administrative project coordinator

Skadden, Arps, Slate, Meagher & Flom LLP and Affiliates

<div>
 We invite you to review our current business services professionals openings to learn about the opportunities available across the firm.
 
 
 
 About Us
 
 
 
 Skadden, Arps, Slate, Meagher &amp; Flom LLP has forged a reputation as one of the most prestigious law firms in the world. Relying on innovation, intellect, teamwork and tenacity, our lawyers deliver the highest quality advice and novel solutions to our clients&rsquo; legal issues. We are known for handling the most complex transactions, litigation/controversy issues, and regulatory matters, as well as for the strong partnerships we build with clients and each other. Our attorneys, who reflect a broad range of experiences and perspectives, work together seamlessly across 50-plus practices and 21 offices in the world&rsquo;s major financial centers.
 
 
 
 The Opportunity
 
 
 
 We are seeking an
 
 Administrative Project Coordinator
 
 to join our Firm. This position will be based in our Washington, D.C. office (hybrid).The Administrative Project Coordinator provides high-level, concierge-style assigned or project-based support to attorneys, Global Directors and Assistant Directors. Responsibilities include handling administrative tasks, coordinating travel arrangements, handling document management, supporting business development efforts and executing other complex tasks and projects. Collaborates closely with other Firm departments and business services professionals to ensure exceptional client service.
 
 
 
 Responsibilities
 
 
 
 Administrative Tasks
 
 
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 Performs various, complex assignments while under time-sensitive deadlines.
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 Coordinates complex travel requests including, but not limited to, the procurement of visa-related materials and passport renewal applications.
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 Troubleshoots software and hardware concerns for attorneys, in consultation with technology business services professionals.
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 Assists with document management and records retention for administrative files.
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 Develops project strategies to ensure efficient completion of tasks.
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 Consults with the Firm's internal business services departments and professionals at all levels to verify the accuracy of completed work.
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 Acquires and deploys an understanding of all practice areas of the Firm along with knowledge of practice-specific tasks.
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 Coordinates with other Firm offices, both domestic and international, as required.
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 Assists with Department initiatives and special projects
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 Assures that all completed projects adhere to accepted professional standards.
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 Assists with preparing materials for presentations and conferences.
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 Enters attorneys' time records and submits attorneys' expense reports.
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 Assists with attorneys' calendaring and scheduling requests.
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 Assists with attorneys' administrative requests.
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 Performs responsibilities of other support services, when needed, including printing, scanning, duplicating, quality control, faxing and hand-delivering packages.
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 Organizes and facilitates conference and video calls.
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 Answers, screens, places phone calls, and takes detailed messages.
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 Assists with processing and payment of vendor invoices.
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 Opens, reads and routes mail, as directed.
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 Demonstrates strong interpersonal, written and verbal communication skills to facilitate effective work relationships with others.
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 Manages Firm resources responsibly.
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 Complies with and understands Firm operations, policies and procedures.
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 Regular and reliable physical presence to (ex: work as part of a team, meet with clients, use on-site equipment, etc.).
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 Assists with client bills, coordinating review of bills with Client Accounting and assigned Partner(s)
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 Provides coverage for Reception as needed
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 Performs other related duties as assigned.
 
 
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 Business Development
 
 
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 Prepares engagement letters and new matter memos for new clients and matters.
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 Assists with new-business conflicts process.
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 Assists in promoting business development, entering contacts and business activities in InterAction and coordinating with Business Development &amp; Marketing department as required.
 
 
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 Client Relations
 
 
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 Coordinates with Conference Services for internal and client meeting requests, including but not limited to audio-visual, catering services and external vendors.
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 Coordinates client-related business meals and maintains up-to-date knowledge of Firm-and attorney-preferred restaurants.
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 Receives and interacts with incoming clients and visitors.
 
 
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 Qualifications
 
 
 
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 Ability to provide excellent customer service
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 Demonstrates high level of professionalism
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 Ability to read, interpret, convey and follow instructions
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 Ability to synthesize information in order to prioritize and organize tasks
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 Flexibility and willingness to perform a wide range of tasks extending beyond routine expectations
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 Demonstrates initiative and confidence to assume a high level of responsibility in a fast-paced environment
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 Thorough working knowledge of relevant Firm computer software programs (e.g., Outlook, Word, Excel (including, but not limited to, PivotTables, Filters, Conditional Formatting) and PowerPoint) with the ability to learn new software and operating systems
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 Demonstrates effective interpersonal and communication skills, both verbally and in writing and maintains a calm and professional demeanor
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 Demonstrates close attention to detail
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 Ability to handle multiple projects with shifting responsibilities and deadlines
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 Ability to handle sensitive matters and maintain confidentiality
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 Ability to work well under pressure
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 Ability to work well in a demanding and fast-paced environment
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 Ability to work well independently as well as effectively within a team
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 Flexibility to adjust hours and work the hours necessary to meet operating and business needs
 
 
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 Education And Experience Required
 
 
 
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 Bachelor's degree
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 Minimum of two years of related experience in a law firm or professional services environment
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 Must be a Notary Public licensed in DC, Virginia or Maryland or able to obtain a commission within six months of joining the Firm
 
 
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 Culture &amp; Life at Skadden
 
 
 
 What makes Skadden special is our people and the culture, community and spirit of collaboration we have created. We believe in teamwork and inspiring each other to be our best in an atmosphere that promotes professionalism and excellence in all that we do. We know that inclusion and drawing on the strength of a wide spectrum of talent only make us better and is vital to the firm's success. Our goal is for everyone at the firm to enjoy a challenging career with opportunities for development and growth and to support the well-being of our attorneys and business services professionals.
 
