administrative receptionist

Lasante Health Center

<div>Salary: $20/hour+ based on experience
Full time
LaSante Health Center is seeking an Administrative Receptionist who will be responsible for greeting and assisting guests on our new Healthcare Mobile Unit, as well as overseeing administrative duties for the medical team. This position involves scheduling appointments, clarifying intake procedures for new patients, verifying insurance, and handling payment transactions. 
Responsibilities:
<ul><li> Greet patients professionally both in person and over the phone</li><li> Enter precise information into Electronic Health Records.</li><li> Coordinate patient appointments, providing guidance on required documents and arrival times.</li><li> Serve as a liaison between patients and the health Center, directing inquiries accordingly.</li><li> Ensuring availability of treatment information by retrieving and updating patient records</li><li>Verify insurance</li><li> Assist with any additional tasks directed by supervisor with diligence and efficiency.</li></ul> 
Qualifications:<ul><li> Customer service and insurance verification experience preferred</li><li> Strong organizational skills and attention to detail.</li><li> Ability to prioritize tasks and manage time effectively.</li></ul></div>

Administrative Receptionist

The Little Vegas Chapel

The Little Vegas Chapel is looking to grow its team. We are a dynamic bunch, and we are looking for a dedicated individual to join us.What is the job?:As an Assistant Receptionist, you will coordinate and provide information on the services offered. The Assistant Wedding Receptionist will be involved in the booking of a wedding, finalizing all wedding files, and ensure accuracy of details.These are the specific job functions:<ul><li>Greet all guests that walk into the chapel</li><li>Assist the team with day to day operations</li><li>Inform couples of package options and upgrades</li><li>Assist with clerical duties including but not limited to: answering phones, replying to emails, and accurate filing</li><li>Maintain a strong presence and provide clear communication to the rest of the team</li><li>Perform all duties as deemed necessary for the success of the chapel</li><li>Maintain the appearance of the chapel</li></ul>What do you need to qualify?<ul><li>Strong communication</li><li>Basic computer skills</li><li>Minimum 1 year of customer service</li><li>High School Diploma or equivalent</li><li>Ability to multitask and interact with all guests from diverse backgrounds</li><li>Work varied shifts, evenings, weekends, and holidays</li><li>Ability to work as part of a team or as an individual</li><li>Organized and detail-oriented</li></ul>An advantage if you have these qualities, but don't worry if you don't!<ul><li>Some college experience relating to hospitality management or business administration</li><li>Bi-lingual a plus</li><li>Minimum 1 year cash handling experience</li></ul>Compensation: starts from $14.00 per hourBenefits:<ul><li>Flexible Scheduling</li><li>Tips after 90 days</li><li>Fun work environment</li></ul>Job Types: Part-time with potential to move to full timeJob Type: Part-timePay: From $14.00 per hourWork Location: In person

Administrative Receptionist - Weddings

MID FLORIDA MATERIAL HANDLING

Overview We are seeking a dynamic and organized Administrative Assistant / Receptionist to join our team! This vital role combines front desk responsibilities with comprehensive administrative support, ensuring smooth daily operations and exceptional customer service. The ideal candidate will be energetic, detail-oriented, and possess excellent communication skills, ready to handle a variety of clerical tasks with enthusiasm and professionalism. This position offers an exciting opportunity to be the welcoming face of our organization while supporting essential office functions.Duties<ul><li>Greet visitors, clients, and vendors warmly and professionally at the front desk, creating a positive first impression</li><li>Manage multi-line phone systems, directing calls efficiently and courteously using proper phone etiquette</li><li>Handle incoming correspondence, emails, and inquiries with promptness and accuracy</li><li>Maintain organized filing systems, including digital files using Google Workspace and Microsoft Office applications</li><li>Support office management activities such as supply ordering, inventory tracking, and maintaining office equipment.</li><li>Assist in processing sales team monthly commissions</li><li>Handles confidential information with discretion and professionalism.</li><li>Other duties as assigned.</li><li>Qualifications.</li><li>Proven office and reception experience demonstrating strong organizational skills and attention to detail</li><li>Proficiency in computer literacy including Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and data entry tools</li><li>Excellent customer service skills with the ability to handle inquiries professionally in person and over the phone</li><li>Strong time management skills with the ability to prioritize tasks efficiently in a fast-paced environment</li><li>Experience with front desk operations is a plus</li><li>This role is perfect for someone eager to grow their administrative expertise in a vibrant workplace. We value proactive individuals who thrive on organization, communication, and delivering outstanding customer support.</li></ul>Pay: $20.00 - $22.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>What were some of your main responsibilities in your past admin assistant or receptionist jobs? </li></ul>Experience:<ul><li>receptionist: 2 years (Required)</li><li>Microsoft Office : 2 years (Required)</li></ul>Work Location: In person

