administrative receptionist

FAST FIXER CONTRACTING LLC

<p>The Administrative Receptionist is responsible for managing front desk operations while providing administrative support to ensure smooth office functioning. This role serves as the first point of contact for visitors and clients, maintaining a professional and welcoming environment.</p><p><b>Key Responsibilities:</b></p><ul><li>Greet and welcome visitors in a professional and friendly manner.</li><li>Answer, screen, and direct phone calls to the appropriate departments.</li><li>Handle incoming and outgoing correspondence (emails, couriers, and mail).</li><li>Maintain visitor logs and issue access passes when required.</li><li>Schedule meetings and manage conference room bookings.</li><li>Provide general administrative support such as filing, data entry, and document preparation.</li><li>Coordinate with different departments for administrative tasks.</li><li>Ensure the reception area is clean, organized, and presentable at all times.</li><li>Assist in office supply management and inventory tracking.</li></ul><p><b>Requirements:</b></p><ul><li>Proven experience as a receptionist or administrative assistant is preferred.</li><li>Good communication and interpersonal skills.</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook).</li><li>Ability to multitask and handle pressure in a fast-paced environment.</li><li>Professional appearance and attitude.</li><li>Strong organizational and time management skills.</li></ul><p>Job Type: Full-time</p><p>Pay: AED2,000.00 - AED3,000.00 per month</p><p>Experience:</p><ul><li>UAE: 2 years (Required)</li></ul><p>Language:</p><ul><li>Tagalog (Required)</li></ul>

Administrative Receptionist

Easter Seals Rehabilitation Center San Antonio

<p><b>Job Overview</b><br/>We are seeking a highly organized and professional Receptionist/Administrative Assistant to join our team. This role is crucial in ensuring the smooth operation of our office and providing exceptional customer service. The ideal candidate will be the first point of contact for clients and visitors, managing front desk duties while supporting administrative tasks across various departments.</p><p><b>Responsibilities</b></p><ul><li>Greet and assist visitors in a friendly and professional manner at the front desk.</li><li>Manage incoming calls, directing them to the appropriate personnel and taking messages when necessary.</li><li>Maintain an organized reception area, ensuring it is welcoming and presentable at all times.</li><li>Perform clerical duties including data entry, filing, and document preparation.</li><li>Assist with calendar management, scheduling appointments, and coordinating meetings for staff members.</li><li>Proofread documents for accuracy and clarity before distribution or filing.</li><li>Utilize Google Workspace for document creation, communication, and collaboration with team members.</li><li>Provide customer service support by addressing inquiries and resolving issues promptly.</li><li>Manage basic bookkeeping tasks using QuickBooks as needed.</li><li>Support other administrative functions as required to ensure efficient office operations.</li></ul><p><b>Skills</b></p><ul><li>Strong front desk experience with excellent interpersonal skills.</li><li>Proficient in proofreading with a keen eye for detail.</li><li>Solid clerical skills including data entry and document management.</li><li>Familiarity with Google Workspace applications (Docs, Sheets, Drive).</li><li>Experience as an office clerk or in a similar administrative role is preferred.</li><li>Exceptional customer service skills with a focus on professionalism and courtesy.</li><li>Basic knowledge of QuickBooks is a plus but not mandatory.</li><li>Bilingual abilities are highly desirable to assist diverse clientele.</li><li>Strong organizational skills with the ability to manage multiple tasks efficiently.</li></ul><p>Join our team as a Receptionist/Administrative Assistant where you can contribute to a positive work environment while enhancing your professional skills!</p><p>Job Type: Full-time</p><p>Pay: $45,000.00 - $46,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Flexible schedule</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Administrative Assistant/Receptionist

