project manager

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project coordinator

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administrative project coordinator

Schematic Engineering Consultants

Administrator / Project Coordinator &ndash; DubaiCompany: Schematic Engineering Consultants Location: Dubai, UAE Job Type: Full-time, Permanent Salary: AED 3,000 &ndash; AED 5,000 per monthAbout UsSchematic Engineering Consultants is a leading architecture and engineering consultancy based in the UAE, delivering innovative and high-quality design and project management solutions. We are seeking a dedicated and detail-oriented Administrator / Project Coordinator to join our growing team. This role is vital to ensuring smooth office operations, efficient project support, and effective communication with clients, contractors, and authorities.Key Responsibilities<ul><li>Office &amp; Information Management: Maintain an organized and efficient office environment, handling all communications and document control.</li><li>Document Management: Oversee printing, scanning, emailing, distribution, and filing of all project-related documents.</li><li>Budget &amp; Procurement: Assist in preparing budgets, track expenditures, and manage purchase of office supplies and stationery.</li><li>Meetings &amp; Events: Schedule meetings, prepare agendas, take minutes, and arrange venues and refreshments.</li><li>Representation: Represent the firm in communications and stakeholder interactions as needed.</li><li>Travel Coordination: Arrange transport and accommodation bookings for staff.</li><li>Policy &amp; Compliance: Draft and update administrative policies, ensuring compliance with company standards and UAE regulations.</li><li>Database Management: Create and maintain project and client databases.</li><li>Government Portals: Manage submissions and interactions with authorities including DM, DDA, DCD, DEWA, and RTA.</li><li>Communication: Serve as the central point of contact for internal and external communications.</li><li>Project Support: Provide administrative support to engineers and project managers, ensuring deadlines and quality standards are met.</li></ul>Qualifications &amp; Skills<ul><li>Minimum 2 years&rsquo; experience as an Administrative Assistant / Project Coordinator in an engineering consulting firm (required).</li><li>Proven experience in handling DM, DDA, DCD, DEWA, and RTA portals (required).</li><li>Bachelor&rsquo;s degree (required).</li><li>Strong organizational and multitasking skills.</li><li>Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Excellent written and verbal communication skills in English.</li><li>Ability to handle sensitive information with discretion and confidentiality.</li><li>High level of professionalism, problem-solving ability, and initiative.</li><li>Strong interpersonal skills for liaising with clients, consultants, and government authorities.</li><li>Must be based in Dubai, with ability to commute or relocate before starting.</li></ul>Job Details<ul><li>Job Type: Full-time, Permanent</li><li>Pay: AED 3,000 &ndash; AED 5,000 per month (based on experience and qualifications)</li><li>Location: Dubai, UAE (required)</li><li>Experience: Engineering consulting firm &ndash; 2 years minimum (required)</li><li>Certification: Demonstrated experience with DM/DDA/DCD/DEWA/RTA portals (required)</li></ul>Why Join Us?<ul><li>Be part of a dynamic and reputable consulting firm in Dubai.</li><li>Work on high-profile architectural and engineering projects.</li><li>Supportive team environment with opportunities to grow and learn.</li><li>Exposure to UAE authorities and regulatory processes.</li></ul>How to Apply Interested candidates are invited to send their CV to hr@schematiceng.com, mentioning &ldquo;Administrator / Project Coordinator &ndash; Dubai&rdquo; in the subject line.Job Type: Full-timePay: AED3,000.00 - AED5,000.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>consulting: 2 years (Required)</li></ul>License/Certification:<ul><li>Experience of handling DM/DDA consulting authority portals (Required)</li></ul>

