administrative sales assistant

Cyclone Technology

Administrative Sales AssistantLocation: Phoenix, AZ Reports To: Sales Department Employment Type: Full-TimePosition OverviewWe are seeking a highly organized, detail-oriented Administrative Sales Assistant to support our growing sales team. This role plays a critical part in ensuring smooth daily operations, accurate documentation, and responsive customer communication. The ideal candidate thrives in a fast-paced environment, manages multiple priorities effectively, and supports sales performance through strong administrative execution.Key Responsibilities<ul><li>Provide administrative support to the sales team and sales leadership</li><li>Prepare quotes, proposals, bid documents, and sales presentations</li><li>Maintain and update CRM system with accurate customer and pipeline data</li><li>Track sales activity, and performance metrics</li><li>Coordinate trade shows, dealer meetings, and customer events</li><li>Manage calendars, travel arrangements, for sales leadership</li><li>Serve as an additional point of contact for customer inquiries and dealer support</li><li>Maintain organized digital and physical sales files</li><li>Marketing support, when needed</li></ul>Qualifications<ul><li>4+ years of administrative experience (sales support preferred)</li><li>Strong proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook)</li><li>Experience with CRM systems (HubSpot, preferred or similar)</li><li>Excellent written and verbal communication skills</li><li>High attention to detail and organizational accuracy</li><li>Ability to manage multiple deadlines and shifting priorities</li><li>Professional demeanor and customer-focused mindset</li><li>Experience with ZoomInfo a plus</li></ul>Apply now: https://forms.gle/m9gviypeUFaVhYVW6Pay: $60,000.00 - $70,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li></ul>Work Location: In person

Administrative Sales Assistant

GARCIA AUTO SALES

Job Overview We are seeking a dynamic and highly organized Administrative Assistant with experience in car sales to join our team. This role combines essential administrative support with a focus on facilitating smooth automotive sales operations. The ideal candidate will be energetic, detail-oriented, and possess excellent communication skills, ensuring that both the office functions efficiently and our car sales processes run seamlessly. This paid position offers an exciting opportunity to be an integral part of a fast-paced, customer-focused environment where your organizational talent and enthusiasm will make a real difference. Must be bilingual.Responsibilities<ul><li>Manage front desk operations, greeting visitors and clients with professionalism and warmth</li><li>Handle multi-line phone systems, directing calls accurately and courteously</li><li>Assist with car sales activities, including scheduling appointments and coordinating test drives</li><li>Support office management tasks such as filing, data entry, proofreading, and document organization</li><li>Provide exceptional customer service by addressing inquiries promptly and professionally</li><li>Utilize Microsoft Office and Google Workspace tools for correspondence, reports, and presentations</li><li>Perform clerical duties, including filing, photocopying, maintaining organized office supplies, and keeping the office clean.</li><li>Support personal assistant tasks as needed, including travel arrangements or special project coordination</li></ul>Skills<ul><li>Proven experience with office management, administrative support or clerical roles in a busy environment</li><li>Strong computer literacy with proficiency in Microsoft Office Suite (Word and Gmail)</li><li>Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced setting</li><li>Exceptional phone etiquette and customer service skills to support clients and team members alike</li><li>Bilingual abilities are highly desirable to serve diverse clientele effectively</li><li>Strong typing skills with attention to detail for data entry and proofreading tasks</li><li>Knowledge of multi-line phone systems and office equipment operation</li></ul>Join us in creating a welcoming environment where your organizational expertise and proactive attitude will drive success. This role offers the chance to develop your career in automotive sales support while delivering outstanding service to our valued customers.Application Question(s):<ul><li>Can you read and write in Spanish?</li></ul>Language:<ul><li>Spanish (Required)</li><li>English (Required)</li></ul>Location:<ul><li>West Columbia, SC 29169 (Preferred)</li></ul>Work Location: In person