Bank of New England

<div>Overview, Responsibilities, Qualifications:<div></div><div><b><br>
Now Hiring: Administrative Assistant / Receptionist</b><br>
<b>Full-Time | Retail Banking | Onsite</b><br>
<b>Location: </b>Salem, NH<br>
<b>Reports to: </b>Branch Manager</div><div></div><div><b><br>
Join Bank of New England</b></div><div>
Bank of New England is a locally rooted financial institution based in Salem, New Hampshire. We are committed to delivering tailored banking solutions to both individuals and businesses across the region. Our services span personal and business banking, as well as commercial lending, all supported by a strong focus on customer relationships, community impact, and responsible financial practices.</div><div></div><div><br>
We foster a workplace culture centered on integrity, collaboration, and professional development, making us a trusted partner for our clients and a great place to build a career.</div><div></div><div><b><br>
Position Overview</b><br>
We are seeking a highly organized and customer-focused <b>Administrative Assistant / Receptionist</b> to support executive leadership, primarily the CEO, while also contributing to daily branch operations. This individual will serve as the first point of contact for visitors and callers, ensuring a professional and welcoming experience.</div><div></div><div><b><br>
What You&rsquo;ll Do</b><br>
Administrative &amp; Executive Support</div><br>
<ul><li>
Provide day-to-day administrative assistance to executive leadership and management team</li><li>
Coordinate and manage calendars, including scheduling meetings, events, and appointments</li><li>
Organize board meetings, internal team meetings, and virtual sessions</li><li>
Arrange travel and logistics when needed</li><li>
Prepare correspondence, reports, and other business documents</li></ul><div>
Front Desk &amp; Operational Support</div><br>
<ul><li>
Manage a multi-line phone system, including call routing and message handling</li><li>
Greet and assist clients, visitors, and vendors in a professional manner</li><li>
Direct customers and loan clients to the appropriate team members</li><li>
Support general office and branch operations as needed</li></ul><div><b>
What We&rsquo;re Looking For</b></div><br>
<ul><li>
1&ndash;3 years of experience in an administrative or office support role (3&ndash;5 years preferred)</li><li>
High school diploma or GED required; associate or bachelor&rsquo;s degree is a plus</li><li>
Strong working knowledge of Microsoft Office (Outlook, Word, Excel, PowerPoint)</li><li>
Excellent communication, organizational, and customer service skills</li><li>
Ability to multitask, prioritize, and solve problems effectively</li><li>
Experience in a professional office or banking environment is a plus</li></ul><div><b>
What We Offer</b></div><br>
<ul><li>
Comprehensive medical and dental coverage</li><li>
401(k) retirement plan</li><li>
Life insurance</li><li>
Additional benefits</li></ul><div><b>
Additional Information</b><br>
<i>Employment is contingent upon successful completion of background and credit checks, as well as verification of work authorization.</i></div><div><i><br>
Bank of New England is proud to be an Equal Opportunity Employer. We are committed to creating an inclusive environment and do not discriminate based on any legally protected status.</i></div></div><p></p>

Rtx recycling llc

<div>Description:
<p>
About the position</p><p>
RTX Recycling LLC is seeking a dedicated and organized Administrative Assistant/Receptionist to join our team. This vital role combines front desk management with administrative responsibilities. You will serve as the first point of contact for visitors and clients, ensuring a welcoming environment while contributing to efficient office operations. The ideal candidate is detail-oriented, proactive, and comfortable working in a dynamic environment. Additionally, this position requires fluency in Spanish. A background in automobiles is not mandatory but is preferred.</p><p><b>
Key Responsibilities</b></p><p><b>
Front Desk Management:</b></p><ul><li>
Greet clients, visitors, and employees, ensuring a professional and welcoming atmosphere.</li><li>
Answer and direct incoming calls to the appropriate departments or individuals.</li><li>
Maintain the reception area, ensuring it is clean, organized, and well-stocked.</li></ul><p><b>
Administrative Support:</b></p><ul><li>
Handle general administrative tasks, including data entry, filing, photocopying, and document preparation.</li><li>
Manage office supplies and coordinate orders as needed.</li><li>
Assist with scheduling, record-keeping, and other operational needs.</li></ul><p><b>
Social Media &amp; Advertising:</b></p><ul><li>
Assist with running the company&rsquo;s social media accounts and advertising efforts to enhance online presence and branding.</li></ul>
Requirements:
<ul><li> High School Diploma or equivalent required.</li></ul><p><b>
The above statements are intended to describe the general nature and level of work being performed by the incumbents of this job.</b> <b>They are not intended to be an exhaustive list of all responsibilities and activities required of this position.</b></p></div>

Essential Women's Healthcare

<p>Seeking a Receptionist/ Administrative Assistant for an ObGyn office full time</p><p>We have 2 offices in Edison and Piscataway, NJ, close to major highways and in densely populated areas with a good patient base.</p><p>The ideal candidate would be someone with good communication skills, a pleasant personality, and the ability to work with EMR. She should be a good team player and be compassionate towards patients and their families. Must be available to work evenings. Experience working in a medical office in the past is necessary.</p><p>We need someone who is looking for a long term opportunity, to be a part of the practice and grow with it.</p><p>Job Type: Full-time</p><p>Pay: $17.00 - $20.00 per hour</p><p>Work Location: In person</p>

