administrative project coordinator

Defense Holdings, Inc.

<div><p>Defense Holdings, Inc. (DHi)<br>
Location: Hybrid (US)<br>
Employment Type: Full-Time<br>
Department: Administration / Operations<br>
Reports To: Operations Manager / Director of Administration</p>
Company Overview<p>
Defense Holdings, Inc. (DHi) is a trusted provider of innovative solutions and mission-critical services supporting U.S. defense, federal, and commercial clients. We are committed to operational excellence, integrity, and delivering results that strengthen national security and organizational performance.</p><p>
At DHi, our people are our greatest asset. We foster a collaborative, performance-driven environment where professionals are empowered to grow, innovate, and make meaningful contributions.</p>
Position Summary<p>
Defense Holdings, Inc. (DHi) is seeking a proactive and detail-oriented Administrative Project Coordinator to support internal project teams by managing schedules, tracking deliverables, coordinating meetings, and maintaining project documentation. The ideal candidate will assist in project execution and ensure administrative workflows are efficient and accurate.</p><p>
This role requires strong organizational and communication skills, attention to detail, and the ability to manage multiple initiatives in a fast-paced, government contracting environment.</p>
Key ResponsibilitiesProject Coordination<p>
Track project timelines, milestones, and deliverables.<br>
Schedule and coordinate project meetings and workshops.<br>
Maintain accurate project documentation and records.</p>
Administrative Support<p>
Assist project managers with administrative tasks and reporting.<br>
Prepare presentations, reports, and correspondence for leadership.<br>
Support cross-functional teams in meeting project goals and deadlines.</p>
Reporting &amp; Compliance<p>
Generate project status reports and performance metrics.<br>
Ensure documentation aligns with internal policies and regulatory standards.<br>
Assist with audits or compliance reviews related to project administration.</p>
Cross-Functional Collaboration<p>
Work with operations, program management, and administrative teams to ensure smooth project execution.<br>
Support process improvement initiatives for administrative and project workflows.</p>
Required Qualifications<p>
Bachelor&rsquo;s degree in Business Administration, Project Management, or related field.<br>
2&ndash;4 years of experience in project coordination, administrative support, or operations.<br>
Proficiency in Microsoft Office Suite and project management tools.<br>
Strong organizational, communication, and interpersonal skills.<br>
Ability to manage confidential information responsibly.</p>
Preferred Qualifications<p>
Experience supporting government contracting or defense projects.<br>
Familiarity with multi-project tracking and workflow management.</p>
Core Competencies<p>
Integrity &amp; Confidentiality<br>
Attention to Detail<br>
Analytical Thinking<br>
Interpersonal Communication<br>
Organizational Skills<br>
Adaptability &amp; Initiative</p>
Work Environment<p>
Professional office environment (or hybrid/remote if applicable).<br>
May require occasional travel.<br>
Must be eligible to work in the United States.<br>
Ability to obtain and maintain security clearance may be required.</p>
Compensation &amp; Benefits<p>
Defense Holdings, Inc. (DHi) offers a competitive compensation package including:</p><p>
Competitive base salary (commensurate with experience)<br>
Medical, Dental, and Vision Insurance<br>
401(k) with company match<br>
Paid Time Off (PTO) and Holidays<br>
Life and Disability Insurance<br>
Professional development opportunities</p>
Equal Opportunity Employer Statement<p>
Defense Holdings, Inc. (DHi) is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other protected characteristics in accordance with applicable laws.</p></div>

