administrative sales assistant

Hotchkiss Insurance

<div>Company Overview 
As one of the largest independent insurance agencies in Texas, we are proud to be recognized for our exceptional, values-driven culture and consistently named among the best places to work. Our reputation reflects our commitment to outstanding client service, meaningful philanthropic efforts, employee well-being, strong financial stewardship, and a promising future. 
 
Position Summary 
As an administrative support professional reporting primarily to the Vice President of Sales, this role provides administrative and operational support to the Sales organization. The position is responsible for managing schedules, coordinating meetings and travel, preparing reports and sales materials, and ensuring seamless day-to-day operations. 
 
Essential Duties and Responsibilities<ul><li>
Provide assistance in daily tasks.
</li><li>Manage the VP of Sales active calendar by effectively scheduling with prioritization, meetings, travel, and appointments in order to maximize efficiency.
</li><li>Prepare correspondence, reports, agendas, forms as requested in a professional manner.
</li><li>Track and manage expense reports via CONCUR and adhere to the agency&rsquo;s submittal timeframe.
</li><li>Handle communications on behalf of the VP both written, via phone or in person in a professional/helpful manner.</li></ul>
Qualifications and Experience<ul><li>
Minimum 2 years experience in administrative support. Supporting a VP is a plus.</li><li>
Associate&rsquo;s degree college degree preferred or equivalent work experience.
</li><li>Must be able to work independently after direction is give and have the ability to build interoffice relationships.</li><li>
Must effectively speak, read, write, and comprehend English.
</li><li>Exercise judgment of proper verbal and written communication skills for a professional environment.</li></ul>
Compensation and Benefits<ul><li>
Competitive compensation package.</li><li>
Structured professional development and career growth opportunities.</li><li>
Generous paid time off and recognized holidays.</li><li>
Comprehensive benefits package, including company 401(k) match.</li><li>
Gym membership reimbursement.</li><li>
This role will be onsite 100%.</li></ul>
Hotchkiss Insurance is an Equal Opportunity Employer and a drug-free workplace.
All applicants must be authorized to work in and currently reside in the United States.
No agencies or third-party inquiries.
Ni8ZNYl0yQ</div>

Sales & Administrative Support Coordinator

Tom James Company

<div>
 At the Tom James Company, an Assistant supports our sales team members, store leaders, and key organizational leaders in fulfilling our mission to be a global leader in the fashion industry. An Assistant is a valued member of the Tom James sales support team.
 
 
 We currently have a full-time opening in our McLean, VA office. Our position is for 30 hours per week at
 
 $21.50
 
 per hour. We offer a generous PTO plan, paid holidays, and a 401(k) plan.
 
 
 Regular onsite attendance required.
 
 
 
 Job Responsibilities
 
 
 
 <ul>
 <li>
 Preparing for daily client visits
 </li>
 <li>
 Prepping clothing to be delivered
 </li>
 <li>
 Locating necessary client information (A/R balances, sales sheet)
 </li>
 <li>
 Updating sales materials regarding fabrics/options
 </li>
 <li>
 Coordinating and maintaining all client orders/files
 </li>
 <li>
 Communicating with clients:
 </li>
 <li>
 Setting up appointments
 </li>
 <li>
 Providing status of orders
 </li>
 <li>
 Scheduling deliveries
 </li>
 <li>
 Sending reminders
 </li>
 <li>
 Supporting the sales efforts of the sales professional by:
 </li>
 <li>
 Communicating regularly with the sales professional and other members of the store team
 </li>
 <li>
 Meeting with the sales professional to set goals
 </li>
 <li>
 Managing daily calendar
 </li>
 <li>
 Organizing inventory
 </li>
 <li>
 Pursuing efficiencies for processes and communication
 </li>
 <li>
 Picking up and delivering client items as needed
 </li>
 <li>
 Prospecting new clients using internet and social media applications
 </li>
 <li>
 Digital marketing - proficient in LinkedIn, Instagram, Facebook, Threads, Twitter
 </li>
 <li>
 Entering referrals into proprietary system
 </li>
 <li>
 Sending introductory and promotional messages
 </li>
 <li>
 Creating call lists/hot lists
 </li>
 <li>
 Delivering exceptional customer service when contacting factories, corporate office, clients and outside vendors
 </li>
 <li>
 Maintaining a professional image to interface with corporate clients
 
