administrative sales assistant

HYM Investment Group

We are looking for a highly organized, detail-oriented, and customer-focused Sales Admin Assistant to support our growing sales team. The ideal candidate will play a key role in ensuring smooth day-to-day sales operations by managing documentation, providing administrative support, and delivering excellent customer service. This position directly contributes to improving sales efficiency and overall performance.Key Responsibilities:<ul><li>Prepare and process quotations, sales orders, and invoices accurately and within required timelines.</li><li>Maintain and update customer records, sales documents, and contract files.</li><li>Coordinate with logistics and delivery teams and follow up with clients to ensure timely order fulfillment.</li><li>Track pending and ongoing orders and provide regular status updates to customers and the sales team.</li><li>Assist in preparing sales reports, presentations, and performance summaries for management review.</li><li>Manage filing, documentation, and correspondence related to all sales activities.</li><li>Schedule meetings, appointments, and travel arrangements for the sales team as required.</li><li>Monitor and maintain office and sales-related supplies to support daily operations.</li><li>Provide general administrative and clerical support to the sales department when needed.</li></ul>Qualifications &amp; Skills:<ul><li>Bachelor&rsquo;s degree or diploma in Business Administration or a related field is preferred.</li><li>Previous experience in sales coordination or administrative support roles.</li><li>Strong proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).</li><li>Excellent written and verbal communication skills in English (Arabic is an added advantage).</li><li>Strong organizational, multitasking, and time-management abilities.</li><li>A proactive, customer-oriented, and professional approach to work.</li></ul>Job Types: Full-time, PermanentPay: AED2,500.00 - AED3,000.00 per month

Sales Admin Assistant - Female

DIBN Business Services

Job Title: Admin and Sales Assistant &ndash; Real EstateCompany: Devotion Real Estate LLC Location: Dubai, United Arab Emirates Employment Type: Full-time Salary: Up to AED 3,500 per month (depending on experience and skill set)Job Description:Devotion Real Estate LLC is looking for a dynamic and motivated Admin and Sales Assistant to support our real estate operations and contribute to sales activities. The ideal candidate will combine strong administrative skills with a sales-oriented mindset and have a basic understanding of the Dubai real estate market.Key Responsibilities:Administrative Responsibilities:<ul><li>Handle day-to-day office administration and coordination.</li><li>Maintain and update client records, property listings, and internal databases.</li><li>Prepare contracts, agreements, Form A/B/F, and other real estate-related documentation.</li><li>Coordinate with agents, developers, landlords, and external stakeholders.</li><li>Manage calls, emails, inquiries, and schedule meetings/viewings.</li><li>Assist in compliance-related documentation as per RERA/DLD requirements.</li></ul>Sales &amp; Client Support Responsibilities:<ul><li>Support the sales team in lead generation, follow-ups, and client coordination.</li><li>Respond to client inquiries related to property sales and leasing.</li><li>Assist in preparing property presentations, listings, and marketing materials.</li><li>Conduct basic client qualification and maintain follow-up records.</li><li>Help close deals by coordinating documentation and payment processes.</li></ul>Requirements &amp; Skills:<ul><li>Minimum 1&ndash;3 years of experience in real estate, administration, or sales (Dubai experience preferred).</li><li>Good communication skills in English and Hindi (mandatory).</li><li>Basic understanding of the Dubai real estate market, trends, and property types.</li><li>Familiarity with real estate portals such as Bayut, Property Finder, Dubizzle (preferred).</li><li>Strong organizational, multitasking, and coordination skills.</li><li>Proficient in MS Office (Word, Excel, Outlook).</li><li>Customer-focused attitude with a professional appearance and approach.</li><li>Ability to work under pressure and meet deadlines.</li></ul>Preferred Qualifications:<ul><li>Knowledge of RERA regulations and real estate documentation.</li><li>Experience in CRM systems used in real estate.</li><li>Sales-oriented mindset with the ability to support revenue generation.</li></ul>What We Offer:<ul><li>Competitive salary up to AED 3,500 based on experience.</li><li>Opportunity to grow within a reputed real estate organization.</li><li>Exposure to Dubai&rsquo;s dynamic real estate market.</li><li>Supportive and professional working environment.</li></ul>Job Types: Full-time, PermanentPay: Up to AED3,500.00 per month

Real Estate Admin and Sales Assistant

American Bureau of Shipping (ABS)

<div>The Sales Inside and Administrative Assistant supports day-to-day office operations by managing administrative and clerical tasks and ensuring efficient communication across the team. The role reports to the Operations Supervisor. In addition to administrative duties, this position plays a meaningful role in supporting revenue growth by assisting with lead follow-up, coordinating sales activities and helping identify new business opportunities within the certification and compliance space.
<div>Key Responsibilities:
 