Administrative Project Coordinator

Commonwealth of Massachusetts

<div></div><div><div><p><b>About the MassDOT Rail &amp; Transit Division</b></p><p>
</p><p>The MassDOT Rail &amp; Transit Division oversees the Commonwealth&rsquo;s passenger rail, freight rail, and Regional Transit Authorities (RTAs). The Division manages state-supported Amtrak services, capital investments, federal and state grant programs, transit operations outside Greater Boston, and partnerships with key stakeholders across New England.<br>
<br>
<b>Position Summary</b></p><p>
The Massachusetts Department of Transportation is seeking a dedicated and detail-oriented individual to join our Rail &amp; Transit Administration team. In this role, you will provide exceptional administrative coordination and support to the Rail &amp; Transit staff. You will collaborate closely with senior staff to facilitate efficient communication, project management, administrative support, and the attainment of department goals. You will also assist in special projects, ensure the smooth flow of operations.</p><p><b>
Duties and Responsibilities</b></p><ul><li>
Provides high-level administrative support and assistance to the Chief of Staff, and/or other assigned leadership staff including greeting visitors, scheduling, and preparing rooms for meetings, escorting guests.</li><li>
Conduct research and synthesize information for executive briefings, presentations, and decision support</li><li>
Support Division-wide initiatives including policy development, capital program delivery, and RTA oversight</li><li>
Assist with tracking and reporting on high-priority projects and legislative initiatives</li><li>
Draft memos, communications, and project summaries for internal and external audiences</li><li>
Participate in stakeholder coordination with transit agencies, rail partners, local governments, and federal entities</li><li>
Support agenda development, meeting logistics, project timelines, and follow-up actions</li><li>
Analyze and improve internal workflows and performance tracking tools</li><li>
Assist with maintaining program documentation and executive dashboards</li><li>
Prepare and /or review official statements for MassDOT R&amp;T and distribute incoming and outgoing correspondence.</li><li>
Respond and compile necessary documentation for public information requests</li><li>
Work independently in addressing complex tasks in a time-sensitive environment.</li><li>
Assist in the procurement, contracting and budgeting process for the department to ensure that processes are conducted in compliance with applicable policies and procedures.</li><li>
Perform other related duties as required.</li></ul><p><b>
Preferred Qualifications</b></p><ul><li>
Strong written and verbal communication skills</li><li>
Demonstrated analytical and organizational capability</li><li>
Ability to manage multiple priorities in a fast-paced environment</li><li>
Proficiency in Microsoft Office Suite; familiarity with data visualization or project management tools a plus</li><li>
Interest in public transportation, infrastructure investment, government operations, and/or rail policy</li></ul><p><b>
About MassDOT</b></p><p>
The 4,000+ employees of Massachusetts Department of Transportation (MassDOT) takes great pride in connecting the Commonwealth&rsquo;s residents and communities. MassDOT is responsible for developing, implementing, and coordinating transportation policies and projects for the Commonwealth of Massachusetts and to efficiently plan, design, construct, and maintain a safe statewide transportation system which effectively meets the transportation needs of the Commonwealth. Information about MassDOT&rsquo;s culture and career opportunities can be found at mass.gov/massdot-careers.</p><p>
MassDOT&rsquo;s divisions include: Highway, Registry of Motor Vehicles, Aeronautics, and Rail &amp; Transit. Headquarters (Planning &amp; Enterprise Services) provides business and administrative support and policy leadership for each of the four (4) divisions.</p><div><br>
</div></div><div><b>
Qualifications</b><div></div><p><b><br>
Minimum Entrance Requirements</b></p><p>
This requisition will remain open until filled; however, first consideration will be given to those applicants that apply within the first 14 days.</p><p>
Current MassDOT employees should use their internal MassCareers account to apply.</p><p>
All job applications must be submitted online through MassCareers to be considered.</p><p>
Please provide a complete, accurate and current resume / application for MassDOT to review in order to determine if your submitted materials meet the minimum entrance requirements for the position.</p><ul><li>
For questions regarding the job posting, please email the MassDOT Talent Acquisition Team at talentacquisition@dot.state.ma.us.</li><li>
For general questions regarding MassDOT, call the Human Resources Service Center at 857-368-4722.</li><li>
For a disability -related reasonable accommodation or alternative application method, call ADA Coordinator, Lucy Bayard, at 857-274-1935.</li></ul><p><b>
An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.</b></p><p><b>
The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.</b></p><div></div><div><br>
</div></div><div><b>
Official Title</b><b>:</b> Contracted Student Interns</div><div><b>
Primary Location</b><b>:</b> United States-Massachusetts-10 Park Plaza</div><div><b>
Job</b><b>:</b> Contractor</div><div><b>
Agency</b><b>:</b> Massachusetts Department of Transportation</div><div><b>
Schedule</b><b>:</b> Full-time</div><div><b>
Shift</b><b>:</b> Day</div><div><b>
Job Posting</b><b>:</b> Mar 3, 2026, 10:18:56 AM</div><div><b>
Number of Openings</b><b>:</b> 1</div><div><b>
Salary</b><b>:</b> 20.00 - 21.00 Hourly</div><div><b>
If you have Diversity, Affirmative Action or Equal Employment Opportunity questions or need a Reasonable Accommodation, please contact Diversity Officer / ADA Coordinator</b><b>:</b> Derrick Mann - 8573688541</div><div><b>
Bargaining Unit</b><b>:</b> Non</div><div><b>
Confidential</b><b>:</b> No</div><div><b>
Potentially Eligible for a Hybrid Work Schedule</b><b>:</b> Yes</div></div>

