administrative receptionist

Washington and Lee University

<div><div><div><div><div><div><div><div><p><b>Job Description:
</b></p></div></div></div></div></div></div></div>The Office of Admissions Receptionist provides high-level forward-facing customer service as the first face, or voice, of the University. The receptionist plays a vital role in helping prospective students, families, counselors and guests of the University familiarize themselves with W&amp;L and navigate both the campus and the undergraduate admission process. Specifically, the receptionist greets daily and drop-in visitors, answers telephone calls, responds to digital communications, and facilitates the calendar for all members of the division. Reporting to the Assistant Director of Admissions and Campus visits, the receptionist provides key administrative and technological support, especially relating to campus visit operations.<br>
<br>
Washington and Lee University actively promotes a dynamic and welcoming environment that allows students and employees of multiple backgrounds and perspectives to learn, work, and thrive together. Successful candidates will contribute to that environment and exhibit potential for excellence in their areas of expertise.<p></p><p><b>
Essential Functions:
</b></p><ul><li>Provides a welcoming, sincere and informed first impression of W&amp;L and Undergraduate Admissions to thousands of prospective students, their parents, school counselors, alumni, university colleagues and tourists. Accommodates visit requests which involve careful behind the scenes planning and coordination for a wide variety of requests including interviews, class visits, tours, group information sessions and school group visits.</li><li>
Develops and maintains a working knowledge of admissions technologies, notably: Technolutions Slate CRM, to perform necessary data entry, tracking of communication with prospects and applicants, scheduling, and interactions; Microsoft Teams, to engage with university business operations and project management; and other technologies that the office utilizes to perform job duties.</li><li>
Seated in the entry to Gilliam House, the receptionist coordinates the central admissions office calendar and reconciles 22 staff members' calendars and office events to ensure office coverage, manage competing campus events, identify room availability via 25 Live, and anticipate upcoming needs or conflicts.</li><li>
Serves as the primary staff member responsible for opening and closing the office each day, ensuring the office is fully operational at the start of business and remains available to support scheduled visitors and office operations through the end of the day.
</li><li>Assists with planning and operational preparations related to the Division&rsquo;s transition to Founder's Hall, including reception operations, visitor experience, and campus visit process updates, in collaboration with divisional leadership.</li><li>
As a member of the campus visit team, support of special events. Reserves rooms, assists with various event set-ups, participates with event check-in and support, and guest meet-and-greet.</li><li>
Maintains visit appointment schedules of all admissions officers, regularly prioritizing and arranging meetings, interviews, group information sessions, school groups, and counselor visits.</li><li>
As a member of the operations team, support all office functions, primarily staffing the reception desk, scheduling campus tours, group information sessions, and interviews.
</li><li>Provides consistent, high-quality, first-line customer service via answering main admission telephone lines, email accounts and other digital platforms as needed.</li><li>
Adjusts priorities throughout the day to support office operations, visitors, students, faculty, staff, and other constituents, ensuring timely follow-through on assigned responsibilities.
</li><li>Exercises sound judgment and professionalism when responding to real-time questions, concerns, operational needs, and utilizing available resources.
</li><li>Serves as an advocate and ambassador for the department, remaining well-integrated within the broader activities of the division and developing a solid grasp of the division's roles within the University mission and structure.</li><li>
Helps to monitor and coordinate the activities of work study students, summer interns, and University Ambassadors.</li><li>
Other duties as assigned.</li></ul><p></p><p><b>
Work Schedule:</b> Monday - Friday, 8:15 - 4:35 p.m. May work occasional nights and weekends. This position works 35 hours per week.
</p><p></p><p><b>Minimum Qualifications:</b></p><ul><li>
A High school diploma or equivalent is required (Associate&rsquo;s Degree preferred)</li><li>
Extraordinary customer service experience and team orientation.
</li><li>Successfully manages multiple tasks, interruptions, and competing deadlines while maintaining accuracy, organization, and attention to detail.
</li><li>Experience working in an administrative support role or a combination of education and experience which would provide a similar level of skill</li><li>
Strong records maintenance skills</li><li>
Proficiency, or the aptitude to acquire skills, in Microsoft Office Suite, Mac/Apple systems, Adobe Acrobat, Workday and other applications applicable to the office</li><li>
Ability to maintain confidentiality</li><li>
Ability to communicate effectively, both orally and in writing</li></ul><p><b><br>
Application Instructions</b></p><p>
Review of applications will begin on <b>June 1, 2026,</b> and continue until the position is filled. Required materials include:</p><ul><li>
Cover letter</li><li>
Resume</li><li>
Names and contact information for three professional references</li></ul><p>
Application instructions for internal and external candidates can be found at: http://www.wlu.edu/employment-opportunities</p><p></p><p><b>
Position Type:
</b></p>Non-Exempt, Full Time, Benefit Eligible<p></p><div><div><div><div><div><div><div><p><b>
Minimum Pay:</b></p></div></div></div></div></div></div></div>
$21.95 - Pay Commensurate with Experience<p></p><div><div><div><div><div><p>
Washington and Lee is an Equal Opportunity Employer seeking candidates committed to high standards of scholarship, performance, professionalism, and to a welcoming campus community. Job description requirements are representative, but not all‐inclusive of the knowledge, skill, and abilities needed to successfully perform this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential functions.</p></div></div></div></div></div></div>