 
 
 Benefits
 
 
 
 The overall well-being of our team is important to us. We offer generous benefits to help you achieve wellness in all areas of your life.
 
 
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 Competitive salaries and year-end discretionary bonuses.
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 Comprehensive health care (medical, dental, vision), savings plan/401(k) and voluntary benefits.
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 Generous paid time off.
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 Paid leave options, including parental.
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 In-classroom, remote, and on-demand learning and professional development opportunities.
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 Robust well-being classes and programs.
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 Opportunities to give back and make an impact in local communities.
 
 
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 For further details, please visit: https://www.skadden.com/careers/staff/employee-benefits
 
 
 The starting base salary for this position is expected to be within the range listed under Salary Details. Actual salary will be determined based on skills, experience (to the extent relevant) and other-job related factors, consistent with applicable law.
 
 
 
 Salary Details
 
 
 
 $85,000 - $100,000
 
 
 
 EEO Statement
 
 
 
 Skadden is an Equal Opportunity Employer. It does not discriminate against applicants or employees based on any legally impermissible factor including, but not limited to, race, color, religion, creed, sex, national origin, ancestry, age, alienage or citizenship status, marital or familial status, domestic partnership status, caregiver status, sexual orientation, gender, gender identity or expression, change of sex or transgender status, genetic information, medical condition, pregnancy, childbirth or related medical conditions, sexual and reproductive health decisions, disability, any protected military or veteran status, or status as a victim of domestic or dating violence, sexual assault or offense, or stalking.
 
 
 Applicants who require an accommodation during the application process should contact Alex Taylor at (212) 735-2176.
 
 
 
 Skadden
 
 
 Equal Employment Opportunity Policy
 
 
 
 Skadden Equal Employment Opportunity Policy
 
 
 
 Applicants Have Rights Under Federal Employment Law
 
 
 
 Applicants Have Rights Under Federal Employment Law
 
 
 
 In accordance with the Transparency in Coverage Rule,
 
 
 
 click here to review machine-readable files made available by UnitedHealthcare:
 
 
 Transparency in Coverage
</div>

Administrative Project Coordinator

U street parking

Location: Washington, DC
 
Department: Security Operations
 
Reports To: Director of Security
 
Position Summary
 
USP Security is seeking a highly organized, detail-oriented, and motivated Scheduling & Operations Coordinator to join our growing operations team. This is a fast-paced position responsible for managing employee schedules across multiple client locations while ensuring operational coverage, compliance, and exceptional customer service.
 
The ideal candidate thrives under pressure, possesses outstanding organizational skills, and is comfortable making difficult scheduling decisions while maintaining professionalism. This position requires someone who can effectively communicate with employees, enforce scheduling expectations, and adapt quickly to changing operational needs.
 
This role reports directly to the Director of Security and offers opportunities to gain experience in security operations, compliance, workforce management, and business administration.
 
Recent college graduates are strongly encouraged to apply.
 
Essential Responsibilities
 
Scheduling & Workforce Management
 
Develop, maintain, and manage daily and weekly employee schedules.
 
Ensure all client posts remain fully staffed while minimizing overtime.
 
Coordinate shift changes, call-offs, vacations, and emergency staffing needs.
 
Contact employees regarding available shifts and staffing shortages.
 
Maintain accurate scheduling records and employee availability.
 
Monitor attendance, missed shifts, and schedule compliance.
 
Exercise sound judgment when making staffing decisions in a time-sensitive environment.
 
Operations Support
 
Assist the Director of Security with day-to-day operational tasks.
 
Help maintain personnel records and scheduling documentation.
 
Coordinate communication between Operations Managers and field personnel.
 
Support administrative functions for special projects and client requests.
 
Compliance & Administrative Support
 
Assist with compliance audits and personnel file reviews.
 
Verify required licenses, certifications, and training records remain current.
 
Assist with quality assurance initiatives and internal operational audits.
 
Support invoicing, billing verification, and payroll-related administrative tasks.
 
Perform additional administrative duties as assigned.
 
Qualifications
 
Required
 
High school diploma or equivalent.
 
Strong attention to detail and organizational skills.
 
Excellent verbal and written communication abilities.
 
Ability to multitask in a fast-paced environment.
 
Strong problem-solving and decision-making skills.
 
Ability to remain calm under pressure.
 
Professional demeanor with the ability to communicate firmly and respectfully.
 
Proficiency with Microsoft Office (Word, Excel, Outlook).
 
Ability to handle confidential information with discretion.
 
Preferred
 
Associate's or Bachelor's degree in Business Administration, Criminal Justice, Management, Human Resources, or a related field.
 
Experience with employee scheduling, dispatching, logistics, workforce management, or operations coordination.
 