 
 
 
 
 </li>
 </ul>
 
 A successful candidate fits the following criteria:
 
 
 
 <ul>
 <li>
 Confident, independent worker
 </li>
 <li>
 Strong communication skills (verbal, written, listening)
 </li>
 <li>
 Excellent organizational skills
 </li>
 <li>
 Outstanding time management skills
 </li>
 <li>
 Professional customer service skills
 </li>
 <li>
 Social Media savvy (especially on LinkedIn &amp; Instagram)
 </li>
 <li>
 Proficient using multiple forms of technology including Microsoft Office; Google Docs, Sheets, Forms
 </li>
 <li>
 Possesses basic accounting skills (such as balancing accounts)
 </li>
 <li>
 Enjoys being flexible and multitasking
 </li>
 <li>
 Motivated to tackle challenges
 </li>
 <li>
 Yearns to work in a fast-paced team environment
 </li>
 <li>
 Able to bend and lift 20 lbs
 </li>
 <li>
 Valid Driver&rsquo;s License required (Exception: larger metropolitan areas)
 </li>
 <li>
 Two years office-related experience is preferred
 </li>
 <li>
 Experience with a sales-oriented environment is a plus!
 
 
 
 
 
 </li>
 </ul>
 We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
</div>

Administrative Assistant - Sales

New York Life

<div>
 
 Location Designation:
 
 Fully Remote
 
 
 
 Role Overview
 
 
 
 The Institutional Life Sales Support Coordinator provides administrative support to the Institutional Life Sales Team.
 
 This is a part-time remote role (approximately 25 hours per week), generally supporting the team Monday through Friday during business hours.
 
 
 
 The position is responsible for coordinating schedules, arranging travel, processing expenses, maintaining records, preparing meeting materials, and providing general administrative support. Work is performed under established procedures and guidelines to support team effectiveness and operational efficiency.
 
 
 Success in this role means helping the sales team stay organized, responsive, and efficient through accurate administrative support and timely coordination.
 
 
 
 What You'll Do
 
 
 
 
 Administrative Support
 
 
 
 <ul>
 <li>
 Coordinate internal and external meetings, conference calls, and related logistics.
 </li>
 <li>
 Maintain team calendars and schedule meetings.
 </li>
 <li>
 Arrange travel as requested.
 </li>
 <li>
 Process expense reports and Gift and Entertainment reporting documentation.
 </li>
 <li>
 Maintain conference calendars and related administrative records.
 </li>
 <li>
 Assist with scheduling and administrative logistics for meetings and events.
 
 
 </li>
 </ul>
 
 CRM and Record Maintenance
 
 
 
 <ul>
 <li>
 Enter and update customer and contact information in Salesforce as directed.
 </li>
 <li>
 Support data entry and record maintenance activities within Salesforce.
 </li>
 <li>
 Maintain broker lists and contact information.
 </li>
 <li>
 Generate standard Salesforce reports using established templates and procedures.
 
 
 </li>
 </ul>
 
 Presentation and Document Support
 
 
 
 <ul>
 <li>
 Format PowerPoint presentations, meeting materials, and routine documents.
 </li>
 <li>
 Provide administrative support for proposal document preparation.
 
 
 </li>
 </ul>
 
 Client and Team Support
 
 
 
 <ul>
 <li>
 Handle appointment confirmations.
 </li>
 <li>
 Collect and organize client documentation.
 </li>
 <li>
 Track administrative deadlines and follow-up items.
 </li>
 <li>
 Provide general administrative support to the Institutional Life Sales Team.
 