Administrative Receptionist

PetVet Care Centers

<p></p><div><p><b>PetVet Care Centers' Hohenwald Animal Hospital </b>is currently seeking an <b>Administrative Receptionist </b>to join their team!</p>
<p>
At PetVet Care Centers, our mission is to improve the lives of animals and people &mdash; providing exceptional and compassionate care at every stage &mdash; for all the moments that matter.</p>
<p><b>
Because life is better with pets.</b></p>
<p>
We deliver the <b>Ultimate Care Experience &mdash; every pet, every client, every time.</b> That starts with a Culture of Care that supports our team members as much as the pets and clients we serve.</p>
<p>
With more than <b>420 locally led hospitals</b> and over <b>11,000 team members nationwide</b>, we offer:</p>
<ul>
<li>Local autonomy with national support</li>
<li>Career mobility and development opportunities</li>
<li>A collaborative, inclusive environment where your wellbeing comes first</li>
</ul>
<p><b>You care for pets. We care for you.</b></p>
<p></p>
<p><b>Position Overview</b></p>
<ul>
<li>The Customer Service Representative / Receptionist contributes to the success of a high-performing organization committed to delivering superior care and exceptional service. Performs a range of administrative and customer service tasks, providing valuable support to the hospital.</li>
</ul>
<p><b>Key Responsibilities</b></p>
<ul>
<li>Provides excellent customer service in-person, over the phone, and during high-stress situations.</li>
<li>Manages lobby flow, addresses concerns, calms distressed owners, and schedules appointments.</li>
<li>Handles basic medical emergencies for pets and owners, ensuring safety and well-being.</li>
<li>Assists with medication pickups, inquiries, and provides information about services and products.</li>
<li>Inputs and manages data in practice management software, including billing and accounts.</li>
<li>Assists with retail sales, weighing pets, processing faxes, and maintaining records.</li>
<li>Reconciles cash drawer and performs end-of-day duties for accurate financial transactions.</li>
</ul>
<p><b>Qualifications (Required)</b></p>
<ul>
<li>High school diploma or GED required, or equivalent combination of education, certification, training, and/or experience</li>
<li>Knowledge of clerical procedures and ability to organize files and records</li>
<li>Excellent customer service skills, providing courteous and prompt assistance</li>
<li>Accurate cash handling and cashiering abilities</li>
<li>Strong multitasking skills with attention to detail</li>
<li>Ability to work at a keyboard or workstation for extended periods and perform physical tasks such as standing, walking, climbing, and lifting animals up to 50 pounds</li>
</ul>
<p><b>Preferred Skills (Nice to Have)</b></p>
<ul>
<li>Some kind of Customer Service Experience would be a plus as well some animal medical experience (even if it is just small animals)</li>
<li>Big plus is you have worked for a veterinary setting and know how to use Avimark</li>
</ul>
<p><b>Schedule</b></p>
<ul>
<li>M/W/Th/F from 7:45am to 5:30pm and every other Saturday from 7:30am to 1:30 pm</li>
<li>Potential for Sunday and Holiday Kennel Shifts</li>
<li>Flexible with shortened hours on Wednesday and Thursday</li>
</ul>
<p><b>What We Offer</b><br>
We care deeply about supporting our team members &mdash; professionally and personally. Benefits include:</p>
<ul>
<li>Medical, dental, and vision insurance</li>
<li>Paid Parental Leave (birth, adoption, foster)</li>
<li>401(k) with discretionary contribution</li>
<li>Team Member Pet Discounts</li>
<li>Emotional wellbeing support &mdash; including Calm app access and 24/7 EAP</li>
<li>CE stipends and career development resources</li>
<li>Grant Circle &mdash; a relief fund for team members facing personal hardship</li>
<li>Local hospital culture backed by national resources</li>
</ul><p></p><div>
<p>At PetVet Care Centers, we're committed to a <b>Culture of Care</b> &mdash; for pets, for the people who love them, and for the team members who make it all possible. With <b>more than 420 hospitals across the U.S.</b> and a team of over <b>11,000 dedicated professionals</b>, including <b>1700+ veterinarians</b>, we offer a unique blend of local leadership and national support that helps our hospitals thrive.</p>
<p>
Our model is built on <b>partnership, collaboration, and local medical autonomy</b>, empowering each hospital to deliver high-quality care while benefiting from shared resources and a strong professional community. Whether you're providing care in a hospital or supporting operations behind the scenes, PetVet is a place where you can grow your career, stay connected to your purpose, and make a meaningful impact.</p>
<p><b>
You care for pets. We care for you.</b></p>
<p>
PetVet is an equal opportunity employer. All employment decisions are made without regard to race, color, age, gender, gender identity or expression, sexual orientation, marital status, pregnancy, religion, citizenship, national origin/ancestry, physical/mental disabilities, military status or any other basis prohibited by law. EOE, M/F/D/V</p>
<p>
PetVet respects your privacy and is committed to protecting your personal information. Please see our privacy notice for additional information about our data practices.</p></div></div><p></p>