Experience in the security industry is a plus but not required.
 
Desired Skills
 
We're looking for someone who is: 
Exceptionally detail-oriented
 
Highly organized
 
Assertive and confident when managing employee schedules
 
Dependable and accountable
 
Able to prioritize competing deadlines
 
Comfortable working in a constantly changing environment
 
Customer service focused
 
Self-motivated with a strong work ethic
 
Willing to learn and grow within the organization
 
Work Environment
 
Full-time, Monday through Friday.
 
Office-based position with occasional after-hours communication for operational emergencies.
 
Fast-paced environment requiring frequent multitasking and shifting priorities.
 
Why Join USP Security?
 
At USP Security, you'll gain hands-on experience in operations management while working alongside an experienced leadership team. This role provides exposure to workforce planning, compliance, client operations, invoicing, and security management, making it an excellent opportunity for someone looking to build a career in operations, management, or business administration.
 
Successful employees have opportunities for advancement into Operations Management and other leadership positions as the company continues to grow.

Scheduling & Operations Coordinator

MetaPhase Consulting

<div><div><div>MetaPhase is currently supporting a public sector client within the U.S. Department of Homeland Security through the management of a Division&rsquo;s high-level operations. Primary responsibilities include technical writing, project management, communications development, and process improvement as well as reporting and presentation development in the form of PowerPoint, white papers, etc.
MetaPhase is seeking a mid-level Technical Writer to provide communications, process improvement, operations management, project and program management, analysis, and reporting support. This position is a mid-level role with growth and development opportunities.
Basic Qualifications (Required)<ul><li>Minimum of 4 years&rsquo; experience working with organizations on administrative and communications teams</li><li>Experience with Business Operations teams and functions is desired, particularly related to audits and internal controls</li><li>Excellent written acumen, stakeholder engagement, and verbal communication skills</li><li>Ability to deliver high quality documentation with strict attention to detail</li><li>Aptitude for creativity, innovation, analysis, process improvement, and problem-solving</li><li>Innate ability to convey complex concepts simplistically via Microsoft Office Suite products (such as Word, PowerPoint, Excel, and Visio)</li><li>Familiarity with SharePoint</li><li>Current U.S. Customs and Border Protection (CBP) Public Trust clearance desired</li><li>U.S. Citizenship required (no exceptions)</li></ul>
Essential Responsibilities<ul><li>Perform a full range of administrative, operations, and support functions within established deadlines</li><li>Participate in task management workstream for client ranging from system management, language refinement and drafting, consolidation, coordination, and reporting</li><li>Lead or support process documentation and improvement efforts including evaluating the current state, identifying and prioritizing areas for improvement, and working with stakeholders to develop, document, implement, and sustain new processes and procedures</li><li>Proactively engage with stakeholders to identify challenges, recommend solutions, create value, integrate diverse perspectives, and manage expectations</li><li>Translate complex concepts and solutions into deliverables ranging from standard operating procedures, project management plans, and other guidance documents to</li></ul>
PowerPoint presentations, one-pagers, newsletters, emails, checklists, and other communication materials<ul><li>Apply strong communication skills to build relationships, connect people, and support team members</li></ul>
Work Location
Indianapolis, IN or Washington, D.C. (hybrid schedule with telework and in-office requirements)
Travel
Infrequent (less than 10%)
Education Level
Minimum Bachelor&rsquo;s degree in political science, business administration, public policy, public affairs, communications, English, journalism, creative writing, or a related field
Clearance Level
This position requires a CBP Public Trust clearance. U.S. Citizenship is also required.</div></div><div></div><div><div> 
Compensation</div></div><div><div><ul><li>
Compensation decisions are dependent of the facts and circumstances of each case. A reasonable estimate of the current range for this role in the U.S. is $70,000 - $80,000</li></ul></div><div>
About MetaPhase Consulting</div><div>
MetaPhase Consulting is different with a purpose - demonstrating a new approach to the industry that puts employees and culture first! We continue to be recognized by industry as one of the fastest growing and most impactful consultancies in the nation, and are aggressively hiring to grow our team:</div><div> 
Fastest Growing</div><div><ul><li>
Inc 5000 Fastest Growing Company - 2020, 2021, 2022, 2023, 2024, 2025</li></ul></div><div><ul><li>
Washington Technology Fast 50 Award - 2020, 2021</li></ul></div><div><ul><li>
Financial Times America's Fastest Growing Companies &ndash; 2021, 2022, 2023, 2025, 2026</li></ul></div><div> 
Best Places to Work</div><div><ul><li>
USA TODAY Top Workplaces &ndash; 2022, 2023, 2024, 2025</li></ul></div><div><ul><li>
Washington Post Best Places to Work &ndash; 2022, 2023, 2024, 2025</li></ul></div><div><ul><li>
Washington's Business Journal&rsquo;s Best Places to Work &ndash; 2021, 2022</li></ul></div><div><ul><li>
Virginia Businesses Best Place to Work &ndash; 2021, 2022, 2023, 2024, 2025</li></ul></div><div><ul><li>
Northern Virginia Technology Council Top 100 Technology Firms &ndash; 2020</li></ul></div><div> 
Company &amp; Individual Awards</div><div><ul><li>
2021, 2023, 2024, 2025 Moxie Award Finalist</li></ul></div><div><ul><li>
2022 SECAF Government Contractor Awards ($27.5 to $50 Million in Revenue)</li></ul></div><div><ul><li>
2022 FedHealth IT and G2XChange Women in in Leadership Awards &ndash; Beth Angerman</li></ul></div></div><div><div><ul><li>
2022 George Mason University Prominent Patriots in Business &ndash; Fred Costa</li></ul></div><div><ul><li>
2022 TiE DC Capital ELITE Award</li></ul></div><div><ul><li>
2023, 2024, 2025 Elev8 Engage GovCon Finalist</li></ul></div><div><ul><li>
2023, 2024 Maryland Tech Council ICON Awards Finalist for Government Contracting Company of the Year: Over $50 Million</li></ul></div><div><ul><li>
2023 Greater Washington Government Contractor of the Year ($25 to $75 million) Awards Finalist</li></ul></div><div><ul><li>
2024 Consulting Magazine Tech Innovator</li></ul></div><div><ul><li>
2025 Northern Virginia Technology Council Tech100 Company</li></ul></div><div><ul><li>
2026 FORUM Innovation Awards &ndash; ChallengeAI by Brian Funk (CTO)</li></ul></div><div><ul><li>
2026 FORUM Disruptive Tech Change Agent &ndash; Brian Funk (CTO)</li></ul></div><div><ul><li>
2026 Orange Slices Elev8[X] Finalist</li></ul></div><div> 
MetaPhase Consulting is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability or veteran status, or any other factors protected by federal, state, or local law.</div></div> 
#dice 
#LI-Hybrid</div>

