills and abilities:
<ul><li>Strong attention to detail
</li><li>Excellent verbal and written communication skills
</li><li>Effective time management
</li><li>Teamwork
</li><li>Strong organization skills</li></ul>
Reasons to work for us include:
<ul><li>Paid time off (sick and vacation) plus paid holidays
</li><li>Overtime and compensatory time
</li><li>Affordable health insurance with optional Health Reimbursement Account
</li><li>Life insurance
</li><li>Retirement
</li><li>Wellness incentives program
</li><li>Training and career development opportunities
</li><li>Optional Deferred Compensation program (401K)
</li><li>Employee discounts on electronics; health and wellness; retail; travel, events and entertainment; and services and education
</li><li>Telecommuting and flexible work schedules</li></ul>
Applicants must be currently authorized to work in the United States for any employer.<br>
<br>
If you are interested in a challenging yet rewarding career where you can make a positive impact in your community, we would love to review your application for Administrative Specialist Senior within the Kentucky Real Estate Authority.
</div></div><div><div>Minimum Requirements
</div><div><div><b>EDUCATION:</b> Graduate of a college or university with a bachelor's degree.</div><br>
<br>
<div><b>EXPERIENCE, TRAINING, OR SKILLS:</b> Three years of professional, administrative, or business experience.</div><br>
<br>
<div><b>Substitute EDUCATION for EXPERIENCE:</b> Additional education will substitute for the required experience on a year-for-year basis.</div><br>
<br>
<div><b>Substitute EXPERIENCE for EDUCATION:</b> Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.</div><br>
<br>
<div><b>SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.):</b> NONE
</div></div></div><div><div>Working Conditions
</div><div>Incumbents working in this job title primarily perform duties in an office setting.
</div></div><div><div>Probationary Period
</div><div>This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.
</div></div><div><div>If you have questions about this advertisement, please contact Gerald Florence at Gerald.Florence@ky.gov or 502-782-2763.
</div></div><div><div>An Equal Opportunity Employer M/F/D</div></div></div></div><div></div>

Administrative Specialist Senior

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