administrative receptionist

Confidential Government

<div>
 
 About the Role:
 
 
 We are looking for a dedicated Specialist - Administrative Services to be the first point of contact for our team and visitors. This role is more than just answering phones; it&rsquo;s about creating a positive and professional first impression, providing seamless administrative support, and ensuring the smooth day-to-day operation of our office.
 
 
 
 
 
 Key Responsibilities:
 
 
 Front Office &amp; Visitor Experience:
 
 
 &bull; Greet all visitors, clients, and vendors with a warm and professional demeanor.
 
 
 &bull; Manage a multi-line phone system, expertly screening, answering, and directing calls.
 
 
 &bull; Maintain a tidy, welcoming, and well-stocked reception and lobby area.
 
 
 Administrative &amp; Operational Support:
 
 
 &bull; Handle all incoming and outgoing mail, packages, and courier services.
 
 
 &bull; Perform essential clerical duties, including filing, photocopying, and scanning.
 
 
 &bull; Manage office supply inventory for the front desk and place orders as needed.
 
 
 &bull; Schedule meetings and coordinate the booking of common meeting rooms.
 
 
 Coordination &amp; Communication:
 
 
 &bull; Act as a central hub for information, effectively directing internal and external inquiries.
 
 
 &bull; Provide support for company events, meetings, and team travel arrangements.
 
 
 &bull; Collaborate with various departments to provide comprehensive administrative support.
 
 
 Security &amp; Safety:
 
 
 &bull; Monitor visitor access in accordance with security protocols.
 
 
 &bull; Issue visitor badges and maintain an accurate and secure log of all guests.
 
 
 
 
 
 Qualifications &amp; Skills:
 
 
 &bull; High school diploma; additional certification in Office Management or a related field is a plus.
 
 
 &bull; Proven experience as a Receptionist, Front Desk Representative, or similar role (3 years and above).
 
 
 &bull; Proficiency in Microsoft Office Suite (Outlook, Word, Excel).
 
 
 &bull; Excellent verbal and written communication skills.
 
 
 &bull; Strong organizational skills with the ability to prioritize multiple tasks seamlessly.
 
 
 &bull; Professional appearance and a positive, customer-oriented attitude.
 
 
 &bull; Experience with office equipment (e.g., printers, fax machines, phone systems).
 
 
 &bull; A proactive and resourceful approach to problem-solving.
 
 
 
</div>

Administrative Services  “Receptionist” Specialist

INFINITY HOMES PROPERTIES

We are currently seeking a highly organized, detail-oriented, and professional female Arabic-speaking Administrative Assistant &amp; Receptionist to join our team. This dual-role position is vital to ensuring the smooth day-to-day operations of the office while creating a positive first impression for clients and visitors.The successful candidate will manage front desk responsibilities and provide comprehensive administrative support to various departments. A background in real estate or familiarity with property management processes will be considered a significant advantage.Key Responsibilities:Reception &amp; Front Desk Duties:<ul><li>Greet and assist clients, guests, and vendors in a professional and courteous manner</li><li>Manage all incoming calls, direct inquiries appropriately, and take accurate messages</li><li>Maintain a clean, organized, and welcoming reception area at all times</li><li>Handle incoming and outgoing mail, courier services, and deliveries</li><li>Coordinate meeting room bookings and prepare spaces for client meetings</li></ul>Administrative Support:<ul><li>Perform general administrative duties including data entry, filing, scanning, and document management</li><li>Draft and format correspondence, reports, presentations, and other documents as required</li><li>Manage calendars, schedule appointments, and coordinate internal and external meetings</li><li>Maintain accurate records and databases (e.g., client lists, supplier contacts, etc.)</li><li>Support preparation and processing of invoices, purchase orders, and basic financial documents</li><li>Assist in coordinating travel arrangements and accommodation bookings for staff when required</li><li>Ensure the office is well-stocked with supplies and liaise with vendors for replenishment</li></ul>Office &amp; Operational Coordination:<ul><li>Support the implementation and maintenance of office procedures and systems</li><li>Act as the point of contact for facility maintenance requests and IT support coordination</li><li>Maintain confidentiality and discretion in handling sensitive company and client information</li><li>Assist HR and management with onboarding new staff, preparing employee files, and maintaining attendance records</li><li>Liaise with internal departments and external stakeholders in a professional manner</li></ul>Real Estate-Related (if applicable):<ul><li>Assist with document preparation related to property listings, leases, and client agreements</li><li>Maintain records of property listings, client inquiries, and appointment schedules</li><li>Coordinate with agents, property managers, and clients for viewings and follow-ups</li><li>Support real estate team with research, reports, and filing regulatory documentation</li></ul>Candidate Requirements:<ul><li>Female candidate (requirement based on client need for team balance)</li><li>Fluent in Arabic and English &ndash; both verbal and written communication skills are essential</li><li>Minimum of 2&ndash;3 years of experience in a similar administrative or front-desk role</li><li>Strong organizational skills and the ability to multitask effectively</li><li>High level of discretion, reliability, and professionalism</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)</li><li>Ability to work independently with minimal supervision and as part of a team</li><li>Excellent interpersonal and customer service skills</li><li>Positive, proactive, and service-oriented attitude</li></ul>Preferred Qualifications:<ul><li>Previous experience in the real estate, property management, or corporate services sectors</li><li>Familiarity with CRM systems, document management software, or property databases</li><li>Basic knowledge of invoicing, procurement, or office budgeting is a plus</li></ul>Job Type: Full-timeLanguage:<ul><li>Arabic (Preferred)</li></ul>