Hohenwald Animal Hospital

<p></p><div><div>At Hohenwald Animal Hospital, our team members all share the same passion for making and keeping animals healthy.</div>
<div></div>
<div>Our hospital truly is an excellent place to work, with a highly skilled team focused on 'best in practice' veterinary care.</div>
<div></div>
<div>We are very supportive of individuals looking to grow their veterinary careers and look forward to hearing from you.</div>
<p></p>
<p><b>Position Overview</b></p>
<ul>
<li>The Customer Service Representative / Receptionist contributes to the success of a high-performing organization committed to delivering superior care and exceptional service. Performs a range of administrative and customer service tasks, providing valuable support to the hospital.</li>
</ul>
<p><b>Key Responsibilities</b></p>
<ul>
<li>Provides excellent customer service in-person, over the phone, and during high-stress situations.</li>
<li>Manages lobby flow, addresses concerns, calms distressed owners, and schedules appointments.</li>
<li>Handles basic medical emergencies for pets and owners, ensuring safety and well-being.</li>
<li>Assists with medication pickups, inquiries, and provides information about services and products.</li>
<li>Inputs and manages data in practice management software, including billing and accounts.</li>
<li>Assists with retail sales, weighing pets, processing faxes, and maintaining records.</li>
<li>Reconciles cash drawer and performs end-of-day duties for accurate financial transactions.</li>
</ul>
<p><b>Qualifications (Required)</b></p>
<ul>
<li>High school diploma or GED required, or equivalent combination of education, certification, training, and/or experience</li>
<li>Knowledge of clerical procedures and ability to organize files and records</li>
<li>Excellent customer service skills, providing courteous and prompt assistance</li>
<li>Accurate cash handling and cashiering abilities</li>
<li>Strong multitasking skills with attention to detail</li>
<li>Ability to work at a keyboard or workstation for extended periods and perform physical tasks such as standing, walking, climbing, and lifting animals up to 50 pounds</li>
</ul>
<p><b>Preferred Skills (Nice to Have)</b></p>
<ul>
<li>Some kind of Customer Service Experience would be a plus as well some animal medical experience (even if it is just small animals)</li>
<li>Big plus is you have worked for a veterinary setting and know how to use Avimark</li>
</ul>
<p><b>Schedule</b></p>
<ul>
<li>M/W/Th/F from 7:45am to 5:30pm and every other Saturday from 7:30am to 1:30 pm</li>
<li>Potential for Sunday and Holiday Kennel Shifts</li>
<li>Flexible with shortened hours on Wednesday and Thursday</li>
</ul>
<p><b>What We Offer</b><br>
We care deeply about supporting our team members &mdash; professionally and personally. Benefits include:</p>
<ul>
<li>Medical, dental, and vision insurance</li>
<li>Paid Parental Leave (birth, adoption, foster)</li>
<li>401(k) with discretionary contribution</li>
<li>Team Member Pet Discounts</li>
<li>Emotional wellbeing support &mdash; including Calm app access and 24/7 EAP</li>
<li>CE stipends and career development resources</li>
<li>Grant Circle &mdash; a relief fund for team members facing personal hardship</li>
<li>Local hospital culture backed by national resources</li>
</ul><p></p><div>
<p>At PetVet Care Centers, we're committed to a <b>Culture of Care</b> &mdash; for pets, for the people who love them, and for the team members who make it all possible. With <b>more than 420 hospitals across the U.S.</b> and a team of over <b>11,000 dedicated professionals</b>, including <b>1700+ veterinarians</b>, we offer a unique blend of local leadership and national support that helps our hospitals thrive.</p>
<p>
Our model is built on <b>partnership, collaboration, and local medical autonomy</b>, empowering each hospital to deliver high-quality care while benefiting from shared resources and a strong professional community. Whether you're providing care in a hospital or supporting operations behind the scenes, PetVet is a place where you can grow your career, stay connected to your purpose, and make a meaningful impact.</p>
<p><b>
You care for pets. We care for you.</b></p>
<p>
PetVet is an equal opportunity employer. All employment decisions are made without regard to race, color, age, gender, gender identity or expression, sexual orientation, marital status, pregnancy, religion, citizenship, national origin/ancestry, physical/mental disabilities, military status or any other basis prohibited by law. EOE, M/F/D/V</p>
<p>
PetVet respects your privacy and is committed to protecting your personal information. Please see our privacy notice for additional information about our data practices.</p></div></div><p></p>