Office Administrator/Project Coordinator

Venco Imtiaz Contracting Co

Job descriptionJob Title: Project Coordinator/Site AdminLocation: Dubai, UAEJob Type: Full Time / PermanentIndustry: Building ContractingIMMEDIATE JOINERS ONLYKey Responsibilities:<ul><li>Provide administrative support to the site team and assist the Project Manager as required.</li><li>Manage site office operations, including document filing, correspondence, and record-keeping.</li><li>Maintain attendance records and ensure accurate daily timekeeping for all site personnel.</li><li>Collect and verify timesheets, track overtime, and prepare attendance reports.</li><li>Coordinate with HR for staff mobilization, leave requests, and other personnel matters.</li><li>Assist in payroll processing by providing accurate attendance and timekeeping data.</li><li>Handle procurement of office supplies and maintain inventory for site needs.</li><li>Organize and schedule meetings, prepare agendas, and take minutes.</li><li>Assist in preparing and submitting site reports and documentation.</li><li>Coordinate communication between the site team, head office, subcontractors, and suppliers.</li><li>Ensure compliance with company policies and procedures at the site level.</li><li>Support health and safety compliance by maintaining safety records and assisting in safety briefings.</li><li>Manage visitor access and site security protocols.</li><li>Handle site-related logistics, including accommodation and transportation arrangements for site staff.</li><li>Address general inquiries and provide administrative support to team members as needed.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree or diploma in Business Administration, Project Management, or a related field.</li><li>4 years of experience as a Site Admin or a Time Keeper in the building contracting in UAE.</li></ul>Job Type: Full-timePay: AED2,500.00 - AED5,000.00 per monthApplication Question(s):<ul><li>What is your salary expectation?</li><li>This position requires immediate joiners only. Can you join immediately? If not, What is your notice period?</li></ul>Experience:<ul><li>Project Coordinator/Site Admin in building contracting: 4 years (Required)</li></ul>

Project Coordinator/Site Admin

Mirodec Gulf

URGENT HIRING!!FEMALE Administrative Coordinator (with logistics Experience)QUALIFICATIONS:<ul><li>Preferably Fili pi no</li><li>Knowledgeable in handling import &amp; export shipments/logistics work</li><li>Able to multitask and work under pressure</li><li>UAE Freshers are welcome to apply.</li><li>Bachelor's Degree</li><li>MUST BE ABLE TO JOIN IMMEDIATELY</li></ul>RESPONSIBILITIES:<ul><li>Handling coordination and documentation of import and export shipments (Invoice, PL, COO, GCC/Arab League Certificate, Duty Exemption, MOFAIC etc.)</li><li>Application/Renewal of Business Import Code &amp; other licenses related to Shipment</li><li>Handling Receptionist duties such as answering calls, assisting visitors etc.</li><li>Responding to email correspondences and forwarding it to the different departments</li><li>Client/Supplier Database Management</li><li>Document Control / Letter Preparations</li><li>Gate Pass applications and Project Induction</li><li>Employee Annual Tickets</li><li>Preparing material submittals, prequalification, TDS Submissions, ongoing project documents, etc.</li></ul>COMPANY BENEFITS + PERKS:<ul><li>2 days off (Saturday -Sunday) / Office Timings: 8:00 am &ndash; 6:00 pm</li><li>Paid Overtime</li><li>Health Insurance</li><li>Paid Leave + Yearly Economy Ticket to home country</li><li>Office Location: National Industries Park, Jebel Ali Industrial Third</li></ul>Job Types: Full-time, PermanentPay: AED4,000.00 - AED4,500.00 per monthApplication Question(s):<ul><li>Can you join immediately?</li><li>What is your Nationality?</li><li>What is your salary expectation?</li><li>Is your age between 25 - 35 years old?</li><li>Are you able to work under pressure?</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Receptionist: 2 years (Required)</li><li>Logistics (Freight Shipment): 2 years (Required)</li><li>Microsoft Outlook &amp; Excel: 2 years (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