 
 </li>
 </ul>
 
 What You'll Bring
 
 
 
 You bring a strong desire for coordination and order. You should be organized, responsive, and comfortable supporting a fast-paced team with administrative and coordination tasks.
 
 
 
 Required Skills
 
 
 
 <ul>
 <li>
 3+ years of administrative support experience.
 </li>
 <li>
 Strong organizational and administrative skills.
 </li>
 <li>
 Experience managing calendars and scheduling.
 </li>
 <li>
 Strong written and verbal communication skills.
 </li>
 <li>
 Proficiency in Microsoft Office (PowerPoint, Word, Outlook, Teams).
 </li>
 <li>
 Ability to prioritize and complete assigned administrative tasks within established timelines.
 
 
 </li>
 </ul>
 
 Preferred Skills
 
 
 
 <ul>
 <li>
 Salesforce familiarity.
 </li>
 <li>
 Experience supporting a business or sales team.
 </li>
 <li>
 Financial services or insurance industry exposure.
 
 
 </li>
 </ul>
 
 Colorado Statement
 
 
 
 It is recommended that all qualified candidates apply to this posting as soon as possible. Residents of Colorado are hereby notified that the deadline to apply is two weeks from the Posting Date listed above.
 
 
 
 Pay Transparency
 
 
 
 Salary Range: $22.00 - $31.00 (Hourly Rate)
 
 
 Overtime eligible: Nonexempt
 
 
 Discretionary bonus eligible: Yes
 
 
 Sales bonus eligible: No
 
 
 Actual base salary will be determined based on several factors but not limited to individual&rsquo;s experience, skills, qualifications, and job location. Additionally, employees are eligible for an annual discretionary bonus. In addition to base salary, employees may also be eligible to participate in an incentive program.
 
 
 
 Company Overview
 
 
 
 At New York Life, our 180-year legacy of purpose and integrity fuels our future. As we evolve into a more technology-, data-, and AI-enabled organization, we remain grounded in the values that drive lasting impact.
 
 
 Our diverse business portfolio creates opportunities to make a difference across industries and communities&mdash;inviting bold thinking, collaborative problem-solving, and purpose-driven innovation. Here, you&rsquo;ll find the rare balance of long-standing stability and forward momentum, supported by an inclusive team that honors tradition while embracing progress.
 
 
 As a Fortune 100 mutual company, we offer a place to grow your skills, contribute to meaningful work, and deliver solutions that matter. Your ideas drive what&rsquo;s next, and your growth powers it.
 
 
 
 Our Benefits
 
 
 
 We provide a full package of benefits for employees &ndash; and have unique offerings for a modern workforce, including leave programs, adoption assistance, and student loan repayment programs. Based on feedback from our employees, we continue to refine and add benefits to our offering, so that you can flourish both inside and outside of work. Click here to discover more about our comprehensive benefit options or visit our NYL Benefits Site.
 
 
 
 Our Commitment to Inclusion
 
 
 
 At New York Life, fostering an inclusive workplace is fundamental to who we are and how we serve our communities. We have a longstanding commitment to creating an environment where individuals can contribute their best and succeed together. This foundation is rooted in our core values of humanity and integrity, ensuring that every employee feels valued and supported. By embracing a broad range of perspectives and experiences, we achieve greater success and fulfill our promise of providing financial security and peace of mind to families across all communities. Click here to learn more about New York Life&rsquo;s leadership in this space.
 
 
 Recognized as one of
 
 Fortune&rsquo;s
 
 World&rsquo;s Most Admired Companies, New York Life is committed to improving local communities through a culture of employee giving and volunteerism, supported by the Foundation. We're proud that due to our mutuality, we operate in the best interests of our policy owners. To learn more about career opportunities at New York Life, please visit the Careers page of www.NewYorkLife.com.
 
 
 Visit our LinkedIn to see how our employees and agents are leading the industry and impacting communities.
 
 
 Visit our Newsroom to learn more about how our company is constantly evolving to meet our clients' and employees&rsquo; needs.
 