<ul><li>Coordinate and schedule meetings, appointments and internal or external events.
</li><li>Maintain, organize and update files, records and correspondence.
</li><li>Handle incoming and outgoing communications, including phone calls and emails.
</li><li>Monitor and track project timelines to ensure deadlines are met.
</li><li>Assist in preparing reports, presentations and other business documentation.
</li><li>Process invoices, expense reports and support basic financial tracking.
</li><li>Address routine client and internal inquiries related to administrative processes.
</li><li>Promote a positive, professional office environment by resolving day-to-day issues promptly.
</li><li>Perform general office duties as required.
</li><li>Support Sales and Marketing teams with the execution of sales strategies, follow-ups and promotional activities.
</li></ul></div><div>Qualifications:
 
<ul><li>High school diploma or equivalent (certifications in office management or administration are an advantage).
</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
</li><li>Strong organizational and time-management skills.
</li><li>Good verbal and written communication skills.
</li><li>Ability to prioritize tasks and work independently.
</li><li>Strong attention to detail and basic problem-solving ability.
</li></ul></div><div>Preferred Experience:
 
<ul><li>2-3 years of experience in an administrative, clerical or sales support role.
</li><li>Familiarity with scheduling and office management tools.
</li></ul></div><div>Languages:
 
<ul><li>Proficiency in English.
</li></ul></div><div>Competencies:
 
<ul><li>Integrity and reliability.
</li><li>Customer service mindset.
</li><li>Ability to work in a fast-paced environment.
</li><li>Strong interpersonal and teamwork skills.
</li></ul></div><div>Work Environment:
 
<ul><li>Office-based or hybrid (as applicable).
</li><li>Role based in Dubai.</li></ul></div></div>

Sales Inside and Administrative Assistant - Middle East

Visual Lab

We are seeking a dedicated female candidate for the role of Admin/Tele-sales Secretary. This position combines administrative, sales support, and secretarial responsibilities to assist our team effectively. We invite all qualified female candidates to attend our walk-in interview. The ideal candidate is detail-oriented, has excellent communication skills, and can handle multiple tasks efficiently.Responsibilities:<ul><li>Provide administrative support to the sales team and management.</li><li>Prepare, organize, and maintain documents, reports, and presentations.</li><li>Manage incoming calls, emails, and other communications.</li><li>Coordinate meetings, appointments, and schedules.</li><li>Process sales orders and maintain accurate sales records.</li><li>Assist in preparing quotations, proposals, and invoices.</li><li>Update and maintain customer databases and CRM systems.</li><li>Handle general office tasks, such as ordering supplies and maintaining office organization.</li></ul>Requirements:<ul><li>Previous experience in an administrative or secretarial role, preferably with sales support.</li><li>Strong organizational and multitasking abilities.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint).</li><li>Good written and verbal communication skills.</li><li>Ability to work independently and within a team.</li><li>Familiarity with CRM software is an advantage.</li></ul>Interview Details:<ul><li>Registration: Please share your CV via WhatsApp +971551096009.</li><li>Walk-In Interview Date: The interview date will be provided after the initial selection process.</li></ul>If you are a motivated individual with a passion for administrative support and sales, we encourage you to walk in for an interview!Job Type: Full-time

Admin/Tele-Sales Secretary (Walk-In Interview) – Female Only

Tahoe City Marina

Job Summary:Tahoe City Marina is seeking an organized, personable, and tech-savvy Administrative Assistant with a marketing background to support the daily operations of our marina office. In this dual role, you will serve as the first point of contact for boaters, vendors, and visitors, while also playing a key role in executing marketing initiatives to promote our marina services, events, and amenities.We&rsquo;re looking for someone with a great personality, a positive, can-do attitude, and the ability to stay calm, friendly, and effective under pressure&mdash;especially during peak boating season and busy weekends.Key Responsibilities:Administrative Duties:&middot; Greet and assist boaters, slip holders, and visitors in a professional and welcoming manner&middot; Answer phones, respond to emails, and handle customer inquiries&middot; Process slip rentals, dockage agreements, payments, and service requests&middot; Maintain accurate records of boat slips, storage units, and customer contracts&middot; Collect payments from slip and storage customers&middot; Maintain storage contracts and ensure all related documentation is current&middot; Collect and organize current insurance documentation from slip and storage tenants&middot; Assist with daily boat rental operations and customer service&middot; Coordinate maintenance schedules and vendor services with marina staff&middot; Order supplies and manage inventory of marina office materials&middot; Prepare daily reports, invoices, and assist with light bookkeeping tasks&middot; Work collaboratively with the marina team to brainstorm and implement new, creative ways to improve operational efficiencyMarketing &amp; Communications Support:<ul><li>Manage social media platforms (Instagram, Facebook, etc.) with engaging, on-brand content</li><li>Promote seasonal events, marina specials, and services (fuel, dockage, repairs, etc.)</li><li>Update website content, blogs, and image galleries</li><li>Design flyers, newsletters, and email campaigns for client outreach and engagement</li><li>Track basic analytics and report on marketing performance metrics</li></ul>Qualifications:<ul><li>1&ndash;3 years of administrative experience, preferably in a customer-facing or hospitality role</li><li>Marketing experience or strong interest in social media, branding, and content creation</li><li>Excellent written and verbal communication skills</li><li>Strong organizational skills and ability to multitask in a fast-paced, seasonal environment</li><li>Friendly, proactive, and composed when handling high-pressure or stressful situations</li></ul>Preferred Skills:<ul><li>Knowledge or interest in boating, marina operations, or marine services</li><li>Basic photography and graphic design skills</li><li>Familiarity with SEO, Google My Business, and web content updates</li><li>Experience with social media</li></ul>Job Type: Full-timePay: $23.93 - $28.82 per hourBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li></ul>Work Location: In person