Rail and Transit Operations Management Co-op Fall 2026

Boston Symphony Orchestra

<div></div><div><div>Summary/Objective</div><div>
Job Description</div><div><div><div>
About the BSO</div></div><div><div>
Founded in 1881, the Boston Symphony Orchestra (BSO) is one of the premier orchestras in the world. The BSO is committed to bringing world class music and performances to the local and international communities. The key to our success has been our employees, from the musicians onstage to those behind the scenes.</div></div><div></div><div>
About the Role</div></div><div><div>
The primary duties of the Development Associate and Campaign Coordinator are to provide comprehensive administrative support to the Chief Development Officer (75%) and to support Campaign-related activities (25%).</div></div><div></div><div><div><br>
Key Responsibilities of the Role</div></div><div></div><div><div><br>
Administrative Support for the Chief Development Officer (75%)</div></div><div><div><ul><li><div>
Provide comprehensive administrative support to the Chief Development Officer, including calendar management, meeting and outreach coordination, travel arrangements, expense management, and document preparation.</div></li></ul></div><div><ul><li><div>
Manage and prioritize communications and constituent outreach for the CDO, ensuring timely responses and follow-up actions.</div></li></ul></div><div><ul><li><div>
Prepare and organize materials for meetings, presentations, and reports as needed by the CDO, including tracking and drafting agendas.</div></li></ul></div><div><ul><li><div>
Ensure timely preparation and delivery of briefings for donor meetings.</div></li></ul></div><div><ul><li><div>
Assist CDO in preparing for meetings with the CEO, the Chair of the Board of Trustees, and other internal/external meetings as needed, including arranging for research briefs, compiling agendas, and other information/materials as appropriate.</div></li></ul></div><div><ul><li><div>
Assist with the Philanthropy Committee of the Board as needed</div></li></ul></div><div><ul><li><div>
Play a leadership role in the weekly CEO/CDO Priorities meeting which manages donor outreach. Maintain tracking system and collaboration with key members in the department and in coordination with the Executive Office. With the CEO/CDO Priorities group, and in partnership with the Executive Office, coordinate and arrange donor travel trips for the CEO and CDO (New York, Florida, etc.)</div></li></ul></div><div><ul><li><div>
Draft correspondence for outreach emails.</div></li></ul></div><div><ul><li><div>
Oversee the CDO&rsquo;s signing of gift acknowledgment letters on a weekly basis.</div></li></ul></div><div><ul><li><div>
Manage all CDO expense submissions, tracking, and reporting.</div></li></ul></div></div><div></div><div><div><div><i><br>
Department Support</i></div></div><div><ul><li><div>
Staff and prepare agendas for weekly senior development meetings and monthly development department meetings.</div></li></ul></div><div><ul><li><div>
Work closely with the VP for Development and Campaign Planning to plan all aspects of senior development retreats (twice per year).</div></li></ul></div><div></div><div><div><br>
Support for Campaign (25%)</div></div><div></div><div><div><i><br>
Volunteer Support</i><i> </i><i>and Engagement</i></div></div><div><ul><li><div>