 
 Job Requisition ID: 94204
 
 
</div>

Administrative Assistant - Institutional Life (Sales)

Omegasonics

Job Overview We are seeking an engaging and highly organized Sales Operations Assistant to join our team. This energetic role is vital in supporting the sales department by streamlining operations, managing administrative tasks, and ensuring seamless communication across teams. The ideal candidate will bring a proactive attitude, excellent organizational skills, and a passion for enhancing sales efficiency. This position offers an exciting opportunity to develop your office management expertise while contributing to a growing business.Duties<ul><li>Manage front desk responsibilities, greeting visitors and answering phones with professionalism and courtesy.</li><li>Assist with daily sales operations, including data entry, reporting, and maintaining accurate records using tools including: Microsoft Office, Quickbooks, and Pipedrive.</li><li>Support calendar management and schedule appointments for sales team and executives, ensuring efficient time utilization.</li><li>Perform clerical duties such as filing, proofreading documents, and organizing office supplies to maintain an orderly workspace.</li><li>Provide exceptional customer support via phone and email, addressing inquiries promptly and professionally while maintaining excellent phone etiquette.</li></ul>Experience<ul><li>2+ years in a similar role preferred</li><li>Prior experience in a sales operations, assistant, office management, administrative role demonstrating strong organizational skills and attention to detail.</li><li>Proven experience with computer literacy including Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace tools.</li><li>Familiarity with multi-line phone systems, front desk operations, and office management procedures.</li><li>Demonstrated ability to handle clerical tasks such as filing, data entry, calendar management, and time management efficiently.</li><li>Preferred comfort with leveraging AI to increase productivity.</li><li>Small business experience preferred.</li><li>Bilingual (Spanish in addition to English) abilities are a plus to facilitate communication within diverse teams or clients.</li></ul>Pay: $45,000.00 - $65,000.00 per yearBenefits:<ul><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Parental leave</li><li>Referral program</li><li>Retirement plan</li><li>Vision insurance</li></ul>Language:<ul><li>English (Required)</li></ul>Location:<ul><li>Simi Valley, CA 93065 (Preferred)</li></ul>Work Location: In person

Sales Operations Assistant

Ganjina group

Position Title: Administrative AssistantCompany: Ganjina Real Estate FZ-LLCLocation: Ras Al Khaimah, UAEDepartment: AdministrationReports To: Managing Director / Line ManagerJob Purpose:The Administrative Assistant is responsible for providing administrative, operational, and coordination support to management, sales agents, and internal departments. The role ensures efficient office operations, accurate property listing management across major portals, proper lead tracking and reporting, coordination with tenants and landlords, and compliance with company procedures and UAE real estate practices.Key Duties and Responsibilities:Management &amp; Executive SupportProvide administrative assistance to the Managing DirectorPrepare and circulate minutes of meetings and follow up on assigned action itemsMaintain confidentiality of company records, contracts, and communicationsSales &amp; Agent Administrative SupportAssist agents in preparing and processing contracts, tenancy agreements, MOUs, and related documentsCoordinate with agents to ensure timely submission of required documentationSupport sales operations through organized record keeping and follow-upsProperty Portals &amp; Listings Management (Core Responsibility)Assist agents in uploading, updating, and maintaining property listings on:<ul><li>Property Finder</li><li>Bayut</li><li>Dubizzle</li></ul>Ensure listings are accurate, compliant, and aligned with company standardsTrack and consolidate leads generated from all platformsPrepare and submit regular leads performance reports to the line managerMonitor and track SuperAgent status of agents on Property FinderEnsure efficient and optimal use of listing credits across all platformsOffice AdministrationMonitor and manage office supplies (food and non-food items)Coordinate procurement and replenishment with suppliersMaintain organized physical and digital filing systemsAccounts &amp; Internal CoordinationUtilize basic accounting knowledge to assist and coordinate with the accounts teamSupport tracking of payments, invoices, and rental-related documentationCommunicate clearly with accounts regarding tenant and landlord mattersClient, Tenant &amp; Landlord CoordinationAssist tenants and landlords with general inquiries, concerns, and requestsDirectly contact tenants regarding rental deposit cheques and required follow-upsCoordinate resolutions with agents, management, and accounts when requiredTraining &amp; Onboarding SupportAssist in the training and onboarding of new staffProvide guidance on internal procedures, documentation, and property portalsSupport new hires in understanding company workflows and administrative systemsQualifications &amp; SkillsA diploma or Bachelor&rsquo;s degree preferred (in business administration, Real Estate, or related field)Prior experience in real estate administration is an advantageFamiliarity with Property Finder, Bayut, and Dubizzle preferredStrong organizational, communication, and multitasking skillsBasic accounting and financial coordination knowledgeProficient in MS Office / Google WorkspaceAbility to work independently and under management directionJob Type: Full-timePay: AED2,000.00 - AED2,500.00 per monthWork Location: In person