Administrative Assistant/Receptionist ( Arabic Speaker)

Laura Torres Law PLLC

Administrative Assistant / Receptionist &ndash; Immigration Law Firm (Bilingual Spanish &amp; English)Location: Dallas, Texas (In-Office) Schedule: Monday &ndash; Friday, 8:45 AM to 5:30 PM (45 - minute lunch break) Pay Range: $18 &ndash; $25 per hour, based on experience Language Requirement: Fluent in Spanish and English (required) Industry Experience: Immigration law firm experience strongly preferredAbout the Firm:Laura Baez Torres Law PLLC is a Dallas-based immigration law firm dedicated to helping individuals and families achieve stability and security in the United States. Our firm is known for providing compassionate, client-centered legal services and for our deep commitment to immigrant communities across Texas and beyond.We are looking for a bilingual (Spanish and English) Administrative Assistant/Receptionist who shares our passion for serving others and is eager to contribute to our mission.Key Responsibilities:<ul><li>Serve as the first point of contact for clients by answering phone calls, responding to inquiries, and greeting visitors in a professional and welcoming manner.</li><li>Manage appointment scheduling, client intake, and general office communications.</li><li>Provide administrative support to attorneys and case managers, including document organization, case tracking, and data entry.</li><li>Maintain accurate client records and update case management software.</li><li>Ensure all client interactions reflect the firm&rsquo;s values of professionalism, compassion, and excellent service.</li></ul>Qualifications:<ul><li>Bilingual in Spanish and English (spoken and written) &ndash; required.</li><li>Experience working in an immigration law firm &ndash; strongly preferred.</li><li>Highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment.</li><li>Excellent communication and interpersonal skills with a professional demeanor.</li><li>Proficiency in Microsoft Office; experience with MyCase or similar case management software is a plus.</li><li>Team-oriented, dependable, and committed to providing high-quality client service.</li></ul>Why Join Our Team:<ul><li>Meaningful Work: Make a real difference by helping undocumented families navigate the legal system.</li><li>Collaborative Environment: Join a supportive, mission-driven team that values your contributions.</li><li>Professional Growth: Opportunities for ongoing training and career development.</li><li>Competitive Pay: Hourly rate of $18 &ndash; $25, based on experience.</li></ul>Job Type: Full-timePay: $18.00 - $25.00 per hourExpected hours: 40 per weekApplication Question(s):<ul><li>Are you fluent in both Spanish and English, spoken and written?</li><li>Do you have previous experience working in an immigration law firm?</li><li>How many years of experience do you have as an Administrative Assistant or Receptionist?</li><li>Have you used case management software (e.g., MyCase, Clio, or similar)?</li><li>Are you available to work Monday through Friday, 8:45 AM to 5:30 PM, in our Dallas office?</li><li>What is your desired hourly pay rate within our range of $18&ndash;$25/hour?</li><li>Why are you interested in working at Laura Baez Torres Law PLLC?</li></ul>Experience:<ul><li>Immigration law: 2 years (Required)</li></ul>Work Location: In person

Administrative Assistant / Receptionist – Immigration Law Firm (Bilingual Spanish & English)