Administrative Assistant / Receptionist

Emac Electromechanical LLC

Roles &amp; Responsibilities &ndash; Administrative Officer/Receptionist<ul><li>Serve as the first point of contact for visitors, clients, vendors, and employees.</li><li>Greet visitors professionally and manage visitor registration and access control.</li><li>Handle incoming calls, emails, and couriers; route them accurately and promptly.</li><li>Maintain front desk discipline, professionalism, and confidentiality at all times.</li><li>Coordinate meeting room bookings and basic meeting arrangements.</li></ul>Administrative Responsibilities<ul><li>Provide day-to-day administrative support to management and departments.</li><li>Manage office stationery, supplies, and inventory; raise purchase requests when required.</li><li>Maintain organized filing systems (physical and digital) for admin and HR records.</li><li>Coordinate with vendors for office maintenance, utilities, housekeeping, and services.</li><li>Ensure administrative tasks are completed end-to-end within timelines.</li></ul>HR Coordination &amp; Support<ul><li>Assist HR in employee onboarding and offboarding processes.</li><li>Coordinate collection of joining documents and maintain employee personal files.</li><li>Support HR in attendance, leave coordination, and record updates.</li><li>Assist in preparing and issuing HR letters (offers, confirmations, memos, notices) as instructed.</li><li>Coordinate with HR/PRO for visa, insurance, and compliance documentation.</li></ul>Follow-up &amp; Task Management<ul><li>Track assigned tasks and ensure timely completion without repeated follow-ups.</li><li>Adhere strictly to target dates and deadlines.</li><li>Proactively escalate delays or issues to the reporting manager.</li><li>Avoid leaving tasks incomplete or unattended without approval or proper handover.</li></ul>Communication &amp; Reporting<ul><li>Maintain clear, professional, and timely communication with all stakeholders.</li><li>Provide regular task status updates without waiting to be asked.</li><li>Seek clarifications when required and implement instructions accurately.</li><li>Maintain written records and confirmations where necessary.</li></ul>Professional Conduct &amp; Workplace Ethics<ul><li>Demonstrate professional behavior, discretion, and teamwork.</li><li>Maintain confidentiality of employee information and company data.</li><li>Raise concerns or challenges through appropriate internal channels (HR/Reporting Manager).</li><li>Uphold company values and contribute positively to the workplace environment.</li></ul>Key Skills &amp; Competencies<ul><li>Strong communication and coordination skills</li><li>Good organizational and time-management abilities</li><li>Basic knowledge of HR and administrative processes</li><li>Proficiency in MS Office (Word, Excel, Email)</li><li>Ability to multitask and work independently</li></ul>Performance Expectations<ul><li>Ownership and accountability for assigned responsibilities</li><li>Accuracy and quality in execution, not just task completion</li><li>Proactive communication and follow-up</li><li>Alignment with company policies and UAE Labour Law</li></ul>Job Type: Full-timePay: AED3,000.00 - AED5,000.00 per month

ADMINISTRATIVE OFFICER/RECEPTIONIST

4Wall Europe

<div>
 Come join the team behind some of the most prominent events in the world. From the electrifying energy of
 
 EDC
 
 , to the epic scale of
 
 Metallica&rsquo;s World Tour
 
 , to the high-profile production of the
 
 NFL Draft
 
 . You&rsquo;ve seen our work at
 
 CES
 
 , on Broadway,
 
 I Heart Radio
 
 ,
 
 Saturday Night Live
 
 , and
 
 The Tonight Show
 
 and that&rsquo;s just the beginning. From the lights and video walls to the rigging, staging and audio, no matter how big or small the production is, there&rsquo;s a good chance 4Wall was behind it all. Be a part of a leading team in the entertainment industry!
 
 
 We are looking for an
 
 Administrative Assistant/Receptionist
 
 to come join the 4Wall team!
 