Assist the CDO and AVP of Individual Philanthropy in coordinating and supporting the activities of the Engagement Councils, including agenda setting, event logistics, prospect lists, and preparation of all meeting-related materials.</div></li></ul></div><div><ul><li><div>
Track all CDO donor meetings, uploading information into Tessitura.</div></li></ul></div><div><ul><li><div>
Support the donor portfolio management of leadership volunteers, including board members.</div></li></ul></div><div><ul><li><div>
Collaborate with Development events team and the individual gift officers to support and help manage event outreach.</div></li></ul></div><div></div><div><div><i><br>
Project Support</i></div></div></div><div><div><ul><li><div>
Collaborate with CDO, VP of Development and Campaign Planning, and AVP on various projects aimed to support Campaign.</div></li></ul></div><div><ul><li><div>
Conduct research, compile data, and prepare reports to support Campaign as needed.</div></li></ul></div><div></div><div><div><i><br>
General</i><i> </i><i>Administrative</i><i> </i><i>Duties</i></div></div><div><ul><li><div>
Maintain a high level of professionalism and confidentiality in all interactions with board members, staff, and external partners.</div></li></ul></div><div><ul><li><div>
Perform other administrative and operational duties as assigned to support the development and engagement goals of the BSO.</div></li></ul></div><div><ul><li><div>
Stock and replenish general office supplies, printer paper, and other supply orders upon request by colleagues.</div></li></ul></div><div><ul><li><div>
Reserve meeting spaces, manage calendar invites, coordinate catering, and other important tasks.</div></li></ul></div><div><ul><li><div>
Coordinating set up of staff meetings as needed.</div></li></ul></div><div><ul><li><div>
Staff development and board events upon request.</div></li></ul></div></div><div></div><div>
Required Education and Experience</div><div><div><div>
Qualifications</div></div><div><ul><li><div>
BS/BA or equivalent</div></li></ul></div></div><div><div><ul><li><div>
Prior experience as an Executive Assistant or equivalent is preferred (1-2 years).</div></li></ul></div><div><ul><li><div>
Prior development experience or equivalent required (1-2 years)</div></li></ul></div><div><ul><li><div>
Strong customer service skills, donor relations experience preferred.</div></li></ul></div><div><ul><li><div>
Strong writing and excellent proofreading skills</div></li></ul></div><div><ul><li><div>
Ability to be pro-active</div></li></ul></div><div><ul><li><div>
Superior organizational and project management skills, and ability to manage multiple tasks in a fast-paced environment</div></li></ul></div><div><ul><li><div>
Strong computers skills required, experience in CRMs preferred</div></li></ul></div><div><ul><li><div>
Exceptional attention to detail and an ability to handle confidential materials with discretion</div></li></ul></div><div><ul><li><div>
Sense of humor and overall flexibility important</div></li></ul></div><div><ul><li><div>
Willingness to work evening and weekends when needed</div></li></ul></div></div><div><div><ul><li><div>
Position requires significant time on the Tanglewood Campus in the Berkshires in the summer months</div></li></ul></div></div><div></div><div>
Salary Range: 66,000-78,500 USD</div><div></div><div><i>
The BSO is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.</i></div></div>