Marine Travelift and ExacTech

<div><p>A career with Marine Travelift and ExacTech is more than just a job. It&rsquo;s a commitment to making an impact. Our team members design and build long lasting machines for harbors and marinas, as well as industrial applications, because each employee is given the opportunity to continuously innovate. We look to our people to come up with the ideas that make all of our products and services better.</p>
<p>Marine Travelift and ExacTech have been manufacturing mobile boat hoists in <b>Sturgeon Bay, Wisconsin</b> since 1954, and have grown to be the world leader in the marine hoist industry. Our equipment is located on six of the world's continents with over 4,500 units in service to help marinas handle boats of all sizes. You'll be amazed by the machines we make as well as the positive atmosphere you work in.</p>
<p>https://www.marinetravelift.com/</p>
<p><b>Job Description</b></p>
<p>Marine Travelift and Exactech are excited to be adding an experienced <b>Administrative Assistant/Receptionist</b> to our team. This full-time, hourly position is a dual role. You will be the &quot;face&quot; of our office, greeting visitors and managing our front-desk operations, while also providing critical administrative support to various departments. The ideal candidate is a proactive multitasker with very good communication skills and a customer-first attitude.</p>
<p><b>As an Administrative Assistant/Receptionist, you will&hellip;</b></p>
<ul><li><b>Front-Desk Reception:</b>
<ul><li>Greet and welcome guests warmly as they arrive; maintain a professional and tidy lobby area.</li>
<li>Manage a multi-line phone system, directing calls and taking detailed messages as needed.</li>
<li>Oversee office security by following visitor protocols and managing guest logs.</li>
</ul></li><li><b>Administrative Operations:</b>
<ul><li>Assist with document production, including drafting reports, memos, and presentations.</li>
<li>Support accounting tasks such as basic data entry, bookkeeping and expense reporting</li>
<li>Assist with incoming/outgoing mail, deliveries, and courier services.</li>
</ul></li></ul><p><b>Qualifications &amp; Skills</b></p>
<ul><li><b>Education:</b> High school diploma or GED required</li>
<li><b>Experience:</b> 3 +years of experience in an administrative, receptionist or customer service role.</li>
<li><b>Technical Skills:</b> Proficient in <b>Microsoft Office Suite</b> (Word, Excel, Outlook) and comfortable learning new office software and office equipment.</li>
<li><b>Soft Skills:</b>
<ul><li>Professional phone etiquette, clear verbal articulation.</li>
<li>Proven ability to multitask and prioritize deadlines in a fast-paced environment.</li>
<li>High level of discretion for handling confidential information</li>
<li>Strong interpersonal skills and the ability to build relationships across all organizational levels.</li>
</ul></li></ul><p><b>Employee Benefits</b></p>
<ul><li>Health, dental, vision, and life insurance plans available the first of the month following your date of hire</li>
<li>Eligibility in our 401K benefit plan with company match after 30 days of employment</li>
<li>Participation in the company&rsquo;s semi-annual discretionary bonus plan</li>
<li>Paid vacation and holidays available upon hire</li>
<li>Health Saving Account (HSA) plan with employer contribution</li>
<li>Job training and advancement opportunities</li>
</ul>
<p>Come experience the Marine Travelift and ExacTech difference and give yourself the gift of feeling appreciated and valued!</p>
<p>Marine Travelift and ExacTech are an EOE/AA (M/F/Vet/Disability/Gender Identity/Sexual Orientation) employer.</p></div>