Technical Writer

Deepest Beauty Care

JOIN OUR GROWING TEAMGeorgetown Allure Medical Spa is looking for an experienced, professional, and enthusiastic Aesthetic Patient Coordinator to join our growing team.This is an exciting opportunity for someone who is passionate about medical aesthetics, professional skincare, client relationships, and helping people feel confident about taking the next step in their treatment journey.As one of the first people our clients connect with, you will support the full client experience, from the initial inquiry and phone consultation through scheduling, treatment education, skincare recommendations, memberships, packages, follow-up, and long-term care.ABOUT THE ROLEThis position combines patient coordination, front desk operations, phone consultations, lead conversion, skincare sales, customer service, CRM follow-up, and marketing support.Most work will be performed on-site at our Washington, DC medical spa. Some scheduled remote shifts may be assigned for lead follow-up, phone consultations, client communication, and administrative work.This is a goal-oriented role. The successful candidate will be warm and consultative, confident asking for the appointment, organized in follow-up, knowledgeable about aesthetics and skincare, and committed to delivering an exceptional client experience.KEY RESPONSIBILITIESPatient Coordination and Lead Conversion<ul><li>Respond promptly to new inquiries from phone calls, website forms, social media, referrals, advertising campaigns, and promotions.</li><li>Conduct warm, professional phone consultations with prospective clients.</li><li>Ask thoughtful questions to understand each client&rsquo;s concerns, goals, treatment history, expectations, and priorities.</li><li>Explain Georgetown Allure&rsquo;s services, treatment options, memberships, packages, professional skincare, general pricing, and current promotions using approved information.</li><li>Help qualified clients select the appropriate consultation or next step and confidently schedule their appointment.</li><li>Follow up consistently by phone, text, and email until the client books, declines, or requests future follow-up.</li><li>Reconnect with past leads, canceled appointments, inactive clients, and clients who did not rebook.</li><li>Maintain accurate CRM notes, lead stages, tasks, outcomes, and follow-up dates.</li><li>Escalate clinical questions and final treatment recommendations to the appropriate licensed provider.</li></ul>Front Desk and Client Experience<ul><li>Welcome clients warmly and create a polished, professional first impression.</li><li>Manage check-in, check-out, scheduling, confirmations, rescheduling, and rebooking.</li><li>Answer calls, texts, emails, chats, voicemails, and online inquiries.</li><li>Process payments through Georgetown Allure&rsquo;s approved systems.</li><li>Support providers and management throughout the day.</li><li>Maintain accurate client forms, appointment information, and follow-up tasks.</li><li>Help maintain an organized, clean, and welcoming reception area.</li><li>Handle routine client questions and promptly escalate sensitive concerns when appropriate.</li></ul>Skincare, Membership, and Package Support<ul><li>Learn and confidently explain Georgetown Allure&rsquo;s professional skincare products, services, memberships, packages, and treatment pathways.</li><li>Educate clients about professional home-care routines based on Georgetown Allure training and provider or esthetician guidance.</li><li>Support skincare, retail, membership, and package sales through education and personalized service.</li><li>Follow up regarding recommended products, future appointments, treatment plans, memberships, and packages.</li><li>Continue learning about services such as customized facials, chemical peels, microneedling, RF microneedling, radio-frequency treatments, LED, microcurrent, acne care, pigmentation treatments, skin tightening, injectables, and professional skincare.</li></ul>Marketing and Brand Support<ul><li>Assist with social media, photography, filming, educational content, and promotional projects.</li><li>Participate on camera or behind the scenes when requested.</li><li>Support events, promotional days, review campaigns, and client-appreciation activities.</li><li>Follow up with leads generated through specific marketing campaigns and promotions.</li><li>Share recurring client questions and objections to help improve our messaging, education, and promotions.</li></ul>QUALIFICATIONSRequired<ul><li>Previous professional experience in a medical spa, aesthetic clinic, dermatology practice, plastic-surgery practice, cosmetic practice, or closely related professional skincare environment.</li><li>Strong working knowledge of professional skincare and common aesthetic treatments.</li><li>Experience speaking with clients about services, skincare, memberships, packages, treatment plans, or appointments.</li><li>Confidence conducting phone consultations and guiding qualified clients toward booking.</li><li>Excellent verbal and written communication.</li><li>Strong organization, follow-up, attention to detail, and accountability.</li><li>Comfort using scheduling software, CRM systems, email, text messaging, and modern office technology.</li><li>Weekend availability.</li><li>Ability to work primarily on-site in Washington, DC and complete scheduled remote assignments when needed.</li></ul>Preferred<ul><li>Experience converting leads into confirmed consultations or appointments.</li><li>Experience selling professional skincare, memberships, treatment packages, or aesthetic services.</li><li>Esthetician license, formal skincare education, or advanced aesthetics training.</li><li>Experience with social media, Canva, filming, photography, or content support.</li></ul>REMOTE WORK REQUIREMENTSAlthough this role is primarily on-site, some remote work may be assigned. Candidates must have:<ul><li>A quiet, private, and professional home workspace.</li><li>Reliable high-speed internet and dependable phone access.</li><li>The ability to conduct uninterrupted phone or video consultations.</li><li>A secure environment that protects client privacy and confidential information.</li><li>The ability to remain responsive and productive during scheduled remote hours.</li></ul>THE IDEAL CANDIDATEThe ideal candidate is warm, polished, confident, dependable, and genuinely passionate about aesthetics and skincare. They build trust quickly, listen carefully, explain value clearly, and follow up consistently without using high-pressure sales tactics.They understand that great medical-spa sales begin with education, accurate expectations, excellent communication, and a strong client relationship. They are comfortable working toward clear goals and taking accountability for lead response, follow-up, booking, rebooking, skincare sales, memberships, packages, CRM accuracy, client satisfaction, and teamwork.WHY GEORGETOWN ALLURE?At Georgetown Allure, we believe exceptional client care starts with an exceptional team.We invest in training, encourage professional growth, welcome new ideas, and provide opportunities to expand your knowledge in medical aesthetics, skincare, client experience, sales, marketing, and business operations.If you are looking for more than a traditional patient coordinator role and want to build a meaningful career with a growing medical spa, we would be excited to meet you.Pay: $20.00 - $25.00 per hourBenefits:<ul><li>Employee discount</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>What experience do you have in a medical spa, aesthetic clinic, dermatology practice, plastic-surgery practice, cosmetic practice, or professional skincare environment?</li></ul><ul><li>Which aesthetic treatments and professional skincare products are you comfortable explaining to clients?</li><li>Describe your experience conducting phone consultations or converting inquiries into appointments.</li><li>Have you sold skincare products, memberships, treatment packages, or aesthetic services?</li><li>Are you available to work weekends?</li><li>Are you comfortable working primarily on-site and completing occasional scheduled remote shifts?</li></ul>Work Location: In person