Administrative Assistant/CAR SALES

Paramount Depot, LLC

Job Summary We are seeking an energetic and detail-oriented Assistant Sales Administrator to join our dynamic team. In this vital role, supports sales teams by handling administrative tasks, processing orders, managing customer data, and assisting with client communications. They ensure smooth daily operations, often using CRM systems, managing schedules, and preparing sales reports.Key Responsibilities<ul><li>Order Management: Processing customer orders, tracking shipments, and maintaining accurate order records.</li><li>Data &amp; CRM Management: Updating CRM databases, managing client records, and generating sales reports.</li><li>Sales Support: Assisting with proposals, presentations, and following up on sales leads.</li><li>Communication: Acting as a liaison between customers and the sales team, handling phone calls and emails.</li></ul>Required Skills and Qualifications<ul><li>Administrative Experience: Experience in office administration, particularly supporting a sales team.</li><li>Technology Proficiency: Proficiency in Microsoft Office (Excel, Word) and CRM software.</li><li>Communication Skills: Strong verbal and written communication skills.</li><li>Organization: Excellent time management and organizational skills.</li><li>MUST BE FLUENT in English/Spanish</li></ul>Requirements:<ul><li>Must pass a background screen.</li><li>Must pass a drug screen.</li></ul>Join our team!Benefits:<ul><li>Health Insurance</li><li>Dental Insurance</li><li>Vision Insurance</li><li>Life insurance</li><li>401(k) matching</li><li>Paid Personal Time Off (PTO)</li><li>Paid Holidays</li><li>Paid Vacations</li><li>A great multicultural Atmosphere</li></ul>Benefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Schedule:<ul><li>8-hour shift plus OT when needed</li><li>Day shift</li><li>Monday to Friday</li><li>Job Type: Full-time</li><li>Expected hours: No less than 40 per week</li></ul>Work Location: In person, our company does not provide hybrid or remote work options. All employees are expected to work on-site.Application RequirementsTo be considered for this position, applicants must submit the following:<ul><li>Resume</li><li>Cover Letter</li></ul>Your cover letter must highlight:<ul><li>Your relevant experience related to the responsibilities listed in this job posting</li><li>The skills and qualifications that make you a strong candidate for this role</li><li>Examples of where and how you gained the experience required for this position</li></ul>To confirm that you have reviewed the job description carefully, please include the phrase &ldquo;Assistant Sales Administrator&rdquo; in your cover letter.Applications submitted without a cover letter or without addressing the points above may not be considered.About Paramount DepotParamount Depot has been a leading wholesale supplier of building materials and services to major home builders and construction contractors since 2005. Sourced globally, we manufacture and import cabinetry, granite, quartz, flooring, plumbing accessories, and lighting fixtures directly. There is no middleman!Along with our brands, we distribute many nationally recognized products, including Masonite, Seagull Lighting, Moen, Huntington Brass, Bravura, Liberty Hardware, Frigidaire, and Deltana, all at below-market prices. Our commitment is to provide the highest level of Honesty, Integrity, and Teamwork at the most competitive prices.Pay: From $20.00 per hourExpected hours: No less than 40.0 per weekBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee discount</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Education:<ul><li>Associate (Required)</li></ul>Language:<ul><li>English (Required)</li><li>Spanish (Required)</li></ul>Work Location: In person