Development Associate and Campaign Coordinator

Marsh McLennan Agency

<div><p><b>New Business Coordinator, Retirement</b></p><p>
The New Business Coordinator will work directly with the President and Executive Vice President of MMA&rsquo;s Retirement Services division on new business development. The Business Development Administrator will be responsible for gathering client and prospect information and will work closely alongside the Sales Professionals to organize marketing campaigns, coordinate client projects, and prepare materials for client meetings and events. In this role, the New Business Coordinator will enhance their technical and creative skills, learn new tools and programs, and interact daily with MMA&rsquo;s top clients!</p><h2 class="jobSectionHeader"><b>
Our not-so-secret sauce.</b></h2><p>
Award-winning, inclusive, Top Workplace culture doesn&rsquo;t happen overnight. It&rsquo;s a result of hard work by extraordinary people. More than 10,000 of the industry&rsquo;s brightest talent drive our efforts to deliver purposeful work and meaningful impact every day. Learn more about what makes us different and how you can thrive as a New Business Coordinator at MMA.</p><p></p><p>
Marsh McLennan Agency (MMA) provides business insurance, employee health &amp; benefits, retirement, and private client insurance solutions to organizations and individuals seeking limitless possibilities. With 170 offices across North America, we combine the personalized service model of a local consultant with the global resources of the world&rsquo;s leading professional services firm, Marsh McLennan (NYSE: MMC).</p><p></p><p><b>
A day in the life.
</b></p><p><b>Prospect, Pipeline &amp; Client Management</b></p><ul><li>
Perform marketplace and competitor research (web and phone)</li><li>
Coordinate activities and deliverables with Marketing department regarding campaigns, events, networking activities</li><li>
Ensure project plans for clients are current and communicate changes to Account Managers</li><li>
Schedule client and team meetings with both internal and external audiences</li></ul><p><b>
Sales Process Coordination</b></p><ul><li>
Coordinate with Accounting Managers and Consultants to track deliverables</li><li>
Create presentations in concert with Marketing</li><li>
Perform all support work required for on-boarding of a new client (e.g. welcome letter, new commission worksheet, service agreements)</li><li>
Attend meetings and summarize meeting notes</li></ul><p><b>
Systems Support</b></p><ul><li>
In support of all reporting requirements, manage the timely input and data integrity within all MMA systems</li><li>
Tracking and auditing of revenue with Finance department</li></ul><p></p><p><b>
Our future colleague.</b></p><p>
We&rsquo;d love to meet you if your professional track record includes these skills:</p><ul><li>
Previous experience working in an administrative function or experience working in a sales environment</li><li>
Proficiency in Microsoft Office Suite &amp; aptitude for learning and leveraging technology (Nice to have: Salesforce experience)</li><li>
Strong organizational, communication, time management, and drive for results</li><li>
Ability to work well independently/self-motivated</li><li>
Industry experience a plus but not required (401(k), retirement services, retirement recordkeeper)</li><li>
A shared commitment to our core values; Collaboration, Accountability, Innovation, Passion and Integrity</li></ul><p></p><p>
We know there are excellent candidates who might not check all of these boxes. Don&rsquo;t be shy. If you&rsquo;re close, we&rsquo;d be very interested in meeting you.</p><p></p><p><b>
Valuable benefits.</b></p><p>
We value and respect the impact our colleagues make every day both inside and outside our organization. We&rsquo;ve built a culture that promotes colleague well-being through robust benefit programs and resources, encourages professional and personal development, and celebrates opportunities to pursue the projects and causes that give colleagues fulfilment outside of work.
</p><p></p><p>Some benefits included in this role are:</p><ul><li>
Medical, dental and vision plans</li><li>
401(k) match after one year</li><li>
Contribute toward student loan debt</li><li>
Generous paid time-off programs ensure you have time to recharge including vacation days, personal days, sick days, holidays, volunteer day, and days for learning &amp; development</li><li>
Tuition reimbursement and professional development opportunities</li><li>
Charitable contribution match programs</li><li>
Stock purchase opportunities</li></ul><p>
To learn more about a career at MMA, check us out online: http://marshmma.com/careers or flip through our recruiting brochure: https://bit.ly/3Qpcjmw</p><p></p><p>
Follow us on social media to meet our colleagues and see what makes us tick:</p><ul><li>
https://www.instagram.com/lifeatmma/</li><li>
https://www.facebook.com/LifeatMMA</li><li>
https://twitter.com/LifeatMMA</li><li>
https://www.linkedin.com/company/marsh-mclennan-agency/</li></ul><p></p><p><b>
Who </b><b><i>you</i></b><b> are is who </b><b><i>we</i></b><b> are.
</b></p><p>We embrace a culture that celebrates and promotes the many backgrounds, heritages and perspectives of our colleagues and clients. We are always seeking those with ethics, talent, and ambition who are interested in joining our client-focused teams.</p><p></p><p>
Marsh McLennan and its affiliates are EOE Minority/Female/Disability/Vet/Sexual Orientation/Gender Identity employers.</p><p><br>
The applicable base salary range for this role is $59,700 to $111,200.</p><p>
The base pay offered will be determined on factors such as experience, skills, training, location, certifications, education, and any applicable minimum wage requirements. Decisions will be determined on a case-by-case basis. In addition to the base salary, this position may be eligible for performance-based incentives.<br>
<br>
We are excited to offer a competitive total rewards package which includes health and welfare benefits, tuition assistance, 401K savings and other retirement programs as well as employee assistance programs.</p></div>