Aesthetic Patient Coordinator

Dept of Employment Services

<div></div><div><div><div>Introduction
The Pathways to Public Service Program is an initiative that strengthens the pipeline of diverse talent from local colleges and universities into District government roles. The program is designed to provide 12-month public service apprenticeships, professional mentorship, and direct hiring pathways for participants into full-time government employment. Participants gain practical skills and mentorship, while employers benefit from a pipeline of early-career talent, fresh ideas, and coordinated support from DOES and DCHR.
This position is located in the Department of Employment Services (DOES), Office of the Director, located at 4058 Minnesota Avenue NE, Washington, DC. The incumbent will be responsible for researching and analyzing program reports, contacting programs for information concerning policies and procedures, collecting timelines of reporting due dates, assisting the program analysts with their bureau work.
Application Criteria
To complete your application for this role, please submit the following:<ul><li>R&eacute;sum&eacute;</li><li>Cover letter detailing relevant experiences</li><li>Unofficial transcript. Must be uploaded with Resume'.</li></ul>
Duties and Responsibilities
Responds to a variety of inquiries requiring technical knowledge and refers other inquiries to appropriate office staff or to other organizations, as required. Handles various requests for information and resolves or assists in resolving a variety of conflicts that may arise, Receives and screens incoming correspondence and determines appropriate action. Determines those that can be acted upon personally and takes necessary action. Refers correspondence requiring supervisor's attention to supervisor or other appropriate staff person. Maintains control records on incoming correspondence and action documents and follows up on work in process to ensure timely reply or action. Performs administrative, program, and technical work to support the assigned program and its operations. Apply a broad and extensive technical and administrative procedures, methods, and techniques to support managers, supervisors, and high-level specialists.
Prepares, receives, reviews, and verifies office documents. Maintains office records, locates and compiles data/information from files for the development of reports. Keeps a project calendar and informs staff of deadlines, other important dates, and similar administrative support work. Receives requests for information from other offices within the agency concerning programs(s) under the supervisor's control. Composes general correspondence pertaining to administrative matters (e.g., letters, memoranda, reports, etc.). Reviews correspondence and documents that were prepared for signature of the supervisor or high-level managers for correct format. Grammar, punctuation and any other special policy requirements. Coordinates corrective action with the appropriate official or office when errors are identified. Serves as liaison between the supervisor and departmental employees.
Qualifications
To participate in the Pathways to Public Service, you must have the following eligibility requirements:<ul><li>College graduate with a bachelor&rsquo;s degree in either December 2025 or May 2026.</li><li>Commit to being a resident of the District of Columbia within 180 days.</li></ul>
Specialized Experience: This position requires one (1) year of specialized experience equivalent to the next lowest grade level in the District of Columbia government. To be creditable, specialized experience must have been equivalent to at least the next lower grade level. Specialized experience is experience which is directly related to the line of work of the position and has equipped the applicant with the particular knowledge, skills, and abilities to successfully perform the duties of the position.
Licensures &amp; Certifications
None
Work Conditions/Environment
Work is typically performed in an office setting (or cubicle), and the work area is adequately lit, heated and ventilated.
Other Significant Facts
Tour of Duty: Monday - Friday 8:30 am - 5:00 pm
Operating Status: In-person reporting, flexible and limited telework options available upon position eligibility and operational needs.
Promotion Potential: No known promotion potential
Duration of Appointment: Career Service - Term (13 month appointment)
Pay Plan, Series, Grade:CS-0301-11
Collective Bargaining Unit: This position is not covered under collective bargaining.
Position Designation: This position has been designated as Security Sensitive therefore the incumbent of this position will be subject to enhanced suitability screening pursuant to Chapter 4 of DC Personnel Regulations, Suitability, and as such, incumbents of this position shall be subject to criminal background checks, background investigations, and mandatory drug and alcohol testing, as applicable.
DC Government Benefits
District government provides a full benefits package including:<ul><li>Health insurance</li><li>Dental insurance</li><li>Vision Insurance</li><li>Group Life Insurance</li><li>Short-term Disability</li><li>Long-term Disability</li><li>Commuter Benefits</li><li>Flexible Spending Accounts</li><li>Healthcare Flexible Spending Accounts</li><li>Dependent Care Flexible Spending Accounts</li><li>Indemnity Coverage provided through Aflac</li><li>Employee Assistance Program: Counseling; legal and financial services; identity theft services; work-life referral services for child and elder care, lactation support, home repairs, pet care, etc.; wellness coaching; and more.</li></ul>
EEO Statement: The District of Columbia Government does not discriminate or retaliate in employment on the basis of race, color, religion, sex, pregnancy, gender identity and expression, national origin, family responsibilities, political affiliation, sexual orientation, marital status, homeless status, disability, genetic information, age, membership in an employee organization, participation in a legally protected activity, parental status, matriculation, personal appearance, credit information, status as a victim or family member of a victim of domestic violence, sexual offense, or stalking, military service, or other non-merit factor.
Submission of a resume alone is NOT a complete application. This position may require the completion of additional form/s and/or supplemental materials. Failure to provide the required information and/or materials will result in your application not being considered for employment.
If you have any questions, or need support with your application, please contact careerpathways@dc.gov for assistance.</div></div></div>

Pathways to Public Service Program -Program Analyst (OOD)- Department of Employment Services