Administrative Assistant/ Receptionist

Capstone Partners Financial and Insurance Services

<div>
 <p>
  Capstone Partners is seeking an organized and service-oriented Administrative Assistant &amp; Front Desk Coordinator to join our Playa District office. As the first point of contact for clients, visitors, and team members, this role is essential in creating a welcoming, professional, and highly efficient office environment. This position goes beyond traditional front desk responsibilities, playing a key role in office operations, administrative support, and cross-departmental coordination. The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced environment while managing multiple priorities with professionalism and discretion.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <ul>
  <li>
   Serve as the first point of contact, greeting clients and visitors with a warm, professional presence
  </li>
  <li>
   Answer, screen, and route incoming calls efficiently
  </li>
  <li>
   Manage visitor flow, including identifying needs and directing or escorting guests appropriately
  </li>
  <li>
   Maintain a clean, organized, and polished reception and common areas
  </li>
  <li>
   Coordinate meetings, conference rooms, and Zoom sessions across teams
  </li>
  <li>
   Support internal scheduling needs and ensure seamless meeting execution
  </li>
  <li>
   Troubleshoot basic meeting and Zoom technology as needed
  </li>
  <li>
   Manage incoming and outgoing mail, packages, and deliveries
  </li>
  <li>
   Oversee day-to-day front-of-house operations to ensure smooth office functionality
  </li>
  <li>
   Support general office management needs and logistics
  </li>
  <li>
   Provide administrative support including data entry, document preparation, filing, etc.
  </li>
  <li>
   Assist with special projects and cross-functional initiatives
  </li>
  <li>
   Support various departments as needed
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications &amp; Skills
  </strong>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree or equivalent professional experience
  </li>
  <li>
   1&ndash;3+ years of experience in an administrative, receptionist, or office support role preferred
  </li>
  <li>
   Strong proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)
  </li>
  <li>
   Advanced Excel skills preferred
  </li>
  <li>
   Experience with Salesforce or similar CRM platforms preferred
  </li>
  <li>
   Data management experience strongly preferred
  </li>
  <li>
   Exceptional organizational and time-management skills with the ability to multitask
  </li>
  <li>
   Strong written and verbal communication skills
  </li>
  <li>
   High level of professionalism, discretion, and confidentiality
  </li>
  <li>
   Friendly, polished, and client-service-oriented demeanor
  </li>
  <li>
   Self-starter with a strong willingness to learn and grow
  </li>
  <li>
   Ability to pass a background check
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Physical Requirements
  </strong>
 </p>
 <ul>
  <li>
   Prolonged periods of sitting at a desk and working on a computer.
  </li>
  <li>
   Ability to lift up to 30 pounds as needed.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Salary &amp; Benefits
  </strong>
 </p>
 <ul>
  <li>
   Annual salary: $50,000 &ndash; $60,000, commensurate with experience
  </li>
 </ul>
 <p>
  Comprehensive benefits package, including:
 </p>
 <ul>
  <li>
   Medical, dental, vision, and life insurance
  </li>
  <li>
   Company-paid short-term and long-term disability
  </li>
  <li>
   401(k) with 5% company match
  </li>
 </ul>
</div>


Administrative Assistant & Receptionist

The American Legion

<p><b>The American Legion-Department of New York &ndash; Headquarters is looking for an Administrative Assistant to join our Troy office.</b></p><p><b>Primary Responsibility:</b> General office work, receptionist, phones. Front desk responsibilities. Be able to communicate with members, employees, and others to answer questions, explain &amp; disseminate info. Assist with office projects, events, and office activities. Requirements:</p><p>Proficient with Microsoft &amp; Excel, and Outlook. Professional communication skills &amp; demeanor, minimum 3 years office experience.</p><p>40 hours weekly - Mon-Fri.</p><p>Interested applicants should submit resume and 3 references.</p><p>Job Type: Full Time (will consider Part-Time)<br/>Salary: $19.00 - $22.00</p><p>Work Location: One location - Troy</p><p>Job Type: Full-time</p><p>Pay: $19.00 - $22.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Office Administrative Assistant/Receptionist

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