Assistant Sales Administrator

Legacy Electric

Legacy Electric LLC LLC is seeking an Administrative Marketing Assistant with sales and reporting experience to join our team!! Candidate will assist Operations Manager with reporting, assisting Project Managers, checking emails, responding to clients, answering phones as needed and search out new client accounts.Candidate will work with closely with Operations Manager in an administrative role including data entry, managing emails, fielding phone calls, pulling reports,Qualifications:&middot; Exceptional interpersonal skills, communication skills and ability to build strong relationships&middot; Excellent time-management skills&middot; Must be comfortable speaking to people&middot; Must be motivated, personable, and outgoing&middot; Experience with Microsoft Excel, Word, Teams, Zoom and Outlook&middot; Two or more years of Outside Sales experience&middot; History of meeting or exceeding Sales Quotas and Performance Goals&middot; Experience in the electrical trade industrySalary:Legacy Electric: Sales Compensation PlanThis plan outlines how our sales team is paid and their key responsibilities.1. Base SalarySales team members receive a consistent base salary to provide stable income, especially when starting out. This also helps attract experienced sales professionals and covers non-sales tasks.<ul><li>Full-time Sales Professional: $38,000 - $48,000 per year D.O.E. plus commission</li></ul>2. Commission StructureCommissions are based on the gross profit of new projects, not just total sales. This means you're rewarded for bringing in profitable work.<ul><li>What's a &quot;New Client&quot;? Someone who hasn't used Legacy's services in the last 24 months.</li><li>What's &quot;Gross Profit&quot;? The project's total revenue minus direct costs (labor, materials, subcontractors).</li><li>Commission Rates:</li><li>First work order with a new client: 8% of gross profit.</li><li>Additional work orders with that client: 4% of gross profit.</li><li>Client Becomes a &quot;House Account&quot;: After 15 months, a client becomes a &quot;house account,&quot; and commissions on their projects stop.</li><li>Payment: Commissions are paid only after Legacy Electric receives full payment from the client. If a client doesn't pay, no commission is earned on that project.</li></ul>3. Performance &amp; BonusesWe set targets to encourage client acquisition.<ul><li>Client Acquisition Targets: Aim for 3 new paying clients per month.</li><li>Bonus: $500 per quarter if you hit your client acquisition target, plus an additional bonus for exceeding the target.</li></ul>4. Sales Responsibilities &amp; TransparencySales team members are expected to be transparent, communicative, and proactive.<ul><li>Weekly Reporting: Submit spreadsheets detailing calls, leads, meetings, and prospecting activities.</li><li>Meetings &amp; Events: Attend all required meetings, conference calls, and sales events (like expos).</li><li>Client Communication: Maintain open communication with new clients and handle minor issues professionally.</li><li>Non-Compete: You'll sign a non-compete agreement; clients belong to Legacy Electric even if you leave.</li><li>Professional Appearance: Sales team will have a professional, clean appearance and professional attitude/mannerisms and language while at work and when dealing with potential clients</li><li>Work Hours: 8am-5pm Central Time</li><li>Full-time Sales: Minimum 40 hours per week, with activity logs.</li><li>Client Check-ins: Regularly contact clients to address their needs, questions, or concerns.</li><li>Pricing: All pricing and discounts must be discussed and approved by the Legacy Board to ensure profitability.</li><li>Client Relationships: Legacy Electric can terminate any client relationship at any time for any reason they deem necessary.</li><li>CRM System: Learn and use Legacy's CRM (Facil-IT) for tracking clients and pulling reports.</li><li>Training: Shadow project managers, billing staff, and technicians to understand operations. Complete any required training or quizzes.</li><li>Collections Support: Assist the billing team if collections are needed for clients you've brought in.</li></ul>Job Type: Full-timePay: $38,000.00 - $48,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: Remote