American University

<div><h2 class="jobSectionHeader">Work Where You Learn: Build Experience, Grow Skills, and Contribute to Your University Community.</h2><h2 class="jobSectionHeader">
</h2><h2 class="jobSectionHeader">
This position is available only to enrolled American University students.</h2>
Most student positions at American University are eligible to use Federal Work Study (FWS) awards, with a few exceptions. FWS funds cannot be applied to janitorial, construction, partisan or sectarian positions. For information or questions regarding FWS funds, please contact American University's Office of Financial Aid. 
Important guidance for current American University employees: American University current employees, including those employed in student positions, must apply through their employee Workday account. If you are a current employee at American University, please log into your employee Workday account and select the Find Jobs report which will take you to our internal career listings. Applying outside of your employee Workday account may cause delays in a hire process.<div><div><div><div><div><div><div>
Department:
</div></div></div></div></div></div></div>Student Affairs Administrative Support
Time Type:
Part time
FLSA Status:
Non-Exempt<div><div><div><div><div><div><div>
Job Description:</div></div></div></div></div></div></div>
Summary:
The DSA Administrative Student Assistant provides administrative, communications, research, event, and project support to the Office of the Vice Provost for Student Affairs and other designated divisional units. The student assistant helps create a welcoming and student-centered first point of contact while supporting digital communications, visual design, presentations, research, data collection, events, and routine office operations.
The student assistant must exercise sound judgment, maintain confidentiality, follow established protocols, and promptly refer urgent, complex, or highly sensitive matters to professional staff. The student assistant does not provide counseling, guidance, conduct determinations, or crisis intervention.
Essential Functions:
1.) Constituent and Office Support<ul><li>
Monitor routine inquiries received through telephone lines, and reception areas; respond when appropriate and route questions to the correct staff member or campus resource.</li><li>
Welcome students, families, faculty, staff, and visitors and provide accurate, courteous, and timely information about office services and procedures.</li><li>
Use established referral protocols to identify and immediately elevate urgent, sensitive, or complex concerns to professional staff.</li><li>
Support scheduling, document preparation, filing, scanning, copying, mail distribution, records organization, meeting agendas, notes, and routine follow-up.</li><li>
Help maintain an organized, professional, inclusive, and accessible office environment, including shared spaces, supplies, and digital resources.</li></ul>
2.) Communications, Graphic Design, and Digital Engagement<ul><li>
Create and edit flyers, digital graphics, signage, handouts, newsletters, and promotional materials using Canva, Adobe Creative Suite, or other approved tools.</li><li>
Develop polished PowerPoint presentations, briefing materials, reports, templates, infographics, and other visual communications for divisional leaders and staff.</li><li>
Draft, proofread, and edit email, website, newsletter, presentation, and social media content in alignment with university brand and accessibility standards.</li></ul>
3.) Research, Data, and Special Projects<ul><li>
Conduct background research, benchmarking, and environmental scans related to student affairs programs, policies, trends, and peer-institution practices.</li><li>
Summarize findings in concise research briefs, comparison tables, annotated resource lists, and presentation materials.</li></ul>
Collect, enter, organize, and verify program, participation, and assessment data.<ul><li>
Support divisional initiatives and time-limited projects by maintaining project files, tracking action items, monitoring deadlines, and following up on assigned deliverables.</li></ul>
4.) Events, Meetings, and Student Engagement<ul><li>
Assist with planning and coordinating meetings, programs, trainings, outreach activities, and divisional events.</li><li>
Support logistics including room reservations, calendars, registration forms, attendee lists, agendas, materials, signage, catering, technology, and post-event follow-up.</li><li>
Represent the Division of Student Affairs at information tables, campus programs, and other outreach opportunities.</li></ul>