Administrative Assistant

MEA Water Solution LLC

Silver Corner Trading LLC is looking for a proactive and detail-oriented Sales Assistant to support the sales team in the water filtration and water treatment division. The role involves handling customer inquiries, preparing quotations, coordinating with clients and suppliers, and ensuring smooth day-to-day sales operations.Key Responsibilities:<ul><li>Assist the sales team in preparing quotations, proposals, and documentation.</li><li>Respond to customer inquiries via phone, email, and walk-in clients.</li><li>Coordinate with suppliers and logistics teams for order processing and delivery updates.</li><li>Maintain and update customer records, sales data, and documentation.</li><li>Follow up with clients on quotations, orders, and payments.</li><li>Support in preparing tenders and technical submittals.</li><li>Handle basic administrative tasks related to sales operations.</li><li>Ensure timely communication between clients and internal teams.</li></ul>Qualifications &amp; Requirements:<ul><li>Bachelor&rsquo;s degree or diploma in Business Administration or related field.</li><li>1&ndash;3 years of experience in a sales support or administrative role (water treatment industry experience is an advantage).</li><li>Basic understanding of water filtration/treatment products is a plus.</li><li>Proficiency in MS Office (Excel, Word, Outlook).</li><li>Good communication and interpersonal skills.</li><li>Ability to multitask and work under pressure.</li></ul>Work Location: In person

Sales Assistant with Experience (Water Filter company)

SABTA TRADING

Job Title: Office AssistantLocation: Dubai, UAESalary: AED 2,500 &ndash; AED 3,200 per monthJob Summary:We are looking for a reliable and detail-oriented Office Assistant to support daily administrative and documentation tasks. The role involves preparing sales and purchase documents, maintaining records, coordinating with suppliers/customers, and assisting in basic office operations.Key Responsibilities:- Prepare and generate Sales Orders, Invoices, and Delivery Notes- Maintain proper filing (physical &amp; digital) of all documents- Assist in basic purchase activities and follow up with suppliers- Coordinate with warehouse for delivery documentation- Update records in TallyPrime / Excel- Handle incoming calls, emails, and routine correspondence- Support accounts team with basic billing documentation- Maintain office supplies and place small purchase orders- Assist management with day-to-day administrative tasksRequirements:- Minimum High School / Diploma / Graduate- 1&ndash;2 years office or admin experience preferred- Basic knowledge of TallyPrime, MS Office (Excel, Word, Outlook)- Familiarity with invoicing / accounting software is an advantage- Good communication skills (Hindi / Urdu Must) English would be an advantage- Knowledge/Experience of working in an Hardware/ Fasteners / Building Material company would be an advantage- Organized, punctual, and detail-orientedWorking Hours:As per company policy ( 6 days a week) Sunday offJob Types: Full-time, PermanentPay: AED2,500.00 - AED3,200.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Education:<ul><li>High school or equivalent (Required)</li></ul>Experience:<ul><li>Office Assistant at a retail firm: 2 years (Required)</li></ul>Language:<ul><li>Hindi/ Urdu (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>Work Location: In person

Office Assistant

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