New Business Coordinator

Clean Energy Ventures

<div><p><b>JOB OPENING: Office Coordinator</b></p><p><i>
Hybrid with weekly travel into Boston Office</i></p><p>
We&rsquo;re a different kind of climate tech VC firm: we lean into complex technologies, we transform strong technical teams into strong commercial teams, and we have a 20-year track record of investments. We invest in multifaceted &mdash; often hardtech &mdash; solutions that will enable decarbonization at massive scale, then provide hands-on guidance to guide our startups&rsquo; successes.</p><p>
Our team is transparent, growth-oriented, and inclusive. We believe in the work we&rsquo;re doing to help human civilization thrive sustainably and the power of the technologies and people we invest in.</p><p>
Role Overview</p><p><br>
The Office Coordinator is responsible for the smooth day-to-day operation of CEV&rsquo;s Boston Headquarters and our hybrid/remote team. This role focuses on site operations, scheduling, calendars, vendor coordination, and administrative execution, and serves as the first point of contact for many inbound needs.</p><p><br>
The Office Coordinator ensures that the entire office environment (both in-person and remotely) functions smoothly. This includes maintaining a welcoming and productive environment for team members, guests, and partners; coordinating logistics for meetings and events; and ensuring virtual and hybrid meetings are well organized and coordinated. The role supports executives and team members by managing shared calendars, scheduling meetings across multiple time zones, and assisting with travel coordination and expense processing across the team.</p><p><br>
This individual will also be responsible for liaising with the coworking space provider, IT and service vendors, and other partners to ensure smooth daily operations. They will play an important role in coordinating onsite activities such as interviews, partner meetings, and portfolio events, while supporting internal communication and team organization.</p><p><br>
This is a highly visible position within the firm, best suited for someone who is detail-oriented, organized, and proactive. The ideal candidate thrives in a collaborative environment, anticipates needs before they arise, and takes ownership of creating an efficient, positive, and well-managed hybrid workplace that supports the broader mission of Clean Energy Ventures.</p><p><br>
Key Responsibilities</p><ul><li>
Manage day-to-day office logistics, facilities, and hospitality standards</li><li>
Own and maintain up-to-date calendars for firm executives, and for team-wide virtual meetings</li><li>
Own a variety of vendor relationships, including coworking, software providers and IT</li><li>
Serve as the first stop for general inbound inquiries, understanding and directing urgent and important communications</li><li>
Assist with team travel arrangements around special events</li><li>
Manage physical mail and process invoices as needed</li><li>
Support the timely completion and processing of expense reports across the firm monthly in coordination with the Finance &amp; Accounting Associate</li><li>
Provide venue and onsite coordination support for a variety of events, including professional networking events, hybrid pitch meetings, portfolio onboarding, and more.</li><li>
Provide event coordination and investment pipeline support to our sister organization, Clean Energy Venture Group, as needed and in coordination with their Executive Managing Director</li></ul><p><b>
Qualifications &amp; Experience:</b></p><p>
Qualified candidates will possess a strong combination of the following:</p><ul><li>
Uncompromising integrity and professionalism, with a demonstrated reputation for discretion, reliability, sound judgment, and follow-through in high-trust environments</li><li>
Strong emotional intelligence and interpersonal skills, enabling effective collaboration across a diverse, mission-driven team and with external partners, executives, and visitors</li><li>
Proven ability to manage multiple priorities simultaneously, maintaining accuracy, responsiveness, and calm under shifting deadlines and competing demands</li><li>
Experience supporting executives and teams in a fast-paced, hybrid or distributed workplace, including calendar management, scheduling across time zones, and administrative coordination</li><li>
Demonstrated ability to own operational details end-to-end, including vendor coordination, facilities or coworking relationships, travel logistics, and day-to-day office operations</li><li>
Strong written and verbal communication skills, with the ability to triage inbound requests, communicate clearly and professionally, and ensure timely follow-up</li><li>
Prior experience in an administrative assistant, office coordinator/manager, or operations support role, ideally within a professional services, investment, startup, or mission-driven organization</li><li>
Highly organized and detail-oriented, with comfort managing administrative processes such as expense reporting, invoice processing, and document handling</li></ul><p>
When in doubt if you meet all these requirements, please apply!</p><p><b>
Compensation &amp; Benefits</b></p><p>
We provide competitive and holistic compensation to all our team members, including:</p><ul><li>
Competitive salary</li><li>
Carried interest (i.e., a share in the profits from fund performance)</li><li>
401(k) and additional retirement plan benefits</li><li>
Healthcare coverage or healthcare coverage subsidy</li><li>
Unlimited vacation policy, mental health personal days, generous sick leave, plus a week-long winter break at the end of December</li><li>
Paid parental leave and medical leave of up to 20 weeks; short and long term disability</li><li>
Work from home office stipend and cell phone stipend</li></ul><p>
Clean Energy Ventures operates in a hybrid work environment when health and safety regulations permit. This role can be fulfilled remotely, with the expectation of semi-monthly travel.</p><p><b>
Closing Statement</b></p><p>
At Clean Energy Ventures we aim to identify and manage our own unconscious biases in the hiring process and otherwise. We encourage all qualified applicants from any background to apply for this role.</p><p>
Above and beyond discrimination/harassment based on &ldquo;protected categories,&rdquo; Clean Energy Ventures also strives to prevent other, subtler forms of inappropriate behavior (e.g., stereotyping) from ever gaining a foothold in our team. Whether blatant or hidden, barriers to success have no place at Clean Energy Ventures.</p><p>
Clean Energy Ventures is an equal opportunity employer, and will not discriminate in terms of recruitment, progression and terms and conditions of work on the basis of personal characteristics unrelated to inherent job requirements including gender, race, color, disability, political opinion, sexual orientation, age, religion, origin, and marital status.</p><br>
<p>
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Office Coordinator