Position Type/Expected Hours of Work:<ul><li>
Part-time.</li><li>
10 hours per week.</li></ul>
Salary Range:<ul><li>
$18.40 per hour.</li></ul>
Required Education and Experience:<ul><li>
High school diploma or equivalent.</li><li>
Active part-time or full-time enrollment as an undergraduate or graduate student at American University.</li><li>
Current Federal Work-Study award and continued eligibility throughout the employment period.</li><li>
Strong written, verbal, interpersonal, and customer-service skills.</li><li>
Demonstrated organization, attention to detail, reliability, and ability to manage multiple assignments and deadlines.</li><li>
Proficiency with Microsoft 365, including Word, Excel, PowerPoint, Outlook, calendars, and shared documents.</li><li>
Ability to work independently and collaboratively, seek guidance when needed, respond professionally to feedback, and maintain regular communication with the supervisor.</li><li>
Ability to exercise discretion, maintain confidentiality, and serve a diverse community with professionalism, respect, cultural awareness, and an inclusive approach.</li></ul>
Preferred Education and Experience:<ul><li>
Experience with graphic design or visual content creation using Canva, Adobe Creative Suite, or comparable tools.</li><li>
Experience creating PowerPoint presentations, reports, infographics, or data visualizations.</li><li>
Experience conducting research, preparing summaries, using spreadsheets, administering surveys, or supporting assessment projects.</li><li>
Prior experience in a university office, student organization, customer-service role, communications setting, or event-planning environment.</li><li>
Knowledge of American University resources and the student experience.</li><li>
FERPA or other confidentiality training, or willingness to complete required training upon hire.</li></ul>
Additional Eligibility Qualifications:<ul><li>
Part-time position during the full academic year, generally 8&ndash;10 hours per week.</li><li>
Work is primarily scheduled Monday through Friday between 8:00 a.m. and 5:00 p.m.; occasional evening or weekend support may be requested for programs or events with advance notice.</li><li>
The student employee must submit a current class schedule at the beginning of each fall and spring semester and maintain an agreed-upon work schedule.</li><li>
Continuation in the position is contingent upon satisfactory performance, continued student status, Federal Work-Study eligibility, and compliance with university policies and required training.</li><li>
Other duties may be assigned when they are consistent with the purpose and level of the position.</li></ul>
Other Details<ul><li>
This position is available only to enrolled American University students.</li><li>
Please note this job announcement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.</li><li>
American University is an E-Verify employer.</li><li>
Visit https://www.american.edu/hr/ for additional information about American University employment and benefits.</li></ul> 
Current American University Employees
American University current employees (including those employed in student positions) must apply through their employee Workday account. If you are a current employee at American University, please log into Workday and select the Find Jobs report which will take you to our internal career listings. 
Contact Us
For more information or assistance with the American University careers site, email theworkline@american.edu. 
American University is an equal opportunity, affirmative action institution that operates in compliance with applicable laws and regulations. The university does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), age, sexual orientation, disability, marital status, personal appearance, gender identity and expression, family responsibilities, political affiliation, source of income, veteran status, an individual&rsquo;s genetic information or any other bases under federal or local laws (collectively &quot;Protected Bases&quot;) in its programs and activities.</div>

DSA Administrative Assistant (Student) (FWS)

Seneca Holdings, LLC

<div>Great Hill Solutions, LLC is part of the Seneca Nation Group (SNG) portfolio of companies. SNG is Seneca Holdings' federal government contracting business that meets mission-critical needs of federal civilian, defense, and intelligence community customers. Our portfolio comprises multiple subsidiaries that participate in the Small Business Administration 8(a) program. To learn more about SNG, visit the website and follow us on LinkedIn.