Administrative Coordinator

Max International Technical Services

Job Summary:The Project Coordinator cum Admin is responsible for assisting in the planning, execution, and completion of projects by coordinating resources, tracking progress, and ensuring timely communication between client. Providing comprehensive administrative support to ensure efficient operation of the office. Duties include managing daily office tasks, handling documentation, assisting with communication, supporting project coordination, and maintaining organized records.Key Responsibilities:<ul><li>Assist in planning and executing projects.</li><li>Coordinate project activities, resources, and timelines to ensure smooth execution.</li><li>Track project progress and report updates.</li><li>Ensure all required documentation is maintained and up to date.</li><li>Answering calls, emails, and directing inquiries to appropriate departments</li><li>Preparing and maintaining office documents, reports, and files</li><li>Coordinating schedules, meetings, and appointments</li><li>Assisting in procurement and inventory management</li><li>Supporting HR tasks such as leave tracking and record updates</li><li>Ensuring smooth day-to-day office operations</li><li>Liaising with clients, suppliers, and internal teams when needed</li><li>Maintaining confidentiality and professionalism at all times</li></ul>Communication &amp; Documentation:<ul><li>Act as a point of contact between clients, subcontractors, and suppliers.</li><li>Prepare and maintain project reports, meeting minutes, and correspondence.</li><li>Ensure proper documentation of contracts, invoices, and project records.</li></ul>Scheduling &amp; Resource Management:<ul><li>Assist in scheduling tasks, site visits, and project meetings.</li><li>Coordinate procurement and delivery of materials as required.</li><li>Monitor and track resource allocation to ensure efficiency.</li></ul>Quality Control &amp; Compliance:<ul><li>Ensure that project activities align with company policies and industry standards.</li></ul>Qualifications &amp; Skills:<ul><li>Minimum 2+ years of experience in project coordination and admin, preferably in construction or fit-out projects.</li><li>Strong organizational and multitasking skills.</li><li>Excellent communication and problem-solving abilities.</li><li>Proficiency in Microsoft Office (Excel, Word, Project) and project management software.</li><li>Knowledge of construction materials and processes is an advantage.</li></ul>Work Conditions:<ul><li>Office and site-based work as required.</li><li>Ability to handle multiple projects and deadlines.</li></ul>Job Types: Full-time, Contract Contract length: 24 monthsPay: AED3,000.00 - AED3,500.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>License/Certification:<ul><li>Driving License (Preferred)</li></ul>

Project Coordinator cum Admin

Star View Technical Services LLC Dubai

Job Title: Project CoordinatorLocation: United Arab EmiratesJob Type: Full-TimeExperience Required: Minimum 2 yearsLanguages Required: English, Hindi, Malayalam (Arabic is a plus)License: Valid UAE Driving LicenseJob Description: We are seeking a proactive and detail-oriented Project Coordinator to join our team in the UAE. The ideal candidate will have a minimum of 2 years of experience in project coordination, excellent communication skills, and the ability to manage multiple tasks efficiently.The Project Coordinator will be responsible for supporting and managing projects by organizing schedules, coordinating team members, facilitating communication, and tracking progress to ensure projects are completed on time, within scope, and within budget.Key Responsibilities:<ul><li>Coordinate with project teams and on-site personnel to ensure smooth project execution.</li><li>Communicate effectively with authorized persons, stakeholders, and clients as required.</li><li>Support project managers by maintaining project documentation, preparing status reports, and tracking project milestones.</li><li>Manage project costs, resources, and schedules efficiently.</li><li>Identify potential risks and work with the team to mitigate them.</li><li>Handle administrative and logistical tasks related to project execution.</li><li>Assist in supervision and monitoring of on-site activities to ensure quality and compliance.</li></ul>Requirements:<ul><li>Minimum 2 years of relevant experience as a Project Coordinator or similar role.</li><li>Strong command of English, Hindi, and Malayalam. Knowledge of Arabic is an advantage.</li><li>Valid UAE driving license and willing to travel to project sites across the UAE.</li><li>Strong organizational, communication, and problem-solving skills.</li><li>Ability to work under pressure and manage multiple priorities.</li></ul>Salary: Disclosed during the interview.How to Apply: Interested candidates are invited to submit their CV with relevant experience and certifications. Shortlisted candidates will be contacted for an interview. Email: vstardubais1@gmail.comJob Type: Full-time