Administrative Assistant (Marketing)

Ariston Group

<div>
 Job description:
 
 
 
 The
 
 Sales Administration Specialist
 
 &nbsp;supports the commercial organization by managing order processing activities, coordinating with internal teams, and ensuring a seamless and efficient customer experience. This role plays a key part in enabling the sales team to achieve targets by ensuring accuracy, compliance, and timely handling of all sales-related operations.
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Manage the end-to-end sales order process, from order entry to delivery coordination, ensuring accuracy and compliance with company policies.
 </li>
 <li>
 Collaborate with logistics, finance, customer service, and sales teams to ensure timely order confirmation, shipment, and invoicing.
 </li>
 <li>
 Maintain up-to-date customer records, price lists, and product data within CRM and ERP systems.
 </li>
 <li>
 Monitor stock availability and coordinate with the supply chain team to prioritize deliveries based on customer needs and sales commitments.
 </li>
 <li>
 Prepare quotations, sales reports, and documentation required for tenders or customer proposals.
 </li>
 <li>
 Handle customer inquiries related to orders, deliveries, product availability, and administrative requirements.
 </li>
 <li>
 Track and report KPIs related to order accuracy, lead times, customer requests, and operational performance.
 </li>
 <li>
 Support the sales team with administrative tasks, including contract documentation, credit checks, and after-sales processes.
 </li>
 <li>
 Ensure compliance with internal processes, company guidelines, and local regulatory requirements.
 </li>
 </ul>
 
 
 
 Candidate Profile
 
 
 
 &nbsp;
 
 
 
 Technical Skills
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Economics, Supply Chain Management, or related fields.
 </li>
 <li>
 2&ndash;3 years of experience in sales administration, customer service, or order management.
 </li>
 <li>
 Strong knowledge of ERP/CRM systems (SAP preferred).
 </li>
 <li>
 Excellent proficiency in Excel and data-driven reporting.
 </li>
 <li>
 Fluent in English; additional languages are considered a plus.
 </li>
 </ul>
 
 &nbsp;
 
 
 
 Soft Skills
 
 
 <ul>
 <li>
 Strong attention to detail and high level of accuracy.
 </li>
 <li>
 Excellent organizational and multitasking abilities.
 </li>
 <li>
 Effective communication and customer-service orientation.
 </li>
 <li>
 Ability to work in a fast-paced, multicultural environment.
 </li>
 <li>
 Problem-solving mindset and willingness to take initiative.
 </li>
 </ul>
</div>

SALES ADMINISTRATION SPECIALIST

AVERS REAL ESTATE

AVERS Real Estate is seeking a Sales Support Specialist to provide comprehensive administrative and operational support to the sales team. This role is responsible for managing listings, preparing marketing materials, processing transactions, and ensuring a seamless client experience from inquiry through to closing. The position reports to the Sales Manager or Operations Manager.Key Responsibilities:<ul><li>Prepare and manage property listings on the company's website, portal sites (e.g., Property Finder, Bayut), and internal databases, ensuring accuracy and appeal.</li><li>Create and update sales collateral, including flyers, brochures, presentations, and comparative market analysis (CMA) reports for agents and clients.</li><li>Coordinate property viewings, open houses, and inspections by scheduling appointments and liaising between clients, agents, and property owners.</li><li>Assist in the preparation of sales agreements, offers, and other transactional documents, ensuring completeness and compliance with company standards.</li><li>Serve as a liaison between sales agents, the legal department, and property management to facilitate smooth transaction processing and handovers.</li><li>Manage client and prospect databases in the CRM system, ensuring accurate logging of interactions, inquiries, and follow-up tasks.</li><li>Handle inbound client inquiries via phone and email, providing initial information and routing qualified leads to the appropriate sales agent.</li><li>Support the sales team with market research, data entry, and preparation of weekly sales reports and pipeline updates.</li><li>Assist with the coordination of marketing events and sales campaigns.</li></ul>Requirements:<ul><li>Associate&rsquo;s or Bachelor&rsquo;s degree in Business Administration, Marketing, Real Estate, or a related field.</li><li>Minimum of 2 years of experience in an administrative, sales support, or coordination role, preferably within the real estate, property development, or hospitality sector in the UAE.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with CRM software (e.g., Salesforce, Zoho) and property listing portals.</li><li>Strong organizational skills with meticulous attention to detail and the ability to manage multiple tasks simultaneously.</li><li>Excellent communication skills in English; proficiency in Arabic is a strong advantage.</li><li>Professional demeanor, customer-oriented attitude, and ability to work effectively in a fast-paced, target-driven team environment.</li><li>Basic understanding of UAE real estate processes and terminology is preferred.</li></ul>Job Type: Full-timePay: AED8,000.00 - AED10,000.00 per month

Sales Support Specialist

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