Administrative Marketing Assistant - Remote

Sof-Tek

OverviewWe are looking for a highly organized, detail-oriented Administrative Personal Assistant to work directly with the head of sales.This role focuses on taking ownership of internal processes, coordination, and communication to support active projects and quoting workflows. You will work directly with leadership and be expected to take on increasing ownership of internal processes over time.This is not a passive admin role. The goal is to develop someone who can think, organize, and operate independently over time.Core Responsibilities<ul><li>Organize and manage spreadsheets (Google Sheets) for quoting and tracking</li><li>Coordinate vendor pricing and follow up on material quotes</li><li>Format and prepare client-facing documents and proposals</li><li>Draft and manage email communication with vendors and internal teams</li><li>Track project status, POs, and open items across multiple jobs</li><li>Maintain clean, accurate, and up-to-date data across systems</li><li>Support daily workflow and remove administrative load from sales</li><li>Identify and resolve gaps or inconsistencies in data, quotes, or workflows</li></ul>Required Skills<ul><li>Strong attention to detail and accuracy</li><li>Comfortable working with numbers, pricing, and spreadsheets</li><li>Proficient in Google Workspace (Sheets, Docs, Gmail)</li><li>Clear and professional written communication</li><li>Organized and able to manage multiple tasks at once</li><li>Able to learn quickly and follow structured processes</li><li>Ability to think through problems and organize incomplete information</li></ul>Preferred Traits<ul><li>Naturally organized and process-driven</li><li>Thinks ahead and anticipates needs</li><li>Takes ownership rather than waiting for direction</li><li>fast-moving, sometimes ambiguous environment</li><li>Comfortable interacting with people (vendors, internal team)</li></ul>Career DevelopmentThis role is designed to expand beyond administrative support.As capability is demonstrated, responsibilities may expand to include:<ul><li>Full quote assembly and pricing coordination</li><li>Direct vendor communication</li><li>Client communication and project updates</li><li>Managing internal sales workflow from start to finish</li><li>Supporting deal execution and timeline coordination</li></ul>ClosingThis role is best suited for someone who wants to grow beyond traditional administrative work and develop dynamic responsibilities on top of a strong administration foundation.You will work directly with leadership and have the opportunity to take on increasing ownership over time.Work Environment:Work is performed in an office environment, shop floor environment, and customer facilities. The role requires frequent interaction with engineering, operations, procurement, and production teams. Noise levels vary from standard office levels to moderate industrial shop noise. Occasional work may occur in facilities with elevated temperatures, forklifts operating nearby, and industrial equipment being tested or commissioned.Physical Requirements:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. [Insert a paragraph that identifies the physical requirements, such as climbing, standing, bending, driving, typing, etc. Include the physical effort and lifting requirements, such as sedentary - up to 10 pounds; light - up to 20 pounds; medium - up to 50 pounds; heavy - over 50 pounds with assistance.]Position Type/Expected Hours of Work:This is a full-time exempt position. Standard work hours follow a Monday through Friday schedule, with flexibility based on customer demands, quoting cycles, or executive reviews. Occasional early mornings, evenings, or weekend work may be required to meet client deadlines or support commissioning.Travel: Travel may require occasional travel (15%) in a month for customer meetings, onsite commissioning, facility walk-throughs, vendor visits, or leadership-level engagements. Overnight travel may be required as needed.Other duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.EEO Statement:Sof-Tek Integrators is an Equal Opportunity Employer.I understand that my employment with Sof-Tek Integrators is considered at will, meaning that either the company or I may terminate this employment relationship at any time with or without cause or notice. This job description is not a binding contract and signing this document does not change the fact that Sof-Tek Integrators is an at-will employer.Job Type: Full-timePay: $22.00 - $28.00 per hourBenefits:<ul><li>Health insurance</li><li>Paid time off</li></ul>Compensation Package:<ul><li>Bonus pay</li></ul>Application Question(s):<ul><li>Why do you want to work at Sof-Tek?</li></ul>Education:<ul><li>Associate (Preferred)</li></ul>Work Location: In person

Administrative Personal Assistant (Sales Support)

Onkar Builders

Job Overview We are seeking a detail-oriented and organized Administrative Assistant with experience in Online QuickBooks to join our dynamic team. The ideal candidate will possess strong clerical skills, excellent phone etiquette, and a commitment to providing exceptional customer support. This role is essential in ensuring the smooth operation of our office and supporting various administrative functions.Responsibilities<ul><li>Manage and maintain calendars, scheduling appointments and meetings as needed.</li><li>Provide customer support by responding to inquiries and addressing client concerns effectively.</li><li>Utilize Online QuickBooks for bookkeeping tasks, including invoicing, tracking expenses, and managing accounts receivable/payable.</li><li>Perform clerical duties such as filing documents, proofreading correspondence, and maintaining organized records.</li><li>Handle phone calls with professionalism, ensuring clear communication and accurate information dissemination.</li><li>Collaborate with team members to streamline administrative processes and improve office efficiency.</li></ul>Qualifications<ul><li>Proven experience as an Administrative Assistant or in a similar role, preferably with a focus on Online QuickBooks.</li><li>Strong proofreading skills with attention to detail in all written communications.</li><li>Excellent customer support abilities, demonstrating patience and understanding when addressing client needs.</li><li>Proficient in clerical tasks such as filing and document management.</li><li>Exceptional calendar management skills to coordinate schedules effectively.</li><li>Strong phone etiquette with the ability to communicate professionally over the phone.</li></ul>If you are a proactive individual who thrives in a fast-paced environment and possesses the necessary skills to excel in this role, we encourage you to apply for the Administrative Assistant position with experience in QuickBooks.Pay will depend on experience on Online quick books! quick books is a must!!!! this will be your daily taskJob Type: Full-timePay: From $18.00 per hourExperience:<ul><li>QuickBooks: 3 years (Required)</li></ul>Shift availability:<ul><li>Day Shift (Required)</li></ul>Ability to Commute:<ul><li>Modesto, CA 95350 (Required)</li></ul>Ability to Relocate:<ul><li>Modesto, CA 95350: Relocate before starting work (Required)</li></ul>Work Location: In person