Project Coordinator

Nasaem General Trading

We are seeking a dedicated and detail-oriented Project Coordinator to join our growing construction team. The ideal candidate must be capable of working independently, with strong multi-tasking and time management skills. This role is critical to ensuring seamless communication, tracking project progress, managing materials, and supporting documentation across all phases of the project.Key Responsibilities:<ul><li>Serve as the main point of contact for all project-related communication between internal teams, subcontractors, engineers, and consultants</li><li>Coordinate with subcontractors to ensure timely execution of work and submission of required documentation</li><li>Follow up on technical queries, approvals, and pending project matters</li><li>Track daily and weekly site progress and ensure alignment with project timelines</li><li>Prepare and submit weekly progress reports to management</li><li>Identify delays, bottlenecks, or issues and escalate them promptly to senior management</li><li>Monitor and track material submittals and deliveries</li><li>Ensure timely submission and approval of material submittals in coordination with procurement and site teams</li><li>Maintain logs and records for all material movements and approvals</li><li>Prepare and manage all document submittals, including method statements, shop drawings, and compliance reports</li><li>Ensure all project documentation is properly filed, submitted, and updated in line with project timelines and quality standards</li><li>Assist in obtaining necessary approvals from local authorities and government departments</li><li>Follow up on inspections, NOCs, and permit renewals to ensure smooth project execution</li><li>Assist with internal reporting, meeting coordination, and project scheduling</li><li>Maintain proper communication flow between site and office teams</li><li>Support the project manager in day-to-day administrative and operational tasks</li></ul>Requirements:<ul><li>Minimum 3 years of experience as a Project Coordinator in a construction environment</li><li>Bachelor&rsquo;s degree in Civil Engineering, Project Management, or a related field</li><li>Strong organizational and time management skills</li><li>Excellent communication skills, both written and verbal</li><li>Ability to work independently and under pressure</li><li>Proficient in Microsoft Office (Word, Excel, Outlook); experience with project tracking tools is a plus</li><li>Familiarity with construction site processes and documentation standards</li></ul>Salary : AED 4,000/MonthJob Type: Permanent

Nexus Developer

For Females Only!We are looking for a detail-oriented and organized Real Estate Admin Coordinator to support our operations and ensure the seamless execution of administrative tasks within our growing team.Key Responsibilities:<ul><li>Administrative Support:</li><li>Manage and organize office operations, including filing, correspondence, and scheduling.</li><li>Assist in preparing reports, presentations, and official documents.</li><li>Maintain office supplies inventory and ensure timely procurement.</li><li>Assist in preparing property-related documents such as contracts, agreements, and marketing materials.</li><li>Coordinate meetings and maintain records of client interactions.</li><li>Record Management:</li><li>Handle confidential information with discretion.</li><li>Team Support:</li><li>Provide administrative assistance to project teams and department heads as required.</li><li>Real Estate Documentation:</li><li>Ensure all property documents are accurate, up-to-date, and compliant with Dubai real estate regulations.</li><li>Maintain a detailed database of properties, listings, and client information.</li><li>Liaise with brokers, agents, and clients to facilitate document completion and signing processes.</li><li>Coordination and Communication:</li><li>Act as a point of contact between internal teams, agents, and clients.</li><li>Handle inquiries related to properties, payment plans, and project timelines.</li><li>Coordinate property handovers and ensure all processes are completed smoothly.</li><li>Coordinate and schedule meetings, appointments, and events.</li></ul>Qualifications and Skills:<ul><li>Previous experience in a real estate administrative role is highly preferred.</li><li>Strong knowledge of Dubai&rsquo;s real estate market and regulations.</li><li>Proficiency in MS Office Suite and real estate CRM tools.</li><li>Excellent organizational and multitasking skills.</li><li>Strong written and verbal communication abilities.</li><li>Ability to work in a fast-paced environment and handle confidential information with discretion.</li></ul>What We Offer:<ul><li>Competitive salary and benefits package.</li><li>Opportunity to work with a leading real estate developer in Dubai.</li><li>A collaborative and growth-focused work environment.</li></ul>Join us and contribute to shaping the future of luxury living in Dubai!Job Types: Full-time, PermanentPay: From AED5,000.00 per month

Office Administrator

Explore 3590+ Administrative project coordinator in Dubai this October. Find roles across top companies and apply now to boost your career.

3590 administrative project coordinator jobs IN Dubai

Office Administrator/Project Coordinator

Project Coordinator/Site Admin

Administrative Coordinator

Project Coordinator cum Admin

Project Coordinator

Project Coordinator

Office Administrator