Tufts Medical Center

<div><div><p><b>Clinical Administrative Coordinator - Ambulatory Float Pool</b></p><p></p><p><b>
Job Profile</b><b> Summary</b></p></div><div><p>
This role focuses on providing administrative and business support to the organization in order to achieve operational goals. In addition, this role focuses on performing the following Clinical Administration duties: Long-term strategic planning, determines strategic issues and opportunities that could affect practice success, prioritizes and tracks investments across practices, allocates resources and makes decisions regarding practice growth, and develops need to accomplish the practice's vision. An organizational related support or service (administrative or clerical) role or a role that focuses on support of daily business activities (e.g., technical, clinical, non-clinical) operating in a &ldquo;hands on&rdquo; environment. The majority of time is spent in the delivery of support services or activities, typically under supervision. An entry level role that typically requires little to no prior knowledge or experience, work is routine or follows standard procedures, work is closely supervised, and communicates information that requires little explanation or interpretation.</p></div><p></p><div><p><b><br>
Job Overview</b></p></div><div><p>
Under general supervision, this position supports clinic or office activities and provides administrative support for clinical providers. Assists with the work flow operations of the practice, maintenance of all documents and files, and project-oriented tasks. This position maintains a high level of customer service with frequent contact with patients through telephone and in-person interactions. This position plays an important role in the hospital&rsquo;s revenue cycle process, clinic operations, and patient experience.</p></div><p></p><div><p><b><br>
Job Description</b></p></div><div><p><b>
Preferred Qualifications:</b></p></div><div><div><p>
1. High School diploma or equivalent.</p></div><div><p>
2. Two (2) years of experience supporting customers.</p></div><div><p>
3. Bilingual.</p></div></div><p></p><div><p><b><br>
Duties and Responsibilities</b><b>:</b> The duties and responsibilities listed below are intended to describe the general nature of work and are not intended to be an all-inclusive list. Other duties and responsibilities may be assigned.</p></div><p></p><div><p><br>
1. Schedules patient appointments, including follow-up appointments, internal and external testing and labs, and surgical booking and coordination.</p></div><div><p>
2. Assists with scheduling template creation and changes.</p></div><div><p>
3. Answers phones, triages calls, responds to patient requests, takes messages in office or call center setting.</p></div><div><p>
4. Greets and checks-in patients; verifies patient demographic and insurance information.</p></div><div><p>
5. Assists with revenue cycle clearance, including registration accuracy, referral management and insurance verification.</p></div><div><p>
6. Collects copayments.</p></div><div><p>
7. Prepares medical records and documentation for patient visits, including loading of information into the EMR system.</p></div><div><p>
8. Takes an active role in monitoring patient flow and communicating delays to patients and providers.</p></div><div><p>
9. Assists with billing charge entry and reconciliation.</p></div><div><p>
10. Completes general office work, including faxing, filing, mailing, correspondence, copying, ordering supplies, calendar management and mail distribution.</p></div><div><p>
11. Provides general clerical support to department physicians.</p></div><div><p>
12. Participates in performance improvement projects.</p></div><p></p><div><p><b><br>
Physical Requirements</b><b>:</b></p></div><div><p>
1. Frequent sitting, occasional standing or working, and lifting of 10-15 lbs.</p></div><div><p>
2. May be exposed to dust and other typical office-like discomforts.</p></div><div><p>
3. Manual dexterity using fine hand manipulations for computer keyboard operation.</p></div><div><p>
4. Requires ability to see computer screen and read reports.</p></div><div><p>
5. Requires ability to hear instructions from physicians and other clinical or nursing staff.</p></div><div><p>
6. Some exposure to hazardous materials (blood, etc.).</p></div><p></p><div><p><b><br>
Skills &amp; Abilities:</b></p></div><div><p>
1. Good communications skills, both oral and written.</p></div><div><p>
2. Computer literacy required, including familiarity with email, Microsoft Office programs and scheduling applications.</p></div><div><p>
3. Excellent interpersonal and organizational skills.</p></div><div><p>
4. Ability to handle multiple projects and prioritize tasks.</p></div><div><p>
5. Flexibility in work assignments.</p></div><div><p>
6. Knowledge of third-party billing.</p></div><div><p>
7. Ability to maintain confidential medical information.</p></div><p></p><p><br>
At Tufts Medicine, we want every individual to feel valued for the skills and experience they bring. Our compensation philosophy is designed to offer fair, competitive pay that attracts, retains, and motivates highly talented individuals, while rewarding the important work you do every day.</p><p></p><p>
The base pay ranges reflect the minimum qualifications for the role. Individual offers are determined using a comprehensive approach that considers relevant experience, certifications, education, skills, and internal equity to ensure compensation is fair, consistent, and aligned with our business goals.</p><p></p><p>
Beyond base pay, Tufts Medicine provides a comprehensive Total Rewards package that supports your health, financial security, and career growth&mdash;one of the many ways we invest in you so you can thrive both at work and outside of it.</p><p></p><p><b><br>
Pay Range</b><b>:</b></p><br>
<p></p>
$18.81 - $23.51</div>