Our team of talented individuals is what makes us successful. To support our team, we provide a balanced mix of benefits and programs. Your total rewards package includes competitive pay, benefits, and perks, flexible work-life balance, professional development opportunities, and performance and recognition programs. We offer a comprehensive benefits package that includes medical, dental, vision, life, and disability, voluntary benefit programs (critical illness, hospital, and accident), health savings and flexible spending accounts, and retirement 401K plan. One of our fundamental principles is to offer competitive health and welfare benefits to our team members, providing coverage and care for you and your family. Full-time employees working at least 30 hours a week on a regular basis are eligible to participate in our benefits and paid leave programs. We pride ourselves on our collaborative work environment and culture, which embraces our mission of providing financial and non-financial benefits back to the members of the Seneca Nation.

Great Hill is seeking an Executive Specialist/Office Management Specialist in Washington, DC. The objective of this work is to provide Executive Specialist support to senior level officials for one of Great Hill Solutions' government clients.

Roles and Responsibilities include, but are not limited to:
<ul>
<li>Reports directly to a DAS and the Director (and/or policy coordinator) In this connection, the incumbent handles all requests for meetings and appointments, decides the distribution of the Deputy Assistant Secretary's time, prepares or requests preparation of briefing memoranda indicating purpose of appointments and outlining background data. Arranges for oral briefings by appropriate officers; and discusses with officials invited to meetings called by the Deputy Assistant Secretary the subject of the meetings in order that they will be properly informed and provided with necessary information.</li>
<li>The contractor shall provide support services that include office assistance, travel arrangement, document drafting, correspondence review, time keeping, and scheduling to meet the needs of the team.</li>
<li>Responsible for carrying out special assignments for the Deputy Assistant Secretary, which require ahigh degree of tact and diplomacy and comprehensive knowledge of the views of the Deputy Assistant Secretary</li>
<li>Answers and promptly handles telephone calls coming into the office.</li>
<li>Maintains the schedule for Special Representative and the Office Director.</li>
<li>Manages passports and visa procurement for all travel in support of the office.</li>
<li>Prepares correspondence, telegrams, and memoranda, ensuring that all conform to style and format guidelines established by the Department's Executive Secretariat.</li>
<li>Drafts/prepares travel authorizations on behalf of members of office members based on information provided by traveler. Prepares trip itinerary, obtains travel expenses estimates (MI &amp; E costs, taxi, hotel costs).Upon completion of trip, assists traveler in preparing electronic travel vouchers.</li>
<li>Follows up with traveler to ensure all expense documents have been submitted and on time (i.e., within 30 days).</li>
<li>Reviews all incoming correspondence and forwards it with necessary information or instructions to the appropriate officers for action; composes replies when appropriate.</li>
<li>Maintains office files and procures necessary office supplies.</li>
<li>Prepares time-and-attendance sheets and vouchers for taxis and representational funds.</li>
<li>Ability to work under pressure and tight or short deadlines.</li>
<li>As requested, or on his/her own initiative, makes careful and exhaustive searches for information difficult to obtain, compiles data and makes preliminary analyses.</li>
<li>Makes and acknowledges various social arrangements and obligations which are a part of the official responsibility of the office.</li>
<li>Manages other tasks authorized by the Government Task Manager that fall within the scope of this task order.</li>
</ul>
Basic Qualifications:
<ul>
<li>The contractor shall have the following skills:</li>
<li>Excellent knowledge of Department of State operations and overall office management experience.</li>
<li>Experience as a secretary/office manager working under pressure.</li>
<li>Working knowledge of personal computers and general administrative practices</li>
<li>Demonstrates extensive experience and demonstrated ability in working with classified and unclassified computer data bases. Operation and knowledge of Excel, Microsoft Word, and relatedcomputer-based programs operations.</li>
<li>Extensive experience with travel arranging through E2 is highly preferred.</li>
<li>Attention to detail and initiative to manage tasks rather than simply respond to requests.</li>
<li>Active Top Secret Clearance</li>
</ul><div>
Equal Opportunity Statement: 
Seneca Holdings provides equal employment opportunities to all employees and applicants without regard to race, color, religion, sex/gender, sexual orientation, national origin, age, disability, marital status, genetic information and/or predisposing genetic characteristics, victim of domestic violence status, veteran status, or other protected class status. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation and training. The Company also prohibits retaliation against any employee who exercises his or her rights under applicable anti-discrimination laws. Notwithstanding the foregoing, the Company does give hiring preference to Seneca or Native individuals. Veterans with expertise in these areas are highly encouraged to apply.</div></div>

Executive Specialist/Office Management Specialist

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