Administrative Assistant/Receptionist

BENAA SURFACES LLC

<p><b>Overview</b></p><p>We are seeking a highly organized and proactive Order Administrative Assistant to join our team for our new location in Commerce City, Colorado.</p><p>The idea candidate will possess strong administrative skills, be proficient in company system, and have experience with phone systems and office management.</p><p>If you thrive in a fast-paced environment and enjoy supporting both clients and colleagues, we encourage you to apply.</p><p><b>Responsibilities</b></p><ul><li>Greet visitors and clients warmly, providing a positive first impression of the company.</li><li>Manage incoming calls efficiently, directing them to the appropriate personnel or taking messages as needed.</li><li><b>Perform Sales order through system, ensuring all information is up-to-date and well-organized.</b></li><li><b>Maintain filing systems, both electronic and paper-based, to ensure easy access to important documents like Sales order, packing list invoices.</b></li><li><b>Prepare /Schedule shipping documents.</b></li><li><b>Keep time of warehouse staffs and time reporting</b></li><li><b>Follow up with customer through email, phone for AR and send information from system</b></li><li>Assist with customer support inquiries, addressing concerns promptly and professionally.</li><li>Support office management tasks including inventory management of supplies and equipment.</li><li>Collaborate with team members to streamline administrative processes and enhance overall productivity.</li></ul><p><b>Requirements</b></p><ul><li>Proven experience as a receptionist or in an administrative role is preferred.</li><li>Proficient in using Google Suite applications (Docs, Sheets, Calendar).</li><li>Strong computer skills, Microsoft office software ( Outlook, Words, Excel, Power point) with the ability to learn new software quickly.</li><li>Excellent customer service skills with a friendly demeanor.</li><li>Ability to handle multiple tasks simultaneously while maintaining attention to detail.</li><li>Strong organizational skills and the ability to manage time effectively.</li><li>Previous experience with phone systems and office management practices is advantageous.</li></ul><p>If you are a motivated individual who enjoys working in a dynamic environment while providing top-notch support, we would love to hear from you!</p><p>Thai Nguyen</p><p><b>BENAA SURFACES LLC &ndash; VICOSTONE west coast distributor</b></p><p><b>10818 E 108TH AVE UNIT 1000, COMMERCE CITY (BRIGHTON), CO 80601 </b></p><p>Email: info@benaasurfaces.com | https://BenaaSurfaces.com/</p><p>Job Type: Full-time</p><p>Pay: From $21.00 per hour</p><p>Benefits:</p><ul><li>Dental insurance</li><li>Health insurance</li><li>Vision insurance</li></ul><p>People with a criminal record are encouraged to apply</p><p>Experience:</p><ul><li>Customer service: 2 years (Preferred)</li><li>Filling Document for office: 2 years (Preferred)</li><li>Receptionist/ Order Processing: 2 years (Preferred)</li></ul><p>Language:</p><ul><li>English (Preferred)</li><li>Spanish (Preferred)</li></ul><p>Ability to Commute:</p><ul><li>Brighton, CO 80601 (Required)</li></ul><p>Work Location: In person</p>

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