Clinical Administrative Coordinator - Ambulatory Float Pool

<div></div><div><div><p><b>Position Description</b><br>
<br>
The Research and Organizational Change Management (OCM) Co Op will report to the Senior Director of Organizational Alignment and directly support the director and the Deputy Chief Administrative Officer for MassDOT. The Administrative Office supports Fiscal, HR, IT, Property Services, and the Office of Real Estate and Economic Development at MassDOT and so, this position would indirectly support the department heads and senior staff of those departments.<br>
<br>
The Co Op will have the opportunity to help shape long-term strategy for the organization and how the administrative groups support MassDOT&rsquo;s operating divisions (Highway, RMV, Aeronautics, and Rail &amp; Transit). The Co Op will be exposed to a variety of work focused on how to shift organizational culture in service of long-term goals. This role will be a mix of research, analysis, and practical change management activities.<br>
<br>
The Co Op will take part in two major, ongoing change initiatives at MassDOT (among others): the implementation of departmental strategic plans (in alignment with MassDOT&rsquo;s upcoming Strategic Business Plan) and the Commonwealth-wide BEST Initiative which replaces legacy HR systems across the state and transforms many business processes along the way. The Co Op will have the opportunity to help craft and facilitate workshops, work closely with executive-level staff, and support both internal and external relationship management key to the agency&rsquo;s change management strategies.</p><p><b><br>
Duties and Responsibilities</b></p><ul><li>
Interpret and summarize available literature and research.</li><li>
Assist development and facilitation of workshops, strategy, events, and programs that intentionally work towards organizational change over time.</li><li>
Identify opportunities and create proposals for organizational change metrics.</li><li>
Create research plans and coordinate data collection to meaningfully measure behavioral shifts over time.</li><li>
Conduct surveys, &ldquo;field&rdquo; observations, focus groups, and stakeholder interviews.</li><li>
Assist development of change management plans, strategic plans, and action plans for various initiatives and departments.</li><li>
Interpret and summarize behavioral, organizational, or sociological, etc. research for a variety of internal audiences, including executives.</li><li>
Provide literature reviews and reputable sources to support research summaries.</li></ul><p><b><br>
Preferred Qualifications</b></p><br>
<ul><li>
Enrollment, recent graduation, or experience in one or more of the following bachelor's or master's fields/programs: Industrial/Organizational Psychology, Education, Sociology, Socioeconomics, Human Resources, Learning &amp; Development, Change Management, Business Administration, Public Administration.</li><li>
Strong reading, writing, and verbal communication skills.</li><li>
Strong presentation skills and comfortable leading or facilitating meetings.</li><li>
Ability to summarize and share information in an effective way.</li><li>
Experience with different types of research methods.</li><li>
Strong critical thinking skills.</li><li>
Ability to collaborate effectively.</li><li>
Strong analytical and reasoning skills.</li></ul><p><b>
About MassDOT</b></p><p>
The 4,000+ employees of Massachusetts Department of Transportation (MassDOT) takes great pride in connecting the Commonwealth&rsquo;s residents and communities. MassDOT is responsible for developing, implementing, and coordinating transportation policies and projects for the Commonwealth of Massachusetts and to efficiently plan, design, construct, and maintain a safe statewide transportation system which effectively meets the transportation needs of the Commonwealth. Information about MassDOT&rsquo;s culture and career opportunities can be found at mass.gov/massdot-careers.</p><p>
MassDOT&rsquo;s divisions include: Highway, Registry of Motor Vehicles, Aeronautics, and Rail &amp; Transit. Headquarters (Planning &amp; Enterprise Services) provides business and administrative support and policy leadership for each of the four (4) divisions.</p><div><br>
</div></div><div><b>
Qualifications</b><div></div><p><br>
This requisition will remain open until filled; however, first consideration will be given to those applicants that apply within the first 14 days.</p><p><br>
Current MassDOT employees should use their internal MassCareers account to apply.</p><p><br>
All job applications must be submitted online through MassCareers to be considered.</p><p><br>
Please provide a complete, accurate and current resume / application for MassDOT to review in order to determine if your submitted materials meet the minimum entrance requirements for the position.</p><ul><li>
For questions regarding the job posting, please email the MassDOT Talent Acquisition Team at talentacquisition@dot.state.ma.us..</li><li>
For general questions regarding MassDOT, call the Human Resources Service Center at 857-368-4722.</li><li>
For a disability‐related reasonable accommodation or alternative application method, call call ADA Coordinator, Lucy Bayard, at 857-274-1935.</li></ul><p><b><br>
An Equal Opportunity/Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.</b></p><p><b><br>
The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role</b>.</p><div><br>
</div></div><div><b>
Official Title</b><b>:</b> Contracted Student Interns</div><div><b>
Primary Location</b><b>:</b> United States-Massachusetts-Boston-10 Park Plaza</div><div><b>
Job</b><b>:</b> Administrative Services</div><div><b>
Agency</b><b>:</b> Massachusetts Department of Transportation</div><div><b>
Schedule</b><b>:</b> Full-time</div><div><b>
Shift</b><b>:</b> Day</div><div><b>
Job Posting</b><b>:</b> Mar 3, 2026, 10:58:10 AM</div><div><b>
Number of Openings</b><b>:</b> 1</div><div><b>
Salary</b><b>:</b> 20.00 - 25.00 Hourly</div><div><b>
If you have Diversity, Affirmative Action or Equal Employment Opportunity questions or need a Reasonable Accommodation, please contact Diversity Officer / ADA Coordinator</b><b>:</b> Derrick Mann - 8573688541</div><div><b>
Bargaining Unit</b><b>:</b> Non</div><div><b>
Confidential</b><b>:</b> No</div><div><b>
Potentially Eligible for a Hybrid Work Schedule</b><b>:</b> Yes</div></div>

Research and Organizational Change Management (OCM) Co Op Fall 2026

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