 
 
 What you will be doing
 
 : While every day is different at 4Wall, you will be responsible for supporting the Regional Administrator and office staff, answering the phones, greeting guests, and other administrative duties.
 
 
 
 What you bring to the table
 
 : Our ideal candidate will have previous customer service, administrative, or receptionist experience and has the ability to manage multiple tasks simultaneously. Should have strong PC skills including Microsoft Word, Excel, Outlook, and internet browsers. Should have a friendly demeanor and is responsible, self-motivated, and well organized.
 
 
 
 Hourly Range
 
 
 
 $22.00 - $25.00
 
 
 
 What You Should Know
 
 
 
 Hours are 7:30 AM - 4:30 PM with some potential OT.
 
 
 
 Why You Should Work for 4Wall
 
 
 
 <ul>
 <li>
 Our People Rock! We pride ourselves on having a family feel where everyone feels welcomed and valued. No matter what your role is at 4Wall, you are a key piece to the success of the company.
 </li>
 <li>
 Perks, perks and more perks! We make it a priority to take care of everyone who works at 4Wall. Beyond comprehensive medical, dental, and vision, our benefits package features a 401(k) with 5% company match, company-paid life insurance, short and long term disability, Personal Time Off (PTO), pet insurance and much more!
 </li>
 <li>
 The A+ Environment &ndash; It&rsquo;s casual Friday everyday! We strive to create a culture that encourages everyone to interact with each other and have fun. Everything from Star Wars day, to employee contests, to health and wellness months, to chili cook offs. Giving back in our communities is also important as we donate our time and gear to numerous charities.
 </li>
 <li>
 Our Future is Bright &ndash; Pun intended! 4Wall is a growing business and there are a lot of exciting things happening here. We are involved in a wide variety of markets within the industry and are looking to continue our surge in serving across the world with the highest quality rental gear with outstanding customer service.
 </li>
 <li>
 Growth That Matches Your Ambition &ndash; We offer internal promotion paths &ndash; many of our leaders started in the warehouse or field. We offer training and certifications. With multiple U.S. locations, there are opportunities to travel, transfer and expand your reach.
 </li>
 <li>
 Be Part of the Success &ndash; Whether you are on-site, in the warehouse, or in the office, you play an important role in our success. Work on high profile concerts, TV shows, festivals, and corporate events. Collaborate with industry professionals, including top designers and creatives in the industry.
 
 
 </li>
 </ul>
 
 So you want the job, now what?
 
 
 
 
 Our Recruitment Process Goes As Follows
 
 
 
 <ul>
 <li>
 Apply for the job
 </li>
 <li>
 Our recruitment team will review your application. If you are qualified, we will pass it along to the hiring manager. If you aren&rsquo;t, we will let you know as we don&rsquo;t like to leave people hanging.
 </li>
 <li>
 Interviews &ndash; most likely a phone interview and then an in-person interview.
 </li>
 <li>
 Job offered &ndash; if selected, the hiring manager will contact you to offer the role. If you aren&rsquo;t selected, don&rsquo;t worry, we will let you know so you aren&rsquo;t left wondering.
 </li>
 <li>
 Complete a background check, and possibly a drug test, depending on the role you are hired for.
 </li>
 <li>
 Start new job&hellip; life changed!
 
 
 </li>
 </ul>
 
 Not interested, but know someone who might be?
 
 Refer them! If they get the job, they&rsquo;ll owe you one for helping them get an awesome job!
 
 
 Interested in applying? Click here to view more info and apply online. (Opens in new window)
 
 
 P.S. 4Wall is an EOE.
</div>

ADMINISTRATIVE ASSISTANT / RECEPTIONIST

Voyager Technologies, Inc.

<div>Voyager is an innovative defense, national security and space technology company committed to advancing and delivering transformative, mission-critical solutions. We tackle the most complex challenges to unlock new frontiers for human progress, fortify national security, and protect critical assets to lead in the race for technological and operational superiority from ground to space.

Forge the Future: Join Voyager Technologies

The future belongs to those who build it. At Voyager Technologies, we're building technologies that protect lives, expand frontiers and prepare us for what's next. And we're doing that with people who are wired to solve, build, adapt and lead. These roles are not for the faint of heart.

You'll help lay the foundation for humanity's future. Join a culture where innovation thrives, curiosity is rewarded, and impact is real. We're a company of doers, thinkers and builders, united by purpose and grounded in reality.