Eagle Real Estate

We&rsquo;re Hiring: Receptionist (Female)Salary: AED 2,300 per monthLocation: Al Nahda, SharjahRequirements:<ul><li>Female candidate (on husband&rsquo;s visa)</li><li>Minimum 2 years of experience as a receptionist or in a similar role</li><li>Fluent in English (spoken and written)</li><li>Professional appearance and positive attitude</li><li>Strong communication and organizational skills</li></ul>Responsibilities:<ul><li>Greet and assist visitors in a friendly and professional manner</li><li>Answer phone calls and handle inquiries efficiently</li><li>Manage front desk operations and maintain reception area</li><li>Support administrative tasks as needed</li></ul>Job Type: Full-timePay: AED2,300.00 per yearExperience:<ul><li>receptionist or a similar role: 2 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>

Receptionist

Topgrow Marketing

Job Title: Receptionist Location: Riyadh, Saudi Arabia Nationality: Saudi National (Preferred)Role Overview: We are seeking a Receptionist who will serve as the first point of contact, manage front desk operations, coordinate administrative tasks, and provide support in training &amp; development activities.Key Responsibilities:<ul><li>Greet and assist visitors and clients professionally.</li><li>Handle phone calls, emails, and inquiries.</li><li>Coordinate administrative tasks and scheduling.</li><li>Support training &amp; development programs (logistics, materials, and communication).</li><li>Maintain records and office supplies.</li></ul>Requirements:<ul><li>Saudi National (preferred).</li><li>Fresh graduate or up to 1 year of relevant experience.</li><li>Strong communication and organizational skills.</li><li>Skills in MS Office and Canva are a plus.</li></ul>Job Type: Full-time

Receptionist-Saudi Nationality

Yuua

Job Title: ReceptionistLocation: YUUA -Korangi0316 3337571Job Type:Full-TimeAbout Us:At YUUA, we pride ourselves on creating a welcoming and efficient environment for our clients and team members. Join our dedicated team and be the first point of contact for our valued customers!Job Description:We are seeking a friendly and organized Receptionist to manage our front desk and provide exceptional customer service. This role is crucial in ensuring smooth operations and a positive experience for all visitors.Key Responsibilities:- Greet and assist visitors in a professional manner- Answer incoming calls and direct them to the appropriate department- Manage appointments and maintain the reception area- Handle incoming and outgoing mail and packages- Assist with administrative tasks as needed- Maintain a clean and organized front deskQualifications:- High school diploma or equivalent; additional qualifications are a plus- Previous experience in a receptionist or administrative role preferred- Excellent communication and interpersonal skills- Proficient in Microsoft Office and basic office equipment- Strong organizational skills and attention to detailWhat We Offer:- Competitive salary and benefits package- A positive and collaborative work environment- Opportunities for professional growth and developmentTransport AllowanceHow to Apply:If you are a motivated individual with a passion for providing outstanding service, we want to hear from you! Please submit your resume and a brief cover letter outlining your experience to hr@yuuaint.com or 0316 3337571 with the subject line &quot;Receptionist Application.&quot;Join us at YUUA and be part of a team that values excellence and customer care!**Job Type: Full-timePay: Rs35,000.00 - Rs45,000.00 per monthWork Location: In person

Jurisnexa Global Legal & Associoates

The Receptionist is the first point of contact for visitors, clients, and callers. This role is responsible for creating a welcoming environment, managing front desk operations, and providing administrative support to ensure smooth day-to-day office activities.Key Responsibilities<ul><li>Greet and welcome visitors in a professional and friendly manner.</li><li>Answer, screen, and direct incoming phone calls promptly and politely.</li><li>Maintain visitor logs and ensure security procedures are followed.</li><li>Handle incoming and outgoing mail, packages, and deliveries.</li><li>Manage scheduling of appointments, meetings, and conference rooms.</li><li>Assist with basic administrative tasks such as filing, data entry, and document preparation.</li><li>Maintain a tidy and organised reception area.</li><li>Provide information about the company to callers and visitors when appropriate.</li><li>Support other departments with clerical tasks as needed.</li></ul>Qualifications &amp; Skills<ul><li>High school diploma or equivalent; additional administrative training is a plus.</li><li>Proven experience as a receptionist, front desk representative, or similar role.</li><li>Excellent verbal and written communication skills.</li><li>Strong organisational and multitasking abilities.</li><li>Professional appearance and positive attitude.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and office equipment.</li><li>Ability to handle confidential information with discretion.</li></ul>Job Types: Full-time, PermanentPay: &#8377;10,000.00 - &#8377;15,000.00 per monthBenefits:<ul><li>Food provided</li></ul>

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