ADMINISTRATIVE ASSISTANT WITH ONLINE QUICKBOOKS EXPERIENCE IS A MUST!

Luma Dental Studio

Company: Luma Dental Studio Location: Raleigh, North Carolina (Hybrid) Job Type: Part-Time, Contract (1099) Pay: $15&ndash;$20 per hour (based on experience) Schedule: Part-time with flexible hours; occasional evening availability required (approximately once per month)About Luma Dental StudioLuma Dental Studio is a modern dental startup focused on delivering high-quality care in a welcoming, elevated environment led by Dr. Chi. As we grow, we are building both strong internal systems and a recognizable presence in the local community.Position OverviewWe are seeking a motivated and dependable Administrative &amp; Marketing Assistant to support the practice owner in both daily operations and marketing efforts.This is an entry-level, hybrid role ideal for someone who is organized, creative, and eager to gain hands-on experience in business operations, content creation, and community outreach. This position will function as a support role to the owner, helping keep both administrative and marketing initiatives running smoothly.Key ResponsibilitiesAdministrative Support<ul><li>Manage scheduling, calendar coordination, and appointments for owner</li><li>Monitor and respond to emails in a timely and professional manner for owner doctor</li><li>Assist with invoicing, document organization, and general administrative tasks</li><li>Answer phone calls and support patient communication as needed towards grand opening</li></ul>Marketing &amp; Content Creation<ul><li>Create and edit content using Canva (Adobe experience is a plus)</li><li>Organize traning week for staff</li><li>Coordinate with vendors and contractors</li><li>Assist with planning and maintaining a social media content calendar</li><li>Draft and schedule posts across platforms (Instagram, TikTok, etc.)</li><li>Support development of marketing materials and promotional content</li><li>Work as needed by owner</li></ul>Community Outreach<ul><li>Attend local networking events (e.g., Chamber of Commerce meetings)</li><li>Visit local businesses to introduce and promote the practice</li><li>Represent the brand professionally in the community</li></ul>Project &amp; Task Coordination<ul><li>Assist in tracking tasks and keeping projects on schedule</li><li>Support general startup operations and day-to-day needs</li></ul>Qualifications<ul><li>Strong organizational and time management skills</li><li>Clear and professional communication skills</li><li>Comfortable using Canva; basic design skills preferred</li><li>Familiarity with social media platforms</li><li>Ability to take initiative and follow through on tasks</li><li>Reliable transportation for local outreach</li><li>Availability for occasional evening events</li></ul>Preferred (Not Required)<ul><li>Previous administrative, marketing, or customer service experience</li><li>Experience creating social media content</li><li>Interest in healthcare, dentistry, or small business environments</li></ul>What We&rsquo;re Looking For<ul><li>A dependable and proactive individual</li><li>Someone who is organized, adaptable, and detail-oriented</li><li>A positive and professional presence in both digital and in-person settings</li><li>A candidate eager to learn and grow within a startup environment</li></ul>Why Join Luma Dental Studio<ul><li>Direct experience working alongside a practice owner.</li><li>Exposure to both business operations and marketing.</li><li>Opportunity to grow into a larger role as the practice expands.</li><li>Flexible and dynamic work environment.</li></ul>Job Types: Part-time, Contract, TemporaryPay: $15.00 - $20.00 per hourExpected hours: 10 &ndash; 20 per weekWork Location: Hybrid remote in Raleigh, NC 27609

Administrative & Marketing Assistant

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