If you want to put your skills to work where the stakes are real and the mission is bigger than any one person, forge the future with Voyager.

____________________________________________________________________________________

Job Summary:

The Administrative Assistant and Receptionist will be a key driver of operational excellence, and processes are efficient, scalable, and aligned with business initiatives. You will play a pivotal role in enhancing the overall employee experience by streamlining workflows, executing with excellence and implementing best-in-class people practices.

Responsibilities:
<ul>
<li>To provide administrative, clerical, and organizational support for the office by performing the following responsibilities.</li>
<li>Greets clients and visitors in a professional manner &amp; promptly notifies appropriate person of their arrival.</li>
<li>Answers telephone, takes accurate messages, and screens and directs telephone calls for management in a professional manner.</li>
<li>Processes incoming and outgoing mail on a daily basis and signs for courier deliveries.</li>
<li>Composes, prepares and proofreads correspondence, office memos and reports, and maintains confidentiality when required.</li>
<li>Provides administrative support for special projects and presentations to include research, compiling data and preparation of presentations.</li>
<li>Maintain an organized office calendar and schedules meetings and appointments as needed.</li>
<li>Prepares for meetings, including conference room set up, meal and refreshment planning and pickup, and meeting clean-up.</li>
<li>Make travel reservations and prepare expense reports.</li>
<li>Inventories and orders office supplies and equipment.</li>
<li>Perform general filing, record maintenance, and assist in purchasing as needed.</li>
<li>Performs other duties as assigned.</li>
<li>Typical working hours are 7:30 am to 4:30 pm Monday &ndash; Friday (with an hour lunch break).</li>
<li>Other related job duties, as assigned.</li>
<li>Ability to travel approximately 5% of the time as needed.</li>
<li>Ability to obtain and maintain a US Security Clearance (Requires US Citizenship).</li>
</ul>
Skills:
<ul>
<li>Responsible, reliable, and punctual</li>
<li>Excellent communication skills</li>
<li>Highly organized</li>
<li>Detail oriented</li>
<li>Good computer skills</li>
<li>Proficient in Microsoft Office Suite, including MS Word, Outlook, and Excel</li>
<li>Ability to prioritize tasks</li>
<li>Professionalism</li>
<li>Ability to work well with all levels of internal management and staff</li>
</ul>
Required Qualifications:

Required: High School Diploma or equivalent 


Preferred Qualifications:
<ul>
<li>Associate's or Bachelor's degree in related discipline from an accredited college/university. May consider equivalent experience in lieu of degree</li>
</ul>
Please click &quot;Apply&quot; to submit your application.

The salary range represents the base salary range for this position. Actual compensation will vary and may be above or below the range based on various factors. Those include but are not limited to location, experience, and performance.

Voyager offers a comprehensive, total compensation package, which includes competitive salary, a discretionary annual bonus plan, paid time off (PTO), a comprehensive health benefit package, retirement savings, wellness program, and various other benefits. When you join our team, you're not just an employee; you become part of a dynamic community dedicated to innovation and excellence.

To conform to U.S. Government space technology export regulations, including the International Traffic in Arms Regulations (ITAR) you must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State.

Voyager is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

Minority/Female/Disabled/Veteran

The statements contained in this job description are intended to describe the general content and requirements for performance of this job. It is not intended to be an exhaustive list of all job duties, responsibilities, and requirements. This job description is not an employment agreement or contract. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice.</div>

The American Legion

The American Legion-Department of New York &ndash; Headquarters is looking for an Administrative Assistant to join our Troy office.Primary Responsibility: General office work, receptionist, phones. Front desk responsibilities. Be able to communicate with members, employees, and others to answer questions, explain &amp; disseminate info. Assist with office projects, events, and office activities. Requirements:Proficient with Microsoft &amp; Excel, and Outlook. Professional communication skills &amp; demeanor, minimum 3 years office experience.40 hours weekly - Mon-Fri.Interested applicants should submit resume and 3 references.Job Type: Full Time (will consider Part-Time) Salary: $19.00 - $22.00Work Location: One location - TroyJob Type: Full-timePay: $19.00 - $22.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Office Administrative Assistant/Receptionist

Search 10000+ Administrative receptionist jobs near you this March. New roles added regularly across leading industries. Apply today.

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